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Home My WebLink AboutCC 2003-12-15 Agendas ~ . CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA DECEMBER 15, 2003 - 6:00 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. . NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular December 15, 2003 City Council MeetinQ (5 Minutes) Review Proposed Ordinance Providing Exceptions for Rear 2. IR 2003-139 Lot Electric Service (AQenda Item No. 11) (10 Minutes) Update and Review of Draft RFP - Loop 820 and Corridor 3. IR 2003-135 Study (15 minutes) *Executive Session - The Council may Enter into Closed 4. Executive Session to Discuss the Following: Economic Development as Authorized by §551.086 - North Hills Mall Development I 15. I Adjournment I *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. POSTED '~/.~ (b3 DatI? . 1 Q~ \.( 5 V^I) Time 12/15/03 City Council Agenda Page 1 of 4 ~C¡t" r.:,~.""t~'ïI ^ f) 'I '-'-~,..~~ b)__~_~'__ __.,'.__ __ . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA DECEMBER 15, 2003 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. . NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Smithfield Elementary Shelly Stevens, Principal 3. Pledge - Smithfield Elementary Shelly Stevens, Principal 4. Special Presentations Christmas Light Winners Recognition of First Graduating Class - Community Emergency Response Team (CERT) Recognition of Night of Holiday Magic Committee 5. Citizens Presentation 6. Removal of Item(s) from the Consent Agenda . 12/15/03 City Council Agenda Page 2 of 4 . . NUMBER ITEM ACTION TAKEN 7. Consent a. Minutes of the November 24, 2003 Agenda Council Meeting b. Approval of Minutes of October 20,2003 City Council Work Session c. Approval of Minutes of November 11-12, 2003 Goal Setting Work Session GN 2003-138 d. Adopt Ordinance No. 2754 Eliminating the Cable Television Board GN 2003-139 e. Adopt Ordinance No. 2756 Eliminating the Town Hall Committee GN 2003-140 f. Cancellation of December 22, 2003 City Council Meeting GN 2003-144 g. Adopt Ordinance Amending Procedures for Park & Recreation Board - Ordinance No. 2755 GN 2003-148 h. Appointment of CAPP Representative - Resolution No. 2003-087 PU 2003-050 i. Award Bid for 2004 Year Model Dump Trucks to Friendly Chevrolet PU 2003-051 j. Approve Contract with DataProse for Utility Bill Distribution Services - Resolution No. 2003-086 PU 2003-052 k. Award Bid for 2004-Year Model Vehicles to Classic Chevrolet in the Amount of $97,640 PW 2003-018 I. Recommend Award of Bid for the 28th/29th Year CDBG Project /Roberta Drive Paving Improvements to Stabile & Winn, Inc. in the amount of $361 ,590.73 8. GN 2003-141 Amend the Solid Waste Contract - Ordinance No. 2760 9. GN 2003-142 Amend Sanitation Requirement Ordinance No. 2761 . e 12/15/03 City Council Agenda Page 3 of 4 . NUMBER ITEM ACTION TAKEN 10. GN 2003-143 Adopt Ordinance Amending the Library Code References - Ordinance No. 2759 11. GN 2003-145 Adopt Ordinance Providing Exceptions for Rear Lot Electric Service - Ordinance No. 2763 Appointment (William A. Stewart) to Place 5 on 12. GN 2003-146 Keep North Richland Hills Beautiful Commission 13. GN 2003-147 Appointment to Place 4 on the Animal Control Shelter Advisory Committee 14. Action on Any Item Discussed in Executive Session listed on Pre-Council Aç¡enda 15. Information and Reports 16. Adjournment . \a.1 PO~TED '~\l>~ 12/15/03 City Council Agenda Page 4 of 4 Date? 'b'.1.( '5 ~ Tlma ,~'~r:r~ [j,,__~. H_...___________ . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. I R #2003-139 ~ Date: T Subject: December 15,2003 Review Proposed Ordinance Providing Exceptions for Rear Lot Electric Service The Ordinance attached to the coversheet under Agenda Item No. 11, Ordinance No. 2763, is designed to grandfather final plats that are approved on or before November 10, 2003. The Ordinance will allow underground electrical in the front yard easements of subdivisions meeting the grandfathering requirements. If they meet the date requirement, then they may have above ground appurtenances meeting the conditions as specified in the Ordinance. We have enclosed 2 drawings that are representative of what a screening wall may look like. The Ordinance also requires that the wall be constructed by the owner of the lot before the house receives its final inspection or by the homeowners association before any house in the subdivision receives a final inspection. This allows the option of having the homeowners association set a subdivision-wide standard for the screening walls or allowing each screening wall to match the brick of the lot upon which it is constructed. In either case, the homeowners association will be responsible for the maintenance of the screening walls. The staff considered options for screening walls other than masonry, in particular, a live screening wall. After evaluating these options, staff chose not to include that item in this ordinance, thereby avoiding the maintenance issues associated with live vegetation over the e years. As you know, the Planning and Zoning Commission will be working on options to consider on a more permanent basis for this Ordinance in the near future, and hopefully those recommendations will be back to you within the month of January 2004. Please feel free to call me if you have any questions. R..,. espectfully_ Su~mi'd, ~,.~V~~ ~c~ Assistant City Manager e _ ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ., ... 41) iÞ . . e - ~ l- I- I- I- ~ ~ I- I- I- - ~ I- / I- I- I- ~ ...J ...J <:( ~ ~ u æ !D I- L '--- "O-,t -1 e ';- ffiz . :::E 0 IDQ:I= LOO<:( XlL.O · V1 Z ~z=> ~<:(O g:lL. "0-,9 ...J ...J ~ ~ U æ z !D 0 1= b <:( I 0 e z ':.t => 0 lL. ...J ...J <:( ~ z o 1= <:( o z => o lL. ...J ...J ~ -.J -.J « ~ ü z - z w W 0:::: U (f) 0:::: W :2 ........ 0:::: vi ¡..: 0 z LL '-" (f) Z « 0:::: I- U - 0:::: I- U W . -.J to W I in "'I , . v INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR# 2003-135 ~ Date: T Subject: December 15, 2003 Update and Review of Draft RFP - Loop 820 Corridor Study As you know, the City Council has determined that one of its highest priority projects is for Staff to facilitate a study of the Loop 820 corridor through the City of North Richland Hills to determine the impact of planned Texas Department of Transportation improvements. The study will greatly benefit the City in developing a strategy and policies toward the regulation of future growth and development. The purpose of this agenda item is to brief the City Council on the status of the upcoming study and a review of the draft Request for Proposals (RFP) prior to the start of the solicitation process. At this time, the Draft RFP is now complete having been developed by a committee of various Staff members over the past several weeks. As you will see, the RFP identifies the overall goals of the study, outlines the desired scope of services, the submittal requirements, seeks the consultants proposed methods and strategies to complete the scope of services, and requests a timeline as proposed by the consultant. Subject to approval by the City Council, the current schedule prepared by Staff calls for the solicitation to begin by December 19, 2003. All proposals will be due by no later than January 26, 2004. After reviews, scoring, interviews and negotiations with a finalist during the month of February, Staff anticipates _ recommending a contract to the City Council at the March 8, 2004 regular City Council _meeting. The following items have been attached for your review: · Request for Proposals - Loop 820 Corridor Study · Attachment A-1 thru A-4, Maps Showing the Approximate Study Area and Proximity · Attachment B, RFP Review Schedule · List of Prospective Consultants In recent weeks, Staff has obtained copies of the potential alignment of Loop 820 from Texas Department of Transportation officials. These maps and relevant data will be very useful in preparing the study document. Also, Staff has recently learned of the current timeline for the proposed improvements. It is estimated that the construction improvements will not begin before 2007 and may extend as long as 2010. Although disappointing to wait so long, a benefit is that the City will now have ample time to study the potential effects on growth and development within the corridor. Completion of the study and implementation of new policies will remain a high priority of Staff until such tasks are completed. Respectfully Submitted, ¿~tlO~ e Richard Torres Interim Assistant City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS City of North Richland Hills Request for Proposals Loop 820 Corridor Study e Introduction & Purpose The City of North Richland Hills is seeking proposals from qualified firms for the study of a future Freeway Business District along Interstate Highway Loop 820. The transition to a Freeway Business District along this corridor in North Richland Hills will coincide with Texas Department of Transportation (TxDOT) plans to improve and expand this freeway in the future. e e City leaders recognize that with the expansion of IH Loop 820, State Highway 183 and State Highway 121 will come a more dense and urban use of land along these major freeways. As such, this study should include a transition plan for promoting changes in this area to mid or high rise office complexes, entertainment venues, convention hotels, and large retail and service facilities, mixed us and urban residential opportunities to serve a regional customer base. The overall goals of the study are to: · Provide for logical geographic development of the Loop 820 corridor. (The exact boundaries of the corridor are to be determined by the study, but a general overview of the area is provided in the map attached as "Attachment A- 1". A map of the Dallas/Fort Worth Metroplex as well as a map of the greater Fort Worth area and Northeast Tarrant County are also provided as "Attachment A-2", "Attachment A-3" and "Attachment A-4" respectively.) · Avoid piecemeal development patterns along the corridor, and · Avoid negative impacts on existing neighborhoods adjacent to this area. Specifically, the final report should provide strategies to achieve the following: · Encourage business retention and expansion including a redevelopment plan for sites along the freeway frontage · Identify target industries for the corridor and develop a marketing plan to attract these industries · Determine future access along the freeway frontage · Coordinate expansion plans with TxDOT · Minimize conflicts between residential and non-residential land uses to protect property values and interests · Provide for transitions in scale and density between residential areas and freeway frontage to facilitate neighborhood stability · Encourage retail and business infill development within the existing retail corridor · Develop initiatives to address improving gateways along Loop 820 · Investigate potential for long-term redevelopment of adjacent neighborhoods including a recommended transition plan . Land assembly strategy · Investigate possibility of commuter rail station at Industrial Boulevard e e e RFP - Loop 820 Corridor Study Draft Scope of Services 1. Background Analysis a. Review TxDOT expansion plans b. Conduct inventory of properties along the corridor to include ownership information c. Conduct a land use analysis to include land use patterns, impact of Loop. 820 expansion d. Review demographics of the corridor e. Conduct stakeholder meetings to include businesses and residences in the corridor 2. Land Use Plan for Loop 820 Corridor a. Recommend highest and best use of the freeway frontage based on information gathered in the Background Analysis b. Identify and define potential transition areas c. Identify opportunities for mixed use areas d. Recommend future land use categories e. Assessment of necessary utility improvements to accommodate more intense use f. Provide concepts and vision for the corridor g. Provide design and image concepts for gateways and intersections to include: i. Architectural standards ii. Sign standards iii. Lighting requirements iv. Landscape and streetscape requirements v. Utility and right-of-way standards h. Provide requirements for buffering between residential and commercial uses including plans and standards 3. Transition Strategies a. Provide recommendations for public facilities including i. impact of expansion, ii. recommendation regarding potential relocation of each facility, iii. pros, cons and feasibility of relocating each public facility, iv. transition strategy for each facility b. Define transition areas along the corridor c. Identify target industries for each transition area d. Develop marketing plan for each transition area e. Provide a recommendation for land assembly to accommodate transition areas f. Identify issues and obstacles of transition areas and land assembly g. Provide strategy for public input and education including final report to City Council and public hearing 2 e e e RFP - Loop 820 Corridor Study Draft 4. Traffic and Access Management Plan a. Provide strategies for maximizing future freeway access points b. Provide strategies for requesting changes to TxDOT plans if necessary c. Provide plans to minimize curb cuts through shared access plans d. Provide recommendations to maximize visibility of businesses along the freeway frontage e. Provide traffic design recommendations inclwding: i. Intersection improvements ii. Signalization improvements iii. Incorporation of multi-modal transportation activities 