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Home My WebLink AboutCC 2004-06-23 Agendas CITY OF NORTH RICH LAND HILLS CITY COUNCIL WORK SESSION JUNE 23, 2004 - 4:00 P.M. AGENDA The City Council of the City of North Richland Hills will hold a work session on Wednesday, June 23, 2004 at 4:00 p.m. at the North Richland Hills City Hall in the Pre- Council Room, 7301 Northeast Loop 820, North Richland Hills, Texas. AGENDA: 1. Call to Order 2. Discuss City's Group Health Plan 3. Discuss Current 2003-04 Budget and Preliminary 2004-05 Budget 4. Adjournment POSTED 61-I/oy 0.111 l1,j)0¡r£1ì1 CI\' Sea-II .;?~. INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2004-066 ,---. ~ Date: T Subject: June 18, 2004 City Council Work Session on City Health Plan On June 23, 2004 City staff will provide to Council a mid-year update on the status of our health insurance program. In addition, we will discuss the proposed changes to the health plan for calendar year 2005. Prior to the presentation, I wanted to provide the attached agenda as well as a brief overview of the information that will be discussed. Topics to be discussed include: (1) year-to-date performance of health plan, (2) self-insuring versus fully insuring our health plan, (3) strategy for rebuilding our reserves, (4) proposed changes for plan year 2005. Year-To-Date Performance of Health Plan Last year the City paid approximately $5.8 million dollars in health claims expenses. Based on the changes to the health plan effective January 2004, we budgeted approximately $4.8 million in claims expenses for this fiscal year. As of May 31, we are 67% through the budget year, while our health claims are at 69%, just slightly over budget by 2%. Since January, when the changes took effect, we have been under budget. July, August, and September are historically low months for health claims expenses so we are optimistic that we will come in at or only slightly over budget by year end. '- Self Insurinq Versus Fully Insurinq our Health Plan In May, our health insurance consultant analyzed the option of fully insuring our health insurance program through a large insurance carrier such as Aetna, United Health Care, Cigna, and Blue Cross and Blue Shield. Due to margin, risk charges, and increase fixed costs that a large insurance carrier would require to be paid on top of our expected health claims, the annual premium for fully insuring our health plan would be approximately $550,000 more than remaining self insured. However, to get a better picture of our actual costs, we will proceed with taking bids for both a fully and self insured health plan. Preston Pomykal, our health insurance consultant, will discuss in great detail the differences between self insuring and fully insuring our health plan. Strateqv for Rebuildinq our Reserves Due to inflation in healthcare costs and numerous unforeseeable extraordinary health claims, over the last several years the City has had to draw down insurance reserves to help cover our health insurance expenses. Sufficient cash reserves should be available to protect against medical inflation and future extraordinary health claims. To achieve an adequate cash reserve, it is recommended that the amount contributed to the plan by' the city and employees should include an amount over and above what the estimated costs are to start rebuilding reserves. Larry Koonce will be presenting a six-year strategy to rebuild our reserve account. Proposed Chanqes for Plan Year 2005 Proposed changes to the health insurance program effective January 2005 include: . Accepting bids for both a fully insured and self insured health plan from a large insurance carrier such as Cigna, Aetna, United Healthcare and Blue Cross and Blue Shield. INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2004-066 -* Date: June 18, 2004 Subject: City Council Work Session on City Health Plan Page 2 · Adding a Consumer Driven Health Plan as a third option to O'ur current Basic and Basic Plus health plans. · The addition of a fourth tier to our employee premium options. Employees would choose from the following four options: Employee Only, Employee +1, Employee +2, and Employee + 3 or more. Also, monthly employee premiums are being increased so that employees are sharing in a portion of the increase in medical costs. · Various modifications to the plan design to encourage consumerism when selecting medical treatment. At the upcoming work session, Staff will discuss in greater detail the subjects above. It is our goal at this upcoming work session to seek consensus from Council regarding the proposed strategy for the upcoming fiscal year. We look forward to meeting with you Wednesday, June 23 at 4 p.m. in Pre-Council. o/~' Patrick Hillis Director of Human Resources ISSUED BY THE HUMAN RESOURCES DIRECTOR NORTH RICHLAND HILLS, TEXAS Health Care Cost and the City of North Richland Hills Health Plan June 23,2004 Agenda 1. Introduction a. Informal Report 2. Since our Last Meeting a. Performance of Health Plan b. Major Medical Claims c. Projected Health Claims Cost Fiscal Year 2005 3. Funding the Health Plan a. Self Insuring a Health Plan b. Stop-Loss Insurance c. Fully Insuring a Health Plan d. Self Insuring vs. Fully Insuring a Health Plan e. Consumer Driven Health Plan 4. Rebuilding Reserves 5. Next Steps and Proposed Changes a. Quote from Large Carrier b. Increasing Medical and Dental Premiums c. Changes to Plan Design 6. Council Consensus a. Fully and Self Insured Quotes b. Reserving Strategy c. Changes to Health Plan Effective 2005 INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR#2004-067 ~ Date: June 22, 2004 --y- Subject: Mid-Year Budget Work Session The purpose of the mid-year budget work session on June 23 is to proYide the City. Council information regarding the City's 2004/2005 preliminary budget, provide a "heads up" on some pressing service and financial matters affecting budget and to update Council on the financial progress of the current fiscal year. The information we will present is extremelY preliminarv. The departmental expenditure requests and revenue projections for the coming year will undergo much scrutiny and many changes before you see them again at the end of July. As mentioned, we plan to provide a general outlook for the current fiscal year as well as the coming fiscal year. We will also provide preliminary tax roll information, preliminary revenue estimates with preliminary requested expenditures, and information comparing our tax rate to those of surrounding cities. In addition, we will review information regarding policy issues that we foresee as we 'continue reviewing proposed budgets. Again, the revenue estimates and expenditures are preliminary. We expect the preliminary expenditures to be reduced significantly during management reviews. Staff will also perform further analysis of estimated reyenues to insure these reflect the mostaccurate figures. . Upon first glimpse of the numbers, it is clear that money will be tight in the coming fiscal year, as it has been in the current fiscal year. This means that very few, if any, of the decision packages (expanded programs or services) proposed by departments will be considered for funding. Once again this year, departments were asked to scrutinize their operations to determine which services, if any, might be reduced in the eyent that reductions become necessary in order to balance the City's budget. Departments submitted these items as Minimum Service Level Packages. Taking all of the aboye into consideration, staff intends to place priority on the goals and targets for action as set forth by the City Council to insure we are still working toward meeting these needs. It is our goal to ayoid employee lay-offs and service reductions for the coming year. We will, however, look at all options possible to balance the budget and minimize impact on citizens and services. Thank you for taking the time to meet with us and discuss these issues. The purpose of this meeting is to provide a "heads up" regarding the preliminary budget as well as policy issues that will need to be considered as we move forward with our budget planning process. Although we do not expect Council to make decisions during this work session, we would appreciate hearing any thoughts you have at this point. Attached is the working agenda for the preliminary budget discussion. Respectfully, ~~ - ~La~~.' ¡¿nnjngha~ City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ---, --"-~-"'-^~--...............""-"-~-_.---,--,-'"-------- Mid-Year Budget Worksession June 23, 2004 ~ IR - Mid-Year Budget Work Session ~ 2002/03 Year End Fund Balance o Operating o Capital ~ 2003/04 Revised Budget o Revenues/Expenditures o Highlight Major Changes ~ Legislative Issues & Update o Telecommunications o Sales Tax Streamlining o TEA-21 o School Finance ~ 2004/05 Preliminary Budget o Preliminary Tax Roll o Preliminary Estimated Revenues & Expenditures o Issues · Emergency Back-Up Systems · Maintain Compensation Plan · Emergency Medical Service Expansion · Expansion of Park Maintenance · Growing Our Economic Base o Updates · I nternal Service Plans · Impact Fee StudylWater Master Plan · Utility Rate Study · Humane Services Expansion · Future Library Facilities ~ Comparison Information ~ Budget Calendar Health Insurance Reserve Funding Options Option 1 Bad Claims 10%: Fund 100% in Year 1, add proportionately each year as budget grows Safety Net 10%: Fund 1/6 per year through 2010 In 2005 City funds 100%, split 75% General Fund Reserves, 25% Utility Fund Reserves FY 2006 through 2010 City Funds 80%, Employees/Retirees Fund 20% 2005 2006 2007 2008 2009 2010 Totals Bad Claims $ 330,000 $ 40,000 $ 50,000 $ 60,000 $ 60,000 $ 60,000 $ 600,000 Safety Net $ 133,000 $ 133,000 $ 133,000 $ 133,000 $ 133,000 $ 133,000 $ 798,000 Total Funding $ 463,000 $ 173,000 $ 183,000 $ 193,000 $ 193,000 $ 193,000 $ 1,398,000 2005 2006 2007 2008 2009 2010 Totals General Fund $ 347,250 $ 103,800 $ 109,800 $ 115,800 $ 115,800 $ 115,800 $ 908,250 Utility Fund $ 115,750 $ 34,600 $ 36,600 $ 38,600 $ 38,600 $ 38,600 $ 302,750 Employees/ Retirees $ $ 34,600 $ 36,600 $ 38,600 $ 38,600 $ 38,600 $ 187,000 Total Funding $ 463,000 $ 173,000 $ 183,000 $ 193,000 $ 193,000 $ 193,000 $ 1,398,000 Average Monthly Employee/Retiree Premium Increase $ $ 5 $ 5 $ 6 $ 6 $ 6 Health Insurance Reserve Funding Options Option 2 Bad Claims 10%: Fund 1/3, 2005 through 2007 Safety Net 10%: Fund 1/3,2008 through 2010 In 2005 City funds 100%, split 75% General Fund Reserves, 25% Utility Fund Reserves FY 2006 through 2010 City Funds 80%, Employees/Retirees Fund 20% 2005 2006 2007 2008 2009 2010 Totals Bad Claims $ 140,000 $ 140,000 $ 140,000 $ 60,000 $ 60,000 $ 60,000 $ 600,000 Safety Net $ $ $ $ 267,000 $ 267,000 $ 267,000 $ 801,000 Total Funding $ 140,000 $ 140,000 $ 140,000 $ 327,000 $ 327,000 $ 327,000 $1,401,000 2005 2006 2007 2008 2009 2010 Totals General Fund $ 105,000 $ 84,000 $ 84,000 $ 196,200 $ 196,200 $ 196,200 $ 861,600 Utility Fund $ 35,000 $ 28,000 $ 28,000 $ 65,400 $ 65,400 $ 65,400 $ 287,200 Employees/ Retirees $ $ 28,000 $ 28,000 $ 65,400 $ 65,400 $ 65,400 $ 252,200 Total Funding $ 140,000 $ 140,000 $ 140,000 $ 327,000 $ 327,000 $ 327,000 $ 1,401,000 Average Monthly Employee/Retiree Premium Increase $ $ 4 $ 4 $ 10 $ 10 $ 10 Health Insurance Reserve Funding Options Option 3 Bad Claims 10%: Fund 100% in Year 1, add proportionately w each year as budget grows Safety Net 10%: Fund 1/6 per year through 2010 FY 2005 through 2010 City Funds 80%, Employees/Retirees Fund 20% 2005 2006 2007 2008 2009 2010 Totals Bad Claims $ 330,000 $ 40,000 $ 50,000 $ 60,000 $ 60,000 $ 60,000 $ 600,000 Safety Net $ 133,000 $ 133,000 $ 133,000 $ 133,000 $ 133,000 $ 133,000 $ 798,000 Total Funding $ 463,000 $ 173,000 $ 183,000 $ 193,000 $ 193,000 $ 193,000 $ 1,398,000 2005 2006 2007 2008 2009 2010 Totals General Fund $ 277,800 $ 103,800 $ 109,800 $ 115,800 $ 115,800 $ 115,800 $ 838,800 Utility Fund $ 92,600 $ 34,600 $ 36,600 $ 38,600 $ 38,600 $ 38,600 $ 279,600 Employees/ Retirees $ 92,600 $ 34,600 $ 36,600 $ 38,600 $ 38,600 $ 38,600 $ 279,600 Total Funding $ 463,000 $ 173,000 $ 183,000 $ 193,000 $ 193,000 $ 193,000 $ 1,398,000 Average Monthly Employee/Retiree Premium Increase $ 14 $ 5 $ 5 $ 6 $ 6 $ 6 ...,.__.----,-~,.~-..~_.. Health Insurance Reserve Funding Options Option 4 Bad Claims 10%: Fund 1/3, 2005 through 2007 Safety Net 10%: Fund 1/3,2008 through 2010 FY 2005 through 2010 City Funds 80%, Employees/Retirees Fund 20% 2005 2006 2007 2008 2009 2010 Totals Bad Claims $ 140,000 $ 140,000 $ 140,000 $ 60,000 $ 60,000 $ 60,000 $ 600,000 Safety Net $ $ $ $ 267,000 $ 267,000 $ 267,000 $ 801,000 Total Funding $ 140,000 $ 140,000 $ 140,000 $ 327,000 $ 327,000 $ 327,000 $1,401,000 2005 2006 2007 2008 2009 2010 Totals General Fund $ 84,000 $ 84,000 $ 84,000 $ 196,200 $ 196,200 $ 196,200 $ 840,600 Utility Fund $ 28,000 $ 28,000 $ 28,000 $ 65,400 $ 65,400 $ 65,400 $ 280,200 Employees/ Retirees $ 28,000 $ 28,000 $ 28,000 $ 65,400 $ 65,400 $ 65,400 $ 280,200 Total Funding $ 140,000 $ 140,000 $ 140,000 $ 327,000 $ 327,000 $ 327,000 $ 1,401,000 Average Monthly Employee/Retiree Premium Increase $ 4 $ 4 $ 4 $ 10 $ 10 $ 10 c: 0 -- en en (]) V en 0 ~ 0 L.. N 0 $ ... 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't:I - N - "' "' C ~ ~ en ŒI ~ ~ ~ ~ 0 ::s 0 0 - - CJ III III 0 Mid-Year Budget Work Session ? ??? ? . -? . - ?? ?- . June 23. 2004 Mid-Year Budget Worksession June 23, 2004 ~ IR - Mid-Year Budget Work Session ~ 2002/03 Year End Fund Balance o Operating o Capital ~ 2003/04 Revised Budget o Revenues/Expenditures o Highlight Major Changes ~ Legislative Issues & Update o Telecommunications o Sales Tax Streamlining o TEA-21 o School Finance ~ 2004/05 Preliminary Budget o Preliminary Tax Roll o Preliminary Estimated Revenues & Expenditures o Issues · Emergency Back-Up Systems · Maintain Compensation Plan · Emergency Medical Service Expansion · Expansion of Park Maintenance · Growing Our Economic Base o Updates · I nternal Service Plans · Impact Fee Study/Water Master Plan · Utility Rate Study · Humane Services Expansion · Future Library Facilities ~ Comparison Information ~ Budget Calendar INFORMAL REPORT TO MAYOR AND CITY COUNCIL No.IR#2004-067 .