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Home My WebLink AboutCC 2004-04-26 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA APRIL 26, 2004 - 6:00 P.M. For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular April 26, 2004 City Council MeetinQ (5 Minutes) 2. IR 2004-040 Discussion of Alternate Routes/Options for Motorists Accessing Rufe Snow Drive (south of Loop 820) (20 minutes) 3. *Executive Session - The Council may Enter into Closed Executive Session to Discuss the Following: a) Deliberation Regarding Economic Development as Authorized by §551.087 - South Grapevine Highway Corridor Area b) Deliberation Regarding Real Property as Authorized by §551.072 and Consultation with Attorney on Contemplated Litigation as Authorized by §551.071 - Mid Cities area 4. Adjournment *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. POSTED 4- .;{:3-o'l Date. él-:é/5 f/IY¡ Time Citv Secretary g~ 04/26/04 City Council Agenda Page 1 of 4 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA APRIL 26, 2004 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Richland High School, Patrick Kelly, Student Council Sponsor 3. Pledge - Richland High School, Patrick Kelly, Student Council Sponsor 4. Special Presentations 5. Citizens Presentation 6. Removal of Item(s) from the Consent Agenda 04/26/04 City Council Agenda Page 2 of 4 NUMBER ITEM ACTION TAKEN 7. Consent a. Minutes of the April 12, 2004 Council Agenda Meeting GN 2004-036 b. Authorization to Participate in the City of Hurst Contract for the Annual Slurry Seal Application Program PU 2004-019 c. Award 2004 Food Supply Contract for NRH20 to Ben E. Keith Foods- Resolution No. 2004-030 PU 2004-020 d. Authorize Purchase of Mobile Video System from Kustom Signals in the Amount of $49,363 PU 2004-021 e. Award Annual Contract for Miscellaneous Concrete Improvements - Resolution No. 2004-031 PU 2004-022 f. Award of Bid for the Glenview Drive at Dawn Drive Traffic Signal Installation to Sharrock Electric, Inc. in the Amount of $54,114.80 8. GN 2004-029 Consider all Matters Incident and Related to the Issuance and Sale of $685,000 "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2004", and Approve Ordinance Authorizing the Issuance of Such Certificates of Obliqation - Ordinance No. 2782 9. SRB 2004-01 Public Hearing to Consider a Sign Variance Request By Awad Eskander on behalf of Abdul Hameed of Horizon Food Mart from Ordinance No. 2640, Sign Regulations, at 7604 Grapevine Highway 10. SRB 2004-02 Public Hearing to Consider a Sign Variance Request By Target Corporation from Ordinance No. 2640, Sign Requlations, at 8532 Davis Blvd 11. GN 2004-030 Approve Interlocal Agreement with the Cities of Keller and Watauga for the Construction of a Traffic Signal at Rufe Snow Drive and Bursey Road - Resolution No. 2004-032 04/26/04 City Council Agenda Page 3 of 4 NUMBER ITEM ACTION TAKEN 7. Consent a. Minutes of the April 12, 2004 Council Agenda Meeting GN 2004-036 b. Authorization to Participate in the City of Hurst Contract for the Annual Slurry Seal Application Program PU 2004-019 c. Award 2004 Food Supply Contract for NRH20 to Ben E. Keith Foods- Resolution No. 2004-030 PU 2004-020 d. Authorize Purchase of Mobile Video System from Kustom Signals in the Amount of $49,363 PU 2004-021 e. Award Annual Contract for Miscellaneous Concrete Improvements - Resolution No. 2004-031 PU 2004-022 f. Award of Bid for the Glenview Drive at Dawn Drive Traffic Signal Installation to Sharrock Electric, Inc. in the Amount of $54,114.80 8. GN 2004-029 Consider all Matters Incident and Related to the Issuance and Sale of $685,000 "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2004", and Approve Ordinance Authorizing the Issuance of Such Certificates of ObliQation - Ordinance No. 2782 A , 9. SRB 2004-01 Public Hearing to Consider a Sign Variance ~\\.~~, Request By Awad Eskander on behalf of Abdul 4/26/04 Correction - address Hameed of Horizon Food Mart from Ordinance should be 7605 Grapevine No. 2640, Sign Regulations, at 7604 Grapevine Highway Hiqhwav 10. SRB 2004-02 Public Hearing to Consider a Sign Variance Request By Target Corporation from Ordinance No. 2640, Siqn Requlations, at 8532 Davis Blvd 11. GN 2004-030 Approve Interlocal Agreement with the Cities of Keller and Watauga for the Construction of a Traffic Signal at Rufe Snow Drive and Bursey Road - Resolution No. 2004-032 tI\ \ Co L.\ 04/26/04 City Council Agenda Page 3 of 4 NUMBER ITEM ACTION TAKEN 12. GN 2004-031 Consider Change Order No. 1 for Construction of Fire Station NO.1 and 2003/04 CIP Budget Revision 13. GN 2004-032 Consider 30th Year Community Development Block Grant Fundinq - Resolution No. 2004-027 14. GN 2004-033 Consideration and/or Action on the Adoption of South Grapevine Highway Corridor StrateQY 15. GN 2004-034 Approval of Interlocal Agreement with City of Richland Hills for Implementation Efforts for the Revitalization of the South Grapevine Highway, South Rufe Snow and Glenview Corridors 16. Action on Any Item Discussed in Executive Session listed on Pre-Council Agenda 17. Information and Reports - Councilman Wh itson Planning and Zoning Commission Status Report on Recreational Vehicle Ordinance 18. Adjournment POSTED ¿j-C} 3· 0':'; Date. ¿j,'Ljs 11m Time City Secretary J!?~~ 04/26/04 City Council Agenda Page 4 of 4 INFORMAL REPORT TO MAYOR AND CITY COUNCIL No.. IR 2004-040 ~ Date: T Subject: April 26, 2004 Discussion of Alternate Routes/Options for Motorists Accessing Rufe Snow Drive (south of Loop 820) Council previously requested staff to study different ways to facilitate traffic flow into and out of the subdivisions adjacent to Rufe Snow Drive (south of Loop 820) during the various roadway construction projects. Staff had Kimley-Horn and Associates (the City's traffic consultant) look into some options that could improve the current ingress and egress issues. The options involve alternate routes allowing and/or not allowing left turns at Meadowlakes Boulevard and Rufe Snow Drive. Staff and the City's traffic consultant will present all options to Council during the Pre Council Meeting. Respectfully submitted, .1JA..1.., C-t; Mike Curtis, P.E. Public Works Director RMC/smm '''-..- ISSUED BY THE CITY MANAGER NORTH RICHlAND HillS, TEXAS -,., ._--'~_..-._._--,------- MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - APRIL 12, 2004 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 1 ih day of April, 2004 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Staff Members: Larry J. Cunningham Richard Torres Ogden Bo Bass Karen Bostic Paulette Hartman Patricia Hutson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Dave Green Call to Order Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilman City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Zoning Admiistrator Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m. 1. Discuss items from Regular April 12. 2004 City Council Meeting Agenda Item 7e, PW 2004-006 - Mr. Cunningham advised the agreement Council received in their agenda packets contained some formatting problems. Council has been furnished with a more readable agreement. Agenda Item 7h, PW 2004-009 - Councilman Turnage requested clarification on drainage improvements necessary to Galway and Lola. Staff advised that both streets were included in the 2003 bond program. The two streets were constructed 30 years ago when the drainage criteria was different than the criteria of today. At the time the ~-,.,.-.._._'--.__.~'-'<._-_._-~--_. City Council Minutes April 12, 2004 Page 2 bond program projects were planned staff looked at the existing drainage condition of each of bond streets. Both Galway and Lola have drainage improvements in them. In 1996 drainage improvements were made to Galway to correct some flooding problems. The improvements made in 1996 to Galway provide adequate drainage today and staff is not recommending any new drainage improvements. Staff is recommending drainage improvements to Lola to meet current city standards because the street is an east / west collector street and a primary route for emergency vehicles. 2. IR 2004-036 Update and Status Report on 2004 Economic Development Work Plan Mr. John Pitstick presented a PowerPoint presentation of the 2004 Economic Development Work Plan. Mr. Pitstick provided an update and status report on the work plan. Mr. Pitstick explained how the citywide goals have been incorporated within the three strategies: 1. Redeveloping & reusing vacant and underutilized properties · Expand city revenue base · Implement South Grapevine Highway Strategy · Evaluate Loop 820 · Commit funds for public investment · Complete Loop 820 study 2. Promoting a positive business climate · Enhance public information initiative · Stimulate retail expansion · Deliver quality customer services 3. Developing and promoting a visually attractive, diversified and thriving community · Expand mass transit opportunities · Facilitate commercial development in HomeTown Mr. Pitstick also highlighted the top ten economic development activities underway for 2004: · To implement the South Grapevine Corridor Strategies · To facilitate redevelopment of North Hills Mall · To promote and expand the NE Job Access Shuttle Program · To identify a rail site as part of the Regional Rail Study · To evaluate and complete the Loop 820 Corridor Study · To support and promote Quad Cities DFW · To promote and facilitate the development of HomeTown · To enhance public information by installing an ED website City Council Minutes April 12, 2004 Page 3 · To deliver quality customer services through implementing a Business Retention Plan · To stimulate retail expansion by implementing a Target Industry Program Mr. Pitstick briefed the Council on three new development activities not previously discussed with Council - the enhancement of public information by installing an ED website, to deliver quality customer services through the implementation of a Business Retention Plan and to stimulate retail expansion by implementing a Target Industry Program. Plans are to bring forward the new Economic Development website to the Council in the near future. Mr. Pitstick discussed the Business Retention Plan and the goals and objectives of the plan. The Target Industry Program was explained along with the primary and secondary targets. 3. Executive Session Mayor Trevino announced at 6:30 p.m. that the Council would adjourn to Executive Session as authorized by the Texas Government Code, Section 551.087 for deliberation' regarding economic development in the South Grapevine Corridor Area. 4. Adiournment Mayor Trevino announced at 6:50 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order April 12, 2004 at 7:00 p.m. City Council Minutes April 12, 2004 Page 4 ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilman Staff: Larry J. Cunningham Ogden Bo Bass Patricia Hutson George Staples City Manager Assistant City Manager City Secretary Attorney 2. INVOCATION Councilman Whitson gave the invocation. 3. PLEDGE OF ALLEGIANCE Councilman Whitson led the pledge of allegiance. 4. SPECIAL PRESENTATIONS None. 5. CITIZENS PRESENTATION None. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA City Council Minutes April 12, 2004 Page 5 Councilman Welch removed item 7b - PS 2003-60. 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE MARCH 22, 2004 COUNCIL MEETING B. REMOVED C. GN 2004-023 ACCEPTANCE OF REPORT FROM MAYOR ON APPOINTMENT OF COUNCIL REPRESENTATIVE TO QUAD CITIES DFW FOUNDATION D. GN 2004-024 APPROVING JOINT ELECTION WITH TARRANT COUNTY FOR MAY 15, 2004 CITY COUNCIL ELECTION AND LOCAL OPTION ELECTION - RESOLUTION NO. 2004-023 E. PW 2004-006 APPROVE CITY-DEVELOPER AGREEMENT FOR CIP WATER SYSTEM IMPROVEMENTS WITH J &J NRH100 FAMILY PARTNERSHIP FOR WATER LINES LOCATED IN FOREST GLENN WEST - RESOLUTION NO. 2004- 024 F. PW 2004-007 APPROVE INTERLOCAL AGREEMENT WITH THE CITY OF RICH LAND HILLS FOR THE OVERLAY OF GLENVIEW DRIVE (FROM APPROXIMATELY LOOP 820/SH 121 TO SH 26) AND REVISE 2003/04 CIP BUDGET G. PW 2004-008 APPROVE CITY-DEVELOPER AGREEMENT WITH JON EVANS FOR THE CONSTRUCTION OF AN 8 INCH WATER LINE - RESOLUTION NO. 2004-025 H. PW 2004-009 AWARD OF BID TO MCCLENDON CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $846,219.85 FOR THE LOLA DRIVE AND GALWAY LANE STREET IMPROVEMENT PROJECTS I. PW 2004-010 AWARD OF BID TO MCCLENDON CONSTRUCTION COMPANY IN THE AMOUNT OF $179,226.75 FOR THE CONSTRUCTION OF DOUGLAS LANE (HIGHTOWER DRIVE TO 200' NORTH) AND STORM DRAIN IMPROVEMENTS FOR FIRE STATION NO.4 AND AMEND 2003/04 CIP BUDGET J. PU 2004-012 AWARD OF CONTRACT TO BLANK SLATE IN THE AMOUNT OF $35,000 FOR CREATIVE ADVERTISING FOR NRH20 FAMILY WATER PARK- RESOLUTION NO. 2004-015 City Council Minutes April 12, 2004 Page 6 K. PU 2004-014 AWARD BID FOR SEWER CLEANING TRUCK TO FORT WORTH FREIGHTLlNER IN THE AMOUNT OF $198,000 COUNCILWOMAN JOHNSON MOVED TO APPROVE THE CONSENT AGENDA EXCLUDING ITEM 7B. COUNCILMAN METTS SECONDED THE MOTION. Motion to approve carried 7-0. 7B. PS 2003-60 CONSIDERATION OF A REQUEST FROM BIRDVILLE INDEPENDENT SCHOOL DISTRICT TO APPROVE THE FINAL PLAT OF LOT 1, BLOCK KK, HOME TOWN ADDITION LOCATED IN THE 8700 BLOCK OF BRIDGE STREET (10.660 ACRES) APPROVED Councilman Welch advised council that he had questions for Public Works Director Mike Curtis. Councilman Welch asked Mr. Curtis to provide a summary of the traffic impact analysis. Mr. Curtis advised developers are required to have a traffic impact analysis (TIA). The purpose of the TIA is to determine what impact the proposed development will have to the street system. The streets for this project are the intersection of Parker and Bridge Street and Simmons Street. The results of the traffic impact analysis indicate a right turn lane off of Simmons turning into the school property will be necessary and that a traffic signal is not warranted at the intersection of Parker and Bridge. COUNCILMAN WELCH MOVED TO APPROVE PS 2003..60. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to approve carried 7-0. 8. GN 2004-027 CONSIDER ALL MATTERS INCIDENT AND RELATED TO THE ISSUANCE AND SALE OF "CITY OF NORTH RICH LAND HILLS, TEXAS, GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS, SERIES 2004", DATED APRIL 15, 2004, INCLUDING THE ADOPTION OF AN ORDINANCE (ORDINANCE NO. 2781) AUTHORIZING THE ISSUANCE OF SUCH BONDS AND PROVIDING FOR THE REDEMPTION OF CERTAIN OUTSTANDING OBLIGATIONS OF THE CITY APPROVED City Council Minutes April 12, 2004 Page 7 Finance Director Larry Koonce summarized item for council. Mr. Koonce advised the City has retained their rating of Aa3 from Moody's and AA- from Standard and Poor's. Mr. Koonce advised the total sale for the improvement projects (street and drainage) is $4,935,000, which includes the 2003 bond election projects as well as some of the 1994 projects. In addition to the sale of the general obligation bonds, staff is including the $5,345,000 refunding of previously issued bonds, which will provide the city with considerable savings in interest expense. Staff is recommending that council approve Ordinance No. 2781 authorizing the issuance of general obligation refunding and improvement bonds. Mr. Koonce presented the following information on the Certificate of Obligation Sale. On April 26 the City will issue $685,000 in certificates of obligation for capital improvements to the water and sewer system and the golf course. $560,000 will be issued for the refurbishing and repainting of the Booth Calloway Storage Tank, which was built in 1964 and last painted in 1982. The scope of this improvement also includes booster pump station repairs, and includes lead abatement and structural modifications required by TCEQ and EPA. This improvement to the tank is not routine maintenance and is needed every 10 to 15 years. Refurbishing and painting of the tank on a regular basis will extend the life of the tank indefinitely. If the capital maintenance is not done as planned the tank would not last and a new tank would need to be constructed. The cost to construct a new tank would be about three times the amount needed to paint and refurbish an existing tank. The cost of this project is being financed for cash flow purposes. The City has not issued debt for water and sewer system improvements since 1998. Water and sewer fund reserves have been used to pay for $14 million system improvements since 1998 (pay-as-you-go financing). Other capital improvement projects are planned from existing reserves (balance $9.5 million 9-30-03). The average yearly debt payment over the next fifteen years will be about $60,000 for the water tank improvements. This installment payment method is preferred over the one time payment of $560,000 because it will have a gradual rather than a sudden impact on water and sewer rates. Much the same way that a mortgage payment has a gradual impact on a homeowner's budget vs. paying for the home in cash. Debt capacity in the Water & Sewer Fund has increased. Since 1999 annual debt payments have decreased by $600,000. The Golf Course will be adding a $125,000 pavilion. The pavilion is expected to allow Iron Horse to host more tournaments, generating approximately $85,000 additional revenues annually. This additional revenue will more than cover the average debt payment of $11 ,000. On April 26, certificates of obligation in the amount of $685,000 will be issued at an estimated 4% rate of interest, with a 15 year maturity. Mr. Koonce explained the difference between certificates of obligation, general obligation bonds and revenue bonds. Mr. Koonce advised that general obligation bonds must be voted by the citizens while certificates of obligation are authorized by giving a notice of intent and proper published notification. General obligation bonds are strictly backed by a pledge of ad valorem taxes and certificates of obligation are backed by ad valorem taxes and an additional revenue pledge. Certificates of obligation have City Council Minutes April 12, 2004 Page 8 been used by cities and counties since the State of Texas authorized their use in 1971. The alternative to certificates of obligation is revenue bonds. Revenue bonds do not require notice of intent to issue and are strictly backed by the revenues of the fund for which they are issued (e.g. water and sewer sales). Revenue bonds are more expensive to issue than certificates of oblgiation (both interest rates and insurance costs). Revenue bonds require a legal debt reserve and certificates of obligation do not. The City's revenue bond rating is A as compared to Aa3 rating for certificates of obligation. Debt payments will be made from the Water & Sewer Fund and Golf Course Fund, not the property tax debt service fund. Therefore the issuance of these certificates of obligation will not affect the property tax rate. The credit rating agencies of Standard & Poors and Moody's have assigned an AA- and Aa3 rating respectively to this issue. This reaffirmed rating keeps the City in the top 2% of cities in the State of Texas and top 10% of United States cities. The rating analysts have cited the foresight and planning of Council and Management as justification for this high credit rating. The City of North Richland Hills City Council passed the resolution of intent to issue certificates of obligation at the March 22, 2004 meeting and all public notices have been published in accordance with State law. Dave Medanich of First Southwest provided council with an overview of the general obligation refunding and improvements bonds, series 2004. Mr. Medanich advised council the city would see a savings of $783,621 .69 by refunding the general obligation and improvement bonds, series 2004. COUNCILMAN WHITSON MOVED TO ADOPT ORDINANCE No. 2781 AUTHORIZING THE ISSUANCE OF CITY OF NORTH RICHLAND HILLS, TEXAS GENERAL OBLIGATION REFUNDING AND IMPROVEMENT BONDS" SERIES 2004 IN THE AGGREGATE PRINCIPAL AMOUNT OF $10,280,,000 AT TRUE INTEREST COST RATE OF 4.073%; PROVIDING FOR THE REDEMPTION OF THE OBLIGATIONS BEING REFUNDED AND APPROVING AND AUTHORIZING THE EXECUTION OF A PAYING AGENT/REGISTRAR AGREEMENT, SPECIAL ESCROW AGREEMENT AND A BOND PURCHASE AGREEMENT WITH SOUTHWEST SECURITIES AND ESTRADA, HINOJOSA, INC. IN RELATION TO SUCH BONDS AND THE APPROVAL AND DISTRIBUTION IN AN OFFICIAL STATEMENT. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 9. PS 2003-39 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JAMES AND DEANA DAVIS, MARK AND KATHERN HARWELL TO APPROVE THE REPLAT OF LOTS 1R & 3R, BLOCK 14 GLENANN ADDITION LOCATED AT 8612 AND 8620 MARTIN DRIVE APPROVED Mayor Trevino opened the public hearing. City Council Minutes April 12, 2004 Page 9 Mark Shelton, 2501 Parkview Drive, Suite 200, Fort Worth, representing applicant was available to answer questions from council. Councilman Whitson asked how the house came to be built on the property line. Mr. Shelton advised there were two lots with an 8-foot strip between the lots and believes that the 8-foot strip was not included. Mark Harwell, 8620 Martin Drive, advised both properties were owned by a father and daughter and the father deeded an additional six feet to the daughter, which put her house on the property. In order to settle the lawsuit Mr. Harwell has agreed to expand the property in the front to the Davis' and expand property in the back to the Harwell's. Mr. Harwell advised council the Harwell's and Davis' are exchanging properties. Zoning Administrator Dave Green advised the residential replat will move the common line between the existing lots so that the structure on Lot 1 R will meet the side setback requirements of the Zoning Ordinance. The Planning and Zoning Commission voted unanimously to approve request with the stipulation that a city/developer agreement be submitted by the owner of Lot 1 R. Staff has a city/developer agreement with the owner of Lot 3R. The purpose of the agreement is to ensure the costs of constructing future sidewalks are addressed. Mr. Green advised council staff is in receipt of a city/developer agreement from owner of Lot1 R. The agreement will be reviewed by staff and brought before council for final approval. Staff recommends that council upholds Planning and Zoning Commission recommendation to approve PS 2003-39 and that staff would not submit the plat for filing until city/developer agreement is approved by council. Mayor Trevino asked if there was anyone wishing to comment on this request. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILMAN TURNAGE MOVED TO APPROVE PS 2003-39 THE REPLAT OF LOTS 1R AND 3R, BLOCK 14 GLENANN ADDITION AS RECOMMENDED BY THE PLANNING AND ZONING COMMISSION. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to approve carried 7-0. 10. PZ 2004-03 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KENT COOLEY FOR A ZONING CHANGE FROM "AG" AGRICULTURAL DISTRICT TO "R-1" SINGLE FAMILY RESIDENTIAL DISTRICT (LOCATED AT 8720 AMUNDSON DRIVE - 0.996 ACRES) - ORDINANCE 2779 APPROVED City Council Minutes April 12, 2004 Page 10 Mayor Trevino opened the public hearing. Councilman Welch advised council he would abstain from discussion and voting. Mr. Kent Cooley, applicant, was available to answer questions from council. Mr. Dave Green, Zoning Administrator, advised applicant wishes to subdivide tract land for the purposes of single family type usage. The requested R-1 is a more restricted district and requires a minimum 13,000 square foot lot and minimum 2,300 square foot dwelling. The Comprehensive Plan indicates low density residential uses for this area and the proposed zoning/use is consistent with the Plan. Staff's recommendation is to uphold the Planning & Zoning Commission's recommendation to approve PZ 2004-03 by approving Ordinance No. 2779. Mayor Trevino asked if there was anyone wishing to comment on this request. There being no one else wishing to speak, Mayor Trevino closed the public hearing. MAYOR PRO TEM TOLBERT MOVED TO UPHOLD THE PLANNING AND ZONING COMMiSSiON RECOMMENDATION OF APPROVAL FOR PZ 2004..03 BY APPROVING ORDINANCE No. 2779. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Councilman Whitson commented that included in the Council agenda material was a letter from Randy Burton expressing his concern. Mayor Trevino stated that a letter was received from Mr. Randy Burton, 6921 Clift Street, dated March 8, 2004, expressing concerns that the property would be developed into a high density project. Mayor Trevino advised Mr. Burton's letter was a public document and such his concerns were noted in record. Mayor Pro Tem Tolbert advised that the proposed development was for a single-family residence making it a low density development. Motion to approve carried 6-0; Councilman Welch abstaining. 11. PZ 2000-38R4 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM ERNEST HEDGECOTH CONSULTING ENGINEERS, INC. ON BEHALF OF WOOD FOREST NATIONAL BANK TO REVISE THE APPROVED WAL-MART PLANNED DEVELOPMENT SITE PLAN (LOCATED IN THE 8500 BLOCK OF PRECINCT LINE ROAD - 1.86 ACRES) - ORDINANCE NO. 2780 APPROVED City Council Minutes April 12, 2004 Page 11 Mayor Trevino opened the public hearing. Mr. Ernest Hedgecoth, representing Woodforest National Bank, advised applicant was proposing to construct a 22,981 square foot two-story office/bank building with a drive- thru facility as shown on the site plan before Council. Mr. Hedgecoth advised the landscape plan in Council's packet was not in conformance with the footprint on the site plan. Mr. Hedgecoth has been in contact with the architect who has informed him that he has a non-technical landscaper who does all drawings by hand and they did not get their revisions completed when the building was r~vised. Mr. Hedgecoth advised council he had a letter from the architect meant to clarify the site plan development. The letter states the site configuration and building footprint are correct as submitted on the site plan SP1.0 and the landscape irrigations plans will conform to the configuration shown on SP1.0. Mr. Hedgecoth advised council the applicant will landscape the property around the building in accordance with the City's landscape ordinance. Mr. Hedgecoth also discussed with the Planning and Zoning Commission the height of the building which will be 44 feet and the permissible zoning only allows for 38 feet. Mr. Hedgecoth is requesting a variance to allow the steeple to be 44 feet high. Mr. Hedgecoth also advised the roofing material will be a standing seam metal roof instead of the composition roof shown on the plan and that the extension across Lot 4 will be handled by separate instrument. Mr. Green, Zoning Administrator, advised council this is a revision to the existing WalMart plan development. A condition of the WalMart planned development is as each development lot came up for review, each would go through the site review process. The building does meet architectural standards and the building elevations also meet city standards. The Planning and Zoning Commission considered request and applicant's variance request and recommend approval with revision that roof materials on Kupala be made from standing seam metal roof. Staff is recommending that council approve case. Councilman Whitson asked if the right-in/right-out on property is existing or new. Mr. Green advised it was an existing right-in/right-out. Councilman Whitson asked staff to clarify if the right-in/right-out meets city requirements. Councilman Whitson encourages exaggeration for the right-in/right-out. Public Works Director Mike Curtis advised the City has new criteria for right-in/right-out. The one Councilman Whitson speaks of is an existing right-in/right-out and there are no plans for it to be reconstructed with the development. Mr. Curtis advised council the city is not experiencing any trouble with this right-in/right-out. Mr. Curtis said staff is experiencing problems with the right-in/right-out (that was constructed according to the new criteria) located at WalMart's entrance. City Council Minutes April 12, 2004 Page 12 Mayor Trevino asked if there was anyone wishing to comment on this request. There being no one wishing to speak Mayor Trevino closed the public hearing. MAYOR PRO TEM TOLBERT MOVED TO APPROVE ORDINANCE No. 2,780 AND THAT REVISED LANDSCAPE PLANS BE APPROVED BY STAFF. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 7-0. 12. GN 2004-028 30TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PUBLIC HEARING Mayor Trevino opened the public hearing. Ms. Paulette Hartman, Assistant to City Manager, advised the City is designated to receive direct entitlement of Community Development Block Grant (CDBG) funds. The City will receive approximately $313,000 from the Department of Housing and Urban Development as part of the 30th year CDBG pro~ram. The program Staff has prepared for the 30th CDBG funds proposes to use the 30 year funds plus funds remaining from prior year projects for the following projects - $90,000 for housing rehabilitation, $30,000 for Northeast Transportation Services, $284,000 for the reconstruction of Janie Drive from Charles to Rufe Snow, and $180,000 for the reconstruction of Jerrell Drive from Charles to Rogene. The program will be brought to Council for action at the next Council meeting. Mayor Trevino called for anyone wishing to comment on the program to come forward. There being no one wishing to speak Mayor Trevino closed the public hearing. 13. GN 2004-025 APPROVAL OF NEW COMMITTEE MEMBERS TO THE YOUTH ADVISORY COMMITTEE APPROVED Ms. Paulette Hartman, Assistant to City Manager, advised the Youth Advisory Committee is recommending appointment of two new members. The committee's recommendation is to appoint Paige Ammons, Richland High School, sophomore and Josh Tugman, Richland High School, sophomore. COUNCILWOMAN JOHNSON MOVED TO ACCEPT THE RECOMMENDATION OF THE YOUTH ADVISORY COMMITTEE. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to approve carried 7-0. City Council Minutes April 12, 2004 Page 13 14. GN 2004-026 APPROVAL OF THE TARRANT REGIONAL TRANSPORTATION COALITION AGREEMENT - RESOLUTION NO. 2004-028 APPROVED Mr. Richard Torres, Assistant City Manager, explained the purpose of the Regional Coalition is to achieve improved transportation and air quality in the area. The Coalition will also adopt legislative positions and effectively advocate on behalf of the cities by lobbying key policy makers. The proposed agreement authorizes the city's participation in the Coalition. A representative to the Coalition will be appointed later. COUNCILMAN LEWIS MOVED TO APPROVE RESOLUTION No. 2004-028. COUNCILMAN WELCH SECONDED THE MOTION. Motion to approve carried 7-0. 15. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA None. 16. INFORMATION AND REPORTS - COUNCILWOMAN JOHNSON Councilwoman Johnson made the following announcements. Me and Pooch will be playing popular music from the past fifty years at The Lotta Night Music Concert Series on Friday, April 16. The concert begins at 7pm at Green Valley Park. Call the Recreation Center for more information. Do your spring cleaning and bring your unwanted trash items to the Spring Community Clean Up. The event will be held on Saturday, April 24 at Tarrant County College- Northeast Campus 828 Harwood Road, Parking Lot E (located by the Tennis Courts). Proof of residency (driver's license or water bill) must be presented. Free tree to first 100 participants, compliments of Keep NRH Beautiful Commission. For information, call 817-427-6650. City Council Minutes April 12, 2004 Page 14 Early voting for the City Council election begins on Wednesday, April 28th. Registered voters can vote at City Hall or at the Tarrant County Early Voting Center. Call the City Secretary for more information. April 24 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Officer Christopher Gent, Police Department - A NRH resident visited the NRH Police Department to verbalize his thankfulness for Gent's response to a call for service regarding the resident's daughter. Gent was courteous, polite, and diligent in his investigation, and caring. Gent is an asset to the police department and the community. 17. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:05 p.m. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Finance / Public Works Council Meeting Date: 4/26/2004 Subject: Authorization to Participate in the City of Hurst Contract for the Annual Slurry Seal Application Program Agenda Number: GN 2004-036 At the March 11, 2004 meeting, Council approved the 2004 Preventative Street Maintenance Program (GN 2004-017). Slurry seal application was included as part of this program. At the January 8, 2001 meeting, Council authorized participation in an interlocal agreement with the City of Hurst. The City of Hurst has awarded an annual contract for slurry seal application to Viking Construction, Inc. North Richland Hills may take advantage of cost savings that will be created by combining NRH streets with the City of Hurst streets. The City has participated in this contract with the City of Hurst since 2002 when slurry seal application was first included as part of the preventative street maintenance program. The list of streets that are included in the 2004 maintenance program for slurry seal application is attached. The total cost to North Richland Hills for this application through the City of Hurst contract with Viking Construction will be $143,291.30 ($1.55 per square yard). . '- The Local Government Code states that purchases made through a cooperative purchasing agreement satisfy any State law that would require the City to solicit competitive bids. Participation in this program will be cost effective to the City as well as save Staff time. Recommendation: To authorize participation in the City of Hurst contract for the annual slurry seal application with Viking Construction in the amount of $143,291.30. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Budget Director \..._~-~ .Jt4;J Cd:.- ~ ðeDartment Head Sianature Page 1 of ..L CITY OF NORTH RICH LAND HILLS PUBLIC WORKS DEPARTMENT 2004 SLURRY SEAL FORREST OAK DRIVE Timberid e Drive/Dead-End MAPLE LEAF DRIVE 2 John Aut Road/Parkwa Avenue PARKWAY DRIVE 3 Oakrid e Terrace/Red Oak Drive EVERGREEN AVENUE 4 Oakrid e Terrace/Smithfield Road OAK RIDGE DRIVE 5 John Au Road/Starnes Road CEDAR PARK AVENUE 6 Oak Rid e Drive/Smithfield Road ROLLING HILLS DRIVE 7 South Crest Drive/Nob Hill Drive NORTH OAKS DRIVE 8 Dead-End/Rollin Hills Drive SOUTH CREST DRIVE 9 Crane Road/Rollin Hills Drive KIRK LANE 10 Kirk Road/Northfield Drive WESLEY COURT 11 Holida Lane/Cul-de-Sac MOODY COURT 12 Holida Lane/Cul-de-Sac NONEMAN STREET 13 Briardale Drive/Post Oak Drive NORTH FORTY ROAD 14 Mabell Street/Dead-End ASHCRAFT DRIVE 15 Bradle Drive/Eden Road COX LANE 16 Cross DrivelTurner Drive SUNCREST DRIVE 17 Haltom Ci Limits/Cul-de-Sac HEIDELBURG COURT 18 Diamond Loch North/Cul-de-Sac CIRCLEVIEW DRIVE 19 Lariat Trail/Shad Lake Drive MARY FRANCES LANE 20 Booth Callowa Road/L nn Terrace ROGAN DRIVE 21 Northeast Loo 820/Booth Callowa Road ODELL STREET 22 C stal Drive/East of Davis Boulevard ODELL STREET 23 Davis Boul vard/Smithfield Road HEWITT STREET 24 Briardale Drive/6721 Hewitt Street SUNNYBROOKE DRIVE 25 Cardinal Lane/Cul-de-Sac KEN MICHAEL COURT 26 Deville Drive/Dead-End WEXFORD COURT 27 Londonder Drive/Cul-de-Sac TIPPERARY COURT 28 Londonder Drive/Cul-de-Sac NORTH HILLS DRIVE 29 Wendell DrivelTourist Drive CIRCULAR DRIVE 30 Tourist DrivelTourist Drive JASON COURT 31 Eden Road/Cul-de-Sac HILARY COURT 32 Jason Court/Cul-de-Sac TOTAL Slurry Seal cover sheet 150 x 27 1,100 x 27 800 x 27 500 x 27 1,300 x 27 550 x 27 900 x 27 300 x 27 600 x 27 1,300 x 27 350 x 27 350 x 27 700 x 27 450 x 27 1,500 x 27 700 x 27 1,200 x 27 650 x 27 1,500 x 27 800 x 27 1,600 x 27 1,000 x 37 610 x 27 1 ,400 x 27 700 x 27 1,450 x 27 950 x 27 950 x 27 3,335 x 27 1,350 x 27 900 x 27 500 x 27 12.97 Lane Miles 450 3,300 2,400 1,500 3,900 1,650 2,700 900 1,800 3,900 1,050 1,050 2,100 1,350 4,500 2,100 3,600 1,950 4,500 2,400 4,800 4,111 1,830 4,200 2,100 4,350 2,850 2,850 10,005 4,050 2,700 1,500 92,446 _._-_._---~.