5. Mass Transit Plan a. Study feasibility of locating a commuter rail station at Industrial Boulevard intersection b. Provide strategies to link rail station to businesses and neighborhoods Submittals 1. Qualifications a. Background of firm or firms b. Qualifications and experience of principles of the firm or firms c. Qualifications and experience of project team including any sub- consultants d. Identify possible conflicts of interest e. Description of the current workload of the firm f. Description of the current workload of the project team g. List of similar projects h. References i. Information regarding firms ability to complete this project 2. Approach to Scope of Services Each firm should provide a detailed description of methods and strategies it will use to complete each section of the scope of services in order to provide the desired end result (i.e. a comprehensive land use plan for the Loop 820 corridor) including a description of the percent of resources that will be required to complete each section. This description should include expectations of the City. 3. Project Timeline Each firm should provide a proposed timeline for each section of the Scope of Services as well as an overall timeline from award of contract to final report. In addition, each firm should provide a description of its approach to achieving this timeline given the current work load of the firm and the project team. 3 e e e RFP - Loop 820 Corridor Study Draft Submission Deadline Proposals are due January 26, 2004 by 5:00 PM Proposals submitted after the deadline will not be accepted. Submit one original and five (5) copies to: City Secretary's Office City of North Richland Hills 7301 NE Loop 820 North Richland Hills, TX 76180 Please direct inquiries about this RFP to: Paulette Hartman Assistant to the City Manager Phone: 817-427-6015 Fax: 817 -427 -6016 Email: Phartman@nrhtx.com Evaluation This is a comprehensive study that will require experience in a variety of disciplines including but not limited to planning, transportation, traffic design and engineering, urban design, surveying, marketing, and public education. Proposals should provide information pertaining to the firm's experience in each of these areas as well as its ability to incorporate these disciplines to accomplish the desired end result. Overall, proposals will be evaluated based on the evaluation sheet included in this Request for Proposals as "Attachment B". In addition, firms selected for further evaluation will be contacted January 29, 2004 and should be prepared for an interview to be conducted February 11, 2004. Riqhts and Reservations of the City of North Richland Hills This Request for Proposals and the acknowledgement of receipt of proposals does not bind nor obligate the City of North Richland Hills or its agents to issue or otherwise enter into an agreement for the services described herein. The City of North Richland Hills at its sole discretion reserves the right to: . Reject any or all proposals · Re-issue a Request for Proposals · Modify the specified submittal date and time 4 e e RFP - Loop 820 Corridor Study Draft e · Request more information from any and all respondents · Waive any immaterial defect or informality The granting of exclusive negotiation rights does not commit the City to accept all of the terms of the proposal. Final terms of any agreement will be agreed upon during negotiations. The City may terminate negotiations at any time. All materials and documents submitted by respondents in response to this Request for Proposals will become the property of the City of North Richland Hills and will not be returned. Respondents selected for further negotiations and respondents ultimately , selected to enter into a contract with the City of North Richland Hills will be responsible for all costs incurred during negotiations. 5 '111111 ~ I I Ii- IiJ ;0 1'-.1 Ii 1/ Id RUF l fR+# Id Id I I I I n- , ill 1= +- I'~' .....>' º' ~ I II I'f 7 r- 0 0 ." CO N 0 0 v> 0 a œ 0 0 0 (..) G) :;a ëñ :;tJ 0 .þ. - .þ. C (..) w 0 3' 't:J :;tJ 1õ I Q 000 g! ~. () 0 o :::I C 0. ~ A ~ // ff ~~ ~~ ~!I; «~~ e Ii: h \=Ë i; 1= 1= . \;-"=1= ... \~. / ~/~ - ~I } ( . ;k-< ~~I . I \.1./ '>..-/ I )..(~ ,¿-T"O' , ~I\\ T?rT~ /~f1 I I II. .rm //1-1- ~. ~ *",. - -II ~ III I/.I '/ rrrrrmmr::=Ill8 rTJ ttarm::rrrJ2=1lLJ H--D:-t iL III = Y I 11\ ~ m z < 1(f i- f-- f-- ;::; µ L--');:;:' -+- L.. ¡.,,::c Q, õ' :::I :::I' -¡¡j' :::I 0. ~~ o G º-'" Q I~ ill II m ~ - I \ I I \ ,1;;; /~ r=::: 0 t [~ - ~ M ~.l '~'£X:;~~ §I B 2 ~.l jl"~ It>;y -; IP --~\h\~ . . ~. II=H =Xrp - ~ I ~ v if '----I--- .~ '--- f--- ___ f--- f-- h wm ~f º-' ~ ~I II ): ,\ ~ fy ï'I: ¡J> a;: ~~ , <: t¡, Ii .~ T1 I I ~'\ þ/ " ~ o I ~§; t: t:: øm &1D ~ o 3 º- ::::::- T :r ¡¡ '0 êt S LV 'I" T 1 BOOTH C LLOW,b. Y R .. \ - ~ b: I 1 I I I I I III I I I TT I IJIL~ ~ ::c ~ o /' 0 '¿::::.--O ::c ~~~ NCTCOG Attachment A-2 e e NCTCOG Maps www.dfwmaps.com e Page 1 of 1 DISCLAIMER This data has been compiled for NCTCOG. Various official and unofficial sources were used to gather this information, Every effort was made to ensure the accuracy ofthis data, however, no guarantee is given or implied as to the accuracy of said data. http://www.dfwmaps.comJprint.asp?extent1eft=1943575 .066081 06&extentright=27785 79.... 12/9/2003 e e e NCTCOG Page 1 of 1 Attachment A-3 NCTCOG Maps www.dfwmaps.com DISCLAIMER N This data has been compiled for NCTCOG. Various t official and unofficial sources were used to gather this information. Every effort was made to ensure the accuracy of this data, however, no guarantee is given or implied as to the accuracy of said data. http://www.dfwmaps.comlprint.asp?extentleft=2256866.07231827 &extentright=2465617 .... 12/9/2003 Attachment A-4 Page e NCTCOG Maps www.dfwmaps.com e Attachment 8 e Request for Proposals Review Schedule Loop 820 Corridor Study Date Action Responsible December 19,2003 Mail RFPs City Manager's Office January 6, 2004 Pre-proposal meeting Selection Committee January 26, 2004 Proposals Due Paulette Hartman January 29,2004 Review & Score Proposals Selection Committee January 29, 2004 Contact finalists Paulette Hartman February 11,2004 Interview finalists & make Selection Committee final selection February 16 - 27,2004 Negotiate & finali~e contract To be determined March 8, 2004 Contract on Council Agenda To be determined e for approval e e e e - Prospective Consultants Mr. Dennis Wilson J.D. Wilson & Associates 9410 Hermosa Drive Dallas, Texas 75218 Ms. Jacki Peeter Fregonese, Calthorpe, Associates 421 SW Sixth Avenue Portland, Oregon 97204 Mr. Craig Melde Architexas 1907 Marilla Street, 2nd Floor Dallas, Texas 75201 Milton W. Richter, P.E. Lockwood, Andrews & Newnam, Inc. 3141 Hood Street, Suite 700 Dallas, Texas 75219 Mr. Antonio Maynard EDAW, Inc. 3475 Lenox Road, Suite 100 Atlanta, Georgia 30326 Mr. Bruce Benner Gideon T oal 500 W. 7th St., Suite 400, Unit 43 Fort Worth, Texas 76102 Ms. Sherry Sefko Dunkin, Sefko, and Associates 9603 Whiterock Trail, Suite 210 Dallas, Texas 75238 Ms. Angela Fischler Kimberley-Horn 12700 Park Central Drive, Suite 1800 Dallas, Texas 75251 Mr. Tony Nelessen Nelessen Associates, Inc. 134 Nassau Street Princeton, NJ 08542 Mr. Victor Dover Dover, Kohl, & Partners 5879 Sunset Drive, Suite 1 South Miami, Florida 33143 Ms. Tracy Finlayson Sasaki Associates, Inc. 64 Pleasant Street Watertown, MA 02472 Mr. Peter Verdicchio SEC Planning Consultants 14205 Burnett Road, Suite 640 Austin, Texas 78728 Ms. Karen Cordero Wilbur Smith Associates 9800 Richmond Avenue, Suite 400 Houston, Texas 77042 Ms. Jennifer Paster Wallace Roberts & Todd, LLC 260 South Broad Street Philadelphia, PA 19102 Ms. Karen Amundson URS Corporation, Thresher Square 700 South Third Street, Suite 600 Minneapolis, MN 55415 Mr. Kyle St. Peter The HOK Planning Group 211 North Broadway, Suite 600 St. Louis, MO 63102 SWA Group 2211 North Lamar, Suite 400 Dallas, Texas 75202 Mr. Lee Einsweiler Duncan Associates 13276 Research Boulevard, Suite 208 Austin, Texas 78750 · e e - Ms. Carol Martin Gould Evans 4041 Mill Street Kansas City, MO 64111 Mr. Rick Leisner HNTB 701 Commerce Street, Suite 700 Dallas, Texas 75202 Mr. Richard Payne, Associate Principal Carter & Burgess 777 Main Street Fort Worth, Texas 76102 James R. Dickason HDR Engineering, Inc. 512 Main Street, Suite 600 Fort Worth, Texas 76102-3907 Brian D. O'Neill, P.E. Dannenbaum Engineering Corp. 6421 Camp Bowie Blvd. Suite, 400 Fort Worth, Texas 76116-5421 Rudy M. Garcia, P.E. Lopezgarcia Group 1825 Market Center Blvd., Suite 150 Dallas, Texas 75207 Ms. Georgianne Ratliff Wilson Miller 1101 Channelside Drive, Suite 400 Tampa, Florida 33602 Ms. Paris Rutherford RTKL 1717 Pacific Avenue, Suite 100 Dallas, Texas 75201 Christopher M. Bergeron, P.E. Turner Collie & Braden Inc. 17300 Dallas Parkway, Suite 1010 Dallas, Texas 75248 William S. McDonald Freese and Nichols 4055 International Plaza, Suite 200 Fort Worth, Texas 76109-4895 Mark J. Holliday, P.E. Teague Nail and Perkins 1100 Macon Street Fort Worth, Texas 76102 2 e e e MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 24, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 24th day of November, 2003 at 5:45 p.m. in the Pre-Council Room prior to the . 7:00 regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. David Whitson Timothy J. Welch Mayor Mayor Pro Tern Councilman Councilman Councilman Councilman Councilman Absent: JoAnn Johnson Councilwoman Staff Members: Larry J. Cunningham Greg Vick Richard Torres Paulette Hartman Patricia Hutson Alicia Richardson George Staples Larry Koonce Mike Curtis Jenny Mabry Dave Green Jim Browne Chris Swartz JoAnn Stout City Manager Assistant City Manager Interim Assistant City Manager Assistant to City Manager City Secretary Assistant City Secretary City Attorney Finance Director Public Works Director Communications Director Zoning Administrator Park & Recreation Director Aquatics Director Neighborhood Services Director Absent: Karen Bostic Managing Director Administrative/Fiscal Services Call to Order Mayor Trevino called the Pre-Council meeting to order at 5:48 p.m. 1. Discuss Items from Regular November 23. 2003 City Council Meeting None. 2. IR 2003-129 NRH20 Family Wateroark 2003 End of Season Report e e City Council Minutes November 24,2003 Page 2 e Mr. Swartz presented a PowerPoint presentation of the NRH20 Season Report and summarized the highlights of the report. Mr. Swartz also updated the council on the construction of next season's new attraction. Councilman Whitson present at 6:05 p.m. 3. IR 2003-128 Update on Linda Spurlock Park - Parkina Count Mr. Browne advised council staff continued, at council's suggestion, to track the on- street parking patterns. The cars were recorded twice in the morning and afternoon and once in the morning on Saturday and Sunday. Staff found the average number of cars parked in the morning was 3.82 and an average of 5.57 cars parked in the afternoon. The individual counts ranged from zero to twelve cars at anyone time. Staff contacted youth sports associations and requested they redirect team practices to other facilities. Staff is seeking council direction to continue or discontinue parking counts at Linda Spurlock Park. Consensus of council was to discontinue parking counts. 4. IR 2003-125 Discuss Underaround Electrical Ordinance and Status of Oncor Costs and Requirements Mr. Vick advised council he met with Oncor and builders to discuss the changes. All were present with the exception of one builder. Staff asked, and Oncor provided, dollar amounts regarding costs for front and rear lot installation. Graham Ranch I (158 lots): rear lot costs - $232,646 and front lot costs - $203,587; Graham Ranch II (77 lots): rear lot costs $93,467 and front lot costs - $96,321. The additional cost for the developer of Graham Ranch I and II is $29,854 or $127.04 per lot. Whispering Oaks (37 lots): rear lot costs - $47,954 and front lot costs - $51,096. Oncor advised staff that rear lot installation will require a paved access side yard easement to the transformers in the rear of the yard. Oncor's position is that they have the right to have reasonable access to the box. The tariff reads that Oncor must have access to the box, but does not say that the access needs to be paved. Council discussed Oncor's interpretation of the tariff, Oncor's access to the box, width of the access easement and responsibility of costs for the paved access. Council did not feel that Oncor was justified in asking that the access easement be paved. Councilman Metts present at 6:25 p.m. Mayor Trevino was of the opinion that the transformers should be discussed with the Planning and Zoning Commission. Council directed staff to negotiate with Oncor in hopes of coming to a solution with regards to rear and front lot installation. Mayor City Council Minutes November 24,2003 Page 3 e Trevino asked staff to relay council's sentiments with regards to access easement and the cost should not be absorbed just by the builder. 