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Home My WebLink AboutCC 2003-11-24 Agendas . CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA NOVEMBER 24, 2003 - 5:45 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. . NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular November 27,2003 City Council Meeting (5 Minutes) NRH20 Family Waterpark 2003 End of Season Report 2. IR 2003-129 (10 Minutes) ,3. IR 2003-128 Update on Linda Spurlock Park - Parking Count (5 Minutes) Discuss Underground Electrical Ordinance and Status of 4. IR 2003-125 Oncor Costs and Requirements (10 Minutes) Discuss Participation in Tarrant County Transportation 5. IR 2003-126 Coalition (10 minutes) 6. IR 2003-124 Sunset Review of Boards and Commissions (10 Minutes) 7. Adjournment *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. ~.~Trrb~ --~ - Dat~ "I'. ôO :f. W\ . Time . 11/24/03 City Council Agenda Page 1 of 3 ·~1!:rr~ P·I) .. . CITY OF NORTH RICH LAND HILLS CITY COUNCIL AGENDA NOVEMBER 24, 2003 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. . NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Councilman TurnaQe 3. Pledge - Councilman TurnaQe 4. Special Presentations 5. Citizens Presentation 6. Removal of Item(s) from the Consent Agenda 7. Consent a. Minutes of the November 10, 2003 Agenda Council Meeting PU 2003-049 b. Purchase of Vehicle for Northeast Transportation Services Using State Grant Funds in the amount $51, 065 8. GN 2003-136 Consideration of an Ordinance Amending Ordinance 2649 Concerning the Parking and Storage of Recreational Vehicles in Residential Areas - Ordinance 2753 - 11/24/03 City Council Agenda Page 2 of 3 . . - NUMBER ITEM ACTION TAKEN 9. GN 2003-137 Public Hearing to Consider an Ordinance Amending the Comprehensive Zoning Ordinance Requiring a Special Use Permit for Certain Establishments Selling Alcoholic Beverages for On Premise Consumption - Ordinance No. 2752 Approve Water Course Maintenance Agreement 10. PW 2003-017 for Graham Ranch, Phase I and Graham Ranch, Phase II 11. Action on Any Item Discussed in Executive Session listed on Pre-Council AQenda 12. Information and Reports 13. Adjournment ppSTED \, rJdb~ -~.~ '.... ., . . Dat~ '"'~ ðÐ ~. tv'\. Time 11/24/03 City Council Agenda Page 3 of 3 la.h+'ó1~eta't.A. ",Q__ By ------..--...- INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2003-129 ~ Date: T Subject: November 24,. 2003 N RH20 2003 Season Report The NRH20 Family Waterpark 2002 Season Report has been prepared by staff. This report summarizes and evaluates the effectiveness of our marketing efforts, the on-park revenue centers, guest satisfaction, guest surveys, financial performance and attendance for the 2003 season. Respectfully submitted, ~~"-~ Jim Browne Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS . . . , . Presented to Council November 24, 2003 NRH20 Family Water park 2003 Season Report . .,~ - ..... .~ .~ 2003 Season Report . Introduction Staff has prepared the 2003 NRH20 Season Report for your review. The report outlines park performance in attendance, marketing, on-park profit centers, team member performance, financial performance and survey results. Recap of the 2003 Season Throughout the 2003 season, the marketing division of NRH20 Family Water Park conducted a comprehensive and unified advertising campaign, as well as aggressive promotions, to successfully position NRH20 as the Metroplex's Family Water Park. Various advertising mediums were utilized, including television, radio and print. Attendance Due to a wet June, as well as extenuating market conditions, overall park attendance was down for the season. Total attendance for 2003 was 228,992 compared to 266,655 for the 2002 season. Attendance for the summer was intermittent because there were a few stretches of hot sunny days mixed with sporadic rainfall. The season ended with several rain days. . Attendance Comparison 300,000 250,000 200,000 150,000 100,000 50,000 o . - 1 - . . . Season Passes Season pass sales slightly decreased from 5,532 passes in 2002 to 5,051 passes in 2003. The park implemented advertising campaigns to promote season pass sales during the holiday season and offered a special entertainment package for those who chose to purchase their season pass prior to opening day. This entertainment package included a souvenir NRH20 bottle, in-park coupons, coupons for local businesses and free admission tickets for friends. The package was valued at over $35. The park offered guests the best volume discount as a flat rate of $59.95 for non-resident season passes. Marketing, Advertising and Promotions Recap The focus of the 2003 season was to further publicize NRH20 Family Water Park as the place for summer family fun, and to promote the family-oriented atmosphere that defines the park. We continued to focus on the park's family-friendly attractions including the World's Largest Water Coaster, the Green Extreme. Television Media Coverage Channel 4 featured NRH20 on Friday, July 4th on their segment about sunscreen usage. Channel 5 featured NRH20 on Monday, August 4th showing how folks in the Metroplex were coping with the heat. NRH20 was mentioned on Channel 4 News on Saturday, May 24th during a story on area water parks. Print Media Coveraae Throughout the summer, numerous photo spreads were published featuring NRH20 guests enjoying themselves at the park. Dive-in movies were regularly featured in the Dallas Morning News Guide and the Fort Worth Star- Telegram Star Time and Sneak Peek as one of the weekend's "best bets" for entertainment and family fun. A Fort Worth Star-Telegram Star Time reporter did a story about our attractions and special events near the beginning of the season and another Star-Telegram reporter featured one our life guards for the "You Think You're Hot" article, an article featuring North Texans who work in the summer heat. Print Advertising Once again, NRH20 participated in the "See Texas First" Spring Vacation Insert guide, published by the Texas Travel Industry Association. The insert was included in 20 daily newspapers in Texas, Oklahoma and Louisiana. Over 1,250,000 households received the insert, resulting in over 6,000 requests for brochures from potential guests in the tri- state area. - 2 - . NRH20 also continued to advertise in the Fort Worth Star-Telegram each week. Dive-in movies were promoted in the Star Time and General Park information was included in Life & the Arts advertisements. Web site In recent years, the park has experienced an increase in guests and potential visitors utilizing the NRH20 website. As a result, for the 2003 season, the site was revamped with a new look and feel which included more colorful and exciting graphics and a new calendar format. Like has been done in past years, an online coupon was incorporated on the website for guests to print out and bring to the front gate for a discount off the daily admission price. Approximately 1,800 guests utilized the coupon during the 2003 season. Towards the end of July, online ticket purchasing was implemented through the web site. Without any advertising, over 1,100 online purchases over a 4 week period were generated. Radio and Television Advertisements NRH20 ran radio advertisements with stations rated as the most popular among previous guests, as well as those stations whose listeners fit the park's target market. The radio stations NRH20 partnered with during the 2003 season included, KSCS 96.3, KL TY 94.1, Radio Disney, KDMX 102.9 and KVIL 103.7. In regards to televisions stations, NRH20 chose to partner with stations specifically geared towards children and mothers. The stations included KERA and Comcast cable TV stations Animal Planet, Family Channel, Nickelodeon, TLC, E! and the Cartoon Network. . During the season, NRH20 conducted a trade-out with The Ranch, an up and coming country station in the DFW area. In exchange for 100 tickets, the station aired NRH20'S 60 second commercial over 100 times and gave away tickets on-air. Additionally, 40 tickets were traded with K 94.5 - the #1 station in Shreveport, LA who promoted NRH20 on a weekly basis and gave away family 4-packs on the air. Other stations with which tickets were traded for airtime include KSTV - a country station in Stephenville, KXGN, a station in Gainesville and KNTX, a station in Bowie. These trades offer exposure to new areas outside of the Metroplexat a minimal cost. In Theatre Advertisements NRH20 advertisements were displayed at various cinemas throughout the Metroplex this summer. Designed to increase brand awareness, the advertisement was displayed for :30 seconds prior to each movie shown at Grapevine Mills theatres and other theatres in the Fort Worth area. Due to the fact that the National Cinema Network switched to a digital format this year, NRH20's ad was converted to an animated advertisement free of charge. In order to track this advertisement, a $2 discount was given to any guest who presented their movie ticket stub at the NRH20 ticket window. Four hundred and thirty-six guests took advantage of the discount this year. . - 3 - . Grapevine Mills TV Advertisements The NRH20 television advertisement was shown on all TVs that run throughout the Grapevine Mills Mall in Grapevine, TX. The 30 second advertisement was shown throughout the day for three months on all of the screens that are suspended throughout the mall. Season Pass Promotions The 2003 season was kicked-off with a holiday season pass sale that began December 1, 2002 and continued thru January 15, 2003. Prior to the start of the campaign, a direct mail piece was sent to the previous year's season pass holders. Additionally, the sale was promoted through water bill inserts sent to North Richland Hills residents. A small advertisement was also included in the North Richland Hills Parks and Recreation "Time of Your Life Guide" mailed to 24,000 households in the City. The holiday season pass promotion included special incentives and a souvenir bottle good for $1 refills all summer long with the purchase of a 2003 season pass. NRH20 also held a spring season pass special prior to the May 17th opening of the park. The promotion was directed at Northeast Tarrant County residents, with the offer being announced via flyers to the Birdville Independent School District, water bill inserts sent to North Richland Hills residents and advertisements in the Fort Worth Star- Telegram. Season pass buyers received a special souvenir bottle good for $1 refills all summer long, as well as an entertainment package. The entertainment package included tickets to the Fort Worth Zoo, a Sonic coupon, a complimentary miniature golf game at Mountasia, free locker rentals, a free "buddy pass" and a free Dr. Pepper drink . coupon. Brochure The 2003 general park brochure showcased the Dive-In Movie schedule, birthday party information, the 2003 operating schedule and admission prices. A "fun" map was included showing the locations of the attractions and amenities. Roughly 90,000 brochures were distributed during the 2003 season. For 2003, NRH20 also designed and produced an in-park brochure, which featured the park's amenities, attractions and a park map. The brochure was only distributed inside the park to further promote group sales and concessions, and to reduce the number of general brochures obtained by guests who only utilized them for a short period. The park distributed approximately 10,000 in-park brochures during the 2003 season. . Promotions A special Chick-fil-A cross promotion was once again implemented for the 2003 season to effectively drive business between local Chick-fil-A restaurants and NRH20. The promotion afforded potential NRH20 guests the opportunity to obtain a $3 off coupon to the water park at any Chick-fil-A outlet in the near-by area. The summer-long promotion ran at six local Chick-fil-A restaurants. In addition to the coupon, Chick-fil-A customers could register to win a family four pack of tickets to NRH20. - 4- . For the 2003 season, Cook Children's Urgent Care Center and NRH20 teamed up for a cross promotion designed to drive traffic to both Cook Children's and NRH20. Cook Children's distributed NRH20 materials at their Urgent Care Center as well as local family events that they sponsored. In exchange, Cook Children's visited the park on multiple occasions to distribute water safety materials. NRH20 collaborated with DFW Albertson's stores by offering a $3 discount to guests who presented their Preferred Card at the ticket window. Albertson's advertised this promotion in their May and June in-store flyers. Albertson's also advertised the discount coupons in their drop-in inserts in the Fort Worth Star- Telegram and Dallas Morning News. This promotion was a great success - over 1,000 coupons were redeemed by the end of the season. At the end of the summer, NRH20 partnered with Freeman Toyota for a ticket giveaway to all persons who test drove a car at the dealership. In exchange for 100 tickets, NRH20 was given $10,000 worth in advertising tags on Freeman Toyota ads which aired on KL TY throughout the month of August. . Donations NRH20 donates daily admission