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HomeMy WebLinkAboutCC 2004-01-26 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA JANUARY 26, 2004 - 6:00 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular January 26, 2004 City Council Meetinç¡ (5 Minutes) Review Possible Alternatives for Proposals for Two 2. I R 2004-008 Neighborhood Parks - Aaenda Item No. 7E (10 Minutes) Update on Construction of NRH20 Multi-Level Interactive 3. I R 2004-009 Complex (10 Minutes) 4. IR 2004-010 Discuss Vandalism Report for City Parks (15 Minutes) *Executive Session - The Council may enter into closed 5. Executive Session to discuss the following: Consultation with City Attorney on Pending Litigation as Authorized by §551.071 - Davis vs. North Richland Hills 6. Adjournment *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. t I POìTED 'Õ ..., D:;¡tl? '4', & () ~ 'V1 01/26/04 City Council Agenda Page 1 of 3 . ~. Time _ð.Jt".secret~~ ~l ~ CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA JANUARY 26, 2004 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Councilman Whitson 3. Pledge - Brady Wells, Honorary Mayor for a Day 4. Special Presentations Youth Advisory Committee Mid-Year Report Proclamation - Wear Red for Women Day 5. Citizens Presentation 6. Removal of Item( s) from the Consent Agenda 01/26/04 City Council Agenda Page 2 of 3 7. Consent a. Minutes of the January 12, 2004 Council Agenda Meeting GN 2004-004 b. Execution of Change Order No. 1 to the Calloway Branch Dredging Project Contract with Craig Olden, Inc., in the Amount of $37,360 for Construction of the Liberty Park Lake - Resolution No. 2004- 007 GN 2004-005 c. Rescheduling March 8 Council Meeting to March 11, 2004 PU 2004-004 d. Award Contract for Document Imaging System - Resolution No. 2004-006 PU 2004-005 e. Award of Contract to Dean Construction in the Amount of $895,500 for the Construction of Tommy and Sue Brown Park and Liberty Park - Resolution No. 2004-008 Approve Resolution Authorizing Designation of 8. GN 2004-006 Juvenile Case Manager by Municipal Court Judç¡e - Resolution No. 2004-005 Consider Extending Effective Date of 9. GN 2004-007 Recreational Vehicle Ordinance - Ordinance No. 2767 Approve Agreement for Engineering Services 10. PW 2004-002 with Knowlton-English-Flowers, Inc. (a LopezGarcia Group Company) for the Booth- Calloway 2.0 MG Ground Storage Tank Repainting and Rehabilitation Approve Engineering Agreement with Freese 11. PW 2004-003 and Nichols, Inc. for the Water and Wastewater Impact Fee Study and Revise 2003/04 Capital Projects Budget 12. GN 2004-008 Consider 2004 Federal Leç¡islative Proç¡ram 13. Action on Any Item Discussed in Executive Session listed on Pre-Council Aç¡enda 14. Information and Reports '\ I'~ ( ð'"i 15. Adjournment ~t:~b ~ W\ ~lJ.C;et~ ~ By 01/26/04 City Council Agenda Page 3 of 3 INFORMAL REPORT TO MAYOR AND CITY COUNCIL No.c IR 2004-008 .~ Date: --r Subject: January 26, 2004 Review Possible Alternates for Proposals for Two Neighborhood Parks City Council, at the January 26, 2004, meeting will be considering the award of a construction contract for Liberty Park and Tommy and Sue Brown Park. The base bid is within the available funding, and staff included in the proposal alternates for pricing and consideration as follows: Libertv Park Alternate 1 Alternate 2 Alternate 3 Alternate 4 Alternate 5 Pre-fabricated Bridge Flag Poles Stone Veneer on Culvert Wall Stone Masonry Arbor Column Bases Additional Small Playground Equipment Piece Tommv & Sue Brown Park Alternate 1 Pre-fabricated Bridge Alternate 2 Additional Concrete Sidewalks Alternate 3 Additional Planting around Public Art Alternate 4 Additional Small Playground Equipment Piece Alternate Descriptions $37,000 $24,600 $10,500 $11,300 $20.200 $103,600 $36,000 $16,000 $3,000 $22.000 $77,000 Liberty Park Alternate 1: Pre-fabricated Bridge - This alternate was included to provide pricing for a bridge crossing the drainage ditch at the northwestern portion of the park. Benefits - Creates a looped trail system within the park and provides for direct access to the public art from the main park area. Without this bridge crossing, the area north of the drainage ditch would only be accessible from the parking lot. Alternate 2: Flaa Poles - This alternate was included to provide pricing for three lighted flag poles surrounded by a small decorative paver area. Benefits - Provides a patriotic themed element complimenting the public art and overall theme of the park by showing the national colors, Texas flag and NRH flag. Alternate 3: Stone Veneer on Culvert Wall - This alternate was included to provide pricing for a stone veneer finish on the exposed opening of the extended culverts. Benefits - Provides an aesthetic enhancement to an exposed concrete drainage structure in concert with the recommendations of the City Image Study. The culvert wall will be visible from Industrial Boulevard as well as the location of the public art. Alternate 4: Stone Masonry on Arbor Column Bases - This alternate was included to provide pricing for stone masonry wrapping the steel arbor columns with a decorative finish. Benefits - Provides an aesthetic enhancement to the arbor. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I Alternate 5: Additional Small Playaround Eauipment Piece - This alternate was included to provide pricing for an additional small modular piece of playground equipment to compliment the standard playground structure included in the base bid. The infrastructure for the smaller piece is included in the base bid. Benefits - Based on recent citizen requests and obserVed use trends, an additional play piece, separate from the main play structure, provides a more enjoyable and safer play experience for younger age groups. Tommy and Sue Brown Park Alternate 1: Pre-fabricated Bridge - This alternate was included to provide pricing for a bridge crossing a tributary of Little Bear Creek at the northern portion of the park, The inclusion of the bridge was in response to citizen requests received during preparation of the design. Benefits - Provides direct access to the park from the subdivisions of Forest Glenn north and east of the park. Without this bridge, the residents in these subdivisions would be required to access the park by using North Tarrant Parkway to cross the channel. Alternate 2: Additional Concrete Sidewalks - This alternate was included to provide pricing for a section of concrete trail that provides a secondary loop around the practice field behind the fire station. Benefits - Provides additional length of trail and, though not required, provides an accessible route to the practice field. Alternate 3: Plantina Around Public Art - This alternate was included to provide pricing for additional planting to enhance the area immediately surrounding the public art piece, similar to the treatment at Dick Faram Park. Benefits - Provides an aesthetic enhancement to the public art. Alternate 4: Additional Small Playaround EauiDment Piece - This alternate was included to provide pricing for an additional small modular piece of playground equipment to compliment the standard playground structure included in the base bid. The infrastructure for the smaller piece is included in the base bid. Benefits - Based on recent citizen requests and observed use trends, an additional play piece, separate from the main play structure, provides a more enjoyable and safer play experience for younger age groups. While funding in the Liberty Park and Tommy and Sue Brown Park project accounts is not currently available to include these alternates, staff has identified $152,231 in project savings from completed projects from the FY2002/03 Budget which is available to fund any of the alternates. Additionally, initial discussions with the consultant and contractor have resulted in potential savings through value engineering which could allow for the inclusion of one or more of the alternates. L ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I Staff has carefully reviewed the alternates considering citizen input during the design phase, the importance of the alternate in the overall functionality and appearance of the park and the priorities -identified in the 2000 Parks, Recreation and Open Space Master Plan. Based on this review, staff's ranking of alternates, starting with the most critical, is as follows: Ranked Alternates 1 Bridge - (Liberty Alt. 1) 2 Bridge - (Tommy & Sue Brown Alt. 1) 3 Add!. Playground - (Liberty Alt 5) 4 Add!. Playground - (Tommy & Sue Brown Alt. 4) 5 Stone Veneer - (Liberty Alt 3) 6 Stone Masonry - (Liberty Alt 4) 7 Add!. Sidewalk - (Tommy & Sue Brown Alt. 2) 8 Flagpoles - (Liberty Alt. 2) 9 Add!. Landscaping - (Tommy & Sue Brown Alt. 3) $37,000 $36,000 $20,200 $22,000 $10,500 $11,300 $16,000 $24,600 ,$3.000 $180,600 Staff will discuss the various alternates in Pre-Council presenting a description and graphic representation of each alternate so that Council has sufficient information to provide staff with direction as to which alternates, if any, Council wishes to pursue. Respectfully submitted, ~~ \CW Jim Browne Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No.IR 2004-009 ~ Date: --r Subject: January 26, 2004 Update on Construction of NRH20 Multi-Level Interactive Complex Construction of "Frogstein's Splashatory" at NRH20 began in October, 2003, and is progressing towards completion for the 2004 operating season. Staff will discuss the progress of the construction and provide a graphic presentation of work completed and photographs of the themed elements of the attraction. Respectfully Submitted, ~~. Wr Jim Browne, Director of Parks and Recreation "- ~ ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2004-010 ~ Date: T Subject: January 26, 2004 Discuss Vandalism Report for City Parks The Park Maintenance and Operations Division of the Parks and Recreation Department has adopted Annual Performance Measurements which include the development and implementation of a formalized proactive vandalism program to ameliorate the impacts of vandalism and ultimately decrease associated labor and material costs arising from vandalism. In accordance with adopted Performance Measurements, park maintenance staff has systematically performed the following steps in order to achieve this objective: Step 1 Step 2 Step 3 Step 4 Documentation to include tracking of all costs associated with park vandalism Develop Immediate Action Plan Survey analysis of area communities for benchmarking policies and action plans Develop Long Term Action Plan and Recommendation Step 1: Documentation The Park Mainten~nce and Operations Department began diligently documenting and recording acts of vandalism and associated cost of materials and labor in FY2001/02. Chart 1 in the attached appendix includes detailed information about specific occurrences of vandalism during FY2001/02. Chart 2 represents detailed information about specific occurrences of vandalism in FY2002/03. A summary of occurrences and costs during FY2001/02 and FY2002/03 are as follows: Total annual man-hours Annual material cost 2,240 1,639 $12,012 $13,958 Step 2: Develop Immediate Action Plan In response to the findings related to tracking specific annual occurrences and costs of vandalism during FY2001/02, staff developed a short term action plan to address our goal of reducing the impact of vandalism and continued to document vandalism and associated costs . throughout FY2002/03. L ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I The immediate action plan included the following: 1. Partnership with the Police Department After documenting vandalism incidents over the course of a year, staff was better able to predict when and where vandalized might occur. Using this history, staff could then justify a request for the police department to make extra patrols as needed. 2. Installed Security Alarm Systems at Maintenance Facilities After documenting incidents during FY2001/02, a pattern of break-ins at park maintenance facilities caused concern for future loss by theft of equipment. In response, staff installed up-to-date security alarm systems at all maintenance facilities. 3. Installed "Dummv" Surveillance Cameras and Posted Warnina Sians Documentation showed that Cross Timbers Park was experiencing an alarming increase in occurrences of vandalism. In response, staff installed "dummy" cameras at strategic locations throughout the park and installed warning signs notifying the presence of camera surveillance. 4. Installed Vandal Proof Security Liahting at Community Parks Due to repeated vandalism of light fixtures, staff replaced fixtures at prone locations with vandal resistant fixtures. The immediate action plan was implemented during FY2002/03. As the summary chart above shows, the following was recognized: 1. A 27% decrease in man-hour expenditure was recognized in FY2002/03. The FY2002/03 decrease can be attributed to implementing the immediate action plan which helped generate fewer occurrences of mischievous types of vandalism, such as graffiti. 2. A 27% decrease in labor costs also resulted. The FY2002/03 decrease can be attributed to implementing the immediate action plan which helped to generate fewer occurrences of mischievous types of vandalism which require less labor to resolve. 