5. IR 2003-126 Discuss Participation in Tarrant County Transportation Coalition e Mayor Trevino advised council that the Mayors' Council conducted a special meeting to discuss formation of a Tarrant county Transportation Coalition. In addition to the Tarrant Mayors in attendance County Commissioner Glenn Whitley, State Senator Kim Brimer, Mayor Moncrief and Mayor Cluck were also present. The purpose of the coalition and proposed Executive committee were discussed. Each participating city would have membership on the Board of Coalition. In addition, there would be a 10- member Executive Committee that would be responsible for the hiring of any staff and giving direction to them based upon direction from the Board as a whole. The proposed 1 O-member Executive Committee (with one from Tarrant County) would be from various areas within the County, and would be primarily grouped according to the geographic locations. Mayor Trevino did not believe that the mid-cities was being represented well and raised the question of inequity of representation. There was agreement that equal representation would need to be reviewed. Mayor Trevino advised council should the city be interested in being ä·member the cost would is 10¢ per capita ($5,500 a year). The coalition is asking cities to inform of their participation by January 2004. Mayor Trevino was requested by the Chairman of the Mayors' Council to be responsible for bringing a recommendation to the Mayors' Council as to how the geographic representation of the Executive Committee could be structured to be more equitable to all areas of Tarrant County. The Mayor believes the coalition to be a good idea if the representation on the Executive Committee were to be more equitable. Consensus of council supported Mayor Trevino's views. 6. IR 2003-124 Sunset Review of Boards and Commissions Mr. Vick summarized a report regarding boards and commissions of the city. While most of the boards and commissions have minor changes or no suggested changes; a few have significant recommendations. Staff finds that the Cable Television Board should be eliminated, the Town Hall Committee be decommissioned and be replaced on an "as needed" basis with an ad hoc committee when specific opportunities arise deeming appropriate for such committee. The recommendation for the Planning and Zoning Commission is to amend the City Charter to require amended plats and minor plats to be approved administratively, rather than by both City Council and the Planning and Zoning Commission. While the Library Board does not have any recommended changes modifications are suggested in Section 13.34 of the Code to comply with City Charter. Council had no suggestions or changes. e 7. Adiournment e e City Council Minutes November 24, 2003 Page 4 e Mayor Trevino announced at 6:47 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order November 24, 2003 at 7:00 p.m. ROLL CALL . Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. David Whitson Timothy J. Welch Mayor Mayor Pro Tern Councilman Councilman Councilman Councilman Councilman Absent: JoAnn Johnson Councilwoman Staff: Larry J. Cunningham Greg Vick Richard Torres Patricia Hutson Alicia Richardson George Staples City Manager Assistant City Manager Interim Assistant City Manager City Secretary Assistant City Secretary Attorney Absent: Karen Bostic Managing Director Administrative/Fiscal Services 2. INVOCATION Councilman Turnage gave the invocation. 3. PLEDGE OF ALLEGIANCE Councilman Turnage led the pledge of allegiance. e e City Council Minutes November 24,2003 Page 5 e 4. SPECIAL PRESENTATIONS None. 5. CITIZENS PRESENTATION Mayor Trevino advised council he received request to speak forms regarding ordinance pertaining to recreational vehicles. Mayor Trevino advised there was an item on the agenda concerning the parking and storage of recreational vehicles on the agenda, and although it is not a public hearing, council would allow them to speak since council allowed citizen's to speak at a previous meeting. The following people spoke in opposition to the ordinance. Frank Hulkenberg, 6736 Mable Street; Joe Allgood, 6209 Abbott; Herb Parsons, 7701 Turner; Warren Burt, 7545 Terry Drive; Robert Gass, 7421 Tunbridge, B.R. Jackson, 5317 Scott Drive; Barry Ponder, 6254 Shirley Drive; Bobby McCown, 5020 Susan Lee Lane; Aubrey Allred, 7320 Oakland Lane; Jackie Coe, 7717 Briarcliff; Pam Palmer, 7312 Deville; Mark Hendrix, 5724 Havana Drive; Alan Williams, 6804 Old Mills Road; Pat Burross, 7301 Frances Court and Jenny Parson, 7701 Turner Drive. Mayor Trevino addressed citizen questions relating to safety concerns of recreational vehicles parked in residential areas. 6. REMOVAL OF ITEM(S) CONSENT AGENDA None. 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE NOVEMBER 10, 2003 COUNCIL MEETING B. PU 2003-049 PURCHASE OF VEHICLE FOR NORTHEAST TRANSPORTATION SERVICES USING STATE GRANT FUNDS IN THE AMOUNT OF $51,065 e e City Council Minutes November 24,2003 Page 6 e Councilman Whitson moved, seconded by Councilman Turnage to approve the consent agenda. Motion to approve carried 6-0. 8. GN 2003-136 CONSIDERATION OF AN ORDINANCE AMENDING ORDINANCE 2749 CONCERNING THE PARKING AND STORAGE OF RECREATIONAL VEHICLES IN RESIDENTIAL AREAS - ORDINANCE NO. 2753 APPROVED Dave Green, Zoning Administrator, summarized item for council. The council asked staff to discuss and come back to council with remedies for those citizens who park their recreational vehicles for the purpose of loading and unloading, and those citizens who have visitors staying for short periods of times in their recreational vehicles that are parked in the street or driveway. Ordinance 2749 addresses council concerns by including the following exceptions: - boats and boat trailers have been added to motor homes and recreational trailers that may be parked in a residential driveway for no more than forty-eight (48 hours) - motor homes and recreational trailers (only) may be parked in front of residence (either in the driveway or in the street) following the issuance of a permit by the Planning and Inspection Department except as provided above - permits may be granted for two periods of seven (7) continuous days and two periods of two (2) continuous days each calendar year. No permits will be issued for the parking of vehicles within three (3) weeks of a previous permit at an address Councilman Tolbert asked Mr. Green if a fee would be assessed for the permit. Mr. Green advised council there would be no fee. Councilman Lewis pointed out a typo in Section 16-70(a) to be corrected by staff. Councilman Tolbert moved to approve Ordinance No. 2753. Councilman Metts seconded the motion. Motion to approve carried 6-0. e e City Council Minutes November 24,2003 Page 7 e 9. GN 2003-137 PUBLIC HEARING TO CONSIDER AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE REQUIRING A SPECIAL USE PERMIT FO CERTAIN ESTABLISHMENTS SELLING ALCOHOLIC BEVERAGES FOR ON PREMISE CONSUMPITON - ORDINANCE NO. 2752 APPROVED Mayor Trevino opened the public hearing. Mr. Green advised council this ordinance is follow up to Ordinance No. 2747 that was approved on October 2ih. The ordinance for council consideration tonight addresses additional requirements for the sale of on premise consumption of alcoholic beverages. The following are the additional requirements recommended by staff and the Planning and Zoning Commission. - be permitted only in the "C-2" Commercial, "HC" Heavy Commercial or "OC" Outdoor Commercial Districts - Require a special use permit (SUP) - provide sales tax information to the Planning and Inspections Department to insure compliance with the above zoning criteria Mayor Trevino asked if there was anyone present who wanted to speak on the proposed ordinance. There being no one wishing to speak, Mayor Trevino closed the public hearing. Councilman Welch moved to approve Ordinance No. 2752. Councilman Lewis seconded the motion. Motion to approve carried 6-0. 10. PW 2003-017 APPROVE WATER COURSE MAINTENANCE AGREEMENT FOR GRAHAM RANCH, PHASE I AND GRAHAM RANCH, PHASE II APPROVED Mike Curtis, Public Works Director, summarized item for council. Councilman Lewis asked if six months was too long and if the Homeowners Association would maintain the channel. e e - City Council Minutes November 24, 2003 Page 8 e Mr. Curtis advised council debris would be cleaned up every 6 months or as needed. Mr. Curtis said that the Homeowners Association would be responsible for the maintenance of the channel. Councilman Lewis. moved to approve PW 2003-017. Councilman Turnage seconded the motion. Motion to approve carried 6-0. 11. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA None. 12. INFORMATION AND REPORTS Councilman Whitson made the following announcements. There will be no trash service on Thursday, November 2¡th in observance of the Thanksgiving Holiday. Trash will be picked up on Friday, November 28th as the collection make-up day. City offices will be closed on Thursday, November 27 and Friday, November 28th in observance of the Thanksgiving Holiday. The city is hosting its annual Night of Holiday Magic event on Saturday, December 6th. The festivities will include a children's tent, mini train, petting zoo, puppet show and much more! The entertainment will be led by the popular Brave Combo music group along with children's entertainer David Chicken. The event will be held from 4:00 p.m. _ 8:00 p.m. at the North Municipal Complex at Tecnol and Mid Cities. We hope you'll join us! December 2 and 3 Decorating Christmas Ornaments NRH Public Library Children's Area 3:30-4:30pm e e e City Council Minutes November 24,2003 Page 9 December 6 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Gary Bechthold, Parks and Recreation Department - A letter was received from a NRH resident complimenting Bechthold for his professional manner and prompt attention to cleaning up the city property directly behind his residence. Ms. Jenny Mabry introduced a public service announcement for "Night of Holiday Magic". 13. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:10 p.m. ATTEST: Oscar Trevino - Mayor Patricia Hutson - City Secretary . tit . e MINUTES OF THE JOINT MEETING OF THE CITY COUNCILS OF THE CITY OF NORTH RICHLAND HILLS AND THE CITY OF RICHLAND HILLS ON THE SOUTH GRAPEVINE HIGHWAY CORRIDOR STRATEGY HELD IN THE RICH LAND HILLS COMMUNITY CENTER, 3204 DIANA DRIVE, RICHLAND HILLS, TEXAS - OCTOBER 20,2003 - 6:00 P.M. City Council Present: Mayor Oscar Trevino Mayor Pro Tern Joe Tolbert Councilman Frank Metts, Jr. Councilwoman JoAnn Johnson Councilman David Whitson Councilman Tim Welch Absent: Councilman John Lewis Councilman Scott Turnage Staff Present: Larry J. Cunningham, City Manager Greg Vick, Assistant City Manager Karen Bostic, Managing Director of Fiscal & Admin. Services Paulette Hartman, Assistant to the City Manager Patricia Hutson, City Secretary Richland Hills City Council Present: Mayor Nelda Strouder Mayor Pro Tern Jim McKnight Councilman Kenney Davis Councilman Herbert G. Reynolds Councilman Steven Couch Richland Hills Staff Present: James Quin, City Manager Terri Willis, City Secretary Marty Wieder, Economic Development Consultant Mr. Bill Cunningham, Leland Consulting Group, and Mr. Rick Leisner, HNTB, facilitated the meeting. 1. CALL TO ORDER The work session was called to order at 6:10 p.m. . e . e City Council Work Session Minutes October 20, 2003 Page 2 of 5 2. INTRODUCTIONS The Mayors of each city introduced their City Council and Staff. 3. PRESENTATION OF VISION, OPPORTUNITY AND STRATEGIES Mr. Bill Cunningham and Mr. Rick Leisner presented a PowerPoint presentation of the South Grapevine Highway Corridor study. The presentation consisted of an assessment of the market and economic opportunities, the vision for the corridors and strategies for implementation. They reviewed and discussed the following key elements: · Market analysis · Primary trade area for corridors · Summarized the development demand · Land use opportunities · Vision and opportunities for the corridor - 3 development sites in Richland Hills, 3 development sites in North Richland Hills and 1 Regional site · Streetscapes 4. REVIEW OF IMPLEMENTATION PLAN The facilitator reviewed and discussed with the Councils the Implementation Plan highlighting the following strategies: · Ignite Leadership and Nurture Public/Private Partnership 1. Interlocal Agreement - Joint Planning, Implementation, Marketing, and Funding 2. Business Association eventually becoming an Improvement District · Anticipate Evolution 3. Monitor Commercial Trends, Concepts and Products 4. Encourage new concepts in the corridor - mixed-use, public amenities (such as streetscape) · Know the Market 5. Develop Data Base of Market Information / Trends for Dissemination to Real Estate Professionals City Council Work Session Minutes October 20,2003 Page 3 of 5 e 6. Build Relationships with Area Brokers through Seminars, Workshops, Monthly Lunches · Scale Commercial Land to Market 7. Re-zone Strategic Parcels to encourage more mixed-use development 8. Encourage infill development concepts - mixed-use, urban housing, pedestrian-oriented retail · Establish Target Reinvestment Areas 9. Develop Joint Public Improvement Plans for Gateway Areas and Activity Centers ("Villages") 10. Formulate the Public/Private Implementation Strategies for Village Areas · Tame the Traffic 11. Balance Traffic Design to Accommodate Multimodal Activity - Autos, Pedestrians, Bikes, Transit and Parking 12. Work with TXDOT on Access Management Plan . · Create the Place 13. Develop a "Branding" Program for Marketing the Corridor Area 14. Identify and Encourage "Urban" Housing Opportunities · Diversify the Character 15. Plan Activity Centers with Different Uses, Levels of Access and Orientation to Neighborhoods 16. Initiate Planning for a Joint Public Facility (Creation/Community Center) · Eradicate the Ugliness 17. Develop Joint Urban Design, Development and Architectural Standards for Corridors 18. Encourage Consistent Code Enforcement 19. Promote