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Home My WebLink AboutCC 2001-01-08 Agendas e CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA JANUARY 08, 2001 - 6:00 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. . NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular January 08, 2001 City Council Meetinq (5 Minutes) 2. IR 2001-003 Discussion of Earlv Warninq Siqnal Fundinq (10 Minutes) 3. IR 2001-001 Discuss Rescheduling of March 12 City Council Meeting (5 Minutes) 4. IR 2001-004 Report on Citizen Involvement Proqram (15 Minutes) 5. *Executive Session - The Council may enter into closed executive Session to discuss the following: Deliberation Regarding Real Property as Authorized by Government Code § 551.072 Land Acauisition for Parks 16. Adjournment - 6:50 pm *Closed due to subject matter as provide by the Open Meetings Law. If any action is contemplated, it will be taken in open session porTED I ð'5" D I Date l-r~ b V yVì Time ði~~JtL By - 1/08/01 City Council Agenda Page 1 of 4 . . - CITY OF NORTH RICH LAND HILLS CITY COUNCIL AGENDA JANUARY 08, 2001 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation Cub Scout # 434 - Yvette Esparza, Leader 3. Pledge of Allegiance Cub Scout #434 - Yvette Esparza, Leader 4. Special Presentations 1999 Life Safety Achievement Awarded to the Fire Department 5. Removal of Item(s) from the Consent Agenda 1/08/01 City Council Agenda Page 2 of 4 6. a. Minutes of the Pre-Council Meeting . December 11 , 2000 b. Minutes of the City Council Meeting December 11 , 2000 GN 2001-001 c. Juvenile Accountability Incentive Block Grant;. Resolution No. 2001-001 PU 2001-001 d. Authorize Interlocal Purchasing Agreement with the City of Hurst- Resolution No. 2001-006 PU 2001-002 e. Authorize Purchase of Mobile Video/Recorder Cameras from Kustom Signal in the Amount of $58,160 PU 2001-003 f. Award Bid for Annual Contract to Supply Utility Items to Atlas Utility Supply in the Amount of $222,760 PW 2001-001 g. Award Bid for Big Fossil Creek Erosion Control Improvements, Phase II to Craig Olden, Inc. in the Amount of . $617,845.00 Consider Site Plan approval of a Self Service 7. PZ 2000-04 Laundry in a C1 Commercial zoning district within 200 feet of residential property requested by Laila AIi on Lot 1, Block 9, Richland Hills West Addition at 3635 Bonzer 8. PS 2000-42 Consider Final Plat of Lot 1, Block 1, Little White Wedding Chapel Addition as requested by Eddie Lett on 5.8 acres of land out of the W. C. Newton Survey, Abstract #1182 in the 7500 block of Precinct Line Road Consider Amending the Zoning Ordinance by 9. GN 2000-140 Revising Article 7 Communication Towers and Television Receivers, Section 735A, Spacing and Development Requirements - Ordinance No. 2531 (Tabled at the 12/11/00 City Council Meetina) 10.GN 2001-003 Authorization of Eminent Domain Proceedings - Rufe Snow Widening Project- Resolution No. - 2001-003 1/08/01 City Council Agenda Page 3 of 4 e . e 11. GN 2001-004 Request for Referendum on Continuation of the Crime Control and Prevention District - Resolution No. 2001-002 Award Agreement for Engineering Services 12. PW 2001-002 with Knowlton-English-Flowers, Inc. for Davis Boulevard Elevated Storage Tank Rehabilitation and Repainting / 2001 - Resolution No. 2001-004 Award Agreement for Engineering Services 13. PW 2001-003 with Knowlton-English-Flowers, Inc. for Glenann Drive Drainage Improvements - Resolution No. 2001-005 14. a) Citizens Presentation b) I nformation and Reports 15. * Adjournment *Crime Control District Meeting immediately following City Council meeting. POy1E65 ( 61 Date 4',:) D ~ VVî Time ~~1:zJ--- By 1/08/01 City Council Agenda Page 4 of 4 , " INFORMAL REPORT TO MAYOR AND CITY COUNCIL N IR 01- 003 o. \ ~> :a:e: t January 8,2001 / U Jee : Request from Tarrant County to Support Early Warning Funding The City has received a reCluest from the Tarrant County Commissioners Court soliciting support for legislation that would enable the Tarrant County 9-1-1 District to become the funding vehicle for a county-wide early warning system. Attached is a copy of the correspondence from Judge Vandergriff and a copy of the resolution passed by the Commissioners Court. While a county-wide early warning system is certainly desirable, a number of questions and issues arise about the most appropriate means to pursue this endeavor. The City of North Richland Hills, along with several other cities in Tarrant County, has recently funded and upgraded the early warning system for their jurisdictions. Our citizens and taxpayers have already paid for this system. Any additional charge to our residents without sufficient reimbursement to the City would be unfair. Kirk Marcum, the City's Emergency Management Coordinator, has attended the meetings held to discuss the countywide system, and advises that some type of reimbursement has been discussed; however, no specific plan has been decided on at this time. A number of operational issues will also need to be worked out in any county-wide agreement, such as activation points and determinations of when to activate. Currently, each city makes it's own determination based on criteria established by the local Emergency Management Office. A countywide system potentially could enhance our abilities if structured correctly. As Judge Vandergriff states in his letter, "There are yet many details to work out, but our opportunity to get the needed legislative changes that will allow us to take this idea to the next step, is close at hand...". This is perhaps the biggest concern of our staff in that very few details have been worked out. The potential for an enhanced system for the entire area does exist if a number of issues are properly addressed. It is somewhat of a concern to staff that no other funding option has been mentioned and how it was decided that the 9-1-1 District should be utilized. Tarrant County and the cities of Fort Worth, Grand Prairie and Irving seem to be the driving force behind this effort. It is also a concern that the Tarrant County 9-1-1 District may not be the proper vehicle to fund an Emergency Early Warning System. Current 9-1-1 legislation (Health & Safety Code Chapter 772.212) seems to allow participation as it states in part: "A 9-1-1 system may also provide for transmitting requests for other emergency services, such as poison control, suicide prevention, and civil defense, with the approval of the board and the consent of the participating jurisdiction." It is unclear whether the "participating jurisdiction" would be Tarrant County or the individual cities. It is possible that our residents and citizens would view this as an additional "hidden tax" that would be passed on to the residents as an additional "user fee" on telephone billing statements. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS e 2 The Tarrant County 9-1-1 District is one of the best districts in the State and any additional burden on that district that does not relate to its primary mission could negatively impact their ability to provide 9-1-1 service. In checking with other northeast Tarrant County cities, the Emergency Management Directors of those cities have differing opinions on whether or not to support this concept. Our Emergency Management Director feels that from a countywide perspective, this could be a positive step to enhance the safety of everyone in Tarrant County. From a local perspective, he is guardedly supportive, assuming proper planning, control and operational issues are addressed before any commitment is made to fund such a system. Attached is a listing of "pros, cons and issues" as identified by our Emergency Management Director. It is impossible for City Staff to commit to a recommendation to support or not support this resolution at this time due to the significant number of unknown and outstanding issues. We will be available to further discuss this matter and answer any additional questions that we can during the Pre-Council meeting. Respectfu lIy .Æ¿ Randy Shiflet Deputy City Manager e e e e Tarrant County Emerqencv Waminq System Pros 1. Provides an ongoing funding source that grows as population grows 2. 911/Waming District would be responsible for infrastructure installation, maintenance, and equipment upgrades 3. Eliminates need to budget for maintenance 4. Each jurisdiction would have control of devices in its area 5. Facilitates regional waming awareness/public information campaigns 6. System would include back-up activation points 7. Technology exists and has been used in other places 8. Equity for existing systems 9. System has support of some local officials Cons 1. NRH already has an Emergency Waming System (needs to be Upgraded with Two Way Communications) 2. Maintenance cost are minimum ($5000 per year budgeted) 3. Legislative change required 4. Unknown level of expertise with 911 District (Significant expertise exists with local agencies) 5. Timing of installation in relation to upgrades already in progress by some cities 6. Details of equity for existing systems, specifications for new equipment, system operations, etc. will require resolution Issues 1. 911 District should handle specifications, bidding, purchasing, contracting, maintenance, etc. with guidance/oversight from local govemment emergency management 2. System should have all basic features, with any enhancements paid for by requesting entity 3. Equity for existing systems 4. Priority for installation 5. Siren location 6. Coordination of system operation procedures 7. Activation of sirens in other cities 8. Notification of activation to other cities 9. Irving is not currently represented on the 911 Board 10. What to do with cities who do not want to participate? 11. Radio channel selection/coverage 12. Perception that some cities are paying for other cities waming systems e .···ëöü¡y··.. "m >.", : "" . -ì.. i:'~ ~": :<' >: ~~ rJ'Ji ... .: -. .. ..- ....:..~.:.... COUNTY JUDGE of TARRANT COUNTY TOM VANDERGRIFF County Judge (817) 884-1441 FAX (817) 884-2793 County Administration Building 100 East Weatherford Street Fort Worth, Texas 76196-0101 December 15,2000 Mr, Larry Cunningham City Manager - City of North Richiand Hiils P,O. Box 820609 North Richland Hills, Texas 76182 Re: Countywide Emergency Warning System Dear Mr, Cunningham: e Since the devastation of the March 2000 tornadoes, the need has been expressed for a coordinated emergency warning system to serve a much larger geographical area than the single city systems currently in place, Coupled with the need to replace and update many of the existing systems, there appears to be a window of opportunity to achieve a countywide emergency warning system. The enabling legislation for the existing Tarrant County 911 District could be amended for the purpose of funding the countywide system; however, it will require the support and efforts of all member cities, as well as the Tarrant County Legislative Delegation. I am requesting your city's official support for this concept in the form of a city resolution, perhaps similar to the one attached, which was unanimously passed by the Tarrant County Commissioners Court on December 12th, There are yet many details to work out, but our opportunity to get the needed legislative changes that will allow us to take this idea to the next step, is close at hand with the 77lh Legislative Session about to begin, Thank you for your serious consideration of this very important issue to all citizens of Tarrant County. Sincerely, /attachment e "Q1:/ h ,', \ r'V '7 Dr. 'J '.' e ......... .' COUl\7 '. .'~~ 1>.-0.. {.~j ~? . ,~~ ,: . . .. .. -. ... Ji. ..- ....:.."*: ....... RESOLUTION IN SUPPORT OF A COUNTYWIDE EMERGENCY WARNING SYSTEM WHEREAS, in the aftermath of the tornadoes that tore a path through the heart of Tarrant County on March 28, 2000 and the failure of some existing outdoor warning sirens, there has been a public outcry for an improved and coordinated outdoor warning system; and WHEREAS, the type of weather related emergencies that trigger the activation of an emergency warning system do not respect municipal boundaries and therefore justifies a countywide coordinated system for maximum warning efficiency and the protection of all Tarrant County citizens; and WHEREAS, a state of the art eountywide emergency warning system can be appropriately funded and managed by the existing Tarrant County 911 District by expanding the 911 service charge on residential phone bills; and e WHEREAS, legislative action will be required to allow the Tarrant County 911 District to implement the plan for a countywide emergency warning system; NOW, THEREFORE, BE IT RESOLVED, that we, the Commissioners Court of Tarrant County, do hereby support the development and implementation of a countywide emergency warning system and any legislative changes necessary for the creation thereof. IN WITNESS WHEREOF, we have hereunto set our hands and caused the great seal of Tarrant County to be affixed this 12th day of December, 2000. /~ C.O.# l?~¿r~;f e .D. 0 Commissioner Precinct 4 .' . . ~ . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2001-001 ~_ Date: January 8, 2001 PII Subject: V Discuss Rescheduling of March 12 City Council Meeting The NLC Conference in Washington, D.C. will pose a conflict with the regular scheduled March 12 City Council meeting. The majority of the Council will be attending the NLC Conference in Washington March 9 - 13. Council needs to consider rescheduling the regular March 12 meeting to an alternate date in March. Staff recommends that Council consider holding the rescheduled meeting on Monday, March 5. This will be the Monday after the regular February 26 meeting and the Monday prior to the NLC Conference. Council will also be holding a special meeting between February 27 and March 2 for the purpose of canvassing the February 24 Crime District Election. This will be discussed further during the Pre-Council meeting. Contingent on Council consensus of a rescheduled meeting time, Staff will place an action item on the January 22 meeting to officially reschedule the meeting. Respectfully submitted, GìMubd£~ Patricia Hutson City Secretary ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS ~'.~." ....,..~ .. ~,jr-¡:'''''''''O :;:"~:;'-"-'"'' ",., ' INFORMAL REPORTTO MAYOR AND CITY COUNCIL No.IR 01-004 ~ Date: January 8, 2001 V Subject: Discuss Options for Citizen Involvement Program The first North Richland Hills Citizen Involvement Program was conducted in November 2000 and concluded in early December 2000 with sessions held Thursday November 9th, Tuesday November 14th, Tuesday November 21st, and Tuesday December 5th. The program was established by the City Council to provide citizens with the opportunity to learn more about North Richland Hills City government. Fort-two (42) citizens signed up to participate in the program, and 25 to 28 people actually attended each session. Participants were provided information in many areas including the following: · The overall role of City government, how to access city hall and organizational structure · Public Safety including Police, Fire and Emergency Medical Services · Environmental Services including Animal Control, Consumer Health & Environmental Education · Parks & Recreation · Development Services including Planning & Inspections and Economic Development · Public Works including streets and utilities · Public Information · Roles and responsibilities of boards & commissions Evaluations received from program participants indicate that the majority felt the program was beneficial. Overall, participants felt that the session on Public Safety and Environmental Services was the most helpful, and the introductory session, which provided an overview of the roles, responsibilities and structure of city government, was a close second. Ranked 3rd out of the 4 sessions was the Parks & Recreation, Development Services and Public Works information. The final session providing information on communications and boards and commissions was ranked 4th overall. The majority of those that filled out the program evaluation felt that it was important to hold each session at different locations, and that it was helpful but not important to have food especially if the sessions are held around dinner time. Participants felt the topics covered were good, but they would like to hear information about the Library, the City's goals including a 5 and/or 10 year plan, and possibly special projects going on such as the Town Center. In addition, participants felt that more time should be devoted to each topic and that the program should run for more than just 4 weeks to allow more time for each topic. After reviewing the evaluations and talking to the participants, if a decision is made to continue the Citizen Involvement Program, it is recommended that it be spread out over a longer time period with more sessions. City staff would recommend that a program be developed that would run one evening a month for a period of six to seven months. This would allow sufficient time for each topic to be covered in more detail and allow the participants time to absorb the information relating to the various topics and departments. It is suggested that the specifics of exactly how many months and how many hours per night be determined by the City Manager and department heads involved in the presentations. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ":<-~..""~"....,"~.,,, > ~,"' T'~''S';m ",..,h ; . e A suggestion was made that this program could run similar to the Citizen Fire Academy and Citizen Police Academy where it was held one night a week for about 10 weeks. Due to the time commitments required of the City Managers Office to coordinate with the departments, we feel that a schedule of this nature would not allow sufficient time to ensure a top quality program. Also, the initial program had an attendance cap of 50 participants. Our average attendance was around 30 and we feel that any future programs should be capped at a maximum of 25 participants. This will allow for more flexibility in meeting locations and allow for more interactions between Staff and the participants. We are seeking direction from Council on the following questions: 1. Whether to proceed with future programs; 2. If we proceed, how to best structure the program; a. Participation cap of 25 citizens; b. Four week, once a week meetings vs. six to seven months, once monthly meetings. 