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Home My WebLink AboutCC 2003-06-23 Agendas ~ . CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA JUNE 23, 2003 - 5:45 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. . I NUMBER I ITEM I ACTION I TAKEN 1. Discuss Items from Regular June 23, 2003 City Council Meetina (5 Minutes) 2. IR 2003-066 Discuss Placement of Citizens Presentations on Council AQenda (5 Minutes) 3. I R 2003-065 Discuss Informational/Procedural Brochures for Council Chambers (5 Minutes) 4. I R 2003-067 Review Enhancements to NeiQhborhood Parks (15 Minutes) 5. I R 2003-069 Parks Maintenance Standards (20 Minutes) 6. *Executive Session - The Council may enter into closed Executive Session to discuss the following: a) Deliberation Regarding Real Property as Authorized by Government Code §551.072 Land Acquisition - Located in the Area of Davis Boulevard and Green Valley Drive b) Deliberation Regarding Economic Development as Authorized by Government Code §551.087 South Grapevine Corridor Area 7. I Adjournment I I *Closed due to subject matter as provided by the Open Meetings Law. If ~ action is contemplated, it will be taken in open session. 1..lhSTEp" ¡~O {ð.3> Date 4~ \t5 P W'\ . 06/23/03 City Council Agenda Page 1 of 3 Time M-µr3e~ ~ By . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA JUNE 23, 2003 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. . NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Councilman David Whitson 3. Pledge - Councilman David Whitson 4. Special Presentations Carolyn Riehl - Yellow Rose of Texas Award presented by Jim Browne 50th Anniversary Update - Celebration Committee Yard of the Month 5. Removal of Item(s) from the Consent Agenda . 06/23/03 City Council Agenda Page 2 of 3 . 6. Consent Agenda a. Minutes of the June 09, 2003 Council MeetinQ 7. GN 2003-069 Suspending the Proposed Effective Date of the Proposed Rate Changes of TXU Gas - Resolution No. 2003-053 8. GN 2003-071 Providing for Ex Officio Members of the Planning & Zoning and Civil Service Commissions _ Ordinance No. 2714 Approve Scope and/or Project Changes for the 9. PW 2003-007 Rufe Snow Project (Ridgetop Road to High Lawn Terrace) 10. PU 2003-032 Contract with Tarrant County for Collection of City Property Taxes - Resolution No. 2003-052 11. PU 2003-033 Action on Any Item Discussed in Executive Session listed on Pre-Council Agenda Land Acquisition - Located in the Area of Davis Boulevard and Green Valley Drive - Resolution No. 2003-54 12. a) Citizens Presentation b) I nformation and Reports I R 2003-068 Stormwater Permit, Phase" ; Update 13. Adjournment . 06/23/03 City Council Agenda Page 3 of 3 4>~~ Date 4'. 45 ~ rI\ Time By ~~e~~oJ)____ ~ '- . _. INFORMAL REPORT TO MAYOR AND CITY COUNCIL IR # 2003-066 ~ Date: June 23, 2003 Subject: Placement of Citizens' Presentations on City Council Agenda Councilman Tim Welch and Councilman John Lewis have requested that the City Council discuss moving the citizens' presentations section of the Council agenda from the end of the agenda to the beginning. It is my understanding that they would like to have this moved to the beginning of the meeting so that citizens who wish to come forward and make a comment or presentation about an item may do so soon after the Council Meeting begins and not have to wait through the entire Council meeting for an opportunity to make their comments or needs known to the Council. If Council decides that they would like to change the placement of the citizens' presentation on the agenda, it will be necessary to amend the Council Rules of Procedure. The way that the rules are amended are to first place this on the agenda and introduce the exact wording and then, at a subsequent Council Meeting, the actual rule change would be voted on and amended. Currently Section 5.5.2 indicates that "at the end of each agenda, any person who has not been listed on the agenda as provided under Section 5.5.1, above, but who desires to speak at a Council Meeting will be recognized by the Mayor and allowed to speak, provided said person completes a form furnished inquiring as to name, address, and topic." . This is the section that would need to be changed in the council Rules that would just say "at the beginning" of the meeting instead of "at the end," should that be Council's wish. Staff will be happy to handle this in any way that you would like. We willook forward to your direction at the Pre-Council meeting. Respectfully Submitted, "- ~tngha City Manager LJC/ag ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL IR # 2003-065 ~ Date: June 23, 2003 T Subject: Informational/Procedural Brochures for Council Chambers Councilman John Lewis had suggested that the City of North Richland Hills prepare an informational brochure similar to the one used by the City of Keller that would be provided for visitors to the City Council Chambers. The City of Keller's brochure is attached and is a tri- fold brochure that provides information about the City Council meetings, the agenda, meeting procedures, etc., as well as providing a "request to speak" form that can be detached and given to the City Secretary for an opportunity to speak at Council meetings. Currently, we have the "request to speak" forms that are in two parts, one of which is given to the Mayor and the other kept by the City Secretary so that there is adequate information for the City Secretary, as she not only keeps the records during the meeting but afterwards. In addition, we do have the Rules of Procedure and information related to speaking before the Council on a PowerPoint presentation that scrolls throughout the meeting prior to the commencement of the meeting. We would certainly have no problem in preparing a brochure similar to that of the City of Keller. e Councilman Lewis wanted to present this idea to Council and get feedback so that we can determine if you would like for us to prepare something like this for the Council meetings. We would, however, suggest that the portion related to the "request to speak" be deleted from any brochure and continue to use our current system for that purpose, as it does give the City Secretary a copy along with the one for the Mayor so that she has this during the Council Meetings. This is still a good procedure in that respect. Again we would be happy to prepare such a brochure or anything else that you feel would be beneficial in further informing our citizens who attend Council meetings. We will look forward to having your feedback on this matter at the Pre-Council meeting. 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() CD ~ ::r C CD CD 0 Q) "0 &U 0' » ~...,~ ; <õ C/J 3 S- =4 - 5' a. 0 õ' CD c- o. m -0 (CCDo CD .. . ~. 3 .:"' &U 3 i: - !\) 0 (Q-o en :::J_ e;; 0 - <Ð CD 0 &U 6' ::T CD- !\) CD _ CD ~ INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR # 2003-067 ~ Date: T Subject: June 23, 2003 Review Enhancements to Neighborhood Parks The Internal Public Art Committee has made selections for public art at Kay Granger Park and Clyde Zellers Park (Snow Heights). The artists will be present at the Pre-Council meeting to make brief presentations of their proposals. Recommendations for Tommy and Sue Brown Park (Forest Glenn), Fire Station #1 at Forest Glenn and Liberty Park (Holiday/Industrial) will be scheduled at a later date. As you recall, the City Council has previously approved art projects for three of the neighborhood parks. These pieces include: · "People Train" by Seppo Arrnos at Dick Faram Park (Amundson) · Blue Heron Bronze by Deran Wright at Founders Park (Brandonwood) · Inset Mosaic Wall by VET at Legacy Park (Foster Village Elementary School) These three projects along with the public art installations at Kay Granger Park and Clyde Zellers Park will be completed in time for the ribbon cutting of the parks. The Internal Public Art Committee (I PAC) has selected artists that have a number of commissions around North Texas. Each artist represents a different medium that compliments the space the art will occupy and will also add interest and diversity to our public art inventory. The following proposals have been recommended by the IPAC. Kay Granger Park at Mullendore Elementary School Proposal - The artists are proposing two interactive activity walls that will mirror the simplicity of circular playground designs. The curved concrete forms will have a stamped texture with incised lines with 6" holes for children to look or reach through. The walls will have concrete stain and or inset tiles. Two simple seating units will compliment the space and create a focal point for the playground site. Artists - Carol Wilder & Charlotte Lindsey Carol Wilder has spent 20 years working as an exhibiting artist and in the last seven years has created collaborative works of art with her husband, Larry Enge. Charlotte Lindsey has 11 years experience in working as art director, designer, facilitator, fabricator and installer of collaborative art projects and murals. Clyde Zellers Park (Snow Heights) Proposal - The artist has designed a playful kinetic art piece that incorporates three 12' poles with pinwheels on the top of each pole. The pinwheels move and dance with the ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS " , ~ . wind and have a star burst design at the end of each pinwheel. A round flat disc is attached with cut-out designs that can be viewed while standing underneath. Shadows created by the sun will also be visible on the ground. Artist - David Hickman David Hickman has received numerous awards during his career. In April of this year he was selected by the State of Texas to represent our state as the Three-Dimensional Artist. Mr. Hickman has completed over 30 commissions in Texas with installations most recently in Dallas and Irving. We look forward to reviewing these with you Monday. Respectfully submitted, V~Ìû:J~ - Vickie Loftice Chair, Internal Public Art Committee ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS / , INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. 2003-069 ~ Date: T Subject: June 23,2003 Parks Maintenance Standards Presentation The Park Maintenance and Operations Division of the Parks and Recreation Department manages its man-hour requirements through the use of the NRH Maintenance Man-Hour Workbook, based on park maintenance standards set forth by the National Recreation and Park Association (NRPA), Professional Grounds Management Society and The Association of Higher Education Facilities Officers. Through the joint effort of these organizations they have specified, outlined and published the appropriate guidelines for grounds management. Customizing these national standards the NRH workbook includes: · A written target goal establishing the overall park appearance supported by the necessary maintenance standards for each park and municipal facility. · Standards which are accomplished through varied maintenance tasks which are detailed for each site. · Tasks are assigned production measurements and cycles of maintenance in calculating annual man-hours needed to reach the target goal. · A summary page of the total maintenance annual man-hours. Gary Bechthold, Park Superintendent, will host a brief presentation providing an overview of the development of the workbook and the benefits achieved through the implementation of the work book. Respectfully submitted, - \~- ~ne Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ,. . NRH Custol11.ized Park Maintenance Standards . City of North Richland Hills City Council Meeting June 23, 2003 . . . . .!!! - .