~_._.~,_._-,.__._"---~-_.. 4/20/2004 CITY OF NORTH RICHLAND HILLS ., Department: Finance / Parks & Recreation Council Meeting Date: 4/26/04 -- Subject: Award 2004 Food Supply Contract for NRH20 to Ben E. Keith Foods - Resolution No. 2004-030 Agenda Number: PU 2004-019 Formal bids were solicited for an annual contract to supply food items for NRH20 Water Park. Two vendors responded to the request for bids. Ben E. Keith Foods submitted a bid of $144,784.44 and CD Hartnett submitted a bid of $121,287.46. CD Hartnett included many substitution items and declined to bid some items. Ben E. Keith Foods also submitted some substitution items and declined to bid some items, just not to the same level as CD Hartnett. In order to assess the bids in an equitable manner, it was necessary to omit some items for evaluation purposes, so an "apple to apple" comparison could be achieved. Once this was concluded, both companies were within $125 of each other. "--- Item Ben E. Keith CD Hartnett On-line ordering system Yes Soon End of season buy backs No· No Rebate and P.O.S. programs with vendors Yes Some Samples for training and staff events Yes Some Bidders were requested to submit prices on a list of speci.fic food items as well as specific brands that were high volume sellers in the 2003 season. Evaluation factors include brand of food item offered, price, quality, and customer service response. Other requests from staff included: an on-line ordering system designed to make orders quicker and more accurate, end of season buy backs where the company will repurchase food products that are still in new condition, rebate and point of sale programs with vendors to aid in obtaining equipment and advertising products to guests, and samples for training and staff events to aid in training food and beverage team members. The companies responded as follows: · Only non-perishables for end of season buy backs Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 415-7519-722.63-05 Sufficient Fun Avai a e r r c --:k-~ / ~ Department Head Signatufe BUdget Director Finance Director Page 1 of 2 CITY OF NORTH RICHLAND HILLS Ben E. Keith has been working with NRH20 for a number of seasons and ~taff has found them to be a very professional and efficient company. There have been very few occasions where deliveries have been late and the majority of the time all orders are complete and in good condition. Recommendation: To award the food supply contract for the NRH20 2004 operating season to Ben E. Keith Foods and pass Resolution No. 2004-030 authorizing the City Manager to execute the contract. ~\ '- ~I CITY COUNCIL ACTION ITEM Page 20f2 RESOLUTION No. 2004-030 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HillS, TEXAS, that: Section 1 : THAT the City Manager is hereby authorized to execute the annual 2004 food supply contract with Ben E. Keith Foods for NRH20 Family Water Park, as the act and deed of the City. PASSED AND APPROVED this 26th day of April 2004. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney ~ "- as Q. 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"C o :=: c -Ea:J ï¡:.a- CD ::] u UJUJe a:J >-- .!!cB 0..00 UJ ... o "C c: CD UJ >1:: .s::: CD :=: > ~ CD UJUJ~ i ':':ES ~E~~UJ "C .s .a 0 2! .~ ~~[ a:J o .a 0 o ~c:cñ"~ 51 'C: 5J 0 .~ 1ã~æa:~ .~OUJ"CÕ OCDCDC- cc:.s:::a:JUJ .- = - CD CD ~c!:õãíã. =°"CnE ,Ec;c:sa:J CDctW....(/) .s::: I- CITY OF NORTH RICHLAND HILLS Department: Finance / Police Department Council Meeting Date: 4/26/2004 Subject: Authorize Purchase of Mobile Video System from Kustom Agenda Number:pu 2004-020 Signal, Inc. in the Amount of $49,363 In the 2003/04 approved budget, Council appropriated funds for the replacement of nine in-car mobile video system (MVS) units to be installed in police vehicles. These units are 81/2 years old and becoming a maintenance problem. The normal product life is five years. MVS units are purchased as part of a continuing replacement plan and to keep reliable systems in each marked police vehicle. It is necessary to have operational MVS units in all marked police vehicles as mandated by the racial profiling laws. At the April 12, 1992 meeting, Council awarded the contract to Kustom Signal, Inc. for the system that is now in use. In order to keep all equipment compatible, the replacement units should be purchased from Kustom Signal. Kustom Signal is the sole manufacturer and supplier of this equipment. Kustom Signal also offers training to police agencies to perform repairs on the equipment. Instead of shipping a unit to the out-of-state repair center, officers can perform minor repairs in-house saving money. >'-. The new equipment will be digital DVD disk instead of the current VHS system. VHS tape is more susceptible to physical damage and less usage than DVD disk. Extreme operating environments (heat, cold, humidity) will break down the emulsion layers on tape and they must be replaced for video quality after three uses. The DVD disk manufacture advises DVD disks can be reused up to one hundred times without effecting video quality. The total cost for nine MVS units will be $49,363 which is within the approved budget of $58,500. Recommendation: To authorize the purchase of nine mobile video system units from Kustom Signal, Inc. in the amount of $49,363. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 1~n-Rnn4-¡:;~1 74_n¡:; Sufficient Funds Available ~. Budget Director _. Rs~ Deoartment Head Sianature Finance Director Page 1 of L - '- CITY OF NORTH RICHLAND HILLS Department: Finance I Public Works Council Meeting Date: 4/26/2004 '- Subject: Award Annual Contract for Miscellaneous Concrete Improvements - Resolution No. 2004-031 Agenda Number: PU 2004-021 At the July 28,2003 meeting, Council awarded the annual contact for miscellaneous concrete improvements to Gold Star Concrete. Gold Star Concrete was the low bidder meeting the specifications and general conditions of the bid. On March 3, 2004, Staff received a letter from the owner of Gold Star Concrete terminating the contract. In an effort to save time, Staff proceeded with the formal bid process for an annual contract to provide these services. The results are attached. Bidders were requested to submit bids on removing and replacing estimated quantities of valley gutters, sidewalks, handicap ramps, curb and gutter and driveway approaches. The work will be ordered and completed on an as needed basis. Barbara's Concrete has performed and completed concrete improvements for the City for fourteen years. They have always provided quality work, met all City specifications, and finished projects within the requested time and within the approved budget. '---- Staff is requesting this contract be awarded for a term beginning April 26, 2004 through September 30. 2005, with the option to extend the contract for two additional one-year terms. Beginning in September of 2005 the contract will be extended or bid in September of each year to coincide with the beginning of the new budget year. Recommendation: To authorize the termination of the contract with Gold Star Concrete; award the annual contract for miscellaneous concrete improvements to Barbara's Concrete and pass Resolution No. 2004-031 authorizing the City Manager to execute the agreement. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Avai a e ',,-.~ Jt;\.l.C.+..- - ~ , DeDartment Head Sianature Budget Director -- Finance Director Page 1 of L RESOLUTION NO. 2004-031 BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is hereby authorized to execute the contract with Barbara's Concrete for the Miscellaneous Concrete Improvements, Bid #04-1168 as the act and deed of the City. PASSED AND APPROVED this 26th day of April, 2004. APPROVED: Oscar Trevino Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City APPROVED AS TO CONTENT: CITY OF NORTH RICHLAND HILLS APPX. DESCRIPTION Barbara's B.T. QTY. Concrete Construction PaveCon 2,000 SF Remove and Replace Valley gutter $8,240 $16,500 $21,600 500 SF Remove and replace reinforced 4' $1,675 $1 ,750 $19,445 concrete sidewalk 4 ea. Install handicap ramp $1,400 $3,600 $11,508 4,000 LF Remove and replace concrete curb $52,000 $80,000 $121,040 and gutter 250 SF Remove and replace driveway flow line $938 $1 ,063 $4,725 2,200 SF Remove and replace driveway $9,064 $9,350 $26,730 50 LF Remove and replace recess inlet $500 $1,500 $2,760 ear or return TOTAL $73,817 $113,763 $207,808 CITY COUNCIL ACTION ITEM Page 2 of2 ~ ~, CITY OF NORTH RICHLAND HILLS '- Department: Public Works Council Meeting Date: 4/26/04 Subject: Award of Bid for the Glenview Drive at Dawn Drive Agenda Number: PU 2004-022 Traffic Signal Installation to Sharrock Electric, Inc. in the Amount of $54,114.80 This is a 2003 Bond Program project that consists of installing a new traffic signal at the intersection of Glenview Drive and Dawn Drive. Bids were received on April 8, 2004 for this project. Three (3) bids were received and are shown below. Bidder Sharrock Electric, Inc. Roadway Solutions Mel's Electric, Inc. Amount $54,114.80 $59,500.00 $63,944.95 After reviewing the bids, staff has determined that Sharrock Electric, Inc. meets all requirements set forth in the contract documents. Sharrock Electric, Inc. has also previously installed traffic signals in the City. The work completed on past projects met all City specifications and was completed on schedule. The Public Works Department will need to supply additional traffic signal equipment for this traffic signal. This signal equipment was intentionally omitted from the bid items because staff can purchase the equipment at a cheaper cost than the contractor. Staff will purchase video vehicle detection cameras (lTEREIS VIVDS System) through a vendor contract set up by the Texas Department of Transportation (TxDOT). The cost for the system is estimated to be $6,400. A contractor would have to pay approximately $12,000 for the same system. This is a special purchasing program offered by TxDOT for cities. Staff will also be purchasing Optical Emergency Preemption Equipment (OPTICOM) through a private vendor. This purchase will allow the Public Works Department to have the same like equipment for optical emergency preemption equipment as on other signal lights throughout the City. Sufficient funds were approved in the 2003/04 Capital Projects Budget. Recommendation: To award the bid to Sharrock Electric, Inc. in the amount of $54,114.80. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number ST0408 Sufficie t Funds AvallaDre Finance Director hUo C-+.; ~ Department Heaâ Signature Budget Director Page 1 of_ ~ 17440 DALlAS PARKWAY SUITE 204 DALlAS, TEXAS 75287 972/248-3006 FAX 972/248-3855 LEE ¡nGln¡E=llnG RECEIVED April 14, 2004 Mr. Jimmy Cates City of North Richland Hills nOOA Dick Fisher Drive South North Richland Hills, TX 76180 Re: Award Recommendation Letter - Traffic Signal Installation at Glenview Drive and Dawn Drive Dear Mr. Cates: Per your request, we have reviewed aan tabulated the bids submitted by the following Contractors for this project. The bid tabulations can be seen on the page attached to this letter. Sharrock Electric, Inc - $54,114.80 Roadway Solutions - $59,500.00 Mel's Electric, Inc. - $63,944.95 After reviewing all bids, it has been determined that Sharrock Electric, Inc. was the low bidder for the project. Sharrock Electric, Inc. meets all requirements set forth in the contract documents and have performed well on several signal installations designed by Lee Engineering. Therefore, it is recommended that Sharrock Electric, Inc. be awarded the contract for the signal installation at the intersection of Glenview Drive at Dawn Drive. R13# Joseph T. Short, P.E. Vice President Attachment ~.... . 1 ;r - t.~ "" ".ø'" SIO'lARK-€R~ 10 Jun 0320:01 :58 TUOIday GIS No: flnanc.-0176-030604 AML: cip map.aml PLOT: .Ignal Inetall al.nvl.w dawn ..p. AND/OR .rtl r§ /¢' /PJV£RA-DA-~i-- ~'" ! ~OUAL-RlJGE-DAl "'OOOOfiK-LN-'=-p,I ~ Ë! « .u ~ ~ _ !!PARI<RDCE-DA-~ ~ SPRNG-RlVER-LN CI::: I I R I V , E R ~ c¡ ~ :s DAAICNJ-FU;E-J . . ,,~~A~DA~, ~ ~, l¡QFFSCE-œ I _ _ ¡: ~ ~ (1.. '~t~,j 111 ~ !Ji m 'i!it'W'", ß ""',' '¡ 7i Pl:EAS»/T RIJGE OR .. , ~'1:' 91 ,. Þ, '~A-DR :,!i! .~ t5' ~ P ,'" !5-VlCTORIA-AVE ~ fT1 I :S ~ ~ \¡! i-CRQEVIEW-OR !5 -,It ~ ç=6RllEY-DR-¡-REY-DR ~~s~ ~ ~ / ~ ~ TAOOR-sr-~-TA8OR-sr ,!, "--- I 'c' j 2 ~ I ~ ~ ~ŒV()oISHRE-!R-.=- BRIGHTON CT ~;\, ~ ~ L z :::"'TTlNGI-LL CT 1-£IOE:l.£œG-CTJ -"" ~ ~ L'- ;;: þ -Z- ~-DIA'~ ...,v~ 'j'ORKSHf<£ CT I. ...,f'()-LOI.o":e p ./~-LO~ ~ ð r '" ~~ "( V G(~ AE£Rœ£N-~ ~~& 01-C1 \, líli-GRT~ ~;C~ ~ I [~ ~ ~~o 3 -' ~\~ 3 R .' ~.}.. Ws¡ .~ j ~ J ,,~ ! I ~_~J ; ~ c'... ~ tj E ~"..~.. i ¿ ~ \# 9 ~ , ''1'. æm*~ ~i1I\i¥' m ,;:ït¡~..· J ill i )'('OCH-r~ ~ .., '* .~. ." :-:,,* . "..'< -~ - U-ON(;YX-DR_N ,It! / ONYX-DR \I ~-JÞH£-sr <; :u LfJ.ÞRE-Sr Sig~al FOlNTN-sr- L i 9 h t ~ Installation¡ ~ Glenview Dr. ~ o @ Dawn' D"'r. 0NY-X-ÐR 5 -1 - ¡ -~ '. ~~~ p'!u .,.,. \ -#- ~~"S: \ "" ? :;~~~ ~ . , .... ,- L... 1- ! . L.JI In ~ l: [ I I 5 ( s~o ~k-'V}-'X DR S ::r.....ÐR-S-0NY-X-BR-S ~ '1' ." ~ 'i' c '" Seal.: 1" .. 800' VICTORIA-AVE CRCL£VEW cr r- o i I n ~N-IÐ Signal Light Installation Glenview Dr. @ Dawn Dr. N w E :u ::¡ > I tD !:¡ :I: In ~ s N$RTH RICHLAND HILLS Departm.nt of Information S.rvic.. - Geographic Information Sy.tem. (GIS) 1L ,".<ø_-_.~~= 81 -¡' 1;} CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 4/26/2004 Subject: Consider all Matters Incident and Related to the Issuance Agenda Number: GN 2004-029 and Sale of $685,000 "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2004" dated April 15, 2004, Including the Receipt of Bids therefor and the Adoption of Ordinance 2782 Authorizing the Issuance of such Certificates of Obligation. Competitive bids will be received on Monday, April 26, 2004 for the sale of $685,000 in Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation for the rehabilitation and repainting of the Booth Calloway Water Storage Tank and the construction of a pavilion at Iron Horse Golf Course. The Director of Finance presented a "facts and figures" update of this sale at the April 12th meeting. Bids on the Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation will be evaluated by First Southwest, the Director of Finance and Managing Director of Administrative/Fiscal Services and will be submitted to City Council at the regular meeting on April 26th. Following $ summary presentation of the bidding process and a recommendation from the City's finanCial advisor and staff for acceptance of the low bid received, the City Council will be requested to award the bid and to approve the ordinance prepared by our bond counsel, Fulbright and Jaworski. The enclosed ordinance is for your consideration to be passed on Monday, April 26th. This ordinance also aufhorizes all the other necessary actions such as paying agent/registrar agreements. , Recommendation: Request the City Council to transact the following business in relation to the sale and issuance of Certificates of Obligation: I move to accept the bid of for the purchase of $685,000 "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 2004" at a true interest cost of _% and adopt Ordinance2782 authorizing the issuance of such Certificates of Obligation. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds AvallaDle ~e/¿:r Page 1 of ORDINANCE NO. 2782 AN ORDINANCE authorizing the issuance of "CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2004"; specifying the terms and features of said certificates; providing for the payment of said certificates of obligation by the levy of an ad valorem tax upon all taxable property within the City and a pledge of the net revenues from the operation of the City's Waterworks and Sewer System; and resolving other matters incident and relating to the issuance, payment, security, sale and delivery of said Certificates, including the approval and execution of a Paying AgenURegistrar Agreement and the approval and distribution of an Official Statement; and providing an effective date. WHEREAS, notice of the City Council's intention to issue certificates of obligation in the maximum principal amount of $685,000 for the purpose of paying contractual obligations to be incurred for (i) improvements to the City's water storage facilities, (ii) the construction of improvements to the Iron Horse Golf Course, and (iii) professional services rendered in relation to such projects and the financing thereof; has been duly published in the Fort Worth Star Telegram, a newspaper hereby found and determined to be of general circulation in the City of North Richland Hills, Texas, on , 2004 and , 2004, the date the first publication of such notice being not less than fifteen (15) days prior to the tentative date stated therein for the passage of the ordinance authorizing the issuance of such certificates; and WHEREAS, no petition protesting the issuance of the certificates of obligation and bearing valid petition signatures of at least 5% of the qualified electors of the City, has been presented to or filed with the Mayor, City Secretary or any other official of the City on or prior to the date of the passage of this Ordinance; and WHEREAS, the Council hereby finds and determines that the certificates of obligation described in the aforesaid notice should be issued and sold at this time in the amount and manner as hereinafter provided; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS: SECTION 1: Authorization. Desianation. Principal Amount. Purpose. Certificates of obligation of the City shall be and are hereby authorized to be issued in the aggregate principal amount of $685,000, to be designated and bear the title "CITY OF NORTH RICH LAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM SURPLUS REVENUE CERTIFICATES OF OBLIGATION, SERIES 2004" (hereinafter referred to as the "Certificates"), for the purpose of paying contractual obligations to be incurred for (i) improvements to the City's water storage facifities, (ii) the construction of improvements to the Iron Horse Golf Course, and (iii) professional services rendered in relation to such projects and the financing thereof; pursuant to authority conferred by and in conformity with the Constitution and laws of the State of Texas, including V.T.C.A., Local Government Code, Subchapter C of Chapter 271, as amended. 45445592.1 SECTION 2: Fullv Reaistered Obliaations - Authorized Denominations-Stated Maturities-Date. The Certificates are issuable in fully registered form only; shall be dated April 15, 2004 (the "Certificate Date") and shall be in denominations of $5,000 or any integral multiple thereof (within a Stated Maturity) and the Certificates shall become due and payable on February 15 in each of the years and in principal amounts (the "Stated Maturities") and bear interest at the per annum rate(s) in accordance with the following schedule: Year of Principal Interest Stated Maturitv Amount Rate( s) 2005 $50,000 % 2006 50,000 % 2007 45,000 % 2008 45,000 % 2009 45,000 % 2010 45,000 % 2011 45,000 % 2012 45,000 % 2013 45,000 % 2014 45,000 % 2015 45,000 % 2016 45,000 % 2017 45,000 % 2018 45,000 % 2019 45,000 % The Certificates shall bear interest on the unpaid principal amounts from the Certificate Date at the rate per annum shown above in this Section (calculated on the basis of a 360-day year of twelve 30-day months), and such interest shall be payable on February 15 and August 15 of each year, commencing February 15, 2005, SECTION 3: Terms of Pavment-Pavina Aaent/Reqistrar. The principal of, premium, if any, and the interest on the Certificates, due and payable by reason of maturity, redemption, or otherwise, shall be payable only to the registered owners or holders of the Certificates (hereinafter called the "Holders") appearing on the registration and transfer books maintained by the Paying Agent/Registrar and the payment thereof shall be in any coin or currency of the United States of America, which at the time of payment is legal tender for the payment of public and private debts, and shall be without exchange or collection charges to the Holders. The selection and appointment of JPMorgan Chase Bank, Dallas, Texas to serve as Paying Agent/Registrar for the Certificates is hereby approved and confirmed. Books and records relating to the registration, payment, transfer and exchange of the Certificates (the "Security Register") shall at all times be kept and maintained on behalf of the City by the Paying Agent/Registrar, as provided herein and in accordance with the terms and provisions of a "Paying Agent/Registrar Agreement", substantially in the form attached hereto as Exhibit A, and such reasonable rules and regulations as the Paying Agent/Registrar and the City may prescribe. The Mayor and City Secretary are authorized to execute and deliver such Agreement in connection with the delivery of the Certificates. The City covenants to maintain and provide a Paying Agent/Registrar at all times until the Certificates are paid and discharged, and any 45445592.1 2 successor Paying Agent/Registrar shall be a bank, trust company, financial institution or other entity qualified and authorized to serve in such capacity and perform the duties and services of Paying Agent/Registrar. Upon any change in the Paying Agent/Registrar for the Certificates, the City agrees to promptly cause a written notice thereof to be sent to each Holder by United States Mail, first class postage prepaid, which notice shall also give the address of the new Paying Agent/Registrar. Principal of and premium, if any, on the Certificates shall be payable at the Stated Maturities or the redemption thereof only upon presentation and surrender of the Certificates to the Paying Agent/Registrar at its designated offices in Dallas, Texas (the "Designated PaymentfTransfer Office"). Interest on the Certificates shall be paid to the Holders whose name appears in the Security Register at the close of business on the Record Date (the last business day of the month next preceding each interest payment date) and shall be paid by the Paying Agent/Registrar (i) by check sent United States Mail, first class postage prepaid, to the address of the Holder recorded in the Security Register or (ii) by such other method, acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the Holder. If the date for the payment of the principal of or interest on the Certificates shall be a Saturday, Sunday, a legal holiday, or a day when banking institutions in the City where the Designated PaymentfTransfer Office of the Paying Agent/Registrar is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not such a Saturday, Sunday, legal holiday, or day when banking institutions are authorized to close; and payment on such date shall have the same force and effect as if made on the original date payment was due. In the event of a nonpayment of interest on a scheduled payment date, and for thirty (30) days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/ Registrar, if and when funds for the payment of such interest have been received from the City. Notice of the Special Record Date and of the scheduled payment date of the past due interest (which shall be 15 days after the Special Record Date) shall be sent at least five (5) business days prior to the Special Record Date by United States Mail, first class postage prepaid, to the address of each Holder appearing on the Security Register at the close of business on the last business next preceding the date of mailing of such notice. SECTION 4: Redemption. (a) Optional Redemption. The Certificates having Stated Maturities on and after February 15, 2015 shall be subject to redemption prior to maturity, at the option of the City, in whole or in part in principal amounts of $5,000 or any integral multiple thereof (and if within a Stated Maturity by lot by the Paying Agent/Registrar), on February 15, 2014, or on any date thereafter at the redemption price of par plus accrued interest to the date of redemption. At least forty-five (45) days prior to a redemption date for the Certificates (unless a shorter notification period shall be satisfactory to the Paying Agent/Registrar), the City shall notify the Paying Agent/Registrar of the decision to redeem Certificates, the principal amount of each Stated Maturity to be redeemed, and the date of redemption therefor. The decision of the City to exercise the right to redeem Certificates shall be entered in the minutes of the governing body of the City. (b) Mandatorv Redemption. The Certificates having Stated Maturities of February 15, 20 and February 15, 20 (the ''Term Certificates") shall be subject to mandatory redemption 45445592.1 3 in part prior to maturity at the redemption price of par and accrued interest to the date of redemption on the respective dates and in principal amounts as follows: Term Certificates due February 15, 20 Redemption Date Principal Amount Term Certificates due February 15,20 Redemption Date Principal Amount February 15, 20 February 15, 20 $,000 $,000 February 15, 20 February 15, 20 $,000 $,000 Approximately forty-five (45) days prior to each mandatory redemption date for the Term Certificates, the Paying Agent/Registrar shall select by lot the numbers of the Term Certificates within the applicable Stated Maturity to be redeemed on the next following February 15 from moneys set aside for that purpose in the Certificate Fund (as hereinafter defined). Any Term Certificate not selected for prior redemption shall be paid on the date of their Stated Maturity. The principal amount of the Term Certificates for a Stated Maturity required to be redeemed on a mandatory redemption date may be reduced, at the option of the City, by the principal amount of Term Certificates of like Stated Maturity which, at least 50 days prior to the mandatory redemption date, (1) shall have been acquired by the City at a price not exceeding the principal amount of such Term Certificates plus accrued interest to the date of purchase thereof, and delivered to the Paying Agent/Registrar for cancellation or (2) shall have been redeemed pursuant to the optional redemption provisions set forth in paragraph(a) of this Section and not theretofore credited against a mandatory redemption requirement. (c )Selection of Certificates for Redemption. If less than all Outstanding Certificates of the same Stated Maturity are to be redeemed on a redemption date, the Paying Agent/ Registrar shall treat such Certificates as representing the number of Certificates Outstanding which is obtained by dividing the principal amount of such Certificates by $5,000 and shall select the Certificates to be redeemed within such Stated Maturity by lot. (d) Notice of Redemption. Not less than thirty (30) days prior to a redemption date for the Certificates, a notice of redemption shall be sent by United States Mail, first class postage prepaid, in the name of the City and at the City's expense, to each Holder of a Certificate to be redeemed in whole or in part at the address of the Holder appearing on the Security Register at the close of business on the business day next preceding the date of mailing such notice, and any notice of redemption so mailed shall be conclusively presumed to have been duly given irrespective of whether received by the Holder. All notices of redemption shall (i) specify the date of redemption for the Certificates, (ii) identify the Certificates to be redeemed and, in the case of a portion of the principal amount to be redeemed, the principal amount thereof to be redeemed, (iii) state the redemption price, (iv) state that the Certificates, or the portion of the principal amount thereof to be redeemed, shall become due and payable on the redemption date specified and the interest thereon, or on the portion of the principal amount thereof to be redeemed, shall cease to accrue from and after the redemption date, provided moneys sufficient for the payment of such Certificate (or the principal amount thereof to be redeemed) at the then applicable redemption price are held for the purpose of such payment by the Paying Agent/Registrar and (v) specify that payment of the redemption price for the Certificates, or the principal amount thereof to be redeemed, shall be made at the Designated PaymentlTransfer Office of the Paying Agent/Registrar only upon presentation and surrender of the Certificates. If a Certificate is subject by its terms to prior redemption and has been called for redemption and notice of redemption has been duly given 45445592.1 4 as hereinabove provided. such Certificate (or the principal amount thereof to be redeemed) shall become due and payable and interest thereon shall cease to accrue from and after the redemption date therefor. SECTION 5: Reqistration Transfer - Exchanqe of Certificates-Predecessor Certificates, The Paying Agent/Registrar shall obtain, record, and maintain in the Security Register the name and address of each and every owner of the Certificates issued under and pursuant to the provisions of this Ordinance, or if appropriate, the nominee thereof. Any Certificate may be transferred or exchanged for Certificates of other authorized denominations by the Holder, in person or by his duly authorized agent, upon surrender of such Certificate to the Paying Agent/Registrar for cancellation, accompanied by a written instrument of transfer or request for exchange duly executed by the Holder or by his duly authorized agent, in form satisfactory to the Paying Agent/Registrar. Upon surrender of any Certificate (other than the Initial Certificate(s) authorized in Section 8 hereof) for transfer at the Designated PaymentfTransfer Office of the Paying Agent/Registrar, the Paying Agent/Registrar shall register and deliver, in the name of the designated transferee or transferees, one or more new Certificates of authorized denominations and having the same Stated Maturity and of a like aggregate principal amount as the Certificate or Certificates surrendered for transfer. At the option of the Holder, Certificates (other than the Initial Certificate(s) authorized in Section 8 hereof) may be exchanged for other Certificates of authorized denominations and having the same Stated Maturity, bearing the same rate of interest and of like aggregate principal amount as the Certificates surrendered for exchange. upon surrender of the Certificates to be exchanged at the Designated PaymentfTransfer Office of the Paying Agent/ Registrar. Whenever any Certificates are surrendered for exchange, the Paying Agent/Registrar shall register and deliver new Certificates to the Holder requesting the exchange. All Certificates issued in any transfer or exchange of Certificates shall be delivered to the Holders at the Designated PaymentfTransfer Office of the Paying Agent/Registrar or sent by United States Mail, first class, postage prepaid to the Holders, and, upon the registration and delivery thereof, the same shall be the valid obligations of the City, evidencing the same obligation to pay, and entitled to the same benefits under this Ordinance, as the Certificates surrendered in such transfer or exchange. All transfers or exchanges of Certificates pursuant to this Section shall be made without expense or service charge to the Holder, except as otherwise herein provided, and except that the Paying Agent/Registrar shall require payment by the Holder requesting such transfer or exchange of any tax or other governmental charges required to be paid with respect to such transfer or exchange. Certificates cancelled by reason of an exchange or transfer pursuant to the provisions hereof are hereby defined to be "Predecessor Certificates," evidencing all or a portion, as the case may be, of the same obligation to pay evidenced by the new Certificate or Certificates registered and delivered in the exchange or transfer therefor. Additionally, the term "Predecessor Certificates" shall include any mutilated, lost. destroyed, or stolen Certificate for which a replacement Certificate has been issued, registered and delivered in lieu thereof pursuant to the provisions of Section 20 hereof and such new replacement Certificate shall be deemed to evidence the same obligation as the mutilated, lost, destroyed, or stolen Certificate. 45445592.1 5 Neither the City nor the Paying Agent/ Registrar shall be required to issue or transfer to an assignee of a Holder any Certificate called for redemption, in whole or in part, within 45 days of the date fixed for the redemption of such Certificate; provided, however, such limitation on transferability shall not be applicable to an exchange by the Holder of the unredeemed balance of a Certificate called for redemption in part. SECTION 6: Book-Entrv Onlv Transfers and Transactions. Notwithstanding the provisions contained in Sections 3, 4 and 5 hereof relating to the payment, and transfer/exchange of the Certificates, the City hereby approves and authorizes the use of "Book-Entry Only" securities clearance, settlement and transfer system provided by The Depository Trust Company (DTe), a limited purpose trust company organized under the laws of the State of New York, in accordance with the operational arrangements referenced in the Blanket Issuer Letter of Representations by and between the City and DTC (the "Depository Agreement"), Pursuant to the Depository Agreement and the rules of DTC, the Certificates shall be deposited with DTC who shall hold said Certificates for its participants (the "DTC Participants"). While the Certificates are held by DTC under the Depository Agreement, the Holder of the Certificates on the Security Register for all purposes, including payment and notices, shall be Cede & Co., as nominee of DTC, notwithstanding the ownership of each actual purchaser or owner of each Certificate (the "Beneficial Owners") being recorded in the records of DTC and DTC Participants. In the event DTC determines to discontinue serving as securities depository for the Certificates or otherwise ceases to provide book-entry clearance and settlement of securities transactions in general or the City determines that DTC is incapable of properly discharging its duties as securities depository for the Certificates, the City covenants and agrees with the Holders of the Certificates to cause Certificates to be printed in definitive form and issued and delivered to DTC Participants and Beneficial Owners, as the case may be. Thereafter, the Certificates in definitive form shall be assigned, transferred and exchanged on the Security Register maintained by the Paying Agent/Registrar and payment of such Certificates shall be made in accordance with the provisions of Sections 3, 4 and 5 hereof. SECTION 7: Execution - Reaistration. The Certificates shall be executed on behalf of the City by the Mayor under its seal reproduced or impressed thereon and countersigned by the City Secretary, The signature of said officers on the Certificates may be manual or facsimile. Certificates bearing the manual or facsimile signatures of individuals who are or were the proper officers of the City on the Certificate Date shall be deemed to be duly executed on behalf of the City, notwithstanding that one or more of the individuals executing the same shall cease to be such officer at the time of delivery of the Certificates to the initial purchaser(s) and with respect to Certificates delivered in subsequent exchanges and transfers, all as authorized and provided in V.T.C.A., Government Code, Chapter 1201. No Certificate shall be entitled to any right or benefit under this Ordinance, or be valid or obligatory for any purpose, unless there appears on such Certificate either a certificate of registration substantially in the form provided in Section 9C, manually executed by the Comptroller of Public Accounts of the State of Texas, or his duly authorized agent, or a certificate of registration substantially in the form provided in Section 9D, manually executed by an authorized officer, employee or representative of the Paying Agent/Registrar, and either such 45445592.1 6 certificate duly signed upon any Certificate shall be conclusive evidence, and the only evidence, that such Certificate has been duly certified, registered and delivered, SECTION 8: Initial Certificate(s). The Certificates herein authorized shall be initially issued either (i) as a single fully registered certificate in the total principal amount stated in Section 1 hereof with principal installments to become due and payable as provided in Section 2 hereof and numbered T-1, or (ii) as multiple fully registered certificates, being one certificate for each year of maturity in the applicable principal amount and denomination and to be numbered consecutively from T-1 and upward (hereinafter called the "Initial Certificate(s)") and, in either case, the Initial Certificate(s) shall be registered in the name of the initial purchaser(s) or the designee thereof. The Initial Certificate(s) shall be the Certificates submitted to the Office of the Attorney General of the State of Texas for approval, certified and registered by the Office of the Comptroller of Public Accounts of the State of Texas and delivered to the initial purchaser(s). Any time after the delivery of the Initial Certificate(s), the Paying Agent/Registrar, pursuant to written instructions from the initial purchaser(s), or the designee thereof, shall cancel the Initial Certificate(s) delivered hereunder and exchange therefor definitive Certificates of authorized denominations, Stated Maturities, principal amounts and bearing applicable interest rates for transfer and delivery to the Holders named at the addresses identified therefor; all pursuant to and in accordance with such written instructions from the initial purchaser(s), or the designee thereof, and such other information and documentation as the Paying Agent/Registrar may reasonably require. SECTION 9: Forms. A. Forms Generallv. The Certificates, the Registration Certificate of the Comptroller of Public Accounts of the State of Texas, the Registration Certificate of Paying Agent/Registrar, and the form of Assignment to be printed on each of the Certificates, shall be substantially in the forms set forth in this Section with such appropriate insertions, omissions, substitutions, and other variations as are permitted or required by this Ordinance and may have such letters, numbers, or other marks of identification (including identifying numbers and letters of the Committee on Uniform Securities Identification Procedures of the American Bankers Association) and such legends and endorsements (including insurance legends in the event the Certificates, or any maturities thereof, are purchased with insurance and any reproduction of an opinion of counsel) thereon as may, consistently herewith, be established by the City or determined by the officers executing such Certificates as evidenced by their execution. Any portion of the text of any Certificates may be set forth on the reverse thereof, with an appropriate reference thereto on the face of the certificate. The definitive Certificates and the Initial Certificate(s) shall be printed, lithographed, or engraved, typewritten, photocopied or otherwise reproduced in any other similar manner, all as determined by the officers executing such Certificates as evidenced by their execution. 