3. Any additional topics for consideration to be included in the program. Respectfully submitted, .£~~ Randy Shiflet Deputy City Manager e r . MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY · OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - DECEMBER 11, 2000 - 5:30 P.M. Present: Charles Scoma Mayor Lyle E. Welch Mayor Pro Tem Russell Mitchell Councilman Frank Metts, Jr. Councilman JoAnn Johnson Councilwoman Don Phifer Councilman Joe D. Tolbert Councilman T. Oscar Trevino, Jr. Councilman Larry J. Cunningham City Manager Randy Shiflet Deputy City Manager Steve Norwood Assistant City Manager Greg Vick Managing Director of Community Services Patricia Hutson City Secretary Alicia Richardson Assistant City Secretary Rex McEntire Attorney Greg Dickens Public Works Director John Pitstick Planning Director Jenny Kratz Public Information Director · Paulette Hartman Assistant to City Manager Jim Browne Director, Parks & Recreation Bill Thornton Assistant Director, Parks & Recreation Mike Curtis Assistant Director, Public Works Larry Koonce Finance Director Donna Enos Purchasing Agent Andy Jones Fire Chief Steve Brown Library Director Patrick Hillis Human Resources Director Pam Burney Environmental Services Director Dalan Walker Parks Capital Project Superintendent Kirk Marcum Emergency Mgmt. Coordinator Vickie Loftice Park & Recreation Assistant Director ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the Pre-Council meeting to order at 5:30 pm · ITEM DISCUSS ITEMS FROM REGULAR DECEMBER 11, 2000 CITY COUNCIL MEETING Pre-Couneil Minutes Deeember 11, 2000 Page 2 DISCUSSION ASSIGNMENT Agenda Item No. 6G - Councilwoman Johnson asked staff to explain item. Councilman Tolbert inquired why the city is incurring the cost for the BDA system. Mr. Shiflet advised Council that after completion of the school it was determined there were problems communicating with police and fire personnel. Mr. Shiflet advised Council funds were approved and allocated in this FY budget for the completion of the project. Mr. Cunningham advised Council that the sharing of the cost is a mutual concern. Councilman Tolbert inquired if the city has a provision in place that would address this concern for future buildings. Mr. Shiflet advised Council a proposed ordinance is JP/SN in review with the Planning and Zoning Commission. Agenda Item No.7 - Councilman Phifer asked staff if the city eliminated part of Simmons Drive. Mr. Dickens advised Council Simmons had been NAN abandoned. Agenda Item No. 14 - The Mayor brought the following items to staff's attention: (1) right-of-way in the public right of way- who will be responsible to maintain; (2) Franchise Fee, Item 6, page 11 - the contract does not specify that the various franchise utilities have to be those of the city; and (3) Construction of City Recreation Center and City Library - Daytime fees, Item 11, page15 - the contract stipulates that daytime resident of the development acquire membership or utilize the City Recreation Center at a cost which is less than membership or usage charges for residents of Tarrant County, Texas. Rex McEntire City Attorney provided the following verbiage to Council regarding the right-of-way maintenance. After we define the city will maintain the areas next to the park - the balance of the landscape areas will be maintained by the developer or the association. ITEM DISCUSSION Rex McEntire City Attorney provided the following verbiage to Council regarding Franchise Utilities. The City's Franchised Utilities will be utilized by the developer and all businesses within Town Center. Mr. Larry Cunningham advised Council that the words "less than" should read "equal to" on page 15 of the ag reement. Mr. Steve Norwood further advised Council that there are three levels of fees 1) lowest level - North Richland Hills residents 2) the daytime residents fees will be equal to Tarrant County residents and 3) lastly, the next level of fees would be for those users outside of Tarrant County. Agenda Item No.9 - Mayor Pro Tem Welch inquired about the maintenance of the detention pond. Mayor Pro Tem Welch believes the city needs to have a written document from adjoining property owners that gives the city the right to have run off from the detention pond onto their property. Mr. Greg Dickens advised Council the city does not normally require an agreement in writing from adjoining property owners, if the water is being sent off the property in a very similar manner and at the same grade that the water is coming off the property. If the city is not increasing the volume and is sending it off at the same grade then the city does not have to acquire the downstream property owners agreement. Mr. Mike Curtis advised Council the detention pond is going to detain the water onsite and release the water into the existing storm drainage system in Mid Cities Boulevard. Councilman Phifer asked staff if the detention pond is going to be completely screened. The detention pond has a seven-foot depth and he is concerned this could be a safety hazard. Mr. Curtis advised Council the detention pond would not be completely screened or fenced. Councilman Phifer advised Council other cities are Pre-Couneil Minutes Deeember 11, 2000 Page 3 ASSIGNMENT SN ITEM IR 2000-159 LINDA SPURLOCK PARK - PARKING LOT RECOMMENDATION DISCUSSION securing their detention ponds with wrought iron fences. He would like staff to consider doing something similar when we have large or deep detention ponds. Mayor Scoma asked staff if this would not come up in the site plan and Council could address the screening. Mr. Pitstick advised Council this might not necessarily be addressed in the site plan. If the applicant's zoning does not require a specific use permit. Mr. Norwood informed Council if there were a residential property within 200 feet it would trigger a site plan. Pre-Couneil Minutes Deeember 11 , 2000 Page 4 ASSIGNMENT Councilwoman Johnson was concerned that Council would not be able to address concerns related to final plats. Mayor Scoma advised that if it is pertinent to the NAN elements of the plats: access, boundaries, detention pond, they are all subject to be discussed and to be dictated. Council can not get into the zoning aspects of how it is going to be used. Mr. Jim Browne summarized the following park options for Council: · Internal parking within the park · Head in parking along the park perimeter · Off-site parking adjacent to the park · Construct additional parking within the park Staff has also looked into solutions to alleviate the need for additional parking spaces. Shared parking and providing access to practice fields are two options. Staff is proposing communication with the youth sports associations and users to make them aware of other facilities that are under utilized within the city. One facility northeast of Richland High School has (2) permanent soccer goals, (2) permanent football goal posts, room for (4) football/soccer fields, (6) permanent backstops and 100 parking spaces available. Currently staff is meeting with the staff of BISD on ITEM IR 2000-156 DISCUSS CREATION OF ARTS FUND DJOURNMENT DISCUSSION scheduling, opening the parking lot and available access for the user groups. Council consensus was for staff to proceed discussions with BISD. Mr. Larry Cunningham introduced the new Human Resources Director Patrick Hillis to Council. Mr. Cunningham summarized the events leading to a need for the creation of an arts fund. Over the past several years staff has talked about creating art opportunities for our citizens. The Council appointed a citizens ad-hoc committee to study cultural and arts activities in our city. One thing recommended was to look at different types of programs effecting all aspects of age groups within our city youth, adults and senior citizens. They did not recommend a specific funding mechanism, but felt that North Richland Hills should take the challenge and move forward. Many of the ad-hoc committee recommendations were implemented. Council authorized the hiring of a program coordinator for the Park and Recreation Department. This past year Council added additional money to fund some of the actual activities as well as approve the performing arts stage for the Parks Department. Staff is proposing that Council consider providing money for one-time art projects. This can be in the form of either a performing art project, visual art project, or a performance. Recently, Council approved a lease agreement with Metricom. Staff's thought is to utilize revenue from the lease agreement ($20,000 a year) and put it into a restricted fund for arts. If this is something the Council would like to move forward, the staff can come back with specific guidelines. Mr. Cunningham also suggests it be known this money will not be for operational costs (salaries or supplies). Council consensus was to proceed with the creation of an arts fund and guidelines. GV Mayor Scoma announced at 6: 18 pm that the meeting would adjourn to Executive Session for deliberation regarding real property as authorized by Government Code §551.072 - Land acquisition for Pre-Couneil Minutes Deeember 11, 2000 Page 5 ASSIGNMENT JB/GV Pre-Couneil Minutes December 11, 2000 Page 6 ITEM DISCUSSION Rufe Snow and land acquisition for parks. The Executive Session adjourned at 6:56 pm to the regular Council meeting with no action required. ASSIGNMENT Charles Scoma - Mayor ATTEST: Alicia Richardson - Assistant City Secretary . e ~ e e e MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - DECEMBER 11, 2000 -7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order December 11, 2000 at 7:03 p.m. ROLL CALL Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnnJohnson Don Phifer Joe D. Tolbert 1. Oscar Trevino, Jr. Mayor Mayor Pro Tem Councilman Councilman Councilman Councilman Councilman Councilman Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Members of Brownie Troop #1254 led the invocation. 3. PLEDGE OF ALLEGIANCE Brownie Troop #1254 led the pledge of allegiance. 4. SPECIAL PRESENTATIONS Ms. Patsy Tucker announced the following winners of the Christmas Lighting Contest Awards 2000: Area 1 Diamond Loch Neighborhood e e City Council Minutes Deeember 11, 200 Page 2 Area 2 Roy Riebe & Jerry Hilliard 4829 Blaney Area 3 Gene & Stella Pennell 6604 Meadowridge Court Bob & Betty Crone 7620 David Danny & Porsha Kidwell 5113 Pearl Street Charlie & Jerry Smith 6705 Hewitt Mark & Shannon Holmes 9220 Amundson Danny & Suanne Gipson 7352 Century Charles & Sharilyn Wilson 8541 Shady Grove Area 4 Area 5 Area 6 Area 7 Area 8 Area 9 NRPA GOLD MEDAL PRESENTATION TO THE PARKS & RECREATION DEPARTMENT Mr. Richard Zavala presented to the Mayor and City Council the NRPA Gold Medal Presentation awarded to the North Richland Hills Parks and Recreation Department. Mayor Scoma acknowledged Mr. Jim Browne, Parks and Recreation Director, and his staff. VIDEO PRESENTATION OF NATIONAL GOLD MEDAL AWARD The video presentation of the National Gold Medal award was viewed. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED e A. MINUTES OF THE PRE-COUNCIL MEETING NOVEMBER 27, 2000 e e e City Council Minutes Deeember 11, 200 Page 3 B. MINUTES OF THE COUNCIL MEETING NOVEMBER 27, 2000 C. AUTHORIZE CONTRACT EXTENSION FOR ANNUAL T-SHIRT SUPPLY TO ACTIVE IMPRESSIONS - RESOLUTION NO. 2000-097 D. AWARD BID FOR BREATHING APPARATUS AND ACCESSORIES TO CASCO INDUSTRIES IN THE AMOUNT OF $20,182 E. AUTHORIZE PURCHASE OF MAILING MACHINE FROM PITNEY BOWES IN THE AMOUNT OF $23,162 F. AWARD BID FOR POLICE MOTORCYCLES TO KAWASAKI CITY IN THE AMOUNT OF $26,589 G. APPROVE PURCHASE OF BI-DIRECTIONAL AMPLIFIER SYSTEM FOR BIRDVILLE HIGH SCHOOL Councilwoman Johnson moved, seconded by Councilman Mitchell to approve the consent agenda. Motion to approve carried 7-0. 7. PS 2000-35 - CONSIDER FINAL PLAT OF LOT 3, BLOCK 14, GLENANN ADDITION REQUESTED BY MARK HARWELL ON 1.976 ACRES OF LAND OUT OF THE T.K. MARTIN SURVEY, ABSTRACT #1055 LOCATED AT 8620 MARTIN DRIVE APPROVED Mr. Harwell summarized his request to Council. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Councilman Trevino moved to approve PS 2000-35 for a Final Plat of Lot 3, Block 14, Glenann Addition with the stipulation that a covenant agreement for construction of a future sidewalk be received and the existing house be removed or demolished within 4 weeks of final approval of the new house. Councilman Mitchell seconded the motion. Motion to approve carried 7-0. e e e City Council Minutes December 11, 200 Page 4 8. PS 2000-44 - CONSIDER FINAL PLAT OF LOT 4, BLOCK A, RUFE SNOW VILLAGE ADDITION REQUESTED BY S.C. EQUITIES ON 1.024 ACRES OF LAND OUT OF THE JOHN CONDRA SURVEY, ABSTRACT #311, LOCATED AT 7150 RUFE SNOW. APPROVED Mr. Greg Boyd summarized applicant's request. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Councilman Phifer moved, seconded by Mayor Pro Tem Welch to approve PS 2000-44. Motion to approve carried 6-1; with Mayor Pro Tem Welch, Councilmen Metts, Phifer, Tolbert, Trevino and Councilwoman Johnson voting for and Councilman Mitchell voting against. 9. PS 2000-45 - CONSIDER FINAL PLAT OF LOTS 1-6, BLOCK 1, SMITHFIELD CORNERS ADDITION REQUESTED BY PROPERTY CLOSING, LTD. ON 8.44 ACRES OF LAND OUT OF THE J. BARLOUGH SURVEY, ABSTRACT #130, LOCATED ON THE SOUTHEAST CORNER OF MID CITIES BOULEVARD AND DAVIS BOULEVARD APPROVED Mr. Wayne Flores of Washington & Associates Civil Engineers summarized applicant's req uest. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Councilwoman Johnson moved to approve PS 2000-45 for a Final Plat of Lots 1-6, Block 1, Smithfield Corners Addition. Mayor Pro Tem Welch seconded the motion. Motion carried 7-0. e City Couneil Minutes December 11, 200 Page 5 10. PS 2000-47 - CONSIDER FINAL PLAT OF LOTS 4-19, BLOCK 1, PARK OAKS ADDITION REQUESTED BY JUSTIN MCWILLIAMS ON 3.878 ACRES OF LAND REPLA TTED FROM LOT 1 BLOCK 1, PERKINS ADDITION AND A PORTION OF LAND OUT OF THE MAHAL Y LYNCH SURVEY, ABSTRACT #953 IN THE 6400 BLOCK OF HARMON SON ROAD APPROVED Councilman Phifer abstained from discussion and voting. Mr. Kevin Miller, representing applicant, summarized request. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Councilman Metts moved, seconded by Councilman Tolbert to approve PS 2000-47. e Motion to approve carried 6-0; with Councilman Phifer abstaining. 11. GN 2000-140 - PUBLIC HEARING TO CONSIDER AMENDING THE ZONING ORDINANCE BY REVISING ARTICLE 7 COMMUNICATION TOWERS AND TELEVISION RECEIVERS, SECTION 735A, SPACING AND DEVELOPMENT REQUIREMENTS - ORDINANCE NO. 2531 TO BE CONTINUED AT THE JANUARY 11. 2001 CC MEETING Mr. Pitstick advised Council the staff has had some late discussions with the telecommunications consultant. Staff is recommending GN 2000-140 be opened for Public Hearing and be continued to the January 11,2001 City Council meeting. This will allow staff and the Planning and Zoning Commission further review. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma continued the public hearing to January 08,2001. Councilwoman Johnson moved to continue Public Hearing until January 08, 2001. Mayor Pro Tem Welch seconded the motion. e Motion to continue carried 7-0. e City Council Minutes Deeember 11, 200 Page 6 12. GN 2000-141 - PUBLIC HEARING TO CONSIDER AMENDING THE SIGN REGULATIONS ORDINANCE BY REVISING SECTION 13B BUILDING SIGNS TO DELETE SENTENCE 2H THEREBY REMOVING THE RESTRICTIONS FOR THE HEIGHT OF LETTERS OF A SIGN OR LOGO ON A CANOPY - ORDINANCE NO. 2532 APPROVED Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Scoma inquired if staff has a definition for canopy. Mr. Pitstick advised Council there is a definition for canopy. e Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilwoman Johnson moved, to approve Ordinance No. 2532 amending the Sign Regulations by removing the restrictions for the height of letters of a sign or logo on a canopy. Councilman Phifer seconded the motion. Motion to approve carried 6-1; Councilwoman Johnson, Councilmen Mitchell, Metts, Phifer, Tolbert and Trevino voting for and Mayor Pro Tem Welch voting against. 13. GN 2000-142 - CONSIDER TXU GAS RATE INCREASE - ORDINANCE NO. 2533 APPROVED Mr. Greg Vick summarized item GN 2000-142 for Council. Councilwoman Johnson moved, to approve Ordinance No. 2533 establishing new residential and commercial gas rates to be charged by TXU Gas within the City of North Richland Hills. In the event a more favorable settlement is reached with Fort Worth, staff will return to Council with an ordinance adopting the more favorable settlement. Councilman Trevino seconded the motion. e Motion to approve carried 7-0. City Couneil Minutes December 11, 200 Page 7 e 14. GN 2000-143 - CONSIDER RESOLUTION AUTHORIZING CITY MANAGER TO EXECUTE A DEVELOPER AGREEMENT WITH ARCADIA HOLDINGS, INC FOR THE NORTH RICH LAND HILLS TOWN CENTER - RESOLUTION NO. 2000-091 APPROVED Mr. Norwood summarized the nature of the agreement for Council. Mr. Dan Quinto was available to answer questions from Council. Councilman Trevino moved to approve Resolution No. 2000-091 authorizing the City Manager to execute a developer agreement with Arcadia Holdings, Inc. for the North Richland Hills Town Center with conditions as noted by the three inserts with stipulations discussed in Pre-Council. Councilwoman Johnson seconded the motion. Motion to approve carried 7-0. e 15. PW 2000-038 - APPROVE COVENANT WITH HOME DEPOT USA, INC. FOR USE OF WAYNE LANE STREET RIGHT-OF-WAY - RESOLUTION NO. 2000-098 APPROVED Mr. Greg Dickens summarized PW 2000-038. The following items are covered by the covenant: Home Depot can construct and maintain a hard surface road and driveway in Wayne Lane ROW. Home Depot can install and maintain streetlights, irrigation system, landscaping, roadway signs, and underground conduit and utilities in the Wayne Lane ROW. - The city shall have the right to grant access to Home Depot's entrance road for Lot 16 of Thompson Park Estates, if necessary. - The agreement will run with the land. Councilwoman Johnson moved, seconded by Councilman Mitchell to approve PW 2000-038, Resolution No. 2000-098. e Motion to approve carried 7-0. e e e City Couneil Minutes December 11, 200 Page 8 16. PW 2000-039 - APPROVE DRAINAGE CHANNEL MAINTENANCE AGREEMENT WITH HOME DEPOT USA, INC. ON LOT 1, BLOCK 1, HOME DEPOT ADDITION - RESOLUTION NO. 2000-099 APPROVED Mr. Dickens summarized PW 2000-039. Councilman Phifer asked staff if a tree survey has been completed on this property. Councilman Phifer said that no trees have been flagged, construction material is located under major trees and there is no partitioning off of major trees. Mr. Pitstick advised Council he would need to check with the building department. If the construction and removal of trees were taking place in the parking lot the trees would be removed under our current ordinance. Mr. Pitstick advised Council he would make sure applicant is adhering to our tree ordinance. Councilwoman Johnson moved, seconded by Mayor Pro Tem Welch to approve PW 2000-039, Resolution No. 2000-099. Motion to approve carried 7-0. 17. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS The North Richland Hills Fire and Police Departments are collecting toys for needy children in our area. Unwrapped toys can be dropped off at any fire station or the police administration. There will be a blood drive on December 18, at Fire Station 4, 7202 Dick Fisher Drive North from 8:00 am to 12:00 noon. e e e City Couneil Minutes December 11, 200 Page 9 18. ADJOURNMENT Mayor Scoma adjourned the meeting at 8:49 pm. A TIEST: Charles Scoma - Mayor Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Police Department Council Meeting Date: January 8, 2001 Subject: Juvenile Aceountability Ineentive Block Grant Resolution No. 2001-001 Agenda Number: GN 2001-001 Recently, the Police Department received notification of the allocation of awards for 2001 under the Juvenile Accountability Incentive Block Grant program. This program automatically qualifies units of local government for receipt of grant funds that must be spent among twelve purpose areas designated to enhance accountability in the juvenile justice system. The City's allocation under the 2001 program is listed at $15,609. In order to receive these funds, a cash match of approximately 11 % is required. Some of the purpose areas include the following: · Building, expanding, renovating, or operating temporary or permanent juvenile correction or detention facilities; · Hiring additional juvenile judges and probation officers; · Hiring additional prosecutors; · Providing funding to enable prosecutors to address drug, gang, and youth violence problems; · Establishment of drug court programs for juveniles to provide continuing judicial supervision over juvenile offenders with substance abuse problems. In reviewing this grant program, it became apparent that none of the purpose areas were appropriate for the Police Department to fund and pursue. Most all of these purpose areas apply only to a county-level administration of juvenile justice. Tarrant County Juvenile Services has requested that the municipal jurisdictions in Tarrant County waive eligibility for these grant funds and designate Tarrant County to receive the Cities' allocated amounts. All of the affected cities have expressed support of Tarrant County's request, and are in the process of obtaining the necessary approval to name Tarrant County as their designated beneficiary for all municipal allocations. A coalition consisting of Tarrant County and all the affected municipalities was formed two years ago for the purpose of combining all funds awarded under this grant. The aggregate grant funds would then be used to benefit the cities at the county level to: · Continue to provide counseling, treatment, and education services to all juvenile first- time offenders referred by law enforcement agencies; Finance Review Source of Funds: ß Bonds (GO/Rev.) ~--líj Operating Budget J Vlv¡ Other I ~~~$- Account Number Sufficient Funds Available BUdget Director " Page 1 of 2 CITY OF NORTH RICHLAND HILLS · Continue to provide substance abuse assessment and a range of treatment options for clients of the Juvenile Drug Court; · Continue to provide juvenile fingerprinting and photographic services to cities on all juvenile offender referrals to the Tarrant County Juvenile Detention Center; · Continue to provide funding for one juvenile prosecutor and two specialized juvenile probation officers. By joining with Tarrant County, the City is relieved of the responsibility of applying for the grant and supplying the cash match requirement, while still benefiting from the proposed use of the funds. Tarrant County proposes to use this year's combined allocations to provide funding for the ongoing programs listed above. The program, conceived by Tarrant County Juvenile Services and the Tarrant County Juvenile Crime Enforcement Coalition, appears to be very successful and worthwhile. The City's only responsibility is to provide a representative from the Police Department to serve on the board of the Juvenile Crime Enforcement Coalition. Recommendation: It is recommended that the City Council pass resolution number 2001-001 designating Tarrant County to receive the funds allocated to the City under the Juvenile Accountability Block Grant, and appoint Captain Sid Johnson with the Police Department to represent the City on the board of the Tarrant County Juvenile Crime Enforcement Coalition. CITY COUNCIL ACTION ITEM Page 2 of 2 . . . RESOLUTION NO. 2001-001 WHEREAS, the City of North Richland Hills, Texas has reviewed the Juvenile Accountability Incentive Block Grant, and WHEREAS, it has been decided that the City of North Richland Hills would like to designate Tarrant County Juvenile Services as the intended recipient of the City's allocated amount, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, THAT the City waives the right to apply for the Juvenile Accountability Incentive Block Grant, and Requests that Tarrant County Juvenile Services receive these funds, and Names Captain Sid Johnson of the Police Department to serve as the City's representative member of the Tarrant County Juvenile Crime Enforcement Coalition. PASSED AND APPROVED this 8th day of January, 2001 APPROVED: ATTEST: Charles Scoma, Mayor City Secretary APPROVED AS TO CONTENT: ~t Chief of Police APPROVED AS TO FORM AND LEGALITY: Attornti~tÎ4~ / Juvenile Accountability Incentive Block Grant Fund . JAIBG APPLICATION WAIVER ............................................................. Eligible applicants for block grant funds may waive their right to apply for a direct grant of funds. This can be done in two ways. Please indicate below which option the city or county wishes to choose and have the Authorized Official (the Mayor, City Manager or County Judge) sign in the appropriate location. If there are any questions or if assistance is needed, please call Nicole Lievsay at 512/463-6472. Please read the following carefull~ check the appropriate box. o waives application for funds available under the JAIBG. (Name of city. county or Native American tribal government) ~. It is understood that the Criminal Justice Division of the Governor's Office may use the funds earmarked for the above named jurisdiction to provide eligible services to combinations of local governments that are not eligible to receive their own separate grant. . Signature of Authorized Official Date ............................. C>R···························· o The City of North Ri ch lAnd Hill ¡:; waives its eligibilio/ to apply for a separate grant, but would (Name of city county or Native American tribal government) like to designate Tarrant County (Name of jurisdiction to receive waived funds) as the recipient of the allocated amount. The governing board of The City of North Richland Hills (Name of jurisdiction waiving funds) has passed a resolution that waives the right to apply, names (Name of jurisdiction to receive waived funds) Tarrant County as the designee for the waived funds, agrees to participate in the Juvenile Crime Enforcement Coalition OCEC) created by the designee The City of and names the representatives to serve on the designee's JCEC. North Richland Hills has (Name of jurisdiction waiving funds) ." provided a copy of the resolution to the designee to include in their application for the JAIBG funds. Signature of Authorized Official January 8, 2001 Date 37 ~'. .. CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 1/8/2001 Subject: Authorize Interlocal Purchasing Agreement with the Agenda Number: PU 2001-001 City Of Hurst - KeSolutlon NO. 2UU1-UOö The City is requesting to enter into an interlocal purchasing agreement with the City of Hurst for the purchase of goods and services from vendors selected through the competitive bidding process. This agreement will be mutually beneficial to Hurst and North Richland Hills because purchasing larger quantities will reduce the overall expense to each agency. One type bid being considered is for auto parts. Each agency will place their orders and pay the vendors directly. North Richland Hills or the City of Hurst may change or cancel the agreement with a 30-day written agreement. Recommendation: Authorize the interlocal agreement with the City of Hurst and pass Resolution No. 2001-006 authorizing the City Manager to execute the agreement. Finance Review Source of Funds: Bonds (GO/Rev.) ~perating Budget - Other Aecount Number Sufficient Funds Available ¿k ~ Depart~ Head Signature Finance Director Budget Director Page 1 of _ '4 þ RESOLUTION NO. 2001-006 e BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is hereby authorized to execute the interlocal agreement with the City of Hurst authorizing each City to purchase goods and services from vendors selected through the competitive bidding process. PASSED AND APPROVED this 8th day of January 2001. APPROVED: Charles Scoma Mayor e ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: APPROVED AS TO CONTENT: rÁ .~ _Larry ~ce, Director of Finance INTERLOCAL AGREEMENT BETWEEN THE CITY OF HURST AND THE CITY OF NORTH RlCHLAND mLLS e This agreement is made this day of and the City of North Richland Hills, Texas. . 2000, between the City of Hurst Pursuant to the authority granted by the "Texas Interlocal Cooperation Act", Chapter 791 Texas Government Code, providing for the cooperation between local governmental bodies, the parties hereto, in consideration of the premises and mutual promises contain herein agree as follows: Whereas, the parties, in perfonning governmental functions or in paying for the performance of governmental functions hereunder shall make that performance or those payments from current revenues legally available to that party; Whereas, the governing bodies of each party find that the subject of this eontract is necessary for the benefit of the publleJU1d that each party has the legal authority to perform and to provide the governmental function or service which is the subject matter of this contract; furthermore, the governing bodies find that the perfonnance of this contract is in the eommon interest of both parties; and that the division of cost fairly compensates the performing party for the services performed under this contract. I e The City of North Richland Hills, hereby makes, constitutes and appoints the City of Hurst its true and lawful purchasing agent for the purehase of various eommodities or services provided by contracts or purchase agreements, hereinafter referred to as contract, awarded by the City of Hurst. Conversely, The City of Hurst, hereby makes, constitutes and appoints the City of North Richland Hills its true and lawful purchasing agent for the purchase of various commodities or services provided by contracts awarded by the City of North Richland Hills. To utilize one or more of existing contracts, the non-contraet awarding City must request authorization, in writing, from the contract awarding City. Upon receipt of request, the contract awarding City will seek approval from the eontracted provider. The non-awarding City agrees that the awarding City shall serve as the purchasing agent for selected items, and agrees that the bidding shall be conducted by the awarding City according to its usual bidding procedures. II. Each party to this agreement agrees that all specifications for selected items or services shall be as determined by the contract awarding City. m. Each party agrees to pay the supplier for its respective goods and services purchased pursuant to this agreement. The successful bidder or bidders shall bill directly the City placing the order for all goods and serviees purchased, and that City shall be responsible for the supplier or contractor's compliance with all conditions of delivery and quality of the procurement. - (1 ) , . e 'e IV. Donna Enos, or her successor, is hereby designated as the official representative to act for the City of North Richland Hills in all matters relating to this agreement. Stephen Cole, or his successor, is hereby designated as the official representative to act for the City of Hurst in all matters relating to this agreement. V. This agreement shall take effect upon execution by both signatories. VI. Either party may terminate the Agreement by giving the other party at least thirty (30) days written notice of termination, provided all work accomplished or goods or services provided shall be paid for in accordance.. with the contract up to the' date the termination becomes effective. VIT. Either party agrees to be responsible for any and all liability or damages to itself or any other party, individual or entity arising from the sole negligence of said party. The two (2) parties agree that damages or liability occurring during the perfonnance of this Agreement caused by the joint or comparative negligence of both parties, their agents, servants and employees, shall be detennined in accordance with the comparative responsibility requirements of the State of Texas. Vill. If it is a larger public works project, there will be statutory bid, perfonnance, payment and materialmen bonds. IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their authorized officers the day and year first above written. CITY OF NORTH RICHLAND HILLS CITY OF HURST 4. By By Title Title Date Date interlocalagnntwithnrh. wpd (2) CITY OF NORTH RICHLAND HILLS . Department: Finance / Police Department Couneil Meeting Date: 1/08/2001 Subjeet: Authorize Purchase of Mobile Video/Recorder Cameras From Kustom Signal in the Amount of $58,160 Agenda Number: PU 2001-002 In the 2000/2001 approved budget, Council appropriated funds for the purchase of thirteen mobile video/recorder cameras to be installed in Police vehicles. Eight units are part of the planned equipment replacement program and five units are new and will be installed in the new police vehicles. At the April 12, 1992 meeting, Council awarded the contract for this equipment to Kustom Signal, Inc. for the Eyewitness In-Car Video system. As the fleet has increased, cameras were purchased and installed in the new vehicles. In order to keep the equipment in the Police Department fleet compatible, this equipment should be purchased from Kustom Signal. They are the sole manufacturer and supplier of this equipment. They are also the supplier of the State of Texas Department of Public Safety Contract. Even though we are not purchasing through the State, this is the same price the City would realize through the State of Texas Contract. _ The total cost for thirteen mobile video/ recorder cameras will be $58,160. Funding Source: 130-8004-531 .74-05 510-7032-712.74-10 $35,860 $22,300 Recommendation: To authorize the purchase of thirteen mobile video/recorder cameras from Kustom Signal, Inc. in the amount of $58,160. Finance Review Source of Funds: Bonds (GO/Rev.) . Operating Budget Other L() Budget Director Finance Director Page 1 of 1 , CITY OF NORTH RICHLAND HILLS r. . .epartment: Finance / Public Works Council Meeting Date: 1/8/2001 Subject: Award Bid for Annual Contract to Supply Utility Items to Agenda Number: PU 2001-003 Atlas Utility Supply in the Amount of $222,760 As a part of the 2000/2001 approved budget, Council appropriated funds for the purchase of various utility materials for the Utility Division and the Utility Construction Division of the Public Works Department. Formal bids were solicited for an annual contract to supply utility materials for the budget year. The results are outlined below. Atlas Utility Supply Company Hughes Supply Metro Valve & Pipe Utility Plus ACT Supply $222,760 $228,951 $229,332 $269,192 $217,722 (did not meet specs) Vendors were supplied a list of items to bid on and were required to guarantee the price of each item for a twelve month period. PVC pipe, gate valves, fire hydrants, meter boxes, various pipefittings and various sizes of clamps are some of the items included under this contract. Materials will be ordered on an as need basis and delivered to various locations. The bid submitted by ACT Supply does not meet the minimum specifications on pipe fittings and clamps. .. ACT Supply also represented themselves as an authorized Distributor of products manufactured ., by the Ford Meter Box Company. As indicated in the letter from the Ford Meter Box Company (copy attached), this turned out to be untrue. Atlas Utility Supply met all the specifications and general conditions of the bid. This company has been awarded the contract the last three years and has provided good service and made deliveries within the requested time. This contract will be with one company