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Home My WebLink AboutCC 2003-08-25 Agendas · . · · . I' .... CITY OF NORTH RICH LAND HILLS PRE-COUNCIL AGENDA AUGUST 25, 2003 - 5:30 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular August 25, 2003 City Council Meeting (5 Minutes) Discuss Upcoming Tarrant Appraisal District Board of 2. I R 2003-090 Director Election (5 Minutes) 3. I R 2003-088 Discuss Dates for Goal Planning Sessions (5 Minutes) Athletic Fields Regulation Ordinance No. 2731 (10 Minutes)- 4. IR 2003-087 Agenda Item No. 15 5. I R 2003-089 Parking Report for Linda Spurlock Park (10 Minutes) 6. Adjournment ---....,..-., POSTED rf'dl-P,3 Date ¿¡: 3a fill Time -~-'''''-'''''-~~q1 '-j 08/25/03 City Council Agenda Page 1 of 4 Clt,y Secretðl'y B~... ...-.......- . CITY OF NORTH RICH LAND HILLS CITY COUNCIL AGENDA AUGUST 25, 2003 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. . NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - 3. Pledge - 4. Special Presentations Proclamation - Power Team, presented by Councilwoman Johnson Yard of the Month 5. Citizens Presentation 6. Removal of Item(s) from the Consent Agenda . 08/25/03 City Council Agenda Page 2 of 4 . . e .' . NUMBER ITEM ACTION TAKEN Consent Agenda 7. a. Minutes of the August 11, 2003 Council Meeting GN 2003-101 b. Approve Detention/Retention Storage Facility Maintenance Agreement for Northeast Tarrant Baptist Church, Block 1, Lot 1 GN 2003-106 c. Revision of School Zone Hours for Fort Worth Christian School - Ordinance No. 2734 GN 2003-107 d. Rescheduling of September 22 City Council Meeting 8. GN 2003-095 Public Hearing on Proposed 2003-2004 Budget G N 2003-096 Adopting the 2002-2003 Revised Budget and 9. 2003-2004 Budget - Ordinance No. 2732 Adopting the Tax Rate for Tax Year 2003 - 10. GN 2003-097 Ordinance No. 2733 Approval of 2003 Certified Tax Roll - 11. GN 2003-098 Resolution 2003-065 Public Hearing and Approval of Allocation of 12. GN 2003-100 Funds for 2003 Local Law Enforcement Block Grant 13. GN 2003-099 Approval of I nterlocal Agreement between NCTCOG and the City of North Richland Hills for Participation in the Northeast Tarrant County Job Access Project - Resolution No. 2003-067 Consideration of an Ordinance Amending the 14. GN 2003-102 Sign Ordinance - Ordinance No. 2730 Approval of the Athletic Fields Regulation 15. GN 2003-103 Ordinance No. 2731 Award of Bid to J.C. Commercial in the Amount 16. PU 2003-038 of $2,712,777 for the Construction of a Multi- Level Interactive Complex - Resolution No. 2003-066 17. GN 2003-104 Consider Recommendation of Naming Committee Regarding Clubhouse at Iron Horse Golf Cou rse 08/25/03 City Council Agenda Page 3 of 4 . . e ,,' .. . . NUMBER ITEM ACTION TAKEN Approving Amendments to Crime Control & 18. GN 2003-105 Prevention District Rules and Procedures - Resolution No. 2003-064 19. Action on Any Item Discussed in Executive Session listed on Pre-Council Agenda 20. Information and Reports 21. Adjournment "-'.-"---' . POSTED ¿?dl (/3 Date ---7""'~~.:""~ LI,,' dO Dft\- Tlnfe 08/25/03 City Council Agenda Page 4 of 4 Cit}) Secretary V~ ~', !ò,·v·'" INFORMAL REPORT TO MAYOR AND CITY COUNCIL IR 2003-090 ~ Date: 8/25/03 ---r Subject: Tarrant Appraisal District Board of Directors - Upcoming Election e John R. Marshall, Executive Director, Chief Appraiser of the Tarrant Appraisal District (TAD) has informed all of its taxing entities that the terms of service (two years) of the five members of the Board of Directors will expire on December 31, 2003 and it is time to begin the process of conducting an election (see attached letter). Each eligible taxing unit is allotted its share of 5,000 votes based on the 2002 adjusted tax levy imposed by the taxing entity. The City of North Richland Hills has been allocated 41 votes which may be cast collectively or separately for any nominee or nominees. Entities may nominate one candidate for each of the five positions to be filled, but are not required to make any nominations. Eligibility requirements are included in the letter from Mr. Marshall. The following are the steps in the election process: 1. Nominations must be made in 'an open meeting of the City Council in the form of a resolution by October 15, 2003. If Council chooses to nominate one or more individuals to the board, action will be necessary by the October 13, 2003 Council meeting. 2. TAD will distribute ballots listing all nominees submitted by Tarrant County taxing units by October 30,2003. 3. Council would submit votes for the nominee(s) of their choice via resolution by December 15, 2003 and the five nominees receiving the largest cumulative vote totals are elected. Board members would then take office for a two-year term beginning January 1, 2004. In 2001, the City of North Richland Hills nominated and cast all votes for then incumbent Mike Davis, former board member of the Grapevine-Colleyville I.S.D. Mr. Davis failed to gain enough votes for reelection and was replaced by John H. Clanton as the only board member to reside in Northeast Tarrant County. Mr. Clanton serves as a member of the HEB I.S.D. Board of Trustees and the City of Euless has indicated that they will most likely join HEB I.S.D. in supporting Mr. Clanton in the upcoming election. BISD and our other neighboring cities have not yet discussed potential nominees. Staff will inform Council as additional nominees begin to surface and will ensure that the nomination by resolution appears on a Council agenda by October 13, 2003. Respectfully Submitted, :~~gham City Manager \~ ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS TARRANT APPRAISAL DISTRICT 2500 Handley-Ederville Road. Fort Worth, Texas 76118-6909· (817) 284-0024 John R. Marshall Executive D/nJcIør ChIM ApprUer ,/. /. / / Mr. Oscar Trevino I Mayor City ofN. Ric P. O. Box 82 09 N. Richland . , Texas 76180 August 7, 2003 RE·CEIVED AUG nø 2003 Dear Mr. Trevino: The terms of service for our five members of the Board of Directors will expire on December 31,2003 and it is time to begin the process of conducting an election. e Based on the amount of the 2002 adjusted tax levy imposed by each eligible taxing unit, we have calculated the number of votes for your entity. The enclosed list will provide you with that information. The first step in the procedure is the nomination of candidates. Each voting unit may nominate one candidate for each of the five positions to be filled. You are not required to make any nomination or you may nominate any number up to five. The County Tax Assessor/Collector is a member of the Board of Directors by law. In order to be eligible to serve as directors, the 2004 nominees must have resided in the Tarrant Appraisal District for at least two years prior to January 1, 2004. They may serve on the governing body of a taxing unit in the Tarrant Appraisal District and still be eligible to serve as a Director. However, an employee of a taxing unit is prohibited from serving as a Director unless that employee is also an elected official of the governing body. A Director may not be related to a person who is in the business of appraising property for property tax purposes or represents property owners in proceedings in the appraisal district or who is employed by the appraisal district. A person is ineligible to serve as a director if he, or a business in which he has a ~ubstantial interest, enters into a contract with the appraisal district or enter~ into a contract with a taxing unit in the district, if that contract relates to the performance of an activity governed by 'fide I of the Texas Property Tax Code (for example, appraising property for tax purposes or determining eligibility for exemptions). A substantial interest exists where the person and spouse have a combined ownership of at least 10% of the voting stock or shares ofa business, or e e e e Letter to Taxing Units Election of Board of Directors August 7, 2003 Page 2 either of them is a partner, limited partner or an officer. If you have questions concerning the qualifications of nominees for a Board position, please call the undersigned. The nominations for Directors, which must be made in an open meeting of your taxing unit, should be submitted by the presiding officer to the Chief Appraiser in the form of a resolution adopted by the governing body by October 15, 2003, giving the names and addresses of the nominees. A current resume or vita is also helpful The appointment calendar is as follows: By October 15, 2003 By October 30, 2003 By December 15,2003 By December 31, 2003 Nominations by resolution Ballots listing nominees delivered to Presiding Officer Entity submits votes by resolution to Chief Appraiser Five (5) nòminees receiving largest cumulative vote totals are elected Board takes office for two year term January 1, 2004 The duties of the Board are outlined in Chapter 6, Texas Property Tax. Code. If you have any questions, do not hesitate to call the undersigned. Sincerely, John R. Marshall Executive Director Chief Appraiser JRM:mm Encl. J cc: City Managers e Board of Directors Tarrant Appraisal District 2002 - 2003 Joe Potthoff, Chairman John Clanton, Secretary / James Dennis, Member Charles Rogers, Member John Molyneaux, Member Betsy Price, Non-Voting Member e e TARRANT APPRAISAL DISTRICT . 2003 CALCULATION OF TAXING ENTlTVVOTES FOR BOARD OF DIRECTORS (Section és.G3 Property Tax Code) Based on Sentember 1. 2002 Net Tay..he Values "'nd nctober 1 ?002 A"¡"'M'''~ Tax Ratas 2002 % e TAXES OF 2003 TAXING ENTITY IMPOSED m.:rAL ~ SCHOOLS: Arlington $ 298,574,877 15.28329% 764 Azte $ 17,143,417 0.87753% 44 Birdville $ 89,545,883 4.58363% 229 Carroll $ 66,741,907 3.41635% 171 CastleberÎ'y $ 5,045,957 0.25829% 13 Crowtey $ 44,720,402 2.28912°,{¡ 114 Eagle MountainlSaginaw $ 42,612,864 2.18124% 109 Evennan $ 9,186,099 0.47021°,{¡ 24 Fort Worth $ 274,834,810 14.06810% 703 GrapevinelColleyville $ 127,635,774 6.53335°,{¡ 327 HurstlEulessJBedford $ 119,4&8,185 6.11630% 306 Keller $ 86,896.586 4.43778% 222 Kennedale $ 10,443,855 0.53459°,{¡ 27 Lake Worth $ 6,515,972 0.33354% 17 Mansfield $ 71,532,898 3.86158% 183 White Settlement $ 11,233,890 0.57503% 29 TOTAL SCHOOLS $ 1,281,953,176 65.61992% . 3,281 CITIES: Arlington $ 91,697,866 4.69378% 235 Azte· $ 2,937,122 0.151)34% 8 Bedford $ 10,232,459 0.523n-,{¡ 26 Benbrook $ 6,766,956 0.34638% 17 Blue Mound $ 326,909 0.01673% 1 Colleyville $ 8,335,024 0.42665% 21 e Crowley $ 1,972,254 0.10095% 5 Dalworthington Gardens $ 374,013 0.01914% 1 Edgecllff Village $ 505,845 0.02589% 1 Euless $ 9,970,368 0.51036% 26 Evennan $ 1,020,570 0.05224% 3 Forest Hili $ 2,725,921 0.13953% 7 Fort Worth $ 208,675,150 10.68155% 534 Grapevine $ 16,312.428 0.83499% 42 Haltom City $ 5,928,389 0.30346% 15 Haslet $ 928,344 0.04752% 2 Hurst $ 9,149,707 0.48835% 23 Keller $ 10,064,102 0.515160/0 26 Kennedale $ 2,127,462 0.10890% 5 Lakeside $ 173,850 0.00890% 0 Lake Worth $ 781,912 0.03900% 2 Mansfield $ 14,497,761 0.74210°" 37 North Richland Hills $ 16,200;365 0.82926% 41 pantego $ 885,993 0.04535% 2 Pelican Bay $ 129,608 0.00663% 0 Rlchland Hills $ 1,568,855 0.08030% 4 River Oaks $ 1,283,887 0.06572% 3 Saginaw $ 3,707,413 0.18977% 9 Sansom Park $ 373,822 0.01913% 1 Southlake $ 15,600,660 0.79856% 40 Watauga $ 5,091,396 0.26062% 13 Westover Hills $ 1,150,192 0.05888% 3 Westworth Village $ 150,060 0.00768% 0 White Settlement $ 2,412,072 0.12347% 6 TOTAL CITIES $ 454,038,535 23.24108% 1,162 e OTHER: Tarrant County $ 217,511,829 11.13900% 557 TOTAL OTHER $ 217,611,829 11.13900% 557 ¡TOTAL ALL t $ 1,953,603,540 ~ 100% ~ ¡ 5,000 ! INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2003- 088 ~ Date: ---r Subject: August 25, 2003 Discuss Date for Strategic Planning Work Session As Council is aware, staff has been in the process of planning for this year's strategic planning work session. Council gave direction to seek a new facilitator for this process, and staff has identified the Mercer group as the facilitator to be used this year. Jim Blagg and Bill Bancroft of the Mercer Group will facilitate this year's session. These gentleman have a number of years experience if facilitating strategic planning sessions in the public as well as the private sector and have worked for such companies as the Price Waterhouse accounting firm. The purpose of this informal report is to set a date for this work session. As you recall, in the past the session has been conducted in about a day and half, and this is the amount of time we are planning for this year's session. We plan to hold the work session at Garrett Creek Ranch as we did last year, and have compiled a couple of possible dates based on availability of the',facility and the availability of the facilitators. These dates are as follows: October 20th 21 st or 22nd , , November 11th and 1ih We will only need two consecutive days out of these possible dates. We would ask that the Council bring their calendars and look at these dates so we can discuss this during the pre council work session and set a date for this year's strategic planning work session. Respectfully Submitted, ~~ Larry J. Cunningham City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ...' . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. I R 2003-087 ~ Date: ---r Subject: August25,2003 Athletic Fields Regulation Ordinance No. 2731 At the July 28th City Council Meeting staff presented the proposed Athletic Fields Regulation Ordinance No. 2722 to Mayor and Council. The Park and Recreation Board had previously reviewed and discussed the proposed ordinance at their June 2nd meeting and made a recommendation to forward the ordinance to City Council for their consideration. City Council was in support of the ordinance but asked for clarification on some of the language to ensure compliance and to ensure that general use of the parks would continue to be available to the public when the fields are not closed due to maintenance or league games. Staff rewrote the ordinance to address issues raised by the Council and consulted with the Police Department and Judge Ray Oujesky on the provisions of the ordinance. All revisions are underlined and highlighted. The revisions address the following: · Clarifies restricted use on gated or "game ready" athletic fields · Clarifies general public use versus structured team practices at Green Valley Park · Clarifies the penalty section of the ordinance regarding minors · States in the "whereas" section additional language regarding the commitment by the City to protect the City's investment; acknowledges the financial investment by the City's youth associations and encourages public use of city parks The revised ordinance was presented to the Park and Recreation Board at their August 4th meeting and they voted 6 - 1 to forward it to City Council for their consideration. (The dissenting vote spoke in favor of a stricter ordinance.) Respectfully submitted, \ -.. ~~. ,- ~~ Jim Browne Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS . . . ORDINANCE NO. 2731 AN ORDINANCE AMENDING ARTICLE I OF CHAPTER 17 OF THE CITY OF NORTH RICHLAND HILLS, TEXAS CODE OF ORDINANCES; CORRECTING A PENALTY PROVISION AND PROHIBITING ENTRY ON CLOSED OR RESTRICTED ATHLETIC FIELDS; PROVIDING FOR THE PLACEMENT OF SIGNS TO PROHIBIT UNAUTHORIZED USAGE; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, it has become increasingly difficult to maintain quality and safe athletic fields due to overuse and whereas it has come to the City's attention that persons have been using athletic fields for practice without regard to Parks and Recreation policy, posted signs, locked field gates or closure for maintenance or field conditions; and WHEREAS, unauthorized usage is detrimental to the preservation and orderly utilization of City of North Richland Hills athletic fields; and WHEREAS, the City Council of the City of North Richland Hills Texas finds that it is in the public interest to adopt regulations to prevent and penalize such unauthorized usage; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Ordinance No. 2731 · · · Sec. 1: That Chapter 17 of the North Richland Hills Code of Ordinances be amended by amending Section 17-8 thereof and adding a new Section 17-9, which amended and added Sections shall read as follows: "Sec. 17-8. Entry on Closed or Permit Only Athletic Fields (a) It shall be unlawful for any person other than a city employee or a contractor performing athletic field maintenance to enter upon a City of North Richland Hills athletic field that has a sign posted "Closed due to Maintenance/Field Conditions." (d) The City Manager, or his designee, is authorized and directed to post the signs provided for above on or adjacent to City of North Richland Hills athletic fields. Section 17-9. Penalty Violation of this Article shall be punished by a fine not exceeding $500.00 for each such violation." Sec. 2: Any person violating any provision in Section 17 -8 of the Code of Ordinances as herein amended shall, u on conviction, be fined a sum not exceedin $500.00. Ordinance No. 2731 · · · Sec. 3: The City secretary is authorized and directed to cause publication of the descriptive caption and penalty clause of this ordinance one time. Sec .4: This ordinance shall become effective immediately upon publication. PASSED AND APPROVED this the 25th day of August, 2003. Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO LEGAL FORM: George Staples, City Attorney APPROVED AS TO CONTENT: 1~~ .--~ c..-·-- C-~-... Jim Browne, Parks and Recreation Director Ordinance No. 2731 ,. . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No.1 R 2003-089 ~ Date: ---r Subject: August 25, 2003 Linda Spurlock Park After Council considered and approved a request to prohibit parking along the south side of Harmonson, adjacent to Linda Spurlock Park, staff was directed to track the on-street parking patterns and report the findings within 3 months. Staff began recording a count of all cars parked along both Harmonson and Dawn adjacent to the park on June 2, 2003. There are 68 curbside parking spaces available along the perimeter of the park. Parked car totals were recorded twice in the mornings and twice in the afternoons during the weekdays, and once in the mornings on Saturday's and Sunday's. Park Maintenance staff performed the counts at approximately the same times each day during normal working hours. The parking counts are tabulated on the attached chart. During June, July and August the total average number of cars parked when counted at the morning times was 2.79. Records indicated an average of 2.4 cars parked during the afternoon counts. The individual counts ranged from 0 cars to 18 cars at anyone time. Pavilion rentals and one special event in June appeared to generate the higher counts. The attached Facility Schedule Report shows the dates, start and end times, and anticipated attendance for pavilion rentals at Linda Spurlock Park since June 1, 2003. During the months of July and August, individual parking counts ranged form 0 cars to 8 cars. The greatest number of cars reported at 'anyone time in August was 6. While these results demonstrate relatively low on-street parking use, it is important to note that the information was collected during working hours, and does not reflect potential increases in on-street parking during the evening hours. However, staff requested Kim Kirby (Park & Recreation Board Member and active resident of Park Oak Estates) help us monitor evening and weekend parking demands. Her observation of the impact of the "No Parking" signs was "Absolutely awesome...a 98% improvement....only 1 or 2 violators observed". Also it is important to note that June, July and the first part of August are an "off-season" time for youth sports. Historically, increased park use is generated by youth sports schedules when youth baseball practices are at their height in April and May, and football and soccer teams begin their practices the last two weeks of August. The presidents of the youth sports associations have been contacted again within the past week requesting their support in redirecting team practices to other facilities. Additionally, the completion of Kay Granger Neighborhood Park and Clyde Zellers Neighborhood Park south of Loop 820 will provide for more open space and more than double the availability of walking trails in the immediate area. The construction of the South Electric Trail, scheduled for the fall of 2004, will open a major trail and open space corridor. These projects will provide geographically distributed alternative park resources relieving Linda Spurlock of the burden of providing the only neighborhood park and trail services in the area. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS The next few months are traditionally accompanied by increased use associated with cooler weather and increased youth sports practices, staff and volunteers will continue to record and observe the on-street parking counts at Linda Spurlock Park. Staff will report back to the Council in a few months with the additional data. Respectfully submitted, ! '~ C--¥, -== :'U.::71..--<.-i>- Jim Browne Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS Facility Schedule Report Printed: 14-Aug-03, 04:28 PM User: apekumey · Complex: Linda Spurlock Park Date To: Monday, June 30, 2003 Date From: Sunday, June 01, 2003 Starts Ends Instructions Complex: Unda Spurlock Park Date: Sunday, June 01,2003 12:00PM 6:00PM Gazebo Facility Function Reference Contact Name General Rental Graduation Party Larry Holman ~ 0 Date: Thursday, June 05,2003 5:00PM 8:00PM Gazebo Special Event Diamond Loch Homeowners Asso Sandy Kenna (pO Date: Saturday, June 07,2003 10:00AM 1 :OOPM Gazebo 4:00PM 7:00PM Gazebo General Rental Birthday Party Misty Fisher Birthday Party Celina Burleson (pO lD General Rental Date: Sunday, June OS, 2003 11 :OOAM 2:00PM Gazebo 2:00PM 5:00PM Gazebo General Rental party i 0 Liza Bobo party Michele Scoggins 3D General Rental · Date: Saturday, June 14, 2003 11 :OOAM 1 :OOPM Gazebo Picnic 1 :OOPM 4:00PM Gazebo Picnic party 3 Alicia Freeman - 0 Youth Baseball Team Party Keith "Harvey :3 0 Date: Sunday, June 15, 2003 2:00PM 8:00PM Gazebo General Rental birthday 50 Veronica Garcia Date: Saturday, June 2S, 2003 1 :30PM 5:30PM Gazebo General Rental Birthday Party Amy Cloud 30 Date: Sunday, June 29, 2003 2:00PM 6:00PM Gazebo General Rental Kids Birthday Party /)~ Chris Stover ¡"J · Page: 1 Facility Schedule Report Printed: 15-Aug-03, 08:39 AM User: apekumey · Complex: Linda Spurlock Park Date To: Thursday, July 31, 2003 Date From: Tuesday, July 01, 2003 Starts Ends tnstructions Facility Function Reference Contact Name Complex: Unda Spurlock Park Date: Saturday, July 05, 2003 10:30AM 3:30PM Gazebo General Rental Birthday Party .( () Kayla Carter ~ · · Page: 1 Facility Schedule Report Printed: 14-Aug-03, 04:15 PM User: apekumey · , Complex: Linda Spurlock Park Date To: Sunday, August 31,2003 Date From: Friday, August 01,2003 Starts Ends Instructions Facility Function Reference Contact Name Complex: Unda Spurlock Park Date: Saturday, August 02, 2003 6:00PM 9:00PM Gazebo Date: Sunday, August 24,2003 4:00PM 7:00PM Gazebo General Rental wedding (pO Natalie Jacobson Picnic St Luke UMC Picnic Lee Biggs-Scribner 3D Special Event wedding Christina Johnson SO Picnic Birthday Party Wendy Huffman 1!.ò Date: Sunday, August 10, 2003 5:30PM 8:30PM Gazebo Date: Saturday, August 23, 2003 4:30PM 7:30PM Gazebo · · Page: 1 · Linda Spurlock Gazebo Usage Month June July August (As of 8/14) Totals # of Rentals 11 1 4 Monthly Attendance Total 385 50 140 16 575 Average Rental Attendance Available curb side parking: 68 spaces · · AveraQe Attendance 35 50 35 35.93 · · · Linda Spurlock Park Parking Counts July 2003 July 2003 AM PM 7:00 - 8:00 11:30 -12:30 2:00 - 3:00 4:00 - 5:00 1 0 3 2 5 2 2 1 4 8 3 1 6 1 4 4 2 4 6 6 5 4 .................................... ....................................... ..................................... 6 1 ..................................... ....................................... ..................................... 7 0 0 2 1 8 2 3 5 3 9 2 4 2 3 10 0 3 1 2 1 1 1 3 3 3 12 4 .................................... ....................................... ..................................... 13 0 ..................................... ....................................... ..................................... 14 3 6 2 1 15 4 3 0 2 16 2 4 2 3 17 0 3 1 2 18 0 3 2 2 19 2 .................................... ....................................... ..................................... 20 1 .................................... ....................................... ..................................... 21. 2 1 5 1 22 2 2 0 3 23 2 5 2 1 24 0 5 4 4 25 0 4 2 2 26 5 ..................................... ....................................... ...................................... 27 0 .................................... ....................................... ...................................... 28 2 1 3 4 29 3 3 1 2 30 4 6 0 4 31 2 7 3 3 Total Monthly Average 53 1.7096774 80 3.4782609 53 2.3043478 69 3.0000000 · Linda Spurlock Park Parking Counts June 2003 June 2003 AM PM 7:00 - 8:00 11 :30 - 12:30 2:00 - 3:00 4:00 - 5:00 · 2 3 5 2 2 3 4 8 1 1 4 2 2 3 2 5 0 4 5 18 6 0 3 1 4 7 ..................................... 13 ....................................... ..................................... 8 ..................................... 5 ....................................... ..................................... 9 2 2 1 0 10 4 4 2 3 1 1 2 3 1 2 12 1 2 3 1 13 1 5 2 3 14 ..................................... 12 ....................................... ..................................... 15 0 ..................................... ....................................... ..................................... 16 1 1 0 4 17 3 3 3, 2 18 3 6 3 1 19 2 1 5 3 20 2 5 2 3 21 3 ..................................... ....................................... ..................................... 22 1 ..................................... ....................................... ..................................... 23 0 3 1 2 24 0 2 3 1 25 0 2 1 0 26 2 3 0 2 27 1 6 1 4 28 2 ..................................... ....................................... ..................................... 29 0 ..................................... ....................................... ..................................... 30 0 2 2 1 Total Monthly Average 39 1 .5000000 102 4.2500000 42 2.0000000 59 2.8095238 · · · · Linda Spurlock Park Parking Counts August 2003 August 2003 AM 7:00 - 8:00 11 :30 - 12:30 PM 2:00 - 3:00 4:00 - 5:00 1 3 1 0 4 2 2 ..................................... ....................................... ...................................... 3 2 .................................... ....................................... ..................................... 4 2 3 5 3 5 2 4 2 3 6 0 3 1 2 7 0 2 3 1 8 0 2 1 0 9 3 .................................... ....................................... ..................................... 10 0 .................................... ....................................... ..................................... 1 1 2 3 0 2 12 1 6 1 4 1 3 0 2 2 1 14 5 2 1 -. 2 1 5 10 5 0 3 16 7 ..................................... ....................................... ..................................... 17 2 .................................... ....................................... ..................................... 18 7 .................................... ....................................... .................................... Total 48 33 16 25 Monthly Average 2.6666667 3.0000000 1 .4545455 2.2727273 Average 1.8666667 3.7068966 2.0181818 2.7818182 I ......................... No Count Taken .......... ........... Morning Average Afternoon Average 7:00 - 8:00 a.m. 1 .8666667 2:00 - 3:00 p.m. 2.0181818 11 :30 - 12:30 p.m. 3.7068966 4:00 - 5:00 p.m. 2.7818182 Divided by 2 5.5735632 Divided by 2 4.8000000 Morning Average 2.7867816 Afternoon Average 2.40 e YARD-OF-THE-MONTH WINNERS AUGUST, 2003 AREA 1 Wayne & Maraie Cromer, 6416 Diamond Loch N. AREA 2 Gene & Ann Muncv, 6724 Cvlinda Sue AREA 3 Olin & Kim Harrinaton, 6300 Riviera AREA 4 Kim Leverett, 5128 Nancv AREA 5 The Hampton's, 8204 Euclid e AREA 6 Stephen P. Randles, 7564 Hiahtower Dr. AREA 7 Grea & Tina Clifton, 8912 Amundson AREA 8 Tom & Barbara Pollock, 6721 North Park Dr. AREA 9 Lena Finholt, 8509 Grandview Texas SmartScape Winner Richard Wooldridae, 7421 Hiahtower Business Landscape Winner Sonic Drive In, Grea Allen, General Manaaer, 8425 Davis e MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST e LOOP 820 - AUGUST 11, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 11 th day of August, 2003 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch e Staff Members: Larry J. Cunningham Greg Vick Karen Bostic Paulette Hartman Alicia Richardson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Clay Caruthers Call to Order Mayor Mayor Pro Tern Councilman Councilman Councilman Councilwoman Councilman Councilman City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager Assistant City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Budget Manager Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m. 1. Discuss Items from Reqular Auqust 11, 2003 City Council Meetinq None. 2. IR 2003-084 Review Modifications to Sian Ordinance Reqardina Recent Leaislative Chanqes City Attorney George Staples advised HB 212 would require revisions to the sign ordinance. Staff is seeking council direction regarding two proposed amendments. Currently Political Signs located in "AG" Agricultural and all "R" Residential district are limited to no greater than six (6) square feet in size and three (3) feet in height. Other zoning districts are limited to no greater than fifty (50) square feet in size and six (6) feet e · e City Council Minutes August 11, 2003 Page 2 in height. H.B. 212 limits the ability of cities to regulate signs on private property. It also restricts cities from more stringently restricting political signs than the city restricts others signs (ex: real estate signs). H.B. 212 would allow political signs to be placed in the right-of-way, but limit them to less than three (3) feet in height and six (6) square feet of sign face for each side. Signs may be placed no closer than three (3) feet from the edge of the pavement and no permission of the abutting property would be required. Staff is recommending that council consider: a. Outlaw all signs in the right-of-way; or b. Political signs be allowed on the weekends as is allowed for the real estate signs; or c. To allow the distance, height and size regulations as are allowed to real estate signs Mr. Staples advised that the city currently allows real estate companies to have small signs in the public right-of-way on weekends. Realistically, Mr. Staples does not believe that political opponents would remove their signs following a weekend. It may be more realistic to either allow or not allow signs in the right-of-way. Mr. Staples advised H.B. 212 stipulates signs that are abandoned, on-premise, commercial signs must be removed within thirty (30) days after the first anniversary of the date which the business ceases to operate; unless the premises where the sign is contained is leased, in which case the sign shall be removed within thirty (30) days after the second anniversary of the date that the tenant ceases to operate. On-premise signs identifying a business that ceases to operate shall not be altered to advertise another business unless the alterations conform to the city's regulations. Staff is proposing to enact the recently passed legislation. Mr. Staples advised that staff is looking at other changes to the sign ordinance, but felt these issues needed to be put in place to conform to legislature action. Mayor Trevino asked if right-of-ways applied to Texas Department of Transportation. Mr. Staples advised that council regulates the right-of-way except for the freeway right- of-way. The city has control for everything except the limited access roadways. Council discussed the placement of political signs in right-of-way abutting up to private property, removal of real estate signs in right-of-way and penalty fees for failure to comply with sign ordinance. Mr. Staples advised council he could not restrict the political signs in the right-of-way any more restrictedly than other permitted signs. If real estate signs are allowed in the e area then political signs will be allowed. City Council Minutes August 11, 2003 Page 3 e Mayor Pro Tern Tolbert asked if verbiage could be included to address the placement and distance of political signs within a determined square foot area. Mayor Trevino asked if the city could stop the placement of real estate signs in front of residential houses. ' Mr. Staples advised there might be a way that the city can restrict those signs to certain types of thoroughfares. Council consensus was for staff to move forward with an ordinance permitting real estate signs in thoroughfares only and that a restriction be placed on number of allowable signs within an area. 3. IR 2003-085 Discuss Ad-Hoc Committee for Chemical Toilet Amendment Mayor Trevino advised that he would like to appoint an ad-hoc committee to study chemical toilets. Mayor Trevino asked that Mayor Pro Tem Tolbert chair the committee and Councilman Welch ar:ld Councilman Lewis serve on the committee. Mayor Trevino asked Scott Sandlin and David Pokulda to represent the homebuilders and to have one representative from Trinity Waste. e Council concurred with Mayor Trevino's appointments. Adjournment Mayor Trevino announced at 6:21 p.m. that the Council would adjourn to the regular Council meeting. ' REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order August 11 2003 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Scott Turnage Frank Metts, Jr. JoAnn Johnson Mayor Mayor Pro Tern Councilman Councilwoman Councilman Councilwoman e e e e City Council Minutes August 11, 2003 Page 4 David Whitson Timothy J. Welch Councilman Councilman Staff: Larry J. Cunningham Greg Vick Karen Bostic Alicia Richardson George Staples City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant City Secretary Attorney 2. INVOCATION Mayor Pro Tern Tolbert gave the invocation. 3. PLEDGE OF ALLEGIANCE Mayor Pro Tern Tolbert led the pledge of allegiance. 4. SPECIAL PRESENTATIONS None. 5. CITIZENS PRESENTATION None. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE JULY 28, 2003 COUNCIL MEETING B. MINUTES OF THE JULY 21, 2003 COUNCIL WORK SESSION City Council Minutes August 11, 2003 Page 5 e C. PS 2003-34 CONSIDERATION OF A REQUEST FROM STINSON DEVELOPMENT CORPORATION TO APPROVE THE FINAL PLAT OF LOTS 1- 31, BLOCK A, GRACE MEADOWS ADDITION LOCATED IN THE 9400 BLOCK OF KIRK LANE (10.56 ACRES) D. PU 2003-037 AUTHORIZE CONTINUED PARTICIPATION IN THE COOPERATIVE PURCHASING PROGRAM WITH TEXAS BUILDING AND PROCUREMENT COMMISSION - RESOLUTION NO. 2003-063 E. GN 2003-090 APPROVE ABANDONMENT OF TWO (2) SANITARY SEWER EASEMENTS LOCATED ON TRACT 19, O. RUMFIELD SURVEY, ABSTRACT NO. 1365 - ORDINANCE NO. 2728 COUNCILMAN WHITSON MOVED, SECONDED BY COUNCILMAN LEWIS TO APPROVE THE CONSENT AGENDA. Motion to approve carried 7-0. e 8. PZ 2003-15 PUBLIC HEARING TO CONSIDER A REQUEST FROM B.H. & L. JOINT VENTURE FOR A ZONING CHANGE FROM "AG" AGRICULTURAL TO "R-2" RESIDENTIAL LOCATED IN THE 8400-8500 BLOCK OF NORTH TARRANT PARKWAY (1.98 ACRES) - ORDINANCE NO. 2725 APPROVED Mayor Trevino opened the public hearing. Mr. Owen Long, applicant, was available to answer questions from council. Councilman Metts asked Mr. Long if part of the property is located in the floodplain. Mr. Long advised council the bulk of the property was initially in the Federal Emergency Management Agency (FEMA) floodplain. Paperwork has been submitted to FEMA to have the property withdrawn from the floodplain. Mr. Long said he is waiting on FEMA to get the map revisions submitted. Councilman Metts asked if there would be any problems with property being removed from the floodplain. Mr. Long advised the Letter of Map Revision (LOMR) showed the property out of the floodplain. Mr. Long said that B.H. & L. has abided by the submitted Conditional Letter of Map Revision (CLOMR). e City Council Minutes August 11,2003 Page 6 e Councilman Metts is concerned with the issuance of building permits in the event FEMA does not remove property from floodplain. Public Works Director Mike Curtis advised that staff has allowed builders to begin construction in areas. This allowance is only granted when it is apparent that all improvements have been met as stipulated in the LOMR, there are no issues by FEMA and the calculations show that no one will be flooded. Technically the map may show that the property is in the floodplain, but it will be removed once FEMA approves the LOMR. Mr. Curtis advised FEMA had a few issues with the submittal in january. There were some issues addressed and the developer's engineer corrected the issues, answered FEMA's questions and resubmitted LOMR to FEMA. Staff elected to stop building until the issues have been resolved before construction resumes. City Attorney George Staples advised no permits would be issued until staff gets approval from FEMA. Zoning Administrator Dave Green advised applicant is proposing to combine this tract with adjacent property to the south for a total of 10.00 acres to be developed as a single-family subdivision. The Planning and Zoning Commission recommended approval by a vote of 6-0. Staff concurs with the Planning and Zoning Commission. e Mayor Trevino called for public comments. There being no one wishing to comment, Mayor Trevino closed the public hearing. COUNCILMAN METTS MOVED TO APPROVE PZ 2003-15, WITH THE STIPULATION THAT NO PERMITS ARE ISSUED UNTIL LETTER IS RECEIVED FROM FEMA. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 7-0. 9. PZ 2003-19 PUBLIC HEARING TO CONSIDER A REQUEST FROM KIRBY COX FOR A ZONING CHANGE FROM "AG" AGRICULTURAL TO "R-1-S" SPECIAL SINGLE FAMILY RESIDENTIAL LOCATED AT 8601 CARDINAL LANE (3.34 ACRES) - ORDINANCE NO. 2726 APPROVED Mayor Trevino opened the public hearing. Mr. Kirby Cox, applicant, advised his house burned down in December 2002. Mr. Cox discovered, while in the process of submitting for permits, that his property was not in conformance with current zoning and platting regulations. Mr. Cox advised he is e seeking approval of his zoning change request so he can rebuild his home. e e e City Council Minutes August 11, 2003 Page 7 Mr. Green advised council that staff is working with Mr. Cox to expedite his request. Mr. Cox will be submitting preliminary and final plats for staff review. Mr. Green advised that Mr. Cox plans to have a horse on his property. The Planning and Zoning Commission recommended approval of 6-0. Staff supports Planning and Zoning's recommendation. ' Mayor Trevino called for public comments. There being no one wishing to comment, Mayor Trevino closed the public hearing. COUNCILMAN TURNAGE MOVED TO APPROVE ORDINANCE No. 2726, PZ 2003-19. COUNCILMAN TIM WELCH SECONDED THE MOTION. Motion to approve carried 7-0. 