45445592,1 7 B. Form of Certificates. REGISTERED NO._ REGISTERED $ UNITED STATES OF AMERICA STATE OF TEXAS CITY OF NORTH RICHLAND HILLS, TEXAS, TAX AND WATERWORKS AND SEWER SYSTEM SURPLUS REVENUE CERTIFICATE OF OBLIGATION, SERIES 2004 Certificate Date: April 15, 2004 Interest Rate: Stated Maturity: CUSIP NO: Registered Owner: Principal Amount: DOLLARS The City of North Richland Hills (hereinafter referred to as the "City"), a body corporate and municipal corporation in the County of Tarrant, State of Texas, for value received, acknowledges itself indebted to and hereby promises to pay to the order of the Registered Owner named above, or the registered assigns thereof, on the Stated Maturity date specified above the Principal Amount hereinabove stated (or so much thereof as shall not have been paid upon prior redemption) and to pay interest on the unpaid principal amount hereof from the Certificate Date at the per annum rate of interest specified above computed on the basis of a 360-day year of twelve 30-day months; such interest being payable on February 15 and August 15 in each year, commencing February 15, 2005. Principal of this Certificate is payable at its Stated Maturity or redemption to the registered owner hereof, upon presentation and surrender, at the Designated PaymenUTransfer Office of the Paying Agent/Registrar executing the registration certificate appearing hereon, or its successor; provided, however, while this Certificate is registered to Cede & Co., the payment of principal upon a partial redemption of the principal amount hereof may be accomplished without presentation and surrender of this Certificate. Interest is payable to the registered owner of this Certificate (or one or more Predecessor Certificates, as defined in the Ordinance hereinafter referenced) whose name appears on the "Security Register" maintained by the Paying Agent/Registrar at the close of business on the "Record Date", which is the last business day of the month next preceding each interest payment date, and interest shall be paid by the Paying Agent/Registrar by check sent United States Mail, first class postage prepaid, to the address of the registered owner recorded in the Security Register or by such _ other method, acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the registered owner. All payments of principal of, premium, if any, and interest on this Certificate shall be without exchange or collection charges to the owner hereof and in any coin or currency of the United States of America which at the time of payment is legal tender for the payment of public and private debts. This Certificate is one of the series specified in its title issued in the aggregate principal amount of $685,000 (herein referred to as the "Certificates") for the purpose of paying contractual obligations to be incurred for (i) improvements to the City's water storage facilities, 45445592.1 8 (ii) the construction of improvements to the Iron Horse Golf Course, and (iii) professional services rendered in relation to such projects and the financing thereof; under and in strict conformity with the Constitution and laws of the State of Texas, particularly V.T.C.A., Local Government Code, Subchapter C of Chapter 271, as amended, and pursuant to an Ordinance adopted by the City Council of the City (herein referred to as the "Ordinance"). The Certificates maturing on dates hereinafter identified (the "Term Certificates") are subject to mandatory redemption prior to maturity with funds on deposit in the Certificate Fund established and maintained for the payment thereof in the Ordinance, and shall be redeemed in part prior to maturity at the price of par and accrued interest thereon to the mandatory redemption date on the respective dates and in principal amounts as follows: Term Certificates due February 15, 20 Redemption Date Principal Amount Term Certificates due February 15, 20 Redemption Date Principal Amount February 15, 20 February 15, 20 $,000 $,000 February 15, 20 February 15, 20 $,000 $,000 The particular Term Certificates of a stated maturity to be redeemed on each redemption date shall be chosen by lot by the Paying Agent/Registrar; provided, however, that the principal amount of Term Certificates for a stated maturity required to be redeemed on a mandatory redemption date may be reduced, at the option of the City, by the principal amount of Term Certificates of like stated maturity which, at least 50 days prior to the mandatory redemption date, (1) shall have been acquired by the City at a price not exceeding the principal amount of such Term Certificates plus accrued interest to the date of purchase thereof, and delivered to the Paying Agent/Registrar for cancellation or (2) shall have been redeemed pursuant to the optional redemption provisions appearing below and not theretofore credited against a mandatory redemption requirement. The Certificates maturing on and after February 15, 2015, may be redeemed prior to their Stated Maturities, at the option of the City, in whole or in part in principal amounts of $5,000 or any integral multiple thereof (and if within a Stated Maturity by lot by the Paying Agent/Registrar), on February 15, 2014, or on any date thereafter, at the redemption price of par, together with accrued interest to the date of redemption. At least thirty days prior to a redemption date, the City shall cause a written notice of such redemption to be sent by United States Mail, first class postage prepaid, to the registered owners of each Certificate to be redeemed at the address shown on the Security Register and subject to the terms and provisions relating thereto contained in the Ordinance. If a Certificate (or any portion of its principal sum) shall have been duly called for redemption and notice of such redemption duly given, then upon the redemption date such Certificate (or the portion of its principal sum to be redeemed) shall become due and payable, and, if moneys for the payment of the redemption price and the interest accrued on the principal amount to be redeemed to the date of redemption are held for the purpose of such payment by the Paying Agent/Registrar, interest shall cease to accrue and be payable from and after the redemption date on the principal amount redeemed. In the event a portion of the principal amount of a Certificate is to be redeemed and the registered owner is someone other than Cede & Co., payment of the redemption price of such principal amount shall be made to the registered owner only upon presentation and surrender of such Certificate to the Designated PaymentlTransfer Office of the Paying Agent/Registrar, and a 45445592.1 9 new Certificate or Certificates of like maturity and interest rate in any authorized denominations provided by the Ordinance for the then unredeemed balance of the principal sum thereof will be issued to the registered owner, without charge. If a Certificate is selected for redemption, in whole or in part, the City and the Paying Agent/Registrar shall not be required to transfer such Certificate to an assignee of the registered owner within 45 days of the redemption date therefor; provided, however, such limitation on transferability shall not be applicable to an exchange by the registered owner of the unredeemed balance of a Certificate redeemed in part. The Certificates are payable from the proceeds of an ad valorem tax levied, within the limitations prescribed by law, upon all taxable property in the City, and, together with the Previously Issued Obligations (identified and defined in the Ordinance), are additionally payable from and secured by a lien on and pledge of the Net Revenues (as defined in the Ordinance) of the City's combined Waterworks and Sewer System (the "System"), such lien and pledge, however, being junior and subordinate to the lien on and pledge of such Net Revenues securing the payment of the "Prior Lien Obligations" (identified and defined in the Ordinance) now outstanding and hereafter issued by the City, In the Ordinance, the City reserves and retains the right to issue Prior Lien Obligations without limitation as to principal amount but subject to any applicable terms, conditions or restrictions under law or otherwise. Reference is hereby made to the Ordinance, a copy of which is on file in the Designated PaymentfTransfer Office of the Paying Agent/Registrar, and to all the provisions of which the owner or holder of this Certificate by the acceptance hereof hereby assents, for definitions of terms; the description of and the nature and extent of the tax levied for the payment of the Certificates; the nature and extent of the pledge of the Net Revenues securing the payment of the Certificates; the terms and conditions relating to the transfer or exchange of this Certificate; the conditions upon which the Ordinance may be amended or supplemented with or without the consent of the Holders; the rights, duties, and obligations of the City and the Paying Agent/Registrar; the terms and provisions upon which the tax levy and the pledge of the Net Revenues and covenants made in the Ordinance may be discharged at or prior to the maturity of this Certificate, and this Certificate deemed to be no longer Outstanding thereunder; and for the other terms and provisions contained therein. Capitalized terms used herein have the meanings assigned in the Ordinance, This Certificate, subject to certain limitations contained in the Ordinance, may be transferred on the Security Register only upon its presentation and surrender at the Designated PaymentfTransfer Office of the Paying Agent/Registrar, with the Assignment hereon duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to the Paying Agent/Registrar duly executed by, the registered owner hereof, or his duly authorized agent. When a transfer on the Security Register occurs, one or more new fully registered Certificates of the same Stated Maturity, of authorized denominations, bearing the same rate of interest, and of the same aggregate principal amount will be issued by the Paying Agent/Registrar to the designated transferee or transferees. The City and the Paying Agent/Registrar, and any agent of either, shall treat the registered owner whose name appears on the Security Register (i) on the Record Date as the owner entitled to payment of interest hereon, (ii) on the date of surrender of this Certificate as the owner entitled to payment of principal hereof at its Stated Maturity or its redemption, in whole or in part, and (iii) on any other date as the owner for all other purposes, and neither the City nor the Paying Agent/Registrar, or any agent of either, shall be affected by notice to the contrary. In the event of nonpayment of interest on a scheduled payment date and for thirty (30) days thereafter, a new record date for such interest payment (a "Special Record Date") will be 45445592.1 10 established by the Paying AgenURegistrar, if and when funds for the payment of such interest have been received from the City. Notice of the Special Record Date and of the scheduled payment date of the past due interest (which shall be 15 days after the Special Record Date) shall be sent at least five (5) business days prior to the Special Record Date by United States Mail, first class postage prepaid, to the address of each Holder appearing on the Security Register at the close of business on the last business day next preceding the date of mailing of such notice. It is hereby certified, recited, represented and declared that the City is a body corporate and political subdivision duly organized and legally existing under and by virtue of the Constitution and laws of the State of Texas; that the issuance of the Certificates is duly authorized by law; that all acts, conditions and things required to exist and be done precedent to and in the issuance of the Certificates to render the same lawful and valid obligations of the City have been properly done, have happened and have been performed in regular and due time, form and manner as required by the Constitution and laws of the State of Texas, and the Ordinance; that the Certificates do not exceed any Constitutional or statutory limitation; and that due provision has been made for the payment of the principal of and interest on the Certificates as aforestated. In case any provision in this Certificate shall be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby, The terms and provisions of this Certificate and the Ordinance shall be construed in accordance with and shall be governed by the laws of the State of Texas. IN WITNESS WHEREOF, the City Council of the City has caused this Certificate to be duly executed under the official seal of the City as of the Certificate Date. CITY OF NORTH RICHLAND HILLS, TEXAS Mayor COUNTERSIGNED: City Secretary (SEAL) 45445592,1 11 C. *Form of Registration Certificate of Comptroller of Public Accounts to appear on Initial Certificate(s) only. REGISTRATION CERTIFICATE OF COMPTROLLER OF PUBLIC ACCOUNTS OFFICE OF THE COMPTROLLER OF PUBLIC ACCOUNTS THE STATE OF TEXAS REGISTER NO. I HEREBY CERTIFY that this Certificate has been examined, certified as to validity and approved by the Attorney General of the State of Texas, and duly registered by the Comptroller of Public Accounts of the State of Texas. WITNESS my signature and seal of office this Comptroller of Public Accounts of the State of Texas (SEAL) *NOTE TO PRINTER: Do not print on definitive Certificates D. Form of Certificate of Paying Agent/Registrar to appear on Definitive Certificates only. REGISTRATION CERTIFICATE OF PAYING AGENT/REGISTRAR This Certificate has been duly issued and registered under the provisions of the within-mentioned Ordinance; the certificate or certificates of the above entitled and designated series originally delivered having been approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts, as shown by the records of the Paying Agent/Registrar. The designated offices of the Paying Agent/Registrar located in Dallas, Texas, is the "Designated PaymentlTransfer Office" for this Certificate. JPMORGAN CHASE BANK, Dallas, Texas, as Paying Agent/Registrar Registration Date: By Authorized Signature 45445592,1 12 E. Form of Assianment. ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns, and transfers unto (Print or typewrite name, address, and zip code of transferee:) (Social Security or other identifying number ) the within Certificate and all rights thereunder, and hereby irrevocably constitutes and appoints attorney to transfer the within Certificate on the books kept for registration thereof, with full power of substitution in the premises. DATED: Signature guaranteed: NOTICE: The signature on this assignment must correspond with the name of the registered owner as it appears on the face of the within Certificate in every particular. F. The Initial Certificate(s) shall be in the form set forth in paraaraph B of this Section. except that the form of a sinale fullv reaistered Initial Certificate shall be modified as follows: (i) immediately under the name of the certificate the headings "Interest Rate _" and "Stated Maturity " shall both be omitted; (ii) paragraph one shall read as follows: Registered Owner: Principal Amount: DOLLARS The City of North Richland Hills (hereinafter referred to as the "City"), a body corporate and municipal corporation in the County of Tarrant, State of Texas, for value received, acknowledges itself indebted to and hereby promises to pay to the order of the Registered Owner named above, or the registered assigns thereof, the Principal Amount hereinabove stated on February 15 in each of the years and in principal installments in accordance with the following schedule: YEAR PRINCIPAL INSTALLMENTS INTEREST RATE (Information to be inserted from schedule in Section 2 hereof). (or so much thereof as shall not have been prepaid prior to maturity) and to pay interest on the unpaid principal amounts hereof from the Certificate Date at the per annum rate(s) of interest specified above computed on the basis of a 360-day year of twelve 30-day months; such interest being payable on February 15 and August 15 of each year, commencing February 15, 45445592,1 13 2005. Principal installments of this Certificate are payable at its Stated Maturity or on a prepayment date to the registered owner hereof by JPMorgan Chase Bank, Dallas, Texas (the "Paying Agent/Registrar"), upon presentation and surrender, at its designated offices in Dallas, Texas (the "Designated PaymentlTransfer Office"). Interest is payable to the registered owner of this Certificate whose name appears on the "Security Register" maintained by the Paying Agent/Registrar at the close of business on the "Record Date", which is the last business day of the month next preceding each interest payment date hereof and interest shall be paid by the Paying Agent/Registrar by check sent United States Mail, first class postage prepaid, to the address of the registered owner recorded in the Security Register or by such other method, acceptable to the Paying Agent/ Registrar, requested by, and at the risk and expense of, the registered owner. All payments of principal of, premium, if any, and interest on this Certificate shall be without exchange or collection charges to the owner hereof and in any coin or currency of the United States of America which at the time of payment is legal tender for the payment of public and private debts. SECTION 10: Definitions, For purposes of this Ordinance and for clarity with respect to the issuance of the Certificates herein authorized, and the levy of taxes and appropriation of Net Revenues therefor, the following words or terms, whenever the same appears herein without qualifying language, are defined to mean as follows: (a) The term "Additional Obligations" shall mean tax and revenue obligations hereafter issued which by their terms are payable from ad valorem taxes and additionally payable from and secured by a parity lien on and pledge of the Net Revenues of the System of equal rank and dignity with the lien and pledge securing the payment of the Previously Issued Obligations and the Certificates. (b) The term "Certificates" shall mean the $685,000 "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2004" authorized by this Ordinance. (c) The term "Certificate Fund" shall mean the special Fund created and established under the provisions of Section 11 of this Ordinance. (d) The term "Collection Date" shall mean, when reference is being made to the levy and collection of annual ad valorem taxes, the date the annual ad valorem taxes levied each year by the City become delinquent (e) The term "Fiscal Year" shall mean shall mean the twelve month operating period for the System ending September 30th of each year. (f) The term "Government Securities" shall mean (i) direct noncallable obligations of the United States of America, including obligations the principal of and interest on which are unconditionally guaranteed by the United States of America, (ii) noncallable obligations of an agency or instrumentality of the United States, including obligations unconditionally guaranteed or insured by the agency or instrumentality and on the date of their acquisition or purchase by the City are rated as to investment quality by a nationally recognized investment rating firm not less than AAA or its equivalent and (iii) noncallable obligations of a state or an agency or a county, municipality, or other political subdivision of a state that have been refunded and on the date of their acquisition or purchase by 45445592.1 14 the City, are rated as to investment quality by a nationally recognized investment rating firm not less than AAA or its equivalent. (g) The term "Net Revenues" shall mean and include the gross revenues derived from the operation of the System, less reasonable expenses of operation and maintenance, including all salaries, labor, materials, repairs and extensions necessary to render efficient service; provided, however, that only such repairs and extensions, as in the judgment of the City Council, reasonably and fairly exercised, are necessary to maintain the operations and render adequate service to the City and the inhabitants thereof, or such as might be necessary to meet some physical accident or condition which would otherwise impair the security of obligations payable from and secured by a lien on and pledge of the Net Revenues of the System shall be deducted in determining "Net Revenues". (h) The term "Outstanding" when used in this Ordinance with respect to Certificates means, as of the date of determination, all Certificates theretofore issued and delivered under this Ordinance, except: (1) those Certificates cancelled by the Paying Agent/Registrar or delivered to the Paying Agent/Registrar for cancellation; (2) those Certificates for which payment has been duly provided by the City in accordance with the provisions of Section 21 hereof; and (3) those Certificates that have been mutilated, destroyed, lost, or stolen and replacement Certificates have been registered and delivered in lieu thereof as provided in Section 20 hereof. (i) The term "Previously Issued Obligations" shall mean the outstanding (1) "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2001", dated April 15, 2001, originally issued in the principal amount of $3,255,000, (2) "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2002", dated April 15, 2002, originally issued in the principal amount of $6,745,000, and (3) "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2004", dated April 15, 2004, originally issued in the principal amount of $3,700,000. (j) The term "Prior Lien Obligations" shall mean (A) all revenue bonds or other obligations, now outstanding and hereafter issued, payable from and secured by a lien on and pledge of the Net Revenues of the System, including, but not limited to, the outstanding and unpaid "City of North Richland Hills, Texas, Waterworks and Sewer System Revenue Refunding Bonds, Series 1996", dated December 1, 1996; and issued in the original principal amount of $5,135,000; 45445592,1 15 (B) obligations now outstanding and hereafter issued which by the terms of this Ordinance and the ordinances authorizing their issuance have a prior right and claim on the Net Revenues of the System to the claim and right securing the payment of the Certificates, including, but not limited to, the outstanding: (1) "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 1997", dated April 15, 1997, and issued in the original principal amount of $2,755,000; (2) "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 1998", dated May 1, 1998, and issued in the original principal amount of $8,180,000; (3) "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 1999", dated April 15, 1999, and issued in the original principal amount of $3,560,000; and (4) "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 2000", dated May 1, 2000, and issued in the original principal amount of $2,315,000. (k) The term "System" shall mean the City's combined Waterworks and Sanitary Sewer System, including all present and future additions, extensions, replacements and improvements thereto, whether situated within or without the corporate limits of the City. SECTION 11: Certificate Fund. For the purpose of paying the interest on and to provide a sinking fund for the payment, redemption and retirement of the Certificates, there shall be and is hereby created a special account or fund on the books and records of the City known as the "SPECIAL SERIES 2004 TAX AND REVENUE CERTIFICATE OF OBLIGATION FUND", and all moneys deposited to the credit of such Fund shall be shall be kept and maintained in a special banking account at the City's depository bank. Authorized officials of the City are hereby authorized and directed to make withdrawals from said Fund sufficient to pay the principal of and interest on the Certificates as the same become due and payable, and, shall cause to be transferred to the Paying Agent/Registrar from moneys on deposit in the Certificate Fund an amount sufficient to pay the amount of principal and/or interest falling due on the Certificates, such transfer of funds to the Paying Agent/Registrar to be made in such manner as will cause immediately available funds to be deposited with the Paying Agent/Registrar on or before the last business day next preceding each interest and principal payment date for the Certificates. Pending the transfer of funds to the Paying Agent/Registrar, money in the Certificate Fund may, at the option of the City, be invested in obligations identified in, and in accordance with the provisions of the "Public Funds Investment Act" (V.T.C.A., Government Code, Chapter 2256) relating to the investment of "bond proceeds"; provided that all such investments shall be made in such a manner that the money required to be expended from said Fund will be available at the proper time or times. All interest and income derived from deposits and 45445592.1 16 investments in said Certificate Fund shall be credited to, and any losses debited to, the said Certificate Fund. All such investments shall be sold promptly when necessary to prevent any default in connection with the Certificates, SECTION 12: Tax Lew. To provide for the payment of the "Debt Service Requirements" on the Certificates being (i) the interest on said Certificates and (ii) a sinking fund for their redemption at maturity or a sinking fund of 2% (whichever amount shall be the greater), there shall be and there is hereby levied a sufficient tax, within the limitations prescribed by law, on each one hundred dollars' valuation of taxable property in said City, adequate to pay such Debt Service Requirements while the Certificates remain Outstanding, full allowance being made for delinquencies and costs of collection; and said tax shall be assessed and collected each year and applied to the payment of the Debt Service Requirements, and the same shall not be diverted to any other purpose. The taxes so levied and collected shall be paid into the Certificate Fund, The City Council hereby declares its purpose and intent to provide and levy a tax legally and fully sufficient to pay the said Debt Service Requirements, it having been determined that the existing and available taxing authority of the City for such purpose is adequate to permit a legally sufficient tax in consideration of all other outstanding indebtedness. The amount of taxes to be provided annually for the payment of the principal of and interest on the Certificates shall be determined and accomplished in the following manner: (a) Prior to the date the City Council establishes the annual tax rate and passes an ordinance levying ad valorem taxes each year, the Council shall determine: (1) The amount on deposit in the Certificate Fund after (a) deducting therefrom the total amount of Debt Service Requirements to become due on Certificates prior to the Collection Date for the ad valorem taxes to be levied and (b) adding thereto the amount of the Net Revenues of the System appropriated and allocated to pay such Debt Service Requirements prior to the Collection Date for the ad valorem taxes to be levied. (2) The amount of Net Revenues of the System, appropriated and to be set aside for the payment of the Debt Service Requirements on the Certificates between the Collection Date for the taxes then to be levied and the Collection Date for the taxes to be levied during the next succeeding calendar year. (3) The amount of Debt Service Requirements to become due and payable on the Certificates between the Collection Date for the taxes then to be levied and the Collection Date for the taxes to be levied during the next succeeding calendar year. (b) The amount of taxes to be levied annually each year to pay the Debt Service Requirements on the Certificates shall be the amount established in paragraph (3) above less the sum total of the amounts established in 45445592,1 17 paragraphs (1) and (2), after taking into consideration delinquencies and costs of collecting such annual taxes. SECTION 13: Pledae of Net Revenues. The City hereby covenants and agrees that, subject to the prior lien on and pledge of the Net Revenues of the System to the payment and security of Prior Lien Obligations, all the Net Revenues of the System, with the exception of those in excess of the amounts required to be deposited to the Certificate Fund as hereafter provided, are hereby irrevocably pledged, equally and ratably, to the payment of the principal of and interest on the Previously Issued Obligations, the Certificates and Additional Obligations, if issued, and the pledge of Net Revenues of the System herein made for the payment of the Certificates shall constitute a lien on the Net Revenues of the System in accordance with the terms and provisions hereof and be valid and binding and fully perfected from and after the date of adoption of this Ordinance without physical delivery or transfer or transfer of control of the Net Revenues, the filing of this Ordinance or any other act; all as provided in Chapter 1208 of the Texas Government Code. Section 1208, Government Code, applies to the issuance of the Certificates and the pledge of the Net Revenues of the System granted by the City under this Section 13, and such pledge is therefore valid, effective and perfected. If Texas law is amended at any time while the Certificates are Outstanding such that the pledge of the Net Revenues of the System granted by the City under this Section 13 is to be subject to the filing requirements of Chapter 9, Business & Commerce Code, then in order to preserve to the registered owners of the Certificates the perfection of the security interest in said pledge, the City agrees to take such measures as it determines are reasonable and necessary under Texas law to comply with the applicable provisions of Chapter 9, Business & Commerce Code and enable a filing to perfect the security interest in said pledge to occur. SECTION 14: Svstem Fund. The City covenants and agrees that all Gross Revenues (excluding earnings from the investment of money held in any special funds or accounts created for the payment and security of the Prior Lien Obligations) shall be deposited as collected into a fund maintained at an official depository of the City and known on the books of the City as the "System Fund" (hereinafter called the "System Fund"). All moneys deposited to the credit of the System Fund shall be allocated, dedicated and disbursed to the extent required for the following purposes and in the order of priority shown, to wit: First: To the payment of all necessary and reasonable maintenance and operating expenses of the System as defined herein or required by statute to be a first charge on and claim against the revenues thereof. Second: To the payment of all amounts required to be deposited in the special Funds created and established for the payment, security and benefit of Prior Lien Obligations in accordance with the terms and provisions of the ordinances authorizing the issuance of Prior Lien Obligations. Third: To the payment, equally and ratably, of the Previously Issued Obligations, the Certificates and Additional Obligations. Any Net Revenues remaining in the System Fund after satisfying the foregoing payments, or making adequate and sufficient provision for the payment thereof, may be appropriated and used for any other City purpose now or hereafter permitted by law. 45445592.1 18 SECTION 15: Deoosits to Certificate Fund. The City hereby covenants and agrees to cause to be deposited to the credit of the Certificate Fund prior to each principal and interest payment date for the Certificates from the pledged Net Revenues of the System in the System Fund, after the deduction of all payments required to be made to the special Funds or accounts created for the payment and security of the Prior Lien Obligations, an amount equal to one hundred per centum (100%) of the amount required to fully pay the interest and principal payments then due and payable on the Certificates, such deposits to pay accrued interest and maturing principal on the Certificates to be made in substantially equal monthly installments on or before the 1st day of each month beginning on or before the 1st day of the month following the date of delivery of the Certificates to the purchasers. The monthly deposits to the Certificate Fund, as hereinabove provided, shall be made until such time as such Fund contains an amount equal to pay the principal of and interest on the Certificates to maturity. Accrued interest received from the purchasers of the Certificates deposited to the Certificate Fund and ad valorem taxes levied, collected and deposited in the Certificate Fund