- ..- CD 15 tV = en tV .... > ;:) <C 0 .c:J¡: en c = tV .o:E 5 en w :I: "C C ~ .s:: (.) æ .s:: 't= o Z ... o .... U) "C ... ca "C C ca ... (/) CD (.) C ca C CD ... C .- ca :E ~ ... ca Q. "C CD N .- E o ... U) j " Q) tJ C as en c'E S as c1:l "CÜ C :E5 _C/) CD C/) en >.- _ C '> CD :::: E tJ CD ;:) '- 1:1 ;:) ~ ~ Q., CD :E ~ .... as Q., 1:: J! en I CD c- ~ to.o .... :æ:.!!!o -'(jj ~ 5~1:1 ~ ~ _~LL o ;:) .... o 0 ~:L:- rn_ .2;- ï: c ._ CD CD .i:: E E Ü CD.~ ;:) .... ;:) 1:I;:)C- ~~w Q.,CD'- :E.E s c ãiCD .2 E rn CD ~:s Q.,~ CD :E UI 'E UI CD- E ;:) ;:) UI g~ C 'E rn CD_ E3 ;:) rn tJ Q) oc:::: C UI ~~ rn ~E~ tJ CD rn ;:) .... ....to .,,;:) e g¡ 5 Q.,CD- :E 1: UI Q)- E"3 =' UI Co) CD 00:: C . U) - - .- :I: "C C co - .c (.) i2 .c "t:= 0 Z "- 0 ..... U) "C . "- CO "C C CO .... en Q) (.) c CO c Q) .... c .- CO ::E ~ "- CO a.. "C Q) ~ E 0 .... (1) ~ 0 .. c CD E CD c. .5 1:: o c. 0) c:: ëii c u: c >.0 g> i It: Q)-¡::CO L.. 0 c.... co"tJoCl) .c:O_.c: CI)=c:!:! Q) ~ ~ ::2 c CO ~ II) tJ ... CO -8 :gEe Q)o.c: .æ.c~ ã) S (!) C/) I/) IV 1/)"tJ G) C Q) ~.Q"tJ asüG) ::æO)Q) ~z o U æ-o- _...0 IV D.. ... 0 I/) _ as. I- 1Vg':=ã) ~'ë:'~o ....c>"tJ -'CO G)::! -cr.:m D.. -0 Q) ã) - I ... 0)- Q) Q) C tJ tJ Q) tJ Q) Ü co< C Q) x .c ~co ::æ ... 1V.c W II) - 0) C II) - "tJ eâj co c. O)~ co co Uc ::! I/) - ... E Q) - C ... .E 0 ... ... C. ::! C :::::I IV 3: 0 CI) c. < 0 :E u- .= :t . ëii c: ü:~ o c: c. .- Q) c:c:: . . . NRH20 The Park is highly visible with daily and high urban traffic during the open season. The Resort aDDearanCe is the taraet. Maintenance will require the care of a diverse landscape, attention to detail, use of smaller and often hand tools, and the need to be proactive in correcting problems. Split working shifts may be required. Attention to landscaDe Dractices should not be ignore during off season. ACTIVITYIAREA FREQUENCY COMMENTS Aerate Once in May, June, Full property using walk behind and Toro 880. Julv and Seot. Mow, edge, trim 36 cycles. 7 day Must be mowed on Wed., inside completed by 8:00am. seasonal cycle. Rye Skim water for grass clippings. Over seed with Rye grass grass will require will give the property a pleasing aesthetic appearance and additional cycles protection for sprino openino. Turf Fertilization 4 applications Ratio dependent on soil samples. 2 applications before Annual soil test openino, 1 during (if possible), 1 after closina. Turf Weed control 3 applications Two before opening, one after. 1 % surface weeds only. Dallis grass control (spot treatment - sod replacement if needed), Bed Weed control Daily check during Weed free required during season, manual control 90% season durino season. 2-3" mulch all times. Hard surface Daily check during Should be cleaned when appearance has been noticeably season unacceptable. Crack and crevice should be weed free. Litter control-beds, Daily check during Litter free required for park maintenance staff at all times oarkina lot season while on oroperty. NRH20 staff reQuired dailv litter control. Irrigation PM Check list completed App. 60 zones, minor repairs same day, major repairs weekly during within 24 hrs. Irrigation should have minimum run off; season industry practices required. Water cannon SE of park weekly'or as needed. Shrub pruning Dependent on plant Safety issues same day, no power tools during opening hours. Industry practices reauired. Tree pruning Same as above Same as above. Bananas cut down and mulched during winter. Palms wrapped during winter. Tree mulch All trees when 2-3" mulch only, two-foot rings. Hand water trees when applicable needed. Fire Ants Daily check Bait before season, treat mounds same day. Communicate with NRH20 staff. Insect/disease control IPM program Report done bi-monthly during season. Monthly during off season. Customer damage Daily check Broken limbs, plant damage, irrigation damage - fix same day. Sod damaoe may reauire roping off areas. Plavaround Insoection Bi-monthly Water park staff responsible for maintenance. Site Inspections Bi-monthly during Site Inspections report, Maintenance completion and season aoals reoorts. Plant replacement As needed. Before During season plants/sod should be replaced within week. park openino is ooal Construction projects Quarterly reports Most projects should be completed during off-season. Safety issues done immediately. . While each employee works a total of 2,080 annual man-hours, their actual man- hours performing maintenance task in the field is calculated at 1,608 man-hours per year because 472 man-hours are removed as follows: Percentages of Projected Man-Hours. that· are not available for Performing Maintenance Tasks within the Parks · Work breaks (city policy) · Holidays (city policy) · Vacation (averageof8 days per year) · Sick leave (average of5 days per year) · Equipment management (care, repairs) · Training (seminars, safety, employee mtgs.) · Compound and Inventory management · Miscellaneous (Drive time, purchasin.g) 6.2% 3.5% 3.0% 2.0% 3.0% 1.0% 1.0% ~ Total 22.7% Maximum annual Full time man-hours per employee = 2080 man- hours -22,7% = 1,608 Actual annual Field workman-hours 'peremployee = 1,608 man- hours . e . . . N g, N · · 10 .... · , .. · 'a .. . , 0 · .. . > '" .. c I :l . ! II( · .. .. .. of ftJ · CL. :¡ .. - ;! , o N :c a::: z .. 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FOIl ..... coßlm ~UL... eXistillg orproposedfacilityorprogrant - builds on the principle oflife cycle costing - it recognizes that the costs of maintenance and operations will in most cases soon overtake the cost of development · Physical measurements · Historical measurements · Plan review and analysis - Document the results · Everything you maintain can be measured " . Consolidate findin!<, into·· , ,,'. J.' y .. ~ of any given progrant or facility; - ?illy then will you have the credibility to mfluence decisions. , " '., . . . ~. .~ · Average results of various staff for each task. · Expect reluctance/resistance - explain benefits. · Evaluate seasonal impacts. · Document the results in the workbook/spreadsheet. PÖLÙðr ~bH\t ,~'r~~-+ed) -tv ~UY\U l ()Vì lo/~~lðL( ~L0II\\Cj :(\re,~LU')(~~ I 1 . . e · Neighborhood Parks · Linear Parks / Trails · Municipal Facilities / Public Grounds · Special Purpose Parks . Óne "Man-Yeaf'is 52 \1'o'eCbX40hours "2,080 man hours, right? · What percentage of those 2,080 "man hours» are actually spent in the field perfonning maintenance work? . 95%? 9O%? 85%?... ll1an·hourslperåcreas f01l0,,"s: · Community Parks 250 man-hours/acre · Athletic Fields 80 man-hours/acre · Municipal Facilities 270 man-hours/acre · Neighborhood Parks 110 man-hours/acre · Linear Parksffrails 35 man-hours/acre care of a diverse landscape. attention to detail. use of smaller and often hand tools. and the need to be proactive in correcting problems. Split shifts IIIl!Y be required. Attention to landscape practices should not be ignored during the offseason. " - Total your maintenance man-hours by park - Total your maintenance man-hours by park acre - Determine your annual man-hours per acre by park classification for general estimating purposes (neighborhood, linear, athletic lex, etc...) . Are we achieving/exceeding expectations? - Adjust & make corrections as needed - Use as a planning, plan review and budget tool - Print it and distribute it - Implement and continue to fine tune! 2 . . e .....tæJJUlal sr_ Faa ..... canarru..LU Y ~' ,", ~'~'- ~ , ~- '" "'~A ~ fi,y-...- , "'" " ,--.0" .~~";". ;@ ~~, ~ ~ , ~ .L § ÍJ ......' 3 e .' e AREA 1 AREA 2 AREA 3 AREA 4 AREA 5 AREA 6 AREA 7 AREA 8 AREA 9 Y ARD-OF-THE-MONTH JUNE, 2003 6609 Tabor St.. Link & Marsha Pend lev 4928 Harrell. Chris Oats and Chuck Cannon 6300 Skvlark Circle. Denise and Charles Niziolek 7304 Falcon Ct.. Richard & Laura Humphries 5520 Finian Ln.. Leilani White 6700 Bartav Drive. Mattie Needs 8329 Thornbird. Dan & Shirlev Neece 7904 Bridlewood Dr.. Rick & Kerri Benson 7617 Oak Knoll Dr.. Nick & Cathy Kouaias Texas SmartScape Winner 7320 Brilev. Joe & Whitney Bevill Business Landscape Winner Libertv Bank. 5801 Davis Boulevard e e - MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN CITY HALL, 7301 NORTHEAST LOOP 820 - JUNE 09, 2003 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 9th day of June, 2003 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Joe D. Tolbert John Lewis Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Absent: Scott Turnage Staff Members: Larry J. Cunningham Steve Norwood Karen Bostic Paulette Hartman Patricia Hutson George Staples John Pitstick Larry Koonce Mike Curtis Jenny Mabry Clay Caruthers Pam Burney Dave Green Call to Order Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Assistant City Manager Managing Director Administrative/Fiscal Services Assistant to City Manager City Secretary City Attorney Director of Development Finance Director Public Works Director Communications Director Budget Manager Environmental Services Director Zoning Administrator Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m. 1. Discuss Items from Reaular June 09.2003 Citv Council MeetinQ Item 6f, PU 2003-31 - Councilman Whitson advised that during the regular council meeting he would like Staff to explain the funding for the vehicle. Item 10, PZ 2003-10 - Councilman Whitson stated that this was a zoning request; however he wanted to ensure that during the regular meeting the citizens understood the City will be taking care of the drainage issues at a future time. e e e City Council Minutes June 09, 2003 Page 2 2. IR 2003-060 Discuss Update of Hometown Plan Mr. John Pitstick advised that Mr. Dan Quinto, Arcadia Development, was present to give a general update of Home Town. Mr. Quinto gave a brief PowerPoint presentation updating the council on the project status and an overview of the project. Mayor Pro Tern Tolbert present at 6:04 p.m. Mr. Quinto gave an update on the Davis Boulevard frontage, the Mid-Cities development tract and discussed the declining market for multi-family development. Mr. Quinto discussed future plans for a senior independent living community and multi- family projects. Mr. Quinto mentioned that Arcadia was working on commercial design guidelines for the area at Highway 26. They will be discussing the Highway 26 development with the Council at a future council meeting. Mr. Quinto responded to questions and concerns from the Council concerning the multi-family / independent developments and the locations. 