3. A 16% increase in material costs was recognized. The FY2002/03 increase can be attributed to the vandalism reqUiring replacement of costly parts such as playground equipment as well as structural damage to concession buildings at Cross Timbers Park and Walkers Creek Park. L ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I 4. An overall 13.5% reduction in costs associated with vandalism was observed. The FY2002/03 decrease can be attributed to implementing the immediate action plan which helped to generate fewer labor intensive resolutions and greater property damage. Step 3: Survey Analysis of Area Communities The Park Department surveyed surrounding cities and requested information about their vandalism policies and procedures. Chart 3 in the appendix demonstrates the results of the survey which showed the following: · None of the cities surveyed formally tracked their vandalism costs nor have implemented vandalism prevention programs. · The cities surveyed relied on general police patrols for the majority of vandalism control. · Neighborhood watch groups were established in several of the cities. However, all cities acknowledged that these groups seldom continued participating in the watch program and the primary benefits applied to neighborhood park sites centrally located in residential communities where residents perceived a higher degree of ownership in their neighborhood park. Step 4: Develop Long Term Action Plan and Recommendation Building on the success of the steps implemented as a part of the immediate action plan and results of the survey analysis of area cities, staff has evaluated other potential opportunities and developed a long term course of action to continue to achieve our goal of deterring vandalism and reducing its negative financial impact. Staff explored the following options: 1. Developing a Park Police Program 2. Implementing a Neighborhood Park Watch Program 3. Install Motion Sensor Lighting Enhancements at Restroom and Concession Buildings 4. Employ Technology in Developing and Implementing a Higher Level of Security Option 1: Park Police Program Staff contacted the Police Department to assess their position on curbing vandalism through the use of police officers through a park police program. Police Chief Shockley noted that since crime in the parks is crime of opportunity, there is little chance of catching vandals with patrols unless security guards are constantly posted in each park (24 - 7). In Chief Shockley's experience, patrols seldom make arrests because they are seen and heard by vandals who simply L ISSUED BY THE CITY MANAGER NORTH RICHLAND HillS, TEXAS I run or hide. However we do know that police patrols deter crimes in the parks, but have a difficult time measuring to what effect. After inquiring with several private security companies, the average rate for one uncertified patrol officer plus vehicle is $13.50 per hour. One officer patrolling the parks, seven days a week on an 8 hour shift would cost $39,312 annually, The security guard officer would not be able to apprehend or arrest any suspects but would contact the city police. To ensure the patrol guard did visit the premises, electronic devices can be added at park sites to log his presence, however this service would increase the hourly cost of the security guard. Regardless, the Police Department advises that one security guard would not be adequate in patrolling all city parks Other options for park police other than outsourcing a private security company include hiring of a city employee whose primary duties would be patrolling the park sites. Since the employee would be working off hours, he could drive a city vehicle that is already used in the park system thus defraying the cost a new vehicle. The starting salary for an entry level employee is $9.96 per hour. The annual salary with benefits would cost the City $29,685 per employee. The annual cost of having only a single guard patrolling· city parks through a private security company or hiring a single park police officer would exceed the annual cost the city currently expends as a result of vandalism. Based on Chief Shockley's experience with the effectiveness of park poliçe, such a program could result in expenses for park police without a reduction in vandalism costs. Option 2: Neighborhood Park Watch Program A Park Watch Program is a joint effort between citizens and the Police Department designed to help ensure the safety of neighborhood parks. Objectives include: 1. I ncreasing citizens' awareness of crime. 2. Encouraging citizens to cooperate with law enforcement agencies in reporting crimes. 3. Developing a neighborhood action program in which citizens watch local parks and report suspicious activities to local authorities. 4. Park Watch programs are typically extensions of an existing Neighborhood Watch Program with residents who are organized to identify problems, establish objectives, and work closely with law enforcement representatives. As demonstrated by the results of the survey of area cities, those cities attempting to initiate Neighborhood Park Watch Programs reported that they were often difficult to maintain on a long term basis. L ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I However, a unique park watch program, "SEEMORE the EagleSM", established in Illinois, has drawn national attention. The program, as described in the attached appendix, includes educational "emphasis in grade schools through the use of its mascot SEEMORE. While this approach may not necessarily generate immediate impact because it focuses on education beginning in grade school, the long term benefits, when combined with other methods of curbing vandalism, justify consideration for implementing such a program. The cost of initiating and administering a park watch program similar to the SEEMORE the EagleSM Program would be largely negligible in comparison to long term benefits associated with the educational aspects of the program. Option 3: Install Motion Sensor Lighting Enhancements Staff explored considerations for installing security lighting activated by motion sensors at restroom and concession buildings. Police Chief Shockley stated that motion sensor lighting alone around concession buildings could potentially scare younger vandals. However, it is not always a guarantee to deter vandals. Chief Shockley recommended combining motion sensor lighting with activation of camera systems as described in Option 4. Option 4: Employ Technology in Developing and Implementing a Higher Level of Security This option considers the use of high tech surveillance cameras to curb vandalism. Staff researched the use of wireless video cameras with Digital Video Storage in the parks. The system would include high resolution color cameras with a video recorder stored at the park site. The system could be accessed via the internet for viewing and recording. The system would be capable of producing clear identification of all activities in the majority of the park. Data can be stored for up to 21 days. Omni First Integrated Security Systems has priced a wireless camera system as mentioned at approximately $15,000 per site. Under this scenario, the city would own the equipment and no FCC license is required. The cost of a quality high tech surveillance camera system is a one time expense and not an annual expense. Additionally, wireless video camera systems can be systematically added to existing parks at a relatively low cost. Police Chief Shockley advises the use of technology such as monitored surveillance cameras that might help identify individuals. This option is in accordance with the Safety and Security Goal and Council's high priority objective to "Develop and Implement Security Systems around Technology". The initial cost of the installation of the equipment is nominal when L ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I considering this one-time expense could potentially replace the ongoing annual cost to repairing for vandalism. In accordance with adopted Performance Measurements, the Park Maintenance and Operations Division of the Parks and Recreation Department has developed and implemented vandalism reduction plans, and explored potential options to continue to achieve the objective of reducing or ameliorating vandalism. While a decrease in vandalism and associated costs was observed in FY2002/03, $72,518 has been expended in labor and material costs due to vandalism since the beginning of FY2001 /02. Staff researched and evaluated these potential long term options for Council consideration and based on Council feedback and direction will most likely include specific recommendations in budget preparation for next year. Respectfully submitted, w Jim Browne Director of Parks and Recreation L ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS CHART 1 FY 2001-2002 Park Vandalism Material Labor Man-Hours I Cost Cost Buildings, Restrooms, Concessions Adventure Wodd Restrooms - Graffiti (10 occurrences) $400 $720 60 Adventure Wodd Restrooms-partitions damage $175 $192 16 Adventure Wodd Restrooms-paint ball outside RR walls $45 $48 4 Adventure Wodd Kiosk - paintball dama~e $50 $72 6 Adventure Wodd Trash receptacles turned over (4 ) $0 $84 7 Cross Timbers Parking lot spray painted $20 $24 2 Cross Timbers RR graffiti (5 occurrences) $175 $360 30 Cross Timbers Broken light covers - Restrooms $20 $48 4 Cross Timbers Stolen electrical covers(3 occurrences) $185 $420 35 Cross Timbers AC unit covers damage $30 $48 4 Cross Timbers Stairwell dama~e - arson (3 $175 $192 16 Cross Timbers Spray paint outside walls (2 $150 $552 46 Cross Timbers Fence gates broken (2 $120 $192 16 Green Valley Picnic table in front pond $10 $24 2 Green Valley Trash receotacles tossed in pond (6 $175 $144 12 Green Valley Plaza floor spray painted $25 $96 8 Green Valley Concession entry door dama~ed $75 $48 4 Green Valley Restrooms - Graffiti (4 occurrences $140 $480 40 Northfield Li~ht cover tom off RR wall $25 $36 .3 Northfield Spray paint on outside restrooms (2 $33 $312 26 Northfield Restrooms - Graffiti (3 occurrences $164 $372 31 Northfield Drinking fountain graffiti $10 $72 6 Richfield RR-commodes stopped up with TP (8) $74 $288 24 Richfield AC units covered damaged $75 $180 15 Richfield Concession entry door lock broken (2) $150 $144 12 Richfield Scorers buildings doors broken (6) $110 $288 24 Richfield Plaza area spray painted $30 $264 22 Richfield Restroom - Graffiti (7 occurrences) $250 $648 54 L. Spurlock Restroom - Graffiti (4 occurrences) $75 $312 26 Walkers 2-Pay phones riDDed from wall $75 $48 4 Walkers Fence ~ates dama~e $120 $312 26 Walkers RR graffiti (4 occurrences) $75 $240 20 Walkers Trash receptacles painted $75 $144 12 Walkers Trash receotacles in pond $75 $36 3 Walkers Paint ball on buildings (6 occurrences $124 $720 60 Walkers Entry sign spray painted (3 $20 $156 13 Walkers Trash receotacles dumped over $0 $360 30 Subtotal $3.530 $8.676 723 Playgrounds Adventure Wodd Stone wall Section pushed down $1200 Contractor 0 Adventure Wodd Fall material stolen/arson $300 $264 22 Adventure Wodd Swing Seats disassembled (3 occurrences) $10 $72 6 All playgrounds Graffiti - 13 playgrounds $460 $5,376 448 P k Y d r 1M . I' L b 1M H ar' Ian a Ism I arena ¡ a or an- ours I Cost Cost I Green Valley 2 swings seats stolen i $60 i $24 ') , - ! Green Valley Swing: seats disassembled (2 occurrences) I $10 i $96 I 6 i L. Spurlock I Swing chain stolen $20 $24 ') I - I Walkers Fall zone material dug out $0 I $48 41 Subtotal $2,060 $5,904 492 Other Notable Incidents Bedford/Euless Bench pulled out of ground $200 $144 12 South Facility Small equipment stolen ($3500) recovered $96 8 Green Valley Soccer goals damaged, bleachers $75 $1,224 102 Green Valley Easter special event staging damaged $0 $48 4 Green Valley Pond Docks boards pulled off $0 $288 24 Norich Damage to playground wall (24 occurrences) $1,800 $1,152 96 Walkers Creek Practice soccer goal damaged (2) $75 $120 10 Green Valley Illegal/mischievously driving on open green $2,100 $4,296 358 Cross Timbers spaces and basketball courts Northfield Richfield Walkers Creek Norich N. Electric Trial Si~ damage (4 occurrences) $125 $720 60 Green Valley Damaged picnic tables and benches $580 $1,260 105 Walkers Creek Cross Timbers Richfield Northfield Walkers Creek Park Entry signs - damaged or graffiti $1,467 $2,952 246 Green Valley Cross Timbers Richfield Fossil Creek Subtotal $6,422 $12..300 1,025 FY 2001- 2002 Total $12,012 $26,880 2,240 CHART 2 FY 2002-2003 Park Vandalism Material Labor Man-Hours Cost Cost Buildings, Restrooms, Concessions Adventure Wodd Restrooms - Graffiti (4 occurrences) $240 $420 35 Adventure Wodd Restrooms-Plumbing fixtures damage $203 $336 28 Cross Timbers Outside air vents damaged $175 $96 8 Cross Timbers Broken light covers - Restrooms $20 $48 4 Cross Timbers Stolen electrical covers(2 occurrences) $135 $360 30 Cross Timbers Hand rail pulled away from wall $30 $36 3 Cross Timbers AC unit covers destroyed $250 $192 16 Cross Timbers Broken lights under awning $500 Contractor 0 Cross Timbers Spray paint outside walls $75 $276 23 Cross Timbers Drinking fountain damaged $85 $84 7 Green Valley Entry sign letters broke out with rock $175 $144 12 Green Valley Broken light near concession $175 $72 6 Green Valley Entry sign broken (2nd time) $25 $48 4 Green Valley Concession window broken $450 $288 24 Green Valley Restrooms - Graffiti (3 occurrences) $120 $384 32 Northfield Light cover tom offRR wall $25 $36 3 Northfield Spray paint on outside restrooms $33 $156 13 Northfield Restrooms - Graffiti (3 occurrences) '$164 $288 24 Northfield Drinking fountain damage $75 $72 6 Richfield Concession window broken $450 $144 12 Richfield AC units covered damaged $75 $180 15 Richfield Gates bent $150 $144 12 Richfield Information board glass broken $25 $72 6 Richfield Lights broken in Plaza $125 $132 11 Richfield Restroom - Graffiti (5 occurrences) $250 $516 43 L. Spurlock Broken light - Restroom $25 $72 6 L. Spurlock Restroom - Graffiti (2 occurrences) $90 $288 24 Walkers Creek Park entry sign broken $100 $144 12 Walkers Creek Concession serving doors broken $300 $420 35 Walkers Creek Concession entry door broken $250 $324 21 Walkers Creek Flexi-glass window broken $100 $72 12 Walkers Creek Security lights broken $650 $416 35 Walkers Creek Paint ball on buildings (5 occurrences) $124 $432 36 Subtotal $5,669 $6,692 558 Playgrounds Adventure World Clear bubble burned $450 $144 12 Adventure World Stone wall pulled downed $700 Contractor 0 Cross Timbers Hand rail pulled loose $25 $60 5 I Park Vandalism I Material I Labor I Man-Hours Cost Cost I I I Green Valley Crawl tube burned $525 i $96 I 8 L. Spurlock Swing seat cut $25 $24 I 2 All Playgrounds Graffiti - 13 ulaVl!!ounds $420 $4.812 401 Adventure World Swings disassembled $55 $288 24 Cross Timbers Green Valley L. Spurlock Subtotal $2,200 $5,424 452 Other Notable Incidents Cross Timbers, Trash receptacles - arson (3) $910 $72 6 Green Vallev Northfield Maintenance bam door rammed $950 Contractor 0 Green Valley Illegal/mischievously driving on athletic Cross Timbers fields, green space, parking and basketball $2,555 $4,920 410 Northfield courts Richfield Walkers Creek CreDe Mvrtles stolen $550 $192 16 Green Vallev Damage to soccer goals $120 $264 22 Green Vallev Dock Damage $155 $288 24 Green Valley Bleacher damage $210 $480 40 Richfield Walkers Creek N. Electric Trail Signs damage/stolen $184 $432 36 Fossil Creek Damaged Picnic tables, benches $455 $904 75 N. Electric trail Green Valley Adventure W orId Subtotal 56,089 $7,552 629 FY 2002-2003 Total $13,958 $19,668 1,639 CHART 3 Survey FY 2002-2003 City Do you have any Do you use surveillance Do you use Park Do you use any formal equipment in your parks? police or outside neighborhood watch partnership with patrol groups? groups to monitor your police dept.? parks? Grapevine No official Dummy cameras -mixed No No formal group but program results. Building alarms few helpful park users Watauga Nothing official Facility alarms only No No but encourages police to write tickets Colleyville No official No Hire 1 part time No program (retired age) employee to monitor parks Hurst No official Alarms, motion sensors, Uses security No program sirens, light sensors near companies for restrooms special events Arlington No but police will No Yes but eliminated Tried but failed- groups give gang related due to budget cuts lose interest training Southlake No official Beginning stages of No No official program program but studying high tech cameras. encourages police Believes funding may be to use break available thru Homeland rooms, phones, Security grants that will be etc. required for water supply facilities Richland No official No No No Hills prolITam , Euless No official No No No pro !J'am Fort Worth Yes - hire off duty Security cameras at No Not presently, they are officers for each community centers but not short lived park district. in parks ~\PD .....-.-..-..>.-'---------- Page 1 of 5 . .. . J.:........................................................................................................................ ...............,..,..,..,..,..,..'.,............. I::! <"... "1 . In u .. ..:....... ..,. ", . .... t, ,: ;1"1;::+ f:::~¡ {;. c:r 1tl !i;:: ¡ ¡.); iL:J: :: ¡¡¡:i:r Programs Conh'1l'çtor F=VII·llatlon Database Directar$earch DlstingulshøctAgency Award EagIe.EY8.Nelghbol'homf P.arlcWatch Elianda.oUllinolsE'arks JMW,Park.ìn.B.ßox ..........-.".-,.........,..-.-.-........, .--.......,-,...,-....~......,.,-.........,. On:Jer.No:w! Re.