HomeMy WebLinkAboutCC 2004-02-09 Agendas
CITY OF NORTH RICHLAND HILLS
PRE-COUNCIL AGENDA
FEBRUARY 09,2004 - 6:00 P.M.
For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301
Northeast Loop 820.
NUMBER ITEM ACTION
TAKEN
1. Discuss Items from Regular February 09, 2004 City Council
Meetinq (5 Minutes)
2. IR 2004-016 Review Proposed Parade Ordinance (Agenda Item No.9)
(15 Minutes)
3. IR 2004-014 Discussion on Northeast Family Fourth Event (20 Minutes)
14. I Adjournment I I
*Closed due to subject matter as provided by the Open Meetings Law. If any action is
contemplated, it will be taken in open session.
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City Council Agenda
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CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
FEBRUARY 09, 2004 - 7:00 PM
For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast
Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or
action.
1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for
separate discussion.
2. The Council reserves the right to retire into executive session concerning any of the items
listed on this Agenda, whenever it is considered necessary and legally justified under the Open
Meetings Act.
3. Persons with disabilities who plan to attend this meeting and who may need assistance should
contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so
that appropriate arrangements can be made.
NUMBER ITEM ACTION TAKEN
1. Call to Order
2. Invocation -
3. Pledge -
4. Special Presentations
a) Citizens Meritorious Act Award to
Johnathan Lee
b) Citizens Meritorious Act Award to
James W. (Jody) Dean
c) Certificate of Recognition for
Paramedics Richard Abelino, Todd
Mayes, Gary Wesson, and EMT
Russell Rice
d) Certificate of Recognition for
Emergency Management Officer
Charles Spradlinq
5. Citizens Presentation
6. Removal of Item(s) from the Consent Aqenda
02/09/04
City Council Agenda
Page 2 of 4
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7. Consent a. Minutes of the January 26, 2004 Council
Agenda Meeting
PS 2003-54 b. Consideration of a Request from Today
Richland Center L.P. to Approve the Final
Plat of Lots 1-8, Block A Richland Plaza
Addition (Located in the 6400 block of
Grapevine Highway - 42.09 acres)
PS 2003-55 c. Consideration of a Request from B. H. &
L. Joint Venture to Approve the Final Plat
of Lots 1-21, Block 1 Forest Glenn North
Addition (Located in the 8400-8500 block
of North Tarrant Parkway - 10.00 acres)
PS 2003-57 d. Consideration of a Request from J&H
NRH 100 FLP to Approve the Final Plat of
Lots 53-65, Block 1 and Lots 1-10, Block
11 Brandonwood Estates Phase III
Addition (Located in the 7500 Block of
North Tarrant Parkway - 9.45 acres)
GN 2004-009 e. Approve Abandonment of a Sanitary
Sewer Easement located in Wal-Mart
Addition - Ordinance No. 2770
GN 2004-010 f. Calling May 15, 2004 City Council
Election - Resolution No. 2004-009
PU 2004-007 g. Award Proposal for Phase 2 of the 2003
HVAC Project and the 2004 HVAC
Project to Webb Air Conditioning in the
Amount of $71 ,312
PU 2004-008 h. Award Proposal for Iron Horse Pavilion to
Hardscape Construction in the Amount of
$94,850 and Authorize Refunding from
Certificates of Obligation - Resolution No.
2004-011
PU 2004-009 i. Award Bid for Utility Materials to Atlas
Utility Supply - Resolution No. 2004-012
PU 2004-010 j. Award Bid for 2004-Year Model Brush
Truck to Wildfire Truck and Equipment in
the Amount of $73,847
02/09/04
City Council Agenda
Page 30f4
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8. PZ 2003-27 Public Hearing to Consider a Request from Jon
Evans for a Zoning Change from "C-2"
Commercial District to "PD" Planned
Development District for "C-2" Commercial Uses
Located at 5101 Davis Boulevard Ordinance No.
2769
9. GN 2004-011 Consider an Ordinance amending Chapter 15 of
the Code of Ordinances Adopting a Regulating
Plan for Parades and Street Uses - Ordinance
No. 2768
10. PU 2004-011 Recommendation of the Parks and Recreation
Advisory Board regarding Change Order #1 to
the Construction Contract with Dean
Construction for Liberty Park and Tommy and
Sue Brown Park in the amount of $151 132 and
Amend the FY 03/04 CI P Budget
11. PW 2004-004 Approve Local Transportation Project Advance
Funding Agreement with the Texas Department
of Transportation for the Traffic Signal Light
Communication System 2003 Project -
Resolution No. 2004-010
12. Action on Any Item Discussed in Executive
Session listed on Pre-Council AQenda
13. Information and Reports
14. Adjournment
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City Council Agenda
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 2004- 016
Date:
February 9, 2004
Subject:
Discuss Proposed Parade Ordinance
Ordinance No. 2768 providing a regulating plan for parades and street uses is on the City
Council agenda for approval. During the Pre-Council work session, staff will review the
provisions of the proposed ordinance. In general, the Ordinance requires a permit for such
events, outlines the permit application requirements and the procedures for reviewing the
applications, establishes permit fees, defines the route for large parades, outlines security
requirements, and defines the grounds for denial of a permit.
I
We look forward to reviewing this information with you Monday.
Paulette Hartman
Assistant to the City Manager
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
INFORMAL REPORT TO MAYOR AND CITY COUNCIL
~ Date:
T Subject:
February 9, 2004
Northeast Family Fourth
In light of the upcoming tight budget year combined with limited safe open spaces to launch fireworks, the
Northeast Family Fourth Committee is requesting direction from Council on how to proceed with plans for
the 2004 Northeast Family Fourth event. We will present several options within this report for review and
consideration.
HISTORY
The Northeast Family Fourth was initiated in 1995 under the direction of Economic Development. To
finance the event, a first of its kind collaboration was developed with six area cities to combine funding
and resources. A committee representing each sponsoring city was established and the event took off
with tremendous success. Since the inaugural event, an average of 35-40,000 people have lined area
roadways, parking lots and businesses each year to see the fireworks.
During the first six years of the event, the fireworks were launched from or near the TCC campus
providing an excellent viewing area for spectators. The specific staging area for the. fireworks was
located on an elevated section of the campus on Grapevine Highway, which provided additional height
and visibility.
Between the sixth and seventh year of the event (2000-2001), the launch area for the fireworks had to be
moved because a gas station was built on Grapevine Highway directly across from the TCC launch area.
Around this time, the Cities of Hurst and Colleyville withdrew from the project to produce their own events
leaving the Cities of Keller, Haltom City, Watauga, North Richland Hills and Richland Hills supporting the
event.
Economic Development worked with the Fire Marshall to relocate the fireworks northeast of NRH20 on
vacant land owned by Arcadia. Options were limited because a clearance of 1400 feet (approximately 4.5
football fields) is required for high level fireworks. Since 2001 the fireworks have been launched from this
location with mixed results due to the elevation change and the need to use larger shells to clear the trees
and surrounding buildings.
Last year, in celebration of the City's 50th anniversary, the Northeast Family Fourth event was expanded
with main stage entertainment and activities for children. The event was held at the Birdville Fine Arts and
Athletic Complex (FAAC) with approximately 9,000 people inside the stadium and an additional30,QOO
viewing the fireworks from adjacent locations.
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
Northeast Familv Fourth Informal ReDort To Mavor and Council
Paae 2
CURRENT SITUATION
'-.
In planning for Northeast Family Fourth, several issues should be considered:
1. Fireworks - The current launch location in the Arcadia/HomeTown area will not be available in
2004 due to new construction.' The required clearance area for high level fireworks cannot be
achieved in that location. We are proposing to produce a lower level fireworks show near the
Birdville FAAC. Lower level shows (3"-6"inch shells) require less clearance and therefore provides
more options (we provide low level fireworks at the Night of Holiday Magic event). Visibility would
not be as good south of NRH20, but the fireworks would be more dramatic. The cost of one 8"
shell equals the cost of two 6" shells. Therefore, we would receive more shells for the same cost.
2. Fundina Considerations - Last year the event cost $52,552 due to expanded activities and
entertainment for the 50th Anniversary. In previous years, the city has budgeted $11,000 for a
fireworks only show. We were fortunate to raise additional funding through the 50th Anniversary
Committee but feel our efforts· will be limited this year. We are confident we could raise some
sponsorship monies (as in years past) but are concerned about guaranteeing a high caliber event
without the guarantee of this revenue source.
Additionally, the funding source from cities continues to decline as cities are cutting back on their
budgets. The Citv of Haltom City has cut fundina for 2004 leavina only the Cities of Watauaa and
Keller supportina the event. The City of Richland Hills is noncommittal at this point but usually only
provides $700-$800 toward the event.
3. Sponsorships and funding participation from other cities may be forthcoming but are not reliable
'-.-. because of the economy and tight budgets.
2003 Expenditures
Fireworks $25,000 2003 Funding Sources
Entertainment 9,350 CItY of NRH Fundinq $17,202
Marketinq 6,725 Sponsorships 25,300
Site Decor 4,131 Other Cities 10,050
Lights and Sound 3,795 Total Fundina $52,552
Children's Activities 1,299
Birdville F AAC 1,200
Siqnaqe 794
Misc. Costs 258
Total Costs $52,552
Sources
$11,000
3,500
2,500
$17,000
'--
Northeast Familv Fourth Informal Re"ort To Mavor and Council
Paae 3
4. Expectation Level- Should budget constraints result in a reduced version of the 2004 event, there
may be public disappointment even though last year was billed as part of the 50th Anniversary
Celebration.
5. Other Area Shows - With several adjacent and close proximity cities producing fireworks shows,
which are visible during our show, comparisons are inevitable. These cities have larger budgets
and therefore can produce bigger and better firework shows.
OPTIONS TO CONSIDER
Option 1
Low Level Fireworks at the Birdville FAAC
Location:
Birdville Fine Arts and Athletic Complex west of stadium
Fireworks type:
Low level with 3-6" inch shells for a 15-17 minute show.
The show would be dramatic with shells launching every 2-3
seconds as opposed to every 7-10 seconds.
Visibility:
The lowest height of the fireworks would be 300 feet with
the highest at 600 feet. The fireworks would be visible at
NRH20 but not as visible further south.
Parking:
There are 2500 parking spaces at the Birdville FAAC with
additional adjacent parking.
Cost:
$20,000 for fireworks plus marketing and advertising for $5,000
Cost with Fireworks Only: $25,000
Summary:
'--
Northeast Familv Fourth Informal ReDort To Mavor and Council
Paae 4
Option 2
Low Level Fireworks at the Birdville FAAC With Entertainment
Location:
Birdville Fine Arts and Athletic Complex west of stadium
Fireworks type:
Low level with 3-6" inch shells for a 15-17 minute show.
The show would be dramatic with shells launching every 2-3
seconds as opposed to every 7-10 seconds.
Visibility:
The lowest height of the fireworks would be 300 feet with
the highest at 600 feet. The fireworks would be visible at
NRH20 but not as visible further south.
Parking:
There are 2500 parking spaces at the Birdville FAAC with
additional adjacent parking.
Entertai n ment
If entertainment is added with the rental of the Birdville
FAAC, the cost would be $40-50,000 depending on the level
of entertainment, stage lighting and sound.
Cost:
$20,000 for fireworks
$5,000 for marketing and advertising
$25,000 for entertainment, stage lighting and sound
Summary:
Cost with Fireworks and Entertainment: $40-50,000
Northeast Familv Fourth Informal ReDort To Mavor and Council
Paae 5
Option 3
Low Level Fireworks at the Birdville FAAC on July 3, 2004
Location:
Birdville Fine Arts and Athletic Complex west of stadium
Northeast Family Fourth has always been held on July 4th. Three other Northeast
Tarrant County cities have their shows on July 4th, which makes for a crowded sky
and inevitable comparisons. The Cities of South/ake, Addison and Farmers
Branch produce their shows on July 3rd with great success. Here are the
advantages of having the Northeast Family Fourth on July 3fd:
Date:
· Less competition and comparisons with other cities.
· The viewing public could stay up late and watch the fireworks on July
3rd and not have to work the next day since it will be a holiday.
· NRH residents can view our show on July 3rd and still view the larger
shows on July 4th.
· The city would save in holiday and overtime salaries.
Fireworks type:
Low level with 3-6" inch shells for a 15-17 minute show.
The show would be dramatic with shells launching every 2-3
seconds as opposed to every 7-10 seconds.
Visibility:
The lowest height of the fireworks would be 300 feet with
the highest at 600 feet. The fireworks would be visible at
NRH20 but not as visible further south.
Parking:
There are 2500 parking spaces at the Birdville FAAC with
additional adjacent parking.
$20,000 for fireworks
$5,000 for marketing and advertising
$25,000 for entertainment, stage lighting and sound
Cost with Fireworks Only: $25,000
Cost with Entertainment: $40-50,000
Cost:
Summary:
Northeast Familv Fourth Informal Reoort To Mavor and Council
Paae 6
>,-
The July 4th Committee is prepared to raise additional funds needed to supplement the $11,000 budgeted
for the event. This would require that the committee raise approximately $17,000. If entertainment is
added, the committee \\auld have to raise $34,000, which we believe is unlikely.
We look forward to visiting with you further about this and seeking your direction as the committee begins
the planning process.
Respectfully submitted,
Vddf!i?CL ~·~i
Vickie Lottice and Jenny Mabry
July 4th Committee
'-
> '-
§pecial Presentations
Recognition:
Presenter:
Reason:
Recognition:
Presenter:
Reason:
Recognition:
Presenter:
Reason:
Citizens Meritorious Awards (2)
Chief Andy Jones
See attached fire reports.
Richard Abelino, Todd Mayes, Gary Wesson, Russell Rice
Council Member David Whitson
On September 19,2003, at approximately 2:58 AM,
Paramedics Richard Abelino, Todd Mayes, and Gary
Wesson, along with EMT Russell Rice, responded to a
medical call for a woman in labor. Units arrived at the home
at 3:05 AM where paramedics found 26 year old Cristin
Black in active labor. Paramedics immediately prepared for
the imminent delivery and at 3:10 AM, just 5 minutes after
arrival, a baby boy was delivered without complications. The
umbilical chord was clamped and dissected and mother and
infant were transported to Harris HEB. Mother and new baby
did fine and there were no complications in route to the
hospital. Care for Cristin and her new son was transferred to
HEB Hospital Staff at 3:38 PM.
Charles Spradling, Emergency Management Officer
Mayor Pro Tern Joe Tolbert
Spradling was one of the firefighters who responded to a fire
at a local apartment complex. He learned of a young boy's
piggy bank in his burning apartment and went in to get the
boy's money. The boy was truly touched by Spradling
rushing into the burning building to obtain his belongings.
CITIZENS MERITORIOUS ACT AWARD
Date of Act: December 28,2003
Day of Act: Sunday
Time 1010hrs
Description of Act:
On Sunday morning, December 28,2003 at 10:10 a.m., E-224 responded to the
report of a vehicle fire at the Race Trac Service Station, 5640 Rufe Snow Dr.
Initial information on the dispatch included there was a handicapped man still
inside of the vehicle. Prior to the arrival of E-224, Mrs. Diane Johnson noticed
there was a fire under the back seat of their handicapped equipped van. The fire
was beneath a Mr. Noah Johnson, who suffers from ALS "Lou Gehrig's" Disease.
Mr. Johnson is paralyzed from the waist down and has extreme difficulty
speaking. Mrs. Johnson noticed smoke and fire beneath her husband as well as
his clothes burning. She could not move him. Mrs. Johnson screamed for help
and a customer at Race Trac Service Station called 911. Knowing she needed
help, she ran inside of Race Trac and screamed for help. Johnathan Lee, a
student and employee of Race Trac, ran outside to help Mrs. Johnson. Lee then
performed an unselfishness act of heroism and at personal risk climbed into the
van while it was on fire and removed the victim's wheelchair and then pulled Mr.
Noah Johnson to safety. E-224 arrived on the scene and started patient
treatment and extinguishment. At the time, it was unknown who pulled Mr.
Johnson to safety. While I was interviewing the patient's wife regarding the fire,
she told me who had pulled her husband out of the fire. I then spoke with
Johnathan Lee briefly and made sure he was ok. Lee was not seeking a thank
you or any recognition for this unselfishness act. Lee simply stated he helped the
lady out.
I received a phone call a week later from the patient's wife who wanted to let me
know how her husband was doing. When Johnson arrived at John Peter Smith
Hospital, he was immediately transferred to the Parkland Burn Center in Dallas.
This transfer was not only for the second degree burns he sustained but the
respiratory problems related to the toxic smoke he apparently inhaled. The
patient spent four days in the Parkland Burn Center and has since been
released. Johnson goes back each day for skin debridement.
Johnson was very complimentary to the individual that removed her husband
from harms way. She conveyed these thoughts to the rescuer, Johnathan Lee,
while I was investigating the fire.