tickets to several hundred organizations per year, in exchange for promotional advertising at school carnivals, charity events and fundraisers. In 2003, over 450 organizations, including more than 50 Birdville Independent School District schools, North Richland Hills' churches and North Richland Hills' businesses, benefited from NRH20's dedication to serving the community. Approximately 900 tickets were awarded to these worthy organizations. Special Events To kick off the 2003 season, NRH20 hosted a special season pass holder's night from 6:00 to 10:00 PM on Friday, May 16. During the event, two clowns came to create balloon animals and entertain the guests. Also, as an additional amenity, half price hamburgers and hot dogs and free snow cones were available all evening long. Approximately 100 season pass holders enjoyed this special event. This year, we hosted three additional exclusive season pass holder events which gave our season pass holder's a few extra hours to enjoy the park on their own and take advantage of shorter lines and fewer crowds. Initially, the exclusive hours were advertised when the season pass holder purchased their pass. A direct mail piece reminding season pass holders about their exclusive hours was also mailed out. Dive-In Movies continued to playa major role in the park's success throughout the 2003 season. The movies were sponsored by Radio Disney, and were shown every Friday night beginning June 20 and ending August 8. The movies for the 2003 season were Stuart Little 2, Monsters, Inc., Jaws, Scooby Doo, Lila & Stitch, Spiderman and Spy Kids 2. Dive-In Movie nights generated approximately 1,000 more guests than other Friday nights throughout the season, illustrating the popularity of this unique and fun event. . -5- . . . Prior to the Dive-in Movies, Jay Jenson, with Radio Disney, came out to the park to play games with the guests and giveaway prizes. To celebrate Father's Day on Sunday, June 15, the first 100 dads through the gates on Father's Day received free admission to the park. On June 16th, SpongeBob SquarePants hosted a Luau at NRH20 and was a huge hit with the guests. Along with his Nickelodeon entourage, SpongeBob visited the park for 6 hours, meeting, greeting and taking pictures with guests. During his "breaks" the Nickelodeon crew played entertaining games with the kids and handed out all sorts of fun prizes. The first 100 guests to get their picture made with SpongeBob received a free picture and lei. Nickelodeon advertised the event for 2 weeks leading up to the event and played a special commercial promoting the event on June 16th. The KSCS Dorsey Gang made a special live appearance at the park on Friday, July 18th as part of the Dorsey Gang World Tour. The Dorsey Gang broadcast their live morning show from the park which included multiple mentions of NRH20, a helicopter flyover and free food from the Waffle House. The event was promoted on the station for weeks leading up to the event and listeners were given a special discounted admission to the park that morning. Group Sales Department The 2003 season proved to be an area of increasing attendance and sales. Over 47,000 tickets were sold to various group categories, generating over $600,000 in total revenue for the department. The department was also responsible for 20% of daily revenues and nearly 20% of daily attendance during the 2003 season. Group Tickets The 2003 season once again offered exemplary services and accommodations to the nearly 800 registered groups that visited the park in 2003. Furthermore, NRH20 served a wide variety of groups as represented graphically below. - 6- . . e Groups By Type Teams 9% School 6% Birthdays 9% Family 11% Day Camp 19% Churches expectedly represented a large percentage of group business due to a pre- season marketing campaign to area youth groups and church groups. Municipal day camps also demonstrated a large number of group attendance and will continue to do so based on NRH20's pricing and safety policies. There was also an unexpected increase in family and birthday attendance. NRH20 was an ideal site for these groups who not only rented Forest Picnic Areas but stayed for the duration of the day. Group PricinQ The group reservation pricing structure enabled guests to receive varying discounts based on group attendance. The Basic Group Rate was offered to those group guests that did not make a reservation prior to arrival. The Registered Group Rate was offered to groups depending on quantity purchased. The price ranged from $8.00 per person to $10.25 per person depending on attendance. Revenues generated for these pricing structures totaled almost $150,000. Rental Facilities Forest Picnic Areas and Pavilion rentals remained a popular choice for groups and organizations. Forest Picnic areas accommodate small groups (25-30 per site) in a shaded area. The covered pavilion is generally reserved for large groups and catered events. The additional revenue generated by renting these areas totaled $14,120. - 7 - . Exclusive Park Rentals The revenue from Exclusive Park Rentals saw an increase again in 2003. Twenty one organizations took advantage of this exclusive offer to rent the water park for "after hours" events this season. (This includes tickets, hourly rental fee and catered meals). As the graph illustrates, Exclusive Park Rentals draw a large portion of revenue for the department. Therefore, emphasis was placed upon exceptional guest service increasing the potential for repeat business for years to come. Many of these bookings have had events at the water park for the last 6 to 8 years! Exclusives 140,000 120,000 100,000 80,000 60,000 . 40,000 20,000 0 . Revenue Caterina In 2003, 27 organizations enjoyed catered meals served in a professional and efficient manner by the NRH20 Cater Team. The largest cater was served to the employees of Harris Methodist HEB; A total of over 900 people! Additionally, NRH20 offered a food voucher option for groups choosing not to have a catered meal, but who still wanted to provide a lunch option for their guests. Guests could also purchase unlimited drink bands for the day as well. Revenue generated from these services reached $55,000. - Consianment Ticket Proqram The consignment ticket program was offered to local companies and organizations as an opportunity for their members or employees to purchase discounted tickets in an efficient and convenient method. The companies were responsible for selling the tickets and collection of the revenue. The companies returned to NRH20 the unused tickets - 8 - . and payments for the tickets sold. The tickets were available to the companies at a discounted rate and allowed NRH20 tickets to be sold at more than one venue. Top ticket sellers included Bell Helicopter Textron, Lewisville Early Childhood PTA, Lockheed Martin and Motorola. In 2003, over 57 organizations participated in the consignment program selling approximately 7,800 tickets resulting in total revenues of $91 ,032. Consignment Ticket Sales 92,000 90,000 88,000 86,000 84,000 82,000 . 80,000 78,000 Birthdav Parties NRH20 Birthday parties remain a popular choice for parents and kids. The Elements of Fun hosted approximately 320 parties in 2003. Birthday parties generated $57,660 in revenue. The park saw an increase in group birthday parties where groups would purchase group tickets and rent a Forest Picnic Site for the day. Two party packages were offered this year. The Professor's Birthday Bash, for $120, was offered for eight guests and the Extreme Extravaganza, for $210, was offered for fourteen g'uests. Both packages included a full day's admission, the party island for one hour, a birthday cake, cookie or ice cream, unlimited drinks during the party, a visit from Professor Frogstein, party favors, balloons and invitations, a Big Squirt and a T-shirt for the birthday person. Guests could also purchase fun meals at a discounted rate for their parties and could invite additional guests at a discounted rate. Further promotion of this service as well as multiple package options will be utilized next season to increase overall revenues. . - 9 - . . e Group Sales Promotional Materials The Group Sales brochure was also an integral part in the success of this year's program. Over 3,500 organizations received information regarding the group sales program. A Group Sales video, sales packet, and other collateral materials was also available to promote the waterpark to larger groups and corporations. Various ads were placed in different outlets such as the Fort Worth Star Telegram, Dallas Child, Fort Worth Child and several local Chamber of Commerce directories to further market the Group Sales Program. The Group Sales Department will be working closely with the Marketing Department in 2004 to penetrate new markets and enhance the efforts in historically effective areas of growth. Revenue Operations Food Service The Food and Beverage department generated sales of $400,806 in the 2003 season. NRH20 offered guests several options for lunch, dinner and snacks at the main Concession Stand, Ice Cream Shop and the Snack Shack. The Food and Beverage team also catered a variety of menus such as bar-b-que and hamburgers to many large groups. Prepared food such as Chick-fil-A and hamburgers accounted for over half of sales while ice cream encompassed over a third of all sales. Food and Beverage Sales $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 . Beverage Sales II Food Sales I.OCOI'--<X>mO......NM mmmmmoooo mmmmmoooo ..............................NNNN The Concession Stand provided a menu that offered many choices for the entire family at a fair price. Chick-fil-A sandwiches and nuggets accounted for more than one-third of all prepared food sales. The Concession Stand team also prepared hamburgers, fries, hot dogs and nachos. Hamburgers were the second best sellers and were offered plain, with cheese and with bacon. NRH20's guests also enjoyed snacks such Pretzels, Churros, Frito Lay chips and Nestle Tollhouse Cookies. - 10- . . . 2003 Prepared Food Sales 6% 6% 19% 39% . Chick-fil-A o Hamburgers . French Fries o Hot Dogs ~ Nachos ~ Pizza 20% NRH20's Ice Cream Shop generated $143,906, which was 43% of the $337,749 total food service sales, in the 2003 season. The air-conditioned Ice Cream Shop featured Dippin' Dots, a unique frozen ice cream treat. Seven new flavors were added for the 2003 Season; Blue Bubblegum, No Sugar Added Fudge, Orange Sherbert, Peanut Butter Chip, Raspberry Sherbert, Strawberry Cheesecake Yogurt and Tropical Tye Dye. The original seven flavors including Chocolate, Cookies N Cream, Vanilla, Banana Split, Mint Chocolate, Rainbow Ice and Strawberry were the top sellers. Guests had their choice from two sizes, 5 oz or 8 oz. The busiest times for the Ice Cream Shop were between 2:00 and 5:00 in the afternoon, which was also the hottest part of the day and coincided with most guests' exits. Dippin' Dots Ice Cream accounted for over 80% of all snack food sales. 2003 Ice Cream & Snack Sales 5% 2% 5% . Dippin' Dots o Shaved Ice . Nestle Tollhouse Cookies 1% o Novelty Ice Cream IIJ Chips/Popcorn ~ Giant Pretzels 83% - 11 - . . . The Snack Shack, housed in the old tube rental building, served Chick-fil-A sandwiches and pizzas. Dr Pepper soft drinks and shaved ice were also served from this convenient location near the popular lounging areas. The Snack Shack helped ease congestion at the main Concession Stand as well as generated almost $28,000 in revenue which was an increase of almost $8,000 and accounted for 12% of total food service revenue. During Dive In Movies on Friday nights, the Snack Shack also served fresh popped popcorn to NRH20's guests. 2003 Food & Beverage Sales 5% . Prepared Food .Ice Cream o Beverage o Snacks 410/0 380/0 Dr Pepper soft drinks were served at all the food service locations. The most popular flavor for the past eight seasons has been Dr Pepper followed by RC Cola and 7Up. Dr Pepper is a proven favorite of guests in this region because of its local history, heavy advertisement and community involvement. Deja Blue bottled water, Welch's fruit juices, Snapple juices and teas were also available to quench guests' thirsts. Giant 32 oz. NRH20 souvenir bottles were also sold that offered guests $1.00 refills all summer long. Total beverage sales accounted for 16% of all food service sales at $63,057. Gift Shop The Gift Shop generated $108,392 in the 2003 season. NRH20's Gift Shop offered guests all the necessity items needed to enjoy their day at the water park such as sunglasses, Banana Boat sunblock, swimsuits, towels, water shoes, hats, cover-ups, baby floats and swim diap~rs. Guests could also purchase a large variety of candies, fashion jewelry, T-shirts, and sportswear. The Gift Shop's total revenue decreased due to the public's waning interest in Beanie Babies. To offset the decreased popularity of Beanie Babies, new toys and fun items for kids were introduced. - 12 - . Gift Shop Sales $200,000 $150,000 $100,000 $50,000 $0 1995 1997 1999 . Beanie Baby Sales . Non-Beanie Merchandise Sales 2001 2003 Big Squirts, with the exception of the 1998 season, have been the park's best seller since 1995. Over 7,000 Big Squirts were sold this season. Big Squirts are water toys that guests fill with water and squirt each other and the occasional lifeguard. Wearable items, such as T-shirts, footwear, swimwear and hats, was the next best selling category. . 