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Home My WebLink AboutCC 2002-04-08 AgendasCITY OF NORTH RICHLAND HILLS PRE - COUNCIL AGENDA APRIL 08, 2002 — 6:00 PM For the Meeting conducted at the North Richland Hills City Hall - Pre - Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular April 08, 2002 City Council Meeting (5 Minutes) 2. 1 2002 -053 Request of Tarrant County for Temporary Closure of Rumfield Road to through Traffic during Construction (10 Minutes) 3. 1 2002 -049 Discussion of Resolution Creating a Process of Appointing Citizens to a Long Range Capital Planning Study Committee (15 Minutes) 4. IR 2002 -052 Update on Job Access Grant (10 Minutes) 5. *Executive Session — The Council may enter into closed Executive Session to discuss the following: Consultation with Attorney as Authorized by Government Code §551.071 to discuss: a.) Shelton v North Richland Hills b.) Davis v North Richland Hills C.) Crane Road - Eminent Domain *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. ' r ty Secretary 04/08/02 City Council Agenda Page 1 of 5 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA APRIL 08, 2002 — 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and /or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817 - 427 -6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation — Green Valley Elementary, Brenda Allen, Principal 3. Pledge — Green Valley Elementary, Brenda Allen, Principal 4. Special Presentations: Proclamations 1) Richland Hills Church of Christ Single Parent Family Week 2) Alliance for Children - National Child Abuse Month 3) BISD — National D.A.R.E. Day Presentations 1) Certificate of Recognition to Haley Whatley and Beth Riley 2) Texas Recreation and Parks Society IR 2002 -054 Annual Conference: "2002 Excellence in Planning Award — North Richland Hills City Image Study 04/08/02 City Council Agenda Page 2 of 5 NUMBER ITEM ACTION TAKEN 5. Removal of Item(s) from the Consent Agenda 6. Consent Agenda Item(s): a. Minutes of the Pre - Council Meeting March 25, 2002 b. Minutes of the City Council Meeting March 25, 2002 GN 2002 -030 C. Consideration of Landscape Use and Maintenance Agreement with the Texas Department of Transportation for an Entry Way Monument Sign - Resolution No. 2002 -021 GN 2002 -031 d. Resolution Authorizing Eminent Domain Acquisition of Parcels for Crane Road Widening — Resolution No. 2002 -022 PU 2002 -013 e. Award of Bid to JDC Construction in the amount of $48,900 for the Tennis Court Resurfacing Project at Richland Tennis Center - Resolution No. 2002 -024 PU 2002 -014 f. Award of Bid to VMC Landscape Services in the amount of $125,628, for the Contract Mowing of Rights -of -Way - Resolution No. 2002 -027 PU 2002 -015 9. Authorize Extension of Annual Contract for Aquatic Chemical Supplies to DCC Inc. - Resolution No. 2002 -028 PU 2002 -016 h. Award Annual Food Supply Contract for NRH2O to Ben E. Keith Foods - Resolution No. 2002 -029 PU 2002 -017 i. Award Bid for Grounds Maintenance Equipment to Saginaw Implement Company and Professional Turf Products 04/08/02 City Council Agenda Page 3 of 5 NUMBER ITEM ACTION TAKEN Consent Agenda (Continued) PAY 2002 -001 j. Approve Final Payment to Richard Carr Construction Co. for Tourist Drive Paving and Draining Improvements PAY 2002 -002 k. Approve Final Payment to Midstate Construction Services, Inc. for the Watauga Road Booster Pump Station PAY 2002 -003 1. Approve Final Payment to McClendon Construction Co, Inc. for the Miscellaneous 2000 Street Improvements 7. PS 2002 -10 Consideration of a Request From William Pruitt for the Approval of the Final Plat Of Lot 2, Block 1, Rufe Snow Center Addition. Located at 7800 Rufe Snow Drive (3.0 Acres) 8. PS 2002 -11 Consideration of a Request from Greater N.R.H. Realty Partners, Ltd. for the Approval of the Final Plat of Lots 1 -28, Block 1 Northridge Meadows Addition. Located west of Holiday Lane and north of Hightower Drive (7.6 acres). 9. PZ 2002 -08 Public Hearing to Consider a Request from The Hoover /Klein Group, Inc. to Rezone Two Tracts of Land from C -1 Commercial to R -3 Residential at 7821 and 7901 Davis Boulevard (5.1 and 4.3 Acres Respectively) - Ordinance No. 2616 10. PZ 2002 -09 Public Hearing to Consider a Request by Mark D. Long for a Zoning Change from AG Agricultural to R -1 -S Special Single Family at 9100 Rumfield Road (1.6 acres) - Ordinance No. 2617 04/08/02 City Council Agenda Page 4 of 5 NUMBER ITEM ACTION TAKEN 11. GN 2002 -032 Consider Name Change Recommendation for NRH Animal Shelter — Resolution No. 2002- 023 12. GN 2002 -034 Appointment to Place 3 on the Beautification Commission 13. PU 2002 -018 Award of the Professional Service Contract to Teague Nall and Perkins, Inc. in the amount of $334,250 for the Walker's Creek Trail and Bicycle Transit Station - Resolution No. 2002- 025 14. PU 2002 -019 Award of the Professional Services Contract to MESA Design Group, in the amount of $27,500, for Bleacher Shade Structures at Walker's Creek and Cross Timbers Parks - Resolution No. 2002 -026 15. PW 2002 -004 Approve 2002 Preventative Street Maintenance Program 16. PW 2002 -005 Approve New Traffic Signal along Mid - Cities Boulevard at entrance to Home Town for the Land Use Transportation Joint Venture Program - Resolution No. 2002 -030 17. a) Citizens Presentation b) Information and Reports 18. Adjournment 04/08/02 City Council Agenda Page 5 of 5 5- Do- Date q ;0e) am Time r AL REPORT TO MAYOR AND CITY COUNCIL No. _ IR 2002 -053 Date: April 2, 2002 Subject: Tarrant County requesting dosing Rumfield Road to through Traffic during construction Tarrant County will be assisting with the construction of the section of Rumfield Road between Davis Boulevard and Eden Road. This project will consist of widening Rumfield Road from an existing two lane asphalt road that's 18 feet wide, to a 40 foot wide asphalt road with concrete curb and gutter. Public Works Staff, Tarrant County Staff and the engineer met on March 28, 2002 to discuss the traffic control plan for this project. The engineer presented a traffic control plan to keep the street opened to through traffic and a plan to close the road to through traffic (allow passage for local traffic only). The proposed street cuts and the County's participation present challenges in keeping the road open to through traffic. The pros and cons of both plans are outlined below: Plan A: Keep Road Oven to Through Traffic Pros Will be able to maintain through traffic during construction Cons • Will take Tarrant County approximately 3 to 4 months longer to construct • Tarrant County is concerned about safety of employees and motorist • Will cost more Plan B: Close Road to Through Traffic Pros • Tarrant County can complete the project 4 to 5 months earlier • Road will only be closed to through traffic approximately 2 months (during summer) • Will cost less • Detour options are available Cons Road closed to the through traffic Staff is requesting direction from Council in either closing the road to through traffic or keeping it open during construction. Staff will be available during the pre - council meeting to answer questions. Respectfully submitted, Wu' Mike Curtis Director of Public Works ISSUED BY THE CITY MANAGER' f INFORMAL REPORT TO MAYOR AND CITY COUNCIL April 2, 2002 No, IR 02 -049 Discussion of Resolution Creating a Process of Appointing Citizens to a Long Range Capital Planning Study Committee At the previous council meeting, we had a discussion regarding the process by which we appoint citizens to a Capital Improvement Study Committee. There was a wide range of discussion on the process. It was my understanding that the general consensus of the Council was for City Council to have the appointment powers to place citizens on this committee and that the citizens who are on this committee be representative of the community with respect to: location, different professions, disciplines, and differing styles and interests. It was also stated that it would be very difficult to have the election during the 2002 calendar year due to summer travel schedules and our own budget process. The first available date may be February 2003. Attached to this IR is a resolution that outlines the charge of the committee. Essentially, they would be looking at our projects for the next five to seven years and would be able to refine this program based on the appropriate level and source of funding. They would also support the bond election and report back to the Council no later than November 11, 2002. It is expected that the Citizens Committee shall meet on a regular basis for approximately four to six months prior to its report to the City Council. It is also stated in the Resolution that each council member shall appoint two members to the committee. After the previous meeting our City Attorney further researched the Council Rules of Procedures trying to resolve why the Council Committee appointment process was unclear. This week Mr. Staples found where the Council Rules of Procedure was originally adopted by ordinance and was in fact located in our Code of Ordinances. Apparently, over the last several years with numerous amendments to the Council Rules of Procedure the section of Council appointing citizens to a committee was inadvertently omitted. It is located in the original ordinance, but no record can show it was ever repealed. There will be no reason to suspend the rules or amend the Council Rules of Procedure to clarify the Council's authority on appointing citizens to any special committee. The City Secretary also viewed the City Attorney's findings, and concurs. At this point, we are not asking for City Council to provide names, however, we are looking at Council gaining consensus on a process and then at a later date we will ask City Council for names of citizens to be placed on the committee. if you have any questions or comments regarding the process, please do not hesitate to contact me or bring those questions with you to the pre - council meeting Respectfully submitted, Larry J. unningham City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS 6.14 6.15 Excerpt of Ordinance No. 984 Council Rules of Procedure Adopted October 25,1982 Appropriation of Money. Before formal approval by the City Council of motions providing for the appropriation of money, information must be presented to the City Council showing the purpose of the appropriation and the account to which it is to be credited. In addition, before finally acting on such an appropriation, the City Council shall obtain a report from the City Manager as to the availability of the appropriation. Transfer of Appropriations. Upon written recommendation of the City Manager, the City Council may at any time transfer an unencumbered balance of an appropria- tion made for the use in one department or division to any other department or division. 7. Creation of Committees, Boards and Commissions. 7.1 7.2 City Council Committees. The City Council may, as need arises, authorize the appointment of "ad hoc" Council committees. Except where otherwise provided by the City Charter, the Mayor shall appoint members of the City Coun- cil committees, subject to the approval of the Council. Any com- mittee so created shall cease to exist upon the accomplishment of the special purpose for which it was created or when abolished by a majority of the City Council. Citizen Boards, Commissions and Committees. The City Council may create and establish other committees, boards and commissions to assist in the conduct of the City government with such duties as the City Council may specify, not inconsistent with the City Charter or City Code. Memberships and selection of members shall be as provided by the City Council if not specified by the City Charter. Any committees, boards or commissions so created shall cease to exist upon the accomplishment of the spe- cial purpose for which they were created, or when abolished by majority vote of the City Council. No committee so appointed shall have powers other than advisory to the City Council or the City Manager, except as otherwise provided for in the City Charter. Page 8 RESOLUTION NO. WHEREAS, the Mayor and City Council recognize that long range planning for the needs of North Richland Hills is essential to the future of our City; and, WHEREAS, the Mayor and City Council recognize the vital role that the citizens, both residential and corporate, play in determining the future needs of the City; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of North Richland Hills that: A Citizen Capital Improvement Study Committee be established, and shall work with City staff to review and prioritize capital projects and plan for a future bond election. IT IS FURTHER RESOLVED: That the charge of the Citizen Capital Improvement Study Committee shall be: 1. To review the City's draft proposal of essential long term capital projects for the next 5 to 7 years, and confirm the need, financing, and completeness of such projects; 2. To offer any suggestions, ideas, or reactions that will refine this program to best meet our community's needs while being mindful of economic issues; 3. To provide a report of its findings to the City Council by November 11, 2002; 4. To determine the appropriate level and source of funding; 5. To lend support to the bond election as core members of a citizen support group; and, The Citizen Capital Improvement Study Committee shall consist of 16 members who are residents of the City of North Richland Hills that will provide a diverse, well - balanced committee that can effectively represent the community; and, Each member of the City Council shall appoint 2 members from various quadrants of the City (South, Middle, North, and Far North), and from various job categories in an effort to provide a wide range of professions, styles, interests, and diversity; and, The committee shall meet on a regular basis for approximately 4 to 6 months from its inception until its report is presented to the City Council; and, Members of the Citizen Capital Improvement Study Committee shall appoint a chair and a vice chair who shall provide regular reports to the City Council regarding the progress of the committee; and The committee is authorized to form sub - committees to review specific areas of the program as needed; and, Following the completion of its official charge shall support the bond election until it is completed; and, The committee shall be in effect and remain active until all project review and bond election activities are completed in January 2003. PASSED AND APPROVED this 11th day of April, 2002. APPROVED: Charles Scoma — Mayor ATTEST: Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY George Staples — Attorney for the City INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2002 -052 April 2, 2002 Update on Job Access Grant Staff continues to work with the North Central Texas Council of Governments on the Job Access Grant. This is a $2 million grant administered by the Federal Transportation Authority through the Council of Governments to provide transportation needs to employers. The Job Access and Reverse Commute Partnership Program is a pilot project that will provide limited shuttle bus service from three Trinity Railway Express Stations to nearby employment centers in participating cities. The six participating cities include North Richland Hills, Bedford, Grapevine, Haltom City, Hurst and Arlington. Staff had hoped to kick this service off several months ago, however this program was delayed waiting on the Trinity Railway Express to tie into downtown Fort Worth and contracting with "The T" to provide shuttle buses for this grant. Twenty four major employers have been identified in North Richland Hills and fifteen major employers have expressed an interest in shuttle bus service to their place of business. Staff has met recently with "The T" and COG representatives to review the grant program. The primary requirements of the grant utilizes the Trinity Railway Express as the backbone of the system with each participating city utilizing shuttle bus service from the nearest THE station. To promote a successful pilot project, COG and "The T" representatives will be customizing shuttle bus services for each city. They are encouraging each city to start with one shuttle bus and one employer. The initial planning expense includes a $4,000 payment from each city that will be reimbursable under the grant. The City of North Richland Hills has already set aside $30,000 for a 50% match that would cover the total cost of services for at least one year of shuttle bus services within our city. However, the City of North Richland Hills will be looking to local employers to help fund this effort if it is successful. COG hopes to begin services this summer. Since` rely, John Pitstick Development Director ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS Special Presentations Proclamation: Richland Hills Church of Christ Single Parent Family Week Presenter: Mayor and Council Recipient: Pam McKnight, Single- Parent Family Minister Proclamation: National D.A.R.E. Day Presenter: Mayor and Council Recipient: Representative from BISD Proclamation: National Child Abuse Prevention Month Presenter: Mayor and Council Recipient: Dorotha Tilley, Center Coordinator for Alliance for Children Award: 2002 Excellence in Planning Award Presenter: Stacey Laird, President of Texas Recreation and Parks Society Recipient: Jim Browne, Director of Parks and Recreation Description: The Texas Recreation and Parks Society awarded NRH for the City Image Study with the 2002 Excellence in Planning Award. The judges stated that the "end results were impressive and that it is a great example for many cities to follow." Certificate of Recognition Recipient: Haley Whatley Beth Riley Presenter: Mayor and Council Description: Haley Whatley coordinated the donation of over 650 stuffed animal rabbits to Cook Children's Hospital for Easter. She is 7 years old and worked closely with her Principal, Beth