for and on behalf of the Certificates may be taken into consideration and reduce the amount of the monthly deposits otherwise required to be deposited in the Certificate Fund from the Net Revenues of the System. In addition, any proceeds of sale of the Certificates in excess of the amount required to pay the contractual obligations to be incurred (including change orders to a construction contract) shall be deposited in the Certificate Fund, which amount shall reduce the sums otherwise required to be deposited in said Fund from ad valorem taxes and the Net Revenues of the System. SECTION 16: Security of Funds. All moneys on deposit in the Funds for which this Ordinance makes provision (except any portion thereof as may be at any time properly invested) shall be secured in the manner and to the fullest extent required by the laws of Texas for the security of public funds, and moneys on deposit in such Funds shall be used only for the purposes permitted by this Ordinance. SECTION 17: Soecial Covenants. The City hereby further covenants as follows: (a) It has the lawful power to pledge the Net Revenues of the System to the payment of the Certificates in the manner herein contemplated and has lawfully exercised such power under the Constitution and laws of the State of Texas, including said power existing under V.T.C.A, Government Code, Sections 1502.056 and 1502.058 and V.T.C.A., Local Government Code, Sections 271.041, et seq. (b) Other than for the payment of the Prior Lien Obligations, the Previously Issued Obligations, and the Certificates, the Net Revenues of the System have not in any manner been pledged to the payment of any debt or obligation of the City or of the System. SECTION 18: Issuance of Prior Lien Obligations/Additional Obliaations. The City hereby expressly reserves the right to hereafter issue Prior Lien Obligations, without limitation as to principal amount but subject to any terms, conditions or restrictions applicable thereto under law or otherwise, payable, in whole or in part, from the Net Revenues (without impairment of the obligation of contract with the Holders of the Certificates) upon such terms and conditions as the City Council may determine. Additionally, the City reserves the right to issue obligations payable, in whole or in part, from the Net Revenues of the System and, to the extent provided, 45445592.1 19 secured by a lien on and pledge of the Net Revenues of equal rank and dignity with the lien and pledge securing the payment of the Previously Issued Obligations and the Certificates. SECTION 19: Aoolication of Prior Lien Obliaations Covenants and Aareements. It is the intention of this governing body and accordingly hereby recognized and stipulated that the provisions, agreements and covenants contained herein bearing upon the management and operations of the System, and the administering and application of revenues derived from the operation thereof, shall to the extent possible be harmonized with like provisions, agreements and covenants contained in the ordinances authorizing the issuance of the Prior Lien Obligations, and to the extent of any irreconcilable conflict between the provisions contained herein and in the ordinances authorizing the issuance of the Prior Lien Obligations, the provisions, agreements and covenants contained therein shall prevail to the extent of such conflict and be applicable to this Ordinance but in all respects subject to the priority of rights and benefits, if any, conferred thereby to the holders of the Prior Lien Obligations. SECTION 20: Mutilated - Destroved - Lost and Stolen Certificates. In case any Certificate shall be mutilated, or destroyed, lost or stolen, the Paying Agent/Registrar may execute and deliver a replacement Certificate of like form and tenor, and in the same denomination and bearing a number not contemporaneously outstanding, in exchange and substitution for such mutilated Certificate, or in lieu of and in substitution for such destroyed, lost or stolen Certificate, only upon the approval of the City and after (i) the filing by the Holder thereof with the Paying Agent/Registrar of evidence satisfactory to the Paying Agent/Registrar of the destruction, loss or theft of such Certificate, and of the authenticity of the ownership thereof and (ii) the furnishing to the Paying Agent/Registrar of indemnification in an amount satisfactory to hold the City and the Paying Agent/Registrar harmless. All expenses and charges associated with such indemnity and with the preparation, execution and delivery of a replacement Certificate shall be borne by the Holder of the Certificate mutilated, or destroyed, lost or stolen. Every replacement Certificate issued pursuant to this Section shall be a valid and binding obligation, and shall be entitled to all the benefits of this Ordinance equally and ratably with all other Outstanding Certificates; notwithstanding the enforceability of payment by anyone of the destroyed, lost, or stolen Certificates. The provisions of this Section are exclusive and shall preclude (to the extent lawful) all other rights and remedies with respect to the replacement and payment of mutilated, destroyed, lost or stolen Certificates. SECTION 21: Satisfaction of Obliaation of City, If the City shall payor cause to be paid, or there shall otherwise be paid to the Holders, the principal of, premium, if any, and interest on the Certificates, at the times and in the manner stipulated in this Ordinance, then the pledge of taxes levied under this Ordinance and the Net Revenues of the System and all covenants, agreements, and other obligations of the City to the Holders shall thereupon cease, terminate, and be discharged and satisfied. Certificates or any principal amount(s) thereof shall be deemed to have been paid within the meaning and with the effect expressed above in this Section when (i) money sufficient to pay in full such Certificates or the principal amount(s) thereof at maturity or the redemption date therefor, together with all interest due thereon, shall have been irrevocably deposited with and held in trust by the Paying Agent/Registrar, or an authorized escrow agent, or (ii) Government Securities shall have been irrevocably deposited in trust with the Paying Agent/Registrar, or an authorized escrow agent, which Government Securities have been certified by an independent accounting firm to mature as to principal and interest in such amounts and at such times as will 45445592.1 20 insure the availability, without reinvestment, of sufficient money, together with any moneys deposited therewith, if any, to pay when due the principal of and interest on such Certificates, or the principal amount(s) thereof, on and prior to the Stated Maturity thereof or (if notice of redemption has been duly given or waived or if irrevocable arrangements therefor acceptable to the Paying Agent/ Registrar have been made) the redemption date thereof. The City covenants that no deposit of moneys or Government Securities will be made under this Section and no use made of any such deposit which would cause the Certificates to be treated as "arbitrage bonds" within the meaning of Section 148 of the Internal Revenue Code of 1986, as amended, or regulations adopted pursuant thereto. Any moneys so deposited with the Paying Agent/ Registrar, or an authorized escrow agent, and all income from Government Securities held in trust by the Paying Agent/Registrar, or an authorized escrow agent, pursuant to this Section which is not required for the payment of the Certificates, or any principal amount(s) thereof, or interest thereon with respect to which such moneys have been so deposited shall be remitted to the City or deposited as directed by the City. Furthermore, any money held by the Paying Agent/Registrar for the payment of the principal of and interest on the Certificates and remaining unclaimed for a period of three (3) years after the Stated Maturity, or applicable redemption date, of the Certificates such moneys were deposited and are held in trust to pay shall upon the request of the City be remitted to the City against a written receipt therefor. Notwithstanding the above and foregoing, any remittance of funds from the Paying Agent/Registrar to the City shall be subject to any applicable unclaimed property laws of the State of Texas. SECTION 22: Ordinance a Contract -Amendments. This Ordinance shall constitute a contract with the Holders from time to time, be binding on the City, and shall not be amended or repealed by the City so long as any Certificate remains Outstanding except as permitted in this Section and in Section 38 hereof. The City may, without the consent of or notice to any Holders, from time to time and at any time, amend this Ordinance in any manner not detrimental to the interests of the Holders, including the curing of any ambiguity, inconsistency, or formal defect or omission herein. In addition, the City may, with the consent of Holders holding a majority in aggregate principal amount of the Certificates then Outstanding, amend, add to, or rescind any of the provisions of this Ordinance; provided that, without the consent of all Holders of Outstanding Certificates, no such amendment, addition, or rescission shall (1) extend the time or times of payment of the principal of, premium, if any, and interest on the Certificates, reduce the principal amount thereof, the redemption price, or the rate of interest thereon, or in any other way modify the terms of payment of the principal of, premium, if any, or interest on the Certificates, (2) give any preference to any Certificate over any other Certificate, or (3) reduce the aggregate principal amount of Certificates required to be held by Holders for consent to any such amendment, addition, or rescission. SECTION 23: Covenants to Maintain Tax-Exemot Status. (a) Definitions. When used in this Section, the following terms have the following meanings: "Closing Date" means the date on which the Certificates are first authenticated and delivered to the initial purchasers against payment therefor. "Code" means the Internal Revenue Code of 1986, as amended by all legislation, if any, effective on or before the Closing Date. "Computation Date" has the meaning set forth in Section 1.148-1(b) of the Regulations. 45445592.1 21 "Gross Proceeds" means any proceeds as defined in Section 1.148-1 (b) of the Regulations, and any replacement proceeds as defined in Section 1,148-1(c) of the Regulations, of the Certificates. "Investment" has the meaning set forth in Section 1.148-1(b) of the Regulations. "Nonpurpose Investment" means any investment property, as defined in section 148(b) of the Code, in which Gross Proceeds of the Certificates are invested and which is not acquired to carry out the governmental purposes of the Certificates. "Rebate Amount" has the meaning set forth in Section 1.148-1 (b) of the Regulations. "Regulations" means any proposed, temporary, or final Income Tax Regulations issued pursuant to Sections 103 and 141 through 150 of the Code, and 103 of the Internal Revenue Code of 1954, which are applicable to the Certificates. Any reference to any specific Regulation shall also mean, as appropriate, any proposed, temporary or final Income Tax Regulation designed to supplement, amend or replace the specific Regulation referenced. "Yield" of (1) any Investment has the meaning set forth in Section 1.148-5 of the Regulations and (2) the Certificates has the meaning set forth in Section 1.148-4 of the Regulations, (b) Not to Cause Interest to Become Taxable. The City shall not use, permit the use of, or omit to use Gross Proceeds or any other amounts (or any property the acquisition, construction or improvement of which is to be financed directly or indirectly with Gross Proceeds) in a manner which if made or omitted, respectively, would cause the interest on any Certificate to become includable in the gross income, as defined in section 61 of the Code, of the owner thereof for federal income tax purposes. Without limiting the generality of the foregoing, unless and until the City receives a written opinion of counsel nationally recognized in the field of municipal bond law to the effect that failure to comply with such covenant will not adversely affect the exemption from federal income tax of the interest on any Certificate, the City shall comply with each of the specific covenants in this Section. (c) No Private Use or Private Payments. Except as permitted by section 141 of the Code and the Regulations and rulings thereunder, the City shall at all times prior to the last Stated Maturity of Certificates: (1) exclusively own, operate and possess all property the acquisition, construction or improvement of which is to be financed or refinanced directly or indirectly with Gross Proceeds of the Certificates, and not use or permit the use of such Gross Proceeds (including all contractual arrangements with terms different than those applicable to the general public) or any property acquired, constructed or improved with such Gross Proceeds in any activity carried on by any person or entity (including the United States or any agency, department and instrumentality thereof) other than a state or local government, unless such use is solely as a member of the general public; and (2) not directly or indirectly impose or accept any charge or other payment by any person or entity who is treated as 45445592.1 22 using Gross Proceeds of the Certificates or any property the acquisition, construction or improvement of which is to be financed or refinanced directly or indirectly with such Gross Proceeds, other than taxes of general application within the City or interest earned on investments acquired with such Gross Proceeds pending application for their intended purposes. (d) No Private Loan. Except to the extent permitted by section 141 of the Code and the Regulations and rulings thereunder, the City shall not use Gross Proceeds of the Certificates to make or finance loans to any person or entity other than a state or local government. For purposes of the foregoing covenant, such Gross Proceeds are considered to be "loaned" to a person or entity if: (1) property acquired, constructed or improved with such Gross Proceeds is sold or leased to such person or entity in a transaction which creates a debt for federal income tax purposes; (2) capacity in or service from such property is committed to such person or entity under a take-or-pay, output or similar contract or arrangement; or (3) indirect benefits, or burdens and benefits of ownership, of such Gross Proceeds or any property acquired, constructed or improved with such Gross Proceeds are otherwise transferred in a transaction which is the economic equivalent of a loan. (e) Not to Invest at Hiaher Yield. Except to the extent permitted by section 148 of the Code and the Regulations and rulings thereunder, the City shall not at any time prior to the final Stated Maturity of the Certificates directly or indirectly invest Gross Proceeds in any Investment (or use Gross Proceeds to replace money so invested), if as a result of such investment the Yield from the Closing Date of all Investments acquired with Gross Proceeds (or with money replaced thereby), whether then held or previously disposed of, exceeds the Yield of the Certificates. (f) Not Federallv Guaranteed. Except to the extent permitted by section 149(b) of the Code and the Regulations and rulings thereunder, the City shall not take or omit to take any action which would cause the Certificates to be federally guaranteed within the meaning of section 149(b) of the Code and the Regulations and rulings thereunder. (g) Information Recort. The City shall timely file the information required by section 149(e) of the Code with the Secretary of the Treasury on Form 8038-G or such other form and in such place as the Secretary may prescribe. (h) Rebate of Arbitraae Profits. Except to the extent otherwise provided in section 148(f) of the Code and the Regulations and rulings thereunder: (1) The City shall account for all Gross Proceeds (including all receipts, expenditures and investments thereof) on its books of account separately and apart from all other funds (and receipts, expenditures and investments thereof) and shall retain all records of accounting for at least six years after the day on which the last Outstanding Certificate is discharged. However, to the extent permitted by law, the City may commingle Gross Proceeds of the Certificates with other money of the City, provided that the City separately accounts for each receipt and expenditure of Gross Proceeds and the obligations acquired therewith. (2) Not less frequently than each Computation Date, the City shall calculate the Rebate Amount in accordance with rules set forth in section 148(f) 45445592.1 23 of the Code and the Regulations and rulings thereunder. The City shall maintain such calculations with its official transcript of proceedings relating to the issuance of the Certificates until six years after the final Computation Date. (3) As additional consideration for the purchase of the Certificates by the Purchasers and the loan of the money represented thereby and in order to induce such purchase by measures designed to insure the excludability of the interest thereon from the gross income of the owners thereof for federal income tax purposes, the City shall pay to the United States out of the Interest and Sinking Fund or its general fund, as permitted by applicable Texas statute, regulation or opinion of the Attorney General of the State of Texas, the amount that when added to the future value of previous rebate payments made for the Certificates equals (i) in the case of a Final Computation Date as defined in Section 1.148-3(e)(2) of the Regulations, one hundred percent (100%) of the Rebate Amount on such date; and (ii) in the case of any other Computation Date, ninety percent (90%) of the Rebate Amount on such date. In all cases, the rebate payments shall be made at the times, in the installments, to the place and in the manner as is or may be required by section 148(f) of the Code and the Regulations and rulings thereunder, and shall be accompanied by Form 8038-T or such other forms and information as is or may be required by Section 148(f) of the Code and the Regulations and rulings thereunder. (4) The City shall exercise reasonable diligence to assure that no errors are made in the calculations and payments required by paragraphs (2) and (3), and if an error is made, to discover and promptly correct such error within a reasonable amount of time thereafter (and in all events within one hundred eighty (180) days after discovery of the error), including payment to the United States of any additional Rebate Amount owed to it, interest thereon, and any penalty imposed under Section 1.148-3(h) of the Regulations. (i) Not to Divert Arbitraae Profits. Except to the extent permitted by section 148 of the Code and the Regulations and rulings thereunder, the City shall not, at any time prior to the earlier of the Stated Maturity or final payment of the Certificates, enter into any transaction that reduces the amount required to be paid to the United States pursuant to Subsection (h) of this Section because such transaction results in a smaller profit or a larger loss than would have resulted if the transaction had been at arm's length and had the Yield of the Certificates not been relevant to either party. ü) Elections. The City hereby directs and authorizes the Mayor, City Manager, or Director of Finance, individually or jointly, to make elections permitted or required pursuant to the provisions of the Code or the Regulations, as they deem necessary or appropriate in connection with the Certificates, in the Certificate as to Tax Exemption or similar or other appropriate certificate, form or document. SECTION 24: Sale of Certificates. Pursuant to a public sale for the Certificates, the bid submitted by (herein referred to as the "Purchasers") is declared to be the best bid received producing the lowest true interest cost rate to the City, and the sale of the Certificates to said Purchasers at the price of par and accrued interest to the date of delivery, plus a premium of $ , is hereby approved and confirmed. Delivery of the Certificates to the Purchasers shall occur as soon as possible upon payment being made therefor in accordance with the terms of sale. 45445592.1 24 SECTION 25: Official Statement Approval. The use of the Official Statement, dated April 19, 2004 by the Purchasers in connection with the public offering and sale of the Certificates is hereby ratified, confirmed and approved in all respects. The final Official Statement, which reflects the terms of sale, (together with such changes approved by the Mayor, City Manager, Director of Finance, or City Secretary, one or both of said officials), shall be and is hereby in all respects approved and the Purchasers are hereby authorized to use and distribute said final Official Statement, dated April 26, 2004, in the reoffering, sale and delivery of the Certificates to the public. SECTION 26: Proceeds of Sale. The proceeds of sale of the Certificates, excluding the accrued interest and premium, if any, received from the Purchasers, shall be deposited in a construction fund maintained at the City's depository bank. Pending expenditure for authorized projects and purposes, such proceeds of sale may be invested in authorized investments in accordance with the provisions of V.T.C.A., Government Code, Chapter 2256, including guaranteed investment contracts permitted by V.T.C.A., Section 2256.015 et seq., and the City's investment policies and guidelines, and any investment earnings realized may be expended for such authorized projects and purposes or deposited in the Certificate Fund as shall be determined by the City Council. Accrued interest and premium, if any, as well as all surplus proceeds of sale of the Certificates, including investment earnings, remaining after completion of all authorized projects or purposes shall be deposited to the credit of the Certificate Fund. SECTION 27: Control and Custody of Certificates. The Mayor of the City shall be and is hereby authorized to take and have charge of all necessary orders and records pending the sale of the Certificates, the investigation by the Attorney General of the State of Texas, including the printing and supply of definitive Certificates, and shall take and have charge and control of the Initial Certificate(s) pending the approval thereof by the Attorney General, the registration thereof by the Comptroller of Public Accounts and the delivery thereof to the Purchasers. Furthermore, the Mayor, Mayor Pro Tem, City Manager, Director of Finance, and City Secretary, anyone or more of said officials, are hereby authorized and directed to furnish and execute such documents and certifications relating to the City and the issuance of the Certificates, including a certification as to facts, estimates, circumstances and reasonable expectations pertaining to the use and expenditure and investment of the proceeds of the Certificates as may be necessary for the approval of the Attorney General and their registration by the Comptroller of Public Accounts. In addition, such officials, together with the City's financial advisor, bond counsel and the Paying Agent/Registrar, are authorized and directed to make the necessary arrangements for the delivery of the Initial Certificate(s) to the Purchasers and the initial exchange thereof for definitive Certificates. SECTION 28: Notices to Holders-Waiver. Wherever this Ordinance provides for notice to Holders of any event, such notice shall be sufficiently given (unless otherwise herein expressly provided) if in writing and sent by United States Mail, first class postage prepaid, to the address of each Holder appearing in the Security Register at the close of business on the business day next preceding the mailing of such notice, In any case where notice to Holders is given by mail, neither the failure to mail such notice to any particular Holders, nor any defect in any notice so mailed, shall affect the sufficiency of such notice with respect to all other Certificates. Where this Ordinance provides for notice in any manner, such notice may be waived in writing by the Holder entitled to receive such notice, either before or after the event with respect to which such notice is given, and such 45445592.1 25 waiver shall be the equivalent of such notice. Waivers of notice by Holders shall be filed with the Paying Agent/Registrar, but such filing shall not be a condition precedent to the validity of any action taken in reliance upon such waiver. SECTION 29: Cancellation, All Certificates surrendered for payment, redemption, transfer, exchange, or replacement, if surrendered to the Paying Agent/Registrar, shall be promptly cancelled by it and, if surrendered to the City, shall be delivered to the Paying Agent/Registrar and, if not already cancelled, shall be promptly cancelled by the Paying Agent/Registrar. The City may at any time deliver to the Paying Agent/Registrar for cancellation any Certificates previously certified or registered and delivered which the City may have acquired in any manner whatsoever, and all Certificates so delivered shall be promptly cancelled by the Paying Agent/Registrar. All cancelled Certificates held by the Paying Agent/Registrar shall be returned to the City. SECTION 30: Bond Counsel's Opinion. The Purchasers' obligation to accept delivery of the Certificates is subject to being furnished a final opinion of Fulbright & Jaworski L.L.P., Dallas, Texas, approving the Certificates as to their validity, said opinion to be dated and delivered as of the date of delivery and payment for the Certificates. An executed counterpart of said opinion shall accompany the global certificates deposited with The Depository Trust Company or a reproduction thereof shall be printed on the definitive Certificates in the event the book entry only system shall be discontinued. SECTION 31: CUSIP Numbers. CUSIP numbers may be printed or typed on the definitive Certificates. It is expressly provided, however, that the presence or absence of CUSIP numbers on the definitive Certificates shall be of no significance or effect as regards the legality thereof and neither the City nor attorneys approving the Certificates as to legality are to be held responsible for CUSIP numbers incorrectly printed or typed on the definitive Certificates. SECTION 32: Benefits of Ordinance. Nothing in this Ordinance, expressed or implied, is intended or shall be construed to confer upon any person other than the City, the Paying Agent/Registrar and the Holders, any right, remedy, or claim, legal or equitable, under or by reason of this Ordinance or any provision hereof, and this Ordinance and all its provisions is intended to be and shall be for the sole and exclusive benefit of the City, the Paying Agent/Registrar and the Holders. SECTION 33: Inconsistent Provisions. All ordinances, orders or resolutions, or parts thereof, which are in conflict or inconsistent with any provision of this Ordinance are hereby repealed to the extent of such conflict, and the provisions of this Ordinance shall be and remain controlling as to the matters contained herein. SECTION 34: Governing Law. This Ordinance shall be construed and enforced in accordance with the laws of the State of Texas and the United States of America. SECTION 35: Effect of HeadinQs. The Section headings herein are for convenience only and shall not affect the construction hereof. SECTION 36: Construction of Terms. If appropriate in the context of this Ordinance, words of the singular number shall be considered to include the plural, words of the plural number shall be considered to include the singular, and words of the masculine, feminine or neuter gender shall be considered to include the other genders. 45445592.1 26 SECTION 37: Severabilitv. If any provision of this Ordinance or the application thereof to any circumstance shall be held to be invalid, the remainder of this Ordinance and the application thereof to other circumstances shall nevertheless be valid, and the City Council hereby declares that this Ordinance would have been enacted without such invalid provision. SECTION 38: Continuina Disclosure Undertakina. (a) Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: "MSRB" means the Municipal Securities Rulemaking Board. "NRMSIR' means each person whom the SEC or its staff has determined to be a nationally recognized municipal securities information repository within the meaning of the Rule from time to time. "Rule" means SEC Rule 15c2-12, as amended from time to time. "SEC' means the United States Securities and Exchange Commission. "SID" means any person designated by the State of Texas or an authorized department, officer, or agency thereof as, and determined by the SEC or its staff to be, a state information depository within the meaning of the Rule from time to time. (b) Annual Reports, The City shall provide annually to each NRMSIR and any SID, within six months after the end of each fiscal year (beginning with the fiscal year ending September 30, 2004) financial information and operating data with respect to the City of the general type included in the final Official Statement approved by Section 25 of this Ordinance, being the information described in Exhibit B hereto. Financial statements to be provided shall be (1) prepared in accordance with the accounting principles described in Exhibit B hereto and (2) audited, if the City commissions an audit of such statements and the audit is completed within the period during which they must be provided. If audited financial statements are not available at the time the financial information and operating data must be provided, then the City shall provide unaudited financial statements for the applicable fiscal year to each NRMSIR and any SID with the financial information and operating data and will file the annual audit report when and if the same becomes available. If the City changes its fiscal year, it will notify each NRMSIR and any SID of the change (and of the date of the new fiscal year end) prior to the next date by which the City otherwise would be required to provide financial information and operating data pursuant to this Section. The financial information and operating data to be provided pursuant to this Section may be set forth in full in one or more documents or may be included by specific reference to any document (including an official statement or other offering document, if it is available from the MSRB) that theretofore has been provided to each NRMSIR and any SID or filed with the SEC. (c) Material Event Notices. The City shall notify any SID and either each NRMSIR or the MSRB, in a timely manner, of any of the following events with respect to the Certificates, if such event is material within the meaning of the federal securities laws: (1) (2) (3) Principal and interest payment delinquencies; Non-payment related defaults; Unscheduled draws on debt service reserves reflecting financial difficulties; 45445592,1 27 (4) Unscheduled draws on credit enhancements reflecting financial difficulties; (5) Substitution of credit or liquidity providers, or their failure to perform; (6) Adverse tax opinions or events affecting the tax-exempt status of the Certificates; (7) Modifications to rights of holders of the Certificates; (8) Certificate calls; (9) Defeasances; (10) Release, substitution, or sale of property securing repayment of the Certificates; and (11) Rating changes. The City shall notify any SID and either each NRMSIR or the MSRB, in a timely manner, of any failure by the City to provide financial information or operating data in accordance with subsection (b) of this Section by the time required by such Section. (d) Limitations, Disclaimers, and Amendments, The City shall be obligated to observe and perform the covenants specified in this Section while, but only while, the City remains an "obligated person" with respect to the Certificates within the meaning of the Rule, except that the City in any event will give the notice required by subsection (c) hereof of any Certificate calls and defeasance that cause the City to be no longer such an "obligated person." The provisions of this Section are for the sole benefit of the Holders and beneficial owners of the Certificates, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The City undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the City's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly . provided herein. The City does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Certificates at any future date. UNDER NO CIRCUMSTANCES SHALL THE CITY BE LIABLE TO THE HOLDER OR BENEFICIAL OWNER OF ANY CERTIFICATE OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE CITY, WHETHER NEGLIGENT OR WITHOUT FAULT ON ITS PART, OF ANY COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE, No default by the City in observing or performing its obligations under this Section shall constitute a breach of or default under this Ordinance for purposes of any other provision of this Ordinance. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the City under federal and state securities laws. Notwithstanding anything herein to the contrary , the provisions of this Section may be amended by the City from time to time to adapt to changed circumstances resulting from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the City, but only if (1) the provisions of this Section, as so amended, would have permitted underwriters to purchase or sell Certificates in the primary offering of the 45445592.1 28 Certificates in compliance with the Rule, taking into account any amendments or interpretations of the Rule to the date of such amendment, as well as such changed circumstances, and (2) either (a) the Holders of a majority in aggregate principal amount (or any greater amount required by any other provision of this Ordinance that authorizes such an amendment) of the Outstanding Certificates consent to such amendment or (b) a Person that is unaffiliated with the City (such as nationally recognized bond counsel) determines that such amendment will not materially impair the interests of the Holders and beneficial owners of the Certificates. The provisions of this Section may also be amended from time to time or repealed by the City if the SEC amends or repeals the applicable provisions of the Rule or a court of final jurisdiction determines that such provisions are invalid, but only if and to the extent that reservation of the City's right to do so would not prevent underwriters of the initial public offering of the Certificates from lawfully purchasing or selling Certificates in such offering. If the City so amends the provisions of this Section, it shall include with any amended financial information or operating data next provided in accordance with subsection (b) an explanation, in narrative form, of the reasons for the amendment and of the impact of any change in the type of financial information or operating data so provided, SECTION 39: Public Meeting. It is officially found, determined, and declared that the meeting at which this Ordinance is adopted was open to the public and public notice of the time, place, and subject matter of the public business to be considered at such meeting, including this Ordinance, was given, all as required by V.T.C.A., Government Code, Chapter 551, as amended. SECTION 40: Effective Date. This Ordinance shall be in force and effect from and after its passage on the date shown below. [remainder of page left blank intentionally] 45445592.1 29 PASSED AND ADOPTED, this April 26, 2004. CITY OF NORTH RICHLAND HILLS, TEXAS Mayor ATTEST: City Secretary (City Seal) APPROVED AS TO LEGALITY: City Attorney 45445592.1 30 PAYING AGENT/REGISTRAR AGREEMENT THIS AGREEMENT entered into as of April 26, 2004 (this "Agreement"), by and between the City of North Richland Hills, Texas (the "Issuer"), and JPMorgan Chase Bank, Dallas, Texas, a New York banking corporation organized and existing under the laws of the State of New York and authorized to do business in the State of Texas, or its successors, RECITALS WHEREAS, the Issuer has duly authorized and provided for the execution and delivery of its "City of North Richland Hills, Texas, Tax and Waterworks and Sewer System Surplus Revenue Certificates of Obligation, Series 2004" (the "Securities"), dated April 15, 2004, and such Securities are scheduled to be delivered to the initial purchasers thereof on or about June 3,2004; and WHEREAS, the Issuer has selected the Bank to serve as Paying AgenURegistrar in connection with the payment of the principal of, premium, if any, and interest on said Securities and with respect to the registration, transfer and exchange thereof by the registered owners thereof; and WHEREAS, the Bank has agreed to serve in such capacities for and on behalf of the Issuer and has full power and authority to perform and serve as Paying AgenURegistrar for the Securities; NOW, THEREFORE, it is mutually agreed as follows: ARTICLE ONE APPOINTMENT OF BANK AS PAYING AGENT AND REGISTRAR Section 1.01 Accointment. The Issuer hereby appoints the Bank to serve as Paying Agent with respect to the Securities, and, as Paying Agent for the Securities, the Bank shall be responsible for paying on behalf of the Issuer the principal, premium (if any), and interest on the Securities as the same become due and payable to the registered owners thereof; all in accordance with this Agreement and the "Bond Resolution" (hereinafter defined). The Issuer hereby appoints the Bank as Registrar with respect to the Securities and, as Registrar for the Securities, the Bank shall keep and maintain for and on behalf of the Issuer books and records as to the ownership of said Securities and with respect to the transfer and exchange thereof as provided herein and in the "Bond Resolution". The Bank hereby accepts its appointment, and agrees to serve as the Paying Agent and Registrar for the Securities. Section 1.02 Comcensation. As compensation for the Bank's services as Paying AgenURegistrar, the Issuer hereby agrees to pay the Bank the fees and amounts set forth in Annex A attached hereto for the first year of this Agreement and thereafter the fees and amounts set forth in the Bank's current fee schedule then in effect for services as Paying AgenURegistrar for municipalities, which shall be supplied to the Issuer on or before 90 days prior to the close of the Fiscal Year of the Issuer, and shall be effective upon the first day of the following Fiscal Year. 45445644.1 EXHIBIT A In addition, the Issuer agrees to reimburse the Bank upon its request for all reasonable expenses, disbursements and advances incurred or made by the Bank in accordance with any of the provisions hereof (including the reasonable compensation and the expenses and disbursements of its agents and counsel). ARTICLE TWO DEFINITIONS Section 2,01 Definitions. For all purposes of this Agreement, except as otherwise expressly provided or unless the context otherwise requires: "Acceleration Date" on any Security means the date on and after which the principal or any or all installments of interest, or both, are due and payable on any Security which has become accelerated pursuant to the terms of the Security. "Bank Office" means the designated office of the Bank in Dallas, Texas at the address shown in Section 3.01 hereof. The Bank will notify the Issuer in writing of any change in location of the Bank Office. "Bond Resolution" means the resolution, order, or ordinance of the governing body of the Issuer pursuant to which the Securities are issued, certified by the Secretary or any other officer of the Issuer and delivered to the Bank. "Fiscal Year" means the fiscal year of the Issuer, ending September 30th. "Holder" and "Security Holder" each means the Person in whose name a Security is registered in the Security Register. "Issuer Request" and "Issuer Order" means a written request or order signed in the name of the Issuer by the Mayor, Mayor Pro Tem, City Manager, Director of Finance or City Secretary, anyone or more of said officials, and delivered to the Bank. "Legal Holiday" means a day on which the Bank is required or authorized to be closed. "Person" means any individual, corporation, partnership, joint venture, association, joint stock company, trust, unincorporated organization or government or any agency or political subdivision of a government. "Predecessor Securities" of any particular Security means every previous Security evidencing all or a portion of the same obligation as that evidenced by such particular Security (and, for the purposes of this definition, any mutilated, lost, destroyed, or stolen Security for which a replacement Security has been registered and delivered in lieu thereof pursuant to Section 4.06 hereof and the Resolution), 45445644.1 -2- EXHIBIT A "Redemption Date" when used with respect to any Security to be redeemed means the date fixed for such redemption pursuant to the terms of the Bond Resolution. "Responsible Officer" when used with respect to the Bank means the Chairman or Vice-Chairman of the Board of Directors, the Chairman or Vice-Chairman of the Executive Committee of the Board of Directors, the President, any Vice President, the Secretary, any Assistant Secretary, the Treasurer, any Assistant Treasurer, the Cashier, any Assistant Cashier, any Trust Officer or Assistant Trust Officer, or any other officer of the Bank customarily performing functions similar to those performed by any of the above designated officers and also means, with respect to a particular corporate trust matter, any other officer to whom such matter is referred because of his knowledge of and familiarity with the particular subject. "Security Register" means a register maintained by the Bank on behalf of the Issuer providing for the registration and transfers of Securities. "Stated Maturity" means the date specified in the Bond Resolution the principal of a Security is scheduled to be due and payable. Section 2.02 Other Definitions. The terms "Bank," "Issuer," and "Securities (Security)" have the meanings assigned to them in the recital paragraphs of this Agreement. The term "Paying Agent/Registrar" refers to the Bank in the performance of the duties and functions of this Agreement. ARTICLE THREE PAYING AGENT Section 3.01 Duties of Paving Aaent. As Paying Agent, the Bank shall, provided adequate collected funds have been provided to it for such purpose by or on behalf of the Issuer, pay on behalf of the Issuer the principal of each Security at its Stated Maturity, Redemption Date, or Acceleration Date, to the Holder upon surrender of the Security to the Bank at the following address: P. O. Box 2320, Dallas, Texas 75221-2320 or 2001 Bryan Street, 9th Floor, Dallas, Texas 75201, Attention: Operations. As Paying Agent, the Bank shall, provided adequate collected funds have been provided to it for such purpose by or on behalf of the Issuer, pay on behalf of the Issuer the interest on each Security when due, by computing the amount of interest to be paid each Holder and making payment thereof to the Holders of the Securities (or their Predecessor Securities) on the Record Date. All payments of principal and/or interest on the Securities to the registered owners shall be accomplished (1) by the issuance of checks, payable to the registered owners, drawn on the paying agent account provided in Section 5.05 hereof, sent by United States mail, first class, postage prepaid, to the address appearing on the Security Register or (2) by such other method, acceptable to the Bank, requested in writing by the Holder at the Holder's risk and expense. Section 3.02 Pavment Dates. The Issuer hereby instructs the Bank to pay the principal of and interest on the Securities at the dates specified in the Bond Resolution. 45445644.1 -3- EXHIBIT A ARTICLE FOUR REGISTRAR Section 4.01 Securitv Reqister - Transfers and Exchanqes. The Bank agrees to keep and maintain for and on behalf of the Issuer at the Bank Office books and records (herein sometimes referred to as the "Security Register") for recording the names and addresses of the Holders of the Securities, the transfer, exchange and replacement of the Securities and the payment of the principal of and interest on the Securities to the Holders and containing such other information as may be reasonably required by the Issuer and subject to such reasonable regulations as the Issuer and Bank may prescribe. All transfers, exchanges and replacement of Securities shall be noted in the Security Register. Every Security surrendered for transfer or exchange shall be duly endorsed or be accompanied by a written instrument of transfer, the signature on which has been guaranteed by an officer of a federal or state bank or a member of the National Association of Securities Dealers, in form satisfactory to the Bank, duly executed by the Holder thereof or his agent duly authorized in writing. The Bank may request any supporting documentation it feels necessary to effect a re-registration, transfer or exchange of the Securities. To the extent possible and under reasonable circumstances, the Bank agrees that, in relation to an exchange or transfer of Securities, the exchange or transfer by the Holders thereof will be completed and new Securities delivered to the Holder or the assignee of the Holder in not more than three (3) business days after the receipt of the Securities to be cancelled in an exchange or transfer and the written instrument of transfer or request for exchange duly executed by the Holder, or his duly authorized agent, in form and manner satisfactory to the Paying Agent/Registrar. Section 4.02 Certificates. The Issuer shall provide an adequate inventory of printed Securities to facilitate transfers or exchanges thereof. The Bank covenants that the inventory of printed Securities will be kept in safekeeping pending their use and reasonable care will be exercised by the Bank in maintaining such Securities in safekeeping, which shall be not less than the care maintained by the Bank for debt securities of other governments or corporations for which it serves as registrar, or that is maintained for its own securities. Section 4,03 Form of Securitv Reqister. The Bank, as Registrar, will maintain the Security Register relating to the registration, payment, transfer and exchange of the Securities in accordance with the Bank's general practices and procedures in effect from time to time. The Bank shall not be obligated to maintain such Security Register in any form other than those which the Bank has currently available and currently utilizes at the time. The Security Register may be maintained in written form or in any other form capable of being converted into written form within a reasonable time. Section 4.04 List of Securitv Holders. The Bank will provide the Issuer at any time requested by the Issuer, upon payment of the required fee, a copy of the information contained in the Security Register. The Issuer may also inspect the information contained in the Security Register at any time the Bank is customarily open for business, provided that reasonable time is allowed the Bank to provide an up-to-date listing or to convert the information into written form. 45445644.1 -4- EXHIBIT A The Sank will not release or disclose the contents of the Security Register to any person other than to, or at the written request of, an authorized officer or employee of the Issuer, except upon receipt of a court order or as otherwise required by law. Upon receipt of a court order and prior to the release or disclosure of the contents of the Security Register, the Sank will notify the Issuer so that the Issuer may contest the court order or such release or disclosure of the contents of the Security Register. Section 4,05 Return of Cancelled Certificates. The Sank will, at such reasonable intervals as it determines, surrender to the Issuer, Securities in lieu of which or in exchange for which other Securities have been issued, or which have been paid. Section 4.06 Mutilated. Destroved. Lost or Stolen Securities. The Issuer hereby instructs the Sank, subject to the provisions of Section 20 of the Sond Resolution, to deliver and issue Securities in exchange for or in lieu of mutilated, destroyed, lost, or stolen Securities as long as the same does not result in an overissuance. In case any Security shall be mutilated, or destroyed, lost or stolen, the Sank may execute and deliver a replacement Security of like form and tenor, and in the same denomination and bearing a number not contemporaneously outstanding, in exchange and substitution for such mutilated Security, or in lieu of and in substitution for such destroyed lost or stolen Security, only upon the approval of the Issuer and after (i) the filing by the Holder thereof with the Sank of evidence satisfactory to the Sank of the destruction, loss or theft of such Security, and of the authenticity of the ownership thereof and (ii) the furnishing to the Sank of indemnification in an amount satisfactory to hold the Issuer and the Sank harmless. All expenses and charges associated with such indemnity and with the preparation, execution and delivery of a replacement Security shall be borne by the Holder of the Security mutilated, or destroyed, lost or stolen. Section 4.07 Transaction Information to Issuer. The Sank will, within a reasonable time after receipt of written request from the Issuer, furnish the Issuer information as to the Securities it has paid pursuant to Section 3.01, Securities it has delivered upon the transfer or exchange of any Securities pursuant to Section 4.01, and Securities it has delivered in exchange for or in lieu of mutilated, destroyed, lost, or stolen Securities pursuant to Section 4.06. ARTICLE FIVE THE BANK Section 5.01 Duties of Sank. The Sank undertakes to perform the duties set forth herein and agrees to use reasonable care in the performance thereof. Section 5.02 Reliance on Documents. Etc. (a) The Sank may conclusively rely, as to the truth of the statements and correctness of the opinions expressed therein, on certificates or opinions furnished to the Sank. (b) The Sank shall not be liable for any error of judgment made in good faith by a Responsible Officer, unless it shall be proved that the Sank was negligent in ascertaining the pertinent facts. (c) No provisions of this Agreement shall require the Sank to expend or risk its own funds or otherwise incur any financial liability for performance of any of its duties hereunder, or 45445644.1 -5- EXHISIT A in the exercise of any of its rights or powers, if it shall have reasonable grounds for believing that repayment of such funds or adequate indemnity satisfactory to it against such risks or liability is not assured to it. (d) The Bank may rely and shall be protected in acting or refraining from acting upon any resolution, certificate, statement, instrument, opinion, report, notice, request, direction, consent, order, bond, note, security, or other paper or document believed by it to be genuine and to have been signed or presented by the proper party or parties. Without limiting the generality of the foregoing statement, the Bank need not examine the ownership of any Securities, but is protected in acting upon receipt of Securities containing an endorsement or instruction of transfer or power of transfer which appears on its face to be signed by the Holder or an agent of the Holder. The Bank shall not be bound to make any investigation into the facts or matters stated in a resolution, certificate, statement, instrument, opinion, report, notice, request, direction, consent, order, bond, note, security, or other paper or document supplied by Issuer. (e) The Bank may consult with counsel, and the written advice of such counselor any opinion of counsel shall be full and complete authorization and protection with respect to any action taken, suffered, or omitted by it hereunder in good faith and in reliance thereon. (f) The Bank may exercise any of the powers hereunder and perform any duties hereunder either directly or by or through agents or attorneys of the Bank. Section 5.03 Recitals of Issuer. The recitals contained herein with respect to the Issuer and in the Securities shall be taken as the statements of the Issuer, and the Bank assumes no responsibility for their correctness. The Bank shall in no event be liable to the Issuer, any Holder or Holders of any Security, or any other Person for any amount due on any Security from its own funds. Section 5.04 Mav Hold Securities. The Bank, in its individual or any other capacity, may become the owner or pledgee of Securities and may otherwise deal with the Issuer with the same rights it would have if it were not the Paying Agent/Registrar, or any other agent. Section 5.05 Moneys Held bY Bank - Payina Aaent Account/Collateralization. Money deposited by the Issuer with the Bank of the principal (or Redemption Price, if applicable) of or interest on any Securities shall be segregated from other funds of the Bank and the Issuer and shall be held in trust for the benefit of the Holders of such Securities. All money deposited with the Bank hereunder shall be secured in the manner and to the fullest extent required by law for the security of funds of the Issuer. Amounts held by the Bank which represent principal of and interest on the Securities remaining unclaimed by the owner after the expiration of three years from the date such amounts have become due and payable shall be reported and disposed of by the Bank in accordance with the provisions of Texas law including, to the extent applicable, Title 6 of the Texas Property Code, as amended. The Bank shall have no liability by virtue of actions taken in compliance with this provision. The Bank is not obligated to pay interest on any money received by it hereunder. 45445644.1 -6- EXHIBIT A This Agreement relates solely to money deposited for the purposes described herein, and the parties agree that the Bank may serve as depository for other funds of the Issuer, act as trustee under indentures authorizing other bond transactions of the Issuer, or act in any other capacity not in conflict with its duties hereunder. Section 5.06 Indemnification. To the extent permitted by law, the Issuer agrees to indemnify the Bank for, and hold it harmless against, any loss, liability, or expense incurred without negligence or bad faith on its part, arising out of or in connection with its acceptance or administration of its duties hereunder, including the cost and expense against any claim or liability in connection with the exercise or performance of any of its powers or duties under this Agreement. Section 5.07 Interpleader. The Issuer and the Bank agree that the Bank may seek adjudication of any adverse claim, demand, or controversy over its person as well as funds on deposit, in either a Federal or State District Court located in the State and County where the administrative offices of the Issuer is located, and agree that service of process by certified or registered mail, return receipt requested, to the address referred to in Section 6.03 of this Agreement shall constitute adequate service. The Issuer and the Bank further agree that the Bank has the right to file a Bill of Interpleader in any court of competent jurisdiction in the State of Texas to determine the rights of any Person claiming any interest herein. Section 5.08 DT Services, It is hereby represented and warranted that, in the event the Securities are otherwise qualified and accepted for "Depository Trust Company" services or equivalent depository trust services by other organizations, the Bank has the capability and, to the extent within its control, will comply with the "Operational Arrangements", which establishes requirements for securities to be eligible for such type depository trust services, including, but not limited to, requirements for the timeliness of payments and funds availability, transfer turnaround time, and notification of redemptions and calls. ARTICLE SIX MISCELLANEOUS PROVISIONS Section 6.01 Amendment. This Agreement may be amended only by an agreement in writing signed by both of the parties hereto. Section 6.02 Assianment. This Agreement may not be assigned by either party without the prior written consent of the other. Section 6.03 Notices. Any request, demand, authorization, direction, notice, consent, waiver, or other document provided or permitted hereby to be given or furnished to the Issuer or the Bank shall be mailed or delivered to the Issuer or the Bank, respectively, at the addresses shown on page 9. Section 6.04 Effect of Headinas. The Article and Section headings herein are for convenience only and shall not affect the construction hereof. Section 6.05 Successors and Assians. All covenants and agreements herein by the Issuer shall bind its successors and assigns, whether so expressed or not. 45445644.1 -7- EXHIBIT A Section 6.06 Severability. In case any provIsion herein shall be invalid, illegal, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired thereby. Section 6.07 Benefits of Aareement. Nothing herein, express or implied, shall give to any Person, other than the parties hereto and their successors hereunder, any benefit or any legal or equitable right, remedy, or claim hereunder. Section 6.08 Entire Aareement. This Agreement and the Bond Resolution constitute the entire agreement between the parties hereto relative to the Bank acting as Paying AgenURegistrar and if any conflict exists between this Agreement and the Bond Resolution, the Bond Resolution shall govern. Section 6.09 Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original and all of which shall constitute one and the same Agreement. Section 6.10 Termination. This Agreement will terminate (i) on the date of final payment of the principal of and interest on the Securities to the Holders thereof or (ii) may be earlier terminated by either party upon sixty (60) days written notice; provided, however, an early termination of this Agreement by either party shall not be effective until (a) a successor Paying AgenURegistrar has been appointed by the Issuer and such appointment accepted and (b) notice given to the Holders of the Securities of the appointment of a successor Paying AgenURegistrar. Furthermore, the Bank and Issuer mutually agree that the effective date of an early termination of this Agreement shall not occur at any time which would disrupt, delay or otherwise adversely affect the payment of the Securities. Upon an early termination of this Agreement, the Bank agrees to promptly transfer and deliver the Security Register (or a copy thereof), together with other pertinent books and records relating to the Securities, to the successor Paying AgenURegistrar designated and appointed by the Issuer. The provisions of Section 1.02 and of Article Five shall survive and remain in full force and effect following the termination of this Agreement. Section 6.11 Governina Law. This Agreement shall be construed in accordance with and governed by the laws of the State of Texas. 45445644.1 -8- EXHIBIT A IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written. JPMORGAN CHASE BANK, Dallas, Texas, [SEAL] BY: Title: Address: 2001 Bryan Street, 9th Floor Dallas, Texas 75201 Attest: Title: CITY OF NORTH RICHLAND HILLS, TEXAS BY: Mayor Address: P. O. Box 820609 North Richland Hills, TX 76182-0609 (CITY SEAL) Attest: City Secretary 45445644.1 -9- EXHIBIT A Exhibit B to Ordinance DESCRIPTION OF ANNUAL FINANCIAL INFORMATION The following information is referred to in Section 38 of this Ordinance. Annual Financial Statements and Operating Data The financial information and operating data with respect to the City to be provided annually in accordance with such Section are as specified (and included in the Appendix or under the headings of the Official Statement referred to) below: 1. The financial statements of the City appended to the Official Statement as Appendix Bf but for the most recently concluded fiscal year. 2. Statement The information contained in Tables 1 through 6 and 8 through 15 in the Official Accounting Principles The accounting principles referred to in such Section are the generally accepted accounting principles as applicable to governmental units as prescribed by The Government Accounting Standards Board. 45445592.1 CITY OF NORTH RICHLAND HILLS Department: Inspections Department Council Meeting Date: 4/26/04 Subject: Public Hearing to Consider a Sign Variance Request By Agenda Number: SRB 2004-01 Awad Eskander on behalf of Abdul Hameed of Horizon Food Mart from Ordinance No. 2640, Sign Regulations at 7604 Grapevine Highway. Case Summary: The applicant is proposing to reface a non-conforming pole sign that falls outside of the 200' Freeway Overlay District. The property has come under new ownership and the Sign Ordinance does not permit the alteration of any non-conforming signs. The fuel supplier, formerly Texaco, is now Shell Oil and is invoking a change in the color scheme and text of the sign. The shape and size of the sign are not changing. The applicant contends the sign is necessary to identify the business' location and gas prices; and is essential for its long-term survival. The Sign Ordinance authorizes the Sign Review Board to grant variances to the Ordinance that will not be contrary to the public interest and where, because of special physical conditions, the enforcement of the ordinance would result in an unnecessary hardship. Financial hardships are not considered grounds for variance approval. Council approved a funded program in the FY2003-2004 budget to financially assist owners willing to remove their pole signs. It should be noted that Mr. Hameed was approached with this alternative, but respectfully declined to participate. Recommendation: Staff has disapproved several requests to reface non-conforming single occupant pole signs over the past several years and is cognizant of the trend to eliminate them. Therefore, due to the absence of unique physical conditions that would accommodate a variance, staff is unable support this request. Finance Review Account Number Sufficient Funds Available ~ SRB 2004-01 Shell Oil - Horizon Food Mart 158.26' N 47"41 '11 "E DllILLIIII z .þ. I 1 I 1 I I I 1 I I L--I_ -1-- -,0.0' [OJ (J1 (J1 01 o :E- [OJ -.....J N (J1 01 [OJ EXISTING TWIN POLE SIGN \ [OJ [OJ [OJ (j) -> .....¡ Q) \ ~. _ _ _ _ _ _ _ 25.0' ~ILDING..JJNL _ _ _ _ _ _ _ _ _ _ ~ 0 10' 20' 40' '-' - SCALE: 1 " = 20' <1f [f;i] ATERLlNE EASEME~ S 48'07'OO"W 189.5 ' GRAPEVINE HIGHWAY EXISTING SITE PLAN SCALE 1" = 20' PARADIGM CONSUL TING ARCHITECTURE PLANNING INTERIOR DESIGN PHONE 972-745-3589 14 MARCH 2004 TEXACO STATION 7605 GRAPVINE HIGHWAY NORTH RICHLAND HILL, TEXAS J J m n " " : TEXACO 10 cD ~ TO BE CONVERTED ill I TO SHELL 10 84.72 -OJ -' - cD FOOD MART K ft 20.32 I (EXISTING TO REIvIAIN) ~ I OPEN ~T CD I 0:> J:~ r':::: " : 00 <D f:¿~ ~ ~'""' ill '<... f........~ I êü þ() 73.3 ,; ~ J/0:> ()'<: ð ~ : ~ ~ I OPEN r-... r GROUND LINE SF SF WIN POLE SIGN - @ SF EXISTING TWIN POLE SIGN TEXACO STATION & CONVENIENCE STORE 7605 GRAPEVINE HWY NRH TEXAS 14 MARCH 2004 -~ 8' -61116" } 0 2' 4' 8' I SCALE: 1/4" = l' -0" 9'-101116" CITY OF NORTH RICHLAND HILLS '.. Department: Inspections Department Council Meeting Date: 4/26/04 Subject: Public Hearing to Consider a Sign Variance Request By Agenda Number: SRB 2004-02 Target Corporation from Ordinance No. 2640, Sign Regulations at 8532 Davis Blvd. Case Summary: The applicant is proposing to install a new wall sign on the south side of the building. The Ordinance limits wall signage to a maximum of two building sides. These building sides must also have street frontage or a "public" entrance. The applicant is requesting a variance to allow wall signage on a building side that does not contain street frontage or a public entrance. Although a wall sign is permitted on the east side of the building (facing Precinct Line), the applicant believes the building's proximity to Precinct Line will only provide the sign with limited visibility. As a result, the applicant believes better visibility would be provided if the sign was installed on the south side of the building near the east corner. The applicant has indicated they will not install a sign on the east side of the building should the variance be granted. The Sign Ordinance authorizes the Sign Review Board to grant variances to the Ordinance that will not be contrary to the public interest and where, because of special physical conditions, the enforcement of the ordinance would result in an unnecessary hardship. Financial hardships are not considered grounds for variance approval. Recommendation: Staff has visited the site and determined that physical conditions exist that warrant the approval of this request. The proximity of the building in relationship to Precinct Line Road, coupled with the curvature of the street, would provide the sign limited visibility. As a result of this physical condition, and the applicant's willingness to forego future signage on the east face of the building, staff supports this request. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Bud~t Other (',// '--Q Account Number Sufficient Funds Available ~ Finance Director SRB 2004-01 Shell Oil - Horizon Food Mart . o~ CITY OF NORTH RICHLAND HILLS ',,- Department: Public Works Council Meeting Date: 4/26/04 Subject: Approve Interlocal AQreement with the Cities of Agenda Number: Keller and Watauga for the Construction of a Traffic Signal at Rufe Snow Drive and Bursey Road - Resolution No. 2004-032 GN 2004-030 This 2003 Bond Program project was approved in the 2003-04 Capital Projects Budget and consists of constructing a new traffic signal at the intersection of Rufe Snow Drive and Bursey Road. Since this intersection is located within the boundaries of 3 different cities an interlocal agreement outlining the responsibility of each city was required. A copy of the agreement along with a location map is attached. The key items related to the agreement are summarized below. . The 3 cities involved are North Richland Hills, Keller and Watauga. · Each city will pay one-third (1/3) of the actual design and construction cost of the traffic signal. The estimated cost of the signal is $120,000. '--. . The cities of North Richland Hills and Keller will each pay one-half (1/2) of the operations and maintenance of the signal. The selection of an engineer for design can begin immediately after approval of this agreement by all 3 cities. Each city is planning on presenting the agreement to their respective Council during last Council meetîng in April. Recommendation: To approve Resolution No. 2004-032. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds AvallaDle Finance Director ~ C±.- ~ Department Head Signature Budget Director 'M1~~ Page 1 of _ ... I , .., I ! .....I "\ I , ., .---J ...,. -... ( , . ;u ^ 1> "" J> r- Z z r \\,\'J VI R :;:: '"' J> o o ~ CD ;1J o o ^ '" o o ^ o '" ~ J ~ SCII.: l' . 800' 'J..J GlSkdpt__.doc _..fie: CIP STREeTS Rufe Snow Dr. & Bursey Rd. Signalization ~ B c;. r:- r ~) ~ N E w ~ 9 I ~ I ~-ROLLNC--9. HCKORY-HOLlOW-LN I f5 ~_I.IOSS-LN ; o ~ ~ ~ COGWooo-LN-i ~cw õ\ ~ tf - CREÐH:EAF-OR CI<EEN-. N 'RTH-PARl(-OR, \\ NORTH-PARK-OR-$ \ 0 ~ ~ ~ ~ R,.u fe ~ n O¡-I{I .~~~J-OR-~ & B urseYiíRd. ~ -,. '.' 5 i gnálfzatiò n.~OOO-OR -C::: v-- .wŒl ,,.. ..... T ..,..<ØI-ÐR \J' o INWOOD D:~__ ~~OOD-OR § Bj 'IIQOD-cR ~ 6.,,,.,,,,, -ill --'" '" . _ RNE.s-RÐ 1£ . 51'" .. s N$RTH RICHLAND HILLS ... u ~ ß' ~ :;: (: Q 1iOSS-lN"" REO U 01:::< Department of Information Silvie.. . Geographic Information Sy.tem. (GISI 79 RESOLUTION NO. 2004-032 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager be, and is hereby, authorized to execute the attached Interlocal Agreement between the cities of North Richland Hills, Keller and Watauga for the design, purchasing and installation of a traffic control system for the intersection of Bursey Road and Rufe Snow Drive as the act and deed of the City of North Richland Hills, Texas. PASSED AND APPROVED this the 26th day of April, 2004. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: City Attorney APPROVED AS TO CONTENT: Mi e Curtis, Public Works Director INTERLOCAL AGREEMENT This Agreement is made and entered into this day of 2004, by and between the City of North Richland Hills, hereinafter referred to as North Richland Hills, acting herein by and through, Larry 1. Cunningham, its duly authorized City Manager, the City of Keller, acting herein by and through Lyle H. Dresher, its duly authorized City Manager, hereinafter referred to as Keller, and the City ofWatauga, hereinafter referred to as Watauga, acting herein by and through Kerry Lacy, its duly authorized City Manager, all of Tarrant County, State of Texas, witnesseth: WHEREAS, this Agreement is made under the authority of Sections 791.001 - 791.029 of the Texas Government Code; and WHEREAS, each governing body, in performing governmental functions or in paying for the performance of governmental functions hereunder, shall be performing such functions or making payments from current revenues legally available to that party; and WHEREAS, each governing body finds that the performance of this Agreement is in the common interest of all parties, that the undertaking will benefit the public and that the division of costs fairly compensates the performing party for the services or functions under this Agreement; and, WHEREAS, each governing body agrees to share in the cost of services described below; Interlocal Agreement for Traffic Signal Systems on Bursey Road at Rufe Snow Page - 1 of 6 - NOW THEREFORE, for and in consideration of the mutual benefit to be derived by the parties hereto, the Cities of North Richland Hills, Watauga and Keller agree as follows: SECTION 1. North Richland Hills, Keller and Watauga each agree to pay one third of the cost of designing, purchasing and installing a traffic control system for the intersection of Bursey Road and Rufe Snow. The total estimated cost for the project is $120,000. North Richland Hills shall be responsible for contracting for the design, purchase and installation. Keller and Watauga shall each pay one third of the costs of the project not to exceed $40,000. Upon completion of the design and cost estimates for the project, North Richland Hills shall notify Keller and Watauga of the total project cost, and Keller and Watauga shall remit their respective one third of the costs to North Richland Hills within sixty (60) days of the date of such notice. North Richland Hills shall proceed with bidding the project and installing the traffic control system. If the actual cost is less than the cost estimate, North Richland Hills shall refund one third of the difference to Keller and one third to Watauga. If the actual costs are more than the cost estimate, Watauga and Keller shall pay one third of the difference but not to exceed $40,000 to North Richland Hills within thirty (30) days notice thereof. SECTION 2. Interlocal Agreement for Traffic Signal Systems on Bursey Road at Rufe Snow Page - 2 of 6 - North Richland Hills shall be responsible for maintenance of the traffic signal system, subject to reimbursement by Keller of one half (~) the cost of power and any other operations and maintenance cost for the above traffic signal system. The estimated total annual maintenance cost for this light is $7000. North Richland Hills shall invoice Keller annually for one half (~) such actual costs and Keller will pay such invoice within thirty (30) days thereof. SECTION 3. North Richland Hills agrees to begin work on the design of the traffic signal system within six (6) months after approval of this agreement by all parties and to bid the project within ninety (90) days after receipt of the payments by Keller and Watauga for their share of the cost of design, purchase and installation. North Richland Hills agrees to contract for completion of installation within 180 days. SECTION 4. Nothing in the performance of this Agreement shall impose any liability for claims against any party hereto other than claims for which the Texas Tort Claims Act may impose liability. SECTION 5. Interlocal Agreement for Traffic Signal Systems on Bursey Road at Rufe Snow Page - 3 of 6 - By entering into this Agreement, the parties do not intend to create any obligations express or implied other than those set out herein; further, this Agreement shall not create any rights in any party not a signatory hereto. Signed effective ,2003. City of North Richland Hills By: Larry J. Cunningham, City Manager Attest: By: Patricia Hutson, City Secretary Approved as to Form and Legality By: George Staples, Attorney Interlocal Agreement for Traffic Signal Systems on Bursey Road at Rufe Snow Page - 4 of 6 - City ofWatauga By: Kerry Lacy, City Manager Attest: By: Nancy Meadows, City Secretary Approved as to Fonn and Legality By: Mark Daniel, Attorney Interlocal Agreement for Traffic Signal Systems on Bursey Road at Rufe Snow Page - 5 of 6 - City of Keller By: Lyle H. Dresher City Manager Attest: By: Sheila Stephens, City Secretary Approved as to Fonn and Legality By: J. Stanton Lowry, Attorney lnterlocal Agreement for Traffic Signal Systems on Bursey Road at Rufe Snow Page - 6 of 6 - .I:; CITY OF NORTH RICHLAND HILLS . Department: Support Services / Finance Council Meeting Date: 04/26/2004 Subject: Consider ChanQe Order for Construction of Fire Agenda Number: GN 2004-031 Station No. 1 and 2003/04 CIP Budget Amendment. At the March 22, 2004 City Council meeting, Harrison Quality Construction was awarded the contracts for the construction of the new Fire Stations NO.1 & 4. During the meeting the City Council was advised Staff would return at a later date with a change order for relocating Station NO.1 from 8200 Shadywood Lane to 8001 Shadywood Lane. Harrison Construction has submitted the costs for Change Order in the amount of $115,929. The change order includes costs for site work, drainage, utilities, a longer separation wall, additional paving for parking lot, larger piers, and casing the piers. Approximately $53,000 in engineering and architectural fees was required in conjunction to the construction cost for the relocation to the new site. The total cost for relocating Station NO.1 is $168,929. Attached is the 2003/04 CIP Budget amendment for revising the budget in the amount of $168,929 to cover the additional cost. The allocation columns for engineering, land, and construction have not been adjusted since prior to the start of the project. These will be adjusted accordingly to more closely match actual cost once the funding for the purchase of the original site is transferred back into the account and the project nears completion. These changes will be reflected on the proposed 2004/05 CIP Budget. Recommendation: Approve Change Order for the construction of Fire Station NO.1: . Construction fees - $115,929 · Various engineering/architectural fees - $53,000 and Approve 2003/04 CIP Budget Amendment - $168,929 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 305-8352-601.79-03 FD0201 Sufficient Funds Avai a e 1. Budget Director ~~ R,WJ.Q / ¿-- Decartment Head Sicmature / Finance Director Page 1 of 1 _ Municipal Facility Capital Projects Relocation of Fire Stations #1 & #4 FD0201 PROJECT DESCRIPTION & JUSTIFICATION This project provides for land acquisition, engineering services, and construction associated with the relocation of Fire Stations NO.1 and NO.4. Station NO.1 will be approximately 12,000 square feet and located at 8001 Shady Wood Lane. Quint 221 will be assigned to Station No.1, Station NO.4 will be approximately 12,200 square feet and located at 7245 Hightower Drive, Engine 224, Medic 224, Chief 225, and Brush 224 will be assigned to Station No.4. This project is a result of a comprehensive fire service study conducted in 2001 in which locations for fire and emergency medical service facilities was evaluated as well as staffing. It was determined that Fire Station No.1, which currently has physical facility problems, and Fire Station NO.4 should be moved further north to provide better service to the northern part of the City. Fire Station location is directly related to emergency response times for both fire and ambulance (emergency medical) services and is recognized as a key component of a community's overall fire protection. The City's fire station distribution strategy strives to locate a fire engine within 11/2 miles of all built upon portions of the City. It takes a F.D. emergency response engine or ambulance about 4.5 minutes to travel this distance. The City's response time goals are to respond to 90% of emergency fire and medical calls within 4.5 minutes and to respond to 75% of those calls within 4.3 minutes. Moving these Fire Stations should result in achievement of these goals. Note: The funding changes shown below represent the sale of property where the current Station #1 is located. Also, $50,000 of the construction budget will be used for art work installations at the 2 new stations. PROJECT STATUS Original 2003/2004 Original 2003/2004 Start Date Revision End Date Revision Engineering/Design 10/2001 n/a 08/2003 02/2004 Land/ROW Acquisition 10/2001 n/a 08/2003 03/2004 Construction 1 0/2003 04/2004 01/2005 02/2005 REVISION EXPLANATION The revision shown below is associated with the relocation of Fire Station #1 from 8200 Shadywood Lane to 8001 Shadywood Lane, approved at the March 22, 2004 City Council meeting. FINANCIAL DATA 2003/2004 2003/2004 Total Funding Source Amount to Remaining Revised Remaining Project Date Budget Budget Budget Cost Prior Funding Allocations: Certificates of Obligation, Series 2002 $3,750,000 $0 $0 $0 $3,750,000 General CIP Pay-as-you-go 725,000 0 0 0 725,000 Proposed Funding Revision: Sale of Station #1 Property 0 0 81 ,246 0 81,246 Land Acquisition Adjustment 0 0 87,683 0 87,683 Total $4,475,000 $0 $168,929 $0 $4,643,929 Project Expenditures Engineering $329,554 $45,446 $98,446 $0 $428,000 Land/Right-of-Way 247,858 102,142 102,142 0 350,000 Construction 11,000 3,739,000 3,854,929 0 3,865,929 Other 0 0 0 0 0 Total $588,412 $3,886,588 $4,055,517 $0 $4,643,929 IMPACT ON OPERATING BUDGET In 2005, utility cost will increase approximately $30,000, In 2006, this cost should be approximately $40,000. There will be additional cost for lawn maintenance, general facility maintenance, and upkeep. Annual Operating Impact Pro'ected 2003/2004 $0 " CITY OF NORTH RICHLAND HILLS - Department: Administration Council Meeting Date: 4/26/2004 Subject: 30th Year (2004/2005) Community Development Block Grant (CDBG) Program - Resolution No. 2004-27 Agenda Number: GN 2004-032 Following the public hearing from the previous City Council meeting, it is necessary for Council to take action regarding the projects the~ wish to be included in the 30th year (2004/2005) CDBG entitlement program. The proposed 30 Year CDBG program includes the following projects: . $90,000 for housing rehabilitation · $30,000 for Northeast Transportation Services · $284,000 for the reconstruction of Janie Drive from Charles to Rufe Snow · $180,000 for the reconstruction of Jerrell Drive from Charles to Rogene Funds for these projects come from the City's 30th year CDBG entitlement funds plus funds remaining from prior year projects and funds reimbursed to the City by Huggins Honda for a portion of Susan Lee Lane, which was reconstructed with CDBG money. The City's CDBG funds are administered by Tarrant County through a contractual arrangement. As such, administration for each of these projects will be carried out by Tarrant County including detailed qualifying information for any homes that are repaired as well as contracting for home repairs and street reconstruction projects. A detailed description of each project is attached for your information, and the attached resolution transmits the City's proposed 30th year (2004/2005) CDBG program. Recommendation: To approve Resolution No. 2004-27 outlining the 30th Year CDBG program. Source of Funds: Bonds (GO/Rev.) Operating Budget Other /J, A h tlJ:-r-. - W. /:;Itf&!0. --J Department Head Signature Account Number Sufficient Funds Available Budget Director Finance Director ~¡c~:re Page 1 of L HousinQ Rehabilitation ProQram ( $90,000 ) North Richland Hills is currently seeking to utilize a portion of its CDBG entitlement funds to provide a housing rehabilitation program (funds would cover the rehabilitation of 4-5 houses). As you know our City has a few older neighborhoods and many homes in need of repairs and rehabilitation. Currently we are analyzing data in our city to target areas with homes that are in poor condition. Neighborhood Services is in the currently near the completion of a housing stock survey which assigns a condition rating to homes in our city. It is our intention to target the homes with the lowest ratings from this survey first. Homes with the lowest rating are described as follows: Exterior cladding and/or framing is deteriorated and appears dilapidated. Framing members missing or leaning so as to be dangerous. Obvious waves or dips in roof line. Eaves and cornices need replacing. 25 % of siding is missing or bare and decayed wood. Two or more broken windows. Overall condition of the structure appears defective to the point that may endanger life, health, and safety or the public or building occupants. After we locate our target homes we will proceed with their rehabilitation based on need and other criteria (handicapped, disabled, 65 years of age or older, or family with dependent children). Entitlement funds will be used to cover labor, materials, and other cost of rehabilitation of properties, replacement of principal fixtures and components of existing structures. Northeast Transportation Service (Public Service) $30,000 North Richland Hills is currently seeking to utilize a portion of its CDBG entitlement funds to pay for costs for the Northeast Transportation Service (NETS). NETS is a small urban transportation entity that provides on-demand transportation service for senior citizens and persons with disabilities residing within the corporate limits eight Northeast Tarrant County cities. These eight Northeast Tarrant County communities have entered into a unique cooperative effort to serve a combined population of approximately 330,000 (based on 2003 NCTCOG projections) of which nearly 57,000 are considered elderly or disabled (Census 2000). Trip purposes include medical, socialization, employment, essential shopping and education. The NETS program is contracted out on a per revenue hour price. A revenue hour is an hour when a vehicle is in-service and available to carry revenue passengers. Revenue hours do no include the time required for a vehicle to travel from the operating facility to the first passenger pick-up or from the last passenger drop-off to the operating facility. NETS is currently operating at a pace to cover the minimum annual revenue hours for the Level II service. Community Development Block Grant (CDBG) funds would be used to raise the level of service beyond the target annual revenue hours for Levell!, and cover all of the Level III service. More specifically CDSG funds would be used to cover cost beyond monthly revenue hour 967 and cover all revenue hours characterized as level 3. (: 1 " _, ", "_"__'_'·b._,,"·__,~~"~,,~___~_______~ Street Reconstruction Proaram Janie Drive $284,000 from Charles to Rufe Snow North Richland Hills is currently seeking to utilize a portion of its CDBG entitlement funds for a street reconstruction project that would consists of upgrading and/or reconstruction an existing roadway in our City. This project consists of a reconstruction of approximately 850 feet of an existing 31-foot wide residential street. This project will begin at Rufe Snow Drive and will be constructed west to Charles Street. Reconstruction of the street will include pavement excavation, drainage improvements, curb and gutter repracement, sub-grade stabilization, pavement replacement, and street right-of-way restoration. The 2 inch water line will also need to be replaced. This project also includes engineering fees for design and reconstruction. Jerrell Drive $180,000 from Charles to Rogene North Richland Hills is currently seeking to utilize a portion of its CDBG entitlement funds for a street reconstruction project that would consists of upgrading and/or reconstruction an existing roadway in our City. Thi$ project consists of a reconstruction of an existing residential asphalt street to a new 30- foot wide concrete residential street. This project will begin at Charles Street and continue to Rogene Street, and bring Jerrell Drive up to current city standards. 2 Resolution No. 2004-027 WHEREAS, the City of North Richland Hills will receive direct entitlement of Community Development Block Grant (CDBG) funds for the 30th (2004/2005) CDBG program year; and WHEREAS, the schedule below represents the City's requested program for the 30th (2004/2005) CDBG program year; and Project Estimated Cost Reconstruction of Janie Drive from Charles to Rufe Snow $90,000 $30,000 $284,000 Housing Rehabilitation Northeast Transportation Services Reconstruction of Jerrell Drive from Charles to Rogene .. $180,000 NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, THAT The schedule above represents the City's CDBG program for the 30th funding year, 2004/2005. PASSED BY THE CITY COUNCIL on this the 26th day of April 2004. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson City Secretary 1 APPROVED AS TO FORM AND LEGALITY George Staples City Attorney APPROVED AS TO CONTENT Paulette Hartman Assistant to the City Manager 2 .'1 ì CITY OF NORTH RICHLAND HILLS Department: Economic Development Council Meeting Date: 04/26/04 Subject: Consideration and\or Action on the Adoption of the South Agenda Number: GN2004-033 Grapevine Highway Corridor Strategy CASE SUMMARY: The cities of Richland Hills and North Richland Hills contracted a little more than a year ago with the Leland Group and HNTB to develop a strategic plan to revitalize South Grapevine Highway, Glenview Drive and Rufe Snow Drive south of Loop 820. The primary focus of the Study has been to develop a visual imaoe plan, identify market opportunities and assist in a realistic implementation plan to rejuvenate this area south of Loop 820. A series of meetings were held including four (4) formal public hearings over the past year with major landowners and businesses in the area to identify future plans and come up with concept plans for future activity centers. The hallmark of the plan will be for the two cities to spend public dollars in strategic areas to stimulate private development throughout the corridors. A total of 23 specific strategies were developed and 8 activity centers were identified for future investment. The two city councils met together in a public worksession to set joint priorities for moving forward with specific actions. Both Richland Hills and North Richland Hills have jointly identified 10 specific actions for the 2004 year. The highest priorities identified by both Richland Hills and North Richland Hills City Councils are included below. I. Joint Planning, Implementation, Marketing and Funding for Corridors a. Incorporate an interJocal aareement for joint corridor efforts b. Initiate a monthly series of real estate forums to educate developers about development opportunities in the corridors c. Research creative fundino options for urban revitalization Source of Funds: Bonds (GOlRev.) Operating Budget Other ~,¡z~ . / IT Department Head Signature' Finance Review Account Number Sufficient Funds Available Finance Director ~~~NR South Grapevine Corridor Study Adoption Page 1 of 2 " CITY OF NORTH RICHLAND HILLS I II. Marketing and Image Enhancement a. Formulate a "brandino campaion" for the corridors b. Develop joint improvement plans for oateway areas and intersections c. Encourage consistent code enforcement III. Encourage Mixed Use Development a. Conduct a joint reoulatory "diaonosis" to determine if current codes and standards will accommodate proposed development b. Review and formulate joint economic development incentives packaQe for target marketing of corridors c. Develop "pilot" project development implementation plans for key activity centers in corridors d. Formulate an Urban Housino Initiative to address housing opportunities in corridors The final report and executive summary of the South Grapevine Highway Corridor Strategy is included in your packets. Sill Cunningham from The Leland Group and Rick Leisner from HNTB will be available at the Council Meeting for questions. The Richland Hills City Council will be acting on this item at their regular meeting on Tuesday, April 27, 2004. RECOMMENDATION: City Staff recommends that City Council adopt the South Grapevine Highway Corridor Strategy. t CITY COUNCIL ACTION ITEM South Grapevine Corridor Study Adoption Page 2 of 2 en co >< CD I- .. en - - .- I "U c: CO - ...c: ..c: e u ::;:¡ .- 1:5 c::: ~ I '- ...t:: e ..c: 'c:( t Q) Q.. 0 co (,) Z .- §- ~ > t:: co "U e -.J ........ c: L- ~ (!) & co «S Q~ 'èi) E c:: ,!!¿ Q) en ~ 0) Q E -~ t:: - L- ~ ~ - co .- (9 -e I C::èf.) 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E - South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 INTRODUCTION 'The suburbs built in the 1940's, 1950's, and 1960's are beginning to show the same signs of decay that central cities have been experiencing over the past generation, yet neighborhoods still are being built on the fringe that probably will be thrown away in 20 years. " Source: Christopher B. Leinberger, Urban Land. October 1998. This national trend of stagnating and declining "inner ring" suburbs is evident throughout the U.S. Facing increasing competition from not only development "on the fringe", but from revitalizing downtowns, these "in between" communities are experiencing rapid declines in commercial property values and market share. Together, the public and private sectors face the challenge of revitalizing the commercial corridors that once represented the lifeblood of their communities. Their competitive position will gradually be eroded unless there is a significant repositioning of their role, recognition of their current target markets, and restructuring of their physical layout, to reflect the more mature nature of the communities that surround them. The commercial corridors which have undergone revitalization are emerging as regional destinations in cities throughout the nation. In virtually every story of success, redevelopment and new development within these corridors has been the result of a holistic approach involving nurturing and growing each diverse segment of the economy, eliminating barriers to investment, and marketing positive changes through an overall image of vitality. This experience has proven that as varied as the markets are within these corridors, so too are the required solutions. Just as communities can no longer rely on a single economic engine to propel their future, neither can corridors rely on a single project or initiative. Multiple efforts are required, including projects, programs and policies, all designed to "ready the environment for investment." Forming and advancing the development agenda within commercial corridors requires a keen understanding of the goals and aspirations of its stakeholders, the realties of the marketplace, peculiarities of the political landscape and constraints of local public / private resources. With this understanding, project advocates are then positioned to establish priorities for action and investment. Through a process which involved educating stakeholders, soliciting their input, identifying barriers, and designing a program of actions to move the South Grapevine Highway, Rufe Snow Drive and Glenview Drive corridors towards a vision of revitalization, the Cities of . The Leland Team, Real Estate Strategists and Urban Designers 1 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Richland Hills and North Richland Hills (the Cities) and key stakeholders have sought to achieve this end. Purpose Through the revitalization effort described herein, the Cities of Richland Hills and North Richland Hills initiated a process that would ensure future improvements within the South Grapevine Highway, Rufe Snow and Glenview Corridors occur with aesthetic and functional continuity, The South Grapevine Highway Corridor Strategy is intended to serve as an approved corridor plan providing recommendations for improvements and policy reform which can be implemented over the near- and long-term. As a strategic document it is designed to promote (re) investment. Encouraging strategic investment in a compact environment (nodes or villages) which contains an appropriate mix of land uses, gives greater emphasis to multiple forms of access, and creates a unique sense of place, has been identified as the central approach for the revitalization of the corridors. The premise behind the selection of catalyst nodes, or villages, assumes concentrating resources in select areas that will have a positive economic "ripple effect" along the corridors and in surrounding neighborhoods. In this way, the Cities (as public partners) can effectively "leverage" investment efforts to overcome barriers and achieve desired outcomes. Objectives The project objectives which guided the work of the Cities, stakeholders and consultant team were: ~ Revitalize the corridors ~ Redevelop key nodes or villages ~ Support multiple modes of access (vehicular, pedestrian, transit) ~ Increase retail spending ~ Improve opportunities for housing ~ Reposition underused properties for redevelopment ~ Prepare a long-term investment strategy for the corridors These project objectives were articulated in the following mission statement for the Corridor revitalization effort: . The Leland Team, Real Estate Strategists and Urban Designers 2 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 "To assist the Cities with preparation of redevelopment strategies for the corridors which produce tangible results and information which will lead to careful investments and a well-served market. " Methodology/Process The South Grapevine Highway Corridor Strategy has been developed to articulate opportunity, vision, and implementation for the future use and development of the South Grapevine Highway, Rufe Snow Drive and Glenview corridors within the area bounded by Loop 820 on the north and east, Baker Boulevard on the south and Haltom City on the west. It is intended to assist the Cities and property owners in this study area with identification and implementation of policies and funding options for investments necessary to serve future development and redevelopment initiatives. The opportunity, vision and strategies presented here were developed with input from business and property owners in the corridors and representatives of the Cities, with guidance from the consultant team. The project began during the Winter of 2002/2003 when the Cities retained a team of consultants comprised of Leland Consulting Group, Real Estate Strategists, and HNTB, Inc., Planners and Urban Designers, to provide a technical framework for discussions with the public regarding market opportunities, land use alternatives, and infrastructure impacts from potential development patterns on the affected Corridors. Their efforts focused on investigating economic, financial, and market conditions in the influence area of the corridors (trade area), as well as physical conditions related to land use and access, This was accomplished through a visual inspection of 100 percent of the corridor properties, and analysis of primary and secondary data sources. During the process, which lasted approximately one year, the consultant team conducted focus group discussions with corridor stakeholders and facilitated sessions with both City Councils and Planning Boards to review assembled data, identify corridor issues and impacts, refine potential catalyst investment projects, and discuss alternative strategies required to move the plan towards adoption and implementation. Invitations to the meetings were mailed to 100 percent of the property and/or business ownership within the corridors. In all, more than 50 business and/or property owners participated. Among these participants, many expressed their commitment to participating in improving the corridors and implementing the recommendations contained herein. . The Leland Team, Real Estate Strategists and Urban Designers 3 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Concerns regarding existing issues within the corridors, as well as efforts to improve its appearance and viability as a business location were voiced by both business and property owners. A major issue for stakeholders was the question of impacts from future actions including - limitations on access points, improvements to the physical realm, and elimination of non- revenue-generating land uses. An evaluation of the Corridors' strengths, weaknesses, opportunities and threats, or "SWOT" analysis, revealed the following perceptions: Corridor Strengths/Opportunities · Centralized Regional Location · Good Access to Highway System · Well-Established Activity Centers · Near Stable "Empty-Nester" Market · High Disposable Incomes in Area · Highly Rated School District · Recent Private Investment (Residential and Commercial) · Low Crime Rate · Established Property & Business Owners · Local Lending Commitment Corridor Weaknesses/Threats · Aesthetics of Corridor ("Street Appeal") · Aging Population in Area - Conservative Spending · Commercial Vacancies/Space Turnover · Deferred Maintenance/Code Enforcement · Concentration of "2nd Tier" Commercial Uses · Lack of Pedestrian Environment/Green Space · Inconsistent Signage · Inconsistent Building Design Standards · Low Traffic Counts · Lack of Residential Density · Current North Hills Mall Situation (Uncertainty of Use) Universal goals among the stakeholders included a stronger economic business climate, improved physical realm, and protection for property owner investments. Regardless of location within the corridors, all of the stakeholders appeared to understand that diversity among businesses and uses needed to be encouraged and that any future improvements be sensitive to residential areas beyond the corridors. . The Leland Team, Real Estate Strategists and Urban Designers 4 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Report Format The outcome of the effort described above is the South Grapevine Highway Corridor Strategy. It identifies specific objectives and strategies in order to make the affected Corridors a better place to conduct business, shop, visit and live. It is based on a realistic understanding of market and physical conditions, and is intended to be responsive to the communities' needs. The Strategy is organized into three major sections: the Opportunity - current and future market conditions as analyzed by the consultant team, niche market opportunities which the corridors could capitalize on and land use types which could be incorporated into catalyst projects; the Vision - concepts for new investmenUreinvestment, including land uses, urban design elements, and public amenities; and, Implementation - strategies and actions for change designed to remove barriers and move investment and reinvestment forward. . The Leland Team, Real Estate Strategists and Urban Designers 5 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 OPPORTUNITY Corridors Context The South Grapevine Highway, Rufe Snow and Glenview Corridors (the Corridors) are located in the central portion of the Dallas-Fort Worth metropolitan area, within the Cities of Richland Hills and North Richland Hills. The South Grapevine Highway corridor extends approximately 2 miles, from Loop 820 south to Baker Boulevard; the Rufe Snow Drive corridor extends approximately 2,5 miles, from Loop 820 south to Baker Boulevard; and the Glenview Drive corridor extends approximately 2.5 miles, from Loop 820 west to the North Richland Hills city limits. There are hundreds of commercial and residential properties either contiguous to, or impacted by access issues or other influences in these three corridors. All were considered part of the study area. These properties represent a combined total area of over 1,800 acres. Figure 1 illustrates the study area and existing land uses in the corridors, Given their central location within the Dallas-Fort Worth metropolitan area, the Corridors are strategically located to capture a significant share of the region's traffic and business growth. Forecasts indicate that more than 3.9 million square feet of employment and retail space and over 4,000 residential units could be absorbed in the surrounding trade area (summarized later in this section) over the next twenty years, from which the corridors could benefit. The level of investment which actually occurs within the corridors will be directly proportionate to the Cities' and property owners' commitment to stronger physical amenities, supportive infill policies, creative financial solutions and removal of barriers. Barriers to corridor redevelopment fall within four principal categories - physical, market, regulatory and financial. The discussion, which follows generally, describes these barriers in the context of existing conditions within the corridors. The Corridors can best be described as mature suburban corridors, with limited new investment, fragmented ownership and a fairly consistent base of commercial and service uses. Uses in the corridors fall within the following categories - retail sales, auto sales and service, service commercial/office, and light industrial. The biggest concentrations fall within the retail sales and service commercial/office categories. . The Leland Team, Real Estate Strategists and Urban Designers 6 Strategy Hills, Texas Figure 1: Study Area Map Analysis of Physical Environment An analysis was conducted to understand b corridors. an-made systems that affect the systems s the norm and corridors. Existing elements that were analyzed include: land use, urban relationships, tran elements the e ground nalysis of these through the eting a "villages". The development concept and plan. Together they establish a . The Leland Team, Real Estate Strategists and U 7 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Existing Land Use This defines the pattern of existing land uses. These patterns establish areas for residential, retail, office ,light industrial, and civic land development. Urban Design This defines the physical character of an area. The urban design analysis establishes gateways for the corridor, edges to neighborhoods, linkages to be enhanced, focal points, and additional impacts that are understood by users. Figure Ground Relationship This defines the building footprints of existing buildings in relationship to surrounding buildings. The pattern of building in a residential single family neighborhood is much different in scale to the Mall. That understanding of scale can assist in establishing new development programs. Transportation Network This defines the size and scale of existing roadways. The roadways connect land and development together. Roadways can also create barriers to pedestrian movement. Parks and Trails This defines the location of existing parks and trails, and importantly the future network to link the parks together with trails. Trails and linkages to many amenities are important to future development opportunities, . The Leland Team, Real Estate Strategists and Urban Designers 8 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Market Opportunities Planning for the strategic revitalization of business corridors requires that a community understand its physical limitations and know its market. The purpose of the market analysis, then, was fourfold: · Provide a "reality check" for the conceptual planning effort · Ensure that recommendations are grounded in market and economic reality · Set the stage for implementation · Provide an accurate and independent "story" to tell potential developer/investor audiences Primary and Secondary Trade Areas The market analysis focused on identifying opportunities within representative trade areas for the corridors. These primary and secondary trade areas were determined by the following factors: · Location of the interstate highway system · Development growth patterns · Concentrations of housing and commercial development · Jurisdictional boundaries The primary trade area included portions of Richland Hills, North Richland Hills, Hurst, Haltom City and East Fort Worth. An additional secondary trade area added the remaining portion of North Richland Hills and areas of Watauga. Figure 2 illustrates the primary and secondary trade area boundaries. What the analysis showed was that the region offers unique opportunities for the corridors. There is market demand and the Corridors, with strategic public and private reinvestment and supportive policies, could be positioned to capitalize on select niche and destination opportunities. The following information presents an overview of current and future conditions within the primary and secondary trade areas for Corridors, . The Leland Team, Real Estate Strategists and Urban Designers 9 "idOl" Sirs land Hills, s Figure 2: Trade Area Map Economic and Demographic Indicators Economic and demographic characteristics in the market economic heal trends and The following t demand within the Corridors' over the near- and long-term. economic and demographic indicators for the primary and secondary trade areas. . The Leland Team, Real Estate Strategists and Urban Designers 10 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 TABLE 1: TRADE AREA CHARACTERISTICS TRADE AREA POPULATION Primary Trade Secondary Trade Area Area 2020 Total (proj.) 101,500 75,200 2010 Total (est.) 96,900 70,400 2000 Total 91,100 61,500 CAAGR* (2001-2020) 0.5% 1.0% TRADE AREA HOUSEHOLDS Primary Trade Secondary Trade Area Area 2020 Total (proj.) 41,600 26,100 2010 Total (est.) 39,800 24,500 2000 Total 37,350 21,600 CAAGR* (2001-2020) 0.5% 1.0% TRADE AREA EMPLOYMENT Primary Trade Secondary Trade Area Area 2020 Total (proj.) 88,000 23,200 2010 Total (est.) 79,400 19,400 2000 Total 68,500 14,100 CAAGR* (2001-2020) 1.3% 2.5% TRADE AREA AGE DISTRIBUTION (2000) Primary Trade Secondary Trade Area Area Less than 20 29% 32% 20 to 34 22% 25% 35 to 54 30% 30% 55 to 74 14% 10% 75 and over 5% 3% Median Age 32.5 30.8 . The Leland Team, Real Estate Strategists and Urban Designers 11 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 TABLE 1: TRADE AREA CHARACTERISTICS (CONT'D) TRADE AREA INCOME DISTRIBUTION (2002) Primary Trade Secondary Trade Area Area Less than $25,000 23% 18% $25,000 to $50,000 32% 26% $50,000 to $75,000 23% 22% $75,000 to $100,000 12% 14% $100,000 to $150,000 7% 12% $150,000 and over 3% 8% % of Households> $50,000 45% 56% Median Household Income $45,500 $56,400 TRADE AREA EDUCATIONAL ATTAINMENT (2000) Primary Trade Area 79% 17% 4% High School Diploma Bachelors Degree Graduate Dearee Secondary Trade Area 86% 28% 9% 'Compound Average Annual Growth Rate Source: U.S. Census; NCTCOG: Claritas, Inc.; and Leland Consulting Group. As shown in Table 1, the primary trade area for the Corridors exhibits slower population, household and employment growth than the secondary trade area. In addition, the primary trade area includes smaller household sizes and an older, less educated population. These indicators are typical of a mature, established suburban submarket whose residents have generally lived in the area for several years, if decades. While these areas generally exhibit smaller household incomes, they usually have greater disposable