2003 Season Gift Shop Sales 110/0 40% 7% 2% 3% 6% · Big Squirts o Wearables · Toys/Misc o Candy III Suntan/Sunglasses III Jewelry · Beanie Babies · Swim Accessories Locker Rentals New lockers were added for the 2003 Season. Lockers, located next to the Ice Cream Shop, were available to NRH20's guests to protect their belongings during their visit. Guests rented keys from the Gift Shop window that allowed them full access for the entire day unlike some water parks that use coin operated lockers that force guests to _ pay every time they open their locker. Guests could choose from two different size - 13 - . lockers, standard or family. Standard locker rentals cost $3.00 plus a $1.00 refundable deposit; while family locker rentals cost $5.00 plus a $1.00 refundable deposit. Locker rentals generated $49,547 in revenue for the park; this was a 57% increase from the 2002 season. Park Operations During the summer of 2003 the Operations Department of NRH20 saw many advancements and improvements occur that raised public awareness of the park and enhanced the beauty of our park so our guests can enjoy our facility more. One of the major park enhancements done to improve the quality of our guests experience was the cleaning and replenishing of our main pool filter tanks. Removed were 35.5 tons of old sand, which was reused by the Parks department during the ice storm to aid in making city roads safer, and replaced it with new filter sand. The new sand enabled the filters to work much more efficiently and keep the pools much safer and cleaner, making the pool water very pleasing to the eye and aiding in increased guest satisfaction. . The park also co-sponsored the sixth annual Texas State Junior Guard Competition, hosted this year at Garland Surf and Swim. This competition is exclusive to our area and is the first Junior Guard competition outside of California, Canada, and a couple of East Coast states. The competition was created by the NRH20 Operations Department in 1998 and continues to improve yearly. The local media, including the Star-Telegram, covered this year's competition. An NRH20 team placed second in the 11-13 age division. The competition continues to provide improved community awareness of the waterpark and also plays a big role in helping to fill the enrollment lists for our Junior Guard and Learn to Swim classes, both of which were again filled up before the park even opened. - The lifeguards for NRH20 again had a very exciting, safe, and fun filled summer. This year 190 lifeguards were trained in CPR, first aid, and lifeguarding skills. NRH20 continues to be very proactive in its training approaches. Again this years lifeguards were required to perform inservice daily, covering such topics and exercises as infant and child CPR to the more extensive full blown drowning scenarios where the lifeguards have to perform such extra duties as crowd control and assisting the park EMT's. Lifeguards were also pulled off the stand daily and made to perform backboarding and other lifeguard skills while the park was open, letting the guests know that NRH20 takes it's lifeguards skills very seriously. Newly added this year were mannequin testing and the 5 minute rule. The mannequin tests were conducted by placing a mannequin in the water without the lifeguard's knowledge and timing how long it took to recognize and save the mannequin. The 5 minute rule requires the lifeguard staff to make a significant change in posture every 5 minutes in order to keep them alert and concentrating. Due to these increased training efforts the lifeguard staff was able to win a "Platinum" award for the third straight year from the lifeguard firm of Jeff Ellis and Associates. This is the highest award possible and places NRH20 within the top 5% of facilities in the country. - 14- . . . In addition, in order to aid in our ongoing quest to provide well-trained lifeguards for the safety our guests, we added four new lifeguard instructors to our ranks. Team Performance and Benefits The seasonal team members, a vastly important section of the team, continue to be pivotal in the success of NRH20. Although there are several contributing factors to the success of the park, the most noteworthy are the seasonal team members. The 300 plus seasonal team members encountered many more guests than any supervisory personnel could hope to contact. This presents NRH20 with many opportunities to either exceed the guests' expectations or not reach that level. That is why the seasonal team is so important. This season our exceptional team members were provided with discounts to area attractions, complimentary admission to NRH20, a private showing of the movie "Charlie's Angels: Full Throttle" and other special events throughout the summer. To cap off a great season, all team members still on board were invited to an end of the season party at a local park. A great time was had by all and we hope to see our team members return for the 2003 season. - 15 - Financial Performance . NRH20 finished the season with over $2.9 million in revenue for Fiscal 02-03. This was a decrease of 12 percent. The revenue decrease was due to the attendance decrease noted elsewhere in the report. Park Revenue $3,500,000 $500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 . $- Park expenses including indirect cost transfer to the general fund ($85,800) and computer allocation expense transfer to general fund ($90,984) totaled approximately $2.56 million. . - 16 - . . . Survey Results Survey results for the 2003 Season remain very positive. The surveys are not only a good tool to find out how the guest feels about the park, but also how long the guest stayed, how many people were in their party, where the guest was from and other helpful information. Below is the survey question followed by the average answers. The scale runs from 1.0 to 5.0, with 5.0 being the highest possible rating. How many hours did yOU stay today? - 5.3 The length of stay maintained at 5.3 hours. A longer length of stay is positive since the longer people are in the park the better time they are having and the more opportunity there is that the guest will spend money. As more attractions and activities are added to the park, length of stay will increase. How many people came with you? - 7.6 This number remained the same from the 2002 season, which was 7.6. How would YOU rate NRHzO's attractions and facilities? - 4.5 The ratings of the attractions and facilities increased from the 2002 Season which was 4.3. How would YOU rate NRHzO's quest service and courtesy? - 4.6 This rating increased from the 2002 season. With a lower number of guests in the park this season, this rating increase was expected. How would yOU rate NRH?O's Quality of concessions? - 4.1 Our rating in the area of concessions increased from the 2002 season. What radio station do yOU listen to? For the seventh season in a row, KISS 106.1 FM was ranked number one by the guests of the park. The second most popular station was KPLX 99.5 FM with KL TV 100.7 finishing third. How did yOU find out about NRHzO? "Friend/family" was the number one followed closely by "Live nearby". This strong word of mouth is reflective of the overall high quality of the entertainment service provided. Radio was the third followed by television, brochure, internet and newspaper. -17- . How did YOU find NRH?O's concession pricinq? Reasonable 71.27% Inexpensive 6.19% Expensive 21.49% Not Answered 1.04% How did YOU find NRHzO's admission pricinq? Reasonable 76.06% Inexpensive 13.54% Expensive 10.27% Not Answered 0.13% Who's idea was it to visit NRHlO? Children 23.43% Family 22.06% Mom 15.38% Friends 8.33% Dad 2.86% Groups 1.75% Grandparents 1.04% Who's Idea Was It to Visit? . Groups 1.75% Dad 2.85% Family 22.05% e - 18- Children 23.43% . Where are YOU from? The largest percentages of the guests are coming from outside the DFW area, with 22.59 percent, approximately the same as the 2002 Season. This has been a large percentage over the last six years. Some of these "Not from Area" guests must be attributed to people who are visiting family (or others) in the area. This leaves the remainder who are either visiting the Dallas/Fort Worth area and have chosen to visit NRH20 over other attractions or those who have come to North Richland Hills just to visit NRH20. These guests bring additional revenue to the City of North Richland Hills as a whole in the form of sales taxes and purchases made that help the local economy. This trend should be continued because the opportunity exists for NRH20 to continue to become more of a family destination location if properly developed. The second largest segment was North Richland Hills residents with 19.86 percent, a slight increase from the 2002 Season. This shows that the park is still being well received by our residents. Where Are You From .2003 .2002 02001 09 Season Average 30.00% 5.00% » »œœ 0 QRgo~g~ [~ ~~8; ~ -=~a=~~ o~ ¡ [~ t fi~!i[~ mm~~~~QøØQ~~~~~~~~~~~ ~~Z~~ ~~mi~~<sssz ~<·~~~~~i~~='lc~~§~.¡ n"~~g g¡1 ~i¡f~~2. =~~~S8!Jii~~¡~~~~~~;~~ II~~· i~~~g~~~""i !~~~ ~ ~-o ~~ ~~-= ~~ ~ iw~O~ffi 3 ~2~ ~i. ~S ¥~~.. ~CD g CD "a~ I ~ ~ii .. ;!of m 25.00% 20.00% . 15.00% 10.00% 0.00% Will YOU recommend NRH20 to a friend? Yes 98.44% No 1.56% The level of service provided to all guests is why word of mouth continues to be NRH20's strongest method of advertisement. - - 19 - Will YOU revisit NRH20? Yes 98.19% . No 1.81% Many of the "No" responses continue to be due to the fact the guest either did not live in the area or was moving from the Metroplex. . - - 20- INFORMAL REPORT TO MAYOR AND CITY COUNCIL No, IR 2003-128 ~ Date: T Subject: November 24,2003 Update on Linda Spurlock Park - Parking Counts After Council considered and approved a request to prohibit parking along the south side of Harmonson, adjacent to Linda Spurlock Park, staff was directed to track the on-street parking patterns and report the findings. There are 68 curbside parking spaces available along the perimeter of the park. Parked car totals were recorded twice in the mornings and twice in the afternoons during the weekdays, and once in the mornings on Saturday's and Sunday's, Park Maintenance staff performed the counts at approximately the same times each day during normal working hours. Staff provided Council with a report summarizing 3 months of on-street parking use on August 25, 2003. August Report During June, July and August the total average number of cars parked when counted at the morning times was 2.79. Records indicated an average of 2.4 cars parked during the afternoon counts. The individual counts ranged from 0 cars to 18 cars at anyone time. Pavilion rentals and one special event in June appeared to .generate the higher counts. During the months of July and August, individual parking counts ranged form 0 cars to 8 cars. The greatest number of cars reported at anyone time in August was 6. The August report concluded that the months of September and October are traditionally accompanied by increased use associated with cooler weather and increased youth sports practices. Therefore, staff continued to record the on-street parking counts which are tabulated on the attached chart. November Report During late August, September and October, the total average number of cars parked when counted at the morning times was 3.82. Records indicated an average of 5.57 cars parked in the afternoon counts. The individual counts ranged from 0 cars to 12 cars at anyone time. Increased park use generated by football and soccer teams beginning their practices the last two weeks of August appeared to account for the slight increase in on-street parking use. Historically, increased park use is generated by youth sports schedules when youth baseball practices are at their height in April and May, and football and soccer teams begin their practices the last two weeks of August. However, contacting the presidents of the youth sports associations and requesting their support in redirecting team practices to other facilities appears to have had a positive affect, reducing the parking demands during this peak season. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS The completion of Kay Granger Neighborhood Park and Clyde Zellers Neighborhood Park south of Loop 820 now provides for more open space and more than doubles the availability of walking trails in the immediate area. The construction of the South Electric Trail, scheduled for the fall of 2004, will open another major trail and open space corridor. These projects are providing geographically distributed alternative park resources relieving Linda Spurlock of the burden of providing the only neighborhood park and trail services in the area. The late fall and winter months are historically accompanied reduced demand for open space since the youth soccer season ended November 15th and will not resume until March, 2004. Youth baseball is scheduled to begin their season in April, 2004. As such, parking demand for the upcoming quarter will in all likelihood be less than the two previous quarters. Staff would appreciate direction as to whether to continue providing manpower to conduct additional parking counts or provide any further reports at this time. Respectfully submitted, c::k ~.. . r----- Jim Browne Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS · Linda Spurlock Park Parking Counts June 2003 June 2003 AM PM 7:00 - 8:00 11 :30 - 12:30 2:00 - 3:00 4:00 - 5:00 · 2 3 5 2 2 3 4 8 1 1 4 2 2 3 2 5 0 4 5 18 6 0 3 1 4 7 ..................................... 