10. GN 2003-091 SETTING DATE FOR PUBLIC HEARINGS FOR 2003-2004 CITY BUDGET, PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION AND CRIME CONTROL DISTRICT BUDGETS APPROVED Ms. Karen Bostic, Managing Director of Administrative and Fiscal Services advised it was necessary for City Council to set public hearings on the proposed 2003-2004 City Budget, proposed projects and operations of the Park and Recreation Facilities Development Corporation and the Crime Control and Prevention District budgets. Per City Charter and State law a published notice is required for each public hearing. The hearings are set for August 25,2003 beginning at 6:15 p.m. for the Crime Control and Prevention District, 6:30 p.m. for the Park and Recreation Facilities Development Corporation and 7:00 p.m. for the City Budget. Since the proposed tax rate of 57rt does not exceed 3% of the effective tax rate the City is not required to hold a public hearing on the proposed tax rate as done in the past. COUNCILMAN WHITSON MOVED TO APPROVE GN 2003-091. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 11. GN 2003-092 APPOINTMENT TO ALTERNATE ON KEEP NORTH RICH LAND HILLS BEAUTIFUL COMMISSION APPROVED City Council Minutes August 11,2003 Page 8 e Mayor Trevino advised council that the alternate position on Keep North Richland Hills Beautiful Commission is vacant. Mayor Trevino said he would like council to consider his appointment of Sarah Enfinger term expiring June 30, 2004. COUNCILWOMAN JOHNSON MOVED TO APPOINT SARAH ENFINGER TO ALTERNATE ON KEEP NORTH RICHLAND HILLS BEAUTIFUL COMMISSION. COUNCILMAN LEWIS SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7..0. 12. GN 2003-093 CONSIDER CHANGING THE NAME OF BALLPARK ROAD TO NEWMAN DRIVE - ORDINANCE NO. 2727 APPROVED Public Works Director Mike Curtis advised staff recommends changing the name of Ballpark Road (located in Hometown NRH West - Phase 2 Addition) to Newman Drive. Currently Ballpark Road is an extension of an existing section of Newman Drive. The e developer of Hometown NRH West has agreed to the name change. COUNCILMAN TIM WELCH MOVED TO APPROVE GN 2003..093. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to approve carried 7-0. 13. GN 2003-094 AUTHORIZE CITY MANAGER TO RELEASE LIENS - ORDINANCE NO. 2729 APPROVED Assistant City Manager Greg Vick advised council took action on an ordinance authorizing the City Manager to be able to settle litigation below certain dollar levels with review by the City Council. Staff has discovered that there is no authority for settlements of liens by the City Manager. Staff discussed this with the City Attorney George Staples and he indicated that such authority should be granted to certain limits. The proposed ordinance authorizes the compromise and settlement of liens by the City Manager, upon recommendation by the City Attorney, in amounts not to exceed $15,000. Dollar amounts in excess of $15,000 would require council approval. . COUNCILWOMAN JOHNSON MOVED TO APPROVE GN 2003-094, ORDINANCE No. 2729. COUNCILMAN TURNAGE SECONDED THE MOTION. e e e City Council Minutes August 11, 2003 Page 9 Motion to approve carried 7-0. 14. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA APPROVED None. 15. INFORMATION AND REPORTS Councilwoman Johnson made the following announcements. Sign up now for the fall Citizen's Police Academy. The twelve-week class begins Thursday, August 28, 2003. For further information, call Officer Keith Bauman at 817- 427-7000. The Trinity Trash Bash is planned for Saturday, September 13. Volunteers are needed for this community litter cleanup. Keep NRH Beautiful will supply registered volunteers with gloves, trash bags, patches for scouts, lunch and entertainment! Call 817-427- 6650. August 16 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Citicable, Communications Department - A letter was received from the Texas Animal Control Association expressing appreciation for the time and effort extended in completing the visual graphics tabletop display. The impressive, lighted mural exhibit will be utilized and admired for years to come. 16. ADJOURNMENT - e e City Council Minutes August 11, 2003 Page 10 Mayor Trevino adjourned the meeting at 7:37 p.m. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS . Department: Public Works Council Meeting Date: 8/25/03 Subject: Approve Detention/Retention StoraQe Facility Maintenance Agenda Number: GN 2003-101 Agreement for Northeast Tarrant Baptist Church Addition, Block 1, Lot 1 The final plat for the Northeast Tarrant Baptist Church Addition, Block 1, Lot 1 was approved by Council on April 14, 2003 (PS2002-41). Part of the developer's drainage plan included a retention pond. The City's Detention Pond Ordinance (No. 2624) requires that a maintenance agreement between the property owner and the City be executed for retention ponds. The agreement covers the responsibilities of Northeast Tarrant Baptist Church to maintain the retention pond area. It also gives the City the right to correct any problems and file a lien on the property if the pond is not maintained properly. The key maintenance responsibilities of the Church are listed below: . . Mowing · Maintenance of landscaping · Operation and maintenance of the aeration system · Trash removal · Dredging Recommendation: To approve the Detention/Retention Storage Facility Maintenance Agreement with Northeast Tarrant Baptist Church. Source of Funds: Bonds (GO/Rev,) Operating Budget Other Finance Review Account Number Sufficient Funds Ävallaole Finance Director -11LÍ~ ~ C.-i:: Departrrtent Head Signature ·' e . e DETENTIONIRETENTION STORAGE FACILITY MAINTENACE AGREEMENT KNOW ALL MEN BY THESE PRESENTS THAT: WHEREAS, by plat denoted Lot 1, Block 1, NorthEast Tarrant Baptist Church Addition approved on April 14, 2003 by the City Council of North Richland Hills, Tarrant County, Texas, NorthEast Tarrant Baptist Church was permitted to develop the site described thereon in accordance with such plat, and WHEREAS, such plat requires construction on the property legally described as Lot 1 Block 1 NorthEast Tarrant Baptist Church Addition which includes the development site of a facility to provide a Detention/Retention Storage Facility for the development site to minimize potential flooding of downstream property, and WHEREAS, the City is willing to permit NorthEast Tarrant Baptist Church to construct a Detention/Retention Storage Facility in accordance with plans approved by the City, provided that NorthEast Tarrant Baptist Church agrees to maintain such Detention/Retention Storage Facility. NOW, THEREFORE, NorthEast Tarrant Baptist Church agrees as follows: 1. Adhere to the requirements of Ordinance No. 2624. 2. NorthEast Tarrant Baptist Church shall construct, at its sole cost and expense, the Detention/Retention Storage Facility in accordance with plans and specifications approved by the City. 3. NorthEast Tarrant Baptist Church shall be responsible for the following: a. Mowing of the basin and all areas around the basin controlled by NorthEast Tarrant Baptist Church based on a pre-approved schedule. b. The upkeep and replacement of all landscaping. c. Operation and maintenance of aeration systems (including power cost and replacement cost). d. Trash and debris removal based on a pre-approved cleaning schedule and scope. e. Operation and maintenance of decorative lighting around the basin. f. Any necessary dredging or silt removal&om the basin and/or inlet and outlet structures. . . e g. Repair and replacement of decorative fencing. h. Any "specialty" items not covered by any other party. 1. All necessary grading to insure that detention basins drain completely. 4. Should NorthEast Tarrant Baptist Church fail to remedy any inadequacy in its maintenance of the Detention/Retention Storage Facility within twenty (20) days of receipt of written notice fÌ'om the City, the City may, but shall not be obligated, to provide such maintenance that it shall reasonably deem necessary and all costs thereof shall be reimbursed to the City by NorthEast Tarrant Baptist Church upon written demand thereof If Developer fails to so reimburse the City within ten (10) days of such written demand, the City shall have a lien against the Property for such amount, provided, however, such lien shall not be valid against a bona fide purchaser for value unless a notice of such lien stating the amount shall be filed in the office of the Tarrant County Land Records. By acceptance of this Agreement, the City agrees to execute a certificate (addressed to the party requesting same) within ten (10) days of written request therefore, stating whether or not any amounts are due and owing fÌ'om NorthEast Tarrant Baptist Church pursuant to this Agreement. 4. The agreements made herein shall be binding upon NorthEast Tarrant Baptist Church, successors and assigns and shall be covenant running with the land. Executed this /f}""-day of June 2003. BY:~~ Johnny Bernstein, President STATE OF TEXAS CONTY OF TARRANT This instrument was acknowledgep before me on this the /t? ~ay of T ~ 2003 by 7'. /..~ ^Ý ß 4lr"i-ft:,' ^- of NorthEast Tarrant Baptist Church, a Texas corporation, on behalf of said corporation. Not!r1i&tat!fr~ KATHY HICKS NOTARY PUBLIC STATE OF TEXAS My ':omm. Exp. 10-5-2004 NO~:tt; Nft'c-ks ~..'""~.. _'~r·-0-4 . . - ATTEST: Patricia, Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: CITY OF NORTH RlCHLAND illLLS: By: George A. Staples, Attorney for the City APPROVED AS TO CONTENT: J112~ C, t; Mike urtin, P.E., Public Works Director Oscar Trevino, Mayor Page 3 00 PW75DET.AGR (revised 4/24/03) , , CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 8/25/03 Subject: Revision of School Zone Hours for Fort Worth Christian School; Ordinance No. 2734 Agenda Number: GN 2003-106 The Public Works Department is requesting the school zone times to be changed for Fort Worth Christian School. The current school zone times are 7:15 a.m. - 8:15 a.m. and 2:15 p.m. - 3:45 p.m. Staff was notified by Fort Worth Christian School that their arrival and dismissal times have changed. Elementary school time arrival is 8: 15 a.m. and the Middle and High Schools arrival times are 8:30 a.m. Dismissal times will start at 3:15 p.m. for Elementary School and the Middle and High Schools will dismiss at 3:40 p.m. Staff recommends the school zone times be changed to 8:00 a.m. - 8:45 a.m. and 3:00 p.m. - 4:00 p.m. This time change will accommodate the new times for arrivals and dismissals for Fort Worth Christian School. Recommendation: To approve Ordinance No. 2734. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Available )1/t~J~f( C'~~ Department Head Signature Finance Director Page 1 of . 4 ORDINANCE NO. 2734 8 AN ORDINANCE AMENDING SECTION 16-39 OF THE CODE OF ORDINANCES OF THE CITY OF NORTH RICHLAND HILLS AND AMENDING SCHOOL ZONE HOURS FOR FORT WORTH CHRISTIAN . SCHOOL; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND ESTABLISHING AN EFFECTIVE DATE. 6 12 WHEREAS, Fort Worth Christian School has changed its times for arrivals and dismissals of students, thus requiring alteration of times for school speed zones near such school; and 10 16 WHEREAS, upon the basis of engineering and traffic investigation heretofore made as authorized by the provisions of the Texas Transportation Code, the maximum prima facie reasonable and prudent speed limits set forth in this ordinance for vehicles in designated school zones during the times hereinafter set forth have been determined; NOW, THEREFORE, 14 18 20 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 22 . Section 1: THAT Section 16-39 of the North Richland Hills Code of Ordinances be and is hereby amended to read as follows: 26 "Sec. 16-39. Speed limits in school zones. 30 (a) School zones shall be marked with signs which state the maximum prima facie reasonable and prudent speed limit and display either the hours such zones are in effect, or a flashing amber light when such speed zones are in effect. 28 32 (b) The portions of public streets hereinafter set forth are designated as school zones in which the maximum prima facie reasonable and prudent speed limit is twenty (20) miles per hour during the times stated: 34 36 (1) Birdville Independent School District ("BISD") Elementary School Zone Times (three times daily) and Locations: 38 40 7:15 AM - 8:15 AM 11:00 AM - 12:30 PM 2: 15 PM - 3:45 PM 42 e Ordinance No. 2734 Page 1 of 6 . (a) Carrie Francis Elementary School Zones: 4 8000 - 8300 Emerald Hills Way 5600 Cork Lane 6 5600 Newman Drive 8100 - 8200 O'Brian Way 8 5500 Finian Lane 10 (b) Holiday Heights Elementary School Zones: 12 7500 - 7600 Lola Drive 7500 Jade Circle 14 7600 Sybil Drive 5200 - 5400 Susan Lee Lane 16 5200 Cloyce Court 7600 Palomar Drive 18 (c) Northridge Elementary School Zones: 20 7200 -7500 Starnes Road 22 7200 - 7300 Holiday Lane . (d) Snow Heights Elementary School Zones: 26 6800 - 7000 Marilyn Lane 6800 - 7000 Shauna Drive 28 7000 Oakland Lane 4700 - 4900 Vance Road 30 4900 Caton Drive 4700 - 4900 Redondo Street 32 (e) Foster Village Elementary School Zones: 34 7000 Meadowview Terrace 36 7000 Crosstimbers Lane 6800 - 7000 Springdale Lane 38 6800 - 7100 Hightower Drive (from flashing light east) 40 (f) Smithfield Elementary School Zones: 42 6700 - 6800 Smithfield Road 44 - (g) Mullendore Elementary School Zones: Ordinance No. 2734 Page 2 of 6 . 6 4100 - 4200 Rufe Snow Drive 6700 - 6800 Manor Drive 4200 Stevens Street 6700 - 6800 Glenview Drive 4000 - 4100 Flory Street 4 8 (h) Green Valley Elementary School Zones: 10 12 7700 - 7900 Smithfield Road 7900 - 8100 Green Valley Drive 14 (2) BISD Elementary School Zone Times (two times daily) and Locations: 18 Foster Village Elementarv 7:15 AM - 8:15 AM 3 :00 PM - 4:00 PM 16 20 6700 Hightower Drive (from Rufe Snow Drive to flashing light) 6800 - 6700 Rufe Snow Drive 22 . (3) BISD Middle School Zone Times (two times daily) and Locations: 26 7:15 AM - 8:15 AM 3 :00 PM - 4:00 PM 28 (a) North Richland Middle School 30 6700 Marilyn Lane 6700 Shauna Drive 4700 - 4900 Rufe Snow Drive 32 34 (b) Northridge Middle School 36 7200 - 7300 Starnes Road 7100 - 7400 Douglas Lane 38 (c) Smithfield Middle School 40 42 8300 - 8500 Main Street 6500 Sherri Lane 6400 - 6500 Amundson Road 44 -- (4) BISD High School Zone Times (two times daily) and Locations: Ordinance No. 2734 Page 3 of 6 . 4 6 8 10 12 14 16 18 20 22 . 26 28 30 32 34 36 (c) 38 40 42 44 -- Ordinance No. 2734 Page 4 of 6 7:15 AM - 8:15 AM 3:00 PM - 4:00 PM (a) Richland High School 6900 Lewis Drive 7000 - 7100 Dick Lewis Drive 5100 - 5400 Holiday Lane 7200 Green Meadow Drive 7200 Lola Drive 7200 Janetta Drive (b) Birdville High School 8900 - 9200 Mid-Cities Boulevard 6300 Simmons Drive (5) Fort Worth Christian School Zone Times (two times daily) and Locations: 8:00 AM - 8:45 AM 3:00 PM - 4:00 PM 7400 - 7500 College Circle 7400 - 7600 Bogart Drive 7800 Susan Lee Lane 7300 Deaver Drive (6) St. John's School Zone Times (two times daily) and Locations: 7:15 AM - 8:15 AM 2:15 PM - 3:45 PM 4100 Frawley Street The portions of public streets hereinafter set forth are designated as school zones in which the maximum prima facie reasonable and prudent speed limits are as stated: (1) Precinct Line Road (pM 3029) School Zone Location, Speed and Times: FM 3029 from Station 160+00 (at SpringHill Drive) south 0.227 miles to Station 172+00, all being within the 6300 through 6700 blocks of Precinct Line Road: 30 miles per hour during the following times: e 4 6 8 10 12 14 16 (d) 18 20 22 Section 2: . 26 28 30 32 Section 3: 34 Section 4: 36 38 Section 5: 40 7:30 AM - 8:30 AM 3:00 PM - 3:45 PM (2) Davis Boulevard (FM 1938) School Zone Locations, Speeds and Times: (a) From Station 105+20 (North RicWand Hills - Keller city limits) southerly 2.733 miles to Station 249+50 (approximately 500' south of Turner Drive): 55 miles per hour. (b) From Station 249+50 southerly 1.402 miles to Station 323+50 (by Smithfield Road) at 50 miles per hour, except as signed for 35 miles per hour from Station 277+19 southerly 0.299 miles to Station 293+00. No person shall drive a motor vehicle in a school zone when such zone is in force at a speed greater than established by this Section. Violation shall be punished by a fine not exceeding Two Hundred Dollars ($200.00). It shall be a defense to prosecution for violation of this Section that school was not in session on the day of such offense." It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases ofthis ordinance are severable and, if any phrase, clause, sentence, paragraph 0 r section 0 f t his 0 rdinance shall b e declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. All other ordinances, or parts of ordinances in conflict herewith, are hereby repealed to the extent that they are in conflict. The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. This ordinance shall be in full force and effect immediately upon passage. AND IT IS SO ORDAINED. 42 Passed and approved this 25th day of August, 2003. 44 - CITY OF NORTH RICHLAND HILLS Ordinance No. 2734 Page 5 of 6 . 4 By: 6 Oscar Trevino, Mayor 8 ATTEST: 10 12 Patricia Hutson, City Secretary 14 APPROVED AS TO FORM AND LEGALITY: 16 18 George A. Staples, Attorney 20 APPROVED AS TO CONTENT: 22 ~/\~~ r ~ Department Head . -- Ordinance No. 2734 Page 6 of 6 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 08/25/03 Subject: Reschedulinq of September 22 City Council Meetinq Agenda Number: GN 2003-107 Recently the City Manager informally discussed with the Mayor and Council Members the possibility of changing the September 22 Council meeting due to a conflict of this date with another meeting. Staff suggested Tuesday, September 23 or Monday, September 29 for alternate dates. The consensus was to have the City Council meeting on Tuesday, September 23. There will not be any delay inn ecessary action i terns by changing the council meeting to Tuesday, September 23. Therefore, staff is suggesting council change the regular scheduled meeting to September 23. Recommendation: To approve GN 2003-107, changing the City Council Meeting from September 22nd to September 23rd. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~~~&J-~ .~ Account Number Sufficient Funds Ävallable Finance Director Department Head Signature . " '~~ Page 1 of 1 i-:z. . "'~~~-~-- " ¡..~ " CITY OF NORTH RICHLAND HILLS Department: Budget & Research Council Meeting Date: 8/25/03 Subject: Public Hearinq on Proposed 2003-2004 Budqet Agenda Number: GN 2003- OQ5 The budget work session to review the proposed 2003-2004 budget was held August 1-2, 2003. At the work session, City Council reviewed the operating funds budget, the capital project funds budget, and the budgets for the Crime Control & Prevention District and the Park & Recreation Facilities Development Corporation. Subsequent to this session, the changes City Council has requested have been included in the 2002-2003 Revised Budget and the 2003-2004 Proposed Budget. The notice of public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2003-2004 Annual Budget was advertised for 7:00 p.m., August 25,2003. At the August 1 budget worksession, the Crime Control District Board reviewed the proposed 2003-2004 Crime Control & Prevention District Budget and recommended it to Council in the amount of $4,571 ,193. The Board will conduct a public hearing at 6: 15 p.m. in the Council Chambers on August 25, 2003, and make its formal recommendation on the proposed budget. A Board meeting is scheduled for August 25 at 5:00 p.m. so that the Parks and Recreation Facilities Development Board can review the operating and capital projects budgets for the Corporation. The Board will conduct a public hearing on these budgets at 6:30 p.m., August 25 and then make its formal recommendation to Council on adoption of the 2003- 2004 Budget. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget ll~Jl De artment Head SI nature Account Number Sufficient Funds Available Budget Director ~ ~\ - CITY OF NORTH RICHLAND HILLS The 2003-2004 Proposed Annual Operating Budgets for all operating funds are as follows: General Fund Debt Service Fund Utility Fund Golf Course Fund Aquatic Park Fund Promotional Fund Donations Fund Special Investigation Fund Drainage Utility Fund Parks & Recreation Fund Crime Control District $31,196,168 7,977,272 20,250,008 2,292,450 4,192,614 263,067 526,348 368,807 732,414 4,667,345 4,571,193 The Proposed Capital Improvements Budget totals $44,842,657. The breakdown between funds is as follows: Street & Sidewalk Projects Drainage Projects Utility Projects Parks & Recreation Projects Aquatic Park Projects Municipal Facility Projects Major Capital Equipment Total $17,678,917 4,366,679 4,201,058 8,141,924 2,535,000 7,423,927 495.152 $44.842.657 The 2003-2004 Proposed budget is based on continuing the 57¢ tax rate for the eleventh year. The notice of public hearing has been published in accordance with the City Charter requirements. The proposed budget document was filed with the City Secretary for public viewing on August 4, 2003. Prior to the Budget hearing, Karen Bostic will provide an overview and highlights of the proposed budgets for next year. . Recommendation: To open the public hearing and receive public comments for the Proposed 2003-2004 Budgets for both operations and capital projects. CITY COUNCIL ACTION ITEM . , NI~H WY OF NORTH RICHLAND HILLS Officeoftl",CI!V',1." 'I'· August 1, 2003 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas Our community has experienced both exciting and trying times over the past year. On April 25, 2003, the City of North Richland Hills celebrated its 50th anniversary as an incorporated city. Over the last 50 years, we have experienced tremendous growth and attracted quality development to our City. Because of a commitment to excellence by this and previous Councils, North Richland Hills truly is the City of Choice. However, these bright times have not been without some dark clouds. The national economy, while showing some signs of recovery, is still growing at a lethargic pace and is giving mixed signals about the speed of a rebound. In addition, consumers and investors have been apprehensive because of the war with Iraq. As a result, our local economy has been adversely affected. Fortunately, the City Council had the foresight to plan for days of economic downturn, and the City staff responded by implementing a contingency plan based on the direction of the City Council to insure that the North Richland Hills budget and financial condition remained sound. . Direction: Goals and Values The goals established by the City Council for the City of North Richland Hills serve as a guide for our City in planning for the future. This year these goals, as outlined below, were especially significant in preparing our work plan for the coming year as it is projected that revenues will remain flat giving the City fewer resources with which to provide services: 1. SAFETY AND SECURITY - to provide top quality Police, Fire and Emergency Medical Services; to provide improved facilities for enhanced services to our community; to provide safe streets and neighborhoods; strive to be the safest city in Tarrant County; and to ensure the City is prepared for major emergency situations, including Homeland Security or potential disasters. 2. QUALITY DEVELOPMENT - strive to insure a stronger local economy and retail base; to provide quality City facilities and infrastructure; to provide a more streamlined permit process; to seek opportunities for protecting the character of North Richland Hills - Policies, Standards, and Plans; and to create enforceable development standards and ordinances. . 3. QUALITY REDEVELOPMENT & REINVESTMENT - strive to improve the quality of major corridors; to improve the quality of older neighborhoods; to insure that property owners are taking responsibility for their buildings. homes, and property; to improve City infrastructure in older areas; to insure that people and companies will want to invest and reinvest in North Richland Hills; to provide a stronger family entertainment area. P,O. Box 820609 ,. North-Ric~land Hills. Texas * 76182-0609 7301 Northeast Loop 820 * (817) 427-6003 * Fax (817) 427-6016 ) 4. FINANCIALLY RESPONSIBLE CITY GOVERNMENT - strive to maintain a financially sound debt ratio with a reasonable debt structure; to use a "Pay As You . Go" approach to financing when possible; to strive for an expanded City revenue base; and to hold the line on the property tax rate. 5. QUALITY OF LIFE AMENITIES FOR THE COMMUNITY - strive to provide well maintained City parks, library, trails, recreation center and senior centers; to provide more parks for the neighborhoods; to provide more family oriented facilities, programs and services; to expand cultural programs and activities, including public arts; to provide for the preservation of our history and heritage. 6. EFFECTIVE TRANSPORTATION SYSTEM - strive to expand "mass" transportation opportunities; to achieve better air quality; to provide improved traffic flow; to improve the quality of neighborhood streets. As a supplement to these Goals, the City Council established a set of Core Organizational Values and assigned a specific meaning to each value to inspire City employees to strive toward excellence in the provision of services to our citizens. These core values are: RESPECT · Treating others in a courteous, fair and equitable manner · Valuing differences: points of view, style · Honoring the organization's chain of command · Acknowledging successes and the contribution of others · Following up with feedback . SERVICE · Providing services to our community and others · Solving problems · Helping the customer to understand · Sensitive to the needs and feelings of others · Taking action, providing a timely response PRODUCTIVITY · Producing results, completing projects - on time, at or under budget · Planning your work activities to achieve goals · Meeting or exceeding job standards and expectations · Look for ways to be more productive while being cost effective INTEGRITY · Honest communication · Being trustworthy · Following through on your commitment · Acting with high professional, moral, and ethical standards · Supporting the City of North Richland Hills - goals, values and decisions .: 11 ,. . RESPONSIBILITY · Being knowledgeable and skilled in your job · Holding yourself and others accountable for actions and results · Being loyal and taking ownership in the City goals, values, services and departmental work program · Taking pride in your work · Willingness to take command and initiative when appropriate INNOVATION · Looking for better ways to do your job · Willingness to learn · Being open to new ideas, new approaches · Willingness to take reasonable risks · Thinking creatively and evaluating options TEAMWORK · Participating and involving others in team efforts · Listening and understanding the other's viewpoint · Willingness to cooperate with others and share resources · Fulfilling defined roles and responsibilities · Work and resolve differences and disagreements e?ur employees have truly embraced the core values established by the Council, and the quality of work performed by our staff is a testament to that fact. The core values campaign and employee recognition program that was developed in an effort to incorporate the core values into the daily lives of our City employees has been a success. The program has been in place for over a year now, and we are still getting a positive response from staff and receiving several nominations from employees for each of the bi-monthly awards. In addition, the Human Resources Department is planning an employee recognition banquet in the coming months in order to recognize the employee that will be chosen for the first ever employee of the year award for the City of North Richland Hills. Accomplishments: Accountabilitv to Citizens The following is a brief list of some of the items the City has accomplished as City Council and staff work toward the attainment of each City goal. The City goals are in fact the framework for identifying targets for action and establishing a work plan. As this list demonstrates that many of the City Council's priorities were achieved or implemented this past fiscal year. Safety and Security . 1. The Police Department beat their best response time to priority one emergency calls by responding in five minutes and four seconds. This is possible in part because of a new global positioning system that automatically recommends to dispatchers what unit is physically closest to the emergency. 111 - . 2. A new patrol district was implemented this year as promised with the re-authorization of . the Crime Control and Prevention District. 3. The patrol division responded to citizen traffic complaints through the use of our new traffic radar trailer. The trailer was used twice a week throughout the year. 4. The special investigations unit made 67 arrests and seized $20,278 in cash from narcotics dealers. They also purchased a tracking system with a grant from the federal government for $39,000. The advanced vehicle tracking system gives our police the ability to track a drug dealer's criminal activity through a device placed on their vehicle. 5. The Municipal Court purchased eight AutoCITE handheld electronic citation books for motorcycle officers to use when giving traffic citations. Officers are able to digitally write citations, have the citizen sign the citation, and it is automatically processed through a computer when downloaded. This is both an efficient and cost-saving way for the Police Department and Municipal Court to work together. 6. Municipal Court also installed metal detectors and a digital video security system to improve safety and security in the courtroom. Both of these items were purchased with funds collected from a state fee rather than the City's general fund. 7. Two new fire stations are now in the design phase in order to provide better protection and coverage of our expanding city. The Fire Department also purchased a new fire . engine and equipped the reserve ambulances for stand-by purposes if the regular ambulance units are in use during multiple emergencies. 8. The voters approved $1.9 million in Public Safety Facility Improvements as a result of the 2003 Bond Election. Projects include expanding and upgrading the Fire training facility, remodeling the City's Emergency Operations Center (EOC), and upgrades to several of our Fire Stations and the Fire maintenance facility. These facility improvements will provide a state of the art training facility that can be leased by other area Fire Departments, up to date technology and communications equipment in the EOC, as well as necessary Fire Station improvements that will include the addition of vehicle exhaust extraction systems at all stations in the City. Quality Development 1. We are on track to build 300 new homes in North Richland Hills in fiscal year 2002/2003. There were 26 new commercial permits issued in the current year which brought the City $6,524,296 in value. 2. Bath Junkie, Einstein Brothers, Old World Salons, Chipotle, and others have joined the Crossing Shopping Center. Also, we have welcomed several new retailers throughout the City including SuperTarget, Steak n' Shake, CottenBelt BBQ, Ashley Furniture, and Rooms To Go. . IV - ·... .3. New strip centers opened next to the new Super Wal-Mart and next to the SuperTarget on North Tarrant Parkway. Two new restaurants, Mi Pueblo and Cotton Patch, are scheduled to open at these centers in late Summer or early Fall. In addition, four new banks opened their doors to customers. 4. The City joined efforts with the Chamber of Commerce, Keller and Birdville School Districts, and the surrounding cities of Watauga, Richland Hills, and Haltom City to promote Quad Cities DFW. This new program combines our efforts into one to attract businesses to our area. Quality Redevelopment and Reinvestment 1. North Richland Hills and Richland Hills joined together and hired a consultant to develop a South Grapevine Highway Corridor Strategy. This study, which will help business owners revitalize the area and hopefully attract new businesses, is currently underway. In addition, NRH implemented sales tax incentives to help attract quality businesses to areas south of Loop 820. 2. The Planned Development requirements were updated in an effort to assist existing businesses with improvements, and create an incentive to redevelop older areas of our City. .3. The Council passed the substandard building ordinance last year to deal with homes that are aging and have fallen below standards for building structures. As a result, we have removed or repaired seven substandard buildings. 4. Construction to expand Rufe Snow Drive is underway and, to help businesses maintain their clientele, the City worked with business owners and initiated the Rufe Snow Savings Program. A savings card was developed that gives patrons a discount when they frequent these stores on Rufe Snow. Over 10,000 cards have been distributed to residents and businesses. 5. UICI, the City's largest employer, expanded their facility by 130,000 square feet and created 700 new jobs bringing its total work force to approximately 1 ,400. 6. Mountasia expanded their facility to include the popular game laser tag. 7. Four utility line replacements were completed including Steeplewood Drive, Meandering Drive, Shady Cove Court, and Tourist Drive. Over two miles of new water lines were installed and the Street Division developed a Drainage System Maintenance Program, which consists of identifying all drainage channels in the City and developing a maintenance plan for each channel. Financially Responsible City Government . 1. As a result of outsourcing the ambulance billing and collection, the collection rate has improved from 45% to 68%. We have also increased our Medicare payments by 35% and non-billable trips were dropped from 65 in 2002 to 19 in 2003. v .' 2. A successful bond election was held in February that saw four of the five projects . approved by voters. The City is moving forward with the implementation of these four projects, which include street, drainage, and facility improvements estimated at over $37 million. 3. The purchasing card program was implemented which has proven to be an efficient, cost- effective method of making payments for items less than $1,000. The City also started accepting credit card payments over the telephone for water service. Utility Billing has seen credit card payments increase from 139 in 2000 to 2,714 at the end of 2002. 4. An outside consultant determined that Support Services is doing an excellent job of helping the City to maintain our electrical consumption at a very acceptable level, and no suggestions were needed to reduce our consumption costs. Also, Equipment Services worked with Human Resources to develop a new vehicle accident report and a new database to track vehicle accidents and costs. Quality of Life Amenities for the Community 1. Environmental Services collected 25,045 pounds of household hazardous in 2002 via the Household Hazardous Waste Program. We also educated citizens about the environment through the Enviro Fair, which had over 250 participants, and the Enviro Camp, a three- day educational camp, which had 35 fourth and fifth grade students. . 2. Pet Link is a new adoption service established for our animal shelter. Pet Link is open on opposing weekends of Critter Connection and is a mobile unit that goes to different stores. Volunteers show interested citizens pictures and information about pets in the animal shelter. We have adopted 29 dogs and 19 cats through this new service. 3. The Library reached a milestone with net additions to its collection of nearly 15,000 volumes this year. With over 55,000 registered borrowers, the number of people visiting the Library continues to rise. Over 280,000 patrons are expected to visit the Library by the end of the fiscal year. 4. Cross Timbers Park received several improvements including a safety guard rail, parking lot re-striping, painting the walls of the restrooms, and resurfacing the observation decks. Also, the conversion of existing irrigation systems at Richfield Park, Northfield Park, Green Valley Park, Walker's Creek Park, and Richland Tennis Center to the Tucor system was completed to allow the City to more carefully manage its water usage and maintain its systems. 5. NRHzO surpassed park revenue and attendance projections in 2002 and is looking at another successful season in 2003. The water park also received the Platinum award from the National Pool and Waterpark Aquatic Safety Consultants. In order to increase patron safety, a new sensor system was installed at the Green Extreme. Additionally, we received record-level ratings in the Learn to Swim and Junior Guard programs. . VI . .6. Five new neighborhood parks are currently under construction with plans to open by the end of the current fiscal year. These parks will provide additional recreational amenities for NRH citizens to enjoy. 7. North Richland Hills introduced Public Art in many City projects that will serve as an asset to our Public facilities. Public Art pieces are included at the new neighborhood parks as well as the new Fire stations, and a significant piece of public art that will serve as a gateway to our City will be added at the Highway 26/Loop 820 fly over area in the near future. 8. North Richland Hills celebrated its Golden Anniversary in 2003 with spectacular fanfare. The 50th anniversary celebration, coordinated by a committee of citizen volunteers, included celebrations at City events throughout the year including a reception honoring the City's date of incorporation in April which involved the creation of a time capsule. The culminating event was the Northeast Family 4th Celebration on July 4th. Effective Transportation System 1. Through the Preventive Street Maintenance program, Public Works was able to resurface 5.6 lane miles of street with an asphalt overlay, slurry seal 10 lane miles of street, and crack seal 42 lane miles of streets. 2. . Several capital improvement projects were completed including the Glenview Intersection of Rufe Snow Drive, North Tarrant Parkway, Rumfield Road, Squire Court drainage improvements, golf course drainage (bridges and fairway), and wastewater system rehabilitation. 3. Design has recently begun on the City's Traffic Signal Upgrade Project. This project will upgrade all traffic signals in the City to allow Public Works to monitor all signals at a central location and improve coordination of the timing of the traffic signals. This project will also allow diagnostic tests to be run on all signals from one computer instead of at the individual traffic signals, thereby improving response times to signal malfunctions. This list of achievements represents just a few of the City's accomplishments over the past year. We are fortunate to have a City Council with the vision to strategically plan for the future and an excellent staff that strives to meet and exceed the expectations of the Council. We believe we have succeeded in this quest in fiscal year 2002-2003. 