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Home My WebLink AboutCC 2001-02-12 Agendas · CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA FEBRUARY 12, 2001 - 6:00 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular February 12, 2001 City Council Meeting (5 Minutes) 2. IR 2001-015 Discuss 2001 Bond Sale and Potential Refunding (10 Minutes) 3. IR 2001-016 Discuss Electric Deregulation (15 Minutes) 4. IR 2001-019 Discussion Regarding Outside Display, Storage and Food Sales (20 Minutes) 5. Adjournment - 6:50 pm · 'Closed due to subject matter as provide by the Open Meetings Law. If any action is contemplated, it will be taken in open session ~ ~ST.IED. '. I . ~J Dat~ ì I) j Ù e 2/12/01 City Council Agenda Page 1 of 4 J Time J..-~+ ;) )! . I 1 City Secretaryt') }./i01 . t. ¿;;~ ~ç~ By " . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA FEBRUARY 12, 2001 -7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. . I NUMBER I ITEM I ACTION TAKEN I 1. Call to Order 2. Invocation Snow Heights Elementary - Jan McNeill, Counselor 3. Pledge Snow Heights Elementary - Jan McNeill, Counselor 4. Special Presentations Recognition of Dr. Joe Metcalf - Animal Control Advisorv Board 5. Removal of Item(s) from the Consent Agenda e 2/12/01 City Council Agenda Page 2 of 4 . 6. a. Minutes of the Pre-Council Meeting January 22, 2000 b. Minutes of the City Council Meeting January 22, 2000 GN 2001-011 c. Intent to Reimburse Expenditures with Proceeds of Future Debt - Resolution No. 2001-016 GN 2001-012 d. Approve Purchase of Right-of-Way for the Rufe Snow Drive Widening Project PU 2001-008 e. Contract Renewal with VMC Landscape Services for Mowing of Rights-Of-Way PU 2001-009 f. Award Bid for Ground Maintenance Equipment to Professional Turf Products in the Amount of $114,074 PU 2001-010 g. Award Bid for 2001 HVAC Replacement Project to APEX Heating & Air in the Amount of $48,231 PU 2001-011 h. Authorize Purchase of Police Mobile Data PC's from ETEC Services in the Amount of $35,556 PU 2001-012 i. Authorize Participation in the City of Fort Worth Cooperative Purchasing Program for the Purchase of Fuel PU 2001-013 j. Authorize Participation in the City of Hurst Contract for Auto Parts and Supplies PU 2001-014 k. Authorize Purchase of Vehicle from Classic Chevrolet in the Amount of $17,948 PW 2001-006 I. Award of Bid for Miscellaneous 2000 Street I mprovements to McClendon Construction Co. in the amount of $572,421.20 7. GN 2001-013 Calling City Council Election - Resolution No. 2001-017 . e 2/12/01 City Council Agenda Page 3 of 4 4 . 8. GN 2001-014 Appointment to Place 4 to the Parks & Recreation Board 9. GN 2001-015 Endorse the Continued Implementation of a Wastewater Pretreatment Program - Resolution No. 2001-011 10.GN 2001-016 Approve Amendments to the Industrial Waste Ordinance No. 1773 - Ordinance No. 2540 11.GN2001-017 Approve Water Course Maintenance Agreement with Home Town North Richland Hills Residential Association, Inc. on Common Area CA-11 - Resolution No. 2001-012 12.GN 2001-018 Authorizing the Submittal for Texas Parks and Wildlife Grant for Forest Glenn East Neighborhood Parksite - Resolution No. 2001-013 13.PU 2001-015 Authorize Purchase of Fire Department Engine from A TC American LaFrance in the Amount of $285,584 14.PW 2001-007 Approve City-Developer Agreement for Shady Grove Road and Smithfield Road Street and Drainage Improvements with Northeast Tarrant Development, L.L.C. - Resolution No. 2001-014 15. PW 2001-008 Approve Agreement for Engineering Services with Kimley-Horn, Inc. for North Tarrant Parkway Paving, Drainage, and Streetscape ImDrovements - Resolution No. 2001-015 16. a) Citizens Presentation b) I nformation and Reports 1.) Upcoming Events/Activities IR 2001-017 2.) Report on Graffiti Removal in NRH - John Pitstick IR 2001-014 3.) Update on Air Qualitv - Pam Burnev 17. Adiournment ~ r ~7; I Dat~ ¡IS¡ . e Time tt1ft- . / /' .L City. Secreta'ï'. / lL~\ i /. ~ A j k.." ff h JAf~>'_ ;V' --1 l,.-,.~/ -\. ~ ....--f-~-·-- 2/12/01 City Council Agenda Page 4 of 4 By INFORMAL REPORTTO MAYOR AND CITY COUNCIL No. IR 2001-015 . ~ Date: T Subject: February 12, 2001 2001 Bond Sale and Potential Refundings In August of last year, the Mayor and Council approved a debt issuance as part of the 2001 budget. During budget work sessions staff discussed with Mayor and Council street projects approved by the citizens in the 1994 bond elections, as well as other projects that were approved on the Master Thoroughfare Plan. The 2001 projects approved by Council were Crane Road and Rumfield Road (see attached project sheets). Subsequent to budget approval, staff has determined Shady Grove/Smithfield and North Tarrant Parkway need to be accelerated for funding (see attached project sheets). The debt issuance will consist of $980,000 General Obligation Bonds and $3,255,000 Certificates of Obligation all for street projects. The total proposed debt issue will be $4,235,000. Staff anticipates that funds will be needed for some of the projects prior to the debt issuance and receipt of bond proceeds. As a precautionary measure, to be in compliance with U.S. Treasury regulations, staff recommends that Council pass the resolution on tonight's agenda. The resolution declares the City's expectation to reimburse expenditures with the proceeds of future debt. This allows us to pay back any expenditures made with City funds prior to the bond sale with bond proceeds once received. . Staff is working with First Southwest Company to monitor the bond market and identify previous City bond issues that would be eligible for refunding. This process is similar to refinancing a home mortgage. The City can take advantage of falling interest rates to refund certain issues and save thousands of dollars in future interest expense. We have identified three potential issues for refunding: Parks Sales Tax Bonds, General Obligation Bonds and Golf Course Revenue Bonds. Our goal is to execute these refunds in conjunction with the 2001 bond sale. This would help to minimize bond issuance expenses. Staff has developed a tentative schedule for the 2001 Bond Sale and refunding issues: March 26 April 9, 10 April 23 June 5 Council Resolution authorizing intent to sell Certificates of Obligation Meetings with rating agencies Council meeting in which competitive bids will be approved Delivery of Funds to the City of North Richland Hills Management and staff propose a different approach to rating presentations this year. A tour for the rating agencies similar to the Kay Granger tour would provide first hand knowledge of all the great things happening in North Richland Hills. It would be our desire to invite the analysts who will be the decision-makers on the rating committees. If for some reason that were not possible, we would need to have a separate meeting with the committee analysts. Staff would request Mayor and Council consensus of the 2001 Bond Projects and approval to proceed with the refundings and rating meetings as discussed. . Respectfully submitted, ~o~ Finance Director Attachments ISSUED BY TH E CITY MANAGER NORTH RICHLAND HILLS, TEXAS . .1 . Proposed Debt Issuance 2001 2001 General Obligation Bonds (1994 Bond Program) Crane Road $ 625,000 Ru mfield Road $ 355,000 Total 2001 G.O.s $ 980,000 2001 Certificates of Obligation Shady Grove/Smithfield $ 255,000 North Tarrant Parkway Engineering & Construction $ 3,000,000 Total 2001 C.O.s $ $ 3,255,000 4,235,000 I Total Proposed Sale 2001 . .4 . . . GENERAL FUND STREET CAPITAL IMPROVEMENTS Crane Road Street Improvements Martin Road to Amundson Road PROJECT DESCRIPTION This project provides for the widening of approximately 3,600 feet of existing 2-lane asphalt roadway with ditches, to a 40-foot wide roadway with concrete curb and gutter. The project begins at Martin Road and is constructed north to Amundson Road. The project is in accordance with the City's Master Thoroughfare Plan. Completion of this project will facilitate the residential development of the adjacent area. PROJECT STATUS Beginning Ending .Q.aœ .Q.aœ 5/96 3/97 12/2001 12/2002 Engineering Construction Note: Right-of-way and construction was put on hold until undeveloped property had developed. Right-of-way appraisals are currently being updated. FINANCIAL DATA Total Funding Source Amount to 2000/2001 2001/2002 Remaining Project Date Budget Budget Budget Cost 1996 G.O. Bonds $130,000 $0 $0 $0 $130,000 2000 G. O. Bonds 300,000 0 0 0 300,000 Developer Fee Escrow 0 77,000 0 0 77 ,000 2001 G.O. Bonds 0 625,000 0 0 625,000 Unspecified Street Funds 0 220,000 0 0 220,000 Total $430.000 $922,000 $0 $0 $1,352,000 Project Expenditures Engineering $115,000 $50,000 $0 $0 $165,000 Right-Of-Way 75,000 75,000 0 0 150,000 Construction 0 615,000 422,000 0 1,037,000 Total $190,000 $740,000 $422,000 $0 $1,352,000 IMPACT ON OPERATING BUDGET Road maintenance and other operating expenses should be nominal during the first 5 to 10 years for this project. Projected Annual Operating Impact . . . GENERAL FUND STREET CAPITAL IMPROVEMENTS Rumfield Road Street Improvements, Phase 11/ Eden Road to Davis Boulevard PROJECT DESCRIPTION This project provides for the construction of approximately 2,550 feet of existing 2-lane asphalt roadway with ditches to a 40-foot wide roadway with concrete curb and gutter. The project will begin at Eden Road and will be constructed west to Davis Boulevard. This project will be in accordance with the City's Master Thoroughfare Plan. Completion of this project will provide a major east-west thoroughfare from Precinct Line to Davis Boulevard. PROJECT STATUS Beginning .Qaœ Ending .Qaœ Engineering Construction 3/97 8/2001 4/2000 8/2002 Note: This project will be constructed by Tarrant County. FINANCIAL DATA Total Funding Source Amount to 2000/2001 2001/2002 Remaining Project Date Budget Budget Budget Cost 1998 G.O. Bonds $214,834 $0 $0 $0 $214,834 1997 G.O. Bonds 400,000 0 0 0 400,000 2001 G.O. Bonds 0 355,000 0 0 355,000 Total $614,834 $355,000 $0 $0 $969,834 Project Expenditures Engineering $139,800 $0 $0 $0 $139,800 Right-of-Way 130,100 0 0 0 130,100 Construction 0 400,000 299,934 0 699,934 Total $269,900 $400,000 $299,934 $0 $969,834 IMPACT ON OPERATING BUDGET Road maintenance and other operating expenses should be nominal during the first 5 to 10 years for this project. Projected Anoual Operating Impact 2004/2005 $0 2000/2001 $0 2001/2002 $0 . . . GENERAL FUND STREET CAPITAL IMPROVEMENTS Shady Grove Road Street Improvements Smithfield Road to Preston Road PROJECT DESCRIPTION The Brandonwood Estates developer will initially fund the entire project and allow the City to payout their share at the completion of the project. The design will consist of reconstructing approximately 1,800 feet of an existing 18-foot wide two lane asphalt roadway to a 40-foot wide concrete street. The project begins at Smithfield Road and continues approximately 500 feet east of Preston Road. The south half of the road east of Preston Road adjacent to Brandonwood Estates will be reconstructed with this project as well. This section of Shady Grove Road has been deteriorating over the past several years. The recent development in the north part of the City is putting more traffic on Shady Grove Road and making the pavement conditions worse. PROJECT STATUS Beginning Date Ending Date Engineering Construction 12/99 3/2001 1 0/2000 11/2001 FINANCIAL DATA Total Funding Source Amount to 2000/2001 2001/2002 Remaining Project Date Budget Budget Budget Cost 2001 Certificates of Obligation $0 $205,200 $0 $0 $205,200 City of Keller 0 55,000 0 0 55,000 Keller Developments 37,953 0 0 0 37,953 Total $37,953 $260,200 $0 $0 $298,153 Project Expenditures Engineering $0 $25,000 $0 $0 $25,000 Construction 0 273,153 0 0 273.153 Total $0 $298,153 $0 $0 $298.153 IMPACT ON OPERATING BUDGET Road maintenance and other operating expenses should be nominal during the first 5 to 10 years for this project. Projected Annual Operating Impact .; 2000/2001 $0 . . . GENERAL FUND STREET CAPITAL IMPROVEMENTS Smithfield Road Paving Improvements Shady Grove Road to DeMoss Court PROJECT DESCRIPTION The Brandonwood Estates developer will initially fund the entire project and allow the City to pay their share at the completion of the project. This section of Smithfield Road from Shady Grove Road to DeMoss Court is currently improved along the west side (Keller side) and unimproved along the east side (North Richland Hills). The design will consist of improving the east side of Smithfield Road from Shady Grove Road to DeMoss Court. This section of Smithfield Road along the east side will be reconstructed as a concrete street with curb and gutter. The developer for the Brandonwood Estates will pay for a portion of this project. The City will need to pay for the portion adjacent to two existing houses (approximately 350 feet of street). two existing houses (approximately 350 feet of street). PROJECT STATUS Beginning ~ Ending ~ Engineering Construction 12/1999 3/2001 1 0/2000 11/2001 FINANCIAL DATA Total Funding Source Amount to 2000/2001 2001/2002 Remaining Project Date Budget Budget Budget Cost 2001 Certificates of Obligation $0 $49,800 $0 $0 $49,800 Total $0 $49.800 $0 $0 $49,800 Project Expenditures Construction $0 $44,800 $0 $0 $44,800 Engineering 0 5,000 0 0 5,000 Total $0 $49,800 $0 $0 $49,800 IMPACT ON OPERATING BUDGET Road maintenance and other operating expenses should be nominal during the first 5 to 10 years for this project. Projected Annual Operating Impact J 2001/2002 $0 . . . GENERAL FUND STREET CAPITAL IMPROVEMENTS North Ta"ant Parkway Street Improvements Precinct Line Road West to 600 Feet Past Davis Boulevard PROJECT DESCRIPTION This project includes widening and reconstruction of the intersections at Davis Boulevard and Precinct Line Road, and the reconstruction of North Tarrant Parkway between these two intersections, and west to approximately 600 feet past Davis Boulevard. This is approximately 2,600 feet of roadway. The estimate is based on 8 inches of reinforced concrete on 4 inches of asphalt on 8 inches of lime stabilized subgrade. The cross section proposed meets the Texas Department of Transportation requirements. It will have 3 lanes of roadway on either side of a 30 foot median. This size median will allow for two left turn lanes at the intersections. Also included in this cost estimate is funds for irrigation, trail, pavers, berms, benches, trash receptacles, trees, shrubs, and street lighting. PROJECT STATUS Beginning .D.aœ Ending .D.aœ Engineering Construction 2/2001 1/2002 10/2001 1/2003 FINANCIAL DATA Total Funding Source Amount to 2000/2001 2001/2002 Remaining Project Date Budget Budget Budget Cost 2001 Certificates of Obligation $0 $3,000,000 $0 $0 $3,000,000 Future Certificates of Obligation 0 0 2,819,000 0 2,819,000 Total $0 $3,000,000 $2,819,000 $0 $5,819,000 Project Expenditures Engineering $0 $450,000 $50,000 $0 $500,000 Construction 0 0 4,000,000 1,319,000 5,319,000 Total $0 $450,000 $4,050,000 $1,319,000 $5,819,000 IMPACT ON OPERATING BUDGET Road maintenance and other operating expenses should be nominal during the first 5 to 10 years for this project. Routine landscape maintenance beginning in 2002/2003. Projected Annual J Operating Impact . City of North Richland Hills, Texas . General Obligation Refunding and Improvement Bonds, Series 2001 Tax and Waterworks and Sewer System (Limited Pledge) Revenue Certificates of Obligation, Series 2001 Sales Tax Revenue Refunding Bonds, Series 2001 Projected Schedule of Events Mar-Ol Apr-Ol May-Ol JUB-01 S M T W T F S S M T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 I 2 3 4 5 I 2 4 5 6 7 8 9 10 8 9 10 11 12 13 14 6 7 8 9 10 11 12 3 4 5 6 7 8 9 11 12 13 14 15 16 17 15 16 17 18 19 20 21 13 14 15 16 ]7 18 19 10 ]1 ]2 13 14 15 16 18 19 20 21 22 23 24 22 23 24 25 26 27 28 20 21 22 23 24 25 26 17 ]8 19 20 2] 22 23 25 26 27 28 29 30 31 29 30 27 28 29 30 31 24 25 26 27 28 29 30 Complete By Day Event 1-Mar-01 Thursday Begin preparation of Official Statements . 