Image Enhancement Campaign - Signage, Lighting, Landscaping, Streetscape and Utilities (under grounding) e · Put your Money Where Your Policy Is 20. Conduct Regulatory "Audit" to Determine Inconsistencies between Current Regulations and Proposed Land Uses 21. Develop a Comprehensive Package of Funding Options for Corridor Improvements - ED Sales Tax, Bond Financing, EDA Grants, Tax Abatements 22. Create a New Tax Increment Financing District for the Corridors to Fund Necessary Public Improvements 23. Formulate a "Benchmarking" Program for Evaluating Corridor Revitalization Efforts e . e City Council Work Session Minutes October 20,2003 Page 4 of 5 5. PRIOIRITIZA TION OF IMPLEMENTATION STRATEGIES Each of the City Council members was asked to select their top ten strategies. After compiling each City Council's rankings, the following strategies were selected by both Richland Hills and North Richland Hills City Councils and were designated as highest priorities: 1. Incorporate an Interlocal Agreement for Joint Planning, Implementation, Marketing and Funding 2. Plan Activity Centers with Different Uses, Levels of Access and Orientation to Neighborhoods 3. Building Relationships with Area Brokers through Seminars, Workshops and Monthly'Lunches 4. Encourage Infill Development Concepts - Mixed Use, Urban Housing, Pedestrian-Oriented Retail 5. Encourage Consistent Code Enforcement 6. Develop' a Comprehensive Package of Funding Options for Corridor Improvements. Strategies selected by one city, but not the other were ranked as high priorities. Those strategies designated as high priorities are: North Richland Hills City Council: 1. Initiate Planning for a Joint Public Facility 2. Rezone Strategic Parcels to Encourage More Mixed-Use Development 3. Monitor Commercial Trends, Concepts and Products 4. Create a New Tax Increment District for the Corridors to Fund Necessary Public Improvements Richland Hills City Council: 1. Encourage New Concepts in the Corridor - Mixed-Use, Public Amenities 2. Develop Joint Urban Design, Development and Architectural Standards for Corridors 3. Develop Joint Public Improvement Plans for Gateway Areas and Activity Centers ("Villages') 4. Promote Image Enhancement Campaign. Mayor Trevino suggested that the two cities form a council committee to consider changing the name of Grapevine Highway. Richland Hills was agreeable to the suggestion. Mayor Trevino also mentioned he felt it would be advantageous if Rufe e . e City Council Work Session Minutes October 20, 2003 Page 5 of 5 Snow connected to Highway 121 and suggested that thought be given to requesting TXDOT to make the extension. ADJOURNMENT The work session was adjourned at 8:10 p.m. APPROVED: Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary , MINUTES OF THE GOAL SETTING WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD AT GARRETT CREEK CONFERENCE CENTER, 270 PRIVATE ROAD 3745, PARADISE, TEXAS, NOVEMBER 11-12,2003 e Council Present: Oscar Trevino Joe Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Tim Welch Staff Present: e Larry J. Cunningham Greg Vick Richard Torres Karen Bostic Paulette Hartman Patricia Hutson Steve Brown Jim Browne Mike Curtis Debbie Durko Dave Green Patrick Hillis Andy Jones Larry Koonce Jenny Mabry Dave Pendley John Pitstick Thomas Powell Tom Shockley Kyle Spooner JoAnn Stout Mayor Mayor Pro Tern Council, Place 1 'Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager .Interim Assistant City Manager "Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary Library Director Parks and Recreation Director Public Works Director Court Administrator Zoning Administrator Human Resources Director Fire Chief Finance Director Communications Director Building Official Development Director Support Services Director Police Chief Information Services Director Neighborhood Services Director The City Council met November 11 beginning at 1 :00 p.m. and concluded on November 12 for the purpose of reviewing and setting goals and priorities for 2003-04. Mr. Jim Blagg, Senior Vice President, The Mercer Group, Inc. and Mr. Bill Bancroft, Principal, conbrio, were the facilitators for the work session. e Council Work Session Minutes November 11-12,2003 Page 2 _yor Trevino called the work session to order on November 11 at 1 :00 p.m. with Council and Management staff present as recorded with the exception of Councilman Lewis. The Mayor advised that Councilman Welch would be leaving at 5:00 p.m. and Councilman Turnage would not be present on November 12. The facilitators briefly reviewed the agenda, the roles, rules and expected outcomes and objectives of the strategic planning work session. The City Manager was a$ked to give a status report on the city's progress in achieving the goals and implementing the action items and management agenda agreed to at the 2002 Goals Session. The City Manager reviewed the incomplete and on-going items and gave an update on the progress. Councilman Lewis present at 2:00 p.m. The Council and Staff were asked to look back to the year 1993 and create a history timeline of the City. The resulting timeline showed a period from 1993 to 1998 dominated by developers and reactive responses from Council and from 1998 to the present as being a more community minded era listening to the concerns of the citizens. The timeline also showed that the Council became creative in solving city issues and was willing to take risks to accomplish objectives. The City Manager reviewed the Economic Development Plan adopted by the Council in January .4i)íl03. The City Manager highlighted what needs to be done and the accomplishments. The Council _ Staff identified trends affecting the city and its growth. Trends identified included running out of room in the city, growing population and service population, area cities competing for businesses, increasing traffic congestion, aging and build-out of surrounding cities, down zoning of commercial property to residential, big box stores pushing out the small businesses, diverse population and air pollution. Political factors identified were the difficulties in balancing the needs of providing quality services while keeping taxes low and the need for public money to stimulate private investment. Economic climate factors discussed included a declining or flat sales tax base, continuation of business development in the north, and ability to get the workforce to work or home with the increasing traffic congestion. Customer needs identified were parks, leisure amenities, restaurants, good city services with high expectations, continuation of fast police and fire response times, better transportation, more and better libraries, convenient access to city information on-line, clean neighborhoods and neighborhood redevelopment, good schools, health care facilities, and entertainment. Technology factors identified included the threat of internet shopping reducing sales tax and the internet allowing citizens a quick way to make demands on the city. The Council and Staff noted the following uncertainties - concerns with a possible rewrite of the State Tax Code as part of the special session for school finance and whether revitalization in the southern part of the city will work. The work session recessed at 4:30 p.m. and was called back to order at 6:25 p.m. Everyone present as recorded except Councilman Welch. The Council and Staff were asked to identify strengths, problems, opportunities and threats and .ct the most important. Under strengths, listed as the most important were the Council working Council Work Session Minutes November 11-12,2003 Page 3 _II with city management and the political stability, a diversified tax base, quality of life amenities and the willingness to take risks. Problems listed as most important were revenues not keeping up with growth, approaching build-out, unfunded state/federal mandates, aging south side of city (infrastructure and housing) and North Hills Mall. Opportunities listed as most important were fix North Hills Mall, upgrade and widening of the 820 corridor and make the south side of the city younger. Threats listed as important were the political instability of future councils, legislature eliminating financial sources, municipal competition for business, and lack of knowledge of North Hills Mall. The work session recessed for the evening at 7:50 p.m. and was called back to order on November 12 at 8:00 a.m. All Council members, Management Staff and Directors present except for Councilmen Turnage and Metts. The Council and Staff broke into four different groups and envisioned what writers and editors of different magazines might say about North Richland Hills in the year 2008. The groups created a cover story of their vision. The City Council reviewed the goals established in 2002. The Council reaffirmed all six goals. Council then developed objectives and short term actions to accomplish the established goals. Goal: Safety & Security ejectives · Continue to provide top quality Fire, Police and EMS (Highest Priority) · Develop and implement security system around technology (High priority) · Keep pace with growth - Police, Fire, and Public Works · Continue to be the safest city in Tarrant County · Provide safe streets and neighborhoods · Improve facilities for enhanced services · Continue to improve preparation for major emergencies Short Term Action Items · Complete construction of two new fire stations (#1 and #4) · Remodel two fire stations (#2 and #3) · Develop funding plans for public safety technology upgrades (Radio, Computer, and GIS) · Evaluate Police parking at City Hall connected to 820 work · Locate funding for a third ambulance · Develop plan for reuse of Fire Station #4 · Continue vehicle replacement program · Evaluate staffing levels over the next 5 years - Police, Fire, Public Works e Council Work Session Minutes November 11-12, 2003 Page 4 e Goal: Quality Development Objectives · Stimulate retail expansion (Medium priority) · Facilitate commercial development in Home Town (Medium Priority) · Create signature corridors · Develop and use a central city district · Develop enforceable development standards and ordinances · Build public facilities in Home Town Short Term Action Items · Market prime locations to hotel industry/conference center · Continue to implement city image study recommendations · Develop plan to fund operating costs of new public facilities (Library & Recreation Center) · Target businesses to locate in new development areas · Identify and protect prime vacant commercial land areas · Review overall marketing strategy for City · Explore conference center opportunities in conjunction with public facilities in Home Town area · Identify remaining 10% land for best use - retail, commercial, residential open spaces _al: Financially Responsible City Government Objectives: · Expand City revenue base (Highest Priority) · Maintain Current Property Tax Rate · Stay on Schedule with 2003 Bond Projects · Maintain AA Bond Rating · Adhere to current Investment Policy · Continue pay-as-you-go approach to financing Short Term Action Items · Continue aggressive debt retirement · Evaluate outsourcing of services · Insure services are priced Appropriately according to market value · Support wine election · Investigate additional revenue sources · Investigate selling advertising on City vehicles · Evaluate health insurance program · Review investment strategy · Evaluate operating and maintenance costs of future facilities · Rebuild reserves e. Evaluate best use of city property Council Work Session Minutes November 11-12, 2003 Page 5 e. Review size and scope of Home Town public facilities · Tout value, benefits and progress of bond projects · Oppose legislation eroding city revenues Goal: Quality Redevelopment and Reinvestment Objectives · Implement South Grapevine Corridor strategy (Highest Priority) · Increase code enforcement (Highest Priority) · Commit funds for public reinvestment (High Priority) · Complete 820 overlay study (High Priority) · Increase economic development in existing areas · Revitalize residential neighborhoods Short Term Action Items · · · · e: · · · · · · · Examine the historic value of Smithfield Corridor with rail possibilities Rename Grapevine Highway Re-examine public incentives for development Stand behind code enforcement at Council level Develop plan and evaluate funding sources and strategies for redevelopment Increase and support code enforcement Limit paper and painted signs in windows of businesses Tap community development block grant funds for neighborhood improvement projects Coordinate with non-profits for neighborhood improvement Examine putting all utility wiring underground Increase and improve relationships w/neighborhoods Develop plans for public facilities at Glenview and Rufe Snow Review sign ordinance enforcement Goal: Quality of Life Amenities for the Community Objectives · Enhance the public information initiative to include cable, web, newsletter (High Priority) · Maintain City's investment in public facilities (High Priority) · Maintain cultural programs and activities including public art (Medium Priority) · Deliver quality customer service to community (Medium Priority) · Continue neighborhood park initiative · Maintain core values · Preserve history and heritage e .. Council Work Session Minutes November 11-12, 2003 Page 6 _ort Term Action Items: · Upgrade quality of entertainment programs · Expand marketing efforts for cultural activities · Evaluate public information