13 ........................................ ..................................... 8 ..................................... 5 ....................................... ..................................... 9 2 2 1 0 10 4 4 2 3 1 1 2 3 1 2 12 1 2 3 1 13 1 5 2 3 14 ..................................... 12 ....................................... ..................................... 15 0 ..................................... ....................................... ..................................... 16 1 1 0 4 17 3 3 3 2 18 3 6 3 1 19 2 1 5 3 20 2 5 2 3 21 3 ..................................... ....................................... ..................................... 22 1 ..................................... ....................................... ..................................... 23 0 3 1 2 24 0 2 3 1 25 0 2 1 0 26 2 3 0 2 27 1 6 1 4 28 2 ..................................... ....................................... ..................................... 29 0 ..................................... ....................................... ..................................... 30 0 2 2 1 Total Monthly Average 39 1.5000000 102 4.2500000 42 2.0000000 59 2.8095238 · . Linda Spurlock Park Parking Counts July 2003 July 2003 AM PM 7:00 - 8:00 11 :30 - 12:30 2:00 - 3:00 4:00 - 5:00 1 0 3 2 5 2 2 1 4 8 3 1 6 1 4 4 2 4 6 6 5 4 ..................................... ....................................... ..................................... 6 1 ..................................... ....................................... ..................................... 7 0 0 2 1 8 2 3 5 3 9 2 4 2 3 10 0 3 1 2 11 1 3 3 3 12 4 ..................................... ....................................... ..................................... 13 0 ..................................... ....................................... ..................................... 14 3 6 2 1 15 4 3 0 2 16 2 4 2 3 17 0 3 1 2 18 0 3 2 2 19 2 ..................................... ....................................... ..................................... 20 1 ..................................... ....................................... ..................................... 21 2 1 5 1 22 2 2 0 3 23 2 5 2 1 24 0 5 4 4 25 0 4 2 2 26 5 ..................d......·········· ....................................... ..................................... 27 0 ..................................... ....................................... ..................................... 28 2 1 3 4 29 3 3 1 2 30 4 6 0 4 31 2 7 3 3 . . Total Monthly Average 53 1 .7096774 80 3.4782609 53 2.3043478 69 3.0000000 · Linda Spurlock Park Parking Counts August 2003 August 2003 AM PM 7:00 - 8:00 11 :30 - 12:30 2:00 - 3:00 4:00 - 5:00 · 1 3 1 0 4 2 2 ..................................... ....................................... ..................................... 3 2 ..................................... ....................................... ...................................... 4 2 3 5 3 5 2 4 2 3 6 0 3 1 2 7 0 2 3 1 8 0 2 1 0 9 3 ..................................... ....................................... ..................................... 10 0 ..................................... ....................................... ..................................... 1 1 2 3 0 2 12 1 6 1 4 13 0 2 2 1 14 5 2 1 2 15 10 5 0 3 16 7 .................................... .............::........................ ..................................... 17 2 ..................................... ....................................... ..................................... 18 7 5 0 3 19 6 4 4 7 20 5 2 0 8 21 4 3 3 5 22 4 4 3 6 23 3 ..................................... ....................................... ..................................... 24 1 .................................... ....................................... ..................................... 25 6 5 5 8 26 7 6 4 0 27 3 4 4 7 28 5 3 5 4 29 5 4 4 5 30 9 ..................................... ....................................... ..................................... 31 0 .................................... ....................................... .................................... · Total Monthly Average 106 3.4193548 73 3.4761905 48 2.2857143 78 3.7142857 . Linda Spurlock Park Parking Counts September 2003 AM September 2003 7:00 - 8:00 11 :30 -12:30 PM 2:00 - 3:00 4:00 - 5:00 . 1 1 9 9 12 2 4 4 2 3 3 6 2 3 7 4 5 2 5 7 5 5 3 1 4 6 8 ..................................... ....................................... ..................................... 7 0 .................................... ....................................... ..................................... 8 5 4 0 7 9 6 3 3 5 10 4 4 2 7 11 0 0 0 0 12 0 0 0 0 13 10 ..................................... ....................................... ..................................... 14 5 ..................................... ....................................... ..................................... 15 3 1 6 7 16 4 3 5 9 17 1 0 0 0 18 4 7 2 7 19 3 0 1 0 20 2 ..................................... ....................................... ..................................... 21 2 .................................... ....................................... ..................................... 22 2 1 4 4 23 3 0 1 6 24 3 0 0 3 25 3 4 5 5 26 5 4 5 5 27 4 ..................................... ....................................... ..................................... 28 1 ..................................... ....................................... ..................................... 29 3 2 8 8 30 2 2 1 2 . Total Monthly Average 104 3.4666667 42 2.5000000 39 2.8636364 75 4.9090909 . Linda Spurlock Park Parking Counts October 2003 October 2003 AM 7:00 - 8:00 11:30 -12:30 PM 2:00 - 3:00 4:00 - 5:00 . 1 0 5 2 4 2 3 1 8 9 3 5 5 7 9 4 5 ..................................... ........................................ ..................................... 5 6 ..................................... ....................................... ..................................... 6 7 5 9 11 7 3 5 5 6 8 9 0 3 1 9 3 7 7 9 10 0 5 4 3 11 4 .................................... ....................................... ..................................... 12 2 .................................... ....................................... ..................................... 13 7 6 9 12 14 5 8 8 10 15 2 5 8 8 16 3 5 6 9 17 5 8 12 12 18 1 ..................................... ....................................... ..................................... 19 0 ..................................... ....................................... ..................................... 20 5 3 9 7 21 5 4 7 7 22 4 4 4 3 23 7 3 3 10 24 5 5 5 8 25 5 ..................................... ....................................... ..................................... 26 0 ..................................... ....................................... ..................................... 27 8 7 7 5 28 9 10 12 12 29 4 6 9 10 30 5 4 1 8 31 3 7 9 8 . Total Monthly Average 130 4.1935484 118 5.1304348 88 6.6956522 103 7.8695652 . . . Average 2.8993289 I ·......·............···1 No Count Taken ........................ , Morning Average 7:00 - 8:00 a.m. 11 :30 - 12:30 p.m. Divided by 2 Morning Average 2.8993289 3.6725664 6.5718952 3.2859476 3.6725664 2.4545455 Afternoon Average 2:00 - 3:00 p.m. 4:00 - 5:00 p.m. Divided by 2 Afternoon Average 3.4909091 2.4545455 3.4909091 5.9454545 2.97 INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR# 2003-125 ~ Date: T Subject: November 24, 2003 Discuss Underground Electrical Ordinance and Status of Oncor Cost and Requirements As you know, on October 13, 2003, the City Council adopted Ordinance No. 2737 requiring underground electrical at the rear of the lot in residential subdivisions. At that meeting, City Council asked Staff to monitor additional costs Oncor may require of developers. Staff has continued to do that and'Oncor did present that information to the City on November 12. The concerns revolved around 3 final plats that were approved on October 13 and November 10, 2003. The subdivisions were Graham Ranch I and II and Whispering Oaks. Oncor has provided the following information to the City regarding these costs: Graham Ranch I (158 lots): Front lot installation is $29,854 less than rear lot installation. Rear lot costs are $232,646, and front lot costs are $203,587. Graham Ranch II (77 lots): Front lot is $2,854 more expensive than rear lot installation. Rear lot costs are $93,467, and front lot costs are $96,321. The difference is supposedly due to lot layout. (The cost for Graham Ranch I and II to have underground in the rear is an additional $29,854, or $127.04 per lot.) e Whispering Oaks (37 lots): Front lot installation is $3,142 more expensive than rear lot installation. Rear lot costs are $47,954, and front lot costs are $51,096. The difference is supposedly due to 2 sides bordering existing lines. Whispering Oaks will have no additional electrical cost to have electric in the rear of the property. A new caveat is access to the rear lot transformers. Oncor says the rear lot installation will require a paved access side yard easement to the transformers in the rear of the yard. The City is presently working with Oncor, the PUC, and the City Attorney to determine the appropriateness of this requirement. If required, additional cost to the homebuilder would result with longer driveways. Staff is presenting this information to you to determine if City Council would like to take further action on the matter or provide any other direction. Previously, it was mentioned that a compromise or grandfathering could be provided for these 3 plats to have underground electrical in the front and appurtenances behind the front building line in a side yard easement. It would require an ordinance be prepared to allow this for only these 3 plats and the developers would then provide easements to facilitate the changes. If this is the direction selected, this change could be presented at a future meeting. Please feel free to call us if you have questions. Staff will continue to monitor the paved easement access issue with the City Attorney, Oncor and the PUC. .~"\Së:2/ r rék~sistant City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS · .. INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR# 2003-126 ~ Date: T Subject: November 24, 2003 Participation in Tarrant County Transportation Coalition Mayor Trevino has requested that we discuss with the City Council the possible participation of the City of North Richland Hills in the Tarrant County Transportation Coalition. For the past year, several state representatives, Tarrant County representatives, and city officials in Tarrant County have been discussing the need to establish a Tarrant County Transportation Coalition which would discuss the County's mobility issues and air quality levels with the goal of producing solutions to these identified problems. Such coalitions are formed throughout the state and are also instrumental in seeking funding opportunities for the transportation needs of their regions. The coalition's purpose would be to enhance local economic growth and improve the quality of life for citizens in our area. Attached is a Mission Statement and Goals of the Coalition. Such a Transportation Coalition would help Tarrant County to be competitive with other areas of the state in seeking funding and would enable us to speak with one voice for our region. It _ would provide an opportunity to have all participating cities and the County to come together ,., to meet and get uniform, timely briefings with respect to transportation issues. It would also be a clearing house to become more effective in coordination of projects. On Monday, November 17, all of the mayors in Tarrant County were invited to a meeting by the Mayor's Council to discuss the formation of the Tarrant County Transportation Coalition. County Commissioner Glenn Whitley was present, as well as State Senator Kim Brimer. Fort Worth Mayor Mike Moncrief. and Arlington Mayor Cluck were also in attendance. The purposes of the Coalition and the proposed representation on the Executive Committee of the Coalition were discussed. Each participating city in the Coalition would have membership on the Board of the Coalition, regardless of size. In addition, there would be a 10 member Executive Committee that would be responsible for the hiring of any staff and giving direction to them, based upon direction from the Board as a whole. The 