¡¡rd.er.Onj;ne Eagle.EyeCost.Benefits Eagle E)'P. C'.ommunities Eagle.Eye.f>rogramJíems Picture ThisJn .Y.our Community Citizens" TBkeAcIion! Tuesday, January 13,2004 .~.~~.:..~~.~-:-:..~../..~.~...../.-:...../.../........:.~~-:../.-:.~.~.:-~.:-:../.../.-:....y..:.:.~.:.~.:.:-:.y..:-:-:.:..«-y..~.:..-:.y#.:.:....:..../.-:~-:-:..~:·Y.-:....-:-:·Y.../.-:../.oY.~..~w-'»Y.-:..,.y..y..:.:...Y....../.....:.:.:. ~An"'d~~' ,$1:1 ¡;;--':i1J.erlye We ighbørhøød 1'4rkWatch'1'røgram. "Keep ,m Eagle Eve on '-' w y" our Parks! H Whafs New mínoís:ParkLawEnforcemafltAssociatían endorses the Eagle Eye Neighborhood Park Watch Program. Click.here for more details. Mission Erogram.Ø...LItline Seemar.e.lhe£agle Endo.rsements Benefits Communit}LRe.sources WiILIh.is..E>mgram.Be.nefilMy-Agenc'(1 The IAPD Eagle Eye Neighborhood Park Watch Program is a cooperative effort among park districts, forest preserves, recreation agencies, schools, local police and community residents. In the program, community residents assume more responsibility for the activities taking place in their own neighborhood. httD://www.i1nark~.nrp/~~H:J1p.p.vp htm srrE SrAI\QH '_._-.-_.~.-.--_..... : '. Search f\1 '1'" ''\f\f\A J£\PD Residents keep watch over neighborhood parks to help make them a safe haven for youth. Implementation of this program effectively reduces crime, vandalism and gang activity in our parks. In order to be successful, all residents who use local parks should participate in the Eagle Eye program. ................-........................ ..............-....................................'.....,,', ...............,-..,.....-...........'.......-......-.....-....-..... .....-....-..-.'..,'.-.....-...'....., N1ission Statement The Eagle Eye Neighborhood Park Watch Program is an effort to prevent crime and vandalism to playground and park equipment, to alleviate suspicious activities in parks, and to promote public awareness for.parks, recreation and conservation agencies. Retum.totop ..................,................,....................................,......-............,.-.........,............,.,.......-.-...........-.,.-.-....-.......-.,...........-....,..........-...........-.,.,..............-.,....,.....-..........,.,...-.......... Benefits of the Eagle Eye Program · Create awareness of activities in public parks. · Instill strong park, recreation and conservation values in our children and encourage them to be responsible citizens. · Develop.a sense of ownership for neighborhood parks, recreation areas and facilities. · Empower citizens who use parks and park facilities thereby making them feel comfortable, safe and proud. · Decrease incidents of vandalism, crime, misuse of park properties and related costs. · Increase public awareness, cooperation and communication among law enforcement, citizens, community organizations, park districts, forest preserves, recreation and conservation agencies. ..................,....................-.-.....,.....-.-......,......................-.............................."..-......................................-.............-.....................-........................................................................-...............-...-.................. Program Outline The success of the Eagle Eye Neighborhood Park Watch Progral dependent upon four major implementation areas: 1. Internal Implementation . staff training · program management · data collection and statistical analysis . promotion and media relations 2. Community Involvement · establish Park Advisory Committees httD://www.ilnarb:.orp./e::tolp.p.vp.htm Page 2 of5 f\1 /1., /..,f\f\A !APD · build neighborhood support 3. Education and Public Awareness · educate children through school! and/or park activitil · Seemore the Eagle brings awareness to the community 4. Partnership Building · cooperation with law enforcement and other commu organizations · generate sponsorships and donations through community businesses Retl ............................................,.-...............,.....................-.......................................................................................,..............m........................... .. . -. . -- - -. . .. ._,. . - -.. , ,_.. . "._., H_ _., , ., _ ,__ . _ '.. ". ..,.....,.. Community Resources Assistance can be obtained to help fund and support your program from various sources including: · Local service organizations (Jaycees, Lions Club, Knights of Columbus etc.) · Local Law Enforcement · Community Groups · Foundations · Chamber of Commerce Don't just take our word for it, here are a few true success stories: 1. In a joint venture, the Addison Park District split the cost of the program with the Addison Police Department. 2. S1. Charles, Missouri Parks and Recreation Department secured funds for the program through the St. Charles Parks and Recreation Foundation. 3. The Lions Club donated $1,500 to The Park District of Highland Park to purchase the Eagle Eye program. ..........................................,...-.,.-.....,...,...,.,.-..........,...,.....,.,..............,................-.....-....-.,.,.,..........,.,........,.........,.....,.-...-..................................,.................,.,...,.,.............. Seemore the Eagle Seemore the Eagle is the mascot who represents the Eagle Eye Neighborhood Park Watch Program. With Seemore's assistance, children are taught about the importance of proper behavior in parks and how to take care of park property and equipment. htto:/ /www.ilnarks.orCT/eRP"1p.twp.htm ,.._~--~=._--~-~._-_...-..._~, Page 3 of 5 01/1 '2/,,)()()A fAPD Seemore's "Eagle Eyes" Seemore visits schools and recreation sites to encourage children to be observant and responsible park patrons and to tell their parents if they witness wrongful activities. With Seemore's help, children learn to "see" the value of parks, recreation facilities and programs in their lives. They learn their parks are worthy of preserving and protecting as safe places to enjoy and have fun. Retum.to.tap "~,"-~",-.·a~.·...-~~.·.·.·.·.·...._._........._....._...........................-...-.-....~.-...-.-...-.-...........-.....-.-.-.....'.'.....-.-.....-.......-...-._........._..._................_................._..._..........._._._...............-.-...............-.-......u.....'. \Vill the Eaglf.~ Eye Neighborbood Park Watch Program rn.~nefit my agent1'? Every community across the country is effected by crime and vandalism. All it takes is one incident to cause sever damage to your local park. Prevention is the key to protecting the parks and land that we value so much. Your community can become a unified force in preventing and fighting crime and vandalism in your parks. The program has a one time $3,500 start up fee. This purchases the Implementation manual, the "Seemore the Eagle" costume, and program materials including personalized brochures and magnets. Once you have purchased the program, it car. be tailored to fit your specific needs. Each current Eagle Eye community uses the program a little differently. Worried the start up fee is too much? Well, consider that one act of vandalism can easily amount to more than the start up fee for this program. With the program working in your community, the benefits of crime prevention will quickly out weigh the costs of repairs and claims to your insurance company, resulting in higher premiums. Retum.t010p .·.·~.-...·...-...-.-.·.·.-r'·.·.·.·.-.-.·................-.-.-.-...-.....·.-.·....·u.·...·.·.......·.-.·...·.·.·u.....·.·.·._.....·u...-.·.-.·.-.-...-..u...-....,..........-"........_..._..._...-.-.-._..._._.....-.-..-...-..u.'.._.....-.-._....... Endorsements Former Illinois Attorney General Jim Ryan "I encourage you to become involved in this valuable program. With everyone watching, vandalism and criminal activity won't stand a chance." -Former Attorney General Ryan hün:/ /www.ilnark...om/eaJ11eeve.htm Page 4 of 5 01/1 ~1""()OA IAPD Illinois Park Law Enforcement Association ''The Illinois Park Law Enforcement Association recognizes the importance of preventing crime and vandalism in parks and preventing the misuse of park properties. We commend the Illinois Association of Park Districts for offering this program to park and recreation agencies, and our Resolution encourages all such agencies to become active Eagle Eye members. " -Mark Johnson, Chief of Police· Association President Return to top . E-MAIL US. FEEDBACK. Illinois Association of Park Districts 211 E. Monroe StlHt Sprlngfleld,lL 62701-1186 phone (217) 523-4664 . fax (217) 623-4273 . BAC.IS . © 2003 Illinois Association of Park Districts All Rights Reserved h1tn://www iln::trlo, nra/p.::talppvp htTn '.. ·,···._~,,··__·,~~·'H'__.~~___ Page 5 of 5 .'X~~1JtY.<:;w~»>.V . '> f',((<) «\«..~ «<:«~ ..~>.~å 1\1 /1.., 'I"\nn. A Texans Standing Tall Summit July 31-August I, 2003 · Texans Standing Tall is a statewide coalition to prevent underage drinking · They invited Y AC to Austin be a part of their Zero Tolerance training. · Weare currently working on our ZT project. 1 Y AC Retreat 1 . The Y AC spent all morning on Saturday, October 11 from 9:30 to noon in the Pre-Council Chambers organizing the goals we wanted to achieve this year 2. With the transfer of leadership, it was imperative that we develop our ideas and set our goals for the year Battle of the Bands ·Battle of the Bands is our ZT proj ect . Weare working on a Battle of the Bands for the youth of the community to attend, and also educate teens to make good choices . It is planned to happen on March 20, 2004 at North Hills Mall ·We are using the new stage purchased by the city and are hoping to borrow sound equipment, but we might need to spend some of our budget on a few pieces of equipment 2 North Hills Mall -We are beginning to take an interest on what the city can do to boost the economy in North Hills Mall. -John Pitstick came and gave his presentation on the redevelopment of North Hills Mall. -We will give our findings to council either late April or early May. South Grapevine Highway Project -With our research into the North Hills Mall economic development, the Y AC board has also found a great need for renovation of South Grapevine Highway - Half of the board is looking into what the city can do to help this part of town grow 3 Operation Backpack "YACis Got Your Back" · Y AC fundraised to backpacks and school supplies for a group of children who could not afford them for the school year · Weare currently working on this year's collections, and are open for suggestions for donators· from the council . a Community Service -Set up a cookie decorating booth at "Night of Holiday Magic" -Participated jn Boo Bash at North Hills Mall -Danielle Hamilton and Kendra Newton were the Easter bunny at Easter in the Park 4 The New Purpose ofY AC .y AC has also a new purpose with this new year, to act as an advisory committee to the City Council in areas of economic development and to serve the community of North Richland Hills ·We hope that City Council will infonn us of any other projects that we might be of service 5 ._"----~-...._~_._-,._.,.-"._~-----~._------ MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JANUARY 12, 2004 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 1 ih day of January, 2004 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage JoAnn Johnson David Whitson Timothy J. Welch Absent: Frank Metts, Jr. Staff Members: Larry J. Cunningham Richard Torres Karen Bostic Paulette Hartman Patricia Hutson Alicia Richardson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Thomas Powell Clay Caruthers Dave Green Call to Order Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Interim Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary Assistant City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Support Services Director Budget Manager Zoning Administrator Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m. 1. Discuss items from Regular January 12. 2004 City Council Meeting None. Mayor Trevino advised that Councilman Welch will be abstaining from discussion and vote on regular agenda Items No.8 and 9 because he is the engineer of record for the cases. City Council Minutes January 12, 2004 Page 2 2. IR 2004-002 Discuss Expandino Objectives of Joint Ad Hoc Renamino Committee (South Grapevine Corridor) Councilman Turnage, Chair of the Joint Ad Hoc Renaming Committee, presented the committee's position. Councilman Turnage advised that the committee held its initial meeting on December 18. The consensus of the committee was to return to the respective City Councils and request that the objectives of the committee be expanded to also include a "branding concept" and general identification of the entire area. The committee felt it important to include in addition to Grapevine Highway, Rufe Snow Drive south of Loop 820 to S.H. 121 and Glenview Drive through both cities. The committee would like to expand the objectives to include 1) agreement on a general boundary for the proposed redevelopment; 2) consider development of a a "branding campaign" process to include a new name for the identified redevelopment area, identification of general design elements promoting a unique and specific image for the area and development of marketing materials to promote interest and investment. Councilman Turnage advised the committee was seeking a consensus of Council to expand the scope of their charge. Mr. Pitstick advised that the committee was corriprised of Councilman Turnage, Councilwoman Johnson, Councilman Metts from North Richland Hills and Councilman Herb Reynolds and Councilman Steve Couch from Richland Hills City Council. The committee originally set the next meeting date for January 20, but the date has been changed to January 22 at 6:00 p.m. at the North Richland Hills Library. Richland Hills City Council will be considering the committee's request at their January 13 Council meeting. The consensus of the Council was to expand the objectives of the committee as requested and the committee will present status reports to the two City Councils. 3. IR 2004-001 Consider Joint Meeting with Richland Hills City Council to Discuss the Finalization of the South Grapevine Highway Corridor Strategy Mr. Pitstick advised staff from Richland Hills and North Richland Hills and the planning consultants are recommending that the two city councils meet jointly one more time to review the results of the planning study, make any changes to the content or proposed implementation strategies and develop an informal consensus on the contents of the planning documents. Dates being considered for the joint meeting are February 3 or February 5. The Council was available either date. The Richland Hills City Council will be considering the two dates at their January 13 meeting and North Richland Hills staff will find out which of the two dates the Richland Hills City Council is available and set the joint meeting accordingly. 4. IR 2004-003 Discuss 2004 Federal Legislative Program '---~~^'----"-<-"~'--------'-"'-'-'---'_.'~~-'.'-~.