* Date: June 22, 2004 Subject: Mid-Year Budget Work Session The purpose of the mid-year budget work session on June 23 is to provide the City Council information regarding the City's 2004/2005 preliminary budget, provide a "heads up" on some pressing service and financial matters affecting budget and to update Council on the financial progress of the current fiscal year. The information we will present is extremelv preliminarv. The departmental expenditure requests and revenue projections for the coming year will undergo much scrutiny and many changes before you see them again at the end of July. As mentioned, we plan to proYide a general outlook for the current fiscal year as well as the coming fiscal year. We will also proYide preliminary tax roll information, preliminary revenue estimates with preliminary requested expenditures, and information comparing our tax rate to those of surrounding cities. In addition, we will reYiew information regarding policy issues that we foresee as we continue reviewing proposed budgets. Again, the revenue estimates and expenditures are preliminary. We expect the preliminary expenditures to be reduced significantly during management reYiews. Staff will also perform further analysis of estimated revenues to insure these reflect the mos~ accurate ~ures. . Upon first glimpse of the numbers, it is clear that money will be tight in the coming fiscal year, as it jas been in the current fiscal year. This means that very few, if any, of the decision packages (expanded programs or services) proposed by departments will be considered for funding. Once again this year, departments were asked to scrutinize their operations to determine which services, if any, might be reduced in the eyent that reductions become necessary in order to balance the City's budget. Departments submitted these items as Minimum Service Level Packages. Taking all of the above into consideration, staff intends to place priority on the goals and targets for action as set forth by the City Council to insure we are still working toward meeting these needs. It is our goal to avoid employee lay-offs and service reductions for the coming year. We will, however, look at all options possible to balance the budget and minimize impact on citizens and services. Thank you for taking the time to meet with us and discuss these issues. The purpose of this meeting is to provide a "heads up" regarding the preliminary budget as well as policy issues that will need to be considered as we moye forward with our budget planning process. Although we do not expect Council to make decisions during this work session, we would appreciate hearing any thoughts you have at this point. Attached is the working agenda for the preliminary budget discussion. Respectfully, '~~ - ~La;ry -J.' d6nningha City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS FUND SUMMARY Actual FY 2003 Fund FY 2003 Balance General Fund (undesignated) $ 6,403,250 Promotional Fund $ 250,508 Donations Fund $ 714,510 Special Investigation Fund Cash $ 333,124 Drainage Utility Fund $ 209,139 Park Development Fund Reserved for Park Capital Projects ( Parks Development Long Range Plan) $ 6,866,927 Crime Control District Transition Reserve $ 3,440,891 General Debt Service Fund $ 1,830,454 Water & Sewer Fund Operating Cash $ 723,186 Water & Sewer Fund Restricted Cash: For Construction, Rate Stabilization & Debt Reserve. Does not include customer deposits (nonspendable) $ 12,434.596 Total Water & Sewer Fund Cash $ 13,157,782 Golf Course Fund Operating and Debt Service Cash Balances $ 690,470 Aquatic Park: Cash Reserved for Infrastructure Maintenance & Operations $ 1,429,816 Cash Reserved for Master Plan Improvements $ 287,749 Cash Reserved for Park Insurance $ 550,000 Cash Reserved for Debt Service $ 288,843 Construction Fund (includes balance of $2,250,000 proceeds from C.O.s for Multi-Level Interactive Complex sold in 2003) $ 1,926,995 Aquatic Park Cash from Operations Reserved for Infrastructure Maintenance, Debt Service, Insurance Liability & Construction in Progress $ 4,483,403 Building Services Cash Reserved for City Facility Upkeep $ 1,210,205 Equipment Services Cash Reserved for the Replacement of City Equipment $ 1,715,137 Insurance Fund Cash Reserved for Administration, Claims & Premiums $ 297,755 Information Services Fund Cash Reserved for Equipment Replacement $ 1,256,215 Mid Year Review 2004 Page 1 ------------"-~_._~-~._""....-,._.._-,,-_. -_._"'''~~-._-_..~._-"._,-"-,~..__._."<-~,,,.._--~-,,_.~--~----- Capital Project Funds Balances Not Committed to Specific Projects Fund April 2004 Balance . Street Funds Project Savings and Interest Earnings Undesignated Balance (eligible for street projects only) $ 469,484 Drainage Funds Project Savings and Interest Earnings Undesignated Balance (eligible for drainage projects only) $ 895,536 Pay-As-You-Go Reserve $ 860,012 Miscellaneous Capital Reserves (eligible for all types of capital projects) $ 280,720 Page 2 ~""'.~-_._---'~.~._'-,..,---,--,.~._~,_._...~--,--~----.--~------ TABLE OF CONTENTS MONTHLY BUDGET REPORT May 2004 1. Schedule - All Funds Summary i-ii GOVERNMENTAL FUNDS 2. General Fund (a) Revenues (b) Expenditures. 1-2 3 3. Promotional Fund (a) Revenues & Expenditures 4 4. Donations Fund (a) Revenues and Expenditures 5 5. Park & Recreation Facilities Development Fund (a) Revenues & Expenditures 6 6. Crime Control and Prevention District Fund (a) Revenues & Expenditures 7 PROPRIETARY FUNDS ENTERPRISE FUNDS 7. Utilitv Fund (a) Revenues (b) Expenditures 8 9 8. Aquatic Park Enterprise Fund (a) Revenues & Expenditures 10 9. Golf Course Fund (a) Revenues & Expenditures 11 INTERNAL SERVICE FUNDS 10. Equipment Services (a) Revenues & Expenditures 12 Building Services (a) Revenues & Expenditures 13 11. Insurance Fund (a) Revenues & Expenditures 14 12. Information Services Fund (a) Revenues & Expenditures 15 CITY OF NORTH RICHLAND HILLS INTERIM SCHEDULE OF REVENUES & EXPENDITURES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 EIGHT MONTHS (66.67%) OF FISCAL YEAR COMPLETED 2003/04 ADOPTED 2003/04 2003/04 2002/03 2002/03 2002/03 FUND BUDGET To Date % Budget Total To Date % Actual General Fund Revenues $31,292,171 $24,271.496 77.56% $30,925,806 $23,11 5,085 74.74% Expenditures (31.196,168) (19,713,177) 63.19% (30,905.403) (19,373,140) 62.69% Net Balance $96,003 $4,558,318 $20.403 $3,741,945 Promotional Fund Revenues $263,067 $114,819 43.65% $222,097 $112.472 50.64% Expenditures (263,067) ( 150,869) 57.35% (206,950) (123,619) 59.73% Net Balance $0 ($36,050) $15,147 ($11.147) Donations Fund Revenues $600,502 $140.207 23.35% $238.793 $130,315 54.57% Expenditures ($526,348) (15,137) 2.88% (177,141 ) (50,360) 28.43% Net Balance $74,154 $125,070 $61,652 $79,955 Park Facilities Devlp. Fund wenues $4,667,345 $3,043,744 65.21% $4,977.051 $3,061,655 61.46% _ .penditures ($4,667,345) (3,043,744) 65.21% (4.977,051) (3,061,654) 61.52% Net Balance $0 $0 $0 $0 Crime Control District Revenues $4,571, 193 $2,847,588 62.29% $4,357,553 $2,893,063 66.39% Expenditures ($4.571,193) (2,847,588) 62.29% (4.670,263) (3,044,143) 65.18% Net Balance $0 $0 ($312.710) ($151.080) Pagei CITY OF NORTH RICHLAND HILLS INTERIM SCHEDULE OF REVENUES & EXPENDITURES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 EIGHT MONTHS (66.67%) OF FISCAL YEAR COMPLETED 2003/04 ADOPTED 2003/04 2003/04 2002/03 2002/03 2002/03 FUND BUDGET To Date % Budget Total To Date % Actual utility Fund Revenues $20,250,008 $12,218,563 60.34% $20,387.798 $11,500,186 56.41 % Expenditures ($20,250,008) (12.218,563) 60.34% (20,387,798) ($11,500,186) 56.41 % Net Balance $0 $0 $0 $0 Aauatic Park Fund Revenues $4,192,614 $328.712 5.96% $3,1 66.265 $277,346 6.81% Expenditures ($4,192,614) ( 1 ,650,568) 39.37% (3,203,541 ) ( 1 ,366,027) 42.64% Net Balance $0 ($1,321,855) ($37,276) ($1.088,681 ) Golf Course Fund Revenues $2,292.450 $1,281,288 55.89% $2,132,874 $1.134,745 53.20% Expenses ($2.292.450) ($1.413,503) 61.66% ($2,132,874) ($1.378.645) 64.64% Net Balance $0 ($132,216) $0 ($243,900) Eauipment Services "evenues $2.011,902 $1.349,811 67.09% $2,704,115 $1.766.700 65.33% .penses ($2.011,902) (1.349,811) 67.09% (2.704,115) (1.766.700) 65.33% Net Balance $0 $0 $0 $0 Bulldina Services Revenues $1.708,296 $1.144,362 66.99% $1,949,878 $1.297,865 66.56% Expenses ($1.708.296) (1.144,362) 66.99% ( 1.949.878) (1,297,865) 66.56% Net Balance $0 $0 $0 $0 Self·lnsurance Fund Revenues $5,950.598 $3.922.268 65.91% $6,722.446 $4.491.873 66.82% Expenses ($5,950,598) (4,130,515) 69.41 % (7,552,089) (4.491.873) 59.48% Net Balance $0 ($208,247) ($829,643) $0 Information Services Fund Revenues $2,260,293 $1.517.761 67.15% $2.528.735 $1,682,652 66.54% Expenses ($2.260,293) (1,517.761 ) 67.15% (2,528,735) ( 1 ,682,652) 66.54% Net Balance $0 $0 $0 $0 Pageii CITY OF NORTH RICHLAND HILLS GENERAL FUND REVENUES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 /------FISCAL YEAR 2003/04-------/ /-------FISCAL YEAR 2002/03-------/ ADOPTED COLLECTED % TOTAL COLLECTED % BUDGET AS OF 5/04 BUDGET COLLECTIONS AS OF 5/03 ACTUAL TAXES Current Property Taxes $9,698,108 $9,524,298 98.21% $9,013,449 $8,670,284 96.19% Delinquent Property Taxes 120,355 160,447 133.31% 140,545 106,773 75.97% Penalty and Interest 97,750 85,350 87.31% 115,129 71.970 62.51% Franchise Taxes 3,389,000 2,889,091 85.25% 3,684,706 2,745,139 74.50% Utility Fund Franchise Taxes 572,915 345,168 60.25% 547,421 113,967 57.35% Sales Taxes 8,449,290 5,444,549 64.44% 8,082,777 5,334,386 66.00% Mixed Beverages 107,669 78,720 73.11% 114,122 86,324 75.64% Payment in Lieu of Taxes 310,869 207,256 66.67% 307,791 205,204 66.67% TOTAL TAXES $22.745,956 $18,734,879 82.37% $22,005,940 $17,534,047 79.68% FINES AND FORFEITURES Municipal Court Fines $1.376,360 $958,267 69.62% $1,251,552 $768,203 61.38% Library Fines 56,000 35,738 63.82% 61,046 37,946 62.16% Warrant & Arrest Fees 223,000 159,865 71.69% 218,114 134,041 61 .45% TOTAL FINES & FORFEITURES $1,655,360 $1,153,870 69.71% $1.530,712 $940,190 61.42% LICENSES AND PERMITS fvlõocellaneous Permits $148,150 $82,569 55.73% $107,038 $65,082 60.80% Jing Permits 620,000 369,362 59.57% 680,668 391,804 57.56% Eìãdrical Permits 73.000 34,984 47.92% 72,514 45,030 62.10% Plumbing Permits 59,900 45,207 75.47% 80,348 49,199 61.23% Paving Inspections 121.000 72,891 60.24% 119,820 110,835 92.50% Re-Inspection Fees 6,300 12,400 196.83% 9,510 3,610 37.96% License Fees 12,000 13,895 115.79% 15,303 14,302 93.46% Contractor Registration Fees 81.000 56,600 69.88% 86,640 51. 990 60.01% Plan Review/Application Fee 89,000 62,474 70.20% 132,187 121,530 91.94% Animal License Fees 20,327 10,793 53.10% 19,285 13,048 67.66% Animal Adoption Fees 59,676 40,689 68.18% 57,690 37,590 65.16% Animal Impound Fees 55,342 37,085 67.01% 56,558 39,036 69.02% Crematorium Revenues 5,074 3,717 73.26% 5,533 4,976 89.93% Auto Impoundment Fees 0 9,186 100.00% 55,893 51,443 92.04% Food Service Permits 90,470 98,010 108.33% 99,108 93,488 94.33% Food Managers School 13,500 10,535 78.04% 10,535 5,210 49.45% Fire Inspection Fees 17,000 13,879 81.64% 23,610 14,352 60.79% Publicity Fees - Recreation 33,000 17,229 52.21% 33,150 16,404 49.48% TOTAL LICENSES AND PERMITS $1 ,504,739 $991 ,505 65.89% $1,665,390 $1.128,929 67.79% Page 1 CITY OF NORTH RICHLAND HILLS GENERAL FUND REVENUES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 /----FISCAL YEAR 2003/04---/ ADOPTED COLLECTED % BUDGET AS OF 5/04 BUDGET /------FISCAL YEAR 2002/03--/ TOTAL COLLECTED % COLLECTIONS AS OF 5/03 BUDGET CHARGES FOR SERVICE Park Facility Rental $3.400 $3,579 105.26% $3.485 $1,975 56.67% Ambulance Fees 869,000 527,113 60.66% 935,631 492,847 52.68% Garbage Billing 230,000 137.496 59.78% 248,859 142,643 57.32% Maps & Codes 850 126 14.82% 666 439 65.92% Recreation Revenue 419.436 207,748 49.53% 429,110 209,4 72 48.82% Athletic Revenue 110,000 39,558 35.96% 148,565 76,121 51.24% Recreation Special Events 35,000 17,076 48.79% 34,897 39,674 113.69% Planning & Zoning Fees 29,000 21,700 74.83% 42,044 26,068 62.00% Sale of Accident Reports 23,500 18,230 77.57% 27,093 16,955 62.58% Vital Statistics 52,000 33,571 64.56% 54,861 33,021 60.19% Mowing 28,000 14,551 51.97% 14,562 7,006 48.11% Citicable 1,600 525 32.81% 5.434 4,934 90.80% TOTAL CHARGES FOR SERVICE $1,801,786 $1,021,273 56.68% $ 1,945,207 $1,051,155 54.04% INTERGOVERNMENTAL Indirect Cost - General CIP $105,000 $70,004 66.67% $105,000 $70,004 66.67% Indirect Cost - Utility Fund 1 ,222,1 63 814,816 66.67% Ll63,965 776,015 66.67% Indirect Cost - Park/Rec. Corp. 241 ,582 161,063 66.67% 230,078 153,393 66.67% Indirect Costs - CCD 401,942 267,975 66.67% 382,802 255,214 66.67% 'rect Cost - NRH20 90,084 60,059 66.67% 85,794 57,199 66.67% DTrect Cost - CCD 1 ,103.460 735,677 66.67% 1,037,086 691 .425 66.67% TOTAL INTERGOVERNMENTAL $3,164,231 $2,109,593 66.67% $3,004,725 $2,003,250 66.67% MISCELLANEOUS Interest Income $130,975 $47,336 36.14% $88,638 $62,784 70.83% Grant Proceeds-CDBG 25,000 49,874 199.50% 0 0 0.00% Criminal Justice Grants 84,997 0 0.00% 62,556 0 0.00% Sale of City Property 0 0 0.00% 9,184 0 0.00% Other Income 39,250 70,726 180.19% 156,725 89,656 57.21% Appropriation of Fund Balance 75,000 50,003 66.67% 377,071 251,393 66.67% Overtime Reimbursement - Police 9,800 5,717 58.34% 9,801 7,107 72.51% Drainage Fund Contribution 0 0 0.00% 0 0 0.00% Special Invest. Fund Loan Reimb. 55,077 36,720 66.67% 69,857 46,574 66.67% TOTAL MISCELLANEOUS $420,099 $260,375 61.98% $773,832 $457,514 59.12% TOTAL REVENUES $31.292,171 $24,271.496 77.56% $30,925,806 $23,115,085 74.7 4% Page 2 ..-.._._..~-------_.-.-"'_...,-_."..__.._--------- CITY OF NORTH RICHLAND HILLS GENERAL FUND EXPENDITURES FOR THE EIGHT MONTHS ENDED MAY 31. 2004 /-------FISCAL YEAR 2003/04---------/ / ------------------F IS CAL YEAR 2002/03----------------/ ADOPTED EXPENDITURES % TOTAL EXPENDITURES % OF TOTAL BUDGET AS OF 5/04 BUDGET EXPENDITURES AS OF 5/03 EXPENDITURES DEPARTMENT: City Council $166.517 $99.921 60.01% $141.393 $87.724 62.04% City Manager 471.044 307.577 65.30% 479.417 297.932 62.14% Communications 495.456 323.186 65.23% 510.137 331 .547 64.99% City Secretary 431.289 288.507 66.89% 432.427 261.290 60.42% Legal 267.841 327.790 122.38% 635.828 484.293 76.17% Human Resources 107.255 65.479 61.05% 100.438 60.171 59.91% Finance 734.216 467.463 63.67% 703.278 443.996 63.13% Budget & Research 288.001 196.667 68.29% 294.002 184.130 62.63% Municipal Court 1.004.968 626.859 62.38% 1.017.132 614.914 60.46% Inspections 663.404 365.276 55.06% 574.565 360.101 62.67% Planning 408.401 168.146 41.17% 395.539 272.504 68.89% Economic Development 97.940 54.712 55.86% 93.820 0 0.00% lry 1.487.756 975.325 65.56% 1 .413.842 891 .438 63.05% Neighborhood Services 1.097.551 822.806 74.97% 1.061.676 647.532 60.99% Public Works 2.512.343 1.483.7 68 59.06% 2.336.473 1.447.667 61.96% Parks and Recreation 2.422.766 1.466.106 60.51% 2.421.361 1.521.834 62.85% Police 8,642.107 5.355,560 61.97% 8.242.856 5.227.289 63.42% Fire 7.447.979 4.772.771 64.08% 7,240.050 4.536.565 62.66% Building Services 845.121 563.442 66.67% 754.650 503.125 66.67% Non-Departmental 1.054.213 615.131 58.35% 894.019 424.049 47.43% Permanent Street/Sidewalk 0 0 0.00% 600.000 400.020 66.67% Maintenance Self-Insurance Fund 0 0 0.00% 0 0 0.00% Building Services Fund 0 0 0.00% 112.500 75.004 66.67% Reserve for Capital Improvements 550,000 366.685 66.67% 450.000 300.015 66.67% TOTAL EXPENDITURES $3l,l96.168 $19.713.177 63.19% $30.905.403 $19.373.140 62.69% NET BALANCE $96,003 $4,558.318 $20.403 $3,741.945 Page 3 PROMOTIONAL FUND REVENUES AND EXPENDITURES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 \-------FISCAL YEAR 2003/04---------\ \---------FISCAL YEAR 2002/03-------\ ADOPTED REV /EXP % TOTAL REV/EXP % BUDGET AS OF 5/04 BUDGET REV /EXP AS OF 5/03 ACTUAL REVENUES Occupancy Taxes $220,000 $87,158 39.62% $195.408 $94, ¡ 77 48.20% Other Income 0 0 0.00% 0 0 0.00% Sale of History Books 800 360 45.00% 1.604 1,339 83.48% Interesf Income 4,800 2,322 48.38% 4,362 3,140 71.99% TOTAL REVENUES $225,600 $89,840 39.82% $201.374 $98,656 48.99% Appropriation of Fund Balance $37,467 $24,979 66.67% $20.723 $13.816 66.67% TOTAL FUNDING SOURCES $263,067 $1 ¡ 4,819 43.65% $222,097 $112,472 50.64% EXPENDITURES Economic Development $263,067 $150,869 57.35% $206,95C $123.6;9 59.