Riley of Fort Worth Christian Academy, to coordinate this donation. She also spoke with her mother, Elizabeth Whatley, at community organizations such as Lion's Club, Rotary, etc. She received support from students in NRH schools, donations from NRH community organizations, donations from Albertson's and many more. She recently received the Kid's Who Care Award from the NRH Kohl's Department Store, which brings attention to NRH as it is a regional store competition. Ms. Riley assisted Haley as she sought after donations, helped her speak at events, and helped her give the animals to the children at the Hospital. This is Haley's second year to coordinate this effort. She has given away over 1400 stuffed animals. lei fkH CiTY Of NORTH RICHLAND HILLS PROCLAMATION WHEREAS, the Soob health a "b general well- beiriS of the people of +c Cites of North Richlanb Hills, is enhanceb N our strong commitment to supportinS the single- parent families of North Richly "b Hills in their missio" to raise their chilbren, anb to create strong familil structures to support the inbivibual members of the famil'4 crib to i »still iii them a sense of respo"sibiliN to the other familti members, crib WHEREAS, accorbirig to the 1996 Vpbate N the VS Census Bureau, approximatelM 27% of all American chilbren uriber the age of is are currenthl involveb in some form of single- parent living arrangement, of all chilbnm born in the last becabe, 60% will spenb some time in a single- parent familti; anb WHEREAS, the Citti of North Richlanb Hills has been blesseb N thousanbs of loving single parents anb their chilbren, who are bailij reminbers of the jo ,4s, trials, anb triumphs of the single- parent familH experience anb of the bounbless love which is containeb in the boob between this multitube of single- parents anb chilbren; NOW, THEREFORE, 1, Charles Scoma, Matlor of the Cites of North Richlanb Hills, Texas bo herebti proclaim the weep of April s, 2002 as: "SINGLE - PARENT FAMILY WEEK" in the Cites of North Richlanb Hills, anb join with the entire nation in celebration of the manti invaluable contributions which single- parent families have mabe to enrichinS the lives anb life experiences of the chilbren anb parents of America anb to strengthening the fabric of our American societti. IN WITNESS WHEREOI=, 1 have hereunto set mti hwib anb causeb the seal of the Cites of North RichiAnb Hills to be affixeb this the s' bati of April 2002. Charles Scoma, Mx4or l*i RH CITY Of NORTH RICHLAND HILLS PROCLAMATION WHEREAS, the Alliance for Chilbren's Mission is to unite tlhe communities of Tarra »t Countti to fight chilb abuse N provibinS chilbren's justice centers that coorbinate the efforts of partner aSencies anb facilitate the belie" of neebeb services; anb WHEREAS, each vicar in Port Worth anb Arlington approximatel,4 10,000 cases of suspecteb chilb abuse are reporteb, anb; WHEREAS, Alliance for Chilbren anb its agency partners will investigate nearl,H 2,500 serious cases of suspecteb abuse this bear, anb; WHEREAS, in fiscal bear 2000, Alliance for Chilbren provibeb victim focuseb services to 762 chilbren at the Port Worth Center, sot clAbren at the Arlington Center anb 317 chilbren at the Northeast Cuter, anb; WHEREAS, the Alliance for ClAbren will be participatinS in the National ClAb Abuse Prevention Month N sponsoring a blue Ribbon Campaign throughout Tarrant Countti. NOW, THEREFORE, 1, Charles Scoma, Ma ,4or of the Citti of North Richlanb Hills, Texas bo hereb,4 proclaim the month of April 2002 as: "NATIONAL CHILD A13VSE PREVENTION MONTH" in the Cites of North Richlanb Hills. In witness whereof, l have hereunto set M'4 hanb anb causeb the seal of the CUM of North Richlanb Hills to be affixeb this the s' ba,4 of April 2002. Charles Scoma, Matlor MR H CiTY Of NORTH RICHLAND HILLS PROCLAMATION WHEREAS, alcohol a »S other bras Abuse i" this »atio" Jim reaclleb epibemic proportions, anb those in the If to 24 bear olb age group are btiing at a faster rate than those of other ages anb; WHEREAS, it is imperative that visible, unifieb prevention ebucatio» efforts N communitH members be launcheb to rebuce the bemanb for brags anb; WHEREAS, the 13irbville lnbepenbent School District is sponsoring the National D.A.R.E. DAM offering citizens the opportNnitH to bemonstrate their commitment to a brwg -free lifestvile anb their appreciatio» to the commitment of the D.A.R.E. officers anb; WHEREAS, the citizens of the communitti will bemonstrate their commitment to brag -free, healthti lifesttile b., wearing or bisplatiing reb burinS this ba,4 anb bispla4ing "National D.A.R.E. Dail" anb the D.A.R.E. officer's name on business marquees anb, WHEREAS, the Citvj of North Richla »b !-kills further commits its resources to ensure the success of the National D.A.R.E. Da ,4. NOW THEREFORE, be it resolveb, that the Cit4 of North RichlaNb Hills hoes hereN proclaim Thursba ,4, April », 2002 as 'TIRDV1LLE INDEPENDENT SCHOOL DISTRICT'S D.A.R.E. DAY' atib encourages it citizens to participate in brug ebucation anb prevention activities to make a visible show of support for their strong commitment to a brwS -free commu"iN anb to honor our D.A.R.E. officers. in witness whereof, l have hereunto set mti hanb anb causeb the seal of the Citvj of North Richlanb Hills to be affixeb this the s' ba,4 of April 2o02. Charles Scoma, Matior INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2002 -054 Date: April 8, 2002 Subject: TRAPS Awards - 2002 Excellence in Planning Award "North Richland Hills City Image Study" The Texas Recreation and Parks Society awarded the North Richland Hills Parks and Recreation Department the "2002 TRAPS Excellence In Planning Award" for The North Richland Hills City Image Study at the TRAPS/Texas Parks & Wildlife Institute & Trade Show in Abilene on March 8, 2002. Other finalists in this award category included "Comprehensive Parks, Recreation and Open Space Plans ", "Trail System Master Plans" and "Planning and Design Guidelines for Creek -Based Parks" submitted by cities such as Houston, San Antonio, Pasadena, The Woodlands and others. A panel of judges representing the 9 TRAPS Regions of Texas made the following comments: "North Richland Hills' award winning study boldly states: 'Nothing is quite as important as first impressions. This is especially true of a city's image, which offers a glimpse of the lifestyle and ambience of a city.' From that powerful beginning, the North Richland Hills Parks and Recreation Department delivered their "Streetscape Study" intended to enhance the image of North Richland Hills and to improve the quality of life for the community." "Thus, the department's study delved into an objective and sometimes - critical look at themselves by identifying the aspects of urban growth that inhibit the livability of their community. Each aspect is t _ xamined, and in response, a recommendation for enhancing the NRH image is proposed. This groundbreaking study broached areas not commonly associated with Parks and Recreation including how drainage is managed, traffic signal design and visual clutter along roadways." The panel of judges concluded, "the end results were impressive. Urban Growth Livability Inhibitors (UGLIs) were identified. And, in each case, outstanding examples or Progressive Recommendation Enhancing Tomorrow's Image (PRETI) were identified. It is sure to be an example for many great cities to follow clearly demonstrating why NRH's city motto is City of Choice." Mr. Jim Browne, Director of Parks and Recreation, was also awarded the 2002 "President's Award ". Mr. Browne served as the Awards Chair for the 2001 & 2002 Texas Recreation and Parks Society Awards Program. He was presented this award for his commitment to enhancing the Awards Program and instilling integrity, inclusion and entertainment into the awards process that will benefit the TRAPS membership for many years to come. Ms. Stacey Laird, Outgoing President of the Texas Recreation & Parks Society, will be in attendance to re- present these two awards to the City of North Richland Hills and the Parks & Recreation Staff. Respectfully submitted, � QaV 1.14anaging Director of Community Services and Facilities ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS TEXA , S MINUTES OF THE PRE - COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE - COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - MARCH 25, 2002 — 6:00 P.M. Present: Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino Absent: Larry J. Cunningham Steve Norwood Greg Vick Patricia Hutson Alicia Richardson George Staples Paulette Hartman John Pitstick Larry Koonce Mike Curtis Karen Bostic Pam Burney Thomas Powell Terry Kinzie Dave Pendley Randy Shiflet Mayor Mayor Pro Tern Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Assistant City Manager Assistant City Manager City Secretary Assistant City Secretary City Attorney Asst. to the City Manager Director of Development Finance Director Public Works Director Budget Director Environmental Services Director Support Services Director Information Services Director Building Official Deputy City Manager ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 6:00 p.m. Mayor Scoma recognized Sally ProfFtt's Business Leadership Class, Tarrant County College. Mr. Cunningham recognized new Building Official, Dave Pendley. DISCUSS ITEMS No items were discussed. NAN FROM REGULAR MARCH 25, 2002 CITY COUNCIL AGENDA Pre Council Minutes March 25, 2002 Page 2 IR 2002 -043 Mr. John Pitstick introduced Mark Alexander, NAN DISCUSS Chair of the Technical Code Review Committee, ADOPTION OF Dave Pendley, Building Official, and Penny INTERNATIONAL Peterson, Assistant Building Official, who were PLUMBING, present to answer questions concerning the MECHANICAL, AND changes to the codes. Mr. Pendley gave a brief FUEL GAS CODES synopsis of the proposed code adoptions. The (AGENDA ITEM Council took action to adopt the Codes during NOS. 6D -F) the regular Council meeting. IR 2002 -042 Mr. Paulette Hartman briefly reviewed the PAULETTE / GREG V. DISCUSS JOINT history of the cable franchise renewal with the CABLE consortium of cities. Ms. Hartman explained FRANCHISE that while the North Richland Hills franchise RENEWAL WITH does not expire until January 2007, several CONSORTIUM OF cities in the consortium are interested in CITIES entering into the renewal process now with the entire consortium in an effort to retain some of the benefits that were negotiated in the transfer document in 1999 and to save on franchise renewal costs. The consortium will use the same legal services used during the 1999 transfer of the system. Ms. Hartman advised the process would probably take about one year and staff is requesting Council consensus to proceed with the franchise renewal process. Council questioned whether the Cable Board would be participating in the process. Staff advised that the Cable Board's input could be obtained. The consensus of the Council was for Staff to proceed and begin the franchise renewal process with Mr. Pestle (legal services) and the consortium of cities served by Charter. IR 2002 -045 LONG Mr. Cunningham reviewed suggested process of STEVE N. RANGE CAPITAL nominating citizens to a Long Range Capital IMPROVEMENT Improvement Committee outlined in the IR. Suggested process would include Council appointing a 20- member committee consisting of 16 citizens residing in various quadrants of the City and four current advisory board chairmen. The Committee would need to be diverse and well balanced with respect to job categories and professions. It was suggested that each Council member could submit nominations of two individuals for consideration. The proposed Long Range Capital Improvement IR 2002 -044 REPORT ON ANIMAL SERVICES UPDATE Pre Council Minutes March 25, 2002 Page 3 Committee would be formed through a resolution that would also explain the committee structure, objective, mission and estimated length of service. There was discussion on a council ad hoc committee reviewing all nominations and submitting a final recommendation to the Council for consideration. Several of the Council members were in favor of each selecting two members for the Committee and not using an ad hoc committee to make the final selection and recommendation. There was extensive discussion by the Council on the procedure that should be used for the appointment of the committee members. Council discussed with City Attorney Staples the Council Rules of Procedure pertaining to appointment of council committees. Mr. Staples advised that Council could either suspend the Rules or amend the Council Rules of Procedure. Consensus of Council was that the Rules needed to be clarified concerning the appointment of Council Committees. Council also agreed that they would suspend the Rules for the appointment of this committee. Each Council member will submit two names, staff will determine if the committee is balanced, and if needed, adjustments made to balance the committee. A resolution will also be prepared for Council consideration that will outline the process and charqe of the committee. Ms. Pam Burney briefed the Council on proposed updates to the Animal Services Division. The Animal Services Division is seeking to up date the image of the organization by renaming the division to the Humane Division, renaming the Animal Services Officers to Humane Officers, changing the uniform from black BDU's to Khaki pants with navy or gray polo shirts and adjusting the design of the logo on the vehicles and shirts. The changes will be made with little or no impact to the Animal Services budget. Council was advised that the proposed name change was being presented to the Naming Committee after the Council meeting for their recommendation to the Council at a future meetina. NAN ADJOURNMENT I Mayor Scoma adjourned the Pre - Council meeting at 6:52 p.m. to the regular Council meeting. ATTEST: Patricia Hutson — City Secretary Pre Council Minutes March 25, 2002 Page 4 Charles Scoma — Mayor MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 — MARCH 25, 2002 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order March 25, 2002 at 7:00 p.m. ROLL CALL Present: Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino, Jr Staff: Larry J. Cunningham Steve Norwood Greg Vick Patricia Hutson Alicia Richardson George Staples Mayor Mayor Pro Tern Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Assistant City Manager Assistant City Manager City Secretary Assistant City Secretary Attorney Absent: Randy Shiflet Deputy City Manager 2. INVOCATION Ms. Katie Hall of Smithfield Elementary School gave the invocation. 3. PLEDGE OF ALLEGIANCE Ms. Katie Hall led the pledge. 4. SPECIAL PRESENTATIONS PROCLAMATIONS Mayor Scoma presented a proclamation to Ms. Sandra Durbin recognizing the American Cancer Society. City Council Minutes March 25, 2002 Page 2 Mayor Scoma presented Mr. Mark Fisher with a proclamation proclaiming March as "Red Cross Month ". Mayor Scoma kicked off the Great American Clean Up for North Richland Hills by proclaiming the citizens of North Richland Hills as official participants of the 2002 Great American Clean Up. CERTIFICATE OF APPRECIATION Ms. Pam Burney thanked Ms. Elizabeth Anderson of Phi Theta Kappa Honor Society for the many years of participation in the adopt a highway program. Ms. Anderson was presented with a certificate of appreciation. Mayor Scoma recognized Sally Proffitt's Business Leadership Class, Tarrant County College. None. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE COUNCIL MEETING FEBRUARY 25, 2002 B. MINUTES OF THE CITY COUNCIL MEETING FEBRUARY 25, 2002 C. CONSIDER CLOSING A PORTION OF AN UNDEVELOPED STREET AND AUTHORIZING THE CONVEYANCE ALONG WITH AN UNUSED PARCEL OF LAND - ORDINANCE NO. 2613 D. CONSIDER ADOPTION OF 2000 INTERNATIONAL PLUMBING CODE - ORDINANCE NO. 2610 E. CONSIDER ADOPTION OF 2000 INTERNATIONAL MECHANICAL CODE - ORDINANCE NO. 2611 F. CONSIDER ADOPTION OF 2000 INTERNATIONAL FUEL GAS CODE - ORDINANCE NO. 2607 City Council Minutes March 25, 2002 Page 3 G. AUTHORIZE THE PUBLICATION OF NOTICE OF INTENT TO ISSUE CERTIFICATES OF OBLIGATION - RESOLUTION NO. 2002-013 H. PROPERTY TAX EXEMPTION OF CERTAIN DEFINED TRAVEL TRAILERS - ORDINANCE NO. 2614 I. AUTHORIZE INTERLOCAL AGREEMENT WITH THE CITY OF MERCEDES - RESOLUTION NO. 2002 -014 J. AWARD BID FOR ANNUAL UNIFORM CLEANING CONTRACT TO DRY CLEAN SUPER CENTER CLEANERS - RESOLUTION NO. 2002-015 K. AUTHORIZE CONTRACT EXTENSION FOR POLICE DEPARTMENT UNIFORMS WITH DIRECT ACTION UNIFORMS - RESOLUTION NO. 2002-016 L. AUTHORIZE CONTRACT EXTENSION FOR TRAFFIC MATERIALS WITH ROADRUNNER TRAFFIC SUPPLY AND VULCAN SIGNS - RESOLUTION NO. 2002 -017 M. AWARD BID FOR 2002 INTERIOR RENOVATION PROJECT TO ED PARKER, INC. IN THE AMOUNT OF $58,750 N. AWARD BID FOR 2002 LIGHT FIXTURE REPLACEMENT PROJECT TO CABLE ELECTRIC, INC. IN THE AMOUNT OF $74,900 O. AWARD BID FOR 2002 FLOORING REPLACEMENT PROJECT TO PAR FLOORING IN THE AMOUNT OF $74,740 P. AWARD ANNUAL MICROCOMPUTER HARDWARE CONTRACT TO OMTEX - RESOLUTION NO. 2002-020 MAYOR PRO TEM MITCHELL MOVED, SECONDED BY COUNCILWOMAN JOHNSON TO APPROVE THE CONSENT AGENDA. Motion to approve carried 7 -0. 7. GN 2002 -027 28TH YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PUBLIC HEARING PUBLIC HEARING OPENED AND CLOSED Ms. Paulette Hartman advised Council that staff has prepared a program to use the 28th CDBG funds for the reconstruction of Roberta Drive from Clenis to Lola. This project is City Council Minutes March 25, 2002 Page 4 being proposed because of the low rating condition of Roberta Drive. Ms. Hartman informed Council that HUD requires athpublic hearing to allow citizen input and comments regarding the proposed 28 year (2001/2002) CDBG program project. Mayor Scoma opened the public hearing and asked for anyone wishing to speak in favor or opposition to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. 