--, City Council Minutes January 12, 2004 Page 3 Ms. Hartman briefly outlined the 2004 Federal Legislative Program and requested Council input on the city's legislative priorities. Council was advised the program would be placed on the January 26 Council agenda for council approval. The program is based on the four guiding principles used by the city in the past to determine positions on city related issues. Guiding principles are local control, a predictable and sufficient level of revenue to provide for citizens, opposition to unfunded mandates and quality of life. Ms. Hartman briefly discussed the priorities: · Local priorities for Homeland Security · Public Safety and Collective Bargaining · Transportation issues including the reauthorization of the Transportation Equity Act, NETS funding, and Job Access Reverse Commute funding · Air Quality · Internet Sales Tax · Telecommunications issues related to the collection of franchise fees · CDBG Funding issues · Local Law Enforcement Block Grant Funding · Water Infrastructure Financing · Amusement Park Regulation Council briefly discussed the effort by the telecommunication industry associations to preempt local authority. The City will be discussing the city's position on this issue along with other priorities with its legislators. Mayor Pro Tem Tolbert present at 6:12 p.m. Council did not have any additions or changes to the program and Staff will bring the program for formal adoption at the next Council meeting. 5. Executive Session Mayor Trevino announced at 6:15 p.m. that Council would adjourn to Executive Session as authorized by the Texas Government Code §551.071 to discuss pending settlement with City Attorney on Humphries vs. Scott. 6. Adiournment Mayor Trevino announced at 6:18 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER City Council Minutes January 12, 2004 Page 4 Mayor Trevino called the meeting to order January 12, 2004 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Absent: Frank Metts, Jr. Councilman Staff: Larry J. Cunningham Richard Torres Karen Bostic Patricia Hutson Alicia Richardson George Staples City Manager Interim Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary Attorney 2. INVOCATION City Manager Cunningham gave the invocation. 3. PLEDGE OF ALLEGIANCE City Manager Cunningham led the pledge of allegiance. 4. SPECIAL PRESENTATIONS None. 5. CITIZENS PRESENTATION ..___"O________--..,.~____________ City Council Minutes January 12, 2004 Page 5 Mr. Ronald Gabriel, 8316 Sandy Court, spoke as the group representative for ten individuals who are opposed to the location of the proposed Fire Station in the Forest Glenn Addition. Mr. Gabriel cited safety concerns with the close proximity of the park and depreciation in property values. Mr. Gabriel requested that the station be relocated to another nearby location. The following individuals spoke in opposition to Ordinance 2749 that restricts parking of recreational vehicles: James Milner, 7349 Plumwood; James Krug, 7504 Mike Court; Billy Ernst, 5428 Roberta Drive; Varnal Christopher, 6708 Tabor Street and Bryan "Gene" Bolt, 6725 Cylinda Sue Drive. Mayor Trevino advised council and the public the time limit of 20 minutes to hear citizens' presentation had expired. Mayor Trevino advised the public the council would continue with the business listed on the council agenda, but would return to citizens' presentation upon conclusion of city business. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE DECEMBER 15, 2003 COUNCIL MEETING B. GN 2004-003 REJECT BID FOR CONSTRUCTION OF PAVILION AT IRON HORSE GOLF COURSE C. PU 2004-001 AUTHORIZATION TO EXTEND ANNUAL SHIRT CONTRACT WITH ACTIVE IMPRESSIONS - RESOLUTION NO. 2004-001 D. PU 2004-002 AUTHORIZATION TO EXTEND ANNUAL CONTRACT FOR TOP SOIL, FLEX BASE AND SAND WITH HJG TRUCKING - RESOLUTION NO. 2004-002 E. PU 2004-003 AUTHORIZE INTER-LOCAL PURCHASING AGREEMENT WITH THE CITY OF BEDFORD AND AUTHORIZE PURCHASE OF FIREFIGHTER City Council Minutes January 12, 2004 Page 6 UNIFORMS - RESOLUTION NO. 2004-003 COUNCILMAN WELCH MOVED TO APPROVE THE CONSENT AGENDA. MOTION TO APPROVE SECONDED BY COUNCILMAN WHITSON. Motion to approve carried 6-0. 8. PZ 2003-18 PUBLIC HEARING TO CONSIDER A REQUEST FROM DON PHIFER FOR A ZONING CHANGE FROM "R3" RESIDENTIAL TO "NS" NEIGHBORHOOD SERVICES (LOCATED IN THE 8000 BLOCK OF DAVIS BOULEVARD - 2.18 ACRES) - ORDINANCE 2764 APPROVED Councilman Welch abstained from discussion and vote. Mayor Trevino opened the Public Hearing. Mr. Don Phifer, applicant, was available to answer council questions. Zoning Administrator Dave Green advised this request is one of two for council consideration. Mr. Green stated the Comprehensive Zoning Plan denotes this area as retail use, but applicant's request for neighborhood services is within the nature of the Comprehensive Zoning Plan, The Planning and Zoning Commission at their August 21, 2003 meeting recommended approval by a vote of 7-0. Mayor Trevino called for comments from the public. Mr. Johnny Gilliland, 2 Country Place Drive, advised council that he was concerned with the traffic and blind spot on Davis Boulevard. Mr. Gilliland asked council if they would petition Texas Department of Transportation (TxDOT) to change the speed limit on Davis Boulevard to 45 miles per hour. Mr. Gilliland also asked that Mr. Phifer erect a fence behind the property. Mayor Trevino asked staff to bring back for council action a resolution petitioning TxDOT to change speed limit on Davis Boulevard. Mayor Trevino asked for anyone else wishing to speak in favor or opposition of the item to come forward. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILWOMAN JOHNSON MOVED TO APPROVE PZ 2003-18 AND ORDINANCE No. 2764. COUNCILMAN TURNAGE SECONDED THE MOTION. _._~---~_. City Council Minutes January 12, 2004 Page 7 Motion to approve carried 5-0 with Councilman Welch abstaining. 9. PS 2003-52 CONSIDERATION OF A REQUEST FROM PHIFER/HOGAN REAL TV, L.L.C. TO APPROVE THE FINAL PLAT OF LOTS 1-5, BLOCK 2, LOTS 1-6, BLOCK 3 AND LOTS 1-5, BLOCK 4 COUNTRY PLACE ESTATES ADDITION (LOCATED IN THE 8000 BLOCK OF DAVIS BOULEVARD - 5.866 ACRES) APPROVED Councilman Welch abstained from discussion and vote. Mr. Phifer, applicant, was available to answer questions from council. Councilman Whitson asked Mr. Phifer to describe the lot size. Mr. Phifer advised council the 19 lot subdivision will have larger lots with the smallest lot size being 9600 square feet, 84 foot minimum width and no swing drives. Mr. Phifer added that the developer would add curb and gutter and rebuild Country Place Drive, which is currently a private road. Mayor Pro Tem Tolbert asked Mr. Phifer about Planning and Zoning discussion with relation to the screening of the electrical transformers. Mr. Phifer advised council the Planning and Zoning Commission has worked with him regarding the placement of transformers. The Planning and Zoning Commission granted Mr. Phifer a variance based on environmental issues. The lot is heavily wooded and in an effort to preserve as many trees as possible the Planning and Zoning Commission is allowing placement of transformers in the front of the lot. Mr. Green summarized Planning and Zoning Commission recommendation to approve request by a vote of 7-0 subject to the following stipulations: 1. receipt of ROW dedication instrument for Country Place Drive from Oncor; 2. receipt of drainage easement instrument from Oncor; and 3. front yard electrical transformers to be screened on three (3) sides with live vegetation in the same manner as prescribed by the City Council for the Graham Ranch and Whispering Oaks Subdivision Mr. Green advised the applicant has the approval of Oncor for the required dedication instruments but to date has not received the documentation. Should the plat be approved staff will not sign or file the plat until the separate instruments are received and filed, Mr. Green advised council the living screen would be defined by landscape City Council Minutes January 12, 2004 Page 8 ordinance - large evergreen shrub, 36" tall on 3 foot centers, irrigated with water system and will not be higher than 10" above transformer. MAYOR PRO TEM TOLBERT MOVED TO APPROVE PS 2003-52 WITH THE LIVING SCREEN TO BE REGULATED BY THE LANDSCAPE ORDNANCE. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to ·approve carried 5-0 with Councilman Welch abstaining. 10. PZ 2003-26 PUBLIC HEARING TO CONSIDER A REQUEST FROM SERVICE KING PAINT & BODY FOR A ZONING CHANGE FROM "C-1" COMMERCIAL DISTRICT TO "HC" HEAVY COMMERCIAL DISTRICT (LOCATED AT 6920 N.E. LOOP 820 - .37 ACRES) - ORDINANCE 2765 DENIED Mayor Trevino opened the public hearing. Mr. Pat Reminton, representing applicant, summarized item for council. Mayor Trevino asked for anyone wishing to speak in favor of request to come forward. Mayor Trevino advised he had two people in support of the item but did not wish to speak: Leland Hardage who resides at 3929 Willowbend Drive, The Colony and Scott Grant who resides at 7301 Ramblewood, Garland. There being no one else wishing to speak in favor Mayor Trevino asked for anyone wishing to speak in opposition to come forward. There being no one wishing to speak Mayor Trevino closed the public hearing. Council questioned the uses allowed in the Heavy Commercial District. The council discussed the applicant having the option of requesting a Special Use Permit under the current zoning for the new use of the property. MAYOR PRO TEM TOLBERT MOVED TO DENY PZ 2003-26, ORDINANCE No. 2765. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to deny carried 6-0. City Council Minutes January 12, 2004 Page 9 11. GN 2004-001 APPROVE ORDINANCE NO. 2766 PROVIDING FOR DISCONTINUATION OF UTILITY SERVICES FOR NON PAYMENT AND PLACEMENT OF LIEN ON NON-HOMESTEAD PROPERTY APPROVED Finance Director Larry Koonce summarized item for council. Mr. Koonce advised council Ordinance 2766 would allow staff to place a lien on any non-homestead property that has an unpaid utility bill. The ordinance adds guidelines for disconnection of service for failure to pay a delinquent account. The ordinance also changes the delinquent date from fifteen to twenty days from the date a bill is mailed. COUNCILMAN WHITSON MOVED TO APPROVE ORDINANCE 2766,. GN 2004-001. COUNCILMAN WELCH SECONDED THE MOTION. Motion to approve carried 6-0. 12. GN 2004-002 APPROVAL OF NEW COMMITTEE MEMBER TO THE YOUTH ADVISORY COMMITTEE APPROVED Ms. Paulette Hartman, Assistant to City Manager, advised council there are six vacancies on the Youth Advisory Committee. Staff is recommending that Nick Ward, a student from Fort Worth Christian, be appointed to the Youth Advisory Committee for a two-year term. COUNCILMAN LEWIS MOVED TO APPOINT NICK WARD TO THE YOUTH ADVISORY COMMITTEE. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 6-0. 13. PW 2004-001 APPROVE CITY-DEVELOPER AGREEMENT FOR PAVING IMPROVEMENTS TO SMITHFIELD ROAD AND BURSEY ROAD AND REVISE 2003/04 CAPITAL PROJECTS BUDGET - RESOLUTION NO. 2004-004 APPROVED Public Works Director Mike Curtis advised council the agreement before them tonight is to participate in several street improvements associated with the proposed Forest Glenn West development. The street sections listed in the agreement are: City Council Minutes January 12, 2004 Page 10 · Bursey Road extension east of Smithfield Road (no road currently exists) · Unimproved section of Bursey Road west of Smithfield road (currently a two lane asphalt section without curb and gutter) · Unimproved section of Smithfield Road south of Bursey Road (currently a two lane asphalt section without curb and gutter) · New Smithfield Road alignment north of Bursey Road (currently no road exists), Mr. Curtis advised Council at their October 27, 2003 Pre-Council meeting they did not elect to move forward with the Smithfield Road alignment. However, the developer has offered to finance the City's share of the cost for the new section of Smithfield Road north of Bursey Road at an interest rate of one percent (1 %) compounded annually for three years. If Council elects to accept the developer's offer all street sections mentioned earlier can be improved as defined on the City's Master Thoroughfare Plan. Staff suggests Council approve Resolution No. 2004-004 and approve revisions to the 2003/04 Capital Projects Budget. COUNCILMAN TURNAGE MOVED TO APPROVE PW 2004-001, RESOLUTION No. 2004-004. COUNCILMAN WELCH SECONDED THE MOTION. Motion to approve carried 6-0. 14. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA None. Mayor Trevino announced council would hear the remaining people who submitted a request to speak card. The following people spoke in opposition to the recreational vehicle ordinance. Herb Parsons, 7701 Turner Drive; Pat Burross, 7301 Frances Court; Chester Christopher, 7125 Douglas Lane; Jack Reynolds (did not speak), 8204 Timberlane Court; Herman Webb, 3540 Reeves; Matthew John Mulhern, 3436 Willow Crest Drive; Steve Cochran, 5113 Gibbons; Joe Katzler, 5512 Topper Court; Donny Scarborough, 5412 Webster, Haltom City; VA Christopher, 6708 Tabor Street; Mrs. Davis, 5901 Tourist; B.R. Jackson, 5317 Scott Drive; J.D. McEachern 4112 Daley Avenue; Aubrey Allred, 7320 Oakland Lane and Alan Carden, 7528 Red Oak. -"--'---~-----_..._.-._. City Council Minutes January 12, 2004 Page 11 15. INFORMATION AND REPORTS Councilman Whitson made the following announcements. The Citizens Police Academy begins on Thursday, January 22nd. The class will be held for 12 weeks on Thursday nights. If you are interested in attending, call Officer Keith Bauman at 817-427-7000. The City will be hosting a parenting seminar at the Recreation Center on Saturday, January 24. Call 817-427-6600 to register or learn more information. January 17 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Paramedics Eric Cook, Matt Fisher, Charles Spradling, Rob Thomas and Eddy Wood, Emergency Medical Services, Fire Department - A note of sincere appreciation was received from a NRH resident for the courteous and professional manner given in response to the resident's mother-in-law who was in cardiac distress. She could not have received more efficient service. 16. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:54 p.m. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary è¡;. . CITY OF NORTH RICHLAND HILLS "'-~ Department: Parks and Recreation Council Meeting Date: 1 /26/04 Subject: Execution of Chanoe Order No. 1 to the Calloway Branch Agenda Number: GN 2004-004 Dredging Project Contract with Craig Olden, Inc., in the Amount of $37,360 for construction of the Liberty Park Lake Resolution No. 2004-007 The approved Master Development Plan for Liberty Park incl.udes creation of a lake in the Calloway drainage channel. The City Council, attheir April 28, 2003, meeting, amended the professional services contract with Newman Jackson Bieberstein, Inc., to accomplish the design and the required USACE, TCEQ and FEMA permitting for the lake and for the extension of the existing box culverts at the northeast corner of the park. At that time, staff anticipated that the permitting process for the lake and culvert extensions could potentially take up to 24 months, and the Liberty Park project was scheduled in two separate phases. As the flood plain permitting process was proceeding our consultant found a way to meet the requirements established by the USACE under the "Nationwide 39" permit by introducing an arbor structure tied to the extension of the culverts. This essentially allows us the opportunity to comply with already established criteria, and move forward quickly without having to acquire the necessary approvals associated with an individual permit application. Additionally, the Public Works Department is administering a current dredging project being performed by Craig Olden, Inc., within the area of the proposed lake. This provides the opportunity to take advantage of a contractor with the appropriate equipment and tools to create the lake. By simply amending their contract to excavate for the lake, this work could be completed with both time and cost savings. More importantly, performing the lake excavation under the dredging project reduces our exposure to the potential forthe USACE to generate future delays with the construction 'of Liberty Park. Craig Olden, Inc., has provided a change order in the amount of $37,360 for excavating the lake. The cost estimate for this work was $50,000. With the execution of this change order, the work could begin as soon as TCEQ approves the plans and issues the appropriate construction permit. This project complies with City Council Goal #5, Providing Quality Parks, Open Space and Trails, providing quality of life amenities for the community. Finance Review ~ ~~;s~ MC- \~ Department Head Signature Source of Funds: Bonds (GO/Rev.) Operating Budget Other Page 1 of 2 T "~ CITY OF NORTH RICHLAND HILLS Recommendation: To approve ChangeOr:der No.1 to the Calloway Branch Dredging Project contract with Craig Olden, Inc., in lhe amount of $37,360 for construction of the Liberty Park Lake and approve Resolution No. 2004-007 authorizing the City Manager to execute the Change Order. CITY COUNCIL ACTION ITEM Page 2 of 2 RESOLUTION No. 2004-007 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: The City Manager is hereby authorized to execute Change Order No.1 with Craig Olden, Inc., for the Calloway Branch Dredging Project, to include construction of Liberty Park Lake, as act and deed of the City. PASSED AND APPROVED this 26th day of January 2004. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hut~on, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney APPROVED AS TO CONTENT: ~~ Jim Browne, Director of Parks & Recreation PARKS CITY OF NORTH RICHLAND HILLS 'epartment: City Secretary Council Meeting Date: 1/26/03 Subject: ReschedulinQ March 8 Council Meetina to March 11. 2004 Agenda Number: GN 2004-005 Early last year during a Pre-Council meeting, the Council reviewed the Planning & Zoning Development Process Review Schedule for the upcoming year. At that time Staff called to Council's attention that the March 8, 2004 Council meeting would conflict with the NLC Conference. The Planning Schedule reflected that items heard by the Planning and Zoning Commission in February 2004 would be on the March 8 Council meeting. It was the consensus of the Council to reschedule the meeting to Thursday, March 11, 2004 so that the Planning Schedule could also be adjusted accordingly. Recommendation: To reschedule the March 8, 2004 City Council meeting to March 11, 2004. "- Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds AvallaCle gat/kifd, .~ Department Head Signature Finance Director Page 1 of \ Å' ... CITY OF NORTH RICHLAND HILLS [ Departmant Administration Council Meeting Date: 1/26/04 Subject: Award Contract For Document Imaoinq System - Resolution No. 2004-006 Agenda Number: PU 2004-004 The CIP Budget includes $228,600 for the implementation of a document imaging system. A document imaging system. is a system of storing records and/or images on a computer network. This will allow the City to begin storing records electronically, to convert old paper records to electronic form, "and to retrieve records via computer work stations and eventually the City web site. Benefits of document imaging systems include improving access to information for employees and the public, improved protection of vital records, reduction in the amount of paper records, and improved productivity. In October 2002, a committee was appointed to initiate the implementation process. The committee included a representative from the City Secretary's Office, the Police Department, Municipal Court, Finance, and Information Services. The City Manager's Office and the Information Services Director coordinated this process. Members of the committee felt it necessary to conduct a citywide document imaging needs assessment to determine which departments would benefit the most from document imaging. A Request for Proposals (RFP) to conduct this needs assessment was issued in November 2002, and Tanner Consulting was selected to conduct the needs assessment which was completed in March 2003. The needs assessment was used· to determine which departments would benefit the most from document imaging, to write the specifications for implementation of the document imaging system, and to draft an RFP for the installation of an imaging system. RFP number 03-1111 for the acquisition of an electronic document imaging system was issued June 19, 2003. The RFP included a request for price proposals to implement document imaging in the City Secretary's Office, the Police Department, Municipal Court, and the Finance Department. Responses were received from twenty (20) vendors on July 16, 2003. Proposals were evaluated based on the following criteria: Responsiveness to the specifications in the RFP 30% Review of vendor qualifications and references 25% Scalability of proposed system 25% Proposed costs of software 20% Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~dv~¡Sà - W I Department Head Signature Finance Review Account Number IS0301 Sufficient Funds Available 'î Finance Director CITY COUNCIL ACTION ITEM Page 1 of 2 ;,\ CITY OF NORTH RICHLAND HILLS The committee narrowed the twenty (20) responses down to seven (7) based on the above "'- criteria, and conducted interviews with VP Imaging, Advanced Process Imaging, Docudata Solutions, Incode, Decision Management Company, Software Corporation International, and Intellinetics. Based on the information provided in the interviews, the committee ranked these vendors and issued a request for best and final offers to the top three (3) on . October 7, 2003. Docudata Solutions, VP Imaging, and Advanced Process Imaging submitted best and final offers for the software on October 17, 2003. The final cost proposals from these vendors were: Docudata Solutions VP Imaging Advanced Process Imaging $190,700 $127,440 $127,349 . The committee conducted site visits and/or telephone interviews with cities that use the products offered by each of the top three vendors in November and December. The site visits and telephone interviews were critical to the committee's ability to make the final '. selection in that it allowed them to view the product in action at cities that have similar systems and ask the users about any problems or difficulties they have experienced as well as how they like the system and the process for converting to the imaging system. Based on information gathered from the site visits, references, qualifications, scalability of ~ the system and the best and final offers, the selection committee believes that the proposal submitted by VP Imaging is the proposal that would be most advantageous to the City considering the evaluation criteria and is recommending award of the contract to VP Imaging with the Laserfiche software pending the vendor's ability to provide proof that the system they are offering will integrate with all of the City's existing systems and software. If VP Imaging is not able to provide proof of their concept for any reason, the selection committee would recommend awarding the contract to Advanced Process Imaging, which offers the Optiview imaging software. Recommendation Award the contract for an Electronic Document Imaging System to VP Imaging/Laserfiche provided VP Imaging can provide Proof of Concept and approve Resolution No. 2004- 006 authorizing the City Manager to execute a contract with VP Imaging/Laserfiche . .1 CITY COUNCIL ACTION ITEM Page 2 of 2 RESOLUTION NO. 2004-006 BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1, The City Manager is hereby authorized to execute the contract with VP Imaging for the Electronic Document Imaging System software, #03-1111, as the act and deed of the City. If for any reason VP Imaging cannot provide proof of the concept proposed, the City Manager is hereby authorized to execute the contract with Advanced Process Imaging for the Electronic Document Imaging System software, #03-1111, as the act and deed of the City. PASSED AND APPROVED this 26th day of January 2004. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, Attorney for the City APPROVED AS TO CONTENT: an, Assistant to the City Manager t..:{ t..~ Department:, Parks and Recreation CITY OF NORTH RICHLAND HILLS Council Meeting Date: 1/26/04 Subject: Award of Contract to Dean Construction in the Amount of Agenda Number: PU 2004-005 $895,500 for the Construction of Tommy and Sue Brown Park and Liberty Park - Resolution No. 2004-008 The approved Parks and Recreation Facilities Development Capital Improvement Program includes funding for the design and . construction of Tommy and Sue Brown Park and Liberty Park. Proposed improvements at both parks include a playground, pavilion, multi-use trail, landscaping, irrigation, and public art. The total available funding for this portion of construction for both parks is $899,054. The proposal tabulation form was designed to allow the opportunity to evaluate and qualify bidders for execution of a construction contract for either Liberty Park or Tommy & Sue Brown Park individually, or for both parks together. Nine competitive sealed proposals were received on January 13, 2004 as follows: Liberty Park $586,454 $561,500 $675,800 $671,500 $700,000 $683,633.21 $715,142 $693,661.91 $696,918 Both Parks $881,097 $895,500 $983,400 $1,031,000 $1,040,000 $1,083,312.44 $1,115,898 $1,138,834.02 $1,139,023 The recommended bid is determined using the competitive sealed proposal evaluation system as allowed by the North Richland Hills Purchasing Policies and Procedures Manual and the Texas Local Government Code. The bid submitted by Dean Construction scores the highest using the selection criteria, which includes the base bid amount, experience of the superintendent and prior experience with the contractor. The selection criteria were included in the specifications by law. Source of Funds: Bonds (GO/Rev.) Operating Budget Other \.. <='"'-= ~¿~-- Department Head Signature Finance Review ~ " Account Number 125-0000-604.79-00 Available PK0207& PK0204 Budget Director Page 1 of 4 -.."1 . . CITY OF NORTH RICHLAND HILLS Since the bid form allowed for the flexibility of awarding two separate construction contracts or one contract to both parks, the selection criteria was apptied and contractors evaluated for the following scenarios: LIBERTY PARK Base Final Scores Bid SUDt. ComDanv TOTAL 1. Dean Construction 60.00 20.00 20.00 100.00 2. J DC Construction 55.56 13.33 6.67 75.56 3. ACC 40.41 15.56 17.78 73.74 4. Ed A. Wilson 39.64 17.78 8.89 66.31 5. Sprinkle 'N Sprout 38.25 11.11 11.11 60.47 6, TLB Construction 35.33 6.67 15.56 57.56 7. JC Commercial 35.88 4.44 13.33 53.66 8. J & J Sprinkler and Landscape 36.46 8.89 4.44 49.80 9. Hardscape Construction 32.64 2,22 2.22 37.08 TOMMY & SUE BROWN PARK Base Final Scores Bid SUDt. ComDanv TOTAL 1, Dean Construction 53.44 20.00 20.00 93.44 2. Sprinkle 'N Sprout 60.00 11.11 11.11 82.22 3. Ed A. Wilson 45.92 17.78 8.89 72.59 4. JC Commercial 54.37 4.44 13.33 72.15 5. JDC Construction 48.32 13.33 6.67 68.32 6. ACC 29.93 15.56 17.78 63.26 7, TLB Construction 25.25 6.67 15.56 47.47 8. J & J Sprinkler and Landscape 22.65 8.89 4.44 35.98 9, Hardscape Construction 21.84 2.22 2.22 26.28 BOTH PARKS Base Final Scores Bid SUDt. Comoanv TOTAL 1. Dean Construction 58,37 20.00 20.00 98.37 2. Sprinkle 'N Sprout 60.00 11.11 11.11 82.22 3. Ed A. Wilson 48.39 17.78 8.89 75.06 4. ACC 37.05 15.56 17.78 70.39 5. JDC Construction 42.99 13.33 6.67 62.99 6. JC Commercial 41.97 4.44 13.33 59.74 7. TLB Construction. 33.35 6.67 15.56 55.58 8. J & J Sprinkler and Landscape, 'nc 30.73 8.89 4,44 44.06 9. Hardscape Construction 30.80 2.22 2.22 35.24 While the contractors for the 2nd through 9th ran kings change between contract award scenarios, all three scenarios rank Dean Construction as the recommended contractor. The total base bid for both parks submitted by Dean Construction, in the amou nt of $895,500, is within the available funding. CITY COUNCIL ACTION ITEM Page 2 of 4 "'-- l f..' . . CITY OF NORTH RICHLAND HILLS .. Included in the proposals were alternates for pricing and consideration as follows: Liberty Park Alternate 1 Alternate 2 Alternate 3 Alternate 4 Alternate 5 Pre-fabricated Bridge Flag Poles Stone Veneer on Culvert Wall Stone Masonry Arbor Column Bases Additional Small Playground Equipment Piece $37,000 $24,600 $10,500 $11,300 $20.200 $103,600 Tommy & Sue Brown Park Alternate 1 Pre-fabricated Bridge Alternate 2 Additional Concrete Sidewalks Alternate 3 Additional Planting around Public Art Alternate 4 Additional Small Playground Equipment Piece $36,000 $16,000 $3,000 $22.000 $77,000 Alternate No. 1 for Tommy & Sue Brown Park was included to provide pricing for a bridge crossing over a tributary of Little Bear Creek giving residents in the first phase of Forest Glen access to the park. During the preparation of the design, the request for the bridge was received while soliciting citizen input. Alternate No. 1 for Liberty Park is for a bridge crossing the drainage ditch creating a loop trail within the park. Alternates 2 through 4 at Liberty Park and Alternates 2 and 3 at Tommy & Sue Brown Park were included to provide pricing for decorative enhancements to be considered as funding allowed. Alternate NO.5 for Liberty Park and Alternate No.4 for Tommy & Sue Brown Park were for an additional small piece of playground equipment at each site. The base bid included the standard large playground structure along with a secondary playground pod to accommodate space for the additional smaller playground structure. Pricing was requested for the additional equipment to be considered as funding allowed. While funding in the project accounts is not available to include these alternates, value engineering discussions with the contractor have pointed to potential savings which could allow for the inclusion of one or more of the alternates. Additionally, staff has identified $152,231 in project savings from completed projects from the FY2002/03 Budget which is available to fund any of the alternates. Council could elect to award the contract without any of the alternates or use the project savings from prior completed projects to fund the higher priority alternates and direct staff to continue to research and evaluate value engineering opportunities for additional savings or for future consideration of the remaining alternates. CITY COUNCIL ACTION ITEM Page 3 of 4 ' '~ ~I '. CITY OF NORTH RICHLAND HILLS The higher priority alternates, based on citizen inpùt, staff recommendation and the priorities identified in the 2000 Parks, Recreation and Open Space Master Plan include the following: Bridge at Liberty Park (alternate 1) Bridge at Tommy & Sue Brown Park (alternate 1) Additional Playground Structure at Liberty Park (alternate 5) Additional Playground Structure at Tommy & Sue Brown Park (alternate 4) $37,000 $36,000 $20,200 $22.000 $115,200 The contract stipulates two mid-construction completion dates (establishment of final grades - April 30,2004 and playground and pavilion installation - July 31,2004, based on a February 9,2004 construction start date), a September 30,2004 substantial completion date, and includes a $500 per day assessment for liquidated damages for not complying with any of the three deadlines. Dean Construction is a highly recommended construction company, having. built several of our major park facilities including Cross Timbers Park, J. B. Sandlin Park and Green Valley Community Park. Dean Construction specializes only in park construction work. This project is in accordance with City Council Goal #2 regarding quality development and City Council Goal #5, providing quality of life amenities for the community. Recommendation: To award the contract for the construction of Tommy & Sue Brown Park and Liberty Park to Dean Construction in the amount of $895,500, to consider selection of the alternates, and to approve Resolution No. 2004-008 authorizing the City Manager to execute the contract. CITY COUNCIL ACTION ITEM Page 4 of 4 RESOLUTION No. 2004-008 BE IT RESOLVED BY THE CITY COUNCil OF THE CITY OF NORTH RICHlAND HillS, TEXAS, that: The City Manager is hereby authorized to execute the Contract with Dean Construction, for the Construction of Tommy and Sue Brown Park and Liberty Park, as act and deed of the City. PASSED AND APPROVED this 26th day of January 2004. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City SeGretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney APPROVED AS TO CONTENT: Jim Browne, Director of Parks & Recreation , Park Site TOMMY AND SUE B N PARK I I \ ~ ~ < ~ ~ ~ ~ ...: es > ......J :::> u (" ~ , CITY OF NORTH RICHLAND HILLS \epartment: Municipal Court Council Meeting Date: 1/26/04 '- Subject: Approve Resolution Authorizing a Juvenile Case Manager for Agenda Number: GN 2004-006 North Richland Hills Municipal Court - Resolution No. 2004-005 The 2003 Legislative Session authorized a Municipal Cour:t, with the written consent of the City Council, to employ a Juvenile Case Manager to handle juvenile offenders with subsequent violations consistent with the Court's statutory powers. The attached resolution would allow the Presidi.ng Judge of the Municipal Court to appoint a designated individual (Teen Court Coordinator) to serve as a Juvenile Case Manager in the North Richland Hills Municipal Court. This appointment would allow the North Richland Hills Municipal Court to retain jurisdiction on the prosecution of these cases rather than referring defendants to the juvenile court system. Recommendation: Approve Resolution No. 2004-005 "- Source of Funds: Bonds (GO/Rev.) Operati Budget Ot Finance Review Account Number Sufficient Funds AvallaDle \,-- w Finance Director Page 1 of L RESOLUTION NO. 2004-005 2 4 RESOLUTION AUTHORIZING THE MUNICIPAL COURT PRESIDING JUDGE TO DESIGNATE A JUVENILE CASE MANAGER FOR THE CITY OF NORTH RICHLAND HILLS MUNICIPAL COURT. 6 WHEREAS, the Texas Code of Criminal Procedure, Article 45.06A, gives authority to the Municipal Court to employ a case manager to provide services in cases before the Court dealing with juvenile offenders consistent with the Court's statutory powers; and WHEREAS, Section 51.08, Texas Family Code, requires that a Court in which there are pending misdemeanor offenses against a child punishable by fine only, except for traffic, public intoxication or penal ordinance violations, must waive its jurisdiction over any such child who has previously been convicted of such types of offenses and transfer jurisdiction to Juvenile Court; and WHEREAS, Texas Family Code Section 51.08( d) states that a Court that has implemented a Juvenile Case Manager Program under Article 45.054, Texas Code of Criminal Procedure, may, but is not required to, waive its original jurisdiction as otherwise required; and WHEREAS, the Presiding Judge of the North Richland Hills Municipal Court has found it necessary to designate a Juvenile Case Manager for the purpose of allowing the Municipal Court to process and handle cases involving juveniles with more than two criminal convictions; and WHEREAS, the Council finds it to be in the public interest to allow the presiding judge of the North Richland Hills Municipal Court to designate a Juvenile Case Manager; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Presiding Judge of the City of North Richland Hills Municipal Court is authorized to designate a Juvenile Case Manager for the North Richland Hills Municipal Court to process and handle cases involving juveniles with more than two criminal convictions. 1 AND IT IS SO RESOLVED Passed on the 26th day of January, 2004. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: j Department Head Resolution No. 2004-005 Page I of 2 C:\Documents and Settings\ddurko\Local Settings\Temporary Internet Files\OLK55\Juvi Case Manager.doc 2 CITY OF NORTH RICHLAND HILLS .3partment: Neiahborhood Services Council Meeting Date: 1/26/04 Subject: Consider Extendino Effective Date of Recreational Agenda Number: GN 2004-007 Vehicle Ordinance - Ordinance No. 2767 As directed by the Mayor and City Council, staff has been gathering input from the citizens regarding the current Recreational Vehicle Ordinance and working on possible modifications to the ordinance. Recommendation: 1. The enforcement date of the Recreational Vehicle Ordinance be extended from May 1, 2004 to October 1, 2004. 2. The proposed modifications be reviewed by the Planning and Zoning Commission for their input and recommendation. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds AvallaDle Finance Director "- \11' ~ Page 1 of _ ORDINANCE NO. 2767 8 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING SECTION 4 OF BOTH ORDINANCE 2751 AND ORDINANCE 2753 CONCERNING THE PARKING AND STORAGE OF RECREATIONAL VEHICLES AND OTHER EQUIPMENT BY EXTENDING THE DATE FOR THE EFFECTIVENESS OF SUCH ORDINANCES FROM MAY 1, 2004 TO OCTOBER 1, 2004 IN ORDER TO ALLOW FORMULATION AND CONSIDERATION OF AMENDMENTS THERETO; AND PROVIDING FOR PUBLICATION. 4 6 10 14 WHEREAS, the City Council has previously established restnctlOns on parking of recreational vehicles and storage of other equipment on streets in front of building lines and between the building line and adjacent streets on corner lots; and, 12 16 18 WHEREAS, the City Council desires to provide sufficient time prior to the effective date of enforcement of such restrictions to allow formulation of amendments to such restrictions by the Planning and Zoning Commission for recommendation for consideration of such amendments by the City Council; NOW, THEREFORE, 20 22 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT Section 4 of Ordinance 2751 and Ordinance 2753 is hereby amended to read as follows: 26 28 "Section 4: This ordinance shall be in full force and effect on and after October 1, 2004." 30 Section 2: The City Secretary is hereby authorized and directed to cause the publication ofthe descriptive caption and penalty clauses ofthis ordinance as an alternative method of publication provided by law. 32 34 AND IT IS SO ORDAINED. 36 Passed on the 26th day January, 2004. 38 Ordinance No. 2767 Page 1 of 2 CITY OF NORTH RICHLAND HILLS 4 By: 6 Oscar Trevino, Mayor 8 ATTEST: 10 12 Patricia Hutson, City Secretary 14 APPROVED AS TO FORM AND LEGALITY: 16 18 George A. Staples, Attorney 20 APPROVED AS TO CONTENT: 22 ,.., . Department Head Ordinance No. 2767 Page 2 of 2 -~ CITY OF NORTH RICHLAND HILLS '-. Department: Public Works Council Meeting Date: 1/26/04 PW2004-002 Subject: Approve AQreement for Enoineerino Services with Agenda Number: LopezGarcia Group (Knowlton-English-Flowers, Inc.) For the Booth-Calloway Drive 2,0 MG Ground Storage Tank Repainting And Rehabilitation The Booth-Calloway Ground Storage Tank Repaint project is identified in the 2003/04 Capital Projects and consists of the repair and repainting of the existing 2 million gallon ground storage tank located at Conn Drive and Booth-Calloway Road. A request for proposals (RFP) was sent to 22 local engineering firms. The City received 12 proposals from engineering firms expressing an interest in designing and preparing plans and contract documents for the 2 million gallon ground storage tank project. A project assessment committee was composed to review the proposals, rank each proposal and prepare a recommendation to City Council. The committee members were Mike Curtis, Public Works Director, Larry Koonce, Finance Director and Clay Caruthers, Budget and Research Manager. The 3 firms listed below were ranked as the top 3 firms to consider. 1. LopezGarcia Group (KEF) 2. Kimley-Horn and Associates 3. Teague Nail and Perkins The top 3 firms were selected based on the experience of the firm in similar projects and qualifications of the project manager and team. After the top 3 firms were selected, the committee selected LopezGarcia Group (KEF) as the firm to recommend to Council. LopezGarcia Group recently purchased the engineering firm of Knowlton-English-Flowers, Inc. The project engineer at LopezGarcia Group for this project will be the same engineer that designed the tank and prepared the last set of construction plans to repaint the tank, Because of the engineer's knowledge of this project, the committee believed the LopezGarcia Group to be the best firm for this project. During the engineering selection process for this project, the City encountered a significant water main break at the booster pump station located at the tank site. The water main break occurred to the 20~inch main line that entered the building where the pumps are located. Because of the location of the break and size of the line, Public Works staff was unable to make the repair. This is a repair that wiJI need to be completed prior to June or July since the booster pump station is currently unusable in its current condition. Source of Funds: Bonds (GO/Rev.) Operating Budget ' Other Finance Review Account Number UT0401 Sufficient Funds AvallaDle Finance Director )14j f c.~ t;. Departfnent Head Signature ê-,--- . Budget Director Page 1 of _ -,' ) ',,-- r CITY OF NORTH RICHLAND HILLS Repairs to the booster pump station were not anticipated or budgeted for this year. However, the current budget for the tank repainting project appears to be sufficient to fund both projects (the planned tank repainting and emergency main break). Public Works is requesting authorization to add the proposed pump station repairs to the tank repainting project. A cost summary of each component is shown below. Design for the tank repaint and booster pump station repair Tank repainting and rehabilitation Booster pump station repair $ 50,000 449,385 60.000 $ 559.385 Total The total project budget for design and construction is $560,000. Sufficient funds appear to be available to repair the tank and repair the booster pump station. After negotiations, the final version of the agreement was submitted which outlines the scope of services. The key components are: · Review recommendations in the Condition Inspection Report prepared by Klein elder. · Coordinate geotechnical consultant activities. · Recommend type of repairing, rehabilitation and repair work on tank and booster pump station. · Recommend cathodic protection system. · Prepare specifications and contract documents. · Prepare cost projections. · Perform construction administration. · Prepare as-builts. LopezGarcia Group (KEF) has prepared a schedule for the project which is based on starting the design activities immediately upon approval of the agreement so the booster pump station repairs can be completed before the summer and tank repairs during the fall and winter. This schedule will keep the storage tank in service during the heavy demand summer season. LopezGarcia Group (KEF) will invoice the City at the hourly rate paid their employees times a multiplier which includes allowance for fringe benefits, overhead, and profit. The charges will not exceed $50,000 for basic engineering services. Recommendation: To approve the agreement for engineering services with LopezGarcia Group for the Booth-Calloway Drive 2.0 MG Ground Storage Tank and Booth-Calloway Booster Pump Station Rehabilitation and Repair in an amount not to exceed $50,000. CITY COUNCIL ACTION ITEM Page_of _ - "" 10 JunÓ3 13:41 :50 Tuuday :Þ Z I rï '" 1"' ........... r;- ............12 z ~ I ~ £S-(lC, .., %I ,. 2õ r- ,., 1- i ~ ~ '" I CI'I ... ~ DR ~NVI[W'::::GR' ,~"" g ... o z CJ '" ~~ .-'" :"':~~1;.~ .~ ;. ~';:, ." ,': :~~~~ ' .. . . .. i I -" J J Seal.: I" .. 800' GIS ilia: dIØ_....-- _ k CP I/T1IJTY V /'" Q TR.~ J. ~ 'ì" ,.V ~BE~FO RD,EULESS R 8EQF-QRD-EU~ESS-RQ ..... ~ -~'c:~~ ~.f .6//'0 ~1~ I:'¥~ 11 ~\ ~~ ~~ ~ I ~~ \;& 7 ~~~ . 01 I~";'J > 1~ .~~ '''i~ \.1/ Wi! -f\\\ ~II ~/ !o.:,l fìi \ I "MI~! o 'eo' 5 I 10' Ir-:' .J/ . -.!Q,/ \ I ~t-:~I ~I' ,~' ll~i 2:11111 .",:..':I:' I¡'v, 011' 1J~ r( T !!! ~ TH- g¡~ o 0 ~, ÑÑ ,;:" 5ã1 ...... ~ DR 0 -0:::: IoIARY-FRANCES-lH >0 «0::: ~ ~AAtQD-TER o~ o ~ ~ JROCN'I-~ u± :i; 5-RAI'AE-OR ,. '; ~ ~g ~ ~ ~ g I : ~ ~ c:::I (;:()N ~ L ~ CONH-œ 2 ~ , 'GtEJ'EW:'IJR í ,., . I ~ C IX CD 8 - :I: Booth- Calloway Ground Storage Tank Repaint N w E s N@RTH RICHLAND HILLS Project location -~, Booth- Calloway Ground Storage NCta n,k.:,.v Repaint Department of Information Servicu - Geographic Information Sy.tem. (GISI 133 - r 41, CITY OF NORTH RICHLAND HILLS '-- Department: Public Works Council Meeting Date: 1/26/04 Subject: Approve EnQineerinQ AQreement with Freese and Nichols. Agenda Number:' PW 2004-003 Inc. for the Water and Wastewater Master Plan and Impact Fee Study and Revise 2003/04 Capital Projects Budget This Utility CIP project will consist of developing a long range Water and Wastewater Master Plan and updating the City's current Impact Fee Study. The City has had several impact fee updates since the Impact Fee Ordinance was adopted, but· the Master Plan will be the most comprehensive utility plan the City has developed. This plan will determine the water and wastewater improvements necessary for the next 5 year period, 10 year period, and "build-out" (approximately 15 years). It is time for the City to update its Impact Fee Study, but with the City approaching "build-out" there is a considerable advantage in developing the long range Master Plan along with the Impact Fee Study update. The Impact Fee Study can only consider improvements needed for future development over the next 10 years. The Master Plan not only considers improvements needed to build-out (beyond the 10 year maximum that impact fees consider) but also determines the improvements needed to the existing lines caused by population growth and inadequate water pressures. Since the same type of analysis and computer modeling is involved for both the Water and Wastewater Master Plan and the Impact Fee Study, both can be done together for a reduced fee. Staff took this into consideration when the project was defined in the 2003-2004 Capital Projects Budget. A request for proposals (RFP) was sent to 22 local engineering firms. . The City received 15 proposals from engineering firms expressing an interest to perform the Master Plan and Impact Fee Study Update. A project assessment committee was composed to review the proposals, rank each proposal, conduct interviews with the top three (3) firms, and prepare a recommendation to the City Council. The project assessment committee consisted for four (4) City staff members. The committee members were Mike Curtis, Public Works Director, Larry Koonce, Finance Director, Lance Barton, Assistant Public Works Director, and Clay Caruthers, Budget and Research Manager. The three (3) firms listed below were ranked as the top firms to interview. 