3. IR 2003-061 Discuss Vehicle and Boat Parkina in Residential Areas Item placed on agenda for discussion at the request of Councilwoman Johnson. Councilwoman Johnson advised of her concerns with the visual restrictions caused by large recreational vehicles stored or parked in residential areas. Councilwoman Johnson advised she would like to see large motor homes and recreational vehicles stored behind the building line. Mr. Cunningham advised that Staff surveyed the surrounding cities for their regulations on recreational vehicle parking and the survey results are included in the council packet. Mr. Cunningham advised if Council wished to consider regulations, direction from Council would be needed - Le, parking behind building line, height restrictions, length restrictions, etc. Mr. Cunningham stated that small vehicles that do not present site visual problems should be allowed, Le, pickup campers, dirt bikes, etc. There was discussion of situations in older neighborhoods where there would be a problem getting recreational vehicles in the back or side yards. There are also situations where the parking of recreational vehicles in the front will extend over the right-of-way. Mr. Dave Green, Zoning Administrator, explained the current ordinance. Current ordinance allows for parking on side or rear yards with a screened 6' solid fence; front does not require any screening. Ordinance also requires vehicle to be parked on a minimum 9' x 18' concrete or asphalt surface. Council discussed whether to consider the elimination of front parking of recreational vehicles. Consensus was to refer it to the Planning and Zoning Commission for a recommendation with direction that if there is an existing motor home or recreational vehicle to consider some type of grandfathering with a time limit. Council concern is with the proliferation of recreational vehicles as the city continues to grow. Mayor e e e City Council Minutes June 09, 2003 Page 3 Trevino also asked that the Planning & Zoning Commission look at the parking of 18 wheelers (Davis Boulevard). 4. IR 2003-059 Leaislative Update Ms. Paulette Hartman, Assistant to City Manager, was available to answer questions on the written report provided in the Council packet. There was discussion on the need to send letters to the Governor requesting his veto on a few of the legislative items, i.e, SB 501 and HB 1606. Council consensus was to send a collective letter from Council on HB 1606 and letters from the Mayor or individual Council members as needed on other items. 5. Adjournment Mayor Trevino announced at 6:41 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order June 09, 2003 at 7:00 p.m. ROLL CALL Present: Oscar Trevino Joe D. Tolbert John Lewis Frank Metts, Jr. JoAnn Johnson David Whitson Timothy J. Welch Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Absent: Scott Turnage Councilman Staff: Larry J. Cunningham Steve Norwood Karen Bostic Patricia Hutson George Staples City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Attorney e e e City Council Minutes June 09,2003 Page 4 2. INVOCATION Councilman Metts gave the invocation. 3. PLEDGE OF ALLEGIANCE Councilman Metts led the pledge of allegiance. 4. SPECIAL PRESENTATIONS None. 5. REMOVAL OF ITEM{S) FROM THE CONSENT AGENDA Councilman Welch removed items 6c and 6d from the Consent Agenda citing a conflict of interest. Councilman Welch is the engineer of record for the two projects. Councilman Welch advised he would abstain from discussion and voting on agenda items 6c and 6d. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE COUNCIL WORK SESSION MAY 20, 2003 B. MINUTES OF THE COUNCIL MEETING MAY 27, 2003 C. REMOVED D. REMOVED E. PU 2003-30 AWARD BID FOR THE 2003 MISCELLANEOUS STREET SUBGRADE STABILIZATION PROJECT TO MCCLENDON CONSTRUCTION IN THE AMOUNT OF $59,986 - RESOLUTION NO. 2003-051 F. PU 2003-31 PURCHASE OF VEHICLE FOR THE NORTHEAST TRANSPORTATION SERVICES IN THE AMOUNT OF $45,832 USING STATE GRANT FUNDS City Council Minutes June 09, 2003 Page 5 e Mayor Trevino asked Assistant to City Manager, Paulette Hartman, to explain item 6f. Ms. Hartman advised the vehicle is for the Northeast Transportation Services (NETS). NETS received a vehicle replacement grant from the Texas Department of Transportation. The City is the pàss-through agency for the grant money. The City will issue a purchase order and the State will transfer the grant money to the City. The City will issue a check once the funds are received from the State. COUNCILMAN WHITSON MOVED, SECONDED BY COUNCILWOMAN JOHNSON, TO APPROVE THE CONSENT AGENDA. Motion to approve carried 6-0. e 6C. PS 2003-18 CONSIDERATION OF A REQUEST FROM PEISER SURVEYING CO. ON BEHALF OF THE PROPERTY OWNER, JIM MAKENS, TO APPROVE THE FINAL PLAT OF LOT 2, BLOCK 1 GIBSON ADDITION LOCATED IN THE 8700 BLOCK OF DAVIS BOULEVARD (1.55 ACRES) APPROVED & 6D. PS 2003-22 CONSIDERATION OF A REQUEST FROM ZAREMBA GROUP LLC., ON BEHALF OF THE PROPERTY OWNER, DON O'NEIL, TO APPROVE THE FINAL PLAT OF LOTS 3R1 & 3R2, BLOCK 2 CULP ADDITION LOCATED IN THE 6800 BLOCK OF DAVIS BOULEVARD (4.149 ACRES) APPROVED COUNCILMAN WHITSON MOVED, SECONDED BY COUNCILMAN LEWIS, TO APPROVE ITEMS 6c AND 6D (PS 2003-18 AND PS 2003-22). Motion to approve carried 5-0; Councilman Welch abstaining. 7. GN 2003-065 YOUTH ADVISORY COMMITTEE END OF YEAR REPORT ACCEPTED Mr. Paul Dorasil, Chair Person of the Youth Advisory Committee recognized other committee members present - Kendra Newton, Emily Killough and Ginnie Ball. Also present was Davina Barnett, the City's Youth Outreach Coordinator and liaison to the committee. Mr. Dorasil presented a PowerPoint presentation summarizing the Youth e Advisory Committee's year-end report. e e e City Council Minutes June 09, 2003 Page 6 MAYOR PRO TEM TOLBERT MOVED TO ACCEPT THE YOUTH ADVISORY COMMlnEE'S YEAR-END REPORT AS SUBMlnED TO COUNCIL. COUNCILMAN MEnS SECONDED THE MOTION. Motion to approve carried 6-0. 8. PZ 2000-38 R3 PUBLIC HEARING TO CONSIDER A REQUEST FROM K.B. ALEXANDER ON BEHALF OF THE PROPERTY OWNER, PRECINCT VILLAGE DEVELOPMENT, LTD, FOR A REVISION TO THE APPROVED WAL-MART PLANNED DEVELOPMENT SITE PLAN LOCATED IN THE 8500 BLOCK OF PRECINCT LINE ROAD (3.911 ACRES) - ORDINANCE NO. 2710 APPROVED Mayor Trevino opened the Public Hearing and called for the applicant to present request. Mr.,Richard Williams, GSB Architects, representing K.B. Alexander, presented request to revise the approved Wal-Mart planned development site plan. Mr. Williams advised they were seeking approval for a retail shopping center and at the request of the City, the removal of a masonry-screening wall on the west side of the property. Mr. Dave Green, Zoning Administrator, reviewed the details of the Wal-Mart planned development as originally approved several years ago. One of the conditions of the original approval requires any subsequent development of the surrounding pad sites to be approved as separate amendments to the plan. Applicant is requesting approval of a 31,600 square foot general retail center to be located on a portion of Lot 2. Mr. Green discussed the proposed building design, materials and the access to the pad site. The Planning and Zoning Commission recommended approval on May 15, 2003 by a vote of 4-0. Council discussed the request with questions on landscaping at the back of the property, signage on the property and whether the outside lighting was adequate for security. In response, Mr. Green advised that landscaping is required along the portion of Precinct Line Road fronting the development. The City has requested that the masonry screening wall at the back be removed to provide adequate fire protection to the rear of the proposed building. One masonry monument sign will be located on the site and two 25 foot light poles are proposed for the parking area. Mr. Williams advised the Council that since submittal of the request they have determined a need for an additional light pole. Mayor Trevino called for anyone wishing to speak for or in opposition to the request to come forward. City Council Minutes June 09, 2003 Page 7 e There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILWOMAN JOHNSON MOVED TO PASS PZ 2000-38R3, ORDINANCE No. 2710. COUNCILMAN WELCH SECONDED THE MOTION. COUNCILMAN WHITSON ASKED FOR AN AMENDMENT TO THE MOTION TO INCLUDE THE ADDITIONAL LIGHT POLE. COUNCILWOMAN JOHNSON ACCEPTED THE AMENDMENT AND COUNCILMAN WELCH ACCEPTED THE AMENDMENT. Mayor Pro T em Tolbert asked for clarification - motion to include necessary light as approved by staff. Councilman Whitson advised that was his intent. Motion to approve carried 6-0. e 9. PZ 2003-08 PUBLIC HEARING TO CONSIDER A REQUEST FROM JAMES BRITTAIN ON BEHALF OF TARRANT COUNTY FOR A ZONING CHANGE FROM "AG" AGRICULTURAL TO "PD" PLANNED DEVELOPMENT FOR "U" INSTITUTIONAL USES LOCATED IN THE 7300 BLOCK OF PRECINCT LINE ROAD (5.346 ACRES) - ORDINANCE NO. 2711 APPROVED Mayor Trevino opened the Public Hearing and called for applicant to present the request. Mr. James Brittain, 3908 South Freeway, Fort Worth, representing the property owner, presented request to change zoning from Agricultural to Planned Development for Institutional uses. Mr. Glen Whitley, County Commissioner Precinct 3, further explained Tarrant County's plans for the property to demolish and rebuild the existing maintenance facility to a more modern facility. Commissioner Whitley presented the proposed site plan for the property. Commissioner Whitley discussed and answered Council questions regarding the elevations of the building, landscaping, screening, design of building, materials and access. Mr. Dave Green, Zoning Administrator, advised the County is requesting a rezoning so the new facility will conform to current zoning regulations. The site is not platted; however the Planning and Zoning Commission has approved a preliminary plat. The request is a redevelopment planned development which allows for variances as the Council deems appropriate. The following variances were outlined by Mr. Green and discussed by Council: e e e e City Council Minutes June 09, 2003 Page 8 To permit metal facades for the service facility and vehicle storage buildings To delete the building façade offset requirement for these same buildings To permit a flat roof for the fuel island canopy - applicant will be using the existing canopy To provide asphalt paving for the vehicle storage stalls To provide relief from constructing required sidewalk along Precinct Line Road until the adjacent property to the north is developed To keep the existing cyclone and barbed-wire fencing along the west property line To utilize the existing live screen of shrubs along the west property line To provide relief from screening of the refuse container. Mr. Green advised that the Planning & Zoning Commission recommended approval by a vote of 4-0 subject to the stipulation that the proposed site plans and construction plans match. Mayor Trevino called for anyone wishing to speak in favor or in opposition to the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILMAN METTS MOVED TO APPROVE PZ 2003-08. COUNCILWOMAN JOHNSON SECONDED THE MOTION. Mayor Pro Tem Tolbert asked that it be noted that this is a redevelopment request and that if it was anyone other than the County, he would be opposed to many of the variances; i.e., the flat roof canopy. Mayor Pro Tem Tolbert recognized the County's limited budget was an issue and county taxes would be affected without the variances. Mayor Pro T em Tolbert stated that the approval of the request was not to be a precedence. Several council members also agreed with Mayor Pro Tem Tolbert's comments. Commissioner Whitley commented that they were going to try to move the existing canopy to the new location, but if it does not work they will install a pitched roof canopy that meets city regulations. Motion to approve carried 6-0. e e e City Council Minutes June 09, 2003 Page 9 10. PZ 2003-10 PUBLIC HEARING TO CONSIDER