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Home My WebLink AboutCC 2002-11-25 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA NOVEMBER 25, 2002 - 5:00 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular November 25, 2002 City Council Meeting (5 Minutes) 2. IR 2002-155 Update on 50th Anniversary Committee Plans (10 minutes) Continue Discussion of Proposals from Bond Study 3. IR 2002-157 Committee (70 Minutes) 4. *Executive Session - The Council may enter into closed Executive Session to discuss the following: Deliberation Regarding Real Property as Authorized by Government Code §551.072 a) Land acquisition tor Fire Station Site in the North Davis Area b) 820 Expansion / Right-ot-Way Acquisition - Tennis Center & Recreation Center Consultation with City Attorney as Authorized by Government Code §551.071 a) Venne vs. North Richland Hills b) Davis vs. North Richland Hills Deliberation Regarding Economic Development as Authorized by Government Code §551.087 Discuss the Offer ot Financial Incentive to Business Prospect which City is Conducting Economic Development Negotiations to have such Business Locate in City Limits 5. Adjournment POSTED II·al. OJ- *Closed due to subject matter as provided by the Open Meetings Law. It aD~tpctlon IS contemplated, it will be taken in open session. 5:'10 pm Time 11/25/02 City Council Agenda Page 1 of 4 City Secretary BB~~-,. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA NOVEMBER 25, 2002 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Rachel Anderson and Caroline Conway, Student Council Executive Board, Richland High School 3. Pledge - Rachel Anderson and Caroline Conway, Student Council Executive Board, Richland High School 4. Special Presentations 5. Removal of Item(s) from the Consent Agenda 11/25/02 City Council Agenda Page 2 of 4 NUMBER ITEM ACTION TAKEN 6. Consent Agenda a. Minutes of the Pre-Council Meeting November 11, 2002 b. Minutes of the City Council Meeting November 11, 2002 GN 2002-132 c. Abandon Drainage Easement Lot 1 R, Block 2, Thompson Park Estates (Southwest Corner Mid Cities Boulevard & Precinct Line Road) for Citizens National Bank - Ordinance No. 2674 PU 2002-043 d. Award of Bid to American Civil Constructors in the Amount of $2,184,170 for the Construction of the Cottonbelt Trail Project and Approve Resolution No. 2002-091 PU 2002-044 e. Authorize Contract Extension for Top Soil, Sand and Flex Base with HJG Trucking PU 2002-045 f. Award Bid for 2003-Year Model Vehicles to Classic Chevrolet in the Amount of $514,409 PAY 2002-011 g. Approve Final Pay Estimate #15 to Hall- Albert Construction Co. in the amount of $63,977.46 for the Wastewater System Rehabilitation, Contract B Public Hearing to Consider a request by B. H. 7. PS 2002-33 & L. Joint Venture for the Approval of the Final Plat of Lots 15-28, Block 5, Lots 21-26, Block 9, Lots 1-5, Block 10, Lots 1-28, Block 11, Lots 1-27, Block 12, Lots 1-18, Block 13, Lots 1-8, Block 14 and Lots 1-11, Block 15 of the Forest Glen East Addition Phase II (located in the 8000 block of Davis Boulevard); 37.29 acres (Continued from the 11/11/02 City Council Meeting) Ordinance Closing Ivy Lane Located in Shady 8. GN 2002-133 Oaks Addition - Ordinance No. 2672 11/25/02 City Council Agenda Page 3 of 4 NUMBER ITEM ACTION TAKEN Granting a License to Shady Oaks 9. GN 2002-134 Homeowners Association to Use Ivy Lane (5 Year Period) - Ordinance No. 2673 Appointment to Alternate Position on the 10. GN 2002-135 Planning and Zoning Commission and Capital Improvement Advisory Committee Award of Bid to Green Scaping in the Amount 11. PU 2002-046 of $1 ,300,717 for the Construction of the Neighborhood Parks Project (Brandonwood Park Site, Foster Village, Snow Heights Elementary School, Amundson/Main Park Site, Mullendore Elementary School) and Approve Resolution No. 2002-094 Award of Bid to Walker Building Corporation in 12. PU 2002-047 the Amount of $227,200 for the Construction of Shade Structures at Walker's Creek Park and Approve Resolution No. 2002-092 13. Action on Any Item Discussed in Executive Session listed on Pre-Council Agenda 14. a) Citizens Presentation b) Information and Reports 15. Adjournment POSTED /I-d/.O'" Dati? ~:qO om TIr6e ~. ....,,~-,....._"._._._"'.- 11/25/02 City Council Agenda Page 4 of 4 ,¡,. '" .); INFORMAL REPORT TO MAYOR AND CITY COUNCIL· N IR 2002-155 o. ~ Date: T Subject: November 25,2002 '- Update on 50th Anniversary plans We are pleased to provide you with the following update on the 50th Anniversary Committee's plans and preparations for next year's activities. The Celebration Committee and the staff committee have been working hard to schedule fun, memorable events for our entire community to enjoy while celebrating this commemorative year. We have tried to select events that will appeal to a variety of citizens, therefore involving as many people as possible. L. The following describes the events that we currently have planned: February 22, 2003 - 50th Anniversary Kick-off Gala/Celebration · Fort Worth Symphony Orchestra will perform at Birdville High School · Reception will precede the concert with heavy hors d'oeuvres · Tickets will be sold: $30 for the reception and concert, $15 br concert only · Commissioned painting commemorating the 50th Anniversary will be unveiled at the Gala. · The painting will be paid for through sponsorships and from the profit made from the replicas available for purchase at the Gala. · The painting will be displayed at City Hall after the gala. March 28th, 2003 - A Lotta Night Music Concert · Mighty Marvelous 4 band will perform 50's music and Motown · Event will start at 6:00 p.m. and end at 10:00 p.m. (exending by 2 hrs) · Hula hoop contest · Car show with 50's cars · 50's dance show · 50's costume contest · Yo-Yo artist April 25th, 2003 - Celebration of 50th Anniversary (City formed on April 25, 1953) · Ceremony with Time Capsule Dedication · Invite past City Council members · Late afternoon event · A Lotta Night Music Concert will be held that night · Concert will feature the Glen Dorsey Orchestra Big Band · Cupcakes provided at concert celebrating anni'ærsary May 3, 2003 - Paws for the Cause Walk-A- Thon · Annual event that citizens gather to walk and raise donations for the Animal Adoption and Rescue Center · There will be a tie to the 50th Anni'ærsary for this event May 13, 2003 - Birdville High School Spring Choir Concert · All BISD choirs will be performing and the City will be a part of the event ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS .. ." "" promoting our soth Anniversary '-- July 4th, 2003 - Family Fourth Event · Expand our celebration to. include more children's acti\Äties · Start the event earlier for families to enjoy children's concert and acti~ties · Emerald City will be performing hits from the 19S0's to current music · Expand the fireworks celebration · Large balloon cake on field In addition to these 'AOnderful activities, we will have several commemorative marketing items for citizens to enjoy with our soth anniversary logo such as cups. beach balls and other tm items. The History Committee is currently gathering historical information for the web site and also for a story board/timeline thatwll be portable to take to ewnts. We will also display it in City Hall. We also plan to market this special }ear and our great events by the following: · City Newsletters . Website . Citicable · Special historical video · Producing a small handout for citizens · Including information at all of our events and advertising efforts We think we are planning a spectacular year of events that everyone will enjoy. We will provide further explanation of these events at the Pre Council meeting where Mayor Tommy Brown will make a few comments and the Celebration Committee will be. in attendance. We hope this provides you with an outline to start planning Dr a great SOth year! L Respectfully Submitted, . V¡~~M~J Assistant Parks and Recreation Director ~~ Public Information Director "'-- 2 1" I'" INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2002-157 ~ Date' November 25, 2002 . T sUbl~ct: Discussion of ProposalS from Bond Study Committee At our previous City Council meeting on November 11, 2002, we had a two-hour work session on the projects being recommended by the Citizens' Bond Study Committee in anticipation of a February 1, 2003 election. At this work session, City staff presented all the recommended projects and City Council reviewed each project, asked questions, and reached consensus on the various components of the plan. The Council reached consensus on all the arterial, collector and residential streets. Consensus was also reached on the two drainage projects, as well as the miscellaneous projects, which were primarily one intersection improvement, the Rufe Snow Drive streetscape, and two signalization projects. Those miscellaneous projects will now be placed in a heading with street and transportation projects. The City Council reached consensus on all of the facility projects presented, with the exception of the fire training facility. The Council was not opposed to the $750,000 upgrade to the fire training facility, but needed additional clarification on the numbers to better justify the project. Since the November 11th Council meeting, City staff has gone back and reviewed the project and added additional information in order to better explain the project. Attached is a brief summary of the project justification with the remaining information to be presented at the meeting. Fire Chief Andy Jones and Assistant City Manager Greg Vick will be making this presentation next Monday, and hopefully once their presentation is complete, Council will be in a. position to recommend a final project list in order to call an election at the December 9th Council meeting. Once the staff presentation is complete on Monday evening,if time allows, we would Ii~e to present a time-line of events that need to occur in leading up to a February 1, 2003 bond election. First and foremost would be. the need to call the election at the December 9,2002 City Council meeting. Statutorily, we would have until December 18, 2002 to call the election. However, with another meeting in December not a certainty, it would be best to move forward with the December 9th meeting with the understanding that City Council is comfortable with the recommended list of projects and how they are being funded. Attached is an outline on the key dates associated with a February 2003 election. Staff will also have the projects packaged in a manner as they would appear on the ballot. At this point, staff would envision four propositions: Transportation Projects, Drainage Improvements, Public Works and Public Safety Facilities, Animal Adoption and Rescue Center. However, we can discuss these categories further with Council as needed. As stated previously, City staff can provide factual information .on the projects, however, any promotion ofthe projects must come from private sources. Should everything move forward as planned, City staff will be presenting some ideas for disseminating information to the public via our web site, civic. groups and other media, ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS :- ~ L (/ , '-... The goal for the November 25 Pre-council is to answer the outstanding questions of Council regarding the fire training facility, reach consensus on all projects, and move toward the official calling of the election at the December 9th meeting. Please bring your Bond Projects books to the meeting to facilitate discussion. If you have any questions, please do not hesitate to call me. Respectfully submitted, Steve Norwood Assistant City Manager Fire Department Training At the last City Council meeting, issues regarding fire department training and the justification for the $750,000 portion of the project were raised. Staff will present information in more detail to you when this item is discussed Monday night. Fire department training is one of the areas that has not been appropriately addressed by fire departments in general throughout North Texas. Recently we became aware of Tarrant County College's $17 million facility at their Northwest campus that is planned to be available at $1 ,OOO/day. The proposal that the Citizens' Bond Committee has recommended to the City Council has significant differences. Its proposed cost is substantially less, with the sole purpose being to meet fire departments' live fire training needs. Fire training is an area that has been going through transition. Years ago firefighters fought fires quite frequently and thus maintained their skills. As our building codes and fire safety codes have improved, structural fires have declined to the point that firefighters now rarely fight a structural fire. As a result, our firefighters no longer have the regular experience of fighting fires that they did in years past, so there is little or no on-the-job live fire training. Older fire training methods have been discontinued for a variety of reasons, including safety and environmental concerns. As a result, new, live fire training methods have been introduced and the one that is proposed to you by the Bond Study Committee is such a facility. This facility is designed to withstand the continual heat; it is designed to be safe for the firefighter during the training, and it is designed to be compatible with the environment while providing a simulated live experience. Locating the facility in North Richland Hills eliminates a number of negatives that are presently associated with this training, including overtime, ease of access, use of proper equipment, etc. To practice live training today requires going to the Johnson County training facility, DFW training facility, or the new Tarrant County College facility. To take our equipment and our manpower out of town at the staffing levels at which we operate, requires that we have to incur overtime wages for each and every hour of live fire training that takes place. That creates a number of issues with the availability and inconvenience of training, as well as the fact that much of the training takes place on equipment that is normally used as reserve equipment because the City would want to keep its front line equipment in the City for fire responses. The cost of training in the City versus training outside of the City will be reviewed with you in the Monday night presentation. The attached chart shows the average annual