1. Freese and Nichols, Inc. 2. Birkhoff, Hendricks and Conway, L.L.P. 3. Dannenbaum Engineering Corporation These firms were selected based on the experience of the firm in similar projects, qualifications of the project manager and team and the quality of previous work based on references. Finance Review - Page 1 of _ Source of Funds: Bonds (GO/Rev.) Operating Budget Other JUt, i, Od:;.~ . 6- Department Head Signature r . CITY OF NORTH RICHLAND HILLS The project assessment committee conducted interviews which consisted of presentations by the "-- firms and questions from the committee members. After the firms were interviewed, the committee concluded that Freese and Nichols, Inc. was the best firm for this project. All of the firms interviewed had considerable experience in performing this type of work. Freese and Nichols, Inc. however, had also performed similar long range studies for the Trinity River Authority and the City of Fort Worth. Since the City receives its water from both of these entities, the committee believed it would be beneficial for the firm conducting our long range utility planning to also have a very good understanding of the water systems of the City's suppliers. Because of this factor and the past success that North Richland Hills has had with other projects designed by Freese and Nichols, Inc. the committee unanimously selected Freese and Nichols, Inc. as their recommendation for the project. During contract negotiations, it was discovered that the City's existing water and wastewater system hydraulic models could not be used with the City's GIS system. The existing models were developed over the past 30 years with software that is currently not compatible with the City's GIS. This factor was not considered when the budget estimates were prepared by the Public Works staff. The development and calibration of the water and wastewater models will cost an additional $32,000. The original budget for this project (based on using the existing models) is $150,000. After the additional costs are factored due to the new model development, the amount needed for the project is $182,000. Public Works staff has confirmed the limitations of our existing models with two other engineering firms and the Kentucky Pipe Program manufacturer. The software used by the City was one of the first water and wastewater distribution programs developed and is not compatible with the City's \,-- GIS. Today, cities are using a GIS or AutoCAD based water and wastewater models such as the WaterCAD and H20Map software. These programs provide a true s¢ale graphical representation of the water and wastewater system. In addition, these models can address some key issues within the City that the current model cannot. For example. with the new software we can adequately evaluate the need for a second pressure plain; we cannot with the current model. The new software will provide graphical representations of areas where low fire flow and/or low pressures exist; the current model will not. The new software will allow the City's water and wastewater model to take advantage of the most current accurate information available, which is the City's GIS system and base mapping information. The City does not currently own any water and wastewater modeling software (including the software currently used by the City). Public Works staff will be investigating the pros and cons in the City purchasing this software in the future. No decision needs to be made at this time regarding the purchase of the software. A recommendation will be brought to Council in the future (during the appropriate budget planning time). The cost of the water $ystem software is listed below for reference. 1. 2. 3. KYPIPE (City currently uses) H20Map by MWHSoft, Inc. WaterCAD by Haestad $5,000 $7,000 $10,000 'I CITY COUNCIL ACTION ITEM Page_of _ CITY OF NORTH RICHLAND HILLS "--- If the future evaluation by Public Works indicates a benefit in the City owning the software, staff will be recommending either H20Map or WaterCAD (the City of Fort Worth uses H20Map). The wastewater system software is more expensive than the water system software. The minimum cost of the wastewater software is $15,000 to $20,000. 6ecause of the cost of the software and the difficulty in using the wastewater software, it would not be staff's recommendation to purchase it. The additional funding necessary for the development of a new wat$r and wastewater system model is available. Sufficient funds remain in the City's Impact Fee account so that $32,000 could be transferred to the Impact Fee Study project. The budget for the project will be revised from $150,000 to $182,000. Even though the total budget may be changed, due to the consultant's schedule, only $150,000 will be spent this fiscal year (03/04). The additional $32,000 will be spent in the next fiscal year (04/05). The appropriate budget revisions are attached. Recommendation: To approve the engineering agreement with Freese and Nichols. Inc. in the amount of $182,000 for the Water and Wastewater Master Plan and Impact Fee Study and revise the CIP project budget as shown. .'--... CITY COUNCIL ACTION ITEM Page_of _ Utility Capital Projects Water System Master Plan & Impact Fee Update Project Number - UT0407 PROJECT DESCRIPTION & JUSTIFICATION This project will consist of a total update to the current Impact Fee Study and Water System Master Plan. The Master Plan will identify system deficiencies and indicate specific proposed improvements that will correct the deficiencies. The plan will include a newly created Hydraulic Model and a Water Distribution System Map showing both existing and proposed system facilities. The study is needed to comply with State Law, proactively plan for build out, and develop a water and wastewater system masterplan to assist with the City's upcoming utility rate study. Note: The $9,534 in "reserves" represent personnel cost related to the project and will be funded from unspecified project savings. PROJECT STATUS Original 2003/2004 Original 2003/2004 Start Date Revision End Date Revision Professional Services 10/2003 01/2004 09/2004 12/2004 Construction n/a n/a n/a n/a REVISION EXPLANATION The bids for this project came in higher than estimated in the original budget due to the City needing to develop new water and wastewater models. Therefore, a CIP budget revision was developed to change the project description to include new models rather than the originally planned update of the City's existing models. As shown below, the additional cost will not be recognized until 2004/2005. The 2004/2005 CIP Budget will reflect this. Impact fee funds are available to fund the $32,000 to be spent next fiscal year. FINANCIAL DATA 2003/2004 Total Funding Source Amount to 2003/2004 Revised Remaining Project Date Adopted Budget Budget Cost Prior Funding Allocations: Impact Fees $0 $150,000 $150,000 $0 $150,000 Reserves (Unspecified Savings) 0 9,534 9,534 0 9,534 Proposed Funding Revision: Impact Fees 0 0 0 32,000 32,000 Total $0 $159,534 $159,534 $32,000 $191,534 Project Expenditures Professional Services $0 $150,000 $150,000 $32,000 $182,000 Land/Right-of-Way 0 0 0 0 0 Construction 0 0 0 0 0 Other 0 9,534 9,534 0 9,534 Total $0 $159,534 $159,534 $32,000 $191,534 IMPACT ON OPERATING BUDGET No operating impact is expected. Annual Operating Impact Pro"ected .' CITY OF NORTH RICHLAND HILLS ../ ., Department: Administration Council Meeting Date: 01/26/2004 Agenda Number: GN 2004-008 Subject: Consider 2004 Federal Leqislative Proqram Attached is the proposed Federal Legislative Program for 2004. The program is guided by four primary principles. These principles are: . 1. Support for Local Control; 2. Insuring a predictable and sufficient level of revenue to manage local affairs; 3. Opposition to unfunded federal mandates 4. Support for legislation that increases quality of life for citizens of North Richland Hills The City's positions on various current issues are also outlined in four categories as follows: · Protecting the Homeland · Local Priorities for Homeland Security · Public Safety and Collective Bargaining · Sustaining Federal Support for Critical Municipal Programs · Water Infrastructure Financing · Protecting Local Programs and Revenues · Community Development Block Grant Funding Issues · Local Law Enforcement Block Grant · Telecommunications · Air Quality · Transportation Issues · Internet Sales Tax · Unfunded Mandates · Amusement Park Regulation · Energy Policy Recommendation Approve the North Richland Hills 2004 Federal legislative program. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available ./1 !Itt. -1,. ',~....- " l¿LA/J..¿.~ ,. ~~ Department Head Signature Budget Director Finance Director Page 1 of 1 NRH City of North Rich/and Hills 2004 Federal Legislative Positions January 2004 1 -~-~_·____~_k~~_~__ Table of Contents Federal Legislative Introduction .............................................................. ......... 3 Protecting the Homeland ....... ................................................................ .... .... .... 4 Local Priorities for Homeland Security... ...... ... .... ....... .............. ...... ........... ........ 4 Public Safety and Collective Bargaining ........................................................... 4 Sustaining Federal Support for Critical Municipal Programs ........................ 5 Water I nfrastructure Financing ......................................................................... 5 Protecting Local Programs and Revenues ...................................................... 5 Community Development Block Grant Funding Issues..................................... 5 Local Law Enforcement Block Grant................................................................. 6 Telecommunications... .............. ............. ......... ........... .................. ............. ..... '" 6 Air Quality.................... ....................... ............ ........... .... ................................... 7 Electric Deregulation. ....................... ....... ..... .............. ....................................... 7 Transportation Issues ................... ...... ......... ..... ........... ....... ......... .... ................. 8 I nternet Sales Tax............................................................................................. 9 U nfu nded Mandates....................................................... .................................. 1 0 Amusement Park Regulation.......................................................................... 10 Energy Pol icy.. .. .................. . .. .... ....... . . ................. ...... .... ..... .... . ........ . .. ... . . . . .. ... 1 0 Contacts ..... ............................................ ............... .......... .............. .................... 11 City of North Richland Hills............................................................................. 11 North Richland Hills Mayor and City Council.................................................. 11 2 ~,._-_._._->-_.- ^.~-->.-----,._,_._-~--"-" Federal Legislative Introduction Throughout history, Congress has created laws and policies that greatly affect the administrative and political decisions of local governments throughout the country. The City Officials of North Richland Hills would like to state definitive opinions on some of the issues at the federal level including local control, transportation needs, and public safety and to provide our positions with a small portion of background and reasoning for such positions. The City of North Richland Hills uses four primary principles in rendering its opinions on legislative issues. These are: 1. We will vigorously oppose any legislation that erodes the authority to govern our own local affairs. 2. Cities represent the level of government closest to the people. We bear primary responsibility for the provision of capital infrastructure and for ensuring our citizens' health and safety. Thus, we must be assured of a predictable and sufficient level of revenue and must resist efforts to diminish those revenues. 3. We will oppose the imposition of any federal mandates, which do not provide for a commensurate level of compensation. 4. We will support any legislation that increases the quality of life for our citizens. This includes legislation that will not only provide an equitable amount of revenue for our city, but also provide equitable services that will encourage pride and growth in our community. Other issues will arise in the future. This document will be amended and updated to suit the most current and important issues. However, if an issue arises that is not included in this position paper, we urge the Congress to keep our guiding principles in mind as they make important decisions concerning our future. 3 Protecting the Homeland Local Priorities for Homeland Security Since September 11, 2001, North Richland Hills and many other local governments have been providing for homeland security as first responders. Although funds have been appropriated as grants to first responders, Congress has only provided a relatively small level of funds for programs needed for local homeland security priorities. North Richland Hills calls on the Federal Government to increase guidance to help cities meet new national defense responsibilities, including an increase in direct federal funding to local governments for preparedness and response, training, threat assessments communications systems, public health systems and critical infrastructure protection. Public Safety and Collective Bargaining Pending federal legislation would force states and local governments to recognize unions of police, fire, and other public safety personnel as bargaining agents in all 50 states. This goes directly against Texas Right to Work Laws, which protect the same employees from being required to join or pay dues or fees to unions. The legislation would negate the labor protection laws of the states, labor agreements of states and municipalities, civil service systems and the North Richland Hills Personnel Procedures. North Richland Hills believes that the federal government should not undermine municipal authority with respect to making fundamental employment decisions by mandating specific working conditions. North Richland Hills opposes federal legislation which singles out a class of municipal employees to be provided special bargaining rights, and pre-empt investigative and disciplinary procedures that are already in place under civil service systems. 4 Sustaining Federal Support for Critical Municipal Programs Water Infrastructure Financing North Richland Hills supports a renewed federal financial commitment to assist local governments in meeting their water and wastewater infrastructure needs, including financing mechanisms such as loans, loan subsidies, grants, and negative interest loans. Because of EPA mandates, and the inability of local governments to recoup the expense of updating the existing lines, there is a call for federal assistance for infrastructure needs. Funds should be allocated for both wastewater and drinking water through a proposed grant program, which calls for the money to be allocated to states through a 20 percent match for funds. Protecting Local Programs and Revenues Community Development Block Grant Funding Issues Providing quality neighborhoods and housing for all Americans by continuing successful programs such as the Community Development Block Grant (CDBG) is important to the City Council of North Richland Hills. This program demonstrates a strong federal-local partnership that must be sustained. Funding has remained static over the past ten years, with a budgeted increase of $ 62M for 2004. There are currently over 1,000 entitlement communities, including North Richland Hills, of which it has been reported in the past that 15% of these communities were not able to spend their allocation of money in a timely manner. We are concerned that this may lead to lower future allocation of funds, if it is shown that these funds cannot be used appropriately. North Richland Hills supports the continuation of this program at current and/or increased levels, as this program has been and will continue to be important in funding neighborhood rehabilitation projects within oÙr community. 