CITIZENS MERITORIOUS ACT AWARD
Date of Act: January 20,2004
Day of Act: Tuesday
Time 17:54:08 hrs.
Description of Act:
On Tuesday, January 20th, James W. (Jody) Dean was walking his dog at The
Waterford on the Green apartment complex. While walking his dog, Dean
smelled smoke and heard a woman say "it was burning out there." Dean
approached the area where he heard the voices and he saw smoke coming from
the second floor balcony. There was a male on the balcony at the time and Dean
asked him if he needed help. The male replied, "It is on fire." Dean told him to
"call 911." It was at this time Dean took his dog back to the truck and picked up a
fire extinguisher and ran back to the apartment. Dean noted there was an orange
glow above the utility closet door with heavy smoke present. Dean then ran to the
front of the apartment building and proceeded up the stairs, and entered the
apartment. At this time there were heavy flames coming from the storage closet
on the balcony. Dean noted the flames were spreading to the ceiling. Dean then
discharged his personal fire extinguisher with no success. Dean then ran outside
and told the male that was on the balcony to start banging on doors and at this
time, Dean assisted in alerting the residents, which included seven occupied
apartment units.
Dean performed a very unselfish act of heroism while risking his own personal
safety when he entered the apartment unit with heavy fire and smoke conditions
present. Dean did an excellent job of trying to extinguish the fire with his hand
held fire extinguisher and then directing the evacuation of all the residents that
live in this apartment complex.
MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF NORTH RICHLAND HILLS,
TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 - JANUARY 26, 2004
PRE-COUNCIL SESSION
The City Council of the City of North Richland Hills, Texas met in Pre-Council session
on the 26th day of January, 2004 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 .
regular Council meeting.
Present: Oscar Trevino
Joe D. Tolbert
John Lewis
Scott Turnage
Frank Metts, Jr.
David Whitson
Timothy J. Welch
Absent: JoAnn Johnson
Staff Members: Larry J. Cunningham
Richard Torres
Karen Bostic
Paulette Hartman
Patricia Hutson
Alicia Richardson
George Staples
John Pitstick
Larry Koonce
Mike Curtis
Jenny Mabry
Clay Caruthers
Jim Browne
Kyle Spooner
JoAnn Stout
Debbie Durko
Call to Order
Mayor
Mayor Pro Tern
Councilman
Councilman
Councilman
Councilman
Councilman
Councilwoman
City Manager
Interim Assistant City Manager
Managing Director Administrative/Fiscal Services
Assistant to City Manager
City Secretary
Assistant City Secretary
City Attorney
Director of Development
Finance Director
Public Works Director
Communications Director
Budget Manager
Parks and Recreation Director
Information Services Director
Neighborhood Services Director
Court Clerk
Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m.
1. Discuss items from Regular January 26. 2004 City Council Meeting
Item 7b - Councilman Welch asked for a definition of "an arbor structure tied to the
extension of the culverts". Staff advised that during the next item a graphic will be
shown depicting the structure. Staff advised that this element has helped qualify for a
City Council Minutes
January 26, 2004
Page 2
nationwide permit which will increase the expediency of the project by approximately
one and one-half years.
2. IR 2004-009 Review Possible Alternatives for Proposals for Two Neiqhborhood
Parks - Aoenda Item No. 7E
The City Manager explained that the approval of the base bid for the construction of
Liberty Park and Tommy and Sue Brown Park is on the agenda as item 7e. In addition
to the base bid alternate bids were taken on items that Staff felt would be
enhancements to the parks. During the regular meeting, Staff is only asking Council to
consider approval of the base bid and not the alternate bids. The alternate bids are
being presented during Pre-Council so that Council will have the opportunity to see the
alternates and graphics of the alternates. If Council is interested in pursuing any of the
alternates Staff will bring a change order forward at a future meeting for Council action.
Mr. Jim Browne presented a Power Point presentation of the proposed alternates for
the two parks. A description and graphic representation of each of the alternates was
presented. Five alternates identified for Liberty Park were:
· Alternate 1 - Pre-Fabricated Bridge
· Alternate 2 - Flag Poles
· Alternate 3 - Stone Veneer on Culvert Wall
· Alternate 4 - Stone Masonry on Arbor Column Bases
· Alternate 5 - Additional Small Playground Equipment Piece
Four alternates identified for Tommy and Sue Brown Park were:
· Alternate 1 - Pre-Fabricated Bridge
· Alternate 2 - Additional Concrete Sidewalks
· Alternate 3 - Planting Around Public Art
· Alternate 4 - Additional Small Playground Equipment Piece
Staff advised funding is available from savings resulting from value engineering and
projects savings from completed projects from the current budget.
Mr. Cunningham advised that if Council would like to consider any of the alternates,
Staff would recommend that the alternates be reviewed with the Parks and Recreation
Board to receive their input and priorities.
Council was in favor of pursing the alternates. The consensus was for the Parks and
Recreation Board to provide input and prioritize the alternates prior to Council taking
action.
3. IR 2004-009 Update on Construction of NRH.20 Multi-Level Interactive Complex
City Council Minutes
January 26, 2004
Page 3
Mr. Browne presented a Power Point presentation updating the Council on the
construction progress of the NRH20 Multi-Level Interactive Complex and showed
graphics of completed work and photos of the themed elements of the attraction.
4. IR 2004-010 Discuss Vandalism Report for City Parks
Mr. Browne presented a Power Point presentation of the vandalism report for city parks.
Mr. Browne explained the steps followed to reach their objective of developing and
implementing a proactive vandalism program. Mr. Browne discussed the
documentation process, the development of an immediate term action plan and the
results and surveys of surrounding cities vandalism policies and procedures. Options
were presented and discussed for a long term plan -
· Option 1 - Park Police Program - use of police officers through a park police
program, or private security companies or hiring of a city employee to patrol the
park sites. The annual cost of a Park Police Program would exceed the annual
cost currently expended by the city as a result of vandalism.
· Option 2 - Neighborhood Park Watch Program -
· Option 3 - Install Motion Sensor Lighting Enhancements - Recommendation of
Police Chief would be to combine motion sensor lighting with activation of
camera systems in Option 4.
· Option 4 - Employ Technology in Developing and Implementing a Higher Level
of Security - Use of high tech wireless surveillance cameras with Digital Video
Storage
Mr. Browne advised Staff felt that option 4 is the most practical with the most impact
and it also supports Council's goal of Safety and Security. Mr. Browne advised initially
it would be used in four parks - Cross Timbers, Walker's Creek, Richfield, and Green
Valley. If Council would like to pursue, staff can be submit in next year's budget
preparation. The consensus of the Council was to consider for next year's budget.
5. Executive Session
Mayor Trevino announced at 6:35 p.m. that the Council would adjourn to Executive
Session as authorized by Texas Government Code §551.071 to consult with City
Attorney on Pending Litigation on Davis vs. North Richland Hills.
Adiournment
Mayor Trevino announced at 6:41 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
City Council Minutes
January 26, 2004
Page 4
1.
CALL TO ORDER
Mayor Trevino called the meeting to order January 26, 2004 at 7:02 p.m.
ROLL CALL
Present:
Oscar Trevino
Joe D. Tolbert
John Lewis
Scott Turnage
Frank Metts, Jr.
JoAnn Johnson
David Whitson
Timothy J. Welch
Mayor
Mayor Pro Tern
Councilman
Councilman
Councilman
Councilwoman
Councilman
Councilman
Staff:
Larry J. Cunningham
Richard Torres
Karen Bostic
Patricia Hutson
Alicia Richardson
George Staples
City Manager
Interim Assistant City Manager
Managing Director Administrative/Fiscal Services
City Secretary
Assistant City Secretary
Attorney
2.
INVOCATION
Councilman Whitson gave the invocation.
3.
PLEDGE OF ALLEGIANCE
Honorary Mayor Brady Wells led the pledge.
4.
SPECIAL PRESENTATIONS
YOUTH ADVISORY COMMITTEE MID-YEAR REPORT
City Council Minutes
January 26, 2004
Page 5
Kendra Newton, Chair introduced Tanya Healy and Nick Ward. Ms. Newton presented
the Youth Advisory Committee mid-year report to council.
PROCLAMATION - WEAR RED FOR WOMEN DAY
Honorary Mayor Brady Wells presented American Heart Association with proclamation
proclaiming February 6, 2004 as Wear Red for Women Day.
5.
CITIZENS PRESENTATION
North East Tarrant Chamber President Bob Hamilton formally invited council to the first
quarterly meeting of the Quad Cities DFW Organization. The meeting will be held on
Wednesday, February 21 beginning at 11 :30 a.m. and concluding at 1 :00 p.m.
6.
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
None.
7.
APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
A. MINUTES OF THE JANUARY 12,2004 COUNCIL MEETING
B. GN 2004-004 EXECUTION OF CHANGE ORDER NO.1 TO THE CALLOWAY
BRANCH DREDGING PROJECT CONTRACT WITH CRAIG OLDEN, INC., IN THE
AMOUNT OF $37,360 FOR CONSTRUCTION OF THE LIBERTY PARK LAKE-
RESOLUTION NO. 2004-007
C. GN 2004-005 RESCHEDULING MARCH 8 COUNCIL MEETING TO MARCH 11,
2004
D. PU 2004-004 AWARD CONTRACT FOR DOCUMENT IMAGING SYSTEM -
RESOLUTION NO. 2004-006
E. PU 2004-005 AWARD OF CONTRACT TO DEAN CONSTRUCTION IN THE
AMOUNT OF $895,500 FOR THE CONSTRUCTION OF TOMMY AND SUE
BROWN PARK AND LIBERTY PARK - RESOLUTION NO. 2004-008
COUNCILMAN METTS MOVED TO APPROVE THE CONSENT AGENDA. COUNCILWOMAN JOHNSON
SECONDED THE MOTION.
City Council Minutes
January 26, 2004
Page 6
MOTION TO APPROVE CARRIED 7-0.
8.
GN 2004-006 APPROVE RESOLUTION AUTHORIZING DESIGNATION OF
JUVENILE CASE MANAGER BY MUNICIPAL COURT JUDGE - RESOLUTION NO.
2004-005
APPROVED
Municipal Court Clerk Debbie Durko summarized item for council. The resolution
before council allows the presiding judge to designate an individual to serve as a
Juvenile Case Manager as approved by the 2003 legislative session. The appointment
will allow North Richland Hills Municipal Court to retain jurisdiction on prosecution of
juvenile cases rather than refer defendants to the juvenile court system.
COUNCILMAN WHITSON MOVED TO APPROVE GN 2004-006, RESOLUTION No. 2004-005.
COUNCILMAN TURNAGE SECONDED THE MOTION.
Motion to approve carried 7-0.
9.
GN 2004-007 CONSIDER EXTENDING EFFECTIVE DATE OF RECREATIONAL
VEHICLE ORDINANCE - ORDINANCE NO. 2767
APPROVED
Mayor Trevino asked council to consider forwarding ordinance to the Planning and
Zoning Commission for their review and recommendation.
Councilman Turnage advised he would like a public hearing held either at the Planning
and Zoning Commission or City Council meeting to allow input from citizens.
Mayor Trevino informed council public hearings could be held at both the Planning and
Zoning Commission and City Council meeting.
Councilman Metts stated he agreed with having a public hearing at the City Council
meeting so council can address questions and comment on their position regarding the
recreational vehicle ordinance.
COUNCILMAN METTS MOVED TO APPROVE GN 2004-007. COUNCILMAN TURNAGE SECONDED
THE MOTION.
City Council Minutes
January 26, 2004
Page 7
Motion to approve carried 7-0.
10.
PW 2004-002 APPROVE AGREEMENT FOR ENGINEERING SERVICES WITH
KNOWL TON-ENGLlSH-FLOWERS, INC. (A LOPEZGARCIA GROUP COMPANY)
FOR THE BOOTH-CALLOWAY 2.0 MG GROUND STORAGE TANK REPAINTING
AND REHABILITATION
APPROVED
Public Works Director Mike Curtis outlined components for the scope of services.
· Review recommendations in the condition inspection report prepared by Klein
elder
· Coordinate geotechnical consultant activities
· Recommend type of repairing, rehabilitation and repair work on tank and booster
pump
· Recommend cathodic protection system
· Prepare specifications and contract documents
· Prepare cost projections
· Perform construction administration
· Prepare as-builts
Mr. Curtis advised council during the engineering selection for the project the city
encountered a significant water main break at the booster pump station located at the
tank site. The water main break occurred to the 20-inch main line that entered the
building where the pumps are located. This repair will need to be completed prior to
June or July because the booster pump station is currently unstable in its current
condition. Repairs to the booster pump station were not anticipated or budgeted for the
current year. The current budget for the repainting of the tank appears to be sufficient
funds for both the tank repainting and emergency main break. Public Works is
requesting authorization to add the proposed pump station repairs.
COUNCILMAN LEWIS MOVED TO APPROVE PW 2004-002.. COUNCILMAN WELCH SECONDED
THE MOTION.
Motion to approve carried 7-0.
11.
PW 2004-003 APPROVE ENGINEERING AGREEMENT WITH FREESE AND
NICHOLS, INC. FOR THE WATER AND WASTEWATER IMPACT FEE STUDY AND
REVISE 2003/04 CAPITAL PROJECTS BUDGET
APPROVED
· -'.--._.~~-~~-~_._"-.,--_..~-~-~.",---..._----
City Council Minutes
January 26, 2004
Page 8
Mr. Curtis advised project will consist of developing a long range Water and
Wastewater Master Plan and to update the City's current Impact Fee Study. The plan
will determine the water and wastewater improvements necessary for the next five year
period, 10 year period, and the "build-out" (approximately 15 years).
Requests for proposals (RFP) were mailed to 22 local engineering firms. The City
received 15 proposals which were reviewed by a four member committee. The
committee ranked the top firms to interview as: (1) Freese and Nicols, Inc. (2) Birkhoff,
Hendricks and Conway, L.L. P. (3) Dannenbaum Engineering Corporation.
The firms were selected based on the experience of the firm in similar projects,
qualifications of the project manager and team and the quality of previous work based
on references.
During contract negotiations it was discovered that the City's existing water and
wastewater system hydraulic models could not be used with the City's GIS system. The
development and calibration of the water and wastewater models will cost an additional
$32,000. After the additional costs are factored due to the new model development the
amount needed for the project is $182,000. Staff is recommending council approve the
engineering agreement with Freese and Nicols, Inc, in the amount of $182,000 for the
Water and Wastewater Master Plan and Impact Fee Study and revise the CIP project
budget.
COUNCILMAN TURNAGE MOVED TO APPROVE PW 2004-003. COUNCILWOMAN JOHNSON
SECONDED THE MOTION.
Motion to approve carried 7-0.
12.
GN 2004-008 CONSIDER 2004 FEDERAL LEGISLATIVE PROGRAM
APPROVED
Assistant to City Manager Paulette Hartman outlined the 2004 federal legislative
program. The program is guided by the following four primary principles:
1. Support for local control
2. Insuring a predictable and sufficient level of revenue to manage local affairs
3. Opposition to unfunded federal mandates
4. Support for legislation that increases quality of life for citizens of North Richland
Hills
City Council Minutes
January 26, 2004
Page 9
Ms. Hartman advised the legislative program also outlined the City's position on the
following issues.
· Protecting the Homeland
- Local priorities for homeland security
- Public safety and collective bargaining
· Sustaining Federal Support for Critical Municipal Programs
- Water infrastructure financing
· Protecting Local Programs and Revenues
- Community development block grant funding issues
- Local law enforcement block grant
- Telecommunications
- Air quality
- Transportation issues
- Internet sales tax
· Unfunded Mandates
- Amusement park regulation
- Energy policy
COUNCILWOMAN JOHNSON MOVED TO APPROVE GN 2004-008. MAYOR PRO TEM TOLBERT
SECONDED THE MOTION.
Motion to approve carried 7-0.
13.
ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE-
COUNCIL AGENDA
None.
14.
INFORMATION AND REPORTS
Mayor Pro Tern Tolbert made the following announcements.
Join us for the 13th annual Daddy/Daughter Dance on Saturday, February 7th at the
Recreation Center. The theme is "Hooray for Hollywood." Ages 4-8 can dance with
their fathers from 6:00 - 8:00 p.m. and ages 9-15 can dance from 8:30-10:30 p.m. Call
817-427-6600 to reserve your tickets today.
City Council Minutes
January 26, 2004
Page 10
Sign your children up today for Winter Camp NRH. This will be held during the BISD
winter break from February 9-13. Campers play group games, sports, playact, spend a
day at the park and go on a field trip. Space is limited so sign up early. Call the
Recreation Center at 817-427-6600.
January 31
Critter Connection
North Hills Mall
10:00 a.m. - 6:00 p.m.
Kudos Korner -
Staff of the Recreation Department - A letter was received from a NRH resident
expressing appreciation for the summer camp program. The resident's children were
well cared for by the counselors and participated in all the wonderful activities. The
well-managed camp is a valuable service and contribution to the children and working
parents of the NRH community.
15.