ì3% TOTAL EXPENDITURES $263,067 $150,869 57.35% $206.950 $123.619 59.73% NET BALANCE $0 ($36,050) $15,147 ($ 11.147) Page 4 CITY OF NORTH RICHLAND HILLS DONATIONS FUND REVENUES AND EXPENDITURES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 \---------FISCAL YEAR 2003/04------\ \--------FISCAL YEAR 2002/03----------\ ADOPTED REV /EXP % TOTAL REV /EXP % BUDGET AS OF 5/04 BUDGET REV /EXP AS OF 5/03 ACTUAL REVENUES Contributions from Water Bills $ 114,202 $86,399 75.65% $133,631 $89,305 66.83% Interest Income 14,800 4,677 31.60% ¡ 1,964 9,658 80.73% Other Income 42.800 27,753 64.84% 59,425 17,124 28.82% Critter Connection Revenue 3,280 1,105 33.69% 2,371 1,878 79.21% Shelter Donations/Contributions 14,096 1.326 9.41% 13.027 9,351 71. 78% Donations-Spay /Neuter Program 2.410 10,429 432.74% 5,139 1,817 35.36% Transmitter Lease Income 0 0 0.00% 0 0 0,00% Appropriation of Fund Balance 405,914 8.095 1.99% 10,000 ° 0.00% Sale of Books - Library 3,000 423 14.10% 3,236 1,182 36.53% TOTAL FUNDING SOURCES $600,502 $140.207 23.35% $238.793 $130.315 54.57% EXPENDITURES Library $50,000 $0 0.00% $55.166 $1.40ì 2.54% Spay/Neuter Services 7,000 2,331 33.30% 4.615 3.990 86.46% Humane Services Capital 405,914 8,095 1.99% 10,000 0 0.00% - Advertising 4.420 1.800 40.72% 2.692 1,558 57.88% Critter Connection 25,514 2.911 11.41% 27.947 2,586 9.25% General Public Improvement 33.500 ° 0.00% 76.721 40.825 53.21% TOTAL EXPENDITURES $526,348 $15,137 2.88% $177,141 $50.360 28.43% NET BALANCE $74,154 $125,070 $61.652 $79.955 Page 5 CITY OF NORTH RICHLAND HILLS PARK & RECREATION FACILITIES DEVELOPMENT FUND REVENUES AND EXPENDITURES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 \---FISCAL YEAR 2003/04--------\ \------FISCAL YEAR 2002/03-------\ ADOPTED REV/EXP % TOTAL REV /EXP % BUDGET AS OF 5/04 BUDGET REV /EXP AS OF 5/03 ACTUAL REVENUES Sales Tax $4,224,645 $2,722,275 64.44% $4,041,389 $2,666,191 65.97% Tennis Center Revenue 318,000 174.609 54.91% 332,611 187,941 56.50% Youth Assn. Maintenance Fees 28,000 9,060 32.36% 27,741 8,408 30.31% Other Income 0 2,059 100.00% 6.738 5,059 75.08% Grant Proceeds 0 96,089 100.00% 428,763 93,223 21.74% Interest Income 96.700 39,652 41.01% 84,654 64,061 75.67% TOTAL REVENUES $4,667,345 $3,043,744 65.21% $4,921,896 $3,024,883 61.46% Appropriation of Prior Year $0 $0 0.00% $55,155 $36,772 66.67% TOTAL FUNDING SOURCES $4,667,345 $3,043.7 44 65.21% $4,977,051 $3,061,655 61.52% EXPENDITURES OPERATING EXPENDITURES Indirect Costs $241.580 $1 61,061 66.67% $230,078 $ 1 53,393 66.67% Maintenance & Operations 1,327,036 771 ,520 58.14% 1,093,554 660,800 60.43% Tennis Center Operations 471.355 266,517 56.54% 456,328 283,306 62.08% TOTAL OPERATING EXP. $2,039,971 $1,199,098 58.78% $1,779,960 $1,097,499 61.66% OTHER EXP. & RESERVES Debt Service $1,369.752 $913,214 66.67% $l,382.906 $921.983 66.67% Reserve for Capital Projects 1.257,622 931 .432 74.06% 1,814,185 1.042,173 57.45% TOTAL OTHER EXP. & RESERVES $2.627,374 $1.844,646 70.21% $3,197,091 $1,964,156 61 .44% TOTAL EXP. & RESERVES $4,667,345 $3,043.7 44 65.21% $4,977,051 $3,061,654 61.52% NET BALANCE $0 $0 $0 $0 Page 6 CITY OF NORTH RICHLAND HILLS CRIME CONTROL & PREVENTION DISTRICT REVENUES AND EXPENDITURES FOR THE EIGHT MONTHS ENDED MAY 31,2004 \---FISCAL YEAR 2003/04--------\ \------FISCAL YEAR 2002/03---------\ ADOPTED REV /EXP % TOTAL REV /EXP % REVENUES BUDGET AS OF 5/04 BUDGET REV /EXP AS OF 5/03 ACTUAL Sales Tax $4,198,850 $2,591.994 61.73% $3,801,563 $2,524,583 66.41 % Other 0 10,890 100.00% 7.907 2,880 36.42% Transition Fund Loan 331.1 68 220,790 66.67% 432,198 288,146 66.67% Interest Income 41.175 23,914 58.08% 102,047 68,228 66.86% TOTAL REVENUES $4,571,193 $2,847,588 62.29% $4,343,715 $2,883,837 66.39% Appropriation of Prior Year $0 $0 0.00% $13,838 $9.226 66.67% TOTAL FUNDING SOURCES $4.571. 193 $2,847,588 62.29% $4,357,553 $2,893.063 66.39% EXPENDITURES Administration $22,213 $19,803 89.15% $28,136 $22,748 80.85% Administrative Services 491.749 306.255 62.28% 484,254 309.147 63.84% Investigations 266.021 157,895 59.35% 268.993 169.283 62.93% Patrol 1.675,138 983.437 58.71% 1,549.286 995,011 64.22% Detention Services 269,905 162,994 60.39% 250,516 158,902 63.43% Technical Services 226.457 J 35.350 59.77% 207.383 135,820 65.49% \f~hicle Impoundment 47,972 27,888 58.13% 43.282 27.431 63.38% immunications 11.260 7.694 68.33% 11.037 7,490 67.86% TOTAL OPERATING EXPENDITURES $3,010,716 $1.801 .31 6 59.83% $2.842.887 $1,825.832 64.22% OTHER EXP. & RESERVES General Fund-Indirect Costs $401,941 $267.974 66.67% $382,802 $255,214 66.67% General Fund-Salaries 1,103.460 735,677 66.67% 1,037,086 691.425 66.67% Undesignated Potential Reserve 0 0 0.00% 0 0 0.00% CCD Vehicle Replacement 0 0 0.00% 350,000 233.345 66.67% Special Investigation Loan 55,077 36,720 66.67% 57.489 38,328 66.67% Reserve for Computer System 0 0 0.00% 0 0 0.00% Reserve for Transition 0 5,903 100.00% 0 0 0.00% TOTAL OTHER EXP. & RESERVES $1,560.478 $1,046.274 67.05% $1,827.377 $1.218,312 66.67% TOTAL EXPENDITURES & RESERVES $4.571,193 $2,847,588 62.29% $4,670,263 $3.044,143 65.18% BALANCE $0 $0 ($312,710) ($151.080) Page 7 .,~----~-~-"_._-~~- CITY OF NORTH RICHLAND HILLS UTILITY FUND REVENUE FOR THE EIGHT MONTHS ENDED MAY 31. 2004 \------------FISCAL YEAR 2002/03------\ TOTAL COLLECTED % COLLECTIONS AS OF 5/03 ACTUAL \---------FISCAL YEAR 2003/04----------\ ADOPTED COLLECTED % BUDGET AS OF 5/04 BUDGET WATER Water Sales & Adj. Cost Service Charges Water Taps Water Inspection Fees Water Well Revenue $12.282.205 $6.890.346 56.10% $11.919.629 $6.214.328 52.14% 340.000 75.485 22.20% 361.678 219,173 60.60% 50.000 37.395 74.79% 68.7 64 34.184 49.71% 37.000 13.806 37.31% 26,898 24,529 91. 1 9% 7.000 2.188 31.26% 13,336 4.749 35.61% $12.716.205 $7.019,220 55.20% $12.390.305 $6,496.963 52.44% TOTAL WATER SEWER Sewer Sales & Adj. Cost $6,637.022 $4,615,259 69.54% $6,679.710 $4,251.224 63.64% Sewer Taps 19.250 12.465 64.75% 22.560 13,510 59.88% Sewer Inspection Fees 20. 000 16.520 82.60% 35.940 33640 93.60% TOTAL SEWER $6,676,272 $4,644,244 69.56% $6.738,210 $4,2G8.374 63.79% MISCELLANEOUS Late Fees $39:,375 $259.174 66.22% $324,202 S::~c;.,ò 1 t'J 65.02% Miscellaneous 1,500 1,014 67.60% 159.541 (5. ]36) -3.22% Subdivision Meter Revenue 36,QOO 33.750 93.75% 53,550 26.700 49.86% I~·"'rest Income 79.000 15.417 19.52% 82,065 32,553 46.98% I Use Reimbursement (Wotauga) 49,656 45.734 92.10% 44,054 37,657 85.48% Trãnsfer from Water 0 0 0.00% 0 0 0.00% TOTAL MISCELLANEOUS $557,531 $355.089 63.69% $723,412 $347,584 48.05% TOTAL OPERATING REVENUE $19.950.008 $12,018,553 60.24% $19,851.927 $11,142,921 56.13% APPROPRIATION OF I&S RESERVE $300.000 $200,010 66,67% $0 $0 0.00% APPROPRIATION OF PRIOR YEAR $0 $0 0.00% $535,871 $357,265 66.67% TOTAL FUNDING SOURCES $20.250.008 $1 2.218.563 60.34% $20.387.798 $11.500,186 56.41 % Page 8 - _.+-~.--~-,.~._._--,,-----..,; CITY OF NORTH RICHLAND HILLS UTILITY FUND EXPENSES & RESERVES FOR THE EIGHT MONTHS ENDED MAY 31,2004 \ ---------FISCAL YEAR 2003/04-m----- \ \----mn--FISCAL YEAR 2002/03-------\ ADOPTED EXPENSES % TOTAL EXPENSES % BUDGET AS OF 5/04 BUDGET EXPENSES AS OF 5/03 ACTUAL OPERATING EXPENSES: ADMINISTRATION $223.139 $139.746 62.63% $211.750 $ 147.367 69.59% Water Operations $2.786,564 $1,627,122 58.39% $2,619,037 $1,624,962 62.04% Purchase of Water FTW 3,045.479 1,607.436 52.78% 2,216.424 1,143.259 51.58% Purchase of Water TRA 3,002.006 1.619.515 53.95% 3.365.844 1.648,935 48.99% Sewer Operations 918.457 517,488 56.34% 747,356 445.575 59.62% Sewer Treatment FTW 1.120,1 79 666,670 59.51% 983.926 572.801 58.22% Sewer Treatment TRA 2,662,924 1.477.734 55.49% 2.451,849 1,370,530 55.90% Development 524.262 321 .234 61.27% 548.412 352,273 64.24% TOTAL UTILITY OPERATIONS $14.059,871 $7,837.199 55.7 4% $12,932,848 $7.158.335 55.35% Water Service $333.790 $2 J 7.859 65.27% $325.894 $217.146 66.63% Customer Service 626,154 400.706 63.99% 601.472 379.004 63.01% Revenue Collections 196.024 1 23. 092 62.79% 172.098 111.042 64.52% Accounting 140,826 82,076 58.28% 116.810 69.536 59.53% Budget & Research 155.236 89.895 57.91% 133.559 85,505 64.02% Right of Way Maintenance 100,000 45.865 45.87% 118.019 38.64,l 32.7 4% TOTAL BILLING AND COLLECTION $1.552.030 $959.493 61.82% $1,467,852 $9CC.877 61.37% BUlL ::; SERVICES $847.320 $564.908 66.67% $8 J 2.329 $541 ,580 66.67% NON-DEP ARTMENT AL $385.865 $164.376 42.60% $259.857 $148.704 57.23% TOTAL OPERATING EXPENSES $1 7.068.225 $9,665.723 56.63% $15.684,636 $8,896.863 56.72% OTHER EXPENSES & RESERVES Debt Service $621 ,386 $414,278 66.67% $981.781 $654,553 66.67% Franchise Fees 581.81 9 345,168 59.33% 547.421 313.967 57.35% Indirect Cost 1 ,222,1 63 814,816 66.67% 1.163,965 776.015 66.67% Payment in Lieu of Taxes 310,869 207,256 66.67% 307.791 205,204 66.67% Allocated Utility CIP Reserve to Information Services Fund 175,000 116,673 66.67% 175.000 116,673 66.67% Con1ribution to Insurance Fund for Reserve for Future Claims 100.000 66.670 66.67% 103,000 68.670 66.67% Contribution to Building/Equipment Svs. 125,000 83,338 66.67% 125,000 83.338 66.67% Transfer from Water to Sewer 0 0 0.00% 0 0 0.00% Reserve for Capital Projects 45.546 45,546 100.00% 1.299,204 384,903 29.63% Potential Undesignated Reserve 0 459,100 100.00% 0 0 0.00% TOTAL OTHER EXPENSES &. RESERVES $3.181.783 $2,552.844 80.23% $4,703.162 $2.603,323 55.35% TOTAL CURRENT YEAR EXPENSES $20.250,008 $12.218,563 60.34% $20,387,798 $11.500,186 56.41% &. RESERVES NET BALANCE $0 $0 $0 $0 Page 9 -------~-~,,_. ---,".,,--"..__._. ..". ._.,_...._----~._-~~------------- CITY OF NORTH RICHLAND HILLS AQUATIC PARK FUND REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED MAY 31. 2004 \-------FISCAL YEAR 2003/04------------\ \ -------------FISCAL YEAR 2002/03--------\ ADOOPTED REV IEXP % TOTAL REV IEXP % BUDGET AS OF 5104 BUDGET COLLECTIONS AS OF 5103 ACTUAL REVENUES Admissions $2,310.700 $18.599 0,80% $ 1.594.589 $5.010 0.31% Advanced & Group Sales 769,287 138.735 18.03% 626.870 79.447 12.67% Food and Beverage 585.467 20,548 3.51% 454.775 5.254 1.16% Merchandise 166.750 5.098 3.06% 109.289 819 0.75% Lockers 81.120 1.309 1.61% 49.555 277 0.56% Interest Income 4 1 .700 21.305 51.09% 38.869 26.207 67.42% Donations 20,000 20.000 100.00% 20.000 20.000 100.00% Aquatic Classes 0 4.180 0.00% 8.530 4.405 51.64% Special Events 72.701 6.926 9.53% 56.411 6.994 12.40% Miscellaneous 14,935 5.372 35.97% 4.139 1.774 42.86% Infrastructure Reserve Loan 0 0 0.00% 100.000 58.330 58.33% TOTAL REVENUES $4.062.660 $242.072 5.96% $3.063.027 $208.517 6.81% Appropriation of Insurance Reserve $129.954 $86.640 66.67% $0 $0 a.c,c:; Appropriation of Prior Year $0 $0 0.00% $ 103.238 $68.829 6667:'; TOTAL FUNDING SOURCES $4.192.614 $328.712 7.84% $3.166,265 $277.346 8.7,:)";, EXPENSES OPERATING EXPENSES General Services $735.227 $270.370 36.ì7% $656.936 $390.048 59.37~ pr " & Public Grounds 72.680 14.517 19.97% 76.115 15.004 19.71% B ass Office 87.172 37.641 43.18% 87.038 35.992 41.35% Marketingl Advertising 382.003 100.473 26.30% 303.899 65.536 21.57% Aquatics 431.341 90.147 20.90% 422.374 103.616 24.53% Maintenance 326.937 165.125 50.51% 294,212 145.940 49.60% Gift Shop 131.772 42.979 32.62% 101.243 39.091 38.61% Food 262.387 43.231 16,48% 224.524 30.673 13.66% Ice Cream Shop 91,639 7.227 7.89% 78.058 7.499 9.61% Group Sales 95.735 42.369 44.26% 74.734 33.033 44,20% Admissions 94,457 17.124 18.13% 91.346 14,362 1 5.72% Elements of Fun 14,223 3.275 23.03% 13.070 3,648 27.91% Birthday Parties 49,490 4.010 8.10% 38.014 6.374 16.77% Catering 18,480 1.932 10.45% 22.081 287 1.30% Rentals 10,829 3,388 31.29% 9,993 3,132 31.34% Non-Departmental 0 0 0.00% 2.252 0 0.00% TOTAL OPERATING EXPENSES $2.804,372 $843.808 30.09% $2,495.889 $894,235 35.83% OTHER EXP. & RESERVES Reserve for Future Infrastructure $325,000 $216.678 66.67% $325.000 $216,678 66.67% Major Repairs Reserve for Aquatic Park Expansion 178,163 0 0.00% 0 0 0.00% Reserve for Insurance 75.000 50,003 66.67% 75,000 50.003 66.67% Allocation to Internal Service Fund 129.954 86.640 66.67% 0 0 0.00% Debt Service Expense 590.041 393.380 66.67% 221.858 147,913 66.67% Indirect Costs 90.084 60,059 66.67% 85.794 57,199 66.67% Tr-\L OTHER EXP. & RES. $1,388,242 $806.7 60 58.11% $707.652 $471,792 66.67% TOTAL OPERATING EXPENSES AND RESERVES $4.192.614 $1.650.568 39.37% $3.203.541 $1,366.027 42.64% NET BALANCE $0 ($1,321.855) ($37,276) ($1.088,681 ) Page 10 · .. _..--_.~._--~-»-_._,---" CITY OF NORTH RICH LAND HILLS IRON HORSE GOLF COURSE REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED MAY 31. 2004 \-----FISCAL YEAR 2003/04-----------\ \------------FISCAL YEAR 2002/03-----\ ADOPTED REV /EXP % TOTAL REV /EXP % BUDGET AS OF 5/04 BUDGET COLLECTIONS AS OF 5/03 ACTUAL ROUNDS 51.500 29,358 57.01% 50.368 27,184 53.97% REVENUES Green Fees $1.162.770 $483,270 41.56% $979.732 $575,175 58.71% Membership 0 60,014 100.00% 1,200 0 0.00% Carts 434,953 278.041 63.92% 433.702 221,886 51.16% Food/Beverage 448,823 219,183 48.84% 383.483 208.830 54.46% Pro Shop/Driving Range 335,080 205,725 61.40% 315.354 177.063 56.15% Loan From Pay-As-Yo-Go-Reserve 183,805 1 22. 543 66.67% 0 0 0.00% Other - Insurance 0 0 0.00% 125.767 0 0.00% Other 0 22.758 100.00% 24.812 15.203 61 .27% TOTAL REVENUES $2.565.431 $1.39 ¡ .534 54.24% $2.264.050 $1,198.157 52.92% COST OF GOODS SOLD $272.981 $110.246 40.39% $244.797 $139.163 56.85% APPROPRIATION OF PRIOR YEAR 0 0 0.00% 1 ¡ 3.621 75.7 51 66.67% GROSS PROFIT $2.292.450 $1.281.288 55.89% $2.132.874 $ì ì 34,7 45 53.20% EXPENSES op~n to. TING EXPENSES Pro Shop $294.234 $134.059 45.56% $209.103 $130.877 62.59% Driving Range ]0,500 6,486 61.77% 11.595 5.308 45.78% Golf Carts 163.786 59.873 36.56% 90.480 47.998 53.05% Course Maintenance 555,546 312.850 56.31% 708,536 413,237 58.32% Food & Beverage 185,399 92.239 49.75% 173.055 107.5.51 62.15% General and Administrative 151.141 122.906 81.32% 185,536 118.951 64.11% Clubhouse 0 38,370 100.00% 53,331 31, 1 08 58.33% Capital 183,805 122.543 66.67% 0 0 0.00% Fixed Charges 137,600 117,198 85.17% 124,793 139.299 111.62% TOTAL OPERATING EXPENSES $1,682,011 $1,006,524 59.84% $1,556.429 $994,329 63.89% OTHER EXP. & RESERVES Debt Service $510.777 $340.535 66.67% $508,213 $338.826 66.67% Reserve for Equipment Purchases 43.208 28,807 66.67% 0 0 0.00% Debt Payment - Equipment 0 0 0.00% 11,778 7,852 66.67% Debt Payment - Water 56.454 37.638 66.67% 56.454 37.638 66.67% TOTAL OTHER EXP. & RESERVES $610.439 $406,980 66.67% $576.445 $384.316 66.67% TOTAL OPERATING EXPENSES AND RESERVES $2.292.450 $1 .4 13,503 61.66% $2,132.874 $1,378,645 64.64% Nf ,LANCE $0 ($132,216) $0 ($243,900) Page 11 - -_._----_.__.~--,--<~..__.._.."-~--- _.._."'_."..~-~.~.."---,-~~--~-~---- CITY OF NORTH RICHLAND HILLS EQUIPMENT SERVICES FUND REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 \ -----FISCAL YEAR 2003/04--------\ \----------FISCAL YEAR 2002/03-----------\ ADOPTED REV/EXP % TOTAL REV /EXP % BUDGET AS OF 5/04 BUDGET REV /EXP AS OF 5/03 ACTUAL REVENUES CHARGES FOR SERVICE General Fund $806,530 $537.714 66.67% $769,127 $512.777 66.67% Utility Fund 771 ,227 514,177 66.67% 771.227 514,177 66.67% Utility CIP Fund 113.149 75.436 66.67% 113,149 75.436 66.67% Crime Control District 66.799 44,535 66.67% 416.799 277.880 66.67% Park & Recreation Dev. Fund. 54.206 36,139 66.67% 54.206 36,139 66.67% Other Funds 28,749 19.167 66.67% 28.7 49 19,167 66.67% TOTAL CHARGES FOR SERVICE $1.840,660 $1.227,168 66.67% $2,153,257 $1,435.576 66.67% OTHER REVENUE Interest Income $16,242 $20,680 12732% $35,125 $24.329 69.26% Sale of City Property 30,000 18,625 62.08% 101,631 30.713 30.22% Transfer from General/Utility/Ins. Funds 125,000 83.338 66.67% 125,000 83.338 66.67% Other Income 0 0 0.00% 0 0 0.00% TOTAL OTHER REVENUE $171.242 $122,643 71.62% $261756 $138.380 52.87% TOTAL REVENUES $2.011.903 $1.349,811 67.09% $2.4 15.0 13 $1.573.956 65.17% Appropriation of Prior Year $0 $0 0.00% $289.102 $ 192.7 44 66.67% TGM~ APPROPRIATIONS $0 $0 0.00% $289.102 $191.744 66.67% TOTAL FUNDING SOURCES $2.011. 