difference over the first 20 years. We were unable to place a cost on the availability and convenience of access to local training. The numbers include use of this facility by only our area cities, but does not contemplate ownership rights acquired by any cities. It may be possible to interest area cities in sharing the construction/acquisition cost of this proposed live-burn facility. We have not actually pursued that at this time. Revt.rœ: Fadlity Rental (NEFf A Oties) $0 $20,395 Averaga Annual Revenues $0 $20,395 Expenditures: .Additional OIertirre ($48,878) $0 Tarrant Cnty Q)nm Cdlege Fees (12,551) 0 Qtt Service 0 (58,331 ) Rre Contrd System fV1aintenarœ 0 (31,441) Mscellaneous Costs 0 (1,000) Averaga Annual Experditures ($61,429) ($00,773) Balance ($61,429) ($70,371) Net Difference Per Year Over 20 Years ($8,948) FEBRUARY 2003 BOND ELECTION OUTLINE 1 sl day to order election Statutory last day for ordering election First day of early voting Last day of early voting ELECTION Period for official canvass November 4, 2002 December 18, 2002 January 15, 2003 January 28, 2003 February 1, 2003 February 4 - February 7,2003 MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 11, 2002 - 4:00 P.M. Present: Oscar Trevino Frank Metts, Jr. Lyle E. Welch Tim Welch Scott Turnage JoAnn Johnson David Whitson Joe D. Tolbert Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilman Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples Paulette Hartman John Pitstick Mike Curtis Jenny Mabry Andy Jones Pam Burney Thomas Powell Steve Brown Jim Browne Clay Caruthers City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary City Attorney Assistant to City Manager Director of Development Public Works Director Communications Director Fire Chief Environmental Services Director Support Services Director Library Director Parks & Recreation Director Budget Manager ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Trevino called the meeting to order at 4:02 p.m. IR 2002-148 Mr. Cunningham advised that the Staff will DISCUSSION OF make presentations on each of the PROPOSALS recommended projects from the Citizens Bond FROM BOND Committee. Mr. Curtis, Public Works Director, STUDY addressed each of the public works projects COMMITTEE (2 recommended by the committee and answered HOURS) questions from the Council: Street & Drainage Projects Arterial Streets: 1. Rufe Snow Drive (Mid Cities Blvd to Hiqhtower Drive) - $4,230,000 - project widens Pre Council Minutes November 11, 2002 Page 2 the existing 5-lane thoroughfare to a 7 -lane concrete street with sidewalks along both sides and signalization improvements at major intersections 2. North Tarrant Parkway (Davis Blvd to City Limits - $9,000,000 - project widens and reconstructs approximately 10000 feet of roadway on North Tarrant Parkway to reduce traffic congestion 3. Glenview Drive (Honey Lane to Flory Street) - $1,890,000 - reconstruct 42 year old asphalt street to concrete pavement with drainage improvements 4. Grapevine Highway/Harwood Intersection - $1,000,000 - project adds additional right and left turn lanes and signalization improvements at the intersection to improve efficiency and reduce congestion at intersection. 5. Grapevine Highway Widening - $2,000,000 - project will widen Grapevine Highway to a 6 lane divided roadway with medians from Bedford Euless Road to Grapevine Highway. Cost Summary for Arterial Streets - $18,120,000 The Council concurred with the arterial street projects recommended by the committee. Collector Streets: 1. Trinidad Drive (Rufe Snow Drive to Holiday Lane) - $1,110,000 - reconstruction of asphalt street to concrete pavement with drainage improvements 2. Lola Drive (Scott Drive to Davis Blvd) - $800,000 - reconstruct to existing width asphalt pavement to concrete pavement 3. Starnes Road (Rufe Snow Drive to Crosstimbers Lane) $600,000 - reconstruct to existing width asphalt pavement to concrete pavement 4. Douglas Lane (Hightower Drive to Starnes Rd) - $1,200,000- reconstruct and widen to 41 feet with concrete pavement and providing drainage improvements and sidewalks 5. Briley Drive (Lariat Trail to Rufe Snow Drive) - $500,000 - reconstruct existing asphalt pavement to concrete pavement ~_....._~~--<~,._."_.--._-~,~_...,,,;.-.,,,-.;-,,---,,~~-~~.~_.'-~------- Pre Council Minutes November 11, 2002 Page 3 Cost Summary of Collector Streets - $4,210,000 Council discussed the impact on surrounding streets when traffic is diverted to other streets during construction. Council was advised that Staff had taken into consideration traffic being diverted onto alternate streets during construction and that the Street Maintenance Program would handle the wear and tear of the streets used for detour. Council questioned the condition of a couple of streets Le., Riviera and Industrial. Staff advised the streets mentioned are candidates for the city's overlay program while the streets recommended by the bond committee have subgrade problems and are not candidates for overlay. The Council concurred with the collector street projects recommended by the Bond Committee. Residential Streets: 1. Colorado Blvd (Grapevine Highway to Harwood Road) - $800,000 2. Galway Lane (Emerald Hills Way to Park Entrance) - $200,000 3. Cloyce Court (Northeast Loop 820 to Maplewood Avenue) - $750,000 4. Terry Drive (Susan Lee Lane to North Richland Blvd) - $375,000 5. Yarmouth Avenue (Mid Cities Blvd - Newcastle Place) - $540,000 6. Unspecified Street Projects - $2,000,000 7. Tabor Street (Rufe Snow Drive to Steven Street) - $400,000 8. Flory Street (Manor Drive to Glenview Drive) - $400,000 9. Mackey Drive (Briley Drive to Glenview Drive) - $620,000 Residential Streets Cost Summary - $6,085,000 There was discussion and concerns expressed by the Council with Nancy Lane not being included in the list. Staff explained the rating of Nancy Lane and the factors taken into consideration. Council was advised that the Pre Council Minutes November 11, 2002 Page 4 purpose of the unspecified street projects was to provide funds for street reconstruction projects that are identified after the bond election because of changes in development, traffic trends and other unpredicted trends. After discussion Council concurred with $2,000,000 for unspecified streets and the residential streets as recommended by the bond committee. Mayor Trevino recessed the meeting at 5:04 p.m. and called the meeting back to order at 5:24 p.m. Drainage Projects: 1. Holiday West Channel - $1,500,000 2. Meadowview Estates Channel - $2,500,000 Both channels will be reconstructed to current city criteria - full concrete lined channel and designed for 1 OO-year storm. Drainage Projects Cost summary - $4,000,000 Councilwoman Johnson commented she would like a policy to landscape drainage channels within so many feet of collector streets. The Council concurred with the two drainage projects recommended by the committee. Miscellaneous Projects 1. Rufe Snow/Bursey Signalization - $100,000 - project consists of signalization at the intersection of Rufe Snow Drive and Bursey Road and a right turn lane at Rufe Snow and Bursey Road. 2. Davis Blvd/Mid-Cities Blvd Intersection - $500,000 - project consists of intersection improvements at Davis Blvd and Mid Cities Blvd with the addition of right and left turn lanes as well as signalization improvements. 3. Holiday/Chapman/Meadow Signalization - $395,000 -project consists of constructing traffic signals at Holiday & Chapman and Meadow and Chapman. '·<'·~'c~··__·~__·,.·_,~~_~.m_~.<...,.___"."_~,,,,___~,~_"_.~~~_.~. Pre Council Minutes November 11, 2002 Page 5 Mayor Trevino advised that he would abstain from any discussion on Rufe Snow from Loop 820 to Mid Cities Boulevard due to possible conflict of interest. 4. Rufe Snow Drive Streetscape - $600,000 _ project will add landscaping and streetscaping to Rufe Snow in accordance with the city image study. Miscellaneous Projects Cost summary - $1,595,000 Council concurred with the miscellaneous projects recommended by the bond committee. Facility Projects 1. Service Center Expansion - $1,000,000 - Mr. Curtis explained the project would consist of expanding the Service Bay area at the Public Works Service Center by adding six additional bays, a small covered storage area and approximately 3,700 sq. ft of office area. Mr. Curtis explained the justification for the project. The Council concurred with recommendation of this project. 2. Fire Training Facility Expansion and Upgrade - $750,000- Chief Jones explained the project will expand and upgrade the current fire training facility providing for training simulators to train Fire Department personnel. 3. Public Safety Facility Upgrade (EOC) - $250,000 - Chief Jones explained the project is to remodel the existing Fire Station #4 to accommodate the City's Emergency Operations Center. 4. Facility Remodel and Major Equipment _ $900,000 - Chief Jones explained the project will upgrade Fire Stations 2 & 3 and the Fire Apparatus Maintenance Facility. Chief Jones outlined the proposed upgrades to each of the facilities. Pre Council Minutes November 11, 2002 Page 6 Facility Projects Cost Summary - $1,900,000 Council discussed the Fire Training Facility expansion and asked Chief Jones to provide justification for the facilities - costs to train at Tarrant County College or other area facilities, cost to city if train at own facilities, etc. Council concurred with the Public Safety Facilities Upgrade and Facility Remodel and Major Equipment recommendations. Additional information will be provided to Council on the Fire Facility Enhancement and will be discussed again at a future worksession. A.Jones/G.Vick Animal Adoption and Rescue Center - Redesign and renovation of existing shelter and addition of new space - $1,300,000 - Pam Burney, Environmental Services Director, explained the justification of the project and the possible funding sources. Council concurred with the Animal Adoption and Rescue Center project as recommended by the bond committee. Ms. Karen Bostic, Managing Director, explained how the $38.2 million worth of projects can be funded with no increase in the debt tax rate. . The Council concurred with the funding and all projects presented with the exception of the Fire Training Facility Expansion project. The Fire Training Facility project will be placed on the next agenda for further discussion and a consensus of Council on whether to include in the bond package. S.NolWood and L. Cunninaham Mayor Trevino advised because of time restraints, items to be discussed on the Pre- Council would be moved around on the agenda to accommodate the remaining time before the regular council meeting. Any items not discussed on the Pre-council agenda prior to the regular meeting will be discussed immediately following the regular meeting. Pre Council Minutes November 11, 2002 Page 7 DISCUSS ITEMS No items were discussed. FROM REGULAR NOVEMBER 11, 2002 CITY COUNCIL MEETING IR 2002-150 Council directed staff at a previous worksession REVIEW PARK to evaluate the issues related to restrooms in AND RECREATION neighborhood parks. Staff was directed to take BOARD the issue to the Park and Recreation Board for a RECOMMEND- recommendation. Mr. Browne advised Council ATION that Staff conducted a survey of area cities to REGARDING determine the position of area cities. The NEIGHBORHOOD survey results, construction costs, vandalism P ARK RESTROOM costs, maintenance costs and the intended POLICY function of neighborhood parks versus other city park categories were discussed by the Park and Recreation Board at their meeting. The Park and Recreation Board voted unanimously to not include restrooms in neighborhood parks. The Board however did favor staff facilitating arrangements for porta-potties and passing through the cost to special interest groups making neighborhood park reservations for special uses (family reunions, weddings, etc). After discussion, Council consensus was to not construct restroom facilities in neighborhood parks, but to facilitate arrangements for porta- potties as discussed and agreed by the Parks Board. J.Browne/G.Vick IR 2002-149 Mr. Curtis summarized the two projects that TRANSPORTATION have been added to the Council of IMPROVEMENT Governments 2002-2004 Transportation PROGRAM (TIP); Improvement Program (TIP) - NRH Home UPDATES AND Town Traffic Signal and NRH Park and Ride IMPACT ON Lot. The City's local match will be added into FUTURE NRH CIP next year's CIP budget. COG needs to know if PROGRAM the City is committed to participating in these two projects. The consensus of the Council was to move forward with including the two projects in the TIP. M.Curtis/S.Norwood Mayor Trevino recessed the Pre-Council RECESS meeting at 6:53 p.m. for the regular Council meeting. The Pre-Council meeting to reconvene immediately following the regular Council meetinQ. RECONVENE & BACK TO ORDER IR 2002-151 RECOMMENDED LOCATION FOR SIGNIFICANT PUBLIC ART AND PUBLIC ART IN PARKS AND CITY FACILITIES Pre Council Minutes November 11, 2002 Page 8 Mayor Trevino reconvened the Pre-Council meeting at 9:28 p.m. with all City Council members present and the following staff members present: Larry J. Cunningham, City Manager; Steve Norwood, Assistant City Manager; Greg Vick, Assistant City Manager; Paulette Hartman, Assistant to City Manager; Patricia Hutson, City Secretary; Jenny Mabry, Communications Director; Vickie Loftice, Assistant Parks Director; Steve Brown, Library Director; Andy Jones, Fire Chief, Clay Caruthers, Budç¡et Manaç¡er. Mr. Steve Brown and Ms. Vickie Loftice presented the recommended locations for the public arts. Council was advised that seven new neighborhood parks are under development and that $10,000 of each project budget is designated for art projects in the parks. The Committee is recommending the following as possibilities for public art in three park sites and the upcoming new Fire Station. · Brandonwood - Marshmaster, Heron, by Walter T. Matia · Foster Village - Mosaic Wall - a student involvement art project, coordinated by VET, mixed-media artist · Amundson Park - an original abstract steel structure near the site of the old Smithfield Depot · Fire Station #4 - bronze North Richland Hills firefighter. The three final locations considered for the City's first significant art work were the Holiday Lane and Industrial future park site, Linda Spurlock Park and Davis Bridge Flyover site at Loop 820 and Highway 26. The Committee is recommending the Davis Bridge flyover site. The next step is to call for artist proposals. The Council concurred with the Davis Blvd. Flyover site and the call for artists. There was concern expressed by several of the Council with the bronze firefighter. The Council wanted to recognize the city's police officers as well as the firefighters. Staff advised it would be more appropriate to place the firefighter at the new Fire Station and to place a police officer at Pre Council Minutes November 11, 2002 Page 9 another location in the city. The Council agreed that if a firefighter is located at one of the sites, that a police officer should also be located at a future site. The Council concurred with the firefighter, bird and mosaic wall. The Council concurred with the Davis Blvd. Flyover site and the call for artists for the site. The Council did not like the abstract sculpture recommended by the committee for Amundson and directed staff to bring back additional choices for consideration at Amundson. L.Cunningham ADJOURNMENT Mayor Trevino announced at 9:58 p.m. that the Council would adjourn to Executive Session for deliberation regarding real property as authorized by Government Code §551.072 for land acquisition for fire station site in the North Davis area and for consultation with City Attorney as authorized by Government Code §551.071 for Davis vs. North Richland Hills. Mayor Trevino adjourned the Pre-Council meeting at 10:32 p.m. and reconvened the regular Council meeting. The regular Council meeting adjourned at 10:32 p.m. with no further action needed. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - NOVEMBER 11, 2002 - 7:00 P.M. 1. CALL TO ORDER Mayor Trevino called the meeting to order November 11,2002 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Frank Metts, Jr. Lyle E. Welch Scott Turnage JoAnn Johnson David Whitson Joe D. Tolbert Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilman Staff: Larry J. Cunningham Steve Norwood Greg Vick Karen Bostic Patricia Hutson Alicia Richardson George Staples City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Ms. Elizabeth Meis, student from Richland High School, gave the invocation. 3. PLEDGE OF ALLEGIANCE Ms. Kim Clark, student from Richland High School led the pledge. 4. SPECIAL PRESENTATIONS City Council Minutes November 11, 2002 Page 2 None. 5. OATH OF OFFICE Mr. Timothy J. Welch was given the oath of office. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA APPROVED Councilman Tolbert removed item 6f from the consent agenda. 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. APPROVAL OF MINUTES OF OCTOBER 22, 2002 JOINT WORK SESSION B. MINUTES OF THE PRE-COUNCIL MEETING OCTOBER 28, 2002 C. MINUTES OF THE CITY COUNCIL MEETING OCTOBER 28, 2002 D. PS 2002-40 CONSIDERATION OF A REQUEST BY THE HOOVER/KLEIN GROUP, INC. FOR THE APPROVAL OF THE FINAL PLAT OF LOTS 1-17, BLOCK 1, LOT 1, BLOCK 2, LOTS 1-11, BLOCK 3, LOTS 1-10, BLOCK 4 AND LOT 1, BLOCK 5, EMBER OAKS PHASE III ADDITION (LOCATED AT THE INTERSECTION OF BURSEY ROAD AND DAVIS BOULEVARD)-17.14 ACRES E. GN 2002-128 CANCELLATION AND RESCHEDULING OF DECEMBER 23 CITY COUNCIL MEETING F. REMOVED MAYOR PRO TEM METTS MOVED, SECONDED BY COUNCILMAN WELCH TO APPROVE THE REMAINING ITEMS ON THE CONSENT AGENDA. Motion to approve carried 7-0. City Council Minutes November 11, 2002 Page 3 6F. GN 2002-129 ORDINANCE PROVIDING LIMITED INDEMNIFICATION OF PUBLIC SERVANTS AND AUTHORIZING CITY MANAGER TO SETTLE SUITS & CLAIMS - ORDINANCE NO. 2668 COUNCILMAN TOLBERT MOVED TO APPROVE GN 2002-129, ORDINANCE No. 2668 WITH THE PROVISION THAT THE AMOUNT THE CITY MANAGER IS AUTHORIZED TO SETTLE MATTERS BE INCREASED TO $75,000.00. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 7-0. 8. PS 2002-33 PUBLIC HEARING TO CONSIDER A REQUEST BY B.H. & L. JOINT VENTURE FOR THE APPROVAL OF THE FINAL PLAT OF LOTS 15-28, BLOCK 5, LOTS 21-26, BLOCK 9, LOTS 1-5, BLOCK 10, LOTS 1-28, BLOCK 11, LOTS 1-27, BLOCK 12, LOTS 1-18, BLOCK 13, LOTS 1-8, BLOCK 14 AND LOTS 1-11, BLOCK 15 OF THE FOREST GLEN EAST ADDITION PHASE II (LOCATED IN THE 8000 BLOCK OF DAVIS BOULEVARD); 37.29 ACRES CONTINUED Mayor Trevino opened the public hearing. Mayor Trevino advised council that Mr. Doug Long had requested that this item be continued to a later meeting. COUNCILWOMAN JOHNSON MOVED TO CONTINUE PS 2002-33 TO THE NOVEMBER 25, 2002 CITY COUNCIL MEETING. COUNCILMAN TIM WELCH SECONDED THE MOTION. Motion to continue carried 7-0. 9. PZ 2002-15 PUBLIC HEARING TO CONSIDER AN APPEAL FROM LANNY WILKINSON FOR A SPECIAL USE PERMIT (SUP) REQUEST IN THE C-1 COMMERCIAL DISTRICT FOR AN AUTOMOBILE LUBRICATION CENTER IN THE 6300 BLOCK OF DAVIS BOULEVARD; 0.37 ACRES - ORDINANCE NO. 2669 (DENIED BY PLANNING AND ZONING COMMISSION AT THEIR OCTOBER 10 MEETING) DENIED Mayor Trevino opened the public hearing. Mr. Lanny Wilkinson explained his request to council and was available to answer questions from council. City Council Minutes November 11, 2002 Page 4 Mr. Pitstick advised council that applicant is requesting a special use permit to construct an automotive lubrication center. Mr. Pitstick advised council that this intersection is one of the last undeveloped areas in the community. Staff believes that this area is not the best use as intended by applicant. The Planning and Zoning Commission recommended denial of PZ 2002-15. Mayor Trevino called for comments in favor of request to come forward. There being no one wishing to speak Mayor Trevino called for comments opposed to come forward. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILWOMAN JOHNSON MOVED TO DENY PZ 2002-15, ORDINANCE No. 2669. COUNCILMAN WHITSON SECONDED THE MOTION. Motion to deny carried 7-0. 10. PS 2002-37 PUBLIC HEARING TO CONSIDER A REQUEST BY LANNY WILKINSON FOR THE APPROVAL OF THE FINAL PLAT OF LOT 22R, BLOCK J OF THE SMITHFIELD ADDITION (LOCATED IN THE 6300 BLOCK OF DAVIS BOULEVARD); 0.37 ACRES (DENIED BY PLANNING AND ZONING COMMISSION AT THEIR OCTOBER 10 MEETING) DENIED Mr. Wilkinson advised council that the owner of the property is not present and that he requested that item be withdrawn. Mr. Pitstick advised council that staff recommend denial of plat. COUNCILWOMAN JOHNSON MOVED, SECONDED BY MAYOR PRO TEM METTS TO DENY PS 2002-37. Motion to deny carried 7-0. 11. PS 2002-38 CONSIDERATION OF A REQUEST BY RUSSELL BRUCE FOR THE APPROVAL OF THE FINAL PLAT OF LOT 1, BLOCK 1 LlL WYO ADDITION (LOCATED IN THE 6900 BLOCK OF SMITHFIELD ROAD); 2.024 ACRES APPROVED City Council Minutes November 11, 2002 Page 5 Mr. Jackie Fluitt, 3950 Fossil Creek Boulevard, spoke on behalf of the applicant. Mr. Fluitt informed council the reason for the replat is to prepare the site for residential development. The applicant intends to construct a single-family residence on site. Mr. Pitstick advised council that the Development Review Committee has reviewed the plat for city compliance. The Planning and Zoning Commission recommended approval of PS 2002-38 subject to staff comments. Mr. Pitstick advised council that staff requested applicant to provide a separate instrument for the 10' easement. Mayor Trevino asked Mr. Pitstick to update council on the status of the easement. Mr. Mike Curtis, Director of Public Works, advised council that staff is currently in the process of arranging a meeting with the owner. Councilman Tolbert asked staff if there is anything in place that will not allow applicant to file plat with out the easement. Mr. Curtis informed council that the applicant would not be able to get permit unless stipulations were met. COUNCILMAN TOLBERT MOVED TO APPROVE PS 2002-38 WITH THE PROVISION THAT ALL EASEMENTS ARE OBTAINED BEFORE THE PLAT IS FILED AND PERMITS ARE ISSUED. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 12. PZ 2002-31 PUBLIC HEARING TO CONSIDER TO A REQUEST BY REBEL PROPERTIES II FOR A ZONING CHANGE FROM "1-2" MEDIUM INDUSTRIAL TO "R-2" RESIDENTIAL (LOCATED IN THE 6300 BLOCK OF BROWNING DRIVE); 30.941 ACRES - ORDINANCE NO. 2670 APPROVED Mayor Trevino opened the public hearing. Mr. Mark Wood, applicant, summarized request for council. Mr. Wood informed council that he and his partner Mark Howe have owned the property since 1993 and have not been successful in selling the property for Industrial Use. Mr. Wood has the property under contract and lots sold for future homes with David Weekly Homes pending council's approval of the zoning change. Mr. Wood informed council he intends to erect an 8-foot wood fence on metal poles on the eastern property line. Council discussed noise pollution and additional traffic that the neighborhood would endure being built next to the industrial site of Doskocil Food Service Company. City Council Minutes November 11, 2002 Page 6 Councilman Tolbert asked Mr. Wood if he would consider a greenbelt buffer or alleyway along the east side of the property. Mr. Wood informed council that there will not be additional traffic on Browning because Browning would not go through to the residential area. Mr. Wood also stated that he did not believe there would be a problem with noise from the Doskocil site. Mayor Pro Tem Metts asked Mr. Wood if there would be a Homeowner Association and if so, what would they maintain. Mayor Pro Tem Metts also commented that he is not in favor of the proposed picket fence along the eastern portion of the property line. Mr. Wood informed council that there would be a Homeowner Association and they would maintain the box culvert from the east to the west. Councilman Tolbert asked Mr. Wood if he would be willing to have a buffer between the proposed residential and industrial area. Mr. Wood asked council if there would be credit toward the park fees if he were to provide a buffer. City Manager Larry Cunningham informed council that park fees would need to be considered during platting. Council discussed buffer requirements of industrial abutting next to residential. Mayor Trevino called for comments in favor of request to come forward. There being no one wishing to speak Mayor Trevino called for comments opposed to come forward. Mr. Dick Koopman of Tyson Food, Inc. spoke in opposition of the proposed zoning change. Mr. Koopman advised council that there will be additional traffic to the property east of Tyson Food. Mr. Koopman advised council that Tyson Food works 7 days a week, 24 hours a day. Mr. Koopman addressed the noise pollution stating that the it is somewhat controlled by the parking lot and office building between his site and the proposed residential area. However, there will continue to be noise from the trailer fans which are located on the top of the buildings. Mr. Koopman also mentioned that Tyson Foods would not be as free to expand their business next to the residential property. There being no one else wishing to speak Mayor Trevino closed the public hearing. COUNCILWOMAN JOHNSON MOVED TO APPROVE PZ 2002-31, ORDINANCE No. 2670. COUNCILMAN WELCH SECONDED THE MOTION. COUNCILMAN TOLBERT ASKED COUNCILWOMAN JOHNSON TO CONSIDER AN AMENDMENT TO INCLUDE A STRIP ON THE EAST SIDE OF THE PROPERTY REMAINING INDUSTRIAL AND A NON- City Council Minutes November 11, 2002 Page 7 BINDING RESOLUTION THAT THE PARK FEE BE WAIVED IF A PORTION OF THEIR PROPERTY REMAINS INDUSTRIAL. Councilwoman Johnson asked Mr. Wood if he would consent to Mr. Tolbert's stipulation. Councilwoman Johnson is concerned that the strip of land would create a headache as far as maintenance is concerned. Mr. Wood informed council that Mr. Pitstick had an idea to leave the eastern 15 feet of their property zoned industrial, but leaving the property in the lots that would back up to Tyson Food. Mr. Wood does not believe that it would be an issue with the mortgage company. Mr. Wood believes this idea would solve the fence issue. Mayor Trevino asked Mr. Cunningham what council action is needed should the applicant run into a finance issue. Councilwoman Johnson suggested that council approve motion to keep the eastern 15 feet of the property industrial, but should it not be feasible with the financial company that council approve property as a straight R-2. Mr. Staples advised council that they would need to look at the zoning request again. The council can not commit to the zoning being conditioned on future events. Councilwoman Johnson asked Mr. Wood if the motion on the floor is suitable. Mr. Howell said if council approves the request with the eastern 15 foot remaining industrial he and Mr. Wood have two choices. The first being to plat the strip on the back of each lot to look like a residential lot with the back 15 feet being industrial. The second choice would be to exclude the industrial portion from the residential lot and it would be an open space that would have to be maintained by the Homeowner Association. Mr. Staples advised council that one other possibility is for council to rezone the property if there is a problem. Mayor Trevino advised council that they can not waive the park fees because the request before them tonight is a zoning issue. There is another issue that council may need to address with the industrial section of this property that the residents do not use the area as open storage or uses that are permitted in industrial zoning. Mr. Staples said that council could address the problem with the restrictions. COUNCILWOMAN JOHNSON ACCEPTED THE AMENDMENT TO KEEP THE EASTERN 15 FEET OF THE PROPERTY ZONED AS INDUSTRIAL. Mr. Cunningham asked the applicant if they would move their lot line back 15 feet. City Council Minutes November 11, 2002 Page 8 Mr. Staples informed council and applicant that they do not have to address that issue at this time. Mr. Howell responded to Mr. Cunningham's question. Mr. Cunningham was asking if applicant would exclude the eastern 15 feet of this property from their zoning request. Mr. Howell said they would be happy to comply. COUNCILMAN WELCH SECONDED THE AMENDMENT. Mayor Pro Tern Metts wondered why council did not approve request as a straight R-2 to the property line and then come back later and exempt the industrial customer with having to put up a masonry fence. Mayor Trevino reminded council that there is a motion and a second on the table to which council must act. Councilwoman Johnson said unless Mayor Pro Tem Metts is suggesting a friendly amendment. Mr. Cunningham asked Mr. Staples if an additional zoning case with the Planning and Zoning Commission would be required to act on Mayor Pro Tem Metts suggestion. Mr. Staples confirmed that an additional zoning case would be needed because the request would be amending the Comprehensive Zoning Ordinance and not to grant an exemption, because the City does not have that authority. The City would need to rewrite the zoning ordinance to provide in the situation where industrial property existed prior to the time that adjacent property was rezoned to residential use they would not have to fulfill the requirements that otherwise would apply. Councilman Whitson expressed his confusion with why the eastern 15 feet is being left industrial. Mayor Trevino informed council that the reason for leaving the eastern 15 feet industrial is to work with DoskocilfTyson Foods in the event they come in with an expansion they will not be required to build a masonry screening wall along the full length of their west property line. Motion to approve carried 7-0. 