8. GN 2002 -028 28" YEAR (2001/2002) COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM — RESOLUTION NO. 2002 -012 APPROVED COUNCILWOMAN JOHNSON MOVED, SECONDED BY COUNCILMAN TREVINO TO APPROVE GN 2002 -028, RESOLUTION No. 2002-012. Motion to approve carried 7 -0. 9. GN 2002 -029 RESOLUTION SUSPENDING TXU GAS RATE INCREASE FILING — RESOLUTION NO. 2002 -011 APPROVED Mr. Greg Vick, Assistant City Manager, informed Council that TXU Gas, on March 1, 2002, filed a request to increase the rates which it charges for natural gas service in North Richland Hills and 106 other cities. TXU Gas proposes rates will increase in North Richland Hills by 5.9 %, commercial rates by 2 %, and industrial rates by 30.5% creating an overall rate increase of 5.13 %. Staff is recommending that Council approve Resolution No. 2002 -011, which calls for suspension of TXU Gas rates for the 90 -day period allowed, authorizes the City to join a coalition, hire a consultant to analyze rate proposal, and appoint Greg Vick as the representative to serve on the Steering Committee to represent the city. COUNCILMAN TOLBERT MOVED TO APPROVE GN 2002 -029, RESOLUTION NO. 2002 -011 WITH THE MODIFICATION THAT THE AGREEMENT BE CHANGED TO REFLECT GREG VICK'S NEW TITLE OF ASSISTANT CITY MANAGER. COUNCILMAN TREVINO SECONDED THE MOTION. Motion to approve carried 7 -0. City Council Minutes March 25, 2002 Page 5 10. GN 2002 -025 CONSIDER ADOPTION OF ORDINANCE CREATING ECONOMIC DEVELOPMENT PROGRAM FOR MAKING GRANTS TO STIMULATE BUSINESS ACTIVITY — ORDINANCE NO. 2612 APPROVED Mr. Pitstick advised Council of staff's desire to establish an ordinance to set basic thresholds for consideration of offering local grants. The City Attorney drafted an ordinance that creates Chapter 8'/2 in the local code of ordinances. The ordinance states if a business has a minimum of a $5 million investment in building construction and creates a minimum of 300 new jobs, the City of North Richland Hills will consider waiving the appropriate development fees for that project. The fees would include building permit and public works inspection fees that would normally be charged for construction activities. Staff is recommending approval of Ordinance No. 2612. Council asked Mr. Pitstick how staff intended to get the word out to potential businesses. Mr. Pitstick advised Council that staff has plans to include the incentive in the Economic Development's quarterly newsletter. MAYOR PRO TEM MITCHELL MOVED, SECONDED BY COUNCILMAN WELCH TO APPROVE GN 2002 -025, ORDINANCE No. 2612. Motion to approve carried 7 -0. 11. GN 2002 -026 CONSIDER ECONOMIC INCENTIVE AGREEMENT FOR NEW CONSTRUCTION BY UICI APPROVED Mr. Pitstick introduced Mr. Don Powell with BOK, architect for UICI. Mr. Powell provided Council with a powerpoint presentation of UICI's project. Mr. Powell advised Council that the project is underway and has broken ground. Mayor Scoma asked about the light at the entrance point on Grapevine Highway. Mayor Scoma wanted to know if application had been made with the Highway Department. Mr. Pitstick informed Council that he believed it might be too close to Precinct Line Road for a light. City Council Minutes March 25, 2002 Page 6 Mr. Curtis advised Council that a traffic impact analysis was provided with the development. The TIA shows that not only will the new traffic generated from this addition, but a lot of the existing traffic will be going to the new traffic signal that has been installed at Grapevine Highway and Walker Boulevard. Mr. Curtis informed Council that the proximity of the main entrance off of Grapevine Highway to Precinct Line Road is too close to warrant a traffic signal. COUNCILWOMAN JOHNSON MOVED, SECONDED BY COUNCILMAN WELCH TO APPROVE GN 2002 -026. Motion to approve carried 7 -0. 12. PS 2002 -05 CONSIDERTION OF A REQUEST BY MIKE MILLER FOR THE APPROVAL OF THE FINAL PLAT OF LOT 8R, BLOCK 1 ODELL ADDITION LOCATED AT 7921 ODELL STREET APPROVED Mr. Mark Miller, applicant, summarized his request for Council. Mr. Pitstick advised Council that the applicant is requesting to combine two lots into one for the purposes of building a residential home. Mr. Pitstick informed Council that staff would work with Mr. Miller to allow him to live in the existing house until he is just about completed with the new house. Mr. Pitstick advised Council that the Planning and Zoning Commission approved request at their February 28th meeting. Staff recommends approval of PS 2002 -05 a final plat of addition as recommended by the Planning and Zoning Commission. Council discussed the Parkland Dedication Fee as it relates to residential owners being required to pay the $600.00 Parkland Dedication Fee. Mr. Pitstick informed Council that any time the city receives a plat it is $600.00 per lot for Parkland Dedication Fee. Councilman Trevino asked staff if Council could waive the Parkland Dedication Fee of $600.00. Mr. Pitstick advised Council that the Parkland Dedication Ordinance would need to be brought back before Council with a newly created district for redevelopment that would address waiving the fee. Mr. Cunningham informed Council that staff and Council would need to look at how they define redevelopment, because there are a lot of pockets in areas where the city is City Council Minutes March 25, 2002 Page 7 wanting to put in parks. Mr. Cunningham advised Council that staff could bring back the Parkland Dedication Ordinance for Council's review and reconsideration. City Attorney George Staples advised Council that the Council could not waive the Parkland Dedication Fee because it was not listed on the agenda. COUNCILMAN TREVINO MOVED TO APPROVE PS 2002 -05 WITH THE STIPULATION THAT STAFF LOOK AT A WAY TO REFUND THE $600.00 PARKLAND DEDICATION FEE TO APPLICANT. COUNCILMAN TOLBERT SECONDED THE MOTION. Motion to approve carried 7 -0. 13. PZ 2002 -02 PUBLIC HEARING TO CONSIDER AN APPEAL OF A REQUEST BY WESTERN RIM INVESTMENT ADVISORS, INC. FOR A ZONING CHANGE AND ORDINANCE CONSIDERATION FROM R -7 MF MULTI - FAMILY, C -1 COMMERCIAL AND 1 -2 MEDIUM INDUSTRIAL ON 43.906 ACRES TO PD PLANNED DEVELOPMENT FOR 27.034 ACRES OF SINGLE FAMILY USES AND 16.872 ACRES OF MULTI - FAMILY USES AND SITE PLAN APPROVAL IN THE 6800 -6900 BLOCK OF MID - CITIES BOULEVARD — ORDINANCE NO. 2615 (DENIED BY THE PLANNING AND ZONING COMMISSION AT THEIR FEBRUARY 14, 2002 MEETING) APPROVED Mr. Pitstick informed Council that this request is a public hearing for a zoning change that has been appealed. The Planning and Zoning Commission denied the request for a zoning change on February 14, 2002. Western Rim Investment Advisors is requesting a planned development for single family uses on approximately 27 acres and multi - family uses on 16.8 acres. Council was advised that the original zoning request heard by the Planning and Zoning Commission is not what is before Council tonight. The request has significantly changed following the Planning and Zoning meeting. Applicant is requesting two variances to the R7 MF Multifamily planned development request: • Variance from the 100% masonry requirement with elevations requested from 1% to 41 % for non -brick siding. • Variance from the requirement of a 60 foot setback between apartments and single family lots Applicant is requesting four variances from the R3 single family standards to include lot area, lot width, street yard setback for sideyards and sideyard setbacks: City Council Minutes March 25, 2002 Page 8 R3 Standards Reouested PD Variances Lot Area 7,500 sq. ft. 5,500 sq. ft. Lot Width 65 feet 50 feet Side Setback at Street 20 feet 15 feet Sideyard setback 6 feet 5 feet Mr. Pitstick advised applicant was proposing the following additions to R3 standards: Mr. Pitstick advised that as a result of the Planning & Zoning Commission's denial, staff had worked with applicant to bring the proposed development into line with zoning and development standards of the City. Significant changes were made to the standard fronts and open space -- changed from 0% to 13.7 %, staggered fronts from 0% to 18 %, applicant reduced the density from 4 Y2 units per acre to 3.99 units per acre, and reduced the multi - family lots from 275 units to 263 units, and the single family lot from 114 to 108. Mr. Pitstick advised council a future school site is adjacent to the project and a traffic impact analysis has been performed. Staff had initially looked to provide an access to the school, but the existing traffic impact analysis proved no need for the access. Staff had difficulty in providing for direct access to the school. Staff did not get enough information from school as to when the elementary school would be built or designed. Staff encouraged the district to provide pedestrian access. Mr. Pitstick pointed out on the site plan the pedestrian access between the multi - family site and future school site The recommendation of Staff is to continue the public hearing until April 22 to allow the Planning and Zoning Commission to review and comment at their April 11 meeting. Mr. Marcus Hiles, representing applicant, presented request and addressed Council concerns. Mr. Jospeh Rue, Washington and Associates and Mr. Rick Simmons, Western Rim Investments, also represented applicant and answered Council questions. Discussion and questions from the Council included the ownership of the property at the northwest corner, the location of the gas lines, type of traffic calming devices proposed, need for a traffic signal, streetscape and elevations, type of lighting at back of apartment complex facing single family homes, dish antennas and other types of Proposed R3 Standards Additions to Standards Dwelling Unit Size 1,600 sq. ft. 15% at 1,600 sq. ft. 40% at 1,800 sq. ft. 45% at 2,000 sq. ft. Side Garage Entrys no requirement 30% (33 lots) Staggered Front Setback 20 feet 18% (20 lots) at 25 feet Common Areas no requirement 3.71 acres (13.7 %) Mr. Pitstick advised that as a result of the Planning & Zoning Commission's denial, staff had worked with applicant to bring the proposed development into line with zoning and development standards of the City. Significant changes were made to the standard fronts and open space -- changed from 0% to 13.7 %, staggered fronts from 0% to 18 %, applicant reduced the density from 4 Y2 units per acre to 3.99 units per acre, and reduced the multi - family lots from 275 units to 263 units, and the single family lot from 114 to 108. Mr. Pitstick advised council a future school site is adjacent to the project and a traffic impact analysis has been performed. Staff had initially looked to provide an access to the school, but the existing traffic impact analysis proved no need for the access. Staff had difficulty in providing for direct access to the school. Staff did not get enough information from school as to when the elementary school would be built or designed. Staff encouraged the district to provide pedestrian access. Mr. Pitstick pointed out on the site plan the pedestrian access between the multi - family site and future school site The recommendation of Staff is to continue the public hearing until April 22 to allow the Planning and Zoning Commission to review and comment at their April 11 meeting. Mr. Marcus Hiles, representing applicant, presented request and addressed Council concerns. Mr. Jospeh Rue, Washington and Associates and Mr. Rick Simmons, Western Rim Investments, also represented applicant and answered Council questions. Discussion and questions from the Council included the ownership of the property at the northwest corner, the location of the gas lines, type of traffic calming devices proposed, need for a traffic signal, streetscape and elevations, type of lighting at back of apartment complex facing single family homes, dish antennas and other types of City Council Minutes March 25, 2002 Page 9 items that might be located on apartment balconies, type of fencing proposed and maintenance of fencing, and architectural concerns. There was concern by the Council of traffic on the neighborhood and access to the school should a school be built. In response to multi - family elevation concerns Mr. Hiles agreed that each side will be a minimum of 75 %. Council was also advised that a Homeowners Association would maintain the fences. Mr. Pitstick advised council that hooded lights are addressed in the ordinance, but flood lights were not and would need to be stipulated in the motion with concern to multi- family units facing single family. Mayor Scoma opened the public hearing and asked for anyone wishing to speak in favor of request to come forward. Ms. Nancy Bielik, 8009 Standley Street, spoke in favor of request, and asked that Council not put too many restrictions on development. There being no one else wishing to speak in favor of request, Mayor Scoma asked for anyone wishing to speak in opposition of request to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. COUNCILMAN TOLBERT MOVED TO APPROVE THE PLANNED DEVELOPMENT BROUGHT FORTH WITH CHANGES DISCUSSED TONIGHT: THAT THE TRAFFIC CALMING DEVICES BE APPROVED BY STAFF BEFORE FINAL PLAT APPROVAL; THAT MULTI- FAMILY UNITS BE A MINIMUM OF 75 % MASONRY ON EACH ELEVATION; THAT THERE BE 4 (FOUR) TREES PER LOT IN THE SINGLE FAMILY SECTION; THAT ANY MULTI- FAMILY THAT HAS LIGHTING THAT WOULD AFFECT SINGE FAMILY RESIDENTS BE HOODED AND NO FLOOD LIGHTS ALLOWED; THE HOMEOWNER ASSOCIATION AGREEMENT BE APPROVED BY STAFF BEFORE FINAL PLAT; WITHOUT LIMITING THE OPTIONS AVAILABLE TO STAFF THAT ALL FENCING AND GREEN SPACE (OPEN SPACE) BE MAINTAINED BY THE HOMEOWNER ASSOCIATION (FENCES DEFINED AS ALL FENCES OF THE NEIGHBORHOOD - MASONRY, WROUGHT IRON AND FENCES OF THE NEIGHBORHOOD). COUNCILWOMAN JOHNSON SECONDED THE MOTION. Motion to approve carried 6 -1, with Mayor Pro Tern Mitchell, Councilmen Metts, Whitson, Tolbert, Trevino, and Councilwoman Johnson voting for approval and Councilman Welch voting against. 14. PW 2002 -003 APPROVE CITY /DEVELOPER AGREEMENT WITH SUMMIT BANK FOR A PORTION OF SHADY GROVE ROAD — RESOLUTION NO. 2002-018 APPROVED City Council Minutes March 25, 2002 Page 10 Mr. Curtis advised the agreement will require the City to pay one -half of the cost, amount not to exceed $50,000, for improving Shady Grove Road adjacent to the proposed Summit Bank. Mr. Curtis advised the agreement has been executed by Summit Bank. MAYOR PRO TEM MITCHELL MOVED, SECONDED BY COUNCILMAN TOLBERT, TO APPROVE PW 2002 -003 AND RESOLUTION NO. 2002 -018, APPROVING THE CITY /DEVELOPER AGREEMENT WITH SUMMIT BANK FOR SHADY GROVE ROAD. Motion to approve carried 7 -0. None. 15. A. CITIZENS PRESENTATION B. INFORMATION AND REPORTS The City Manager advised in response to concerns regarding drainage problems in the Glenwyck Subdivision resulting from the heavy rains, Staff was meeting with the engineer, developer and builder to look at immediate remedies and any long term solutions that might be necessary to correct the drainage concerns. Staff will be reporting back to the Council and affected property owners. Mayor Scoma made the following announcements: • A Lotta Night Music Concert Series kicks off season — March 29 at 7:00 p.m. at Green Valley Park • Great American Cleanup — Saturday, April 6 from 9:00 a.m. — 12:00 Noon. City Council Minutes March 25, 2002 Page 11 16. ADJOURNMENT Mayor Scoma adjourned the meeting at 9:42 pm. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 4/8/02 Subject: Consideration of Landscape Use and Maintenance Agenda Number: GN 2002 -030 Agreement with TxDOT for an Entry Monument Sign - Resolution No. 2002 -021 The City of North Richland Hills has attempted to get TxDOT approval for an entryway sign on Glenview and Loop 820 for several years. Recently TxDOT agreed to allow the sign in the Glenview median. In December the City Council approved an Interlocal Agreement with the City of Hurst. The agreement provided for the sign in the Glenview median as well as traffic signal synchronization at the intersections of Mid - Cities /Precinct Line Road and Grapevine Highway /Precinct Line Road with other Precinct Line Road signals south of those points. The attached agreement with TxDOT will need to be approved by the City Council. The agreement allows the city to use the median for the entry sign. It requires the sign to be relocated or removed in the event TxDOT needs the right of way or traffic conditions require such. Insurance is waived for the city since we are self- insured, however contractors will be required to carry appropriate insurance when working on the sign. The agreement has been reviewed by the City Attorney, City Manager's Office, Public Works Director, and Parks Director. RECOMMENDATION: Approve Resolution No. 2002 -021 authorizing City Manager to execute the Landscape use and Maintenance Agreement with TxDOT. Source of Funds: Bonds (GO /Rev.) _ Operating Budget Other —.-cep" it Head Signature Finance Review Account Number Sufficient Funds MEMO Finance Dfrector anager 51gn" Page 1 of ,I 4 r - o p� J C7 r_+ i i m 01 RICHLAND HILLS in CITY LIMIT •� HURST �r CITY LIMIT i Ak 1 00 � O O 0 0 z Z z ! r- < OO m m p T � D� C is O = m CL m Oi: m —+, r-4- r— Z< CD n > :t cn (D Cn cn < �_ C= z i c � _ z CD. v 1 0 O � ' <• i O NE LOOP 820 north Resolution No. 2002 -021 BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager be, and is hereby authorized to execute the Landscape Use and Maintenance agreement for an entry monument sign with the Texas Department of Transportation. PASSED AND APPROVED this the 6t' day of April 2002. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney APPROVED AS TO CONTENT: Greg Vick, Assistant City Manager LANDSCAPE USE AND MAINTENANCE AGREEMENT STATE OF TEXAS COUNTY OF TRAVIS * THIS AGREEMENT made by the State of Texas by and between the Texas Department of Transportation, hereinafter referred to as the "State ", party of the first part, and the City of North Richland Hills, hereinafter called the City, party of the second part, is to become effective when fully executed by both parties. WITNESSETH WHEREAS, on the day of 2C , the governing body for the City, entered into Resolution /Ordinance No. herein after identified by reference, authorizing the City's participation in this agreement with the State; and WHEREAS, the City has requested the State to permit the construction, maintenance and operation of a public City name monument and landscaping on highway right -of -way in the median on Glenview Drive, -- a city street jointly owned, operated and maintained by the Cities of Hurst and North Richland Hills, near the intersection of the frontage road of northeast Loop 820 and as shown graphically by the preliminary conceptual site plan in Exhibit "A "; and WHEREAS, the Cities of Hurst and North Richland Hills have entered into a separate agreement for the monument to be placed partially within the City limits of Hurst, such agreement becoming a part of this agreement and included as Exhibit "B "; and WHEREAS, the State has indicated its willingness to approve the establishment of such improvement conditioned that the City will enter into agreements with the State to take the total responsibility for maintenance of the median and improvement, and conditioned that such uses are in the public interest and will not damage the highway facilities, impair safety, or in any way restrict the operation and maintenance of the adjacent highway facility. AGREEMENT NOW, THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them respectively kept and performed as hereinafter set forth, it is agreed as follows: 1. DESIGN AND CONSTRUCTION The City will prepare or provide for the construction plans for the facility, and will provide for the construction work as required by said plans at no cost to the State. Said plans shall include the design of an adequate landscape treatment for the area immediately surrounding the monument. The landscape plan should include adequate detail of the proposed improvement including monument design and landscaping, for State review to ensure safety and compliance with applicable State design and construction standards. The plans will be submitted to State for review and approval and when approved shall be attached to the agreement and made a part thereof in all respects. Construction shall not commence until plans have been approved by the State. Any future revisions or additions shall be made after prior written approval of the State. 2. INSPECTION Ingress and egress shall be allowed at all times to such facility for Federal Highway Administration personnel and State Forces and equipment when highway maintenance operations are necessary, and for inspection purposes. 3. PROHIBITIONS /SIGNS Regulations shall be established prohibiting the parking of vehicles transporting flammable or explosive loads and prohibiting use of the area in any manner for peddling, advertising or other purposes not in keeping with the objective of a public facility. The erection of signs other than those required for proper use and construction within the area and that is permitted by this agreement, will be prohibited. All signs shall be approved by the State prior to the actual erection. 4. RESPONSIBILITIES Maintenance and operation of the facility shall be entirely the responsibility of the City. Such responsibility shall not be transferred, assigned or conveyed to a third party without the advanced written approval of the State. Further, such responsibility shall include picking up trash, mowing and otherwise keeping the facility in a clean and sanitary condition 5. TERMINATION UPON NOTICE This provision is expressly made subject to the rights herein granted to both parties to terminate this agreement upon notice, and upon the exercise of any such right by either party, all obligations herein to make improvements to said facility shall immediately cease and terminate. This Agreement may be terminated by either party upon thirty (30) days written notice to the other party. 6. MODIFICATION /TERMINATION OF AGREEMENT If in the sole judgment of the State it is found at any future time that traffic conditions have so changed that the existence or use of the facility is impeding maintenance, damaging the highway facility, impairing safety or that the facility is not being properly operated, that it constitutes a nuisance, is abandoned, or if for any other reason it is the State's judgment that such facility is not in the public interest, this agreement under which the facility was constructed may be: (1) modified if corrective measures acceptable to both parties can be applied to eliminate the objectionable features of the facility or (2) terminated and the use of the area as proposed herein discontinued. This Agreement may be terminated by either party upon thirty (30) days written notice to the other party. 7. RESTORATION OF AREA If the City should decide at some future date that the improvement is no longer safe or desirable for retention, the City shall provide written notification to the State that such facility will be discontinued for the purpose defined herein and the City shall, within thirty (30) days from the date of said notification, clear the area of all facilities that were its responsibility under this agreement and restore the area to a condition satisfactory to the State. 8. PREVIOUS AGREEMENTS It is understood that this agreement in no way modifies or supersedes the terms and provisions of any existing agreements between the parties hereto. 9. INDEMNIFICATION The City acknowledges that it is not an agent, servant, or employee of the State, and that it is responsible for its own acts and deeds and for those of its agents or employees during the performance of contract work. Neither party hereto intends to waive, relinquish, limit or condition its right to avoid any such liability by claiming its governmental immunity. When notified by the State to do so, the other party hereto shall within thirty (30) days from receipt of the State's written notification pay the State for the full cost of repairing any damages to the highway facility which may result from its construction, maintenance or operation of the facility, and shall promptly reimburse the State for costs of construction and /or repair work made necessary by reason of such damages. Nothing is this agreement shall be construed as creating any liability in favor of any third party against the State and the City. Additionally, this agreement shall not ever be construed as relieving any third party from any liability against the State and the City but the City shall become fully subrogated to the State and shall be entitled to maintain any action over and against the third party which may be liable for having caused the City to pay or disburse any sum of money hereunder. 10. INSURANCE At the time of execution (signature) of the Agreement by the City, the City shall attach as EXHIBIT C, required insurance documentation to each Agreement counterpart. If the City is a self - insured entity and performs any work on the Project, including maintenance, with City Forces, the City shall extend the protection of its self - insurance to the State for any and all damages and injuries arising from the City's performance under this Agreement. If the City is not a self - insured entity and performs any work, including maintenance, on the project with City Forces, the City shall furnish the State with a completed Certificate of Insurance (TxDOT Form 1560). If the City performs any work on the Project through a contractor or contractors selected through the City's low -bid procedure, the City shall require its contractor or contractors to furnish the State with a completed Certificate of Insurance, (TxDOT Form 1560), and shall insure the contractor or contractors maintain such insurance during the term of the Agreement. 11. USE OF RIGHT -OF -WAY It is understood that the State by execution of this agreement does not impair or relinquish the State's right to use such land for highway purposes when it is required for the construction or reconstruction of the traffic facility for which it was acquired, nor shall use of the land under such agreement ever be construed as abandonment by the State of such land acquired for highway purposes, and the State does not purport to grant any interest in the land described herein but merely consents to such use to the extent its authority and title permits. It is further understood that the State assumes no responsibility or liability for damage to, or replacement of the improvements and landscaping or parts thereof which might result from its work on its own right -of -way. 12. ADDITIONAL CONSENT REQUIRED The State asserts only that it has sufficient title for highway purposes. The City shall be responsible for obtaining such additional consent, permits or agreement as may be necessary due to this agreement. This includes, but is not limited to, appropriate permits and clearances for environmental, ADA and public utilities, as may be required. 17. CIVIL RIGHTS ASSURANCES The City, for itself, its personal representatives, successors and interests and assigns, as part of the consideration hereof, does hereby covenant and agree as a covenant running with the land that: (1) no persons, n on the ground of race, color, sex, age, national origin, religion or disabling condition, shall be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination in the use of said facility; (2) that in the construction of any improvements on, over or under such land and the furnishing of services thereon, no person on the ground of race, color, sex, age, national origin, religion or disabling condition, shall be excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination; (3) that the City shall use the premises in compliance with all other requirements imposed by or pursuant to Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Non - discrimination in Federally- Assisted programs of the Department of Transportation - Effectuation of Title VI of the Civil Rights Act of 1964, and as said Regulations may be amended. That if in the event of any breach of the above non - discrimination covenants, the State shall have the right to terminate the agreement and reenter and repossess said land and the facilities thereon, and hold the same as if said agreement had never been made or issued. 18. AMENDMENTS Any changes in the time frame, character or responsibilities of the parties hereto shall be enacted by a written amendment executed by both parties hereto. 19. LEGAL CONSTRUCTION In case one or more of the provisions contained in this agreement shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any provision hereof and this agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained in this agreement. 20. NOTICES All notices required under this agreement shall be mailed or hand delivered to the following respective addresses: STATE (Mailing Address) Texas Department of Transportation Fort Worth District P.O. Box 6868 Fort Worth, Texas 76115 21. WARRANTS CITY (Mailing Address) City of North Richland Hills 7301 NE Loop 820 North Richland Hills, Texas 76180 The signatories to this agreement warrant that each has the authority to enter into this agreement on behalf of the party represented. 5 List of Attached Exhibits: Exhibit A - General monument/landscape layout plan Exhibit B - North Richland Hills /Hurst Agreement Exhibit C - Certificate of Insurance (TxDOT Form 1560) 0 IN WITNESS WHEREOF, the parties have hereunto affixed their signature, the City on the day of , 20 , and the State on the _ day of , 20 CITY OF NORTH RICHLAND HILLS By: Title: 7 STATE OF TEXAS Executed and approved for the Texas Transportation Commission for the purpose and effect of activating and /or carrying out the orders, and established policies or work programs heretofore approved and authorized by the Texas Transportation Commission. Maribel P. Chavez, P.E. District Engineer Fort Worth District Texas Department of Transportation CITY OF NORTH RICHLAND HILLS Department: Legal Council Meeting Date: 4/8/02 tesolution Authorizing Eminent Domain Acquisition of Agenda Number: GN 2002 -031 Parcels for Crane Road Widening Resolution No. 2002 -022 Negotiations for acquisition of two parcels needed for the Crane Road widening project have been unsuccessful and eminent domain is necessary. A resolution has been prepared for council approval. The location of the two parcels is shown on the attached map. Recommendation: To approve Resolution No. 2002 -022. Finance Review Source of Funds: Account Number Bonds (GO /Rev.) Sufficient Funds Avallame Operating Budge Other Finance Director ry 4 6 8 10 12 14 16 18 20 22 24- 26 28 30 32 34 36 38 40 RESOLUTION NO. 2002-022 WHEREAS, the City Council finds that it is necessary for the City to acquire right -of -way for the widening of Crane Road; and WHEREAS, the City staff was not able to satisfactorily purchase parcels set out below which are needed for public purposes to widen Rufe Snow Road; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT tracts of land which are known as Parcels 10 and 14 of the Crane Widening Project are declared necessary for public purposes in order to widen Crane Road and install all necessary drainage, utilities and other appurtenances. The City Attorney is authorized to file eminent domain proceedings to acquire the necessary right -of -way and other interests in land needed for the public purpose of widening Crane Road, a public thoroughfare. All actions taken heretofore in the acquisition of such property and exercise of the power of eminent domain are hereby ratified. AND IT IS SO RESOLVED. PASSED AND APPROVED on the day of April, 2002. ATTEST: Patricia Hutson, City Secretary m TIffiF Lo , omey tt CITY OF NORTH RICHLAND HILLS Charles Scoma, Mayor 1 CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Council Meeting Date: 4/08/02 subject: Award of Bid to JDC Construction in the amount of Agenda Number: $48,900.00 for the Tennis Court Resurfacing Project at Richland Tennis Center - Resolution No. 2002 -024 PU 2002 -013 Included in the currently approved Parks and Recreation Facilities Development CIP Budget is funding for resurfacing of the tennis courts at Richland Tennis Center. Five bids were received on April 20, 2002. The results are outlined below: JDC Construction $48,900.00 Trans Texas Tennis, Inc. $56,300.00 Courts -N -Stuff $65,735.00 American Tennis Court Contractors, Inc. $83,500.00 Dobbs Tennis Courts, Inc. $43,740.00 Disqualified The specifications call for sixteen (16) tennis courts to be resurfaced using four (4) layers of Deco Surfacing. The original courts were surfaced in 1997, and are scheduled, as a part of regular infrastructure maintenance, to be resurfaced in order to maintain a competitive level of play. In accordance with the Joint Use Agreement with BISD, the City is responsible for the resurfacing of twelve (12) courts, and BISD is responsible for four (4) courts. Upon completion of the project, BISD will reimburse the City for their portion of the work, which will be in the amount of $9,975.00. JDC Construction submitted the lowest most qualified bid in the amount of $48,900.00. Although Dobbs Tennis Courts, Inc. submitted the lowest bid, they have been disqualified, since their bid does not meet specifications because they substituted the four (4) layer Deco Surfacing system with a lower grade product. This project complies with City Council Goal #5 "quality of life amenities for the community." It also can be referenced in City Council Goal #2 "enhancing the quality of development with community pride and identity, by enhancing our image to ourselves and others." Recommendation: To award the Tennis Court Resurfacing Project, at Richland Tennis Center, to JDC Construction in the amount of $48,900.00 and approve Resolution No. 2002 -024 authorizing the City Manager to execute the contract. Source of Funds: Bonds (GO /Rev.) 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PARCEL NO. J8 - - (O.003AG.) TR 5AA CARD, IRMA T NAR IN SURVEY, 10'` 0077 S.F. VOL 1070, PG 611 0U A0� � g S U „b' o p O _ 8p< > 8 � SS M > , M y ;v " �R ; W rg'; mc �4Ra ur — a pp m Y I Row -i51 S.F. PARCEL NO. J8 - - (O.003AG.) TR 5AA CARD, IRMA T NAR IN SURVEY, 10'` 0077 S.F. VOL 1070, PG 611 II� s 5 I� :�•, Vg ti „b' o p O _ 8p< > C ° >i g z = SS M > , M y ;v " �R ; W rg'; mc �4Ra ur — a pp m Y FRONTAGE -30' C ° >i g r. SS M > , M y ;v �R ; W rg'; � R — a m Y FRONTAGE -30' Row -i51 S.F. PARCEL NO. J8 - - (O.003AG.) TR 5AA CARD, IRMA T NAR IN SURVEY, 10'` 0077 S.F. VOL 1070, PG 611 A -1055 CRANE RD ORTCT N R H. 17 _, FRONTAGE -.w' PARCEL NO. J9 - -` ROw -150 S.F. TR 5Y3 I..� (0.00]AC.) T SU4VEY ° CRANE ANUNOSON EP 1555 GARDEN DR 105TH A -1055 li6i- 4.ROVE, U + 0711 10 TCE -J00 5.f. VOl 11705, PC 15, (0,OO7AC.)- DRTCT 0 - - - - Y ° �bN>F C) � y� n p � S i�l i N STA 22 +00 � I I la rn p rI � I I I .01 t I o v = I ,I I R ON r o H- .-0 U $� z ag 9 �b Q i� I I $ ;T S I II r S AO � om � R — a .01 t I o v = I ,I I R ON r o H- .