902 $1.349.811 6709% $2.704. ì 15 $ : .766.700 65.33% EXPENSE OPERATING EXPENSES Administration $1 43.555 $84.844 59.10% $143.537 $93.582 65.20% Equipment Services 1.171.744 708,81 7 60.49% 1 ,298,138 678,168 52.24% Equipment Purchases/Refurbishing 468,800 317.256 67.67% 856.632 277,276 32.37% TOTAL OPERATING EXPENSES $1.784.099 $1.110.917 62.27% $2.298,307 $1,049,026 45.64% OTHER EXPENSES & RESERVES Potential Reserve for Vehicle Replacement $125,987 $171,012 100.00% $0 $347.150 100.00% Debt Service 1 0 1.81 6 67.881 66.67% 105,859 70,576 66.67% Equipment Services Reserve 0 0 0.00% 299.948 299.948 100.00% TOTAL OTHER EXP. & RESERVES $227,803 $238,893 104.87% $405.807 $717,674 176.85% TOTAL EXPENSES & RESERVES $2,011.902 $1.349,811 67.09% $2,704.115 $1. 7 66.700 65.33% NET BALANCE $0 $0 $0 $0 Page 12 CITY OF NORTH RICHLAND HILLS BUILDING SERVICES FUND REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED MAY 3 I. 2004 \-------FISCAL YEAR 2003/04----------\ \-'m----FISCAL YEAR 200203------\ ADOPTED REV/EXP % TOTAL REV /EXP % BUDGET AS OF 5/04 BUDGET REV/EXP AS OF 5/03 ACTUAL REVENUES CHARGES FOR SERVICE General Fund $732.621 $488.438 66.67% $754,650 $503,125 66.67% General/Utility Funds 225.000 150,008 66.67% 225.000 150.008 66.67% Utility Fund 734.821 489.905 66.67% 699,829 466.576 66.67% TOTAL CHARGES FOR SERVICE $1,692.442 $1.128,351 66.67% $1.679.479 $1, 119.709 66.67% OTHER REVENUE Interest Income $15.854 $14,519 91.58% $22,255 $15,130 67.98% Sale of City Assets 0 1,492 100.00% 3,616 0 0.00% Other Income 0 0 0.00% 0 ;, 0.00% u TOTAL OTHER REVENUE $15,854 $16.011 100.99% $25.871 $15,130 58.48% Appropriation of Prior Year $0 $0 0.00% $244528 $ 163.027 66.67% TOTAL REVENUES $1.708,296 $1,144,362 66.99% $ ,949,878 $1,297.865 66.56% f "ISES OPERA TING EXPENSES Administration $136,500 $81,485 59.70% $135,696 $87,58C 64.54% Building Services 1.326,891 702.974 52.98% 1,209,652 758,919 62.7 4% TOTAL OPERATING EXPENSES $1.463,391 $784,459 53.61% $1,345,348 $846,499 62.92% OTHER EXPENSES & RESERVES Undesignated Potential Reserve $0 $196,626 100.00% $0 $0 0.00% CIP Capital Maintenance 200.000 133.340 66.67% 311.449 207,643 66.67% Contribution to Debt Service 44,905 29.938 66.67% 46,204 30,804 66.67% Use of Prior Year Appropriations 0 0 0.00% 0 0 0.00% Reserve for Building Capital Projects 0 0 0.00% 246,877 212.919 86.24% TOTAL OTHER EXP. & RESERVES $244,905 $359.904 146.96% $604.530 $451.366 74.66% TOTAL EXPENSES & RESERVES $1.708.296 $1.144.362 66.99% $1.949.878 $1.297.865 66.56% NET BALANCE $0 $0 $0 $0 Page 13 · ._-~~-----""-" ---~-- CITY OF NORTH RICH LAND HILLS INSURANCE FUND REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED MAY 31, 2004 \-----FISCAL YEAR 2003/04------\ \-------FISCAL YEAR 2002/03---:-----\ ADOPTED COLLECTED % TOTAL COLLECTED % REVENUES BUDGET AS OF 5/04 BUDGET REV /EXP AS OF 5/03 ACTUAL TOTAL HEALTH/MEDICAL $4,339,428 $2,893,097 66.67% $3,514,064 $2,342,826 66.67% TOTAL WORKERS COMPENSATION $964,556 $643,069 66.67% $752,909 $501.964 66.67% TOTAL GENERAL LIABILITY $286,860 $191,250 66.67% $334,608 $223,083 66.67% OTHER INCOME Interest Income $58,400 $3.314 5.67% $48,285 $35,806 74.16% Electric Franchise Fees 0 0 0.00% 0 0 0.00% Unemployment Insurance 22,400 14,934 66.67% 22,400 14,934 66.67% General/Utility / Aq. Park Fund Transfer 229,95J 153,310 66.67% 413,000 275,347 66.67% Other Income 49,000 23,294 47.54% 32,624 28,154 86.30% TOTAL OTHER INCOME $359.754 $194,852 54.16% $5] 6.309 $354,241 68.61% TOTAL REVENUES $5,950,598 $3,922,268 65.91% $5,117,890 $3.422,115 66.87% Appropriation of Prior Year $0 $0 0.00% $1,604,556 $1,069.757 66.67% TOTAL APPROPRIATiONS $0 $0 0.00% $ ) ,604,556 $1069.757 66.67% ...JTAL FUNDING SOURCES $5,950,598 $3,922,268 65.91% $6.722.446 $4.491.873 66.82% EXPENSES TOTAL HEALTH/MEDICAL $4,847.000 $3.324.725 68.59% $6.196.129 $3,603.409 58.16% TOTAL WORKERS COMPENSATION $328.435 $306,866 93.43% $473,195 $358899 75.85% TOTAL OTHER INSURANCE EXP. $20 I ,280 $131.90 I 65.53% $325,411 $11 6,404 35.77% HUMAN RESOURCES OPERATING EXPENSES $487,883 $291,468 59.74% $450,629 $283,121 62.83% OTHER EXPENSES & RESERVES Life Insurance Premiums $86,000 $75.555 87.85% $106.725 $73,176 68.57% Reserve for Insurance Claims 0 0 0.00% 0 0 0.00% Undesignated Potential Reserve 0 0 100.00% 0 56,864 100.00% TOTAL OTHER EXP. & RESERVES $86.000 $75.555 87.85% $106.725 $130.040 121.85% TOTAL EXPENSES & RESERVES $5.950.598 $4.130.515 69.41% $7.552.089 $4,491.873 59.48% NET BALANCE $0 ($208.247) ($829.643) $0 Page 14 CITY OF NORTH RICHLAND HILLS INFORMATION SERVICES FUND REVENUES AND EXPENSES FOR THE EIGHT MONTHS ENDED MAY 31. 2004 \ ----------FISCAL YEAR 2003/04--------\ \-------FISCAL YEAR 2002/03---------\ ADOPTED REV /EXP % TOTAL REV /EXP % REVENUES BUDGET AS OF 5/04 BUDGET REV /EXP AS OF 5/03 ACTUAL CHARGES FOR SERVICE - TELECOMMUNICA TIONS General Fund $216,360 $ 1 44,247 66,67% $206,058 $137,379 66.67% Utility Fund/Utility CIP 49.484 32,991 66,67% 47,127 3'1.420 66,67% Support Services Fund 9,536 6,358 66,67% 9,536 6,358 66,67% Self-Insurance Fund 2.153 1,435 66.67% 2. i53 ¡ ,435 66.67% Park/Recreation Facilities Devlp, Fund 7.828 5,219 66,67% 7,828 5,219 66.67% Aquatic Park Fund 11.218 7.479 66,67% 11.218 7,479 66.67% Crime Control Districf 11,076 7,384 66.67% 11.076 . 7.384 66.67% Economic Developmenf Fund 2.378 1.585 66.67% 2.378 1.585 66.67% TOTAL TELECOMMUNICATIONS $310,033 $206.699 66.67% $297.374 $ 1 98.259 66.67% CHARGES FOR SERVICE - COMPUTERS General Fund $894.723 $596.515 66.67% $955.Q22 $636.713 66.67% Utility Fund/Utilify C/P 466.190 310.809 66.67% 466,190 310.809 66,67% Support Services Fund 66.203 44,138 66.67% 63,993 42,664 66,67% Self-Insurance Fund 16.793 11,196 66.67% 16.793 1.1.196 66.67% Park/Recreation Facilities Devlp. Fund 30,936 20,653 66.67% 30,936 -,0.0::;2 66.67% NRH20 Aquatic Pork Fund 90,989 60.662 66.67% 90.989 60,662 66,67% Utility Reserves-Capitol Projects 175.000 1 J 6,673 66.67% 175.000 1 16.673 66.67% Crime Control District 108,238 72,162 66.67% 108,238 72.162 66,67% Economic Development Fund 15,188 10,126 66.67% 15,188 10,126 66.67% TOTAL COMPUTER $1.864315 $1,242,939 66.67% $ 1,922,39° $1.281,663 66.67% II :st Income $20.355 $ 4.706 72.25% $26,096 $19,123 73.28% Cóñtribution from Citicable 9,000 6,000 66.67% 9,000 6,CCO 66.67% Transmitter Lease Income 56,590 39.7 45 70.23% 63.373 37,025 58.42% Other Income 0 7,672 100.00% 6. ¡ 49 4.345 70,66% TOTAL REVENUES $2.260,293 $1.517.761 67.15% $2,324.3°1 $:.546.416 66.53% Appropriation of Prior Year $0 $0 0.00% $204,344 $136.236 66.67% TOTAL FUNDING SOURCES $2,260.293 $1.517.761 67.15% $2.528.735 $1,682.652 66.54% OPERATING EXPENSES General Services $ 1 72.865 $104,025 60,18% $176,058 $114,627 65.11% Major Computer Systems 281,994 243.747 86.44% 611.232 227,048 37,15% Microcomputer Systems 624,402 434.756 69,63% 679,663 381.799 56.17% Telecommunications 283,284 156,178 55,13% 235.557 160.859 68.29% Data Network 338,633 1 63.41 6 48.26% 222,584 124,287 55.84% GIS Network 158,875 90.719 57.10% 134,211 89,824 66.93% Public Safety 243,949 185,158 75.90% 210.637 155.769 73.95% TOTAL OPERATING EXPENSES $2,104,002 $1.377.999 65.49% $2,269.942 $1,254.213 55.25% OTHER EXPENSES 8. RESERVES Contribution to Debt Service $0 $0 0.00% $219,965 $146.651 66.67% Reserve for System Improvements 156,291 0 0.00% 0 242.960 100.00% Undesignated Potential Reserve 0 139.762 100,00% 38,828 38.828 100.00% TOTAl OTHER EXPENSES 8. RESERVES $156,291 $139.762 89.42% $258.793 $428.439 165.55% TOTAl.. EXPENSES $2,260.293 $1.517.761 67,15% $2.528.735 $1.682,652 66.54% BALANCE $0 $0 $0 $0 PagelS Legislative Issues & Update Telecommunications As you may recall, one of our primary concerns during the current session of Congress was S. 150, the Internet access tax moratorium bill. This bill extended the moratorium on Internet sales tax collection for two years and threatened elimination of local franchise fees and sales taxes on cable and telephone services because these providers also provide high speed Internet access, and the bill expands the definition of Internet access to include these telecommunication services. This legislation had the potential to cost North Richland Hills $800,000 in franchise fees and access line payments from cable providers and telephone companies and even more than that in sales taxes. S. 150 did pass the Senate earlier this year. But, because of the efforts of Senator Kay Bailey Hutchison, the collection of these franchise fees and access line fees has been preserved for the state of Texas. Senator Hutchison and a bipartisan group of Senators introduced alternative legislation (S. 2084) that would have simply extended the Internet tax moratorium while providing protections for the ability of cities to collect right-of-way compensation. Although the alternative legislation did not have much success, provisions of this bill did make it in to the final version of S. 150, and Senator Hutchison read a statement into the Congressional record to clarify the intent of the bill explaining that nothing in S. 150 was intended to affect the ability of Texas cities to continue to collect right-of-way compensation under the current system. As result, the major provisions of S. 150 as passed by the Senate are as follows: · Extends the Internet access tax moratorium for a period of four years beginning November 1,2003. · Provides that taxes and fees imposed and collected by states and local governments before October 1, 1998 will be grandfathered for the entire 4 year moratorium. · Provides that taxes and fees imposed and collected by states and local governments between October 1, 1998 and November 1, 2003 will be grandfathered for the first two years of the moratorium. · Expands the definition of "Internet access" to include telecommunications services "to the extent such services are purchased, used, or sold by a provider of Internet access to provide Internet access." · Expressly states nothing in the legislation affects the classification or taxability of voice over internet protocol (VOIP). · Requires the U.S. Comptroller General to conduct a study of the impact of the Internet access tax moratorium. In general, none of the anticipated negative affects of S. 150 should be felt by Texas cities due in a large part to Senator Hutchison's efforts. We have sent a letter to Senator Hutchison expressing our thanks, and will continue to monitor this issue as it progresses to Conference Committee. Page 1 Legislative Issues & Update Streamlined Sales Tax Project The Streamlined Sales Tax Project is an effort created by state governments, with input from local governments and the private sector, to simplify and modernize sales and use tax administration. The goal of this project is to provide for uniform sales tax collection across all 50 states to allow for sales tax collection on Internet sales and catalogue sales as well as sales in brick and mortar stores. The project was organized in March 2000, and is conducting its work through a steering committee. The City of North Richland Hills was supportive of this project in its original recommendations. However, in the last year the project has proposed to require that states change their sales and use tax collection laws to point of destination collection versus point of purchase collection. Staff estimates that, if enacted in Texas, this change would cost North Richland Hills approximately $2 million in sales tax revenue each year. The State of Texas has passed some of the proposals of this project, but, because of concerns voiced by a number of cities, the Texas Legislature enacted a provision during the 2003 legislative session to preserve point of purchase collection on intrastate sales temporarily preserving the current collection process. Staff expects this will be one of the City's top priorities for the 2005 session of the Texas Legislature, which will begin in January 2005. . Reauthorization of the Transportation Equitv Act for the 21 5t Century (TEA-21) The City of North Richland Hills has received millions of dollars in Federal grant money for the construction and reconstruction of roads, the construction of trails, and operating funds for the Northeast Transportation Service (NETS) through the original TEA-21 legislation. The original deadline for the reauthorization of this bill has passed, but the current version of TEA-21 has been extended through June 30, 2004. Earlier this year the Senate passed a $318 billion version of the transportation bill, and the House followed with a $275 billion transportation bill. President Bush has vowed to veto a transportation bill that exceeds $256 billion. On June 3rd of this year, the House and Senate appointed delegates to a conference committee to try to come together on the funding level for this bill and formal negotiations are underway. The reauthorization of this bill could impact the City's capital budget as future projects may not receive the funding anticipated if the final funding for the new transportation bill is too low. Funding for this bill comes from the fuel tax that citizens pay at the gas pump and the state sends to the federal government. Under the current law, Texas is a net donor state in that Texans send more fuel tax revenue to the Federal Government than we receive back in grant funds. In order to receive a 90% return rate on the taxes that Texans send in, it will be necessary to fund the new transportation bill at $318 billion as passed by the Senate. The City's position on this issue, as adopted by the City Council in the 2004 Federal Legislative Program, is to support a six year reauthorization at the $318 billion level, or a two year extension of the current bill if the $318 billion cannot be Page 2 Legislative Issues & Update approved this year. The Mayor sent letters to the Texas members of the conference committee earlier this month expressing our position on this issue. Staff will continue to monitor this issue and report the status and potential impact to the City. Public School Finance Reform The fourth special session of the 78th Texas Legislature adjourned in May. During this special session, the House passed a bill (4HB1) that included a 5% appraisal cap to limit residential property appraisals to an increase of no more than 5% each year (the current limit is 10% each year). The Senate also considered a 5% appraisal cap, but this was never approved by the Senate Finance Committee. It is expected that Governor Perry will call another special session later this summer. In the mean time, the Texas House and Senate have appointed a working group on education and a working group on revenue to try to reach consensus on the issues. Each working groups has met once since appoihtment, and there are no results to report yet. The Governor is still committed to a cap on property tax revenues that would limit municipal property tax revenues to the previous year's level plus a growth factor made up of inflation and population. The Governor also remains committed to a 3% appraisal cap. If the Governor's plan were in effect for the current fiscal year, the City would have lost $440,740 in revenue. This amounts to almost a 2 cent reduction of the current property tax rate. In order to accommodate this loss, the City of North Richland Hills would face choices of decreasing the Police Budget by 5.5% which would take officers off the street, decreasing the Fire Department Budget by 6.6% which would slow response times to emergency medical calls and fires in the City, eliminating the Preventive Street Maintenance Program which would decrease the quality of North Richland Hills streets, or the elimination of any number of programs that directly benefit the citizens, schools and businesses in North Richland Hills. The average property value in North Richland Hills for 2003 was $127,257. Based on the Governor's plan the owner of a home of average value would have saved $16.14 on his annual tax bill, or $1.35 per month. Page 3 Effective Tax Rate Calculation Basic Definition: Tax rate necessary to produce the same amount of revenues as the prior year. Includes increases in values of property on the roll last year Does not include new construction Public Hearing & Publication of tax increase required if proposed tax rate is more than 3% of the effective tax rate Page 1 Preliminary 2004 Tax Roll Tarrant Appraisal District May 2004 TAD Values Estimated Values July 2004 (2% loss based on 2003 results) New Construction included in Values Estimated 2004 Value of Property Existing in 2003 2003 (last year's) Adjusted Tax Roll (As of April 2004) Growth of Properties Existing in 2003 % Growth in 2003 Properties $ 3,182,435,780 $ 3,114,374,140 $ (75,231,023) $ 3,039,143,117 $ 3,016,808,931 $ 22,334,186 0.7% Page 2 <'__.M"~'_'_~"M"~_.