who will furnish various utility materials as outlined in the bid proposal. It is beneficial to Public Works StäWdealing with one company instead of several companies when purchasing these materials. During emergency situations it is convenient and timely for City Staff to pick up the required materials from one location. Recommendation: To award the bid to supply utility materials to Atlas Utility Supply Company in the amount of $222,760. Finance Review Budget Director Source of Funds: Bonds (GO/Rev.) Operating Budget J _ Other = <# Î2kt~ C~d-~ Department Head Signature inance Director Page 1 of . . ~ 12/07/00 10:11 fr1 800 826 3487 FORD METER BOX ~002 - -- - The (JÐ Meter Box Company, Inc. December 7, 2000 RE: City of North RichJand Hills Richland Hills, Texas To Whom It May Concern: It has been brought to our attention that ACT Supply Company has represented themselves to you as an authorized Distributor of products manufactured by The Ford Meter Box Company, Inc, Please be aware, this is not true, We have a well established network ofFord Distributors in the Dallas and Fort Worth area to service your needs, Only Authorized Distributors are trained and supported by our Sales and Customer Service Representatives. Please contact me, or refer to our Company Website (fordmeterbox.com) for a complete and current listing of Ford Authorized Distributors. The Ford Meter Box Company, Inc. is committed to manufacturing products to satisfy your needs and assuring their delivery to you in a swift and professional manner. Only an Authorized Distributor of The Ford Meter Box Company, Tnc. may communicate directly with our Customer Service Department to process your orders and expedite deliveries. I would also like to caution you that only an Authorized Ford Distributor is qualified to assÍst you in matters concenúng warranty issues should you encounter any problems, Very truly yours, THE FORD METER BOX COMP ANY, INC, -<::>~~ Gary H. Bryant Vice President and National Sales Manager ghb:can cc: BT P.O. Box 443 . Wabash, Indiana U.S.A. 46992-0443 Phone: 219-563-3171 . Fax: 800-826-3487 . Overseas Fax: 219-563-0167 " ~ ~ CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 01/08/01 PW 2001-001 Subject: Award of Bid for Biq Fossil Creek Erosion Control Agenda Number:' Improvements, Phase II to Craig Olden, Inc. in the Amount of $617,845.00 A total of three bids were received on December 19, 2000 for this project. The project consists of considerable "gabion" (wire baskets filled with rock) work and channel excavation. This design is in response to the U.S. Army Corps of Engineers requirements to avoid concrete slope liner type of construction. Very few contractors are qualified to do this type of gabion work. Eight contractors picked up plans. A summary of all the bids is shown below. Bidder Craig Olden, Inc. Tri-Dal, L TD M.A. Vinson Construction Amou nt $ 617,845.00 $ 715,924.50 $ 739,789.00 The bid time was set at 150 calendar days. Below is a preliminary schedule for this project: Award of Bid Preconstruction Meeting Begin Construction Finish Acquiring Easements End Construction January 8, 2001 January 30, 2001 February 12, 2001 February 15, 2001 July 11, 2001 Sufficient funds were approved in the 2000-2001 Capital Improvements Program budget to complete this project. Recommendation: To award this project to Craig Olden, Inc. in the amount of $617,845.00 for a period of 150 calendar days. Finanee Review Souree of Funds: Bonds (GO/Rev.) Operating Budget Other ~ Page 1 of L 1 ',.,. fOil II ct erolion \ .a "..':' i . G-Y L-\:.h..... .. " ¡=='" ~..¡¡.,. & ~ - · t:::..:.~ .... .. "I . · ?!~") n .._"oaf"... () · " I ...... .,;~'_' _,', : ....-#' ZH ,'~" ' - . . .'~ ._~"'-"'''''::I ",~, ,,~\;,; 0.. . 4 ..' · (] ,- ~ .. _.. "'¡", ¡ ,,~~,~....-'Q ï .. " ~--- 1.\ ' ... · · .... .., .. · ') .-'® ...' ~ ",\ ," ~7.=nn=D·..:..::~:n_.I","':D....: :=::~( /ø"', "\,::",,,ÿ II r I I ?I! ~, ff~ïi; .__A.:~~\ I t}ì 'u5 gl" :u; ¡ .. .. I" ~ i1 : :' '" ~ i rl '-'~~' ¿ ~~Dn':DI:.' r',' ~ þ ,3 o ..' ~' , ï ; ,,_-:~I-' IJ'~] .. · . .. .. ~L,_q~.J~ ~ f~I~~.\.\ & ~ ~ .~.. '+'10, ":", w 0 it " '" :; '~4: ~""~~~, ;,: l' ~=L\f ~\ ~ \ ~t \, " ..~,\.. '_ .. r.;...' ,,' . g-'~ ...~...,~~:: ~, ~ :...\.:..--:: -. ~ ~ . . 0 ~ ~"ò';.o.A'=A.\, '. ~ \\ , ' ..' 15 Nov 0014'12'19 W d .' I nndav GIS No: 0001 AMl: cip.amlmap I ',.,. ! --, _I " ... _I '.. ,,,. i ! --' ;- ! o o ··ON .. RICHL,uIO_I!.L. --' "~'JI /..'t;;~ 1Þ't':" "''', ~...J/' t'P' ~ I -J ".. I .-J ,~ I J ~ I J .A --' - --' .A ,- . I ~ Big Fossil Creek Erosion Protection J J' Big Fossil Creek Erosion Protecti on N w E s N$RTH RICHLAND HILLS 'J Scali: l' . 800' Department of Inf '..- ormation Sarvic.. 63 . Glographic Information S Vlt.ml,GIS) . Elliott & Hughes, Inc. Engineers /Planners December 22, 2000 City of North Richland Hills 7301 North East Loop 820 North Richland Hills, Texas 76180 ¡,," ',-' ,.. ,,\ , . J ! I' \ ¡" . ''0--:- U\~ i~ (\..r, iE:1 \U:/ I[ iLÌ! I.J ,_. \:/ L.....J L.: '--; i!:J Attention: Mr. Gregory W. Dickens, P.E. Public Works Director DEC 2 2 2000 Re: Erosion Control Improvements, Phase II Big Fossil Creek (Broadway Avenue to Onyx Drive South) City of North Richland Hills, Texas I:,.;t-:.~ £ !7"io t"~. 'AI ~ I\~ t~· (,,-:1 t-..~ )'_1:., r.~' tfl.~< >"'~r Ir; S .. \: ~ :r '. ~J ':" _- ~ '. '..> . 't. ,: Dear Mr. Dickens: In accordance with your instructions, we completed the construction plans and contract documents on the captioned project. An official "Advertisement for Bid Notice" was published and sealed proposals were received in the Pre-Council Chambers of City Hall at 2:00 PM on Tuesday, December 19, 2000. . Three (3) sealed bids were received with Craig Olden, Inc., of Little Elm, Texas submitting the low bid in the amount of $617,845.00. Time for completion of the construction was established in the bid documents at 150 calendar days. A copy of the Bid Summary Sheet and a Line Item Bid Tabulation are attached for your information and file. We would recommend you accept the bid of Craig Olden, Inc. as the low bidder and that a construction contract be awarded in their favor in the amount of their bid. Additional information relative to their qualifications and previous experience with this type of construction is provided in this correspondence. The official notice to bidders was published in the Fort Worth Star Te/egram on November 30, 2000 and December 7, 2000. The bid notice and a general description of work was sent by facsimile transmission to area contractors whose firms were listed as "Gabion Contractors" in the Dallas/Fort Worth "Blue Book". Plans and contract documents were on file with: Texas Plan Room; AGC of Texas; and both Dallas and Fort Worth offices of Dodge Reports. Eight separate contracting firms purchased plans and documents and they are listed on the Bid Summary Sheet. It is our opinion that the type of construction involved in this project, the dollar magnitude, and the current construction workload in the D/FW are all factors contributing to the limited response for proposals. . As noted previously, we recommend that a contract be awarded to Craig Olden, Inc., for construction of the project. We have discussed with them the difference between their bid and that of the second bidder. They are comfortable with their unit prices, resulting total bid, and with the completion time specified in the documents. Conversations with staff members of other municipalities where Olden 1001 West Euless Blvd., Suite 214 · Euless, Texas 76040 · 817/267-1303 . . . Mr. Gregory W. Dickens Page 2 has performed similar construction reveals no problems or unfavorable comments regarding quality of their work, cooperation with adjacent property owners and inspection staff, or the timeliness of the construction. While you may be familiar with the contractor from gabion work they previously performed on Big Fossil Creek circa 1989-1990, it may be beneficial to provide a few facts about the company and their experience with construction of composite and multicomposite gabion walls. Craig Olden, Inc. has been performing gabion construction for approximately 25 years. They are a Texas Corporation and have their principal office in Little Elm, Texas. They have constructed over 3000 gabion projects with their in-house forces; 269 of those projects completed in the last three years. They have completed four projects this year that involved composite wall construction with construction costs ranging from $215,000 to $1,700,000.00. We trust the foregoing will be beneficial to you as you prepare your recommendation to the City Council. We appreciate very much the opportunity to be of service to you and the City of North Richland Hills and respectfully invite you to contact us should you have questions or if we may provide additional information. Very truly yours, LUOTT & HU~[f;~ f~ Isa E. '-J .....",..",..... ,....... OF' "Ì':~'" ~~~........~ "., 'r"* .....:1~ t\ #* .~* S. ~-lt I!..... ..~............................"'- ¡!?~.Y~£·.~.~§ff.êJ.:Jß~ r~\-p' 31348<:).~$¡ \~'¡.f.lJI5TÇ.fl:.~=w;.~ -" v.s I Õ....·..· ~~¡\ir ''t~A\.. :!I.'" J ,'~\. 00 cc file Enclosures l.. CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 01/8/2001 Subject: Consider Site Plan approval of a Self Service Laundry Agenda Number: PZ 2000-04 in a C1 Commercial zoning district within 200 feet of residential property requested by Laila Ali on Lot 1, Block 9, Richland Hills West Addition at 3635 Bonzer. Case Summary: A site plan request has been received by Laila Ali at 3635 Bonzer to construct a self service laundry on a vacant C1 Commercial zoned tract. This is being brought forward for site plan approval because it falls within 200 feet of residential property. The site plan indicates a 3,558 square foot masonry building with entryways off of Grapevine Highway and Bonzer. The building is a 100% masonry structure with traditional brick and split face block. They show 19 parking spaces which exceed our minimum requirements. Parking spaces 6 and 11 should be eliminated and incorporated into the landscaped areas. The site shows 15 foot landscape buffers on both Grapevine Highway and Bonzer and they are including 31 % of the site as landscaped areas. A monument sign is indicated on the site plan at the entryway on Grapevine Highway, however no elevation for the sign is indicated. This sign would be required to be out of the visibility area and could not exceed 7 feet in height and a total of 50 square feet of sign area. The primary concern with this site has to do with adequate water and fire coverage. Currently there is only a 2 inch water service along Bonzer Street. The applicant is requesting to escrow $20,000 to the City for the construction of a 6 inch water main in Bonzer Street from Jerrell Street to Onyx Drive South. Public Works has reviewed this and is prepared to proceed with replacement of the 2 inch water main with a 6 inch water main when the $20,000 escrow is received. Recommendation: The Planning and Zoning Commission met on Thursday, December 14 and recommended approval of PZ 2000-04 by a vote of 5 to 0 with the stipulation that parking spaces 11 and 6 be eliminated and incorporated in the landscaping; and a water line agreement be in place and payment as agreed at the building permit stage To approve PZ 2000-04 with the stipulation that a $20,000 water escrow payment be received prior to issuance of a building permit on Lot 1, Block 9, Richland Hills West Addition. Source of Funds: Bonds (GO/Rev.) Operating Budget Other = ~ ~ )R~ Department Head Signature Finance Review Account Number Sufficient Funds Available Finance Director cftwoìJM~ L:\Cases\PZ Cases\PZ 2000-04-41 Bonzer Laundry Page 1 of 1 ~"K>' 8' ~ ~'t. ~ I ...... // 16 15 14 13 12 1 1 10 q 8 7 6 5 4 3 2 1 j 'J J -...J ,/17 18 lq 20R 21R 22 24 24 25 26 27 28 2q 3Ø 31 32 33 J J - -, 44/ ¿IC,I .., ~ 7 6 5 4 3 2 1 y' / .<'::- /' ,... 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L __L. _ L , , , , 6W IRfIJI , , / " /' 1ÜcB1ß'1JS'f BILl,S , --¡ ~-- r-- , ~- ~ « LD LD ¿,.; LD Ö - " / 1 ...JJ.!i:Ø!l. o o --- ..... o ru - / \/ ö- SCAlE ,. .2tJ(J c CI 'C co a: CO u. a: LW I l- => a: /' "- '" no "- OJ "- .... C o u /' "- OJ '" => /' / EJfJSr. WATER LI£ T - - _ . _ EJfJSr. VAl: II(" , I EJfJST. FII£ H't'DRANT ¡ PROP. VAl: II(" PROP. FII£ H't'DRANT PROP. WATER LI£ 8 <> / ~ A N A CONS"üiTANTS 11011M11t1.1H ISIJI"It: '101fOIT WOITH, 1X 76101 1I'1I335-PtOII1f1tklt1J3S,..tf$S EXHIBIT "A " WATER I lAUNDRY 6559 GRAPEVINE HWY ",,,,.,,, 1- .. , CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 01/8/01 Subject: Consider Final Plat of Lot 1, Block 1, Little White Wedding Agenda Number: PS 2000-42 Chapel Addition as requested by Eddie Lett on 5.8 acres of land out of the W. C. Newton Survey, Abstract #1182 in the 7500 block of Precinct Line Road. CASE SUMMARY Eddie Lett has submitted an application requesting approval of the Final Plat of Lot 1, Block 1, Little White Wedding Chapel Addition. This tract of land was approved under a planned development in 1999. As part of the planned development site plan the wedding chapel is being built in phases. Phase I includes the initial wedding chapel and parking lot that will be allowed to utilize the existing septic system. Phase" includes a second wedding chapel along the creek channel and additional parking. Public Works has agreed to allow the construction of phase I with the existing septic system with the stipulation that Mr. Lett signs a sanitary sewer covenant requiring construction of an 8 inch sewer line prior to completion of Phase II development. Staff has included the staff report and ordinance for the planned development for your review. The other major issue involves the designation of the flood plain area on the plat. This plat includes a major portion of the Little Bear Creek corridor which involves the open space ordinance for Little Bear Creek. Ordinance #2098 requires that all flood plain property in Little Bear Creek be designated as a "Drainage and Pubic Access Easement". Mr. Lett has concerns over the general public having access right up to the proposed wedding chapel. Staff is recommending the designation of a public access easement to protect the future control of the Little Bear Creek corridor for public access and trails. RECOMMENDATION: The Planning & Zoning Commission met on Thursday, December 14 and voted 5-0 to recommend approval of the final plat for Lot 1, Block 1, Little White Wedding Chapel Addition with the stipulations that the public access easement be clarified by the Parks Department and a sanitary sewer covenant be signed by the applicant. To approve PS 2000-42 requiring a public access easement in the Little Bear Creek flood plain for a future trail and signing of a sanitary sewer covenant. Source of Funds: Bonds (GO/Rev,) Operating Budget Other = 4fJ ,J<~ Department Head Signature Finance Review Account Number Sufficient Funds Available Finance Director L:\Cases\PS Cases\2000 Plals\PS 2000-06-41 Lot AR11nd Park.doc Page 1 of 1 --...........~.m..m..............................................................................................................................................................................__..........._........._............................................ i: TR 2A2 j: j; I, .176 D ¡: TR 15 : TR 2 ~TR 2AI 5.2 AC ~¡45 AC "'.947 I ¡: ,. ,. j¡ ¡: .' I· i! TR 2AJA .'121 . .....~ . ~ If~ ¡ (, i ¡'" i J....: ¡ ¡"' ; i : I : I ¡¡ CII ¡ i cg ¡ I ,.... ìi ,.... · j i ~í! ~ j I ! ; ! j I CD 1; N ! a: i, l- i ¡ I I í i i ¡ ....... '. .....'..,.......',. ....,....,..........,'.....,...,.. ..,..".. .,.,...._,., .......'..'.....,..........,.,....w.. ,....................,... ..,...... '........ . ,...::.:;.:.:.=::.:.:_, t'--- 11 j ,~\ ~1'S CL1 ¡¡ I r:0'2'2.~-' ll£l'i P Þ. L Ú F. p ii \ ~~'f£!PlSCO CB ¡! ¡-try 5 P .11 t :3 4.520 @ 11!~ I:! ,.~ " ~·:::'¡!:H /' ,. . ¡ I: ':' ,¡; j ¡ ¡ ¡ ,: i ¡ TR 2 31. 12 f:' (28.12 AC ~ (3.00 AC r- \..{J r& ",->. I \(. TR 15A5 15.753 ., x:: TR 15M 5.00 _._._--~~._-_. ~ TR 2H 19.7105 AC TR IC .297 0 a: I . I- t I l' H ; I .~- .W ~ I . I: I : I : i I . ! I I I II II I i ~ < PS 2000-42 FINAL PLAT Little White Wedding Chapel TA IB 4.994 AC -.-.---.-.-----.---..-.---.-----.-.---. TR 1 3.662 AC TR 2 15.37 AC ~/.../ , " ..... /. ,..,,//'" :(/ 0" A~" . /'" . /\ ,e', . /'" /... /' .... " '. NRH Public Works / Administration CITY OF NORTH RICHLAND HILLS · December 8, 2000 MEMO TO: Planning & Zoning Commission FROM: Gregory W. Dickens, P.E., Public Works Director SUBJECT: PS2000-42; LITTLE WHITE WEDDING CHAPEL ADDITION; Block 1, Lot 1; Final Plat · In response to Mr. Eddie Lett's letter dated December 7,2000, I offer the following comments. The site plan that was approved by Planning & Zoning and Council covered only site plan issues and not platting issues. Items #1, 2, 5, and 7 are platting issues. Items #12 and 13 were on the engineer's letter and not the Planning & Zoning memo. 1. FLOODPLAIN - The Little Bear Creek Corridor ordinance states the corridor will be designated "Drainage and Public Access Easement". 2. UTILITY EASEMENT - The 7.5 foot easement should be dedicated along the south and west property line per the Subdivision Ordinance. 5. FIRE HYDRANT COVERAGE - This is a requirement per the Public Works Design Manual, which is a City ordinance. 