12-Mar-01 Monday Initial Draft of Official Statements distributed to City and to Bond Counsel for review 26-Mar-01 Monday City Council passes resolution authorizing Notice of Intent Publication for Certificates of Obligation 28-Mar-01 Wednesday Mail Official Statements and other information to Rating Agencies 1-Apr-01 Sunday 1st Notice ofIntent published in the Star Telegram 8-Apr-O 1 Sunday 2nd Notice ofIntent published in the Star Telegram 9-Apr-O 1 Monday Rating Presentations Week of 11-Apr-01 Wednesday Distribute Official Statements Electronically to Underwriters 19-Apr-O 1 Thursday Pricing of Bonds and Certificates 23-Apr-01 Monday Bond Sale: City Council approves Purchase Agreements Council passes Ordinances authorizing issuance of General Obligation Bonds and Certificates of Obligation Board of Directors Adopt Bond Resolution and City Council ratifies action for issuance of Sales Tax Revenue Refunding Bonds . J 5-Jun-01 Tuesday Closings and Delivery of Funds to the City INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2001-016 1\ Date: ~ Subject: February 12, 2001 Electric Deregulation A PowerPoint presentation will be made Monday night detailing the basics of electric deregulation. State law requires the deregulation of the electric industry through the introduction of competitive providers on January 1, 2002. This presentation will cover the basics of what the deregulated electric utility world will look like in 2002, as well as some issues that the city will be addressing for this change. In the very near future, we will be discussing with the City Council options regarding who our electric provider may be and how we will determine the method to get the best price for reliable electricity. Even now, the state legislature is considering whether they should make amendments to last session's deregulation legislation. There has been some legislation introduced amending last session's deregulation bill. If that will finally become law, and what it will look like is yet to be seen. The method most likely to be used by political subdivisions in Texas to acquire electricity is called aggregation. Cities will probably join together with other cities (aggregate) and form e "Political Subdivision Corporations" (PSC's) to buy electricity as a group. We have been meeting with several different groups interested in this method. As of now, we are aware of 4 groups that are doing this. -. Most aggregation schedules indicate we will need to join a PSC aggregator in March. Joining will require an initiation fee that will be used to do an evaluation of our load factors so the aggregator will have accurate knowledge of the amount of electricity needed as well as its time of use. The RFP for electricity is developed from April to July and then submitted for quotes to electricity generators in August. Quotes would be opened, and contracts for the purchase of electricity would be negotiated between October and November. Contracts would be finalized in November and purchase of electricity would begin January 1, 2002. I anticipate staff will come to the Council in the next 4 to 8 weeks with proposals for joining a PSC aggregator. Please feel free ask questions during the presentation, afterwards, or at a laterdate. ully Su_bmitted,. -il .. Gr ic ~ Managing Director of Community Services and Facilities GTV/ld ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORTTO MAYOR AND CITY COUNCIL No. IR 2001-019 ~ ~ Date: p\!'0. Subject: February 12, 2001 Discussion of Outside Display, Storage and Food Sales Staff is requesting a discussion item for the briefing session on Monday, February 12 to receive direction from City Council regarding Outside Display, Storage and Food Sales. Our current ordinances allow for outside display and storage under certain restrictions. Staff has had some calls from citizens and businesses regarding general regulations and intent for enforcement. For this reason staff is requesting clarification from City Council regarding the following areas. Temporary Seasonal Display - Seasonal items are often displayed for 60 to 90 days in the spring and just before Christmas. Our current ordinance only allows Seasonal Display for one time a year for up to 30 days. Staff is requesting Council direction on whether or not Council wants to allow extended periods for seasonal display or require a Special Use Permit. Incidental Display of Goods - Our current ordinance does not allow for any permanent incidental display of goods in front of commercial businesses. Most grocery stores and other retailers use the first few feet in front of their building to display goods such as fertilizer and fire wood. Staff is requesting direction to determine if Council wants to allow incidental display of goods adjacent to a commercial building. Outside Storage - Our current ordinance allows open storage on the side and rear of commercial buildings in plain public view. Staff is requesting direction to determine if Council wants to require screening from public view for open storage of goods. Temporary Warehousing - Our current ordinance does not allow for any temporary use of storage containers. Local retailers say they need some temporary storage during busy times of the year. Staff is requesting direction to determine if Council wants to allow storage containers on a temporary basis prior to seasonal events. Temporary Food Vendors - Pam Burney will be asking Council direction on clarifying the Temporary Food Vendor regulations. Staff has had several requests for food vendors outside of commercial businesses. Staff is requesting direction to determine if Council wants to allow temporary food vendors. We have a brief power point presentation with a staff recommendation on the above mentioned items. Based on Council direction, staff will bring back changes to our regulations if necessary. Sincerel~ .~£)~ John Pitstick ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS .' e Present: e MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - JANUARY 22,2001 - 5:45 P.M. Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson Don Phifer Joe D. Tolbert T. Oscar Trevino, Jr. Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Paulette Hartman Rex McEntire Greg Dickens Larry Koonce John Pitstick Jenny Kratz Jim Browne Chris Swartz Mike Curtis Pam Burney Thomas Powell Vickie Loftice Ross Canton Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director Community Services City Secretary Assistant City Secretary Adm. Asst. to City Manager Attorney Public Works Director Director of Finance Director of Development Public Information Director Park & Recreation Director NRH20 Aquatic Manager Assistant Public Works Director Environmental Service Director Support Services Director Assistant Director - Parks & Recreation Administration Assistant - Public Works ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 5:47 p.m. DISCUSS ITEMS Agenda Item 7 - PZ 2000-45 - Councilman Mitchell FROM REGULAR inquired if he could vote. He is one of the property JANUARY 22, 2001 owners that is within 200 feet of proposed zoning CITY COUNCIL change. WNDA Mr. Larry Cunningham advised Councilman Mitchell of applicant's wishes to postpone action tonight. City Attorney Rex McEntire advised Councilman NAN Mitchell to abstain from votinQ. Pre-Council Minutes January 22, 2001 Page 2 ITEM DISCUSSION ASSIGNMENT Councilman Metts asked staff if the plat would come back before Council. Councilman Metts also wanted to know if this request warrants a traffic study or possibly a light. Mr. John Pitstick advised Council the final plat and zoning case would come back before Council. The final plat and not the zoning case will have to go back to the Planning and Zoning Commission. Councilman Metts wants to be assured that the property owners are properly notified of the date change to hold the public hearing. Mr. Cunningham advised Council the zoning request is from C1 - Commercial to R1-Residential. This zoning change should not increase traffic. e Councilwoman Johnson asked whether a traffic study is required with the zoning request. Mr. Mike Curtis, advised Council that normally a traffic study is completed. However, in this case, a 47 -lot su bd ivision, and the amou nt of traffic generated from this subdivision did not deem an analysis. Agenda Item 13 - PU 2001-006 - Councilman Trevino inquired if the new waterslide tube would utilize the existing access platform. Mr. Jim Browne advised Council the new waterslide tube would be utilizing the existing access platform. Item 6d - GN 2001-006 - Councilwoman Johnson asked staff to clarify item. Mr. Cunningham advised Council items 6c and dare somewhat related as both are located in the Northeast Crossing. New sanitary and drainage easements have been approved at a different e location. The sanitary and drainage easements before Council tonight are no longer needed. IR 2001-006 Mr. John Pitstick advised Council staff is still DISCUSSION OF receiving comments and input from citizens SCHEDULE FOR reqardinq the draft Comprehensive Plan and Pre-Council Minutes January 22, 2001 Page 3 ITEM DISCUSSION ASSIGNMENT ADOPTION OF Strategic Planning Area Maps. Originally, staff COMPREHENSIVE scheduled a joint work session for Monday, January MASTER PLAN 29, 2001. Staff is requesting to change the joint work session to a mid February date. Staff is also seeking input from Council for a Town Hall meeting for late March. Dan Sefko will be available for a joint work session on February 19th, 21st or 22nd. Staff is seeking Council consensus for a new joint work session date. Mayor Scoma advised Mr. Pitstick to send the Council a list of the dates for them to prioritize and return for a consensus. JP IR 2001-007 Mr. Greg Vick summarized the City's position on DISCUSS various federal legislative issues. Mr. Vick asked FEDERAL Council if they have any issues they would like staff LEGISLATIVE to include in the program. POSITIONS e The Mayor brought the following to staff's attention: - Remove the word "reasonable" on page 5 (first bulleted item) - Define Streamlined Sales Tax System on page 5 (last bulleted item) - Define aggregator - possibly use a different terminology - Page 10, include dollar amount for Phase 1 and Phase 2 - Page 10, indicate which phase NCTCOG/RTC is requesting funding - Page 11, refer to local level, not only state, when dealing with emission controls for automobiles and consumer goods - Page 11, second paragraph, last sentence, be sure to include additional e funding from federal, state and local - Program did not address TEA-21 - Include the following under air quality . 135 NAFT A corridor enhancements ITEM e IR 2001-008 LEGISLATIVE UPDATE - 77TH STATE LEGISLATIVE SESSION e DISCUSSION · Expand definition of air quality issues · Airport air quality · Maintenance of air quality south of the border Rail transit is not considered mass transit - consider using mass and rail transit together when referring to mass transit funding Pre-Council Minutes January 22, 2001 Page 4 ASSIGNMENT Mayor Scoma advised Mr. Vick he would meet with him later to discuss other issues related to the program. Council consensus was to stay with the positions GV identified in the "draft" report, to provide Mr. Vick with any suggested changes, and to ask staff to bring back to Council with any changes and obtain final a roval. Mr. Vick summarized the legislative update for Council. Mr. Vick advised Council the Fort Worth Chamber is holding a couple of legislative meetings. The first meeting will be the evening of February 21st and the second will be the morning of February 22nd. They will be presenting a joint legislative program and a joint legislative policy of Tarrant County chambers to our 16 legislators. Council might consider having someone in attendance. Mr. Cunningham advised Council in addition to the above meetings, TEX-21 has a meeting on January 30 and TML on February 5. There are several meetings that need to be decided who will attend which meetings. Mayor Scoma asked Mr. Vick how House Bill 438 differs from the freeport exemption. Mayor Scoma does not see this as something that the city needs to be tracking. Mr. Vick advised Council the freeport exemption is at the local option of the taxing entity (city, school or county). Mr. Vick believes the existing freeport is a little shorter in len th of da s from ro osed House GV Pre-Council Minutes January 22, 2001 Page 5 ITEM DISCUSSION ASSIGNMENT Bill 438. Staff reported that initially numerous bills are placed to be tracked that potentially affect us, but most will likely be killed in committee, etc. and that the number to be tracked will be manageable. Staff also suggested that if any bill Council learns about that is not on our tracking list and believed to affect North Richland Hills can be given to Mr. Vick and it will be followed as well. IR 2001-004 Mr. Randy Shiflet advised Council the Citizen REPORT ON Involvement Program was a success. Evaluations CITIZEN received from citizens indicated they would prefer INVOLVEMENT the program be stretched to a longer period of time. PROGRAM This would allow sufficient time for each topic to be covered in more detail and allow the participant's time to absorb the information relating to various e topics and departments. Staff is seeking direction from Council on the following: - Whether to proceed with program - Structure of program - a.) participation cap of 25 citizens b.) four week, once a week meetings vs. six to seven months, monthly meetings - If any additional topics should be considered Councilman Trevino asked if staff would consider having meetings twice a month for a duration of 3 - 4 months. Mr. Shiflet advised Council staff would consider Councilman Trevino's suggestion. Right now staff is looking for direction from Council whether to proceed with the program and have the flexibility to schedule the program according to staffs calendar and previous commitments. e Council consensus was to continue with the Citizen Involvement Program and schedule accordingly with staffs schedule. RS IR 2001-009 Mr. Vick outlined Conaresswoman Granaer's visit for NAN ITEM REVIEW SCHEDULED MEETING PROGRAM WITH CONGRESSWOMAN KAY GRANGER ADJOURNMENT e ATTEST: DISCUSSION Council. The visit will converge at Blue Line Ice for a city hosted reception. Mayor Scoma announced at 6:52 p.m. that the meeting would adjourn to Executive Session for consultation with City Attorney as authorized by Government Code §551.071 Neptune - Benson & Meridian v. NRH. Executive Session adjourned at 6:55 p.m. to the regular Council meeting. Charles Scoma - Mayor Patricia Hutson - City Secretary e Pre-Council Minutes January 22, 2001 Page 6 ASSIGNMENT e e e MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JANUARY 22,2001 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order January 22,2001 at 7:02 p.m. ROLL CALL Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson Don Phifer Joe D. Tolbert T. Oscar Trevino, Jr. Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilman Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Mr. Tim Waugh, Adam Richards, Jeff Wood, and Dani Mcintosh of Fort Worth Christian School were present at the City Council meeting. Jeff Wood led the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS None. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA e City Council Minutes January 22, 2001 Page 2 Councilman Trevino removed item 6h, PW 2001-004. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED e A. MINUTES OF THE PRE-COUNCIL MEETING JANUARY 08, 2001 B. MINUTES OF THE COUNCIL MEETING JANUARY 08, 2001 C. GN 2001-005 - VACATE A DRAINAGE EASEMENT LOCATED ON BLOCK 1, LOT 3, NORTHEAST CROSSING ADDITION - ORDINANCE NO. 2537 D. GN 2001-006 - VACATE A SANITARY SEWER EASEMENT LOCATED ON BLOCK 1, LOT 4R, WALKERS BRANCH ADDITION - ORDINANCE NO. 2536 E. GN 2001-007 - RESCHEDULE OF MARCH 12, 2001 CITY COUNCIL MEETING F. PU 2001-004 - AWARD OF BID TO WENGER IN THE AMOUNT OF $93,699 FOR THE PURCHASE OF A MOBILE SOUND STAGE G. PU 2001-005 - AWARD BID FOR LIGHT FIXTURE REPLACEMENT PROJECT TO KNIGHT ELECTRIC IN THE AMOUNT OF $29,950 H. REMOVED Councilman Phifer moved, seconded by Councilman Metts to approve the consent agenda excluding item 6h. Motion to approve carried 7-0. 6H. PW 2001-004 - REVISE THE CIP BUDGET FOR THE RUFE SNOW DRIVE PROJECT (KAREN DRIVE TO LOOP 820) APPROVED Councilman Trevino abstained from discussion and voting. e Councilwoman Johnson moved, seconded by Councilman Mitchell to approve PW 2001-004. e e e City Council Minutes January 22, 2001 Page 3 Motion to approved carried 6-0, with Councilman Trevino abstaining. 7. PZ 2000-045 - PUBLIC HEARING TO CONSIDER ZONING CHANGE REQUEST FROM C1 COMMERCIAL TO R2 SINGLE FAMILY REQUESTED BY RICHARD RUSSELL ON 13.332 ACRES OF LAND OUT OF THE J.M. VANDUSEN SURVEY, ABSTRACT #1588 IN THE 6400 BLOCK OF GLENVIEW DRIVE - ORDINANCE NO. 2538 POSTPONED Mr. Mark Howell, representing applicant, informed Council of applicant's wishes to postpone zoning request until the final plat is ready to be approved. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Scoma opened the public hearing, asking if there was anyone present who wished to speak to applicant's request. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Trevino moved to postpone PZ 2000-45 until formal consideration of a Final Plat for the Glenwyck Addition. Councilwoman Johnson seconded the motion. Motion carried 7-0. 8. PZ 2000-047 - PUBLIC HEARING TO CONSIDER A ZONING CHANGE REQUEST FROM AG AGRICULTURAL TO R2 SINGLE FAMILY REQUESTED BY THOMAS H. SMITH ON 2.02 ACRES OUT OF THE T.K. MARTIN SURVEY, ABSTRACT #1055 IN THE 6600 BLOCK OF SIMMONS ROAD - ORDINANCE NO. 2539 APPROVED Mr. Mark Long, representing applicant, summarized request. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. e e e City Council Minutes January 22, 2001 Page 4 Councilman Mitchell moved, seconded by Councilman Trevino to approve PZ 2000-47, Ordinance No. 2539. Motion to approve carried 7-0. 9. PS 2000-050 - PUBLIC HEARING TO CONSIDER A REPLAT OF LOT 1, BLOCK 1, MORGAN MEADOWS ADDITION TO LOTS 1 RA AND 1 RB, BLOCK 1, MORGAN MEADOWS ADDITION REQUESTED BY LOUIS AND SALLY MCCRORY ON 1.761 ACRES OF LAND AT 6924 LITTLE RANCH ROAD POSTPONED Mr. Richard Stembridge, representing applicant, summarized request. Mr. John Pitstick advised Council by state law, a residential replat requires a public hearing so all surrounding property owners within the original subdivision can be properly notified. Staff discovered in the platting process that the new subdivided lots do not meet the minimum 1-acre requirement under the R1 S standards. Staff has since received a zoning request application for this property to change it to R1, which will comply with the required area. Mayor Pro Tem Welch requested staff to include the minutes of the Planning and Zoning Commission meeting with the coversheets. Councilman Tolbert moved to postpone PS 2000-50 until property zoning request for R1 is considered by Council. Councilman Metts seconded the motion. Motion carried 7-0. 10. GN 2001-008 - YOUTH ADVISORY COMMITTEE'S REPORT ON STATUS OF ACTIVITIES TO DATE APPROVED Ms. Vanessa Trevino, Youth Advisory Committee (YAC)- Chair, recognized the following Y AC members: Ryan Shiflet, Amanda Leslie and Christie Lambert. Ms. Trevino presented Y AC's mid-year report to Council. Councilman Trevino moved, seconded by Councilman Mitchell to approve the Youth Advisory Committee's mid-year report. Motion to approve carried 7-0. e City Council Minutes January 22, 2001 Page 5 11. GN 2001-009 - RESOLUTION SUPPORTING COUNTYWIDE EARLY WARNING SIGNAL SYSTEM FUNDING - RESOLUTION NO. 2001-007 APPROVED Mr. Randy Shiflet, Deputy City Manager, advised Council the resolution before them tonight supports the countywide effort to authorize Tarrant County 9-1-1 District to collect additional revenues to fund the program. The resolution further states that cities that already have new and efficient warning systems should be provided proper compensation for those existing systems and that local activation and control over the operation of the systems should continue. Councilwoman Johnson moved to approve Resolution No. 2001-007 supporting a countywide emergency warning system. Mayor Pro Tem Welch seconded the motion. Motion to approve carried 7-0. e 12. GN 2001-010 - APPOINTMENT TO PLACE 1 ON THE ANIMAL CONTROL SHELTER ADVISORY COMMITTEE APPROVED Mayor Pro Tem Welch moved to appoint Dr. Jed Ford to Place 1 on the Animal Control Shelter Advisory Committee, term expiring 6/30/2001. Councilwoman Johnson seconded the motion. Councilwoman Johnson asked staff to recognize Dr. Metcalfs service at a future Council meeting. Motion to approve carried 7-0. 