13. PZ 2002-35 PUBLIC HEARING TO CONSIDER PROPOSED REVISIONS TO THE DEFINITION AND PERMITTED ZONING DISTRICTS FOR SECONDARY LIVING UNITS - ORDINANCE NO. 2671 APPROVED City Council Minutes November 11, 2002 Page 9 Mayor Trevino opened the public hearing. Mr. Pitstick informed council that this is a city-initiated request for a change to the secondary living unit. Staff has revisited item and has been taken to the Planning and Zoning Commission for their recommendation. The Planning and Zoning Commission is recommending a change to the definition of secondary living units. The recommended definition is: "A second family residential living unit with kitchen facilities also known as a mother-in-law unit or granny flat located on the same lot as the primary livinq unit. The secondary living unit is only for use by domestic persons and their families or a relative of the occupants of the primary livinq unit. This unit shall not be rented or leased. All secondary livinq units shall be constructed no more than 25 feet from the primary livinq quarters and be connected by a breezeway with a minimum of six-foot wide attachment attached at the roofline. This unit must be of the same architectural style as the primary structure and meet all standards as applied to the primary structure except the requirement for minimum gross livinq area. requirement for a garaqe/carport and the off street parkinq requirements. All secondary living units shall be a maximum of 600 square feet and shall have a separate utility meter." The Planning and Zoning Commission is recommending that the secondary living unit be allowed by right in the R1S, R1 and R2 zoning districts. Councilman Whitson asked for background on the thoughts for putting a maximum size on the secondary living unit. Mr. Pitstick informed council that the maximum size would limit future renting of the property. The Planning and Zoning Commission felt that by limiting square footage and having it closer to the primary structure would hinder the possibility of renting the structure. Councilman Tolbert asked if someone was found to be renting the secondary living unit what would be the fine. Mr. Pitstick that the City could fine person(s) up to $2,000.00 a day. Councilwoman Johnson asked what the maximum square footage is for a studio apartment. Councilwoman Johnson believes that the council should make the maximum square footage the same that is allowed for a studio apartment. Councilwoman Johnson asked if secondary living units are allowed by right in Town Center. Mr. Pitstick advised that secondary living units are allowed by right in Town Center. City Council Minutes November 11, 2002 Page 10 Council was advised that the maximum square footage for a studio apartment is 650 square feet. Mayor Trevino called for comments in favor of request to come forward. There being no one wishing to speak Mayor Trevino called for comments opposed to come forward. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILWOMAN JOHNSON MOVED TO APPROVE PZ 2002-35, ORDINANCE No. 2671 WITH THE PROVISION THAT THE MAXIMUM DWELLING SQUARE FOOTAGE BE CHANGED TO 650 SQUARE FEET SO THAT IT WILL BE COMPATIBLE WITH THE OTHER STUDIOS THAT ARE ALLOWED IN THE CITY. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approved carried 7-0. 14. GN 2002-127 APPOINTMENTS TO PLANNING & ZONING COMMISSION & CAPITAL IMPROVEMENTS ADVISORY COMMITTEE, AND PARK AND RECREATION BOARD (PLACE 5) APPROVED Ms. Patricia Hutson, City Secretary advised council that Councilman Whitson is recommending Mr. John Lewis be appointed to Place 5 on the Planning and Zoning Commission and Capital Improvement Advisory Committee and Ms. Marty Kusmierski to Place 5 on the Park and Recreation Board, terms expiring June 30, 2003. COUNCILMAN WHITSON MOVED TO APPOINT MR. LEWIS TO PLACE 5 ON THE PLANNING AND ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE AND Ms. MARTY KUSMIERSKI TO PLACE 5 ON THE PARK AND RECREATION BOARD. COUNCILMAN TOLBERT SECONDED THE MOTION. Motion to approve carried 7-0. 15. GN 2002-127 APPOINTMENT TO PLACE 5 ON THE TEEN COURT ADVISORY BOARD APPROVED Ms. Hutson advised council that Place 5 on the Teen Court Advisory Board is vacant and Councilman Whitson is recommending that Ms. Cheri Walker be appointed to Place 5. City Council Minutes November 11, 2002 Page 11 COUNCILMAN WHITSON MOVED TO APPOINT Ms. CHERI WALKER TO PLACE 5 ON THE TEEN COURT ADVISORY BOARD. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 16. PU 2002-042 APPROVAL OF ARCHITECTURAL CONTRACT FOR FIRE STATIONS 4 & 1 - RESOLUTION NO. 2002-090 APPROVED Mr. Greg Vick, Assistant City Manager advised council that staff requested proposal for architectural service for the two new fire stations that are to be located on Hightower and North Davis Boulevard area. The City received 15 proposals from architectural firms. The City Manager appointed a fire station architect selection committee to evaluate the firms responding to the City's request for qualifications. The committee consisted of Greg Vick, Assistant City Manager, Karen Bostic, Managing Director of Administration and Fiscal Services, Andy Jones, Jr., Fire Chief, Danny Taylor, Assistant Fire Chief, Steve Brown, Library Director, Ken Raney, Project Manager and Gary Bechthold, Park Superintendent. The committee went through an extensive four-phase evaluation process and identified three firms that would best fit the City's needs. The committee is recommending that Randall Scott Architects and Wiginton Hooker Jeffry Architects design the two new fire stations. COUNCILMAN TOLBERT MOVED TO AUTHORIZE CITY MANAGER TO EXECUTE CONTRACT AS RECOMMENDED BY STAFF. COUNCILMAN TURNAGE SECONDED THE MOTION. Motion to approve carried 7-0. 17. ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE- COUNCIL AGENDA None. 18. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS City Council Minutes November 11, 2002 Page 12 Councilman Tolbert announced the following. Everything Old is New again at the 3rd Annual Northeast Recycles Day Flea Market! This event will be held on Saturday, November 16th, 8:00a.m. to 3:00p.m. at Richland Business Centre, 6357 Grapevine Highway. Sponsored in part by Northeast Environmental Team (NEET)- a non-profit group of concerned citizens from North Richland Hills,Haltom City, Richland Hills and Watauga. Library cardholders can access nearly 23,000 netLibrary eBooks, electronic versions of printed books that can be read from any personal computer connected to the Internet. Checking out the eBook gives you exclusive use of the book for one day. At the end of 24 hours, the eBook will check itself back in. If you need more time, just check it out again. To access eBook, just follow the link to the netLibrary website. The eBook collection is made possible by the Texas State Library. Citizens Police Academy graduates another class on November 21st. Congratulations to these graduates! The next Citizens Police Academy begins on January 23,2003, so any citizen interested in signing up can do so by calling 817-427-7000. November 23 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. 817-427-6570 Mayor Trevino recessed to Pre-Council at 9:20 p.m. Mayor Trevino reconvened the meeting at 10:32 p.m. 19. ADJOURNMENT Mayor Trevino adjourned the meeting at 10:32 p.m. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary .. ¢ CITY OF NORTH RICHLAND HILLS "-.. Department: Public Work.s Department Subject: Abandon Drainas:¡e Easement on Lot 1 R. Block 2. Thompson Park Estates - Ordinance No. 2674 Council Meeting Date: 11/25/2002 Agenda Number: GN 2002-132 This property was platted on July 13, 1998, PS 97-60. When the property was platted a drainage plan was provided that matched a specific use of the property. The drainage plan required a drainage easement to be located along the west and south property line of the property. The property was never developed as originally planned. Earl Woods, III has now purchased the property and has submitted plans to develop the site. The plans include a new drainage plan. The new drainage plan meets all City critieria and does not require the existing drainage easement. The property owner would like to remove the drainage easement from the property. Recommendation: To approve Ordinance No. 2674, abandoning the drainage easement located on Lot 1 R, Block 2, Thompson Park' Estates. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds AvallaDle -~ 11L1 ~-t~ C'~4' Department Head Signature Finance Director 1 3 5 7 9 11 13 15 17 II I 19 21 ..., 25 27 29 31 33 35 37 39 41 ORDINANCE NO. 2674 AN ORDINANCE CLOSING, ABANDONING AND AUTHORIZING RELEASE OF A PORTION OF A DRAINAGE EASEMENT ON PROPERTY LOCATED IN THE THOMPSON PARK ESTATES ADDITION IN THE CITY OF NORTH RlCHLAND HILLS. WHEREAS, the City no longer requires the use of one portion of a drainage easement within the City and wishes to abandon, close and release same; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RlCHLAND HILLS, TEXAS: Section 1: THAT that portion of the drainage easement located on Lot lR, Block 2, Thompson Park Estates Addition of the City of North Richland Hills, Tarrant County, Texas, and more specifically described on Exhibit "A" be, and is hereby abandoned, closed and released. AND IT IS SO ORDAINED. PASSED AND APPROVED this 25th day of November, 2002. CITY OF NORTH RlCHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary W:IN GeneraIlOrdinances-DraftIEasemenIRelease.partiaI.267 4. wpd Page 1 EXHIBIT "A" MID-CITIES -s 0 U LEV A R D . o o (ø - b o AETAlIIAØ£ 1 to' ~ DSEUEHT vo..uWE 12447. - ·"':r=· RETMWòE 10' UT1lIIY EASOIÐIT VCUJIoIE '2Z50. PN:£ 351. DAT.C.T. j !'ND. 1/2" ROD ~ a () ¡Ii r-; ~ã c:r:: . ~~ C o - ~5 .0 ~S cnV -=CIJ ~a: ...I 5..q:' 0"- o::cc m"- .- l_ 140' R/W EASEMENT POINT OF COUMENCING c < o 0::: FND. 1/2" ROD 5.S' WATER UNE ~EhlEtlT -r----------------------~ 01 ~ 0' ~ . ~ iõ I Y! ::ot..DtNG UNE ~~ ~ ~~ ,~. i'~ ~ ~ ~'" " "" ~. I ROD w ~ ::) ...I ~ FNO_ 1/2" ROO ,-.-7.50' 1 POINT Of BEGINNING UJ Z 15" DRAHiGE EASEMENT - w 3 ...J~ It: ¡; o i I-~ ~ O~ Z a\..oe'{... ~\~S ~ '\ -R. þ..R'{... tS R1.C~· \..0 pSO~ ~ ~~9. ~, . \f\0~ S\..\O~. c)5' þ... t:I Z 9 i ~ I - 22.32' o La.I 0:: Q.. 8 &ri - 32.00' 189.50' 15" DMIWòE EASDotENT c;~ ' ~\..O þ..~S 26-~'..Q~ tS\ ~:t"C~' . \.,0\ SO~ flt".:,OS. fl· . \'f\O'^~SÙO'é-.. ' Cþ..ß. a. ~ Being a portion of Lot 1 R, Block 2. THOMPSON PARK ESTATES, an Addition to the City of North Richland Hills, Tarrant County, Texas, according to the Plot recorded in Cabinet A, Slide 4439, Plat Records, Tarrant County, Texas. and being more particularly described by metes and bounds as follows: COMMENCING at 0 found 1/2" steel rod at the northwest corner of said Lot 1 R; THENCE South 00'16'00" West along the west boundary of said Lot 1 R, 61.00 feet to the Point of Beginning; THENCE South 00-16'0011 West continuing along said west boundary of Lot 1 R. 194.89 feet to a found 1/2" steel rod at the southwest corner of said Lot 1 R; THENCE East along the south boundary of said Lot 1 R, 189.50 feet to a point; THENCE North, 15.00 feet to a point; THENCE West, 164.43 feet to a point; THENCE North 26-21'06" West, 22.32 feet to a point: THENCE North 0(1' 16'00· East. 144.82 feet to a point; THENCE South 89-44'00· East. 15.50 feet to 0 point; THENCE North OCT 16'00" East. 15.00 feet to a point: THENCE North 89-44'00" West, 30.50 feet to the Point of Beginning and containing 0.135 acres (5,876 square feet) of land, more or less. .. .. ~ ~--- --------- LOCA TION MAP ~ 15A I I! 1:Je.Z 17 .. I II , .. !ì 16A I I" z" WAYNE LN q~øø ~£?ü'f '"C ro 0 a::: 1l0tA£j\DDt1 Q) c: --' 1 1 .... U 17.311 @ c: '(3 Q) I- 0.... ~SON ír\O ~4A~Sí 3A TR 20 .811 AC ~~~ ~ -- . ~£?O'f 1l0tAfDDt1 1 1 17.311 Ii ~ 4 2.81 @ = ,. II) s 2 3.65' - I I' I ~ I ë I i! I ¡i 1R SO~ I i! olAF £5'1' I ij II> ~ I i ~ m (f) i ~Ø;l ~ .:~I ~ - >-~ f-~(f) 1 I~!~ (f) ! ~ .,-1.-1 27R !!: -1 ~ n-.--___n_.__.._n_u.__u_ 1 22'J I I ß ~ x---- ---.-.--..-....-- ............ D"t"(J'" ________u_.__________ 1LL£ I~if- 131FD 'lSCllüOl> I~! § 1l1GllDDl'! ¡ :;:!I p.,. I~! lL. 1a:1 -- O' t- I z e a:! i ~ I ~ ~ I ! = I ~ ~ I · ~ e . I : 3 1 . 125 c .... Mid-Cities Boulevard I&~ 0~ t e 1 12.695 c ! 4___..__________..__________....__ 1 64.414 @ ~/S \..,OvJ~ AOON r- "..-- CITY OF NORTH RICHLAND HILLS "-- Department: Parks and Recreation Council Meeting Date: 11/25/02 Agenda Number: PU 2002-043 Subject: Award of Bid to American Civil Constructors in the Amount of $2,184,170 for the Construction of the Cotton belt Trail Project and Approve Resolution No. 2002-091 The currently approved Parks and Recreation Facility Development Capital Improvement Program includes funding for the construction of the Cotton belt Trail which is an approved Intermodal Surface Transportation (ISTEA), Congestion Mitigation and Air Quality (CMAQ) grant project. The City's share of $534,219 represents 21 % of the total project cost of $2,543,900. The project provides for 4.1 miles of multi-use trail along the railroad right-of-way between Precinct Line Road and Browning Drive. The design and construction of this project is in coordination with the City of Colleyville, and upon completion will tie into an existing section of trail through Grapevine. 8 bids were received on July 15, 2002 as follows: .'-.- American Civil Constructors Ed Bell Construction AUI Contractors Sprinkle N' Sprout RebCon Omega Contractors Green Scaping McMahan $2,878,226.55 $2,924,968.70 $3,329,329.44 $3,333,504.53 $3,378,061.53 $3,658,858.70. $3,797,602.60 $4,142,905.30 The Fort Worth Area Office of TxDOT and TxDOT's Austin Headquarters have approved the low bid submitted by American Civil Constructors, in the amount of $2,878,226.55 and have authorized the Cities of Colleyville and North Richland Hills to award the construction contract. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 125-0000-604.79-00 su Icient Funds Available 98-09-92-041 D 1. 4~uJ De artment Head Si nature udget Director "- Page 1 of 2 '- '~ '-I CITY OF NORTH RICHLAND HILLS North Richland Hills portion of the contract is $2,184,170 which is within the $2,203,854 construction budget. Construction of the Cottonbelt Trail is scheduled to be completed by September 30, 2003. This project is in accordance with City Council Goal #2 regarding quality development and City Council Goal #5, providing quality of life amenities for the community. Recommendation: To award the contract for the construction of the Cotton belt Trail Project to the low bidder, American Civil Constructors, in the amount of $2,184,170 and approved Resolution No. 2002-091 authorizing the City Manager to execute the contract. CITY COUNCIL ACTION ITEM Page 2 of 2 RESOLUTION No. 2002-091 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: The City Manager is hereby authorized to execute the contract with American Civil Constructors for the Construction of the Cotton belt Trail Project, as act and deed of the City. PASSED AND APPROVED this 25 day of November 2002. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney APPROVED AS TO CONTENT: c ~.s~ Jim Bro ne, Director of Parks & Recreation CITY OF NORTH RICHLAND HILLS '-- Department: Finance / Public Works Council Meeting Date: 11/25/2002 Subject: Authorization to Extend Annual Contract with HJG Trucking Agenda Number: PU 2002-044 ~or lOp ~Olj, ~ana ana Flex tsase In the 2002/2003 approved budget, Council appropriated funds for the purchase of various Materials required for street repairs following water/sewer repairs or improvements. Last year formal bids were solicited for an annual contract to supply topsoil, cushion sand and flex base and at the December 10, 2001 meeting, Council awarded the annual contract to HJG Trucking in the amount of $58,900 (PU2001-045). These materials are used by the Public Works/Utility Department and are ordered and delivered on an as need basis. Bidders were requested to submit bids on estimated quantities of the above referenced materials and guarantee the price for a twelve-month period. HJG Trucking has stated they will extend the current contract an additional year at the 2001 bid prices. This company has been awarded the contract several years and has always provided good service and made deliveries within the required two days from date of order. '- The bid specifications and contract allow for the contract to be extended for two additional one-year terms if it remains beneficial to the City. Funding Source: 405-6004-731.43-45 405-6005-731.43-45 Recommendation: To authorize the contract extension with HJG Trucking to supply topsoil, sand and flex base. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number See Above allafL Budget Director Rnance Director ',,- ~ )1)\ ~ C~ D'epartment Head Signa ure Page 1 of_ CITY OF NORTH RICHLAND HILLS Subject: Award Bid for 2003-Year Model Vehicles to Classic Chevrolet in the Amount of $514,409 Council Meeting Date: 11/25/02 Agenda Number: PU 2002-045 \__ Department: Support Services/Finance In the 2002/2003 approved budget, Council appropriated funds for the purchase of 24 replacement vehicles for the Police, Fire, Public Works/Utility, Environmental Services and Information Services departments. Formal bids were solicited and the results are outlined below. Classic Chevrolet Graff Chevrolet Lynn Smith Chevrolet $514,409 $431,906 (incomplete bid and not within specifications) $126,177 (incomplete bid and not within specifications) The bids from Graff Chevrolet and Lynn Smith Chevrolet were incomplete and did not meet specifications. Lynn Smith only submitted a bid on five of the nine items required. Their bid was higher than Graff and Classic on all five items. Of the seven items bid by Graff that met specifications, Classic's bid was $339 less. Classic met all the requirements of the bid and is the leading government fleet dealer in the area. Hudiburg Chevrolet did not turn in a bid because they no longer have a fleet department since being bought out by Auto Nations. '-- Recommendation: To award the bid for 24 vehicles to Classic Chevrolet in the amount of $514,409. Finance Review Budget Director ~: Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~!fø OJ DeDartmen~lanature nance Director Paae 1 of 1 , . CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 11/25/2002 Subject: Approve Final Pay in the amount of $63,977.46 to Agenda Number: PAY 2002-011 Hall-Albert Construction Company, Inc. for Wastewater Rehabilitation, Contract "B" This project was awarded by Council on June 25,2001, PW 2001-13 for $1,515,208.50 to Hall-Albert Construction Company, Inc. Final payment will make the contractor's total earnings on the project $1,279,549.11, which is $234,659.39 under the contract amount. The cost savings are primarily due to unused costs associated with unknown field conditions and unused contingency funds. This CIP project consisted of the second and final phase of the rehabilitation of sanitary sewer lines and manholes as required per the EPA's Administrative Order. Recommendation: To approve final payment in the amount of $63,977.46 to Hall-Albert Construction Company, Inc. for Wastewater Rehabilitation, Contract "B". Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~ ~...t¡ ðJ D partm n Hea ignature Finance Review Account Number 02-23-13-6000; 97'a.-23-013 Sufficient Funds AvallaDle 4U£-UUUU-I1;'U~-UU ~Finance Director · KNOWLTON-ENGLlSH-F LOWERS, INC. CONSULTING ENGINEERS / Fort Worth-Dallas November 3, 2002 Mr. Mike Curtis, P.E. Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: 3-585, CITY OF NORTH RICHLAND HILLS WASTEWA TER SYSTEM REHAB/UTA T/ON, CONTRACT "B" CONTRACTOR'S EST/MATE NO. 15 and FINAL Enclosed is one (1) copy of contractor's Partial pay Estimate No. 15 and FINAL, dated November 1,2002, made payable to Hall-Albert Construction Co., in the amount of $63,977.46, for materials furnished and work performed on the referenced project as of September 30, 2002. The quantities and condition of the project have been verified on-site by your representative, Mr. Scott Walker, as indicated by his signature on the estimate dated, November 1, 2002, and we have checked the itern extensions and additions. The following is a summary of the final project status: WASTEWATER SYSTEM REHAB., CONTRACT B, COST ALLOCATIONS CONSTRUCTION THIS TOTAL CONTRACT PERC. r.A TFGORY MONTH EARNINGS AMOUNT COMPL. M.H. & C.O.s $5,765.00 $115,300.00 $112,500.00 102.49% M.H. Rehab. 8,523.22 170,464.50 184,970.00 92.16% Mainline Rehab. 13,557.13 271,142.50 338,153.25 80.18% Misc. Items 3,291.98 65,839.36 77,500.00 84.95% Add or Deduct 805.85 16,117.00 108,710.00 14.83% Pre-Canst. Vid. 157.49 3,150.00 3,150.00 100.00% SS Line Extens. 0.00 0.00 4,432.50 0.00% Capac. Increase. 102,021.94 604,380.75 628,427.75 96.17% Whitfield Ct. (70,145.15) 33,155.00 56,365.00 58.82% TOTALS $63,977 .46 $1,279,549.11 $1,514,208.50 84.50% Calendar Days 434 434 100.00% As shown in the tabulation, above, the total contract amount is $1,514,208.50, and final contractor earnings total $1,279,549.11, which is $234,659.39 under the contract amount. The reason for the cost savings is due primarily to unused 1901 CENTRAL DR., SUITE 550' BEDFORD, TEXAS 76021-5826· 817/283-6211 . METRO 817/267-3367· FAX 817/354-4389 November 3, 2002 3-585, CITY OF NORTH RICHLAND HILLS WASTEWATER SYSTEM REHABILITATION, CONTRACT "B" CONTRACTOR'S ESTIMATE NO. 15 and FINAL additive alternate quantities set up in the original contract to cover extra potential costs associated with unknown field conditions, and unused contingency funds. The two year period of maintenance begins on this date and will, therefore, terminate on November 3, 2004. The maintenance obligation includes repair of sanitary sewer line breaks or stoppage resulting from improper embedment, compaction, backfill or poor workmanship. The maintenance obligation also includes sealing of pavement cracks, repair of pavement buckling or other failures, along with failure of all concrete flatwork and other concrete structures associated with this project. In the absence of any negative comments concerning the condition of this project we recommend that this final partial payment, in the amount of $63,977.46, be made to Hall-Albert Construction Co., 201 N.E. 29th Street, Fort Worth, Texas 76106. Please call if you have any questions concerning this project. ~~'- RICHARD W. ALBIN, P.E., Vice President RWA\ra\Contr15 and Final.doc Enclosures Cc: Mr. Lance Barton, P.E., Assistant Director of Public Works Mr. David Smyth, Public Works Superintendent/Utilities Mr. Scott Walker, City Inspector Mr. Phillip Stephenson, Hall-Albert Construction Co. Knowlton-English-Flowers, Inc. 11/03/02, Page 2 of 2 " 't. -.' \.. CITY OF NORTH RICHLAND HILLS "-/ Department: Planning & Inspections Department Council Meeting Date: 11/25/02 Subject: Public hearing to consider of a request from B. H. & L. Joint Agenda Number: PS 2002-33 Venture for the approval of the Final Plat of Lots 15-28, Block 5, Lots 21-26, Block 9, lots 1-5, Block 10, Lots 1-28, Block 11, Lots 1-27, Block 12, Lots 1-18, Block 13. Lots 1-8, Block 14 and Lots 1-11. Block 15 of the Forest Glen East Phase II Addition (located in the 8000 block of Davis Boulevard) 37.285 acres. Case Summary: Mr. Doug Long, representing B. H. & L. Joint Venture, is requesting approval of the Final Plat of Forest Glen East Phase II Addition. The purpose of this plat is to prepare the site for development of 115 residential and 2 commercial lots. The Development Review Committee originally reviewed this plat and determined that the plat did not comply with the Zoning and Subdivision Ordinances. However, since the final plat was submitted to P&Z, the outstanding issues have been resolved between the city and the applicant. The primary issues were the impacts to the Little Bear Creek Corridor and the lack of a traffic impact analysis (TIA). Since then the applicant has agreed to construct Forest Glenn and Shadywood Lane from Forest Glenn to Davis Boulevard to a 41 foot collector width street. The applicant recently completed a study of the Little Bear Creek Corridor which indicates this final plat will meet the Little Be~r Creek ordinance. "",,-- . Attached is a memo from Public Works and the chronology of events concerning this plat. Public Hearing Requirement: Because this request involves the replating of a portion of an existing residential subdivision (Cherokee Estates Addition), state law requires that a public hearing be held prior to the adoption of this plat. A newspaper notice of this hearing as well as a notice to all property owners within 200' of this subdivision was prepared and published/mailed 15 days prior to this City Council meeting. Current Zoning: The majority of the site is currently zoned "R-2" Residential and with a small area along Davis Boulevard zoned "C-1" Commercial. Comprehensive Plan: The Comprehensive Plan indicates low density residential and park uses (Little Bear Creek Corridor) for this area. The proposed subdivision is consistent with the residential portion of the plan. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget ~ ~~~ Department Head Signature Account Number Sufficient Funds A vattàble Finance Director ~c~ PS 2002-33 Forest Glen East Phase II Addition CC Page 1 of 2 ~--ë··'·."·.·.·"·" .....·.C.... _.,.._...;"._..,_ _... ._._~ - . , CITY OF NORTH RICHLAND HILLS "\ PLANNING AND ZONING COMMISSION RECOMMENDATION: '--- The Planning and Zoning Commission at their meeting on, October 24, 2002, failed to make a recommendation as a motion to approve (3-3) and a separate motion to deny (3-3) did not pass. Attached is a memo from the applicant requesting this plat be placed on the City Council agenda. While no formal action was taken by the Planning & Zoning Commission, the City Attorney has stated that action will need to be taken by the City Council at this meeting to conform to the 30 day rule or this plat will automatically be approved. The applicant has requested an extension of the 30 days with final plat action on November 25,2002. , Staff is recommending approval of this final plat with the following stipulations. RECOMMENDATION: , I ~- To approve PS 2002· 33 the Final Plat of Forest Glen East Phase II Addition with the fOllowing stipulations. 1) Applicant to construct a 41 foot collector width street for Forest Glenn to Shadywood Lane, and continue 41 foot width on Shadywood Lane from Forest Glenn to Davis Boulevard. 2) Applicant will immediately escrow $50,000 toward the future construction of a traffic signal light at Shadywood Lane and Davis Boulevard. The City and applicant will equally share (50/50) all costs associated with this signal light. 3) Final Plat will conform to the Little Bear Creek ordinance. 4) Applicant will plant additional street trees along Shadywood Lane to mitigate all trees previously removed from environmentally sensitive areas in Little Bear Creek Corridor. 5) Applicant agrees to sell to the City for municipal purposes approximately 7+ acres as stipulated in attached letter. CITY COUNCIL ACTION ITEM PS 2002·33 Forest Glen East Phase II Addition CC Page 20f 2 NRH PS 2002-33 Forest Glen E. II Final Plat N A Prepared by Kellie Smith/Planning o I 300 600 Fee I NI~H Public Works I Administration CITY OF NORTH RICHLAND HILLS November 20, 2002 MEMO TO: John Pitstick, Director of Economic Development FROM: Mike Curtis, Director of Public Works SUBJECT: Forest Glenn East, Phase II The developer's engineer is currently working on the engineering studies that show the limits of the 100 year ultimate flood plain. Until the studies can be reviewed by Public Works, we are unable to determine if the plat will conform to the Little Bear Creek Corridor (LBCC) ordinance. I have met with Mr. Long and his engineer concerning the engineering study. They have told me that the Forest Glenn East, Phase II plat will not negatively impact the LBCC. Mr. Long's engineer has indicated that the results of the study will be provided to Public Works prior to the City Council Meeting on November 25, 2002. I will inform you of the results of the study as soon as I have them. J¿k ~ ~~ R IsmYn/P"im2 02-125 P.O, Box 820609 * North Richland Hills, Texas 76182-0609 7301 Northeast Loop 820 * (817) 427-6400 * Fax (817) 427-6404 Nov ,21 02 11: lOa OwenDLonc;&Assoc 8172814834 p. 1 8.1.