____""""~_'.~'____'_~_~___'.~ (Very) Preliminary Effective Tax Rate Calulation 2003 (last year's) Adjusted Tax Roll (As of April 2004) $ 3,016,808,931 2004 Tax Rate per $100 valuation x $ 0..57 2004 Property Tax Revenues $ 17,195,811 Less Tax Revenues Contributed to TIFs $ (441,768) Adjusted Property Tax Revenues 2004 $ 16,754,042 Estimated 2004 Value of Property Existing in 2003 (2% loss May to July) $ 3,039,143,117 Estimated Incremental Values in TIFs 2004 $ (112,000,000) Adjusted 2004 Value of Property Existing in 2003 $ 2,927,143,117 Tax Rate Needed to Produce 2003 Property Tax Revenues X $ 0.572 Adjusted Property Tax Revenues 2004 $ 16,754,042 Required Public Hearing & Publication of tax increase (3%) if tax rate proposed at $.57 and effective tax rate is less than: $ 0.5534 Page 3 Preliminary Property Tax Revenue Calculations FY 2004/2005 Estimated Values July 2004 (2% loss based on 2003 results) $ 3,114,374,140 Tax Rate Per $100 value $ 0.57 T ax Levy at 100% collection $ 17,751,933 Less Estimated 1 % Uncollectable $ (177,519) Less Debt Service & TI F Transfer $ (7,391,400) Page 4 Estimated Total Property Tax Revenues FY 2005 (99% collections) $ 17,574,413 Debt Service & Estiamted TI F Transfer FY 2005 $ (7,391,400) Police Operations FY 2004 Adopted (general fund) $ (8,642,107) Fire Operations FY 2004 Adopted Budget $ (7,447,979) Needed from Other Revenue Sources $ (5,907,O73) Page 5 Preliminary General Fund Budget 2004/2005 Staffs preliminary revenue projections for 2004/2005 show a $389,480 or 1.2% increase over 2003/2004 revised revenues. The preliminary May 15 tax roll indicates net taxable value growth once again. Values are 6% greater than last year and include $75.2 million in new construction. The average home value in North Richland Hills was $127,257 in July 2003. The preliminary May 15 tax roll shows the average home value to be $131,917, a 3.6% increase. Preliminary estimated revenue to be generated from the net taxable value is $17.5 million. This estimate includes revenues to the debt service and TIF funds in the amount of $7.4 million to pay for bonds and certificates of obligation and $10.1 million to the general fund for operations (a 5% increase over 2003/2004 revised). Preliminary property tax revenue estimates were based on a 99% collection rate, the continuation of the current tax rate of 57¢ per $100 valuation, the continuation of the $36,000 senior/disabled exemption, and the continuation of the 15% homestead exemption. Preliminary general fund sales taxes are currently projected at $8,163,605, which is equal to the 2003/2004 revised figure. Business gains and losses were considered and Circuit City, Ross, and Jo-Ann Fabrics are probably the most notable business losses expected at this time. Staff will continue to monitor business openings and departures to ensure revenue estimates are appropriately adjusted before the budget work session. Market conditions were also considered when developing sales tax estimates. Staff is projecting retail sales to remain relatively stable next year. Although investment markets have shown signs of promise in recent months, most economists are projecting that overall consumer spending will remain slow-paced. The most significant problem cited is upward inflationary trends. For example, higher fuel prices equate to fewer consumer dollars for other purchases. In addition, inflation can cause an increase in interest rates. As interest rates rise, consumer spending typically falls. Texas continues to have unemployment rates higher than the national average and modest increases in personal income. Locally, we are being negatively impacted by D/FW's reliance upon travel and tourism, an industry adversely impacted by continuing threats of terrorist attacks and increased fuel costs. Another concern is the opening of competing retail stores in surrounding cities (Le., Hurst, Southlake, Keller, and Watauga). This competition should be offset somewhat by the completion of certain sections of Rufe Snow, continued success in the North Tarrant/Davis Boulevard area, and the recent approval of wine sales in the City. It is important to note investment income again this year. Investment income is expected to slightly increase as the Federal Reserve may use interest rates to minimize the economic impact of inflation. Staff projects to earn interest income at rates between 1 and 2 percent in 2004/2005. Even though rates may increase slightly, staff believes next fiscal year will be yet another disappointing year in terms of our ability to generate investment income. Staff will continue to adhere Page 1 Preliminary General Fund Budget 2004/2005 to the City's investment policy while attempting to maximize investment earnings to the fullest possible extent. As is common at this stage of budget preparation, there are outstanding issues that may end up impacting preliminary general fund reven~e figures. For example, staff may later recommend the use of appropriations from fund balance to pay for some items such as implementation of the self-insurance reserve program introduced tonight. Also, pending state legislation may affect our preliminary figures. For example, passage of school financß reform would undoubtedly impact revenue estimates. However, we have excluded the potential impact of this legislation from our preliminary revenue figures at this stage. As soon as school finance reform details become more certain, staff will perform additional research to determine what the level of impact might be. These items are mentioned to provide examples of how revenue estimates may be affected before the budget work session. Departmental budget requests totaled $34,127,584 excluding decision packages. This is $1,128,906 (3%) higher than last year's requests of $32,998,678, which management reduced by $1,896,910 after careful evaluation. The preliminary budget includes a merit increase for employees with satisfactory performance. Preliminary expenditure estimates also include the following: · Continuation of existing service levels · Higher health insurance and fuel costs · $600,000 for the preventive street maintenance program. This funding was removed from the General Fund in 2003/2004 and the program was funded with savings from completed street projects and associated interest earnings. · The sidewalk maintenance program is included at the same funding level approved in 2003/2004, $50,000. · A transfer to the capital improvements pay-as-you-go reserve in the amount of $500,000 Preliminary numbers show a general fund "out-of-balance" amount equal to $2,362,040 prior to consideration of decision and minimum service packages. As mentioned above, revenues will continue to be refined and management will carefully evaluate departmental requests to produce a balanced budget for Council's review at the July 30-31 budget work session. Page 2 DRAFT DRAFT DRAFT II FISCAL YEAR 2004-2005 SCHEDULE 1 - SUMMARY OF REVENUES AND EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIM ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2001/02 FY 2002/03 FY 2003/04 FY 2003/04 FY 2004/05 REVENUES Taxes $21,571,198 $22,005,941 $22,745,956 $22,566,022 $23,031,300 Fines & Forfeitures 1,821,923 1,582,165 1,655,360 1,758,821 1,728,080 Licenses & Permits 1,584,691 1,665,390 1,504,739 1,551,613 1,558,747 Charges for Service 1,728,385 1,954,557 1,801,786 1,900,599 1,944,016 I ntergovern mental 2,984,988 3,004,727 3,164,231 3,164,231 3,180,885 Miscellaneous 556,264 346,507 420,099 434,778 322,516 Sub-Total Revenues $30,247,449 $30,559,287 $31,292,171 $31,376,064 $31,765,544 Appropriation-PlY Encumbrances $376,519 TOTAL REVENUES $30,247,449 $30,559,287 $31,292,171 $31,752,583 $31,765,544 EXPENDITURES City Council $160,607 $138,493 $166,517 $166,517 $216,219 City Manager 486,109 479,416 471,044 471,044 510,7 42 Communications 443,262 490,410 495,456 489,546 541,270 City Secretary 363,621 392,590 431,289 431,288 453,551 .egal' 339,602 635,829 267,841 597,841 600,033 rluman Resources 111 ,406 99,687 107,255 107,255 116,984 Finance L 664,783 703,277 734,216 746,391 784,968 Budget & Research ;j 286,189 294,005 288,001 291,181 315,387 Municipal Court 974,911 1,014,774 1,004,968 1,004,203 1,072,024 Inspections 4 516,591 570,064 663,404 616,396 658,529 Planning 4 346,100 366,301 408,401 237,769 261,823 Economic Development 54,457 93,820 97,940 97,940 101,983 Library 1,318,631 1,388,844 1,487,756 1,480,756 1,581,234 Neighborhood Services 4 1,034,762 1,047,875 1,097,551 1,303,487 1,442,381 Public Works :> 2,705,342 2,909,068 2,512,343 2,500,343 3,239,400 Parks & Recreation 2,262,877 2,421,367 2,422,766 2,419,066 2,585,681 Police 7,947,470 8,239,758 8,642,107 8,634,098 9,024,728 Fire 6,653,030 7,213,601 7,447,979 7,438,4 79 8,053,040 Building Services 840,646 867,150 845,121 845,121 887,377 Non-Departmental 1,146,510 712,568 1,054,213 899,113 1,080,230 Sub-Total Departments $28,656,906 $30,078,897 $30,646,168 $30,777,834 $33,527,584 PlY Encumbrances $376,519 Reserve for Capital Improvements $406,861 $450,000 $550,000 $550,000 $550,000 Allocation to Internal Svc Funds $425,000 $0 $0 $0 $50,000 TOTAL EXPENDITURES $29,488,767 $30,528,884 $31,196,168 $31,704,353 $34,127,584 BALANCE $758,682 $30,403 $96,003 $48,230 ($2,362,040) II DRAFT Page 3 DRAFT DRAFT DRAFT DRAFT FISCAL YEAR 2004-2005 SCHEDULE 2 - SUMMARY OF REVENUES GENERAL FUND ADOPTED REVISED PRELIM ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2001/02 FY 2002/03 FY 2003/04 FY 2003/04 FY 2004/05 TAXES Current Property Taxes $8,218,768 $9,013,449 $9,698,108 $9,728,108 $10,183,013 Delinquent Property Taxes 157,152 140,545 120,355 165,000 142,050 Penalty and Interest 142,443 115,129 97,750 97,750 98,483 Franchise Fees 3,844,991 3,684,707 3,389,000 3,412,403 3,443,000 Utility Fund Franchise Taxes 525,038 547,421 572,915 580,618 595,095 Sales Taxes 8,277,698 8,082,777 8,449,290 8,163,605 8,163,605 Mixed Beverages 107,669 114,122 107,669 107,669 107,669 Payment in Lieu ofT axes 297,439 307,791 310,869 310,869 298,385 Sub-Total $21,571,198 $22,005,941 $22,745,956 $22,566,022 $23,031,300 FINES AND FORFEITURES Municipal Court Fines $1,507,832 $1,303,005 $1,376,360 $1,458,821 $1,426,080 Library Fines 56,930 61,046 56,000 56,000 58,000 Warrant & Arrest Fees 257,161 218,114 223,000 244,000 244,000 Sub-Total $1,821,923 $1,582,165 $1,655,360 $1,758,821 $1,728,080 LICENSES AND PERMITS Miscellaneous Permits $126,190 $107,038 $98,150 $109,800 $109,300 Building Permits 581,240 680,668 620,000 620,000 630,000 Electrical Permits 71,663 72,514 73,000 60,000 60,000 Plumbing Permits 65,595 80,348 59,900 67,400 68,000 Apartment Inspection Fees 0 0 50,000 59,000 79,200 Curb & Drainage Insp. Fees 120,881 119,820 121,000 121,000 121,000 Re-Inspection Fees 4,050 9,510 6,300 15,400 12,000 License Fees 15,924 15,303 12,000 15,000 12,000 Contractor Registration Fees 82,415 86,640 81,000 84,000 84,000 Plan Review/Application Fee 65,059 132,187 89,000 89,000 89,000 Animal License/Adoption Fees 77,122 76,975 80,003 79,113 79,540 Animal Control Impoundment 53,477 56,558 55,342 53,500 53,500 Crematorium Revenues 3,004 5,533 5,074 6,900 7,107 Auto Impoundment Fees 140,206 55,893 0 10,000 0 Food Service Permits 97,620 99,108 90,470 98,000 91,000 Food Managers School 15,945 10,535 13,500 13,500 13,000 Fire Inspection/Alarm Fees 31,158 23,610 17,000 17,000 17,000 Publicity Fees - Recreation 33,142 33,150 33,000 33,000 33,100 Sub·Total $1,584,691 $1,665,390 $1,504,739 $1,551,613 $1,558,747 DRAFT Page 4 DRAFT DRAFT CHARGES FOR SERVICE Park Facility Rental Recreation Center Rental Ambulance Fees Garbage Billing Contributions Maps & Codes Recreation Fees Cultural Arts Athletic Revenue Recreation Special Events Planning & Zoning Fees Sale of Accident Reports Vital Statistics Mowing Non-Resident Library Fees Video SSNices Income Video Tape Sales Sub-T otal ITERGOVERNMENT AL Indirect Costs: General CIP Utility Fund Park & Rec Facilities Dev. Corp. Crime Control District Aquatic Park Fund Direct Cost - General Fund Police Department Salaries Sub-Total MISCELLANEOUS Interest Income Sale of City Property Grant Proceeds-Crim. Justice Grant Proceeds-CDBG Overtime Reimbursements Other Income Special Invest. Fund Loan Payment Appropriation -Loop 820 Strategic Plan Appropriation-PlY Encumbrances Sub-Total TOTAL REVENUES DRAFT DRAFT FISCAL YEAR 2004-2005 SCHEDULE 2 - SUMMARY OF REVENUES ACTUAL FY 2001/02 $3,964 16,532 768,621 268,074 o 1 ,452 374,018 5,422 109,222 35,819 27,155 25,500 54,851 31,620 675 4,430 1,030 $1,728,385 $227,112 1,108,524 219,120 364,572 81,708 983,952 $2,984,988 $369,132 2,615 73,577 23,350 6,080 56,136 25,374 o $556,264 $30,247,449 GENERAL FUND ACTUAL FY 2002/03 $3,485 13,310 935,631 248,858 10,000 667 408,680 6,368 148,667 34,897 42,044 27,093 54,861 14,562 o 4,930 504 $1,954,557 $105,000 1,163,965 230,078 382,802 85,794 1,037,088 $3,004,727 $88,637 9,184 62,556 o 9,801 156,725 19,604 o $346,507 $30,559,287 Page 5 ADOPTED BUDGET FY 2003/04 $3,400 16,500 869,000 230,000 o 850 396,936 6,000 110,000 35,000 29,000 23,500 52,000 28,000 o 1,600 o $1,801,786 $105,000 1,222,163 241,582 401,942 90,084 1,103,460 $3,164,231 $130,975 o 84,997 25,000 9,800 39,250 55,077 75,000 $420,099 $31,292,171 REVISED BUDGET FY 2003/04 $3,400 16,000 925,000 