5 Local Law Enforcement Block Grant The City of North Richland Hills has received funds from the Local Law Enforcement Block Grant (LLEBG) program since 1997. Funds from this grant program have provided emergency police vehicles, police motorcycles (which have been crucial to traffic control and enforcement in our City), and a school resource officer to insure public safety in our schools. Overall, LLEBG funds have assisted North Richland Hills in lowering the crime rate each year by providing the City with the funds to help obtain the necessary tools to protect our City. North Richland Hills believes that the LLEBG is a great example of a successful federal-local partnership and urges Congress to continue to sustain federal funding at current levels. Over the course of the past few years, total funding provided to cities under LLEBG has steadily decreased; in fact a current appropriations bill would create a reduction from $400 million to $150 million nationwide. Direct federal crime prevention assistance is an important component of the public safety program in North Richland Hills because it provides additional resources for necessary equipment and staff to better serve our community. As such, it is important that this significant program be continued with a funding increase, or at the very least, a level consistent with current funding to allow for accurate strategic planning of public safety programs in our community. North Richland Hills supports the reauthorization ot the Local Law Entorcement Block .(3rant (LLEBG) program with tunding increased or maintained at the current level for local communities. Telecommunications A well funded broad coalition of telecom industry associations (including telephone, cable, and their intertwined internet services) are making an effort to have Congress pre- empt the authority of local governments to set their own taxes and tax rates on telecommunications and instead have uniform state taxes and rates, completely leaving localities out. In addition, the telecom industry is aggressively seeking to attach this issue to the Internet tax issue by eliminating municipalities' ability to collect any franchise fees from telecom providers that provide access to the Internet. Local officials across the nation believe that they must be fairly compensated by the telecom industry for the use of public rights-of-way. Telecom providers are seeking to avoid compensating local governments by asking Congress, the FCC, and state legislatures to limit local control. Such changes would result in a loss of $800,000 to North Richland Hills' budget, an amount roughly equal to the amount budgeted annually for our public library. North Richland Hills will oppose any legislation that will restrict our ability to manage our rights-ot-ways. We also oppose any efforts to allow right-ot-way users access without appropriate compensation to the City. Rights-ot-way represent a valuable asset to municipalities and must be managed as such. 6 Air Quality It is important that federal legislation help Metropolitan Statistical Areas achieve EPA air quality standards. The DFW area is a serious non-attainment area. Through the coordination efforts of the North Central Texas Council of Governments (including the North Texas Clean Air Coalition and the Regional Transportation Council), and measures taken by cities, the DFW region has made great efforts over the last 10 years to improve air quality and meet EPA standards. However, additional measures must be taken for the region to be able to bring air quality to acceptable levels. If air quality is not improved, we could be facing loss of federal and state funds for transportation, economic development and other areas. North Richland Hills supports legislation that would assist in improving the air quality in our region including such measures as: · Continue providing funds for the implementation of alternative and low emissions fuel programs for public vehicle fleets · Open mass transit and fixed rail projects to additional federal funding without diverting highway trust fund monies to such projects · Funding for 1-35 NAFTA Corridor enhancements · Recognition of air quality problem in areas south of the border · Remove threat of funding loss if air quality standards are not met · Banning the use of MTBE in reformulated gasoline, while continuing to assist municipalities maintain federal clean air standards · Reauthorizing TEA-21, known as TEA-LU, with increased funding for the Congestion Mitigation Air Quality (CMAQ) program Electric Deregulation Federal electricity deregulation would have a large impact on all municipalities-not just localities that are "public power" cities. The issues for local governments will involve local franchise authority and fees, right-of-way management, zoning issues, property taxes, and municipal electric bills. North Richland Hills opposes federal pre-emption of local government authority regarding rights-of-way, franchise fees, and other revenue generation. North Richland Hills also opposes any federal efforts to pre-empt the ability of local governments to aggregate in order to purchase power at lower prices. State and local governments should continue to be the primary decision-makers in restructuring the electric utility industry. Any restructuring program should result in all consumers receiving benefits. 7 Transportation Issues States and localities develop long-range transportation plans while counting on a dedicated revenue stream that cannot be disrupted. The financial health of transportation programs in the nation's cities will be in jeopardy as credit and bond financing may be at risk. Many transportation projects are funded using financing techniques that anticipate federal revenue so that a project can be completed in a timely manner. TEA-21 provides funding to vital city programs, such as transportation infrastructure, to contribute to a community's fiscal health and quality of life. North Richland Hills opposes funding cuts to TEA-21 and supports the reauthorization of TEA-21, known as TEA-LU. In addition, North Richland Hills supports funding operating and capital needs for small urban transit operators such as the Northeast Transportation Services (NETS), which provides on demand transportation for the elderly and disabled in eight Northeast Tarrant County Cities, and the Job Access Reverse Commuter (JARC) program. Mass transit and rail service funding increases, along with expediting transportation projects, will provide relief for highway demands while helping to address air quality issues. Currently, the Dallas-Fort Worth region has several inter-city rail projects under study, including the Cotton belt Railway. Providing additional funds for mass transit and rail service projects, and expediting the process to begin these projects could significantly benefit the area and help improve air quality. North Richland Hills urges Congress to pass legislation to provide funding for the expansion and continued support of inter-city rail projects and other intricacies involved with intermodal transportation, including job access reverse commuter programs and small urban transit providers. North Richland Hills also urges Congress to keep in mind certain principles during the reauthorization of TEA-21 such as; urban congestion, air quality, funding guarantees, and other principles that would recognize the major responsibility and role local governments have in maintaining the national transportation system. 8 Internet Sales Tax State and local governments rely heavily on revenue from sales tax. In North Richland Hills, sales tax comprises almost one-third of the revenues that support our total operating budget. Sales tax also supports special districts such as Crime Control and Prevention, and special projects such as the development of parks and recreation facilities. The migration of sales to the Internet, coupled with the difficulty in collecting sales tax for remote sales transactions has resulted in some erosion of the local tax base. This trend will only continue as the popularity of Internet shopping increases and the Internet sales tax moratorium continues. In fact, some projections estimate losses will jump to $45 billion by the year 2006. This is a significant issue for states, such as Texas, that ·do not levy a personal income tax. One study has found that the potential revenue loss will make up almost 10 percent of total expected tax collections by 2011. To make up for the lost revenue, Texas would have to raise its current statewide sales tax rate from 6.25 percent to 7.86 percent. Another issue regarding sales tax of concern to the City deals with the Streamlined Sales Tax Project. When the project was originally conceived it was seen as a way for states and cities to capture sales tax~s on remote sales, such as catalogue and Internet purchases. Texas cities were initially supportive of the Streamlined Project because all signs pointed to changes in state law that would affect only interstate remote sales. Unfortunately, the Streamlined Project has reversed itself ånd in its latest form, the Streamlined model statutes and agreements would require all participating states to adopt point-of-destination sales tax sourcing for intrastate sales as well as interstate sales. This change in sourcing would be harmful to Texas cities for two reasons. First, it will result in massive shifting of revenue from origin cities to destination cities. Second is the likely result that Texas cities will see a net loss in sales tax revenues overall because there would be no city sales taxes collected at all on goods shipped from incorporated to unincorporated areas of Texas. The City of North Richland Hills has a multi-faceted position on this issue: · North Richland Hills supports the application of sales tax on applicable products and services purchased through electronic commerce to preserve the local tax base. · North Richland Hills opposes legislation in Congress that proposes to enact further limits on the ability to tax Internet sales. · North Richland Hills opposes any legislation that would "streamline" the state's sales tax system in a way that would negatively affect municipal revenues, municipal authority to impose the sales tax, or the flexibility cities currently have to impose various sales tax rates for various purposes. · North Richland Hills opposes S. 150- The Internet Tax Non-Discrimination Act because it would result in a loss of $800,000 to City budget and it pre-empts local authority to collect franchise fees from cable and telephone companies that provide access to the Internet. Franchise fees have been collected as "rent" for use of the public rights-of-way long before the Internet existed. 9 Unfunded Mandates Amusement Park Regulation In the wake of several accidents at amusement parks across the nation over the last few years, there have been new efforts made to enact new federal legislation governing amusement parks. New legislation would include increased federal regulatory powers over such establishments and, possibly, unfunded mandates imposed upon amusement parks requiring expensive upgrades to equipment and facilities without additional revenue. Specifically, the National Amusement Park Ride Safety Act of 2003 - Amends the Consumer Product Safety Act to extend the definition of consumer product to include amusement rides permanently fixed to a site (thereby granting the Consumer Product Safety Commission jurisdiction over such rides). North Richland Hills opposes any new efforts to pass legislation that increases the regulatory powers of the federal government over amusement parks. The City is opposed to such legislation because of the eroding effect it has on our authority to govern local affairs. We believe the current regulatory structure as it currently applies to fixed.,site amusement parks are sufficient to protect against safety risks associated with amusement park rides. Energy Policy North Richland Hills is concerned that current energy legislation, H.R. 6, the "Energy Policy Act of 2002", would create an unfunded mandate for local governments. By providing limited immunity from lawsuits to makers of groundwater pollutants, the federal government would create a financial burden on local governments. North Richland Hills opposes language in the energy bill that pre-empt state laws, imposes unfunded mandates to clean up contaminated groundwater and prevents municipalities from recouping cleanup costs from the manufacturers of the gas additive methyl tertiary-butyl ether (MTBE). North Richland Hills also urges not only ban the use of environmentally harmful fuel additives, but also to continue helping assist the DFW with clean air initiatives. 10 Contacts City of North Richland Hills 7301 NE Loop 820 P.O. Box 820609 North Richland Hills, Texas 76180 (817)427 -6000 Fax: (817)427-6016 http://www.nrhtx.com Larry J. Cunningham City Manager (817)427 -6007 Email: Icunningham@nrhtx.com Richard Torres Assistant City Manager (Interim) (817)427-6006 Email: rtorres@nrhtx.com Karen Bostic Managing Director of Fiscal and Administrative Services (817)427 -6005 Email: kbostic@nrhtx.com Paulette Hartman ** Assistant to the City Manager (817)427-6015 Email: phartman@nrhtx.com North Richland Hills Mayor and City Council (817)427-6061 Oscar Trevino, Mayor Joe D. Tolbert - Mayor Pro Tem John H. Lewis - Place 1 Scott Turnage - Place 2 Frank Metts, Jr. - Place 3 JoAnn Johnson - Place 4 David Whitson - Place 5 Tim Welch - Place 7 ** Paulette Hartman is the primary legislative contact for North Richland Hills 11 Announcements and Information January 26, 2004 Announcements - Mavor Pro Tem Tolbert Join us for the 13th annual Daddy/Daughter Dance on Saturday, February ih at the Recreation Center. The theme is "Hooray for Hollywood." Ages 4- 8 can dance with their fathers from 6:00 - 8:00 p.m. and ages 9-15 can dance from 8:30-10:30 p.m. Call 817-427-6600 to reserve your tickets today. Sign your children up today for Winter Camp NRH. This will be held during the BISD winter break from February 9-13. Campers play group games, sports, playact, spend a day at the park and go on a field trip. Space js limited so sign up early. Call the Recreation Center at 817-427-6600. Information Januarv 31 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Staff of the Recreation Department - A letter was received from a NRH resident expressing appreciation for the summer camp program. The resident's children were well cared for by the counselors and participated in all the wonderful activities. The well-managed camp is a valuable service and contribution to the children and working parents of the NRH community.