income, because many have paid off mortgages. This typically results in higher home ownership rates and greater neighborhood stability. The secondary trade area exhibits many of the characteristics of a growing suburban "fringe" subarea: high population and employment growth; younger, highly educated residents; bigger families, etc. Psychographic Profile In addition to economic and demographic indicators, retailers and employers are increasingly utilizing lifestyle demographics to target potential market segments, These "psychographic profiles" of a community attempt to predict lifestyle, social and psychological tendencies based on . The Leland Team, Real Estate Strategists and Urban Designers 12 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 demographic characteristics. For the primary trade area, psychographic profiles were analyzed to characterize residents. This profile information is summarized below. The primary trade area population predominately falls into the Starter Famifies, Family Scramble, Gray Collars and Second City Elite profiles, described as follows: · Starter Famifies: Unlike most of their contemporaries, Starter Families opted for early marriage and parenthood. This cluster has large families and work in blue-collar jobs. The solo parents in this cluster have young children. They prefer living in the natural beauty of the Pacific Coast areas, the Rockies, and the states bordering northwestern Canada. They are more likely than most to buy Sears tires, use Post Raisin Bran, and own a travel trailer. · Family Scramble: Although this cluster is found in many markets, it is centered across the Southwest and Pacific areas. It ranks third in Hispanic population and has an above- average number of Native American members. Ranked 62nd in higher education, this cluster shows all the scars of poverty, but they are managing by working in transport, labor and service. They are more likely than most to buy a VCR, shop at Montgomery Ward and own baby furniture and equipment. · Gray Collars: The highly skilled blue-collar workers of this cluster weathered the economic downturn of America's industrial areas and now enjoy a resurgence of employment. Their kids grew up and left, but the Gray Collars stayed in the Great Lakes "Rust Belt." They are more likely than most to own a convertible bought new, buy indoor light fixtures, use Kellogg's Mueslix and drink Diet 7-Up. · Second City Elite: The movers and shakers of America's smaller cities are the prototypes for Second City Elite. Most are married without children; some have teenagers. They hold professional and white-collar management positions. Most have attended college or are college graduates. They are more likely than most to buy Montblanc/Waterman pens, shop at the Warner Bros. Store, own an Acura/Lexus/lnfiniti bought new and own business software. Market Indicators By Land Use Critical to interpreting the Corridors' competitive position within the primary and secondary trade areas is an understanding of the supply characteristics of competitive developments within these submarkets. In order to identify potential market opportunities given the area's competitive position and prevailing market conditions, demand estimates were also prepared. The following . The Leland Team, Real Estate Strategists and Urban Designers 13 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 discussion presents an overview of the role each land use plays in the Corridors, existing supply conditions, and estimates of future demand by land use type. Housing Historically, the Corridors served as the Cities' centers for commercial retail, service and financial activity. Today, while similar corridors across the country continue to playa role in these arenas, their function and purpose has changed markedly. From Portland, Maine to Portland, Oregon, in communities ranging from 2,500 to 2,5 million, historic commercial corridors are making a comeback, not only as a center for services, products and employment, but as urban neighborhoods with residences, entertainment venues and community gathering places. Supply characteristics for the Corridors' trade area housing markets are summarized as follows: · The average single-family home price in Northeast Tarrant County was $185,000 in 2002, up approximately 3% over the 2001 figure. This compares to the Fort Worth-Arlington Metropolitan Area average price of $148,000 in 2002, also up 3% over the 2001 figure. · Approximately 7,125 single-family homes were sold in Northeast Tarrant County in 2002, up approximately 5% over the 2001 figure. This comprised approximately 37% of the Fort Worth-Arlington Metropolitan Area market. · Apartment rents in the Northeast Tarrant County submarket averaged between $460 and $1,050 (depending on unit type), compared to the Fort Worth-Arlington Metropolitan Area average of between $450 and $1,020. · Apartment vacancy rates in the Northeast Tarrant County submarket averaged 7.6% in 2002, up from 7.3% in 2001, This compares to the Fort Worth-Arlington Metropolitan Area average vacancy rate of 8.4% in 2002, up from 7.5% in 2001. Demand for new residential units is primarily a factor of the growth in income-qualified households within a trade area. Because the Corridors' trade areas are primarily infill development areas, housing redevelopments are likely to be denser product types, such as attached ownership units (townhomes, condominiums, etc,) or rental apartments, Therefore, market demand for each of these product types was estimated. Projected trade area household growth was analyzed along with historical patterns of single- and multi-family development to arrive at an estimated average annual demand for attached ownership housing in the primary trade area of approximately 30 to 40 units per year over the next 20 years. Attached ownership housing demand in the secondary trade area was estimated at approximately 40 to 50 units per · The Leland Team, Real Estate Strategists and Urban Designers 14 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 year over this time period. Demand for rental units in the primary trade area was estimated at approximately 50 to 60 units per year, while demand for rental units in the secondary trade area was estimated at approximately 60 to 70 units per year. Tables 2A and 28 summarize housing demand in the primary and secondary trade areas. TABLE 2A: HOUSING DEMAND SUMMARY PRIMARY TRADE AREA Attached Ownership Housing 2000 Trade Area Households: 2020 Trade Area Households: 37,350 41,600 4,250 Total New Trade Area Households: Estimated Percent of New Housing Units: 15% Total Trade Area Demand for New Attached Ownership Housing Units: 640 Annual Trade Area Demand for New Attached Ownership Housing Units: 30 to 40 Rental Housing Total New Trade Area Households: 37,350 41,600 4,250 2000 Trade Area Households: 2020 Trade Area Households: Estimated Percent of New Housing Units: 25% Total Trade Area Demand for New Rental Housing Units: 1,060 Annual Trade Area Demand for New Rental Housing Units: 50 to 60 Source: NCTCOG; Claritas. Inc.; and Leland ConsultinQ GrouP. . The Leland Team, Real Estate Strategists and Urban Designers 15 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 TABLE 2B: HOUSING DEMAND SUMMARY SECONDARY TRADE AREA Attached Ownership Housing Total New Trade Area Households: 21,600 26,100 4,500 2000 Trade Area Households: 2020 Trade Area Households: Estimated Percent of New Housing Units: 15% Total Trade Area Demand for New Attached Ownership Housing Units: 675 Annual Trade Area Demand for New Attached Ownership Housing Units: 40 to 50 Rental Housing Total New Trade Area Households: 21,600 26,100 4,500 2000 Trade Area Households: 2020 Trade Area Households: Estimated Percent of New Housing Units: 25% Total Trade Area Demand for New Rental Housing Units: 1,125 Annual Trade Area Demand for New Rental Housing Units: 60 to 70 Source: NCTCOG; Claritas, Inc.; and Leland Consultina GroUD. Assuming a 25% to 35% capture rate of primary trade area housing demand, annual demand for new units within the Corridors could be expected to total between 1,000 and 1,400 over the next twenty years. Potential housing opportunity niches include: . Diversity of housing choices - denser ownership housing (townhomes, condos) · Greater live/work opportunities · Limited affordable housing opportunities . Potential for niche housing, e.g., seniors, empty nesters, etc. . The Leland Team, Real Estate Strategists and Urban Designers 16 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Retail The existing retail base in the Corridors is relatively dispersed and does not provide a cohesive mix of shopping and service opportunities. One of the primary goals of the South Grapevine Highway Corridor Strategy is to concentrate retail/service activity at key centers, or "nodes", along the Corridors. By doing so, this activity is not diluted along a lengthy service area, but rather is allowed to build a critical mass at key locations. The resulting activity centers will encourage both an expansion and diversification of the Corridors' overall retail/service tenant base. Supply characteristics for the primary and secondary retail trade areas are summarized in Table 3. TABLE 3: RETAIL SUPPLY SUMMARY Submarket Area YE2002 YE2001 Northeast Tarrant County Total SF 5,023,800 5,301,400 Vacancy Rate 5,9% 3.1% Avg. Rental Rate $17.80 $16.05 Absorption 172,500 255,700 North Rich/and Hills Total SF 3,620,600 3,408,900 Vacancy Rate 21.6% 28.5% Avg. Rental Rate $12.00 $11.50 Absorption 401,500 155,000 Hurst Total SF 3,460,600 3,462,000 Vacancy Rate 7.3% 7.0% Avg. Rental Rate $9.55 $10.50 Absorption -11,900 30,000 Northeast Fort Worth Total SF 2,071,300 1,983,000 Vacancy Rate 10.1% 4.4% Avg. Rental Rate $9.37 $9.80 Absorption -120,400 75,000 Source: Weitzman Group; Cencor Realty Services; and Leland Consulting Group. Demand for retail space is determined by the potential level of retail expenditures in a given trade area. Existing and projected total household retail expenditures in the primary and secondary . The Leland Team, Real Estate Strategists and Urban Designers 17 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 trade areas were determined by multiplying growth in households with that portion of household income typically spent on general retail purchases. The results of this analysis indicated demand for between 300,000 and 350,000 square feet of additional retail space in the primary trade area and between 400,000 and 450,000 square feet of additional retail space in the secondary trade area over the next twenty years. The degree to which the Corridor is able to capture new demand within the trade areas (and beyond) is a function of the redevelopment process itself. Given the small overall size of the local market for retail development, successful redevelopment of the Corridors will depend on defining them as a "place" in the minds of area residents. Redeveloping them as retail and community destinations will necessarily increase their ability to capture not only a greater share of their trade area demand, but also to reach beyond those boundaries. Assuming that the Corridors could capture 25% to 35% of primary trade area retail demand over the next twenty years, there would between 80,000 and 125,000 square feet of new retail space in the Corridors, It should be noted that these demand figures do not address the potential for a region-serving retail concentration that would have a substantially larger trade area draw. These figures primarily address demand for neighborhood-serving retail uses. Potential retail opportunity niches include: · Build on potential entertainment destination (Mall/Hospital area) · Convenience/service retail for growing employment base · Neighborhood-serving retail for existing and future housing Office Another foundation of the South Grapevine Highway Corridor Strategy is the provision of live/work opportunities within the Corridors. In concert with densifying housing, office development can be introduced to further strengthen the connection between employment uses and residential uses. The Corridors will also work as a business address if there are ample opportunities for business support space, retail services, eating and drinking establishments, and government and other institutional tenants (Le., North Hills Hospital). Supply characteristics for the primary and secondary office trade areas are summarized in Table 4. . The Leland Team, Real Estate Strategists and Urban Designers 18 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 TABLE 4: OFFICE SUPPLY SUMMARY Suburban Fort Worth Market YE2002 Class A Total SF Vacancy Rate Avg. Asking Rate YE2001 YE2000 2,417,100 20% $16.67 2,417,100 15% $17.41 2,417,100 10% $17.41 Class B Total SF Vacancy Rate Avg. Asking Rate 3,530,200 28% $14.02 3,530,200 29% $14.47 3,440,200 27% $14.82 Class C Total SF Vacancy Rate Avg. Asking Rate 522,300 32% NA 522,300 28% NA 522,300 24% NA Source: CoStar Group and Leland Consulting Group. Demand for new office space is derived from two primary sources: expansion of existing industry and the relocation of new companies into the market. Employment projections by industry classification for the primary and secondary trade areas were used to estimate an average annual demand. The analysis revealed demand for between 2.3 and 2.4 million square feet of new office space for the primary trade area and approximately 1.1 to 1,3 million square feet for the secondary trade area through 2020. A capture rate of approximately 10% to 20% of primary trade area demand would result in between 230,000 and 460,000 square feet of office space within the Corridors by 2020. As with demand for retail space, the ability to capture additional demand both within and outside of the trade areas depends on the overall success of the redevelopment process itself. Given the existing physical restraints, office demand will likely be limited to smaller Class B multi-tenant space. As the Corridors redevelop and land prices begin to increase, demand for higher density mixed-use projects (e,g. "office-over-retail") will begin to emerge. The more successful the Cities are in establishing the Corridors as a destination, the greater will be the ability to capture demand from tenants seeking these kinds of spaces. Potential office opportunity niches include: . Regional access is marketable amenity - opportunity to increase employment base · Local service office space to support housing/employment base . The Leland Team, Real Estate Strategists and Urban Designers 19 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 · Increased housing density supports live/work opportunities · Potential for niche office, e.g., medical office, live/work, office condos, etc. Industrial As with office development, the South Grapevine Highway Corridor Strategy will provide the Cities with greater opportunities to build and enhance job base. Additional industrial development further strengthen the connection between employment uses and residential uses, as well as bolster existing employment concentrations within the Corridors (e.g., Richland Business Center). Supply characteristics for the primary and secondary industrial trade areas are summarized in Table 5, TABLE 5: INDUSTRIAL SUPPLY SUMMARY South Fort Worth Market Distribution Total SF Vacancy Rate Absorption Flex/Light Industrial Total SF Vacancy Rate Absorption Bulk Warehouse Total SF Vacancy Rate Absorption YE2002 YE2001 YE2000 2,417,100 8.1% -325,000 2,417,100 6.6% -254,000 14,896,400 3.5% 637,400 7,394,900 11.9% 99,000 7,042,800 7.4% 142,000 6,707,400 5.6% 186,900 17,908,900 6.1% 60,000 17,056,100 5.8% -54,100 16,806,100 4.6% 34,600 Source: CoStar Group and Leland Consulting Group, As with office space, demand for new industrial space is derived from two primary sources: expansion of existing industry and the relocation of new companies into the market. Employment projections by industry classification for the primary and secondary trade areas were used to estimate an average annual demand. The analysis revealed demand for between 1.3 and 1.5 million square feet of new industrial space for the primary trade area and approximately 600,000 to 800,000 square feet for the 20 . The Leland Team, Real Estate Strategists and Urban Designers South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 secondary trade area through 2020. A capture rate of approximately 10% to 20% of primary trade area demand would result in between 130,000 and 260,000 square feet of office space within the Corridors by 2020, Potential industrial opportunity niches include: . Regional access is marketable amenity - opportunity to increase employment base · Service commercial combined with light industry to support housing/employment base · Build on existing base with ancillary/support industry Market Opportunity Summary Taking into consideration these market analysis conclusions, specific development opportunities were identified for the Corridors. These opportunities not only represent market-driven trends supporting development, but projects which have the potential to strengthen and link these opportunities to the Corridors' existing neighborhoods. Table 6 presents a summary of market opportunities and their potential timing. TABLE 6: MARKET OPPORTUNITY SUMMARY Potential for Development Short- Term Mid-Term Long- Term Land Uses (1 to 5 Years) (5 to 10 Years) (10+ Years) Retail Specialty Retail (*) X Entertainment Retail (*) X Neighborhood-Serving (*) X Community/Regional (*) X Office/Industrial Class A High-Rise X Corporate Campus (*) X Class B Mid-Rise (*) X Local Service/Professional (*) X Office/Industrial "Flex" (*) X Housing Single Family Detached (*) X Rental Apartments (*) X Rowhouse/Townhouse (*) X Condominiums (*) X LivelWork Lofts (*) X Senior Housing (*) X (*) Indicates land uses appropriate for Corridor revitalization. . The Leland Team, Real Estate Strategists and Urban Designers 21 -"----_.._.._..._--_._-----,~_.--_._._'-~ South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 The following characterizes some of the land use types described above: Retail · Specialty Retail: retailers which are a "destination", or which typically involve a special trip (The Gap, Starbucks) · Entertainment Retail: retailers which emphasize "experience" as much as, or more than, merchandise (Dave & Busters, REI) · Neighborhood-Serving Retail: retailers which are convenience-oriented, usually frequented as part of a "multi-stop" trip (dry cleaners, fast food, hair salon) · Community/Regional Retail: large-scale retailers such as grocery stores, "big box" and department stores (Albertsons, Wal Mart, Foleys) Office/Industrial · Class A Office: highest quality "corporate" office space in best location; often developed in downtown or suburban office park settings; command highest rents in the market (Downtown Dallas and Fort Worth) · Corporate Campus: high quality "corporate" office space in suburban setting; typically lower density space with multiple buildings in office park setting; near the top of the market in terms of rents (Las Colinas) · Class B Mid-Rise: good quality office space in suburban setting; typically lower density space in either small office park setting or stand-alone configuration; middle of the market in terms of rents (Liberty Bank Building) · Local Service Professional: smaller office buildings in suburban setting; typically cater to local professionals (realtors, insurance agents, accountants, etc,); lower to middle of the market in terms of rents; could be stand-alone or part of a shopping center · Officellndustrial Flex: hybrid between office and industrial space; typically has more office finish than industrial; examples would be office/showroom or office/warehouse space; does not typically house heavy industrial uses Housing · Single Family Detached: typical residential pattern found in most study area neighborhoods; density of units typically range between 2 and 5 units per acre; could accommodate higher- density units (smaller lots) · Rental Apartments: typical multifamily housing seen in most Texas markets - 3-story, walk-up apartments; can be designed in other configurations (high-rise or lower-density) · RowhouseslTownhouses: higher density ownership unit without units above or below; typically larger than apartments and condominiums; design emphasis on "street appeal" · Condominiums: higher density ownership unit; similar in design to rental apartments, with higher level of amenities · Live/Work Lofts: typically a combination of residential and commercial/industrial space; accommodates both living and work space; example could be housing unit over a workshop or gallery · Senior Housing: housing products targeted specifically to older residents, from active seniors and retirees (age 55 to 70) to elderly residents needing assistance (80 and older); typically higher density housing, such as apartments, condominiums, patio homes, etc.; emphasis on low maintenance and high degree of amenities and services . The Leland Team, Real Estate Strategists and Urban Designers 22 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Development Absorption Summary Based on the level of development demand by land use type summarized in the previous section, the Corridors should be positioned to attract a significant share of Trade Area demand over the next twenty years. Table 7 summarizes projected absorption of land uses in the Corridors over this development period, TABLE 7: DEVELOPMENT ABSORPTION SUMMARY South Graoevine Hiahwav Corridors Trade Area Demand Market Share 20- Year Absorption (Units/SF) Land Use Type (20-Year Period) Low Hiah Low HiQh Residential (Units): Single Family 2,550 25% 35% 638 893 Multifamily 1,700 25% 35% 425 595 Residential Total 4,250 1,063 1,488 Non-Residential (SF): Retail 350,000 25% 35% 87,500 122,500 Office 2,300,000 10% 20% 230,000 460,000 Industrial 1,300,000 10% 20% 130,000 260,000 Non-Residential Total 3,950,000 447,500 842,500 As shown, residential absorption equates to approximately 50 to 75 units per year, while nonresidential absorption equates to between 20,000 and 45,000 square feet per year, The nature of real estate absorption is such that larger projects coming on-line may capture several years' worth of demand at one time. For example, a 100,OOO-square foot shopping center may accommodate four to five years of retail demand in a single year. Because of these likely "spikes" in development activity, the absorption estimates prepared for the Corridors should be considered for their impact over longer periods of time, rather than on an annual basis. . The Leland Team, Real Estate Strategists and Urban Designers 23 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 VISION The vision for the revitalization of the Corridors embodies the following key elements: · Corridors vision needs to be holistic - addressing design, market forces and development/redevelopment economics · Corridors vision will avoid dilutinQ investment by encouraging investment in key activity areas · Corridors vision will introduce fresh development concepts, such as urban housing, mixed-use development and new public amenities · Corridors vision will create a sense of place, with unique land uses, public spaces and connections to neighborhoods Village Areas As explained early in this report, the strategy for revitalization of the Corridors is based on redevelopment and targeted investment in these "village areas", which hold investment potential, despite select economic and physical redevelopment challenges. These village areas are defined as: a highly urbanized place that has a concentration of jobs, housing units, commercial use, public spaces, public transportation, pedestrian activity and a sense of place. Village areas are frequently located at significant intersections. Predominant land uses within villages can be residential, commercial and public. Within this relatively compact geographic area, different land uses are found side by side or within the same structures. The mix of uses in the village is located in developments with minimal setbacks, reduced parking requirements, and taller structures, all in an effort to achieve higher densities necessary to support transit, pedestrian activity, private investment and a sense of place. A village area serves as a catalyst for public and private investment and economic activity, effectively building off the strengths of the surrounding area and connecting to adjacent neighborhoods, Selection Process and Criteria Village areas were generally identified and evaluated based on screening criteria, with guidance from Corridor stakeholders and staff from both cities. While an expressed interest in an immediate development or redevelopment project influenced the selection of certain areas, most . The Leland Team, Real Estate Strategists and Urban Designers 24 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 were selected because they presented a compelling location or market advantage for future investment. Criteria used to select catalyst areas for detailed analysis included the following: Village Area Selection Criteria · Presence of a market opportunity in the near- or long-term · Opportunities to strengthen and link existing activity centers · Ability to leverage existing or planned public investment · Physical environment including parks and open space, public improvements · Potential for creating key entryways or "gateways" into development areas · Ownership patterns including public and private and multiple vs. assembled · Presence of unified, energetic stakeholders · Upward trend in local investment · Availability of public programs, incentives and tools for revitalization · Ability to create activity centers, emphasizing opportunities with multi-modal access · Presence of support organizations - service groups, churches, schools · Demonstrated community need, both perceived and quantified · Consistent in character and building on prevailing strengths Using the above criteria, the Strategy identified eight key mixed-use growth areas, or "villages", along the three corridors: the Mall/North Hills Hospital area; Grapevine Highway and Parchman Street; Grapevine Highway and Popplewell Street; Walker Commercial Center; Rufe Snow Drive and Grapevine Highway; Glenview and Rufe Snow; Booth Calloway and Glenview; and Grapevine Highway and Glenview. However, experience has proven that implementable plans must maintain a high degree of flexibility. As markets change, the physical realm must change with them. Therefore, while these village areas have been identified today as offering potential for leveraged investment, the criteria will provide the Cities with the tools to evaluate future projects which might occur outside these areas, and which are still consistent with the vision for the corridors. A description of a development concept for each village area is presented in the remainder of this section of the report. Village Plans Each village plan includes the following: · The village location and definition of uses within the village, as well as a limited list of public, private and non-profit stakeholders with a presence in the village who will participate in reinvestment efforts as facilitator, investor, promoter, or other appropriate role, · Conceptual plan of future improvements in the vii/age at build-out, including anticipated levels and location of streetscape enhancements, location of public spaces and sidewalks, building scale, streeUbuilding relationship, and densities, . The Leland Team, Real Estate Strategists and Urban Designers 25 y Corridor Strate Rich/and Hills, s Village #1: MalVNorth Hills Hospital Village The Mall/North Hills Hospital Village is located in the southeast quadrant of the interchange of Loop 820 and South Grapevine Highway and provides the for a region-drawing development. Two major facilities - North Hills Mall and N e this quadrant of the interchange area, one (the and the other (the Hospital) looking for opportunities to expand of this village would include the following components: Land Uses · Regional Retai · Hospit · Urban Mixed-U Urban Design Elements · Park/Open Space - tr · Streetscape -Ian · Parking - trees and la . The Leland Team, Real Estate Strategists and Urban Designers 26 Development Types This village has the largest variety of potential new development. size of the redevelopment site and the that correspond to walkable pedestrian opportunities for both large- and small-scaled projects. Mixed-use development is highly supported with ground floor, street-accessed commercial and residential units above. Retail development types for this village include: primary large Buy, Office 1, . The Leland Team, Real Estate Strategists and Urban Designers 27 S RI Final Report Winter 2004 Víllage #2: Church/Bank Village The Church/Bank Village is located on the west side of South Vance Road and Parchman Street. The project area co NRH Baptist Church. During the planning process, the their property to more directly connect to So would like to explore possible public uses on the property nership with the Cities. Anticipated redevelopment of this village would include the following components: Land Uses · - recreation, commu commercial opportunity g on South Grapevine Highway · Urban Design Elements · · · Team. Real Estate Strategists and Urban Designers 28 Development Types This village offers some new retail development. The village concept establishes some in-line retail for small neighborhood support uses, such as pastry shops, dry cleaners, sandwich shops, coffee houses, . Leland Team, Real Estate Strategists and Designers 29 Village #3: Future Joint Recreation Center Village The Future Joint Recreation Center Village is located in Grapevi II Street intersection. The building, seven ts, an existing bank building planning process, the two Cities expressed a desire to recreational facility. The intent of such a facility would be to not only needs of residents in "South of the Loop" b In addition, the activity that impact for both Cities. Redevelopment of this village would include the During the f a joint the recreational Land Uses · Joint · Bank · Retail - possible conv ice and drive-through apevine Highway Urban Design Elements . ighborhood · Landscape Buffer . The Leland Team, Real Estate Strategists and Urban Designers 30 or Strategy d Hills, Texas South Development Types This village offers some revitalized retail development along with the joínt city recreation The village co some retail for small neighborhood support uses. such as pastry shops. dry cleaners. banks, sandwich shops, coffee houses. etc. . The Leland Team, Real Estate Strategists a 31 e Highway Corridor Strategy and North Rlchland Hills, Texas Village #4: Walker Commercial Center Village The Walker Commercial Center Village is located on t between Scruggs Drive and Flory Street. T facility and a mix of residential, service commercial and process, Walker representatives expressed redevelopinglrenovating the properties they in this village area. redevelopment would be to not only address the Walker Construction facility frontage, but Anticipated redevelopment of this village would include The intent of such the the project area. ponents: land Uses · 'ness park uses · Urban Design Elements · ge · · · s and neighborhood uses · The Leland Team, Real Estate Strategists and Urban Designers 32 Development Types The Walker village offers a unique focus to revitalization. This village provides new 0 for light manuf product assembly, machine repair, landscaping and yard mai other labor-intensive applications. . The Leland Team, Real Estate Strategists and Designers 33 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Víllage #5: Albertson's Retail ViI/age into the and include the following Land Uses · of adjacent residential units · · Urban Design Elements · signage · · · The Leland Team, Real Estate Strategísts and Urban Designers 34 or Strategy Hills, Texas Winter 2004 Development Types Retail development types for this village include an Albertson's full-service grocery store for the anchor. Neighborhood retail which supports adjacent residential can consist of the following development types that will locate in the center: barber J hai salon; pastry shops; tax preparation services; coffee houses; restaurants; etc. This comme pad sites which can include fast-food - McDonald's, Wendy's, Whataburger -- and automobile gas stations. . The Leland Team, Real Estate Strategists 35 South Gr: Rich Final Report Winter 2004 Village #6: Glenview/Rufe Snow Vii/age The Glenview/Rufe Snow Village is located at the north Snow Drive. The project area consists of a vacant Food Lion store, a v vacant land. The Food Lion building has been considered for City of North Richland Hills services. With that there would be the potential for additional office and/or retail development along Rufe Snow, as well as selected urban housing products. Anticipated redevelopment of this village would include the following components: Land Uses · Drive · · Urban Design Elements · Secondary Intersection Treatment - crosswalks (special paving), themed lighting, signage, · · and office uses · The Leland Team, Real Estate Strategists Designers 36 Development Types Retail development types for this village include a revitalized grocery store building that can accommodate municipal offices. city services. etc for the anchor. sites for stand-alone can include fast-food. an automobile gas station, or professional office. The retail i orts the larger quantity of residential urban land uses -- townhouses. and urban single family. . The Leland Team, Real Estate Strategists and Urban Designers 37 Vii/age #7: Booth CallowaylGlenview Vii/age The Booth Calloway/Glenview Village is located around the Booth Calloway Road/Glenview Drive intersection. The project area consists of aging residential and co uses, vacant property and open space, Food Lion store, a vacant g ment concept attempts to create a regional retail site's proximity to both Loop 820 and space connections to the regional trail system. include the following components: ong open Anticipated redevelopment of this village would Land Uses · · , · Urban Design Elements · · · · . The Leland Team, Real Estate Strategists and Urban Designers 38 Urban Design Elements (Cont'd) . Pedestrian Trails - connection to regional system Development Types Commercial development include: primary large-box retail, such as Buy, Office Max, Tower Records, Pottery Bam or grocery anchors; smaller support retail, such as dry cleaners, sandwich shops, coffee houses, restaurants; and other se related viii supports: general office, professional, and medical office users. Residential development, with street frontage and street residential. Mixed-use development is highl accessed commercial and residential units above. . The Leland Team, Real Estate Strategists and Urban Designers 39 Village #8: South Grapevine Highway/Glenview Village ge is located in the n quadrant of the South Grapevine Highway/Glenview Drive intersection. The project area consists of commercial uses, vacant property and aging residential uses. visions an opportunity to introduce urban housing products and mixed-use devel commercial uses at the intersection. The concept also includes strong stre to adjacent neighborhoods and an interior roadway system. Anticipated this village would include the following components: Land Uses · · Urban Design Elements · lighting, signage ped median · . The Leland Team, Real Estate Strategists and Urban Designers 40 Development Types Retail development types for this village include smaller shops such as pastry shops, dry cleaners, banks, tax service, he retail in this village supports quantity houses, patio homes, and urban supported with g . The Leland Team, Real Estate Strategists and Urban Designers 41 South Grapevine Highway Co"idor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Streetscape Elements A key component