ADJOURNMENT
Mayor Trevino adjourned the meeting at 7:44 p.m.
Oscar Trevino - Mayor
ATTEST:
Patricia Hutson - City Secretary
CITY OF
NORTH RICH LAND HILLS
Department: Planning Department
Council Meeting Date: 2/09/04
Subject: Consideration of a reQuest from Todav Richland Center L.P. Agenda Number: PS 2003-54
to Approve the Final Plat of Lots 1-8, Block A, Richland Plaza Addition Located in the 6400
block of Grapevine Hiohwav (42.09 acres).
Case Summary:
This property is currently platted as one lot with six existing commercial-type buildings. The
applicant wants to divide the property into individual lots for the exiSting buildings, lots 1-6, and
add two additional lots, 7 and 8, at the northeast comer of the property along Grapevine
Highway.
Existing I Proposed Use:
The site contains several buildings with uses that include telemarketing firms, restaurants,
mortgage companies and medical therapy. The applicant has recently submitted a request for
revising the types of uses permitted under the current "PD" Planned Development zoning.
This request is scheduled to be presented to the Planning and Zoning Commission in February
and Council in March.
"~
Thoroughfare Plan:
The property has frontage on Grapevine Highway State Highway 26, a six-lane, divided
principal arterial, with a 130' RO.W. It also has frontage on Richland Plaza Drive and
Broadway Avenue. Both are considered 2-lane, residential streets with variable width R O. W.
ranging from 64' to 72'.
Comprehensive Plan:
The Comprehensive Plan indicates commercial uses for the area. The existing and proposed
uses are consistent with the Plan.
Staff Review:
The Development Review Committee has reviewed the re-platand has determined that it
complies with both the Zoning and Subdivision Ordinances. Attached is a memo from the
Public Works Department stating that all plat comments have been met.
Planning and Zoning Commission Recommendation:
The Planning and Zoning Commission at their meeting on January 15, 2004 recommended
approval of PS 2003-54 by a vote of 7-0:
Finance Review
Source of Funds:
Bonds (GOIRev.)
Budget
Account Number
Sufficient Funds Avauaole
Finance Director
CITY OF
NORTH RICHLAND HILLS
Recommendation:
To Approve PS 2003-54 the Final Plat of Lots 1-8. Block A Richland Plaza Addition as
recommended by the Planning and Zoning Commission.
Review Schedule:
Application: 11/11/03
Total Review Time: 13 weeks
Final Hearing: 2/09104
'-I
CITY COUNCIL ACTION ITEM
N
A
NI~H
PS 2003-54
FINAL RE-PLAT
RICH LAND PLAZA ADDITION
LOTS 1-8, BLOCK A
Prepared by Planning 01/06/04
NI~H
CITY OF NORTH RICHLAND HILLS
Public Works / Administration
January 5, 2004
MEMO TO: Donna Jackson, Planner
FROM: Caroline Waggoner, Engineer Associate
SUBJECT: Richland Plaza Addition Replat; BLOCK A, LOTS 1-8
PS 2003-54
Public Works has reviewed the Final Plat submitted to this office on December 26, 2003. All of
Public Works' requirements have been met. We recommend placement on the next Planning
and Zoning meeting agenda.
}
A._/o"
Caroline Waggoner, E.I.T.
cc: Lance Barton, P.E., Assistant Public Works Director
Surveyor, Dietz Engineering
CLW /pwm2004-2
PO. Box 820609 '" North Richland ¡-\ills, Texas 76182-0609
7301 Northeast Loop 820 I< (817) 427-6400 * Fax (817) 427-6404
PS 2003-54
CONSIDERATION OF A REQUEST FROM TODAY RICHLAND CENTER L.P.
TO APPROVE THE FINAL PLAT OF LOTS 1-8, BLOCK A RICHLAND PLAZA
ADDITION LOCATED IN THE 6400 BLOCK OF GRAPEVINE HIGHWAY (42.09
ACRES).
APPROVED
Dave Green, Zoning Administrator, summarized the case. This plat concerns the
Richland Business Center located on South Grapevine Highway. Currently the
property is in one lot and one block. The property owner would like to divide the
entire area into eight different lots. The total acreage is 42.09 acres. Public
Works has provided a memo stating that the plat has been reviewed by Staff and
does meet all of the qualifications of Staffs review. Staff recommends approval
of PS 2003-54.
Chairman Bowen asked the Commission if there were any questions. There
were none. Chairman Bowen called for a motion.
Ted Nehring, seconded by Brenda Cole, motioned to approve PS 2003-54.
The motion carried unanimously (7-0).
CITY OF
NORTH RICHLAND HILLS
Department: Planninq Department
Council Meeting Date: 2/09/04
Subject: Consideration of a request from B.H.& L. Joint Venture Agenda Number: PS 2003-55
to Approve the Final Plat of Lots 1-21, Btock 1 Forest Glen North Addition Located in the
8400-8500 block of North Tarrant Parkway (10.00 acres).
Case Summary:
The applicant is proposing a 21 lot residential subdivision. The site was zoned "R-2" by the
Council in August of last year (ref. PZ 2003-15). The average lot size proposed is
approximately 18, 400 square feet.
Existing I Proposed Use:
The site is vacant and void of vegetation except for grass. A drainage channel bisects the site
into easUwest sections. This drainage channel impacts the usability of a number of lots. The
applicant has provided information to the Planning and Zoning Commission showing that all
proposed lots will support the minimum house size (2,000 sq. ft.) for this zoning district.
Thoroughfare Plan:
This site fronts onto North Tarrant Parkway, a future six-lane, divided, principal arterial street
with 200' of ROW. Two access points terminating into cul-de-sacs (Park Brook Court and
Spence Court) are provided onto North Tarrant Parkway. Both streets "line up" with existing
streets (Park Brook Drive and Spence Drive) on the south side of North Tarrant Parkway.
In the past this developer dedicated a 200' wide strip of land for North Tarrant Parkway from
Precinct Line Road to the western city limit line. Because of this dedication, the applicant has
requested and received a waiver of escrow and construction requirements for their portion of
North Tarrant Parkway. .
Comprehensive Plan:
The Comprehensive Plan indicates low density residential uses for this site. The proposed plat
is consistent with the Plan.
Staff Review:
The Development Review Committee has reviewed the plat and has determined that the final
plat complies with the preliminary plat approved by the Planning and Zoning Commission on
July 17, 2003 (ref. PS 2003-28). Attached is a memo from the Public Works Department
stating that all plat comments have been satisfied.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Account Numbet
Sufficient Funds.A ValliU)le
êJ20
Finance Director
CITY OF
NORTH RICHLAND HILLS
Planning and Zoning Commission Recommendation:
The Planning and Zoning Commission at their meeting on January 15, 2004 recommended
approval of PS 2003-55 by a vote of 7-0.
Recommendation:
To Approve PS 2003-55 the Final Plat of Lots 1-21, Block 1 Forest Glen North Addition as
recommended by the Planning and Zoning Commission and grant a waiver of escrow and
construction requirements for North Tarrant Parkway.
Review Schedule:
.ßeplication: 11/13/03
Final Hearing: 2/09/04
I
CITY COUNCIL ACTION ITEM
To~al Review Time: 13 weeks
N
A
NI~H
PS 2003-55
FINAL PLAT
FOREST GLENN NORTH
LOTS 1-21, BLOCK 1
Prepared by Planning 01/06/04
- -~_....._-_._---~~-------
NI~H
CITY OF NORTH RICHLAJ\fD HILLS
Public Works I Administration
December 24, 2003
MEMO TO: Donna Jackson, Planner
FROM: Caroline Waggoner, Engineer Associate
SUBJECT: FOREST GLENN NORTH ADDITION;
Final Plat, PS2003-55
Public Works has reviewed the Preliminary Plat submitted to this office on December
23, 2003. All of Public Works' requirements have been met. We recommend
placement on the next Planning and Zoning meeting agenda.
Please be aware that the matter of improvements to North Tarrant Parkway has not
been resolved at this time. Public Works will notify the developer if improvements (or
escrow) will be required for North Tarrant Parkway.
~Æ~
Caroline Waggoner, E~
cc: Lance Barton, P.E., Public Works Assistant Director
Dave Green, Zoning Administrator
Surveyor, Charles Hooks, via fax
P.O. 80x 820609 * North Richland Hille:;, Texas 761'32-0609
7301 Northeast Loop 820 "" \817) 427-6400 "i< F3X \817) 427-(:;404
PS 2003-55
CONSIDERATION OF A REQUEST FROM B.H. & L. JOINT VENTURE TO
APPROVE THE FINAL PLAT OF LOTS 1-21, BLOCK 1 FOREST GLENN
NORTH ADDITION LOCATED IN THE 8400-8500 BLOCK OF NORTH
TARRANT PARKWAY
(10.00 ACRES).
APPROVED
Dave Green, Zoning Administrator, summarized the case. This is a final plat of
Forest Glenn North Addition. It is a proposed 21 lot residential subdivision. A
few months ago, the Commission approved the preliminary plat for Forest Glenn
North and the rezoning to "R-2" Residential. The final plat before you is
consistent with the approved preliminary. The utility easements are located on
the rear of the lots. Public Works has provided a comment letter stating that the
final plat meets all of the City's criteria for platting. Staff recommends approval of
PS 2003-55.
Ms. Cole asked Mr. Green about lot 12 and when a setback is done, how much is
between the setback and the beginning of the drainage easement.
Mr. Green answered that when Staff reviewed the preliminary plat, Staff asked
the developer and the engineer to place a simulated foundation plan on two to
three different lots. What Staff found was that the developer could squeeze the
minimum house size requirement which is 2000 sq. ft. in "R-2" in those particular
dimensions.
Chairman Bowen called for a motion.
Richard Davis, seconded by James Laubacher, motioned to approve PS
2003-55. The motion carried unanimously (7-0).
'.
CITY OF
NORTH RICHLAND HILLS
.'--- Department: Planning Department
Council Meeting Date: 2/09/04
Subject: Consideration of a request from J&H NRH 100 FLP to Agenda Number: PS 2003-57
Approve the Final Plat of Lots 53-65, Block 1 and Lots 1-10, Blbck 11 Brandonwood Estates
Addition Phase 11/ Located in the 7500 block of North Tarrant Parkway (9.45 acres).
Case Summary:
The applicant is proposing a 22 lot residential subdivision. The site was rezoned to "R-2" (ref.
PZ 2003-12) in October of last year. The average lot size propdsedis approximately 10,700
square feet.
Existing I Proposed Use:
The site is currently vacant with grass as the primarily vegetation. A portion of the site is
bisected in a northwest-southeast manner by a TU Electric overhead transmission line. This
easement impacts the usability of Lots 1 & 9, Block 1. The applidant has provided information
to the Planning and Zoning Commission showing that the minimum required house size (2,000
square feet) can be built on the lots as proposed.
Thoroughfare Plan:
This site has frontage onto both North Tarrant Parkway (a futu~ six-lane, divided, principal
arterial street with 200' of ROW) and Smithfield Road (a future 4-lane, undivided, collector
street with 68' of ROW). As with the Final Plat for Forest Glenn NOrth Subdivision, also on this
agenda, the applicant is requesting a waiver of escrow and construction requirements for their
portion of North Tarrant Parkway.
Comprehensive Plan:
With the rezoning of this site last year from "C-2" Commercial to "R-2" Residential, the
Comprehensive Plan was effectively changed to reflect low density residential uses. The
proposed plat is consistent with the Plan.
Staff Review:
The Development Review Committee has reviewed the plat and ~as determined that the final
plat complies with the preliminary plat approved by the Planning· and Zoning Commission on
July 17, 2003 (ref. PS 2003-28). Attached is a memo from the Public Works Department
stating that all plat comments have been satisfied.
Finance Review
Source of Funds:
Bonds (GOIRev.)
Operating Budget
Account Number
Sufficient Funds AV8u80le
Finance Director
CITY OF
NORTH RICHLAND HILLS
Planning and Zoning Commission Recommendation:
The Planning and Zoning Commission at their meeting on January 15, 2004 recommended
approval of PS 2003-57 by a vote of 7 -0.
Recommendation:
To Approve PS 2003-57 the Final Plat of Lots 53-65, Block 1 and Lots 1-10, Block 11
Brandonwood Estates Addition Phase III as recommended by the Planning and Zoning
Commission and to grant a waiver of escrow and construction requirements for North
Tarrant Parkway.
Review Schedule:
~lication: 12/4/03
Final Hearing: 2/09/04
Total Review Time: 9 weeks
l
CITY COUNCIL ACTION ITEM
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A PS 2003-57
FINAL PLAT
LOTS 53-65, BLOCK 1
LOTS 1-9, BLOCK 1 1
BRANDONWOOD ESTATES
PHASE III
I Prepared by Planning 01/07/04
NI~H
Public Works / ,';dminisrration
1'"'1'1'"\ I OT" ~ ~nR'T'T" T". ,¡-"f ,'~\ "\ "~ "r T~" T ,..,
\__ .1 i r l~,-" _1r11'C_.t't,_ilL.L'-4:.J.~JL¡ l-.ilLL:J
January 8, 2004
MEMO TO: Donna Jackson, Planner
FROM: Caroline Waggoner, Engineer Associate
SUBJECT: Brandonwood Estates Phase III
Final Plat, PS2003-57
Public Works has reviewed the Final Plat submitted to this office on January 7, 2004.
All of Public Works' requirements have been met. We recommend placement on the
next Planning and Zoning meeting agenda.
th~<~~
Caroline Waggoner, E.. .
cc: Lance Barton, P.E., Public Works Assistant Director
Dave Green, Zoning Administrator
Charles B. Hooks, Surveyor, via fax
PC. Box 320609 '" North Richlana Hills, Texas 76182-0609
7301 ,\lorcheast Loop azo 'Ie (8'17) 427-'3400" Fax (817) 42ï-6404
PS 2003-57
CONSIDERATION OF A REQUEST FROM J&H NRH 100 FLP TO APPROVE
THE FINAL PLAT OF LOTS 53-65, BLOCK 1 AND LOTS 1-10, BLOCK 11
BRANDONWOOD ESTATES PHASE III ADDITION LOCATED IN THE 7500
BLOCK OF NORTH TARRANT PARKWAY (9.45 ACRES).
APPROVED
Dave Green, Zoning Administrator, summarized the case. This is final plat for
Brandonwood Estates Phase III for a single-family residential subdivision. The
plat is located north and to the east of the intersection of Smithfield and North
Tarrant Parkway. A few months ago, the Commission approved the preliminary
plat for Brandonwood Estates Phase III and the rezoning to "R-2" Residential.
The very corner of this site remains commercial which was included in the
preliminary plat. However, in the final plat only the residential portion is being
platted. Staff has reviewed this plat with regard to the approved preliminary and
it is consistent with the preliminary. Public Works has provided a letter stating
that all conditions from the City's platting ordinance have been met. Staff
recommends approval of PS 2003-57.
Ms. Cole asked Mr. Green about lots 1 and 9 and when a setback is done, how
much is between the setback and the beginning of the drainage easement.
Mr. Green answered that the developer, which is the same developer as the
previous case provided a simulated foundation plan on lots 1 and 9. Staff
wanted to make sure that lots 1 and 9 were capable of being built on.
Owen D. Long, engineer of the project, came forward. Mr. Long explained the
reasoning for pulling the commercial lot. Mr. Long was told by Public Works that
Keller-Smithfield Road will be straightened fairly soon.
Chairman Bowen called for a motion.
Ken Sapp, seconded by Richard Davis, motioned to approve PS 2003-57.
The motion carried unanimously (7-0).
'.
CITY OF
NORTH RICHLAND HILLS
Department: Public Works
Council Meeting Date: 2/09/04
Subject: Approve Abandonment of a Sanitary Sewer Easement
Located in Waf-Mart Addition - Ordinance No. 2770
, Agenda Number: GN 2004-009
When the Wal-Mart Addition was originally developed, an existing sanitary sewer located
near the intersection of Davis Boulevard and North Tarrant Parkway was relocated to
match the proposed lot configuration. A new easement was established by the plat for the
rerouted sewer and the old sewer easement was to be abandoned by separate easement.
A new bank has been proposed for construction on Lot 5, Block 1 of the Wal-Mart Addition.
It was determined during the planning of the bank project that the abandonment of the old
sanitary sewer easement had not yet occurred.
The City of North Richland Hills has no infrastructure located in the old easement. The
developer is requesting that the old easement be abandoned at this time.
Recommendation: To approve Ordinance No. 2770.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget r
Other
Finance Review
Account Number
Sufficient Funds AvallaDle
\......-
,.-
Finance Director
. - . ~tJ;)¿ß--
Department Head Signat re
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Ci Ma iSiqnatum .
Page 1 of _
2
4
6
~"-~···--'-'-~·~~'__~__··'___~"'__"-_~M·____
ORDINANCE NO. 2770
AN ORDINANCE ABANDONING AN UNNEEDED SANITARY SEWER
EASEMENT LOCATED IN THE CITY OF NORTH RICHLAND HILLS, IN
THE THOMAS PECK SURVEY, ABSTRACT NO. 1210.