10 member Executive Committee that is proposed would be from various areas within the County, and would be primarily grouped according to geographic location. Although in concept Mayor Trevino and I agree with the general membership and geographic locations for Executive Committee members, some of these need to be "fine tuned" to equalize the population grouping. Mayor Trevino was requested by the Chairman of the Mayor's Council to be responsible for coming back with a recommendation to the Mayor's Council as to how the geographic representation of the Executive Committee could be structured to be more equitable to all areas of Tarrant County. In addition, there would be a 10¢ per capita cost to each participating city. Again, this would cover any administrative costs or costs of operating the Transportation Coalition. e ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS IY e e e Again, the overall idea would be to have an advocate for our area with respect to transportation and air quality issues and to be able to speak as one voice and be more competitive with other areas of the state in terms of seeking funding and support of propositions within our region. We will be prepared to discuss this further at the Pre-Council meeting on Monday, November 24. If Council concurs with proceeding with this, we will come back sometime in January with an official request for an agreement to participate. We look forward to discussing this with you on Monday evening. Respectfully submitted, ~~ð- L~~v~aUnningha City Manager · e e - MISSION STATEMENT & GOALS The Tarrant County Transportation Coalition will meet regularly to discuss the County's mobility issues and air quality levels with the goal of producing solutions to the identified problems. The Coalition's purpose is to enhance local economic growth and improve the quality oflife for our citizens. The Coalition will focus on and be organized around the four following areas: COMMUNICATIONS The Çoalition will facilitate strong communications between local area governments, the private sector, and state and federal government agencies. The Coalition will work to keep elected officials, the private sector, the media, and our citizens around the county infonned about transportation and air quality issues. COLLABORATION AND PLANNING The Coalition will serve as a forum for regional collaboration and planning within the county and as an opportunity for area leaders to discuss the status o~ transportation projects and air quality initiatives. PARTNERSHIPS The Coalition will strive to build partnerships and public recognition and aims to be inclusive in its approach. ADVOCACY The Coalition will work to provide effective advocacy at the state and federal levels regarding the issues of surface transportation, bridges, rail and other mass transit options, and air quality on behalf of the citizens of Tarrant County. The Coalition will strive to obtain as many transportation project dollars as possible to alleviate Tarrant County's traffic congestion problems and improve the quality of the air we breath. TARRANT COUNTY TRANSPORTATION COALITION Page 2 of 19 INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR# 2009-124 ~ Date: November 24, 2003 Subject: Sunset Review of Boards and Commission$ The attached report addresses the Boards and Commissions of the City. Most of the Boards and Commissions have either minor changes or no changes suggested. However, a few do have stronger recommendations. The report recommends that the Cable Television Board be eliminated. This has been the de facto case for about two years and Staff perceives no changes in Federal law that would cause the need for this Board to be reconsidered. The second is the Town Hall Committee. This report recommends that this committee be decommissioned and be replaced on an "as needed" basis with an ad hoc committee when specific opportunities arise that seem appropriate for the Council to appoint a similar committee. A number of the Boards and Commissions have changes to them as detailed in the report. Should the report be approved, those will be considered by the City Staff for future changes. Som'e may be considered in the present codification update that is underway in the City Secretary's office. _ If the City Council would like, Staff would be glad to accept modifications to this report, ., otherwise, Staff recommends acceptance of the report. Respectfully submitted, ~~U~ Greg Vick Assistant City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS e e e Sunset Review of Boards and Commissions Animal Shelter Board Basic Description: The Animal Shelter Board has been in existence since 1987. It is a four-member board required by law and the membership composition of the board is also state mandated. Issues: Issues traditionally dealt with by this board included adoption and euthanasia policies as well as funding sources, shelter expansion, licensing and other miscellaneous animal and pet issues. Effectiveness: The Animal Shelter Board appears to function very well. The board members continue to be progressive in their thinking and are a good group to work with. Modifications and Suggestions: None Keep North Richland Hills Beautiful Commission Basic Description: The Beautification Commission was formed by City ordinance in 1988 and originally placed under the Parks and Recreation Department. In January of 1999, they were moved to the Environmental Services Department. They were charged with community awareness regarding citywide beautification issues, including community education and special community-wide events. It is an eight-member board including one alternate. Terms are for two years and run concurrently with the appointing Council position. Issues: The board normally handles programs such as yard of the month, trees for tots, special events, such as Christmas, Keep Texas Beautiful applications, Great American Clean-up and other similar events. Effectiveness: The last several years' appointments have shown tremendous improvements to past effectiveness issues. The Commission works well together and is more focused on its mission. Successful programs with which the Commission is involved are Trees for Tots, Night of Holiday Magic, Yard of the Month, Adopt-a-Spot, business awards and the Great American Clean-up. Modification and Suggestions: Modifications are not anticipated. 1 e e e Planning and Zoning Commission Basic Description: The Planning and Zoning Commission handles plats, zoning and other miscellaneous development issues as well as land use master planning issues. It has eight members, including an alternate, and each serves concurrent two-ear terms with the appointing Council position. Issues: The board has no substantial issues that are causing it problems in its functionality . Effectiveness: The board works very well and its effectiveness is evident as it relates to its duties through the projects that have been accomplished, such as the comprehensive plan, zoning, and other rewrites and land use updates. Modification Suggestions: Possible modifications and suggestions would include the following: The City Charter should be amended to require amended plats and minor plats to be approved administratively, rather than by both City Council and the Planning and Zoning Commission. Require the Planning and Zoning Commission, rather than the City Council, to approve revisions, replats, and final plats. Cable Television Board Basic Description: The Cable Television Board's original purpose was to monitor the operation of the cable television system, review and process citizen needs, and address franchi'se concerns as necessary. It has seven members and each serves concurrent two-year terms with the appointing Council position. Issues: The issues that the board has mainly dealt with in the past were customer service issues and occasionally doing volunteer work. Effectiveness: The effectiveness of the Cable Board is minimal, due to the fact that federal regulations restrict the regulatory authority cities have with cable as well as the detail of customer service requirements in our present franchise. Modifications and Suggestions: This board has considered its present effectiveness at previous meetings. It is the opinion of staff that presently there is no substantial reason to have a cable television board. It would probably be best to consider the elimination of this board. If issues arise that require specific attention in this area, the Council may want to consider appointing an ad hoc committee on an as needed basis. Civil Service Commission This commission was reviewed and the staff has no recommended changes. Its requirements come from the City Charter and Civil Service rules. Staff may want to consider some board training. However those issues would not be addressed as part of the charter or ordinances. 2 Youth Advisory Council e Basic Description: The Youth Advisory Council's purpose is to serve as an advisory board to the City Council regarding activities for youth. The board has had in its short life some problems with organization and motivation. Its operation seems to have "jelled". They regularly have quorums at their meetings and are involved in several different community projects. It is a sixteen-member board with ten two-year terms and six one-year terms. Effectiveness: The effectiveness of the board would probably be rated as marginal. There is no doubt the board has had minimal impact on the City Council. Modification and Suggestions: In light of recent changes, staff does not recommend any modifications for the board. Some curriculum modification for the board has occurred, including giving it more of a Youth Leadership Training focus. Are-evaluation of its purpose and the possibility of further curriculum reevaluation could be done. Town Hall Committee Basic Description: This committee was appointed to act in an advisory capacity to the City Council in matters dealing with public forums. e Issues and Effectiveness: The committee has had no meeting issues in its recent past. Modification and Suggestions: The recommendation for this committee would be for the City Council to decommission it and to replace it on an as needed basis with an ad hoc committee when opportunities arise. Teen Court Board Basic Description: The Teen Court board was established in 1989 by Ordinance 1614 which also established the Teen Court of North Richland Hills. This ordinance was amended by Ordinance 2631 in June 2002. The Teen Court Board is made up of seven members. Place 1 is to be a North Richland Hills resident that is a High School student from Richland High School, Birdville High School, or Fort Worth Christian High School. Places 2-7 are selected from the general public and required by ordinance to be residents of the City of North Richland Hills. The appointments to the Board are made by the City Council member who holds the corresponding council place. The Teen Court Coordinator coordinates the activities of the board under the supervision of the Court Administrator. e Issues and Effectiveness: The Teen Court Board should be made up of volunteers who allow the program to operate without additional expense. Teen Court is typically held the first two Monday nights of each month, with the exception of City/School holidays. The advisory board participates in each Teen Court session on a rotating basis, so, the board members are actually participating in the Teen Court program as adult 3 e e e volunteers. Their hands-on approach helps the members guide the overall direction and progress of the Teen Court Program. The advisory board works with the Municipal Court Administrator and Teen Court Coordinator to set the direction of the Teen Court Program. The Board functions to approve practices and procedures of the Teen Court which were originally established by the Municipal Court Judge. The Municipal Court Judge has final interpretation as to the rules of the Teen Court. The Advisory Board is involved with the selection and awarding of two Teen Court Scholarships of up to $1,000 each to volunteers who have participated in the Teen Court Program and complete the application process for the scholarship. Since the Board is actively involved with the Teen Court Program they have considerable insight into the students who actively participate in the program. Modifications: None recommended at this time. Library Board Basic Description: The Library Board is a seven-member board with one alternate, all serving two-year terms. Those terms run concurrently with members of the Council that make the appointments. Issues and Effects: City ordinance gives the Library Board its existence and creates some issues that need to be resolved that are in conflict with the City Charter. Section 13.34 of the City Ordinances assigns the administrative authority to the Library Board in carrying out the directions, instructions and policies under the supervision of the City Council. That should be changed to be in conformance with the Charter that places the administrative director of operations under the City Manager's responsibility, such as hiring of department directors. The Library Director is hired by and responsible to the City Manager. The ordinance currently appears to delegate the authority of personnel to the board, which of course is in conflict with our Charter. Presently there are no issues with the Library Board or issues regarding its effectiveness, and in essence, the Library Department and Library Board have been operating in accordance with City Charter. The Board has been operating as a policy and advisory body to Council and Staff. It has considered numerous policies as it relates to Internet filtering and other library issues and has dealt with those in a successful manner. Modifications and Suggestions: No changes to the board are recommended. Modifications are suggested in Section 13.34 of the Code to comply with City Charter. 