2002/2003 REVISED BUDGET . Although a conservative budget was developed for the current fiscal year, it became apparent early in the year that it would be necessary to implement the budget contingency plan to address the fiscal challenges. The economy was already weakened as a result of the September 11 th tragedy in 2001, and it continued to weaken as the year progressed. The revenues hardest hit by the slow economy are sales taxes and interest income. We held out hope that we'd see a recovery in sales taxes with the holiday season, but December revenues came in over 11 % lower than the prior December. Also, with the Federal Reserve continuing to lower the prime rate, we saw interest rates fall even farther than they already Vll had. Citywide we have had to reduce interest income by almost $270,000. That is in addition to the reductions that were already included in the adopted budget. Because these . two revenues alone made up almost 30% of total General Fund revenues in the 2002/2003 adopted budget, we knew that it was imperative that we implement the contingency plan to offset the revenue losses. We followed the same basic contingency plan that was developed in fiscal year 2002. We first determined the impact of the revenue shortfall to all operating funds in the city. The revenue adjustments citywide totaled over $1 million. Next, we updated the Contingency Plan which consisted of several different scenarios starting with an immediate plan of action at the first level of revenue shortfall followed by subsequent actions in the event the shortfall was greater than initially estimated. Freezing all new hire and vacant positions, reducing travel and training citywide, eliminating certain capital purchases, delaying remaining capital purchases and other cost saving measures were part of the immediate actions taken. During the budget development process, it was determined that a further reduction of sales tax was needed. These budget reductions are reflected in the 2002/2003 revised budget. At this time, it is not anticipated that further action will be necessary. The revised budget also reflects appropriation of fund balance. This is done to pay for prior year expenditures that were encumbered in 2001/2002, as approved by the City Council, but actually purchased, paid for and completed in fiscal year 2002/2003. The most important changes to the revised budget are explained in the following narrative. General Fund Revised 2002/2003 . As part of the Contingency Plan described above, sales tax revenues were revised downward $250,000 and interest income was revised downward by $61,000. Additionally, the electric franchise payment from TXU Electric was approximately $340,000 less than anticipated. We continued to monitor all revenues closely, but especially sales tax. Although we have had five months in a row with sales tax collections greater than the same months last year, we are not going to be able to make up what we lost early in the year. Because of this, we lowered sales tax an additional $250,000. We made additional revenue adjustments during budget development with some revenues revised upward and some revised downward. Overall, General Fund revenues in the revised budget are almost $782,000, or 2.5% less than the adopted budget. However, when the appropriation of fund balance for prior year encumbrances of $879,596 is included, bottom line revenues are $31,642,036, which is .31 % greater than the adopted budget. The Contingency Plan reduced expenditures to offset the anticipated reduction in revenues. Further reductions were made as we went through the budget development process. General Fund expenditures have been reduced $728,186, or 2.4%. This is a combination of departmental reductions of $653,000, pay-as-you-go reserve reduction of $100,000 and an increase in the payment to the self insurance fund of $25,000. The reduction to the pay-as- you-go reserve is being used to help offset the $600,000 street maintenance program costs. When the prior year encumbrances are included in the bottom line, revised 2002/2003 expenditures are estimated at $30,641,681, $151,410 or .48% more than adopted. This increase is a combination of the reductions described above and the $879,596 addition for . Vlll . Crior year encumbrances. rojected to be $355. Revised revenues over expenditures for the General Fund are Utility Fund Revised 2002/2003 Utility Fund revenues have been revised up by $65,610. For a time it looked like water sales would be down significantly this year because of the rainy weather we experienced early in the year. But, with the hot dry weather we have experienced over the last month or so, water sales are estimated to be down only about $28,000 from adopted and up almost $830,000 over last year which was very rainy. Overall water sales and charges revenue is projected to be down by $37,000. Revenues from sewer sales have been revised down by just over $19,000. This reduction goes hand in hand with the water sales reduction described above. But, with adjustments made to other revenue categories, total sewer sales and charges revenue is up by just over $9,000. Miscellaneous revenues are up by about $94,000. Interest income is included in this revenue category. It has been reduced by $141,000 in the revised budget. Also included in miscellaneous revenues is an appropriation from the interest and sinking reserve. The purpose of this reserve is to set aside debt payments for the following year. The current balance in the reserve exceeds what is needed next year. Therefore, it is proposed that .$250,000 be appropriated from the reserve to partially offset the debt service payment of $981,781. As mentioned above, utility fund revenues have been revised up by $65,610. When the appropriation of $285,872 in fund balance for prior year encumbrances is included, Utility Fund revenues increase $351,482, or 1.8%. Utility Fund expenditures have been reduced overall just over $110,000. This is mainly made up of departmental reductions of about $91,000, increases to water and sewer purchases of $267,000, an increase in the payment to the self insurance fund of almost $24,000 and a reduction of reserves of $75,000. With the prior year encumbrances added back into the budget, the net increase to Utility Fund expenditures is $351,482, or 1.8%. Golf Course Revised 2002/2003 It is projected that total rounds of golf will be 49,998 this year, compared to 50,663 rounds last year, a slight decrease. The consistency in play can be attributed to course conditions similar to those experienced by golfers in 2001/2002 and little change in the level of area competition. Net revenues of $2,203,409 are projected to be equal to total expenses. . The Golf Course is projecting an increase in net revenues of over $112,000. The increase in net revenue is due to a $205,567 insurance claim that was paid to the course for damage caused by flooding last fall and an appropriation of fund balance for $113,621. There is a projected decreases in all other revenue categories, and decrease to cost of goods sold. Revised total expenditures increased by over $193,000. This is the result of increased advertising efforts, higher credit card processing costs associated with a larger number of IX · credit card transactions than expected, inflationary trends in the insurance industry, flood damage repairs, and continued increases in equipment repair costs. Equipment replacement . has been delayed in each of the last two fiscal years as a result of the course's financial position. Although staff would like to see expenses decrease as much as the reduction in revenue, this is difficult due to the number of fixed costs associated with course operations. The fixed costs are for items such as debt service, payment of the management fee and licenses to operate the course. There are also costs that, although not fixed, are still necessary even if the doors do not open. Examples of these costs are electricity, water charges, leases for equipment, and full time personnel salaries. Although staff has made efforts to reduce the budget as much as possible, we will continue to closely monitor expenses to determine where further reductions can be made. Aquatic Park Revised 2002/2003 It is anticipated that NRH20 will have between 256,000 and 260,000 visitors to the park this year. This is fewer visitors than last year when we saw record attendance of 266,655. Attendance was down at the beginning of the season because of the overcast, drizzly days we experienced in June. In July we have made up some ground, but with the extreme temperatures we have had recently along with news broadcasters emphasizing the danger of being out in such high temperatures, attendance has tapered off somewhat. The result of the decreased attendance is a decrease in revenues of approximately $89,000. Estimated year end revenues for the Park are $3,404,559. When the appropriation for prior year encumbrances is included, along with the loan from the infrastructure reserve, total revenues . are projected to be $3,607,796. The loan from the infrastructure reserve was included in the adopted budget and was used to purchase the new locker system, with a 2 1f:z year payback to the reserve from the revenues generated from the lockers. Revised expenditures have been decreased almost $89,000. The majority of the reduction was to non-departmental where a minimum wage increase was included in the adopted budget. Since there was no increase to minimum wage this year this amount was removed from the budget. We have not reduced expenditures commensurate with the reduction in attendance. This is due to there being only a few days where the Park has closed completely because of weather. The drizzly and hot weather that have affected attendance has not required the Park to close therefore we incur fixed and variable costs associated with the Park being open. Projected revenues over operating expenses for 2002/2003 will allow the water park to place approximately $442,555 in reserves for major infrastructure repairs, future aquatic park expansion, and insurance. BuildinQ Services Fund Revised 200212003 The impact of the Contingency Plan on this fund was a slight reduction in interest income and a $38,000 reduction in the transfer from the General Fund. The revenue reduction was offset by reducing building maintenance projects by $33,000 as well as a reduction to travel and .' training. Estimated revised revenues are $1,947,007, including an appropriation of fund x - balance for prior year encumbrances of $244,528. Revised expenditures are $1,947,007 .including encumbrances of $244,528 and $37,252 in reserve for capital projects. The majority of the encumbrance was for electricity that should have been charged to last year but was not billed until this fiscal year. Equipment Services Fund Revised 2002/2003 Implementation of the Contingency Plan reduced interest income slightly in this fund and reduced the transfer in from the General Fund by $57,335. The revenue reduction was offset by savings realized on vehicle and equipment purchases and reducing travel and training. Estimated revenues are $2,635,359 including $162,335 in appropriation of fund balance, and $126,767 for prior year encumbrances. Included in total expenditures of $2,635,359 are equipment purchases and refurbishing of $1,099,469 and $126,767 in encumbrances from prior year. Self Insurance Fund Revised 2002/2003 The Self Insurance Fund has been impacted greatly by the phenomenal cost increases that have been seen in the insurance industry as a whole. As was presented at the worksession held with Council July 21 st, the revised budget estimates year end health insurance costs to be over $5.6 million. The increase is a combination of double digit inflation, numerous large medical claims that far exceed normal, and what we have termed as "lag claims" which are claims that should have been paid in previous years but were not paid until this year. A more . in depth discussion of the health insurance issues can be found in the section of this letter titled "Addressing the Rising Costs of Healthcare: Partnership for Success". Total revenues for this fund are projected to be $6,707,112 including an appropriation of reserve of $1,903,902 to offset the medical claims cost increases. Included in total expenditures of $6,707,112 are health/medical costs of $5.6 million, $605,200 for all other insurance, $487,952 in personnel expenses and $10,654 in prior year encumbrances. It is estimated that the year end reserve for claims balance will be $201,626. Information Services Fund Revised 2002/2003 Total revised revenue is projected to be $2,560,299. This includes reductions of $16,000 in interest income and a reduction to the transfer from the General Fund of $87,000. Also included in total revenues is $204,344 in appropriation of fund balance to offset prior year encumbrances. Total revised operating expenditures have decreased almost $102,000 as a result of the Contingency Plan and reductions made during the budget development process. Included in the reductions is the delay in replacing certain computer equipment until next year as well as decreases to travel and training. Total expenditures of $2,560,299 includes equipment replacement, debt service of $219,965, additions to the reserve for system improvements of $22,881 and prior year encumbrances of $204,344. . Promotional Fund Revised 2002/2003 Occupancy tax revenues are expected to be the same as adopted at $215,000. Interest income has been revised to $4,800, an increase of $1,200. Also included in total revenues of Xl - $241,523 is an appropriation for prior year encumbrances of $20,723, the majority of which was for the South Grapevine study. Total expenditures are $231,149. The increase over . adopted is the prior year encumbrances. Total projected revenues of $241,523 are expected to be $10,374 greater than budgeted expenditures. Donations Fund Revised 2002/2003 Overall revenues are projected to increase $30,430 over adopted. In large part, this increase is from donations to the City from Trinity Waste per the solid waste contract: $15,000 is included for Keep NRH Beautiful and $10,000 is included for senior programming. There was a reduction made to the NRH water bill contributions to more accurately reflect actual collections and there is an appropriation of fund balance of $10,000 to be applied to the Humane Services expansion project. The majority of revenue in this fund is from water bill contributions. The distribution of the contribution is 65¢ for the Library, 65¢ for the Animal Shelter and 20¢ for special events and arts. It is estimated that contribution revenues will be $113,026 for this year. Revised expenditures are $163,189 or $35,000 more than adopted. This includes adding expenditures associated with the Trinity Waste donations, and adding $10,000 for the Humane Services expansion project. The Donations Fund is projected to end the year with a $32,241 balance of revenues over expenditures. Special Investigation Fund Revised 2002/2003 . Revised revenues have been adjusted upward by $129,405. Included in this is an increase to the state forfeited funds. This is the amount that the court has released to the City for seized state funds. Also included are revisions to MDT and radio reimbursements. At the time the revenue estimates were made for the 2002/2003 adopted budget, it looked like several cities were going to drop out of the MDT program which was reflected in MDT revenues. Some of the cities that were anticipated to drop out did not do so, which allowed revenues to be revised upward $31,000. Radio system reimbursements were revised upward $15,000. This is from cities making modifications during the year adding radios to the program, which generates additional revenue. Revised expenditures are projected to be $379,847. This is a $70,500 increase over the adopted budget, which are the encumbrances from prior year. This fund is projected to end the year with $97,937 in projected revenues over expenditures. DrainaQe Utility Fund Revised 2002/2003 The only changes in this fund are an increase in drainage fees of $20,000 and a decrease to interest income of $2,200. It is projected to end the year with a balance of approximately $200,000. ./ Xli - I .arks Development Fund Revised 2002/2003 Sales tax revenue projections have been revised downward by approximately $334,000 and interest income has been revised downward by $29,300. An interesting note is that in light of the overall economic decline, the Tennis Center is having its best year ever, which is reflected in the revenue projection of $312,025. Included in total revenues of $4,748,955 is $55,155 in appropriation for prior year encumbrances. Total expenditures of $4,748,955 includes reductions from the contingency plan and reductions in reserves for capital projects. Included in total expenditures is $55,155 for prior year encumbrances. Crime Control and Prevention District Revised 2002/2003 Sales tax revenue projections have been revised downward by approximately $244,000 and interest income by $10,000 as part of economy related adjustments. Since this fund is almost wholly funded by sales tax, it is necessary to borrow $71,444 more from the Transition Fund than was included in adopted to help offset the revenue reductions. Total revised revenues, including the loan from the Transition Fund, are $4,752,886, which is almost $170,000 less than adopted. Total revised expenditures have decreased almost $170,000 as a result of Contingency Plan .adjUstments. The reduction includes decreases to travel and training and other line items, as well as the elimination of the $100,000 reserve for computer system replacement. Included in total revised expenditures of $4,752,886 is $13,838 for prior year encumbrances. THE 2003/2004 PROPOSED BUDGET Highlights and Analysis In an effort to achieve the goals set by the City Council, continuation of initiatives from previous years are planned for 2003/2004. Highlights of the coming year are: 1. Continuina SUPpOrt for Preventive Street Maintenance - The 12th consecutive year of major funding for street maintenance will see the continuation of $600,000 devoted to this highly visible program. But, this year instead of funding this program through the General Fund, it is being funded with an accumulation of savings from past projects in the capital projects program. This decreases General Fund expenditures for the coming year. With the new approaches to be used as part of the Preventive Street Maintenance Program, Citizens can expect to see greater improvement in the overall condition of streets in North Richland Hills over the next few years. . 2. Equipment & Buildina Services Plan - Staff continues to update this plan originally presented to City Council in 1997/1998. The plan allows the City to continue its programs of facility infrastructure maintenance and equipment replacements with no property tax increase, while monitoring the investment the City has in these valuable assets. The X III - 2004 plan is presented in the 2003/2004 proposed CIP budget and includes enhancements to be discussed later in this letter. 3. Aquatic Park Infrastructure - The 9th consecutive year of infrastructure funding will see $325,000 added to reserves for major infrastructure replacement and/or major repair. Total accumulated reserves at the end of fiscal year 2003 are estimated to be approximately $1.5 million. 4. Support of Alliance for Child Advocacy Center - This program will receive $10,130 in the next budget year with funding from the Crime Control and Prevention sales tax. The program reaches out with assistance to at-risk children in Northeast Tarrant County. 5. 6th Year Reserve for Capital Improvements - The 2003/2004 budget proposes to continue funding the reserve for capital projects to provide a pay-as-you-go approach to fund small capital projects. The total proposed funding for this reserve is $550,000. This would bring the total amount transferred to the reserve to over $2.7 million. 6. Service Enhancement for 2003/2004 - Service enhancements to address Goals and Targets established by City Council are included for consideration in the 2003/2004 proposed budget. Management and staff have identified items with high priorities that are responsive to the needs of our growing community. These enhancements are discussed in detail later in this letter. The following is a brief list of what is included in these enhancements: ~ Improving Security at Municipal Court - $19,400 (Building Security Fee) ~ Update the Water System Master Plan & Impact Fee Study - $150,000 (CIP Budget, Impact Fees) ,. Continuation of the Loop 820 Strategic Plan - $75,000 (Fund Balance, General Fund) ~ Establish a Non-Conforming Sign Removal Program - $20,000 (Pay As You Go Reserve for Capital Improvements, General Fund) ~ Conduct at Utility Rate Study - $7,500 (Utility Fund) ~ Utility Bill Improvements - $45,000 (offset by the elimination of the System Operator position in the Information Services Department) ~ Maintenance of Additional Parks - $61,985 (Park Facilities Development Fund) ~ Iron Horse Equipment Replacement - $183,805 (Loan from Reserve for Capital Improvements) ~ Iron Horse Pavilion to Attract Tournaments and Special Events - $125,000 (Certificates of Obligation to be repaid with revenue generated) XIV - . . . While the 2003/2004 budget addresses many of the Goals and Targets Council has . established for the City, the proposed budget strives to further enhance or modify existing services and add new programs which will help the City meet its goals. But, because of limited resources, this has been a challenge. Property Values & Tax Analvsis Net taxable value growth is up once again. As of the July 2003 tax roll, the new values are approximately 7.3% greater than last July and include $105.5 million in new construction. The average home value in North Richland Hills was $119,981 in July 2002. The average home value for the current year, based on the July 2003 tax roll, is $127,257. The estimated revenue to be generated from the net taxable value at a 99% collection rate is $16,898,108. The proposed budget includes revenues to the Debt Service Fund in the amount of $6,630,168 to pay for bonds and certificates of obligation $569,832 for the tax increment financing districts, and $9,698,108 to the General Fund. The proposed budget includes no changes to the current tax rate of 57¢ per $100 valuation. General Fund Proposed 2003/2004 The General Fund provides funding for the tax supported operations of the City. The major sources of revenue to this fund are sales taxes (representing 27% of General Fund revenues) and property taxes (representing 31 % of revenues). . In 2003/2004, revenues in the General Fund are projected to decrease below 2002/2003 adopted revenues by almost $350,000, a 1 % decrease. There are only a few revenues that are projected to increase somewhat next year. They are: >- Property taxes >- Charges for Services $709,384 $94,778 Charges for services is increasing mainly due to the increase in ambulance fees. As stated in the previous section regarding property values, proposed tax revenues are projected at $16,898,108 based on the current 57¢ tax rate. Of this amount, $6,630,168 is needed for debt service and $569,832 is needed for the Tax Increment Financing districts. General Fund sales taxes are projected at $8,449,290 (a decrease of 6.7% below last year), which includes business gains as well as business losses. This is less revenue than we generated three years ago in 2000/2001. Unfortunately we not only have to budget in these economically uncertain times, we also do not anticipate any large sales tax generators locating in our City in the next twelve months. . In the General Fund, department budget requests totaled $32,998,678. Management is proposing a 2003/2004 General Fund budget in the amount of $31,101,768, a 1% decrease from the adopted 2002/2003 budget, and $1.9 million less than departmental budget requests. Careful evaluation was made in reducing these funding requests. The only expenditure increase included in proposed is an increase to the self insurance fund of $180,000 to help offset medical claims costs in that fund. xv At the proposed level, Citv services will be delivered at the same hiqh qualitv level as in past . years. But. to reduce the budqets further would reduce service levels. There are several service enhancements included in the budget, but they are either funded with an appropriation of fund balance, out of Pay-As-You-Go Reserves or have offsetting revenues. These enhancements are discussed in detail in the "Addressing Critical Needs" section of this letter. The projected revenues over expenditures for the General Fund are $96,003, including service enhancements. Utilitv Fund Proposed 2003/2004 Water sales and charges generated from the North Richland Hills system for 2003/2004 are projected to be $12,546,205, a 2.7% increase over prior year adopted. At the time of budget development, it looks like the pass through water rate increase will be $.90 and contributes to the higher revenue estimates. When Fort Worth and Trinity River Authority finalize their budgets we will be able to determine the exact amount of the pass through. Sewer sales and charges are projected to be $6,847,772, about $245,000 more than prior year adopted. The increase in sewer revenue is the result of the increase in the pass through rate for sewer treatment as a result of increased charges from the City of Fort Worth and the Trinity River Authority. At this time, it is estimated that the pass through rate increase for sewer will be $.47. When Fort Worth and Trinity River Authority finalize their budgets we will be able to determine the exact amount of the pass through. Included in total Utility Fund revenues is $300,000 in appropriation of the interest and sinking . reserve. As described in the revised budget section of this letter, the interest and sinking reserve has a larger balance than is needed, so $300,000 is being appropriated to partially offset the debt service payment of $621 ,386. Total Utility Fund revenues are projected to be $20,250,008, about $721,000 more than the 2002/2003 adopted budget. Proposed expenditures are estimated at $20,250,008 which is a 3.7% increase over 2002/2003 adopted. Included in the budget is a 5% decrease in the budget for Fort Worth to provide water and sewage treatment and a 20% increase to the Trinity River Authority for the same services. The reason for the shift from Fort Worth to TRA is to more accurately reflect the customer base that is located in each entity's service area. The total increase to both entities is $750,000. These increases are passed on to our customers by means of a pass through rate increase resulting in higher revenues to offset the higher expenditures. Also of note in proposed expenditures is the elimination of the Development Director position from the Utility Fund. The portion of the position that was previously budgeted in this fund has been moved to the Promotional Fund. Also included in total expenditures is a transfer of $465,000 to the Self Insurance Fund. The increase to the Self Insurance Fund is needed to help offset increases in medical claims costs. Health insurance is discussed in detail in the "Addressing the Rising Costs of Healthcare: Partnership for Success" section of this letter. Golf Course Proposed 2003/2004 The Golf Course is projecting net revenues of $2,292,450 and expenses of $2,192,788 for ... the proposed budget based on an estimate of 51,500 rounds of golf being played. Rounds XVI . and revenue projections include an increase to the per round ceiling of $2.00 and anticipated increases associated with the addition of a tournament pavilion, which is being recommended by staff. It is estimated that the pavilion will cost $125,000 to build, and should generate net revenues of about $35,000 in fiscal year 2003/2004 (based on a May 1st opening) and about $85,000 in net revenues in future years. The pavilion should have minimal operating costs associated with it, and will allow Iron Horse to capture tournaments turned down in previous years. For example, many opportunities to host two average size tournaments at once were lost in the past based on existing facilities. Expenses are budgeted at almost $240,000 more than 2002/2003, which is a 12% increase. Included in the total expenses is $510,777 for debt service and $183,805 for the replacement of grounds maintenance equipment. As was mentioned earlier, the replacement of maintenance equipment was delayed in each of the two previous fiscal years. Staff has worked with the golf course management company to update the course's equipment replacement plan. The plan is similar to the replacement plan that is used by the Equipment Services Fund and projects equipment placement out for five years. It is being proposed that we move forward with this plan in 2003/2004. Also included in proposed 2003/2004 expenses is a contractual increase to management fees and approximately $20,000 for course marshal compensation. This item was not previously budgeted as the marshal's were compensated with complimentary golf. A legal opinion obtained by the management company calls for marshal's to be compensated monetarily. This will ensure appropriate payroll taxes are paid and will also lessen the course's liability exposure. . Aquatic Park Proposed 2003/2004 Revenues of $4,062,660 at NRH20 are approximately $658,101 greater than the 2002/2003 revised budget (excluding appropriation and loan). Included in the proposed revenues is a $1.50 increase in the admission price as well as the increased revenue that will be generated by the Multi-Level Interactive Complex (MLlC) that will be completed in time for the 2004 season. It is anticipated that the new attraction will bring 39,500 more visitors to the Park next year. Operating expenditures are projected to be $4,062,660. Some additional part time personnel are provided for the MLlC, but overall, better utilization of all personnel at the Park make this a nominal increase. Included in total expenditures are additions to reserves of $578,163. Also included is the first installment of $50,000 to repay a loan from the infrastructure reserve in the amount of $100,000. The loan was used to pay for the replacement of the locker system at the park. It is anticipated that the loan will be repaid within 2 % years from the revenues that the lockers generate. The reserves for future infrastructure & major repairs and the reserve for insurance continue to be budgeted at $325,000 and $75,000 respectively. The reserve for future park expansion is budgeted at $178,163. Building Services Fund Proposed 2003/2004 . The total proposed budget of $1,708,296 includes operating expenses of $1,463,391, capital expenses of $200,000, and debt service payments of $44,905. This is a decrease of 2% from current year adopted. The ten-year plan approved by City Council in 1997 has been updated for 2004 and is included in the 2003/2004 proposed CIP budget. XVll - Equipment Services Fund Proposed 2003/2004 . Total expenses of $2,011,902 include operations and maintenance of $1,315.299 equipment purchases of $468,800, and debt service payments of $101,816. There are no Police or Fire vehicles being replaced next year. These vehicles have been thoroughly evaluated, and both Equipment Services and Police and Fire believe this is a reasonable approach. Replacements will resume in 2004/2005. The ten-year plan approved by City Council in 1997 has been updated for 2004 and is included in the 2003/2004 proposed CIP budget. Self Insurance Fund Proposed 2003/2004 The Self Insurance Fund pays for City wide expenses related to major medical coverage for employees, workers compensation coverage, property and general liability coverage, life insurance and all administrative expenses associated with this program. The proposed Self Insurance Fund budget for 2003/2004 would meet all expected expenses. The proposed budget for health/medical is $756,000 less than current year revised. The decrease is from plan changes that were discussed with Council at the special work session held on July 21 and discussed in the "Addressing the Rising Costs of Healthcare: Partnership for Success" section of this letter. A transfer from the General and Utility Funds in the amount of $930,000 is included in revenues to help offset costs. Staff is proposing a proactive approach in limiting future increases through the evaluation of several cost saving measures in the coming years in addition to the changes proposed for 2004. Future plans include a strategy for the rebuilding of medical claims reserves. . Information Services Fund Proposed 2003/2004 The Information Services Fund pays City wide expenses associated with major computers, microcomputers, data network, Geographical Information System, and telecommunications services. The proposed Information Services budget totals $2,260,293, approximately $175,000 less than 2002/2003 adopted. Included is the elimination of a System Operator position. It was determined that restructuring the department would eliminate the need for this position. Promotional Fund Proposed 2003/2004 The Promotional Fund, which provides visitor/tourism services and economic development for the City, projects occupancy tax proceeds of $220,000 and interest income in the amount of $4,800. Also included is an appropriation of fund balance of $37,467. Included in the proposed budget is the addition of one-half of the Development Director's salary. This portion of Director's salary has been moved from the Utility Fund. The remaining portion of this salary is carried in the General Fund. Total proposed expenditures for the Promotional Fund are projected at $263,067. This fund continues to see very little growth due to occupancy levels at our local hotels. We do not see an improvement in this over the foreseeable future. . XVlll Donations Fund Proposed 2003/2004 . The Donations Fund derives most of its revenue from contributions made through city water bills. The contributions are allocated to the Library, Humane Services, and special events and arts. Projected revenues of $600,000 for 2003/2004 are about $436,000 greater than 2002/2003 adopted. The increase is mainly due to the appropriation of fund balance to be used toward the Human Services expansion project. Over the last several years donations have been collected for Humane Services in anticipation of the monies going toward the expansion project. proposed expenditures are $526,348 including $405,914 being used toward the Humane Services expansion project. It is projected that the fund will have revenues in excess of expenditures of $74,154. Speciallnvestiaation Fund Proposed 2003/2004 Revenues for this fund are derived from Federal and State forfeited funds and reimbursements from neighboring cities involved in the Mobile Data Terminal program, the 800 MHz radio system and the Automated Fingerprint Identification System (AFIS) program. Total revenues are budgeted at $395,949, which is $47,570 more than in prior year adopted. This is a combination of decreased MDT reimbursements because of a trend of other agencies using cellular communications and some cities dropping out of the system, and increased radio system reimbursements because of additional maintenance fees along with additional radios covered within the maintenance contract. Expenditures are proposed at $368,807. Revenues are projected to exceed expenditures by $27,142. . Drainaae Utility Fund Proposed 2003/2004 This Fund accounts for the monthly fees charged to residents and businesses to pay for the cost of drainage improvements throughout the City. Revenues are transferred to the Debt Service Fund to pay for principal and interest on bonds approved by voters for drainage improvements. Estimated transfers for 2003/2004 are $732,414. An ending balance of $230,548 is projected for this fund. Parks Development Fund Proposed 2003/2004 Total revenues are projected to be almost $4.7 million in 2003/2004, approximately $375,000 or 8% less than the 2002/2003 adopted budget. Included in total revenues is $318,000 for the tennis center. This is a $21,000 increase over adopted. Total expenditures are projected to be almost $4.7 million, including debt service of $1,369,752, reserves for capital projects of over $1.2 million, and $62,000 in service enhancements. The service enhancement is to add two full time maintenance workers as of April 1 ,2004 for the maintenance of the new neighborhood parks. We will evaluate the need for additional maintenance staff during the 2004/2005 budget process. Included in the debt service figure above is $218,744 to reimburse the General Debt Service Fund for certificates of obligation sold for park projects in 1998. This Fund also provides funding for park operations, administration and $873,870 for maintenance of park and recreation facilities constructed using the half-cent sales tax. . XiX Crime Control District Proposed 2003/2004 Sales tax revenues are projected to be just under $4.2 million in the Crime Control District for 2003/2004. This is $244,000 less than current year adopted. The decrease is attributable to the slow economy. Included in total revenues of $4.6 million is a loan from the Transition Fund to help offset the decreased sales tax revenue. Total expenditures are projected to decrease from $4,921,981 to $4,571,193, a 7.7% decrease. More detail is included in the Crime Control District Section of this book. . MaintaininQ a Sound BudQet: EvaluatinQ Services and Expenditures As was mentioned in the opening paragraph of this letter, the national economy is still lethargic and this economic apathy has trickled down to the local level. This past year we have seen revenues decline significantly and have had to make adjustments in the 2002/2003 Revised Budget to compensate for these losses. In order to prepare a balanced budget for fiscal year 2003/2004, this year's budget preparation process included a thorough review of operations to evaluate the impacts of providing minimum services and the possible elimination of some services. This challenged Department Directors to carefully evaluate services and expenditures to identify areas where reductions could be made. City management further reviewed departmental budgets to identify additional areas where services and/or expenditures had to be reduced. To this end, there are some recommendations to reduce a few services. However, based on direction from the City Council, the proposed service changes are those that will have the least impact on our citizens. . Chanaes to Services Due to the state of the economy and a number of other challenges to our financial condition, it has become necessary to make substantial reductions to our operating budgets. Highlights of budget reductions and changes in services and programs are as follows: >- Eliminate "The Edge" after school program (1 full time position and 5 part time positions), but maintain support for the Youth Advisory Commission; ~ Eliminate the System Operator from Information Services (1 full time position - this is discussed in the "Addressing Critical Needs" section