WHEREAS, original development oftheWal-Mart Addition relocated an existing sanitary
8 sewer to match the proposed lot configuration, rendering the old easement
useless. The old easement was to be abandoned by separate easement. Due to
10 new construction on Lot 5, Wal-Mart Addition, it was discovered that the old
sanitary sewer easement was not previously abandoned; NOW,
12 THEREFORE,
14 BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS,
TEXAS:
16
18
20
22
24
26
28
Section 1:
THAT the 11,218 square foot sanitary sewer easement located on Lots 4, 5 and
6, Block 1, Wal-Mart Addition, North Richland Hills, Tarrant County, Texas
more particularly set forth on Exhibit A hereto, is hereby abandoned.
AND IT IS SO ORDAINED.
Passed on the 9th day of February, 2004.
CITY OF NORTH RICHLAND HILLS
By:
30 ATTEST:
Oscar Trevino, Mayor
32
34
36
38
40
42
44
Patricia Hutson, City Secretary
APPROVED AS TO CONTENT:
~Q º.:b
Dep ent ead
Ordin ce No. 2770
Page f 2
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WAL-MART ADOI1ION
CABINET A, SUDE 7048.
P.R.T.C. T.
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WAL-IoIART ADDIlION
CABINET A, SUDE 7046,
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POINT OF
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589'25'45" W
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NORTH TARRANT PARKWAY
(A 200· PIIbRt: Rk}ht-of-Way)
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EXHIBIT "A"
VACATION OF A SANITARY SEWER EASEMENT
,
BEING A 0.26 ACRE TRACT OF LAND SITUAl[D IN THE THOMAS PECK SUR'ÆY.
ABSTRACT NO. 1210. CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY. l[XAS
~. Dunaway I ~~~:rs
. Surveyors
~ Associates, Inc. landscape Architects
. ..,....~-"'07l""o OCt " o~",,,,.~'-V"''''
'10' ...~CIroW. $lilt 1oo'oot WaIrtt\, TX?81D1 Ph .11,3361121.....,.. '11"'211 21311'u: 111 SIll'"''''
Sheet 1 of 2
LEGAL DESCRIPTION
BEING a 0.26 acre tract of land situated in the Thomas Peck Survey. Abstract No.
1210 in the City of North Rich/and Hills, Tarrant County. Texas, also being a portion
of Lots 1, 4, 5 &- 6, Block 1, Wal-Mart Addition, an addition to the City of North
Richland Hills, Tarrant County, Texas, as recorded in Cabinet A, Slide 7046, Plat
Records of Tarrant County. Texas, and being more particularly described as follows:
Commencing at a "X" cut in concrete set being the Southwest corner of said Lot 4,
Block 1, Wal-Mart Addition, also being the Southeast corner of Lot 1, Block 3,
Brentwood Estates, according to the Plat recorded in Cabinet A. Slide 5060 of said
Plat Records. said "X" also being in the north right of way of North Tarrant
Parkway (200' public right of way):
Thence North 89'25'45" East, along said north right of way of North Tarrant
Parkway. a distance of 138.69 feet to the POINT OF BEGINNING of the herein
described tract of land;
Thence North 00'06'12" East, leaving said north right of way. a distance of 561.61
feet to a point;
Thence South 89'34'25" West, a distance of 175.76 feet to a point, said point
being in the east right of way of F.M. 1938 (variable width right of way);
Thence North 30'52'21" East, along said east right of way. a distance of 17.55 feet
to a poin t;
Thence North 89'34'25" East, leaving said east right of way. a distance of 181.78
feet to a point;
Thence South 00'06'11" West, a distance of 576.57 feel to a point, being in said
north right of way of North Tarrant Parkway;
Thence South 89'25'45" West, along said north right of way. a distance of 15.00
feet to the POINT OF BEGINNING and containing 11,218 square feet or 0.26 acres of
land.
EXHIBIT tt A"
VACATION OF A SANITARY SEWER EASEMENT
BEING A 0.26 ACRE 'TRACT OF' LANO SITUATED IN THE THOt.AAS PECK SURVEY.
ABS'TRACT NO. 1210. CITY OF' NORTH RICHLAND HILLS. TARRANT COUNTY. TEXAS
r
* Dunaway I ~;:~~:nI
. Surveyonl
AssoCiates, Inc. Landscape Architects
1101 ~Ci......... tOO'ortWDttt'l. TX "'ttn' Ph: 111 »1112' ...... '17432118'- I" 3387431'
Sheet 2 of 2
,,\ )ooItn\H\H07t'J'ro oet lnfo'l :......ol,Eoml--...
·
CITY OF
NORTH RICHLAND HILLS
)epartment: City Secretary
'---
Council Meeting Date: 2/09/04
Subject: Callinq City Council Election - Resolution No. 2004-009
Agenda Number: GN 2004-010
The attached resolution calls for a City election to be held on May 15, 2004 for the election
of a Mayor and City Council Places 2, 4 and 6 for two-year terms of office. The resolution
calls for the election to be conducted in accordance with the Texas Election Laws. It
establishes the voting locations and provides for early. voting procedures. The
appointment of Election Day officials will be brought to Council ~t a later date for approval.
In accordance with State law, filing will begin on February 14, 2004 and end on March 15,
2004, and early voting by personal appearance will begin April 28, 2004 and end May 11,
2004. The resolution authorizes the City Secretary to procurè voting machines for the
election and to contract with the Tarrant County Elections Administrator for early voting
and other miscellaneous voting services. The City will be using the Direct Record
Electronic system (ORE) for early voting and the Optech Eagle voting machines on
Election Day. The City will hold its election jointly with the Birdville Independent School
District as we have done the 'past several years.
In the event a run-off election is necessary following the canvass of the May 15 election,
the attached resolution also provides a run-off date of Saturday, June 19, 2004. This date
is in accordance with State law.
Recommendation:
To approve Resolution No. 2004-009
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Account Number
Sufficient Funds AvallaDle
\
Finance Director
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RESOLUTION NO. 2004-009
WHEREAS, the regular election for the City of North Richland Hills, as set forth by the Texas
Election Code, is required to be held on May 15, 2004, at which time the voters
will elect a Mayor and City Council Places 2, 4, and 6; and
WHEREAS, in accordance with Section 271.002 ofthe Texas Election Code, the City election
will be conducted jointly with Birdville Independent School District; NOW,
THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
Section 1:
THAT an election is hereby called to elect a Mayor and City Council Places 2, 4
and 6 to serve until May of 2006, or until their successors are duly elected and
qualified. Such election shall take place on the 15th day of May, 2004, from 7:00
a.m. until 7:00 p.m.
Section 2:
Qualified persons may file as candidates by filing with the City Secretary between
the hours of8 :00 a.m. and 5 :00 p.m., Monday through Friday, beginning February
14,2004, and ending on March 15,2004. Each application for a place on the
ballot shall be accompanied by either a filing fee of One Hundred Fifty ($150.00)
Dollars payable to the City, or, in lieu of the filing fee, a Petition seeking the
candidate's name to be placed on the ballot. Such Petition must be signed by at
least one hundred fifty (150) qualified voters ofthe City. Fonus for the Petition
shall be furnished to potential candidates by the City Secretary.
Section 3:
The location of polling places for this joint election are designated pursuant to
Section 271.003 of the Texas Election Code, and the Council finds that the
following locations can most adequately and conveniently serve the voters in this
election, and that these locations will facilitate the orderly conduct ofthe election:
PRECINCT
VOTING LOCATION
Precinct One (includes County voting precincts
3214,3324,3333,3041,3364, 3366 & 3416)
City Hall, 7301 Northeast Loop 820
Precinct Two (includes County voting precincts
3032,3140,3215,3289,3325,3326,3399,3424,
3631,3633,3634,4620&4629)
Dan Echols Senior Adult Center
6801 Glenview Drive
Resolut n No. 2004-009
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Precinct Three (includes County voting precincts
3063,3049,3177,3209,3365,3367,3387,
3507,3527,3543,3580 & 3584)
Bursey Road Senior Adult Center
7301 Bursey Road
Section 4:
Section 5:
Section 6:
Section 7:
Section 8:
Section 9:
Each Presiding Judge shall appoint not less than two, but no more than six
qualified clerks to serve and assist in holding said election, provided that if the
Presiding Judge herein appointed actually serves, the Alternate Presiding Judge
shall be one of the clerks.
Early voting will be held on weekdays beginning on April 28, 2004 at 8:00 a.m.
and will continue through May 11,2004 at 5 :00 p.m. Such early voting shall take
place in the office ofthe City Secretary in the North Richland Hills City Hall (the
Pre-Council Room and City Council Chambers shall be considered an extension
of the City Secretary's office for early voting purposes) at 7301 Northeast Loop
820, North Richland Hills, Texas. Applications for early voting by mail shall be
delivered to the City Secretary at the same address not earlier than Tuesday,
March 16, 2004, and not later than the close of business on Tuesday, April 27,
2004, if in person, or Friday, May 7, 2004, ifby mail. The City Secretary, or her
designee, shall be responsible for conducting early voting, both in person and by
mail, and has the authority to contract with Tarrant County for early voting
services and other miscellaneous voting services.
In accordance with Section 87.004 of the Texas Election Code, the Presiding
Judge at City Hall and at least two (2) election clerks shall also serve as the Early
V oting Ballot Board to count the ballots received in Early Voting by Personal
Appearance and Early Voting by mail.
All resident qualified electors ofthe City shall be permitted to vote at said election
and, on the day of the election, such electors shall vote at the polling place
designated for the Election Precinct in which they reside.
The election shall be conducted pursuant to the election laws of the State of
Texas. The City Secretary is directed to procure voting machines, if available, for
the election of May 15, 2004, and voting machines are hereby adopted as the
method of voting at such election.
Should a runoff election be required following the canvass ofthe May 15, 2004
election, the Council hereby orders that a runoff election be held on Saturday,
June 19, 2004. The polling place on election day for the runoff election shall be
at the same polling places as those ofthe original election, and the hours of voting
shall be between 7:00 a.m. and 7:00 p.m.
Resolu n No. 2004-009
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The Presiding Judges and Alternate Judges presiding over the General Election
held on May 15, 2004, are hereby appointed to preside over the runoff election.
Should a runoff election be necessary, early voting by personal appearance for the
runoff election shall be held at the office ofthe City Secretary at North Richland
Hills City Hall (the Pre-Council Room and City Council Chambers shall be
considered an extension of the City Secretary's office for early voting purposes)
at 7301 Northeast Loop 820, North Richland Hills, Texas, between the hours of
8:00 a.m. to 5:00 p.m. on each day that is not a Saturday, Sunday, or an official
State Holiday, beginning on Wednesday, June 2, 2004 and continuing through
Tuesday, June 15,2004 until 5:00 p.m.
Section 10: The Presiding Election Judges shall be compensated at the rate of $8.00 per hour
and each Alternate Presiding Judge and Election Clerk shall be compensated at
the rate of $7.50 per hour. The Presiding Election Judges shall also be paid the
additional sum of$25.00 for delivering the returns ofthe election.
Section 11: This resolution shall be construed with Resolution No. 96-11, passed February 12,
1996 providing for joint elections held with the Birdville Independent School
District, so as to give effect to both resolutions.
AND IT IS SO RESOLVED.
PASSED AND APPROVED on the 9th day of February, 2004.
CITY OF NORTH RlCHLAND HILLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
Resolut No. 2004-009
Page 3 4
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APPROVED AS TO FORM AND LEGALITY:
~JfIßj/
George A. Staples, Attorney
APPROVED AS TO CONTENT:
Department Head
Resolut n No. 2004-009
Page 4 4
,-
'-
CITY OF
NORTH RICHLAND HILLS
Department: Support Services / Finance
CounCil Meeting Date: 02/09/2004
Subject: Award Proposal for Phase 2 of the 2003 HV AC Proiect and Agenda Numbe~U 2004 - 0 0 7
the 2004 HVAC Project to Webb Air Conditioning in the
Amount of $71,312
In the 2002103 and 2003/04 approved CIP budgets, Council appropriated funds for the
replacement of HV AC equipment at several City facilities. During Phase 1. of 2003 HV AC project
$32,995 was expended to replace units not requiring mechanical engtneering services. Phase 2
required engineering for proper zoning of units being replaced in the Municipal Court offices and
Parks & Recreation administrative offices. The 2003 project also incl4ded funding for bay heaters
at Fire Station 2. These units will be replaced' during the Fire Station 2 renovation project approved
in the bond program.
The 2004 HV AC project includes replacement of units in the City Hall computer room,
Planning/lnspections offices, Police Department AFIS computer room!, detective offices, and jail
control room. Competitive sealed proposals were solicited and the re$ults are outlined below.
',--.
HVAC Technical
Webb Air Conditioning
Grant Air Conditioning
Energy Systems
Airwise Heat & Air
PMC Service Co.
$69,371
$71,312
$77,160
$98,069
$99,920
No Bid
(Incomplete Proposal)
HVAC Technical did not submit a complete proposal as required and $taff was not able to perform
an appropriate evaluation. Webb Air Conditioning met all the specifications and general conditions
of the proposal. Staff also received positive responses from the references checked and the
projects are within the approved budgets.
Funding:
310-8517-601-79.03 $30,407
505-8517-601-79.03 $40,905
Recommendation: To award the proposal for Phase 2 of the 2003 HVAC Project and the 2004
HV AC Project to Webb Air Conditioning in the amount of $71 ,312 and approve the attached
2003/04 CIP Budget Amendment.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other r--
~
Finance Review
Account Number See Above
Sufficient F ds Ava! a e
(
"l~
Budget Director
Finance Director
Page 1 of -1
Municipal Facility Capital Projects
HVAC Replacement (2003)
800303
PROJECT DESCRIPTION & JUSTIFICATION
Replacement of HVAC equipment with new energy efficient equipment that helps the City meet the mandates of Senate Bill 5.
New equipment is scheduled to be installed at the Library, Municipal Court, Animal Services, Fire Station 2, and Dan Echols
Senior Center. This is the continuation of the 1997 Capital Improvement Program for City facilities. The equipment being
replaced is 10 years old or older, inefficient energy equipment with an average service life of 6 years, and requires constant
maintenance or repairs. The replacement of this older equipment will help the City meet mandates of Senate Bill 5, which calls
for the implementation of energy efficient measures to reduce electrical consumption.
PROJECT STATUS Original 2003/2004 Original 2003/2004
Start Date Revision End Date Revision
Professional Services 10/2002 06/2003 12/2002 10/2003
Construction (Install Equipment) 01/2003 n/a OS/2003 06/2004
REVISION EXPLANATION
This project was not included in the adopted 2003/04 CIP Budget as Staff expected project completion prior to the beginning of
this fiscal year. The project remains within budget; however, the project schedule was extended to include a second
construction phase to be completed along with the HVAC Replacement project approved in the 2003/04 CIP Budget. As such,
this revision is necessary for Support Services to gain legal expenditure authority to complete the second construction phase in
this fiscal year.
FINANCIAL DATA
Funding Source Amount to 2003/2004
Date Adopted
Prior Funding Allocations:
Building Services Fund $160,000 $0
Proposed Funding Revision:
n/a 0 0
Total $160,000 $0
Project Expenditures
Engineering $0 $0
Land/Right-of-Way 0 0
Construction 45,639 0
Other 0 0
Total $45,639 $0
IMPACT ON OPERATING BUDGET
2003/2004 Total
Revised Remaining Project
Budget Budget Cost
$0 $0 $160,000
0 0 0
$0 $0 $160,000
$0 $0 $0
0 0 0
30,407 83,954 160,000
0 0 0
$30,407 $83,954 $160,000
'\
CITY OF
NORTH RICHLAND HILLS
',,--
Department: Support Services / Finance
Council Meeting Date: 02/09/2004
Subject: Award Proposal for Iron Horse Pavifjon to Hardscape Agenda NumberPU2004-008
Construction in the Amount of $94,850 and Authorize Refunding
From Certificates of Obligation - Resolution No. 2004-011
. In the 2003/04 approved CIP budget Council appropriated funds for a new pavilion at the
Iron Horse golf course. The pavilion will be built on the west Side of the club house and will
have a 200 person capacity aI/owing staff to accommodate larger groups. Competitive
sealed proposals were solicited and the results are outlined below.
Jason Satterwhite
Hardscape
Webb General
Sprinkle & Sprout
Ed Parker
Vortex
Sheridan
North Star
JOC
Wood rose Company
$82,115 (Not recommended)
$94,850
$99,460
$116,745
$128,654
$130,376
$138,949
$139,870
$165,000
$181,500
Jason Satterwhite Construction did not meet the general conditions of the proposal. Their
construction background is in small meta ' pre-fab buildings wit~ their largest construction
project being $74,000. They have not built any similar projects µsing wood and masonry
construction and their insurance does not meet the minimum råauirem~nt~. Attached is
the selection criteria score sheet for this project. . .