initiative · Research coordinated comprehensive customer complaint system · Initiate a customer service training program · Explore & implement ability to transact NRH business on-line Goal: Effective Transportation System Objectives: · Expand mass transportation opportunities (Highest Priority) · Evaluate impact of 820 on public facilities (Highest Priority) . Improve air quality . Improve traffic flow · Improve quality of neighborhood streets Short Term Action Items · Fund preventive street maintenance program at same level e· Implement 2003 Bond projects related to transportation · Evaluate Northeast Job Access Shuttle Program · Evaluate alternate routes during construction · Stay actively involved in 820 expansion · Evaluate signage · Improve synchronization of traffic signals · Continue to implement Trail System Master Plan · Implement Image Study recommendations on future street improvements · Remain involved in rail corridor study · Evaluate new permanent maintenance processes · Evaluate intersections for improvements including smaller intersections Councilwoman Johnson left the work session at 1 :45 p.m. After discussion and rating by Council, the following objectives were established for 2003-04. Highest Priority · Continue to provide top quality Fire, Police and EMS · Expand City revenue base · Implement South Grapevine Corridor strategy · Increase code enforcement e· Expand mass transportation opportunities .. Council Work Session Minutes November 11-12, 2003 Page 7 e. Evaluate impact of 820 on public facilities High Priority · Develop and implement security system around technology · Commit funds for public reinvestment · Complete 820 overlay study · Enhance the public information initiative to include cable, web, newsletter · Maintain City's investment in public facilities Medium Priority · Stimulate retail expansion · Facilitate commercial development in Home Town · Maintain cultural programs and activities including public art Management wi,lI determine the placement of the short term actions with the objectives. Mayor Trevino adjoumed the work session on November 12, 2003 at 2:30 p.m. . APPROVED: Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary e .J .. CITY OF NORTH RICHLAND HILLS epartment: Administration Council Meeting Date: December 15,2003 Subject: Adopt Ordinance No. 2754 Eliminating the Cable Television Board Agenda Number: GN 2003-138 At the November 24,2003 Council Meeting, the Sunset Review Report of Boards and Commissions was presented. Following up on that report, the attached Ordinance implements one of the recommendations of that report by eliminating of the Cable Television Board. The Board's original purpose was to monitor the operation of the cable television system, review and process citizen needs, and address franchise concerns as necessary. As Federal regulations have restricted the regulatory authority of cities, that function is no longer necessary, and the attached ordinance is recommended. Recommendation: To adopt Ordinance No. 2754. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget -J Other ~L-=> L< pent Head Signature Account Number AccountNumber Sufficient Funds Available .~ Finance Director , Page 1 of I . I :1 . ! I 2 I I 4 ¡ I 6 ,¡ I' I 8 ,i i ~ I , ~ 10 I I 12 ! I , 14 16 18 20 22 . 24 26 28 30 32 34 36 38 40 42 44 e ORDINANCE NO. 2754 AN ORDINANCE REPEALING ORDINANCES ESTABLISHING THE CABLE TELEVISION BOARD FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Cable Television Board no longer performs a useful function and its elimination has been recommended as part of Sunset Review; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: TRA T Ordinances 1480 and 1580 are hereby repealed, and the Cable Television Board is hereby eliminated. Section 2: This ordinance shall be in full force and effect immediately upon passage. AND IT IS SO ORDAINED. Passed on the 15th day of December, 2003. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROV D S TO FORM AND LEGALITY: APPROVED AS TO CONTENT: Department Head Ordina e No. 2754 Page 1 f 2 . t ., . .. CITY OF NORTH RICHLAND HILLS epartment: Administration Council Meeting Date:December 15,2003 Subject: Adopt Ordinance No. 2756 Eliminating the Town Hall Committee Agenda Number: GN 2003-139 Attached is Ordinance No. 2756 providing for the elimination of the Town Hall Committee. As you know, at the last City Council Meeting on November 24, 2003, the Sunset Review Report of Boards and Commissions was presented and the recommendation in the report was to eliminate the Town Hall Committee. It was suggested that if a need arose for the Committee in the future, it could be replaced with an ad hoc committee as the opportunity presented itself. Recommendation: Adopt Ordinance No. 2756. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other /_ ) ~~~.I . partment Head Signature Account Number AccountNumber Sufficient Funds Available Finance Director dtwJ C~M~ - Page 1 of " e2 4 6 8 10 12 14 16 18 20 22 e 24 26 28 30 32 34 36 38 40 42 e ORDINANCE NO. 2756 AN ORDINANCE ELIMINATING THE TOWN HALL COMMITTEE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Town Hall Committee was created by Ordinance 1933 to advise the City Council in matters dealing with public forums; and WHEREAS, Sunset Review has recommended elimination of such committee as no longer serving a useful purpose; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT Ordinance 1933 is hereby repealed, and the Town Hall Committee is hereby eliminated. Section 2: This ordinance shall be in full force and effect immediately upon passage. AND IT IS SO ORDAINED. Passed on the 15th day of December, 2003. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary o,J e No. 2756 ì Page 1 Gf 2 I , 482 APPROVED AS TO CONTENT: 4 Department Head . e o,d· L No. 2756 Page 2 ~f 2 I - CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 12/15/03 Subject: Cancellation of December 22,2003 City Council Meetinq Agenda Number: GN 2003-140 Council discussed at the October 13 Pre-Council meeting the possibility of canceling the December 22 Council meeting. Council was advised that all Planning & Zoning items were scheduled to come to Council at the December 15 meeting and it was not anticipated that there would be any additional Planning & Zoning items for December 22. The other departments also did not anticipate any items for the meeting. The consensus of the Council was to leave it to the discretion of the City Manager. If the City Manager determined that a second meeting in December was not needed, then the meeting was to be cancelled. Since that time, there are still no items for the December 22 meeting. The City Manager is recommending that the meeting be cancelled. Recommendation: To cancel the December 22,2003 City Council meeting. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Ävallable Finance Director ~c~~ Page 1 of _ '" , CITY OF NORTH RICHLAND HILLS epartment: Administration Council Meeting Date: 12-15-03 Subject: Adopt Ordinance No. 2755 Amendinç¡ Procedures for Park and Recreation Board. Agenda Number: GN 2003-144 Ordinance No. 2755 will amend Section 17-38 and 17-39 of the Code of Ordinances relating to the Parks and Recreation Commission. The Sunset Review of Boards and Commissions Report recommended several changes to the Parks and Recreation Commission. Present code under section 17-38 and 17-39 includes duties that relate administrative functions to those of the Commission. In practice, the City Manager hires the Parks and Recreation Director who handles the administrative functions, and the Parks Board is designed to work more on planning and policy issues. Those changes are reflected in the proposed Ordinance. Also, the report suggested that the Parks Board might reconsider the mandatory monthly meetings and this Ordinance allows the Parks Board to set regular meetings at the place and time as it may fix and such special meetings as may be called by the chairman or any two members of the Commission. The Board supports that change. Please feel free to call me if you have questions about this Ordinance. Recommendation: Adopt Ordinance No. 2755 Source of Funds: Bonds (GO/Rev.) Operating Budget Other Q-_)cL .oèpartment Head Signature Finance Review Account Number Sufficient Funds Ävallable Finance Director ~ City Manager 81 ature Page 1 of , e 2 4 6 8 10 12 14 16 18 20 22 . 24 26 28 30 32 34 36 38 40 42 44 e ORDINANCE NO. 2755 AN ORDINANCE AMENDING SECTIONS 17-38 AND 17-39 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES AND THE FUNCTION AND MEETING REQUIREMENTS OF THE CITY OF NORTH RICHLAND HILLS, TEXAS' , PARKS AND RECREATION COMMISSION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Sunset Review of North Richland Hills Boards and Commissions has recommended changes to the ordinance establishing the Parks and Recreation Commission to reflect current staffing, operations, and needs; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OFNORTHRICHLAND HILLS, TEXAS: Section 1: THAT Sections 17-38 and 17-39 of the North Richland Hills Code of Ordinances are hereby amended to read as follows: "Sec. 17-38. Meetings The Commission shall hold regular meetings at which time and place as it may fix, and such special meetings as may be called by the Chainnan or at the request of any two (2) members of the Commission. Sec. 17-39. Function of Commission The Commission shall act in an advisory capacity to advise the City Council and Parks and Recreation Director concerning the acquisition, development, maintenance and use of parks, playgrounds and open spaces in the City, and shall conduct its business at such times and under such rules and regulations as it may prescribe. It shall be the duty of the Commission to immediately, and at all times thereafter, make continuous study of the needs of the City for the establishment of public parks and recreation facilities, to investigate and recommend the locations or sites at which public parks and recreation facilities should be made available within the municipal limits, suggest means of acquiring and developing such facilities, furnish the City Council and Parks and Recreation Director with overall plans for development and improvement of all such facilities, and report to the City Council and Parks and Recreation Director the results of its studies, recommendations, and plans. In the performance of these duties, said Commission shall act in an advisory capacity. It is specifically provided that said Commission shall have no authority to spend nor to commit the City to the expenditure of any funds or monies whatsoever, except under the specific authorization and direction of the City Council and Parks and Recreation Director." Section 2: This ordinance shall be in full force and effect immediately upon passage. Or' e No. 2755 Page 1 f 2 · , e 2 4 6 8 10 12 14 16 18 20 22 e 24 26 28 e AND IT IS SO ORDAINED. Passed on the 15th day of December, 2003. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS T~ CO)'ENT: ~,Jl/J Dep etft Head Ord' e No. 2755 Page 2 f 2 t '. ....~. ,·vf CITY OF NORTH RICHLAND HILLS _ council Meeting Date: 2/15/03 Department: .1'dm\n\strat\on Agenda Number: ~N 2003-14B Subject: APpointment of CAPP RepresentatiVe - Resolution No. 2003-087 North RiChlamll-lllls' representation on the Cities Aggregation power Project, Inc. (CAPP) will become vacant the first of this year. This position serves as North Richland Hills' representative to the corporation and acts on the city's behalf. The attached resolution authorizes the City Manager to se\ect designee. RECOMMENDAT\ON: Approve Reso\ut\on No. 2003-087. Finance Review ~ Account Number sufficient Funds Available Source of Funds: Bonds (GO/Rev.) Operating Budget Other - = Finance Director Page 1 of --- , / . . e - Resolution No. 2003-087 Whereas, North Richland Hills is an original member of CAPP; and Whereas, the CAPP representative has been vacated. NOW, THEREFORE, be it resolved that the City Manager be charged with the duty of designating CAPP representation. Approved this 15th day of December 2003. Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO LEGALITY: George Staples, City Attorney - · · · CITY OF NORTH RICHLAND HILLS Department: Support Services / Finance Council Meeting Date: 12/15/03 Subject: Award Bid for 2004-Year Model Dump Trucks to Friendly Agenda Number: PU 2003-050 Chevrolet in the Amount of $114,138 In the 2003/2004 budget, Council appropriated funds for the replacement of two dump trucks. The current trucks are approximately 17 years old and are being replaced due to age and maintenance related issues. Both trucks are assigned to the Public Works Street Division. Formal bids were solicited and the results are outlined below. Friendly Chevrolet Graff Chevrolet Hayes Truck Group Southwest Int'I Truck Fort Worth Freightliner MHC Kenworth $114,138 $115,556 $115,990 $127,192 $127,331 $138,277 The bid submitted by Friendly Chevrolet met the specifications and general conditions of the bid and is within the allocated budget. Recommendation: To award the bid for two 2004-year model dump trucks to Friendly Chevrolet in the amount of $114,138. Source of Funds: Bonds (GO/Rev.) Operating Budget Other r-- ~~ Department Head Sianature Finance Review \l¡y c;/ Account Number 310-0000-601.79-00 Sufficien Fundü: ;J T~ Budget Director Page 1 of 1 ...