A REQUEST FROM A. C. MCFARLAND FOR A ZONING CHANGE FROM "AG" AGRICULTURAL TO "TC" TOWN CENTER DISTRICT FOR NEIGHBORHOOD GENERAL SUB-ZONE USES LOCATED IN THE 8100 BLOCK OF BRIDGE STREET AND THE 6200 BLOCK OF SHIRLEY DRIVE (4.030 ACRES) - ORDINANCE NO. 2712 APPROVED Mayor Trevino opened the Public Hearing and asked for the applicant to present the request. Mr. James Brock, 6200 Shirley Drive, representing the Newman Family and A.C. McFarland Development, presented request to rezone property from AG to Town Center District. Applicant has agreed to the Town Genter guidelines and has an agreement with Home Town to develop proposed site in accordance with Town Center Development standards and regulating plan. Mr. Brock stated the plan is to bring Ada Lane south into Bridge Street, which will help to eliminate the traffic concerns by taking the traffic to the light on Davis. They have agreed to a buffer on the east side of the property and the engineer is working on putting the alley ways into a v-shape to eliminate any water concerns of the neighbors. Mr. Brock advised they would not displace any water to the east side. Mr. Dave Green, Zoning Administrator presented a summary of the case, Planning & Zoning recommendation and Staff recommendation. Mr. Green discussed the agreement between the developers of the tract and Home Town/Arcadia in which the developer has agreed to develop the site according to Home Town guidelines. The Planning & Zoning Commission recommended approval on May 15 by a vote of 4-0. Staff is recommending the attachment of some items to the ordinance that was brought to staffs attention earlier in the day. Three subzones in the regulating plan permit this type of development, but only one subzone actually permits this size of townhouse - minimum lot size, frontage and depth. Staff referred to it as the General Subzone in the caption and ordinance, but is recommending that it be changed to the Center Zone. The Center Zone will allow the development as it is proposed on the lots as proposed. Staff is recommending approval with the attachment of the following three exhibits to the ordinance - 1) the Residential Regulating Plan for the Home Town area - specifies the building elevations, building design, building materials; 2) Town Center AV-80-36 thoroughfare standard for Ada Lane and 3) Town Center Development Standards. Councilman Whitson advised of three concerns - 1) drainage issue, which is being addressed; 2) privacy; and 3) safety and security of citizens. Councilman Whitson was concerned with Cambrian Way, the alleys on the west and east side and Ada Street dumping into Shirley Drive. The alley ways come back into the main street on the south side but not on the north side. Councilman Whitson was concerned with so many streets intersecting Shirley Drive at one point. City Council Minutes June 09, 2003 Page 10 It Staff advised there had been some discussion with the engineer on making the access to the alley on the north the same as the south access and that the engineer did not have a problem with the, revision. Council discussed the standards for AV-80-36 thoroughfares and the compliance of all requirements between Arcadia and the applicant. Mayor Trevino called for anyone wishing to speak in favor to come forward. Mr. Dean Mills, 6117 Roaring Springs, advised he originally submitted a request to speak in opposition, but was now in support of the project. Mr. Mills advised he had worked out some terms with the developer. Mayor Trevino called for anyone wishing to speak in opposition to come forward. Ms. Irene Beckelman, 6205 Shirley Drive, was concerned with the alley and drainage. Ms. Carol Werner, 6109 Roaring Springs, did not oppose but was concerned with privacy. The lots on Roaring Springs are lower than Ada Lane and she would like to see one-story homes instead of two-story homes, and a ten foot buffer instead of the 5 foot buffer. It Staff advised the drainage plans will be submitted to the Public Works Department and the developer will be required to meet the city's codes and regulations. There being no one else wishing to speak, Mayor Trevino closed the public hearing. COUNCILWOMAN JOHNSON MOVED TO CHANGE THE ZONING FROM AG TO TOWN CENTER, CENTER SUBZONE WITH THE ATTACHMENTS OF THE RESIDENTIAL REGULATIONS, THE STREET BE A BOULEVARD AV-80-36 (ADA lANE) AND THE REQUIREMENT OF THE T -OFF OF THE ALLEY _ THAT THEY BRING IT BACK AND NOT HAVE THE TWO ALLEYS TIE INTO SHIRLEY DRIVE - AND SUBMISSION OF ARCHITECTURAL RENDERINGS AND DETAILED LANDSCAPE MAINTENANCE. COUNCILMAN LEWIS SECONDED THE MOTION. The Council further discussed their concerns with the alley ways stubbing into Shirley Drive. There was discussion on the alley stubbing into Cambrian Way. Mr. Brock advised he met with Mr. Quinto earlier in the evening about stubbing the alley out to Cambrian Way and was advised that they were going to redesign that area. Mr. Quinto is unsure how the redesign will lay out and Cambrian Way may not exist. The preference is that if Cambrian Way will not exist that the alleys stub back into Ada on the north as done on the south. Mr. Brock pointed out that because of drainage it might not be possible to completely close the alley at the north. It City Council Minutes June 09,2003 Page 11 e COUNCILWOMAN JOHNSON AMENDED MOTION ON THE CONDITION THAT THE TEE-QFF OF THE ALLEYS ARE DEVELOPED WITH THE APPROVAL OF STAFF WHO WILL ADDRESS COUNCIL'S CONCERNS OF TOO MANY ENTRANCES ON SHIRLEY DRIVE. COUNCILMAN LEWIS SECONDED THE AMENDMENT TO THE MOTION. Councilman Metts asked for point of clarification regarding the privacy issue - did the motion cover the ten foot rather than five foot setback. Mayor Trevino advised this is a zoning issue and setback is not covered. Motion to approve carried 6-0. 11. PS 2003-03 PUBLIC HEARING TO CONSIDER A REQUEST FROM THE NORTH RICH LAND HILLS PARKS AND RECREATION DEPARTMENT ON BEHALF OF THE CITY AND EILEEN PAUL FOR THE APPROVAL OF THE FINAL PLAT OF LOTS 3A & 3B, BLOCK 5 GLENANN ADDITION LOCATED IN THE 8600 BLOCK OF AMUNDSON DRIVE (6.927 ACRES) APPROVED Mayor Trevino opened the Public Hearing and asked the applicant to present the e request. Mr. Dave Green, Zoning Administrator, presented request on behalf of City of North Richland Hills. The purpose of the replat is to re-adjust the boundaries between the proposed park facility and the adjacent development. The property was originally platted as part of the Glenann Addition and State Law requires a public hearing be held prior to the approval of any replat of the original residential addition. The Planning & Zoning Commission approved the request. Mayor Trevino called for anyone wishing to speak in favor of the request to come forward. Ms. Donna Duckworth, 8401 Glenann Drive, advised she was in favor of the neighborhood park, but would like Council to make arrangements for parking. Mr. James Duckworth, 8401 Glenann Drive, questioned if right-of-way was needed on Amundson, would it be on Amundson Drive or Amundson Road. Mr. Mike Curtis, Public Works Director, advised the right-of-way would be needed on Amundson Drive. COUNCILMAN WELCH MOVED, SECONDED BY COUNCILMAN WHITSON, TO APPROVE PS 2003- 03. e e e e City Council Minutes June 09, 2003 Page 12 Motion to approve carried 6-0. 12. GN 2003-066 APPOINTMENTS TO THE PLANNING AND ZONING COMMISSION AND CAPITAL IMPROVEMENTS ADVISORY COMMITTEE - PLACES 1 & 5 APPROVED Ms. Patricia Hutson, City Secretary, advised Places 1 and 5 on the Planning & Zoning Commission and Capital Improvements Advisory Committee are vacant. Councilman Lewis is recommending Mr. Richard Davis to Place 1. Councilman Whitson is recommending Ms. Brenda Cole to Place 5. Terms of office will expire June 30, 2005. COUNCILMAN METTS MOVED, SECONDED BY COUNCILWOMAN JOHNSON, TO APPROVE GN 2003-066, APPOINTING MR. RICHARD DAVIS TO PLACE 1 AND Ms. BRENDA COLE TO PLACE 5 ON THE PLANNING AND ZONING COMMISSION AND CAPITAL IMPROVEMENT ADVISORY COMMITTEE, TERMS EXPIRING JUNE 30, 2005. Motion to approve carried 6-0. , 13. GN 2003-067 APPROVE WELLHEAD PROTECTION ORDINANCE - ORDINANCE NO. 2696 APPROVED Mr. Mike Curtis, Public Works Director, presented Ordinance No. 2696. State regulations require a 150-foot radius sanitary control easement around all wells used for potable water. The City's wells are very old and installed before the requirement by the Texas Commission on Environmental Quality (TCEQ) for sanitary control easements. TCEQ has advised the City that in order to comply with State regulations, the city will need to provide documents of the sanitary control easements. Because the City does not have the necessary easements and cannot comply, an exception to the rule has been requested. TCEQ will allow the City to approve an ordinance that provides for protective measures around the well sites. The proposed ordinance will meet TCEQ's requirements for substitution of the sanitary control easements. MAYOR PRO TEM TOLBERT MOVED TO APPROVE ORDINANCE No. 2696. COUNCILMAN WELCH SECONDED THE MOTION. Motion to approve carried 6-0. e e e City Council Minutes June 09, 2003 Page 13 14. GN 2003-068 AMENDING ORDINANCE NO. 2424 TO REFLECT CHANGE IN RABIES VACCINATION RULE- ORDINANCE NO. 2709 APPROVED Ms. Pam Burney, Environmental Services Director, presented Ordinance No. 2709. Proposed ordinance changes the frequency of rabies vaccination required for all dogs and cats in North Richland Hills to comply with State Rules on rabies vaccination protocols. COUNCILMAN LEWIs MOVED, SECONDED BY COUNCILMAN WHITSON TO APPROVE GN 2003- 068. Motion to approve carried 6-0. 15. A. CITIZENS PRESENTATION Mr. Marlin Miller, 5109 Susan Lee, expressed concerns with mosquitoes and questioned what the City was doing. Mr. Miller was advised that Staff had updated Council at a recent meeting on the measures the City was taking to control mosquitoes. Mr. Miller was advised that Ms. Burney would meet with him and address his questions. B. INFORMATION AND REPORTS Councilman Whitson presented the following information and reports: · Dive-In Movies begin at NRH20 Family Water Park on Friday, June 20th. They will be held every Friday night around 9:00 p.m. through the first of August. · The Library has a new Spanish story time for children a~es 4-8. Gladys Nelson will read stories in Spanish each Thursday through July 10t from 10:00 a.m. - 10:30 a.m. · The Children's Department in the Library will have free movies this summer! Every Tuesday through July 15, movies will be shown for ages 6 and older from 3:00 p.m. - 3:45 p.m. e e e City Council Minutes June 09, 2003 Page 14 Information: June 21 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Julv4 Family Fourth Birdville Fine Arts/Athletic Complex 6:00 p.m. FREE! Kudos Korner Every Council Meeting, we spotlight one of our employees for the great things they do. A letter of appreciation was received from a NRH resident for the assistance Officers David Cullins and Jon Stieg offered after she locked her keys and her six month old son in the vehicle. Even with the inclement weather the officers worked hard to get inside the locked car. Afterward they gave my son a teddy bear to console him. The resident was deeply touched by the actions of concern and kindness. 16. ADJOURNMENT Mayor Trevino adjourned the meeting at 8:42 p.m. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary l . CITY OF NORTH RICHLAND HILLS epartment: Administration Council Meeting Date: June 23, 2003 Subject: Adopt Resolution No. 2003-053 suspendinq TXU Gas Agenda Number: GN 2003-069 rate increase and authorizing participation with other cities in this rate filing. TXU Gas has filed a statewide rate increase throughout all of the areas it covers in Texas. Its impact to an average North Richland Hills resident will be about $3.33 per month, which is a 6% increase. A typical commercial customer will see an increase of about $2.43 per month, which represents about a 1 % increase. The attached resolution suspends the rate case for the maximum period allowed by law. However, it does not specify a period of time because negotiations are presently underway with TXU Gas and the cities to reach an agreement that might increase the amount of time allowed by the Railroad Commission to process the case. This resolution also commits the City of North Richland Hills to cooperate with other cities in a joint review of the case, sharing of consultants, and any other joint participation needed to evaluate the rate filing. It also authorizes intervention at the Railroad Commission, which is the body that would normally hear appeals of rate cases after the cities original jurisdiction. It is not anticipated that there will be any fees assessed the cities and rate expenses of the cities are reimbursed by TXU gas. As of last week, over twenty cities had already adopted this resolution and others are expected to adopt it shortly. Should you have any questions regarding this matter, please contact Greg Vick, Assistant City Manager. Recommendation: Adopt Resolution No. 2003-053. suspending the TXU Gas rate increase and authorizing participation with other cities-in this rate filing. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other P::Im> 1 nf " . e RESOLUTION NO. 2003-053 RESOLUTION OF THE CITY OF NORTH RICHLAND HILLS SUSPENDING THE EFFECTIVE DATE OF TXU GAS DISTRIBUTION'S REQUESTED RATE.CHANGES TO PERMIT THE CITY TIME TO STUDY THE REQUEST AND TO ESTABLISH REASONABLE RATES; APPROVING COOPERATION WITH OTHER CITIES WITHIN THE TXU GAS DISTRIBUTION SYSTEM TO CREATE A STEERING COMMITTEE TO HIRE LEGAL AND CONSULTING SERVICES AND TO NEGOTIATE WITH THE COMPANY AND DIRECT ANY NECESSARY LITIGATION; REQUIRING REIMBURSEMENT OF CITIES' RATE CASE EXPENSES; AUTHORIZING INTERVENTION IN THE PROCEEDING AT THE RAILROAD COMMISSION; REQUIRING NOTICE OF THIS RESOLUTION TO THE COMPANY WHEREAS, on or about May 23, 2003, TXU Gas Distribution, a division of TXU Gas Company, filed with the City of North Richland Hills, a Statement of Intent to change gas rates in all municipalities within the TXU Gas Distribution System; and WHEREAS, it is reasonable for the City of North Richland Hills to cooperate with other cities in a review of the Company's application and create a Steering Committee to coordinate the hiring and direction of legal counsel and consultants and to negotiate with the Company and direct any necessary litigation; and e WHEREAS, the Gas Utility Regulatory Act grants local regulatory authorities the right to suspend the effective date of proposed rate changes; and WHEREAS, the Gas Utility Regulatory Act provides that costs incurred by Cities in ratemaking activities are to be reimbursed by the regulated utility; and WHEREAS, the Gas Utility Regulatory Act grants local regulatory authorities the right to intervene in rate proceedings filed at the Railroad Commission. THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. That the effective date of the tariff changes submitted by TXU Gas Distribution on or about May 23,2003, be suspended to permit adequate time to review the proposed changes and to establish reasonable rates. 2. That the City is authorized to cooperate with other Cities within the TXU Gas Distribution System to create a Steering Committee to hire and direct legal counsel and consultants, negotiate with the Company, make recommendations to the City regarding reasonable rates and to direct any necessary litigation associated with an appeal of a rate ordinance and the rate case filed at the Railroad Commission. e 1 \, e e e 3. That the City's reasonable rate case expenses shall be reimbursed by TXU Gas Distribution. 4. That the City is authorized to intervene in TXU Gas Distribution's rate case filed at the Railroad Commission filed on or about May 23,2003. 5. That a copy of this suspension resolution be sent to the local representative of TXU Gas Distribution. Oscar Trevino, Mayor City of North Richland Hills ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM: George Staples, City Attorney 2 4 CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 6/23/03 Subject: Providinq for Ex Officio Members of the Planninq & Zoninq Agenda Number: GN 2003-071 and Civil Service Commissions - Ordinance No. 2714 Ordinance No. 2714 provides for the appointment of non-voting ex officio members to the Planning & Zoning Commission and the Civil Service Commission. These members will not be able to participate in the meetings, but may sit in and listen to the meetings and discussions. The appointment of ex officio members will provide for training for prospective members of these two commissions. The ordinance provides for the appointment by the Mayor, subject to Council confirmation, of one ex officio member to the Planning & Zoning and two ex officio members to the Civil Service Commission. The appointment of these ex officio members is comparable to the past appointment of alternates to these boards. Recommendation: To approve Ordinance No. 2714. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Ävallable Department Head Signature Finance Director '- P~ae 1 of · ORDINANCE NO. 2714 e 6 AN ORDINANCE CREATING A NEW SECTION 2-43 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES TO PROVIDE FOR EX OFFICIO MEMBERS OF THE PLANNING AND ZONING AND CIVIL SERVICE COMMISSIONS; AND REPEALING CONFLICTING ORDINANCES. 4 8 WHEREAS, the North Richland Hills City Charter provides for the number and appointment of members of the civil service and planning and zoning commission; and 10 14 WHEREAS, the City Council desires to provide for training for prospective members of these two commissions by appointing non-voting ex officio members who will observe the functioning of the commissions; NOW, THEREFORE, 12 16 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 18 Section 1: THAT Chapter 2 of the North Richland Hills Code of Ordinances is hereby amended by adding a new Section 2-43 which shall read as follows: 20 22 "Sec. 2-43. EX OFFICIO MEMBERS e 28 The Mayor may appoint one ex officio member to the planning and zoning commission and two ex officio members to the civil service commission, such appointments subject to confirmation by the City Council. Such ex officio members shall have no power to vote or participate in decision-making, but will be entitled to observe all proceedings oftheir respective commissions. The terms of such ex officio members shall expire June 30 ofthe year the term of the Mayor expires." 26 30 Section 2: Ordinance Nos. 955, 1154 and 1358 are hereby repealed. 32 AND IT IS SO ORDAINED. 34 PASSED this 23rd day of June, 2003. CITY OF NORTH RICHLAND HILLS 36 38 40 By: Oscar Trevino, Mayor 42 e Ordinance No. 2714 Page 1 of2 .. ATTEST: It 4 Patricia Hutson, City Secretary 6 APPROVED AS TO FORM AND LEGALITY: 8 10 George A. Staples, Attorney 12 APPROVED AS TO CONTENT: 14 16 Department Head 18 e e Ordinance No. 2714 Page 2 of2 I . .' ;;,. CITY OF NORTH RICHLAND HILLS .. Department: Public Works Council Meeting Date: 6/23/03 Subject: Approve Scope and/or Project Chanqes for the Agenda Number: PW 2003-007 Rufe Snow Drive Project (Ridgetop Road to Highlawn Terrace) The funding for the project (as approved in the 2002/03 Capital Projects Budget) consists of Federal/State grants, North Richland Hills funds and Watauga funds. The table below indicates funding obligations for each. Federal/State Funds Funds $1,900,000 NRH $921,470 Watauqa $820,384 Total $3,641,854 The budget for the project was established several years ago by a 1999 project cost estimate by the City's engineering consultant, Knowlton-English-Flowers, Inc. (KEF). Because of the Federal/State grant, the City of North Richland Hills (NRH) was required to enter into an agreement with the Texas Department of Transportation (TxDOT) outlining certain stipulations of the grant. The TxDOT agreement was approved by Council on December 13, 1999 (PW 99-030). One of the key stipulations of the agreement was that the street would need to be designed and constructed to TxDOT paving standards instead of City standards. This increased the cost of the project substantially, but the additional costs were offset by the grant. Design on the project began early 2000 and is now complete. (The TxDOT design review and approval process is very lengthy). The final plans were submitted to TxDOT a few months ago so that the State could take bids on the project (as per the TxDOT agreement). TxDOT recently prepared an estimate for the project in order to determine the City's share of the total cost. The new (TxDOT) estimate indicates that the estimated construction cost is $3,998,667.30, instead of the $2,678,596 originally estimated by the City's consultant. The following two (2) tables provide a cost breakdown. The first table provides a cost breakdown for each city, for each phase of the project (Le., engineering, right-of-way, construction) as approved in the 2002/03 Capital Projects Budget. The second table provides the same cost breakdown as indicated by TxDOT's most current cost estimate for comparison. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available I1A ~ ~,:t( Department Head Signature Finance Director Budget Director Page 1 of _ 2002/03 Capital Projects Budge Cost Breakdown NRH $ 165,000 25,000 731,470 $ 921,470 '" CITY OF NORTH RICHLAND HILLS Grant $0 o 1,900,000 $1,900,000 Grant TxDOT's Current Estimate Cost Breakdown NRH $ 165,000.00 65,000.00 927,290.20 $1,157,290.20 $0 o $ 2,244,086.90 $ 2,244,086.90 Wa $ 16 6 82 $1,0 A comparison of the 2 tables shows that the right-of-way and have increased substantially. t tauaa Total 165,000 $ 330,000 25,000 50,000 630,384 3,261,854 820,384 $ 3,641,854 tauga Total 5,000.00 $ 330,000.00 5,000.00 130,000.00 7,290.20 3,998,667.30 57,290.20 $4,458,667.30 construction cost estimates stimate Increase ,000 $80,000 ,667.30 $736,813.30 ely $237,000. evelop some possible d to two (2) possible ject as planned. funds only (grant would go if NRH only needed to come en the cities of NRH and on Watauga's share not to that if their council approved ce Watauga's share over a current share of the project. hat were project savings Drive/Glenview Drive use $237,000 from the 2003 hare. Wa $ $ Approved Budqet TxDOT E Right-of-Way $ 50,000 $3,261,854.00 Construction $ 130 $3,998 These increases have raised each city's share by approximat Staff from both cities met with the engineering consultant to d options. Because of TxDOT's letting schedule, we were limite solutions. 