& L Joint 18ßbJre ... 700 Harwood Road . Hurst, Texas 76054 Phone (817) 281-9000 . Fax (817) 281-4934 November 20,2002 Mr. Steve Norwood City of North Ricbland Hills 7301 Northeast Loop 820 North Ricbland Hills, Texas 76182-0609 Re: FOREST GLENN EAST Addition Phase 2 Final Plat Dear Mr. Norwood; In response to your letter dated 11-19-2002, I have the following comments to offer with regards to the Recommendations to the City Council: 1. We have recommended to staff and have agreed to build a 41' wide street with 5" of concrete over 6" of lime stabilized subgrade without any City Participation for Forest Glenn Drive to Shadywood Lane and Shadywood Lane &om Forest Glenn Drive to Davis Blvd. 2. After Final Plat and Construction plans are approved we will escrow $50,000.00 with cash or letter of credit as your approval for future construction a traffic signal light at Shadywood Lane and Davis Blvd. We agree that the cost of the light will be shared equally(SO/50) ofall costs associated with the signal light. 3. We propose that the Final Plat and construction plans will conform to the Little Bear Creek Ordinance. 4. As proposed by me with this development we will restrict ten(l 0) lots adjacent to Shadywood Lane with the requirement ofthree(3) additional trees per lot to be installed with the construction on each lot. These trees are to mitigate the trees removed previously from the environmentally sensitive areas in Little Bear Creek Corridor. 5. We will extend the closing date on the approximate 7.0+ acres to sell to the city for municipal purposes and agree to hold the stated price in the contract. Closing on the city municipal use tract to be two(2) weeks after final plat approvaJ and recording of same along with Final construction plans approval with construction permits issued for construction of utilities and streets. I hope that I did not go into more detail than you wanted or expected. We enjoy working with you and your staff on all of our developments within your city. ?;cerely:. f)~ ~ ~Æ ~~ ~ëJ Received Nov-21-02 11 :20am From-B172B14934 To-City ot North Richla Page 01 4. PS 2001-33 CONSIDERATION OF A REQUEST BY B.H. & L. JOINT VENTURE FOR THE APPROVAL OF THE FINAL PLAT OF FOREST GLENN EAST ADDITION PHASE II LOCATED IN THE 8000 BLOCK OF DAVIS BOULEVARD. (37.29 ACRES) NO RECOMMENDATION Zoning Administrator Dave Green summarized the case. This is a final plat for phase II of the Forest Glenn East Subdivision. It consists of 115 residential lots and two commercial lots. It is consistent with the Comprehensive Plan for low- density residential type development. A few technical items have not been resolved. A letter from Public Works addresses additional issues. A preliminary plat has a shelf life of about three years and then it becomes null or void. The original preliminary plat for this subdivision was approved in 1998. Because so much time has passed, the plat needs to be revised. There are a number of traffic circulation issues. A traffic impact analysis should be done to determine if there is a need for a collector type street through this particular area. It appears that there is significant encroachment to the Little Bear Creek area, and that there has been unauthorized grading and drainage fill work in that area. It appears that the City's tree preservation ordinance has not been followed. Staff does not recommend approval of this plat until further discussion occurs to resolve these issues. Mr. Green explained that the reason this item is on the agenda is that the applicant requested that it be placed there so he could obtain an answer on this plat. Staff honored his request and put it on the agenda, but staff still has issues on this particular plat. Mr. Tucker wanted to know if staff responded in a timely manner to the engineer and developer. Mr. Green responded that this case was an extremely complicated situation. He explained that the staff is relatively new, most having been here less than two years, so staff had to go back and piece together the history of the site, and then draft comments to the applicant. That took more than the normal timeframe. Staff would not yet have brought this case forward on an agenda, but did so at the request of the applicant. Mr. Tucker commented that he thought that there are certain limitations of how long a process should or should not take. Mr. Green responded that it might require an opinion from the legal department but staff contends that this is no longer a valid plat. Mr. Tucker responded, "That also is a legal matter." Page 4 10/24/02 P & Z Minutes Mr. Schopper asked why it takes three years to get a plat through. He stated that some of the neighboring cities are at nine months. He commented, "and we have been dealing with this for three years?" Mr. Green clarified that staff has not been looking at this for three years. He explained that it has been three years since the preliminary was submitted. The first phase was finalled. This is the second phase that has come through in the past three years. The applicant chose to take three years to get to this point. A three-year timeframe in the subdivision rules says the preliminary plat is no longer valid. Mr. Schopper stated that he is okay with some of the comments that the engineers made about the flood plain and roads, but he thinks it is silly that the predecessors' work is null and void. Mr. Green explained that when staff looks at something, there are new things that have to be dealt with which staff did not know existed, since no staff members have been here long enough who can put all the pieces together. It is a conflict that staff deals with every day. Mr. Schopper stated that his point is that he wonders if there could be a little bit of trust that the previous guys knew what was going on and that they got it to preliminary. Dave Green responded that it is possible, if the records exist, to find what it is that they did, but staff does not have a systematic way to go back and know who said what about when or where. He explained that with this plat the answers are not easily apparent and staff has had to hunt for them. Mr. Schopper responded that he is more comfortable working with this as a preliminary plat and making changes to it as opposed to saying it is void as a preliminary plat. Mr. Green agreed that staff could support that position and would like to see this resubmitted as a preliminary plat. Chairman Bowen pointed out, though, that this is a final plat and the City would not get another shot at it. Mr. Tucker stated that he is concerned that the developer is being penalized for turnover in staff. Mr. Schopper asked for an explanation of what, specifically, has changed in the rules and regulations between 1998 and today? Page 5 10/24/02 P & Z Minutes Dave Green responded that a traffic impact analysis is now required. He stated that the Little Bear Creek Ordinance had been in place before the submittal of this preliminary plat and the encroachment into that area must be resolved. A drainage study is needed to help resolve that matter. The developer, Owen D. Long, came forward. (He is the "L" of B. H. & L. Joint Venture.) He stated that he would like to apologize a little bit for why, and the way, that they are before the Commission this evening. He stated that he submitted the final plat to the City on June 6, 2002 and received a first response on September 12, 2002. At that point, he was told that he needed to have the preliminary plat re-approved because it had expired. He stated that the ordinance says that when a preliminary plat is approved, there is one year from date of approval to file the final plat unless filed in phases and then there are three years from date of approval. He stated that the final plat of Phase I was approved in 2001. He was already working on the preliminary plat of Phase II, which took a long time because of requirements such as a CLOMR for Little Bear Creek Corridor, and core approval to take out a concrete ditch. He sought permission to do dirt in-fill because he was trying to get the dirt from the Target and Wal-Mart sites as they excavated. He stated that staff gave him a permit to do that. He stated that he would like to give the Commission information and a history as to why this took so long. He stated that they started out with a thoroughfare plan, but, instead, they came in with the master zoning of all of the area on Davis Boulevard and North Tarrant. He stated that they were looking at a road tying into old Davis Lane. They found out that Davis Lane was a private lane and they could not use it. Then, Srandonwood Subdivision came in and the collector was taken out. Additional changes occurred as Phase I progressed and was completed. Mr. Long said that there were discussions with Greg Dickens, the Director of Public Works at the time, as to the proper width and right-of-way of the streets. Mr. Long stated that if staff wants a collector figure, he would volunteer to make the street 41-ft. He stated that he has his engineer, a former City employee, working on a drainage study of the Little Bear Creek area. He stated that his engineer has found quite a few errors in the existing Little Bear Creek Corridor Ordinance. He stated that he set aside 15-acres of wetland for the City in order to get Phase I approved and he is willing to sell another 7 -acres to the City, but both of those items are on hold pending future plans. There is an additional 1 0-11 acres set aside for the Little Bear Creek Corridor. He stated that the City passed the Little Bear Creek Corridor Ordinance without input from the owners of the land up and down the corridor. He stated that he is willing to work with that and give a certain amount of ground. He gave about 35-acres to the Corridor for Thornbridge. He stated that they are not trying to "up and walk away" from the Corridor ordinance but they want to massage it. He then restated that he could not get an answer from staff and he had a need for the lots in Phase II since all of the lots in Phase I Page 6 10/24/02 P & Z Minutes had sold. He had people wanting to buy and he wanted to keep the bandwagon going. He stated that he would like to see this approved. He stated that if the Commission wished to approve subject to a 41-ft. street and a traffic analysis, he would agree to that. He stated that if P&Z turns him down, he would appeal to Council anyway and try to make his case to them because he has too much money involved already and is committed to this plan. Chairman Bowen asked Assistant Director of Public Works, Lance Barton, if a wider collector street is needed. Mr. Barton responded that the only way that question could be answered is by having a traffic impact analysis performed. Mr. Barton also pointed out, in defense of his department, that a letter dated July 17,2002, from Knolton- English-Flowers, Inc. (consulting engineers) to Mike Curtis contains a full review of the plan set. A review was performed in a timely fashion and comments made, in addition to other comments made since this letter. Chairman Bowen asked if the letter was forwarded to Doug. Mr. Barton responded that he could only assume it had been. Mr. Lewis asked if there is a possibility of challenging the 3-year expiration of the original plat. Mr. Tucker responded that he believes there is a challenge to the 3-year expiration. Mr. SChopper stated that he also believes there should be a challenge since "there has been way too much time, money, and effort that has gone into it for it to just arbitrarily expire". Mr. Lewis stated that apparently there are ordinances stating there is a timeframe, and that timeframe has expired. He commented that the applicant might have a justified grievance since he feels that the department did not react in a timely manner once his request came forward, but Mr. Lewis thinks that the Commission would be in error if the department is not allowed to do their diligent work, study the traffic, study the Bear Creek corridor issues and so on. He stated that he supports denial and would ask the applicant to redo it. Mr. Schopper stated that he partly agrees. He would support the traffic study since a collector would make sense. However, the applicant is saying that he is willing to put in a collector. , Mr. Lewis asked if the Little Bear Creek Corridor is being properly managed. Mr. Tucker commented that it would be answered when the courts get involved with the City in that one. Mr. Pitstick asked the Chairman for the floor. He stated that staff would like to work with the developer. The area is zoned for single family development. The Page 7 10/24/02 P & Z Minutes lots are the right size. Staff wants to work with the developer but there is some information that staff does not have. This has not held up the developer. He has been developing it without a plat. Mr. Pitstick stated that he has been with the City two and a half years and he has been told by Planning and Zoning and City Council that they do not want development to occur without Planning and Zoning and City Council seeing a plat. Yet, even without a plat, the developer has proceeded. He built streets and water lines in the flood plain. Staff is asking for more information, and better information, to get this resolved. The development is in violation of the Little Bear Creek Ordinance. While there were some early grading permits issued, the developer has clearly gone beyond that. He is developing without a final plat and does not have final engineering plans. The developer has built many homes in this community and staff wants to support that, but there is not a final plat of record and shouldn't be until these issues are resolved. Staff has asked for a traffic study, and an upgraded grading study, and a resolution of the Little Bear Creek Corridor. The developer stated that he hasn't gotten those requests, but staff has asked for them. Staff certainly supports residential development on this. It may not be that much different than what is being presented to the Commission tonight; the developer may not lose any lots, but staff needs better information to support it. Chairman Bowen commented that if staff does not think they have sufficient information then this project should be stopped and staff allowed to obtain the information. He agreed with Bill (Schopper) on the need for a collector and traffic light. He