13. PU 2001-006 - AWARD OF CONTRACT TO WHITEWATER WEST FOR THE PURCHASE AND INSTALLATION OF AN ENCLOSED TUBE SLIDE AT NRH20- RESOLUTION NO. 2001-009 APPROVED e Mr. Jim Browne, Parks and Recreation Director, summarized PU 2001-006. e e e City Council Minutes January 22, 2001 Page 6 Councilman Trevino moved to award the contract to Whitewater West in the amount of $241,077 for the purchase and installation of an enclosed tube slide at NRH20 Family Water Park and approve Resolution No. 2001-009 authorizing the City Manager to execute the contract. Councilwoman Johnson seconded the motion. Motion to approve carried 7-0. 14. PU 2001-007 - PURCHASE OF NEIGHBORHOOD PARK LAND - RESOLUTION NO. 2001-008 APPROVED Mr. Jim Browne summarized details of the negotiated sale. The city will purchase 2.48 acres of land located at 5909 Holiday Lane (northeast corner of Holiday Lane and Technol Boulevard) and 6.35 acres of land on Amundson Drive (near Smithfield Middle School - bordered on the south line Main Street) for a total of $296,329.22. Mayor Scoma advised Council they would be voting for each purchase separately. Councilman Metts moved to approve Resolution No. 2001-008 authorizing the City Manager to execute agreement to acquire the 2.48 acre tract in the amount of $72,529.22. Councilman Tolbert seconded the motion. Motion to approve carried 7-0. Councilwoman Johnson moved to approve Resolution No. 2001-008 authorizing the City Manager to execute agreement to acquire two tracts comprising 6.35 acres in the amount of $223,800, plus minor costing costs. Councilman Metts seconded the motion. Motion to approve carried 7-0. 15. PW 2001-005 - APPROVE AGREEMENT FOR ENGINEERING SERVICES WITH KNOWL TON-ENGLlSH-FLOWERS, INC. FOR WASTEWATER SYSTEM REHABILITATION, CONTRACT "B" - RESOLUTION NO. 2001-010 APPROVED Mr. Greg Dickens, Public Works Director, advised Council Contract "B" is proposed to be bid within the next couple of months. Staff has requested and reviewed an agreement with Knowlton-English-Flowers, Inc. (KEF) to only perform construction administration for this project. Carter & Burgess, Inc. did the design for this proposed $1.6 million project. Carter & Burgess' services had to be terminated prior to construction of Contract "B". Staff needs help with additions to the plans, pre- e e e City Council Minutes January 22, 2001 Page 7 qualification of potential bidders, advertising the project, distributing the plans and contract documents, the pre-construction conference, construction contract execution, cut-sheet reviews, pay requests, progress meetings with contractor, and revision to plans to reflect as-built construction. Councilman Metts moved, seconded by Mayor Pro Tem Welch to approve Resolution No. 2001-010. Motion to approve carried 7-0. 16. A) CITIZENS PRESENTATION Ms. Myrtis Byrd, 7312 Hialiah Circle West, voiced her concerns with her TXU electric bill. Her December invoice more than tripled in amount. B) INFORMATION AND REPORTS January 25, 2001 - Congresswoman Granger will be visiting with City Council and staff to discuss city issues and legislative matters. February 3, 2001 - Daddy/Daughter Dance to be held at the Recreation Center Tickets must be purchased in advance, please call 427-6600 17. ADJOURNMENT Mayor Scoma adjourned the meeting at 8:18 pm. Charles Scoma - Mayor ATTEST: Alicia Richardson - Assistant City Secretary ~ CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 2/12/2001 Subject: Intent to Reimbuse Expenditures with Proceeds Of Future Debt - Resolution 2001-016 Agenda Number: GN 2001-011 The City has planned to do debt financing for certain budgeted, Council approved projects in the Spring of 2001. At that time City Officials and staff will meet with the rating agencies, issue the debt and receive the funds for the projects. The tentative schedule begins with rating agency meetings in April and receipt of funds in June. Management and staff anticipate that the projects for which the City will issue debt (see attached summary) will begin before bond proceeds are received in June. As a precautionary measure, to be in compliance with U.S. Treasury regulations, staff recommends that Council pass a reimbursement resolution. The resolution declares the City's expectation to reimburse expenditures with the proceeds of future debt. This allows us to pay back any expenditures made with City funds prior to the bond sale with bond proceeds once received. Recommendation: To approve Resolution No. 2001-016 declaring its expectation to reimburse capital expenditures with proceeds of future debt. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other J I~/// (1\./:/" Account Number Sufficient Funds Available Finance Director ~~ Departme t Head Signature Page 1 of _ · · · Resolution No. 2001-016 A RESOLUTION declaring expectation to reimburse expenditures with the proceeds of future debt. WHEREAS, the City of North Richland Hills, Texas (the "Issuer") intends to issue debt for street improvements (the "Project") and further intends to make certain capital expenditures with the proceeds of such debt; WHEREAS, under Treas. Reg. § 1.150-2 (the "Regulation"), to fund such reimbursements with the proceeds of tax-exempt obligations the Issuer must declare its expectation to make such reimbursement; and WHEREAS, the Issuer desires to preserve its ability to reimburse the capital expenditures with the proceeds of tax-exempt obligations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICH LAND HILLS, TEXAS, THAT the Issuer reasonably expects to reimburse capital expenditures with respect to the Projects with proceeds of debt hereafter to be issued by the Issuer, and that this resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of obligations expected to be issued for the Projects is $4,235,000. PASSED AND ADOPTED this 12th day of February 2001. APPROVED: Charles Scoma, Mayor ATTEST: City Secretary APPROVED AS TO LEGALITY: ~ /, ') ~/ J /-,//; / /), '- ,,- ,/;" , -", ~-f I / < <- .--vJ/ ..>t; ,^' / Ätto~ney for the City APPROVED AS TO CONTENT: D~U- . Proposed Debt Issuance 2001 2001 G.O.s (1994 Bond Program) Budgeted Crane Road $ 625,000 Rumfield Road $ 355,000 Total 2001 G.O.s $ 980,000 2001 C.O.s (Not Budgeted) Shady Grove/Smithfield $ 330,000 North Tarrant Parkway Engineering & Construction $ 3,000,000 Total 2001 C.O.s $ $ 3,330,000 4,310,000 I .1 Total Propo$ed Sale 2001 . J .. . CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 02/12/01 Subject: Approve Purchase of Riqht-of-Wav for the Rufe Snow Drive Widening Project Agenda Number: GN 2001-012 City staff and the City's right-of-way consultants are currently acquiring right-of-way for the Rufe Snow Drive Widening Project. The City needs to acquire Parcel NO.1 at this time. Parcel 1 is a commercial property located on the Northeast corner of the intersection of Rufe Snow Drive and Mid-Cities Boulevard, surrounding Parcels 2 and 5 (See attached Parcel Location Map - Parcel No.1). The parcel is owned by North Plaza Park Associates, . Ltd.(North Park). The appraised value for this parcel is $20,200. Pursuant to the instructions of the property owner, Mr. James Melino, the entire consideration for the right-of-way deed, in the amount of $20,200, should be paid to Great- West Life. and Annuity Insurance Company. Recommendation: To approve the purchase of right-of-way by the City for Parcel NO.1 in the amount of $20,200. Finance Review flA1øJ \ Account Number 20-02-01-6000 Sufficient Funds Available Source of Funds: Bonds (GO/Rev.) Operating Budget OtherJ Finance Director udget Director Page 1 of _ · II C> ~y ~ U L I- n.. ~: I JRufe Snow Dr. fl - - (S'flP-:MIM) Street r=ì I : r:= .. ~ I J I 'Ii Xmprovem.ents ~ ..... --~. pa~el #1 ! 'G ,.!aun 1M ~'\ ~ Mid-Cities Blvd. - -- -) J 'r- II 7~\1 - Rufe SnO" Dr. ,~ / """ ~ ~N ~~ street Improvements æ ð]b-,:;w n. I IndusIrial Btv4 ã 0=< N rtW /-:, ~ ~ J :j l ,eo- W E c¡ ^ ~ \0;: / -. ., ~ \\ 5 Bronin! Dr. J .. co ~ .. ;g ¡ ~i ;þ ....~ ~ i~ !.em Dr ~ 1 ~ If? "' - Project Loc:ation Loop 820 - / d' Ilea:.. La tr~ - = rnMln~ DrJl R ~ q ~ y /~ -»lljlJttT ~ '-~ :: .. .. c ZJ1 " ,.- I .= '-- ì n -0 \¡ , ~-¡ I I l ~ Q 0 ... ~ ......J ,. ... .. 'A » J ' l .-J LoaD ~20 .: ~ l "' ~- { J ~ ð 1m,,,.. n.. /T ~ ......... V ¡"... - X - Oc:toÞer 10, 1995 PARCEL LOCATION MAP - PARCEL No.1 ? · · 43 .~ .---_...._-.~... . . . Jan-29-01 lO:13A . H<U'1 ; w.rl. 11cl..!ellan,I'1H1 t-HUNI:: f~. ...t::$!';- "'¿bl +.Lb::x:i P.02 Jdr,. ¿,';j ...'Wl U';j;¿¿H" t-I,H -- G-r:; Oreat-\¥est UFE' ANNUITY INSURAI\Œ COMPANy Delli.., !. Ja.:Ia.w., r.-q. T~'GlJlOII. No. (30') 7~'~" 4 ð5 t 5 east Orchard R08d Eng/eWOOC!. CO 80111 161. (303) 737.3000 Address "'."1(>: P.O. e~ 1:'CO. ~vor. CO 80201 WWW·lW'a.com VIA AJRBORNE EXPRESS Mr. Bill McClellan RiSht of Way Ag~nt for fh~ City ofNonb RichJand HilIs 1801 Longbranch Court Arlington, TX 160 12 January 25. 200 I Re. North PlazA Park Associates. Ltd. ('-North Park") Our Loan No.: TX 66025 Dear Mr McClellan: Pursuant to our telephone conversation. enclosed is an oJiginaJ Partia.l Relcl\st'. of ) i~n and a one page Consent (to be att~hcd to the Drainage Easement IInd TempClfUy Cons\l1Iction Easement tha1 are fO be signed by our borrower, No.J1h Park, in favor of the City of North Richland Hills), which have been ruBy executed by Great·West Lire & Annuity }nsunlnce Company (nGre:!!- West"). h j~ my under~tRndin8 that James Melino wm transmit the two original Easement agreements. and the original Right-()f-Wa.y Deed to you. Pursuant to your insuuctions. 1 have also requeslc:d that Mr. Melino transmit a reque!it to Mike Curtis. Assistant Pubuc Works Dire<:.tor, that the entire ccmsideration for the Righl-of-Way I>eed, in the amount of $20,200, be paid solely t() Grelt·West. You have indicated to me lhat lhe enclosed Partial Release of Lien and the Consent wjIJ nOI be released to (he City ofN<'lIth Rjçh1and Hills unless and until & check for the full amount is forwarded 10 <JrNt-West. lfthis does nOf occur within the next sixty (60) days, please notify me immediately for further instructions. If you have any questions or con1mertts, please do not hcsilate to contact me at 303-731-6214. Tha.ok you for your a.~;istlnce. /~~veryf~IIY'q'·2 ( U~.~r----· l>ciitse E. Jacks.¢ Contr3ct Anomey Inveslments - Le.ga1 Enclosures C\;: Craig Ross. Associate Manager, Mort8.18e Investmenti. 31'2 (w/out en~,) James Melino. &23$ Doug1a. AVétlUe. Suile 650. 1,3-6S. Dalla¡ TX 7522'; './7"".....¡¡. jl60J' I1r 1wIc<.·'elt"" _.__.--~_.._---- . ~ , CITY OF NORTH RICHLAND HILLS e Department: Parks and Recreation Council Meeting Date: 2/12/01 Subject: Contract Renewal with VMC Landscape Services for Mowing of Rights-Of-Way Agenda Number: PU 2001-008 The City contracts mowing services for rights-of-way, water tower sites and pump station sites. The current contract with VMC Landscape Services was executed March 29, 1999 and can be renewed for two consecutive one year periods. The previous contract has expired and according to the terms of the contract, VMC Landscape Services is required to submit a renewal proposal with any price changes. Attached is their renewal proposal, which indicates a 3% increase in accordance with the Consumer Price Index for the year. VMC Landscape Services has held this contract since March 29, 1999 and has performed well during this time. Responses to requests and concerns have been effectively handled in a timely manner. Based on their past performance, staff recommends renewing their contract for an additional one (1) year period. This is the final renewal available on their contract. e Although the total contract amount is based on a maximum of 36 mowing cycles, the number of cycles per mowing season is contingent upon the weather, the amount of rainfall and growing conditions in any given year. The total expenditure for 2000 was $80,677 of the total possible contract amount of $88,491. Recommendation: To approve the renewal of the mowing services contract with VMC Landscape Services for an additional one (1) year period in the amount of $91,145.61. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 405-2008-712.42-15 Sufficien unds Available {1..t~~I{/~9jLc· Budget Director e .----- ~ G- ~S\ .. -r--6V De artment Head Si nature Finance Director Page 1 of 1 .. VMC Lan~scape SeMCes . e January 8, 2001 City of North Richland Hills Attn: Gary Bechthold P. O. Box 820609 North Richland Hills, Texas 76182-0609 Re: Mowing of Rights-of-Way, Medians and Various Sites Dear Gary: e We would like to renew our current contract #99-862 for the 2001 mowing season. As stipulated in the contract under "Contract Period" we can increase our contract price by not exceeding the Consumer Price Index which is currently at 3.5%. We would like to exercise this option to increase our contract by 3.0% which will bring the annual contract price to $91,145.61. We appreciate your business and we look forward to another great year. Sincerely, ß4M ~~ Bruce Verdick Operations Manager 1m'! It 2561 Merrell Rd.' Dallas, Texas 75229' 972-481-1616' Metro 972-445-5654' Fax 972-481-1235 CITY OF NORTH RICHLAND HILLS Department: Finance / Parks and Recreation Council Meeting Date: 2/12/2001 Pu 2001-009 Agenda Number: Subject: Award Bid for Mowing Equipment to Professional Turf Products in the Amount of $114,074 In the 2000/2001 approved budget, Council appropriated funds for mowing equipment to be used by the Parks and Recreation Department. Formal bids were solicited and the results are outlined below. Professional Turf Products Oklahoma Turf & Irrigation Turf Professional Equipment MTI Distributing Jones Tractor Sales $114,074 $149,717 $156,172 $156,911 $ 39,318 (incomplete bid) Bids were solicited for three mowers and two ballfield groomers. The Toro Groundmaster 580-D mower has a 16' rotary cut that will mow 8 - 12 acres per hour. One operator with this equipment can mow nearly three times the acreage than smaller deck mowers. The Reelmaster 2600-D mower will be required to properly maintain the hybrid turf on the new sports fields at Cross Timbers, Walker's Creek and Green Valley. With our additional sports fields come the responsibility for proper dragging, brushing, spiking and other field preparation. The Infield Pro 5020 ballfield groomers will provide a safe playing environment. The groomers will also be used to maintain our volleyball courts. The Groundmaster 325-D will replace a 1992 unit that is included in the approved replacement schedule. This mower will be used for smaller areas, like City Hall, where a finished cut is required. Jones Tractor Sales only bid on two of the five pieces of equipment listed in the bid and the equipment they offered did not meet the minimum specifications. Professional Turf Products met all the specifications and general conditions of the bid and can deliver the equipment within 30 days. Funding Source 125-7502-541.74-05 510-7032-712.74-10 $101,036 $ 13,038 Recommendation: To award the bid for mowing equipment to Professional Turf Products in the amount of $114,074. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number See Above unds Available dget Director ~ De artment Head Si nature Finance Director cY Page 1 of 2 CITY OF NORTH RICHLAND HILLS Department: Finance / Support Services Council Meeting Date: 2/12/2001 Subject: Award Bid for the 2001 HVAC Replacement Project to APEX Heating & Air in the Amount of $48,231 Agenda Number: PU 2001~10 In the 2000/2001 approved budget, Council appropriated funds for the replacement of HV AC equipment at several City facilities. Formal bids were solicited and the results are outlined below. APEX Heating & Air Airwise Heat & Air ESP Services Klund Service Heat & Air Energy Systems of Texas DM I Corporation Grant Air Conditioning $48,231 $48,725 $55,654 $56,080 $57,944 $60,894 $62,023 Bids were solicited for a contractor to provide and replace units at Animal Services, Environmental Services, the Service Center, and the Bursey Senior Center. APEX Heating & Air met all the specifications and general conditions of the bid. Staff also received positive responses from the references checked and the project is within the budgeted amount of $68,000. Recommendation: To award the bid for the 2001 HVAC Replacement Project to APEX Heating & Air in the amount of $48,231. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 310-0000-601.79-00 nds Available Budget Director ---J;;;:~ (lø cw De artment Head Si nature Page 1 of -1.. CITY OF NORTH RICHLAND HILLS Department: Finance / Police Department Council Meeting Date: 2/12/2001 Subject: Authorize Purchase of Mobile PC's from ETEC Services in the Amount of $35,556 Agenda Number: PU 2001-011 In the 2000-2001 approved budget, Council appropriated funds for the purchase of Mobile PC's to be installed in the new Police vehicles. At the April 26, 1999 meeting, Council approved the purchase of PCMobile units which was an upgrade from the Mobile Data Terminal system that was previously utilized by the Police Department. These units were field tested by the Police Department and officers determined these units were the most advantageous due to their case-hardened design, sealed keyboard, screen visibility and the fact that the function keys were located on the left (driver's) side of the keyboard for officer safety and ease of use. The vendor for the PCMobile units is ETEC Services. These units are available through the State of Texas Qualified Information Services Vendor (QISV) program from ETEC Services. The total for six PCMobile units will be $35,556. The Local Government Code states that a purchase made under a cooperative purchasing program satisfies any State law that would require the City to solicit competitive bids. Purchasing this equipment through the alsv program will be cost effective to the City as well as save staff time. Recommendation: To authorize the purchase of six PCMobile units through the State of Texas QISV program from ETEC Services in the amount of $35,556. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Budget Director CITY OF NORTH RICHLAND HILLS Department: Finance / Support Services Council Meeting Date: 2/12/2001 Subject: Authorize Participation in the City of Fort Worth Cooperative Agenda Number: PU 2001-012 Purchasing Program for the Purchase of Fuel At the July 13, 1998 meeting, Council authorized the interfocal agreement for participation in the City of Fort Worth contract to purchase gasoline from Direct Fuels and diesel fuel from Lucky Lady Oil Company. The City of Fort Worth rebid the contract this year and the contract has been awarded to Reeder Distributors for the purchase of gasoline and Lucky Lady Oil Company for the purchase of diesel fuel. The cost of fuel is determined by obtaining the daily price of fuel from the Oil Price Information Service (OPIS) and adding the vendor's fee of .0140 per gallon for gasoline and .0185 for diesel. Support Services spent approximately $177,165 on fuel last budget year. The Local Government Code states that purchases made under a cooperative purchasing program satisfies any State law that would require the City to solicit competitive bids. Participation in the program will be cost effective to the City as well as save Staff time. Recommendation: To authorize participation in the City of Fort Worth contract for the purchase of gasoline from Reeder Distributors and the purchase of diesel fuel from Lucky Lady Oil Company. Finance Review GV Budget Director Source of Funds: Bonds (GO/Rev.) Operating Budget o~~ De artment Hea Si nature Finance Director Page 1 of 1 CITY OF NORTH RICHLAND HILLS Department: Finance / Support Services Council Meeting Date: 2/12/2001 Subject: Authorize Participation in the City of Hurst Contract for Agenda Number: Auto Parts and Supplies PU 2001-013 At the January 8, 2001 meeting, Council authorized the interlocal purchasing agreement with the City of Hurst (PU 2001-001). The City of Hurst has recently solicited bids for auto parts and supplies and the contract was awarded to Dick Smith Enterprises. Bidders were requested to submit a firm percentage discount off the latest Jobber's Blue Sheet for the entire line offered by the manufacturer. Some of the products included are brakes, filters, shocks, wipers, etc. The City of Hurst received discounts from 10% to 25% depending on the product and the manufacturer. The Support Services Department spent approximately $42,000 last year on auto parts and supplies from the annual contract vendor. The Local Government Code states that purchases made under a cooperative purchasing program satisfies any State law that would require the City to solicit competitive bids. Participation in the program will be cost effective to the City as well as save Staff time. The City of Euless is also participating in this contract. Recommendation: To authorize participation in the City of Hurst contract with Dick Smith Enterprises for the purchase of auto parts and supplies. Finance Review J ~ ¡Z(2R 6/ De artment Head Si nature Finance Director Source of Funds: Bonds (GO/Rev.) Operating Budget Other Page 1 of -1.. CITY OF NORTH RICHLAND HILLS Department: Finance / Police Department Council Meeting Date: 2/12/2001 Subject: Authorize Purchase of Vehicle from Classic Chevrolet in the Amount of $17,948 Agenda Number PU 2001-014 The Police Department received a Local Law Enforcement Block Grant and on October 23, 2000 received approval to purchase one unmarked police vehicle with the grant funds. At the November 27,2000 meeting, Council awarded the bid for the 2001 model vehicles to Classic Chevrolet (PU 2000-149). This vehicle may be purchased from Classic Chevrolet at the same bid price of $17,948. This is also the State of Texas contract price from Classic Chevrolet for 2001 Impalas. Recommendation: To authorize the purchase of one 2001- year model Impala from Classic Chevrolet in the amount of $17,948. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other .J Account Number 135-8021-531.74-10 SUffißn,FundS Available / , ~~~ Budget Director :; CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 2/12/2001 Subject: Award of Bid for Miscellaneous 2000 Street Improvements to McClendon Construction Co. in the amount of $572,421.20 PW 2001..006 Agenda Number: This CIP project consists of reconstructing three asphalt residental streets from the 1994 Bond Program with reinforced concrete pavement. The streets are: · Grove Street (Lazy Lane to cul-de-sac) · Laura Street (Ash Street to Colorado Boulevard) · Riveria Drive (Redondo Street to Blaney Avenue) Bids were received for this project on January 30, 2001 from nine contractors. The three low bidders are shown below: Bidder McClendon Construction Com Stabile & Winn, Inc. SRO General Contractor Amount Bid $572,421.20 $596,129.30 $618,444.05 Calendar Days Bid Time 270 250 185 A preliminary schedule for this project is shown below: Award of Bid ...............................February 12,2001 Preconstruction Conference ....... February 23, 2001 Begin Construction .....................March 5, 2001 End Construction ........................ December 3,2001 The 2000/2001 Capital Projects Budget includes sufficient funds for this project. Recommendation: To award the bid for Miscellaneous 2000 Street Improvements to McClendon Construction Company for the bid amount of $572,421.20 for a period of 270 calendar days. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 20-05-01-6000/20-06-02-6000 Sufficient Funds ÄvallaDle LU-Uö-U~:H;UUU ~ Finance Director Page 1 of _ . City of North Richland Hills Miscellaneous 2000 Street Improvements Grove St., Laura St. & Rivera Dr. Bid Opening - January 30,2001 @ 2:00 P.M. . Name of Company Bid Amount Bid Add. Add. Bond #1 #2 McClendon Construction Co. $572,421.20 Yes Yes Yes Stabile & Winn, Inc. $596,129.30 Yes Yes Yes SRO General Contracting $618,444.05 Yes Yes Yes Richard Carr Construction $624,000.00 Yes Yes J.L. Bertram Construction $677,255.02 Yes Yes Yes Sutton & Associates $687,565.51 Yes Yes Yes R CON, Inc. $694,533.00 Yes Yes Yes Ed A Wilson, Inc. $720,796.80 Yes Yes Yes Tiseo Paving Co. $765,669.80 Yes Yes Yes Add. #1 Addendum #1 clarified General Note #4 on the construction plans to indicate the relocation of mailboxes shall not be paid for separately. Add. #2 Addendum #2 clarified the size and spacing of reinforcing bars in the proposed sidewalks and the provisions to be followed for concrete testing. . 15 Noy 00 12:15:21 Wednudev GIS No: 0001 AML: clp.emlmep PLOT: groye I.rtl ... \ ~ -, '\ "', '. ''P .J. ... - .. , - ..... .. --. Columbia HCA Hospital ~ ] ] Scele: l' . 800' J '../ j .. " Grove St. Street Improvements N w E s NeRTH RICHLAND HILLS Project Location . .- 34 Depertment of Informetion Servicu . GlOorephic Informulon SVlteml IGISI 15 Noy 0012:15:50 Wednesday GIS No: 0001 AML: clp.amlmap PLOT: laura ..rtl i I CI~E_UAl:J'D=CIR' ßUAtD=~.,. .. c - ~ &......ON:l~-3~1 __AseD 1. = l ; !! !ul-::-V i I ¡-=..tJ __ DíIIC~"'":ST'~l~= (f:,... II II ,-'" ! ;~. ' ·ò i _. ·0... § " /," ) ~ 1_ .. ;-...' -h~ ,.; · i .rJ - t.h."~) rv\~~ \ . \L i-""~- \. ...~ .C'~h~Q ;.n : ?,.o~:. (; i ~ . . '- '" . 0 »0 0 0 ~ .1'/'"1 UI - jUi I ~4~' \/~~ ¡ DJ"""·-'·· ·U· 11\ .. [( . '- ~ ~f-'.".'~ .E.....:Euuu_...~. ~. ..... ...fØð 5 ~ ~ I I -------= +.~ ~~¡ .,. ~=--= .-~- ~....- ., ~."~IIC:..Tt.'TATt:'OOl'=... . ~.~, IV t¡.. -:::::::::: ~ ~ ~t', C~"'~'j ~\ J'-~"I :~~~::t.lt. ,~ ~n·OG..:oa·1 mprov. ements .; ~ J W .~ ';I i::! ~ ': ~~ ! ï ~ ~ ~ --1 . w ¡=...""E:'" ~ ~ Columbia HCA Hospital -- :~ J J Seal.: l' . 800' Laura St. Stre et Improvements . I ! : N w E 5 N$RTH RICHLAND HILLS 36 D.partment of Information S.rvlces . Geographic Information Sy.t.m. (GIS) ~. ..,.. ",..6-- oot" - ;:; "_I.TEn.rA~E_LO.OIt .20 - -- Ii ·...~N:-.CC£SS lOAD) -.J I I'· - . ¡~l) i 'T~n I ) pI') i~ ~'; .=cr. [ ~ ¡b"'''''-l ~ r-o~ -.... - L'".....tO.~K.Ç ~ í--·b=:J1l1 lLi C:0'1 ,:, <;=0"'1(0.::00. ~ II '·1 I .'.'CU O"I! I J Ln ,""[01'1::011; II .0' I' 0,. J M W I' , - =;-=, = 0 Z : ~ ~ ,=, 1! Ž n e--;· ¡ ;:;:.; ~ :! : ': ï : ··L~~·~ · , · ; , · · , .,.Jj J ._~"~ ' , 'U\ U l ~" --,.. [~ ~~/"'J'=L.::'" reO.OOET=..C. ~Cïi'="C.~ ~~,Q" \ L [ ~~:j ~ ~~"'JC·"""· r=·=- n'lj ,:~:~.~) ._~:"<~ " !;, ,', ~~. c~ruu~.~ ~-.._... "/"/'- Ri.¥ier~_r Dr. : 11 ] ~tree.!~\ +.' ! i J' (l Ilmprvem)V~ t II it L. _. .Ad ,_ liiŸïu:H. IrlU.co"",._o . . OUO)lC._OO = '.0 .., i ... :] Se.'I: 1" . 800' Riviera Dr. Street Improvements N w E s N$RTH RICHLAND HILLS 38 Dlp.rtmlnt 0' In'ormetlon Sorvlc.. . Googrephic In'ormetion SyUlm. IGIS) J B1nk1ey Be Barfield, Inc.. Consulting Engineers 10830 N. Central Expressway, Suite 230 0 Dallas, Texas 75231 (214) 369-3610 Fax (214) 369-3608 January 31,2001 Mr. Mike Curtis, P.E. City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, TX 76180-0609 RE: Miscellaneous 2000 Street Improvement Project Dear Mr. Curtis: Based on the low bid of $572,421.20, and the referenced provided, it is our recommendation that the City of North Richland Hills award the Miscellaneous 2000 Street Improvement Project to the low bidder, McClendon Construction Co., Inc. If you have any questions or concerns, please call me at 214-369-3610. . Sincerely, Binkley & Barfield, Inc. ;Z/ßff Fred Balster, P.E. Vice President FRB/jc . J C:\Data\89000\\bid ree letter SSI Job #: 89000 Houston Dallas Austin . I.. · j' . L CITY OF NORTH RICHLAND HILLS Department: City Secretary . Council Meeting Date: 2/12/01 Subject: Calling City Council Election - Resolution No. 2001-017 Agenda Number: GN 2001-0013 The attached resolution calls for a City election to be held on May 5, 2001 for the election of Council Person to Places 1, 3, 5, and 7 for two-year terms of office. The resolution calls for the election to be conducted in accordance with the Texas Election Laws. It establishes the voting locations, provides for the appointment of Election Officials, and provides for early voting procedures. In accordance with State law, filing will begin on February 19, 2001 and end on March 21, 2001, and early voting by personal appearance will begin April 18, 2001 and end May 1, 2001. The resolution authorizes the City Secretary to procure voting machines for the election and to contract with the Tarrant County Elections Administrator for early voting and other miscellaneous voting services. The City will hold its election jointly with the Birdville Independent School District as we have done the past several years. Recommendation: To approve Resolution No. 2001-017. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Available Finance Director f2éMuirc:i ;éþ~ Department Head Signature · .. " . . e RESOLUTION NO. 2001-017 BE IT RESOLVED AND ORDERED, by the City Council of the City of North Richland Hills that a City election be called for the election of Council Persons to Place 1, 3, 5, and 7 for two-year terms and that the City hold its election jointly with Birdville Independent School District in accordance with Section 271.002, Texas Election Code. Section 1. That said election be held on the 5th day of May 2001, A.D., between the hours of seven o'clock a.m. and seven o'clock p.m. Section 2. Qualified persons may file as candidates by filing with the City Secretary between the hours of eight a.m. and five p.m., Monday through Friday, beginning February 19, 2001, and ending on March 21, 2001. Each application for a place on the ballot shall be accompanied by a filing fee of $150.00 payable to the City or a petition seeking the candidate's name to be placed on the ballot in lieu of the filing fee. Such petition must be signed by qualified voters of the City with at least one hundred fifty signatures. Forms for the petition shall be furnished to potential candidates by the City Secretary. Section 3. The location of polling places for this joint election are designated pursuant to Section 271.003 of the Election Code and the Council finds that the following locations. can most adequately and conveniently serve the voters in this election and that these locations will facilitate the orderly conduct of the election: .CINCT VOTING LOCATION Precinct One (includes County voting precincts 3214, 3324, 3333, 3041, 3364, 3350 & 3366) City Hall, 7301 Northeast Loop 820 Precinct Two (includes County voting precincts 3215, 3140,3325,3326,3289,3424, &3425) Dan Echols Senior Adult Center (City Hall Annex), 6801 Glenview Drive Precinct Three (includes County voting precincts 3209, 3063,3049,3177,3367,3387,3507, &3527) Bursey Road Senior Adult Center, 7301 Bursey Road Section 4. The following Election Officials are appointed to serve at the polling places: Precinct One: Presiding Judge Alternate Presiding Judge/Clerk Presiding Judge Alternate Presiding Judge/Clerk Presiding Judge Alternate Presiding Judge/Clerk Gerry Cozby Bill Weihs Neta Mason Kay Littrell Kathy Graves Cherie Redenbaugh Precinct Two: Precinct Three: Section 5. Each Presiding Judge shall appoint not less than two nor more than six qualified clerks to serve and assist in holding said election; provided that if the Presiding Judge herein eOinted actually serves, the Alternate Presiding Judge shall be one of the clerks. .. . t ~ Section 6. Early voting will held on weekdays beginning on April 18, 2001 at 8:00 a.m. and .ing on May 1, 2001 at 5:00 p.m. Such early voting shall take place in the office of the City retary in the North Richland Hills City Hall (the Pre-Council Room and City Council Chambers shall be considered an extension of the City Secretary's office for early voting purposes) at 7301 Northeast Loop 820, North Richland Hills, Texas. The City Secretary or her designee, shall be responsible for conducting early voting, both in person and by mail and has the authority to contract with Tarrant County for early voting services and other miscellaneous voting services. Section 7. In accordance with Section 87.004 of the Texas Election Code, the Presiding Judge at City Hall and at least two (2) election clerks shall also serve as the Early Voting Ballot Board to count the ballots received in Early Voting by Personal Appearance and Early Voting by Mail. Section 8. All resident qualified electors of the City shall be permitted to vote as said election, and on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside. Section 9. The election shall be conducted pursuant to the election laws of the State of Texas. The City Secretary is directed to procure voting machines, if available, for the election of May 5, 2001, and voting machines are hereby adopted as the method of voting at such election. Section 10. This resolution will be construed along with Resolution No. 96-11, passed on February 12,1996, so as to give effect to both resolutions. PASSED AND APPROVED this 12th day of February 2001. e APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attom~)l¿ e Resolution No. 2000-017 Page 2 of 2 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 2/12/01 Subject: Appointment to Place 4 on the Park and Recreation Agenda Number: GN 2001-014 Board Currently Place 4 on the Park and Recreation Board is vacant. Councilwoman Johnson is recommending Mr. John Ramsey to fulfill the vacancy, term expiring June 30, 2002. RECOMMENDATION: To consider the appointment of Mr. John Ramsey to Place 4 on the Park and Recreation Board, term expiring 6/30/2002. Finance Review Source of Funds: Bonds (GO/Rev.) . Operating Budget Other Account Number Sufficient Funds AvallaOle t?am;¿¡~ '-þ(~ Department Head Signature Finance Director ~ Page 1 of L · 'J CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 2/12/2001 Subject: Endorse the Continued Implementation of a Agenda Number: GN 2001-015 Wastewater Pretreatment Program - Resolution No. 2001-011 The City of Fort Worth's Village Creek Wastewater Treatment Plant has been recently issued a revised discharge permit by the Texas Natural Resources Conservation Commission (TNRCC). The TNRCC has required the City of Fort Worth as part of the revised discharge permit to have all the wholesale customers submit several items which address the industrial pretreatment program. The City of North Richland Hills only needs to provide the following items to meet these requirements. 1. City Resolution endorsinq the implementation of the pretreatment proqram. 2. Ordinance revising the local limits on "fats, oils, and greases" and "metals" to be equal or more stringent than Fort Worth's limits. 3. Revised "Enforcement Response Plan (ERP) including provisions required by the TNRCC under rule 40 Code of Federal Regulations (CFR) 403. The City has had an industrial pretreatment program since 1991. This resolution doesn't change that program, but provides a document from the City which fulfills a TRNCC requirement of the City of Fort Worth, the regional provider. All wholesale customers have been requested to provide the same resolution. Recommendation: To approve Resolution No. 2001-011. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~ø Account Number Sufficient Funds ÄvallaDle Finance Director . . . RESOLUTION NO. 2001-011 A RESOLUTION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, ENDORSING THE IMPLEMENTATION OF A CONTINUING PRETREATMENT PROGRAM AS REQUIRED BY 40 CFR 403 FOR THE CITY OF FORT WORTH WASTEWATER SYSTEM. WHEREAS, on June 26, 1978, the United States Environmental Protection Agency published a rule (amended January 28, 1981) which established mechanisms and procedures for enforcing National Pretreatment Standards controlling the introduction of wastes from non-domestic sources into Publicly Owned Treatment Works (POTWs); and WHEREAS, this rule, 40 CFR 403, requires that a Pretreatment Program be developed for the Regional Wastewater System; and WHEREAS, the City of Fort Worth, Texas, as the owner and operator of a POTW, must comply with rule 40 CFR 403; and WHEREAS, the City as a contracting party of the City of Fort Worth Wastewater System, has entered into an Amendatory Wastewater Contract with the City of Fort Worth, Texas whereby the City has enacted ordinances that are necessary to implement and enforce the National Pretreatment Standards; and WHEREAS, 40 CFR 403.9(b) requires a statement or resolution reflecting the endorsement or approval of the local boards or councils responsible for supervising and/or funding the POTW. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: The City of North Richland Hills hereby endorses the implementation of a pretreatment program as required by 40 CFR 403 for the City of Fort Worth Wastewater System with such program to continue as long as 40 CFR 403 remains in effect. PASSED AND APPROVED this the 1 ih day of February 2001. Charles Scoma, Mayor ATTEST: . Patricia Hutsòn, City Secretary ; . . . Y: Rex McEnti , APPROVED AS TO CONTENT: /' J .', ~ CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 2/12/2001 Subject: Approve Amendments to the Industrial Waste Ordinance No. 1773 - Ordinance No. 2540 Agenda Number: GN 2001-016 The City of Fort Worth's Village Creek Wastewater Treatment Plant has been recently issued a revised discharge permit by the Texas Natural Resources Conservation Commission (TNRCC). The TNRCC has required the City of Fort Worth as part of the revised discharge permit to have all the wholesale customers submit several items which address the industrial pretreatment program. The City of North Richland Hills only needs to provide the following items to meet these requirements. 1. City Resolution endorsing the implementation of the pretreatment program. 2. Ordinance revisinQ the local limits on "fats, oils. and Qreases" and "metals" to be equal or more strinQent than Fort Worth's limits. 3. Revised "Enforcement Response Plan (ERP) including provisions required by the TNRCC under rule 40 Code of Federal Regulations (CFR) 403. The amendments to our existing Industrial Waste Ordinance No. 1773 all equal the City of Fort Worth's limits except our current 200 mg/L limit for grease and oil which was and will remain more stringent. Fort Worth allows up to 250 mg/L. The ordinance is marked to reflect the changes. All words and numbers marked through on the ordinance will be removed from the document on the final executed copy. Recommendation: To approve Ordinance No. 2540. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other ,;P¡J ~ Account Number Sufficient Funds ÄvallaDle Ci Finance Director \ ORDINANCE NO. 2540 . AN ORDINANCE AMENDING ORDINANCE NO. 1773 AS IT AFFECTS CERTAIN WASTEWATER LIMITATIONS FOR FATS, OILS, GREASES, AND METALS; PROVIDING FOR A PENALTY FOR VIOLATION OF A FINE NOT IN EXCESS OF $200.00 AND PROVIDNG FOR AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. Ordinance No. 1773 be, and is hereby amended by changing the wording of a portion of Section III of said ordinance. Hereafter, Section III. E. will read as follows: "Section III "E. Wastewater Limitations "No person shall contribute or cause to be discharged, directly or indirectly, into any sanitary sewer any wastewaters containing or having: 1) Fats, oils. and Qreases - free or emulsified fats, oils, and greases exceeding 200 mg/L as determined by the freon extraction analytical procedure. A concentration of 500 mg/L is allowable providing the Authority has specific311y determined th3t the '!-,aste: a) derives from animal or vegetable materials; b) biodegrades readily in the POTII\f; c) does not cause an obstruction of fIo'l.' in the sev-'er line; and d) the discharge is pretreated by discharge through an 3pproved grease trap or other pretreatment process. . 2) Acids or alkalies - acids or alkalies capable of causing damage to sewage disposal structures or personnel or having a pH value lower than 5.0 or higher than 12.0. 3) Metals - metals in the form of compounds or elements with total concentrations exceeding the following: . Arsenic Cadmium Chromium Co er Lead Mercu Nickel Silver Zinc Maximum Grab m IL MO.9 0.9 15.0 ~ 14.25 8.7 0.03 6.0 Q.,.J...O . 6 15.0 .. Ordinance No. 2540 Amendment to Ord. 1773 Page 10'2 . . . \ 2. This amendment to Ordinance No. 1773 shall be in full force from and after its date of passage and publication as required by law. PASSED AND APPROVED, this the 1ih day of February, 2001. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary ex McEntire, Attorney for the City APPROVED AS TO CONTENT: Ordinance No. 2540 Amendment to Ord. 1773 Page 20f2 CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 2/12/2001 Subject: Approve Water Course Maintenance AQreement with Agenda Number: GN 2001-017 Home Town North Richland Hills Residential Association, Inc. on Common Area CA-11 - Resolution No. 2001-012 Maintenance agreements by the property owners for earthen water courses and detention ponds is a policy the City has been enforcing. In the past, these agreements have been approved by Council. The developer of Town Center, Phase I was made aware of this requirement during design of the pond. With development downstream, the need for the detention pond may be eliminated in the future. The water course located on common Area CA-11 is a detention pond. This is located on the downstream side of the Town Center, Phase I development. The attached maintenance agreement covers the Town Center homeowners association's responsibility to maintain the detention pond area. It also gives the City the right to correct any problems and file a lien on the property if the pond is not maintained properly. The location map for the pond is attached to the agreement as Exhibit "B". The maintenance requirements are listed on Exhibit "C" to the agreement and include the following: . Pond to be hyd roseeded. · Pond to be mowed as needed during the growing season. · Debris will be removed as needed. · Sediment accumulations will be removed. Recommendation: To approve Resolution No. 2001-012. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds ÄvallaDle Finance Director · · · RESOLUTION NO. 2001- 012 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The Mayor be, and is hereby authorized to execute the attached Water Course Maintenance Ageement with Home Town North Richland Hills Residential Association, Inc. on Common Area CAI-1. PASSED AND APPROVED this the 12th day of February, 2001. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary Rex APPROVED AS TO CONTENT: (. ,J . ._·_____"'r" . WATERCOURSE MAUITENANCEAGREEMENT KNOW ALL MEN BY THESE PRESENTS THAT WHEREAS, by plat titled "North Richland Hills Town Center. Phase 1" ("Plat") approved on A V~U?+ 281 "2000 by the City Council of the City of North Richland Hills, Tarrant County, Texas, ("City"), Arcadia Land Partners 16 LTD. ("Developer") was permitted to develop the property legally described on Exhibit "A" attached hereto in accordance with the Plat, and WHEREAS, as a condition to approval of the Plat, the City required construction of a drainage channel which shall be located on The Property legally described as Exhibit "A" and shown on Exhibit "B" attached hereto, and WHEREAS, the City is willing to permit the Developer to construct an earthen water course (the "Water Course") in accordance with the plans approved by the City, as opposed to a concrete Water Course provided that the Home Town North Richland Hills Residential Association. INC. ("HOA") agrees to perpetually maintain such earthen Water Course. . WHEREAS, the Developer and HOA also agree to hold the City of North Richland Hills harmless against any claim of damage from the upstream owners that may result from flooding due to inadequate design, construction or maintenance procedures of said Water Course. NOW THEREFORE, The Parties agree as follows: 1. Developer shall construct, at its sole cost and expense, the earthen Water Course in accordance with plans and specifications approved by the City. 2. HOA shall maintain the Water Course in a prudent manner to minimize soil erosion and keep grass and vegetation mowed and maintained in such a manner that it does not violate the City's Weed Maintenance Ordinance No. 1392 and meets the attached Maintenance Schedule labeled Exhibit "C". 3. Should the HOA fail to remedy and inadequacy in its maintenance of the Water Course within twenty (20) days of receipt of written notice from the City, the City may, but shall not be obligated, to provide such maintenance that it shall reasonably deem necessary and all costs thereof shall be reimbursed to the City by HOA upon written demand therefore. If HOA fails to so reimburse the City within ten (10) days of such written demand, the City shall have a lien against the Property for such amount, provided, however, such lien shall not be valid against a bona fide purchaser for value unless a notice of such lien stating the amount shall be filed in the office of the Tarrant County land records. By acceptance of the Agreement, the City agrees . to execute a certificate (addressed to the party requesting same) with ten (10) days of written . . . request therefore, stating whether or not any amounts are due and owing from HOA pursuant to this Agreement. 4. The agreements made herein shall be binding upon the HOA, its successors and assigns and shall be a covenant running with the land. 5. This Agreement for maintenance shall tenninate only if the Water Course is constructed with concrete in accordance with plans approved by the City. By acceptance of this Agreement, the City agrees to execute a recordable tennination of this Agreement upon the City's acceptance of a concrete Water Course in accordance with this Paragraph. Executed this the day of , 200 1. Arcadia Land Partners 16. Ltd. (Developer) By: Arcadia Realty Corp.. General Partner (Developer) s Name: S. John Hodge STATE OF TEXAS § COUNTY OF TARRANT § f ¿¡¡:s )nstrum~acknOWledged before me. O~.ILUÎ- ¿. ~ ;£ on behalf of saId com y. :?;f) , 2001 by ~ !iE~~~~ :*. ~ \: }fOj '.o",,~.,:, .... KIM Y. TORBERT MY COMMISSION EXPIRES Maroh 20, 2004 ~ Commission Expires: Notary's Printed Name: .J ~.._._. __"_______._. __. - ___.,____u__...__._."__.., · · · Executed this the day of , 2001. Home Town North Richland Hills Residential Association. INC. (HOA) By: Arcadia Realty Corp.. General Partner for ALP 16LTD (Declairant) Name: STATE OF TEXAS § COUNTY OF TARRANT § .A' This i~ was acknowledged before me on~~.:5.0 ~7< ~ ~ I~' on behalf of said co y. 2001 by ~. ...- -"I ,"U'"'' . ~"'" 'to ¡;l"J>~' ':~ 111"*:'" :,,: V,¡ ~ ~. .: j t ~.....'. .....~fw:.. ' KIM Y. TORBERT MY COMMISSION EXPIRES Man:h 20, 2004 /~ Commission Expires: Notary's Printed Name: J · · · ATTEST: APPROVED BY: City of North Richland Hills, Texas By: Ghaf"(e.~ X~, N)~~or ..ßfr,'ì-.I2 I-ltÞ:oY1 , City Secretary ..; ... - -_. .,---.- .". . . . EXHIBIT "A" The lot shown as CA-I-I (Future Lots 11-14) on page 1 of the approved final plat. ..J -- ---- -,- I I I I I 1/2"IRF 5, W DE.TE:~Tt()kJ PDk]O EXHIBIT "B" . . . . EXHIBIT "c" Water Course Maintenance Schedule 1. The Water Course area will be hydoseeded with a mix of wildflower and annual seeds for year-round color and interest. The Water Course area will be maintained in a naturalistic "meadow" condition for both aesthetic beauty and erosion control. 2. The Water Course area will be mowed on an as needed basis during the growing season between March 15th and October 15th. 3. Any debris which deposits itself in the Water Course area will be picked-up and removed on an as needed basis. 4. Any noticeable sediment accumulation in the Water Course area will be removed on an as needed basis. 5. Exceptions to this Maintenance Schedule can be granted by the Public Works Director or his designee due to the weather conditions, unusual situations, or acts of God. J · CITY OF NORTH RICHLAND HILLS e Department: Parks and Recreation Council Meeting Date: 2/12/01 Subject: Authorizing the Submittal for a Texas Parks and Wildlife Grant for Forest Glen East Neighborhood Park Site Resolution No. 2001-013 Agenda Number: GN 2001-018 The City of North Richland Hills is eligible to apply for matching grant funds from the Texas Parks and Wildlife Department for construction of a neighborhood park site located within the Forest Glen East subdivision in the northeast section of the City. The City had previously submitted the Brandonwood Neighborhood Park Grant for consideration the last two grant funding cycles. The Texas Parks and Wildlife Commission, at their January 25, 2001 meeting, awarded grants submitted for the July 31, 2000 application cycle. Despite incorporating all of the suggestions from TPWD staff for improving the scoring capability of the grant, the application again did not fair adequately in the project priority scoring system. The funding cut-off score was 107, and the Brandonwood application was scored at 83 points. The submission of many very competitive applications from across the State, compounded by the moderate scoring capability of this application for a relatively small parcel offering fewer recreational amenities resulted in missing the funding award the last two cycles. e Armed with this information, staff has evaluated a possible alternative to allow us to continue to develop the neighborhood parks included in the CIP and enhance our grant funding opportunities. The currently approved CIP Budget includes full funding for design and construction of a neighborhood park in the Forest Glen East subdivision with the anticipation of a successful grant award for the Brandonwood application, using the value of the donated land for our matching share of the project. The City can submit a TPWD grant application for the Forest Glen East project for both acquisition and development since a large portion of the park site that falls within the Little Bear Creek Corridor will be donated. We can also use the value of the land as a portion of our matching share. This will allow us to move forward and design and construct the Brandonwood Park site now. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Suffici,~ Funds Avai a e Ie £[t V~1£4;h~ ' Budget Director e c --\~~ ~ / ,,¡ ---.r-~ U V Department Head Signature Finance Director Page 1 of 1 " e e e CITY OF NORTH RICHLAND HILLS Applying for grant funding to support the Forest Glen East Park site, and moving forward to construct the Brandonwood Park site now is a win-win proposition. Applying for this grant is congruent with City Council Goal #5, Quality of Life Amenities for the Community, by providing quality parks, open space and trails, and in Goal #4, Financially Responsible City Government through the use of community resources, The Forest Glen East Neighborhood Park Grant Application is in the amount of $300,000 _ $350,000 with the final funding based on the final property appraisal. The matching value for the City's participation will be accomplished by the property donation from the developer. The proposed improvements include a playground, pavilion, picnic facilities, trail throughout the site and connecting to the future Little Bear Creek Trail, backstop, washer pit, horseshoe pit, 3 hole disk golf course, and associated landscaping and irrigation. Adoption of the resolution is a pre-requisite in submitting the grant application. Recommendation: To approve the submittal of the grant application to the Texas Parks and Wildlife Department for construction of the Forest Glen East Neighborhood Park, approve Resolution No. 2001-013 and amend the CIP Budget to reflect the change in grant application from Brandonwood to Forest Glen East. CITY COUNCIL ACTION ITEM Page 2 of 2 , e PARKS AND RECREATION FACILITIES CAPITAL IMPROVEMENTS Brandonwood Neighborhood Park PROJECT DESCRIPTION This project provides for critical neighborhood park services in Neighborhood Park Service Zone 2, in the northeast area of the city. A TPWD Grant was submitted in January 2000 for design and construction of the proposed park to be constructed on land donated to the city. The value of the donation of the land will provide for the city's share of the matching grant. If a grant is successfully awarded, this project will include design and construction of a playground, picnic pavilion, concrete trail, signage, landscaping and irrigation. PROJECT STATUS Beginning .oam Ending .oam Professional Services (In-House) Construction 3/01 7/01 5/01 12/01 e FINANCIAL DATA e Change to 2000/2001 Total Funding Source Amount to 2000/2001 2000/2001 Revised Remaining Project Date Budget Budget Budget Budget Cost Sales Tax $5,000 $0 $245,000 $245,000 $0 $250,000 TPWD Grant $0 $100,000 -$100,000 $0 $0 $0 Total $5,000 $100,000 n/a $245,000 $0 $250,000 Project Expenditures Professional Services $0 $5,000 $0 $5,000 $0 $5,000 Construction $0 $100,000 $145,000 $245,000 $0 $245,000 Total $0 $105,000 n/a $250,000 $0 $250,000 IMPACT ON OPERATING BUDGET Routine park maintenance. Projected Annual Operating Impact 2005/2006 $30,000 2000/2001 $0 2001/2002 $0 200212003 $30,000 2003/2004 $30,000 , e e e PARKS AND RECREATION FACILITIES CAPITAL IMPROVEMENTS Zone 4 Neighborhood Park PROJECT DESCRIPTION This project provides for critical neighborhood park services in Neighborhood Park Service Zone 4, in the northeast area of the City. Funding for the acquisition of the land was allocated in FY 1999/00. Improvements include design and construction of amenities such as playground, picnic pavilion, concrete trail, practice backstop, picnic tables and benches, landscaping and irrigation. PROJECT STATUS Beginning Date Ending Date Grant Application Review Design Construction 1/01 7/01 4/02 6/01 12/01 10/02 Note: Contingent on TPWD Grant Award FINANCIAL DATA Change to 2000/2001 2001/2002 Total Funding Source Amount to 2000/2001 2000/2001 Revised Revised Project Date Budget Budget Budget Budget Cost Sales Tax $0 $350,000 -$345,000 $5,000 $45,000 $50,000 TPWD Grant $0 $0 $0 $300,000 $300,000 Total $0 $350,000 n/a $5,000 $345,000 $350,000 Project Expenditures Professional Services $0 $5,000 $0 $5,000 $0 $5,000 Construction $0 $345,000 -$345,000 $0 $345,000 $345,000 Total $0 $350,000 n/a $5,000 $345,000 $350,000 IMPACT ON OPERATING BUDGET Routine park maintenance. Projected Annual Operating Impact , e e e RESOLUTION NO. 2001-013 A RESOLUTION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HEREINAFTER REFERRED TO AS "APPLICANT", DESIGNATING CERTAIN OFFICIALS AS BEING RESPONSIBLE FOR, ACTION FOR, AND ON BEHALF OF THE "APPLICANT" IN DEALING WITH THE TEXAS PARKS & WILDLIFE DEPARTMENT, HEREINAFTER REFERRED TO AS "DEPARTMENT", FOR THE PURPOSE OF PARTICIPATING IN THE TEXAS RECREATION AND PARKS ACCOUNT GRANT PROGRAM, HEREINAFTER REFERRED TO AS THE "PROGRAM", CERTIFYING THAT THE "APPLICANT" IS ELIGIBLE TO RECEIVE PROGRAM ASSISTANCE; CERTIFYING THAT THE "APPLICANT" MATCHING SHARE IS READILY AVAILABLE; AND DEDICATING THE PROPOSED SITE, FOREST GLEN EAST NEIGHBORHOOD PARK SITE, FOR THE PUBLIC PARK AND RECREATIONAL USES. WHEREAS, the Texas Legislature has approved the "Program" (Section 24 of the Parks and Wildlife Code) for the purpose of allowing the political subdivisions of the State of Texas to participate in the "Program"; and WHEREAS, the "Applicant" is fully eligible to receive assistance under the "Program"; and WHEREAS, the "Applicant" is desirous of authorizing an official to represent and act for the "Applicant" in dealing with the "Department" concerning the "Program"; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: SECTION 1: That the "Applicant" hereby certifies that they are eligible to receive assistance under the "Program". SECTION 2: That the "Applicant" hereby certifies that the matching share for this application is readily available at this time. SECTION 3: That the "Applicant" hereby authorizes and directs the City Manager to act for the "Applicant" in dealing with the "Department" for the purpose of the "Program", and Mr. Larry J. Cunningham is hereby officially designated as the representative in this regard. 