-0 U $� z ag 9 �b Q i� I I $ ;T S I II r S AO 2 4 6 8 10 12 14 16 18 20 22 --24 26 28 30 32 34 36 RESOLUTION NO. 2002-024 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City Manager is hereby authorized to execute the contract with JDC Construction for the Tennis Court Resurfacing Project at Richland Tennis Center, as the act and deed of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 8th day of April, 2002. CITY OF NORTH RICHLAND HILLS ATTEST: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROV S TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: Jim Browne, Director, Parks & Recreation 1 CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Council Meeting Date: 4/08/02 Subject: Award of Bid to VMC Lan Contract Mowing of RightE Resolution No. 2002 -027 )e Services for the ay Agenda Number: PU 2002 -014 The City contracts mowing services for rights -of -way, water tower and pump station sites. The previous contract was awarded to VMC Landscape Services in 1999. Their contract allowed for two consecutive one -year contract renewals, which were executed in 2000 and 2001. Since the original contract allowed only two annual renewals, formal bids were solicited for the expired contract. The results are outlined below. VMC Landscape Services $125,628 Qualitiscape Services $141,854 The bids were due on February 13, 2002. Having not received at least three bids by the deadline, an addendum was issued to extend the bid opening date an additional week, but no other bids were received. Although the total contract amount is based on a maximum of 36 mowing cycles, the number of cycles per mowing season is contingent upon the weather, the amount of rainfall and growing conditions in any given year. The bid prices represent a slight increase from the past contract due to the addition of several new drainage channels in parks, as a result of citizen requests and the addition of new undeveloped parkland. VMC Landscape Services has held this contract since March 29, 1999 and has performed well during this time. Responses to requests and concerns have been effectively handled in a timely manner. They submitted the lowest most qualified bid and have proven they are equipped to maintain this contract. The City has contracted out these services in the past and wishes to continue since it has been pleased with the quality of service it provides while complying with City Council Goal #2 "raised standards of landscaping" and "community pride, enhancing our image to ourselves and others ". Recommendation: To award the bid for Contract Mowing of Rights -of -Way to VMC Landscape Services and approve Resolution No. 2002 -027 authorizing the City Manager to execute the contract. Source of Funds: Bonds (GO /Rev.) Operating Budget Other cy Department Head Siqnature Finance Review Account Number 405 - 2008 - 712.42 -15 Director Director Page 1 of 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 RESOLUTION NO. 2002-027 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City Manager is hereby authorized to execute the contract with VMC Landscape Services for the Contract Mowing of Rights -of -Way, as the act and deed of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 8th day of April, 2002. CITY OF NORTH RICHLAND HILLS ATTEST: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROVE AS TO FORM AND LEGALITY: George A. Staples, At orney APPROVED AS TO CONTENT: Jim Brbwne, Director, Parks & Recreation 1 CITY OF NORTH RICHLAND HILLS Department: Finance / Parks and Recreation Council Meeting Date: 4/8/2002 Subject; prize Contract Extension for Ac To D.C.C., Inc. — Resolution No. Agenda Number: PU 2002 -015 At the April 23, 2001 meeting, Council awarded a contract to D.C.C., Inc. to supply aquatic chemicals for NRH2O Family Water Park (PU 2001 - 025). The contract included two major chemicals and three minor chemicals that are used for sanitizing and balancing the 750,000 gallons of treated pool water at NRH2O. The company has offered to extend the contract an additional year at the 2001 bid prices. The contract and bid specifications allow for this contract to be extended for two additional one -year terms. D.C.C., Inc. has provided reliable service and technical support during this last contract year. They have met all the daily requirements and delivery schedules for the Water Park. Recommendation: To authorize the contract extension with D.C.C., Inc. to supply aquatic chemicals for one year and approve Resolution No. 2002 -028 authorizing the City Manager to execute the contract. Source of Funds: Bonds (GO /Rev.) Operating Budget Other ,-,mil -ze..,.,. ,. Department Head Signature Finance Review Account Sufficient 415 -7517- 722.66 -15 Director Director Page 1 of 1 2 4 6 8 10 12 14 16 18 20 22 Z4 26 28 30 32 34 36 RESOLUTION NO. 2002-028 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City Manager is hereby authorized to execute the contract extension with D.C.C., Inc., for aquatic chemical supplies, as the act and deed of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 8th day of April, 2002. CITY OF NORTH RICHLAND HILLS ATTEST: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROVED I& S TO FORM AND LEGALITY: George A. Staples, httorney APPROVED AS TO CONTENT: Jim Browne, Director, Parks & Recreation 1 L CITY OF NORTH RICHLAND HILLS - Department: Finance / Parks & Recreation Council Meeting Date: 4/8/2002 Subject: Award Annual Food Supply Contract for NRH2O to Agenda Number: PU 2002 -016 Ben E. Keith Foods - Resolution No. 2002 -029 Request for Proposals were solicited for the annual contract to supply food items for NRH2O Family Water Park. Bidders were requested to submit prices for a list of specific food items as well as specific brands that were high volume sellers in the 2001 season. Proposal requests were sent to the following companies: Ben E. Keith Bassham Foods CD Hartnett Company Sysco Foods The bids were due on March 21, 2002. Having not received at least three bids by the deadline, an addendum was issued to extend the bid opening date to March 28, 2002. After this extension, all four companies submitted bids and all bids were evaluated, based on criteria that included brand of food item offered, price, quality, and customer service response. Staff also tested various items offered by vendors. Based on these evaluation factors, staff recommends the contract be awarded to Ben E. Keith Foods. Ben E. Keith Foods has an excellent reputation and provided very reliable service to NRH2O during the 1996 through 1998 and 2000 through 2001 seasons. All the brands offered by Ben E. Keith Foods meet the specifications for high quality and availability. We plan to continue to use the on -line ordering system that allows the park to take advantage of the distributor's full inventory. Recommendation: To award the annual food supply contract for NRH2O to Ben E. Keith Foods and approve Resolution No. 2002 -029 authorizing the City Manager to execute the contract. Finance Review Source of Funds: Account Number 415- 7519- 722.63 -05 Bonds (GO /Rev.) 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O _N D m U N I y, N L C m t � m N Q) E E S m ca H i '> a) N d Q N m C7 I- o 2 29 B 2 .m.. — U S O a) Y N a) E m a N E� L U« d d r0 «a U N 7 7 O m Vl d « w > m 5 a�_� LL E a) m � 3 m a) 1J o 11 0. � N N C r N O N Q O ++ Q ++ 7 Y m m ti tixmaa o m �mm02 m m o m mxaaaaaF- 0 0 0 0 0 0 o 0. m m 02 o t0 Aa m x o d CL Y m 12 m m m m 5 z: M a� tO d-1O)0 ,_ m m m L _U_LL Z(Or 04 V't0r N ww U) CL 2 4 6 8 `10 12 14 16 18 20 22 24 26 28 30 32 34 36 RESOLUTION NO. 2002-029 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City Manager is hereby authorized to execute the annual food supply contract with Ben E. Keith Foods for NRH20 Family Water Park, as the act and deed of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 8th day of April, 2002. CITY OF NORTH RICHLAND HILLS ATTEST: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Aa X & George A. Staples, A orney APPROVED AS TO CONTENT: I �7 Jim Browne, Director, Parks & Recreation 1 CITY OF NORTH RICHLAND HILLS Finance / Support Services Council Meeting Date: 4/8/2002 Subject: Award Bid for Ground Maintenance Equipment to Agenda Number: PU 2002 -017 Saginaw Implement Company and Professional Turf Products In the 200112002 approved budget, Council appropriated funds for the purchase of ground maintenance equipment. Formal bids were solicited and the results are outlined on the attached spreadsheet. This equipment will be used by the Parks and Recreation Department. The two Groundmaster mowers will replace 1991 and 1994 -year model mowers. The aeration unit, topdresser and sprayer are new equipment that will be used to maintain ball fields and the soccer complex. Funding Source: 510 - 7032 - 712.74 -10 $25,746 125 - 7502 - 541.74 -05 $49,967 Recommendation: To award the bid for two Groundmaster mowers to Saginaw Implement Company in the amount of $25,746 and to award the bid for the aeration unit, topdresser and sprayer to Professional Turf Products in the amount of $49,967. wn arunn1n rivau 01unalure loft Mana eras' f h ii �" �*{ .lye xt { dT`' �'� , 7• _ e Toro Grounds Maintenance 'Bid 02 -1023 Equipment Turf Saginaw Professional Professional Implement Turf Products Equipment <:<:: >:: »: : «: : >:::>: >' >E} $28,268.00 $40,998.00 $23,699.00 .: I $8,899.00 $19, 561.00' "'II $26,299.00 .:::.......::::::...... :......... ... . does not meet 2 ea. Groundmaster 328 -D mower 1 ea. Toro Procore 880 Aeration Unit 1 ea. Toro Topdresser 2500 1 ea. Toro Multipro 1250 Sprayer ** ** minimum specs Total Recommended Award $25,746.00 $49,967.00 CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 4/08/2002 Subject: .4 2002 Payment to Richard Carr Construction Co., Inc. Agenda Number: PAY 2002 -001 for Tourist Drive Paving and Drainage Improvements Council awarded this CIP Project on 9/25/00, PW2000 -028, to Richard Carr Construction Co. Inc., for $1,110,921.71. After the approval of Change Order No. 1 on 10/23100, PW 2002 -033, for $45,884.00 the total contract amount was revised to $1,156,805.71. This payment request represents pay estimate No. 13 and Final and is in the amount of $79,018.17. Final payment will make the contractor's total earnings on the project $1,086,959.14 which is $69,846.57 under the construction contract amount of $1,156,805.71. Most of the project savings are associated with unused paving, storm drainage and utility items as well as unused temporary pavement replacement materials. The contract "start date" for this project was October 23, 2000, and the contract completion date (after approval of Change Order No. 1) was September 18, 2001. The actual completion date was February 13, 2002, which is 148 calendar days beyond the contract completion date. Public Works has reviewed the contractor's request for additional time and would recommend that 52 calendar days be approved as an extension to the contract completion date. Public Works concurs that 52 calendar days were beyond the contractor's control. If 52 calendar days are subtracted from the �-- 148 days, the project extended 96 days beyond the "revised" completion date. The liquidated damages for this project are $300.00 per day. If Council elects to assess liquidated damages for the time over -run, then the liquidated damages total would be $300.00 per day X 96 days = $28,800.00. The liquidated damages could be subtracted from the contractor's final pay. The total amount owed to the contractor would be $79,018.17 - $28,800.00 = $50,218.17. The contractor also understands that an Affidavit will need to furnished affirming that there are no outstanding claims against the Contractor before he can receive the final payment. RECOMMENDATION: To assess 96 days of liquidated damages in the amount of $28,800.00 and approve final payment to Richard Carr Construction Co. in the amount of $50,218.17 (after liquidated damages are subtracted.) Source of Funds: Bonds (GO /Rev.) Operating Budget Other n, epartml v Finance Review 264)"1- 6000113.63 -13 -6000 _ % A AA AA4 Head Signature Account Number 02_23.18.6= Sufficient Funds vai a e u l Il! .1. City MelVeV1 Page 1 of ImiKNOWLTON- ENGLISH - FLOWERS, INC. CONSULTING ENGINEERS / Fort Worth - Dallas C March 28, 2002 Mr. Mike Curtis, P.E. Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 MAR 2 9 1002 NR-- public Re: 3 -396, CITY OF NORTH RICHLAND HILLS TOURIST DRIVE PAVING & DRAINAGE IMPROVEMENTS CONTRACTOR'S ESTIMATE NO. 13 & FINAL Enclosed is one (1) copy of contractor's Partial pay Estimate No. 13 and Final, dated March 25, 2002, made payable to Richard Carr Construction Co., in the amount of $50,218.17, for materials furnished and work performed on the referenced project as of February 13, 2002. The quantities and condition of the project have been verified on -site by your representative, Mr. Scott Walker, as indicated by his signature on the estimate dated, March 25, 2002, and we have checked the item extensions and additions. The following is a summary of the final project status: CONSTRUCTION CATEGORY THIS MONTH TOTAL EARNINGS CONTRACT AMOUNT PERC. COMPL. Paving $49,989.15 $581,448.80 $613,422.56 94.79% Drainage 25,928.74 325,248.33 333,794.18 97.44% Utilities 3,100.28 180,262.01 209,588.97 86.01% TOTALS $79,018.171 $1,086,959.14 $1,156,805.71 93.96% Liquid. Dama ($28,800.00)1 1 Balance Due $50,218.17 Calendar Days 1 -96 478 382 125.13% Contractor earnings total $1,086,959.14, which is $69,846.57 under the construction contract amount of $1,156,805.71. A construction project status report is enclosed which shows the difference in the as -built versus originally estimated quantities of construction. Most of the project savings are associated with unused paving, storm drainage and utility items such as asphalt prime coat, 1901 CENTRAL DR., SUITE 550 - BEDFORD, TEXAS 76021 - 5826.817/283 -6211 - METRO 817/267 -3367 - FAX 817/354 -4389 March 28, 2002 3 -396, CITY OF NORTH RICHLAND HILLS TOURIST DRIVE PAVING AND DRAINAGE IMPROVEMENTS CONTRACTOR'S ESTIMATE NO. 13 & FINAL extra sodding materials, extra storm drain pipe, erosion control, unused temporary pavement replacement materials, and unused contingency funds. The project starting date was October 23, 2000, and the originally scheduled completion date was September 18, 2001, based on a 330 calendar day contract completion time. The contractor has asked for an additional 52 extra days due to delays beyond his control, which have been recommended for Council consideration of approval by the City Staff. (See the enclosed time extension correspondence). Based on the 52 calendar day extension, if approved, the revised contract completion time would be 382 days which would extend the contract completion date to November 9, 2001. The actual completion date was February 13, 2002, which is an over -run of 96 calendar days beyond the revised completion date. If Council elects to assess liquidated damages for the time over -run, then the liquidated damages total would be $300 per day x 96 days = $28,800.00. Therefore, if liquidated damages are assessed, then the final payment due to the contractor is $79,018.17 - $28,800.00 = $50,218.17. The two year period of maintenance begins on this date and, therefore, will terminate on March 28, 2004. The maintenance obligation includes repair of storm drain lines, water lines, breaks or stoppage resulting from improper embedment, compaction, backfill or poor workmanship. The maintenance obligation also includes sealing of pavement cracks, repair of pavement buckling or other failures, along with failure of all concrete flatwork and other concrete structures. In the absence of any negative comments concerning the condition of this project, and after an Affidavit has been furnished by the Contractor affirming that there are no outstanding claims against the Contractor associated with this project, then we recommend that this final partial payment in the amount of $50,218.17, (if liquidated damages are assessed), be made to Richard Carr Construction Co., 3501 Concrete Street, Fort Worth, Texas 76107. Please call if you have any questions concerning this project. Knowlton- English - Flowers, Inc. 03/28/02, Page 2 of 3 March 28, 2002 3 -396, CITY OF NORTH RICHLAND HILLS TOURIST DRIVE PAVING AND DRAINAGE IMPROVEMENTS CONTRACTOR'S ESTIMATE NO. 13 & FINAL RICHARD W. ALBIN, P.E., Vice President RWA \ra \Final.doc Enclosures Cc: Mr. Scott Walker, City Inspector Mr. Richard Carr, Richard Carr Construction Co. CITY OF NORTH RICHLAND HILLS Department Public Works Council Meeting Date: 4/08/02 Subject:__ Approve Final Payment to Midstate Construction Service Inc Agenda Number. PAY 2002 -00; for the Watauga Road Booster Pump Station This project was awarded by Council on 1/10/00, PW 2000 -04, to Midstate Construction Services, Inc. for $201,225.10. This payment represents the Final Payment Estimate No. 3 and is in the amount of $10,209.26. Final payment will make the contractor's total earnings on the project $191,873.10, which is $9,352.00 under the contract amount. The savings are due to unused utility allowances for contingencies. The contractor substantially completed the project before the contract completion date of June 30, 2000. The project has been totally complete for 18 months. The delay in processing this final payment has been caused by the contractor not submitting his final estimate to the City. The City's consulting engineer and City staff have made numerous attempts to get the contractor to provide his final estimate during the past 18 months. No progress was being made until the City informed the contractor that the project was getting ready to be "closed out." Sufficient funds are available to cover this payment. RECOMMENDATION: Approve final payment to Midstate Construction Services, Inc. in the amount of $10,209.26. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Depa ent ead Signature Account Number 405- 000-712.79 -00/02 -94.12 -6000 Sufficient Funds KNOWLTON - ENGLISH - FLOWERS, I NC. CONSULTING ENGINEERS / Fort Worth - Dallas March 28, 2002 1 MAR 2 9 2002 Mr. Mike Curtis, P.E. Director of Public Works NRH Public Works 7301 N.E. Loop 820 North Richland Hills, TX 76180 Re: 3 -582, CITY OF NORTH RICHLAND HILLS WATAUGA ROAD BOOSTER PUMP STATION, ESTIMATE NO.3 AND FINAL Enclosed are two copies of the Contractor's Final Pay Estimate No. 3, dated March 14, 2002, made payable to Midstate Construction Services, Inc. in the amount of $10,209.26, for work performed on the Pump Station and final retainage. The quantities and condition of the project have been verified on -site by your representative, Mr. David Smyth, as indicated by his signature on the estimate; we have checked the item extensions and additions. The Contractor has provided an Affidavit of Release of Liens and a Consent of Surety, as required by the Contract. We recommend that this payment in the amount of $10,209.26 be made to Midstate Construction Services, Inc., 6600 Joy Road, Onondaga, New York 13057. G.R. Philipp, Jr., P.E. attch. xc: Mr. David Smyth, Public Works Superintendent/Utilities, NRH Mr. Eddie Hargroves, Interim City Manager, Watauga Mr. Johnnie Reagan, Director of Public Works & Parks, Watauga Mr. Ron Burlin, Midstate Construction 1901 CENTRAL DR., SUITE 550 • BEDFORD, TEXAS 76021 - 5826.817/283 -6211 • METRO 817/267 -3367 • FAX 817/354 -4389 CITY OF NORTH RICHLAND HILL S Department Public Works Subject: Approve Final Payment to McClendon Construction Co. for the Miscellaneous 2000 Street Improvements Council Meeting Date: 4/08/02 Inc. Agenda Number: _ PAY 2002 -003 This project was awarded by Council on 2/12/2001, PW 2000 -006, to McClendon Construction Co. for $572,421.20. This payment represents the tenth and final payment request and is in the amount of $28,024.20. Final payment will make the contractor's total earnings on the project $549,729.61, which is $22,691.59 under the contract amount. The savings are due to unused miscellaneous paving and utility allowances. The contractor substantially completed the project before the contract completion date. This project consisted of the reconstruction of portions of Grove Street, Laura Lane and Riviera with concrete paving. Sufficient funds are available to cover this payment. RECOMMENDATION: To approve final payment to McClendon Construction Co., Inc. in the amount of $28,024.20. Finance Review Source of Funds: Account Number 405AM712.79- 00/02-90 -12 -6000 Bonds (GO/Rev.) Operating Budget Other Department Has Binkley & Barfield, Inc., Consulting Engineers 10830 N. Central Expressway, Suite 230 a Dallas, Texas 75231 (214) 369 -3610 Fax (214) 369 -3608 April 2, 2002 Mr. Mike Curtis, P.E. Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: Miscellaneous 2000 Street Improvements (Grove, Laura, and Riviera) Dear Mr. Curtis: The finalization of the Miscellaneous Street Improvement Project has been completed. The project was constructed by McClendon Construction Co., Inc. The construction cost was $549,729.61, and the project was completed within the 270 day contract time. There was a minimal amount of impact to the neighborhoods during construction and the design consultant was pleased with the quality of construction. PROJECT SUMMARY City construction budget $704,000 Engineer's preliminary estimate $689,000 Contractor's Bid $572,421 Contractor's final payment $549,729 The difference between the contract bid and the final payment was due to the contractor not having to replace existing water services to construct the street pavement. If you have any questions please call me at 214- 369 -3610. It has been a pleasure serving the City through the successful completion of this project. Sincerely; Fred Balster, P.E. Corporate Vice President A CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 4/8/02 Subject: Consider the request from William Pruitt for the approval of Agenda Number: PS 2002 -10 the Final Plat of Lot 2, Block 1, Rufe Snow Addition located at 7800 Rufe Snow Drive (3.038 acres). Case Summary: _William Pruitt is requesting approval of the Final Plat of Lot 2, Block 1 Rufe Snow Center Addition. The preliminary plat of this site was approved in October of last year (ref. PS 2001 -35). Recently Mr. Rick Guerrero of Consulting InSite, Ilc. addressed the Commission regarding a potential PD request for an independent living retirement community on this tract. At this time, no submittal for this development has been made. The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances. Attached is a memo from the Public Works department concerning this plat request. Current Zoning: The current zoning of the site is C -1 Commercial. Comprehensive Plan: The Comprehensive Plan indicates retail uses for this site. Right Of Way: No additional street ROW is required for this development. Utilities: No issues concerning the extension of utilities to the site have been identified. Flood or Drainage: No portion of this lot is located within the 100 -year floodplain and staff has identified no drainage issues. Traffic /Access: The site has access to Rufe Snow Drive via a mutual access easement shared with Lot 1 (Christian Brothers Automotive). This access easement will be filed as a separate instrument. Tree Preservation: The site exhibits very little foliage. This information will be provided during the permit process. Parkland Dedication Fee: Park fees in the amount of $1000 per acre will be required as permits are issued. Finance Review Source of Funds: Account Number Bonds (GO /Rev.) Sufficient Funds AVallable Operating Budget Other � F• p• t -i). Department Head Signature PS 2002 -10 Rufe Snow Center Addition CC mance �rec or e A f Manager Page Iof2 CITY OF NORTH RICHLAND HILLS RECOMMENDATION: The Planning and Zoning Commission at their meeting on March 14, 2002, recommended approval of PS 2002 -10 by a vote of 4 -0 -1 To approve PS 2002 -10 a Final Plat of Lot 2, Block 1 Rufe Snow Addition as recommended by the Planning and Zoning Commission. CITY COUNCIL ACTION ITEM PS 2002 -10 Rufe Snow Center Addition CC Page 2 of 2 NCH CITY OF NORTH RICHLAND HILLS MEMO TO: Dave Green, Planner FROM: Andrea Jobe, EIT, Engineer Associate Public Works r Administration March 8, 2002 RE: March 14, 2002 P&Z Agenda Items Reviewed By Pubdc Works Public Works has reviewed the plats submitted on Monday, March 4, 2002 for P&Z Agenda consideration and offer the following comments: 1. RUFE SNOW CENTER, PS 2002 -10 All of Public Works comments have been satisfied. 2. NORTHRIDGE MEADOWS ADDITION, PS 2002 -11 All of Public Works comments have been satisfied. 3. ORIGINAL TOWN OF SMtTHFtELD, PS 2002 -14 The plat received did not sufficiently address Pubtic Works' comments. In a telephone conversation with Mr. Pat Moffit, I explained the items not addressed and told him to have his surveyor /engineer call me to have the items further explained if necessary. 1 Andrea R. Jobe, E.I.y., ngineer Associate ARJ /pwm2002 -026 cc: Mike Curtis, P.E., Public Works Director Jon Lovell, E.I.T., Engineer Associate -x 32,C-,9 - `Jcr'i ,,chiana '-ills. Texas 76182 -C6C9 cr °ac* -:cc -32C - 8'7! 42-- ^4C0 - Fax ;817; 427 -n ,j04 TR 2E 1 .3315 @ City of Keller TR 2A TR 201 TR 1AIA .031 AC\ / .031 AC / .032 AC BURSEY ROAD KELL PS 2002 -10 CONSIDERATION OF A REQUEST FROM WILLIAM PRUITT FOR THE APPROVAL OF THE FINAL PLAT LOT 2, BLOCK 1 OF RUFE SNOW CENTER ADDITION LOCATED IN THE 7800 BLOCK OF RUFE SNOW DRIVE. PLANNING & ZONING COMMISSIONER TIM WELCH ABSTAINED FROM DISCUSSION OR VOTING ON THIS CASE. APPROVED Zoning Administrator Cathy Horton summarized the case. This is a one lot plat, Lot 2, Block 1, Rufe Snow Center Addition. A preliminary plat of this addition was approved in October of last year. The Development Review Committee has reviewed the plat for compliance with City regulations and it does comply with the Zoning Ordinance, the Subdivision Ordinance and the Comprehensive Plan. All of the comments have been addressed by the engineer. Staff recommends approval of this plat. There were no questions or comments from the commission members. Mr. Nehring, seconded by Mr. Tucker, motioned to approve PS 2002 -10 subject to staff comments. The motion carried (4 -0 -1) with Mr. Welch abstaining. CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 4/8/02 Subject: Consider the request from Greater NRH Realty Partners Ltd. Agenda Number: PS 2002 -11 for the approval of the Final Plat of Lots 1 -28, Block 1, Northridge Meadows Addition located west of Holiday Lane and north of Hightower Drive (7.609 acres). Case Summary: Greater N.R.H. Realty Partners Ltd. has submitted a Final Plat for the North Ridge Meadows Addition for approval The preliminary plat was approved by the Commission on 1/10/02. The plat was approved with cul -de -sac lots having substandard lot widths. Since that time the applicant's engineer has made several minor dimensional adjustments on some lots in order to satisfy comments from the Public Works Department. One of these adjustments has resulted in a 20' drainage easement (containing an existing underground box culvert) being situated near the center of Lot 19. On the approved preliminary plat this drainage easement straddled lots 19 and 20 (10' on the each side of the common lot line). It appears that a house could be built (min. 2,000 square feet) on this site with a rear or side entry garage in which the driveway was paved over the existing drainage easement. The Development Review Committee has reviewed the plat and has determined that it complies with both the Zoning and Subdivision Ordinances. Attached is a memo from the Public Works Department concerning this plat. Current Zoning: The current zoning of the site is R -2 Residential Comprehensive Plan: The Comprehensive Plan indicates low density residential uses for this area. The proposed use is consistent with the Plan. Right Of Way: No additional street ROW is required for this development. Utilities: No issues concerning the extension of utilities to the site have been identified. Flood or Drainage: No portion of this lot is located within the 100 -year floodplain. No drainage issues have been identified by staff. Traffic /Access: A single access point from Holiday Lane is proposed. Finance Review Source of Funds: Account Number Bonds (GO /Rev.) Sufficient Funds Available Operating Budget Other 1 Finance Director / Department Head Signature PS 2002 -11 Northridge Meadows Addition CC U VCity Page l of 2 CITY OF NORTH RICHLAND HILLS Tree Preservation: The site does not exhibit extensive foliage. A single row of trees parallels the Holiday Lane ROW. No tree surveys or landscaping plans have been submitted to staff for review to determine preservation status. This information will be provided during the permit process. Parkland Dedication Fee: Park Fees in the amount of $600 (residential lots) per residential lot will be required prior to a building permit being issued. RECOMMENDATION: The Planning and Zoning Commission at their meeting on March 14, 2002, recommended approval of PS 2002 -11 by a vote of 5 -0 with the following stipulations: 1) Add a 10' Utility Easement along the Holiday Lane ROW. 2) Add a note stating that the property owners adjacent to Holiday lane will be solely responsible for the maintenance of the required 6' masonry wall adjacent to Holiday Lane. The applicant has submitted a revised plat that complies with the Commission's stipulations. To approve PS 2002 -11 a Final Plat of Lots 1 -28, Block 1 Northridge Meadows Addition as recommended by the Planning and Zoning Commission. CITY COUNCIL ACTION ITEM PS 2002 -11 Northridge Meadows Addition CC Page 2 of 2 r4RH CITY OF NORTH RICHLAiND HILLS MEMO TO: Dave Green, Planner FROM: Andrea Jobe, EIT, Engineer Associate Public Works J Administration March 8, 2002 RE: March 14, 2002 P&Z Agenda Items Reviewed By Public Works Public Works has reviewed the plats submitted on Monday, March 4, 2002 for P&Z Agenda consideration and offer the following comments: 1. RUFE SNOW CENTER, PS 2002 -10 All of Pubk Works comments have been satisfied. 2. NORTHRIDGE MEADOWS ADDITION, PS 2042 -11 Alt of Public Works comments have been satisfied. 3. ORIGINAL TOWN OF SMITHFIELD, PS 2002 -14 The plat received diet not suffii.ciently address Public Works' comments. In a telephone corwersation with Mr. Pat Moffit, I explained the items not addressed and told him to have his surveyor /engineer call me to have the items further explained if necessary. ;L/4 : 68a Andrea R. Jobe, E.I.y:, ngineer Associate ARJ /pwm20G2 -026 cc: Mike Curtis, P. E-, Public Works Director Jon Lovell, E.I.T., Engineer Associate °_cx 3206%9 * Ncrth Richland Hills. Texas 76182 -0609 ',C' '110r`heast '_coo 820 * (81 7) 427 -6400 * Fax (817) 427 -6404 PS 2002 -11 REQUEST FROM GREATER N.R.H. REALTY PARTNERS, LTD. FOR THE APPROVAL OF THE FINAL PLAT OF LOTS 1 -28, BLOCK 1 OF NORTHRIDGE MEADOWS ADDITION LOCATED IN THE 7000 BLOCK OF HOLIDAY LANE, NORTH OF HIGHTOWER DRIVE (7.6 ACRES). APPROVED Zoning Administrator Cathy Horton summarized the case. This is a final plat of 28 single - family residential lots. It is zoned R -2 Residential. The plat has gone through Development Review. All of the comments have been addressed by the engineer. The plat does conform to the Subdivision Ordinance, Zoning Ordinance and Comprehensive Plan. Staff recommends approval of the plat. Mr. Nehring asked for an explanation of the Public Works requirements from Holiday Lane to Hightower. Mike Curtis, Director of Public Works, stated that the City ordinance requires that the developer of this property construct half of Holiday Lane. That section, as well as the street in the center of the subdivision, will be constructed as a concrete street. Holiday Lane will be widened and improved adjacent to this development and all the way north to Starnes, which will leave a small section unimproved between the southern part of the development to Hightower. Based on traffic (the number of cars using Holiday Lane and the school traffic), Mr. Curtis stated that it makes sense to go ahead and construct the street to Hightower. This additional section does not need to be concrete; asphalt pavement with concrete curb and gutter would be acceptable. The curbs and gutters would provide proper disbursement of water coming down Holiday Lane. Without the curb and gutter, the water would be discharged onto the property at the corner. Mr. Nehring restated Mr. Curtis's comments to confirm that the street extension to Hightower will be constructed of asphalt with curbs and gutters. He also asked for confirmation that there will be sidewalks. Mr. Curtis affirmed that sidewalks would be included. Mr. Nehring asked if there is a significant expense to the City to finish the street in concrete rather than asphalt. To answer Mr. Nehring's question, Mr. Curtis reviewed the decision - making process of this project. Currently, Holiday Lane from Starnes to Hightower is asphalt. This asphalt is older and will begin to deteriorate as traffic increases on this street. This subdivision's addition of 28 lots will create enough traffic to warrant widening and improving the street immediately. The immediate need of improving the street eliminated the possibility of constructing a temporary asphalt street adjacent to this subdivision and placing the developer's money into escrow for future street improvement. Temporary pavement is asphalt pavement that does not meet the City's current design criteria of 8 -10 inches of asphalt. Staff knew it would be several years before the City would be able to come back and reconstruct the street, so the decision was made to ask the developer to follow the City's current criteria of a concrete street. However, in fairness, the developer will not be required to provide concrete on the extension to Hightower. Rather, the developer has been asked to provide a pavement section from the development to Hightower. It's possible the developer will choose to use concrete all the way to Hightower, but the City is not requiring concrete beyond the section adjacent to the development. Mr. Nehring asked how wide the flume would need to be on the easement between the properties. Mr. Curtis stated that he could not yet answer that question because the applicant's engineer has designed and turned in plans, but staff still needs to review it, which should happen in the next week. Mr. Welch stated that along Holiday Lane there is a 7.5 -ft screening wall easement and he wondered if a utility easement is also needed. Mr. Curtis stated that a utility easement is needed. Originally, the engineer had a combination 7.5 -ft wide screening wall and utility easement, but after discussions with the engineer, City staff felt it would not be a good idea to combine a screening wall easement with the utility easement because of the possibility of utility contractors damaging the wall or vice versa. Staff requested the change to just a screening wall easement, and the applicant's engineer made that change. Based on discussion in the pre- meeting for a possible need for a utility easement adjacent to Holiday Lane for the TXU transformers, Mr. Curtis stated that it makes good sense to have two easements — a separate easement for the screening wall and a separate easement for the utilities. Mr. Welch stated that on January 10, 2002, in his motion for approval on the preliminary plat he requested notation on the final plat that residents who backed up to Holiday are responsible for maintaining the wall. That notation is absent from this final plat. The applicant responded that he will add that notation. There were no further questions or comments. Mr. Nehring, seconded by Mr. Welch, motioned to approve PS 2002 -11 subject to engineering comments. The motion was approved unanimously (5 -0). .; 0 CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 4/8/02 Subject: Public Hearing to Consider a request by the Hoover /Klein Agenda Number: Group Inca to rezone two tracts from C -1 Commercial to R -3 Residential. located 7821 Davis Boulevard (5.1 acres) and 7901 Davis Boulevard Ordinance No. 2616 PZ 2002 -08 The sites are (4.3 acres). Bryan Klein of the Hoover /Klein Group is requesting a rezoning of two tracts of land on Davis Boulevard. Tract No.1 is a 5.1-acre site located near the southwest corner of the intersection of Bursey Road and Davis. This tract is also bounded by Green Valley Drive on the south. Tract No. 2 is a 4.3 -acre site located near the northwest corner of the same intersection. The proposed R -3 Residential zoning is consistent with the existing subdivision west of both tracts. The owner of these tracts also owns the balance of the commercially zoned tracts at this intersection. The owner plans to develop commercial USE'S on these sites at a future date. Comprehensive Plan — The Comprehensive Plan indicates Neighborhood Service uses for the tract north of Bursey Road and Retail uses for the tract south of Bursey Road. Approval of this zoning request will require recognition of a change to the Plan from the uses listed above to low density residential. Plat Status — Neither tract is platted. The applicant has not as yet submitted preliminary plats for these tracts. Site Zoning /Land Use - Both sites are currently vacant with little or no trees. The owner has recently brought in fill dirt to raise the elevation of the norther tract. Surrounding Zoning /Land Use North: PD for elderly independent living / Villas on Bear Creek development East: AG, R -2, R -3 / Vacant, future site of House of Grace Church South: R -3, C -1, C -2 / Large lot residential West: R -3 Residential / Existing residential subdivision (Ember Oaks) Source of Funds: Bonds (GO/Rev.) Operating Budget Other Department Head Signature PZ 2002 -08 Davis/Bursey CC sum. Finance Review Account Number Sufficient Funds Available City Manager Finance Director L F CITY OF NORTH RICHLAND HILLS Recommendation: The Planning and Zoning Commission met on Thursday, March 14, 2002 and voted 4 to 1 to recommend approval of this request: If the Council determines that this zoning is acceptable, the following motion is recommended: Approval of PZ 2002 -08 and Ordinance No. 2616 as recommended by the Planning and Zoning Commission. PZ 2002 -08 Bursey /Davis CC sum. 