236,000 10,000 300 452,295 6,000 113,575 11,029 33,000 23,500 52,000 18,000 o o 500 $1,900,599 $105,000 1,222,163 241,582 401,942 90,084 1,103,460 $3,164,231 $70,000 o 82,500 50,000 9,800 92,401 55,077 75,000 376,519 $811,297 $31,752,583 DRAFT PRELIM BUDGET FY 2004/05 $3,450 17,000 960,000 230,000 10,000 300 464,106 6,500 114,130 11,530 30,000 25,000 53,000 18,000 o 500 500 $1,944,016 $55,000 1,283,271 253,659 401,942 94,588 1,092,425 $3,180,885 $83,500 o 79,000 25,000 9,800 72,551 52,665 o o $322,516 $31,765,544 DRAFT DRAFT DRAFT DRAFT FISCAL YEAR 2004-2005 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIM ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2001/02 FY 2002/03 FY 2003/04 FY 2003/04 FY 2004/05 City Council $160,607 $138,493 $166,517 $169,417 $216,219 City Manager $486,109 $479,416 $471,044 $471,044 $510,742 Communications Public Information $196,228 $207,152 $207,378 $204,468 $235,731 Citicable 247,034 283,258 288,078 304,806 305,539 Total Communications $443,262 $490,410 $495,456 $509,274 $541,270 City Secretary City Secretary $209,174 $220,360 $246,456 $286,856 $258,460 Record Management 154,447 172,230 184,833 184,271 195,091 Total City Secretary $363,621 $392,590 $431,289 $471,127 $453,551 Legal $339,602 $635,829 $267,841 $597,841 $600,033 Human Resources $111,406 $99,687 $107,255 $108,005 $116,984 Finance \ Accounting & Administration $460,300 $486,679 $509,574 $521,749 $551,913 Purchasing 204,483 216,598 224,642 224,642 233,055 Total Finance $664,783 $703,277 $734,216 $746,391 $784,968 Budget & Research Budget $74,836 $78,446 $80,429 $80,429 $85,140 Tax 169,596 179,136 165,764 169,644 188,100 Internal Audit 41,757 36,423 41,808 41 , 1 08 42,147 Total Budget & Research $286,189 $294,005 $288,001 $291,181 $315,387 Municipal Court Ad min istration/Prosecution $327,483 $337,290 $277,914 $279,800 $277,379 Court Records 284,783 280,534 307,151 306,151 341,269 Warrants 240,580 269,342 287,728 289,089 310,454 Teen Court 49,478 52,595 56,045 56,545 62,366 Judicial 72,587 75,013 76,130 74,979 80,556 Total Municipal Court $974,911 $1,014,774 $1,004,968 $1,006,564 $1,072,024 Inspections $516,591 $570,064 $663,404 $620,896 $658,529 Planning $346,100 $366,301 $408,401 $262,005 $261,823 Economic Development $54,457 $93,820 $97,940 $97,940 $101,983 Library General Services $178,902 $184,491 $193,226 $193,226 $203,423 Public Services 642,070 643,559 692,196 713,196 737,485 II Technical Services 497,659 560,794 602,334 599,334 640,326 Total Library $1,318,631 $1,388,844 $1,487,756 $1,505,756 $1,581,234 DRAFT Page 6 DRAFT DRAFT DRAFT DRAFT FISCAL YEAR 2004-2005 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIM ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2001/02 FY 2002/03 FY 2003/04 FY 2003/04 FY 2004/05 Neighborhood Services Neighborhood Resources $268,265 $265,357 $267,473 $280,073 $282,163 Humane Division 527,016 555,479 578,253 577,253 631,299 Consumer Health 239,481 227,039 251,825 248,825 267,827 Code Enforcement 0 0 0 216,136 261,092 Total Neighborhood Services $1,034,762 $1,047,875 $1 :097,551 $1,322,287 $1,442,381 Public Works General Services $110,933 $131,774 $139,706 $138,706 $149,464 Traffic Control 735,049 800,755 887,597 906,833 915,520 Street & Drainage 1,859,360 1,976,539 1,485,040 1,482,210 2,174,416 Total Public Works $2,705,342 $2,909,068 $2,512,343 $2,527,749 $3,239,400 Park & Recreation General Services $133,840 $137,271 $139,667 $138,967 $147,671 Parks Maintenance 939,862 1,020,378 1,043,709 1,040,709 1,130,562 Recreation Services 708,764 730,110 173,534 773,534 821,019 Athletic Program Services 201,682 228,702 205,259 205,259 210,642 Senior Adult Services 126,160 146,524 143,502 143,502 153,865 Youth Outreach & Cultural 152,569 158,382 117,095 117,095 121,922 Total Park & Recreation $2,262,877 $2,421,367 $2,422,766 $2,419,066 $2,585,681 Police General Services $428,436 $440,680 $465,572 $465,212 $484,979 Administrative Services 554,668 591,425 585,726 582,330 624,942 Criminal Investigation 1,614,033 1,641,212 1,727,159 1,724,296 1,786,769 Uniform Patrol 3,438,054 3,595,896 3,774,147 3,775,277 3,906,280 Tactical Unit 25,888 24,667 31,633 31,633 31,725 Technical Services 732,413 738,342 780,206 779,906 824,110 Detention Services 325,376 344,974 356,593 355,843 383,457 Property Evidence 113,520 111 ,191 115,596 115,596 121,629 Communications 715,082 751,371 805,475 807,103 860,837 Total Police $7,947,470 $8,239,758 $8,642,107 $8,637,196 $9,024,728 Fire Department General Services $267,512 $244,642 $262,668 $260,668 $279,731 Operations 5,084,719 5,338,265 5,636,641 5,635,641 6,004,460 Emergency Medical 667,541 813,978 736,177 755,943 852,272 Fire Inspections 343,414 381,692 374,182 374,182 467,661 Emergency Management 289,844 435,024 438,311 438,496 448,916 Total Fire $6,653,030 $7,213,601 $7,447,979 $7,464,930 $8,053,040 DRAFT Page 7 DRAFT DRAFT DRAFT DRAFT FISCAL YEAR 2004-2005 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIM ACTUAL ACTUAL BUDGET BUDGET BUDGET FY2001/02 FY 2002/03 FY 2003/04 FY 2003/04 FY 2004/05 Building Services $840,646 $867,150 $845,121 $845,121 $887,377 Non-Departmental $1,146,510 $712,568 $1,054,213 $1,080,563 $1,080,230 Reserve for Capital Improvements $406,861 $450,000 $550,000 $550,000 $550,000 Operating Transfers Out $425,000 $0 $0 $0 $50,000 TOTAL EXPENDITURES $29,488,767 $30,528,884 $31,196,168 $31,704,353 $34,127,584 BALANCE $758,682 $30,403 $96,003 $48,230 ($2,362,040) Footnotes: 1 Litigation costs, settlement payouts, and the City Attorney fees are charged to the Legal Department. The breakdown of these costs beginning in fiscal year 2002/03 are below. As shown, the City has been subject to high litigation and settlement costs in the last couple of years. Staff expects a continuation of major litigation cases in fiscal year 2004/05. 02/03 Actual 03/04 Adopted 03/04 Revised 04/05 Prelim City Attorney Gen Svcs $132,177 $120,000 $120,000 $120,000 Litigation Costs 402,007 147,841 362,841 380,033 Legal Settlements 101,645 0 115,000 100,000 Total $635,829 $267,841 $597,841 $600,033 'I. The proposed increase in Finance's 2003/04 revised budget is primarily due to an expected increase in ambulance billing collections. The City's fees for collection increase as revenue collected increases. The fee increase shown in Finance's proposed revised budget will be entirely offset by additional revenue generated. :; 82% of the increase proposed by Budget & Research in 2004/05 is related to pass-through payments made to the City's delinquent tax attorney. This pass through expenditure is completely offset by revenue that is recorded when the City receives the delinquent fees from the County. There is no net financial impact to the City. 4 A substantial increase in the revised 2003/04 budget exists for Neighborhood Services. This is offset by a substantial decrease made to the adopted Planning and Inspection budgets. These revisions were made to move the City's Code Enforcement activity from the Planning & Inspections area to Neighborhood Services. :> Increases and decreases in the Public Works budget are mostly attributable to the Permanent Street Maintenance Program. In 2002103, the program was funded from the Public Works General Fund budget. The 2003/04 Public Works General Fund budget did not include funding for the Permanent Street Maintenance Program. In 2003/04, program funding came from CI P street project savings and investment interest. The program funding level is $600,000 and is included in the Public Works preliminary 2004/05 General Fund budget once again. DRAFT Page 8 DRAFT Policy Issues Emergency Back-Up Systems Clearing debris from roadways, repairing signs and traffic signals and gathering limbs and other fallen materials from public property are common place activities following heavy weather within the City. But having to cope with long term power outages (greater than 12 consecutive hours) has been a rare concern for City staff until the storm of June 1, 2004. Power was lost to a variety of municipal facilities resulting in either the reduction or elimination of services to the public. This included short term power loss to Fire Stations #2 and #3 and the Police/City Hall complex. Long term power loss was experienced by the Library, Recreation Center, Municipal Court, Citicable, two water system booster pumps stations and traffic signals throughout the community. Emergency power systems not only protect property such as Uninterruptible Power Supplies (UPS's) designed for computer servers and networks, but they also allow critical public services to continue through the use of generators for radio and building power. As mentioned earlier, both fire and police operations were impacted, but for only a short period of time as each facility is supported by backup power generators. Facilities and operations which suffered long term power outages such ,as the Library, Recreation Center, Municipal Court and Citicable had their computer severs protected through UPS's. However, these facilities didn't have the electricity to operate their computer stations to conduct business for two and one half days because they lacked adequate backup power. The City's water system booster pump stations were eventually provided full time power after two days of determined effort by ONCOR crews, but not in time to prevent the City's water supply from being placed in jeopardy. Were it not for an emergency generator being rented by the City and patched into the Western Center Booster Pump Station, NRH would have lost 33% of its water supply with the City of Watauga losing 100 percent. In light of this occurrence, the City of Watauga has offered to fund a proportional share of the cost to install a permanent generator to avoid this situation in the future. Staff is currently investigating options for providing expanded emergency backup power to City facilities. This process includes inventorying the power needs of all City facilities, developing a priority services and needs ranking, assessing backup power technology and developing overall and detailed cost estimates for implementation. Staff will provide a full analysis and presentation of its findings and recommendations once this assessment and research effort is completed. Page 1 Policy Issues Maintain Compensation Plan In 1996/1997, City Council approyed the Market Adjustment Plan to keep salaries competitive. The plan involves an annual study including a survey of 10 cities and a review of the Employment Cost Index to determine the level of adjustment necessary to remain competitive in the labor market. In March, 2003 a Compensation and Classification study was implemented whereby employee salaries were adjusted to market, and Council reaffirmed their desire to keep NRH salaries competitive. In the current year budget a market adjustment was not included because the compensation and classification study implemented in March, 2003 placed NRH employees in a good competitive position: Because it has been over a year since a market study has been performed, Human Resources has been tasked with once again performing a survey to determine how much, if any, movement there has been in the market. Based on the survey results, and available budget dollars, we mayor may not include a market adjustment in the proposed budget Council will review at the end of July. We will also look at ways in which the market adjustment could be implemented with the least impact to the budget. . Page 2 · " _.'.. --"-~._-"'.~.._-'"'''~~._--~---,,~'-------- Policy Issues Emergency Medical Service Expansion Purpose The purpose ofthis item is to brief the City Council on a proposed program to fund a front line ambulance in the FY 2004/2005 Operating Budget. This program will increase the staffing level assigned to the Fire Department in order to man a third front line ambulance, and when available, to cross staff the aerial ladder truck which will be running from Station No.3 on Davis Boulevard. The increased staff will provide service delivery enhancements to both the EMS and firefighting components of the Fire Department's mission. As is being proposed, the program will not come on-line until mid-year at approximately the same time that the new fire station construction and the future renovation work is completed. Justification This additional staffing will be used primarily to man a third front line ambulance for the City. The EMS æll volume in the City continues to increase with 5,142 calls in FY 2003, and a projected 5,296 ælls for fiscal year 2004. We anticipate at least 5,450 EMS calls for fiscal year 2005. Mediæl calls account for 70.58% of all calls received. We currently run only two front line ambulances to handle this call volume. Average ælls per ambulance per day range from 7.04 in FY 2003 to 7.25 so far in FY 2004. We project a per ambulance call volume for FY 2005 of 7.47 / ambulance / day. A measure commonly used to justify the need for additional ambulances involves the call per day per ambulance. The targeted maximum number of average calls per day per ambulance is nine (9) which triggers the need for an additional front line ambulance. This number is supported in a study (Evans) prepared in 2001. As you can see we are fast approaching this. The ælls per day per ambulance measure is impacted by a number of factors. One factor is the time of day when the calls come in (like the morning and aftemoon rush hours). Often we receive a rash of calls needing E.M.S. responses in groups of 3, 4, or even 5 at a time; and we only have 2 units available. Another factor is the amount of time each ælllasts. Since we transport to hospitals in Bedford, Fort Worth, Grapevine and North Richland Hills, many of the ælls take some time to complete. Last year, in FY 2003, we had to rely on our mutual aid neighbors 257 times to take ambulance ælls in our City when both of our ambulances were already committed to calls. This year, in FY 2004, we project that we will have to rely on mutual aid ambulances to take some 275 ælls in our City. Next year, FY 2005, without a third ambulance, we project the number of ambulance calls that will be served by mutual aid ambulances to eclipse 283 calls. In contrast, we also had to provide mutual aid services to our neighbors. In FY 2003, we responded 99 times, in FY 2004 we project that there will be 105 responses. Next year, in FY 2005 we anticipate as many as 110 calls to our neighbors. This ever-growing reliance on mutual aid ambulances increases the burden on our neighbors as well as increases the response times for getting an EMS ambulance to our Citizens. The average response time for mutual aid ambulance service to our city in FY 2003 was 6:38. Page 3 Policy Issues Emergency Medical Service Expansion Average response times for North Richland Hills ambulances for the same period were 4:48. These times are taken from the initial notification of the unit responding to arrival on scene. When taking into account the time it takes to notify the mutual aid city, the average response time from the time the 911 call was received is extended even longer and may be as much as 8 to 9 minutes. Not only are the ambulance services delayed, but also the revenues generated by those EMS calls are lost to our mutual aid neighbors. Assuming we were not able to fund the new program, a