4 e e e Parks and Recreation Board Basic Description: The Parks Board is made up of seven members and one alternate serving two-year alternating terms. The Board is set up to act in an advisory capacity to the City Council and the City Manager. In the past, the Board has played a strong role in issues such as park use policies, master planning, naming of facilities, and issues relating to park usage in general. As a practical matter, that operation has been done in an advisory capacity to the Parks Department, and then their advice was implemented as issues were raised to the level of the City Council. Issues: The ordinance creating the Parks Board states that they are to work with the City Manager, and that should probably be changed to the Parks and Recreation Director. The board issues may also deal with some of their functions. It may be worth considering issues relating to how they handle matters of park system growth and land acquisition. Effectiveness: The Parks Board has been effective in their planning roles. Modifications and Suggestions: In addition to the change from the City Manager to the Parks and Recreation Director, it might be worth considering some change in the advisory nature of the board and how it relates to the City Council and the staff liaison. Consolidation or redirection is probably not a direct issue with the board. This board has been involved in a number of issues over the years and as a result, created a well- functioning Parks Department with written policies and rules that are successfully in use today. The board could possibly reduce its required meeting to one every two months. Park Development Corporation (4B) Board This board has a number of requirements from State law. The only suggestion regarding this board is to consider placing more Park Board members into the three at- large (non-City Council held) seats. This seems appropriate because the principal focus of the board is parks. No changes or actions are recommended for the following six boards: Board of Adjustment Board of Appeals Capital Improvement Advisory Committee Health Facilities Development Corporation Industrial Development Corporation Crime Control District Board 5 .' .. . . . e MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 10, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 10th day of November, 2003 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilman Staff Members: Larry J. Cunningham Greg Vick Richard Torres Karen Bostic Paulette Hartman Patricia Hutson Alicia Richardson George Staples Larry Koonce Mike Curtis Jenny Mabry Mike Young Dave Green City Manager Assistant City Manager Interim Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary Assistant City Secretary City Attorney Finance Director Public Works Director Communications Director Acting Environmental Services Director Zoning Administrator Call to Order Mayor Trevino called the Pre-Council meeting to order at 6:01 p.m. 1. Discuss Items from Regular November 10. 2003 City Council Meeting Agenda Items 7d (PAY 2003-006) and 7e (PAY 2003-007) - Councilman Turnage asked for clarification on the cost savings for the two projects. 2. IR 2003-120 Date for CA Sanford Club House Council set the date for the dedication ceremony of the C.A. Sanford Club House for Tuesday, December 2, 2003 at 4:30 p.m. . . e City Council Minutes November 10, 2003 Page 2 3. IR 2003-118 Status of 18-Wheeler Enforcement Mr. Dave Green, Zoning Administrator, updated the Council on the enforcement of the recently adopted parking ordinance for semi tractor/trailers. Mr. Green reported that 12 warning were issued by the Code Enforcement Division the first weekend and to date a total of 28 written warnings have been issued along with several verbal warnings. 4. Executive Session Mayor Trevino announced at 6:15 p.m. that Council would adjourn to Executive Session as authorized by Texas Government Code §551.071 to consult with attorney on Roseberry v. NRH, McEntire v. NRH and Bunch v. NRH and to hear report concerning matters covered by Section 418.177, Texas Government Code. 5. Adiournment Mayor Trevino announced at 6:53 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order November 10, 2003 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilman Staff: Larry J. Cunningham Greg Vick Richard Torres Karen Bostic Patricia Hutson City Manager Assistant City Manager Interim Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary . . - City Council Minutes November 10, 2003 Page 3 Alicia Richardson George Staples Assistant City Secretary Attorney .2. INVOCATION Mr. Reed Turnage student from Snow Heights Elementary, gave the invocation. 3. PLEDGE OF ALLEGIANCE Ms. Brianna Barrow, student from Snow Heights Elementary, led the pledge. 4. SPECIAL PRESENTATIONS The City Council presented representatives from Birdville High School Band with a certificate of recognition for ranking second in preliminary and fifth in finals at the State Band Competition. The City Council presented representatives from Richland High School Band with a certificate of recognition for first place in preliminary and finals at the State Band Competition. 5. CITIZENS PRESENTATION Mayor Trevino read a letter received by the City Council from Mr. Franklin E. Goff, 7205 Elmwood Drive, regarding the recently adopted parking ordinance prohibiting the parking of semi tractor/trailers within the city. Mr. Goff is a professional truck driver and parks his truck in the Lazer Tag parking lot with the manager's approval. Mr. Goss requested the Council consider a revision to the ordinance which would allow parking on property with owner's written permission. 6. REMOVAL OF ITEM(S) CONSENT AGENDA None. . . e City Council Minutes November 10, 2003 Page 4 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES. OF THE OCTOBER 27, 2003 COUNCIL MEETING B. GN 2003-134 RESCHEDULING OF DECEMBER 8,2003 CITY COUNCIL MEETING C. PS 2003-48 CONSIDERATION OF A REQUEST FROM MARVIN AND JILL SMITH TO APPROVE THE FINAL PLAT OF LOT 1, BLOCK 3 DOUGLAS ESTATES ADDITION PHASE III LOCATED IN THE 7600 BLOCK OF DOUGLAS LANE (2.98 ACRES) D. PAY 200~-006 APPROVE FINAL PAYMENT TO LONG CONSTRUCTION & ENGINEERING, INC. IN THE AMOUNT OF $42,023.90 FOR THE MEANDERING DRIVE 24-INCH WATER TRANSMISSION MAIN PROJECT E. PAY 2003-007 APPROVE FINAL PAYMENT TO AUI CONTRACTORS, L.P. IN THE AMOUNT OF $110,315.18 FOR THE N.E. LOOP 820 UTILITY RELOCATIONS AT RUFE SNOW DRIVE COUNCILMAN METTS MOVED, SECONDED BY COUNCILMAN TURNAGE, TO APPROVE THE CONSENT AGENDA. Motion to approve carried 7-0. 8. PS 2003-43 CONSIDERATION OF A REQUEST FROM GRAHAM RANCH PARTNERS LIMITED TO APPROVE THE FINAL PLAT OF GRAHAM RANCH PHASE II ADDITION LOCATED IN THE 7100 BLOCK OF CHAPMAN ROAD (22.368 ACRES) APPROVED Mr. Mark Wood, applicant, 6317 Riveria, was present to answer Council questions. Mr. Dave Green, Zoning Administrator, presented the final plat of Graham Ranch Phase II Addition consisting of 65 R-2 residential lots. Phase II also contains a 3.42 acre site which the City has purchased for use as a neighborhood park. The Planning and Zoning Commission recommended approval of PS 2003-43 with the following stipulations: 1. The addition of a 2.5' screening wall maintenance easement along the Chapman Road frontage City Council Minutes November 10, 2003 Page 5 . 2. Remove the name Pitchfork Ranch Drive in lieu of continuing the name South Fork Drive 3. Removal of the 10' utility easements from the front of each lot. Mr. Green advised the applicant's engineer has revised the plat to address stipulations NO.1 and No.2, but stipulation NO.3 has not been addressed. Recommendation of staff is to approve PS 2003-43 as recommended by the Planning and Zoning Commission. Mr. Vick, Assistant City Manager, updated the Council on the issue of additional costs being incurred by developers as a result of Oncor's policy requiring the placement of electrical installations at the front of the lot and additional costs being passed to the developer by Oncor to meet the city's ordinance requiring the placement of electrical installations at the rear of the lot. Mr. Vick reported that Oncor was to have provided to the city the costs the developer will incur to place the electrical in the rear easement by October 30,2003. Oncor notified the City on October 31 that the information was delayed and would be provided by November 5. Mr. Vick reported that the information has been further delayed by Oncor. In anticipation the City has prepared options and will be ready to follow up to Council with an ordinance should Oncor's decision cause financial hardship to the developers. .' Council briefly discussed the requirement for a screening wall maintenance easement, the Council's desire not to cause any financial hardship on the developers regarding the location of the electrical equipment and Oncor's failure to notify the city of their policy. MAYOR PRO TEM TOLBERT MOVED TO APPROVE PS 2003-43 AS APPROVED BY THE PLANNING AND ZONING COMMISSION. COUNCILMAN LEWIS SECONDED THE MOTION. Motion to approve carried 6-1; Mayor Pro Tem Tolbert, Councilmen Lewis, Turnage, Metts, Whitson, and Welch voting for and Councilwoman Johnson voting against. 9. GN 2003-132 UPDATE OF THE FOOD AND FOOD ESTABLISHMENTS ORDINANCE - ORDINANCE NO. 2750 APPROVED Mr. Mike Young, Interim Environmental Services Director, outlined the modifications and changes to the Food and Food Establishments Ordinance. Modifications and changes consist of: . · Change all references of Environmental Services Department to Neighborhood Services Department · Change all references of City Environmental Services Inspector to City Consumer Health Inspector . . City Council Minutes November 10, 2003 Page 6 · Change all references of Temporary Food Establishments to three days thus matching already existing permit and similar zoning requirements · Add requirement that all lavatory faucets be equipped with wrist paddles, knee paddles or foot pedals in place of handles · Change inspection fee of Mobile Food Unit to $105.00 per vehicle to match fees for similar activities · Remove Child Care Center Permit fee for Group Day Homes since the State has inspections for the same criteria at these locations · Extend the food manager's permit period from three years to five years to match current state law requirements. COUNCILMAN WELCH MOVED TO APPROVE ORDINANCE No. 2750. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 7-0. 10. GN 2003-133 TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS ELECTION - RESOLUTION NO. 2003-084 APPROVED Ms. Karen Bostic, Managing Director, advised the City is allocated 41 votes which may be cast collectively or separately for any nominee or nominees listed on the Tarrant Appraisal District Board of Directors ballot. Staff is recommending that all 41 votes be cast for John Clanton. COUNCILWOMAN JOHNSON MOVED TO APPROVE RESOLUTION No. 2003-84 CASTING ALL 41 VOTES FOR JOHN CLANTON. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to approve carried 7-0. 