'-
Hardscape Construction located in North Richland Hills met all the specifications and
general conditions of the proposal. Similar projects include a community room and
pavilion for the Timarron development in Southlake. Staff received positive responses from
the references checked and the project is within the approved budget.
The 2004 CIP Budget provides funding for the pavilion project in the amount of $125,000.
The source of funds will be certificates of obligation anticipated to be sold in April of 2004.
}
\
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other '---
*~
--- / ~ment Head SiQnature
"'--..--
Finance Review
Account Number 410-8354-712.79-03
Sufficient Fun s Ava; a e
~
,
,~
Page 1 of2 _
CITY OF
NORTH RICHLAND HILLS
Since construction of the pavilion will commence with the approval of this proposal and golf
course funds will be spent prior to issuance of C.Os., it is neœssary for the Council to pass
a resolution declaring the expectation to reimburse expenditures with the proceeds of
future debt. ,
Recommendation: To award the proposal for the Iron Horse Pavilion to Hardscape
Construction in the amount of $94,850 and approve Resolution No. 2004-011
authorizing refund from Certificates of Obligation.
'-
,
''--
CITY COUNCIL ACTION ITEM
Page 2 of2
Resolution No. 2004-011
A RESOLUTION declaring expectation to reimburse expenditures with the proceeds of
future debt.
WHEREAS, the City of North Richland Hills, Texas (the "Issuer") intends to issue debt
for construction of a Pavilion at Iron Horse Golf Course (the "Project") and further intends to
make certain capital expenditures with the proceeds of such debt;
WHEREAS, under Treas. Reg. § 1.150-2 (the "Regulation"), to fund such
reimbursements with the proceeds of tax-exempt obligations the Issuer must declare its
expectation to make such reimbursement; and
WHEREAS, the Issuer desires to preserve its ability to reimburse the capital
expenditures with the proceeds of tax-exempt obligations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF NORTH
RICHLAND HILLS, TEXAS, THAT the Issuer reasonably expects to reimburse capital
expenditures with respect to the Projects with the proceeds of debt hereafter to be issued by
the Issuer, and that this resolution shall constitute a declaration of official intent under the
Regulation. The maximum principal amount of obligations expected to be issued for the
Project is $125,000.
PASSED AND ADOPTED this 9th day of February 2004.
APPROVED:
Oscar Trevino, Mayor
ATTEST:
City Secretary
APPROVED AS TO LEGALITY:
Attorney for the City
APPROVED AS TO CONTENT:
"
.'
CITY OF
NORTH RICHLAND HILLS
'-
Department: Finance 1 Public Works
Council Meeting Date: 2/9/2004
Subject: Award Bid for Utility Materials to Atlas Utility Supply in the Agenda Number: ~U2004-009
Amount of $213,816 - Resolution No. 2004-012
As a part of the 2003/04 approved budget, Council appropriated funds for the purchase of
various utility materials for the Utility Division and the Utility Construction Division of the
Public Works Department. Formal bids were solicited for an annual contract to supply
utility materials for the budget year. The results are outlined below.
Atlas Utility Supply Company
Metro Valve & Pipe
D&W Utility
Ferguson Waterworks
$213,816
$230,062
$236,499
$250,912
Vendors were supplied a list of items to bid on and were required to guarantee the price of
each item for a twelve month period. PVC pipe, gate valves, fire hydrants, meter boxes,
various pipefittings and various sizes of clamps are some of the items included under this
contract. Materials will be ordered on an as need basis and delivered to various locations.
Based on the estimated quantities included in the bid, purchases will stay within the
'- 2003/04 budget. Atlas Utility Supply met all the specifications and general conditions of
the bid. This company has been awarded the contract severail years and has provided
good service and made deliveries within the requested time.
Funding Source:
407-0000-712.79-00
405-6004-731.43-41
405-6005-731.43-42
Recommendation: To award the bid to supply utility materials to Atlas Utility Supply in the
amount of $213,816 and approve Resolution No. 2004-012 authorizing the City Manager
to execute the agreement.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other 1---
Finance Review
Account Number
Sufficient Fu sAvailable
11A.~~. ~
eDartment ead Slanature
\w
Budget Director
Finance Director
Page 1 of L
~'~_."~~_>w_,,_.w_,,·_,~ ¥_.~_,"______~~
RESOLUTION NO. 2004-012
BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that:
1.
The City Manager is hereby authorized to execute the contract with Atlas Utility Supply, to
provide miscellaneous utility items and materials as the act and deed of the City.
PASSED AND APPROVED this 9th day of February, 2004.
APPROVED:
Oscar Trevino
Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Attorney for the City
"
APPROVED AS TO CONTENT:
nc , Director of Finance
CITY OF
NORTH RICHLAND HILLS
\,--
Department: Finance 1 Fire Department
Council Meeting Date: 2/9/2004
Subject: Award Bid for 2004-Year Model Brush Truck to Wildfire
Truck & Equipment in the Amount of $73,847
Agenda Number: PU2004-010
Council appropriated funds for the replacement of a brush truck to be used by the Fire
Department. Formal bids were solicited for a 2004-year model and the results are outlined
below.
Wildfire Truck & Equipment Sales
Philpot Ford
Westex Welding Company
Neel and Associates
$73,847
$74,540
$78,771
$93,764
This equipment is replacing a truck that is 14 years old and is part of the equipment
replacement program. The brush truck is built for off road use and will be used for fighting
grass fires that can not be reached from paved roads. The fire engines are too heavy to
risk taking them off paved surfaces to fight this type of fire. The new unit will have a 400
gallon water tank, an eight gallon foam tank and will have a better pump system. The
foam will combine with the water to increase the liquid fighting capacity to 1200 gallons.
The foam and water mixture will adhere to the items that are burning instead of running off.
,
',,-
Wildfire Truck and Equipment met all the specifications and general conditions of the bid
and can deliver the truck within 120 days. The bid amount is also within the appropriated
budget of $85,000.
Recommendation: To award the bid for a 2004-year model brush truck to Wildfire Truck
and Equipment in the amount of $73,847.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Account Number !110-70~?-71? 7410
s Available
Budget Director
~
~r~1
Deøartment ad 5ig· -¡ire
~
Finance Director
Page 1 of L
CITY OF
NORTH RICHLAND HILLS
Department: Planning Department
Coun¢iI Meeting Date: 2/09/04
'-
SUbject: Public Hearinq to Consider a ReQuest from Jon Evans for. Agenda Number. PZ 2003-27
a Zoning Change from "C-2" Commercial to "PD" Planned Development District for "C-2"
Commercial Uses Located at 5101 Davis Boulevard. - Ordinance No. 2769.
Case Summary:
The applicant owns the existing commercial building on the site (Evans Vacuum). The
applicant is proposing to construct a new building for both the existing vacuum cleaner
business and new retail lease space. The new building will be built in two phases. Phase
I will consist of a new building containing commercial lease spaces (3) only. In this phase
the existing building will remain. Phase II will replace the existing vacuum cleaner building
with a new, two story addition to the Phase I building. Following the completion of both
phases, the new building will contain approximately 5,202 square feet. Due to the limited
size of the property, the applicant is requesting several variances which are addressed by
the (RD) Redevelopment (PD) Planned Development format.
Existing Land Use/Site Attributes:
The site contains a small commercial building with associated parking.
Thoroughfare Plan:
The subject tract is situated at the northeast comer of Davis Boulevard (a future six-lane,
divided, principal arterial of 120' of ROW) and Maplewood Avenue (a two-lane, collector
street with 60' of ROW).
',--
Comprehensive Plan:
The Comprehensive Land Use Plan depicts commercial uses for this site. This land use
category is intended to permit a wide variety of commercial uSes including automobile-
related services, retail trade and business services with outdoor storage, display and
sales. The applicant's proposed use(s) are not as wide ranging ,or as intense as depicted
by the Plan or the existing "C-2" zoning, however, they are considered consistent with the
non-residential character depicted for this location.
Plat Status: The site is not platted. A preliminary plat (ref. PS 2003-56 Lot 1, Block 1 Jon
R. Evans Addition) was approved by the Planning and Zoning COmmission on January 15,
2004. A final plat has been submitted and is currently being reviewed by staff.
Finance Review
Sowœ of Funds:
Bonds (GOIRev.)
Operating Budget
Other
Account NuInber
Sufficient Funds AvaiJable
Finance Director
~~~
PZ 2003-27 Evans Vacuum CC
CITY OF
NORTH RICHLAND HILLS
Surrounding Zoning I Landuse:
North: "C-2" 1 Motorcycle sales and repair
East: "C-2" 1 Retail
South: "C-2" 1 Retail
West: "1-1" I Automobile related services and repair
Site Design Features: The proposed site plan offers the following features:
Building Design and Materials:
· Proposed building will be one-story for the commercial lease space(s) and two-story for
new vacuum cleaner business;
· Construction materials consist primarily of concrete tilt wall with stencil detailing on the
lower walls of the north, south and west sides of the building;
· The Davis Boulevard façade exhibits large expanses of display windows, concrete tilt
wall and EFIS materials. The percentage of proposed EF1S (14.9%) is below the
maximum permitted by ordinance (15%);
· Overall size of the building is approximately 5,200 square feet which does not require
the building to meet the architectural design requirements of the Zoning Ordinance;
· Roof structure consists of both flat (over the lease spaces) and a 5/12 pitch roof design
over the vacuum cleaner business. Composition shingles will be used on the pitch
roof.
\
Access and Parking:
· The design eliminates one of the two existing driveway access points on Davis
Boulevard (one closest to the intersection of Davis Boulevard and Maplewood Avenue);
· Driveway width on Davis Boulevard has been reduced from the existing 45' to 28';
· Access to the dumpster pad site is from Maplewood Avenue;
· Twenty parking spaces are provided (21 required).
Landscaping and Screening:
· A trash dumpster pad site is located near the southwestern corner of the site. The pad
is screened on three sides by concrete tilt wall materials similar to the main building;
· Since all adjacent properties are commerciallindustrial in nature, there are no screening
requirements along the periphery of the site;
· The landscape plan does provide the minimum number of street trees and parking lot
screening as required by ordinance Le. six groupings of 3 Crepe Myrtles (substituted
for street trees) at approximately SO' intervals along Davis Boulevard and Maplewood
Avenue, and 3 gal. Burford Hollies spaced at approximate~ 5' intervals around the
edge of the parking lot;
· The landscaped area provided along Maplewood Avenue is approximately 20' deep
(15' required);
· Total landscaped area of the site (17%) exceeds the minimum required (15%).
CITY OF
NORTH RICHLAND HILLS
Signage and Lighting:
· The plan shows a monument sign location along the Davis Boulevard frontage and wall
space in the Davis Boulevard facades for individual business signs. No specific sign
dimensions are shown in either location; however, the plan støtes that all signage will
comply with the city's Sign Ordinance regulations at the time of permitting;
· No specific exterior lighting plan is detailed on the plan.
Variance Requests:
This request is characterized as a "RDn Redevelopment Planned Development. Under the
Zoning Ordinance guidelines for this type of PD request, deviations from lot and area
requirements, land uses, masonry requirements, parking, access, screening, landscaping,
accessory buildings, signs, lighting, and other requirements as the City Council may deem
appropriate may be requested.
The following variances have been requested by the applicant:
· Permission for all the proposed landscaping along the Maplewood Avenue frontage to
be located within the street ROW rather than on the applicant'$ property;
· Permission to not provide landscaping on the interior of the parking lot (I tree island
required);
· Permission to locate the ingress/egress points as shown on the site plan (do not meet
minimum distance from comer and spacing requirements);
· Permission to provide 20 parking spaces versus the 21 required.
Planning and Zoning Commission Recommendation:
The Planning and Zoning Commission at their meeting on January 15, 2004,
recommended approval of PZ 2003-27 by a vote of 7-0 with the following stipulations:
1) A note shall be placed on the site plan indicating tl}at al signage will comply with
the current sign ordinance at the time of permitting;
2) Within 90 days of a conditional Certificate of Occupancy for Phase I, the removal
of the existing building, installation of all proposed landscaping and driveways
will be completed.
The applicant has revised the site plan to include a statement that all signage will meet
current requirements at the time of permitting. The applicant has verbally agreed to the
timetable conditions recommended by the Planning and Zoning Commission.
RECOMMENDATION:
To uphold the PI~nning and Zoning Commission recommendation of approval with
stipulations for PZ 2003-27 by approving Ordinance No. 2769.
Review Schedule:
Application: 11/07103 Final Hearing: 2/09/04 Total Review Time: 13 weeks·
* The time frame for review of this request was Impacted by the review required for the accompanying
preliminary plat.
N
A
NRH
PZ 2003-27 5101 DAVIS
RE-ZONING FROM "C-2" COMMERCIAL
TO "PD" PLANNED DEVELOPMENT FOR
"C-2" COMMERCIAL USES
Prepared by Planning 12/30103
o
I
200 400 600 800 Feet
I
PZ 2003-27
PUBLIC HEARING TO CONSIDER A REQUEST FROM JON EVANS FOR A
ZONING CHANGE FROM "C-2" COMMERCIAL DISTRICT TO "PD"
PLANNED DEVELOPMENT DISTRICT FOR "C-2" COMMERCIAL USES
LOCATED AT 5101 DAVIS BOULEVARD (.35 ACRES).
APPROVED
Dave Green, Zoning Administrator, summarized the case. The property is
located at the existing Evans Vacuum Cleaner building at the corner of Davis
Boulevard and Maplewood Avenue. The applicant has plans to redevelop the
site in two phases. The vacuum cleaner business will relocate into a new portion
of the proposed building and there will also be some commercial lease spaces
that will be available. Mr. Green noted that this particular lot, like many of the
properties on Grapevine Highway and Rufe Snow have had R-O-W dedications
in the past which have caused properties to become smaller in size. In order to
redevelop this site with the City's landscape requirements in front of the building
along Davis Boulevard frontage and the Maplewood Avenue frontage, the
applicant is requesting several variances; 1) The applicant is requesting that the
proposed landscaping on Maplewood Avenue in the street R-O-Wand not on
private property as s required. 2) The number of proposed parking spaces would
require a tree island. Due to the size of the lot, the applicant is asking for a
variance from this requirement. 3) The number of parking spaces required
(based on the amount of propose commercial square footage) is 21 spaces. The
applicant is proposing 20 spaces due to space limitations. 4) The access points
proposed, the do not meet spacing and number requirements. The applicant is
proposing to build a single-story building for the commercial lease spaces and a
two-story building for the new vacuum cleaner business. This building will be of
tilt wall construction. Mr. Green noted there are some references on the plan to
signage (both monument and wall). Staff would prefer to see a notation on the
plan stating that all signage will meet current City standards at the time of
permitting. Staff recommends approval of PZ 2003-27. Mr. Green believes that
this redevelopment is an improvement to the entire area.
Chairman Bowen opened the public hearing.
Jon Evans, the applicant, came forward. Mr. Evans stated that there would be
no problem placing a statement on the plan stating that all signage would meet
all current sign regulations.
Mr. Schopper asked Mr. Evans about the two development phases. How long
does the applicant expect to wait between phases?
Mr. Evans answered that it would be up to the individual contractors. Mr. Evans
expects the first phase to be done in 90 to 110 days and the same amount for the
second phase. It depends on the demolition and working around being open at
the same time. Mr. Evans doesn't want to disturb the flow of customers to his
business.
Mr. Schopper stated his concerns of where the vacuum cleaner store will go.
Will the business be moved over into phase one, in order to begin phase two.
Mr. Evans answered yes.
Mr. Davis asked Mr. Evans that once phase one is completed does Mr. Evans
anticipate demolishing the existing building and immediately begin on phase two.
Mr. Davis wondered if the applicant would be opposed to a stipulation stating that
the existing building would be torn down within 120 days after completion of
phase one and receive a certificate of occupancy. Also, all of the landscaping
has to be done during phase one.
Mr. Evans answered Mr. Davis that the stipulation is not a problem. However,
there is a situation regarding the landscaping and the building's location in the
middle of the parking lot. The proposed plan for phase one is to shoot straight
out with a parking lot and use that new access and come straight to the front of
the building with this portion of the parking lot and then at that point occupy
phase one. Afterwards, demo the existing building and pour the foundation and
the remainder of the parking lot. There will be a transitional period.
Mr. Davis responded that 90 days or 120 days after phase one is occupied is a
good amount of time. A certificate of occupancy may not be issued to phase one
if the landscaping is not in.
Mr. Evans stated that there needs to be some kind of built in transitional point, 90
days is good. This will allow Mr. Evans to occupy and do business in phase one
while working on phase two. Mr. Evans continued to state that the foundation
and the parking lot poured need to be completed before the landscaping. This
way, Mr. Evans will have a better grasp of where all the landscaping needs to go
without further deterioration of the site.
Mr. Davis asked Staff if this could be possible. Mr. Davis wants some
reassurance that Mr. Evans will complete this project, both phase one and phase
two. If Mr. Evans doesn't comply within a certain amount of time, Evans Vacuum
can be shut down.