1. Find the additional funds (both cities) and build the pro 2. Build the street to "City" standards using available city back to COG). The first possible solution (build as planned) would be easier up with its share ($237,000). The interlocal agreement betwe Watauga (approved on 12/13/99; PW 99-078) places a "cap" exceed $820,384. Discussions with Watauga's staff indicate the additional funding ($237,000), NRH may be asked to finan 20 year period similar to the way NRH is financing Watauga's NRH staff has been able to identify $233,000 in street funds t associated with the Rumfield Road, Phase III and Rufe Snow Intersection projects. But it appears that NRH would need to Bond Program or future C.O.'s ìf Watauga cannot fund their s ---------~...._--~- CITY COUNCIL ACTION ITEM Page_of _ " - CITY OF NORTH RICHLAND HILLS The second possible solution would be to construct the project to City standards with the funds that are currently budgeted for the project. The preliminary estimates indicate that in order to stay within the approved budget, some reduction in the project scope will have to occur. Listed below is how the project scope will change: · Revise the pavement cross-section from the TxDOT Thoroughfare Standards (8" concrete, 4" asphalt, and 8" lime treated subgrade) to the City's Thoroughfare Standards (8" concrete and 8" lime treated subgrade). · Instead of the project ending at Ridgetop Road, the project will end approximately 500 feet prior to Ridgetop Road (between Greendale Drive and Green Acres Drive). · No new street lights will be installed; existing lights will be used. · Existing retaining walls will remain or be replaced with similar material (railroad tie retaining walls). · Minimum changes will be made to the traffic signal at Starnes Road and Rufe Snow Drive. · Minimal, if any additional right-of-way would be acquired. If this solution is selected, the City will have more flexibility in providing bid alternates in the bid proposal that can include some of the items listed above. For example, street lights, retaining walls, and additional length of roadway could be included as a bid alternate. If the bid prices are low, then the City will have the option of including all or "picking and choosing" additional items to include in the project. The City of Watauga will be discussing these two options briefly at a previously planned work session (on a different topic) on June 19, 2003. If we learn anything further from the Watauga meeting, we will inform Council on Monday. These two options will be presented in detail at the Council meeting. Recommendation: Staff would recommend that Solution #2 be selected. CITY COUNCIL ACTION ITEM Page_of _ ~ ! \ 18 Jun 0221 :2D:48 SundlY GIS No: flRlnu-0178.()20315 AML: alp mlp.lml PLOT: rute Inow rldgetop-hlghlawn I.pl AND/OR .rtl ~ ttr¡~ . "~"~~~±.::~ ~~ L ,~ I~"'F J-¡-" ~ -,,~ -"--i I--JJ ' I i GÆÐH.EAf-1JI I <?DUG IØl!H'P_-IJI-e, 1IØTOI1 n -P~~'IJI-! \ ! o ~ UCQJI·IJI IJJ_tt.øP·1JI W ;__~'IJI ! C'S1·þ.RNES-RÐ ;.-~ \ \ -z. 1, ~ ('\.., N$RTH ; ~ ,- _..._" \I_'__~ RICHLAND I f ~-""-Î HIG TOWER t R L 1'0WER-ÐR Rufe Snow Dr. (Urban Street Program TxDOT) Ridgetop Rd. to High Lawn Ter. I \ £IJ)'¡ iGOH''''' M:IRLII-IJI Deplltmtnt af Intornutlan SIlVIe.. - Geogllphlc Informltloa Syltlllll IGIS) ~ ¡ . . I I .. , . .-<;,!II _r§Ø"'JW-' ï .. -" .... Selll: l' . 1000' .... GlSlkc:lpC-- _IkCIPS'IÆETS 36 Rule Snow Dr. (Urban Street Program TxDOT) -< Ridgetop Rd. to High Lawn Ter. N E s Project Location Aeail ~Ifu un" r{ "I r Itf!ltr H~li I ! b~ ~ "I f "ii= '1'1 .11 f? i1p: a . (nb ~ II Is-I! ~ .5' atii~ f? II! i!~! a ~ b ~ g s:~ ...~ !. II i 1&)11 ìftl rt ø g. u f!: · i i 1 if r·*· " I CI CD ... w ¡ . I i ..~w...Ùt II ....WCII~CID ClDOONO\ .... ""- .... .... .... f o\OO...N O\oo~... ClDOOIØIØ II ii r~[ ~f§ .1 S f I S' CITY OF NORTH RICHLAND HILLS Department: Budç¡et & Research Council Meeting Date: 6/23/03 Subject: Contract with Tarrant County for Collection of City Property Agenda Number: PU 2003-032 Taxes - Resolution 2003-052 Tarrant County has been collecting property taxes for the City of North Richland Hills since October, 1993. During this time, we have continually evaluated the performance of the Tarrant County Tax Assessor/Collector's office and are pleased with the County's collection performance, its customer service, and the cost savings realized by the City. Tarrant County has submitted a contract for the upcoming tax year's collection services. A copy of the contract is attached for Councit consideration. The contract is essentially the same as the contracts Council has approved in the past. The estimated cost to the City is $10,706, which is 50¢ per transaction. We will be billed quarterly by the County for their services. New accounts added by TAD during the year will be billed with the quarterly statements. The contract is for the 2003 tax year and can be terminated by providing 60 days written notice. Recommendation To approve Resolution 2003-052 and the contract with Tarrant County for the tax collection services beginning October 1, 2003. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 001-2302-518.35-35 Sufficient Funds Available w Finance Director Pace 1 of . . .~__,.__w_<___·~_.'" . RESOLUTION NO. 2003-052 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, that: 1. The City Manager be, and is hereby, authorized to execute an agreement with Tarrant County Tax Assessor-Collector to collect the ad valorem taxes of the City of North Richland Hills. A copy of said agreement is attached hereto and made a part hereof. PASSED AND APPROVED the 23rd day of June 2003. Oscar Trevino - Mayor eTTEST: Patricia Hutson - City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples - Attorney for City APPROVED AS TO CONTENT: Karen Bostic - Managing Director . _.H ·.......... --. ¡ø~) e. . If ..- ....:. .~. ...... TARRANT COUNTY TAX OFFICE BETSY PRICE Tax Assessor-Collector 100 E. Weatherford, Room 105 · Fort Worth, Texas 76196-0301 . 817-884-1850 taxoffice@tarrantcounty.com May 23, 2003 Ms Margaret Ragus City of North Richland Hills PO Box 82069 North Richland Hills TX 76182 Dear Ms Ragus, The 2003 Tax year is upon us and once again my office is looking forward to working with you and your staff. We are committed to providing the best possible service to you in the fields of assessing, billing, collecting, and ~eporting. . Enclosed are two original renewal contracts for the assessment and collection of your ad valorem taxes by Tarrant County for the fiscal year 2003. After the contracts have been signed, please return BOTH of them to my office. I will mail a fully executed contract to you after the Commissioners Court has made formal approval of the contract. In order to have your contract in place prior to the upcoming tax season, I would ask that you have the contract returned to me by July 10th. . I want to continue our annual meetings to share ideas and information. I think these meeting have been very successful and have received some very positive feedback. I plan to schedule these meetings for later this year. If you have ideas or issues that you would like to address, please feel free to contact me. As always, my office is working to improve our level of service. Last year we implemented several efforts to improve our processing and reporting. We continue to improve our web site for use by your office as well as the taxpayers. For next year, I have plans to make changes that will allow my office to accept e-checks as well as improve the efficiency of making bank deposits through the Automated Clearing House processing. Since there are no sustentative changes in this contract, I trust that your review and approval will be uncomplicated. If you do have questions, please feel free to contact my entity liaison, Carole Mills, at 817- 884-1139. Please mark your calendar to have the executed contract to my office by July 10, 2003. I am always available for your questions and comments at 817-884-1850 or bye-mail bDrice@tarrantcounty.com Sincerely, ~~ Betsy Pnce Tax Assessor Collector - . . . ,;.t' COUNTY OF TARRANT § § Agreement For The Collection O/Taxes Agreement made this _day of , 2003, by and between the Tarrant County Tax Assessor-Collector, hereinafter referred to as ASSESSOR/COLLECTOR, and Tarrant County, hereinafter referred to as the COUNTY, both of whom are addressed at 100 E. Weatherford Street, Fort Worth, Texas 76196-0301, and the City of North Richland Hills, hereinafter referred to as City, whose address is PO Box 82069, North Richland Hills, TX 76182. PURPOSE OF AGREEMENT The purpose of this Agreement is to state the tenns and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the City. NOW THEREFORE, in consideration of the mutual promises herein contained, the parties hereto agree as follows: 1 SERVICES TO BE PERFORMED The ASSESSOR/COLLÉCTOR agrees to collect the taxes dúë and owing on taxable property upon which the City has imposed said taxes. The ASSESSOR/COLLECTOR shall perfonn the said services in the same manner and fashion as Tarrant County collects its own taxes due and owing on taxable property situated within its boundaries. The services perfonned shall include, but not be limited to: receiving information from the Tarrant Appraisal District for purposes of the Certified Appraisal Roll, and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and Truth in Taxation calculations as required; the transmittal of tax statements via the U.S. Mail or electronic transfer of data; and rapid deposit payment processing. All City disbursements, made by check or by electronic transfer (wire), for collected tax accounts will be made to the City on the day the COUNTY Depository Bank indicates the mandatory assigned "float" period has elapsed and the funds are posted to the collected balance. If any daily collection total is less than one hundred dollars ($100.00), the disbursement will be withheld until the cumulative total of taxes collected for the City equals one hundred dollars ($100.00), or at the close of the month. II REPORTS The ASSESSOR/COLLECTOR will provide the City the following reports, ifrequested: Daily: Weekly: Annual: General Ledger Distribution Report Detail Collection Report (Summary) Paid Tax Roll Delinquent Tax Roll Current Tax Roll Tax Roll Summary (fotals Only) Year-to-Date Summary Report Detail Collection Report (Summary) Delinquent Tax Attorney Tape Monthly: The ASSESSOR/COLLECTOR will provide the City the General Ledger Revenue & Expense Report monthly as required by . . . IlL COMPENSATION In consideration of the services to be perfonned by the ASSESSOR/COLLECTOR, compensation for the services rendered is a rate of fifty cents ($.50) per accoWlt. The nwnber of accoWlts will be based on the October billing roll certified to the ASSESSOR/COLLECTOR by The Tarrant Appraisal District. New acCOWlts added by The Tarrant Appraisal District will be billed to the entity quarterly. The ASSESSOR/COLLECTOR will collect for these services from each entity's collections quarterly. IV. AUDITS The ASSESSOR/COLLECTOR will provide to the City auditor necessary explanations of all reports and access to ASSESSOR/COLLECTOR in-house tax system computer tenninals to assist the City auditor in verifying audit samples of the [mancial data previously provided by the ASSESSOR/COLLECTOR during the past audit period. If the City elects to have its auditors conduct a "computer system assurance review audit" requiring assistance from ASSESSOR/COLLECTOR system's