11. GN 2003-135 CONSIDERATION OF AN ORDINANCE AMENDING CHAPTER 16 OF THE CODE OF ORDINANCES RELATING TO THE PARKING OF RECREATIONAL VEHICLES ON RESIDENTIAL STREETS - ORDINANCE NO. 2751 APPROVED Mr. Dave Green, Zoning Administrator, presented the proposed ordinance. The ordinance is in response to Council's direction for staff to review current regulations on the parking of recreational vehicle and trailer parking on streets in residential areas and to return with a possible revision to address council concerns. The proposed ordinance prohibits the parking between the hours of 9:00 p.m. and 5:00 a.m. of the following vehicles: . · Vehicles rated at more than 1 ton (2,000 Ibs) capacity; . . " City Council Minutes November 10,2003 Page 7 · Any combination of vehicles, including trailers, with a combined length that exceeds 30'; · Any recreational vehicle, in excess of 21' in length, 8' in height and 7' in width; and · Any boat; or · Any trailer. The ordinance excludes the following vehicles: · Any street construction, maintenance, and repair equipment, trucks, equipment and vehicles used by public service companies engaged in repair work; · Moving vans parked for no more than two consecutive nights for the purpose of loading and unloading; · Municipal vehicles or commercial vehicles in the process of loading or unloading · Motor homes or camping trailers stored for no more than 48 hours in front of a residence with the consent of the residential occupant. Mayor Trevino advised that item is not a public hearing, but he had received requests from three individuals to speak to the item. The consensus qf the Council was to waive the rules and allow the individuals to speak. . Mr. Ken Sapp, 8312 Thornway Court, was in favor of the 9:00 a.m. to 5:00 p.m. restriction for the purpose of eliminating commercial vehicles but recommended Council consider establishing some type of provision that would allow a citizen to obtain from the City a temporary parking permit not to exceed two to three days. Audrey Higgins, 8308 Forest Oak Drive, was concemed with the problem of recreational vehicles parking on the street and obstructing the view for residents pulling out of their driveways. Jim Gebhardt, 5108 Roberta Drive, advised of an out of town relative unable to travel by car. The relative travels by motor home each year to visit him for five to seven days. The ordinance under consideration and the ordinance approved at the last council meeting, will prevent the relative from visiting in the future. MAYOR PRO TEM TOLBERT MOVED TO APPROVE ORDINANCE No. 2751 WITH THE CHANGE THAT MOTOR HOMES AND CAMPING TRAILERS BE ALLOWED TO OBTAIN PERMITS FROM THE CITY TWICE A YEAR THAT WOULD ALLOW PARKING FOR AN EXTENDED PERIOD OF UP TO SEVEN CONSECUTIVE NIGHTS, AND WITHOUT A PERMIT MOTOR HOMES AND CAMPING TRAILERS CANNOT PARK AS PROTECTED BY THIS ORDINANCE IN THE STREET BETWEEN 9 P.M. AND 5:00 A.M. ON TWO CONSECUTIVE NIGHTS AND THEY CANNOT PARK FOR MORE THAN TWO NIGHTS IN A SEVEN NIGHT PERIOD. . . - City Council Minutes November 10, 2003 Page 8 MR. STAPLES SUGGESTED MAYOR PRO TEM TOLBERT APPROVE THE ORDINANCE AS IS AND PROVIDE AN EXCEPTION THAT PERMITS CAN BE OBTAINED FOUR TIMES ANNUALLY - TWO TIMES UP TO SEVEN NIGHTS AND TWO TIMES UP TO TWO NIGHTS. MAYOR PRO TEM TOLBERT ACCEPTED MR. STAPLES' SUGGESTION AND ADDED A SEPARATION OF AT LEAST THREE WEEKS BETWEEN EACH PERIOD. Councilman Whitson seconded the motion. Mr. Vick asked Council if they would like Staff to bring back a revision to the ordinance pertaining to the parking of recreational vehicles in residential driveways that mirrors the motion made by Council tonight. Council concurred. Motion to approve carried 7-0. 12. PU 2003-048 LAND ACQUISITION FOR CITY FACILITIES IN RUFE SNOW AREA NORTH OF GLENVIEW - RESOLUTION NO. 2003-085 APPROVED Mr. Vick advised the City has a contract to purchase 4.0717 acres of land for multiple purpose use by the City. Staff's recommendation is to approve Resolution No. 2003- 085 authorizing the purchase and amending the 2003-04 Capital Budget. (Purchase price for property is $650,000 plus closing costs - located at Lot 1, Block 1 Northglenn Addition) COUNCILMAN WHITSON MOVED TO APPROVE RESOLUTION No. 2003-085. COUNCILMAN TURNAGE SECONDED THE MOTION. Mayor Pro Tem Tolbert advised the land being purchased is the former Food Lion property on Rufe Snow south of 820. Motion to approve carried 7-0. 13. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA Roseberry v. NRH MAYOR PRO TEM TOLBERT MOVED TO AUTHORIZE THE CITY ATTORNEY TO SETTLE ROSEBERRY V. NRH FOR A SUM NOT TO EXCEED $95,000. COUNCILMAN METTS SECONDED THE MOTION. . . ~ City Council Minutes November 10, 2003 Page 9 Motion to approve carried 7-0. 14. INFORMATION AND REPORTS Announcements- The City is dedicating two neighborhood parks and would love for citizens to join us in these dedication ceremonies. We will have food, entertainment, and the unveiling of artwork. The park dedications include: Saturday. November 15 1 :00 p.m. Kay Granger Park at Mullendore Elementary 2:30 p.m. Clyde Zellar's Park at Snow Heights Elementary MasterWorks Series presents Tin Roof Tango at the NRH Library on Tuesday, November 11 at 7:00 p.m. The concert is free to the public. They play the following music: Celtic, Bluegrass, Zydeco, African Jazz, Contemporary Folk, Cajun, Salsa and more! The library is located at 6720 N.E. Loop 820. For information, call 817-427-6800. Information November 22 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Officer Mike McGuire, Police Department - A NRH resident sent a letter of appreciation for McGuire going out of his way to help with a flat tire. NRH has an outstanding Police Department. Ms. Jenny Mabry, Communications Director, introduced a public service announcement produced by Citicable. . . . City Council Minutes November 10, 2003 Page 10 15. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:29 p.m. ATTEST: Oscar Trevino - Mayor Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 11/24/2003 Subject: Purchase of Vehicle for Northeast Transportation Services Agenda Number: PU 2003-049. in the Amount of $51,065 using State Grant Funds of $50,000 and Donations from the NETS Member Cities of $1 ,065 North Richland Hills is a member of Northeast Transportation Services (NETS) with several other Northeast Tarrant County cities. NETS provides on-call transportation services to the elderly and disabled in northeast Tarrant County. The primary focus of the service is to provide transportation to medical appointments and places of employment. North Richland Hills serves as the lead agency with regard to state funding to NETS, and this year NETS was awarded a vehicle replacement grant from the Texas Department of Transportation (TXDOT) in the amount of $50,000. In an effort to facilitate the quick purchase of the vehicle because of NETS urgent need for new vehicles, the TXDOT regional office recommended that NETS join a bid that was completed by the Bee Community Action Center for the type of vehicle that NETS uses. The vehicle is handicap accessible and uses propane fuel per TXDOT requirements. The bid was awarded to National Bus Sales in the amount of $51,065. The additional $1,065 will be made up of equal donations from each of the eight member cities. The Board of the NETS Urban Transit District agreed with this approach. The purpose of this action item is to request approval of the purchase of this vehicle so that the City can issue a purchase order to National Bus Sales. Once the purchase order is issued and the vehicle is ordered, we expect the vehicle to be delivered within 60 days. The vehicle will be delivered to the TXDOT regional office. TXDOT will then inspect the vehicle to determine whether to proceed with acceptance. Once the vehicle is accepted, TXDOT will electronically transfer the grant funds to NRH, and NRH will issue a check to National Bus Sales. Recommendation Authorizing the City to purchase a vehicle for Northeast Transportation Services from National Bus Sales in the amount of $51 ,065 using State vehicle replacement grant funds and donations from the NETS member cities. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other &,,~~~ZL~ I 1>epartmé t ead Signa ure Account Number Sufficient Funds Available ~ ~ Budget Director ~ ~Á!P ~nance Director /,- ~u~.· p.:...) ! City Manager i ature Page 1 of .L. · CITY OF NORTH RICHLAND HILLS Department: PlanninQ & Inspections Department Council Meeting Date: 11/24/03 Subject: Consideration of an Ordinance AmendinQ Ordinance No. Agenda Number: GN 2003-136 2749 Concerning the Parking and Storage of Recreational Vehicles in Residential Areas. Ordinance No. 2753. During the Council's recent discussion concerning recreational vehicle and trailer parking in residential areas, several exceptions were discussed for owners of recreational vehicles that were parked in residential driveways and in the street in front of a residence. The exceptions were based on owners that needed sufficient time to load and unload these vehicles before and after their use. Discussion also centered on those individuals that may have visitors staying for short periods of time in recreational vehicles either in the residential driveway or in the street in front of a residence. The Council requested staff amend Ordinance 2749 with additional language that would address these exceptions. The attached ordinance amends Ordinance 2749 passed by Council on October 2ih by including the following exceptions: · Boats and boat trailers have been added to motor homes and recreational trailers that may be parked in a residential driveway for no more than forty-eight (48) hours; · Motor homes and recreational trailers (only) may be parked in front of a residence (either in the driveway or in the street) following the issuance of a permit by the Planning and Inspection Department except as provided above; · Permits may be granted for two periods of seven (7) continuous days and two periods of two (2) continuous days each calendar year. No permits will be issued for the parking of vehicles within three (3) weeks of a previous permit at an address. As with the previous ordinance, staff enforcement will be initiated on or after May 1, 2004. RECOMMENDATION: To approve Ordinance No. 2753 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Available Finance Director '~"V7 ~ ~'"-~~ \j ity Manager Sign~ GN 2003- . ORDINANCE NO. 2753 AN ORDINANCE AMENDING ORDINANCE 2749 AND SECTION 16-70 OF THE NORTH RlCHLAND IDLLS CODE OF ORDINANCES AND PROHIBITING THE PARKING OR STORAGE OF RECREATIONAL VEHICLES AND OTHER EQUIPMENT IN FRONT OF BUILDING LINES ON RESIDENTIAL LOTS; PROVIDING AN EXCEPTION AND PROVIDING FOR PERMITS FOR TEMPORARY PARKING OF MOTOR HOMES AND TRAVEL TRAILERS; ESTABLISHING A PENALTY AND AN EFFECTIVE DATE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR PUBLICATION. WHEREAS, the City Council has previously established restrictions on parking of recreational vehicles and storage of other equipment in front of building lines and between the building line and adjacent streets on comer lots; and, WHEREAS, the City Council desires to amend such restrictions to make them consistent with recently enacted provisions concerning parking such vehicles in the street; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RlCHLAND HILLS TEXAS: . Section 1: THAT Section 16-70 of the North Richland Hills Code of Ordinances be amended to read as follows: "16-70. Parking and Storage of Recreational Vehicles and other Equipment Restricted. ( a) The owner or occupant of a residential lot shall not park, store or allow a trailer, recreational vehicle, camper top, boat or boat trailer to remain on any residential lot between the front building line and an adjacent street or between a side building line of a comer lot and an adjacent street; provided, however, it shall not be an not be an offense for boats, boat trailers, motor homes, or camping trailers to be parked or stored for no more than forty eight (48) hours in the driveway of any residential lot. (b) This section shall not apply to a motor home or trailer used for human occupancy which is parked in front of a residence in compliance with a permit issued by the Planning and Inspection Department. Such pennits shall be available to the occupant of any residential address for two periods of seven continuous days each calendar year and for two periods of two continuous days each calendar year; provided, however, no pennit shall allow parking of any such vehicle for any period within three weeks of the expiration of a previous pennit at such address and no more than four . Ordinance No. 2753 Page 1 of3 . Section 2: Section 3: Section 4: . Section 5: pennits shall be issued each year for any address, whether to park in the street or in a driveway. " Any person, finn or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Five Hundred Dollars ($500.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. This ordinance shall be in full force and effect on and after May 1,2004. The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. AND IT IS SO ORDAINED. Passed on the 24th day November, 2003. ATTEST: CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor Patricia Hutson, City Secretary . Ordinance No. 2753 Page 2 of3 . APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: Department Head . . Ordinance No. 2753 Page 3 of3 ,~ ) l CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 11/24/03 Subject: Public HearinQ to Consider an Ordinance Amending the Agenda Number: GN 2003-137 Comprehensive Zoning Ordinance Requiring a Special Use Permit for Certain Establishments Selling Alcoholic Beverages for On-Premise Consumption. Ordinance No. 2752. Summary: On October 27th the Council passed Ordinance No. 2747 establishing regulations for the sale of alcoholic beverages for on-premise consumption. The purpose of that ordinance was to establish requirements for this type of business in line with state regulations as quickly as possible. Since that time staff has worked with the City Attorney and the Planning and Zoning Commission to create additional amendments to the Zoning Ordinance for this type of use. The attached ordinance includes these additional requirements (listed below in bold type). As written the ordinance amendment will require all establishments that derive more than 75% of their gross revenue from the sale of alcohol for on-premise consumption to: · Be permitted only in the "C-2" Commercial, "HC" Heavy Commercial or "OC" Outdoor Commercial Districts; · Require a Special Use Permit (SUP); . Not be permitted in a sexually oriented business; · Not be located within 500 feet of a residence or another business that derives 75% of its gross revenue from the sale of alcohol for on-premise consumption; · Provide sales tax information to the Planning and Inspections Department to insure compliance with the above zoning criteria. Planning and Zoning Recommendation: The Planning and Zoning Commission, at their meeting on November 6, 2003, held a public hearing concerning this amendment and recommended approval by a vote of 4-0. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Available Finance Director ~~~~ ' d Mmmif GN 2003- CITY OF NORTH RICHLAND HILLS RECOMMENDATION: To approve Ordinance No. 2752 . ORDINANCE NO. 2752 AN ORDINANCE AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AND REQUIRING A SPECIAL USE PERMIT FOR CERTAIN ESTABLISHMENTS SELLING ALCOHOLIC BEVERAGES FOR ON PREMISE CONSUMPTION; PROVIDING A PENALTY; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR PUBLICATION WHEREAS, the City Council has received the recommendations of the Planning and Zoning Commission concerning the matters herein dealt with, which recommendations were made after the holding of a public hearing before said Commission on such matters; and WHEREAS, notice has been published of the time and place of a public hearing held before the City Council concerning the changes herein made, which public hearing has been duly held; and, . WHEREAS, the City Council has determined that the amendment to the Comprehensive Zoning Ordinance herein made is in the best interest of the health, safety and general welfare of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: Section 310 of Ordinance 1874, the Comprehensive Zoning Ordinance of the City of North Richland Hills is hereby amended by adding to Section 310 a use permitted only with a Special Use Permit for establishments deriving 75% or more of gross revenue from the sale of alcoholic beverages for on premise consumption in the "C-2" Commercial, "HC" Heavy Commercial, and "0" Outdoor Commercial Zoning Districts. Section 2: Article 6 of Ordinance 1874, the Comprehensive Zoning Ordinance of the City of North Richland Hills is hereby amended by adding a new Section 610 which shall read as follows: "Section 610. ALCOHOLIC BEVERAGE REGULATIONS A. An establishment which derives more than 75% of its revenue from alcoholic beverage for on premises consumption shall be allowed in the City only in "C-2" Commercial, "HC" Heavy Commercial, and "OC" Outdoor Commercial Zoning Districts . Ordinance No. 2752 Page 10f3 . . . with a Special Use Permit. Establishments which are hereafter opened and purvey alcoholic beverages for on-premise consumption may be required to provide sales tax information to the City to determine whether they are properly zoned. Such information may be marked "confidential" and limited by the provider to use in enforcement of these requirements. No such permit shall be granted for any establishment which is also a sexually oriented business or which is located within 500 feet of any residence or another establishment which derives more than 75% of its revenue from the sale of alcoholic beverages for on premise consumption. B. Establishments which do not currently have a permit issued by the State of Texas which begin after the passage of this ordinance to purvey alcoholic beverages for on premise consumption and which do not have Special Use Permits as required by Subsection A. above shall provide copies of state sales tax returns and state alcoholic beverage tax returns annually to the City's Planning and Inspection Department prior to January 15 of each year covering the most recent calendar year to determine whether they require such permits. Such information may be marked "confidential" and limited by the provider to use in enforcement of these requirements." Section 2: . Section 3: Section 4: Section 5: . Ordinance No. 2752 Page 2 of3 Any person, firm or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. All rights and remedies of the City of North Richland Hills are expressly saved as to any and all violations of the provisions of any ordinances affecting health and safety which have accrued at the time of the effective date of this ordinance; and, as to such accrued violations and all pending litigation, both civil and criminal, whether pending in court or not, under such ordinances, same shall not be affected by this ordinance, but may be prosecuted until final disposition by the courts. It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. The City Secretary is hereby authorized and directed to cause the publication . of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. AND IT IS SO ORDAINED. Passed on the24th day of November, 2003. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary . APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: Department Head . Ordinance No. 2752 Page 30f3 · . CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 11/24/03 J Subject: Approve Water Course Maintenance Aqreement for Graham Ranch, Phase I and Graham Ranch, Phase" Agenda Number: PW 2003-017 The final plat for Graham Ranch, Phase I was approved by Council on October 13, 2003 (PS2003-37) and the final plat for ~raham Ranch, Phase" was approved by Council on November 1 0, 2003 (PS2003-43). Part of the developer's drainage plan includes an earthen channel. The developer has agreed to execute a Water Course Maintenance Agreement with the City for the perpetual maintenance of the channel. The agreement outlines the responsibilities of Graham Ranch Partners, Ltd., Mark Wood, Trustee, to maintain the earthen channel. It also gives the City the right to correct any problems and file a lien on the property if the earthen channel is not maintained properly. The key maintenance responsibilities are: · Mowing every other week during the growing season. · Debris cleanup every 6 months or after storm events. · Removal of sediment. Recommendation: To approve the Water Course Maintenance Agreement with Graham Ranch Partners, Ltd., Mark Wood, Trustee. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget r Other Account Number Sufficient Funds Ävallacle Finance Director )Ull'i~ (:.,~~ / L!- Department Head Signature / . . e SEP-25-0:3 11: 0 1 AM GSWW, I nc.. 817 :306 1555 P.01 WATER COURSE MAINTENANCE AGREEMENT KNOW ALL MEN BY THESE PRESENTS THA T: V'IHEREAS, by platH .titled "Graham Ranch Phase I and h II ("Plats") approved on 101/3 b (' - . '~,?i' . - , by the City Council of the City of North Richland""H1lii Tarrant Cou ty, exas, ("City"), Graham Ranch Partners. Ltd.. Mark Wood, Trustee ("Owrer") was permitted to develop the property legally described as Phase I and /I on Exhíbit "A" attached hereto in accordance with the Plats, and WHEREAS, as a cOl1dition to approval of the Plats, the City required construction of a drainage channel which 15hall be located in Block 1, Lot 34, and Block 4, Lot 48. to the rear of Block 1, Lots 3-33 and Block 4, Lots 34-47. legally described as Phase Ion Exhibit "A" attac:hed hereto, and: V'IHEREAS, the Ci~1 is willing to permit the Owner to construct an earthen water course (the "Water Course") in accordance with the plans approved by the City, as opposecl to a concrete Water Course provided that the Owner agrees to perpetually maintain such earthen Waler Course. NOW THEREFORE, Owner agrees as follows: 1 Owner shall construct, at its sole cost and expense, an earthen Water Course alon~ the rear of Block 1. Lots 3-33, and Block 4, Lots 43-47, as described on Exhibit "An hereto according to the plans approved by the City . Owner furthl~r agrees on behalf of itself, it's successors and assigns, including any homeowners associations created to carry out the Owner's obligations a¡1d those of the owners of other portions of Graham Ranch, Phase I and Phase II, to maintain in such water course as hereinafter set forth In Paragraph 2 hereof, and to reimburse the City for the cost of maintenance should such be necessary as set forth In Paragraph 3 hereof. 2, Owner shall maintain the Water Course in a prudent menner to minimize soli erosion and keep grass and vegetation mowed and maintained as follows: a. The Water Course area will be moved at least once every other week during the growing season between March 1ðth and October 15th. Any dE!bris which deposits itself In the water course area will need to be pic~:ed up and removed after a storm event or every six (8) months whichE!Ver is more often. b. Graham Ranch. Phase I Water CourBe Møintonllnçf Agree,""nt pag. 1 o( 3 e . . SEP-2!5-ø3 11: 1211 AM GSWW, I nc. 817 31216 1!5!5!5 P.ø2 c. Any nCJticeable sediment accumulation in the water course area will be removed at least once annually If needed. d. The Public Works Director or his designee may grant exceptions to this maintenance schedule due to weather conditions, unusual situatic)ns or acts of God. 3. Should Owne!r fail to remedy any inadequacy in its maintenance of the Water Course within twenty (20) days of receipt of written notice from the City. the City may, but shall not be obligated, to provide such maintenance that it shall reasonably dt~em necessary and all costs thereof shall be reimbursed to the City by Owner upon written demand therefore. 11 Owner falls to so reimburse the City withi, ten (10) days of such written demand. the City shall have a lien against the property for such amount, provided, however, such lien shall not be valid against a bona fide purchaser for value unless a notice of such lien stating the amount shall be filed In the office of the Tarrant County land records. By acceptance of this agreement, the City agrees to execute a certificate (addressed to the party requesting same) within ten (10) days of written request therefore, stating whether or not any amounts are due and owing from Developer pursuant to this agreement. 4 The agreement made herein shall be binding upon the Owner, Its successors and assigns ¡md shall be a covenant running with the land. This agreemElnt for maintenance shall terminate only If the Water Course is constructed with concrete in accordance with plans approved by the City. By acceptance ()f this Agreement, the City agrees to execute a recordable termination of this Agreement upon the City's acceptance of a concrete Water COUrSE! in accordance with this paragraph. 5, Graham Ranch, Phase I Water COUr.HI Maintflnanct:l Agroamtlnt Page 2 o( 3 . . SEP-25-a3 11: 131 AM GSWW, I nc. 917 3136 1555 p.a3 e Executed this the /3/31_ day of tJrJ~Æ/e ,2003. By: STATE OF TEXAS COUNT.,.. OF TARRANT T~ls Instrument was acknowledged before me on (0 tf 1Ã)¡oÚ\.. 13 ,,) OQ 3 by Mark Wuod, Trustee. on bnhalf of said partnership. iÛtÚ~".Á- fel,?,- Þ,1.A igi Notary Public, State of Texas (/ Commission Expires: '5 - I - ;) Q Q 5 Notary's Printed Name: l¿.b~,-,.k K"J",- P(hv' I ,( APPROVED BY: --- ~:¡;:-"'. City of North Richland Hills, Texas By: Oscar Trevino, Mayor ATTEST: --- Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, Attorney f.:lr the City Grah.m Rsnch, Ph8~8 , W.t.r COUI'SO Malntonance Agreement PS(J8 .1 of 3 e EXHIBIT "A" fI j7:1 !~3·~ '--1'----',~_ :!J" f ~ :.,. ;:.:: í -y,:. "': :r: ::= .. 1· .... iii' ~ ß!I HADl~ DR"E II!i --~ Ši 51 . I e e :1 , 'i 1/ v; 1 JI ~ I ~ I I 2 . , j Q . I g¡ » '" 1/ !: . I f I I r ! 1!! I ~ I j r I i i U , : ~ 5: tr= '. r hi! ¡.;,¡¡ VI -co ~.~ ~ 8 ~j ~ ;ii .25 d~ z ~; n "~ .:. t . ! j I ~ 1i!1 , J'f~ I ¡I,~ IJ·~ J:f¡ I!I .If 'ii IIr I. 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I "..~~~ ¡; .~'C_, á ~~~m i ~ ~".""" ~ ~:~~-::~~ ;i1 ~ ¡l~ J ~.,I I :jq !lIS' !¡J :ï~ ~~¡ >=".1 !ì~ i(! "Aj Ii lil nn ~ I~e .:.!. '" !" .i. I~¡ !5~ ã!¡ iH ,J4 -'X 1'., ~a¡ 61 a ," .. ¡¡d 8.~ - o ~ :I: ~ ,- . ~~ '; "" ' ~~ 1 :~ e . e - Announcements and Information November 24, 2003 Announcements - Councilwoman Johnson There will be no trash service on Thursday, November 27th in observance of the Thanksgiving Holiday. Trash will be picked up on Friday, November 28th as the collection make-up day. City offices will be closed on Thursday, November 27 and Friday, November 28th in observance of the Thanksgiving Holiday. The city is hosting its annual Night of Holiday Magic event on Saturday, December 6th. The festivities will include a children's tent, mini train, petting zoo, puppet show and much more! The entertainment will be led by the popular Brave Combo music group along with children's entertainer David Chicken. The event will be held from 4:00 p.m.- 8:00 p.m. at the North Municipal Complex at Tecnol and Mid Cities. We hope you'll join us! Information December 2 and 3 Decorating Christmas Ornaments NRH Public Library Children's Area 3:30-4:30pm December 6 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Gary Bechthold, Parks and Recreation Department - A letter was received from a NRH resident complimenting Bechthold for his professional manner and prompt attention to cleaning up the city property directly behind his residence. Ask Jenny Mabry to come forward to introduce a production by Citicable.