Mr. Green responded that permits can be held up as well as the certificate of
occupancy itself.
Mr. Davis stated that a conditional certificate of occupancy could be given.
However, a final would not be given until all landscaping is done within 90 days.
Mr. Evans agreed to the stipulation.
Mr. Sapp asked Mr. Evans what the target date was for the completion of phase
two.
Mr. Evans answered that it depends on when he gets started. He believes it will
be six to seven months.
Chairman Bowen asked if there was anyone else who would like to speak in
regards to PZ 2003-27. There were none. Chairman Bowen closed the public
hearing and called for a motion.
Richard Davis, seconded by Bill Schopper, motioned to approve PZ 2003-
27 with some stipulations; 1) allow the variances that have been requested,
2) a note be placed on the site plan that all signage will comply with the
current sign regulations at the time of permitting, 3) allowance of a
conditional certificate of occupancy for phase one with completion of
building demolition, landscaping and parking to be completed within 90
days of the issuance of the certificate. The motion carried unanimously
(7 -0).
Mr. Sapp clarified the motion. The 90 days begins with the conditional certificate
of occupancy and during that time, the demolition, parking lot, landscaping, and
drive entrance must be complete.
NOTICE OF PUBLIC HEARING
CITY OF NORTH RICHLAND HILLS
CITY COUNCIL
CASE #: PZ 2003-27
Jon Evans
5101 Davis Boulevard
You are receiving this notice because you are a property owner of record within 200
feet of the above property.
Purpose of Public Hearina:
A public hearing is being held to consider a request from Jon Evans to rezone the above
property from "C-2" Commercial to "PD" Planned Development for "C-2" Commercial uses.
The applicant is proposing to remove the existing commercial building at the above address
and rebuild (in phases) a newer facility in its place. The new building will contain the existing
vacuum cleaner business as well as retail lease space. The Planning and Zoning
Commission has recommended approval of this request.
Public Hearina Schedule:
Public Hearing Date:
CITY COUNCIL
MONDAY, FEBRUARY 9, 2004
7:00 P.M.
CITY COUNCIL CHAMBERS
7301 N. E. LOOP 820
NORTH RICHLAND HILLS, TEXAS
Time:
Location:
If you have any questions or wish to submit a petition or letter concerning the above
request, please contact:
Planning Department
City of North Richland Hills
7301 Northeast Loop 820
North Richland Hills, Texas 76180
Phone (817) 427-6300
Fax (817) 427-6303
®09~5 Jas'21
TREATS INVESTMENTS LLC,
504 E 4TH ST STE 200
FORT WORTH TX
7610~-4027
KING, J B III
5105 DAVIS BLVD
=ORT WORTH TX
76180-6872
FEOERA TED PROPERTIES INC,
5125 DAVIS BLVD
NORTH RICHLAND HILLS TX
76180-6873
LEUNG, JOSEPH
4420 WESTMINISTER DR
IRVING TX
75038-5646
NORTHEAST PAINT & BODY,
7724 MAPLEWOOD AVE
FORT WORTH TX
7ßJ 80-6860
GARTH CO, THE
5825 CAMP BOWIE
FORT WORTH TX
761 07-0000
DAVIS BLVD CHURCH OF
CHRIST,
2408 KINGSTON ST
FORT WORTH TX
76180-0000
i!)t19tS .Jo~ ~:!.eldwa~ 3sil
slaqel ssa.1pPV ®A"3A'f.
MLS PRTNRS L TO & ALAN W
HAMM,
5137 DAVIS BLVD
FORT WORTH TX
76180-6873
J L 0 JV VI, LTD PARTNSHP
PO BOX 905
ADDISON TX
75001-0905
WJ.s¡aal!S ?aa:;i 1·nOOWs
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ORDINANCE NO. 2769
ZONING CASE PZ 2003-27
AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN AND THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH
RlCHLAND HILLS; AMENDING THE ZONING MAP OF THE CITY OF
NORTH RlCHLAND HILLS, TEXAS, AND REZONING APPROXIMATELY
15,549 SQUARE FEET OF LAND FROM C-2 (COMMERCIAL) TO PD
(PLANNED DEVELOPMENT) FOR C-2 (COMMERCIAL) ZONING;
ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real
property owners within 200 feet ofthe property herein described at least 10 days
before such hearing; and,
WHEREAS, notice of a public hearing before the City Council was published in a newspaper
of general circulation in the City at least 15 days before such hearing; and,
WHEREAS, public hearings to zone the property herein described were held before both the
Planning and Zoning Commission and the City Council, and the Planning and
Zoning Commission has heretofore made a recommendation concerning the zone
change; and,
WHEREAS, the City Council is ofthe opinion that the zone change herein effectuated furthers
the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and
is in the best interest of the citizens of the City of North Richland Hills; NOW,
THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RlCHLAND
HILLS, TEXAS:
Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance and the
zoning map of the City of North Richland Hills are hereby amended by rezoning
- a 15,549 square feet of land located at 5101 Davis Boulevard, City of North
Richland Hills, Tarrant County, Texas, shown on Exhibit A hereto, from C-2
Commercial to PD Planned Development for C-2 Commercial zoning, and
approving the site plan submitted therefor.
Section 2: Any person, firm or corporation violating any provision of the Comprehensive
Zoning Ordinance as amended hereby shall be deemed guilty of a misdemeanor
and upon final conviction thereof fined in an amount not to exceed Two
Ordinan No. 2769
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Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to
continue shall constitute a separate violation and punishable hereunder.
Section 3:
The City Secretary is hereby authorized and directed to cause the publication of
the descriptive caption and penalty clauses of this ordinance as an alternative
method of publication provided by law.
Section 4:
This ordinance shall be in full force and effect immediately after passage.
AND IT IS SO ORDAINED.
PASSED on this 9th day of February, 2004.
CITY OF NORTH RICH LAND HILLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
TO FORM AND LEGALITY:
APPROVED AS TO CONTENT:
Department Head
Ordin No. 2769
Page 2 2
Description for a tract of land situated in the W.W. Wallace Survey, Abstract No.
1606, Tarrant County, Texas, being that same tract of land described in a deed to
Rock Harbor Properties recorded in·Volume 12773, Page 410, Deed Records,
Tarrant County, Texas, being more particularly described by metes and bounds as
follows:
Beginning at a 5/8" rebar rod found (Control Monument) in the west line of Davis
Boulevard same being the north line of Maplewood Avenue for the southeast corner
of said Harbor Properties;
Thence N.87%%D37'43"W.'-125.02 feet along the north line of Maplewood Avenue
same being the south line of the Harbor Tract to a 1/2" rebar rod found (Control
Monument) for the southwest corner of the Harbor Tract;
Thence N.Ol %OIóD20'00"W., 124.26 feet along the common line between the Harbor
Tract and Lot E, Richland Terrace Addition, an addition to the City of North
Richland Hills, Tarrant County, Texas, according to the plat recorded in Volume
.388-111, Page 47, Plat Records, Tarrant County, Texas to a 1/2" capped 1983 rebar.
rod set for the northwest corner of the Harbor Tract and in the south line of a tract
ofland described in a deed to Lorenzo Garleyrecorded in Volume 15113, Page 376,
Deed Records, Tarrant County, Texas;
Thence 8.87% °lód58'00"E., 124.97 feet along the common line between the Harbor
Tract and said Garley Tract to a 1/2" capped 1983 rebar rod set in the west line of
Davis Boulevard for the northeast corner of the Harbor Tract;
Thence 8.01°.lo%D20'00"E. (base bearing), 125.00 feet along the west line of Davis
Boulevard same being the east line of the Harbor Tract to the point of beginning
and containing 15,549 square feet of land more or less.
EXHIBIT
I \! A J/
f
CITY OF
NORTH RICHLAND HILLS
"')epartment: Administration
Council Meeting Date: 2/9/2004
"--
Subject: Consideration of an Ordinance Adoptinq a ReQulatinq Plan Agenda Number: GN 2004-011
for Parades, and Street Uses - Ordinance No. 2768
The purpose of this Ordinance is to adopt a plan for the regulation of parades and
recreational street uses that would require a street to be closed to allow City staff to more
efficiently coordinate safety issues and traffic concerns involved. in these types of events.
In general, the Ordinance requìres a permit for such events, outlines the permit application
requirements and the procedures for reviewing the applications, defines the route for large
parades, outlines security requirements, and defines the grounds for denial of a permit.
Section 15-201 of the ordinance includes the following definitions:
Parade - any march or procession consisting of people, animals or vehicles, or a
combination thereof, except funeral processions, upon any puþlic street or alley, which
does not comply with normal or usual traffic controls.
Recreational Street Use - the use of a public street or alley for purposes including, but not
limited to: bock parties, marathons, walk-a-thons, bike-a-thons, and similar recreational
events, both charitable and non-charitable, which do not comply with normal or usual traffic
controls.
\,,-
Large Parade - a parade that will involve more than 25 motorized vehicles, non-motorized
vehicles, or floats.
Neighborhood Parade - a parade that only the residents of the neighborhood will be
involved in, and will include no more than 25 vehicles or fIòats.
Section 15-207 outlines the application procedures including a requirement that
applications must be submitted at least 30 days prior to the event and not more than 60
days prior to the event. This section also lists information that must be provided in the
application, and requires permit fees as follows:
Finance Review
Account Number
Sufficient Funds Available
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
. ",t~~ -
\...-/" ~ - .
Dep ment H~Slgnature
Budget Director
Finance Director
~
- . &-J
City Ma age -Ignalure
Page 1 of ~
r
CITY OF
NORTH RICHLAND HILLS
· $100 for a permit for a large parade,
· $25 for a permit for a neighborhood parade,
· $25 for a permit for a recreational street use,
· Fees may be waived for parades co-sponsored by the City or sponsored by BISD or
other local civic organization.
Séction 15-208 of the Ordinance requires a large parade to be routed through one of the
following areas:
(1) Mid-Cities Boulevard from Davis Boulevard to Precinct Line Road,
. (2) Grapevine Highway from Glenview to Richland Plaza Drive.
Applicants for a Neighborhood Parade may propose a route within the neighborhood, and
the Police Department, Fire Department, and Public Works department will review the
proposed route and work with the applicant regarding traffic and $afety issues.
Section15-209 prohibits conducting parades between the hours of 7:00 a.m. and 9:00 a.m.
or 4:00 p.m. and 7:00 p.m. on weekdays.
Section 15-210 requires the use of off-duty police officers or private security guards to
assist with safety at these events. Parades require one (1) security officer for every ten
(10) vehicles or floats in the parade. Recreational street uses require one (1) security
officer for every one hundred (100) people expected to attend the event.
"- Section 15-212 lists the grounds for denial of a permit for a parade or recreational street
use as follows:
(1) The applicant fails to supply the information required;
(2) The applicant refuses to amend the route to comply with the provisions of the
Ordinance;
(3) The applicant wishes to conduct the parade during times prohibited by the
Ordinance;
(4) The applicant has not paid the permit fees;
(5) There is another parade or recreational street use already scheduled for the same
time and place;
(6) There is planned maintenance or street closure for construction purposes
scheduled along the parade route or in the location of the recreational street use
during the time proposed for the event; or
(7) Failure to meet any provision of this ordinance.
Recommendation
Approve Ordinance No. 2768 .
\...-
CITY COUNCIL ACTION ITEM
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ORDINANCE NO. 2768
AN ORDINANCE AMENDING CHAPTER 15 OF THE NORTH RlCHLAND
HILLS, TEXAS, CODE OF ORDINANCES; ADOPTING A REGULATING PLAN
FOR PARADES, AND RECREATIONAL STREET USES; DEFINING AND
STATING REQUIREMENTS; PROVIDING FOR SEVERABILITY;
ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND
ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council desires to adopt a regulating plan for parades and recreational
street uses, NOW, THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RlCHLAND
HILLS, TEXAS:
Section 1:
THAT Chapter 15 of the North Richland Hills Code of Ordinances is hereby
amended by adding a new Article IX which shall read as follows:
"ARTICLE IX. PARADES AND RECREATIONAL STREET USES
Sec. 15-201. Definitions
For the purposes of this article:
Parade means any march or procession consisting of people, animals or vehicles, or a
combination thereof, except funeral processions, upon any public street or alley, which does not
comply with the normal or usual traffic controls.
Recreational street use means the use of a public street or alley for purposes including, but not
limited to: block parties, marathons, walk-a-thons, bike-a-thons, and similar recreational events,
both charitable and non-charitable, which do not comply with normal or usual traffic controls.
Motorized Vehicle means any car, truck, van, bus, motorcycle, SUV, or any other automobile
to be included in the parade regardless if the motorized vehicle will be used for the purpose of
transporting parade participants.
36
Non-Motorized Vehicle means any vehicle that is not powered by a motor that utilizes
electricity, gasoline, or any other type of fuel in order to propel the vehicle. This includes, but
is not limited to, wagons or carriages drawn by horses, donkeys, mules or oxen.
38
40
Floats mean any type vehicle, motorized and otherwise, for use during the parade. This includes,
but is not limited to cars, trucks, vans, busses, motorcycles, SUV s, or trailers that are pulled by
either motorized or non-motorized vehicles.
42
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Ordinance No. 2678
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Large Parade means a parade that will involve more than 25 motorized vehicles, non-motorized
vehicles, or floats.
Neighborhood Parade means a parade that only the residents of the neighborhood will be
involved in, and will include no more than 25 vehicles or floats.
Sec. 15-202. Failure to obtain permit
A person who promotes or sponsors a neighborhood parade or recreational street use that
involves the use of a public street or alley, which neighborhood parade, parade, or recreational
street use occurs without a permit having been issued therefor by the City ofN orth Richland Hills
shall be guilty of a misdemeanor.
Sec. 15-203. Participation in violation when no permit issued
A person who participates in a parade or recreational street use on a public street or alley when
no permit for such activity has been issued, and said person has knowledge ofthat fact, shall be
guilty of a misdemeanor.
Sec. 15-204. Violation of terms of permit - Permittee
A person to whom a permit has been issued who intentionally violates the terms of the permit
shall be guilty of a misdemeanor.
Sec. 15-205. Violation of terms of permit - Participant in parade, etc.
A person participating in a parade or recreational street use for which a permit has been issued
who intentionally violates the terms of the permit shall be guilty of a misdemeanor.
Sec. 15-206. Permit
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A person or organization promoting or sponsoring a parade or recreational street use involving
the proposed use of a public street without compliance with normal or usual traffic controls shall
apply for and obtain a permit for such activity from the City Secretary's Office of the City of
North Richland Hills. The Police Department, Fire Department, and the Public Works
Department shall review all permit applications to identify safety issues, traffic concerns, street
closures, adjustments to emergency response routes, and crowd safety. The City Secretary shall
issue approval or denial of all permits pertaining to this ordinance within fifteen (15) business
days of receipt of the permit application.
40
Sec. 15-207. Application
42
The application must be made on a form provided by the City Secretary's Office and must be
filed with the City Secretary's Office not less than thirty (30) nor more than sixty (60) business
days before the proposed date of the parade or recreational street use, and must include:
44
Ordinance No. 2678
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(1)
The name and address of the responsible party and/or promoter, as well as any partners
and co-producers assisting in the promotion of the parade or recreational street use;
(2)
A description of the parade route or location of the recreational street use indicating:
(a)
(b)
(c)
the number of floats (if applicable);
the number of participants;
the size and location of any and all performance stages, booths, tents, and other
temporary structures or shelters (if applicable);
the location of the parade staging area (if applicable); and
any requests for street closure to accommodate the event.
(d)
(e)
(3)
The name and address of the owner of the location of the recreational street use or parade,
any assembly, staging or ending area to be used with a letter from the owner of said site
indicating permission to use the location as well as a statement describing any terms and
conditions of the agreement to use the location;
(4)
The date and time that the parade or recreational street use is to take place;
(5)
An estimate of the number of persons expected to attend the parade or recreational street
use including a plan for crowd safety and security;
(6)
A description of planned activities, such as food vendor service, speakers, music, and/or
entertainers scheduled for the event;
(7)
A full and complete statement describing the responsible party's preparations for the
parade or recreational street use to comply with the minimum applicable standards of
sanitation, health and fire safety in compliance with all state laws and City ordinances;
(8)
A description of all proposed traffic control to assure that the parade or recreational street
use will be safe for all persons participating and in attendance;
(9) The application for the permit must be signed by the responsible party;
36
(10) A non-refundable filing fee of One Hundred Dollars ($100.00) must be submitted with
the application for a permit for a large parade.
38
(11) A non-refundable filing fee of Twenty Five Dollars ($25.00) must be submitted with the
application for a permit for a neighborhood parade or recreational street use.
40
(12) Fees may be waived for parades co-sponsored by the City or sponsored by the Birdville
Independent School District or other local civic organization.