- · · · . CITY OF NORTH RICHLAND HILLS Department: Finance /Information Services Council Meeting Date: 12/15/2003 Subject: Approve Contract with DataProse for Utility Bill Distribution Agenda Number: PU 2003 - 051 Service - Resolution No. 2003-086 In 1997 a study of the utility bill distribution services was conducted to determine if it was more cost efficient to perform the services in house. The study showed that based on a five year span, which is the predicted life of a folder/stuffing machine, the City would save money by performing the bill distribution services in house. As predicted, we were able to save money on a basic distribution service. In 2001, Utility Billing began having problems with the folder/stuffer that was purchased in 1997. This resulted in some late mailings due to down time for repairs. We have continued to have operational problems with the machine, and have had to find other solutions. Currently, utility bills are printed in house and delivered to a mailing service to be stuffed and mailed. Staff began a review of the billing process and equipment and have determined that basic service is not adequate for our customers and with current technological advances it is no longer cost effective. Our evaluation revealed that a simple replacement of the machine, which served us well for several years, was not the best value or service to the customer. Other options were found to be more efficient and cost effective. With this in mind, Staff contacted DataProse to obtain information on providing document mailing services for the utility bills. DataProse is the only local vendor approved by SunGard HTE to provide these services. SunGard HTE is the City financial software provider. DataProse's partnership with SunGard HTE will insure that the City will receive all future upgrades of SunGard HTE application software. Staff performed a cost analysis comparing total cost of service in house to the proposed cost of the service performed by DataProse. Over a five year period the average annual cost for in-house distribution is estimated to be $178.711 verses $153.854 for a service contract with DataProse. Total savings over a five-year period is estimated to be $24.857. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget r- Other Account Number 520-7011-712.74-05 Sufficient Fund Avai a e Budget Director ~Y ! . ~áJ~~a-- Department ead SiqnatGre ~ý Finance Director Page 1 of L . -- · · · . CITY OF NORTH RICHLAND HILLS DataProse's partnership with SunGard HTE will streamline the set-up process; after we select the format, fonts and colors, they can be printing and mailing the City bills in a matter of days. The utility bills will conform to our "look and feel" standards, using the City logo and design elements and detailed reporting will give staff complete oversight of each bill run. DataProse guarantees delivery of the utility bills to the post office within one business day of receiving our files. A dedicated project manager serves as our single point of contact, managing the entire process to ensure accuracy and ease of use. DataProse will offer the ability to add a consumption Qraph to the bill, send messaQes/inserts to a specific class of customers, prevent bank draft customers from receivinq an unwanted return envelope and allows the Utility Services Department the ability to send an e-mail bill. Upon Council approval, NRH Utility bill files will be transmitted electronically to DataProse for printing, stuffing and mailing. Additional benefits received by utilizing an external bill distribution company includes; flexibility in bill modifications, improved bill appearance, continued compliance with ever changing postal requlations, eliminates the need to purchase a new machine every five years and eliminates down time resulting in delayed customer billing due to machine malfunction. Staff will also have more time to devote to the needs of an ever expanding utility customer service base. The decision in 1997 to bring the service in-house was a good one based on the choices that were available at the time, but now with technological advances staff is recommending that it is more cost effective and customer friendly to allow the utility bill distribution to be performed by an external company. The contract will be for a three year term with two additional one year extensions, should the contract remain beneficial to the City. After the first year, pricing is subject to an increase not to exceed the DFW CPI. The service provided by DataProse is also utilized by other area cities such as Bedford, Highland Park, Forest Hill, Lake Worth, Mansfield, Saginaw, Abilene, Granbury, Stephenville and Duncanville. The contract with the City of Duncanville has a clause offering an interlocal agreement should other entities wish to participate. The contract pricing negotiated by Staff is less than the Duncanville contract. Recommendation: To approve the contract with DataProse for utility bill distribution services and pass Resolution No. 2003-086 authorizing the City Manager to execute the contract. CITY COUNCIL ACTION ITEM Page 2 of 2 .,.. ~ · · RESOLUTION NO. 2003-086 BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is hereby authorized to execute the contract with DataProse, Inc. to provide utility bill distribution services as the act and deed of the City. PASSED AND APPROVED this 15th day of December, 2003. APPROVED: Oscar Trevino Mayor ATTEST: · Patricia Hutson, City Secretary . APPROVED AS TO FORM AND LEGALITY: Attorney for the City APPROVED AS TO CONTENT: . . . CITY OF NORTH RICHLAND HILLS Department: Support Services/Finance Council Meeting Date: 12/15/03 Subject: Award Bid for Five 2004-Year Model Pickup Trucks to Classic Chevrolet in the Amount of $97,640 Agenda Number: PU 2003 - 0 5 2 In the 2003/2004 approved budget, Council appropriated funds for the purchase of five replacement pickup trucks for the Utility, Utility Construction, and Street Divisions of the Public Works Department. Formal bids were solicited and the results are outlined below. Classic Chevrolet Friendly Chevrolet Huffines Chevrolet $97,640 $97,691 $111,794 The bid from Classic Chevrolet met all the specifications and general conditions of the bid and is within the allocated budget. Hudiburg Chevrolet did not turn in a bid. Recommendation: To award the bid for five pickup trucks to Classic Chevrolet in the amount of $97,640. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other '-- Account Number 510-7032-712.74-10 Sufficient Funds vai a e -;Lb"· (¿Þl lY( oJ Department Heaâ Sianature Page 1 of ...L I e Department: CITY OF NORTH RICHLAND HILLS r Public Works Council Meeting Date: 12/15/2003 Subject: Recommend Award of Bid for the 28th/29th Year CDBG Agenda Number: PW 2003-018 ProjecV Roberta Drive Paving Improvements (Clenis Lane to Lola Drive) to Stabile &Winn, Inc. in the amount of $361,590.73 On March 25,2002 (GN 2002-028), Resolution No. 2002-012 and April 14, 2003 (GN 2003-050), Resolution No. 2003-037 the City Council approved Roberta Drive Paving Improvements (Clenis Lane to Lola Drive) as the 28th and 29th Year Community Development Block Grant project. In coordination with Tarrant County, this project was designed, reviewed and approved for bidding. Bids were taken by Tarrant County on November 12,2003. A total of eight contractors submitted bids. The three low bidders are summarized below. Bidder Stabile & Winn, Inc. Reliable Pavin SYB Construction Co., Inc. Base Bid A Concrete Pavement $361,590.73 $368,166.00 $368,370.25 Base Bid B HMAC Pavement No Bid $400,350.75 $440,731.25 The bid prices include street reconstruction, storm drainage improvements, and sidewalks. CDBG funds are available from Tarrant County for this project. Construction is scheduled to begin mid-February 2004 and take 120 days to complete. Recommendation: To recommend Tarrant County award the contract to Stabile & Winn, Inc. to construct Roberta Drive (Clenis Lane to Lola Drive) with concrete pavement in the amount of $361 ,590.73. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other 6L~-iI&- Account Number Sufficient Funds ÄvallaDle Finance Director Budget Director Page 1 of _ r III ~ ð t.~~ C1IES1....~ 8 * irØ5~ èii s"~ ~,,"-AlfC-èR ~ ~ ~~ \ J: ~ ~ t; ~ I hlARy-[)R 09 Jun 03 18:32:10 Monday GIS No: flnance-0178-030804 AML: cip map.aml PLOT: roberta I.pl AND/OR .rt! I ~~~ ~-ç/' . <,>.---0'- _ .~ ~I.LJ ~ -'"' -.l ~ ~...V'- .Ct I ___,,~ "> ~~ ..M-~'< # .w-pr- '" ·Ct rP- ~ CRClE-DR~ V') EMER-Al:Ð ~ I z I---¡..-->' ~ JA/£'H1__¡¡¡ c.L .. 1---_ ""- W I p.» ..,--- ...J CD I '!' "'ð. ~-5OU:.ER-[)R ò Z > ~ ~ì ...l § ! 1 \ ~ ~ . \ :% . r-"-~ vE-=::L-.i 11 JAP \~bo~ï s _L~ MAPIoEWOOÐ-A-Vt-~ i ....-., ~ t----1 ') CO -..¡ ~ <,G ~ /'/ ti\)"u ~ 1\ ~tö /~ r- Î\ ~V!- ~ J>." ~ 1 ~v/~(' ~ ~BE IoIARY-DR ..r:O~~~ ~ NœtASf-DR +-1-.. /t ~ \ \ ! ~.~ .. t"""-"- \ q,~ .,.~~ blsusAH-c-r- 1( LOLA DR l:0l:A g~ SYBI.-DR P~ONAR-DR i ~ , ... ~ Scale: l' '" 800' GIS l1li: dp1___ _lie CP STREETS ..... '" ~--- / ¡-l)£RICK-LN- z ... t ~ $ OONECAL- i , , ~ r:- LSHAI«JN-LN1 ~ :I; ~ \ ;YNOA-LNn~ ~-!<-;YNOA-LN- -< i!í ~ ~ -< I ::¡ !!' ~ ð ~ ~~ ~ letA,( I HARW00Ð-RÐ Roberta Dr. Stre et Improvements Clenis Ln. to Lola Dr. N E s N$RTH RICHLAND HILLS Project Location 20 Department of InformatIon Servlcu . Geographic Information SYlteml IGISI J e . . II:! r~~~su.~ut!~~t-. ~o'!s~T!:!RKINS D ,~JJWírn Nove Mr. Lance Barton, P.E. City of North Richland Hills P.O. Box 820609 North Richland Hills, Texas 76182-0609 NOV 1 7 2003 NRH Public Works RE: CDBG - 28th I 29th Year Project Roberta Drive Paving Improvements City of North Richland Hillsrrarrant County TNP# TAR 02253 Dear Lance: On Wednesday, November 12, 2003 bids were received at 10:00 AM for the above referenced project. A total of eight formal bids were received as follows: BASE BID A CONCRETE PAVEMENT BASE BID B HMAC PAVEMENT Stabile & Winn, Inc. Reliable Paving SYB Construction Co., Inc. McClendon Construction JLB Contracting Rycon, Inc. R-Con, Inc. Osage Aggregates $361,590.73 $368,166.00 $368,370.25 $384,849.80 $391,391.86 $404,238.00 $408,780.70 $501,467.50 No Bid $400,350.75 No Bid $440,731.25 $400,434,72 $433,360,50 $774,092.30 $595,202.50 We have evaluated the low bid and found it to be complete and responsive. Based upon previous experience with this contractor on projects of similar scope and size, we suggest that the City of North Richland Hills make the recommendation to Tarrant County to award the construction contract for Roberta Drive Paving Improvements to Stabile & Winn, Inc. for Base Bid A (Concrete Pavement) in the amount of $361,590.73. The total available CDBG construction funds amount to $617,257.47 for this project, which includes funds from the 26th, 28th and 29th Years. The difference between the HUD funding and the low bid should be sufficient to allow for fieid changes, quantity overruns and adOltional work. Ány grant runds not used for this year's project will be credited to the 31 st Year CDBG project. A complete bid tabulation is attached for your use. If you have any questions or require additional information, please do not hesitate to call. Yours Very Truly, TEAGUE NALL AND PERKINS, INC. Gre~£;s,~ Attachment cc: Don Day - Tarrant County Community Development 1100 MACON STREET FORT WORTH, TEXAS 76102 (817) 336-5773 FAX (817) 336-2813 ,. CITY OF NORTH RICHLAND HILLS Department: City ManaQer's Office Council Meeting Date: 12/15/03 Subject: Amend Solid Waste Contract Ordinance No. 2760 Agenda Number: GN 2003:141 In February, 2003 Council approved Ordinance No. 2688 which contained a section requiring that temporary restroom facilities be provided at residential construction sites and that the temporary restrooms could only be provided by the City's solid waste franchise holder, Trinity Waste Services. Following approval of the new five year contract with Trinity Waste and approval of Ordinance No. 2688, several home builders requested that the City review the requirement of using Trinity Waste as the sole source for chemical toilets and asked that other providers be allowed to operate in the City. The builders said they had no flexibility in negotiating chemical toilet prices, especially when they build in several different cities. In August the Mayor appointed an ad hoc committee to review the chemical toilet issues. This committee was made up of Council members, builders and a Trinity Waste representative. The mayor appointed Joe Tolbert as Chairman with the committee made up of Councilman John Lewis, Councilman Tim Welch, builders Scott Sandlin and David Pokluda and a representative of Trinity Waste, Randy Shiflet. The ad hoc committee was tasked to discuss chemical toilet issues and make recommendations to the Mayor and Council. The committee met on three occasions to determine the best and most equitable way to address the chemical toilet issues. After much discussion it was determined that the committee would propose that Trinity Waste no longer be the sole provider of chemical toilets and proposes the following changes to the Solid Waste contract to compensate Trinity for lost chemical toilet revenues. (A letter from Trinity Waste outlining their proposal is attached.) . The current contract requires that the City provide camera ready artwork to Trinity Waste and that Trinity Waste, using this artwork, is to publish a four page newsletter twice a year to the citizens of North Richland Hills. This includes printing, mailing and postage. It is proposed that Trinity Waste no lonç:¡er be required to produce this twice a year newsletter. Source of Funds: Bonds (GO/Rev.) Operating Budget o~{ r De artment Head Si nature Finance Review Account Number Sufficient Funds