programmers and acCOWltants, the fee is $660.00 per day, which will be deducted from the City's current collections at the end of the month. ..v. TAX RATE REQUIREMENT The City will provide the ASSESSOR/COLLECTOR, in writing, the City's newly adopted tax rate and exemption schedule to be applied for assessing purposes no later than 2:00 p.m., Friday, September 12, 2003. Under authority of Section 31.01 (h) of the Property Tax Code, any additional cost of printing and mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to and must be paid by the City. If the City wishes its collection reports to be itemized as to maintenance and operation fund and interest and sinking fund, then the notice advising of the new tax rate must set out the separate rates, as well as the total rate. The tax rate and the exemption schedule for each of the last five (5) years in which an ad valorem tax was levied, or all prior years where there remains delinquent tax, must be furnished in writing to the ASSESSOR/COLLECTOR at the time of the initial contract. VI. COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES, AND REGULATIONS In performing the services required Wlder this Agreement, the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, final Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control, the ASSESSOR/COLLECTOR shall immediately notify the City of that fact and the reasons therefore. VIL DEPOSIT OF FUNDS All funds collected by the ASSESSOR/COLLECTOR in the perfonnance of the services stated herein for the City shall be promptly transferred to the accoWlt of the City at the City's depository bank. Electronically transferred funds incur an additional fee, which will be charged back to the City and deducted from those collected funds. If the City desires its tax disbursements to be made by electronic transfer of funds (wire) the ASSESSOR/COLLECTOR has no liability for the funds after initiation of the electronic transfer of the City's funds from the COUNTY Depository to the City's designated depository. . VIII. INVESTMENT OF FUNDS The City hereby agrees that the COUNTY, acting through the COUNTY Auditor, may invest collected ad valorem tax funds of the City during the period between collection and payment. The COUNTY agrees that it will invest such funds in compliance with the Public Funds Investment Act. The COUNTY further agrees that it will pay to the City all interest or other earnings attributable to taxes owed to the City. The ASSESSOR/COLLECTOR agrees to deliver to the COUNTY Auditor all ad valorem taxes collected on behalf of the City for investment on a timely basis. All parties agree that this Agreement will not be construed to lengthen the time period during which the COUNTY or the ASSESSOR/COLLECTOR may hold such funds before payment to the City. IX REFUNDS Refunds will be made by the ASSESSOR/COLLECTOR except as set forth herein. The ASSESSOR/COLLECTOR will advise the City of changes in the tax roll which were mandated by the Tarrant Appraisal District. The ASSESSOR/COLLECTOR will not make refunds on prior year paid accounts unless the prior year paid accounts for the past five (5) years are provided to the ASSESSOR/COLLECTOR. All refunds of overpa~nts or erroneous payments due, bqt not requested, and as described in Section 31.11 of the Texas Property Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR. The contract must have been in force, actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the City's jurisdiction. The proportional share is based upon the City's percent of the tax account's total levy assessed at the time of receipt of the over or erroneous payment. X DELINQUENT COLLECTIONS The ASSESSOR/COLLECTOR will assess and collect the fifteen percent (15%) collection fee pursuant to Sections 33.07, 33.08 and 33.48 of the Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will disburse the amount directly to . the City for compensation to a Finn under contract to the City. If the delinquent collection Attorney contracted by the City requires attendance of ASSESSOR/COLLECTOR personnel at a court other than the District Courts in downtown Fort Worth, and the COUNTY is not a party, the employee's expenses and proportionate salary will be the responsibility of the City and will be added to the collection expenses and charged to the City. The ASSESSOR/COLLECTOR will not be responsible for the collection of prior year delinquent accounts unless all delinquent accounts information is provided to the ASSESSOR/COLLECTOR. XI. TERM OF AGREEMENT This Agreement shall become effective as of the date hereinabove set out, and shall continue in effect during the 2003 tax year, unless sooner tenninated by providing sixty (60) day written notice, as outlined in paragraph XII. XII. NOTICES Any notices to be given hereunder by either party to the other may be effected, in writing, either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the . . XIII. MISCELLANEOUS PROVISIONS This instrument hereto contains the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrwnent shall be of no force or effect. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are perfonnable in Tarrant County, Texas. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained. This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. Executed on the day andyear first above written, Tarrant Couflty, Texas. BY: BETSY PRICE DATE TAX ASSESSOR/COLLECTOR TARRANT COUNTY . FOR THE CITY OF NORTH RICHLAND HILLS: BY: DATE TITLE: FOR TARRANT COUNTY: BY: TOM VANDERGRIFF DATE TARRANT COUNTY JUDGE APPROVED AS TO FORM * AND CONTENT BY: DISTRICT ATTORNEY'S OFFICE DATE . ; ,.... . CITY OF NORTH RICHLAND HILLS I I aepartment: Administration Council Meeting Date: June 23,2003 Subject: Authorize City ManaQer to siQn appropriate documents to purchase land in area of Davis Boulevard and Green Valley Drive - Resolution No. 2003-054. Agenda Number: PU# 2003-033 Over the last few months, staff has discussed acquiring land in this area with the City Council. We have come to agreement on terms for land and will be presenting the details to you during the closed session. We have also secured the option to purchase a small amount of additional land, should that become favorable in the future. RECOMMENDATION: To Adopt Resolution No. 2003-054 authorizing the City Manager to sign documents and purchase land in the area of Davis Boulevard and Green Valley Drive. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient F ds Ävallable Finance Director P~np 1 nf 1 e e . .. RESOLUTION No. 2003-054 WHEREAS, the City Council desires to authorize the City Manager to execute the contract for land acquisition authorizing payment of contract price; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS: Section 1: That the City Manager of the City of North Richland Hills is authorized to execute the agreement for acquisition of a parcel of land located near Davis Boulevard and Green Valley Drive and authorizing payment of the contract price. AND IT IS SO RESOLVED. PASSED on the 23rd day of June, 2003. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS UNT: Greg I ,Assistant City Manager z -c;;¡¡¡¡¡¡¡( 32 Q.) . -. ..;:c: ~:....: ..t::: ~ ~CL ~ _0 ¢:: co ex: <Ø cJ) <Ø cJ) uJ Ü ~ o ::J to ::> Q.. -- ¢:: a> ~ N 313ft ¢:! C" 'fI) ø ! 00 CO 'CO 0,'(0 ~'~ œ.... or- ij g'Z9Z ¢:: C" C/J f/) e I"-- 0 ex> co O(() - (\') 0) . 1.0- 223 ft OA1B SI^VO b .J - UJ Z ¢:: o <Ø N ¢: C\I o -=t c::: o >- W ...J ...J ~ Z W a:: ¿C9 ('") o ~ ... ¡¡:¡ o "C X E (j "is. x o .c "<t o "<t o ~ .c o "'") ~ ~ c o .- +of Q. .- ... CJ t/) Q) C ca CJ .- t/) ~ ..c: D.. ~ Q) t= ::s en Q) +of .- en ãí Q) U.o o ('") o Il"J ... o . . . -' Land Acquisition For Northfield Park 6-17-2003 Owner: Estate of Johnie Lucille Eggleston Size: About 4.38 acres Dimensions: Approximately 668' on the north, 313' on the east, 402' on the south, and 252.5' on the west. Price: $1.05 per square foot Total: $200,634 plus closing and platting Option: The contract includes a First Right of Refusal for the front 1.36 acres for a three year time period. Property is being surveyed and platted now. Subject to City Council approval, the plan is to close upon fmal plat approval. INFORMAL REPORT TO MAYOR AND CITY COUNCIL No., IR 2003-068_ ~ Date: T Subject: June 23, 2003 Storm Water Permit, Phase II - Update The 1987 amendments to the Clean Water Act mandated the Environmental Protection Agency (EPA) to develop a tiered implementation strategy for the NPDES Storm Water Permit / Program. The first phase was implemented several years ago and impacted cities with populations greater than 100,000. The second phase of the tiered approach, Storm Water Permit Phase II, was published in the Federal Register on December 8, 1999. Phase II requires all cities with a population under 100,000 to obtain a NPDES permit for storm water discharges for: · Construction activity disturbing one acre or more of land (i.e., small construction activities) . Municipal Storm Sewer Systems The permit for the construction activities disturbing one acre or more went into effect March 2003. This permit is submitted to the State by the developer for private developments and by the City's engineering consultant (or contractor) for CIP projects. The permit for the municipal storm sewer systems is more involved. This permit requires the City to establish a Storm Water Management Program that meets the requirements of six (6) control measures. They are: 1. Public Education 2. Public Involvement and Participation 3. Elicit Discharge Detection and Elimination 4. Construction Site Controls 5. Post Construction Controls 6. Pollution Prevention The deadline for the municipal permit was originally set for March 2003 as well. However the State is still in the process of finalizing the requirements for this permit. All cities that fall under the Phase II requirements will have 90 days from the time the State finalizes the requirements to submit their permit (along with their Storm Water Management Program) to the State. The State's current schedule is to have the permit requirements complete next month. City staff preceded with developing a draft Storm Water Management Program based on minimum EPA requirements several months ago in order to provide Council adequate time to review the program before it is due to the State. Public Works will present the "draft" Storm Water Management Program to Council during the Information and Reports section of the meeting. Respectfully submitted, M;l, C"'~ Mike Curtis, Public Works Director ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS . Major Components of DRAFT STORM WATER MANAGEMENT PROGRAM for . NORTH RICHLAND HILLS for a Texas Commission on Environmental Quality Texas Pollutant Discharge Elimination System General Permit TXR040000 ""'e . Control Measure #1 Public Education and Outreach on Storm Water Impacts TPDES Permit Regulatory Text Part III.A. 1 (a) A public education program to distribute educational materials to the community or conduct equivalent outreach activities that will be used to inform the following groups within the MS4 area: (1) residents; (2) visitors; (3) public service employees; (4) businesses; (5) commercial and industrial facilities; and (6) construction site personnel. The outreach must inform the public about the impacts polluted storm water run-off can have on water quality. hazards associated with illegal discharges and improper disposal of waste, and ways they can minimize their impact on storm water quality. e (b) Via documentation, the MS4 operator must ensure that a reasonable attempt was made to reach all constituents within the MS4 area to meet this measure. How the City plans to complv with Control Measure #1. · Children's Programs · Christmas Tree Mulch Program · Compost Program · Education/Outreach for Commercial Activities · Household Hazardous Waste Program · Lawn and Garden Activities · Media Coverage · Municipal Employee Training Program · Pet Waste Management · Promotional Giveaways · Public Meetings · Regional Cooperative Partnership · Tailoring Outreach Programs · Trash Management · Water Conservation Practices for Homeowners e Note: MS4 is another term for Municipal Owned Storm Sewer System. 