related to Utility Bill Improvements); ~ Eliminate the "Crud Cruiser" household hazardous waste collection events, but maintain; the Household Hazardous Waste Collection Program through the use of vouchers; ~ Eliminate the annual market adjustment (1 year), but continue the Merit Pay System (this is discussed in detail in the "Retaining Quality Employees" section of this letter); ~ Reduce training and travel in all Funds, but maintain mandatory training; ~ Reduce the tuition reimbursement program; ~ Reduce the number of additional Park Maintenance personnel, but consider additions in the future as the economy improves; ~ Modify the frequency and quantity of printed and promotional items; ~ Hold on minor equipment replacement in some areas; .' ~ Reduce some special events, such as the Masterworks Concert Series; xx .: Delay major equipment replacements (1 year); , Reduce the Preventive Street Maintenance Program from the General Fund, but fund this in the Capital Improvement Projects budget with savings from completed projects. As a result, the Proposed Budqet is at the minimum level to support our efforts to provide the same level of services to the public. It will be difficult to further reduce expenditures without impactinq services. With regard to training, management is committed to insuring that reduced training funds do not affect service level and competencies. The proposed reductions do not affect mandatory or required training. In addition, we have proposed the reduction and elimination of a few programs and personnel, which will be discussed in detail later. Department Directors are making a commitment to "tighten their belts" in the coming fiscal year to accommodate these significant cut backs, and it is my opinion that it will be difficult to further reduce proposed expenditures without negatively impacting necessary services. Following is further description of major reductions proposed: . Printing & Promotional Items We are proposing to reduce expenditures for some printing and promotional items. These items include informational brochures, educational fliers, event displays, and advertising City job postings. This would be accomplished through such measures as reducing the number of times throughout the year that we print some items, and reducing the number of pages in some publications. Informational items will still be made available to NRH citizens as we see these as valuable tools for distributing factual information about City business. However, the number of pages in the City calendar will be reduced through the elimination of the report of prior year accomplishments that is normally included in the calendar. We are also proposing to reduce the frequency of publication of the "Time of Your Life" recreation brochure and the "NRH UpClose" Economic Development newsletter, and to reduce the amount of advertising for City job postings. In addition, we are evaluating opportunities to save costs in printing and distributing the City newsletter, which could include limiting the amount of color in this publication. . eârl-time, Contract Labor, & Over Time Service reductions in this area result in reducing the use of part time, contract labor, and over time through adjustments in the use of full time staff, adjustments to services so that part time and contract labor are not needed as much, and reducing budgets to eliminate unjustified expenditures for part time and seasonal employees. This includes reducing the number of hours budgeted for the seasonal and part time park maintenance employees, which could result in the need to adjust park maintenance levels or the need to review and change staffing levels of our recreation programs. The reductions also include decreasing the use of contract labor for Citicable productions, which will result in using one camera versus two cameras for various productions such as the Chamber luncheon as well as the elimination some taped events. This could affect the quality as well as the number of original programs shown on Citicable. We are also proposing to reduce the use of outside engineers in the traffic control division of Public Works. This reduction could cause a delay in the development of traffic signal timing programs in certain corridors, and it could cause delays in the City's ability to XXI perform traffic studies. We will also reduce the number of hours of the part time position in the Humane Services Division, which will result in using full time staff more . often to conduct such tasks as feeding the animals and cleaning cages in the evenings and on weekends. This will take time away from patrol and educational efforts conducted by the Animal Control Officers. Training Training budgets in all City Departments have been closely examined in an effort to reduce expenditures in this area without impacting staff competencies and services. These reductions will allow all employees who are required to attend training each year to maintain licenses and certifications to continue with this training. This also allows Police, Fire, EMS and other personnel to attend all mandatory training. All other City staff will be able to attend some training throughout the year; however, non- mandatory training will be strictly limited. Again, management is committed to providing quality services to our citizens. As a result, we will make sure that employees receive necessary and appropriate training so our citizens reap the benefits. Tuition Reimbursement The City has a policy to reimburse employees for tuition expenses associated with acquiring certifications and/or degrees that are related to their position in the City. In the past, North Richland Hills has reimbursed for all classroom credits or hours that an employee takes during a given semester. In an effort to reduce the budget and save costs, it is recommended to limit tuition reimbursement to only 6 classroom hours per . year. We feel it is important to continue providing this benefit because it helps increase the competency and professionalism of City employees. Special Events & Programs North Richland Hills is proud of the quality special events we have been able to provide our citizens over the years. Funding for all major special events including the "Night of Holiday Magic" and the "Northeast Family 4th" is recommended in the proposed 2003/2004 budget. However, staff has reviewed and evaluated some of the minor special events that the City provides each year to determine whether these smaller events are still serving the needs of our citizens. As a result, staff is proposing to reduce expenditures for minor special events. These events include Teen Dances at the Recreation Center, the Fall event provided by the Park & Recreation Department, the Masterworks concert series at the Library, the elimination of the "Crud Cruiser" household hazardous waste collection events, and a few other programs such as the "Warm Hugs on Wheels" provided by the Humane Services Division. The elimination of these small events should not have a significant impact on our citizens because attendance and participation in these programs has dwindled in the last few years. However, those that do participate in the Masterworks Concert Series and the Warm Hugs on Wheels program will no longer be provided these services. This represents an estimated 200 people in our community of more than 57,000. The Household Hazardous Waste Collection Program will continue through the distribution of vouchers that will allow NRH citizens to take their hazardous waste to the environmental collection center in Fort Worth. However, the "Crud Cruiser" events will be eliminated .' from the Household Hazardous Waste Collection Program, which will affect the 184 XXll . households that participated in the collection events during fiscal year 2001/2002. In addition, low attendance at the Recreation Center Fall Event and the Teen Dances does not justify continuing these amenities in this tight budget year. Staff is also proposing to reduce the Youth Outreach Program in the coming year, which will save $75,000 in the General Fund. This proposal eliminates "The Edge" after school program that is currently offered at North Richland Middle School and Smithfield Middle School which includes the elimination of one (1) full-time and five (5) part-time positions. However, we are recommending continued support of the Youth Advisory Commission by assigning this valuable committee to another member of City staff or a team of City staff. The portion of "The Edge" after school program that took place at North Ridge Middle School was eliminated in 2001 dUé to low enrollment, and we are seeing a decline in enrollment at the two remaining 3chools. A total of 40 students currently participate. There was once a great need for this type of program to combat delinquent behavior among young teens in our City, but low enrollment and the lack of school district support seem to indicate that the need is not as great as it once was. . Preventive Street Maintenance Program This will be the 12th consecutive year of funding this program, which provides for the repair of City streets on an annual basis to help improve the overall condition rating of streets in North Richland Hills. Once again we are recommending $600,000 be allocated toward the Preventive Street Maintenance Program. However, in an effort to save costs in the General Fund, we are proposing to fund this program with savings realized from completed projects in the Capital Improvement Projects budget versus the General Fund. Equipment Replacement Reductions In 1997, the City Council established a plan for the replacement of all City vehicles and major equipment. The proposed budget allows for the continuation of this plan; however, we are recommending to delay the replacement of Police and Fire vehicles for one year given decreased revenues in all funds. The Police Department, the Fire Department, and the City's fleet manager have agreed that this is a sound recommendation that will not affect the overall condition of Police and Fire vehicles nor their ability to meet the Public Safety needs of our City. We plan to continue to replace Police and Fire Department vehicles in fiscal year 2004/2005. In summary, although budget reductions are necessary, the recommended service changes have been carefully weighed against the impact these reductions could have on our citizens. It is our intent that the minority of our customers feel the affects of the proposed service changes, and our primary objective is to reduce costs without adversely affecting the public safety of our citizens. In general, we feel the proposed reductions balance the budget while keeping those services that impact the majority of our citizens in tact. . XXlll Addressina Critical Needs: Plannina for the Future & Providina Necessary Improvements . North Richland Hills continues to experience steady growth, even as our City faces trying economic times. The City Council has set a course for NRH and made clear its intentions to continue to provide quality services to our citizens. To this end, staff finds it necessary to recommend a few enhancements to City programs and services in the coming fiscal year. The proposed enhancements represent only the most critical needs and items that the Council sees as important in planning for the future of our community. Funds for these improvements have been identified through restricted revenue, cost savings, and/or adjustments to some services to free up funds to provide necessary improvements. The following descriptions provide details of the improvements being proposed to address the Council goals and meet the needs of our community. Council Goal 1 : Safety & Security Improving Security at Municipal Court Municipal Court proposes to increase security in the courtroom by replacing the wooden doors on both sides of the room with glass doors, and adding an 18" shelf that would aid in keeping defendants at a safe distance from the Judge during court proceedings. These modifications would improve security in that the glass doors will allow the City Marshals to see into the Courtroom in order to monitor activity. The modification to the Judge's bench will provide a shelf on which defendants can place documents for the Judge to review while keeping them at a reasonable distance. These enhancements will cost approximately $19,400, which will be offset by revenue from Building Security restricted cash. . Council Goal 2: Quality Development p.lanning for Future Growth Included in the 2003/2004 proposed Capital Improvement Project (CIP) Budget is $150,000 for a complete update of the City's Water System Master Plan as well as the Impact Fee Study. The update to the Water Master Plan will identify system deficiencies and indicate specific proposed improvements that will correct these deficiencies as well as provide an updated hydraulic model and a water distribution system map showing both existing and proposed system facilities. An update to the plan will provide a tool for determining the system's ability to meet the needs of future growth, and provide the basis for developing reliable long-term and short-term plans for future Capital Improvement Projects. An updated plan will also provide a basis for evaluating the performance of existing pump stations and elevated storage tanks as well as the need to build additional pump stations and elevated storage tanks in the future. With regard to the Impact Fee Study, population estimates have changed since this study was last reviewed in 1996 and the City's land use assumptions were updated in 2001. As a result of these changes, many of the assumptions used in the current study have been rendered invalid. An update to the Water System Master Plan and Impact Fee Study are necessary in order to accurately plan for the growth of our City and insure we are able to provide and maintain the utilities and infrastructure . XXIV - . necessary as a result of future growth. This project will be funded with revenues from impact fees. Council Goal 3: Quality Redevelopment & Reinvestment Planning for the Impact of Expanding IH Loop 820 The areas along IH Loop 820 in our City were identified by the Comprehensive Land Use Plan as a future Freeway Business District. The plan recommends "a transition plan for promoting change in this area to mid-rise offices, entertainment, hotels and large retail and service facilities serving a regional customer base." Staff is currently exploring a study of this area that will look at the impact the future expansion of IH Loop 820 will have on adjacent properties, highest and best use for the land, transitional developments, and other key factors for property located along the Interstate. $25,000 was approved in the current year budget to begin the process of selecting consultants to conduct this study. Staff is recommending that $75,000 be appropriated from fund balance in the General Fund to continue this study in fiscal year 2003/2004. . Non-conforming Sign Removal Program In an effort to assist businesses with the removal and/or demolition of signs that do not meet the updated sign regulations, it is recommended that the City establish a Sign Demolition Fund with $20,000 from the "Pay As You Go" reserve for small capital improvements. A Sign Demolition Fund would allow staff to assist new businesses that have signs they cannot use with removal of these signs. Examples of signs this program could possibly help remove include the old Service Merchandise sign and the sign at the former bookstore on Grapevine Highway. The intent would be to assist those businesses in areas targeted for improvement including the Grapevine Highway corridor and Davis Boulevard. . Multi-family Housing Inspection Program As part of the 2002/2003 budget, the City Council approved the initiation of a Multi- family Housing Inspection program in an effort to address the livability of multi-family housing units in North Richland Hills. The program called for the addition of one building inspector who would perform regular inspections of each apartment complex in the City. Because of financial constraints during the current fiscal year, it became necessary to hold off on implementation of this program. The Inspections Division continues to receive numerous complaints from tenants regarding the inadequate maintenance of some of the multi-family housing units in our City. As a result, we feel it is necessary to proceed with implementation in 2003/2004. The cost of this program will be offset with revenue from a monthly inspection fee that will be charged to each apartment complex. The goal would be to inspect each apartment facility twice each year to insure compliance with the City's minimum standards including the review of exterior fascia, plumbing facilities, heating and air conditioning facilities, as well as the maintenance of stairs, railings, porches and balconies. The inspector would also respond to tenant complaints, which would take precedent over routine inspections. The total annual cost of the program including the necessary staff and equipment is $58,235. Staff plans to bring this to City Council for discussion in the near future. xxv - Current plans are to implement the program with a time line to complete the first inspection in January 2004. . Council Goal 4: Financially Responsible City Government Utility Rate Study Included in the 2003/2004 proposed budget is $7,500 in the Utility Fund to conduct a Utility Rate Study. This study will include a detailed analysis of existing utility rates as well as an analysis of future needs and our ability to maintain the water and wastewater system in the coming years under the existing rate structure. It is anticipated that much of the information that will result from the update to the Water System Master Plan and the Impact Fee Study will be used to conduct the Utility Rate Study. Utility Bill Enhancement For the past several months, staff has been exploring options to make the NRH Utility Bill more user friendly for the customer, and increase the information included with the mailing so that the Utility bill becomes a good source of information for our citizens. An informative, user friendly bill would include a consumption graph to allow customers to track usage, addition of color to highlight important information, and elimination of multi-page bills. Another objective is to increase the efficiency of the billing process including folding, stuffing, and mailing of the bills as well as eliminating unnecessary materials in the bill to reduce mailing costs such as including an envelope in the bills of the customers who use the automatic bank draft option. It is proposed to accomplish . this through one of two methods: 1) the purchase of a new folding and stuffing machine and conducting an in-house redesign of our current bill, or 2) contracting with a professional mailing company that would redesign the Utility bill and provide efficient printing, folding, stuffing and mailing services that would include the elimination of unnecessary materials and allow inserts to provide City information to citizens. The estimated cost of enhancing the utility bill via either option is $45,000. It is recommended to offset this cost through the elimination of the System Operator position in the Information Services Department, which will save $44,305. Our Information Services Director believes it is not necessary to continue this position. This proposal would provide enhanced customer information, a more professional appearance, improve the City image, and improve the efficiency of the entire billing process. This enhancement would also allow customers to view and print their Utility bill using the City web site, and provide a more reliable mailing process. Council Goal 5: Quality of Life Amenities for the Community eriiViç/~n.g Maintenance for Neighborhood Parks In the coming fiscal year North Richland Hills will add five (5) new neighborhood parks to our park system. These parks are scheduled to open in September of this year. In addition, during the current fiscal year the City took on the maintenance of the Home Town Lakes linear park. Together these park sites represent an additional 47.35 acres to be maintained by the Parks & Recreation Department. The Park Superintendent has studied park maintenance in detail and determined the number of man-hours required . to maintain each park acre in the City. Through this methodology, the Park XXVi . . . Superintendent has requested four (4) additional maintenance workers in order maintain all City parks, including the additional 47.35 acres, at the level they are currently being maintained. Staff is recommending to fund two (2) maintenance workers for half of the 2003/2004 fiscal year which would allow the maintenance workers to be hired in time for the spring and summer when the need for maintenance increases. We will evaluate the need to request additional personnel next fiscal year. The primary reason for this phasing in approach is because sales tax revenues are down. Until we can see an improvement in the economy, we want to be cautious about adding too many additional people. This will present some operating challenges, but we are confident this will suffice for one year. The cost to the Park & Recreation Facilities Development Fund for the additional park maintenance workers is $61,985 including necessary maintenance equipment. Iron Horse Golf Course - Equipment Replacement Program North Richland Hills' award winning Iron Horse Golf Course is now in its 12th year of operation. Although the course continues to receive accolades and maintain a good reputation among municipal courses, Iron Horse is in need of some capital improvements, including equipment replacements, as any aging business would be. In an effort to address these capital needs, it is recommended to establish an equipment replacement fund for the Golf Course in the 2003/2004 budget. Staff is proposing to borrow from the Reserve for Capital Improvements to establish this fund. It is requested to loan $183,805 to the Golf Course to begin this equipment replacement program. The 2003/2004 replacements will include specialized golf course mowers, a John Deere Gator utility vehicle, aeration equipment, and other specialized grounds maintenance equipment. The plan would be to loan the Golf Course this money to replace equipment in the coming fiscal year, then Iron Horse will repay the loan over the next several years. In addition, staff is developing some future plans for financing Iron Horse's capital needs via various means including exploring the possibility of using short term certificates of obligation that golf course revenue would repay to finance future projects. It is important to develop means to maintain our City's golf course so that it continues to be known as one of the state's premier municipal courses for a long time to come. To this end, we feel this proposal is a sound recommendation for addressing the Golf Course's current and future capital needs. GolfCòÎ.Jrse Improvements to Attract Tournaments & Special events With new golf courses opening in the Metroplex practically every day, competition has increased and revenue at Iron Horse has been impacted. The 2003/2004 CIP Budget includes a proposal to build a new pavilion at the Golf Course that would enable the management company to attract additional players and guests through increased tournaments and special events. The existing clubhouse at Iron Horse cannot accommodate groups of more than 100. In addition, the Golf Course is unable to accommodate more than one tournament or special event at a time. This places Iron Horse at a disadvantage when groups are choosing a site for their golf tournament, reception, retirement party, etc. Iron Horse has lost a significant amount of revenue in the current fiscal year because of the size of the clubhouse. The CIP budget includes a proposal to build a pavilion on the slab that exists to the west of the current facility in order to address this deficiency and enhance the course's ability to attract more tournaments and special events. It is proposed to finance this $125,000 project with 10 XXVll ':ear certificates of obligation to be repaid with the revenue that this addition to the racility is expected to generate. Current estimates project that the pavilion will generate . approximately $35,000 dollars in additional net revenue in fiscal year 2003/2004 (based on a May 1 sl opening), and approximately $85,000 in net revenue in future years. RetaininQ Qualitv Emplovees North Richland Hills has a history for hiring and retaining quality employees due in part to the City Council's dedication to providing a quality compensation and benefits program. The City is facing several challenges in this area including less revenue in the coming fiscal year, rising medical costs, and the proliferation of several major claims in the last year. In an effort to continue providing competitive benefits and compensation, we are recommending a strategy to address rising medical costs and insure that the Self Insurance Fund remains sound as well as providing for the continuation of the Merit Pay System established by the City Council in 1996. Below we have described the changes proposed to the City's Group Medical Insurance Plan as well as recommendations for the City's compensation plan. Œ!H&ssiìjg the Rj~!ð.gQJsts· ofHealtH¢àr.~:PårtÎ1ership for Success Last year, City staff formed an employee task force to recommend cost saving measures to address the continuing increase in medical costs. Based on the input of the task force, changes were made to the City's health plan effective January 2003 with the objective of increasing in-network utilization by plan participants. Early . indications show that changing medical networks combined with increasing out-of- network deductibles has increased in-network utilization; however, it is apparent that we continue to face challenges with regards to our health plan costs. During the 2002/2003 fiscal year, the City's health plan provided funding for several major medical claims such as cancer, heart disease, and complications associated with childbirth. In addition, following our change in medical claims administrators in July 2002, we discovered that the previous medical claims administrator had a greater than normal processing time for insurance claims which resulted in over $700,000 in medical claims payments that should have been paid in prior years hitting the 2002/2003 budget. Because of these unanticipated major medical costs, the prior year medical claims payments, and the projected increase in medical costs, the City will have to draw from its medical claims reserves for a second year in a row. Recent news articles and reports reveal that our situation is not unlike the vast majority of employers. The City will continue its proactive approach to addressing the increasing medical costs in the coming fiscal year. The Human Resources Department along with our insurance consultant has been working with the employee task force to review further plan design and cost-sharing changes. To this end, we are proposing modifications to the plan to encourage consumerism among plan participants. The proposed modifications include: (1) the creation of two health plans and three levels of participation that allow employees to choose which plan best fits their needs, (2) modifications to monthly employee premiums, medical and prescription co-pays and . co-insurance amounts, (3) an option to decline the City's health insurance when XXVlll . . . coverage is available elsewhere such as through a spouse's employer, and (4) increasing the wellness benefit to encourage early detection of health problems. The two health plans we are proposing involve the creation of a Basic Plus Plan and a Basic Plan. The Basic Plus Plan would be available at a higher monthly cost to employees as it would provide a higher level of benefit than the Basic Plan as well as a more predictable annual out-of-pocket expense to the employee. The Basic Plan would involve a more traditional benefit level, and would be available at a lower monthly premium. However, the Basic Plan would have the potential for greater annual out-of-pocket expense to the employee. The levels of participation would go from our current plan of two (2) levels of participation (employee only or employee plus family) to three (3) levels of participation. The new levels would be employee only, employee plus one, and employee plus two (2) or more. Even with these changes, the benefits offered by the health/medical plan as well as the premiums will be competitive to other cities and private companies in the Metroplex. Furthermore, we believe the proposed changes will allow us to retain a quality health/medical program at reasonable costs to our employees and the City. . In addition to these proposed modifications to our current medical plan, City staff will be reviewing options for implementation of an alternative funding source to address future major medical costs as well as rebuilding the Self Insurance Reserve. The combination of plan changes and premium increases to employees will result in about $1,300,000 in reductions to overall group medical costs next year. With the introduction of Federal healthcare legislation such as the Health Insurance Portability and Accountability Act and changing health care technologies, the health insurance industry has taken many years to evolve into its current state. As a result, the City of North Richland Hills is embarking on an "evolutionary" approach to addressing the issues as opposed to a "revolutionary" approach. Continuing into the future, the City will "partner" with employees and retirees by sharing in a level of commitment to keep our Self Insurance Fund financially healthy. In the long run, this "partnership" approach will reduce the financial impact of increasing medical costs for the City as well as plan participants while ensuring the financial stability of the Self Insurance Fund so that the City of North Richland Hills can continue to provide quality health insurance for our employees, retirees, and family members for years to come. ~"~..'."''''_''_ ".'._..d.'.~. ."___"'. _, ..., .~J1t.iJJþa,~(9rfºfMerit pøý System In 1996, the City Council adopted a merit pay and performance system that reinforces the value of productivity by rewarding those employees that maintain an acceptable performance level. Through the Merit Pay System, employees receive an annual performance evaluation, and those employees who achieve an acceptable rating are eligible to receive an increase in pay for good job performance. This system was evaluated by the recent Compensation and Classification study, and it was recommended to continue the Merit Pay System to reward good job performance. . After careful consideration and review, the proposed 2003/2004 budget provides for the continuation of the Merit Pay System by providing for an increase in pay for all full time employees that receive an acceptable performance evaluation. Those employees XXIX - that do not receive satisfactory evaluations will not be eligible for a salary increase. We feel it is important to continue the Merit Pay System so that the City continues to . provide incentive and acknowledgement to employees who perform their jobs well. This benefits North Richland Hills citizens in that they receive good customer service and quality City services from motivated employees. Market Adjustment Plan In 1996/1997 the City Council approved the Market Adjustment Plan to keep salaries competitive. The plan involves an annual study including a survey of 10 cities and a review of the Employee Cost Index to determine the level of adjustment necessary to remain competitive in the labor market. The Compensation and Classification study recently conducted by Waters Consulting recommended the continuation of an annual Market Adjustment Plan because the job market is dynamic, therefore, an annual review is necessary in order to remain competitive. However, since the study was just completed and implemented, and due to economic issues, a market adjustment is not being recommended in 2003/2004. It is our intent to conduct a survey of the benchmark cities in the coming fiscal year in an effort to keep track of the City's competitiveness in the market. But, the recommendation is that funds not be allocated to provide adjustments to the compensation plan for next fiscal year. It is anticipated that the Market Adjustment Plan will resume in fiscal year 2004/2005 to insure that the Compensation Plan remains current and competitive so that the City can continue to attract and retain quality employees. Financina for Fiscal Year 2003/2004 We remain optimistic about the future even with the slow economy. National indicators show that the economy is beginning to rebound at a slow pace, and, although sales tax revenues remain below last year's levels, we have seen a slight increase over the last few months. In addition, residential construction remains steady and home sales should remain strong considering the record low interest rates. All things considered, we expect the economy will improve slightly during the course of the coming fiscal year. But, in looking at revenues closely, it is clear that projected sales tax revenues are still below actual sales tax revenues two years back. . We are proposing three rate and/or fee adjustments in fiscal year 2003/2004. The first is a $1.50 increase in resident and non-resident admission prices at NRHzO to cover the cost of the Multi-level Interactive Complex, which is the new attraction that will be added in time for the 2004 season. This has been anticipated since the inception of this project. The second increase is a direct result of rate increases by the Trinity River Authority and the City of Fort Worth for the purchase of water and sewage treatment, which will increase the pass through rate on utility bills. At this time we expect the pass through on water rates to increase $0.90 monthly and the pass through on sewage treatment rates to increase $0.47 monthly for a total monthly increase to the average residential customer of $1.37 or 2%. These are only preliminary estimates as we will not know the final cost to purchase water until the Trinity River Authority completes its budget process later this year. Keep in mind that the $3.00 EPA sewer surcharge will expire in February of 2004, so residential bills will actually be lower for .: the majority of the year. The third rate increase recommended is a $2.00 per round increase to the ceiling on fees at the Golf Course. This increase is necessary to maintain revenue in xxx . .rder to provide for the continued success of Iron Horse given increased competition, ecreased rounds, and infrastructure and equipment needs. Finally, the proposed budget is based on maintaining the current $0.57 property tax rate. If approved by the Council, this will be the 11 th consecutive year for maintaining this rate. Future Considerations There are a few items that are not addressed in the Proposed Budget because of financial constraints and timing that will need to be considered in the near future. These items include the expansion of our Emergency Medical Services, construction of the new Library, building a collection of books for a future branch Library, and determining our park maintenance needs as we add more parks and trails to North Richland Hills. With regard to the expansion of Emergency Medical Services, our plan would be to continue to evaluate this in the coming fiscal year and consider adding a third ambulance in fiscal year 2004/2005. As we discussed with the City Council in May, ambulance calls have increased, but we are still below the threshold for adding an ambulance established by the Fire Department Study. In addition, we would recommend waiting to add the additional unit until the new and remodeled facilities currently underway are complete to insure there is adequate space for the additional staff and equipment. Earlier this year, the City Council approved the sale of bonds to begin the design process for .he new Library to be constructed within Tax Increment Financing District Number 2 (TIF #2). At that time, it was discussed that the time line for construction would depend on the City's financial condition as well as property values within TIF #2. This in mind, staff recommends completing the design process in the coming fiscal year, and evaluating whether to continue with construction in fiscal year 2004/2005. This is in line with the intent of the original plan, which was to build the public facilities only when TIF values could support the costs. In anticipation of the construction and opening of a new central library, staff has started planning for a branch library to be located south of Loop 820 in an effort to provide convenient access to library resources for the residents in this area. Part of planning for a branch library includes establishing a core collection of books so that it will have books on the shelves on opening day. The "Unfinanced" section of the Capital Improvement Projects budget includes a proposal to begin accumulating this collection at a cost of $75,000 over three (3) fiscal years ($25,000 each year). This approach will allow Library book selectors and technical staff to manage the additional workload required to acquire, process and build the large amount of books that will be purchased. Although funds are not available to begin this project in fiscal 2003/2004, this is an item that will need to be considered in future years especially as we approach construction of the new Library. Staff is recommending the addition of two (2) Park Maintenance Workers in the Proposed Budget in an effort to keep up with maintenance of our growing park system. The Parks and Recreation Department requested four (4) additional crewmembers, but due to the state of .. the economy, we feel that the Park and Recreation Development Fund cannot support four .. (4) additional staff. However, we will continue to evaluate the need to add more full time equivalent positions over the course of the coming fiscal year based on whether or not we are XXXI - able to meet the additional maintenance needs with the current staff plus two (2). If additional full time equivalent maintenance workers are necessary, we will consider adding these in . fiscal year 2004/2005 depending on sales tax revenues. Summary and Conclusion The City budget is a plan of services for the coming fiscal year. This plan of services for North Richland Hills is the end result of several months of work and coordination among all City departments and many dedicated, professional City employees. The City Council sets the course for this plan of services by establishing goals and priorities for the coming year. The policies set by the Council guide City staff as we prepare a financial plan, or budget, that will allow us to implement these policies. The preliminary budget undergoes a significant amount of scrutiny from Department Directors, the Budget Department, and City