42
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Sec. 15-208. Routing
Ordinance No. 2678
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If the application is for a Large Parade, the route shall be so planned as to pass through one of
the following areas of the City:
(1)
Mid-Cities Boulevard from Davis Boulevard to Precinct Line Road
(2)
Grapevine Highway from G1enview to Rich1and Plaza Drive.
If the application is for a Neighborhood Parade, the Police Department, Fire Department, and
Public Works Department shall review the proposed route and work with the applicant to
determine the best route.
Sec. 15-209. Timing of parades
Parades shall not be held during the hours of7 :00 a.m. to 9:00 a.m., or 4:00 p.m. to 7 :00 p.m. on
weekdays.
Sec. 15-210. Security
Parades shall be required to provide and pay all costs for security for such event upon the basis
of one off duty police officer or private security officer for every 10 motorized or non-motorized
vehicles or floats. Recreational street uses shall be required to provide one off duty police officer
or private security officer for every one hundred (100) persons expected to attend. In the event
that the sponsors desire to use private security officers, they shall be required to furnish written
evidence from a state-certified security agency that arrangements have been made to furnish such
security officers at the above ratio prior to issuance of a permit.
Sec. 15-211. Amendment of application
The City of North Rich1and Hills shall consider each application individually and shall issue a
permit to an applicant whose application complies with Sections 15-207 through 15-210 of this
article within fifteen (15) business days after the date the completed application is filed. The
applicant and the City may agree in writing to extend the time limit. At any time prior to a
decision by the City, the applicant may amend the application and the City shall make a decision
on the application as amended within fifteen (15) business days after the date of the amendment.
Sec. 15-212. Grounds for denial
38
The City may deny a permit under this article only under the following circumstances:
40
(1)
The applicant has failed to supply the information required in Sections 15-207 through
15-210 ofthis article;
42
The applicant refuses to amend the route so as to comply with the provisions of Section
15-208 of this article;
(2)
44
Ordinance No. 2678
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(3)
The applicant wishes to conduct a parade during the times prohibited by Section 15-209
of this article;
(4)
The applicant has not paid the permit fees required by this article;
(5)
There is another parade or recreational street use already scheduled for the same time and
place; or
(6) Scheduled maintenance or street closure for construction purposes.
(7) Failure to meet any of the provisions of this Ordinance.
Sec. 15-213. Appeal
An applicant who is denied a permit may appeal such denial to the City Manager or his designee.
The City Manager or his designee shall hear such appeal as soon as possible and within five (5)
working days of notification to the office of the City Manager."
Section 2:
It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses and phrases of this ordinance are severable and, if
any phrase, clause, sentence, paragraph or section of this ordinance shall be
declared unconstitutional or otherwise invalid by the final judgment or decree of
any court of competent jurisdiction, such invalidity shall not affect any of the
remaining phrases, clauses, sentences, paragraphs and sections of this ordinance,
since the same would have been enacted by the city council without the
incorporation in this ordinance of any such invalid phrase, clause, sentence,
paragraph or section.
Section 3:
Any person, firm or corporation violating any provision of this ordinance shall be
deemed guilty of a misdemeanor and upon final conviction thereof fined in an
amount not to exceed Five Hundred Dollars ($500.00). Each day any such
violation shall be allowed to continue shall constitute a separate violation and
punishable hereunder.
Section 4:
The City Secretary is hereby authorized and directed to cause the publication of
the descriptive caption and penalty clause of this ordinance two times.
38
Section 5:
This ordinance shall be in full force and effect immediately after passage.
40
AND IT IS SO ORDAINED.
42
PASSED AND APPROVED on this 9th day of February, 2004.
CITY OF NORTH RlCHLAND HILLS
44
Ordinance No. 2678
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By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, Attorney
APPROVED AS TO CONTENT:
Department Head
Ordinance No. 2678
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y )
CITY OF
NORTH RICHLAND HILLS
-
\..-.Jpartment: Parks and. Recreation
Council Meeting Date: 02/09/2004
Subject Recommendation of the Parks and Recreation Advisory Agenda Number: PU 2004-011
Board regarding Change Order #1 to the Construction
Contract with Dean Construction for Uberty Park and
Tommy and Sue Brown Park in the amount of $151,132
and Amend the FY 03/04 CIP Budget
City Council, at the January 26, 2004, award~d the construction contract for Liberty Park and
Tommy and Sue Brown Park to Dean Construction. The competitiv~ sealed proposals included
alternates for pricing and consideration, and Council requested that the Park and Recreation
Board review the alternates and consider making recommendation as to which alternates, if any,
the Board wishes to pursue. The alternates are as follows:
Libertv Park
Alternate 1 Pre-fabricated Bridge
Alternate 2 Flag Poles
Alternate 3 Stone Veneer on Culvert Wall
Alternate 4 Stone Masonry Arbor Colu~n Bases
Alternate 5 ,Additional Small Playground Equipment Piece
Tommv & Sue Brown Park
Alternate 1 Pre-fabricated Bridge
Alternate 2 Additional Concrete Sidewalks
Alternate 3 Additional Planting around Public Art
Alternate 4 Additional Small Playground Equipment Piece
$37,000
$24,600
$10,500
$11,300
$20,200
$36,000
$16,000
$3,000
$22.000
$180,600
',--
Completed project savings in the amount of $151,132 was identified to fund any of the desired
alternates. Additionally, continued discussions with the consultant and contractor have resulted
in savings of $29,468 through value engineering which, when combined with the project savings
from completed projects, could allow for the inclusion of any or all the alternates.
Considerations discussed by the Park and Recreation Board for potential inclusion of each
alternate included the following:
· Citizen input during the design phase.
· The importance of the alternate in the overall functionality and appearance of the park.
· The priorities identified in the 2000 Parks, Recreation and Open Space Master Plan.
· The recommendations identified in the City Image Study.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Account Number 125-8510-604.79-03
Sufficient Funds Available PK0204 & PK0207
'--
Budget Director
,~
~~ \
. De artment Head Si nature
Finance Director
Page 1 of 3
.,.
CITY OF
NORTH RICHLAND HILLS
After thorough discussion of the benefits and evaluation of the costs for the various alternates,
.\.- the Park and Recreation Board offered the following recommendation:
1. Accept the value engineered savings as a deduct change order in the amount of
$29,468. The savings is recognized by providing seed impregnated Curlex erosion
fabric in lieu of bermuda sod on slopes, correction in the con~ractors bid to provide the
required 8" thick culvert walls (as specified) instead of 10" thick walls, use of an
alternate pre-fabricated bridge structure in lieu of the specifie~ bridge manufacturer, on-
site fabrication of the arbor in lieu of a pre-fabricated structure, and revision of the
irrigation. system design to eliminate the need for a pump. "
2. Make use of the $151,132 in completed project savings and employ the value
engineered savings of $29,468 to address the alternates.
The Board elected to recommend the selection of all of the alternates on the following basis:
Liberty Park
Alternate 1 Pre-fabricated Bridge
Extremely important to the function and accessibility to aJ/ areas of a
smaller park site, taking advantage of as much park", acreage and open
space as possible.
Alternate 2 Flag Poles
'- While not critical in terms of the priorities est$blished in the 2000 Parks,
Recreation and Open Space Master Plan, this park site has essentially
been designed to express our community's patriotism, and this alternate
promotes community pride.
Alternate 3 Stone Veneer on Culvert Wall
This alternate provides an aesthetically pleasing approach to an
otherwise unsightly drainage structure. The long term benefits of the
improved. visual appearance enhancing the park user's experience
outweigh the short term cost. This alternate' works well on concert with
alternate 4. Since the Park Board provided a ,recommendation to the City
Council to approve the recommendations of the City Image Study, the
Board is compelled to ensure compliance wh.re feasible.
\~
Alternate 4 Stone Masonry Arbor Column Bases
This alternate works in concert with alternate 3 and complies with
recommendations of the City Image Study, improving the visual
appearance of the park.
Alternate 5 Additional Small Playground Equipment Piece
Provides additional high priority amenity established as a priority in the
2000 Parks, Recreation and Open Space .Master Plan. This alternate
addre_s recent citizen requests and observed use trends by providing
an additional play piece, separate from the main play structure, for a
more enjoyable and safer play experience for younger age groups.
CITY COUNCIL ACTION ITEM
Page 2 of 3
~ CITY OF
NORTH RICHLAND HILLS
\..-. Tommy & Sue Brown Park
Alternate 1 Pre-fabricated Bridge
The inclusion of the bridge was in response to citizen requests received
during preparation of the design. This bridge provides direct access to the
park from the subdivisions of Forest Glen north and east of the park.
Alternate 2 Additional Concrete Sidewalks
This alternates not only provides an accessible route to the practice
backstop, it provides for the future trail linkage to the Little Bear Creek
Trail.
Alternate 3 Additional Planting around Public Art
While not critical in terms of providing park amenities, this alternate
enhances the area immediately surrounding the public art piece, softening
the hardscape, and showcasing the public art.
Alternate 4 Additional Small Playground Equipment Piece
Provides additional high priority amenity estalplished as a priority in the
2000 Parks, Recreation and Open Space Master Plan. This alternate
addresses recent citizen requests and observed use trends by providing
an additional play piece, separate from the main play structure, for a more
enjoyable and safer play experience for younger age groups.
"-
Since several of the alternates included items requiring longer ~ead times to manufacture
(bridges and playground equipment), the Park and Recreation Board requested that their
recommendation be forwarded to the Council for consideration as a change order to the
construction contract so as to execute the alternates in a timely manner to avoid potential
delays in the project timeline.
The proposed change order amount of $151,132 iocludes the deduc;t amount of $29,468 for the
value engineered savings, and $180,600 for the alternates.
The current amount of the construction contract is $895,500. Upon approval of this change
order in the amount of $151,132 the revised contract amount will be $1,046,632, which
represents approximately 16.9% of the total contract amount.
Recommendation:
To approve Change Order No.1 in the amount of $151,132 to the construction contract with
Dean Construction and appropriately amend the CIP Budget.
',--
CITY COUNCIL ACTION ITEM
Page 3 of 3 '
Parks & Recreation Capital Projects
Liberty Park, Phase I and /I
PK0207
PROJECT DESCRIPTION & JUSTIFICATION
This project provides for critical neighborhood park services in the central area of the City on 2.44 acres located at the northwest
corner of Industrial and \"ioliday. Park amenities include a playground, picnic pavilion, concrete multi-use trail, signage,
landscaping, creation of a lake, trail head parking, public art and irrigation. This park is part of the Neighborhood Park Initiative
Project involving design and construction of seven new neighborhood parks throughout the City. The Calloway Trail will travel
from the north to the south on the west side of the park site. The City Council awarded the professional services contract to
design the park on April 22, 2002.
The City Council, in January, 2000, adopted the 2000 Parks, Recreation and Open Space Master Plan which documents the
citizen-surveyed top need as neighborhood park facilities. The highest ranked needs identified were playgrounds, picnic
shelters, and multi-use trails, all of which are the primary amenities of this neighborhood park. This park site, which was
purchased in 2001, is located in the central area of the City in Neighborhood Park Service Zone 16. This area of the City is
completely built out and this project will provide first-time park amenities to this area. The City Council awarded the professional
services contract for the design of the park and preparation of the construction documents to Newman, Jackson, Beiberstein,
Inc. on April 22, 2002. The City Council on February 5, 2003, concurred with allocating additional funding in the FY2003/2004
Budget to complete the amenities as shown on the Master Development Plan, which include the creation of a lake, the extension
of culverts and the construction of trail-head parking atop the culvert extensions.
PROJECT STATUS
Original
Start Date
2003/2004
Revision
Original
End Date
2003/2004
Revision
Professional Services
Engineering/Design
'nstruction
11/2001
OS/2002
07/2003
OS/2002
OS/2003
02/2005
-
REVISION EXPLANATION
2003/2004 Total
Funding Source Amount to 2003/2004 Revised Remaining Project
Date Adopted Budget Budget Cost
Prior Funding Allocations:
Parks Sales Tax $440,400 $316,100 $316,100 $0 $756,500
Proposed Funding Revision:
Parks Sales Tax 0 0 85,477 0 85,477
(Unspecified Project Savings)
Total $440,400 $316,100 $401,577 $0 $841,977
Project Expenditures
Engineering $131,400 $0 $0 $0 $131,400
Land/Right-of-Way 0 0 0 0 0
Construction 129,360 495,740 581,217 0 710,577
Other 0 0 0 0 0
'Iotal $260,760 $495,740 $581,217 $0 $841,977
IMPACT ON OPERATING BUDGET
Parks & Recreation Capital Projects
'~
Tommy and Sue Brown Park
PK0204
PROJECT DESCRIPTION & JUSTIFICATION
This project provides for design and construction of a neighborhood park on purchased and dedicated properties. This 7.0 acre
park site is located within the Forest Glen East subdivision, between North Tarrant Parkway and Cherokee Trail, west of Davis
Boulevard. The Little Bear Creek Corridor is adjacent to the east side of the park site. Park amenities include a picnic pavilion,
playground, public art, concrete multi-use trail, landscaping, turf establishment, irrigation and signage. This project is part of the'
Neighborhood Park Initiative Project involving completion of seven new neighborhood parks throughout the City. The City
Council awarded the professional services contract to design the park on April 22, 2002. A future trail connection from this park
site to the Little Bear Creek Multi-use Trial, currently in design, will provide access to the City-Wide network of trails.
The City Council, in January, 2000, adopted the 2000 Parks, Recreation and Open Space Master Plan which documents the
citizen-surveyed top need as neighborhood park facilities. The highest ranked needs identified were playgrounds, picnic
shelters, and multi-use trails, all of which are the primary amenities of this neighborhood park. This park site is located in the
northern area of the City in Neighborhood Park Service Zone 4, within the Forest Glen East subdivision currently being
developed. This project will provide first-time park amenities to this area. The City Council awarded the professional services
contract for the design of the park and preparation of the construction documents to Newman, Jackson, Beiberstein, tnc, on April
22, 2002. A Texas Parks and Wildlife Department Grant Application, in the amount of $363,000 was awarded in January 2002.
The park site is comprised of approximately 7 acres of land purchased in 2002, and approximately 15.5 acres of land within the
Little Bear Creek Corridor being donated by the developer. The value of the donated land is providing for the City's matching
share of the total grant.
PROJECT STATUS
Original
Start Date
2003/2004
Revision
Original
End Date
2003/2004
Revision
Professional Services
Fl1gineering/Design
Istruction
11/2001
OS/2002
07/2003
0512002
OS/2003
0212004
REVISION EXPLANATION
2003/2004 Total
Funding Source Amount to 2003/2004 Revised Remaining Project
Date Adopted Budget Budget Cost
Prior Funding Allocations:
Parks Sales Tax $50,000 $0 $0 $0 $50,000
TPWD Grant 0 0 0 363,000 363,000
Proposed Funding Revision:
Parks Sales Tax 0 0 65,655 0 65,655
(Unspecified Project Savings)
Total $50,000 $0 $65,655 $363,000 $478,655
Project Expenditures
Engineering $33,961 $3,000 $3,000 $0 $36,961
Land/Right-of-Way 0 0 0 0 0
Construction 107,440 268,599 334,254 0 441,694
......ther 0 0 0 0 0
Total $141,401 $271,599 $337,254 $0 $478,655
IMPACT ON OPERATING BUDGET
I DRAFT I
MINUTES OF THE PARK AND RECREATION BOARD
OF THE CITY OF NORTH RICHLAND HILLS, TEXAS
HELD AT THE PRE COUNCIL CHAMBERS
LOCATED AT 7301 NORTHEAST LOOP 820
ATTENDANCE
Present:
Absent:
Present:
Board:
Mark Haynes
Brad Greene
Janie McGuigan
Marlin Miller
Marty Kusmierski
Fred Durko
Kim Kirby
Virginia Stencel
Staff:
Jim Browne
Britt Flaten
Vickie Loftice
Christina Lopez
Chris Swartz
Bill Thornton
Dalan Walker
February 2, 2004
Chairman
Vice-Chairman
Board Member
Board Member
Board Member
Board Member
Alternate
Board Member
Director of Parks and Recreation
Park Planner
Assistant Director of Parks and Recreation
Administrative Secretary
Aquatic Park Manager
Assistant Director of Parks and Recreation
Parks Capital Projects Superintendent
ITEM 1.
CALL TO ORDER
Mr. Mark Haynes, Chairman, called the meeting to order February 2,2004 at 6:02 p.m.
ITEM 2.
APPROVAL OF THE MINUTES
APPROVED
MOTION:
Mr. Miller made a motion, seconded by Mr. Durko, to approve the minutes of the
December 1, 2003 meeting.
Motion to approve carried 6-0
ITEM 3.
PR 04-03 REVIEW POSSIBLE ALTERNATES FOR PROPOSALS FOR
TWO NEIGHBORHOOD PARKS
Mr. Thornton stated that City Council, at their January 26th Council meeting, awarded
the construction contract for Liberty Park and Tommy and Sue Brown Park to Dean
Construction. Dean Construction has done a number of projects for us in the past
including Green Valley Community Park, Cross Timbers Park and J.B. Sandlin Park.