affecting the physical environment of the Corridors relates to streetscape improvements. Currently, there is not a lot of consistency in design and level of improvement from Corridor segment to segment. Therefore, as part of the urban design component of the Strategy, treatments to various intersections along the project's primary thoroughfare, South Grapevine Highway, were prepared. These streetscape elements are specific to this corridor and should occur only at intersections or village areas. They include the following elements: · Ornamental street lighting · Special traffic signals · Special paving, monumentation and/or landscaping · Pedestrian linkages into adjacent neighborhoods Because one of the Strategy's key premises is the ability to leverage, and not dilute, investment throughout the Corridors, recommended streetscape elements are delineated into three types of intersections: · Gateways - these include key entries into the South Grapevine Highway Corridor · Primary Intersections - these include the largest intersections (in terms of activity) in the Corridor · Secondary Intersections - these reflect intersections where activity is lighter, but which still provide key neighborhood connections Figures 3a, 3b and 3c provide graphic illustrations of the different levels of treatment for these intersection types. . The Leland Team, Real Estate Strategists and Urban Designers 42 Corridor Strategy Hills, Texas Figure 3a: Gateway Elements Figure 31»: Primary Intersection Elements 43 Corridor Strategy chland Hills, Texas Figure 3c: Secondary Intersection ts . The Le/and Team, Real Estate Strategists and Urban Designers 44 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 IMPLEMENTATION Following identification of the catalyst investment areas (villages) and analyses came the challenge of outlining an implementable strategy for promoting investment in the target areas, as well as throughout the corridors. Webster's Dictionary defines implementation as "a means for accomplishing an end" or "an action to put into effect." As explained earlier in the report and during the plan process, no one project will revitalize these Corridors. Rather, revitalization will be dependent on a series of actions designed to capitalize on market opportunities and overcome barriers - effectively readying the environment for investment. Key to the successful implementation of the corridor strategy will be the continued identification and implementation of actions tailored to the unique issues of the corridors and respective districts and villages within the corridors.1 This strategy builds community goodwill; enhances quality-of-life; provides opportunities for public participation; allows special-interest groups to have a role in the revitalization effort; sends a message that the corridors are successful and making positive strides; and, creates an increasingly attractive environment for investment and development. Investors, developers and lenders seek out environments with market opportunity and prospects for success, devoid of obstacles and sound in sustainability. Guiding Principles The range of actions identified to move the plan forward were selected based on a foundation of select guiding principles. These guiding principles, while general in nature, are responsive to the conditions analyses, market opportunities, catalyst concepts and (re)development programs, and stakeholder input. Guiding Principles · The Cities will maintain a pro-business attitude towards redevelopment in the corridors. · Underdeveloped properties will be put into productive use over a phased period of time. I The definition of "actions" is broad as it applies here - it includes public, private or public-private physical projects, social programs, and educational programs; public relations and goodwill-building programs; and policy reform - identified to promote opportunities and overcome barriers. · The Leland Team, Real Estate Strategists and Urban Designers 45 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 · Advocacy entities will be identified and empowered to implement projects to further the vision. · Higher density development will be encouraged in key locations. · Public investment will "leverage" private investment. · The physical environment will balance the role of vehicles, pedestrians and other modes of transportation, · Creative reinvestment "tools" and incentives will be diverse and made available. · Development framework is established with short-term standards and long-term guidelines. · Awareness of the Corridors' role in the region will be heightened and stakeholder education will continue. · Corridor strategies will be enforced and supported by public policy. Actions for Change Just as the challenges or "barriers" to investment are multifaceted, so too must the solutions be. The national trend of stagnating and declining "inner ring" suburbs and the corridors within them is evident not just in Richland Hills and North Richland Hills, but throughout the U.S. Facing increasing competition from development "on the fringe", as well as revitalizing downtowns, Richland Hills and North Richland Hills as "in between" communities, could experience a heightened decline in commercial property values and market share unless specific actions are taken. Together, the public and private sectors face the challenge of revitalizing the South Grapevine Highway Corridors. Their competitive position will continue to be eroded unless there is a significant repositioning of their role in the market; restructuring of their physical layout; recognition of the economic challenges inherent in infill and corridor redevelopment; and, aggressive recruitment of niche opportunities. The South Grapevine Highway Corridor Strategy is the road map to move the Cities' and stakeholders' vision towards reality and to ensure that redevelopment of the corridors be accomplished in a way that balances private investment objectives with community sustainability. Presented in the remainder of this section is a discussion of actions I strategies to eliminate barriers and encourage private investmenUreinvestment. Ultimately, the Cities of Richland Hills and North Richland Hills, their Councils, Commissions, staff and citizenry will have to select a final course of action for change. The information presented here is designed to provide a range of actions for consideration and sound decision-making. . The Leland Team, Real Estate Strategists and Urban Designers 46 ---~--_.._--~---_._~-_._._. South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 General Principles of Corridor Revitalization "What we do know about suburban commercial corridors is apparent to anyone who visits them: typically, they are one- dimensional forms of development that lack a distinct sense of place or community and that increasingly are plagued by problems to do with fragmentation, congestion, inconvenience, inefficiency, deterioration, and visual blight, . . they are no longer suited to the denser, more complex urban context of metropolitan America. " Source: Ten Principles for Reinventing America's Suburban Strips, Urban Land Institute, 2001. To build a strategy framework for implementing Corridor revitalization, it is useful to study the experiences of similar corridors in other markets. In 2001, the Urban Land Institute commissioned a study of three suburban commercial corridors, chosen as representative of different prototypes of commercial environments. The results of that study were principles of revitalization that apply to most suburban strips. These principles formed the foundation of the actions for change developed for the South Grapevine Highway Corridor Strategy. 10 Principles of Corridor Revitalization 1 . Ignite Leadership and Nurture Partnerships 2. Anticipate Evolution 3, Know the Market 4. Scale Commercial Land to the Market 5. Establish Pulse Nodes of Development 6. Tame the Traffic 7. Create the Place 8. Diversify the Character 9. Eradicate the Ugliness 10. Put Your Money (and Regulations) Where Your Policy Is Source: Urban Land Institute Using the principles of corridor revitalization outlined above as a framework, a set of actions for change were developed. These actions are summarized below. Principle #1: Ignite Leadership and Nurture Public/Private Partnership Actions: . Incorporate an Interlocal Agreement for Joint Planning, Implementation, Marketing, and Funding Develop a formal agreement between both cities to jointly support and promote the Corridors. . The Leland Team, Real Estate Strategists and Urban Designers 47 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 · Establish a Framework for Advocacy Entities Initially establish a business association with the intent to eventually create and empower a Public Improvement District that could fund public improvements through property assessments. Principle #2: Anticipate Evolution · Monitor Commercial Trends, Concepts and Products Be innovative and keep up with local, regional and nationwide market trends. · Encourage New Concepts in the Corridor - Mixed-Use, Public Amenities Research new and unique land uses and markets for their appropriateness within the Corridors. Principle #3: Know The Market · Develop Data Base of Market Information/Trends for Dissemination to Real Estate Professionals Keep current information and demographics on primary market. · Build Relationships with Area Brokers through Seminars, Workshops, Monthly Lunches Keep real estate professionals well informed about the Corridors, Principle #4: Scale Commercial Land To Market · Re-Zone Strategic Parcels to Encourage More Mixed-Use Development Zone parcels to be flexible and responsive to long-term market trends. · Encourage Infill Development Concepts -- Mixed-Use, Urban Housing, Pedestrian-Oriented Retail Maximize land use efficiency to enhance marketability and promote investment and revenue potential. Principle #5: Establish Pulse Nodes of Development · Develop Joint Public Improvement Plans for Gateway Areas and Activity Centers ("Villages") Develop capital improvement plans and strategically invest public dollars at visible intersections and activity centers to maximize impact and stimulate private investment. · Formulate PubliclPrivate Implementation Strategies for Village Areas Develop specific plans for each "village area": define signature projects; accommodate assemblage and acquisition of parcels; and prepare economic incentives to create a catalyst for development. . The Leland Team, Real Estate Strategists and Urban Designers 48 South Grapevine Highway Co"idor Strategy Rich'and Hills and North Rich'and Hills, Texas Fina' Report Winter 2004 Principle #6: Tame The Traffic · Balance Traffic Design to Accommodate Multimodal Activity Develop a plan for coordinating all automobile, pedestrian, bikes, mass transit and parking activities. · Work with TXDOT on Access Management Plan Eliminate multiple access points, encourage shared drive approaches, improve alignments at major intersections, and coordinate timing of signal systems. Principle #7: Create the Place · Develop a "Branding" Program for Marketing the Corridor Area Create a new street name for Grapevine Highway and a new concept for marketing the area. · Identify and Encourage "Urban" Housing Opportunities Identify underutilized properties to potentially develop as smaller lot single family, townhouses and high-quality multifamily housing, to feed and support commercial development in the Corridors. Principle #8: Diversify the Character · Plan Activity Centers with Different Uses, Levels of Access and Orientation to Neighborhoods Ensure that activity centers contain unique land uses that support the local market and tie activity centers to surrounding neighborhoods, · Initiate Planning for a Joint Public Facility Sharing a joint public facility such as a Recreation Center serves the area, is a cost savings for each city and stimulates activity and private investment along the Corridors, Principle #9: Eradicate the Ugliness · Form an Overlay District to Implement Joint Urban Design, Development and Architectural Standards for Corridors Create a unique character and image for the Corridors, · Encourage Consistent Code Enforcement Both cities should support property and aesthetic improvements and apply equal code enforcement throughout the Corridors. · Promote Image Enhancement Campaign Develop policies and regulations that improve Signage, Lighting, Landscaping, Streetscape and promote underground Utilities. · The Leland Team, Real Estate Strategists and Urban Designers 49 ----_."--~,-_._,,-~--~--~---------_...~-"._._..._._._._.".._~--.,..__.._..~------- South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Principle #10: Put Your Money Where Your Policy Is · Conduct Regulatory "Audit" to Determine Inconsistencies Between Current Regulations and Proposed Land Uses Continually seek to update and modernize regulations and land use controls to enhance the Corridors and "level the playing field" for efficient redevelopment. · Develop a Comprehensive Package of Funding Options for Corridor Improvements - ED Sales Tax, Bond Financing, EDA Grants, Tax Abatements Consider all available funding options to build strategically-placed public improvements in order to stimulate private investment throughout the Corridors. · Create a New Tax Increment District for the Corridors to Fund Necessary Public Improvements Explore the viability of either creating a new TIF district or expanding an existing TIF district to provide a funding mechanism for public improvements. · Formulate a "Benchmarking" Program for Evaluating Corridor Revitalization Efforts Present annual report card on new private investments and increased values in relation to public dollars spent. Priority Implementation Strategies The set of strategies outlined above was presented to the Richland Hills and North Richland Hills Councils at a work session in October 2003. At that time, the two Councils were asked to assist in prioritizing strategies for implementation. Through a "dot exercise", Council members were asked to pick their top 10 strategies for priority implementation. The results of that prioritization exercise were encouraging in that the two Councils had 6 common strategies among their top 10s. These 6 strategies were then reflected as hiahest priority items: Actions for Change: Councils' Highest Priorities 1. Incorporate an Interlocal Agreement for Joint Planning, Implementation, Marketing, and Funding. 2. Encourage Consistent Code Enforcement. 3, Encourage Infill Development Concepts -- Mixed-Use, Urban Housing, Pedestrian-Oriented Retail. 4. Plan Activity Centers with Different Uses, Levels of Access and Orientation to Neighborhoods. 5, Build Relationships with Area Brokers through Seminars, Workshops, and Monthly Lunches. 6. Develop a Comprehensive Package of Funding Options for Corridor Improvements. The remaining strategies that were included in each City's top 10 were then reflected as hiah priority items: . The Leland Team, Real Estate Strategists and Urban Designers 50 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 Actions for Change: Councils' High Priorities 1. Initiate Planning for a Joint Public Facility. 2. Encourage New Concepts in the Corridor - Mixed-Use, Public Amenities. 3. Re-Zone Strategic Parcels to Encourage More Mixed-Use Development. 4. Form an Overlay District to Implement Joint Urban Design, Development and Monitor Architectural Standards for Corridors. 5. Commercial Trends, Concepts and Products. 6, Develop Joint Public Improvement Plans for Gateway Areas and Activity Centers ("Villages"). 7. Create a New Tax Increment District for the Corridors to Fund Necessary Public Improvements. 8. Promote Image Enhancement Campaign. Once the two Councils prioritized strategies, an action plan was developed for implementation of those strategies, The action plan identified the following: · Specific action items in implementing the strategies · Cities' role in implementing · Key partners that may be called upon to help implement · Timing of efforts (immediate, short-term or long-term) · Funding and cost factors Table 8 at the end of this section of the report summarizes the action plan for revitalization of the South Grapevine Highway corridors. Factors for Success A few key components should be in effect for an implementation program to succeed. These include: COMMITTED ON-GOING LEADERSHIP Successful corridor development and redevelopment usually comes down to the leadership of a few individuals or "cheerleaders". Those individuals are focused and committed to seeing the project or the program through to successful completion. It may be an elected public official or public sector staff member, it may be a business or citizen leader or a combination working in committee. Nonetheless, virtually all urban redevelopment programs such as corridor redevelopment, civic center development, community beautification and the like have consistent and determined leaders to see them through. . The Leland Team, Real Estate Strategists and Urban Designers 51 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 MUL TIPLE PROJECTS The need for a variety of on-going simultaneous projects is an important component of any implementation strategy. The actual target number is less important than the fact that there is a range of projects that will always keep moving forward in the Corridors, The number might be 20, 30 or even more. It should represent enough "action" to ensure that there will be continuous success stories to tell even if the funding fails or slows down for any given project. MANY STAKEHOLDERS Broadening the number of stakeholders is a key element to a successful implementation program. Stakeholders should include, but not be limited to, public officials, public employees, business leaders, citizen participants, representatives of other nearby local and regional governments, representatives from the state legislature, the governor's office, congressional delegates, special interest organizations such as non-profits, fraternal organizations, garden clubs, the media, banking, and the like. Any organization or individual that can possibly have an interest in and a desire to playa role in the successful implementation of the projects that contribute to the future of these Corridors should be encouraged. In some cases individuals or organizations have a very limited and focused interest. Nonetheless, it is important to keep them involved in the process through communications, invitations to meetings and events and other parts of the process that communicate the desire to embrace a wide range of citizens and special interests. Ultimately, these stakeholders will become supporters, workers and financial contributors, and provide access to local state and federal funding programs, as well as help providers. REMOVAL OF BARRIERS Corridor revitalization is never easy, but always exciting. It is challenging, and as such requires higher levels of analysis, planning and assistance, in order to attract the right type of investment and developer interest. A commercial corridor, while being most communities' business core, is but one subset of a larger market, and as such, has strengths which can be capitalized on and limitations which should be overcome. These limitations, or barriers, pose unique obstacles which require unique solutions. Corridors have a tremendous influence on the economic well being of the entire region. Therefore, it is widely accepted that early projects in any revitalization effort be assisted, at least until market conditions reach levels where new construction can more than support itself. . The Leland Team, Real Estate Strategists and Urban Designers 52 South Grapevine Highway Corridor Strategy Richland Hills and North Richland Hills, Texas Final Report Winter 2004 COMMUNICA TION AND REVIEW The fifth and equally important component of the strategy is an on-going communications and review program that tells how the Corridors are doing and more importantly what they are accomplishing. This is essentially a public relations effort and involves communicating to the media, to the special interest groups that make up the stakeholders, to residents of the two Cities, to the development community, to the lending and building community and to others that may help make the process successful. Part of this "success breeds success" strategy is the communication of success as it happens. This can only happen on a consistent basis if it is part of a planned communications and public relations program. As important as continually communicating successes is an on-going review process designed to evaluate revitalization efforts, making adjustments and learning from mistakes. This "benchmarking" program can be used to: monitor trends affecting Corridor revitalization; track indicators that reveal success or failure of specific efforts; provide information for Corridor marketing efforts; develop an annual "report card" for Corridor revitalization; guide public investment in infrastructure and public amenities; and inform community leaders. As with communications, this benchmarking program will be successful only if done on a consistent, long- term basis. . The Leland Team, Real Estate Strategists and Urban Designers 53 VI :., = r~ .. ~.! III! .. ~l ~ ¡ U.!:! :.,111: ;.s: .s:i !I~ :t:" III c: oS II :. .!!! ~! i ~ e"a.o I:) c: III lit .s: II III: t ~¡¡¡~ ~¡~i z c ... a. z o ¡:: u cc > " w ~ ~ ~ I/) a: o CI ii2 a: o CJ cii w ... II C I- <;; c ~ c:: '6 c:: '" lJ.. 11> e ¡:: it.: .'! III ¡¡¡ ~ 11> .'! II:: c:: " .:! ¡ ~ ~ '. 11>:1 ë e ~ 11> ¡::.g.gc; :t:c»':~ .1!.s.! III III¡::IIIU,¡ .! .. 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CITY OF NORTH RICHLAND HILLS Department: Economic Development Council Meeting Date: 04/26/04 Subject: Approval of Interlocal Aareement with the City of Richland Agenda Number: GN2004-034 Hills for Implementation Efforts for the Revitalization of South Grapevine Highway, South Rufe Snow and Glenview Corridors CASE SUMMARY: The cities of Richland Hills and North Richland Hills contracted a little more than a year ago with the Leland Group and HNTB to develop a strategic plan to revitalize South Grapevine Highway, Glenview Drive and Rufe Snow Drive south of Loop 820. The primary focus of the Study has been to develop a visual imaae plan, identify market opportunities and assist in a realistic implementation plan to rejuvenate this area south of Loop 820. A total of 23 specific strategies were developed and 8 activity centers were identified for future investment. The two city councils met together in a public worksession to set joint priorities for moving forward with specific actions. Both Richland Hills and North Richland Hills have jointly identified 10 specific actions for the 2004 year. The first action item identified was the incorporation of an interlocal agreement for joint corridor efforts. The proposed interlocal agreement is attached for your review. The interlocal agreement sets up an initial Joint Oversight Committee made up of 2 Councilmembers from each City and one at-large businessperson. The agreement establishes primary implementation efforts that were previously identified by both Councils and encourages commitment to implementing the South Grapevine Highway Strategy. The consultants see this action as an important step in moving forward with the implementation of this Plan. Bill Cunningham from The Leland Group and Rick Leisner from HNTB will be available at the Council Meeting for questions. The Richland Hills City Council will be acting on this item at their regular meeting on Tuesday, April 27, 2004. RECOMMENDATION: City Staff recommends that City Council adopt an Interlocal Agreement with the City of Richland Hills for the South Grapevine Highway Corridor Strategy. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds A vallable Finance Director ~~Ltr ·~it~ South Grapevine Interlocal Agreement Page 1 of 1 INTERLOCAL AGREEMENT FOR SOUTH GRAPEVINE HIGHWAY CORRIDORS STRATEGY STATE OF TEXAS § § COUNTY OF TARRANT § The parties to this agreement are the cities of North Richland Hills ("NRH") and Richland Hills ("RH"), Texas, both of which are home rule Texas municipalities, acting pursuant to their respective charters and State law by and through their duly authorized representatives. WHEREAS, the City Councils of NRH and RH desire to enter into an undertaking to jointly promote the planning and implementation of measures for the revitalization of the South Grapevine Highway, South Rufe Snow and Glenview Corridors, which revitalization is a mutual concern, and which roadway corridors are located within both cities; WITNESSETH For and in consideration of the mutual benefits to be derived from this undertaking, the parties hereto agree as follows: 1. An Oversight Committee for the identification and recommendation of funding efforts for the South Grapevine Highway Corridors Strategy is hereby established, to be composed of two (2) Councilmembers appointed by each of the two city parties hereto, and one (1) business person to be selected by the other committee members, for a total of five (5) members. Such committee members shall serve one-year tel111s, and may be reappointed. Such tel111S shall run from June 1 st through May 31 s1. 2. A staff technical committee is hereby established to prepare agendas and provide technical and background assistance to the Oversight Committee. Such staff technical committee shall be composed of two or more staff members of one or both cities, as may be designated by each city party. 3. The document entitled South Grapevine Highways Corridor Strategy is hereby adopted as a planning document and implementation plan for revitalizing the South Grapevine Highway Corridor area. 4. The parties agree to undertake the following: I. Establishing Implementation Efforts The City Councils of the cities of North Richland Hills and Richland Hills hereby establish the following as the primary and highest priority for initial implementation efforts for the South Grapevine Highway Corridors Strategy: Joint Planning, Implementation and Funding Initiate a series of jointly sponsored real estate forums to educate developers, brokers and investors about development/redevelopment opportunities in the Corridors. Research creative funding options for urban revitalization. Encourage the formation of advocacy entities (e.g. business association, community development corporation, public improvement district, neighborhood association). Marketing and Image Enhancement Formulate a "branding" campaign for the Corridors, including name change, design elements and marketing materials. Develop ioint public improvement plans for gateway areas and intersections. Encourage consistent code enforcement through the Interlocal Agreement. Encouraging Mixed Use Development Conduct a joint regulatory "diagnosis" to determine if current codes and standards will accommodate proposed development/redevelopment. Review and formulate a joint economic development incentives package for target marketing of the Corridors. Develop "pilot" project development implementation plans for key parcels in Corridors (activity centers) - Initiate Developer RFP process for selected proj ects. Formulate an Urban Housing Initiative to address housing opportunities in the Corridors, including needs assessment, product concepts, development economics, and public/private strategies. II. Review, Evaluation and Update of Agreement Recommendations on all South Grapevine Highway Corridors Strategy efforts will be the decision of the majority of the Joint Oversight Committee. Formal annual review and reprioritization of implementation efforts with a status report and funding recommendations shall occur in April of each year with a report to each City Council prior to each City's formal budget process. III. Commitment to Implementation of South Grapevine Highway Corridors Strategy The City Councils of the cities of North Richland Hills and Richland Hills are committed to the success of the South Grapevine Highway Corridors Strategy and pledge to: a. Encourage ongoing leadership and be focused and committed to seeing the project through to successful completion; b. Encourage ongoing simultaneous proiects that represent enough "action" to ensure that there will be continuous success stories, even if funding fails or slows down for any given project; c. Seek out multiple shareholders, including public officials; public employees; business leaders; citizen participants; representatives from regional, state, and federal organizations; the media; and any organization which could playa role in the successful implementation of projects; d. Remove barriers and limitations that pose obstacles to implementation efforts, and look to "incentivize" rather than regulate projects; and e. Have ongoing communications and review for "benchmarking" efforts by monitoring trends; tracking indicators; providing information; and developing an annual report card. 5. Either party to this agreement may terminate its commitment hereto with thirty days written notice to the City Secretary of the other. 6. This agreement shall not commit either party to any expenditure of funds; such will require further action by each. AGREED this _ day of ,2004. CITY OF NORTH RICHLAND HILLS By: Larry J. Cunningham, City Manager ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney CITY OF RICHLAND HILLS By: James Quin, City Manager ATTEST: Terri Willis, City Secretary APPROVED AS TO FORM AND LEGALITY: Tim G. Sralla, Attorney :ITY OF N$RTH RICHLAND HILLS MEMORANDUM TO: Larry J. Cunningham City Manager FROM: . Ogden "Bo" Bass, AICP Assistant City Manager DATE: April 26, 2004 SUBJECT: R V Ordinance Review Process Status Report . The Chairman of the Planning and Zoning Commission, Mr. Don Bowen, will be giving a brief chronological synopsis of the process the Commission has been undertaking for public input and review ofthe Ordinance. The Director of Neighborhood Services, Ms. JoAnn Stout, will be presenting answers to several frequently asked questions that staffhas received from citizens within the past several weeks concerning the Ordinance. P.O. Box 820609 * North Richland Hills, Texas * 76182-0609 7301 Northeast Loop 820 * 817-581-5500 * FAX 817-656-7503 The Planning and Zo ning Commission Chairperson, Don Bowen, gave a report to the City Council on Monday, April 26th on the process being used to evaluate and review RV Ordinance 2753. He stated the following comments: · On January 26th, the City Council sent RV Ordinance 2753 to the Planning and Zoning Com mission for further review and discussion · On February 5th, the Commission met and discussed rules and procedures for public discussion. The Commission decided to hold public hearings on the first Thursday of each month for the purpose of taking citizen input. · On March 4th and April 1st, the Commission received input from the staff, City Attorney and seventeen (17) citizens · For the May 6th meeting, the Com mission is scheduled to receive input from the Neighborhood Services Director, Joann Stout, and continue receiving input from citizens · The Commission will continue this format of holding public hearings on the first Thursday of the month until the Com mission is satisfied that all the issues have been thoroughly discussed. The Commission will then prepare a recommendation to be forwarded to the City Council for consideration. Following Chairperson Don Bowen's comments, Joann Stout, Neighborhood Servic es Director, was introduced and provided the following Freauentlv Asked Questions pertaining to the current RV Ordinance 2753. Q: Can a RV be parked on residential property on the side yard or back yard? A: Yes, however, another ordinance, #2522 the Nuisance Ordinance, requires any vehicle parked in the front, side or rear yard to be parked on a hard surface of concrete or asphalt not less than 9' x 18' or at least of sufficient size to accommodate the horizontal area projected by the extreme limits of the vehicle. This ordinance basically prohibits people parking on the grass. The Nuisance Ordinance also states that a vehicle may be parked on the side or in the rear yard provided it is screened from view from public ways by not less than a 6 ft. tall solid fence. Q: What if I need to park my boat or RV in my driveway in order to prepare for a trip? A: You may park or store your RV or boat on the driveway for 48 hours. Q: Do I have to obtain a permit? A: If you park less than 48 hours a permit is not required. If you park longer than 48 hours, up to 7 days in your driveway, a permit is required. If you park for more than 48 hours up to 7 days in the street, you must obtain a permit. Q: How much does the permit cost? A: There is no fee associated with the permit. Q: Is there a limit to the number of permits you can obtain per year? A: Yes, permits are available for two periods of seven continuous days each calendar year and two periods for two continuous days each calendar year. Q: Is there a fine associated with violating this ordinance? A: Yes, violators are subject to fines not to exceed $500. Each day is a separate offense. Q: Can I still park my jeep, motorcycle and conversion van in my driveway? A: Yes. Q: Can I park my truck with a camper top in my driveway? A: Yes, as long as the camper top is attached to the truck as it was designed. Q: I was told that I can't park my small motorcycle trailer in my garage, is that true? A: No. There are no restrictions on what you can have in your garage. Q: I was told that I could no longer wash my car or change my oil in my driveway, is that true? A: No, this is incorrect. Q: Can I park my car, boat or RV on the street? A: The current RV Ordinance limits the number of times a boat or RV can be permitted and parked in the street. However, a car may be parked in the street as long as it is parked legally, no flat tires, it is operable, and the tags are current. Q: Where does City right-of-way end an d my property begin? A: Typically, but not in all cases, your property begins approximately 9 % feet back of the curb. Q: When does the RVordinance take affect? A: The enforcement date begins Oct. 1,2004. However, the City Council has given the Planning and Zoning Com mission the directive to review and research this ordinance and if more time is needed, it will be granted. Q: Who can I talk to if I have a question about the current RV Ordinance or the status of the ordinance review by the Planning and Zoning Commission? A: You may direct your questions to me, Jo Ann Stout, Director of Neighborhood Services. My phone number is 817-427-6655 and email isistout@nrhtx.com Announcements and Information April 26, 2004 Council Member David Whitson: Announcements Early voting for the City Council election begins on Wednesday, April 28th. Registered voters can vote at City Hall or at the Tarrant County Early Voting Center. Call the City Secretary for more information. King Creole will be playing classic party rock music at The Lotta Night Music Concert Series on Friday, April 30. This free concert begins at 7pm at Green Valley Park. Call the Recreation Center for more information. Registration begins at the Recreation Center for Summer Classes on May 1. Come by or call the Rec Center today to learn more about the classes being offered. Information Mav6 National Day of Prayer MavS Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Verenis Olivo, Parks and Recreation Department - A call was received from a Daddy/Daughter Dance participant thanking Olivo for going out of her way to look for tickets, which he had just purchased, that were lost between the building and his home. The participant scoured his car with no luck. Olivo searched the parking lot in extremely bitter cold and wind. Later the tickets were located in the participant's vehicle. The man said Olivo was friendly, kind and helpful and went out of her way to assist him.