Management. This year has been especially challenging as the City faces hard economic times, and I could not have met this challenge and presented a balanced budget without the hard work of each of these individuals. I am grateful for the time they have spent reviewing and preparing the plan of work we are proposing for the 2003/2004 fiscal year. I also wish to thank the Council for your exceptional leadership and foresight in communicating your priorities to Management. As a result of your vision for the future, staff has been able to stay on course and insure that the City is providing those programs that you, the policy makers, feel are the priorities. The time each member of the City Council has dedicated to establishing goals for the City and reviewing the issues is well spent and much appreciated. This plan of work would not be possible without your commitment to North . Richland Hills and its citizens. The proposed budget is intended to be an accurate reflection of what the Council endeavors to accomplish in the coming fiscal year so that this plan of work will serve as a road map that will lead our City through another successful year. Respectfully Submitted, ~1htC:M~~ Larry J. ¿unningham U' City Manager .' XXXll FISCAL YEAR 2003-2004 SCHEDULE 1 - SUMMARY OF REVENUES AND EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIMINARY ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 FY 2003/04 REVENUES Taxes $20,550,712 $21,571,198 $22,774,910 $22,121,561 $22,745,956 Fines & Forfeitures 1,799,178 1,821,923 1,815,004 1,632,621 1,655,360 Licenses & Permits 1,641 ,202 1,584,691 1,589,405 1,524,010 1,504,739 Charges for Service 1,665,490 1,728,385 1,707,008 1,837,836 1,801,786 Intergovernmental 2,662,919 2,984,988 3,004,725 3,004,725 3,164,231 Miscellaneous 640,564 606,513 653,348 641,687 420,099 Sub-Total Revenues $28,960,065 $30,297,698 $31,544,400 $30,762,440 $31,292,171 Appropriation-PlY Encumbrances $879,596 TOTAL REVENUES $28,960,065 $30,297,698 $31,544,400 $31,642,036 $31,292,171 EXPENDITURES City Council $139,464 $160,607 $170,916 $173,523 $166,517 City Manager 495,573 486,109 478,858 476,641 471,044 Communications 445,937 443,262 536,067 502,700 495,456 City Secretary 356,816 363,621 448,588 445,915 431,289 Legal 198,362 339,602 238,465 407,437 267,841 uman Resources 110,090 111 ,406 118,970 115,346 107,255 inance 648,479 664,783 709,020 713,207 734,216 Budget & Research 246,591 286,189 310,849 299,858 288,001 Municipal Court 931,885 974,911 999,380 1,033,756 1,004,968 Inspections 703,699 516,591 628,602 610,877 663,404 Planning 151,978 346,100 387,481 390,996 408,401 Economic Development 105,220 54,457 90,912 93,988 97,940 Library 1,242,494 1,318,631 1,420,084 1,418,878 1 ,487,756 Environmental Services 970,401 1,034,762 1,098,227 1,085,254 1,097,551 Public Works 2,802,954 2,705,342 2,881,514 2,857,295 2,512,343 Parks & Recreation 2,082,038 2,262,877 2,449,824 2,428,585 2,422,766 Police 7,356,989 7,947,470 8,388,134 8,397,059 8,642,107 Fire 6,254,090 6,653,030 7,170,196 7,164.974 7,447,979 Building Services 724,660 840,646 905,472 867,150 845,121 Non-Departmental 799,003 1,146,510 1,223,712 828.646 1,054,213 Department Total $26,766,723 $28,656,906 $30.655,271 $30,312,085 $30,646,168 PlY Encumbrances $879,596 Reserve for Capital Improvements $650,000 $406,861 $550,000 $450,000 $550,000 Allocation to Internal Svc Funds $577,500 $425,000 $285,000 $0 $0 TOTAL EXPENDITURES $27,994,223 $29,488,767 $31,490.271 $31,641,681 $31,196,168 BALANCE $965,842 $808,931 $54,129 $355 $96,003 FISCAL YEAR 2003-2004 SCHEDULE 2 - SUMMARY OF REVENUES GENERAL FUND ADOPTED REVISED PRELIMINARY ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001102 FY 2002103 FY 2002103 FY 2003/04 TAXES Current Property Taxes $7,567,946 $8,218,768 $8,988,724 $8,988,724 $9,698,108 Delinquent Property Taxes 118,382 157,152 82,729 120,355 120,355 Penalty and Interest 99,940 142,443 65,800 97,750 97,750 Franchise Fees 3,271,109 3,844,991 3,674,293 3,427,384 3,389,000 Utility Fund Franchise Taxes 353,600 525,038 562,133 555,268 572,915 Sales Taxes 8,749,397 8,277,698 9,014,148 8,514,148 8,449,290 Mixed Beverages 107,594 107,669 102,900 110,141 107,669 Payment in Lieu of Taxes 282,744 297,439 284,183 307,791 310,869 Sub-Total $20,550,712 $21,571,198 $22,774,910 $22,121,561 $22,745,956 FINES AND FORFEITURES Municipal Court Fines $1,465,172 $1,507,832 $1,487,004 $1,354,621 $1,376,360 Library Fines 52,868 56,930 53,000 55,000 56,000 Warrant & Arrest Fees 281 , 138 257,161 275,000 223,000 223,000 Sub-Total $1,799,178 $1,821,923 $1,815,004 $1,632,621 $1,655,360 LICENSES AND PERMITS Miscellaneous Permits $139,245 $126,190 $128,830 $90,220 $98,150 Building Permits 648,114 581,240 640,000 609,500 620,000 Electrical Permits 79,283 71,663 92,000 72,000 73,000 Plumbing Permits 87,538 65,595 72,100 66,750 59,900 Apartment Inspection Fees 0 0 40,000 0 50,000 Curb & Drainage Insp. Fees 87,235 120,881 133,000 120,500 121,000 Re-Inspection Fees 11,034 4,050 7,000 6,000 6,300 License Fees 6,858 15,924 14,000 16,000 12,000 Contractor Registration Fees 82,825 82,415 82,600 74,500 81,000 Plan Review/Application Fee 32,317 65,059 73,320 121,530 89,000 Animal License/Adoption Fees 63,922 77,122 74,360 77,580 80,003 Animal Control Impoundment 54,734 53,477 60,500 54,000 55,342 Crematorium Revenues 5,229 3,004 2,250 5,200 5,074 Auto Impoundment Fees 172,977 140,206 0 55,000 0 Food Service Permits 86,110 97,620 90,470 97,620 90,470 Food Managers School 15,330 15,945 13,500 5,610 13,500 Fire Inspection/Alarm Fees 35,232 31,158 33,475 20,000 17,000 Publicity Fees - Recreation 33,219 33,142 32,000 32,000 33,000 Sub-Total $1,641,202 $1,584,691 $1,589,405 $1,524,010 $1,504,739 FISCAL YEAR 2003-2004 SCHEDULE 2 - SUMMARY OF REVENUES GENERAL FUND ADOPTED REVISED PRELIMINARY ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 CHARGES FOR SERVICE Park Facility Rental $3,468 $3,964 $5,000 $3,400 $3,400 Recreation Center Rental 14,667 16,532 15,000 16,300 16,500 Ambulance Fees 759,223 768,621 745,000 855,000 869,000 Garbage Billing 261,577 268,074 243,720 257,000 230,000 Maps & Codes 1,511 1,452 1,200 780 850 Recreation Fees 344,060 374,018 352,000 378,000 396,936 Cultural Arts 5,875 5,422 6,500 6,500 6,000 Athletic Revenue 99,469 109,222 110,000 131,000 110,000 Recreation Special Events 33,905 35,819 32,000 55,340 35,000 Planning & Zoning Fees 30,078 27,155 29,000 30,000 29,000 Sale of Accident Reports 18,129 25,500 19,500 22,000 23,500 Vital Statistics 54,924 54,851 51,316 51,316 52,000 Mowing 18,398 31,620 32,000 25,200 28,000 Non-Resident Library Fees 6,508 675 0 0 0 Video Services Income 12,218 4,430 62,000 6,000 1,600 Video Tape Sales 1 ,480 1,030 2,772 0 0 Contributions 0 0 0 0 0 Sub-Total $1,665,490 $1,728,385 $1,707,008 $1,837,836 $1,801,786 TERGOVERNMENTAL Indirect Costs: General CIP $216,300 $227,112 $105,000 $105,000 $105,000 Utility Fund 1,055,750 1,108,524 1,163,965 1,163,965 1,222,163 Park & Rec Facilities Dev. Corp. 208,688 219,120 230,078 230,078 241,582 Crime Control District 247,212 364,572 382,802 382,802 401,942 Aquatic Park Fund 77,818 81 ,708 85,794 85,794 90,084 Direct Cost - General Fund 857,151 983,952 1,037,086 1,037,086 1,103,460 Police Department Salaries Sub-Total $2,662,919 $2,984,988 $3,004,725 $3,004,725 $3,164,231 MISCELLANEOUS I nterest Income $402,075 $369,132 $234,911 $211,600 $130,975 Sale of City Property 0 2,615 0 0 0 Grant Proceeds-Crim. Justice 66,663 73,577 57,390 57,390 84,997 Grant Proceeds-CDBG 11,047 23,350 25,000 25,000 25,000 Overtime Reimbursements 8,111 6,080 10,000 9,800 9,800 Sponsorships - TASP 0 0 0 0 0 Other Income 48,394 56,132 33,558 45,408 39,250 Golf Course Loan Payment 0 0 0 0 0 Special Invest. Fund Loan Payment 104,274 75,627 57,489 57,489 55,077 Appropriation of Fund Balance 0 0 235,000 1,114,596 75,000 Sub-Total $640,564 $606,513 $653,348 $1,521,283 $420,099 TOTAL REVENUES $28,960,065 $30,297,698 $31,544,400 $31,642,036 $31,292,171 FISCAL YEAR 2003·2004 SCHEDULE 3 . SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIMINARY ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 FY 2003/04 City Council $139,464 $160,607 $170,916 $173,523 $166,517 City Manager $495,573 $486,109 $478,858 $476,641 $471,044 Communications Public Information $188,430 $196,228 $229,913 $227,973 $207,378 Citicable 257,507 247,034 306,154 313,896 288,078 Total Communications $445,937 $443,262 $536,067 $541,869 $495,456 City Secretary City Secretary $207,118 $209,174 $261,744 $299,692 $246,456 Record Management 149,698 154,447 186,844 198,667 184,833 Total City Secretary $356,816 $363,621 $448,588 $498,359 $431,289 Legal $198,362 $339,602 $238,465 $407,437 $267,841 Human Resources $110,090 $111,406 $118,970 $116,196 $107,255 Finance Accounting & Administration $453,599 $460,300 $496,028 $496,117 $509,574 Purchasing 194,880 204,483 212,992 217,675 224,642 Total Finance $648,479 $664,783 $709,020 $713,792 $734,216 Budget & Research Budget $79,255 $74,836 $93,428 $86,387 $80,429 Tax 127,590 169,596 170,852 170,293 165,764 Internal Audit 39,746 41 ,757 46,569 43,178 41,808 Total Budget & Research $246,591 $286,189 $310,849 $299,858 $288,001 Municipal Court Administration/Prosecution $270,435 $327,483 $289,843 $336,108 $277,914 Court Records 297,800 284,783 311,587 302,800 307,151 Warrants 246,918 240,580 267,210 272,487 287,728 Teen Court 48,928 49,478 54,094 53,788 56,045 Judicial 67,804 72,587 76,646 74,090 76,130 Total Municipal Court $931,885 $974,911 $999,380 $1,039,273 $1,004,968 Inspections $703,699 $516,591 $628,602 $619,162 $663,404 Planning $151,978 $346,100 $387,481 $428,931 $408,401 Economic Development $105,220 $54,457 $90,912 $93,988 $97,940 Library General Services $169,769 $178,902 $186,200 $187,472 $193,226 Public Services 594,690 642,070 669,867 676,851 692,196 Technical Services 478,035 497,659 564,017 579,557 602,334 Total Library $1,242,494 $1,318,631 $1,420,084 $1,443,880 $1,487,756 FISCAL YEAR 2003-2004 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIMINARY ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 Environmental Services Environmental Resources $257,827 $268,265 $281,093 $284,266 $267,4 73 Humane Division 491,303 527,016 572,937 564,407 578,253 Consumer Health 221,271 239,481 244,197 242,284 251,825 Total Environmental Services $970,401 $1,034,762 $1,098,227 $1,090,957 $1,097,551 Public Works General Services $131,212 $110,933 $133,275 $137,254 $139,706 Traffic Control 656,341 735,049 917,533 1,014,028 887,597 Street & Drainage 2,015,401 1,859,360 1,830,706 2,030,457 1,485,040 Total Public Works $2,802,954 $2,705,342 $2,881,514 $3,181,739 $2,512,343 Park & Recreation General Services $129,459 $133,840 $143,390 $141,771 $139,667 Parks Maintenance 885,467 939,862 1,036,834 1,043,855 1,043,709 Recreation Services 646,532 708,764 752,030 764,781 773,534 Athletic Program Services 169,887 201,682 203,574 208,040 205,259 Senior Adult Services 116,744 126,160 142,624 147,277 143,502 Youth Outreach & Cultural 133,949 152,569 171,372 175,754 117,095 Total Park & Recreation $2,082,038 $2,262,877 $2,449,824 $2,481,478 $2,422,766 Police General Services $382,759 $428,436 $435,647 $439,481 $465,572 Administrative Services 533,351 554,668 603,550 601,174 585,726 Criminal Investigation 1,499,278 1,614,033 1,692,563 1,694,868 1,727,159 Uniform Patrol 3,166,052 3,438,054 3,640,923 3,678,720 3,774,147 Tactical Unit 35,981 25,888 34,678 28,798 31,633 Technical Services 664,296 732,413 760,258 773,404 780,206 Detention Services 292,964 325,376 335,327 349,584 356,593 Property Evidence 101,531 113,520 112,345 111,924 115,596 Communications 680,777 715,082 772,843 778,175 805,475 Total Police $7,356,989 $7,947,470 $8,388,134 $8,456,128 $8,642,107 Fire Department General Services $228,122 $267,512 $295,148 $262,589 $262,668 Operations 4,687,781 5,084,719 5,326,786 5,398,601 5,636,641 Emergency Medical 657,169 667,541 750,251 851,529 736,177 Fire Inspections 366,393 343,414 362,429 379,942 374,182 Emergency Management 314,625 289,844 435,582 449,613 438,311 Total Fire $6,254,090 $6,653,030 $7,170,196 $7,342,274 $7,447,979 FISCAL YEAR 2003-2004 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PRELIMINARY ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 Building Services $724,660 $840,646 $905,472 $867,150 $845,121 Non-Departmental $799,003 $1,146,510 $1,223,712 $919,046 $1,054,213 Reserve for Capital Improvements $650,000 $406,861 $550,000 $450,000 $550,000 Operating Transfers Out $577 ,500 $425,000 $285,000 $0 $0 TOTAL EXPENDITURES $27,994,223 $29,488,767 $31,490,271 $31,641,681 $31,196,168 BALANCE $965,842 $808,931 $54,129 $355 $96,003 FISCAL YEAR 2003-2004 SCHEDULE 4 - SUMMARY OF PROPERTY TAX REVENUE AND DISTRIBUTION NET TAXABLE VALUE: Total Appraised Value as of July 25,2003 Less Exemptions: Disabled Veteran Over 65 Homestead Disabled Persons Less: Personal Property Nominal Value Loss Abatement Value Loss Agricultural Value Loss Freeport Inventory Value Loss Pollution Control/Prorated Absolute Total Reduction to Values Add: Estimated Minimum ARB protested values as of 7-25-03 Incomplete Property NET TAXABLE VALUE ESTIMATED PROPERTY TAX COLLECTIONS: Net Taxable Value Proposed Tax Rate per $100 Valuation Estimated Total Tax Levy at 100% Collection Less Estimated 1 % for Uncollectables Less TIF Transfer Less Debt Service Transfer TOTAL ESTIMATED PROPERTY TAX COLLECTIONS(Operations) 99% TAX RATE DISTRIBUTION SCHEDULE: General Fund - Maintenance & Operations Debt Service Fund % of Total Tax Rate 57.8% 42.2% 100% TOTAL DISTRIBUTION OF TAX RATE DISTRIBUTION OF ESTIMATED TAX REVENUE: Transfer to Debt Service Fund General Fund - Maintenance & Operations TOTAL ESTIMATED TAX REVENUE 100% Collection 7,200,000 9,868,796 $17,068,796 $3,259,705,179 (3,217,363) (93,964,008) (250,771,368) (6,941,098) o (20,497,492) (7,363,973) (246,723) (12,330) ($383,014,355) $76,649,303 $41,185,536 $2,994,525,663 $2,994,525,663 $0.57 $17,068,796 ($170,688) ($489,460) (6,710,540) $9,698,108 Tax Rate Distribution $0.329561 $0.240439 $0.57000 Projected Collection 7,200,000 9,698,108 $16,898,108 FISCAL YEAR 2003·2004 SCHEDULE 5 . SUMMARY OF REVENUES AND EXPENDITURES GENERAL DEBT SERVICE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 Beginning Balance $2,004,734 $1,802,490 $1,021,174 $1,744,579 $1,686,047 REVENUES Ad Valorem Taxes $5,501,000 $6,086,316 $6,750,000 $6,750,000 $7,200,000 TIF #1 and #2 Transfer ($180,921) ($417,844) ($338,656) ($489,460) Transfer In From: Drainage Utility 746,207 757,392 794,287 794,287 732,414 Park & Rec. Facilities Dev. Corp. 255,336 233,502 227,070 227,070 218,744 Interest on CIP 136,314 0 0 0 0 Information Services Fund 213,147 219,965 219,965 219,965 0 Equipment Services Fund 107,475 105,860 105,859 105,859 101,816 Building Services Fund 48,151 46,204 46,204 46,204 44,905 General Fund 0 200,000 0 0 0 Utility Fund 7,500 7,500 0 0 0 Utility Rev Bond Fund 18,915 0 0 0 0 Bond Refunding Proceeds 1,319,000 10,255,000 0 0 0 ayments-Hazmat 19,669 19,669 0 0 0 I nterest Income 89,426 44,814 50,000 50,000 50,000 City of Watauga, CIP Participation 0 19,785 19,785 19,785 19,785 TOTAL REVENUES $8,462,140 $17,815,086 $7,795,326 $7,874,514 $7,878,204 EXPENDITURES Existing Bonds & C.O.'s $7,178,272 $7,174,313 $7,841,646 $7,841,646 $7,884,072 1992 Lease Purchase 77,471 91,557 0 0 0 SanwaGEL(Afis/Radio) Issuance Costs/Paying Agent Fees 186,966 212,237 91 ,400 91,400 93,200 Bond Refunding Escrow Payment 1,221,675 10,394,890 0 0 0 Reserve for Future Debt Service 0 0 0 0 0 TOTAL EXPENDITURES $8,664,384 $17,872,997 $7,933,046 $7,933,046 $7,977,272 NET REVENUE ($202,244 ) ($57,911 ) ($137,720) ($58,532) ($99,068) ENDING BALANCE $1,802,490 $1,744,579 $883,454 $1,686,047 $1,586,979 FISCAL YEAR 2003·2004 SCHEDULE 6 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 REVENUES Water Sales and Charges $11,877,750 $11,356,549 $12,214,007 $12,176,776 $12,546,205 Sewer Sales and Charges 6,339,352 6,493,502 6,602,928 6,612,114 6,847,772 Miscellaneous 999,613 1,343,782 712,375 806,030 856,031 Sub-Total Revenues $19,216,715 $19,193,833 $19,529,310 $19,594,920 $20,250,008 Appropriation - PN Encumbrances $285,872 TOTAL REVENUES $19,216,715 $19,193,833 $19,529,310 $19,880,792 $20,250,008 EXPENDITURES OperatinQ Administration $184,547 $206,562 $225,593 $225,152 $223,139 Public Works 3,085,822 3,012,640 3,477,066 3,346,764 3,705,021 Development 413,159 497,786 566,142 562,313 524,261 Right of Way Maintenance 70,625 98,370 88,491 88,491 100,000 Utility Billing & Collections 951,587 1,019,656 1,084,649 1,099,763 1,155,968 Budget & Research 133,855 135,554 161,180 156,148 155,236 Accounting Services 100,235 102,503 122,554 123,475 140,826 Purchase of Water/Sewer FTW 2,949,642 3,612,826 4,371,000 3,952,226 4,165,658 urchase of Water/Sewer TRA 5,627,970 5,311,683 4,710,000 5,395,765 5,664,930 Building Services 749,042 779,004 812,329 812,329 847,320 Non-Departmental 307,763 283,533 379,945 412,290 385,865 Sub-Total $14,574,247 $15,060,117 $15,998,949 $16,174,716 $17,068,224 Other & Reserves Debt Service $1,532,676 $1,137,471 $981,781 $981,781 $621,386 Franchise Fees 353,600 525,038 562,133 563,667 581,819 Indirect Costs 1,055,750 1 ,108,524 1,163,965 1,163,965 1,222,163 Payment In Lieu Of Taxes 282,744 297,439 284,183 307,791 310,869 Transfer from Utility CIP Reserve to 123,500 175,000 175,000 175,000 175,000 Information Services Fund Contribution to Building/Equip. Svs. 0 125,000 125,000 125,000 125,000 Transfer to Self Insurance Fund 0 0 79,171 103,000 100,000 Transfer from Water to Sewer 0 500,000 0 0 0 Market Adjustment 0 0 84,049 0 0 Reserve for Capital Projects 1 ,294,198 265,244 75,079 0 45,547 Sub-Total $4,642,468 $4,133,716 $3,530,361 $3,420,204 $3,181,784 Prior Year Encumbrances $285,872 TOTAL EXPENDITURES $19,216,715 $19,193,833 $19,529,310 $19,880,792 $20,250,008 BALANCE $0 $0 $0 $0 $0 FISCAL YEAR 2003-2004 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND - WATER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 REVENUES Water Sales and Charaes Water Sales $11,571,860 $11,075,010 $11,932,707 $11,904,800 $12,282,205 Water Taps 74,295 56,091 65,300 50,000 50,000 Water Inspection Fees 19,780 27,446 37,000 37,000 37,000 Service Charges 181,621 190,585 165,000 170,000 170,000 Water Wells 18,365 6,239 9,500 7,000 7,000 Miscellaneous 11 ,829 1,178 4,500 7,976 0 Sub-Total $11,877,750 $11,356,549 $12,214,007 $12,176,776 $12,546,205 Miscellaneous Interest Income $292,303 $181,844 $132,000 $47,400 $47,400 Late Charges 230,038 235,156 234,825 234,825 234,825 Joint Use Reimbursement-Watauga 66,770 47,071 43,000 49,656 49,656 Subdivision Meter Revenue 62,275 46,710 58,000 36,000 36,000 Transfer from Information Svs. 0 33,000 0 0 0 Appropriation of I&S Reserve 0 0 0 75,000 40,000 Appropriation of Fund Balance 0 0 0 171,523 0 Sub-Total $651 ,386 $543,781 $467,825 $614,404 $407,881 TOTAL REVENUES $12,529,136 $11,900,330 $12,681,832 $12,791,180 $12,954,086 EXPENDITURES Operatina Administration $110,728 $123,937 $135,356 $135,091 $133,883 Water Operations 2,333,792 2,282,293 2,624,472 2,698,558 2,786,564 Purchase of Water FTW 2,002,959 2,679,219 3,381,000 2,875,051 3,045,479 Purchase of Water TRA 3,008,262 2,698,765 2,310,000 2,839,253 3,002,006 Development 247,895 298,672 339,685 338,428 314,557 Right of Way Maintenance 42,159 59,022 53,095 53,095 60,000 Sub-Total $7,745,795 $8,141,908 $8,843,608 $8,939,476 $9,342,489 Finance/Utilitv Collections Meter Reading $172,499 $179,023 $198,691 $202,384 $200,401 Utility Billing/Customer Service 309,904 334,429 346,846 356,947 375,393 Utility Collection Services 88,549 98,342 105,253 106,357 117,788 Accounting Services 60,141 61,502 73,532 74,085 84,496 Budget & Research 80,313 81,332 96,708 93,689 93,142 Sub-Total $711,406 $754,628 $821,030 $833,462 $871,219 FISCAL YEAR 2003-2004 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND - WATER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 Building Services $449,425 $467,402 $487,397 $487,397 $508,392 Non-Departmental $184,657 $170,120 $227,967 $286,469 $231,519 Sub-Total $9,091,283 $9,534,058 $10,380,002 $10,546,804 $10,953,619 Other & Reserves Debt Service $919,606 $685,482 $628,340 $736,336 $466,040 Franchise Fees 212,160 336,861 364,995 365,303 376,386 Indirect Costs 633,450 676,200 710,019 710,019 745,520 Payment In Lieu Of Taxes 169,646 178,463 170,510 184,675 186,521 Transfer from Utility CIP Reserve to 74,100 122,500 125,600 105,000 105,000 Information Services Fund Contribution to Building/Equip. Svs 0 75,000 75,000 75,000 75,000 Transfer to Self Insurance Fund 0 0 47,503 61,800 60,000 Transfer to Sewer 0 500,000 0 0 0 Market Adjustment 0 0 50,429 0 0 Reserve for Capital Projects 1,428,891 (208,234 ) 129,434 6,243 8,502 Sub-Total $3,437,853 $2,366,272 $2,301,830 $2,244,376 $2,022,969 OTAl EXPENDITURES $12,529,136 $11,900,330 $12,681,832 $12,791,180 $12,976,588 BALANCE $0 $0 $0 $0 ($22,502) FISCAL YEAR 2003-2004 SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND· SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 FY 20032/04 REVENUES Sewer Sales and Charaes Sewer Sales $6,108,144 $6,262,976 $6,394,178 $6,374,889 $6,637,022 Sewer Taps 20,562 17 ,835 19,250 19,250 19,250 Sewer Inspection Fees 17,196 20,930 20,000 40,000 20,000 Service Charges 181,621 190,584 165,000 170,000 170,000 Miscellaneous 11,829 1,177 4,500 7,975 1,500 Sub-Total $6,339,352 $6,493,502 $6,602,928 $6,612,114 $6,847,772 Miscellaneous Interest Income $194,869 $121,230 $88,000 $31,600 $31,600 Late Charges 153,358 156,771 156,550 156,550 156,550 Transfer from Water 0 500,000 0 0 0 Transfer from Information Svs. 0 22,000 0 0 0 Appropriation from I&S Reserve 0 0 0 175,000 260,000 Appropriation of Fund Balance 0 0 0 114,349 0 Sub-Total $348,227 $800,001 $244,550 $477,499 $448,150 OTAL REVENUES $6,687,579 $7,293,503 $6,847,478 $7,089,613 $7,295,922 EXPENDITURES Operatina Administration $73,819 $82,625 $90,237 $90,061 $89,256 Sewer Operations 752,030 730,347 852,594 857,468 918,457 Sewer Treatment FTW 946,683 933,607 990,000 1,077,175 1 ,120,179 Sewer Treatment TRA 2,619,708 2,612,918 2,400,000 2,556,512 2,662,924 Development 165,264 199,114 226,457 225,619 209,704 Right of Way Maintenance 28,466 39,348 35,396 35,396 40,000 Sub-Total $4,585,970 $4,597,959 $4,594,684 $4,842,231 $5,040,520 Finance/Utilitv Collections Meter Reading $114,999 $119,348 $132,461 $134,924 $133,600 Utility Billing/Customer Service 206,603 222,953 231,230 237,964 250,262 Utility Collection Services 59,033 65,561 70,168 70,905 78,524 Accounting Services 40,094 41,001 49,022 49,390 56,330 Budget & Research 53,542 54,222 64,472 62,459 62,094 Sub-Total $474,271 $503,085 $547,353 $555,642 $580,811 FISCAL YEAR 2003-2004 SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND· SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 Building Services $299,617 $311,602 $324,932 $324,932 $338,928 Non-Departmental $123,106 $113,413 $151,978 $190,980 $154,346 Sub-Total $5,482,964 $5,526,059 $5,618,947 $5,913,784 $6,114,605 Other & Reserves Debt Service $613,070 $451,989 $353,441 $245,445 $155,347 Franchise Fees 141,440 188,177 197,138 198,363 205,433 Indirect Costs 422,300 432,324 453,946 453,946 476,643 Payment In Lieu Of Taxes 113,098 118,976 113,673 123,116 124,348 Transfer from Utility CIP Reserve to 49,400 52,500 49,400 70,000 70,000 Information Services Fund Contribution to Building/Equip. Svs 0 50,000 50,000 50,000 50,000 Transfer to Self Insurance Fund 0 0 31,668 41,200 40,000 Market Adjustment 0 0 33,620 0 0 Reserve for Capital Projects (134,693) 473,478 (54,355) (6,243) 37,045 Sub-Total $1,204,615 $1,767,444 $1,228,531 $1,175,829 $1,158,815 TOTAL EXPENDITURES $6,687,579 $7,293,503 $6,847,478 $7,089,613 $7,273,420 BALANCE $0 $0 $0 $0 $22,502 FISCAL YEAR 2003·2004 SCHEDULE 9 . SUMMARY OF REVENUES AND EXPENDITURES GOLF COURSE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002/03 FY 2002/03 FY 2003104 REVENUES Green Fees $1,070,469 $1,123,017 $1,163,940 $1,022,088 $1,162,770 Other Golf Revenue 323,650 346,650 354,880 312,683 335,080 Carts 373,757 392,078 421,245 403,790 434,953 Food & Beverage 350,821 397,777 425,000 395,803 448,823 Insurance Proceeds 0 0 0 205,567 0 Loan from pay-as-you-go reserve 0 0 0 0 183,805 Appropriation of Fund Balance 298,514 0 0 113,621 0 TOTAL REVENUES $2,417,211 $2,259,522 $2,365,065 $2,453,552 $2,565,431 Cost of Goods Sold $246,947 $228,880 $274,025 $250,143 $272,981 NET REVENUES $2,170,264 $2,030,642 $2,091,040 $2,203,409 $2,292,450 EXPENDITURES Pro Shop $212,994 $217,094 $231,446 $261,372 $294,234 Driving Range 10,690 8,421 10,500 10,808 10,500 Golf Carts 146,808 132,293 156,656 158,702 163,786 ourse Maintenance 619,193 653,255 647,858 674,627 555,546 Food & Beverage 177,527 173,819 154,794 168,772 185,399 General & Administrative 210,471 136,731 110,255 162,841 151,141 Fixed Charges 179,974 127,099 130,620 130,620 137,600 Capital 0 0 3,000 71,000 183,805 Debt Service 556,153 451,297 508,213 508,213 510,777 TOTAL EXPENDITURES $2,113,810 $1,900,009 $1,953,342 $2,146,955 $2,192,788 Reserve for EquipmenUCIP $0 $84,145 $31,003 $0 $43,208 Payment to Debt - Water $56,454 $46,488 $106,695 $56,454 $56,454 BALANCE $0 $0 $0 $0 $0 FISCAL YEAR 2003-2004 SCHEDULE 10 - SUMMARY OF REVENUES AND EXPENDITURES AQUATIC PARK FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 REVENUES Admissions $1,703,015 $1,838,986 $1,896,443 $1,932,206 $2,310,700 Advanced & Group Sales 706,258 675,850 809,847 640,633 769,287 Food and Beverage 350,904 520,888 413,645 493,746 585,467 Merchandise 146,370 128,695 174,275 140,907 166,750 Lockers 29,259 27,219 29,259 58,217 81 ,120 Other 54,246 7,005 17 ,288 14,931 14,935 Aquatic Classes/Special Events 69,622 75,504 77,257 62,218 72,701 Interest Income 91,988 52,189 55,500 41,700 41,700 Donations 22,000 20,000 20,000 20,000 20,000 Sub-Total Revenues $3,173,662 $3,346,336 $3,493,514 $3,404,559 $4,062,660 Appropriation PN Encumbrance $0 $0 $0 $103,237 $0 Appropriation of Insurance Reserve 0 0 0 0 129,954 Loan from Infrastructure Reserve 0 0 100,000 100,000 0 TOTAL REVENUES $3,173,662 $3,346,336 $3,593,514 $3,607,796 $4,192,614 EXPENDITURES Operating General Services & Utilities $567,846 $483,327 $791,705 $808,302 $735,227 Public Grounds/Aquatics/Maint. 765,286 809,226 761,480 791,003 830,958 Business & Office Administration 375,242 378,060 409,492 413,759 469,175 Gift Shop/Concessions 463,488 415,524 459,722 467,074 485,798 Sales/Special Events/Admissions 183,727 232,854 296,562 274,214 283,214 Sub-Total $2,355,589 $2,318,991 $2,718,961 $2,754,352 $2,804,372 Other & Reserves Debt Service $220,595 $228,273 $221,858 $221,858 $540,041 Infrastructure Reserve Payment 0 0 0 0 50,000 Indirect Costs 77,818 81,709 85,794 85,794 90,084 Market Adjustment 0 0 21,792 0 0 Allocation to Internal Svc Funds 0 0 0 0 129,954 Reserve For: Infrastructure & Major Repairs 325,000 325,000 325,000 325,000 325,000 Park Expansion 119,660 317,363 73,959 42,555 178,163 Insurance 75,000 75,000 38,500 75,000 75,000 Non-Departmental 0 0 107,650 0 0 Sub-Total $818,073 $1,027,345 $874,553 $750,207 $1,388,242 Sub-Total $3,504,559 PN Encumbrances $103,237 TOTAL EXPENDITURES $3,173,662 $3,346,336 $3,593,514 $3,607,796 $4,192,614 BALANCE $0 $0 $0 $0 $0 FISCAL YEAR 2003·2004 SCHEDULE 11 - SUMMARY OF REVENUES AND EXPENDITURES BUILDING SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 FY 2003/04 REVENUES CharQes for Service General Fund $724,660 $728,146 $792,972 $754,650 $732,621 Utility Fund 636,542 666,504 699,829 699,829 734,821 Transfer from General/Utility Funds 225,000 225,000 225,000 225,000 225,000 Sub-Total $1,586,202 $1,619,650 $1,717,801 $1,679,479 $1,692,442 Other Interest Income $35,193 $33,995 $24,500 $23,000 $15,854 Appropriation PlY Encumbrance 0 0 0 244,528 0 Appropriation of Fund Balance 0 0 0 0 0 Sub-Total $35,193 $33,995 $24,500 $267,528 $15,854 TOTAL REVENUES $1,621,395 $1,653,645 $1,742,301 $1,947,007 $1,708,296 EXPENDITURES Operating General Services $130,826 $131,020 $137,144 $137,246 $136,500 Building Services 1,076,511 917,311 1,235,771 1,215,250 1,326,891 Transfer to Capital Budget 328,714 280,000 300,000 266,527 200,000 Sub-Total $1,536,051 $1,328,331 $1,672,915 $1,619,023 $1,663,391 Other & Reserves Debt Service $48,151 $46,204 $46,204 $46,204 $44,905 Market Adjustment 0 0 20,242 0 0 Other 2,795 467 0 0 0 Reserve for Capital Projects 34,398 278,643 2,940 37,252 0 Sub-Total $85,344 $325,314 $69,386 $83,456 $44,905 Sub-Total $1,702,479 PlY Encumbrances $244,528 TOTAL EXPENDITURES $1,621,395 $1,653,645 $1,742,301 $1,947,007 $1,708,296 BALANCE $0 $0 $0 $0 $0 FISCAL YEAR 2003-2004 SCHEDULE 12 - SUMMARY OF REVENUES AND EXPENDITURES EQUIPMENT SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002/03 FY 2002103 FY 2003/04 REVENUES CharQes for Service Transfers From: General Fund $758,793 $787,095 $826,462 $769,127 $806,530 Utility Fund 673,855 734,502 771,227 771,227 771,227 Utility CIP / Utility Construction 98,862 107,760 113,149 113,149 113,149 Crime Control & Prevention District 60,915 61,618 66,799 66,799 66,799 Park & Recreation Devlp. Fund 47,362 51,625 54,206 54,206 54,206 Other Funds 25,119 27,380 28,749 28,749 28,749 Sub-Total $1,664,906 $1,769,980 $1,860,592 $1,803,257 $1,840,660 Other Interest Income $64,620 $39,582 $38,500 $37,000 $16,242 Sale of City Property 39,979 41,084 26,573 31,000 30,000 Other 0 25,248 0 0 0 Transfer from General/Utility Fund 287,500 250,000 125,000 125,000 125,000 Transfer from CCD 150,000 321,053 350,000 350,000 0 Appropriation PlY Encumbrance 0 0 0 126,767 0 Appropriation of Fund Balance 0 0 172,104 162,335 0 Sub-Total $542,099 $676,967 $712,177 $832,102 $171,242 TOTAL REVENUES $2,207,005 $2,446,947 $2,572,769 $2,635,359 $2,011,902 EXPENDITURES ODeratinQ General Services $122,688 $134,555 $143,843 $144,049 $143,555 Equipment Services Operations 990,102 1,017,857 1,153,029 1,159,215 1,171,744 Equipment Purchases 941,608 729,812 570,300 521,395 468,800 Police Vehicles/Equipment 0 0 463,074 463,074 0 Fire Vehicles/Equipment 0 0 115,000 115,000 0 Sub-Total $2,054,398 $1,882,224 $2,445,246 $2,402,733 $1,784,099 Other & Reserves Debt Service $107,475 $105,860 $105,859 $105,859 $101,816 Market Adjustment 0 0 21,664 0 0 Other 28,358 649 0 0 0 Equipment Services Reserve 16,774 458,214 0 0 125,987 Sub-Total $152,607 $564,723 $127,523 $105,859 $227,803 Sub-Total $2,508,592 PlY Encumbrances $126,767 TOTAL EXPENDITURES $2,207,005 $2,446,947 $2,572,769 $2,635,359 $2,011,902 BALANCE $0 $0 $0 $0 $0 FISCAL YEAR 2003-2004 SCHEDULE 13 - SUMMARY OF REVENUES AND EXPENDITURES SELF INSURANCE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 REVENUES Health/Medical $2,868,634 $3,113,450 $3,283,599 $3,262,669 $3,354,219 Changes to Plan $310,000 Workers' Compensation 686,025 697,114 727,571 701,487 744,765 General Liability/Unemployment 296,280 299,854 308,000 308,000 309,260 Property Insurance 32,000 31,992 49,000 49,000 49,000 Interest Income 137,584 64,480 87,003 58,400 58,400 Other Income 0 0 50,000 0 0 Transfer from General/Utility Funds 390,000 300,000 314,171 413,000 995,000 Transfer from Aquatic Park Fund 0 0 0 0 129,954 Appropriation of Reserve 0 977,905 0 1,903,902 0 Appropriation PlY Encumbrances 0 0 0 10,654 0 TOTAL REVENUES $4,410,523 $5,484,795 $4,819,344 $6,707,112 $5,950,598 EXPENDITURES Health/Medical $3,522,596 $4,460,075 $3,713,419 $4,803,306 $6,100,000 Changes to Plan ($1,253,000) rior Year Health Claims $0 $0 $0 $800,000 $0 orkers' Compensation 94,070 412,341 332,000 332,000 328,435 Other Insurance 111,236 89,556 187,200 187,200 201,280 Personnel Expenses 384,422 448,723 500,725 487,952 487,883 Reserve for Insurance Claims 221,031 0 0 0 0 Life Insurance Premiums 77,168 74,100 86,000 86,000 86,000 SUB-TOTAL EXPENDITURES $4,410,523 $5,484,795 $4,819,344 $6,696,458 $5,950,598 PlY Encumbrance Rollover $10,654 TOTAL EXPENDITURES $4,410,523 $5,484,795 $4,819,344 $6,707,112 $5,950,598 BALANCE $0 $0 $0 $0 $0 FISCAL YEAR 2003-2004 SCHEDULE 14 - SUMMARY OF REVENUES AND EXPENDITURES INFORMATION SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 FY 2003/04 REVENUES Telecommunications Transfer From: General Fund $196,245 $196,245 $206,058 $206,058 $216,360 Utility Fund 42,376 44,883 47,127 47,127 49,484 Other Funds 44,588 42,084 44,189 44,189 46,399 Sub-Total $283,209 $283,212 $297,374 $297,374 $312.243 Computers Transfer From: General Fund $1,020,730 $963,420 $1,041,998 $955,022 $894,728 Utility Fund 543,165 443,991 466,190 466,190 466,190 Crime Control District 100,081 103,083 108,238 108,238 108,238 Other Funds 198,918 207,569 217,949 217,949 217,949 Sub-Total $1,862,894 $1,718,063 $1,834,375 $1,747,399 $1,687,105 Other Revenues Interest Income $84,050 $51,017 $48,000 $32,000 $20,355 Transmitter Lease 64,364 74,904 58,342 56,590 56,590 Other Income 21,342 63,382 21,500 47,592 9,000 Transfer From Utility Fund Reserve 0 175,000 175,000 175,000 175,000 Appropriation PlY Encumbrance 0 0 0 204,344 0 Sub-Total $169,756 $364,303 $302,842 $515,526 $260,945 OTAL REVENUES $2,315,859 $2,365,578 $2,434,591 $2,560,299 $2,260,293 EXPENDITURES Operating General Services $174,421 $176,180 $184,184 $176,476 $172,865 Major Computer Systems 524,379 557,984 372,449 347,260 281,994 Microcomputer Systems 350,721 551,266 655,428 672,894 624,402 Telecommunications 232,831 251,470 286,020 285,270 283,284 Data Network 271,214 210,532 233,139 233,406 338,633 GIS System 154,204 153,085 165,294 149,814 158,875 Public Safety 157,663 132,239 264,117 247,989 243,949 Sub-Total $1,865,433 $2,032,756 $2,160,631 $2,113,109 $2,104,002 Other & Reserves Debt Service $213,147 $219,965 $219,965 $219,965 $0 Market Adjustment 0 0 53,995 0 0 Other 11,542 692 0 0 0 Reserve for Systems Improvements 225,737 112,165 0 22,881 156,291 Sub-Total $450,426 $332,822 $273,960 $242,846 $156,291 Sub-Total Expenditures $2,355,955 PlY Encumbrances $204,344 TOTAL EXPENDITURES $2,315,859 $2,365,578 $2,434,591 $2,560,299 $2,260,293 BALANCE $0 $0 $0 $0 $0 FISCAL YEAR 2003-2004 SCHEDULE 15 . SUMMARY OF REVENUES AND EXPENDITURES PROMOTIONAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 REVENUES Occupancy Tax Proceeds $230,589 $268,260 $215,000 $215,000 5220,000 Interest Income 6,120 3,036 3,600 4,800 4,800 Other Income 8,726 639 1,000 1,000 800 Appropriation of Fund Balance 6,567 0 0 20,723 37,467 TOTAL REVENUES $252,002 $271,935 $219,600 $241,523 $263,067 EXPENDITURES Economic Development $252,002 $189,971 $212,947 $210,426 5263,067 Non-Departmental 0 0 4,800 0 0 Sub-Total Expenditures $210,426 PlY Encumbrances $20,723 TOTAL EXPENDITURES $252,002 $189,971 $217,747 $231,149 $263,067 ALANCE $0 $81,964 $1,853 $10,374 $0 FISCAL YEAR 2003·2004 SCHEDULE 16 . SUMMARY OF REVENUES AND EXPENDITURES DONATIONS FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002/03 FY 2003/04 REVENUES Contributions - NRH Water Bills $88,615 $112,112 $121,000 $113,026 $114,202 Contributions - Shelter Fund 14,738 9,680 12,700 13,752 14,096 Donations - Spay/Neuter 5,933 5,313 3,600 2,352 2,410 Donations - Trinity Waste 0 0 0 25,000 25,000 Donations - Teen Court 0 0 0 0 2,000 Donations - Family 4th 0 0 0 0 5,500 Critter Connection 6,308 3,292 3,500 3,200 3,280 Library Book Sale Proceeds 2,749 3,793 3,000 3,000 3,000 Coffee Bar Proceeds 1,300 1,100 2,700 2,700 2,700 Transmitter Lease Income 28,181 3,500 0 0 0 Grant Proceeds 0 0 0 0 0 Interest Income 19,990 13,154 12,000 14,800 14,800 Appropriation of Fund Balance 0 0 0 10,000 405,914 Other Income 9,139 8,656 6,500 7,600 7,600 TOTAL REVENUES $176,953 $160,600 $165,000 $195,430 $600,502 EXPENDITURES ibrary $45,068 $48,248 $50,000 $50,000 $50,000 Humane Services 0 9,094 0 0 0 Critter Connection (3,679) 9,703 31 ,922 47,189 36,934 Teen Court 0 0 0 0 2,000 Humane Services Capital Project 0 0 0 10,000 405,914 Special Events and Arts 10,882 23,534 46,000 56,000 31,500 Sub-Total $52,271 $90,579 $127,922 $163,189 $526,348 Sub-Total $52,271 $90,579 $127,922 $163,189 $526,348 BALANCE $52,271 $124,682 $90,579 $70,021 $127,922 $37,078 $163,189 $32,241 $526,348 $74,154 TOTAL EXPENDITURES FISCAL YEAR 2003·2004 SCHEDULE 17 - SUMMARY OF REVENUES AND EXPENDITURES SPECIAL INVESTIGATION FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 FY 2003/04 REVENUES Federal Forfeited Funds $25,804 $77,109 $20,000 $20,000 $10,000 State Forfeited Funds 7,925 22,870 8,000 20,000 25,000 Municipal Forfeitures 1,617 6,379 1,000 1,000 1,000 MDT Reimbursements 68,704 83,324 45,420 76,485 27,825 AFIS Reimbursements 0 10,131 12,156 12,156 12,156 Radio System Reimbursements 167,540 202,564 196,364 211,062 255,791 Tarrant County EMS Reimbursement 0 31,632 0 0 0 Interest Income 13,028 8,019 6,750 7,900 7,900 Contribution from CCD 0 59,902 57,489 57,489 55,077 Other Income 1,542 2,417 1,200 1,200 1,200 Appropriation of Fund Balance 167,552 0 0 70,492 0 TOTAL REVENUES $453,712 $504,347 $348,379 $477,784 $395,949 EXPENDITURES Forfeited Funds $12,207 $20,378 $7,500 $7,500 $15,800 MDT Maintenance & Equipment 56,697 55,037 35,844 35,844 29,981 Radio Maintenance 167,433 200,600 196,364 196,364 255,791 FIS Maintenance & Equipment 95,507 9,819 12,158 12,158 12,158 ocally Seized Funds 17,594 6,350 0 0 0 Loan Payment to General Fund 104,274 59,902 57,489 57,489 55,077 Sub-Total Expenditures $453,712 $352,086 $309,355 $309,355 $368,807 PlY Encumbrances $70,492 TOTAL EXPENDITURES $453,712 $352,086 $309,355 $379,847 $368,807 BALANCE $0 $152,261 $39,024 $97,937 $27,142 FISCAL YEAR 2003-2004 SCHEDULE 18 - SUMMARY OF REVENUES AND EXPENDITURES DRAINAGE UTILITY FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 Beginning Balance $391,021 $316,449 $303,546 $230,650 $199,662 REVENUES Drainage Fees $723,256 $767,958 $740,000 $760,000 $760,000 Interest Income 9,369 4,827 5,500 3,300 3,300 TOTAL REVENUES $732,625 $772,785 $745,500 $763,300 $763,300 EXPENDITURES Debt Service $746,207 $856,366 $794,288 $794,288 $732,414 Other Expenditures 60,990 2,218 0 0 0 TOTAL EXPENDITURES $807,197 $858,584 $794,288 $794,288 $732,414 BALANCE $316,449 $230,650 $254,758 $199,662 $230,548 FISCAL YEAR 2003·2004 SCHEDULE 19 - SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001/02 FY 2002103 FY 2002103 FY 2003/04 REVENUES Sales Tax $4,374,699 $4,138,848 $4,591,041 $4,257,075 $4,224,645 Interest Income 316,700 181,661 126,000 96,700 96,700 Youth Assn. Maintenance Fees 21,421 32,724 28,000 28,000 28,000 Tennis Center Revenue 272,582 305,158 297,000 312,025 318,000 Other Income 515 80,231 ° ° 0 Appropriation of Debt Service Reserve ° 201,000 ° 0 0 Appropriation PlY Encumbrance ° ° ° 55,155 ° TOTAL REVENUES $4,985,917 $4,939,622 $5,042,041 $4,748,955 $4,667,345 EXPENDITURES Operatina Park Facilities Development Admin. $416,546 $360,523 $376,895 $379,488 $391,181 Parks & Public Grounds 630,784 756,589 880,625 739,453 935,855 Tennis Center Operations 370,334 406,079 457,880 457,140 471,355 Sub-Total $1,417,664 $1,523,191 $1,715,400 $1,576,081 $1,798,391 Other & Reserves Debt Service - Revenue Bonds $1,252,939 $1,165,752 $1,155,836 $1,155,836 $1,151,008 ebt Service - CO's 255,336 233,502 227,070 227,070 218,744 ndirect Costs 208,688 219,120 230,078 230,078 241 ,580 Market Adjustment ° 0 40,168 0 ° Non-Departmental ° 1,589 ° 0 0 Reserve for Capital Projects 1,851,290 1,796,468 1,673,489 1,504,735 1,257,622 Sub-Total $3,568,253 $3,416,431 $3,326,641 $3,117,719 $2,868,954 Sub-Total Expenditures $4,693,800 PlY Encumbrances $55,155 TOTAL EXPENDITURES $4,985,917 $4,939,622 $5,042,041 $4,748,955 $4,667,345 BALANCE $0 $0 $0 $0 $0 Office of the City Manager 'NRH eTY OF NORTH RICHLAND HILLS August 1, 2003 Honorable Mayor and Members of the City Council Crime Control & Prevention District Board of Directors City of North Richland Hills North Richland Hills, Texas The Crime Control and Prevention District was originally approved by voters in February 1996 establishing the district for five years. The voters approved a district Board of Directors that is made up of seven City Council members. A continuation referendum was held on May 5, 2001, re-authorizing the District for 10 years. Continuation of the collection of a half-cent sales tax was approved as the funding mechanism by which the City would provide improved Police services to the citizens of North Richland Hills. Goals and Strategies of the District include: 1. 