stated that, overall, staff does not have enough information to say that this plat is acceptable for a final plat. There were no other comments and the Chairman called for a motion. Mr. SChopper, seconded by Mr. Tucker, motioned to approve PS 2001-33 with the stipulation that the property owner increase the Forest Glenn Drive roadway to the same width as a collector street, and, additionally, pay for a traffic study for a traffic light on Davis Boulevard. Ms. Cole asked for discussion prior to the vote. She is concerned that it is being approved minus the encroachment into Little Bear Creek and the other issues mentioned by staff. Mr. Schopper responded that this has been fooled with long enough and he believes it will go above P&Z anyway. He stated that he thinks it is a staff thing and that previous staffs have approved things. Ms. Cole stated that there are 17 issues on Jon Lovell's October 18, 2002 letter. She asked if Mr. Schopper's motion is approving this request without any consideration for any of the items in Mr. Lovell's letter. Page 8 10/24/02 P & Z Minutes Mr. Tucker stated that the developer should be allowed to go forward to a certain extent. He suggested making the motion subject to the developer working with staff to eliminate most of these problems. He stated that if it is denied here it will go to Council and from there it could go to legal and he doesn't think it needs to be carried that far. The Chairman responded that although it could go to a legal proceeding he can't be concerned with that. He knows the applicants, John and Doug, and they do good work, but the current staff says that there are still some problems. Mr. Schopper stated that he also looks at all of the stuff that the developers have done in this community and he has looked at the relationship they have with staff. In this case, he sees staff saying that previous staff didn't leave good notes so the developer is going to be made to start over. Everything on the punch list, for the most part, has been taken care of. Ms. Cole stated that P&Z doesn't typically approve a final plat without the changes that staff has recommended, even if it is minor changes in verbiage to add a screening wall for a dumpster, for instance. Yet, she added, we are asking for approval on this without any consideration for staff changes. Mr. Tucker stated that she could vote how she wished. Ms. Cole responded that she is trying to understand the motion. She wants to be sure that she understands that the motion does not include any of staffs recommendations except for the 41-ft. and for the traffic study on the light. She stated that she just wants to be clear on that before she votes. She stated that perhaps with an amendment she wouldn't have a problem with it, but that she does have a problem with eliminating all of staffs other recommendations. Mr. Schopper stated that studies set him off. Rather than doing a study to determine if a collector road is needed, he'd rather that the road just be built. He stated that he would stipulate to the other minor stuff that staff is requesting. Chairman Bowen suggested making the motion subject to the engineer's comments. Mr. Schopper, seconded by Mr. Tucker, amended his motion subject to engineer's comments. The applicant, Doug Long, came forward. He stated that he has not seen the engineer's comments. Mr. Schopper handed him the list and Mr. Long stated that he has worked with staff before and they have not been overbearing. He stated that he has no objection if P&Z approves subject to the engineer's comments. Mr. Schopper reiterated "those comments in that letter." Mr. Long stated that he couldn't read them all right now. Mr. Schopper stated he still Page 9 10/24/02 P & Z Minutes wants a collector street and a traffic study at Davis Blvd. Mr. Long replied that he would not mind doing that and that he will add a 5-ft. easement on both sides of the street, which will give a 9-1/2-ft. parkway. He stated that the difference between a normal collector and what he is offering is that he will have lots facing that wider residential street. Mr. Schopper, again seconded by Mr. Tucker, restated his motion to approve PS 2001-33 subject to engineer's comments and with the stipulations that the property owner provide a collector street, and provide a traffic study for a traffic light on Davis Boulevard. Ms. Cole asked for another question of staff. She apologized and stated that she finds this very confusing. She stated that in trying to look at staffs synopsis and various things, if the October 18 [memo from Jon Lovell, Engineer] is taken care of, and the traffic study, and the 41, what does staff still need? She asked if P&Z is oversimplifying the motion for this case. Mr. Pitstick stated that he does have a CLOMR, but it does not contain information on how it affects the Little Bear Creek Corridor. Staff does not have enough information to determine if the developer is inside or outside the Little Bear Creek Corridor. Mr. Long stated that he does not have the information yet either. He stated they are working on that right now. Mr. Pitstick said that staff would support the plat if this issue were resolved. Mr. Lewis asked what timeframe is involved to obtain the information to resolve this issue. Mr. Long stated that most of the work is done now but that he does not have a report yet. Chairman Bowen wondered if it would be more appropriate to wait until everyone had the needed information. He would hate for this problem to go to Council since it is P&Z's responsibility to resolve these problems. Ms. Cole stated that it is difficult to approve this case if we still have this issue outstanding. Mr. Tucker, citing his second of Mr. Schopper's motion, asked for a vote under Robert's Rules of Order. Chairman Bowen repeated the motion made by Mr. Schopper and seconded by Mr. Tucker and called for a vote. The motion was denied on a 3-3 tie vote, with Mr. Tucker, Mr. Schopper, and Mr. Laubacher voting for Page 10 10/24/02 P & Z Minutes the motion and Mr. Lewis, Ms. Cole and Chairman Bowen voting against the motion. Ms. Cole, seconded by Mr. Lewis, motioned to deny PS 2001-33. Mr. Lewis, Ms. Cole and Chairman Bowen voted for the denial and Mr. Tucker, Mr. Schopper and Mr. Laubacher voted against the denial. Mr. Pitstick asked the developer if it would be possible to have clarification of the encroachment into the Little Bear Creek Corridor prior to the next P&Z meeting. Mr. Long stated that he did not know how long it would take to obtain that information. Chairman Bowen asked John Pitstick if there is any assurance that the plat will not go to City Council until this information is obtained and the issue resolved. Mr. Pitstick explained that a 3-3 vote will go as a denial vote to City Council. He stated that staff will touch base with the City Attorney to verify the denial. Mr. Long came to the podium to state that he believes the City can win in this situation because the City would end up with ten or twelve acres of ground. He stated that he intends to argue over the four to five lots that are encroaching into Little Bear Creek Corridor because he needs those to have lots on both sides of the street. He stated that he is willing to give three access locations plus ten to eleven acres of ground. Chairman Bowen stated that the case is denied and applicant has ten days to talk to staff about an appeal to City Council. Page 11 10/24/02 P & Z Minutes NOTICE OF PUBLIC HEARING NORTH RICHLAND HILLS CITY COUNCIL CASE #: PS 2002-33 Final Plat Forest Glen Estates Phase II Addition Block of Davis Boulevard You are receiving this notice because you are a property owner of record within 200 feet of the above property. Purpose of Public HearinG: Pursuant to Section 212.015 of the Texas Local Government Code, a public hearing is being held to consider a request from to replat the existing Blocks (1-4) of the Cherokee Estates Addition into residential lots. The proposed replat will be known as Forest Glen East Phase" Addition. Public HearinG is Scheduled For: Public Hearing Date: CITY COUNCIL MONDAY, NOVEMBER 11, 2002 7:00 P.M. CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS Time: Location: Planning Department City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427-6300 Fax (817) 427-6303 :- CITY OF NORTH RICHLAND HILLS "-. Department: Public Works Council Meeting Date: 11/25/2002 Subject: Ordinance ClosinQ Ivv Lane located in the Shady Oaks Addition - Ordinance No. 2672 Agenda Number: GN 2002-133 This item is being presented to Council for consideration as requested during the Pre Council Meeting on November 11, 2002. The Shady Oaks Homeowners Association (HOA) is requesting they be permitted to install a gate at the northern entrance to the Shady Oaks subdivision. The process to accomplish the request of the HOA is a two-step process. The first step is to officially close Ivy Lane. Approval of Ordinance No. 2672 will close Ivy Lane. The second step will be the approval of Ordinance No. 2673, which outlines the responsibilities of the HOA and sets a time limit of 5 years on the gate. At the end of the 5 year period, Council will need to take action to extend the time limit. Ordinance No. 2673 is also being presented tonight for consideration during the next agenda item. It should be noted that if Council approves Ordinance No. 2672 and closes Ivy Lane, City staff will not be erecting barricades to indicate the street being closed. The gate installed by the HOA will keep the "general public" off of Ivy Lane and Ordinance No. 2673 will grant permission for the Shady Oaks residents to use the street. Recommendation: To approve Ordinance No. 2672 closing Ivy Lane. Source of Funds: Bonds (GO/Rev.) ~ Operating Budget Other '0 A- 1_ C~-:t- ~ead Signature Finance Review Account Number Sufficient Funds Ävallaole Finance Director .... ,,-.- -'~"------~"----~~~----,~-.-...-_, ORDINANCE NO. 2672 2 4 AN ORDINANCE CLOSING IVY LANE LOCATED IN THE SHADY OAKS ADDITION OF THE CITY OF NORTH RlCHLAND HILLS, TARRANT COUNTY, TEXAS. 6 WHEREAS, the City desires to close Ivy Lane located in the City of North Richland Hills; 8 NOW, THEREFORE, 10 BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RlCHLAND HILLS, TEXAS: 12 Section 1: THAT Ivy Lane, in its entirety, within the Shady Oaks Addition of the City of North Richland Hills, Texas, be, and the same is hereby closed. 14 16 AND IT IS SO ORDAINED. 18 Passed the 25th day of November, 2002. 20 CITY OF NORTH RlCHLAND HILLS 22 24 By: Oscar Trevino, Mayor 26 APPROVED AS TO CONTENT: 28 30 Mike Curtis, Public Works Director 32 34 ATTEST: 36 38 Patricia Hutson, City Secretary 40 42 44 1 ..f__. ¡ " . 8,'h~cl-- "-,,,... :1 ·/t -J~__~:_ -', - ; I .' 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I --:·~t -."- ~ :0 -~ ..~-~ ;0 .i..~ ë. ~ è¿- 'G· I' : ; -'.' ::7t'Ö\je.; .,...1 .._ :n. I ¡ ..~..,__..L _ . .} i . _ .è. _.. __. )... I -- .---....-....-. _..~ - --. ·.u. . ____--1. .... : : r:J>-'r. . ',;;J,- i' . 'i~'.\· . tI c... . . \ . I "". C I!.-<_\~ .q~, ~ ¡ --, ·'1 . I. . I ~. I' 1 -¡-.. i _. j ./. '1 .~. . ( ~~î.....;. jr I . ,,"(;1 ' ,~'" .~ .. \-- . : ~P~O)!: ' .. u.. -¡ 3'0' . _ ~.u.__.J , ¡ C r~~-k' .. .to. ¡ ¡ . .- '1)-' ';'-- .;_u. ..-' - (~ourT ._-~..,~----~---~._,~._~-- r7ì:' -. - -. '~Qq¿-(..'- - I J__ _0. j .r. CE~~;ätT ! ... ". . . , . ! \.\: .. " .... -.. ~,.. LA...._ . .. : ..1. , I ",' , \ . ; .;_....._--'.... ..~' \ . 1 ~. ~ - 1. . ., t· ','- ~-'--;--7--'--,' ~j-.- I , " , . .~. --~:- ...;.:.---....... I . : . , . '. ~ ¡-- , _. _ .... -.'- :1 "~"T .j ~- I .. ..{ '-ï' .-:0- ï ,.. ".,'__';-.R" ".-'--'.--. - ¡ i·· '~___+_;_h_ .;- ~f ,"_. ... j. -- _. '; V)Î ·0" 13'~ -M ¡ -~'¡ ~'j' - . ~-; ~ - ~ £ I ·.iI . -,. :15 I \ ,. ;¡ ---; t -fj ! :¡¡ . ., "--;1 ...~.clì· .: I <---. . -;...<!.~ ; 00:' r 2- 'v:> ,.~ c. n~e.-" _ . \ . ...., ." ..-. .....' . . ~ I' :., 3 111 ìJ -0 '; !J -.'" 7i ¡ '.~lî . ·~-4· ... -;'j l/I_ Lt' i Î - ... , , .-". ". ...... ~.'- :', ·-ifs~~-~ jff I : . ..- " CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: \ 11/25/2002 Subject: GrantinQ a License to Shady Oaks Homeowners Association to use Ivy Lane (5 year period) _ Ordinance No. 2673 Agenda Number: GN 2002-134 This agenda item represents the second part of the process required to accomplish the request of the Shady Oaks subdivision to install a gate on Ivy Lane. Ordinance No. 2673 outlines the responsibilities of the Shady Oaks Homeowners Association (HOA). Summarized below are the key points of the ordinance. · The HOA will be responsible for all street and right-of-way maintenance required for Ivy Lane. · The HOA will be responsible for installation cost and all operations and maintenance required on the gate installed by the HOA. · The HOA will provide "approved" devices to open the gate by emergency vehicles. · This ordinance will expire in 5 years. Council will need to take action at that time to extend the time period. The proposed location of the gate is shown on Exhibit "A". Recommendation: To approve Ordinance No. 2673, allowing the Shady Oaks Homeowners Association to install a gate on Ivy Lane. Source of Funds: Bonds (GO/Rev.) Operating Budget _ ) Other V 'XÆ .~J f C- 1;; Department Head Signature Finance Review Account Number Sufficient Funds Avallaole Finance Director Page 1 of_ 2 .- ...._.,-~-_._~~-~,.-----~ ORDINANCE NO. 2673 AN ORDINANCE GRANTING A LICENSE TO SHADY OAKS 4 HOMEOWNERS ASSOCIATION TO USE IVY LANE, WHICH IS CLOSED TO THE PUBLIC, FORA PERIOD OF FIVE YEARS, SUBJECT TO CERTAIN 6 CONDITIONS. 8 WHEREAS, the City Council has closed Ivy Lane and desires to limit the use thereof to residents of the subdivision and to emergency vehicles; and 10 WHEREAS, Shady Oaks Homeowners Association has agreed to construct a barrier and gate 12 to limit traffic to residents and emergency vehicle traffic; NOW, THEREFORE, 14 BE IT ORDAINED BY THE CITY COUNCIL, CITY OF NORTH RICHLAND HILLS, 16 TEXAS: 18 Section 1: 20 22 24 26 28 Section 2: 30 32 Section 3: 34 36 For and in consideration of the undertaking of Shady Oaks Homeowners Association, Inc., to erect, in accordance with the drawing attached hereto as Exhibit "A," a decorative fence and automatic gate on Ivy Lane which can be opened by a device made available to members of the association and to emergency vehicles, the Shady Oaks Homeowners Association is granted a license valid for a period offive years from the date of this ordinance to use Ivy Lane, which is closed to the public, for a private and emergency access easement, so long as such closed street, decorative fence, and gate are maintained and kept in good repair. If the Licensee fails, in the sole and exclusive judgement of the City Council, to meet the tenns of this license and grant, the City may declare such license tenninated and remove such fence and gate and reopen such street. Nothing within this license or the closure of Ivy Lane shall be deemed an abandonment of the right of the City, its franchisees or public utilities to maintain and repair any facilities, including, but not limited to water, sewer, gas, electric, and cable TV facilities in such closed street right-of-way. AND IT IS SO ORDAINED. 