conservative estimate of revenues lost for the EMS calls projected to be taken by mutual aid ambulances next year in FY 2005 is $87,220. This is based on a 67% transport rate for the 283 mutual aid calls projected at a minimal per call rate of $460.00 per transport. In addition to providing enhanced EMS capabilities, this additional staffing, where available, will be used to cross staff the aerial ladder truck. Currently, all fire apparatus are staffed with a minimum of three personnel except Truck 223, which responds, most often, with only two personnel. Because of the low staffing level, the City does not receive full benefit from the truck company. Truck company duties are only effective if they are accomplished in a timely manner and in concert with the fire attack by the engine company. Provision of this additional staffing will enable the Fire Department, in many cases, to initiate the required truck company duties in a more timely, more efficient and effective manner. One of the truck company personnel will be able to assume command of the fire scene, freeing the engine company Officer to lead his company in the fire attack or establish the requisite rapid intervention team. This additional staffing will also enable the Fire Department to set up the State and federally mandated ''two-in, two-ouf' procedures more quickly on the fire scene. Truck company duties include such things as utility shut down, forcible entry, ventilation, salvage and overhaul etc. Truck company duties are critical on working structure fires to limit the spread of fire and reduce the loss to fire and smoke damage. These structure fires occur in North Richland Hills some 75 to 100 times every year. By cross staffing both the ambulance and the aerial ladder truck when possible, the Fire Department proposes to maximize the effective utilization of costly personnel. Based on Fire Department projections, at a minimum, these personnel would be able to positively impact the outcome of as many as 383 emergency calls next year (283 EMS calls and 100 structure fire calls). Cost Approximately $222,500 for FY 200412005. This amount is based on six (6) additional firefighter/paramedics and all related costs for six (6) months beginning April 1, 2005. The city currently has the ambulance which is already used as a back-up unit; therefore no large capital costs are expected. Page 4 Policy Issues Emergency Medical Service Expansion Summary Table: DESCRIPTION of FY 2002 FY 2003 FY 2004 FY 2005 STATISTIC Total EMS Calls 4993 5142 5296 5450 % of EMS calls to All 68.87% 70.58% 70.5% est. 71.0% est. Calls Average Callsl unit! day 6.8 7.04 7.25 7.47 Mutual Aid Received - 234 257 275 283 Med Mutual Aid Responded· 89 99 105 110 Med Page 5 Policy Issues Expansion of Park Maintenance Purpose The purpose of this item is to brief the City Council on a proposed program to add additional Parks Department maintenance employees. In recent years the number of acres of developed parkland in the City of North Richland Hills has grown tremendously; however, the addition of staff to maintain the facilities has not kept up with the pace. Also, in the next two years there will be even more parkland added to our inventory. Staff believes that equally important to having this parkland is our ability to maintain it to the high standards we are currently accustomed. Park System Growth · Beginning in FY2002/03 the Parks and Recreation Department Maintenance & Operation Division was obligated to maintain 507 developed park acres. · Mid-year in FY 2002/03 maintenance obligations began ·for 26 additional acres of developed park land in Home Town; bringing the total developed acres maintained to 533. · At the beginning of FY 2003/04, another 23 acres of developed park land, associated with 5 new neighborhood parks (Clyde Zellers, Legacy, Kay Granger, Dick Faram and Founders Parks) were added to the inventory, bringing the total developed acres to 556. · Beginning in FY2004/05 the following parks, Cotton Belt Trail, Liberty and Tommy & Sue Brown Park, totaling 61 developed acres, will be added to the developed park acreage inventory. The new total developed parkland will be 617 acres. · Beginning in FY2005/06 five new neighborhood parks and two major trails, currently under design, will add another 42 acres to the inventory, bringing the total developed parkland to 659 acres. · Since the beginning of FY2003/04, 13 new parks & 3 new trails will have been added to the Park System by 2005/06. The total developed parkland will have increased from 507 acres in FY 2002/03 to 659 acres in FY 2005/06. This represents an increase of approximately 30% in just over a three year period. · Beginning in FY 2002/03 the City also maintained approximately 168 acres of undeveloped parkland which is planned for future park improvements. By FY 2005/06 this acreage will be reduced to approximately 97 acres due to portions being developed. Most of the undeveloped parkland maintenance is contracted out, with only a small portion of the necessary work being performed by city crews. Page 6 Policy Issues Expansion of Park Maintenance Impact on Maintenance and Operations . In FY 2002/03 the parks maintenance division employed 22 individuals who were involved in various aspects of parks and recreation maintenance. . At mid-year in FY2003/04, two (2) entry level maintenance positions were added bringing the total number to 24. Kevlssue At what standard do we desire to maintain our current park facilities? Hirinq Proposal For FY 2004/2005, staff will propose the addition of four (4) additional park maintenance workers. Total cost including salaries, benefits, tools/equipment is $205,634. Funding will come from the Park and Reàeation Facilities Development Fund (sales tax - 48). No specific action or direction is requested at this meeting. Page 7 Policy Issues Growing Our Economic Base Purpose The purpose of this item is to discuss with the City Council a potential policy direction regarding the support of economic development projects. In the last few years with the down turned economy pinching operational budgets in the form of lost revenue and slowed growth, the City Council and management team in North Richland Hills have struggled to find ways to avoid loss of service to our citizens. This issue is common to all communities, not only in North Central Texas, but around the country as well. Although economic development activity has always been competitive, it has become increasingly more competitive as these voids in the economy are sought to be filled. Cities are faced with rethinking prior strategies and replacing them with new, more innovative and aggressive thoughts. In our community we are also challenged and this is the basis for this agenda item. In recent years the City of North Richland Hills has lost major sales tax dollars to other neighboring cities because of their desire and ability to offer significant tax incentives. Although the City has been able to off-set some of these losses in the form of local growth and development, we are far short of the revenue mark we would be experiencing had we been able to avoid these reductions in sales tax. Despite the somewhat aggressive growth we have experienced, we are still receiving less revenue in terms of sales tax than we received several years earlier. A suggestion has been made that there needs to be a fund created for the support of economic development projects, a fund that could be used to encourage or support growth and development of jobs and retail tax base in the community. The idea is that the fund will help stimulate or rejuvenate various industries, or regions of the City depending on the priorities of the City Council. The funds could be used to help give us the ability to offer the same incentives that our neighboring communities are offering. They would give us the ability to be more competitive with our neighbors. The creation of such a fund could be supported through a variety of sources including sales tax (4B), General Fund resources, Water & Sewer Fund Resources, etc. In the near future the City of North Richland Hills may be faced with the need to participate in some fairly large development projects such as: Funding of infrastructure improvements planned for the South Grapevine Highway Corridor, Funding of infrastructure improvements planned for North Hills Mall, or Funding of infrastructure improvements as a result of the widening of Loop 820. Also, the creation of a "pay-as-you-go" fund earmarked for special/future economic development projects could be a good idea. One could unquestionably argue that the primary intended use of the sales tax (48) was for parks and recreational facility improvements. This has been done and there is no proposed change from this fundamental policy. As a result there Page 8 Policy Issues Growing Our Economic Base have been astounding advancements to the overall parks and recreation facilities found in our city. We are now one of the leading communities in the Metroplex in terms of recreational services provided to our residents, envied by many surrounding cities. However, it could also be argued that the language was worded loosely enough that other kinds of uses allowed by the statute could also be considered. The use of sales tax funds (4B) is restricted to uses identified in a state statute. The primary wording is as follows: Pursuant to the provisions of Article 5190.6, Section 4B(a-1), notice is hereby given that the (name of corporation) may undertake the following types of general projects: 1. Land, buildings, equipment, facilities, expenditures, targeted infrastructure, and improvements that are for the creation or retention of primary jobs as provided by Article 5190.6, Sections 2(11) and 4B(2)(B); 2. Job training required or suitable for the promotion of development and expansion of business enterprises; 3. Expenditures found by the Board of Directors to be required or suitable for infrastructure necessary to promote or develop new or expanded business enterprises, limited to streets and roads, rail spurs, water and electric utilities, gas utilities, drainage and related improvements and telecommunications and internet improvements; 4. Land, buildings, equipment, facilities and improvements found by the Board of Directors to be required or suitable for use for professional and amateur (including children's') sports, athletic, entertainment, tourist, convention, and public park purposes and events, and related store concession and automobile parking facilities and related area transportation facilities and related roads, streets, and water and sewer facilities, and other related improvements that enhance any of those items; 5. Land, buildings, equipment, facilities and improvements found by the Board of Directors to be required or suitable for the development or improvement of water supply facilities or for the development and institution of water conservation programs. Some of the fundamental questions to be considered include the following: · Would the City Council be willing to explore the idea of utilizing sales tax (4B) funds for various economic development incentive or participation projects? Page 9 ..._..~..."'---"_.~._--~_.<--"_._--,--~,----- Policy Issues Growing Our Economic Base · Would the City Council be willing to consider the use of General Fund revenues or Water & Sewer Fund revenues for similar economic development activities as a means of allowing the City to become more competitive? The discussion for this topic will be focused on the concept of a potential policy change. Discussion is encouraged, but no specific action or direction is being requested. Page 1 0 Update Long Range Plans Equipment Replacement and Building Services The City of North Richland Hills has made a major investment in equipment and facilities to provide public works, parks, recreation, library, public safety, and other services to its citizens. Rolling stock has a replacement value of about $12 million and city buildings have a replacement value of over $30 million. Facilities and equipment are heavily used as illustrated by the fact that the Library has had more than 3.7 million users pass through its doors since it was purchased in 1986. In an attempt to protect this investment, staff has prepared a multi-year plan based on an equipment replacement schedule and an assessment of major buildings, heating and air conditioning systems, carpet replacement, lighting replacement, and other needs. The plan identifies about $16.2 million in equipment replacement and $3 million in building service capital upkeep projects over the next ten years. The ten-year plan also anticipates another $16.7 million in maintenance of equipment and $18.7 million in maintenance of buildings. The plan is approximately 96 percent pay-as-you-go and 4 percent financing without a property tax increase through a combination- of using existing fund balances and increased charges to user departments. The Mayor, Council, and management believe it is sound business practice to protect the investment the City has made in major programs which yield a real return to citizens. Assumptions of the ten-year plan include: 1. No property tax rate increase. 2. Proceeds from the auction of equipment are deposited into the equipment replacement fund. 3. An increase in charges to departments for building maintenance and capital upkeep averaging 5% per year. 4. An increase in charges to departments for equipment replacement and maintenance averaging 7% per year. 5. Some use of General Fund and Water and Sewer Fund balances for equipment replacement, and transfers in from the Crime Control District Fund for the replacement of police vehicles and motorcycles. 6. $52 million, or 96% of both plans, are pay-as-you-go which began in 1998- 1999. 7. Financing of fire equipment in 2006, 2007, 2008 and 2011, totaling $2.4 million, which equals about 4% of the total of the two plans. 8. A schedule of equipment replacement of about $16.2 million over 10 years. 9. A schedule of building services capital upkeep of about $3 million over 10 years. 10. Total operating and capital needs for buildings and equipment of over $54.5 million over 10 years. Page 1 .. '" '" " ID '" .. :!! ! ... '" '" '" N ~ .. 0 '" 0 0 '" '" ~ ~ .. I!! '" :; '" = '" 0 ... 0 ~j .. .. .. ~ ;! '" 8 ~ 0 0 0 .. '" .. '" '" 0 ~ '" :::! .. '" '" '" 0 0 .. ... 0 '" '" .. ... .. .... 0 ... " "!. .- '" '" g- ,.: ~ <'Ì '" .¡ ~ .. ",' :2 ~ .. 0 ~. ¡;; oõ g ~ ... .. N E ro¡ '" ~ '" '" 5: '" 0 .. 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U W II) 5 ..