When Liberty and Tommy and Sue Brown Parks were bid, staff included additional
amenities that, if they received good pricing for, could be considered to be included in
the construction contract. Staff reviewed these items with City Council at their January
2ih meeting and they recommended that the Park and Recreation Board review and at
their discretion to determine if they feel like these alternates are feasible and if they
would like to select any or all of them or none of them.
Mr. Thornton presented each of the alternates for consideration.
Liberty Park:
Alternate 1: Pre-fabricated Bridge and Trail $37 ,000 -This alternate was
included to provide pricing for a bridge crossing the drainage ditch at the
northwestern portion of the park.
Alternate 2: Flag Poles and Landscaping $24,600 - This alternate was
included to provide pricing for three lighted flag poles surrounded by a small
decorative paver area.
Alternate 3: Stone Veneer on Culvert Wall $10,500 - This alternate was
included to provide pricing for a stone veneer finish on the exposed opening of
the extended culverts.
Alternate 4: Stone Masonry on Arbor Column Bases $11,300 - This alternate
was included to provide pricing for stone masonry wrapping the steel arbor
columns with a decorative finish.
Alternate 5: Additional Small Playground Equipment Piece $20,200 - This
alternate was included to provide pricing for an additional small modular piece of
playground equipment to compliment the standard playground structure included
in the base bid. The infrastructure for the smaller piece is included in the base
bid.
Tommy and Sue Brown Park:
Alternate 1: Pre-fabricated Bridge $36,000 - This alternate was included to
provide pricing for a bridge crossing a tributary of Little Bear Creek at the
Park and Recreation Board Minutes February 2, 2004
2
northern portion of the park. The inclusion of the bridge was in response to
citizen requests received during preparation of the design.
Alternate 2: Additional Concrete Trail $16,000 - This alternate was included to
provide pricing for a section of concrete trail that provides a secondary loop
around the practice field behind the fire station.
Alternate 3: Planting Around Public Art $3,000 - This alternate was included
to provide pricing for additional planting to enhance the area immediately
surrounding the public art piece, similar to the treatment at Dick Faram Park.
Alternate 4: Additional Small Playground Equipment Piece $22,000 - This
alternate was included to provide pricing for an additional small modular piece of
playground equipment to compliment the standard playground structure included
in the base bid. The infrastructure for the smaller piece is included in the base
bid.
The Budget Department has identified $152,231 in project savings from two completed
project accounts. These are projects from the previous CIP budget fiscal year that have
been completed and there is savings available in those projects. Staff has also held
discussions with the contractor which have resulted in additional savings. To"mmyand
Sue Brown Park is being constructed through a $363,000 grant from the Texas Parks
and Wildlife Department, so in essence there is no cost for the construction of the park
to the City. The City uses the dollar value of land being donated by the developer for
our matching share of the grant.
The total for all the alternates is $180,600. In addition to the project savings, staff has
worked with the contractor to value engineer some items to save construction costs.
Staff and the contractor have identified $29,450 in savings which could be made
available to fund any of the desired alternates, if any. If the Park and Recreation Board
desire to pursue implementing any of the alternates, funding has been identified.
Discussion was held:
Mr. Miller commented that he doesn't see why we can't go ahead with this. He is
concerned about increased vandalism, but he knows staff is addressing that. He
doesn't see how we can afford not to have two exits out of these parks for emergencies
and fire trucks (referring to Alternate #1, the bridge connection and looping trail). He
does not see anything in the alternates that we can let go of. He is in favor of all of the
alternates.
Mr. Browne responded to the safety issue. Both of these park sites have a lot of
frontage on existing road ways. Tommy and Sue Brown Park has one entire side that
has access for emergency vehicles and Liberty Park has Holiday Lane and
IndustriallTecnol Blvd, on both sides which provide really good access, visibility and
security which leads to reduced vandalism. As use increases, vandalism goes down.
Park and Recreation Board Minutes February 2, 2004
3
Ms. McGuigan commented that in reading through the entire agenda for this evening, "it
is pretty weighty", "lots of good information" it appears that later on in the agenda we are
being asked to take a look at some park amenity requests for the upcoming year. It
wasn't clear from some of the discussion how much money would actually be available
for these two potential projects, The Dog Park and the expansion of the Bursey Road
Senior Center. Both of these are very worthy projects and it would be a difficult decision
for anyone to make so her question to the Board· is do we want to begin to make
decisions about amenities to parks that we have or do we want to delay our decision
about that and look at it in the scope of all the potential "asks" that we may have this
evening.
Mr. Miller said we don't have the parks yet.
Ms. McGuigan realizes that, but thinks we are at the point that staff needs to make
decisions, and work with the contractor as to whether we need to consider these
additional alternates in the packages.
Mr. Haynes commented that it is just a matter of priorities within available funding.
Ms. McGuigan commented "right". Staff has ide.ntified some additional funds that may
or may not be available in the whole scope of all the things we are being asked to look
at this evening.
Mr. Browne said that was a very good observation and it is something that we have
talked about in house with staff. Staff is starting the CIP budget process for the next
fiscal year this week, and how it impacts subsequent years - and that is why at this
meeting staff has the ranking of park amenity requests on the agenda later this evening.
Staff doesn't know what the sales tax forecast is going to be yet, and they don't know
how much money they will potentially be working with for those future projects. In the
case of these two projects (Liberty and Tommy and Sue Brown Parks), ifthe Board
wants to add these enhancements in then the City needs to be positioned to move now
and make a recommendation one way or the other to Council so the contractor can
implement the change order and keep the project on schedule. Theoretically the funds
identified would flow back into the overall fund and could potentially be used for other
things later on in the future if the Board chooses not to use it for these alternates.
Ms. McGuigan wanted to know what was the amount of money available last year?
Mr. Dalan Walker interjected that we had approximately $100,000. Mr. Browne
responded that we had enough to include the additional playground at Linda Spurlock
Park and the % court Basketball Court at J. B. Sandlin Park. We were able to do two of
the three requests from last year. Jim clarified; they are in this year's capital
improvement program budget. The sales tax forecast for the year that we are currently
in was very conservative.
Park and Recreation Board Minutes February 2, 2004
4
Mr. Miller wanted to know if the $152,231 is available, money in the bank. He feels we
should just take care of as we might not have the funds later on.
Mr. Greene said that he would like to finish the parks 100% and finish what we started.
Mr. Haynes agrees, and also commented that all the amenities are very worthy, and we
should go forward with it. He also commented that the Board can prioritize the other
projects that Ms. McGuigan pointed out later in the meeting to possibly be included in
the capital improvement program.
Mr. Miller asked what we needed now. Mr. Browne responded that we need a motion
and a recommendation, and what ever the Boards recommendation is, staff will have a
cover sheet prepared tomorrow morning to go to Council next Monday.
MOTION:
Mr. Miller made a motion, seconded by Mr. Greene, to go ahead with all the alternates
that were presented and make a recommendation to City Council for their consideration
of all the alternates.
Motion to approve carried 6-0
TEM4.
PR 04-04 NRH20 MLlC THEMING AND CONSTRUCTION UPDATE
ITEM 5.
PR 04-05 VANDALISM REPORT AND RECOMMENDATIONS
ITEM 6. '
PR 04-06 CONSIDERATION OF PARK AMENITY REQUESTS FOR FY 04/05
CAPITAL IMPROVEMENT PROGRAM BUDGET
ITEM 7.
PR 04-07 REVIEW REVISED YOUTH SPORTS ASSOCIATION CONTRACTUAL
AGREEMENT
ITEMS.
Park and Recreation Board Minutes February 2, 2004
5
PR 04-08 RECREATION, ATHLETICS, SENIOR ADULTS, TEENS,
TENNIS CENTER AND CULTURAL ARTS PROGRAM REPORTS
Ms. Loftice updated the Park and Recreation Board on the following:
ITEM 9.
PR 04-09 PARK OPERATIONS AND CAPITAL IMPROVEMENT
PROGRAM STATUS REPORT
Mr. Thornton updated the Park and Recreation Board on the following:
ITEM 10.
OTHER INFORMATIONAL ITEMS
ITEM 11.
ADJOURNMENT
MOTION:
Mr. Greene made a motion, seconded by Ms. Kusmierski to adjourn the meeting at 8:57
p.m.
Motion to approve carried 6-0
Mark Haynes, Chairman
ATTEST:
Christina Lopez, Administrative Secretary
Park and Recreation Board Minutes February 2, 2004
6
·
CITY OF
NORTH RICHLAND HILLS
Subject: Approve Local Transportation Project Advance Fundinq
Agreement with the Texas Department of Transportation
For the Traffic Signal Light Communication System 2003
Project - Resolution No. 2004-010, and Revise CIP Budget
Council Meeting Date: 2/09/04
pW 2004-004
Agenda Number:
",--"epartment: Public Works
This project consists of upgrading all traffic signals currently not located in a planned
reconstruction area (i:e., Rufe Snow Drive) to a Spread Spectrum Traffic Signal
Communication System. This system is a radio communication system that will allow the
Public Works Department to monitor the operation of a specific traffic signal light from the
Service Center.
Council awarded the design for this project on April 14, 2003 (PW 2003-006) to Kimley-
Horn Associates. The schedule at that time was to begin construction in June 2003 and
have the project completed by October 2003. As the project des~n was nearing
completion and the estimated construction costs were being finalized based on actual field
surveys, it was determined that the estimated construction costs were coming in higher
than the budget.
The engineering estimates used for the budget were based on the TxDOT signals having
the same equipment as the North Richland Hills signals. Actual field surveys revealed that
'- not only was the existing TxDOT equipment different, but was not constructed to allow for
future expansions and upgrades. For example, the conduits underneath the pavement are
not large enough to use for this project. A series of bores will be necessary at each
TxDOT intersection that was not part of the engineer's original estimates. In addition,
almost all of the TxDOT equipment will need to be replaced which is not the situation for
the City traffic signal equipment.
This discovery has required the scope of the project to be expanded considerably. The
expansion of the "scope of work" will cost more than was originally budgeted for the
project. Staff has however been able to secure a $218,000 grant that can be used for the
project and will probably result in the City using less "local" funds than was originally
budgeted.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Account Number ST0205
Sufficient Funds AvallaDle
Finance Director
,~ r2
- ¡, _: !?:?-
epartment Head Signature .
Budget Director
Page 1 of _
CITY OF
NORTH RICHLAND HILLS
\,- The "Local Transportation Project Advance Funding Agreement" ~LPAFA) will authorize
the City to locally let the project and receive 100% reimbursement up to $218,000 for traffic
signal light upgrades on State highway system locations. Traffic $ignallights located on
Grapevine Highway, Davis Boulevard and Precinct Line Road are! eligible for
reimbursement. Our project consists of a total of 25 traffic signal~ that are eligible for
reimbursement. The reimbursement includes the purchase of eqlilipment and labor costs
for the installation of the Spread Spectrum Radio Communication ¡System.
The only negative in receiving the grant is that the project cannot þe bid until TxDOT
returns the executed LPAFA. This process is estimated to take 90 days.
A total of $150,155 was approved in the 2003/04 CIP Budget for this project. The attached
budget revisions reflect changing the construction cost, adding th~ grant funds, and
revising the dates. The Public Works Department will be ready tQ advertise the project for
construction and equipment implementation as soon as TxDOT r$turns the executed
agreement and authorizes the City to proceed.
The new estimated construction cost (with the expanded scope of work) is $220,000. The
revised budget shows the construction cost to be $278,000. Staff is showing the budget
this way to maximize the use of the grant and minimize the use of local funds. Until the
actual bids are received we cannot be certain of how much savings there will be in the
"local" funds.
'--
Recommendation: To approve Resolution No. 2004-010 approving the Local
Transportation Project Advance Funding Agreement with the Tex~s Department of
Transportation and approve revising the CIP Budget as shown.
'-
CITY COUNCIL ACTION ITEM
Page_of _
RESOLUTION NO. 2004-010
BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas,
that:
1.
The City Manager be, and is hereby authorized to execute the attached Local
Transportation Project Advance Funding Agreement (CSJ: 0363-01-118) with the
Texas Department of Transportation for Signal Timing Optimization and Upgrade of
Signals at Various Locations as the act and deed of the City.
PASSED AND APPROVED this the 9th day of February, 2004.
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO LEGALITY:
George Staples, City Attorney
APPROVED AS TO CONTENT:
IV(:.Jc C y, -L;
Mike Curtis, P.E., Public Works Director
Street & Sidewalk Capital Projects
Traffic Signal Light Communication System (2003)
ST0205
PROJECT DESCRIPTION & JUSTIFICATION
This is a Spread Spectrum System designed to monitor 39 signal locations throughout the City from the Public Works Service
Center. Purchase and implementation of a Spread Spectrum radio system would allow the Public.Works Department to monitor
the operation of specific traffic signal lights from the service center office area. Public Works has 3 time-base-coordinated traffic
signal systems. Crew personnel must visit each signal location (39 different locations) to update and troubleshoot malfunctions.
This causes a lot of delays in operation and increases the overtime spending by having to visit each location.
Note: The $150,000 shown as "reserves" represent funding from the General Fund Pay-as-you-go Reserves. Additionally, the
$155 in "reserves" represent personnel cost related to the project and will be funded from unspecified project savings.
PROJECT STATUS Original 2003/2004 Original 2003/2004
Start Date Revision End Date Revision
Engineering/Design 04/2003 04/2003 06/2003 . 06/2003
Construction 06/2003 04/2004 1 0/2003 08/2004
REVISION EXPLANATION
The "design" estimates came in higher than the preliminary estimates developed by the engineer during the preparation of the
budget. The funding source and project expenditures are changed to reflect the additional project cost.
FINANCIAL DATA
2003/2004 Total
Funding Source Amount to 2003/2004 Revised Remaining Project
Date Adopted Budget Budget Cost
Prior Funding Allocations:
General Fund Pay-As-You-Go $0 $150,000 $150,000 $0 $150,000
Unspecified Project Savings 0 155 155 155
Proposed Funding Revision:
TxDot Grant Proceeds 0 0 218,000 0 218,000
Total $0 $150,155 $368,155 $0 $368,155
Project Expenditures
Engineering $0 $60,000 $90,000 $0 $90,000
Land/Right-of-Way 0 0 0 0 0
Construction 0 90,000 278,000 0 278,000
Other 0 155 155 0 155
Total $0 $150,155 $368,155 $0 $368,155
IMPACT ON OPERATING BUDGET
No operating impact anticipated.
. ",nual Operating Impact
J'ected
TRAFFIC SIGNAL LIGHT LOCATIONS
TxDOT Traffic Signal Lights
Grapevine HiQhwav:
1. Rufe Snow Drive
2. Vance Road
3. Glenview Drive
4. Road to the Mall
5. Rodger Line Drive
6. IH 820
7. Strummer Drive
8. Harwood Road
9. Emerald Hills Way
10. TCC/NRH20
11 . Walker Blvd ./Cannon Drive
Davis Boulevard:
12. IH 820
13. Maplewood Avenue
14. Harwood Road/Lola Drive
15. Emerald Hills Way
16. College Circle
17. Bridge Street
18. Mid Cities Boulevard
19. Main Street
20. Starnes Road/Rumfield Road
21. North Tarrant Parkway
22. Super Target Entrance
23. Precinct Line Road
Precinct Line Road:
24. North Tarrant Parkway
IH 820:
25. Holiday Lane
City Traffic Signal Lights:
1. Mid Cities Boulevard @ Smithfield Road
2. Mid Cities Boulevard @ Holiday Lane
3. Mid Cities Boulevard @ Tecnol Boulevard
4. Mid Cities Boulevard @ Home Depot Entrance
5. Rufe Snow Drive @ Meadow Lakes Drive
6. Glenview Drive @ Rufe Snow Drive
7. Glenview Drive at Vance Road
8. Holiday Lane @ Lola Drive
9. Holiday Lane @ Dick Lewis Drive
10. Holiday Lane @ Trinidad Drive
11. Holiday Lane @ Industrial Park Boulevard
12. Industrial Park Boulevard @ Browning Drive
13. Smithfield Road @ Starnes Road
14. Smithfield Road @ Chapman Road
Announcements and Information
February 9, 2004
Announcements - Councilman Tim Welch
February is "Library Lover's Month" and the NRH Library is sponsoring a
contest. Come by the Library and fill out a form with a few sentences on
what you love about your Library. Place the form in the appropriate box and
three different people will be winners---one for the adult entries, one for the
children's entries, and one chosen by Library staff as their favorite. Stop by
the Library today!
Information
February 14
Critter Connection
North Hills Mall
10:00 a.m. - 6:00 p.m.
Kudos Korner
Every Council Meeting, we spotlight our employees for the great things
they do.
Entire Staff, Planning and Inspections Department - A letter was
received from a local NRH business thanking everyone for their assistance
in negotiating with the landlord's contractor regarding the recent update
and remodeling of the building. The City seems eager and willing to
promote growth within the city.