38 Passed the 25th day of November, 2002. 40 42 44 46 CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor 1 2 4 6 8 10 ,~._.,._.,,~.~-~_...~ ATTEST: Patricia Hutson, City Secretary 2 - ..:- - .:- . '-"'j . ..- ---;_. - -: . , , . _. o~__ .'- .' f. -'- .--..- - ....;._. 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Lt·- ~j£ic~"~i{ . j , .~. ·ðJ'tL_,~ .~ i; nt! j , .. .f.___!_ _-.:__~_. j , '! "1 í-~ , . ~ ~ .. -.-\ ..../-_..- --- . .. t- ...-.-.----.! - \ I , J.. .___ .J..... .1_ i ---'. _...1.. ~ . . , . . ~"';"'~~ 'OC*"r2- ...? "~ --1'<E--'., .., " : 'j.1 L.. .-'. do i (, . 31 ~ -0 V') -' i \ - ì' .--. -1.- -. -. --~.- , -:-,-- . 3--(Ù~' - _.;~ sp~ 7- .. ~ ¡ IV. ' I' ': -.'- .. ._ _. J. CITY OF NORTH RICHLAND HILLS "-_ Department: City Secretary Council Meeting Date: 11/25/02 Subject: Appointment to Alternate Position on the Agenda Number: GN 2002-135 Planning and Zoning Commission and Capital Improvement Advisory Committee Mr. John Lewis who held the alternate position was recently appointed to Place 5 on the Planning and Zoning Commission by Councilman Tim Welch. Mayor Trevino is recommending that Mr. Richard Davis be appointed to the alternate position to fill the vacancy left by Mr. Lewis. Recommendation: To appoint Mr. Richard Davis to Alternate on the Planning and Zoning Commission and the Capital Improvement Advisory Committee, terms expiring June 30, 2004. \. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds ~vallaDle t::lP/lIMti .~ Department Head Signature Finance Director '" CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Council Meeting Date: 11/25/02 Subject: Award of Bid to Green ScapinQ in the Amount of $1,300,717 for the Construction of the Neighborhood Park Project and Approve Resolution No. 2002-094 Agenda Number: PU 2002-046 The approved Parks and Recreation Facilities Development Capital Improvement Program includes funding for the design and construction of new neighborhood parks at the following locations: Brandonwood Park Site Foster Village Snow Heights Elementary School Amundson/Main Park Site Mullendore Elementary School Proposed improvements at each site include a playground, pavilion, multi-use trail, landscaping, irrigation and public art. The total construction budget for all five neighborhood parks is $1,315,470. Three of the parks will be constructed on BISD Elementary School property. Included in the bids were 6 alternates for pricing and consideration as follows: Alternate 1 Koi Pond at Brandonwood Alternate 2 Seasonal Color Beds at Brandonwood Alternate 2A Decorative Streetlight at Brandonwood Alternate 3 Black Vinyl Fence at Foster Village, Mullendore and Snow Heights Alternate 4 Grading and Drainage at Snow Heights Alternate 5 Side Pavilions at Amundson/Main Alternate 6 Second Playground at Amundson Finance Review ~-=;,~ ~ e artment Head Si nature oJ Source of Funds: Bonds (GO/Rev.) Operating Budget Other . Page 1 of 3 CITY OF NORTH RICHLAND HILLS 11 bids were received on November 7, 2002 as follows: Contractor Green Scaping Brooks Contractors Hardscape Construction Sprinkle N' Sprout J & J Sprinkler and Landscape North Star Walker Building Corp. Perma Systems GC Dean Construction, Westland Construction M. A. Vinson Base Bid Amount $1,1,53,017 $1,182,006 $1.193.383 $1,327;851 $1,337,595 $1,.397,600 $1,425,000 $1,475,274 $1,487,800 $1,525,000 $1,820,579 The recommended bid is determined using the competitive sealed proposal evaluation system as allowed by the North Richland Hills Purchasing Policies and Procedures Manual and the Texas Local Government Code. The bid submitted by Green Scaping scores the highest using the selectioll criteri~~ which inc.!udes the base bid amount, experience of the superintendent, and prior experience with the contractor. The selection criteria were included in the specifications as required by law. . FINAL RANKING Green Scaping Brooks Contractors Hardscape Construction Dean Construction Sprinkle 'N Sprout Walker Building Corp. North Star J & J Sprinkler & Landscape Westland Construction M A Vinson Perma Systems GC Base Bid 60.00 57.49 56.50 30.96 44.84 36.41 38.79 43.99 27.74 2.10 32.05 Super. 16.36 7.27 12.73 20.00 9.09 14.55 10.91 3.64 5.45 18.18 1.82 Company 10.91 14.55 3.64 20.00 16.36 12.73 5.45 7.27 9.09 18.18 1.82 TOTAL 87.27 79.31 72.87 70.96 70.29 63.69 55.15 54.90 42.28 38.46 35.69 The base bid submitted by Green Scaping, in the amount of $1,153,017, is $162,453 within the available funding approved in the CIP, providing the opportunity to address the priority items identified as the alternates. 'r CITY COUNCIL ACTION ITEM Page 2 of 3 CITY OF NORTH RICHLAND HILLS The alternate pricing as submitted by Green Scaping is as follows: Alternate 1 Alternate 2 Alternate 2A Alternate 3 Alternate 4 Alternate 5 Alternate 6 Koi Pond I Brandonwood Seasonal Color Beds / Brandonwood Decorative Streetlight I Brandonwood Black Vinyl Fence Grading and Drainage I Snow Heights Side Pavilions I Amundson Second Playground I Amundson $87,000 $2,048 $4,000 $36,000 $27,900 $52,100 $31,700 Additional value engineering could potentially reduce the bid amount for Alternate 1 since the costs appear to be higher than anticipated, and staff does not recommend accepting this alternate at this time. Upon Council's direction, staff can evaluate costs associated with this item for future consideration and evaluation of potential funding options which could include executing a change order and using savings from the Bleacher Shade Structure Project, the Supplemental Funds Account or Parkland Dedication Fees. Alternates 2 and 2A were included to provide pricing for the Brandonwood Homeowner's Association to consider at their expense. Alternates 3 through 6 total $147,700. Accepting these Alterl1ates will still provide a total bid amount of $1 ,300,717, which is within the budget. Construction of all five neighborhood parks is scheduled to be completed by September 30,2003. Green Scaping is a highly recommended construction company based in North Richland Hills with extensive e~rience in park coristruction, wetland development and mitigation.; . This project is in accordance with City Council Goal #2 regarding quality development and City Council Goal #5, providing quality of life amenities for the community. Recommendation: To award the contract for the construction of the Neighborhood Park Project to the low bidder, Green Scaping, in the amount of $1,300,717 and approve Resolution No. 2002-094 authorizing the City Manager to execute the contract. 1 CITY COUNCIL ACTION ITEM Page 3 of 3 RESOLUTION No. 2002-094 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: The City Manager is hereby authorized to execute the contract with Green Scaping for the Construction of the Neighborhood Park Project, as act and deed of the City. PASSED AND APPROVED this 25 day of November 2002. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney APPROVED AS TO CONTENT: ~~~. Jim Bro ne, Director of Parks & Recreation CITY OF NORTH RICHLAND HILLS \-- Department: Parks and Recreation Council Meeting Date: 11/25/02 Subject: Award of Bid to Walker BuildinQ Corporation in the Amount of $227,200 for the Construction of Shade .,. .. Structures at Walker's Creek Park and Approve Resolution No. 2002-092 . Agenda Number: PU 2002-047 . '.' Included in the currently approved Parks and Recreation Facility Development Capital Improvement Program is funding for design and construction of shade structures over the bleacher areas at Walker's Creek Park and Cross Timbers Park. Mesa Design Group was selected to prepare the design and detailed construction plans and specifications to bid the project. The budget included a construction allocation of $275,000 for all of the shade structures. .,- Bids for the project were initially due on August 12th. Only 2 bidders expressed interest and the opening was extended until August 15th, which later was moved to August 16th to accommodate bidders. The bid date was extended again to August 23rd because of continued lack of interest from prospective bidders and their concerns that the project was over bud~et. On August 22nd, an addendum was issued extending the bid opening to September 12 in order to allow Mesa enough time to redesign the structures to attempt to get the project within the budget. On September 5th staff prepared and sent plan revisions to Mesa as a part of value engineering. Another addendum was issued pushing the bid opening to September 19th to address bid document clarifications and to allow contractors adequate time to complete their bids. On September 19th, three bids were received as follows: Walker Building Corp. KB Alexander Hardscape Base Bid $433,200 $460,460 $474,527 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other t 6-1 I <=4Š~~ ~ :S\/ De artment Head Si nature Account Number 125-0000-604.79-00 Sufficient Fu s Available 02-09-23-003 02-09-23-008 Budget Manager Finance Director Page 1 of 2 CITY OF NORTH RICHLAND HILLS The lowest bid was from Walker Building Corporation in the amount of $433,200, which was $158,200 over budget. Bidding contractors offered the following factors leading to the higher than anticipated costs: 1. Retrofit installation difficult to access and remove materials and make safe for continual park use. 2. Getting interest for a relatively small project in terms of custom steel work. These sub-contractors are busy with large projects and they often consider small projects as troublesome, elevating their bids if they do respond. 3. Confined work space resulting in increase bid totals to compensate for potential damage to existing dugouts, fences, sidewalks and plaza concrete during the course of construction. Recognizing that the second phase of development for Cross Timbers Park is scheduled to begin next fiscal year, construction of the shade structures could be included along with this next phase of development, taking advantage of the economies of scale. Continual complaints leading to requests for the shade structures at Walker's Creek Park are not only attributed to the need for shade, but also for safety concerns with foul balls. With this in mind, staff recommends awarding the contract for the construction of bleacher shade structures at Walker's Creek Park now, and to include the shade structures at Cross Timbers in the second phase of the park's development. Walker's bid included $227,200 for the shade structures at Walker's Creek Park and $206,000 for the structures at Cross Timbers Park. Since the funding allocation is $275,000, by awarding the contract to Walker's Building Corporation, in the amount of $227,200 a balance of $47,800 would be made available for other park development needs. Additional cost savings may be generated through value engineering, by change order, which could result in an increased balance. Walker's Building Corporation, based in North Richland Hills, was the contractor of record for the Richland Tennis Center. This project is in accordance with City Council Goal #2 regarding quality development and City Council Goal #5, providing quality of life amenities for the community. Recommendation: To award the contract for the construction of the shades structures at Walker's Creek Park to Walker Building Corporation, in the amount of $227,200 and approve Resolution No. 2002-092 authorizing the City Manager to execute the contract. I CITY COUNCIL ACTION ITEM Page 2 of 2 ,..,._-~.._,..~~.~---_.~~~------,-,~-~,~~~~-~---- RESOLUTION No. 2002-092 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: The City Manager is hereby authorized to execute the contract with Walker Building Corporation for the Construction of shade structures at Walker's Creek Park, as act and deed of the City. PASSED AND APPROVED this 25 day of November 2002. APPROVED: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney APPROVED AS TO CONTENT: ~~~ Jim Browne, Director of Parks & Recreation Announcements and Information November 25, 2002 Announcements Citizen's Fire Academy will be graduating on November 26th at the Birdville Fine Arts/Athletic Complex. Congratulations to these great participants! The City of North Richland Hills facilities will be closed on November 28-29 due to the Thanksgiving Holiday. Trash service will not be provided on Thursday, November 28th but will resume on Friday, November 29th. The Keep NRH Beautiful Committee will be accepting nominations for the Annual Holiday Lighting Contest. The committee will recognize nine homeowners in our area for the beautiful lights and decorations of their homes. If you would like to nominate someone, call 817-427-6651 by December 6th. The Committee will recognize the winners at the December 9th Council Meeting. Come get into the festive holiday spirit by joining us for A Night of Holiday Magic on Saturday, December yth. The Flatlanders and Brave Combo will perform their great hits and Santa and Mrs. Claus will arrive in plenty of time for pictures with the children. We will also have a children's holiday village with lots of fun activities with a kiddie train and petting zoo. The lighting of the Christmas tree will also be a treat with spectacular fireworks following the lighting. In addition to all the fun, there will be plenty of food and beverages including hamburgers, kettle corn and hot chocolate. Come join the fun on Saturday, December 7 from 4:00-9:00 p.m. at the North Municipal Complex off Mid Cities and Tecnol Blvd. Call 817-427-6000 for further information. The Police and Fire Department are collecting unwrapped toys for the holiday season. They will provide these toys to needy families in our area. If you would like to participate, please bring an unwrapped toy to the Police Department or any of the Fire Stations. Information December 7 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. 817-427-6570