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VALLEY DRIVE IGHT 1 � L 13 o �. fA1� 1 8 �B 0375 0 4 x TR 1 2 3. 24 AC w _ .0275 a ,a?01 a I- IAIA - ^ 12 , J LEI CASE NUMBER 4 11 PZ 2002 -08 5 1 From C -1 Commercial 4 1 2 i 3 r11 �3A to R -3 Residential .. - i ��''I I � � �.. •' J TR 12G � j9. � � iS I2 ' - -� 7.54 Ar — PZ 2002 -08 PUBLIC HEARING TO CONSIDER A REQUEST BY THE HOOVER/KLEIN GROUP INC. TO REZONE TWO TRACTS FROM C -1 COMMERCIAL TO R -3 RESIDENTIAL. THE PROPERTIES ARE LOCATED AT 7821 DAVIS BOULEVARD (5.1) AND 7901 DAVIS BOULEVARD (4.3 ACRES) APPROVED Cathy Horton summarized the case. This is a request for two pieces of land north and south of Bursey Drive and west of Davis Boulevard to be down -zoned from C -1 Commercial to R -3 Residential. The proposed zoning matches the R -3 zoning located in the subdivision directly to the west of both of these tracts. The C -1 zoning that exists on these parcels also exists on out to Davis Boulevard. Down zoning these parcels further extends the buffer between the existing residential and the proposed commercial development along Davis. The Comprehensive Plan shows Neighborhood Service for these parcels as well as the land extending to the intersection, but Staff feels that because adjacent zoning is R -3 and this request is R -3, it would substantially lengthen the buffer and should not have negative impact on this area. The sizes of the two tracts (S- and 4- acres) appear to be in -fill development. A plat has not been submitted to date, but staff showed the Commission a potential drawing that would be submitted where a cul -de -sac would be taken north off Bursey to develop Tract 2 and one street would connect Bursey Road south to Green Valley Drive on Tract 1. Bryan Klein, Hoover /Klein Group, 416 N. Main St., #120, Euless, came forward to speak on behalf of the owner of the property. The development objective is to rezone the parcels in order to create 38 residential lots and create the balance of the property into reasonable proportional tracts for future commercial development. As currently zoned, there are no plans for commercial development. Mr. Klein explained that the property, at present, is excessively deep for as much width as it has along Davis Boulevard. For active use and development, the owner would like to extend the present residential from the west toward the east, which is the reason for this rezoning request. The owner will then seek people who will be interested in developing and occupying the site for commercial development. Mr. Klein presented each Commissioner with a packet, which he stated contains two options for reasonable development of the remainder of the property. Mr. Klein stated that the single- family lots meet the standards for R -3 zoning which is a typical lot size of 65 x 120. The cul -de -sac lots would be considerably larger and would be considered the premium lots. The two options for future development include commercial development of 7.65 acres with a strip center, some office, some retail /office mix and a possibility of a branch bank location. Those are not proposed but show the possibility that this acreage could accommodate those uses. The other option would be a slightly different style of development on the 7.65 acreage and would include retail /office mix on smaller pad sites. Mr. Klein stated that it is hard to determine right now what the market would support. In conclusion, he stated that he is here to address the questions and concerns of the Commission. He requested that they recommend to the City Council a favorable rezoning of this property. Mr. Welch asked if the south tract between Green Valley Drive and Bursey would be large enough to support, for instance, a Kohl's Department Store. He would find it undesirable to have a large box user at this site. Mr. Klein stated that large box users such as Kohl's, K -Mart, Wal -Mart, Home Depot, and Lowe's have chosen other sites for other market reasons, and this site is not well situated for a large box user. That drove the owner to divide it down into something that could be used for commercial development. Mr. Nehring asked if the tracts will connect to the existing subdivisions to the west on both the north and south sides of Bursey or will they be separate? Mr. Klein replied that there will not be a street connection but they will be backyard to backyard. Mr. Laubacher asked if they had done a comparison of property values for the development to the west versus the selling price of the homes they plan to build. Gary Cantrell, PCC Davis Property, Ltd., 3400 Glade Road, Colleyville, came forward to answer Mr. Laubacher's question. Mr. Cantrell stated that the homes to the west, Ember Oaks Addition, were a Fox & Jacobs subdivision. He stated that those homes range from approximately $155,000 to $175,000. He stated that his lot prices would be in the mid -40s and the home values would start at $175,000 to $200,000. Mr. Welch stated that R -3 zoning requires 1600 sq. ft. minimum homes. He asked if they would be willing to raise the minimum size of the houses that they plan to build. Mr. Cantrell replied that there is a possibility that they could do that. He stated that he would like to keep it low but 1800 sq. ft. might be acceptable. Chairman Bowen stated that generally in an area where there is a minimum, the average is going to be somewhat larger anyway. Mr. Nehring commented that he understands that these tracts, and what is adjacent to them, are compatible, and this is a pretty good plan for development, but it is not the direction that the City or Council wants to go because it goes against the current guidelines. Mr. Nehring would like to see R -2 for these lots. Several citizens filled out comment cards and requested that they be allowed to speak. Chairman Bowen called Dan Recchia. Mr. Recchia lives at 7820 Cloverleaf Drive in the Ember Oaks Addition. He stated that two homes on his street are 1680 square feet, and several are 1800 and 2400 square feet. Mr. Recchia's home is 2806 square feet, and three other homes on the street are 3300 sq. ft. He takes issue with the values that Mr. Cantrell placed on the homes that he plans to build. Mr. Recchia values his home of 2800 sq. ft. at $185,000- $190,000. He wonders how Mr. Cantrell will be able to sell a 1600 square foot home for $175,000 to $200,000. Mr. Recchia is also concerned about the small lot size. He wondered if it would be possible to have 30 lots rather than 38 lots. Chairman Bowen explained that the lot sizes for this development would be very comparable to the lot sizes on Mr. Recchia's street. Mr. Recchia responded that he thinks the lot sizes on his street are 72 x 120. Chairman Bowen stated that the next street is R -3 and so long as the applicant meets the standards of R -3 he is within the ordinance. Mr. Recchia asked if a plan had been submitted yet that the neighborhood could see and would there be two story homes? Chairman Bowen explained that this is a zoning hearing only. He also stated that - even during the platting process, the types of houses would not be specified. He stated that there probably would be a mix of one and two story but at this point that is unknown. Mr. Welch asked if Mr. Recchia was, generally, for or against this development? Mr. Recchia responded that he is for it if it is comparable in size of homes to the existing community to the West. He would like to see offices in the commercial development rather than retail. Chairman Bowen commented that he would prefer 1800 square feet minimum, which would make the average somewhat larger. Chairman Bowen called Byron Meek. Mr. Meek resides at 7805 Cloverleaf Drive. He requested clarification of R -2 versus R -3 zoning. Chairman Bowen explained that R -3 requires 7500 square foot minimum lot size with 1600 square foot minimum residence size, and R -2 requires 9000 square foot minimum lot with 2000 square foot minimum residence size. Mr. Meek asked what type of home construction would be allowed? Chairman Bowen replied that the City has a masonry ordinance, which requires that the first floor of a residence must be 100% masonry. Mr. Meek stated that he is for residential zoning and his main concern is property values. Chairman Bowen called Scott Wood. Mr. Wood resides at 8100 Green Valley Drive. Mr. Wood's concern regards the location of the street between Green Valley and Bursey. If the street is close to Mr. Wood's driveway, he is concerned that it will be difficult for him to get in and out of his house. The Chairman asked Mr. Klein to answer Mr. Wood's question regarding the location of the road. Mr. Klein suggested that if he lived there he would use Bursey to exit onto Davis since there is a light at that intersection. Mr. Klein believes that more traffic will impact Bursey rather than Green Valley. Mr. Klein then summarized his presentation, again, repeating most of the points he made in his earlier presentation. Chairman Bowen asked if anyone else wished to speak in favor or against this zoning request. Mr. Recchia returned to the podium to ask if there is any kind of utility easement behind the existing backyards. Chairman Bowen explained that Public Works would have to determine that issue. As there were no other comments or questions, Chairman Bowen closed the public hearing. Mr. Nehring commented that he likes this plan but he would vote for R -2 rather than R -3 for the homesites. Chairman Bowen commented that since there is R -3 to the west and this is a continuation of a transition zone, it isn't an R -2 fit. He feels R -3 is an appropriate fit although he would like to see a minimum of 1800 square feet homes. Mr. Welch commented that he concurs with Chairman Bowen. With good planning, appropriate buffers are needed. An appropriate buffer between R -3 and commercial could be multi - family, which would not be the way to go here, so this is a good trade -off. Mr. Welch stated that he is glad to hear that big boxes are not interested in this site. R -3 with a minimum of 1800 square feet homes is a good plan for this area. Mr. Laubacher stated that he concurs with Mr. Welch's comments. Chairman Bowen called for a motion. Mr. Laubacher made a motion to approve PZ 2002 -08 with the stipulation of a recommendation of 1800 square feet. Cathy Horton, Zoning Administrator, interrupted the motion to remind the Commission that this is a straight R -3 zoning request and the Commission cannot place restrictions, such as minimum house size, on a straight zoning request. The commission can ask the developer, in terms of a good faith effort, that the house size be raised. Mr. Laubacher, seconded by Mr. Welch, motioned to approve PZ 2002 -08, encouraging the developer to consider 1800 square feet. The motion passed (4- 1-0) with Mr. Nehring voting in opposition. 03 -07 -02 11:54AM Michael W. McGee 7900 Whispering Woods Lane North Richland Hills, Texas 76180 Subject: PZ 2002 -08, Abstract No. 1266 Zoning Commission Members, P02 As a resident of the Ember Oaks community and one who lives within 200 feet of the proposed zoning change, I would like to voice my families vote for `Approval' of this zoning change request. We feel it would be a positive move at this time to the continued improvement and value to our community. The only change I would like to see is a requirement for a minimum size home built of at least 1800 sq. ft. verses the 1600 sq. ft. requirement. One additional comment for the future, I would like for the remaining property in that area to remain either a C -1 zoning or possibly likewise R -3 `single' family housing. I would never like to see it re -zoned for C -2. Thank you for your time and consideration in this matter. Regards, Michael W, McGee 817- 498 -8738 Page 1 of 1 Cathy Horton - Case PZ2002 -08 From: "Linda Prem" < linda.prem @unitedmessaging.net> To: <chorton @nrhtx.com> Date: 03/06/2002 8:11 AM Subject: Case PZ2002 -08 This is in reference to the rezone request Case# PZ 2002 -08. 1 live in the Ember Oaks subdivision which backs up to the property under consideration for rezoning. We actually own two homes in the subdivision. I am a proponent of the rezoning from C -1 to R3 (as long as the zoning stays single family and is not further changed to allow apartments). As a homeowner I believe the best way to protect my current home value is to be bordered by residential rather than commercial on Davis Blvd. However, I must express concern about commercial development on Davis. We have enough U Store and gas stations. I urge the council to head patience in the best development of the north part of the city and not to rush and approve every gas station, u store and fast food opportunity. Best regards, Linda Prem 7909 Whispering Woods NRH Linda Prem Sales Director United Messaging, Inc. LindaToreunitedmessaging.com mobile 817 - 271 -9445 office 972 - 719 -9169 file: / /C: \temp \GW } 00001.HTM 03/06/2002 NOTICE OF PUBLIC HEARING NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION CASE #: PZ 2002 -08 7821 Davis Boulevard (5.1 acres) 7901 Davis Boulevard (4.3 acres) Both tracts are situated in the Abstract No. 1266 S. Richardson Survey, You are receiving this notice because you are a property owner of record within 200 feet of the above property. Purpose of Public Hearing: A public hearing is being held to consider a request from The Hoover /Klein Group, Inc. to rezone the above two tracts from C -1 Commercial to R -3 Residential for the purpose of developing a single family residential subdivision. Public Hearinq Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, MARCH 14, 2002 CITY COUNCIL MONDAY, APRIL 8, 2002 Time: 7:00 P.M. Location: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427 -6300 Fax (817) 427 -6303 House of Grace Oglesby, Paul K etux Jane H. Smith, Iantha 2040 Willis Ln. 7800 Clover Leaf Dr. 7804 Clover Leaf Dr. Keller, TX 76248 North Richland Hills, TX 76180 Fort Worth, TX 76180 Sevatson, Allen D. Etux Julie A. 7808 Clover Leaf Dr. Fort Worth, TX 76180 Recchia, Daniel J. Etux Ariane 7820 Clover Leaf Dr. Fort Worth, TX 76180 Mackenzie, Mark Etux Cher 7832 Clover Leaf Dr. North Richland Hills, TX 76180 McGee, Michael W. Etux Joyce A. 7900 Whispering Woods Ln. Fort Worth, TX 76180 Walker, Michael L. & Sandra 7917 Woodland Dr. Fort Worth, TX 76180 Durkin, Douglas J. Etux Mary M. 7905 Woodland Dr. North Richland Hills, TX 76180 Harrison, Paul R. Etux Wanda L. 7900 Woodland Dr. North Richland Hills, TX 76180 Westphal, Daniel Etux Rosalie 7912 Woodland Dr. North Richland Hills, TX 76180 Pope, Darin A. Etux Valorie M. 7812 Clover Leaf Dr. North Richland Hills, TX 76180 Nation, Michael E. Etux Crystal 7824 Clover Leaf Dr. Fort Worth, TX 76180 Burroughs, Kenneth Etux Debra 7836 Clover Leaf Dr. North Richland Hills, TX 76180 Barnes, Russell L. 8113 Autumn Run Ln. Fort Worth, TX 76180 Chambers, Everett D. 7913 Woodland Dr. Fort Worth, TX 76180 Prem, Josef R. Etux Linda Marie 7909 Whispering Woods Ln. North Richland Hills, TX 76180 Woodruff, Charles Etux Jessica 7904 Woodland Dr. Fort Worth, TX 76180 Cobb, Darrell 7916 Woodland Dr. Fort Worth, TX 76180 Barry, Thomas Etux Shawn 7816 Clover Leaf Dr. Fort Worth, TX 76180 Sikorski, Brian Etux Joann 7828 Clover Leaf Dr. Fort Worth, TX 76180 Davis, Roger L. Etux Martha J. 7840 Clover Leaf Dr. Fort Worth, TX 76180 Werking, G. L. Etux itheresa 7921 Woodland Dr. Fort Worth, TX 76180 Barnwell, C. B. Etux Jennifer E. 7909 Woodland Dr. North Richland Hills, TX 76180 Precht, Michael Louis 8116 Autumn run Ln. Fort Worth, TX 76180 O'Boyle, John M. Etux Rosalie R. 7908 Woodland Dr. Fort Worth, TX 76180 Wiseman, Leon H. 7920 Woodland Dr. Fort Worth, TX 76180 rring, Richard Etux Melissa Sloan, Tim Ali, Shahid 7924 Woodland Dr. 7928 Woodland Dr. 7932 Woodland Dr. Fort Worth, TX 76180 Fort Worth, TX 76180 North Richland Hills, TX 76180 Z 0 4 m -T,ZZ —� O c M 0 :o 00r- o - C O z O Mcncnm z v DM-1O- 070 � D O�--jM u -i > M = M _j O M ZI < O r O Mrrrl�rn O " cn D�G-) M Z z Z M O z Iq x n o 0 N m VT/ DV V r � r � D 'O � O � r 0 IJ � IN OOm nm z C O P N NN N S 0 O 9 z O C7 _ 0 r r U) M x D !IlUili � � I V L O� 10 �0 m 4"D �l l ri r r Iq x n o 0 N m VT/ DV V r � r � D 'O � O � r 0 IJ � IN OOm nm z C O P N NN N S 0 O 9 z O C7 _ 0 r r U) M x D !IlUili � � I V L O� 10 �0 m 4"D Cl 7 K 2 2� -I 1 fl ° n I a � • O _) II ! 