Available Page 1 of -,- , CITY OF NORTH RICHLAND HILLS . The Contract currently specifies that during the two Christmas tree collection days that it is Trinity's responsibility to remove all plastic and other contaminants prior to grinding the trees into mulch. Trinity proposes that their staff not remove plastic and contaminants and arind only those trees that have been placed at the curb that do not contain plastic and contaminants. All other trees will be collected as trash. The committee agreed that these two proposals were a fair compromise and now recommend them to Council. Neither proposal has a significant impact on service to citizens nor a sizeable increase in costs to the City. The City can use its existing resources, such as the City newsletter, utility bill stuffers, website, etc. to get the same information that would have been in the newsletter to citizens. Also, the cleaning of the Christmas trees should not be an issue being that all information that has gone out to citizens to date about Christmas tree collections has stated that it is the responsibility of citizens to remove all plastic and contaminants from Christmas trees prior to placing them on the curb. Trinity Waste is in agreement with the changes the committee is recommending to Council, and in fact, they are the ones that proposed these changes to the committee. One additional change is included in Ordinance No. 2760. Section 6 aa has been removed from the contract with Trinity Waste. This is merely a housecleaning change. This section referenced residential construction debris hauling and sanitation. Since the ordinance changes relating to residential construction debris hauling were made earlier in the year and with this change, the section is no longer needed as part of the contract. In addition to the contract changes, the Committee has directed staff to increase enforcement for all commercial and industrial containers found in the City that are in violation of the solid waste contract. Staff has agreed to increase enforcement in this area. This concludes the Chemical Toilet Ad Hoc Committee's work. Recommendation Approve Ordinance No. 2760 amending the Solid Waste Contract as proposed by the Chemical Toilet Ad Hoc Committee. CITY COUNCIL ACTION ITEM Page_of _ T~!Dsl!!X e December 1, 2003 Mr. Joe Tolbert, Mayor Pro-tern & Chairman North Richland Hills Chemical Toilet Ad Hoc Committee Re: Trinity Waste Services Proposal for Removal of Chemical Toilet Provisions Dear Mr. Tolbert: As a follow-up to the committee meeting on November 3, 2003, Trinity Waste Services has reviewed the language and provisions that were established by the City Council when the current Contract for Solid Waste and Recycling Services was approved. A requirement of this Contract was that all residential construction sites are required to have sanitary toilets available and that if a portable chemical toilet were required to meet these conditions it would be, provided by our Company. e After this Contract was approved, Trinity Waste Services sold our chemical toilet division but retained enough toilets and vehicles to honor the provisions approved in the Contract with the City. We received a letter from the City stating that they were not interested in having this service subcontracted out by Trinity. Mayor Trevino formed the Chemical Toilet Ad Hoc Committee after several residential builders and the Greater Fort Worth Builders Association complained to the City Council about the requirement that they must use Trinity for chemical toilets on new residential construction sites. While we appreciate their concern, Trinity is committed to honor the conditions that were established in the original Contract and, if the City desires to make changes, that these changes be implemented without a negative impact to our projected revenues. As a publicly traded company, we are obligated to our stockholders to protect their investments, not unlike the Mayor and City Council is obligated to protect the interest of all the citizens of the City. As requested by the committee at the November 3, 2003 meeting, Trinity Waste Services has reviewed and is proposing conditions for removing the requirement from our contract with the City that we are the sole provider of chemical toilets for new residential construction. The City has indicated its desires to remove this provision and Trinity desires to be compensated fairly for lost revenues. e TRINITY WASTE SERVICES, 6100 Elliott Reeder Road, Fort Worth, Texas 76117 Tel: (817) 332-7301 Fax: (817) 831-2020 Customer Service Fax: (817) 831-7489 @ Printed on recycled paper T'l!:ls!!X e As was discussed at the November 3, 2003 meeting, the City has not enforced the requirements that have been in place. This makes it impossible to provide accurate actual revenue estimates. In our initial response to the City we offered to provide revenue information under separate cover if the City could ensure that it would remain confidential. The City has not pursued this so our assumption is that open records requirements prohibit ensuring such confidentiality. During the previous meeting 'several numbers were discussed regarding assumptions that could be drawn to estimate revenues. Trinity has reviewed those assumptions along with our actual estimates and has arrived at what we believe is a fair and equitable solution for both the City and Trinity. Trinity Waste Services proposes that if the City removes the exclusive terms and conditions relating to the chemical toilets that the following contractual changes be made to partially offset our lost revenues. With these changes, Trinity agrees to the removal of the exclusive requirements relating to chemical toilets for new residential construction sites. e 1). The Contract specifies that the City is responsible for camera ready artwork· and Trinity is responsible for printing, mailing and postage for a twice-yearly, four page newsletter to all citizens. We propose that this language and requirement be removed and Trinity will agree to assist the City in providing information and articles for the current City Newsletter or other publications already handled by the City. 2). The Contract specifies that: Trinity shall collect Christmas trees at curbside on two dates selected and publicized by Trinity and transport such trees to a site designated by City, remove all plastic and other contaminants and shall grind the trees into mulch for such use by the City as it chooses. If Trinity decides to take trees to non-city recycling center for mulching, Trinity shall deliver mulch to City Center for citizens' use free of charge. Trinity proposes that the removal of plastics and other contaminants be changed to where it is the responsibility of the City. This arrangement has proven very successful in a neighboring city and resulted in the most successful mulch recovery and reuse program in the area. Otherwise, trees placed at the curb in plastic will be collected during the regular trash collection and not as a part of the special recycling collections. 3). Increased enforcement and "zero-tolerance" for all commercial and industrial containers found in the City in violation of the Contract. This has e 2 @ Printed on recycled paper TB.!a:øs~!X e been an ongoing problem and the City agreed to issue citations for violations but we continue to have a problem with non-contract providers placing unauthorized containers in the City. We are only aware of one citation being issued by the City at a commercial construction location after repeated daily violations and numerous calls to the City by Trinity. . We ask the City to honor the previously agreed to terms of issuing a citation for each violation each day. Trinity believes that these additional changes, in conjunction with the removal of the èxclusive provider service for the chemical toilets, is fair and equable for both parties. These changes will have a minimal impact on the overall City operations and budget while providing Trinity an opportunity to minimize the impact of lost revenues from the chemical toilets. I look forward to meeting with you on December 1, 2003 for further discussion and truly believe that we can accomplish what will be in the best interest of both parties with these modifications. e Respectfully, Randy Shiflet ~ Municipal Marketing Manager Trinity Waste Services e 3 @ Printed on recycled paper e e e ORDINANCE NO. 2760 2 4 AN ORDINANCE APPROVING AN AMENDMENT TO THE CONTRACT FOR SOLID WASTE COLLECTION AND RECYCLING SERVICES. 6 WHEREAS, the City Council finds that the contract amendment attached hereto is consistent with the City's objective of providing for superior solid waste and 8 recycling services at the best rates and under the best tenns available, taking into account price, dependability and quality of service to the inhabitants of 10 the city; NOW, THEREFORE, 12 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 14 16 18 20 22 24 26 28 30 Section 1: The City Council does hereby adopt the above finding. Section 2: The amendment to the city's contract with Trinity Waste Services, Inc previously approved by ordinance 2664, which amendment is attached hereto and made a part hereof, is hereby approved. Section 3: The City Manager is hereby authorized to execute the Contract Amendment attached hereto as the act and deed of the City. PASSED AND APPROVED this 15th day of December, 2003. CITY OF NORTH RICHLAND HILLS By: 32 ATTEST: Oscar Trevino, Mayor 34 36 38 Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, Attorney 7~C Department Head e e e EXHIBIT A STATE OF TEXAS § § § COUNTY OF TARRANT This Agreement is made by and between the City of North Richland Hills, Texas ("CITY") and Trinity Waste Services, Inc. ("CONTRACTOR") for the purpose of modifying that contract between the parties hereto dated February 1, 2003. 1. The contract referred to above is hereby modified as follows: A. Paragraph 6 d) is amended to read as follows: " Christmas Tree Recycling: Trees placed at curbside with plastic or other contaminants shall be collected and disposed of as part of regular trash collection and not as a part of recycling collections. CONTRACTOR shall collect Christmas trees without plastic or other contaminants at curbside on two dates selected and publicized by CONTRACTOR and either transport such trees to a site designåted by CITY, or a site of CONTRACTOR"S choosing where CONTRACTOR shall grind the trees into mulch and return such mulch to CITY for use by the CITY as it chooses." B. Paragraph 6 y. is amended to read as follows: "Public Education and Information: CONTRACTOR agrees to participate in Texas Recycles Day, Trinity Trash Bash, Spring and Fall Community cleanups and Great American Clean Up events each year, providing commercial containers and banners as determined appropriate by CONTRACTOR for each event. CONTRACTOR shall contribute annually, beginning on February 1, 2003 and each year thereafter for the term of the contract, $15,000 for use by the North Richland Hills Beautification Committee. CONTRACTOR shall contribute annually, beginning on February 1, 2003 and each year thereafter for the term of the contract the sum of $10,000 for the City of North Richland Hills Senior Citizen Programming." C. Paragraph 6 aa. On pages 21 and 22 of the contract is hereby deleted. Agreement - Trinity Waste Systems, Inc. 1 e e e AGREED this _ day of December, 2003. ATTEST: CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney Agreement - Trinity Waste Systems, Inc. TRINITY WASTE SERVICES, INC. By: Authorized Representative 2 . .. CITY OF NORTH RICHLAND HILLS epartment: City Manaç¡er's Office Council Meeting Date: 12/15/03 Subject: Amend Sanitation Requirement Ordinance No. 2761 Agenda Number: GN 2003-142 This coversheet piggybacks on the prior coversheet regarding amendments to the solid waste contract. If the proposed changes to the contract are approved by Council as recommended by the Ad Hoc Committee, then it will be necessary to change an existing ordinance. In February 2003, Ordinance 2688 was approved amending regulations pertaining to, among other things, residential construction sanitation. The ordinance stated that "temporary restroom facilities provided at residential construction sites are provided by the City's solid waste franchise holder". This statement created a requirement that only Trinity Waste could be used for chemical toilet services. As mentioned above, if the proposed changes to the solid waste contract are approved, the existing ordinance will need to be modified removing Trinity Waste as the sole source for chemical toilet services. Attached is Ordinance #2761 that does this. Removing Trinity as the sole provider will allow other chemical toilet providers to do business in the City of North Richland Hills without penalty. No other changes to the sanitation requirements are being made. Recommendation: To adopt Ordinance No. 2761 which amends ordinance No. 2688 by removing the requirement that the City's solid waste franchise holder is the only source for providing chemical toilet services. Finance Review . Source of Funds: Bonds (GO/Rev.) Operating Budget ~ Account Number Sufficient Funds Available re Page 1 of .. . . 4 6 8 10 12 14 16 18 20 22 2. 