1 e e e SECTION 4: The "Applicant" hereby specifically authorizes the official to make application to the "Department" concerning the site to be known as Forest Glen East Neighborhood Park for use as a park site. PASSED AND APPROVED this the 12th day of February 2001. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex~¿tt:r~ APPROVED AS TO CONTENT: ~11'~ Jim Browne, Director of Parks & Recreation CITY OF NORTH RICHLAND HILLS Department: Fire/Finance / Support Services Council Meeting Date: 2/12/2001 Subject: Authorize Purchase of Fire Department Engine from A TC American LaFrance in the Amount of $285,584. Agenda Number: PU 2001-015 In the 2000/2001 approved budget, Council appropriated funds for a new Engine (pumper) for the Fire Department. This Engine will be replace a 1987 Emergency One Engine currently in front line service at Fire Station # 2. The 1987 E-One Engine will rotate to reserve status replacing the current reserve, a 1986 Sutphen Engine that will be sold at auction. The new Engine will be a custom, rescue body style pumper. The Fire Department prepared specifications for the new Engine. The specifications were generic in nature and described a custom apparatus with a rescue body design. Competitive bids were sought and six vendors submitted bids for our consideration. The six vendors and their bid prices were as follows: Around the Clock (American LaFrance) $285,584 Ferrara Fire Apparatus (Ferrara Spartan) $297,014 Metro Fire Apparatus (Quality Spartan) $316,614 Martin Apparatus (Pierce Quantum) $316,870 Emergency Vehicles of Texas (E-One) $322,176 Precision Fire Apparatus (Spartan Gladiator) $333,831 The Fire Department and Purchasing evaluated the bids to ensure the intent of the specifications was met and all requisite fixed equipment was included in the final bid price calculation. A spreadsheet was prepared to assist in comparing these final bid price calculations. A committee consisting of representatives from the Fire Department, Finance, Support Services, and the City Manager's Office was convened to review the findings. The Fire Department, with the concurrence of the review committee, recommends awarding the bid for the new Engine to the low bidder, ATC American LaFrance in the amount of $285,584. LaFrance also offered an early payment discount of $13,535. Finance has compared this discount with potential interest earnings if funds are held until delivery of the engine. The City could realize as much as $3,000 benefit by taking advantage of the early payment discount. The City is also insured of delivery of the product by the performance bond that was required with this bid. Emergency Vehicles of Texas is located in North Richland Hills but the amount of their bid does not fall within the required 3% of the low bid to qualify under the local preference statute. Recommendation: To authorize purchase of a new Engine for the Fire Department from ATC American LaFrance in the amount of $285,584 and that the City take the early payment discount of $13,535, making the total cost to the City $272,049. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 510-7032-712.74-10 SUffi/2ietyundS Available /7 0 / t~~c.A'é~/ }d(fC-....' Budget Director ~n~~.h~"t;''''~ Page 1 of ..L CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 2/12/01 Subject: Approve Citv-Developer AQreement for Shady Grove Agenda Number: Road and Smithfield Road Street and Drainage Improvements with Northeast Tarrant Development, LLC.- Resolution No. 2001-014 PW 2001-007 Brandonwood Estates, Phase II is currently under development. This development has approximately 943 feet of frontage on Shady Grove Road and 343 feet of frontage on Smithfield Road. The same developer, Northeast Tarrant Development, LLC. (NTD) owns the commercial corner at the intersection of Shady Grove Road and Smithfield Road. The commercial corner tract has 776 feet of frontage on Shady Grove Road and 392 feet of frontage on Smithfield Road. The developer, NTD, is ready to construct their perimeter streets per City requirements. In an effort of cooperation NTD would like to enter into an agreement with the City to construct the entire 40-foot wide concrete street on Shady Grove Road from Smithfield Road to Preston Lane and 20-foot wide concrete street and 4- foot asphalt shoulder from Preston Lane to the east boundary of Brandonwood Estates, Phase II. Also, NTD wants to include in the agreement the 18.5 foot wide remaining strip of pavement and curb on Smithfield Road from Shady Grove Road south to the north boundary of Brandonwood Estates, Phase II. NTD will accomplish the following: 1. Advertise and bid the project in accordance with City requirements. 2. Pay for all construction costs to the contractor. 3. Pay for all engineering costs. 4. Pay 3% inspection fee on all portions of the construction for which he is responsible. The City will agree to the following: 1. Pay NTD all the monies owed by the City per the agreement for Shady Grove Road and Smithfield Road when the project is complete and accepted by the City. NTD has estimated the total cost of the project at approximately $530,700. The developer's share is about $225,200 and the City's share is $305,500. The $55,000 from the City of Keller and the $37,953 escrowed by the Keller developers amounts to a total of $92,953. The remaining estimated amount the City will owe, less the $92,953, is Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other .i ~ Account Number Sufficient Funds ÄvallaDle Finance Director CITY OF NORTH RICHLAND HILLS $212,547. Realizing the estimate may not be conservative enough, an additional 20% contingency was added to the $212,547 figure for a total amount to be paid the developer of $255,000 upon completion of the construction. The developer would like to bid the project this month and start construction as soon as possible. The City of Keller has acquired the only piece of additional right-of-way required. It is estimated the project will take 6 to 9 months, depending on the weather. It is expected the City's payment to the developer will occur this fall. Funds will be provided for in the 2001 G.O. Bond Sale. This complies with City Council Goal #6 - Effective Transportation System, "Well maintained quality streets". Recommendation: To approve Resolution No. 2001-014. ..J CITY COUNCIL ACTION ITEM Page 2 of 2 . . . RESOLUTION NO. 2001-014 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The City Manager be, and is hereby authorized to execute the attached City-Developer Agreement with the Northeast Tarrant Development, LLC. concerning cost participation on Shady Grove Road and Smithfield Road Street and Drainage Improvements. PASSED AND APPROVED this the 12th day of February, 2001. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary Rex .J - ......_ n_ ~_. __. . . . CITY-DEVELOPER AGREEMENT STATE OF TEXAS COUNTY OF TARRANT § § WHEREAS, the Developer, Northeast Tarrant Development, LLC., wants to develop the property adjacent to Shady Grove Road on the south side and to Smithfield Road on the east side near their intersection; and WHEREAS, the Developer intends to reconstruct approximately 1,800 feet of Shady Grove Road into a 40-foot wide concrete street with curb and gutter (either full width or half width) and approximately 800 feet of one-half of Smithfield Road; and WHEREAS, the City of North Richland Hills is responsible for a portion of the cost for improving Shady Grove Road and Smithfield Road and would like the entire width of Shady Grove Road constructed along this section; and WHEREAS, the City of North Richland Hills has an agreement with the City of Keller for reimbursement of a portion of the Shady Grove Road improvement costs; and WHEREAS, the City of North Richland Hills has collected some escrow for the Shady Grove Road drainage improvements from developers in Keller. NOW, THEREFORE, the parties agree as follows: 1. Developer will advertise and take bids on the project in accordance with the City's requirements. 2. Developer will construct the project in accordance with the construction plans by Owen D. Long & Associates sealed June 1,2000 and approved by the City of North Richland Hills and the City of Keller. 3. Developer will pay for all initial construction costs and engineering costs for this project in order to complete the project. 4. The Developer will not final pay the Contractor until North Richland Hills and Keller have a final inspection of the project and give their approval. 5. The Developer will be responsible for the normal perimeter street costs plus 3% inspection fee per North Richland Hills rules and regulations. This will include one-half the Shady Grove Road and Smithfield Road improvements cost adjacent to the commercially zoned tract, Tract 2A 1, Thomas Peck Survey, and up to 18.5 feet of curb and street improvements adjacent to the Brandonwood Addition, Phase II. The Developer will pay for storm drain and inlets installed on the south side of Shady Grove Road. Northeast Tarrant Development, LLC. City-Developer Agreement Page 1 of 3 · · · 6. The City will be responsible for all costs not covered as part of the Developer's responsibility to pay as outlined in Item #5 above. 7. The City of North Richland Hills will pay the Developer all monies owed by the City per this agreement when the project is complete and approved by City staff for final pay. 8. Based on the estimates by the design engineer, the following is a breakdown of the cost. Developer City Shady Grove Road Smithfield Road subtotal 3% Inspection Fees su btotal City of Keller Part. $181,900 36,700 $218,600 6,558 $225,158 $262,100 43.400 $305,500 o $305,500 - 55,000 $250,500 - 37,953 $212,547 Keller Dev. Escrow WITNESS OUR HANDS THIS day of February, 2001. CITY OF NORTH RICHLAND HILLS, TEXAS By: Larry J. Cunningham, City Manager ATTEST: Patricia Hutson, City Secretary Rex .J Northeast Tarrant Development, LLC. City-Developer Agreement Page 2 of 3 . NORTHEAST TARRANT DEVELOPMENT. LLC. rtner ~ By: STATE OF TEXAS COUNTY OF TARRANT This instrument was acknowledged before me on ~ .s:-cß... ,2001 by John Barfield, General Partner of Northeast Tarrant Development. LLC.. a partnership on behalf of the partnership. ~~Á C2txlJ N tary Public Signature . ~~-'-JII... Notary's printed name: .s JhvO~A- I~Dbe~f S Commission expires: 10 ... ¿) 8 - ;)..()() . J Nortt/east Tatrlnt D.vøopm.nt. (,LC. Cily-Developer Agreement P&~ 30' 3 I ::: I ~ r~ : r:: I = III: S r~· . .. 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Department: Public Works CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2/12/01 Subject: Approve AQreement for EnQineerinQ Services with Agenda Number: PW 2001-008 Kimley-Horn and Associates, Inc. for North Tarrant Parkway Paving, Drainage, and Streetscape Improvements, Phase I - Resolution No. 2001-015 Staff has followed the City's new Management Policy in selecting the engineering firm for this project. We sent out Request for Proposals to 18 local engineering firms. Eleven firms returned a proposal for our consideration. Four staff members composed the City's review team. All proposals were reviewed by each team member and given a score. The proposals were evaluated based on the firm's past experience on similar projects, qualifications of consultant's team members, ability to meet deadlines, past record with North Richland Hills' projects, consultant's current workload, how much of the project tasks were to be handled by the consultant in-house, and the management approach to the project. After the review team combined their scores, three firms were selected to provide presentations. Of these three firms, all review team members agreed Kimley-Horn and Associates (KHA) had the best presentation. KHA has been in business for 33 years. The Fort Worth office for KHA has designed numerous similar thoroughfare projects with sensitivity to the streetscape element. Similar projects have been designed by KHA locally in Cedar Hill, Grapevine, McKinney, Richardson, and Fort Worth. This project covers the section of North Tarrant Parkway from Precinct Line Road west to approximately 600 feet past Davis Boulevard. Staff has requested and reviewed an agreement with KHA to perform design services for this project. The agreement outlines the scope of work as the following services (a more detailed description is shown as Attachment "A"). · Field surveys and geotechnical investigation for design. . Drainage analysis. · Design of plans and specifications for 6-lane divided concrete street, associated drainage facilities, traffic signals, concrete trail, and streetscape. . Provide monthly newsletter. · Coordinate with Tarrant County, Texas Department of Transportation (TXDOT), Wal- Mart, and franchised utilities. · Provide cost estimates based on preliminary and final plans. · Provide construction project administration. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 20-07-01-6000 Sufficient Funds Ävallable Page 1 of_ CITY OF NORTH RICHLAND HILLS KHA would like to start as soon as possible. A "completion schedule" is shown in Attachment "D". The project should be ready to advertise for bids in late October of 2001 barring any major problems with TXDOT. KHA will invoice us for the time they spend on the project. The charges should not exceed $459,000 for the expected engineering services to be provided. Staff's preliminary cost estimate for construction is $5.3 million. The engineer's fee seems very reasonable compared to normal engineering charges for similar projects. Funds will be provided for in the 2001 G.O. Bond Sale. This complies with City Council Goal #6 - Effective Transportation System, "Well maintained quality streets", "Expand use of trails", and "Improved traffic safety". Staff would like to have KHA's Vice President, Brad Tribble, P.E. give a short presentation to Council during the meeting. Recommendation: To approve Resolution No. 2001-015 CITY COUNCIL ACTION ITEM Page_of _ . . . RESOLUTION NO. 2001-015 that: BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, 1. The City Manager be, and is hereby authorized to execute the attached Agreement for Engineering Services with Kimley-Horn and Associates, Inc. for design of North Tarrant Parkway Paving, Drainage, and Streetscape Improvements, Phase 1, as an act and deed of the City. PASSED AND APPROVED this the 12th day of February, 2001. Charles Scoma, Mayor ATTEST: ./ Patricia Hutson, City Secr. tary/ Attor APPROVED AS TO CONTENT: Contract # . CITY OF NORTH RICHLAND HILLS, TEXAS PUBLIC WORKS CONTRACT AGREEMENT FOR ENGINEERING SERVICES This AGREEMENT is made and entered into this day of ,2001, by and between THE CITY OF NORTH RICHLAND HILLS, hereinafter called the OWNER, and KIM LEY-HORN and ASSOCIATES, INC. ,a corporation hereinafter called the ENGINEER. RECITALS This AGREEMENT is applicable to the furnishing of Basic and Special Engineering Services by the ENGINEER to the OWNER for the design and construction of NORTH TARRANT PARKWAY, Phase 1 from Precinct Line Road west to approximately 600 feet past Davis Boulevard hereinafter called the PROJECT. CONTRACTUAL UNDERTAKINGS SECTION I EMPLOYMENT OF ENGINEER The OWNER agrees to employ the ENGINEER and the ENGINEER agrees to furnish the Basic and Special Engineering Services in connection with the PROJECT as stated in Section II following, and for having rendered such services the OWNER agrees to pay to the ENGINEER compensation as stated in Section VI following. . 