2. . 3. 4. 5. . Reduce response time to calls for service; Reduce occurrence of call stacking; Increase officer visibility; Enhance crime-fighting tools through new equipment and updated technology; Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel; 2. Upgrading of compensation· plan to retain and attract highly qualified police personnel; 3. New Equipment - vehicles and computers; 4. Necessary training and other operating costs. When the District was implemented, the District Board and the City Council indicated that future increases in operating expenses for the Police Department and any additional programs or services would be paid by the Crime Control District so that improved Police services would not adversely impact the property tax rate. In July of 1996, the District began collecting sales tax. At that time a Transition Reserve was established to lessen the impact in the event the continuation referendum did not pass in 2001. It is recommended to continue with the Transition Fund as a reserve for CML 2003-204 P.O. Box 820609 . North Ric1land Hills, Texas * 76182-0609 7301 Northeast Loop 820 . 8-17-427-6003* FAX 817-427-6016 . 3. . . 4. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. Funding in the amount of $1.06 million for 16 new vehicles and 12 refurbished vehicles. 5. 6. Contributed approximately $823,603 to the city vehicle replacement plan. Funding of $93,000 for radios and crime scene equipment. 2003/2004 PROPOSED BUDGET The 2003/2004 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan and salaries and benefits, supplies, training, equipment maintenance for 45 police personnel including 27 police officers, two detectives and 16 support staff. Given the current state of the economy and the decline in sales tax revenues, there are no new programs proposed for the 2003/2004 Crime Control and Prevention District Budget. 'fIIiIflriifi!lirl:J It is recommended that the CCD Transition Fund remain intact over the ten-year life of the District. The goal is to add to the fund so that a balance of approximately $4.6 million or two-thirds of projected operations for one year is available at the end of the ten-year period. In fiscal year 2001, the City Council established a policy that the Transition Fund not be used to supplement on-going operations, but may be borrowed from time to time to pay for one-time purchases of capital items. Given the continued decline in sales tax revenues, there is a need to utilize the Transition Reserve Fund to assist with operations in 2003/2004. To this end we are proposing to deviate from this policy with the understanding the Transition Fund will be replenished as the economy improves. We believe that this reflects prudent use of these funds. Because sales tax collections are lower than projected due to the economic downturn, the revised 2002/2003 CCD budget includes an increase in the loan of $71,444. The City Council approved a loan from the Transition Fund in the current year budget of $360,754 to allow the Police Department to replace vehicles to stay current with the vehicle replacement plan that has been established. The increase in the loan from the Transition Fund to assist with operations was necessary because actual sales tax collections in the current year have been below projected revenues. Again, using the Transition Fund to assist with operations is an exception to the policy established by the City Council that will not be continued as the economy improves; however, deviation from this policy is necessary because of the economic downturn. As this is a loan, the Transition Fund will be replenished in the near future so the long term funding goal is not jeopardized. CML 2003-204 iii FISCAL YEAR 2003·2004 SCHEDULE 20 . SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2000/01 FY 2001102 FY 2002/03 FY 2002/03 FY 2003/04 REVENUES Sales Tax $4,191,254 $3,982,587 $4,443,227 $4,198,850 $4,198,850 Interest Income 232,835 191,663 118,000 108,000 41,175 Other Income 26,941 1,281 0 0 0 Appropriation of Fund Balance 0 445,245 0 0 0 Appropriation PlY Encumbrance 0 0 0 13,838 0 Loan from Transition Fund 0 0 360,754 432,198 331 ,168 TOTAL REVENUES $4,451,030 $4,620,776 $4,921,981 $4,752,886 $4,571,193 EXPENDITURES Operating Administration $6,656 $8,710 $7,170 $7,170 $7,218 Administrative Services 432,819 471,987 491,554 487,991 491,749 Investigations 209,681 230,129 261 ,200 253,126 266,021 Uniform Patrol 1,481,877 1,527,387 1,623,786 1,610,884 1,675,138 Technical Services 164,589 195,829 221,499 222,517 226,457 Detention Services 187,192 228,588 260,261 258,385 269,905 Property Evidence 42,540 39,612 48,247 44,559 47,972 Communications 10,228 10,718 11,844 11,044 11 ,260 Transfer to Equipment Services 152,550 321,051 350,000 350,000 0 Sub-Total $2,688,132 $3,034,011 $3,275,561 $3,245,676 $2,995,720 Other & Reserves Indirect Costs $247,212 $364,572 $382,802 $382,802 $401,941 Police Dept. Salary Increases-General 857,151 983,952 1,037,086 1,037,086 1,103,460 Child Advocacy Center 10,205 14,755 15,995 15,995 14,995 Reserve for Transition 648,330 162,272 0 0 0 Reserve for Computer System 0 0 100,000 0 0 Special Investigation Loan 0 59,902 57,489 57,489 55,077 Other 0 1,312 0 0 0 Market Adjustment 0 0 53,048 0 0 Sub-Total $1 ,762,898 $1,586,765 $1,646,420 $1,493,372 $1,575,473 Sub-Total Expenditures $4,739,048 PlY Encumbrances $13,838 TOTAL EXPENDITURES $4,451,030 $4,620,776 $4,921,981 $4,752,886 $4,571,193 BALANCE $0 $0 $0 $0 $0 NI~H ~ OF NORTH RICHLA1'\JD HILLS Office of the City Manager August 1, 2003 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas The proposed Capital Projects Budget for Fiscal Year 2003/2004 is submitted herein. This budget identifies major projects and items not included directly in the Annual Operating Budget. The Capital Projects Budget provides for major long-life equipment used in daily operations, and funding for the construction and renovation of major facilities and infrastructure. Primary sources of funding for these projects are: General Obligation Bonds, Certificates of Obligation, Transfers from Operating Funds, Revenue Bonds, Permanent Street Maintenance Capital Funds, Park and Recreation half-cent Sales Tax Funds, Capital Reserve Funds, and Federal and State grants. . The proposed Capital Projects Budget for 2003/2004 totals $44,842.657. This budget contains new and continuing projects in all areas of City operations. Some projects were selected following City Council budget discussions, others were authorized by voters during past bond elections, and still others were identified by City departmental evaluation and examination of needs. The City Council has recognized the importance of dedicating funds on an annual basis to enhance the City's efforts for the major repair and preventive maintenance of City streets by authorizing the creation of a Permanent Street Maintenance Fund. With over 213 miles of streets and the aging of them, it is important to conduct preventive maintenance that will delay more costly street reconstruction and extend the life of the current street system. The proposed 2003/2004 level of fundinç¡ is $600.000. These funds will allow us to improve the overall condition of approximately 55 streets to include complete resurfacing of 16 lane miles. The City Council also recognizes the importance of dedicating funds on an annual basis to improve City sidewalks. This project constructs new sidewalks in high pedestrian areas of the City. The proposed 2003/2004 level of funding for this project is $50,000, and the source of funding is the General Fund "pay-as-you-go" Capital Projects Reserve. The Reserve for Capital Projects was established by the City Council in 1998/1999 as a "pay-as-you-go" way to address smaller capital improvement needs. It has collected approximately $2.21 million since inception. The proposed 2003/2004 Reserve is $550,000. . P.O, Box 820609 ,.. North Richland Hills. Texas ,.. 76182-0609 7301 Northeast Loop 820 ,.. (817) 427-6003 ,.. Fax (817) 427-6016 . . . In order to protect the City's $22 million investment in facilities and $14 million investment in equipment, staff has updated the ten-year Equipment Replacement and Building Services Plan, which City Council approved in 1996/1997. Additionally, citizens voted and approved a bond package for City infrastructure/facility improvements valued at approximately $40 million during February 2003. The proposed 2003/2004 CIP Budget includes appropriation requests for street, drainage, and facility improvements for 10 of the 29 approved projects. The City Council has shown its commitment to this community by continuing to ensure the maintenance and appearance of our City facilities. I want to thank Council for their efforts to communicate to management their priorities for the capital budget. City staff will continue to monitor the condition of all our facilities and make recommendations based on needs and available resources in the Annual Capital Projects Budget. Respectfully submitted, ~u~~ City Manager LJC/km ii . . Summary of Project Expenditures 2003/2004 Capital Improvement Program Project Proposed Estimated Remaining Total Proaram To Date 2003/2004 2004/2005 Amount Expenditures Street & Sidewalk Projects $16,254,893 $17,678,917 $9,312,874 $34,797,516 $78,044,200 Drainage Projects 1,705,000 4,366,679 1,170,000 2,570,000 9,811,679 Utility Projects 1,755,000 4,201,058 2,680,000 920,000 9,556,058 Parks & Recreation Projects 5,742,364 8,141,924 3,381,468 8,710,000 25,975,756 Aquatic Park Projects 490,000 2,535,000 675,000 1,000,000 4,700,000 Municipal Facility Projects 533,473 6,833,527 6,745,000 26,725,000 40,837,000 Major Capital Equipment Program 228,600 495,152 0 0 723,752 Unfinanced Projects 0 590,400 589,000 536,500 1,715,900 Total CIP Expenditures $26,709,330 $44,842,657 $24,553,342 $75,259,016 $171,364,345 . . . Summary of Project Funding 2003/2004 Capital Improvement Program . Funding Proposed Estimated Remaining Total To Date 2003/2004 2004/2005 Amount Funds STREET & SIDEWALK PROJECTS G,O. Bonds, Future Issuance ('03 Program) $0 $3,255,000 $2,005,000 $22,380,000 $27,640,000 G,O, Bonds, Future Issuance ('94 Program) 0 240,000 180.000 425,000 845,000 G.O, Bonds, Existing Funds 7,605,775 332,850 0 0 7,938,625 Certificates of Obligation, Future Issuance 0 0 0 1,260,000 1,260,000 Certificates of Obligation, Existing Funds 4,454,831 (156,926) 0 0 4,297,905 Unspecified Project Savings Reserve 9,091 1,580,956 74,000 0 1,664,047 Permanent Funds Reserve 4,402,016 50,000 650,000 1,950,000 7,052,016 General Fund Reserve 0 1,000,000 0 0 1,000,000 General Fund Pay-as-you-go Reserve 150,000 20,000 0 0 170,000 Grant Funds 9,812,107 3,642.000 4,619,000 6,420,000 24,493,107 Intergovernmental 225.000 100,000 153,000 1,130,500 1,608,500 Other 75,000 0 0 0 75,000 $26,733,820 $10,063,880 $7,681,000 $33,565,500 $78,044,200 DRAINAGE PROJECTS G,O. Bonds, Future Issuance ('03 Program) $0 $1,200,000 $200,000 $2,500,000 $3,900,000 G,O, Bonds, Existing Funds 3,220,500 0 0 0 3,220,500 Certificates of Obligation, Existing Funds 335,000 0 0 0 335,000 Unspecified Project Savings Reserve 0 266,679 0 0 266,679 General Fund Reserve 0 2,000,000 0 0 2,000,000 Utility Operations for Capital Projects 89,500 0 0 0 89,500 . $3,645,000 $3,466.679 $200,000 $2,500,000 $9,811,679 UTILITY PROJECTS Certificates of Obligation, Existing Funds $100,000 $0 $0 $0 $100,000 Certificates of Obligation, Future Issuance 0 560,000 700,000 600,000 1,860,000 Utility Operations for Capital Projects 3,710,000 0 0 0 3,710,000 Unspecified Project Savings Reserve 0 1,426,058 440,000 700,000 2,566,058 Grant Funds 300,000 0 0 0 300,000 Other 511,231 508,769 0 0 1,020,000 $4,621,231 $2,494,827 $1,140,000 $1,300,000 $9,556,058 PARKS & RECREATION PROJECTS Park Development Sales Tax $4.530,576 $3.058,214 $1,095,800 $7,855,000 $16,539,590 Park Revenue Bonds, Existing Funds 50,000 0 0 0 50,000 Certificates of Obligation. Existing Funds 900,000 0 0 0 900,000 Grant Funds 2.351.614 4,107,352 1.393,400 500,000 8,352,366 Other 0 60,000 45,000 28,800 133,800 $7,832,190 $7.225,566 $2,534,200 $8.383,800 $25,975,756 AQUATIC PARK PROJECTS Expansion Reserve $290,000 $485,000 $175,000 $0 $950,000 Infrastructure Reserve 0 0 500.000 ° 500,000 Certificates of Obligation. Existing Funds 2,250,000 0 0 0 2,250.000 Certificates of Obligation, Future Issuance 0 0 0 1.000,000 1,000,000 . $2.540,000 $485,000 $675,000 $1,000,000 $4,700,000 . Funding Proposed Estimated Remaining Total To Date 2003/2004 2004/2005 Amount Funds .MUNICIPAL FACILITY PROJECTS $0 $200,000 $0 $0 $200,000 Permanent Building Maintenance Reserve G.O. Bonds, Future Issuance ('03 Program) 0 650,000 650,000 0 1,300,000 G,O, Bonds, Existing Funds 900,000 0 0 0 900,000 Certificates of Obligation, Existing Funds 3,837,000 0 0 0 3,837,000 Certificates of Obligation, Future Issuance 0 125,000 0 0 125,000 General Fund Pay-as-you-go Reserve 725,000 400,000 0 0 1 ,125,000 Tax Increment Financing Dist. #2 (C.O.'s) 1,450,000 10,250,000 19,300,000 31,000,000 Park Development Sales Tax 0 0 500,000 600,000 1,100,000 Intergovernmental 0 0 0 0 0 Other 415,914 774,086 60,000 0 1,250,000 $7,327,914 $2,149,086 $11,460,000 $19,900,000 $40,837,000 MAJOR CAPITAL EQUIPMENT PROGRAM Equipment Services Reserve $0 $301,000 $0 $0 $301,000 Information Services Reserve 228,600 83,300 0 0 311,900 G,O, Bonds, Existing Funds 0 74,852 0 0 74,852 Unspecified Project Savings Reserve 0 36,000 0 0 36,000 $228,600 $495,152 $0 $0 $723,752 UNFINANCED PROJECTS Municipal Facility $0 $590,400 $589,000 $536,500 $1,715,900 $0 $590,400 $589,000 $536,500 $1,715,900 . TOTAL CAPITAL IMPROVEMENT PROGRAM G.O, Bonds, Future Issuance ('03 Program) $0 $5,105,000 $2,855,000 $24,880,000 $32,840,000 G.O, Bonds, Future Issuance ('94 Program) 0 240,000 180,000 425,000 845,000 G,O, Bonds, Existing Funds 11,726,275 407,702 0 0 12,133,977 Certificates of Obligation, Future Issuance 0 685,000 700,000 2,860,000 4,245,000 Certificates of Obligation, Existing Funds 11,876,831 (156,926) 0 0 11,719,905 Park Development Sales Tax 4,530,576 3,058,214 1,595,800 8,455,000 17,639,590 Utility Operations for Capital Projects 3,799,500 0 0 0 3,799,500 Reserves 5,804,707 7,848,993 1,839,000 2,650,000 18,142,700 Grant Funds 12,463,721 7,749,352 6,012,400 6,920,000 33,145,4 73 Other 2,727,145 1,442,855 10,508,000 20,459,300 35,137,300 Unfinanced* 0 590,400 589,000 536,500 1,715,900 $52,928,755 $26,970,590 $24,279,200 $67,185,800 $171,364,345 . . . . Schedule 1 2003/2004 Street & Sidewalk Capital Projects Budget Summary Map Page LQ., No. Continuing Projects 1. 11 Crane Road Improvements (Martin to Amundson) 2 13 Davis Blvd. Restriping & Signalization rTxDotl 3, 15 North Hills Mall Street & Signal Improvements 4, 17 N. Tarrant Pkwy, Street Imp. (Davis to City Limits) 5, 19 Roberta Drive Street Imp. (Clenis to Lola)(CDBG) 6, 21 Rufe Snow Drive Bridge (@ I.H. 820) [TxDot] 7. 23 Rufe Snow Drive Intersection (Karen to I.H. 820) 8. 25 Rufe Snow Imp, (I.H.820 to Mid-Cities) [TxDot] 9. 27 Rufe Snow Improvements (Glenview to Karen) 10, 29 Rufe Snow Imp. (Mid-Cities to Hiehtower) [TxDot] 11. 31 Rufe Snow Imp. (Ridgetop to High Lawn) [TxDot] 12 33 Traffic Sienal Liqht Communication System (2003) Total Continuing Projects Project To Date $850,000 ° ° 450,000 100,000 350,000 100,000 9,506,893 300,000 ° 490,000 140,000 $12,286,893 Proposed 2003/2004 $507,753 101,551 1,000,000 1,015,507 406,203 3,480,416 ° 2,627,225 812,405 761,630 2,225,843 10,155 $12,948,688 Estimated 200412005 $0 360,000 ° ° ° 3,312,000 685,950 ° 200,000 1,000,000 1,135,924 ° $6,693,874 Remaining A!!!2J.!r!! $0 590,000 ° 9,000,000 ° ° ° ° ° 9,060,000 ° ° $18,650,000 Total Permanent Maintenance Projects New Street & Sidewalk Projects $3,810,000 15. 41 Davis Blvd/Mid-Cities Blvd Intersection . $0 16. 43 Douglas Lane (Hiqhtower Dr to 200 feet North) 23,000 17. 45 Florv Street (Manor Drive to Glenview Drive) 20,000 18. 47 Galwav Lane (Emerald Hills Wav to Park Entrance) 5,000 19. 49 Glenview Drive (Florv to Honev Lane) 100,000 20, 51 Home Town Traffic Signal (Mid-Cities Blvd (ci¡ Amundsc . ° 21. 53 Lola Drive (Scott Dr to Davis Blvd) 10,000 22. 55 NRH Park and Ride . ° 23. 57 Pole Sign Removal Project ° 24 59 Rufe Snow Drive Streetscape (Glenview to Karen) ° 25. 61 Rufe Snow Drive Streetscape (Loop 820 to Mid-Cities ° 26, 63 Rufe Snow/Bursev/Signalization ° 27. 65 Sienal Lieht Installation: Glenview Drive @ Dawn Driv ° 28. 67 Signal Timing and Equipment Upgrades 2004 ° Total New Projects $158,000 $761,630 $284,342 118,814 345,272 132,016 1,218,608 50,775 710,855 60,930 20,310 50,775 609,304 203,101 87,334 76,163 $3,968,599 $650,000 $620,000 ° 40,000 65,000 590,000 100,000 90,000 240,000 ° ° ° ° 44,000 ° $1,789,000 $2,442,016 $600,000 ° ° ° ° ° ° ° ° ° ° ° ° ° $600,000 Total $1,357,753 1,051,551 1,000,000 10,465,507 506,203 7,142,416 785,950 12,134,118 1,312,405 10,821,630 3,851,767 150,155 $50,579,455 $400,775 7,262,871 $7,663,646 $1,504,342 141,814 405,272 202,016 1,908,608 150,775 810,855 300,930 20.310 50.775 609,304 203,101 131,334 76,163 $6,515,599 .. . . . . Map Page '-D. No, Future Projects 29, - Briley Drive (Lariat Trail to Rufe Snow Drive) 30. - Cloyce Court (Northeast Loop 820 to Maplewood Aven 31. - Colorado Blvd. (Harwood Rd to Grapevine Hwy) 32. - Douolas Lane (Hightower Drive to Starnes Road) 33. - Grapevine Highway Widening 34 - Grapevine Highway/Harwood Road Intersection 35 - Hiahtower Drive, Section C (Smithfield to Davis) 36. - Hightower Drive, Section D (StonYbrooke to Eden) 37. - Holiday Lane Street Impr., A1 (I.H, 820 to Dick Lewis) 38, - Holiday/Chapman/Meadow Signalization 39, - I.H, 820 S, Access Imp, (Meadowlakes to R. Snow) [Tx 40, - Mackey Drive (Briley Drive to Glenview Drive) 41, - Meadowlakes Drive Bridae ((ã) I.H. 820) ITxDotl 42, - Starnes Road (Rufe Snow Drive to Crosstimbers Lane 43, - Tabor Street (Rufe Snow Drive to Steven Street) 44, - Terrv Drive (Susan Lee Lane to North Richland Blvd) 45, - Trinidad Drive (Rufe Snow Drive to Holiday Lane) 46, - Yarmouth Avenue (Mid-Cities Blvd to Newcastle PlacE Total Future Projects Total Project Costs Sources of Funds G,O Bonds, Future Issuance (2003 ProQram) G.O, Bonds, Existina Funds (2003 Proaram) G,O. Bonds, Future Issuance (1994 Program) G.O. Bonds, ExistinQ Funds (1994 Program) G.O, Bonds, ExistinQ Funds (1985 ProQram) Certificates of Obligation, Future Issuance Certificates of Obligation, Existing Funds Unspecified Streets/Proiect SavinQs Permanent Street Maintenance Fund Permanent Sidewalk Maintenance Fund General Fund - Reserve for CIP Pav-as-vou-ao Reserve for Capital Improvements ISTEA Grant Funds CDBG Funds Urban Street Program Grant Funds TEA - 21 Funding TxDOT Funding City of Watauga Participation - 2000 C,O,s City of Keller Developer Fee Escrow Total Sources of Funds . Grant Projects: CDBG -- 19 ISTEA -- 21, 25 Urban Street Program -- 31 TEA-21 --13, 17,29,41,51,55 TxDOT -- 13 Project To Date $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Proposed 2003/2004 $0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 $0 $0 $16,254,893 $17,678,917 $0 370,000 0 6,767,275 468,500 0 4,454,831 9,091 4,252,016 150,000 0 150,000 7,087,107 100,000 1,900,000 725,000 0 0 225,000 75,000 $3,255,000 0 240,000 332,850 0 0 (156,926) 1.580,956 0 50,000 1,000,000 20,000 3,192.000 400,000 0 50,000 0 0 100.000 0 $26,733,820 $10,063,880 Estimated 2004/2005 $0 0 0 0 0 0 0 0 180,000 0 0 0 0 0 0 0 0 0 Remaining Amount $500,000 750,000 800,000 1,200,000 2,000,000 1,000,000 720,000 540,000 425,000 395,000 645.500 620,000 485,000 600,000 400,000 375,000 1,110,000 540,000 Total $500,000 750.000 800,000 1,200,000 2,000,000 1,000,000 720,000 540,000 605,000 395,000 645,500 620,000 485,000 600.000 400,000 375.000 1,110,000 540.000 $180,000 $13,105,500 $13,285,500 $9,312,874 $34,797,516 $78,044,200 $2,005,000 0 180,000 0 0 0 0 74,000 600,000 50,000 0 0 3,312,000 0 0 1,307,000 153,000 0 0 0 $22,380,000 0 425,000 0 0 1,260,000 0 0 1,800,000 150,000 0 0 0 0 0 6,420,000 1,130,500 0 0 0 $27,640,000 370,000 845,000 7,100,125 468,500 1,260,000 4,297,905 1,664,047 6,652,016 400,000 1,000,000 170,000 13,591,107 500,000 1,900,000 8,502,000 1,283,500 o 325,000 75,000 $7,681,000 $33,565,500 $78,044,200 . Schedule 2 2003/2004 Drainage Capital Projects Budget Summary . Map Page .!£ No. P . Continuing rOJects 1, 73 Calloway Branch Channel Imp" Phase III 2, 75 Channel Cleaning / Street Drainage Imp, (2003) 3, 77 Glenann Drive Drainage Improvements 4. 79 Main Street Drainage Improvements 5. 81 North Hills Mall Drainage Improvements 6, 83 Walker Branch Channel Improvements Project To Date $850,000 100,000 150,000 255,000 0 250,000 Proposed 2003/2004 $253,877 101,551 203,101 507,753 2,000,000 691,093 Estimated Remaining 2004/2005 Amount $0 0 0 0 0 0 $0 0 0 0 0 0 Total Continuing Projects $1,605,000 $3,757,375 $0 $0 New Projects $0 I 7, 86 Channel Cleaning/Street Drainage Impr. (2004) $~ I 8. 88 Holiday West Channel 100,000 Total New Projects $100,000 $609,304 $1,000,000 $0 $~ II $~ II $170,OO~ I Total Future Projects $0 $0 $170,000 $2,570,000 .-otal Project Costs $1,705,000 $4,366,679 $1,170,000 $2,570,000 Sources of Funds G,O. Bonds, Future Issuance (2003 Program) G.O, Bonds, Existing Funds (2003 Program) G,O. Bonds, Existing Funds (1994 Program) G,O, Bonds, Existing Funds (1985 Program) Certificates of Obligation, Existing Funds General Fund Unspecified Project Savings UtilityCIP Total Sources of Funds . $0 100,000 1,746,000 1,374,500 335,000 0 0 89,500 $1,200,000 0 0 0 0 2,000,000 266,679 0 $3,645,000 $3,466,679 $200,000 0 0 0 0 0 0 0 $2,500,000 0 0 0 0 0 0 0 $200,000 $2,500,000 Total $1,103,877 201,551 353,101 762,753 2,000,000 941,093 $5,362,375 $203,101 1,506,203 $1,709,304 $240,000 2,500,000 $2,740,000 $9,811,679 $3,900,000 100,000 1,746,000 1,374,500 335,000 2,000,000 266,679 89,500 $9,811,679 . . , . , . Schedule 3 2003/2004 Utility Capital Projects . Budget Summary Map Page Project Proposed Estimated Remaining !JL No. To Date 2003/2004 2004/2005 Amount I!2!!! Continuing Projects 1, 94 Big Fossil Creek Wastewater Outfall $90,000 $223,347 $900,000 $0 $1.213.347 2. 96 College Hills Booster Pump Station Reconstruction 400,000 393,517 0 0 793,517 3. 98 Crane Road Utility Adjustments (Martin to Amundson) 60,000 42,542 0 0 102,542 4. 100 I.H. 820 Utility Adjustments (Interchange to Meadowlakes) . 480,000 116,991 410,000 0 1,006,991 5, 102 Misc, Water/Sewer Main Replacements, (2003) 0 372,246 0 0 372,246 6. 104 Misc. Capital Projects Fund, (2003) 50,000 0 0 0 50,000 7, 106 North Hills Sanitary Sewer Improvements 40,000 276,525 0 0 316,525 8, 108 Rufe Snow Drive Utility Adj. (Glenview to Karen) 200,000 106,356 0 0 306,356 9. 110 Rufe Snow Drive Utility Adj, (I.H, 820 to Mid Cities) 395,000 377,563 0 0 772,563 10, 112 Rufe Snow Drive Utility Adj, (Karen to I.H, 820) 10,000 74,449 20,000 0 104,449 11, 114 Rufe Snow Drive Utility Adj, (Ridgetop to High Lawn) 30,000 159,534 50,000 0 239,534 Total Continuing Projects $1,755,000 $2,143,070 $1,380,000 $0 $5,278,070 New Projects 12. 117 Booth-Calloway Ground Storage Tank Repaint $0 $542,415 $50,000 $0 $592,415 13. 119 Glenview Drive Utility Adjustments (Honey Ln to Flory St) 0 106,356 40,000 0 146,356 14, 121 Replacement of "Subtraction" Meters (along R. Snow Dr.) 0 159,534 0 0 159,534 15, 123 R. Snow Dr. Utility Adj, (Mid-Cities to Hightower)(TEA-21) 0 53,178 50,000 700,000 803,178 16, 125 Small Water Main Replacement (2004) 0 292,479 0 0 292,479 17. 127 Telemetric Water Meter Annual Maintenance (2004) 0 319.068 0 0 319,068 18, 129 Utility Capital Projects (2004) 0 26,589 0 0 26,589 19, 131 Water/Sewer Main Replacement (2004) 0 292,479 0 0 292,479 20. 133 Water System Master Plan & Impact Fee Update 0 159,534 0 0 159,534 21, 135 Wastewater System Rehabilitation Project (EPA)-Priority 3 0 106,356 530,000 0 636,356 otal New Projects $0 $2,057,988 $670.000 $700,000 $3,427,988 Future Projects aa 22. - Hightower Drive Utility Adj" C (Smithfield to Davis) $300,000 $0 $300,000 23, - Hightower Dr, Ut. Adj., D (Stonybrooke Addition to Eden) 300,000 0 300,000 24. - Holiday Lane A1 Utility Adjustments (I.H, 820 to Lewis) 30,000 220,000 250,000 Total Future Projects $0 $0 $630,000 $220,000 $850,000 I Total Project Costs $1,755,000 $4,201,058 $2,680,000 $920,000 $9,556,058 Sources of Funds Certificates of Obligation, 1998 $100,000 $0 $0 $0 $100,000 Certificates of Obligation, Future Issuance 0 560,000 700,000 600,000 1,860,000 Utility Operations for Capital Projects 3,710,000 0 0 0 3,710,000 I Unspecified Project Savings 0 1,426,058 440,000 700,000 2,566,058 TxDOT 300,000 0 0 0 300,000 EPA Surcharge 271,231 358,769 0 0 630,000 Impact Fees 240,000 150,000 0 0 390,000 Total Sources of Funds $4,621,231 $2,494,827 $1,140,000 $1,300,000 $9,556,058 . Grant Projects: TxDOT -- 100 . .. . . . ~ Schedule 4 2003/2004 Park and Recreation Development Fund Capital Projects Budget Summary Map Page ~ No, Continuing Projects 1 147 Calloway Branch Trail Development 2. 149 Clyde Zellers Park 3. 151 Cotton belt Trail Development 4 153 Cotton belt Trail Supplement 5. 155 Dick Faram Park 6 157 Founders Park 7. 159 J.B. Sandlin Park Improvements (Drainaqe Channel) 8. 161 Kav Granqer Park @ Mullendore Elementary School 9. 163 Land Acquisition 10. 165 Leaacy Park 11 167 Liberty Park, Phase I and II 12 169 Little Bear Creek Community Park 13. 171 Little Bear Creek Neighborhood Park 14 173 Little Bear Creek Trail Development 15 175 North Hills Multi-Use Trail 16 177 Public Art in Parks (2003) 17. 179 South Electric Trail Development 18. 181 Stonybrooke Neighborhood Park 19 183 Tommy and Sue Brown Park 20 185 Trail Signage and Route Maps, Phase I 21 187 Walker's Creek Trail & Bike Transit Total Continuing Projects New Projects 22. 190 Annual Tree Plantinq Project 23 192 Davis Boulevard Streetscape 24 194 Holiday Heiahts Neiqhborhood Park 25 196 J.B. Sandlin Park Half-Court Basketball Court 26 198 Linda Spurlock Playaround Expansion 27 200 Norich Park 28. 202 North Davis City Entrv Sian 29 204 Smithfield Neighborhood Park 30. 206 Walker's Creek Girls Fast Pitch Net Extensions Total New Projects Future Projects 31 - Central West Area Neighborhood Park 32. - Cross Timbers Park Development 33. Girl's Fast Pitch Softball Complex, II 34. - Goode Place Neiqhborhood Park 35. - Northfield Park Redevelopment Total Future Projects Total Project Costs' . Grant Projects: ISTEA --148,152,174,176,180,186 TEA-21 --154, 188 TPWD -- 184 Project To Date $207,568 300,000 718,961 270,237 350,000 250,000 10,000 300,000 717,003 350,000 260,760 0 0 1,216,259 42,950 66,000 106,975 15,000 141.401 125,000 294,250 $5,742,364 $0 0 0 0 0 0 0 0 0 Proposed 2003/2004 $720.432 0 1,006,039 548,664 0 0 94,210 0 1,276,529 0 495,740 0 45,000 927,806 224,229 84.000 643,025 80,000 271 ,599 0 1,102.450 $7,519,723 $150,000 50,000 70,000 25,000 75,000 60,000 45,000 70,000 77,201 $0 $622,201 Estimated 2004/2005 $0 0 0 0 0 0 0 0 390,268 0 0 45,000 255,000 255,935 326,965 0 0 355,000 0 0 708,300 $2,336,468 $0 0 305,000 0 0 240,000 0 305,000 0 $850,000 Remaining Amount $0 0 0 0 0 0 0 0 0 0 0 1,505,000 0 0 0 0 0 0 0 0 0 $1,505,000 $0 0 0 0 0 0 0 0 0 Total $928,000 300,000 1,725,000 818,901 350,000 250,000 104,210 300,000 2,383,800 350,000 756,500 1,550,000 300,000 2,400,000 594,144 150,000 750,000 450,000 413,000 125,000 2,105,000 $17,103,555 $150,000 50,000 375,000 25,000 75,000 300,000 45,000 375,000 77,201 $0 $1,472,201 êJêJ $20,000 $330,000 $350,000 175,000 1,675,000 1,850,000 0 2,000,000 2,000,000 0 400,000 400,000 0 2,800,000 2,800,000 $0 $0 $195,000 $7,205,000 $7,400,000 $5,742,364 $8,141,924 $3,381,468 $8,710,000 $25,975,756 ~ # . . . Project Proposed Estimated Remaining To Date 2003/2004 2004/2005 Amount Total Sources of Funds . Park Revenue Bonds, Existing Funds $50,000 $0 $0 $0 $50,000 Certificates of Obligation, 2000 900,000 0 0 0 900,000 Sales Tax Reserve for CIP 4,530,576 3,058,214 1,095,800 7,855,000 16,539,590 ISTEA & TEA-21 Grant Funds 2,351,614 4,107,352 1 ,030,400 0 7,489,366 TPWD Grant Funds' 0 0 363,000 500,000 863,000 Impact Fees 0 60,000 45,000 28,800 133,800 Total Sources of Funds· $7,832,190 $7,225,566 $2,534,200 $8,383,800 $25,975,756 . : . - ~ .t Schedule 5 2003/2004 Aquatic Park Capital Projects . Budget Summary Map Page Project Proposed Estimated Remaining bQ." No. To Date 2003/2004 2004/2005 Amount Total $~ II $~ I $2,500,000 400,000 Total Continuing Projects $490,000 $2,410,000 $0 $0 $2,900,000 $~ I $675,00~ II $~ I $750,000 50,000 Total New Projects $0 $125,000 $675,000 $0 $800,000 Future Projects II $0 II $0 II c=::r:==J Double Retro Rider $0 II $1,000,000 I $1,000,000 Total Future Projects $0 $0 $0 $1,000,000 $1,000,000 Total Project Costs $490,000 $2,535,000 $675,000 $1,000,000 $4,700,000 urces of Funds Aquatic Park Expansion Reserve $290,000 $485,000 $175,000 $0 $950,000 Aquatic Park Infrastructure Reserve 0 0 500,000 0 500,000 Certificates of Obligation, 2003 2,250,000 0 0 0 2,250,000 Certificates of Obligation, Future Issuance 0 0 0 1,000,000 1,000,000 Total Sources of Funds $2,540,000 $485,000 $675,000 $1,000,000 $4,700,000 . ----- . . , .. , Schedule 6 2003/2004 Municipal Facility Projects . Budget Summary Map Page Project Proposed Estimated Remaining 1& No. To Date 2003/2004 2004/2005 Amount Total Permanent Capital Maintenace Building Projects - 224 HV AC (2004) § $50,000 §§ $50,000 - 225 Interior Renovations (2004) 106,000 106,000 - 226 Lighting Fixture Replacement (2004) 44,000 44,000 Total Permanent Maintenance Projects $0 $200,000 $0 $0 $200,000 Financed Projects - 228 Community Rooms (Fire Stations #1 & #4) $0 $400,000 $0 $0 $400,000 - 229 Home Town NRH Public Library (TIF Zone #2) 95,000 875,000 2,405,000 6,825,000 10,200,000 - 230 Home Town NRH Recreation Center (TIF Zone #2) 0 0 2,000,000 19,900,000 21,900,000 - 231 Iron Horse Golf Course Pavilion 0 125,000 0 0 125,000 - 232 Fire Facility Upgrade 160,000 740,000 0 0 900,000 - 233 Library Capital Improvements 5,473 81,527 0 0 87,000 - 234 NRH Animal Adoption & Rescue Center Expansion 10,000 200,000 2,340,000 0 2,550,000 - 235 Relocation of Fire Stations #1 & #4 263,000 4,212,000 0 0 4,475,000 Total Financed Projects $533,473 $6,633,527 $6,745,000 $26,725,000 $40,637,000 Total Project Costs $533,473 $6,833,527 $6,745,000 $26,725,000 $40,837,000 Sources of Funds Permanent Building Maintenance Fund $0 $200,000 $0 $0 $200,000 G.O, Bonds, Future Issuance (2003 Program) 0 650,000 650,000 0 1,300,000 G,O, Bonds, Existing Funds (2003 Program) 900,000 0 0 0 900,000 Certificates of Obligation, Existing Funds 3,837,000 0 0 0 3,837,000 Certificates of Obligation. Future Issuance 0 125,000 0 0 125,000 Pay-as-you-go Reserve for Capital Improvements 725,000 400,000 0 0 1,125,000 Tax Increment Financing District #2 (Certificates of Obligation 1,450,000 0 10,250,000 19,300,000 31,000,000 Parks & Recreation Sales Tax 0 0 500,000 600,000 1,100,000 Donations Fund 415,914 60,000 60,000 0 535,914 City of Watauga 0 0 0 0 0 Animal Control Fund Raising Campaign 0 714,086 0 0 714,086 Total Sources of Funds $7,327,914 $2,149,086 $11,460,000 $19,900,000 $40,837,000 . . · .. Schedule 7 2003/2004 Major Capital Equipment Program Budget Summary · Map 1& Page No. Financed Major Capital Equipment - 240 Document Imaging System - 241 Dump Truck Replacement (Unit 625) - 242 Dump Truck Replacement (Unit 641) - 243 Fuel Dispenser Replacement (2004) - 244 HTE Direct Talk Voice Response Unit Replacement - 245 Opticom System Upgrades - 246 Sewer Truck Replacement (Unit 530) Total Major Capital Equipment Sources of Funds Equipment Services Fund Information Services Reserve G,Q, Bonds. Existing Funds (1994 Program) Unspecified Project Savings Total Sources of Funds · . Project To Date $228,600 0 0 0 0 0 0 $228,600 Proposed 2003/2004 $0 70,500 70,500 36,000 83,300 74,852 160,000 $495,152 Estimated 2004/2005 $0 0 0 0 0 0 0 $0 $301,000 $0 228,600 83,300 0 0 74,852 0 0 36,000 0 $228,600 $495,152 Remaining Amount $0 0 0 0 0 0 0 $0 ~ $0 Total $228,600 70,500 70,500 36,000 83,300 74,852 160,000 $0 $723,752 $301,000 311,900 74,852 36,000 $0 $723,752 4 ~ Schedule 8 2003/2004 Unfinanced Projects . Budget Summary Map Page Project Proposed Estimated Remaining I.D. No. To Date 2003/2004 2004/2005 Amount Total $~ I $1,640,900 75,000 Total Unfinanced Projects $0 $590,400 $589,000 $536,500 $1,715,900 Total Project Costs $0 $590,400 $589,000 $536,500 $1,715,900 Sources of Funds I Unfinanced II $0 II ($590,400)11 ($589,000)11 ($536,500)1 ($1,715,900) Total Sources of Funds $0 ($590,400) ($589,000) ($536,500) ($1,715,900) . . " CITY OF NORTH RICHLAND HILLS Department: BudQet & Research Council Meeting Date: 8/25/03 Subject: AdoptinQ the 2002-2003 Revised BudQet and 2003-2004 Agenda Number: GN 2003-D~" Budget - Ordinance #2732 The proposed budget for 2003-2004 was filed with the City Secretary's office on August 4, 2003. All necessary publications and hearings have been completed in compliance with City Charter requirements and State Law. The 2003-2004 General Fund budget is based on the 57¢ tax rate which is the existing rate for the current fiscal year. Revisions to the 2002-2003 revenues and expenditures have been made to reflect the most current estimates for this fiscal year. The Budgeted Operating Expenditures are: Fund 2002-2003 Revised General Fund Debt Service Fund Utility Fund Golf Course Fund Aquatic Park Fund Promotional Fund Donations Fund Special Investigation Fund Drainage Utility Fund Parks & Recreation Fund Crime Control District $31,641,681 7,933,046 19,880,792 2,203,409 3,607,796 231,149 163,189 379,847 794,288 4,748,955 4,752,886 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget ~~. De artment Head Si nature 2003-2004 Proposed $31,196,168 7,977,272 20,250,008 2,292,450 4,192,614 263,067 526,348 368,807 732,414 4,667,345 4,571,193 Account Number Sufficient Funds Available Page 1 of CITY OF NORTH RICHLAND HILLS The Budgeted Capital Projects Expenditures are: Fund 2002-2003 Revised 2003-2004 Proposed Street & Sidewalk Projects Drainage Projects Utility Projects Parks & Recreation Projects Aquatic Park Projects Municipal Facility Projects Major Capital Equipment Program CIP Personnel-Operating Overhead Costs $11,090,127 3,762,500 4,308,500 8,985,256 705,000 5,035,000 1,154,600 1, 114,347 $36,155,330 $17,678,917 4,366,679 4,201,058 8,141,924 2,535,000 7,423,927 495,152 o $44,842,657 The City of North Richland Hills Crime Control and Prevention District Board of Directors conducted a budget work session on August 1-2, 2003 to review the 2002-2003 Revised Budget and the Proposed 2003-2004 Budget. As required by law, legal notices have been published. The Board will meet and hold a public hearing August 25 prior to the City Council meeting. It is anticipated the Board will make a recommendation that City Council approve and adopt both the revised and proposed budgets. The Park and Recreation Facilities Development Corporation Board of Directors will meet August 25 to review the Proposed 2003-2004 Budget. The Board will conduct a public hearing prior to the City Council meeting on August 25, 2003. It is anticipated that the Board will approve the Proposed 2003-2004 Budget. As required by law, legal notices were published. Recommendation: To approve Ordinance No. 2732 adopting the 2003-2004 Budget for all funds and the revisions to the 2002-2003 Budget for all funds. CITY COUNCIL ACTION ITEM Page_of _ 2 . 4 6 8 10 12 14 16 18 20 22 .24 26 28 30 32 34 36 38 40 42 44 . ORDINANCE NO. 2732 AN ORDINANCE ADOPTING THE BUDGET FOR THE FISCAL YEAR OCTOBER 1,2003 THROUGH SEPTEMBER 30, 2004, FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS; ADOPTING THE AMENDED BUDGET FOR THE OCTOBER 1, 2002 THROUGH SEPTEMBER 30, 2003, AND PROVIDING FOR INVESTMENTS AND TRANSFERS. WHEREAS, in accordance with Section 102.001, et. seq., TEX. Lac. GOy'TCODE, the City Manager submitted to the City Council a budget for 2003,2004, and the Council determined that a public hearing should be held at a time and place which was set forth in a notice published as required by law; and, WHEREAS, such public hearing on the budget was duly held on August 25,2003, and all taxpayers were given an opportunity to attend and participate in such public hearing; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS: Section 1: Section 2: Section 3: Section 4: THAT the budget for the City of North Richland Hills, Texas, for the fiscal year beginning October 1, 2003, and ending September 30,2004, in words and figures as shown therein, is adopted and approved as filed herewith. A copy of the approved budget shall be filed with the City Secretary. THAT the City Manager be and is hereby authorized to make inter, departmental and inter,fund transfers during the fiscal year as deemed necessary in order to avoid over, expenditure of particular accounts. THAT the City Manager or his designee be and is hereby authorized to invest any funds not needed for current use in any lawful manner. Interest accrued from investments shall be deposited to the interest income account of the funds from which the principal was invested. THAT the amended budget for the City ofN orth Richland Hills for the fiscal year beginning October 1, 2002, and ending September 30, 2003, filed herewith is hereby adopted and approved. A copy of the amended budget shall be filed with the city secretary. AND IT IS SO ORDAINED. Passed on this 25th day of August, 2003. Ordinance No. 2732 Page 1 of 2 CITY OF NORTH RlCHLAND HILLS 2 . 4 By: 6 Oscar Trevino, Mayor ATTEST: 8 10 Patricia Hutson, City Secretary 12 APPROVED AS TO FORM AND LEGALITY: . 14 16 George A. Staples, Attorney 18 APPROVED AS TO CONTENT: 20 22 Department Head . 24 . Ordinance No. 2732 Page 2 of 2 e e .. CITY OF NORTH RICHLAND HILLS Department: Economic Development Council Meeting Date: Auaust 25. 