26 28 30 32 34 36 38 40 42 e ORDINANCE NO. 2761 AN ORDINANCE AMENDING SECTION 5-56 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES; REPEALING REQUIREMENTS THAT TEMPORARY RESTROOM FACILITIES AT CONSTRUCTION SITES BE PROVIDED ONLY BY THE CITY'S SOLID WASTE CONTRACTOR; ESTABLISHING A PENALTY; PROVIDING FOR SEVERABILITY; PROVIDING FOR PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council has received the recoinmendations of its ad hoc subcommittee to repeal current requirements that temporary restroom facilities at construction sites be provided solely by the city's solid waste contractor; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND IDLLS, TEXAS: Section 1: THAT Section 5-56 of the North Richland Hills Code of Ordinances be amended to read as follows: "Section 5-56 Sanitation Requirements. (a) The general contractor for each building permit for new buildings or additions to existing buildings is required to provide temporary restroom facilities for use by construction workers. (b) Exception: The requirements of this section shall not apply when: (1) Restroom facilities in the existing building on the lot are available to construction workers; or (2) When restroom facilities are available within one hundred fifty (150) feet (45,720 mm) of the lot on which the permit authorizes work." Section 2: Any person, finn or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Five Hundred Dollars ($500.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Ord' e No. 2761 Page 1 2 2. 4 6 8 10 12 14 16 18 20 22 2. 26 28 30 32 34 36 38 40 42 e . . Section 3: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph, subsection, article or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs, subsections, articles and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph, subsection, article or section. Section 4:' The CÍty Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance as an alternative method of publication provided by law. Section 5: This ordinance shall become effective immediately upon passage. AND IT IS SO ORDAINED. PASSED AND APPROVED this 15th day of December, 2003. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO CONTENT: Department Head Or' e No. 2761 Page 2 2 " CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 12/15/03 Subject: Ordinance No. 2759 Amending the Library Code References Agenda Number: GN 2003-143 The Board and Commissions Sunset report considered by the City Council recommended several changes to Section 13.34 of the Code of Ordinances. In general, the Code assigned the administrative authority for the operation of the library to the Library Board. The Library Director is hired by and is responsible to the City Manager. Several other portions of Section 13.34 needed to be amended as well. As a result those are modified and Ordinance No. 2759 is being recommended to you to address those issues. RECOMMENDATION: To adopt Ordinance No. 2759. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds ÄvallaDle Finance Director Page 1 of _J e 2 4 6 8 10 12 14 16 18 20 22 e 24 26 28 30 32 34 36 38 40 42 e 44 46 ORDINANCE NO. 2759 AN ORDINANCE AMENDING SECTION 13-34 OF THE CODE OF ORDINANCES OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AND REVISING THE DUTIES OF THE LIBRARY BOARD; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Sunset Review of North Richland Hills Boards and Commissions has recommended amending Section 13-34 to conform to the council-manager form of government; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT Section 13-34 of the North Richland Hills Code of Ordinances be amended to read as follows: "Sec. 13-34. Duties The Board shall act in an advisory capacity to the Mayor and City Council and Library Director. It shall be the duty of the Board to study and determine the needs of the City for public library facilities and services." Section 2: This ordinance shall be in full force and effect immediately upon passage. AND IT IS SO ORDAINED. Passed on the 15th day of December, 2003. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED A TO FORM AND LEGALITY: Or' e No. 2759 Page 1 f 2 ¡ . e . e : APPROVED AS TO CONTENT: 2 4 Department Head Ord' e No. 2759 i Page 21f 2 , * . .. CITY OF NORTH RICHLAND HILLS .partment: Administration Council Meeting Date: 12-15-03 Subject: Adopt Ordinance No. 2763 AmendinQ the North Richland Hills Agenda Number: GN 2003-145 Subdivision Ordinance Regarding Underground Electrical This ordinance is designed to amend the requirements for underground electrical in front yards of subdivisions with a final plat approved on or before November 10, 2003. The ordinance will allow subdivisions that were approved on or before that date to have easements at the front property line for underground electricity lines and above ground appurtenances will be permitted in that same easement. Those appurtances will be allowed above ground if they are screened by a masonry wall, which will be required to be built by the home builder. That masonry wall will have height and size restrictions. It will not be allowed to be higher than 4 % feet and electrical transformers will not be allowed to be higher than 36 inches. The screening wall will be required to be a minimum of 10 inches higher than the 36 inch high appurtenance. The total area for the pad site for the above ground appurtenance will not be allowed to exceed 18 square feet. The owner of the, lot is required to construct the masonry screening wall prior to the final inspection of the house on that lot. If the Homeowners Association wishes, it may construct the masonry screening walls before any house receives a final inspection in the subdivision. In either case, the Homeowners Association will be responsible for maintenance of the screening walls. e The remainder of the proposed ordinance is the same as the previous underground electrical ordinance, with modifications made to blend with this ordinance. Recommendation: Adopt Ordinance No. 2763. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other e Account Number Sufficient Funds ÄvallaDle I artment Head Signature Finance Director Page 1 of '" , ORDINANCE NO. 2763 6 AN ORDINANCE AMENDING THE NORTH RICHLAND HILLS, TEXAS, SUBDIVISION ORDINANCE AND THE ORDINANCE GOVERNING CONSTRUCTION IN PUBLIC RIGHTS OF WAY TO PROVIDE AN EXCEPTION FOR SUBDIVISIONS PREVIOUSLY APPROVED FROM REQUIREMENTS FOR UTILITIES IN NEW SUBDIVISIONS BE PLACED ALONG REAR LOT LINES; PROVIDING A PENALTY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. 4 8 10 12 WHEREAS, the City Council desires to provide relief for Developers of property impacted by Ordinance 2737 who were in the plat approval process prior to enactment of the requirements of such regulations; NOW, THEREFORE, 14 16 BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: 18 Section 1: THAT Section 330 of Subdivision Ordinance No. 1982, and Section 6.B of Construction in Public Rights of Way Ordinance 2464 as amended by Ordinance 2737 are hereby amended by changing the final paragraph of each to read as follows: 20 22 - 30 "In residential subdivisions with final plats approved on or before November 10, 2003, underground electric utilities may be allowed in easement not greater than 10' wide along the front or side property lines as long as above-ground electrical transformers and other appurtenances in such subdivisions do not exceed thirty six (36) inches in height, are enclosed on three sides by a masonry screening wall, with the open side away from the nearest street, and at least ten (10) inches higher than the transformer, but not exceeding four and a half (4 1/2 ) feet in height and placed on a concrete pad not exceeding eighteen (18) square feet in area. The owner of the lot where the transformer is located shall be responsible for the construction of the screening wall and such screening wall shall be constructed prior to final inspection of the house on such lot. In the event the homeowner's association wishes to construct the masonry screening walls, it may do so before any homes receive the final inspection. The homeowner's association will be responsible for the maintenance of the screening walls in either case. 26 28 32 34 36 38 In new residential subdivisions with final plats approved after November 10, 2003, electric, telecommunications and cable television facilities, including new service drops, shall be located underground along rear lot or tract lines. Above-ground appurtenances and equipment, and, if pennitted, above-ground facilities shall be placed along rear lot or tract lines. The developer of the respective property may appeal the above requirements to the Planning and Zoning Commission at the preliminary plat stage based upon the requirement 40 42 e Ordinance No. 2763 Page 1 of3 not being technically environmentally or economically feasible. Fire hydrants and traffic signal controllers are exempted from the rear lot or tract line requirement with passage of this section. The City will work diligently with the facility owner, developer and affected property owners during the zoning and platting processes of new subdivisions to ensure that reasonable equipment access to facilities along rear lot or tract lines will be available. When facilities are to be placed along rear lot or tract lines, before construction of facilities' commences, the easement shall be reduced to final grade, at developer's sole cost and expense. Additionally, if such easement is located within a floodplain, the entire surface of the easement shall be raised above the floodplain elevation, at developer's sole cost and expense, before construction of the facilities commences. The necessity for removal of minimal fencing and/or landscaping within easements to permit the replacement of facilities, appurtenances, and equipment is considered to be within the definition of reasonable access. Where no such access can be made available, facility owner and developer shall make reasonable efforts to place above-ground facilities, appurtenances and equipment in the least visible areas of the street rights-of-way and street yards that are consistent with reasonable City standards. Sight visibility easements and horizontal clear triangles are not appropriate locations for the placement of above-ground facilities, appurtenances and equipment as they would create safety concerns by blocking or impairing the visibility of vehicular traffic." , 4 6 8 10 12 14 16 18 20 Section 2: 22 , 26 Section 3: 28 30 32 34 36 Section 4: 38 40 Section 5: 42 Any person, firm or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Five Hundred Dollars ($500.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. This ordinance shall be in full force and effect immediately upon passage. AND IT IS SO ORDAINED. 44 e Ordinance No. 2763 Page 20f3 , Passed on the 15th day of December, 2003. CITY OF NORTH RICHLAND HILLS 4 6 By: 8 Oscar Trevino, Mayor 10 ATTEST: 12 14 Patricia Hutson, City Secretary 16 18 20 22 . APPROVED AS TO CONT NT: 26 e Ordinance No. 2763 Page 3 of3 CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 12/15/03 Subject: Appointment to Place 5 on Keep North Richland Hills Agenda Number: GN 2003-146 Beautiful Commission Place 5 on the Keep North Richland Hills Beautiful Commission is currently vacant due to the resignation of Ms. Rhonda Dolan. Councilman Whitson is recommending Mr. William A. Stewart to fill this vacancy. The term will expire June 30, 2005. Recommendation: To consider the appointment of Mr. William A. Stewart to Place 5 on Keep North Richland Hills Beautiful Commission, term expiring 6/30/2005. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds ÄvallaDle G7~{Yj¿ ~ Department Head Signature " Finance Director Page 1 of1 CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 12/15/03 Subject: Appointment to Place 4 on the Animal Control Shelter Advisory Committee Agenda Number: GN 2003-147 Mr. Warren Cox has submitted his resignation from Place 4 on the Animal Control Shelter Advisory Committee. Mr. Cox has retired and moved out of the State. Per ordinance, the appointments to this Committee are to be made by the City Council. In addition the person appointed to Place 4 is to be a representative from an Animal Welfare Organizåtion. Several of the Council members have recommended that Ms. Pam Burney be considered for this vacancy. Ms. Burney who is the Senior Director of National Shelter Outreach Program with the American Society for the Prevention of Cruelty to Animals meets the qualifications of the ordinance. Recommendation: To consider the appointment of Ms. Pam Burney to Place 4 on the Animal Control Shelter Advisory Committee, term expiring 6/30/2004. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds f\VallaDle Finance Director Page 1 of L . Announcements and Information December 15, 2003 Announcements - Councilwoman Johnson There will be no trash service on Thursday, December 25th in observance of the Christmas Holiday. Trash will be picked up on Friday, December 26th as the collection make-up day. City offices will be closed on Thursday, December 25th in observance of the Christmas Holiday. The regularly scheduled City Council meeting for December 22 has been cancelled. We will meet again on Monday, January 1th at 7:00 p.m. Information December 20 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner fit Every Council Meeting, we spotlight our employees for the great things they do. Dwayne Dornquast, Fidel Pizano, Felisiano Yanes and Randy Bright, Street Division/Public Works Department - A letter was received from a NRH resident complimenting them on the professional manner and timely response to the request for street repair in front of the resident's home. Ask Jenny Mabry to come forward to introduce a production by Citicable. .