7. SANITARY SEWER COVENANT - The developer should sign a covenant agreeing to be voluntarily assessed 100% of the cost for this future 8-inch sewer line extension since he is not putting it in. The City has no plans at this time to install this line with City funds. cc: Mike urtis, P.E., Assistant Public Works Director Julia Skare, P.E., Senior Staff Engineer · P,O. Box 820609 . North Richland Hills, Texas· 76182-0609 7301 Northeast Loop 820·817-427-6400· FAX 817-427-6404 r!h-J-. #- v;; q f3 · Any flood plain remaining after final reclamation, if so desired by the applicant, may be dedicated by plat or fee simple title to the Ci . When a portion of the fully developed 100 year flood plain is contained within the limits of a subdivision plat, it shall be designated on the plat as a "Drainage and Public Access Easement" or, if so desired by the applicant, may be designated on the plat as dedicated to the Ci . Flood plain designation, as described in this article, shall be concurrent with the approval of final plat or replat in the statutory platting process. Article 3 Development Standards Section 300. Maximizing Public Exposure and Providing Public Access to the Flood Plain · To the maximum extent feasible, subdivisions shall be designed so as to maximize public exposure and provide access to the flood plain corridor. Every new subdivision or re- subdivision shall provide for public access to the flood plain and open space by the alignment of streets along the frontage of the corridor as demonstrated in Figure 1 on Exhibit C attached hereto. When it is not possible to align streets along the corridor, access points shall be provided through the use of cul-de-sac's opening onto the flood plain and loop streets paralleling the flood plain. Lots shall either front or side the flood plain. Cul-de-sac's shall open onto the flood plain, providing maximum public access. No lot shall back to the flood plain, unless when absolutely necessary due to engineering constraints or upon recommendation of the Development Review Committee. Section 310. Residential Street, Access, and Visibility Easements The development requirements of this section shall apply to every new subdivision or re- subdivision of property located within the Little Bear Creek Corridor. A. Lots located on Residential streets and Minor Collector streets shall provide a minimum twenty-five (25) foot front building line to retain and enhance the natural qualities of the corridor, reinforce the development image, and create a continuous road edge. B. Visibility Sight Triangles, as shown in Figure 2 on Exhibit C attached hereto, are required. No fence, screening wall, sign, structure, hedge, tree, or shrub shall be erected, planted or maintained in such a manner so as to obstruct or interfere with · 4 · M. Edward and Mary Jane Lett 7609 Precinct Line Road North Richland Hills, TX 76180 January 3, 2001 City Council City of North Richland Hills Subject: Final Plat; PZ99-44; Little White Wedding Chapel Dear Members, · The following comments are in reference to the Final Plat for the Little White Wedding Chapel and concern the "Access Easement" wording. John Pitstic has had discussions with Parks and Recreation relative to the LBCC and their planned use of the corridor that runs through our property. Parks and Recreation indicated they have no immediate or long term plans to install pathways, benches or other public use facilities on the property. The primary reasons for the property not to be suitable for a jogging trail are as follows: (a) the changes in elevation from Precinct Line Road to the level portion of the property is to extreme for a public jogging trail, (b) the necessity to build bridges across several branches of the Little Bear Creek in order to completely cross the site, and (c) the existence of residential property to the west and northwest, which would make it difficult to establish an acceptable exit for a pathway. In fact, a site for a jogging trail connecting Kirk Rd. and Rumfield has already been established through the neighbor's property just west of ours. However, the Parks and Recreation staff request that the notation "Access Easement" still be noted on the Final Plat. This broad, carte blanche language is a major concern to us considering the planned use for the property and the fact that the LBCC is adjacent to the actual site of the reception and chapel buildings. Only a few feet separate the 100 year flood plain and the rear of the buildings, which face Little Bear Creek. The close proximity of potential jogging trails, park benches, etc. would be very disruptive to any outdoor wedding ceremony or reception if joggers, strollers, children, pets, ete. were allowed to past within a few of the facility, Also, there would be issues of safety and security. Allowing joggers to cross our property at will or potential loitering behind and around the site could create a major security problem, as well as a safety and privacy issue for our clients. During the last Planning and Zoning meeting, the board was sympathetic to our concerns and understood the problems that could arise. They agreed to allow the public access easement language to be removed from the Final Plat if Parks and Reereation had no planned use for the property. We are requesting that the Council consider the facts presented and either allow the "Access Easement" wording to be removed from the plat or consider some sort of restricted use wording. We also request that we are included in and have some input to the type and location of any facilities that may be planned for the site in the future if the access easement language is not removed. Thank you in advanee for your attention and consideration to our request. · /~ M. Edward Lett · · .. · CITY/OWNER AGREEMENT AND COVENANT STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS COUNTY OF TARRANT WHEREAS, Eddie Lett hereinafter referred to as "Owner", and the City of North Richland Hills, Texas, a municipal corporation operating under a Home Rule Charter, hereinafter referred to as "City", desire to enter into a contract for payment of pro rata share of cost for sanitary sewer improvements along a segment of Precinct Line Road. WHEREAS, Eddie Lett owns that certain tract of land fronting on Precinct Line Road said tract of land being W.C. Newton Survey. Tract 2A3; proposed Block 1, Lot 1, Little White Wedding Chapel, an addition to the City of North Rich/and Hills, Tarrant County, Texas. NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto do hereby agree as follows: The parties agree that the Owner is obligated to pay 100% of the costs for sanitary sewer improvements along the segment of Precinct Line Road abutting said property. The City extends to the Owner the option of paying for those improvements at this time or executing this agreement to pay for said improvements at the time the improvements are constructed in the future. 2. The Owner has elected to execute this agreement to pay for said improvements at a date in the future when the City or the Owner constructs these improvements. The amount of such payment in the future shall be based upon the actual cost of such improvements at the time the improvements are constructed. 3. If the City installs the sanitary sewer improvements. the City shall present to the Owner, his successors or assigns, an itemized statement of charges for such improvements at the time such improvements are completed and shall be entitled to payment within sixty (60) days from presentation. In the event that such charges are not paid within sixty (60) days from presentation, the City shall have the right to file and record such charges as a lien against the said abutting property and to foreclose said lien if payment is not made within ninety (90) days from date of recording. 4. The Owner hereby executes this agreement as a Covenant that will run with the land described above and shall obligate the land and all successors and assigns of the Owner and shall inure to the benefit of the City. -.- - -- ...- -- -. . - -. - -. - -. . EXECUTED this the c:J. day of ~~ .2001. (Mner: S. :: '-c ~ Eddie Lett · STATE OF TEXAS COUNTY OF TARRANT This i.!l.~ acknowfedged before me this the ó/. day of ~12f/?~.." 2001,by ¿~ . ~ ð ~~t.~~~ Commi :::a:c..:~ '~:- ~ "~~~~"" I ~.. . ires:¡:'¡lTR/CIA HUTSON .' ª~ {. ¡~ ª Notary P~J!;c. State ofTexa~ ~ .....-'. ..... ~ -:"::~Õf'~~'t:'''' My C'¡;rnmicsic:¡ ExpIres OS-C(i-(13 it ""1'1" n !. to::"':ItX:::' -."%:-.~:~~ -~...:.'" ~.._ _ ........(;...'!';;.....,-f. Notary's Printed Name: Pofrl(!/,d.- H Vf<SOh CITY OF NORTH RICHLAND HILLS: · By: Charles Scoma ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City · _e_ _.._ ..__ -....--.--- ...., ORDINANCE NO. 2448 · AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING ORDINANCE NUMBER 1874, THE ZONING ORDINANCE, AS AMENDED, TO ESTABLISH A PLANNED DEVELOPMENT DISTRICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission has reviewed a rezoning request on a tract of land identified in Case Number PZ 99-44; and WHEREAS, the developer has indicated an interest in establishing the proposed development as a planned development district under the guidelines of the North Richland Hills Zoning Regulations; and WHEREAS, the Planning and Zoning Commission has determined that the development conditions of this tract of land do not provide adequate opportunities for development under available existing zoning district regulations; and · WHEREAS, after appropriate notice and public hearing, the Planning and Zoning Commission of the City of North Richland Hills has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874, as amended, by establishing a Planned Development District and by changing said Zoning Ordinance as set forth herein; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, in Case Number PZ 99-44, on tracts 2A3, 2AB3, and 2A3C 1 out of the W.C Newton Survey, Abstract 1182 and proposed to be platted as Lot 1, Block 1, The Little White Wedding Chapel, addressed as 7591 and 7601 Precinct Line Road the following described property, attached as Exhibit "A", shall be rezoned from "AG" -Agricultural to establish a Planned Development District with specific development regulations as herein described: 2. · THAT, the purpose of this Planned Development District is to provide for wedding, special occasion and bridal boutique facilities. The permitted uses and development regulations for this planned development district shall be as follows: 1. Permitted Uses: Both indoor and outdoor wedding ceremonies and receptions, retail sales and rental of or wedding/formal apparel, wedding Ordinance No. 2448 Page 1 of 5 . . . consulting/counseling, floral arrangements, catering services, special occasion events, group/professional meetings, travel arrangements, and photography services constructed in accordance with the site plan, landscape plan and building elevations attached as Exhibit No. B. 3. That, the following lot and area regulations shall govern the development of the Planned Development District development on said property, as follows: Descri tion Minimum Lot Area Minimum Lot Width Minimum Lot De th Minimum Enclosed Unit Size Minimum Outdoor Unit Size Minimum Front Buildin Line Minimum Side Buildin Line Minimum Rear Buildin Line Maximum Height of Roof Structure includin stee Ie 45 feet 4. That, all provisions of Ordinance No. 1874, the Zoning Regulations of the City of North Richland Hills, as amended, which are not in conflict with the terms of this Planned Development shall remain applicable on said property, and the following general conditions shall apply to this property to guide development: 1. Development Phasing: a. Phase I includes additions of the large chapel, breezeway, reception building to the existing house and associated required off-street parking to be completed within fifteen (15) months of the final plat approval. The red barn will be screened with a living screen. The gazebo and pavilions will also be constructed. Additionally landscape islands will be provided at the south end of the parking lot (end of Phase I) along Precinct Line Road meeting all the landscaping requirements. b. Phase II includes the development of the little white wedding chapel and associated required off-street parking will be completed with five (5) years of the final plat approval. Development of required off-street parking will include the development of the second (south entrance) driveway entrance on Precinct Line Road. Ordinance No. 2448 Page 2 of 5 · · · 2. Privacy Fencing: a. A wooden or masonry screening fence shall be required along the northern property line with the exception of the area located within the Little Bear Creek Flood Plain. b. Due to the heavily wooded area to the south and west of the subject property, which will act as a buffer zone, no screening or fencing will be required along those property lines. c. Decorative fencing will be allowed along the front of the property within the landscape setback and will be no higher than 5 feet. Composition of fence . can be masonry, man made material or a combination thereof. 3. Parking: Required parking for complex to be based solely on pew seating count at 18 inches per person. 4. Drive entry separation: Drive separation to be less than 300 feet, as shown on the site plan, due to the existing little Bear Creek and culvert. 5. Landscape Credits: Landscape credits for the tress along Little Bear Creek to be applied toward PO 99-44. 6. Masonry Requirements: a. Phase I (addition of large chapel & wing in front of existing house): Minimum masonry requirement 100% of each building elevation. The brick on the existing house will be painted or stained to match the chapel elevations. b. Phase II (small chapel to the rear of the property): Minimum of 80% masonry coverage of each elevation. The masonry material proposed is hardi plank. 7. Food Service: If food is prepared on site under control of occupants, kitchen design, appliances and food preparation will meet city ordinances. Outside catering will be permitted in compliance with city ordinances. 8. Accessory Buildings: Gazebos, pavilions, arches etc. are permitted. 9. Hours of Operations Limitations: a. No Outdoor Operations between 11 :00 p.m. and 7:00 a.m. b. Indoor Operations are not limited. 10. All the structures, pavilions and gazebos will be built in accordance with the Little Bear Creek Flood Plain Control Ordinance No. 2091. 5. That, the Zoning Map of the City of North Richland Hills be amended to reflect this planned development district. Ordinance No. 2448 Page 3 of 5 · 6. That, the Future Land Use Map of the Comprehensive Plan be amended to change the land use from low density residential to commercial. 7. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or· section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 8. SAVINGS CLAUSE. That Ordinance Number 1874, the Comprehensive Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this ordinance. · 9. EFFECTIVE DATE. This ordinance shall be in full force from and after its passage. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 9TH DAY OF DECEMBER, 1999. ~Ch.p4!1 '~dZ . 0c .. airman, annmg an omng ommlsslon 74 /~/ f!::c Secretary, Planning and onmg Commission PASSED AND APPROVED BY THE CITY COUNCIL THIS 14th DAY OF FEBRUARY, 2000. · Ql~ Ordinance No. 2448 Page 4 of 5 · · · "'\\\\~.,. '·'f/~1 , " .$" ~~............. ~'.(~ ~ .' "ò. ", ~ ... n .... "'S. ~ . ... ' ::: .. .... ~ §IL{ 10 ; :0: r r~= ATTEST: ~>-\ Jl!J~ ~'ó" h ~/ (}Ji ~ ~<:Â ~ ~",~,l ""1 '''" III"~"~"~ ÞSšf. City Secretary City of North Richland Hills, Texas .. APPROVEþ7/;¡;¡{TY ,Attorney for the City Ordinance No. 2448 Page 5 of 5 · ·1~~",r, > 1- CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Couneil Meeting Date: 1/08/01 Subject: Consideration for Amending the Zoning Ordinance Agenda Number: GN 2000-140 by revising Article 7 Communication Towers and Television Receivers, Section735a, Spacing and Development Requirements. Ordinance 2531- Recommended Withdrawal for further study by P&Z Commission CASE SUMMARY Article 7 of the Zoning Regulations deals with Communications Towers and Television Receivers. This section requires that all communication towers receive approval from City Council through a Special Use Permit. Other requirements require that the applicant document a distinct need for the tower, provide adequate spacing from other towers and provide shared space on the tower for other users. While this Section talks about visual impacts and removal of unsafe or abandoned towers it does not address specific areas throughout the city where tower locations are encouraged or discouraged. City Council has had general discussions regarding this issue and has directed staff to proceed with a zoning ordinance revision to encourage communication towers away from residential properties and away from major thoroughfares. North Richland Hills encourages antennas to be placed on existing structures and buildings with shared locations where possible to limit the future construction of towers. We are receiving requests on a more frequent basis and would like to direct communication tower users to proper locations within our city. In an effort to direct tower requests within North Richland Hills and encourage proper locations with minimal visual impacts to the community, staff originally recommended that all new tower requests be required to be located at least 4 times the height of the tower away from any single family residential area or any major arterial right of way. In this scenario a 100 foot tower would have to be at least 400 feet away from any single family property and any major arterial. The existing ordinance also requires separation from existing towers of at least 1,000 feet. Source of Funds: Bonds (GO/Rev,) Operating Budget '"\ Other t:f'J -~~ Department Head Signature Finance Review Account Number Sufficient Funds Available Finance Director L:\Cases\Staff Reports\Communication Tower Setbacks Page 1 of 2 CITY OF NORTH RICHLAND HILLS The Planning & Zoning Commission met on November 28, 2000 and recommended a change to a 6 to 1 ratio from residential and major thoroughfares. As a result of concerns over exposure from legal action, staff contacted Clarence West a telecommunications tower consultant who had originally consulted the City on the Telecommunications Tower Ordinance adopted in 1997. According to Mr. West our current setback ratio of 3 to 1 from residential can be supported based on similar regulations in area cities. However, he knows of no restrictions from major arterials and is concerned over the fact that both setback restrictions would seVerely limit future tower requests. As a result of staff recommendations, the City Council continued the public hearing at the December 11 meeting and referred this item back to the Planning & Zoning Commission. After detailed discussion at the December 14 Planning & Zoning meeting, the P&Z Commission is recommending that the City Council withdraw this item and refer it back to the P&Z Commission for further study. The Planning & Zoning Commission has directed staff to proceed with the development of map delineating appropriate areas for directing communication tower requests. RECOMMENDATION: The Planning & Zoning Commission met on Thursday, December 14 and voted 5-0 to recommend withdrawal of Ordinance #2531 and to refer it back to the Planning & Zoning Commission for further study and future recommendation to City Council. CITY COUNCIL ACTION ITEM L:\Cases\Staff Reports\Communication Tower ò:)tlUi:lt;\:i Page 2 of 2 . AREA CITIES TELECOMMUNICATION TOWER REGULATIONS COLLEYVILLE SUP, Monopole, 2X height from SF, only allowed in Light Manufacturing and Highway Commercial HALTOM CITY ZBA special exception HURST ZBA special exception WATAUGA ZBA special exception, allowed in all commercial districts with 1500 foot separation from other towers, 2X height from SF KELLER SUP, allowed in all districts except Town Center, 1 to 1 setback from residential RICHLAND HILLS . . . . . ORDINANCE 2531 AN ORDINANCE BY THE CITY OF NORTH RICH LAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE BY REVISING ARTICLE 7 COMMUNICATION TOWERS AND TELEVISION RECEIVERS, SECTION 735A SPACING AND DEVELOPMENT REQUIREMENTS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after appropriate notice and public hearing, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874 by changing said Zoning Ordinance as set forth herein; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS: 1. THAT, Article 7 COMMUNICATIONS TOWERS AND TELEVISION RECEIVERS, Section 735 Spacing and Development Requirements, Paragraph A. Maximum Height and Setback, is hereby amended to insert the following: Article 7 COMMUNICATIONS TOWERS AND TELEVISION RECEIVERS . . . .Section 735 SPACING AND DEVELOPMENT REQUIREMENTS "A. Maximum Height and Setback - No communications tower shall exceed 130 feet in height or the maximum height established in the Table of Permitted Uses. Every communications tower shall be set back from residentially zoned property at a ratio of three (3) feet of setback for each one (1) foot of tower height and setback from any major arterial right of way at a ratio of one and a half (1.5) feet of setback for each one (1) foot of tower height ." 2. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. Ordinance No. 2531 Page 1 , . . . -4 3. SAVINGS CLAUSE. That Ordinance Number 1874, the Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this Ordinance. 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL THIS 8th DAY OF JANUARY 2001. Mayor Charles Scoma City of North Richland Hills, Texas ATTEST: City Secretary City of North Richland Hills, Texas APPROVED AS TO CONTENT: Development Director APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ordinance 2531 Page 2 CITY OF NORTH RICHLAND HILLS . Department: Police Department Council Meeting Date: January 8, 2001 Subject: Request for Referendum on Continuation of the Crime Control and Prevention District - Resolution No. 2001-002 Agenda Number: GN 2001-004 The Crime Control and Prevention District, originally passed by North Richland Hills voters in February 1996, is subject to a legislatively mandated "Sunset" provision after five years unless a referendum is held and voters authorize a continuation of the District. The District may be continued from five to twenty years as authorized by the voters. The Crime Control and Prevention District currently authorizes collection of a % cent sales tax to provide additional funds for the augmentation of the Police Department in its law enforcement and crime prevention mission. Since 1996, these funds have been used to hire forty additional police personnel, replace and refurbish police vehicles, purchase radio, computer, and video equipment, and offset the expense of providing pay increases to the other police employees paid from the General Fund. As a result, police response times to emergency calls have decreased, arrests of criminal offenders and clearance rates on criminal offenses have increased, and the City's crime rate has decreased 12.3% during the same time that the population grew by 12.5%. By the end of the currently authorized Crime Control and Prevention District, it is estimated that approximately $17 million will have been collected by the District. It is also estimated that up to 75% of the funds collected under the District (approximately $13.4 million) will have been paid by people who come to North Richland Hills to shop, but live in other cities in the area. The Crime Control and Prevention District is a major force in the control and prevention of crime within our City. To place this matter before the voters, it is necessary for the City Council to request the Crime Control and Prevention District Board of Directors to order a referendum. The Crime Control and Prevention District Board is scheduled to meet on this subject following the January 8, 2001 Council Meeting to consider an order. RECOMMENDATION: It is recommended that the City Council approve Resolution No, 2001-002 requesting the Crime Control and Prevention District Board of Directors to order a referendum on February 24, 2001 to allow voting for or against the proposition to continue the Crime Control and Prevention District for the next ten years. Finance Review Account Number Sufficient Funds Available Budget Director ·tc;~ Page 1 of 1 I ., · · · RESOLUTION NO. 2001-002 WHEREAS, after public hearing the City Council has heretofore passed Resolution 2000-045 finding it is desirable and advantageous to the City for the North Richland Hills Crime Control and Prevention District to continue for an additional ten years; and WHEREAS, a public hearing was duly held on this date to determine if the City Council should request a referendum on February 24, 2001 on continuation or dissolution of the District; and WHEREAS, notice of such public hearing was duly given and published. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The Board of Directors of the North Richland Hills Crime Control and Prevention District is requested to order a referendum in February 2001 to allow voting for or against the proposition: "Whether the North Richland Hills Crime Control and Prevention District should be continued for ten years and the Crime Control and Prevention District sales tax should be continued for ten years." 2. The City Council finds that such District has been and will be, if continued, a major force in the control and prevention of crime within our City. PASSED AND APPROVED this day of ,2001. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney . . - REVISED RESOLUTION NO. 2001-002 WHEREAS, after public hearing the City Council has heretofore passed Resolution 2000-045 finding it is desirable and advantageous to the City for the North Richland Hills Crime Control and Prevention District to continue for an additional ten years; and WHEREAS, a public hearing was duly held on this date to determine if the City Council should request a referendum at the earliest possible date before June 30, 2001 on continuation or dissolution of the District; and WHEREAS, notice of such public hearing was duly given and published. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The Board of Directors of the North Richland Hills Crime Control and Prevention District is requested to order a referendum at the earliest possible date before June 30, 2001 to allow voting for or against the proposition: ' "Whether the North Richland Hills Crime Control and Prevention District should be continued for ten years and the Crime Control and Prevention District sales tax should be continued for ten years." 2. The City Council finds that such District has been and will be, if continued, a major force in the control and prevention of crime within our City. PASSED AND APPROVED this day of ,2001. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney .. CITY OF NORTH RICHLAND HILLS e Department: Leqal Department Couneil Meeting Date: 01/08/2001 Subject: Authorization of Eminent Domain Proceedinqs; Resolution 2001-003 Agenda Number: GN 2001-003 The Staff has 5 additional tracts needed for the widening of Rufe Snow Drive which it has not been able to purchase. Resolution 2001-003 authorizes the City Attorney to go forward with Eminent Domain Proceedings, if negotiations fail, on the five additional tracts known as Parcels 7, 11,44,46, and 48. Recommendation: To pass and approve Resolution 2001-003. e Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~. Account Number Sufficient Funds Ävallable ~ ~ F;',"œ 0;""'0< Budget Director Page 1 of _ /~ e e RESOLUTION NO. 2001-003 WHEREAS, the City Council finds that it is necessary for the City to acquire right-of- way for the widening of Rufe Snow Drive; and WHEREAS, the City staff has not been able to satisfactorily purchase parcels set out below which are needed for public purposes to widen Rufe Snow Drive. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. Tracts of land which are known as Parcels 7, 11,44,46, and 48 of the Rufe Snow Widening Project are needed for public purposes in order to widen Rufe Snow Drive and install all necessary drainage, utilities and other appurtenances. The City Attorney be, and is hereby, authorized to continue negotiations for the purchase of the above tracts and is further authorized to file eminent domain proceedings to acquire the necessary right-of-way and other interests in land needed for the public purpose of widening Rufe Snow Drive, a public thoroughfare 2. The City Council specifically finds that property rights that are needed in these tracts are needed for a public, municipal purpose. PASSED AND APPROVED this 8th day of January, 2001. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary S TO FORM AND LEGALITY: c e Rex 1- e e e PARCEL LOCATION MAP - PARCEL No.7, 11,44,46 & 48 <>tl ?\\( t U \\ L - n.. l1J= L II II IRufe Snow Dr. II ~ ~ = (S1rJP>-MrM) Street =ì , ;: í% 1 D'\ JImprovements ~ ....~ '« If '<2 ~...;.''''_... "== " ,l ~ 1 'alaura Rd. ~! I I I ~ /_ pa:~r~parcel #7 0 ~ Rufe SnOI' Dr. -d ~ )... '- ~ ~ streellmpro,emenu . i:S ?-- 0w= ~ / õ ~ N fl ;," b ~ ~- Industrial Blvci 1-0 ,C= W E ~ - D ~ T . .. ~ :\\ 5 BroI'nÌn.! Dr. . Jj .. ~ ~ r> ~ i U~ Parcel #44 ~=~l.j~ .P"':; ~ /1 ./ ~ Parce I # 48 - Project Location ~ Loop82n II l/' ~ )lea~ol' T.:Ilrf": nr -- ~ JÏÏt!ÌlJl' ~~ '-~ -~;- .. u c 2J1 r ~ì l\ -0 ~~ r ~-, iJ] { l L,~J ~ ç: ¿ ===:ß > ... ;; ~_)}I II .-1 ~ ~~ II l '- .~ ~ - /'( Rril,.v n,. "'" / --= - X '= OctaÞer 10. 1995 43 ~ .' CITY OF NORTH RICHLAND HILLS Department: Public Works Department Council Meeting Date: 1/08/01 Subject: Approve Aqreement for EnQineerinq Services with Agenda Number: PW 2001-002 Knowlton-English-Flowers, Inc. for Davis Boulevard Elevated Storage Tank Rehabilitation and Repainting / 2001 - ' Resolution No. 2001- 04 The project is proposed to be bid and constructed in the 2000/2001 fiscal year. Staff has requested and reviewed an agreement with Knowlton-English-Flowers, Inc. (KEF) to perform design services for this project. The agreement outlines the scope of work as the following services. -Field surveys and inspection for design. -Notify telecommunication companies with infrastructure on tank of project. -Provide recommended paint system, cathodic protection system, and repairs to meet State criteria. -Design of plans and specifications for project. -Provide cost estimate based on final plans. -Provide construction project administration. A more detailed description is shown as Attachment "A". KEF would like to start as soon as possible. A "completion schedule" is shown in Attachment "D". The project should be ready to bid in Mayor June of 2001 barring any major problems with the tank. KEF will invoice us for the time they spend on the project. The charges should not exceed $64,750 for basic engineering services. Sufficient funds are available in the Capital Projects Budget for 2000-2001. This complies with City Council Goal #4 - Financially Responsible City Government, "cost effective and quality delivery of quality services". Recommendation: To approve Resolution No. 2001 - 04. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~ Page 1 of , . . . RESOLUTION NO. 2001-04 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The City Manager be, and is hereby authorized to execute the attached Agreement for Engineering Services with Knowlton, English & Flowers, Inc. for the Davis Boulevard Elevated Storage Tank Rehabilitation and Repainting /2001, as an act and deed of the City. PASSED AND APPROVED this the 8th day of January, 2001. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO CONTENT: J 15 Nov 0016:03:24 Wednudev GIS No: 0001 AML: clp.emlmep PLOT: devil blvd tenk u.rtl . ,,,.. ! , """ ó · .. · · · .. :- .. it W . . "'Îr::DlI Ii œ::s I If ac I :! =c: : :n::ø; ¡ ~ ... I I! ICe I .. r--- Ç=='--~ II } ! II II " ~; Õ JoO. .' .; : no.( .. ,¡ I ~ il a:'WAU: CT." ~ W ~ I~ µ - ; ! I ..~ ~:ë ! ~; II .. Ii: ,·\..NIDCf. e ! ¡ ,-IO.!) ct.!! .. .. rli~"L:"UN:n. r-~~ 8 ~ I ~o .. - ~ $...TANCU.GOD r....cr.J . . .. ()~~ l¥9" J ~,..:;-o~...~'"!~".-~. Û ~. "' 0 ÎlM-'.'~') , L . I D_CAODO=CT:::::::) i .. .. ë ~ ~~AINUT':CT:::::::) .. .. ~ .. J~'='~ .'NT=ItItW.Y. a IMADY.:..OYI=IIID. .--:== IItOITM:.rA.IAIf1='IW,. . /' J~:: p ~~-- ~ o~TTtu . ¡ niil ; , ,. I .. r ~ . ~ J Dav.is Blvd. ·16.(.h'~ Ô ô E leva ted i " ; Stora'ge":Mj( 1~· ~t.O"..u-=ctlTI ,at ~ ~ _ .. I : It) .. 9 9 i I ~ II ! r. u u = : ~.on=..--J ~ = ë . ~ Scele: 1· . 800' " . ~' Ìi . ........,..= Ó :. . ! tLAY ,~ .. Davis Blvd. Elevated Storage Tank N w E s N$RTH RICHLAND HILLS Project Location -- , ,- I , 101 Oopartment of Information Servlcu . Goographlc Informalion SVlloml IGISI Contract # 3-583 . CITY OF NORTH RICHLAND HILLS, TEXAS PUBLIC WORKS CONTRACT AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is made and entered into this day of ,2001, by and between THE CITY OF NORTH RICHLAND HILLS, hereinafter called the OWNER, and KNOWL TON-ENGLlSH- FLOWERS, INC., a corporation hereinafter ealled the ENGINEER. RECITALS This AGREEMENT is applicable to the furnishing of Basic and Special Engineering Services by the ENGINEER to the OWNER for the design and construction of DAVIS BLVD. 2.0 M.G. ELEVATED STORAGE TANK REHABILITATION AND REPAINTING /2001, hereinafter called the PROJECT. CONTRACTUAL UNDERTAKINGS SECTION I EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER and the ENGINEER agrees to furnish the Basic and Special Engineering Services in conneetion with the PROJECT as stated in Section II following, and for having rendered such services tje OWNER agrees to pay to the ENGINEER compensation as stated in Section VI following, SECTION II CHARACTER AND EXTENT OF SERVICES The BASIC ENGINEERING SERVICES to be rendered by ENGINEER, include and are limited to the following: A. Establish the scope and advise the OWNER, of any geotechnical, soil, foundation, or other subsurface investigations or any speeial surveys or special testing which, in the opinion of the ENGINEER, may be required for the proper execution of the project, and assist the OWNER in arranging for the conduct of such investigations and tests. (The performance of these investiqations and tests is not a part of the ENGINEER'S Basic Services and will not be included unless speeificallv authorized in writinq.) B. Furnish to the OWNER, where required by the circumstances of the assignment, the engineering data neeessary for applications for routine permits by loeal, state, and federal authorities (as distinguished from detailed applications and supporting documents for government grants-in-aid, or for planning advances not ineluded in Basie Services). C. Develop the project design combining the application of sound engineering principles and economy which shall be manifested by completed Construction Contract Documents, (Plans, Specifications, etc.) and assist OWNER with submittal of such Documents to local, state and federal agencies for approval as may be applicable. D. Prepare detailed cost estimates identifiable with the proposals of authorized construction, which shall include summaries of bid items and quantities on the unit price system of bidding wherever practical. The ENGINEER shall not be required to guarantee the accuracy of these estimates. . E. Furnish to the OWNER all necessary copies of approved Construction Contract Documents (plans, speeifications, notice to bidders, proposals, etc.). All sets of Construction Contract Doeuments in excess of 30 are to be paid for separately. 