1 \(#1(\.1 WCI I 1..\\"1> 1111. I.s . Control Measure #2 I Public Involvement/Participation I TPDES Permit Regulatory Text Part III.A.2 (a) Identify and implement a public involvement and participation program. This must include provisions to allow opportunities for all constituents within the MS4 area to participate in the storm water management program development and implementation. (b) The MS4 operator must, at a minimum, comply with State and local public notice requirements when implementing a public involvement/participation program. (c) The MS4 operator must, via documented efforts, ensure that sufficient opportunities were allotted to involve all constituents interested in participating in the program process to meet this measure. . How the City plans to complv with Control Measure #2. · Adopt-A-Spot · Children's Programs · Christmas Tree Mulch Program · Compost Program · Household Hazardous Waste Program · Lawn and Garden Activities · Media Coverage · Pet Waste Management · Public Meetings · Public Reporting/Input Program · Reforestation Programs · Storm Drain Inlet Markers · Trash Management · Water Conservation Practices for Homeowners . Note: MS4 is another term for Municipal ONned Storm Sewer System. 2 :\*I~TI ¡ I~I(:I I 1..\):0 III J. J.S e . e Control Measure #3 Illicit Discharge Detection and Elimination TPDES Permit Regulatory Text Part /1/.A.3 (a) /1Iicit Discharges A section within the SWMP must be developed to establish a program to detect and eliminate illicit discharges to the MS4. The SWMP must include the manner, ordinance or other regulatory mechanism, used to effectively prohibit illicit discharges. (b) Non-Storm Water Discharges A section within the SWMP must be developed to establish a program to detect and address non-storm water discharges and illegal dumping to the MS4. All non-storm water flows.. .must be considered by the permittee to determine if they are a significant contributor of pollutants to the MS4. All non-storm water discharges that significantly contribute pollutants to the MS4 must be effectively prohibited. (c) Incidental Non-Storm Water Discharges The SWMP must also include a provision prohibiting any individual non-storm water discharge that is determined to be contributing significant amounts of pollutants to the MS4. (d) Storm Sewer Map A map of the storm sewer system must be developed How the City plans to complv with Control Measure #3. · Dry Weather Field Inspections · Hazardous Material Spill Response · Illicit Discharge Ordinance · Public Reporting/Input Program · Sanitary Sewer Overflow Abatement Program · Sanitary Sewer System Maintenance · Storm Sewer System Map · Storm Drain Inlet Maintenance Note: MS4 is another term for Municipal Owned Storm Sewer System. :\~}]{TI j WClI 1..\:\1) IIII.I.S 3 . Control Measure #4 Pollution Prevention/Good Housekeeping for Municipal Operations TPDES Permit Regulatory Text Part 1/I.A.4 A section within the SWMP must be developed to establish and operation and maintenance program. The operation and maintenance program must have the ultimate goal of identifying methods and practices for conducting municipal operations in a manner to prevent or reduce pollution in storm water runoff. . (a) Good Housekeepinq and Best Manaqement Practices: Controls must be used to reduce or eliminate the discharge of pollutants when runoff from municipal operations is determined to be a significant contributor of pollution to the MS4. (b) Traininq: A training program must be developed for all employees responsible for municipal operations subject to the pollution prevention/good housekeeping program. The training program must include training materials directed at preventing and reducing storm water pollution from municipal operations. Examples or descriptions of training materials being used must be included in the SWMP. (c) Structural Control Maintenance: If best management practices include structural controls, maintenance of the controls must be performed at a frequency determined by the MS4 operator and consistent with maintaining the effectiveness of the BMP. (d) Disposal of Waste: Waste removed from the MS4, from structural controls, or collected as a result of municipal operations and maintenance activities must be properly disposed. A section within the SEMP must be developed to include procedures for the proper disposal of waste. (e) Municipal Operations and Industrial Activities: The SWMP must include a list of all municipal operations that are subject to the operation, maintenance. or training program developed under the conditions of this section; and municipally owned or operated industrial activities that are subject to TPDES storm water regulations. tit How the City plans to complv with Control Measure #4. · Municipal Employee Training · Street and Parking Lot Sweeping Program Program · Municipal Industrial Activities · Structural Control Maintenance · Municipal Operations Waste Disposal · Pet Waste Management · Sanitary Sewer System Maintenance · Storm Drain inlet Maintenance Note: MS4 is another term for Municipal Owned Storm Sewer System. 4 :'\~HTI i H JCll L \:'\ [) IIJI.I.S . . e Control Measure #5 Construction Site Storm Water Runoff Control TPDES Permit Regulatory Text Part 111.A.5 The MS4 operator must develop, implement, and enforce a program to reduce pollutants in any storm water runoff to the MS4 from construction activities that result in a land disturbance of greater than or equal to one acre or if that construction activity is part of a larger common plan of development or sale that would disturb one acre or more. The MS4 operator is not required to develop, implement, and/or enforce a program to reduce pollutant discharges from sites that the TCEQ has waived the permitting requirements for storm water discharges associated with small construction activities. (a) The program must include the development and implementation of, at a minimum, an ordinance or other regulatory mechanism to require erosion and sediment controls, as well as sanctions to ensure compliance, to the extent allowable under State and local law. (b) Requirements for construction site contractors to, as a minimum: (1) Implement appropriate erosion and sediment control BMPs; and (2) Control waste at the construction site that may cause adverse impacts to water quality. (c) The MS4 operator must develop procedures for: (1) Site plan review which incorporates consideration of potential water quality impacts; (2) Receipt and consideration of information submitted by the public; and (3) Site inspection and enforcement control measures. How the City plans to complv with Control Measure #5. · Construction Erosion and Sediment Control Ordinance · Construction Plan Review Checklist · Construction Site Inspection and Enforcement · Construction Site Waste Management · Inspector Training · Public Reporting/Input Program Note: MS4 is another term for Municipal Owned Storm Sewer System. ~*HT II. .... 1 ~ [(:1 I L\:'\ [) IIII.I.S 5 e . - Control Measure #6 Post-Construction Storm Water Management in New Development and Redevelopment TPDES Permit Regulatory Text Part /II.A. 6 The MS4 operator must develop, implement, and enforce a program to address storm water runoff from new development and redevelopment projects that disturb greater than or equal to one acre, including projects less than one acre that are part of a larger common plan of development or sale that will result in disturbance of one or more acres, that discharge into the small MS4. The program must ensure that controls are in place that would prevent or minimize water quality impacts; (a) Develop and implement strategies which include a combination of structural and/or non- structural BMPs appropriate for your community; (b) Use an ordinance or other regulatory mechanism to address post-construction runoff from new development and redevelopment projects to the extent allowable under State and local law; and (c) Ensure adequate long-term operation and maintenance of BMPs. How the City plans to complv with Control Measure #6. · City Image Study · Detention/Retention Pond Ordinance · Landscape and Buffering Regulations · Little Bear Creek Ordinance · Parkland Dedication Ordinance · Post-Construction BMP Guidance · Watershed Planning ~ MS4 is another term for Municipal Owned Storm Sewer System. \t#lfn! HICII L\\I> II I J.I.~ 6 e e e Announcements and Information June 23, 2003 Announcements-Council Member Join us for Family Fourth on July 4 beginning at 6:00 p.m. We will have fun entertainment for the whole family including Children's Entertainer Eddie Coker, the Dog and Disc Show, and the talented musical group, Emerald City. We will also have interactive games, bounce houses and other children'$ activities. The evening will conclude with a spectacular fireworks show. This event is being held at Birdville Fine Arts/Athletic Complex. You can log onto our web site at www.nrntx.com to learn more details. The Missoula Children's Theatre will be held on Julv 14-19. Every child who signs up will be a part of the production, Treasure Island. In five days, students learn dialogue, choreography, theatre craft, and music. Children must be six years of age or older. The class is held every day from 9:00 a.m. - 1 :30 p.m. To sign your child up for this great week, call Stacy Smith at 817-427-6620. We need volunteers for the Games of Texas, wtlich is a competition among Texas' Olympic hopefuls and recreational athletes. Participants range in age from four to eighty-four! The events include over 18 sports including baseball, bowling, golf, tennis and much more! This is a very prestigious event that North Richland Hills is proud to be a participating member. If you would like to volunteer for this event, call our Recreation Center at 817-427-6623 or email SharonDavisatsdavis@nrhtx.com. Information June 27 Dive In Movie NRH20 Water Park 9:00 p.m. Julv 5 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. Kudos Korner Every Council Meeting, we spotlight one of our employees for the great things they do. Sharon Swab, Utility Cashier, Finance Department - A note was received from a NRH resident thanking Swab for being courteous and helpful when he questioned an extremely high utility bill. Swab had instructed the resident to check for a leak, paying close attention to the slab. Upon closer inspection the resident discovered the leak, which had been there for some time.