2003 Subject: Approval of Interlocal Aareement between NCTCOG and Agenda Number: GN-2003-099 the City of North Richland Hills for Participation in the Northeast Tarrant County Job Access Project - Resolution # 2003-067. Over the past two years, city staff has been working with the North Central Council of Govemments and The T to plan for and initiate the Northeast Job Access project that will provide shuttle service to and from The Trinity Railway Express to nearby employment centers in North Richland Hills and other employment sites throughout Northeast Tarrant County. The project will provide a linkage to the 34- mile rail line and transportation systems of The T and DART in downtown Fort Worth and Dallas. Out of six cities who have expressed interest in the project, North Richland Hills is on track to be the first city to begin shuttle service. UICI and Tarrant County College are going to be the first employers in North Richland Hills to take advantage of the Northeast Job Access project. Several meetings have been held with UICI and TCC and a survey has been sent to gauge interest and the potential usage of shuttle service. Thus far, approximately, sixty-five people have indicated they would take advantage of the shuttle service. Once the project is doing well for UICI and Tarrant County College, the City could expand the shuttle service to other employers in North Richland Hills. Attached, please find an Interlocal Agreement between the North Central Texas Council of Govemments and the City of North Richland Hills for participation in the Northeast Tarrant County Job Access Program. The Interlocal Agreement states that the North Central Texas Council of Govemments is the Project Manager of the program, and The T is the Administrator of the program. Since this is a pilot program, the Interlocal Agreement calls for a means to make service modifications, and it calls for performance and financial reporting to the City of North Richland Hills. The City's obligation for the first year of service is $60,000, which has been budgeted for in this year's budget. Federal funds will match this amount by an additional $60,000 from a $1.5 million grant secured through NCTCOG. Thus, the total budget for the first year of operation is $120,000. The Interlocal Agreement remains in effect for one year. Any request for an extension of the Interlocal Agreement or additional funding for the project will be brought before the City Council after the first year of operation has been evaluated. The shuttle service will be monitored on a month by month basi~. If ~his pilot program is successful, the City would look to local employers to help fund contlnuat.lon of the program, for s~bsequent years. Staff sees this program as a pilot project and opportumty to provide transit services to local employers as a prime recruiting tool to keep local businesses competitive. Recommendation: To approve Resolution # 2003-067. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 001-9898-526.35-35 SUffi.~entFund~. ~ ~ Finance Director Œ I . '~j§2~ J,t¿~ Department Head Signature \~ e NORTHEAST TARRANT COUNTY JOB ACCESS PROJECT INTRODUCTION Program: Focus: Approach: Job Access Connect persons to employment and related support services Develop strategies locally BACKGROUND Project: Focus: Approach: Northeast Tarrant County Job Access Initiate shuttle service to/from Trinity Railway Express Pilot/Demonstration Project TRINITY RAILWAY EXPRESS SERVICE e :rm: A UP StatIon e Daily Pass: $2.50 from Tarrant County $4.50 from Dallas County Monthly Pass: $40.00 from Tarrant County $70.00 from Dallas County FARES e PROPOSED SCHEDULE MORNING Train Train Bus Arrive Arrive Direction Arrival Departure TCC UICI EB from Fort Worth 6:39a 6:39a 6:50a 6:55a WB from Dallas 6:24a EB from Fort Worth 7:21a 7:21a 7:33a 7:39a WB from Dallas 7:06a EB from Fort Worth 8:03a 8:03a 8:15a 8:20a WB from Dallas 7:48a EB from Fort Worth 8:43a 8:43a 8:53a 8:58a WB from Dallas 8:29a Richland Hills Station BaIœr E!I'Id 0 " - e ~ iB ~ e " ! ., G . ~--~-' , ... ...- ~". TrInity Blvd. ~ AFTERNOON awns '"~O;,"',~. ~.._.,.,= ""'t_~~'_ -"';'~".".J::~':'~ :.;c..- .' Leave Leave Arrive Train Train Randol MIl -~... ';¡':'-+~~.'~J: ---;-"_'""" UICI TCC Station Departure Direction I . , ~~-<;;:;...~_.. _.s..J;:\"¥;.,.,;.-=.I.::.:::I 4:07p 4:13p 4:25p 4:34p WB to Fort Worth 4:49p EB to Dallas 4:50p 4:56p 5:08p 5:17p WB to Fort Worth 5:32p EB to Dallas 5:07p 5:13p 5:25p 6:00p we to Fort Worth 5:32p E8 to Dallas 5:50p 5:56p 6:08p 6:15p E8 to Dallas e 6:07p 6:13p 6:25p 6:44p W8 to Fort Worth 6:59p E8 to Dallas e e e RESOLUTION NO. 2003-099 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The City Manager be, and is hereby authorized to execute the attached Interlocal Agreement with the North Central Texas Council of Governments for participation in the Northeast Tarrant County Job Access Program. PASSED AND APPROVED this the 25th day of August, 2003. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney e e e INTERLOCAL AGREEMENT Between THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS and THE CITY OF NORTH RICHLAND HILLS for PARTICIPATION IN THE NORTHEAST TARRANT COUNTY JOB ACCESS PROJECT WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as the Metropolitan Planning Organization for the Dallas-Fort Worth Metropolitan Area by the Governor of Texas in accordance with federal law; and, WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected officials, is the regional transportation policy body associated with NCTCOG and has been and continues to be a forum for cooperative decisions on transportation; and, WHEREAS, it is the goal of the RTC to offer a transportation system that is accessible, integrated, efficient, and provides for a diverse and flexible set of transportation options; and, WHEREAS, Section 3037 of the Transportation Equity Act for the 21 sl Century created the Job Access and Reverse Commute (JAlRC) Grant Program to assist states and localities in developing flexible transportation services that connect low-income persons to jobs and employment-related services; and, WHEREAS, the Federal Transit Administration (FTA) awarded NCTCOG $1.5 million in JAlRC funds for the Northeast Tarrant County Job Access Project, to provide shuttle service to and from the Trinity Railway Express (TRE) to employment and related opportunities in Northeast Tarrant County; and, WHEREAS, the City of North Richland Hills is one of nine (9) cities contributing to the operation of the TRE; and, WHEREAS, the City of North Richland Hills has expressed an interest and desire to participate in the Northeast Tarrant County Job Access Project; and, WHEREAS, NCTCOG and the City of North Richland Hills are local governmental entities pursuant to the Interlocal Cooperative Act, Chapter 791 of the Texas Government Code, and as such may contract with one another for the provision of governmental functions and services of mutual interest. Each may be referred to as a "Party," and may be collectively referred to as the "Parties" to this Interlocal Agreement. e e e NOW, THEREFORE, and in consideration of the mutual covenants and conditions contained herein, the parties agree as follows: 1. Service Description. Service under the Northeast Tarrant County Job Access Project s hall focus 0 n the provision 0 f new 0 r expanded transportation services for low-income persons to and from the TRE to employment and related opportunities. 2. Service Area. The service shall be provided in the City of North Richland Hills and other participating cities within Northeast Tarrant County, as defined and described in FTA Grant Agreement TX-37-X014. 3. Term. 3.1 Effective Date. The effective date of this Agreement shall be on the date that it is executed by the parties. 3.2 Term. This Agreement shall be in effect until September 30, 2004, and may be renewed annually by the City of North Richland Hills by giving notice of its intent to renew at least 30 days prior to the expiration of the current term. 3.3 Termination. Either party may terminate this Agreement at any time by giving 60 days written notice to the other party. 4. Organizational Relationships. 4.1 North Central Texas Council of Governments. As the federal grant recipient, the North Central Texas Council of Governments (NCTCOG) shall function as the Project Manager, and designate a staff member to serve in this capacity. The Project Manager shall chair the Project Planning Committee and act as a liaison between the participating cities, the Fort Worth Transportation Authority (the T), and FT A. 4.2 Fort Worth Transportation Authoritv. At the request of NCTCOG, the T will implement and administer the job access transportation service to and from the TRE and designated employment sites. The T shall designate a Project Coordinator to serve on the Project Planning Committee. 4.3 City of North Richland Hills. The City of North Richland Hills shall designate a staff member to represent the City on the Project Planning Committee. The representative shall act as a liaison between the Project Planning Committee and the City, major employers, and other local stakeholders. 4.4 Proiect Planninq Committee. The Project Planning Committee shall consist of the Project Manager, Project Coordinator, and a representative from each of the participating cities. The Project Planning Committee was created to facilitate coordination among the participating entities in planning, budgeting, and implementing job access services under the Northeast Tarrant County Job Access Project. Page 2 of 7 e 4.5 Companion Aoreement. NCTCOG will enter into companion agreements with each participating city and the T for participation in the Northeast Tarrant County Job Access Project. 5. Implementation and Operation. 5.1 Service Plan. In consultation with the Project Planning Committee, the T will develop a service plan for the City of North Richland Hills. 5.2 Service Provider. The T will contract directly with the service provider(s) for the provision of transportation services as detailed in the service plan for the City of North Richland Hills. 5.3 Service Qualitv. In collaboration with the Project Planning Committee, the T shall develop and implement procedures to ensure the quality of service. 5.4 Service Level. The Project Planning Committee will determine the appropriate level of service based on the service plan and budget for the City of North Richland Hills. 5.5 Service Modifications. 5.5.1 e 5.5.2 5.5.3 Requests for service modifications shall be submitted to the Project Planning Committee for consideration. The Committee will evaluate requests based on the most productive utilization of resources and pursuant to grant requirements. Upon the Committee's favorable recommendation, the T shall work with the service provider(s) to implement the recommended service modifications in a timely manner. 5.5.4 Service modifications not recommended by the Committee may be separately funded by the City of North Richland Hills, provided funding, equipment, and personnel are available. 5.6 Marketino. 5.6.1 In consultation with the City of North Richland Hills, the T will promote and market the Northeast Tarrant County Job Access service to employers, employees, social and human service agencies, and other interested parties. 5.6.2 At the request of the City of North Richland Hills, the T shall furnish schedules, maps, and other printed materials in support of the service. e 5.7 Reportino. The T shall document and provide ridership, system performance, and financial reports at the request of the Project Planning Committee. Page 3 of 7 e 6. Compensation. 6.1 Upon execution of this agreement, the City of North Richland Hills shall submit payment in the amount of $4,000 to NCTCOG for administration and management of the grant; and development of preliminary service plans. 6.2 NCTCOG shall invoice the City monthly for services provided on behalf of the City of North Richland Hills. 6.3 Upon receipt of such invoices, the City of North Richland Hills shall submit payment to NCTCOG within thirty (30) calendar days. 7. Miscellaneous. e 7.1 Force Majeure. It is expressly understood and agreed by the parties to this Agreement that, if the performance of any provision of this Agreement is delayed by reason of war, civil commotion, act of God, governmental restrictions, regulations or interferences, fire or other casualty, court injunction, or any circumstances which are reasonably beyond the control of the party obligated or permitted under the terms of this Agreement to do or perform the same, regardless of whether any such circumstance is similar to any of those enumerated herein, the party so obligated or permitted shall be excused from doing or performing the same during such period of delay, so that the period of time applicable to such requirement shall be extended for a period of time equal to the period of time such party was delayed. 7.2 Contractual Relationship. It is specifically understood and agreed that the relationship described in this Agreement between the parties is contractual in nature and is not to be construed to create a partnership or joint venture or agency relationship between the parties. Nor shall any party be liable for any debts incurred by the other party in the conduct of such other party's business or functions. 7.3 Counterparts. This Agreement may be executed in multiple counterparts. Each such counterpart shall be deemed an original of this Agreement, so that in making proof of this Agreement, it shall only be necessary to produce or account for one such counterpart. 7.4 Complete Aqreement. This Agreement embodies all of the agreements of the parties relating to its subject matter, supersedes all prior understandings and agreements regarding such subject matter, and may be amended, modified, or supplemented only by an instrument or instruments in writing executed by all of the parties. 7.5 Captions. The captions, headings, and arrangements used in this Agreement are for convenience only and shall not in any way affect, limit, amplify, or modify its terms and provisions. e Page 4 of 7 e 7.6 Governina Law and Venue. This Agreement and all agreements entered into in connection with the transactions contemplated by this Agreement are, and will be, executed and delivered, and are intended to be performed in Tarrant County, State of Texas, and the laws of Texas shall govern the validity, construction, enforcement, and interpretation of this Agreement. In the event of litigation between the parties hereto, their successors or assigns, with regard to this Agreement and any subsequent supplementary agreements or amendments, venue shall lie exclusively in Tarrant County, Texas. 7.7 Severabilitv. In the event anyone or more of the provisions contained in this Agreement shall be for any reason held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision(s) hereof, and this Agreement shall be revised so as to cure such invalid, illegal, or unenforceable provision(s) to carry out as near as possible the original intent of the parties. e 7.8 Chanaed Circumstances. If future federal, State, or local statute, ordinance, regulation, rule, or action render this Agreement, in whole or in part, illegal, invalid, unenforceable, or impractical, the parties agree to delete and/or to modify such portions of the Agreement as are necessary to render it valid, enforceable, and/or practical. Each section, paragraph, or provision of this Agreement shall be considered severable, and if, for any reason, any section, paragraph, or provision herein is determined to be invalid under current or future law, regulation, or rule, such invalidity shall not impair the operation of or otherwise affect the valid portions of this instrument. 7.9 Enforcement. If any party initiates an action to enforce any provision of this Agreement or for damages by reason of an alleged breach of any provision hereof, the prevailing party shall be entitled to receive from the other parties all reasonable and necessary costs and expenses, including reasonable attorneys' fees and costs incurred in connection with such action. 7.10 Survival. All of the terms, conditions, warranties, and representations contained in this Agreement shall survive, in accordance with their terms, and shall survive the execution hereof. 7.11 Further Assurances. Each party agrees to perform any further acts and to sign and deliver any further documents which may be reasonably necessary to carry out the provision of this Agreement. e Page 5 of 7 e 7.12 Notices. Whenever this Agreement requires or permits any consent, approval, notice, request, proposal, or demand from one party to another, the consent, approval, notice, request, proposal, or demand shall be deemed to have been duly given when delivered personally or sent by certified mail, return receipt requested, in a postage paid envelop addressed to the party at the address set out below. If to NCTCOG: Mr. Michael Morris Director of Transportation North Central Texas Council of Governments Post Office Box 5888 Arlington, Texas 76005-5888 If to City: John Pitstick Director of Development City of North Richland Hills 7301 NE Loop 820 North Richland Hills, Texas 76180 e e Page 6 of 7 e e e IN WITNESS HEREOF, the parties hereto have executed this Agreement in duplicate original at Arlington, Tarrant County, Texas, the day of ,2003. CITY OF NORTH RICHLAND HILLS ATTEST: Larry Cunningham, City Manager NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS APPROVED AS TO FORM AND LEGALITY: Attorney Executive Director Page 7 of 7 CITY OF NORTH RICHLAND HILLS Department: Police Department Council Meeting Date: August 25, 2003 2003 Loc¡;¡1 Law Enforcement Block Grant - Subject: Public Hearing and Approval of Allocation of Funds Agenda Number: GN 2003-100 T!1e United States Department of Justice has received the City's 2003 Local Law Enforcement Block Grant (LLEBG) application. This year's allocation under the 2003 LLEBG is in the amount of $22.535.00, with the City's required minimum cash match set at $2,504.00. One of the requirements for receiving the award from the Department of Justice is that the City is required to schedule and hold a public hearing to allow input from the public on the allocation purposes recommended by the LLEBG Advisory Board. For the 2003 LLEBG, the Advisory Board recommends the funds be allocated for the update and replacement of the obsolete camera security system in the Police Department. This system will provide security for the Detention Facility, Property Room, Records Section, Communications Section and the City Council Chamber areas of City Hall, including the pre-council meeting room. The estimated total cost for replacement of equipment and installation of new equipment is $32,750.00. Application of the $22,535.00 from this year's grant funds to this purchase leaves a remainder of $10,215.00. Funding sufficient to cover this balance is currently available in the Police Department's "Seized Funds Account" and exceeds the minimum cash match required under the terms of the grant. Recommendation: It is recommended that the City Council conduct the required public hearing and approve the planned expenditure. Source of Funds: Bonds (GO/Rev,) Operating Budget Other Finance Review Account Number Sufficient Fu s Available Budget Director Page 1 of 1 \,... CITY OF NORTH RICHLAND HILLS Department Planning & Inspections Department Council Meeting Date: 8/25/03 Subject: Consideration of an Ordinance Amending the Sign Ordinance - Ordinance NO.2730. Agenda Number: GN 2003-102 Summary: At Council's work session on July 14th, staff discussed recent state legislation which will make certain portions of the Sign Ordinance invalid on September 1 st. The attached ordinance amends those portions of the ordinance to bring it into compliance with state regulations. The following is a synopsis of the proposed ordinance after the inclusion of these amendments. Nonconforming Signs · Nonconforming signs that are damaged or destroyed by more than 60% of the replacement cost of a new sign shall be removed upon notice; · Abandoned on-premise business signs shall be removed within 30 days after the one year anniversary that a business ceases to exists; · Abandoned business signs, on leased property, shall be removed within 30 days of the second year anniversary that a business ceases to exists; · Abandoned on-premise signs may not be altered unless to comply with current sign regulations. Political Signs · Signs are limited to 36 square feet in size, no greater than 8' in height; · No permit is required; · Signs are allowed in all zoning districts on private property (with consent of the owner); · No signs are permitted on any public utility or traffic signal pole; · Signs are permitted 30 days prior to a local election, 60 days prior to a state election, and 90 days prior to a national election. All signs are to be removed no later than 7 days following an election; · Signs are not to be located so as to cause a safety or traffic hazard; · Signs shall not be illuminated and shall have no moving parts; · Signs may be placed on public property or in the public ROW if less than 3' in height, 6' square feet in size and located at least 3' from the edge of the pavement of a major thoroughfare or collector street so long as they are not adjacent to an Finance Review Source of Funds: Bonds (GOlRev.) Operating Budget Account Number Sufficient Funds Available Finance Director GN 2003-XX ~ CITY OF NORTH RICHLAND HILLS occupied residence; · Signs may not extend over sidewalks or streets. Weekend Advertising Signs · Weekend Advertising Signs shall not be placed on public property or in the public ROW except for placement 3' from the back of the curb or edge of pavement only on streets classified as a major thoroughfare or collector. · No signs shall be placed adjacent to an occupied residence. Illegal Signs · Any signs erected in the public ROW in violation of this ordinance may be removed by authorization of the City Manager; · The Building Official is authorized to impound any temporary sign that is in violation of this ordinance and not abated by the property/sign owner within 24 hours of notice. RECOMMENDATION: To approve Ordinance No. 2730. I . . . 2 4 6 8 10 12 ORDINANCE NO. 2730 AN ORDINANCE AMENDING ORDINANCE NO. 2374 AND THE SIGN REGULATIONS OF THE CITY OF NORTH RlCHLAND Hll..LS, TEXAS, INCORPORATING RECENT LEGISLATIVE AMENDMENTS; CHANGING RESTRICTIONS ON POLITICAL SIGNS; REQUIRING ABANDONED ON PREMISE SIGNS TO BE REMOVED; PROHIBITING ALTERATION OF ON PREMISE SIGNS WHICH DO NOT CONFORM TO CURRENT SIGN RESTRICTIONS; AMENDING REGULATIONS CONCERNING SIGNS IN PUBLIC RIGHT OF WAY; PROVIDING FOR REMOVAL OF UNLAWFUL SIGNS; PROVIDING A PENAL TY; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. 14 WHEREAS, recent legislative enactments effective September 1, 2003, will invalidate portions of the City's sign regulations and will make it possible for the City to 16 further restrict signs advertising businesses which no longer are located on the premises where such signs are located; and 18 WHEREAS, the City Council desires to conform its regulations to current law and to protect 20 its inhabitants ftom intrusive advertising, and to make its sign regulations clear and provide for effective enforcement; ; NOW, THEREFORE, 22 24 26 28 30 32 34 36 38 40 42 44 BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAN» HILLS, TEXAS: Section 1: THAT Ordinance 2374 as amended by Ordinances 2379, 2435 and 2474 is hereby amended by amending Section 8.C to read as follows: "illegal Signs. a. Signs which are erected in public right of way in violation of this ordinance may be removed as may be authorized by the City Manager. b. The building official is authorized to abate or impound any temporary sign that is in violation of these regulations ifnot abated by the property owner and/or the sign owner within twenty-four (24) hours after notice has been given." Section 2: THAT Ordinance 2374 as amended by Ordinances 2379, 2435 and 2474 is hereby amended by amending Section 10 to read as follows: "1 O. Nonconforming signs. a. Definitions. (1) "Sign" means an outdoor structure, sign, display, light device, figure, Ordinance No. 2730 Page 1 of 5 #' . 2 4 6 8 10 12 14 16 18 20 22 . 24 26 28 30 32 34 36 38 40 . painting, drawing, message, plaque, poster, billboard, or other thing that is designed, intended, or used to advertise or infonn. (2) liOn-premise sign" means a :freestanding sign identifying or advertising a business, person, or activity, and installed and maintained on the same premises as the business, person, or activity. (3) 1I0ff-premise sign II means a sign displaying advertising copy that pertains to a business, perso~ organization, activity, event, place, service, or product not principally located or primarily manufactured or sold on the premises on which the sign is located. b. Signs erected in violation of law. Any sign erected or placed in violation of a city ordinance or regulation applicable at the time of its erection shall be deemed to constitute a violation of this ordinance and shall be removed upon notification to the owner of the premises where it is located. Failure to remove such sign after notice shall constitute a violation of this ordinance. c. Destroyed signs. Signs which do not comply with current sign ordinances of the city must, if damaged or destroyed, so that the cost of repairing such sign is more than 60 percent ofthe cost of erecting a new sign of the same type at the same location, be removed upon notice. Failure to remove such a sign shall constitute a violation of this ordinance. d. Abandoned On-Premise Signs. (1) On-premise signs identifYing or advertising a business shall be removed within thirty days following the first anniversary of the date on which the business, person or activity identified or advertised by such sign or sign structure ceases to operate on the premises where the sign or sign structure is located; provided, however, if the premises containing the sign is leased, such removal shall be required within thirty days following the second anniversary of the date the most recent tenant ceases to operate on the premises. Failure to remove as required shall constitute a violation of this ordinance. (2) On-premise signs or sign structures advertising or identifying a person, activity or business which ceases to operate on the premises shall not be altered to advertise another person, activity or business unless such sign as altered shall conform to the city's sign regulations, including but not limited to size, height, and location. Ordinance No. 2730 Page 2 of5 .. . . . e. Other Non-Conforming Si V"!;. 2 4 All other permanent signs which do not comply with current sign regulations shall be entitled to remain unless required to be relocated, reconstructed or removed in compliance with Subchapter A of Chapter 216 of the Texas Local Government Code." 6 8 Section 3: THAT Ordinance 2374 as amended by Ordinances 2379, 2435 and 2474 is hereby amended by amending Section 13.C(6) to read as follows: 10 "6. Political Signs. 12 a. A political sign is a sign that contains primarily a political message, has an 14 effective area of36 square feet or less, is no more than eight feet in height, is not illuminated, and has no moving elements. 16 b. No permit shall be required for any political sign. 18 c. Political signs shall be allowed in all zoning districts on private property with 20 the consent of the property owner. 22 d. Political signs shall not be located on any utility, light, traffic signal or sign pole. 24 e. Political signs shall be allowed for a period of thirty (30) days prior to local or county elections, sixty (60) days prior to a state election, and ninety (90) days prior to a national election. All political signs shall be removed no later than seven (7) days after the election or after the termination of candidacy, whichever comes first. 26 28 f. Signs with primarily political messages which do not meet the definition of (a) 30 above shall not be allowed unless within a residential zoning district with a permit, subject to other sign requirements. 32 g. Political signs shall not be located so as to cause a safety or traffic hazard. 34 36 h. A political sign shall not be illuminated or projected. i. Political signs shall not be placed on public property or within public right of 38 way, except that political signs less than three (3) feet in height and with no more than six (6) square feet of sign face on any side may be placed in public right of way no closer than three 40 (3) feet from the back of the curb or, if no curb, from the edge of the pavement of streets classified by the city's thoroughfare plan as arterial P6D, M6D, M4D, P7U, M5U or M4U or 42 collectors classified as C4U or C2U as long as such sign is not placed in right of way adjacent to an occupied residence. Signs shall not extend over the sidewalk or street." 44 Ordinance No. 2730 Page 3 of5 ~ . . . 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 Section 4: THAT Ordinance 2374 as amended by Ordinances 2379,2435 and 2474 is hereby amended by amending Section 13.C(9)g to read as follows: 2 4 "9. Weekend Advertising Sign. 6 The purpose of Weekend Advertising signage is to assist the public by guiding them to available residential properties in North Richland Hills. 8 g. Signs shall not, except as herein provided, be placed on public property or in public right of way. Such signs may be placed no closer than three (3) feet ftom the back of the curb or, if no curb, from the edge of the pavement of streets classified b y the city's thoroughfare plan as arterial P6D, M6D, M4D, P7U, M5U or M4U or collectors classified as C4U or C2U as long as such sign is not placed in right 0 fw ay adjacent to an occupied residence. Signs shall not extend over the sidewalk or street. " Section 5: Any person, firm or corporation violating any provision of this ordinance shall be deemed guilty of a misdemeanor and upon .final conviction thereof fined in an amount not to exceed Five Hundred Dollars ($500.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 6: It is hereby declared to be the intention of the City Council that the sections, paragraphs, sentences, clauses and phrases of this ordinance are severable and, if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional or otherwise invalid by the final judgment or decree of any court of competent jurisdiction, such invalidity shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the city council without the incorporation in this ordinance of any such invalid phrase, clause, sentence, paragraph or section. Section 7: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clauses of this ordinance as an alternative method of publication provided by law. Section 8: This ordinance shall be in full force and effect immediately upon passage. 42 AND IT IS SO ORDAINED. 44 Ordinance No. 2730 Page 4 of 5 . 2 4 6 8 10 12 14 16 18 20 22 . 24 26 . Passed on the 25th day of August, 2003. By: ATTEST: Patricia Hutson, City Secretary CITY OF NORTH RICHLAND HILLS Oscar Trevino, Mayor APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: Department Head Ordinance No. 2730 Page 50f5 · CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Council Meeting Date: 8/25/03 Subject: Approval of Athletic Fields ReQulation Ordinance No. 2731 Agenda Number: GN 2003-103 At the July 28th City Council Meeting staff presented the proposed Athletic Fields Regulation Ordinance No. 2722 to Mayor and Council. The Park and Recreation Board had previously reviewed and discussed the proposed ordinance at their June 2nd meeting and made a recommendation to forward the ordinance to City Council for their consideration. City Council was in support of the ordinance but asked for clarification on some of the language to ensure compliance and to ensure that general use of the parks would continue to be available to the public when the fields are not closed due to maintenance or league gÇimes. Staff rewrote the ordinance to address these issues and also made revisions to the "Penalty" clause regarding issuing fines to minors. Staff also consulted with the Police Department and Judge Ray Oujesky on the provisions of the ordinance. All revisions are underlined and highlighted. The revised ordinance was presented to the Park and Recreation Board at their August 4th meeting and they voted 6 - 1 to forward it to City Council for their consideration. (The dissenting vote spoke in favor of a stricter ordinance.) Recommendation: To approve Ordinance No. 2731 regulating unauthorized use of athletic fields. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Avai a e Budget Director \. -...¿::.- C'\..// ,~ ~u:..~ Department Head Signature Finance Director Page 1 of 1 , · · · ORDINANCE NO. 2731 AN ORDINANCE AMENDING ARTICLE I OF CHAPTER 17 OF THE CITY OF NORTH RICHLAND HILLS, TEXAS CODE OF ORDINANCES; CORRECTING A PENALTY PROVISION AND PROHIBITING ENTRY ON CLOSED OR RESTRICTED ATHLETIC FIELDS; PROVIDING FOR THE PLACEMENT OF SIGNS TO PROHIBIT UNAUTHORIZED USAGE; ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, it has become increasingly difficult to maintain quality and safe athletic fields due too veruse and whereas it has come tot he City's attention t hat persons have been using athletic fields for practice without regard to Parks and Recreation policy, posted signs, locked field gates or closure for maintenance or field conditions; and WHEREAS, unauthorized usage is detrimental to the preservation and orderly utilization of City of North Richland Hills athletic fields; and WHEREAS, the City of North Richland Hills wants to protect the City's investment of providing and maintaining quality parks and athletic fields and being good stewards of our City's resources; and WHEREAS, the City of North Richland Hills wants to protect the rights of the general taxpaying public of North Richland Hills when game fields are not reserved for exclusive use or maintenance; and WHEREAS, the City of North Richland Hills wants to protect the integrity of the field maintenance fees paid by our youth sports association's for high quality game fields and maintain customer satisfaction for those willing to pay a premium for a higher standard of service; and WHEREAS, the City of North Richland Hills wants to redistribute organized use to practice fields at Holiday Lane and Thomas Acres without adversely impacting neighborhood park practice fields; and WHEREAS, the City of North Richland Hills encourages informal use by neighborhoods in neighborhood parks; and WHEREAS, the City Council of the City of North Richland Hills Texas finds that it is in the public interest to adopt regulations to prevent and penalize such unauthorized usage; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Ordinance No. 2731 Page 1 00 , · · · Sec. 1: That Chapter 17 of the North Rich1and Hills Code of Ordinances be amended by amending Section 17-8 thereof and adding a new Section 17-9, which amended and added Sections shall read as follows: "Sec. 17-8. Entry on Closed or Permit Only Athletic Fields (a) It shall be unlawful for any person other than a city employee or a contractor performing athletic field maintenance to enter upon a City of North Richland Hills athletic field that has a sign posted "Closed due to Maintenance/Field Conditions." (b) Fenced athletic fields and athletic fields which have been marked and prepared for games may be posted with signs limiting use to teams with a permit therefore. It shall be unlawful for any person other than a City employee to enter a posted field except pursuant to a reservation permit issued pursuant to authority of the North Rich1and Hills parks staff. (c) Green Valley Park and Soccer Complex, a community park with eight open soccer fields shall be available for unstructured general use on the fields without the requirement of a permit unless a soccer field has a sign posted "Closed due to Maintenance/Field Conditions" or similar language. Team practices, team scrimmages and unauthorized games at Green Valley Park and Soccer Complex will not be permitted without written consent from the Parks and Recreation Department. A team practice is defined as a coach or adult led practice with players from a team or combination of teams who have gathered for the purpose of structured team practice and or drills. (d) The City Manager, or his designee, is authorized and directed to post the signs provided for above on or adjacent to City of North Richland Hills athletic fields. Section 17-9. Penalty Violation of this Article shall be punished by a fine not exceeding $500.00 for each such violation." Sec. 2: Any person violating any provision in Section 17-8 of the Code of Ordinances as herein amended shall, upon conviction, be fined a sum not exceeding $500.00. In the event of a youth team practice or scrimmage the adult( s) or coach( s) directing the group shall be issued the fme and not the team of youth players or minors. Fines for unauthorized adult team practices or scrimmages may be issued to all adults that are occupying the athletic field that has a sign posted "Closed for Maintenance" or "For Use by Permit Only" at the discretion of the police officer issuing the citation(s), Sec. 3: The City secretary is authorized and directed to cause publication of the descriptive caption and penalty clause of this ordinance one time. Sec .4: This ordinance shall become effective immediately úpon publication. Ordinance No. 2731 Page 2 00 ,. · · · PASSED AND APPROVED this the 25th day of August, 2003. Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO LEGAL FORM: George Staples, City Attorney APPROVED AS TO CONTENT: Jim Browne, Parks and Recreation Director Ordinance No. 2731 Page 3 of3 '~-;:'\--' < < . sf J CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Council Meeting Date: 8//25/03 Subject: Award of Bid to J.C. Commercial in the Amount of Agenda Number: $2,712,777 for the Construction of a Multi-Level Interactive Complex, Parking Lot Expansion and Drainage Improvements at NRH20 Family Water Park, Amend the Aquatic Park CIP Budget and Approve Resolution No. 2003-066 PU 2003-038 NRH20 is completing its ninth season of operation. As the first municipally owned and operated Water Park in Texas, many cities are attempting to emulate NRH20 on a smaller scale. Differentiating ourselves from these "community leisure pools" is necessary for the park to continue to provide the best family Water Park experience in the Dallas/Fort Worth Metroplex. While the expansion of the season pass processing area and construction of expanded covered dining space two years ago was successful in increasing park efficiency and provided additional shaded dining areas, improving and enhancing guest satisfaction continues to be a high priority. Some of the more common complaints affecting guest satisfaction are long wait times for attractions, the request for more water slides and the lack of available shade cover. In accordance with the approved Aquatic Park Master Plan, and the currently approved Aquatic Park CIP Budget, this project provides for the construction of the Multi-Level Interactive Complex themed as a laboratory for NRH20's mascot, Professor Frogstein. This themed attraction will allow the entire family to recreate together through a variety of activities such as net climbs, interactive water activities and water slides providing for additional entertainment capacity. The project also includes expanded deck areas accommodating lounge chairs and shaded picnic tables enhancing and increasing outdoor seating. The professional services cost for this portion of the project is less than originally budgeted, and the balance is being applied to the available funding assigned for construction. Additionally, construction of an additional 195 parking spaces, funded in the Parking Lot Expansion account, is included in the project as well as work addressing reoccurring drainage and turf establishment problems caused by increased foot traffic which is funded in the existing and proposed General Facility Improvements account. Attached are budget revision amendment sheets for FY 2004, which reflect the appropriate revisions based on the contractors actual bid prices for the elements associated with each of these accounts. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 415-0000-712.79-00 Available 03-21-10-013, 03-21-10-014 03-21-10-011,04-21-10-001 Budget Director ( ,i j i v' ~-~ c~ \." ~ IV ~- .--~ L --:::--{ G-<.-~- y , epartment Head Signature Page 1 of 2 J CITY OF NORTH RICHLAND HILLS . Seven bids were received on August 11 2003, as follows: J.C. Commercial North Star Big Sky Construction Steel Freeman, Inc. Walker AU I Contractors ACC $2,712,777 $2,817,000 $2,844,900 $2,937,000 $3,000,000 $3,108,527 $3,170,823 The lowest, most qualified bid, submitted by J.C. Commercial, in the amount of $2,712,777, is within the available funding as allocated in the currently approved Aquatic Park Capital Improvement Program Budget. After a thorough review of the bids received and confirmation of qualifications and references, staff and the consultant, Kimley Horn and Associates recommend award of the construction contract to J.C. Commercial. J.C. Commercial is a Lewisville based construction company with experience in commercial, industrial, retail and municipal facility construction. Recent relevant projects include the City of McKinney's Old Settlers Aquatic Center and their Senior Citizen Pool and Bedford Splash for the City of Bedford. While reference research revealed high regard for J.C. Commercial's project management, construction issues arising at the Bedford Splash project were found to be associated with an individual construction site , superintendent. In response, staff directed J.C. Commercial to commit to assigning the . preferred site superintendent recommended through the reference research. The contract stipulates an April 17, 2004 substantial completion date and a May 3, 2004, final completion date. The contract also includes a $1,000 per day assessment for liquidated damages upon failure of the contractor to complete the project in accordance with the stipulated completion date. The NRHzO Enhancements project supports City Council Goal #5 for Quality Parks and Quality of Life Amenities for the Community. Recommendation: To award the bid to J.C. Commercial in the amount of $2,712,777 for the construction of a multi-level interactive complex, parking lot expansion and drainage improvements at NRHzO Family Water Park, appropriately amend the Aquatic Park CIP Budget and approve Resolution No. 2003-066 authorizing the City Manager to execute the contract. Attachment: Graphic of MLlC CITY COUNCIL ACTION ITEM Page 2 of 2 . . . ... RESOLUTION No. 2003-066 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: The City Manager is hereby authorized to execute the contract with J.C. Commercial for the Construction of Multi-Level I nteractive Complex, parking lot expansion and drainage improvements at NRH20 Family Water Park, and appropriately amend the Aquatic Park CIP Budget as act and deed of the City. PASSED AND APPROVED this 25th day of August 2003. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney APPROVED AS TO CONTENT: ~. ~l..'-________ Jim Browne, Director of Parks & Recreation . . . Parks & Recreation Capital Projects CIP Budget Revision Multi-Lavellnteractive Complex 03-21-10-013 PROJECT DESCRIPTION & JUSTIFICATION This project provides for the design and construction of a multi-level interactive complex. This project includes the attraction, surrounding pool area, miscellaneous water play elements, filtration, covered seating area and mini-concession stand. Also included will be the relocation of the existing dry playground and underground utilities (telephone, data, video, etc.), This project is included in the 1997 City Council approved NRH20 Master Plan. It was categorized as a major expansion and is designed to expand our entertainment capacity, covered seating capacity and will add an expanded water play area targeted at our primary service market, families with children. Specifically, this project will offer the ability for the entire family to recreate together through a variety of activities such as net climbs, interactive water activities and slides. Most attractions of this type have some sort of bucket or other large container of water that "dumps" periodically on the guests below. This type of attraction has proven very successful for other family oriented waterparks and have become an important if not vital piece of equipment. It is anticipated that this attraction will increase attendance by 39,500 per season or 415 per day. PROJECT STATUS Original 2003/2004 Original 2003/2004 Start Date Revision End Date Revision Engineering/Design 09/2002 n/a 08/2003 n/a Construction 09/2003 n/a OS/2004 n/a REVISION EXPLANATION The original project budget was based on estimates from the design consultant. Staff is now proposing to revise the project budget to meet bid prices provided by J.C. Commercial and to reflect actual design costs. Staff asked that bids be submitted for the simultaneous construction of four projects that have been shown separately in CIP Budget documents (see cover sheet for project listing), The contractor's bid came in below the total combined budget of the four projects.. Staff is requesting this revision to appropriately track individual project costs and to ensure proper accounting of aquatic park assets. FINANCIAL DATA 2003/2004 Total Funding Source Amount to 2003/2004 Revised Remaining Project Date Adopted Budget Budget Cost Prior Funding Allocations: Aquatic Park Expansion Reserves $250,000 $0 $0 $0 $250,000 Certificates of Obligation, 2003 2,250,000 0 0 0 2,250,000 Proposed Funding: Transfer from Parking Lot Project 0 0 114,777 0 114,777 A uatic Park Ex ansion Reserves Total $2,500,000 $0 $114,777 $0 $2,614,777 Project Expenditures Engineering $200,000 $50,000 $50,000 $0 $250,000 Land/Right-of-Way 0 0 0 0 0 Construction 250,000 2,000,000 2,114,777 0 2,364,777 Total $450,000 $2,050,000 $2,164,777 $0 $2,614,777 IMPACT ON OPERATING BUDGET Additional operating costs associated with the newly constructed MLlC will include: water purchases, electricity, janitorial supplies, advertising for the attraction, medical & first-aid costs, chemicals, increased food & merchandise inventory levels, seasonal salaries, and other miscellaneous costs to operate the attraction. Annual Operating Impact Pro'ected Parks & Recreation Capital Projects CIP Budget Revision Parking Lot Expansion (2003) 03-21-10-014 PROJECT DESCRIPTION & JUSTIFICATION This project is an expansion of NRH20's parking lot. The project entails the addition of approximately 200 paved parking spaces and the supporting security lighting, landscaping and irrigation. NRH20 already exceeds the existing paved parking lot at the facility. On many operating days park staff must direct vehicles to park in the turf areas located by the North Electric Trail. This area is of limited use subsequent to inclement weather as it becomes difficult to maneuver vehicles through the resulting wet and muddy areas. With the addition of the Multi-level Interactive Complex, it is anticipated that the added attendance will exceed the existing parking capacity including the turf lot requiring additional parking. This project is included in the 1997 City Council approved NRH20 Master Plan. PROJECT STATUS Original 2003/2004 Original 2003/2004 Start Date Revision End Date Revision Engineering/Design 09/2002 n/a 08/2003 n/a Construction 09/2003 n/a OS/2004 n/a REVISION EXPLANATION The original project budget was based on estimates from the design consultant. Staff is now proposing to revise the project budget to meet bid prices provided by J.C. Commercial and to reflect actual design costs. Staff asked that bids be submitted for the simultaneous construction of four projects that have been shown separately in CIP Budget documents (see cover sheet for project listing). The contractor's bid came in below the total combined budget of the four projects. Staff is requesting this revision to appropriately track individual project '.costs to ensure proper accounting of aquatic park assets. FINANCIAL DATA 2003/2004 Total Funding Source Amount to 2003/2004 Revised Remaining Project Date Adopted Budget Budget Cost Prior Funding Allocations: Aquatic Park Expansion Reserve $40,000 $360,000 $360,000 $0 $400,000 Proposed Funding: Transfer to MUC Project 0 0 (114,777) 0 (114,777) To Expansion Reserve (Savings) 0 0 (10,223) 0 (10,223) Total $40,000 $360,000 $235,000 $0 $275,000 Project Expenditures Engineering $40,000 $0 ($15,000) $0 $25,000 Land/Right-of-Way 0 0 0 0 0 Construction 0 360,000 250,000 0 250,000 Total $40,000 $360,000 $235,000 $0 $275,000 IMPACT ON OPERATING BUDGET Painting of parking lot striping and additional labor to maintain parking lot cleanliness. Annual Operating Impact Pro'ected Parks & Recreation Capital Projects CIP Budget Revision Aquatic Park Miscellaneous Construction (2003) 03-21-10-011 PROJECT DESCRIPTION & JUSTIFICATION This allows for additional construction such as drainage improvements, site improvements, or miscellaneous building and other improvements. To improve guest service and to provide more aesthetically appeasing surroundings. PROJECT STATUS Original 2003/2004 Original 2003/2004 Start Date Revision End Date Revision Professional Services 10/2002 n/a 09/2003 n/a Construction 10/2002 n/a 09/2003 OS/2004 REVISION EXPLANATION This project was not included in the 2003/2004 CIP Budget. Therefore, this revision is necessary to gain expenditure authority for the 2003/2004 fiscal year. The $48,000 expenditure is associated with drainage improvements necessary to complete the Multi-Level Interactive Complex project. J,C. Commercial estimated that drainage improvements would cost $98,000. The remaing $.50,000 will be funded by the NRH20 Facility Improvements project introduced in the 2003/2004 CIP Budget. All other project. costs submitted by J.C. Commercial will be accounted for in the Parking Lot and MLlC projects. FINANCIAL DATA 2003/2004 Total Funding Source Amount to 2003/2004 Revised Remaining Project Date Adopted Budget Budget Cost Prior Funding Allocations: Aquatic Park Expansion Reserve $50,000 $0 $0 $0 $50,000 Aquatic Park Infrastructure Res 21,638 0 0 0 $21,638 Proposed Funding: 0 0 0 0 0 Total $71,638 $0 $0 $0 $71,638 Project Expenditures Engineering $0 $0 $0 $0 $0 Land/Right-of-Way 0 0 0 0 0 Construction 21,638 0 48,000 2,000 71,638 Total $21,638 $0 $48,000 $2,000 $71,638 IMPACT ON OPERATING BUDGET No anticipated operating impact Annual Operating Impact Pro'ected CITY OF NORTH RICHLAND HILLS Department: Budget & Research Council Meeting Date: 8/25/03 Subject: Adoptinq the Tax Rate for Tax Year 2003 Ordinance No. 2733 Agenda Number: GN 2003- 0<17 The notice of effective tax rate was published in the Star Telegram newspaper on August 18, 2003 in accordance with State law. The proposed 2003-2004 tax rate for the City of North Richland Hills is 57¢. The proposed rate of 57¢ is a 2.35% increase over the effective tax rate. The proposed rate of 57¢ is broken down into two parts as follows: 32.96¢ 24.04¢ for the purposes of maintenance and operations for the payment of principal and interest on debt of the City Recommendation: To adopt Ordinance No. 2733 setting the tax rate for the 2003-2004 fiscal year at 57¢. Source of Funds: Bonds (GO/Rev.) Operating Budget °1 -f¡¡-: De artment Head Si nature Finance Review Account Number Sufficient Funds Available Page 1 of · ORDINANCE NO. 2733 4 AN ORDINANCE SETTING THE TAX RATE FOR THE CITY OF NORTH RICHLAND HILLS FOR THE 2003-2004 TAX YEAR. 8 WHEREAS, the City of North Richland Hills has followed the procedures established by the Property Tax Code, including the publishing and posting of required notices and the holding of required public hearings; and, 6 10 WHEREAS, the City Council has approved separately each of the two components ofthe tax rate hereinafter set forth; NOW, THEREFORE, 12 14 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 16 Section 1: THAT there shall be and there is hereby levied the following taxes on each One Hundred Dollars ($100.00) of valuation on all taxable property within the City of North Richland Hills, Texas, to be assessed and collected for the year 2003- 2004 for the purposes hereinafter stipulated, to-wit: 18 20 (a) For operations and maintenance levied on the $100.00 valuation: $0.329561; and 22 .4 (b) For the interest and sinking fund levied on the $100.00 valuation: $0.240439. 26 TOTAL: $0.570000 28 IT IS SO ORDAINED. 30 Passed on this 25th day of August, 2003. 32 CITY OF NORTH RICHLAND HILLS 34 36 By: 38 Oscar Trevino, Mayor ATTEST: 40 42 Patricia Hutson, City Secretary .44 Ordinance No. 2733 Page 1 of 2 .. . APPROVED AS TO FORM AND LEGALITY: 4 George A. Staples, Attorney 6 APPROVED AS TO CONTENT: 8 10 Department Head 12 . . Ordinance No. 2733 Page 2 of 2 CITY OF NORTH RICHLAND HILLS Department: Budget & Research Council Meeting Date: 8/25/03 Subject: Approval of 2003 Certified Tax RolI- Resolution 2003-065 Agenda Number: GN 2003-Dq~ Tarrant Appraisal District has provided the City with the 2003 Certified Tax Roll information. This includes the most current appraisal information, exemptions for disabled veterans, persons over 65, homestead and disabled persons, abatement value losses. freeport inventory value loss and agricultural value losses. These values also include the new construction, the minimum value of properties still under protest, and the estimated net taxable value of incomplete properties. The certified values for the City of North Richland Hills are $2,994,525,663. This is the amount used to calculate the effective tax rate and property tax revenues for the fiscal year 2004 budget, and it is recommended to be certified and accepted by the City Council. Recommendation: To approve Resolution 2003-065 and the Certified Tax Roll in the amount of $2,994,525,663 for the tax year 2003. Source of Funds: Bonds (GO/Rev.) Operating Budget l~~L· De artment Head Si nature Finance Review Account Number Sufficient Funds Available , . . . RESOLUTION NO. 2003-065 WHEREAS, the City Council of this City received the Ad Valorem Tax Rolls for the year 2003 from Tarrant Appraisal District in the amount of net taxable value of $2,994,525,663 including minimum value of properties pending disposition before the Appraisal Review Board and the estimated net taxable value of incomplete properties; and WHEREAS, the City Council studied said Tax Rolls and approved same on August 25, 2003. NOW THEREFORE, be it resolved by the City Council of the City of North Richland Hills, Texas that: 1. The approval of said Tax Rolls received from Tarrant Appraisal District in July 2003, be and is hereby ratified and said Tax Rolls shall collectively be considered the Tax Roll of this City for 2003 and it is hereby in all things adopted and approved. PASSED AND APPROVED the 25th day of August 2003. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City AP~L::NT: Karen Bostic, Managing Director CITY OF NORTH RICHLAND HILLS Department: Police Department Council Meeting Date: August 25, 2003 2003 Local Law Enforcement Block Grant - Subject: Public Hearing and Approval of Allocation of Funds Agenda Number: GN 2003-100 The United States Department of Justice has received the City's 2003 Local Law Enforcement Block Grant (LLEBG) application. This year's allocation under the 2003 LLEBG is in the amount of $22,535.00, with the City's required minimum cash match set at $2,504.00. One of the requirements for receiving the award from the Department of Justice is that the City is required to schedule and hold a public hearing to allow input from the public on the allocation purposes recommended by the LLEBG Advisory Board. For the 2003 LLEBG, the Advisory Board recommends the funds be allocated for the update and replacement of the obsolete camera security system in the Police Department. This system will provide security for the Detention Facility, Property Room, Records Section, Communications Section and the City Council Chamber areas of City Hall, including the pre-council meeting room. The estimated total cost for replacement of equipment and installation of new equipment is $32,750.00. Application of the $22,535.00 from this year's grant funds to this purchase leaves a remainder of $10,215.00. Funding sufficient to cover this balance is currently available in the Police Department's "Seized Funds Account" and exceeds the minimum cash match required under the terms of the grant. Recommendation: It is recommended that the City Council conduct the required public hearing and approve the planned expenditure, Source of Funds: Bonds (GO/Rev,) Operating Budget Other Finance Review Account Number Sufficient Fu s Available Budget Director Page 1 of 1 " ø , CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 8/25/03 Subject: Consider Recommendation of Naminq Committee regarding Clubhouse at Iron Horse Golf Course Agenda Number: GN 2003-104 (revised) Thursday night the Public Facility Naming Board met. After some discussion, the committee recommended naming the Iron Horse Clubhouse the "C. A. Sanford Clubhouse at Iron Horse." The vote was unanimous in favor of the motion. Mr. Sanford graduated' from SMU with a Bachelor of Business Administration in Marketing. He worked for the City of North Richland Hills from 1987 to 1998. He held positions of Director of Economic Development, Assistant City Manager, Deputy City Manager and served as City Manager from 1994 to 1998. Mr. Sanford has been civically active in North Richland Hills and Northeast Tarrant County for years before and after his tenure with the City of North Richland Hills. Mr. Sanford was the overall project manager for the Iron Horse Golf Course from the planning effort to the grand opening and operations. He was also heavily involved in the work with the group that ultimately named Iron Horse. Of course, today Iron Horse is widely known and regarded. This item is being presented to the City Council in accordance with the guidelines for the Facility Naming Board. RECOMMENDATION: To approve Resolution naming the Clubhouse at Iron Horse Golf Course the "C. A. Sanford Clubhouse at Iron Horse." Finance Review Source of Funds: Bonds (GO/Rev,) Operating Budget Other Account Number Sufficient Funds Ävallable Finance Director P::¡n~ 1 nf .;" , e e e RESOLUTION NO. 2003- WHEREAS, the Public Facility Naming Board has recommended naming the Iron Horse Clubhouse the C. A. Sanford Clubhouse at Iron Horse. WHEREAS, the Facility Naming Board has followed procedure set forth regarding public facility naming. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, that: 1. The Iron Horse Clubhouse located at 6200 Skylark Circle in the City of North Richland Hills be, and is hereby, named "C. A. Sanford Clubhouse at Iron Horse." PASSED AND APPROVED this 25th day of August, 2003. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Greg Vick, Assistant City Manager (f '" CITY OF NORTH RICHLAND HILLS epartment: Administration Council Meeting Date: 8/25/03 Subject: Consider Recommendation of Naminq Committee regarding Clubhouse at Iron Horse Golf Course Agenda Number: GN 2003-104 (revised) Thursday night the Public Facility Naming Board met. After some discussion, the committee recommended naming the Iron Horse Clubhouse the "C. A. Sanford Clubhouse at Iron Horse." The vote was unanimous in favor of the motion. Mr. Sanford graduated' from SMU with a Bachelor of Business Administration in Marketing. He worked for the City of North Richland Hills from 1987 to 1998. He held positions of Director of Economic Development, Assistant City Manager, Deputy City Manager and served as City Manager from 1994 to 1998. Mr. Sanford has been civically active in North Richland Hills and Northeast Tarrant County for years before and after his tenure with the City of North Richland Hills. Mr. Sanford was the overall project manager for the Iron Horse Golf Course from the planning effort to the grand opening and operations. He was also heavily involved in the work with the group that ultimately named Iron Horse. Of course, today Iron Horse is widely known and regarded. This item is being presented to the City Council in accordance with the guidelines for the Facility Naming Board. RECOMMENDATION: To approve Resolution naming the Clubhouse at Iron Horse Golf Course the "C. A. Sanford Clubhouse at Iron Horse." Finance Review Source of Funds: Bonds (GO/Rev,) Operating Budget Other Account Number Sufficient Funds Ävallat:>le Finance Director P::¡np 1 nf 4 e e e RESOLUTION NO. 2003- 011 WHEREAS, the Public Facility Naming Board has recommended naming the Iron Horse Clubhouse the C. A. Sanford Clubhouse at Iron Horse. WHEREAS, the Facility Naming Board has followed procedure set forth regarding public facility naming. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The Iron Horse Clubhouse located at 6200 Skylark Circle in the City of North Richland Hills be, and is hereby, named "C. A. Sanford Clubhouse at Iron Horse." PASSED AND APPROVED this 25th day of August, 2003. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Greg Vick, Assistant City Manager CITY OF NORTH RICHLAND HILLS epartment: Administration Council Meeting Date: AUçust 25, 2003 Subject: Consider Recommendation of Naming Committee regarding Clubhouse at Iron Horse Golf Course Agenda Number: GN 2003-104 The Naming Committee will be meeting Thursday evening, August 21 , to discuss the naming of the Clubhouse at Iron Horse golf Course. Due to the timing of their meeting and the preparation of the Council agenda packets, their recommendations are not included. Staff will distribute the Naming Committee recommendations to Council on Friday, August 22, 2003. Recommendation: To consider the recommendations of the Naming Committee regarding naming the Clubhouse at Iron Horse Golf Course. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Ävallable ~)d '. Finance Director artment Head Signature P::Inp 1 nf · arr~ NORTH RICHLAND HILLS Department: LeQal / City Secretary Council Meeting Date: 8/25/03 Subject: Approvinq Amendments to Crime Control & Prevention Agenda Number: GN 2003-105 District Rules and Procedures - Resolution No. 2003-64 When the Crime Control and Prevention District (CCD) was authorized in 1996, the statute allowed for the appointment of seven members to the Board of Directors. The Rules and Procedures for the Board established a seven-member board of directors to be appointed by the City Council. Members of the city council are appointed each year as terms expire. In 1999 the legislature amended the statute by adding Section 363.1015 to the Local Government Code to allow the governing body to appoint the governing body's membership to the board of directors. This amendment will allow the entire city council to serve as permanent Board of Directors to the CCD. In order to make this change in membership the Rules and Procedures must be amended by a majority vote of the board and majority vote of the city council. The CCD Board will be meeting prior to the regular council meeting and Staff will be presenting to the Board proposed amendments to the CCD Rules and Procedures. The amendments will include the designation of the city council members as the CCD board with terms to run concurrently with that of the council members term and additional clean-up of the Rules and Procedures as needed to make the change in membership. The CCD Board will forward their recommendation to the Council for the adoption of the amendments to the CCD Rules and Procedures at the August 25 council meeting. Recommendation: Approve Resolution No. 2003-64 Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Ãvallable ....) / A/'¡ -/. . ' . 1-/ r-l-=. '\.-- "/ ¿':vYt/ 61 a~ / l/Lu-.xrr-..- Department Head Signature Finance Director ~!~ P¡:¡OP. 1 of e2 RESOLUTION NO. 2003-64 4 WHEREAS, the city council of the City of North Rich1and Hills desires to provide for a permanent Board of Directors of the North Rich1and Hills Crime Control District; and 6 8 WHEREAS, Section 363.1015, Texas Local Government Code, permits appointment ofthe governing body's membership as the Board of Directors ofthe District; NOW, THEREFORE, 10 12 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND IDLLS, TEXAS: 14 Section 1: THAT the members of the North Rich1and Hills Crime Control Board of Directors shall be the city council members ofthe City of North Rich1and Hills. Their terms shall run concurrently with that of such council members. 16 18 Section 2: The Amendments to the Rules and Procedures adopted by the Board of Directors on August 25, 3003 are hereby approved. 20 Section 3: This resolution shall be effective upon its adoption. 22 -24 AND IT IS SO RESOLVED Passed on the 25th day of August, 2003. 26 CITY OF NORTH RICHLAND HILLS 28 30 By: 32 Oscar Trevino, Mayor ATTEST: 34 36 Patricia Hutson, City Secretary 38 Approved as to Form and Legality: 40 42 George A. Staples, Attorney _ c: \Documents and Settings\arichardson\Local SettingS\Temp\CrimecontroldistJ.".wpð. e e e AMENDED RULES AND PROCEDURES OF CITY OF NORTH RICHLAND IDLLS CRIME CONTROL AND PREVENTION DISTRICT ARTICLE I PURPOSE, POWERS Section 1. Purpose. The Crime Control and Prevention District (the "District") of the City of North RicWand Hills (the "City") is established for the purposes set forth in the Crime Control and Prevention District Act (the "Act"), Chapter 363 of the Texas Local Government Code. Section 2. Powers. In the fulfillment of its purpose, the District shall be governed by the Act, and shall have all the powers set forth and conferred in the Act, and in other applicable law, subject to the limitations prescribed therein and herein. ARTICLE II BOARD OF DIRECTORS Section 1. Powers. Number and Term of Office. (a) A Board of Directors (the "Board") shall exercise oversight and establish the policies of the District, subject to the restrictions imposed by the Act and by these Rules and Procedures. (b) As provided by Section 363.1015, TEX. Loc. GOV'TCODE, the Board of Directors shall be the City Council members of the City of North Richland Hills (the "City Council"), and the term of such directors shall run concurrently with that of such council members. (c) Before assuming the duties of the office, each director or officer must execute a bond for $5,000.00 payable to the District, conditioned on the faithful performance of the Amended Rules and Procedures - Crime Control and Prevention District 1 e e e person's duties as director or officer. The bond shall be kept in the permanent records of the District. The Board may pay for the Bonds of the directors or officers with District funds. Section 2. Administration. All activities and operations of the District, subject to the paramount authority and policy direction of the Board, including but not limited to staffing, facilities, (1) (2) equipment, programs and services shall be administered and managed solely by the City and be subject to all Rules and Procedures and procedures of the City under the general supervision and management of the City Manager of the City of North Richland Hills (the "City Manager"). Notice of Meetings. (a) Regular meetings shall be held at such times and places as shall be designated by the Board. Special meetings of the Board shall be held whenever called by the Section 3. president or by a majority ofthe directors. (b) The secretary shall give notice to each director of each special meeting in person or by mail, telephone or electronic facsimile, at least two (2) hours before the meeting. Unless otherwise indicated in the notice thereof, any and all matters pertaining to the purposes of the District may be considered and acted upon at a special meeting. At any meeting at which every director shall be present, even though without any notice, any matter pertaining to the purpose of the District may be considered and acted upon consistent with applicable law. (c) Whenever any notice is required to be given to the Board, said notice shall be deemed to be sufficient if given by depositing the same in a post office box in a sealed Amended Rules and Procedures - Crime Control and Prevention District 2 e e e postpaid wrapper addressed to the person entitled thereto at his or her post office address as it appears on the books of the District, and such notice shall be deemed to have been given on the day of such mailing. Attendance of a director at a meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business on the grounds that the meeting is not lawfully called or convened. Neither the business to be transacted at nor the purpose of any regular or special meeting, unless required by the Board. A waiver of notice in writing, signed by the person or persons entitled to said notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice. Section 4. Open Meetings Act. All meetings and deliberations of the Board shall be called, convened, held and conducted, and notice shall be given to the public in accordance with the Texas Open Meetings Act. Article 6252-17, Vemon' s Ann. Civil Statutes, as amended. Section 5. Quorum. A majority of the directors shall constitute a quorum for the conduct of the official business of the District. Section 6. Voting Requirement. A concurrence of a majority of the members ofthe Board is necessary in matters relating to the business of the District. A two-thirds majority vote of the Board is required to reject any application for funding available under the Act. Conduct of Business. (a) At the meetings ofthe Board, matters pertaining to the business ofthe District shall be considered in accordance with Rules and Procedures of procedure as from time to Section 7. time prescribed by the Board. Amended Rules and Procedures - Crime Control and Prevention District 3 e e e (b) At all meetings of the Board, the president of the board shall preside. (c) The secretary of the District shall act as secretary of all meetings of the Board, but in the absence of the secretary, the presiding officer may appoint any person to act as secretary of the meeting. Section 8. Committees of the Board. The Board may designate two (2) or more directors to constitute an official committee of the Board to exercise such authority of the Board. It is provided, however, that all final, official actions of the District may be exercised only by the Board. Each committee so designated shall keep regular minutes of the transactions of its meeting and shall cause such minutes to be recorded in books kept for that purpose in the principal office of the District. Section 9. Compensation of Directors. Directors shall not receive any salary or compensation for their services as directors. However, they shall be reimbursed for their actual expenses incurred in the performance of their official duties as directors. Section 19. City Liaison. The City Manager shall be the primary representative of the City in all Board meetings. All Board directives to the City, whether at an official meeting of the Board or in some other forum, shall be made to the City Manager. ARTICLE III OFFICERS Titles and Term of office. (a) The officers of the District shall be a president and a vice president, who shall be elected from the Board. The president of the Board shall preside at all Board meetings. Section 1. Amended Rules and Procedures - Crime Control and Prevention District 4 e e e The vice president shall preside in the president's absence. The president shall be the Mayor of the City and the vice president shall be the Mayor Pro Tern. Other officers shall include a chief operating officer, a secretary, a treasurer, and such other officers as the Board may from tie to time elect or appoint. (b) A vacancy in the officer of any officer other than the president or vice president shall be filled by a vote of a majority of the Board. Section 2. Powers and Duties ofthe Chief Operating Officer. The chief operating officer of the District, subject to the paramount authority of the Board, shall be in general charge of the properties and affairs of the District, and execute all service contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the District and subject to the Rules and Procedures and procedures of the City. The City Manager shall be the chief operating officer of the District. Section 3. Treasurer. The treasurer shall have the responsibility to see to the handling, custody, and security of all funds and securities of the District in accordance with the Act, these Rules and Procedures, and the general rules and procedures ofthe City. When necessary or proper, the treasurer may endorse and sign, on behalf of the District, for collection or issuance, checks, notes and other obligations in or drawn upon such bank, banks or depositories as consistent with the Act and these Rules and Procedures. The treasurer shall see to the entry in the books of the District full and accurate accounts of all moneys received and paid out on account of the District. The treasurer shall, at the expense of the District, give such bond for the faithful discharge of his duties in such form and amount as the Board or the City Council may require. The Director of Finance of the City Amended Rules and Procedures - Crime Control and Prevention District 5 shall be the treasurer. - Section 4. Secretary. The secretary shall keep the minutes of all meetings of the Board e in books provided for that purpose, shall give and serve all notices, may sign with the chief operating officer in the name of the District, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the District, shall have charge of the corporate books, records, documents and instruments, except the books of account and financial records and securities, and such other books and papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the District during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. The City Secretary shall be the secretary. Section 5. Assistants. Legal CoUnsel. Any assistant treasurer and any assistant secretaries may, at the option of the Board, be employees of the City and the legal counsel shall be the attorney for the City. Section 6. Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for their actual expenses incurred in the performance of their official duties as officers. ARTICLE IV DISTRICT FINANCES Section 1. Fiscal Year. The District shall operate on an annual fiscal year beginning October 1 and ending September 30. Section 2. Annual District Bud!!et. Prior to the commencement of each fiscal year of the Amended Rules and Procedures - Crime Control and Prevention District - 6 e e e District, the Board shall adopt a proposed budget of expected revenues and proposed expenditures for the next ensuing fiscal year. The budget shall contain such classifications and shall be in such fonn as may be prescribed from time to time by the City Council. The budget shall not be effective until the same has been approved by the City Council. The City Manager shall manage, administer, and present the proposed budget in the same manner and control as the other budgets ofthe City and in accordance with the Act. Books. Records. Audits. (a) The District shall keep and properly maintain, in accordance with generally accepted accounting principles, complete books, records, accounts, and financial Section 3. statements pertaining to its corporate funds, activities, and affairs. (b) The books, records, accounts and financial statements of the District will be maintained for the District by the accountants, staff and personnel of the Department of Finance of the City. (c) The Crime Control District shall cause its books, records, accounts, and financial statements to be audited at least once each fiscal year by an outside, independent, auditing and accounting firm at the expense of the District. Section 4. Management and Investment of District Funds. All District funds, subject to the paramount authority of the Board, shall be deposited, secured and/or invested in the manner provided for the deposit, security and/or investment ofthe public funds of the City. The accounts, reconciliation, and investment of such funds and accounts shall be perfonned by the Department of Finance ofthe City. Amended Rules and Procedures - Crime Control and Prevention District 7 - e e Section 5. District Expenditures. All District expenditures shall be subject to the Rules and Procedures and regulations ofthe City, and the City Purchasing Agent shall serve as purchasing agent in all District matters. Section 6. Annual Strategic Plan and Evaluation Study. The Chief Operating Officer shall produce and submit an annual strategic plan to the Board. The Chief Operating Officer shall also conduct an annual evaluation study for the Board to assess the impact, efficiency and effectiveness of new or expended programs. Section 1. ARTICLE V EFFECTIVE DATE, AMENDMENTS Effective Date. These Rules and Procedures shall become effective upon the occurrence of the following: (1) (2) The approval of these Rules and Procedures by the City Council; and The adoption of these Rules and Procedures by the Board. Section 2. Future Amendments to the Rules and Procedures. The Rules and Procedures may only be amended by a majority vote of the Board. Amended Rules and Procedures - Crime Control and Prevention District 8 - e Announcements and Information August 25, 2003 Announcements-Council Member Whitson City Offices will be closed on Monday, September 1 in observance of the Labor Day Holiday. The offices will open again on Tuesday morning at 8:00 a.m. There will be regular trash service on Labor Day, which is Monday, September 1. Trinity Waste Services has informed the city they will be providing their regular trash service on this holiday. Sign up now for the fall Citizen's Police Academy. The twelve-week class begins Thursday, August 28, 2003. For further information, call Officer Keith Bauman at 817-427-7000. The Trinity Trash Bash is planned for Saturday, September 13. Volunteers are needed for this community litter cleanup. Keep NRH Beautiful will supply registered volunteers with gloves, trash bags, patches for scouts, lunch and entertainment! Call 817-427-6650. Information AUQust30 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Crime Management Analyst, Diana Mathis, Police Department - A letter was received from the Public Safety Criminal Investigation Division of a neighboring city commending Mathis for providing valuable information and assistance on several cases. If not for Mathis' diligence and superior knowledge of her job, several felons would not have been apprehended. Mathis is a great asset not only to North Richland Hills, but other agencies as well. -