1 . F. G. H. I. . Assist the OWNER in the advertisement of the project for bids. Assist the OWNER in the opening and tabulation of bids for construetion of project and recommend to the OWNER as to the proper action on all proposals received. Assist in the preparation of formal Contract Documents and in coordinating their execution by the respective parties. Represent the OWNER in the Non-Resident administration of the project. In this capacity, the ENGINEER shall have the authority to exercise whatever rights the OWNER may have to disapprove work and materials that fail to conform to the Contraet Documents when such failures are brought to the ENGINEER'S attention. (This function of ENGINEER shall not be construed as supervision of the project and does not include on-site activities other than oceasional site visits to observe overall project eonditions or when speeifically requested by OWNER to visit on-site for a partieular matter. It particularly does not involve exhaustive or continuous on- site inspections to check the quality or quantity of the work or material; nor does it place any responsibility on ENGINEER for the teehniques and sequences of construction or the safety precautions incident thereto, and he will not be responsible or liable in any degree for the Contractor's failure to perform the construction work in accordance with the Contract Documents). J, Consult and advise the OWNER; issue such instructions to the Contractor as in the judgment of the ENGINEER are necessary; and prepare routine change orders as required. K. Review samples, catalog data, schedules, cut and fill calculations (cut sheets), shop drawings, laboratory, shop and mill tests of material and equipment and other data which the Contractor is required to submit, only for conformance with the design coneept of the project and complianee with the information given by the Contract Documents; and assemble written guarantees which are required by the Contract Documents. L. Prepare or review monthly and final estimates for payments to Contractors, and furnish to the OWNER any necessary certifications as to payments to Contractors and Suppliers. M. Conduct, in company with OWNER, a final inspection of the project for conformance with the design concept of the project and compliance with the Contract Documents, and approve in writing final payment to the Contractors. N. Revise contract drawings, with the assistance of the Resident Project Representative to retleet available information as to how the work was constructed. Furnish a set of prints of these revised drawings to the OWNER. O. Include all direct non-labor costs associated with Items A. through N, above. P. Prepare a Scope of Work for this project, which is outlined in Attachment "A". SECTION III AUTHORIZATION OF SERVICES No professional serviees of any nature shall be undertaken by the ENGINEER under this agreement until he has reeeived written authorization from the OWNER. SECTION IV PERIOD OF SERVICE This AGREEMENT shall be effective upon execution by the OWNER and the ENGINEER, and shall remain in force .ntil terminated under the provisions hereinafter provided in Section X. 2 . SECTION V COORDINATION WITH THE OWNER The ENGINEER shall hold periodic conferences with the OWNER, or its representatives, to the end that the project, as perfected, shall have full benefit of the OWNER'S EXPERIENCE AND KNOWLEDGE OF EXISTING NEEDS AND FACILITIES, AND BE CONSISTENT WITH ITS CURRENT POLICIES AND CONSTRUCTION STANDARDS. To implement this coordination, the OWNER shall make available to the ENGINEER for use in planning the projeet, all existing plans, maps, field notes, statistics, computations and other data in his possession relative to existing facilities and to the project. SECTION VI THE ENGINEERS' COMPENSATION For and in consideration of the Basic and Special Engineering Services to be rendered by the ENGINEER, as cited in Section II above, the OWNER shall pay and the ENGINEER shall receive the compensation hereinafter set forth: BASIC ENGINEERING SERVICES Compensation for the Basic Services: Preliminary Design, Final Design and Construction Phases of the PROJECT, shall be based on employee hours spent working on the project billed at the hourly rate paid to the employee (Attachment "B") times a "Multiplier" which compensates the ENGINEER for fringe benefits, overhead, and profit as well as itemized direct non-labor and sub-contract expenses at a cost plus 1 0%, The total compensation to the ENGINEER for the Basic Services will not exceed $64,750 without additional negotiation and authorization. The "Multiplier" for this Contract shall be 3.34, . Payment to the ENGINEER shall be due in monthly installments made upon receipt of an invoice from the ENGINEER outlining the amount of hours worked by each employee, the employee's hourly rate, the Multiplier, and the total amount charged for each employee. The eompensation for engineering services stated does not include sales tax. If the State of Texas imposes a sales tax on engineering services during the time of this contraet, then the Owner agrees to pay the sales tax as an extra payment, above and beyond the agreed compensation for engineering serviees, SECTION VII REVISION OF REPORTS, PLANS, SPECIFICATIONS AND OTHER DOCUMENTS The revision and re-work of reports, plans, specifications and other documents during the formative stages as an orderly process in the development of the project to meet the needs of the OWNER shall be considered as part of the Basic Serviees; however after a definite plan has been approved by the OWNER, if a decision is subsequently made by the OWNER, which, for its proper execution involves extra services and expenses for ehanges in, or additions to the drawings, specifications or other documents, or if the ENGINEER is put to labor or expense by delays imposed on him from eauses not within his control, the ENGINEER shall be compensated for such extra expense which shall be considered as Special Services. SECTION VIII OWNERSHIP OF DOCUMENTS Original documents, plans, design and survey notes represent the product of training, experience, and professional skill, and accordingly belong to, and remain the property of the ENGINEER who produeed them, and the Owner regardless of whether the instruments were copyrighted or whether the project for which they were prepared is executed. The OWNER shall be furnished with three sets of as-built bluelines, one set of labeled aperture cards of as-built plan sheets, and a CD-ROM containing a reproducible copy of all reports, original drawings, estimates, field notes, and data. The OWNER will use these plans and data in connection with the project only as a source of information as to enstruction. Any electronic copies given out by the OWNER will not contain the ENGINEER's seal. 3 . SECTION IX COMPLETION SCHEDULE AS OUTLINED ON ATTACHMENT "D" SECTION X TERMINATION Either party to this AGREEMENT may terminate the AGREEMENT by giving to other 30 days notice in writing. Upon delivery of such notice by the OWNER to the ENGINEER, the ENGINEER shall discontinue all services in eonnection with the performanee of this AGREEMENT and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this AGREEMENT, As soon as practicable after receipt of notice of termination, the ENGINEER shall submit a statement, showing in detail the services performed under this AGREEMENT to the date of termination. The OWNER shall then pay the ENGINEER promptly that proportion of the prescribed charges which the services aetually performed under this AGREEMENT bear to the total services called for under this AGREEMENT less such payments on account of the charges as have been previously made. Copies of all completed or partially completed designs, plans and reports prepared under this AGREEMENT shall be delivered to the OWNER when and if this AGREEMENT IS TERMINATED, but subject to the restrictions, as to their use, as set forth in Section VIII. SECTION XI LIABILITY The ENGINEER agrees to defend, indemnify, and hold City whole and harmless against any and all claims for damages, costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, error or omission of ENGINEER, or an agent, servant, or employee of ENGINEER in the execution or performance of this Contract, without regard to whether such persons are under the direction of City agents or employees. The ENGINEER agrees to carry an errors and omissions type of professional liability insurance policy and will furnish the OWNER a certificate of insurance if requested. . SECTION XII SUCCESSORS AND ASSIGNMENTS The OWNER and the ENGINEER each binds himself and his successors, executors, administrators and assigns to any other party of this AGREEMENT and to the successors, executors, administrators, and assigns of such other party, in respeet to all covenants of this AGREEMENT. Except as above, neither the OWNER nor the ENGINEER shall assign, sublet or transfer his interest in this AGREEMENT without the written consent of the other. Nothing herein shall be constituted as creating any personal liability on the part of any officer or agent of any publie body which may be a party thereto. SECTION XIII SPECIAL CONDITIONS Special conditions, under the AGREEMENT, include and are limited to those listed hereinafter; the conditions shall become part of the AGREEMENT: Other provisions contained in the written "Authorization of Services", issued by the OWNER, under Section III, and accepted by the ENGINEER, shall become part of the AGREEMENT. . 4 . EXECUTED IN 3 counterparts (each of which is an original) on behalf of ENGINEER by its PRESIDENT, as shown below, and on behalf of the OWNER by its CITY MANAGER (thereunto duly authorized) this day of ,2001. CITY OF NORTH RICHLAND HILLS KNOWL TON-ENGLlSH-FLOWERS, INC. By: By. P.W. ~. . , 1/. ? ATTEST: ATTEST: /5, ~ ~V~ P~£S. APPROVED AS TO FORM: eity Attorney . 5 . 2. 4. . . ATTACHMENT "A" DAVIS BLVD. 2.0 M,G. ELEVATED TANK REHABILITATION AND REPAINTING /2001 SCOPE OF WORK 1. Notify all teleeommunication companies with infrastructure mounted on the tank about the projeet and its sehedule. Coordination of pre-project inspeetion of the tank. 3. Recommendation of type of repainting, rehabilitation and repair work required. Recommendation of automatic cathodic protection system required to prevent corrosion on the interior submerged surfaces of the water tank if neeessary. 5. Preparation of specifications and contraet doeuments for advertising for bids. 6. Prepare "Opinion of Probable Construction Costs" (ENGINEER's Estimates) for the proposed tank repainting and rehabilitation work, based on current estimated unit prices whieh are representative of similar types of construction in the North Richland Hills area. In the event that the ENGINEER's Estimate of construction eosts exeeed the established construction budget for this project, then the ENGINEER shall prepare an Alternate Bid Proposal to be included in the Construetion Contract Doeuments whieh is based on a "Value Engineered" redueed seope of construction as required for eonstruction costs to stay within the available funds for the project, or as directed by the OWNER. 7. Perform construetion project administration funetions for this project, as outlined in Section II of the AGREEMENT, whieh shall include conducting a pre-construction conference with the Contractor; furnishing horizontal and vertical control data to the Contractor, (who will be responsible for laying out the project and preparing his own "cut sheets" as may be required); for preparing monthly letters of recommendation of Contractor requests for partial payments; for answering questions regarding interpretation of the plans and contraet documents which might arise during construction; for reviewing shop drawings, lab reports, and cut sheets as required; and for making periodic visits to the project site throughout the eonstruetion period. 8. Prepare as-built plans after the project is complete and furnish three sets of as-built bluelines to the OWNER along with one set of labeled aperture cards of as-built plan sheets, and a CD-ROM containing a reprodueible copy of all reports, original drawings, estimates, inspection reports, field notes, and data. 6 . . . z o i= « I- :J m « :r: W 0:: en 01- Zen «0 C)O zC) -z 1-- ZO:: -W «W o.z W_ : 0:: C) ~~z I-ZW Z«o WI-z :::!EW« :r:C)en 0[20:: ~O::J 1-1-0 «enJ¡: OZ W« I-:::!E «0 >W WI- ..J« W:::!E ~i= :::!Ef3 o N ci > ..J m en :> « o ..JI- «en 1-0 00 I- ~ñi ns u CD .- ~.þ o u u CD :::!Ew 0:: f Wo z>. OCD O~ 0.:::1 en en :::!E « W I- Z C)en -> f3, o U. 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ELEVATED TANK REHABILITATION AND REPAINTING / 2001 HOURLY RATES PAID TO EMPLOYEES EMPLOYEE CLASSIFICATION RANGE OF RATES Principal 44.00 to 46.20 Design Engineer 35,00 to 37.40 Design Technician 20.00 to 28.90 Engineer-In- Training 17.20 to 20.00 CADD Technician 17.00 to 21.30 Clerieal 12.40 to 13.60 . . 8 . . . A IT ACHMENT "0" COMPLETION SCHEDULE TASK DATE OF COMPLETION 1. Award Engineering Services Contract January 8, 2001 2. Site Surveys January 15, 2001 3. Coordinate Tank Inspection Report January 25, 2001 4. Review Tank Inspection Report February 15, 2001 5. 50% Complete Construction Plans & Specs March 30, 2001 6. 90% Complete Construction Plans & Specs April 30, 2001 7, 100% Complete Construction Plans & Specs May 28, 2001 8, Advertise for Bids When Directed by OWNER after Completion of Plans 9 ·, CITY OF NORTH RICHLAND HILLS . Department: Public Works Department Council Meeting Date: 1/8/01 Subject: Approve Aqreement for Enqineerinq Services with Agenda Number: PW 2001-003 Knowlton-English-Flowers, Inc. for Glenann Drive Drainage Improvements - Resolution No. 2001-05 This project is proposed to be bid and construction begin in the 2000/2001 fiscal year. Staff has requested and reviewed an agreement with Knowlton-English-Flowers, Inc. (KEF) to perform design services for this project. The agreement outlines the scope of work as the following services. -Field surveys for design. _____ -Make geotechnical investigations. -Perform detailed drainage analysis. -Design of plans and specifications for drainage improvements. -Perform property survey, courthouse research, and prepare easement documents for any drainage or construction easements necessary. -Provide cost estimate based on final plans. -Provide construction project administration. A more detailed description is shown as Attachment "A". KEF would like to start as soon as possible. A "completion schedule" is shown in Attachment "D". The project should be ready to bid in April of 2001, barring any major problems with any drainage easement acquisitions that are necessary. KEF will invoice us for the time they spend on the project. The charges should not exceed $35,815. Sufficient funds are available in the Capital Projects Budget for 2000-2001. Recommendation: To approve Resolution No. 2001-05. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 13-53-16-6000~ Sufficient Funds AvallaDle '().J{j/1 Finance tire~or Page 1 of -> ,._~~--- . . . RESOLUTION NO. 2001-05 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The City Manager be, and is hereby authorized to execute the attached Agreement for Engineering Services with Knowlton, English & Flowers, Inc. for the Glenann Drive Drainage Improvements, as an act and deed of the City. PASSED AND APPROVED this the 8th day of January, 2001. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO CONTENT: ( 15 Nov 0015:50:23 Wodn..da, GIS No:0001 AML:cip.amlmap PLOT: g"nann d.rtl J ] ] ï ..J AItO.'L":I:M.: I ...J ] h-~==:JD i : ; r- II I . :: I I Ç( I! ~ltAr.c" _AYÞ:"~ \ J ~\~~~~ln{' ~\\.. ¡A ~ 9. ~ ~ E ). .. \ ¡. n C,,,,..C=C1.-\. ..,. ~ I <f ~ 1 ~ UL l:=:.n~MA"C:DI.: PJ \ -'-IIAOISOM:o.Q . !J '. ,=->J ~ ~ ~ .... ~ ø' o 7~ = '~L5J: t~ ~""\ ~'U'ICT,ñ:..-: ~ r. .~07"'u.¡~ " " .____..____.____....~I.~ ~ : ' ~ i((·~sl J,! . ~\ ~, ~~,.<,,"..,~ ~o+'l ~ ."....,,#" I _ /-,y \¡ r"~-"""""'''~ .O...UST:....... /' .4- " \\ ,([ ..'TMUST ....... ~....... :~ '[.:CA......:.O'-==. \ ð /1r-~ J( (~c".'-_·'"'· \~..) @ "... . It. ~ (') ..., f"""::\ u / L"~'~-¡ ¡ 0 \,"'; ¥ Ji \C,~~J ~ __Jr'--'-:\11i L.l Lç' .AOO:ST'~ .. ~'T1\\ :] ô : ~ : ~.OOOI' AIR:DI.l . · ."'+) II . 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CITY OF NORTH RICHLAND HILLS, TEXAS PUBLIC WORKS CONTRACT AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is made and entered into this day of ,2001, by and between THE CITY OF NORTH RICHLAND HILLS, hereinafter called the OWNER, and KNOWL TON-ENGLlSH- FLOWERS, INC., a corporation hereinafter called the ENGINEER. RECITALS This AGREEMENT is applicable to the furnishing of Basic and Special Engineering Services by the ENGINEER to the OWNER for the design and construction of Glenann Drive Drainage Improvements from the Glenann/Sherri Intersection to the Walker Branch Channel, hereinafter called the PROJECT. CONTRACTUAL UNDERTAKINGS SECTION I EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER and the ENGINEER agrees to furnish the Basic and Special Engineering Services in connection with the PROJECT as stated in Section II following, and for having rendered such services _e OWNER agrees to pay to the ENGINEER compensation as stated in Section VI following. SECTION II CHARACTER AND EXTENT OF SERVICES 1. The BASIC ENGINEERING SERVICES to be rendered by ENGINEER, include and are limited to the following: A, Establish the scope and advise the OWNER, of any geotechnical, soil, foundation, or other subsurface investigations or any special surveys or special testing which, in the opinion of the ENGINEER, may be required for the proper execution of the project, and assist the OWNER in arranging for the conduct of such investigations and tests. (The performance of these investigations and tests shall be part of the ENGINEER'S Special Services.) B. Furnish to the OWNER, where required by the circumstanees of the assignment, the engineering data necessary for applications for routine permits by local, state, and federal authorities (as distinguished from detailed applications and supporting documents for government grants-in-aid, or for planning advances not included in Basic Services). C. Develop the project design combining the application of sound engineering principles and economy which shall be manifested by completed Construction Contract Documents, (Plans, Specifications, ete.) and assist OWNER with submittal of such Documents to local, state and federal agencies for approval as may be applicable. D. Prepare detailed cost estimates identifiable with the proposals of authorized construction, which shall include summaries of bid items and quantities on the unit price system of bidding wherever practical. The ENGINEER shall not be required to guarantee the accuracy of these estimates. . E. Furnish to the OWNER all neeessary copies of approved Construction Contraet Documents (plans, speeifications, notice to bidders, proposals, etc.). All sets of Construction Contract Documents in excess of 30 are to be paid for separately. 