= 0 >< ~ 0. ~ o II 0 z> ~.Ij C 0 c<z III 0: (! c< c: I- W 0 I-:E I- wrn W I- ... o o ¡;j ~ co c '" ë: '" c 32 'S CJ ... o o N ~ .;; Q) a: æ Q) >- 'C ~ ::;: c( N .. Ö Page 3 Update Impact Fee Study/Water Master Plan This project consists of two key components. First, is the Impact Fee portion of the project. State law allows cities a method to provide adequate capacity for future growth and to recoup enhanced capacity costs through charges to developers. Engineering studies and analyses are required to determine what types of improvements are needed and the cost of these improvements. The second key component of this project is the Water and Sewer Master Plan. This part of the project identifies system deficiencies and offers recommendations to solve operational problems. The Master Plan also provides a tool for developing annual budgets and rate studies. The major tasks are listed below with the completion date or proposed completion date. · Data Collection & Field Testing (Mid March 2004) · Model Development (April 2004) · Model Calibration (June 2004) · Land Use Assumptions & Projections for 5 Year, 10 Year & Buildout (June 2004) · Capacity Analysis (July 2004) · Capital Improvement Plan (CIP) Development (August 2004) . Impact Fee Analysis (January 2005) The data collection and model development tasks are complete. Field pressure testing is currently being performed in the water distribution system and will be completed by this week. Population projections are being finalized and will be input into the model for performing the capacity analysis. A draft CIP will be presented to City staff in mid-Julv, and the final CIP is anticipated to be presented to the Planning & Zoning Committee in August with the Land Use Assumptions. The impact fee process is expected to be complete (including public hearings) by early January. Page 4 Update Utility Rate Study Utility Rate Study: · Last study 1994 · 2004 Budget Council approved rate study Study Began In January 2004: · Cost of water services · Cost of sewer services Cost Considerations Include All Costs Related To: · Operations & maintenance · Fort Worth & TRA Services · System Improvement (Capital Projects) o Based on CIP Plan · Coordinate w/results of Water Master Plan & Impact Fee Study · How much pay-as-you-go · How much debt financing Rate Consideration: · Base rate (minimum charges) · Volume Rates (actual use) · Pass through rates (increases in TRA & Fort Worth services) Affect on Customer Bills: · Residential, Commercial, Apartments · Compare proposed rates with rates of surrounding cities · Compare proposed rates with existing rates o Affect on monthly customer bills o Phase in increases to minimize affect o Implement any rate increases in the fall or winter to minimize impact Affect on Budget: · FY 2005 proposed budget will include current rates and pass through increase · Rate study results proposed in the fall for Council consideration · Budget changes recommended at the same time Page 5 Update Humane Services Expansion The North Richland Hills Animal Adoption and Rescue Center (AARC) opened its doors in 1987 providing animal welfare services to the residents of North Richland Hills and by 1992 to the City of Watauga as well. It quickly out grew its 7,000 square feet of building space resulting in the need for both expansion and renovation. The proposed 11,000 sq. ft. expansion and redesign will significantly improve health and safety conditions, provide several new opportunities for enhanced quality of care as well as aid in adoptions. The AARC's goal has and will remain zero euthanasia for all healthy, adoptable animals. The current facility has a total of 101 cages and runs with only 71 of those being available to house general population animals. The remaining 30 cages and runs are reserved for Post Surgery (spay and neuter), Isolation (sick animals) and Quarantine (state required rabies/bite and scratch). However, the Center is frequently tasked to house between 120 and 140 animals at anyone time. This results in the facility being in excess of 60% over capacity which places stress on the animals, the staff and contributes to potentially unhealthy and unsafe housing and working conditions. In addition, this requires some animals to be doubled or tripled up in cages with others being placed in portable pet carriers to handle the overflow. The expansion and renovation project is estimated to cost approximately $3 million dollars. Funding includes $1.3 million dollars in voter approved general obligation bonds, a total of $535,914 from the Donations Fund and a requested amount of $450,000 from the City of Watauga. The remaining $714,086 is anticipated to be raised through donations resulting from an organized Capital Campaign and advertising effort. Should the City of Watauga choose not to participate, the scale of the project would likely be downsized but not its scope. Independent of Watauga's participation the need for additional housing and isolation/quarantine areas, expanded space for work and storage as well as safe, visitor friendly adoption areas will remain. Page 6 Update Future Library Facilities Purpose The purpose of this item is to inform the City Council of an upcoming topic of discussion. There is no briefing planned at the meeting for this item. This document summarizes the recent history of planning for library services and identifies several key issues that· need to be resolved before planning can continue. Historical The NRH Library moved to its present facility in 1987, when the city's population was a little over 40,000. By 1997 it had become obvious that the community was rapidly outgrowing the 1972 vintage former church facility. The shelves are now full beyond their designed capacity, but the collection is still inadequate to meet the high current level of demand for library services. The Children's Room is too small to serve our youth. The Library's meeting room was long ago converted for use by Municipal Court, and clas·srooms and study spaces absorbed by the Parks Department. The City engaged Providence Associates in 1998 to study the options for responding to growth of the community and increasing library use. Providence was asked to evaluate the potential for expansion in the current location. They concluded that expansion of the building was not practical. Though an addition could be built in front of the building, it would be costly and would leave insufficient parking for the facility to operate successfully. The planned expansion of Loop 820 further reduced available parking and raised questions of safety for children visiting the library. Seeking a more central location to better serve the whole city, Providence examined several possible locations north of Loop 820, and recommended the site in Home Town. Plans for a library at that location were incorporated in the developer agreement that forms the basis of TIF #2. Various Siqnificant Issues The size of the proposed main library is based on projections of the City's population and the space required to house the collections and services needed to serve that population. Library planners typically recommend a range of 0.75 to 1.0 square feet per capita, with the higher end becoming more common as technology drives space requirements higher. This approach yields estimates of the total library fç¡cility needs to serve the NRH build-out population that range between 58,000 and 75,000 square feet. Staff has used a more accurate way to project space needs by summing the actual square footage required for all the shelving, service desks, seating, study spaces and work areas needed in the facility. This approach results in a target size for the Home Town location of 60,000 square feet. It has also been discussed that a possibility exists to build Page 7 Update Future Library Facilities initially a shell of 60,000 square feet, but only build-out 45,000 - 50,000. This would be a significantly larger facility than the current 32,000 square feet we presently operate. A decision on this topic will likely be driven by the decision made regarding our approach to providing branch Library services in the southern portions of the City. The Home Town Library facility was budgeted at $10.2 million. Current revenue projections for TIF #2 continue to be of sufficient levels to proceed with planning and building the library. In April 2003, $1,450.000 in debt was issued to jump start the planning, design and site acquisition process for the new facility. Although a portion of the land planned for the site of the new Library has been acquired, more will be necessary when the design process begins. The operating costs of the new facility, which cannot be funded by TIF #2, are the ne~ consideration. New libraries generally experience a sizable increase in library use. The usual increases range upwards from a low of 25%. It is reasonable to expect that the new facility will be at least 25 - 30% busier than the current library. With the idea of operating a larger facility and the potential for increased usage, it is safe to assume that operational costs will increase. The largest portion of this is likely to be associated with personnel costs. Various estimations have been done to determine exactly how many new employees it might take to operate a new facility; however, it is not yet decided. Another variable influencing this decision might be the size of the new building that is to be constructed. Although a proposed facility of 60,000 square feet has been considered, it might be that an initial phase of 45,000-50,000 is more practical and affordable. In this scenario, a shell of 60,000 square feet could be constructed but yet only built out to a lesser amount. The current Library facility has approximately 32,000 square feet of available space. In addition to a larger, more central library facility, the City Council has previously noted its intention to construct a library branch or provide services south of Loop 820. Options are available to providing these services, including new construction, use of another existing building in the southern part, or through cooperative efforts with either the City of Haltom City or the City of Richland Hills. These are areas for future discussions with the Council. Currently staff is planning to explore these issues with Council in an in-depth work session to be scheduled later this summer. No specific action or direction is requested. Page 8 General Service & Tax Rate Comparisons Larry Koonce, Director of Finance :;- .~ Lane Miles of Streets Maintained Rank City Miles 1 NRH 477 2 Bedford 455 3 Grapevine 450 4 Hurst 314 5 Southlake 262 ,~ 6 Keller 250 .~~ 7 Haltom City 171 !'!!~. 8 Colleyville 150 ;¡ 9 Euless 128 10 Watauga 84 11 Richland Hills 52 Average 254 -1 Acres of Public Land Maintained Rank City Acres 1 Grapevine 1,290 2 NRH 701 3 Southlake 637 4 Euless 605 5 Hurst 519 6 Keller 412 7 Colleyville 190 8 Haltom City 184 9 Bedford 144 10 Watauga 122 11 Richland Hills 12 Average 401 Library Visits per Year Rank City Visits 1 NRH 273,225 2 Euless 251,340 3 Grapevine 246,192 4 Bedford 219,227 5 Keller 217,000 6 Hurst 201,940 7 Haltom City 160,319 8 Watauga 141,476 9 Richland Hills 32,894 10 Colleyville 20,000 * 11 South lake 10,000 * Average 161,238 . 2002103 estimated viSits to newly constructed library -2 Police Services Sq. miles City Provided Rank City Calls to patrol SRO & DARE 1 NRH 114,525 18.3 Yes 2 Euless 80,620 . 16.9 No 3 Haltom City 71,203 12.4 No 4 Hurst 50,858 10.2 Yes 5 Bedford 65,645 10.0 SRO Only .~; 6 Keller 48,633 19.0 No 7 Grapevine 28,732 39.0 No 8 Southlake 18,500 22.0 SRO Only 9 Colleyville 11,719 13.1 DARE Only ¡'.' "-'; 10 Watauga 1,159 4.0 Yes 11 Richland Hills N/A 3.9 Yes ,'.". Average 49,159 15.3 ¡hi:?:-'! 1'_';'<"'; Fi re Services ÇjÞ£ EMS Calls Fire Calls Total Stations NRH 5142 1682 6824 4 Bedford 3031 3033 6064 3 Hurst 2662 1228 3890 2 Haltom City 2703 386 3089 3 Keller 1258 870 2120 3 Watauga 1000 1941 2941 Richland Hills 830 630 1460 Colleyville 559 629 1188 2 Average 1982 1285 3424 -3 Consumer Health Services Çj!ï Inspection Method Public Education Permits NRH Handheld Computer Several Events 476 Annually Euless By Hand N/A 370 Bedford Contract wlTarrant Co, N/A N/A Hurst Contract w/Tarrant Co. N/A N/A Haltom City Contract wlTarrant Co. N/A N/A Keller Contract wlTarrant Co. N/A N/A Richland Hills Contract wlTarrant Co. N/A N/A Watauga Contract wlTarrant Co. N/A N/A Colleyville Contract wlTarrant Co. N/A N/A Grapevine Contract wlTarrant Co. N/A N/A '~ Animal Services Animals Shelter City Calls Handled Capacity NRH 4835 3572 101 Hurst 3945 1974 55 Bedford 2925 1931 58 Grapevine 2221 1250 33 Watauga 2060 NRH handles N/A Keller 1966 1162 24 Colleyville 616 243 N/A Haltom City No Data No Data 68 Euless N/A N/A N/A Southlake N/A N/A N/A -4 Taxable Value Per Capita Rank City Value Rank City Tax Rate 1 Southlake $150,505 1 Watauga $0.58 2 Colleyville $129,519 2 NRH $0.57 3 Grapevine $117,277 3 Haltom City . $0.52 4 Keller $80,958 4 Euless . $0.49 5 Bedford· $58,564 5 Hurst $0.49 6 Hurst $55,678 6 Southlake $0.46 7 NRH $52,689 7 Keller $0.43 8 Richland Hills $48,547 8 Richland Hills $0.42 9 Euless . $44,967 9 Bedford . $0.38 10 Watauga $40,231 10 Grapevine $0.36 11 Haltom City . $36076 11 Colleyville $0.34 Average $74,092 Average $0.45 * Property Tax Rate relief from Sales Tax ~, ¡¡, Taxes on Avg. Home " ,~.' Taxes on. Aveage Home 2004 $ 1,781 $ 1,124 $ 931 $ 639 $ 581 $ 554 $ 544 $ 505 $ 495 $ 389 $ 384 $721 ",,' 4¥<'; ~. City 1 Southlake 2 Colleyl.ille 3 Keller 4NRH 5 Bedford 6 Watauga 7 Grapel.ine 8 Hurst 9 Euless 10 Richland Hills 11 Haltom City Average -5 Tax Bill Comparisons Annual Monthly NRH Avg. Tax Bill $639 $53.25 Cable Avg. Monthly $300 $25 Basic Sloe. (Just Broadcast Channels) $780 $65 Expanded Basic (Most people ha\e this) Satellite Dish Avg. $540 $45 Comparable to Cable Expanded Basic Family of 4 Movie $480 $40 Just for Tickets Current Year Expenditures 2003-2004 General Fund Expenditures Capital Imp. Building Services Reserve 30' 2% '0 Planning & Inspections 3% Public Safety 54% Other 5% Communications 2% Neighborhood Services 4% General Go 4% Cu~ure/Leisure 12% -6 Tax Bill NRH Tax Bill What this includes: 24 Hour Police Protection 24 Hour Fire Protection and EMS Street Maintenance Parks, Recreation & Cultural Arts Other Sarvices, i.e. capital improvements Council and Administrative Services Library Services Financial Management Development, Planning & Code Enforcement Animal Control and Environmental Services Municipal Court Services Maintenance of City Facilities Property Tex Dollars for City Operations (General Fund) Property Tex Dollars for Capital Improvements to Public Infrastructure (Debt Service Fund) Annual $639.00 $101 $8.41 $87 $7.25 $29 $2.44 $28 $2.36 $19 $1.56 $18 $1.52 $17 $1.45 $16 $1.36 $14 $1.14 $13 $1.07 $12 $0.98 $10 $0.81 $364 $30.35 $275 $22.90 -7 Budget Review Calendar Date Action Required July 23 July 23 July 30 - 31 Certified Tax Roll received from TAD Proposed Budget distributed to Council Budget Work Session August 9 Set date for public hearing on tax rate & budget August 23 Public hearings on tax rate & budget September 6 Adopt tax rate, set exemptions, accept certified tax roll, adopt 2004/2005 budget L() c:: a 0 a -- N en -............ en ~ Q) aU) a N~ L.. ~o co$ c:: I· "E Q) __ C) Q)"'C L.. ::J a.(() v o o N ... \0 N Q) c:: ::J ....., -c c: Q) W u '- c: ro ro Q) ro >-(Q C")-c ~ c: C\I :J au.. a C\I Q) u c:: eo c:: -- u.. \t- o L- o +-' U Q) L- -- o - Q) u c:: o o ~ ~ L- L- eo .....J C'J o o N >- LL - CO :J ......., t) « en CD () c:: co co CC -C c:: :J LL Q) 0 co 0 ~ 0> l"- T""" ~ 0 L.() 0 T""" N ('I) N 0> L.() c: N L.() L.() T""" T""" 0> co ~ co - - - - - - - - ('I) 0 ~ ('I) 0> CD 0 0 co 0 L.() T""" ('I) 0 CD ~ ('I) m ~ N I"- ('I) N co ~ co y:)- y:)- y:)- y:)- - - M CD CD ('I) T""" 0 y:)- y:)- y:)- y:)- o N > U. ~ C) "- co c () a... 0 ~ "- ....J () Q +-' C (/) "'C () () () E c:: ~ a. c () 0 0 -... 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