1. SECTION II CHARACTER AND EXTENT OF SERVICES The BASIC ENGINEERING SERVICES to be rendered by ENGINEER, include and are limited to the following: A. Furnish to the OWNER, where required by the circumstances of the assignment, the engineering data necessary for applications prepared by the OWNER for routine permits by local, state, and federal authorities (as distinguished from detailed applications and supporting documents for government grants-in-aid, or for planning advances not included in Basic Services). B. Develop the project design combining the application of sound engineering principles and economy which shall be manifested by completed Construction Contract Documents, (Plans, Specifications, etc.) and assist OWNER with submittal of such Documents to local, state and federal agencies for approval as may be applicable. C. Prepare an Opinion of Probable Construction Cost identifiable with the proposals of authorized construction, which shall include summaries of bid items and quantities on the unit price system of bidding wherever practical. The ENGINEER shall not be required to guarantee the accuracy of this projection. D. Furnish to the OWNER all necessary copies of approved Construction Contract Documents (plans, specifications, notice to bidders, proposals, etc.). All sets of Construction Contract Documents in excess of 7 are to be paid for as Additional Services. . E. Represent the OWNER in the Non-Resident administration of the construction of the project. In this capacity, the ENGINEER shall have the authority to exercise whatever rights the OWNER may have to disapprove work and materials that fail to conform to the Contract Documents when such failures are brought to the ENGINEER'S attention. (This function of ENGINEER shall not be construed as supervision of the project and does not include on-site activities other than occasional site visits to observe overall project conditions or when specifically requested by OWNER to visit on-site for a particular matter. It particularly does not involve exhaustive or continuous on-site inspections to check the quality or quantity of the work or material; nor does it place any responsibility on ENGINEER for the techniques and sequences of construction or the safety precautions incident thereto, and he will not be responsible or liable in any degree for the Contractor's failure to perform the construction work in accordance with the Contract Documents). Page 1 . G. H. I. J. K. L. 2. . F. Consult and advise the OWNER; issue such instructions to the Contractor as in the judgment of the ENGINEER are necessary; and prepare routine change orders as required. Review samples, catalog data, schedules, cut and fill calculations (cut sheets), shop drawings, laboratory tests, shop and mill tests of material & equipment and other data which the Contractor is required to submit, only for conformance with the design concept of the project and compliance with the information given by the Contract Documents; and assemble written guarantees which are required by the Contract Documents. Prepare or review monthly and final estimates for payments to Contractors, and furnish to the OWNER Contractor supplied certifications as to payments to Subcontractors and Suppliers. Conduct, in company with OWNER, a final inspection of the project for conformance with the design concept of the project and compliance with the Contract Documents, and approve in writing final payment to the Contractors. Revise contract drawings, with the assistance of the OWNER'S Resident Project Representative to reflect available information as to how the work was constructed. Furnish a set of prints of these revised drawings to the OWNER. Include all direct non-labor costs associated with Items A. through J. above. A project specific Scope of Services is outlined in Attachment "A". The SPECIAL ENGINEERING SERVICES to be rendered by the ENGINEER, include and are limited to the following: A. Prepare a Scope of Services for the reconstruction of the Davis Blvd. intersection, which is outlined in Attachment "A". SECTION III AUTHORIZATION OF SERVICES No professional services of any nature shall be undertaken by the ENGINEER under this AGREEMENT until he has received written authorization from the OWNER. SECTION IV PERIOD OF SERVICE This AGREEMENT shall be effective upon execution by the OWNER and the ENGINEER, and shall remain in force until terminated under the provisions hereinafter provided in Section X. SECTION V COORDINATION WITH THE OWNER The ENGINEER shall hold periodic conferences with the OWNER, or its representatives in accordance with the Scope of Services, to the end that the project shall have full benefit of the OWNER'S EXPERIENCE AND KNOWLEDGE OF EXISTING NEEDS AND FACILITIES, AND BE CONSISTENT WITH ITS CURRENT POLICIES AND CONSTRUCTION STANDARDS. To implement this coordination, the OWNER shall make available to the ENGINEER for use in planning the project, all existing plans, maps, field notes, statistics, computations and other data in his possession relative to existing facilities and to the project without additional cost to the ENGINEER, and upon which the ENGINEER may rely. . Page 2 SECTION VI THE ENGINEER'S COMPENSATION . For and in consideration of the Basic and Special Engineering Services to be rendered by the ENGINEER, as cited Section II above, the OWNER shall pay and the ENGINEER shall receive the compensation hereinafter set forth: . . 1. BASIC ENGINEERING SERVICES Compensation for the Basic Engineering Services: Preliminary Design, Final Design, Bidding and Construction Contract Administration Phases of the PROJECT, the ENGINEER will provide the services described in the Scope of Services on a labor fee plus expense basis. Labor fees to be computed on the basis of labor hours charged to the project and the Kimley-Horn Billing Rate Schedule in effect at the time services are rendered (shown in Attachment "B"). Computer equipment use, in-house duplicating and blueprinting, facsimile, local mileage, telephone, postage, reproduction, and telephone use will not be charged separately, but will be covered by "Allocation." Allocation is amount equal to six percent (6%) of the labor fee that will be added to each invoice to cover direct expenses. Subcontractor charges will only be paid for if previously approved by the City in writing. All other itemized direct non- labor and approved subcontractor (including geotechnical subconsultant) expenses will be paid at cost plus 10%. All permitting, application, and similar project fees will be paid directly by the OWNER. The total compensation to the ENGINEER for the Basic Engineering Services will not exceed $447,000 without additional negotiation and authorization. Payment to the ENGINEER shall be due in monthly installments made upon receipt of an invoice from the ENGINEER outlining the employee's name, amount of hours worked by each employee, the employee's hourly billing rate, and the total amount charged for each employee. 2. SPECIAL ENGINEERING SERVICES (if needed) A. Davis Blvd. Intersection Improvements: Compensation for Special Engineering Services for the design of the Davis Blvd. Intersection Improvements (shown in Attachment "A") shall be computed the same as Basic Engineering Services. The total compensation to the ENGINEER for these Special Engineering Services will not exceed $12,000 without additional negotiation and authorization. 3. ADDITIONAL SERVICES (if needed) Services other than those set forth in the Scope of Services shall constitute Additional Services. Additional Services, such as attendance at meetings other than those included in the Scope of Services, or any others, shall be performed only with OWNER's authorization, and shall be computed the same as Basic Engineering Services. Additional Services will be in addition to the total amount in sub-paragraph 4 below. 4. TOTAL COMPENSATION Total compensation to the ENGINEER shall include the sum of Item 1, "Basic Engineering Services", ($447,000), and Item 2.A, "Davis Blvd. Intersection Improvements", ($12,000), for a total amount not to exceed $459,000 without additional negotiation and authorization. The compensation for engineering services stated does not include sales tax. If the State of Texas imposes a sales tax on engineering services during the time of this contract, then the Owner agrees to pay the sales tax as an extra payment, above and beyond the agreed compensation for engineering services. Page 3 . SECTION VII REVISION OF REPORTS, PLANS, SPECIFICATIONS AND OTHER DOCUMENTS The revision and redrafting of reports, plans, specifications and other documents during the formative stages as an orderly process in the development of the project to meet the needs of the OWNER shall be considered as part of the Basic Engineering Services; however after a definite plan has been approved by the OWNER, if a decision is subsequently made by the OWNER, which, for its proper execution involves extra services and expenses for changes in, or additions to the drawings, specifications or other documents, or if the ENGINEER incurs extra labor cost or expenses due to delays imposed on him from causes not within his control, the ENGINEER shall be compensated for such extra expense which shall be considered as Special Services. The ENGINEER is responsible for notifying the OWNER as soon as possible if this circumstance arises. SECTION VIII OWNERSHIP OF DOCUMENTS Original documents, plans, design and survey notes represent the product of training, experience, and professional skill, and accordingly belong to, and remain the property of the ENGINEER who produced them, and the OWNER regardless of whether the instruments were copyrighted or whether the project for which they were prepared is executed. The OWNER shall be furnished with three sets of record drawinQs. one set of labeled aperture cards of record drawinQ plan sheets. and a CD-ROM containinQ a reproducible copv of all reports. oriQinal drawinQs. opinion of probable construction cost. field notes. and data. The OWNER will use these plans and data in connection with the project only as a source of information as to construction. Any electronic copies given out by the OWNER will not contain the ENGINEER's seal. SECTION IX COMPLETION SCHEDULE . See Attachment "c" for completion schedule. SECTION X TERMINATION Either party to this AGREEMENT may terminate the AGREEMENT by giving to the other 30 days notice in writing. Upon delivery of such notice by the OWNER to the ENGINEER, the ENGINEER shall discontinue all services in connection with the performance of this AGREEMENT and shall proceed to cancel promptly all existing orders and contracts insofar as such orders or contracts are chargeable to this AGREEMENT. As soon as practicable after receipt of notice of termination, the ENGINEER shall submit a statement, showing in detail the services performed under this AGREEMENT to the date of termination. The OWNER shall then pay the ENGINEER promptly that proportion of the prescribed charges which the services actually performed under this AGREEMENT bear to the total services called for under this AGREEMENT less such payments on account of the charges as have been previously made. Copies of all completed or partially completed designs, plans and reports prepared under this AGREEMENT shall be delivered to the OWNER when and if this AGREEMENT IS TERMINATED, but subject to the restrictions, as to their use, as set forth in Section VIII. SECTION XI LIABILITY The ENGINEER agrees to indemnify, and hold City whole and harmless against any and all claims for damages, costs, and expenses of persons or property that may arise out of, or be occasioned by, or from any negligent act, error or omission of ENGINEER, or an agent, servant, or employee of ENGINEER in the execution or performance of this Contract, without regard to whether such persons are under the direction of City agents or employees. The ENGINEER agrees to carry an errors and omissions type of professional liability insurance policy and will fumish the OWNER a certificate of insurance for the OWNER'S file. I- Page 4 SECTION XII SUCCESSORS AND ASSIGNMENTS . The OWNER and the ENGINEER each binds himself and his successors, executors, administrators and assigns to ny other party of this AGREEMENT and to the successors, executors, administrators, and assigns of such other party, in respect to all covenants of this AGREEMENT. Except as above, neither the OWNER nor the ENGINEER shall assign, sublet or transfer his interest in this AGREEMENT without the written consent of the other. Nothing herein shall be constituted as creating any personal liability on the part of any officer or agent of any public body which may be a party thereto. SECTION XIII SPECIAL CONDITIONS Special conditions, under the AGREEMENT, include and are limited to those listed hereinafter; the conditions shall become part of the AGREEMENT: Other provisions contained in the written "Authorization of Services", issued by the OWNER, under Section III, and accepted by the ENGINEER, shall become part of the AGREEMENT. EXECUTED in three counterparts (each of which is an original) on behalf of ENGINEER by its VICE PRESIDENT, as shown below, and on behalf of the OWNER by its CITY MANAGER (thereunto duly authorized) this day of ,2001. CITY OF NORTH RICHLAND HILLS, Texas KIMLEY-HORN and ASSOCIATES, INC. By: .rry Cunningham, City Manager By: G. Brad Tribble, P.E., Vice President ATTEST: ATTEST: Patricia Hutson, City Secretary Charles M. Staples, P.E., Senior Vice President APPROVED AS TO FORM: Rex McEntire, City Attorney . Page 5 . . . ATTACHMENT "A" SCOPE OF SERVICES Project Understanding Prepare construction contract documents for the construction of North Tarrant Parkway, Phase 1 from Precinct Line Rd. west to approximately 600 feet past Davis Blvd. The proposed roadway section will be six lane divided with landscaped parkways and median. This project's tasks (outlined in the following Scope of Services) include survey, geotechnical, preliminary design, final design, bidding, and construction contract administration services. Phase 1 Preliminary Design The ENGINEER will provide professional services for preliminary design, preparation of plans, and an opinion of probable construction costs, including: · Survey The ENGINEER will perform a field survey of North Tarrant Parkway, Phase 1from Precinct Line Road west to approximately 600 feet past Davis Boulevard. The survey will extend 25 feet outside of North Tarrant Parkway's 200 foot right-of-way, approximately 300 feet north and south of the Davis Blvd. and Precinct Line Rd. intersections, and 100 feet upstream and downstream of the existing channel located approximately 600 feet east of Davis Boulevard. The Survey task includes: 1. Research of property records. 2. Roadway design survey. · Geotechnical The ENGINEER will provide geotechnical services through its subconsultant that include: 1. General soil and groundwater conditions. 2. Recommendations for retaining wall foundation type, depth and allowable loading. 3. Foundation construction requirements. 4. An evaluation of the swell characteristics of the subgrade soils. 5. Guidelines for pavement design and construction. . Roadway Design 1. Paving and drainage preliminary design consistent with the applicable City standards. 2. The design of up to two (2) alignment alternatives, with each alignment including transitions and geometry (vertical and horizontal) where required to connect the proposed construction to the existing pavement. 3. Coordination with franchise utility companies including providing preliminary design layout and notification of PROJECT schedule. 4. Data collection including City infrastructure and Master Plan requirements, TxDOT record drawings, hydrological and hydraulic data, and franchise utility contacts. 5. As a part of Phase 1, The ENGINEER will attend up to four (4) meetings with Public Works, up to two (2) meetings with Parks and Recreation, one (1) meeting with the Parks Board, up to two (2) City Council meetings, up to two (2) meetings with Wal-Mart, and one (1) meeting with Tom Thumb. 6. Perform a drainage analysis of the PROJECT's drainage area and determine the size of roadway and cross drainage facilities which are required to serve the PROJECT in accordance with current City of North Richland Hills Storm Drainage Design Criteria. If offsite drainage improvements are required, the ENGINEER will consult with the OWNER concerning additional engineering fee and Page 1 . . construction cost. The design of any of any offsite drainage improvements will be considered Additional Services. 7. Develop a preliminary traffic control plan. 8. Submit a preliminary design report (up to 20 copies) including up to two (2) preliminary roadway alignment alternatives, preliminary drainage, traffic, and streetscape design recommendations. The report will also include a preliminary opinion of probable construction cost and an alternate streetscape design for the Davis Boulevard intersection. Upon receipt of the OWNER's comments, the ENGINEER will proceed with the Final Design tasks. Streetscape Design 1. Preliminary horizontal layout of a six-foot pedestrian trail on each side of the roadway. 2. Design and placement of icons, lighting fixtures, and special paving. 3. A preliminary planting layout. 4. General irrigation scoping. 5. Preparation of a preliminary opinion of probable construction cost. · Traffic Signal Design 1. 2. 3. 4. . 5. 6. 7. Prepare for and attend one (1) kick-off meeting with the OWNER and TxDOT to discuss the PROJECT's requirements and special design or coordination needs. Assemble applicable design standards and specifications from the OWNER and TxDOT, existing record drawings of the roadway and intersections, right-of-way information, utility maps, and if applicable TxDOT roadway plans. Coordinate with TxDOT concerning decorative pavement design alternatives at Davis Boulevard. Coordinate with TxDOT concerning ornamental traffic signal pole assembly alternatives at Davis Boulevard and Precinct Line Road. Prepare preliminary temporary and permanent traffic signal design plans for the Davis Boulevard and Precinct Line Road intersections. Submit three (3) copies of the preliminary temporary and permanent signal design plans to both the OWNER and TxDOT for review and approval. The preliminary submittal will include intersection layouts and a list of applicable standards and specifications. Prepare for and attend one (1) meeting with the OWNER and TxDOT to review comments. · Public Information . 1. Develop a project specific one-page newsletter. The newsletter will be updated each month for up to 4 months during preliminary design. Up to 100 copies per month will be furnished to the OWNER for distribution. 2. Prepare up to two (2) computer renderings showing existing conditions with proposed roadway/streetscape design alternatives. Page 2 · Phase 2 Final Design The ENGINEER will provide professional services required for the completion of the preliminary design, the preparation of final construction contract documents, and an opinion of probable construction cost. These final design tasks include: . Roadway Design · 1. Completion of the Phase 1 Preliminary Design tasks outlined above. 2. Paving and drainage final design consistent with the applicable City standards. 3. Finalize drainage analysis of the PROJECT's drainage area and determine the size of roadway and cross drainage facilities which are required to serve the PROJECT in accordance with current City of North Richland Hills Storm Drainage Design Criteria. 