1 . F. G. H. I. . Assist the OWNER in the advertisement of the projeet for bids, Assist the OWNER in the opening and tabulation of bids for construction of project and recommend to the OWNER as to the proper action on all proposals received. Assist in the preparation of formal Contract Documents and in coordinating their execution by the respective parties. Represent the OWNER in the Non-Resident administration of the project. In this capacity, the ENGINEER shall have the authority to exereise whatever rights the OWNER may have to disapprove work and materials that fail to conform to the Contract Documents when such failures are brought to the ENGINEER'S attention. (This function of ENGINEER shall not be construed as supervision of the project and does not include on-site activities other than occasional site visits to observe overall project conditions or when specifically requested by OWNER to visit on-site for a particular matter. It particularly does not involve exhaustive or continuous on- site inspections to check the quality or quantity of the work or material; nor does it place any responsibility on ENGINEER for the teehniques and sequences of eonstruetion or the safety precautions incident thereto, and he will not be responsible or liable in any degree for the Contraetor's failure to perform the construction work in accordance with the Contract Documents), J. Consult and advise the OWNER; issue sueh instructions to the Contractor as in the judgment of the ENGINEER are necessary; and prepare routine change orders as required, K. Review samples, catalog data, schedules, shop drawings, laboratory, shop and mill tests of material and equipment and other data whieh the Contractor is required to submit, only for conformance with the design coneept of the project and compliance with the information given by the Contract Documents; and assemble written guarantees which are required by the Contract Documents. L. Prepare or review monthly and final estimates for payments to Contractors, and furnish to the OWNER any necessary certifications as to payments to Contractors and Suppliers. M. Conduct, in company with OWNER, a final inspeetion of the project for conformance with the design concept of the project and compliance with the Contraet Documents, and approve in writing final payment to the Contractors. N. Revise contract drawings, with the assistance of the Resident Projeet Representative to reflect available information as to how the work was constructed. Furnish a set of prints of these revised drawings to the OWNER. O. Include all direct non-labor eosts associated with Items A. through N. above. 2. The SPECIAL ENGINEERING SERVICES to be rendered by the ENGINEER, include and are limited to the following: P. Prepare a Scope of Work for this project, which is outlined in Attachment "A". . A. Perform field surveys to collect information on surficial topographic features, whieh in the opinion of the ENGINEER, is required in the final design of the PROJECT. B. Perform field surveys, conduet records research and furnish property descriptions and/or permit applications for the purpose of easement, right-of-way and/or permit acquisition by the OWNER. C. Furnish Control Points and Elevation Bench Marks required to establish the alignment and elevations as required for the Contractor to layout the construction of the PROJECT to the proper lines and grades for the construction of the designed improvements. 2 . SECTION III AUTHORIZATION OF SERVICES No professional serviees of any nature shall be undertaken by the ENGINEER under this agreement until he has received written authorization from the OWNER. SECTION IV PERIOD OF SERVICE This AGREEMENT shall be effective upon execution by the OWNER and the ENGINEER, and shall remain in force until terminated under the provisions hereinafter provided in Section X. SECTION V COORDINATION WITH THE OWNER The ENGINEER shall hold periodic conferences with the OWNER, or its representatives, to the end that the projeet, as perfected, shall have full benefit of the OWNER'S EXPERIENCE AND KNOWLEDGE OF EXISTING NEEDS AND FACILITIES, AND BE CONSISTENT WITH ITS CURRENT POLICIES AND CONSTRUCTION STANDARDS. To implement this coordination, the OWNER shall make available to the ENGINEER for use in planning the project, all existing plans, maps, field notes, statistics, computations and other data in his possession relative to existing facilities and to the project. SECTION VI THE ENGINEERS' COMPENSATION For and in eonsideration of the Basic and Special Engineering Services to be rendered by the ENGINEER, as cited in Section II above, the OWNER shall pay and the ENGINEER shall receive the compensation hereinafter set forth: . 1. BASIC ENGINEERING SERVICES Compensation for the Basic Services: Preliminary Design, Final Design and Construction Phases of the PROJECT, shall be based on estimated employee hours spent working on the project (Attachment "B") billed at the hourly rate paid to the employee (Attachment "C") times a "Multiplier" which compensates the ENGINEER for fringe benefits, overhead, and profit as well as itemized direct non-labor and sub-contract expenses at a cost plus 10%. The total eompensation to the ENGINEER for the Basic Services will not exceed $20,815 without additional negotiation and authorization. The "Multiplier" for this Contract shall be 3.34. Payment to the ENGINEER shall be due in monthly installments made upon reeeipt of an invoice from the ENGINEER outlining the amount of hours worked by each employee, the employee's hourly rate, the Multiplier, and the total amount charged for each employee. 2. SPECIAL ENGINEERING SERVICES A. Compensation for the Design Surveys shall be at the amount billed to the ENGINEER plus 10%. The total compensation for Design Surveys shall not exeeed $4,000 without additional negotiation and authorization. B. Compensation for Special Services for the preparation of ROWand/or Easement documents shall be at the rate of $1,000 per Parcel and shall be limited to a total of $2,000 based on an estimate of 2 Parcels without additional negotiation and authorization. C. Compensation for Speeial Services for furnishing layout and grade control Surveying shall not exceed $2,000 without additional negotiation and authorization. . D. Compensation for Special Services for the preparation of subsurface geotechnical investigations shall not exceed $7,000 without additional negotiation and authorization. 3 . 3. TOTAL COMPENSATION Total compensation to the ENGINEER shall include the sum of Item 1, "Basic Engineering Services", ($20,815), Item 2.A, "Design Surveys", ($4,000), Item 2.B, "ROWand Easement Documents", ($2,000), Item 2.C, "Layout Surveying", ($2,000), and Item 2.0, "Geotechnical Investigations", ($7,000), for a total amount not to exceed $35,815 without additional negotiation and authorization. The compensation for engineering services stated does not include sales tax. If the State of Texas imposes a sales tax on engineering services during the time of this contract, then the Owner agrees to pay the sales tax as an extra payment, above and beyond the agreed compensation for engineering services. SECTION VII REVISION OF REPORTS, PLANS, SPECIFICATIONS AND OTHER DOCUMENTS The revision and re-work of reports, plans, specifications and other documents during the formative stages as an orderly process in the development of the project to meet the needs of the OWNER shall be considered as part of the Basic Services; however after a definite plan has been approved by the OWNER, if a decision is subsequently made by the OWNER, which, for its proper execution involves extra services and expenses for ehanges in, or additions to the drawings, specifications or other doeuments, or if the ENGINEER is put to labor or expense by delays imposed on him from causes not within his control, the ENGINEER shall be compensated for such extra expense which shall be considered as Special Services. SECTION VIII OWNERSHIP OF DOCUMENTS Original documents, plans, design and survey notes represent the product of training, experience, and professional .kill, and aecordingly belong to, and remain the property of the ENGINEER who produced them, and the Owner regardless f whether the instruments were copyrighted or whether the project for which they were prepared is executed. The OWNER shall be furnished with three sets of as-built bluelines, one set of labeled aperture cards of as-built plan sheets, and a CD-ROM containing a reproducible copy of all reports, original drawings, estimates, field notes, and data. The OWNER will use these plans and data in connection with the project only as a source of information as to construction. Any electronic copies given out by the OWNER will not contain the ENGINEER's seal. SECTION IX COMPLETION SCHEDULE AS OUTLINED ON ATTACHMENT "D" SECTION X TERMINATION Either party to this AGREEMENT may terminate the AGREEMENT by giving to other 30 days notice in writing. Upon delivery of such notice by the OWNER to the ENGINEER, the ENGINEER shall discontinue all services in connection with the performance of this AGREEMENT and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this AGREEMENT. As soon as practicable after receipt of notice of termination, the ENGINEER shall submit a statement, showing in detail the services performed under this AGREEMENT to the date of termination. The OWNER shall then pay the ENGINEER promptly that proportion of the prescribed charges which the services actually performed under this AGREEMENT bear to the total services called for under this AGREEMENT less such payments on account of the charges as have been previously made. Copies of all completed or partially eompleted designs, plans and reports prepared under this AGREEMENT shall be delivered to the OWNER when and if this AGREEMENT IS TERMINATED, but subject to the restrictions, as to their use, as set forth in Section VIII. SECTION XI LIABILITY . The ENGINEER agrees to defend, indemnify, and hold City whole and harmless against any and all claims for damages, costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, 4 .rror or omission of ENGINEER, or an agent, servant, or employee of ENGINEER in the execution or performance of this , ontract, without regard to whether such persons are under the direction of City agents or employees. The ENGINEER agrees to carry an errors and omissions type of professional liability insurance policy and will furnish the OWNER a certificate of insurance if requested. SECTION XII SUCCESSORS AND ASSIGNMENTS The OWNER and the ENGINEER each binds himself and his sueeessors, executors, administrators and assigns to any other party of this AGREEMENT and to the suceessors, executors, administrators, and assigns of sueh other party, in respect to all covenants of this AGREEMENT. Except as above, neither the OWNER nor the ENGINEER shall assign, sublet or transfer his interest in this AGREEMENT without the written eonsent of the other, Nothing herein shall be eonstituted as creating any personal liability on the part of any officer or agent of any public body whieh may be a party thereto. SECTION XIII SPECIAL CONDITIONS Special conditions, under the AGREEMENT, include and are limited to those listed hereinafter; the conditions shall become part of the AGREEMENT: Other provisions contained in the written "Authorization of Services", issued by the OWNER, under Section III, and accepted by the ENGINEER, shall become part of the AGREEMENT, . as shown below, and on behalf of the OWNER by its CITY MANAGER (thereunto duly authorized) this EXECUTED IN 3 counterparts (each of which is an original) on behalf of ENGINEER by its PRESIDENT, day of ,2001, CITY OF NORTH RICHLAND HILLS KNOWL TON-ENGLlSH-FLOWERS, INC. By: BY-PW. Reú.- ' - I l/~,P. / ATTEST: ATTEST: ð¡( :;k~. , P.e£~. APPROVED AS TO FORM: City Attorney . 5 . . . ATTACHMENT "A" GLENANN DRAINAGE IMPROVEMENTS SCOPE OF WORK 1. Perform field surveys on Sherri Lane and Glenann Drive including the alignment of a proposed off-site storm drain between houses from Sherri Lane to the Walker Branch channel. (See enclosed sketch showing the proposed preliminary drainage improvements labeled "Alternate 1"), 2. Perform a detailed drainage analysis of that portion of the Glenann Addition area which is affected by runoff assoeiated with the existing flooding problem at Glenann Drive and Sherri Lane, and determine the size of all on- site and off-site storm drainage facilities, which are required to mitigate the flooding in accordance with current City of North Richland Hills Storm Drainage Design Criteria, or as otherwise direeted by the OWNER. 3. Perform a geotechnical investigation of the site to determine the condition of the subsurface soils between the houses along the alignment of the proposed off-site storm drain, and determine any special sheeting or shoring work necessary, or construction of "soldier piers" or any other improvements required to protect the foundations of the existing homes from settlement or damage resulting from the storm drain construction. 4. Prepare plans and specifications for construction of the proposed drainage improvements along with any pavement replacement required in Glenann Drive, Sherry Lane and Randy Drive, including underground storm drains and inlets, driveways, sidewalks, side street pavement transitions, valley gutters, fence replacements, sheeting and shoring work, soldier piers, and any necessary utility adjustments. 5. Perform property surveys, courthouse research, and prepare ROWand/or Easement documents for the off-site storm drain facilities noted above. 6, Prepare "Opinion of Probable Construction Costs" (ENGINEER's Estimates) for all paving, drainage, and utility adjustment construction work, based on current estimated unit prices which are representative of similar types of construction in the North Richland Hills area, In the event that the ENGINEER's Estimate of construction costs exceed the established budgets for this project, then the ENGINEER shall prepare an Alternate Bid Proposal to be included in the Construction Contract Documents which is based on a "Value Engineered" reduced scope of construction as required for construction costs to stay within the available funds for the project, or as directed by the OWNER. 7. Perform construction project administration functions for this projeet, as outlined in Section II of the AGREEMENT, whieh shall inelude eondueting a pre-construction conferenee with the Contractor; furnishing horizontal and vertical control data to the Contractor, (who will be responsible for laying out the project and preparing his own "cut sheets"); for preparing monthly letters of recommendation of Contractor requests for partial payments; for answering questions regarding interpretation of the plans and contract documents which might arise during construetion; for reviewing shop drawings and lab reports as required; and for making periodic visits to the project site throughout the construction period. 8. 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ATTACHMENT "C" GLENANN DRAINAGE IMPROVEMENTS HOURLY RATES PAID TO EMPLOYEES EMPLOYEE CLASSIFICATION RANGE OF RATES Principal 44.00 to 46.20 Design Engineer 35.00 to 37.40 Design Technieian 20.00 to 28.90 Engineer-In- Training 17.20 to 20.00 CADD Technician 17.00 to 21 .30 Clerical 12.40 to 13.60 . . 8 . ATTACHMENT "D" GLENANN DRAINAGE IMRPOVEMENTS COMPLETION SCHEDULE TASK DATE OF COMPLETION 1. Award Engineering Services Contract January 8, 2001 2. Design Surveys January 15, 2001 3. Drainage Analysis January 22. 2001 4. Geotechnical Analysis February 1, 2001 5. 50% Complete Construction Plans February 12, 2001 6. Drainage Easement Documents February 26, 2001 7. 90% Complete Construetion Plans March 1,2001 8. 100% Complete Construction Plans March 12, 2001 9. Advertise for Bids When Directed by OWNER after Completion of Plans . . 9 NRH PW&PZ Administration 817 427 6404 qec~DB-OO 05:34P 'ALTERNATE 1 @ ~ . - .. __".-. .- '-- - ----.--':;'-. " - .-- --,... -T /~) RANDY :// l\{,. . .---- ."-'. . - ..'--.-----.. ,. ..---. '.. .', .~_._.. ~ t\c,; . .. - --. .._---. \.. . , '\¡ ), .... i:t;. ¡ ! ), I" - 1 . ! .. I I I I I- 1_, .___ \ : ". I .i' ! r I , , , · ì i : I t , . _ _ L ..__. i I '.' ¡ '- - . I ¡ .' -., , \ - _.; ". 1. I f] (;,_/1 . ..,--:,.@ ,'.:- (r;"'--'--1 ~;;i [8;;7 ¡1~ 1\:1 .1 '--. "_'. I' i" J -·1'1 I f 8#1 ¡ .' . (!) . ~ ,-,. ø / , .--, .~ ~ , I ì i ¡ I I I ¡ r-ì I " i"J ¡ ,. . I '. . ..) l ) \ .. .. . ..' ". ...;': ~ GL£NANN .. ... . .. . , :.....¡ r-'¡- L. .. ,,I' ..m .11 .... .! !r \ r ..-. /. , \ : J I , ( - ! . ",. .... . I, I : ~ I ~ ~ ~ .., 1 I ,. ..J :, _.I 1 I I I . ! , --- ] , . .'- "'1 . I..,. I. J ,:' I r I , , "--~-_." .. _...... . -.--..--...-...-..... .-- . -. . - .. .. "" ¡VIA I N . . . . - . ( . 100 YEAR No. 'Item Qty Extension 1~0. Curb Inlet ! 41 $ 12,000..00 2 20' Curb lñ~ -¡- "3$' 15.000.00 "'3 : 24" R~P '-=:'. -l 470 $ 23.500.00 ~142"RÇ,!:,-..._: 250 ~1.250,ÇO ~54" RCP 1 120 $ 13,200.00 6 ..:¡a- ConCrete Ftum'"8ì' 120 $8 600.00 !.. Stre.et Rep~ir'- I 45~ $ 33~709.~0 _ . Lan~scaPing__l 6000 ~,3.000.09 :Jëiiãnner Repair-L 100 $ 500.00 : Fence Replacement I 200 $ 2,000.00 Subtotal $ 130,759.50 ,?O%'Contingency ~~ -$. 26,151.90 Total $ 156,911.40 .. ' SCIfLl~: I : 100 \ , . - ¡ \ 1 r I I I \ \ ' I t I , , - ...1 - ' I ' ¡ ! l.._ " ... , ~ r i , . . I i , : /' j I { , I i .~\ c 1'( I~ 11:1( I~{' / -J 1 \ ~ \ ¡ , 1 , , ! \, I ¡ i I P_05 J ~. I . , I i , ! I , - .- I í '. i I I. ï r , , ¡ . ! - . I , , , , : -. -'"j \ , i , '._ i r I J ï -.':, I ~ i I I I. . ! , , \. ,. - -- Announcements and Information January 8, 2001 Announcements Join us for the Masterworks Series in the NRH Library on January 9, at 7:00 p.m. Miche Malou will be performing a harp duo free for Library patrons. Call 427-6800 for details. Information January 9 Masterworks Series Miche Malou, Harp Duo NRH Library 7:00 p.m. January 13 Environmental Faire BISD Fine Arts Complex 10:00 a.m.-2:00 p.m. January 13 Critter Connection North Hills Mall 10:00 a.m. January 20 Free Parenting Seminar Birdville High School 8:00 a.m. - 2:00 p.m. -