4. Final plans, specifications, and details pertaining to grading, paving, drainage, storm sewer, pavement markings, erosion control details, and traffic control plan. 5. Coordination with franchise utility companies including providing final design and notification of PROJECT schedule. 6. As part of Phase 2, The ENGINEER will attend up to two (2) project meetings with the OWNER, and one (1) City Council meeting. 7. The ENGINEER will provide a set of plans and the completed application for the OWNER to submit to the Texas Department of Licensing and Regulation for review in accordance with to the Elimination of Architectural Barriers Act. The application fees will be paid directly by the OWNER. a. Prepare an opinion of probable construction costs based on current unit prices which are representative of similar types of construction in the North Richland Hills area. In the event the opinion of probable construction cost exceeds the established budget for this PROJECT, the ENGINEER will prepare an Alternate Bid Proposal to be included in the Construction Contract Documents which is based on a reduced scope of construction as required for construction cost to stay within the available funds for the PROJECT. 9. Plans will consist of 22"x34" plan and profile sheets at a scale of 1"=20' horizontal, and 1"=4' vertical. 10. Submit three (3) sets of 90% plans, specifications, and opinion of probable construction cost to the OWNER for review and comment. Upon receipt of the OWNER's comments, the ENGINEER will submit seven (7) sets of the final bidding documents to the OWNER in accordance with Section" of the AGREEMENT. A final opinion of probable construction cost will also be provided. . Streetscape Design 1. Final horizontal layout and grading of a six-foot pedestrian trail on each side of the roadway. 2. Details and specifications regarding the construction of the pedestrian trail. 3. Lighting layout and applicable details. 4. A photometric plan and electrical plan (if necessary). 5. Layout, details, and specifications of special paving. 6. Icon design and layout including an entry sign, bollards, and secondary signage. 7. Prepare a streetscape, planting, and irrigation plan. a. Prepare an opinion of probable construction cost for landscape, planting, irrigation, and pedestrian trail. · Page 3 · · Traffic Signal Design 1. Produce final plans, specifications, traffic signalization opinion of probable construction cost, and bid document package for the temporary and permanent traffic signal designs at Davis Boulevard and Precinct Line Road. 2. Submit one (1) reproducible set of final temporary and permanent signal design plans to the OWNER for review and approval. 3. Submit one (1) reproducible set of final temporary and permanent signal design plans to TxDOT for review and approval. 4. Prepare for and attend one (1) meeting with the OWNER and TxDOT to review comments. · Public Information 1 . Develop a project specific one-page newsletter. The newsletter will be updated each month for up to 4 months during final design. Up to 100 copies per month will be furnished to the OWNER for distribution. · Special Engineering Services - Davis Boulevard Intersection Reconstruction This alternative will be presented to the OWNER for consideration as part of the preliminary design report. If the OWNER selects this alternative, this task will include: · 1. The final paving and streetscape design of the intersection. 2. Attendance of up to three (3) coordination meetings with TxDOT and up to two (2) meetings with the OWNER. 3. The ENGINEER will submit three (3) sets of 90% plans, specifications, and opinion of probable construction cost to the OWNER for review and comment. Upon receipt of the OWNER's comments, the ENGINEER will submit seven (7) sets of the final bidding documents to the OWNER in accordance with Section II of the AGREEMENT. 4. Submit a final opinion of probable construction cost. Phase 3 Bidding The ENGINEER will provide professional services under this phase that include: 1. Assist the OWNER in the placement of the advertisement for bids (advertisement to be paid for directly by the OWNER), issue contract documents to prospective bidders and maintain a list of bidders to whom bidding documents have been issued. 2. The printing costs associated with providing bidding documents to prospective bidders will be a direct non-labor expense as defined in the compensation portion of this AGREEMENT. 3. Issue addenda as appropriate to interpret, clarify, or expand the bidding documents. 4. Attend the bid opening, prepare a tabulation of the bids as received, and prepare a recommendation of award of the construction contract to the lowest qualified bidder. 5. Assist the OWNER in determining the qualifications and acceptability of the low bidder. 6. Prepare the contract documents for execution by the contractor, receive, review and forward such documents to the OWNER for review and execution. 7. Develop a project specific one-page newsletter. The newsletter will be updated each month for up to 2 months during the bidding phase. Up to 100 copies per month will be furnished to the OWNER for distribution. · Phase 4 Construction Contract Administration The ENGINEER will provide professional services under this phase that include consulting with and advising the OWNER during construction and are limited to those services associated with construction contract administration. Such services include: 1. Prepare for and attend the pre-construction conference. Page 4 · 2. 3. 4. 5. 6. 7. 8. Review shop drawings submitted by the contractor for general compliance with the intent of the design. Review laboratory, shop and test reports on materials and equipment. Visit the PROJECT site at appropriate intervals as construction proceeds to observe and report on the progress of the executed work and general compliance with the contract documents. Prepare for and attend periodic construction meetings (two (2) meetings (maximum) per month) at the jobsite to discuss schedule, key events, and coordination issues. Issue interpretations and clarifications of contract documents, prepare routine change orders and make recommendations regarding the acceptability of the work. Prepare sketches required to resolve problems due to actual field conditions encountered. Develop a project specific one-page newsletter. The newsletter will be updated each month for up to 10 months during construction. Up to 100 copies per month will be furnished to the OWNER for distribution. Additional Services Services not specifically identified in the Scope of Services above shall be considered additional and shall be performed on an individual basis upon authorization by the OWNER. Such services shall include, but are not limited to, the following: · 1. Construction staking. 2. Permit expediting. 3. The relocation or redesign of existing or new utilities. 4. Preparation of right-of-way instruments of conveyance. 5. Preparation of easement documents. 6. Furnishing additional copies of review documents and/or bid documents in excess of the number of the same identified above. 7. Redesign to reflect PROJECT scope changes requested by the OWNER, required to address changed conditions or change in direction previously approved by the OWNER, mandated by changing governmental laws, or necessitated by the OWNER's acceptance of substitutions proposed by the contractor. 8. Multiple bid packages of the PROJECT. 9. Providing services during construction by a Resident Project Representative. 10. Assistance to the OWNER as an expert witness in litigation in connection with the PROJECT or in hearings before approving and regulatory agencies. · Page 5 · ATTACHMENT "B" KIMLEY-HORN AND ASSOCIATES, INC. Billing Rate Schedule Effective January 1, 2001 through December 31, 2001 Principal Brad Tribble, P.E. Wayne Kurfees, P.E. Charlie Staples, P.E. Senior Professional Karla Nash, P.E. Brian Shamburger, P.E. Lea Dimbero, RLA, ASLA Angela Forrest John Vicain, RPLS Jeff Linder, RLA Paul Westhelle, RLA · Professional George Roland Lauren Robbins Lori Reyes Rachel Teske Stephanie Felton Nathan Ante Technical Support Rod Black Bill Nygard Support Hilda Herrera Tencha Johnson Jennifer Cordova Survey The staff listed above includes, but is not limited to, the anticipated personnel assigned to this project. · $150-160 $150 $150 $150 $110-135 $135 $120 $120 $120 $120 $110 $110 $80-100 $100 $100 $90 $90 $85 $80 $50-100 $100 $60 $50-60 $55 $50 $50 $45-65 · · · ATTACHMENT "C" COMPLETION SCHEDULE TASK DATE OF COMPLETION 1. City Council Awards Engineering Services Contract February 12, 2001 March 5, 2001 2. 3. Design Survey Preliminary Design Report May 15, 2001 4. Easement and/or ROW Documents (none anticipated) n/a 5. 90% Construction Contract Documents September 4, 2001 October 15, 2001 6. 100% Construction Contract Documents 7. Advertise for Bids October 19, 2001 (or when Directed by OWNER after Completion of Construction Contract Documents) This schedule relies on an assumed 30-day OWNER review period for the Preliminary Design Report and a 30-day OWNER review period for the 90% Construction Contract Documents. Page 1 ..... ..... n . PIPELINE RD. U) ::I 0 n ('II c:o c:o ~ :r: 0 ..,¡ ~ z ~. .... 0 . ~ ... .... z ~. w c ",' Street Map NRH . . N .+. . c Q:; o 4000 GItA'HIC SCALE IN feET 1000 . a:: o ~ z en LiJ L... ::I a:: ::-- ~ -==41-' l~' :'.~. ...- .. - - -/ / ~\ . '.' ...... ~ :IV\./ /' ~I / u· . G ¡. I". ,¡, ~ ,., D............,.,...... ........ .......... .......1Iø S"ce... tllIl 21 S., II 1S:21:21 J,iI., 0'1 h:lon ...L:.................. 'LOT:.............. · -= -=== -====-==== -:: .. 0 >- DO i q :;} i ~ ~ ; 1 [ i \ I -I i-~I -, \t-, -'I ~~ , ¡ I / ~~ I I · t ~ ~ < · I ;llä tJ . a-O e e e Announcements and Information February 12, 2001 Announcements The City of North Richland Hills is currently accepting applications for the Volunteer of the Year Award. Nominees must live in North Richland Hills. For an application or additional information, call Paulette Hartman at 817-427-6015. Class 14 of the Citizens Police Academy begins on February 15th. The class will be held through May 10th. For information about how to sign up for the CPA, call 427-7000. The March 12th City Council meeting has been moved from its regularly scheduled meeting date to March 5. The Council meeting on March 5th will begin at the regularly scheduled time of 7:00 p.m. Information February 17 Kid Fish Green Valley Park 7701 Smithfield Road 9:00 a.m. - 12:00 Noon February 17 Critter Connection North Hills Mall 10:00 a.m. - 5:00 p.m. February 19 City Council and Planning and Zoning Joint Worksession (pertaining to the draft Comprehensive Land Use Plan) Fire Training Room 7202 Dick Fisher Drive 7:00 p.m. INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2001-017 February 12, 2001 Graffiti Abatement City Council approved an ordinance reVISion on November 13, 2000 reqUlrmg abatement of graffiti by property owners. As a follow up to concerns expressed by Council regarding the need for assistance, staff has begun plans to provide assistance for future graffiti problem areas. At this time, staff is not having major problems with graffiti, but want to work closely with business and property owners to promptly abate nuisances. Immediately following adoption of the Comprensive Land Use Plan, staff will be undertaking a Neighborhood and Business Cleanup Initiative that will focus on specific areas in North Richland Hills and involve a multi-departmental approach and a city wide informational campaign. A component of this effort will involve graffiti abatement that focuses on donation of paint by local businesses and assistance from volunteer organizations for cleanup. Initial response for paint donation has been great. We have also made contact with the Youth Advisory Committee and Teen Court regarding volunteer time for cleaning up graffiti areas. It is difficult to catch graffiti violators. With the recent ordinance revision requiring abatement of graffiti and formal development of a Neighborhood Clean Up Initiative involving paint donation from local businesses with volunteer help, staff feels confident that we will be able to adequately abate graffiti within our city. JQ~~ John Pitstick Development Director ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS " <- INFORMAL REPORT TO MAYOR AND CITY COUNCIL No.2001- 014 ~ Date: T Subject: e 2/12/01 Air Quality The EPA has tentatively accepted the Strategic Implementation Plan (SIP) for clean air in the DFW Metroplex, and after a period of public comment, they are expected to formally accept the plan that becomes official after a period of public comment. There has been much written about the various components of the plan and there are several lawsuits which may alter the effectiveness of the overall plan. We do know that the SIP, if all measures are implemented and successful as the modeling has indicated, will only bring us just under the acceptable emission level as defined by EPA's current One-Hour Ozone Standard which is no more than 12 parts per million in a one hour period. Attached is a lay version of the SIP with each item of the Sip listed along with a summary of who will be required to comply, dates and types of equipment affected. The VMEP ( Voluntarv Mobile Emission Reduction proaram) will depend upon legislative action both at the state and local level in a cooperative approach to be effective. Please note the following: · Control Measures of Ozone Season: NRH has one of the first and most effective programs in Tarrant County. In addition to the Ozone Alert Notification program, each year we work with City Departments to help reduce pollution from city operated equipment and operations. · Alternative Fuel Proaram: NRH has had a program in place for purchase of alternative fuel vehicles for several years. We are currently going one step farther and accelerating the purchase of ULEV vehicles which are cleaner running vehicles than those powered by natural gas and propane with less problems. · Emp/ovee Trip Reduction proaram: The Environmental Resource Coordinator is working on a program that will be offered to all city employees to encourage ride sharing and other forms of commuting. This program will be unveiled at the kick off for Ozone Action Season in late April. · Sustainable Development We will be working with Planning and Inspections and Economic Development to move toward this type of development in the future. The new "Town Center" project incorporates aspects of this type of plan. · Vehicle Retirement/Maintenance proaram: This will impact the city's abandon vehicle auction program, however we expect the state legislature and TNRCC to address this issue and to offer ways to help cities offset loss of revenue from such auctions. . The Sip Component that will have the most immediate impact on NRH, other than speed limit reductions, will be the Vehicle 11M (Inspection and Maintenance proaram. This rule is still _eing defined at this time by TNRCC, even though the implementation date is January 2002. So far, it has been determined as follows: ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ·U ·> ,/ . · Vehicles that were manufactured in 1996 or later will be required to pass an OBD2 (On Board Diagnostics) test each year. Current equipment in use today only allows for 2-speed idle testing and will have to be replaced or upgraded at estimated cost of $25,000 to $50,000. It should be noted that NRH has the current testing equipment that cost approximately $14,000 to test city owned vehicles. This new rule will have a major impact on the budget for Support Services. NRH currently has 100 + vehicles in this cateQorv · Vehicles manufactured before 1996 will require ASM (Acceleration Simulation Mode) testing which will entail the purchase of a special testing device that is estimated to cost well over $50,000, running as high as $100,000. This particular test is the one that the State tried to implement in 1995. At that time, our city participated in a test run, which took 45 minutes per vehicle to perform. NRH currently has 123 vehicles in this cateQorv. · Because the cost of the equipment to perform the new type of inspection has not been determined, it is difficult to determine how much of an impact this will have on Support Services staff and budget. Things to consider should include: e o Cost of buying equipment versus using the private sector; o Staff time involved in processing over 200 vehicles each year through the two types of inspections. o Location of testing stations and length of time per inspection to include travel and waiting time. o Sharing cost of new equipment with another city The availability and cost of the equipment to perform these two types of vehicle inspections will obviously determine how many places will offer the new inspection service. The State is currently in negotiation with manufacturers of this equipment to determine price and delivery dates, however, local inspection stations may find the investment too costly and simply quit offering this service. It is anticipated that there will be far fewer testing stations and this will increase the time it will take to have a vehicle inspected each year. In addition, we have no way of knowing who will decide to offer this new inspection and where they will be located. It is conceivable that there may be only a few for the entire Northeast Tarrant County area. There is one other rule that may impact both city services and services we provide to citizens. Construction Delay provides that off road heavy-duty equipment may not be operated before 10:00 am during Ozone Season. This rule may cause delays in solid waste removal as well as road construction project e delays. As noted, there is an exemption for emergency and wet concrete 4' . operations as well as for alternative plans with equivalent emission reductions. This remains one of the most controversial parts of the SIP. In addition to this information, you may want to go to: www.dfwinfo.com/envir/aa/ozone/dfwsip1.html Respectfully Submitted: -- Pam Burney Environmental Services Director e e ~