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Wood 8100 Green Valley Dr. North Richland Hills, TX 76180 Lathrop, bobby J. Etux Cynthia 7845 Clover Leaf Dr. North Richland Hills, TX 76180 Mort, Charles R. Sr. Etux Pat 7833 Clover Leaf Dr. Fort Worth, TX 76180 Legault, Andy M. Etux Nancy C. 7817 Clover Leaf Dr. Fort Worth, TX 76180 KRR Villas on Bear Creek LP 1818 Cedardale Rd. Lancaster, TX 75134 Manning, Dwight Etux Linda 8048 Green Valley Dr. Fort Worth, TX 76180 Euler, John T. Etux Susan 7841 Clover Leaf Dr. North Richland Hills, TX 76180 Talty, John T. Etux Lesley A. 7825 Clover Leaf Dr. Fort Worth, TX 76180 Devenney, Alan T. Etux Darlene 7813 Clover Leaf Dr. Fort Worth, TX 76180 Miller, Robert L. 8104 Green Valley Dr. Fort Worth, TX 76180 Paul, Dennis K. Etux Rebecca L. 8044 Green Valley Dr. Fort Worth, TX 76180 Moyer, Walter C. Etux Celeta J. 7837 Clover Leaf Dr. Fort Worth, TX 76180 Becerra, Janice B. 7821 Clover Leaf Dr. Fort Worth, TX 76180 Woodruff, Robert B. & Claudia L. 7809 Clover Leaf Dr. Fort Worth, TX 76180 °ek, Byron T. Etux Rebecca Klappholz, Janet & M. Justice Shannon, W. J. Etux Diane - 7805 Clover Leaf dr. 7801 Clover Leaf Dr. 7829 Clover Leaf Dr. Fort Worth, TX 76180 Fort Worth, TX 76180 Fort Worth, TX 76180 ORDINANCE NO. 2616 2 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, 4 REZONING TWO TRACTS OF LAND IN THE S. RICHARDSON SURVEY, EMBER OAKS ADDITION, FROM "Cl" COMMERCIAL TO "R3" 6 RESIDENTIAL AND APPROVING A PD SITE PLAN THEREFOR (PZ 2002 -08); ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND 8 PROVIDING AN EFFECTIVE DATE. 10 WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days 12 before such hearing; and, 14 WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, 16 WHEREAS, public hearings to zone the property herein described were held before both the 18 Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone 20 change; and, 22 WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and 24 is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, 26 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND 28 HILLS, TEXAS: 30 Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills is hereby amended by rezoning 32 a 5.151 -acre and a 4.337 -acre parcel of land described, respectively, on Exhibits "A "and `B" hereto, from C -1 Commercial zoning to R -3 Residential zoning. 34 Section 2: Any person, firm or corporation violating any provision of the Comprehensive 36 Zoning Ordinance as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two 38 Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. 40 Section 3: The City Secretary is hereby authorized and directed to cause the publication of 42 the descriptive caption and penalty clause of this ordinance two times. 44 11 Section 4: This ordinance shall be in full force and effect immediately after passage. -- w: \NotihRichlandHills \General \Ordinances \Rezone.0 -1 to R -3.wpd 1 2 11 AND IT IS SO ORDAINED. 4 11 PASSED AND APPROVED on this 8th day of April, 2002. 6 CITY OF NORTH RICHLAND HILLS 8 10 By: 12 Charles Scoma, Mayor ATTEST: 14 16 Patricia Hutson, City Secretary 18 Approved as t form and legality: 20 22 George A. Staples, torney 24 TRACT 1A BEING 5.151 acres of land located in the S. Richardson Survey, Abstract No. 1266, Tarrant County, Texas, and being a portion of the tracts of land conveyed to Trustees, E- Systems, Inc. Pool Trust, by the deed recorded in Volume 9097, Page 1021 of the Deed Records of Tarrant County, Texas. Said 5.151 acres being more particularly described by metes and bounds as follows: BEGINNING at an iron rod in the North right -of -way line of Green Valley Drive (a 50 foot wide right -of -way) lying at the Southeast corner of Lot 1, Block 3, Ember Oaks Addition to the City of North Richland Hills, Tarrant County, Texas, according to the plat recorded in Volume 388 -213, Page 63 of the Plat Records of Tarrant County, Texas; THENCE North 00 degrees 00 minutes 50 seconds East a distance of 833.09 feet, along the East boundary line of said Block 3 to an iron rod at the Northeast corner of Lot 11 of said Block 3, lying in the South right -of -way line of Bursey Road (a 68 foot right -of -way); THENCE along the South right -of -way line of said Bursey Road, as follows: 1. SOUTHEASTERLY 149.73 feet along a curve to the Left, having a radius of 634.00 feet, a central angle of 13 degrees 31 minutes 52 seconds, and a chord bearing South 67 degrees 34 minutes 04 seconds East 149.73 feet to a point at the end of said curve; 2. South 74 degrees 20 minutes 00 seconds East 160.45 feet, to a point at the beginning of a curve to the Left; 3. SOUTHEASTERLY 14.82 feet along a curve to the Left, having a radius of 1034.00 feet, a central angle of 00 degrees 49 minutes 15 seconds, and a chord bearing South 74 degrees 43 minutes 00 seconds East 14.82 feet to a point; THENCE South 10 degrees 22 minutes 33 seconds West a distance of 3 6.3 1 feet to a point, said point being the start of a curve to the Right; EXHIBIT A9 THENCE 159.15 feet along a curve to the Right, having a radius of 880.00 feet, a central angle of 10 degrees 21 minutes 43 seconds, and a chord bearing South 05 degrees 11 minutes 41 seconds West 158.93 feet to a point at the end of said curve; THENCE South 00 degrees 00 minutes 50 seconds West a distance of 538.66 feet to a point in the North right -of -way of said Green Valley Drive; THENCE along the North right -of -way of said Green Valley Drive, North 89 degrees 14 minutes 59 seconds a distance of 286.02 feet, to THE PLACE OF BEGINNING, and containing 5.151 acres (224,368 square feet) of land, more or less. W: \NorthRichlandHills \General \Ordinances \Tract IA.wpd 2 TRACT 2A BEING 4.337 acres of land located in the S. Richardson Survey, Abstract No. 1266, Tarrant County, Texas, and being a portion of the tracts of land conveyed to Trustees, E- Systems, Inc. Pool Trust, by the deed recorded in Volume 9097, Page 1021 of the Deed Records of Tarrant County, Texas. Said 4.337 acres being more particularly described by metes and bounds as follows: BEGINNING at an iron rod in the North right -of -way line of Bursey Road (a 68 foot wide right -of -way ) lying at the Southeast corner of Lot 1, Block 8, Ember Oaks Addition to the City of North Richland Hills, Tarrant County, Texas, according to the plat recorded in Volume 388 -213, Page 63 of the Plat Records of Tarrant County, Texas; THENCE along the East boundary line of said Block 8, as follows: 1. North 14 degrees 00 minutes 00 seconds East a distance of 128.62 feet to a point; 2. North 16 degrees 20 minutes 50 seconds East a distance of 165.48 - feet to a point; 3. North 19 degrees 39 minutes 30 seconds East a distance of 136.86 feet to a point; 4. North 22 degrees 49 minutes 39 seconds East a distance of 83.42 feet to a point at the Southwest corner of Lot 1, Block 1, The Villas on Bear Creek, an addition to the City of North Richland Hills, Tarrant County, Texas, according to the plat recorded in Cab "A," Slide 5059 of the Plat Records of Tarrant County, Texas; THENCE North 89 degrees 49 minutes 43 seconds East a distance of 358.54 feet, along the South boundary line of said Lot 1, to a point; THENCE South 00 degrees 25 minutes 00 seconds East a distance of 276.55 feet to a point; THENCE South 89 degrees 35 minutes 00 seconds West a distance of 156.32 feet W: \NorthRichlandHills \General \Ordinances \Trac[2A.wpd E7D to a point; THENCE South 19 degrees 39 minutes 30 seconds West a distance of 19.98 feet to a point; THENCE South 16 degrees 20 minutes 50 seconds West a distance of 151.16 feet to a point; THENCE South 14 degrees 00 minutes 00 seconds West a distance of 113.87 feet to a point in the North right -of -way line of said Bursey Road, same point being in a curve to the Right; THENCE along the North right -of -way of said Bursey Road, as follows: 1. NORTHWESTERLY 182.85 feet along a curve to the Right, having a radius of 966.00 feet, a central angle of 10 degrees 50 minutes 43 seconds, and a chord bearing North 79 degrees 45 minutes 11 seconds West 182.58 feet to a point at the end of said curve; 2. North 74 degrees 20 minutes 00 seconds West 107.86 feet, to THE PLACE OF BEGINNING, containing 4.337 acres (188,905 square feet) of land, more or less. -- W: \NorthRichlandHills \General \Ordinances \Tract 2A.wpd CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 4/8/02 subject: Public hearing to consider a request by Mark D Long to Agenda Number: PZ 2002 -09 rezone a 1.677 acre tract of land from AG Agricultural to R -1 -S Special Single Family at 9100 Rumfield Road. Ordinance No. 2617 Mark D. Long is requesting the rezoning of a 1.677 acre site from the current AG Agricultural zoning to R -1 -S Special Single Family. The site is located at 9100 Rumfield Road. The purpose of the rezoning is to permit the construction of a single family residence. The current AG zoning does not permit residential uses as a primary use. Comprehensive Plan — The Comprehensive Plan indicates open space and office uses for this site. The proposed zoning /use is not consistent with the Plan, however, residential uses are viable due to the close proximity of TU overhead lines that border the site on the west and the 100 year floodplain that borders on the east. Approval of this zoning request will require recognition of a change to the Plan from open space and office uses to low density residential. Plat Status — A preliminary plat (ref. PS 2001 -33) for Lots 1 & 2, Block 1, was approved by the Commission on 10/25/01. A final plat (ref PS 2002 -06) for Lot 1, Block 1, was approved by the Commission on 2/14/02 and the City Council on 2/25/02. Site Zoning /Land Use — The site is vacant but is located in close proximity to an existing single family residence and garage /out - building. Surrounding Zoning /Land Use North: AG Agricultural/Vacant East: AG Agricultural /Single family residence, vacant South: AG Agricultural, R -2 Residential /Vacant, future Royal Oaks Subdivision (south of Rumfield Road) West: AG /Agricultural/Vacant, TU overhead lines Source of Funds: Bonds (GO/Rev.) Operating Budget Other Department Head Signature PZ 2002 -09 Long CC sum Finance Review Account Number Sufficient Funds Available Finance Director ity Manager Sin re CITY OF NORTH RICHLAND HILLS Recommendation: The Planning and Zoning Commission met on Thursday, March 28, 2002 and voted 7 to 0 recommend approval of this request: If the Council determines that this zoning is acceptable, the following motion is recommended: Approval of PZ 2002 -09 and Ordinance No. 2617 as recommended by the Planning and Zoning Commission. PZ 2002 -09 Long CC sum. r I DR — �- y I I KIRK L N -' rFti L N ao I C or D ' I L f R IUPWF1ELD &D Jr— .c —• t—C� ^� —c.Tw iceowa� �� _,�4t ^'S `�, i � �/� \ `�. \ Z 666 PZ 2002 -09 AG Agricultural to _ R -S -1 Special Single Family _— _— ?--- - 9100 Rumfield Road 1.677 acres EE PZ 2002 -09 PUBLIC HEARING TO CONSIDER A REQUEST BY MARK D. LONG FOR A ZONING CHANGE FROM AG AGRICULTURAL TO R -1 -S SPECIAL SINGLE FAMILY AT 9100 RUMFIELD ROAD (1.677 ACRES). APPROVED John Pitstick summarized the case. Mark D. Long is requesting the rezoning of a 1.677 acre site from the current AG Agricultural zoning to R -1 -S Special Single Family. This is a zoning request following a recent plat on this extension of Rumfield Road into Little Bear Creek Corridor, Mr. Long is requesting zoning from agriculture to R -1 -S for single family estate lot. This is shown as office in the Comprehensive Land Use Plan but staff supports this proposal. This property could ultimately be deeded to the City. Staff recommends making the change to the Comprehensive Land Use Plan as part of the motion. Chairman Bowen opened the public hearing and asked if anyone present wished to speak in favor of this zoning request. Mark Long, the applicant, stated that he was available to answer any questions from the Commission. Chairman Bowen asked if anyone else wished to speak in favor or opposed to this request. The were none and the Chairman closed the public hearing and called for a motion on PZ 2002 -09. Mr. Blue, seconded by Nehring, motioned to approve PZ 2002 -09 and to change the Comprehensive Land Use Plan to reflect the approved zoning. The motion was approved unanimously (7 -0). NOTICE OF PUBLIC HEARING CITY OF NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION CASE #: PZ 2002 -09 9100 Rumfield Road 1.677 acres out of the Stephen Richardson Survey, Abstract No. 1266 You are receiving this notice because you are a property owner of record within 200 feet of the above property. Purpose of Public Hearing: A public hearing is being held to consider a request from Mark D. Long to rezone the above tract from AG Agricultural to R -1 -S Special Single Family for the purpose of residential development. Public Hearing Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, MARCH 28, 2002 CITY COUNCIL MONDAY, APRIL 8, 2002 Time: 7:00 P.M. Location: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: Planning Department City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427 -6300 Fax (817) 427 -6303 Morrow, Michael & Stephen 11789 Buckley Ct. Woodbridge, VA 22192 -5725 Pierson, James G. Etux Lina 9000 Kirk Ln. Fort Worth, TX 76180 Long, Mark D. Etux Tracey 3816 Fox Hollow Dr. Bedford, TX 76021 Jackson, Vernon L Etux Brenda Harris, Thomas W. Ivy, William K Jr & Kimberly B 9125 Rumfeld Rd. 2211 Winter Sunday Way 4132 FM 156 S North Richland Hills, TX 76180 Arlington, TX 76012 Ponder, TX 76259 2 4 6 8 10 12 14 16 18 20 22 24 26 28 30 32 34 36 38 40 42 44 2 ORDINANCE NO. 2617 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, REZONING A 1.667 ACRE TRACT OF LAND IN THE STEPHEN RICHARDSON SURVEY, EMBER OAKS ADDITION, FROM "AG" AGRICULTURAL TO "R1S" SPECIAL SINGLE FAMILY AND APPROVING A PD SITE PLAN THEREFOR (PZ 2002 -09); ESTABLISHING A PENALTY; PROVIDING FOR PUBLICATION; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real property owners within 200 feet of the property herein described at least 10 days before such hearing; and, WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in the City at least 15 days before such hearing; and, WHEREAS, public hearings to zone the property herein described were held before both the Planning and Zoning Commission and the City Council, and the Planning and Zoning Commission has heretofore made a recommendation concerning the zone change; and, WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and is in the best interest of the citizens of the City of North Richland Hills; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the Comprehensive Plan, the Comprehensive Zoning Ordinance and the zoning map of the City of North Richland Hills is hereby amended by rezoning a 1.667 -acre parcel of land described on Exhibit "A" hereto, from AG Agricultural to R1 S Special Single Family zoning. Section 2: Any person, firm or corporation violating any provision of the Comprehensive Zoning Ordinance as amended hereby shall be deemed guilty of a misdemeanor and upon final conviction thereof fined in an amount not to exceed Two Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to continue shall constitute a separate violation and punishable hereunder. Section 3: The City Secretary is hereby authorized and directed to cause the publication of the descriptive caption and penalty clause of this ordinance two times. Section 4: This ordinance shall be in full force and effect immediately after passage. ilandHills \General \Ordinances \Rezone.Ag to R1S.wpd 1 2 4 6 8 10 12 14 16 18 20 22 W: \No: AND IT IS SO ORDAINED. PASSED AND APPROVED on this 8th day of April, 2002. CITY OF NORTH RICHLAND HILLS ATTEST: Patricia Hutson, City Secretary Approved as o form and legality: George A. Staple , Attorney Charles Scoma, Mayor chlandHills \General \Ordinances \Rezone.Ag to R1S.wpd 2 BEING a tract of land out of the Stephen Richardson Survey, Abstract No. 1266, Tarrant County, Texas, and being the same tract of land as described in deeds recorded in Volume 14730, Page 511, Volume 14553, Page 124 and a portion of a tract of land as described in a deed recorded in Volume 14228, Page 422, Deed Records of Tarrant County, Texas, and being described as follows: BEGINNING at a capped iron pin set in the North line of a tract of land as described in deed recorded in Volume 10329, Page 1849, Deed Records, Tarrant County, Texas, for the Southeast corner of tract being described, said point being located 521.13 feet South 89 degrees 31minutes 02 seconds West from the Southeast corner of said tract of land as described in deed recorded in Volume 14228, Page 422, Deed Records, Tarrant County, Texas; THENCE South 89 degrees 31 minutes 02 seconds West 310.00 feet along the North line of said tract of land as described in deed recorded in Volume 10329, Page 1849 to a 5/8" iron pin found for inside corner of tract being described and the Northwest corner of said tract of land as described in deed recorded in Volume 10329, page 1849; THENCE South 28 degrees 48 minutes 42 seconds East 3 10. 10 feet along the West line of said tract of land as described in deed recorded in Volume 10329, Page 1849 to a capped iron pin set in the North right -of -way line of Rumfield Road for the most South Southeast corner of tract being described, said point being located in a curve to the left with a radius of 739.13 feet; THENCE Northwesterly along said right -of -way and curve to the left 26.31 feet to a capped iron pin set for the Southwest corner of tract being described, whose chord bears 26.31 feet North 78 degrees 18 minutes 08 seconds West; THENCE North 28 degrees 48 minutes 42 seconds West 437.74 feet to a capped iron pin set in the South line of a tract of land as described in deed recorded in Volume 6722, Page 116, Deed Records, Tarrant County, Texas for corner of tract being described; THENCE North 89 degrees 53 minutes 03 seconds East 22.80 feet along the South line of said tract of land as described in deed recorded in Volume 6722, Page 116, to a capped iron pin set for the Southeast corner of said tract of land as described EXHIBIT W: \NorthRichlandHills \General \Ordinances \PZ 2002- 09.wpd y, 3 in deed recorded in Volume 6722, Page 116, for and inside corner of tract being described; THENCE North 28 degrees 48 minutes 42 seconds West 217.00 feet along the East line of said tract of land as described in deed recorded in Volume 6722, Page 116 to a capped iron pin set for the most Westerly Northwest corner of tract being described; THENCE North 01 degrees 24 minutes 12 seconds West 50.00 feet to a capped iron pin set for the most Northerly Northeast corner of tract being described; THENCE South 55 degrees 12 minutes 46 seconds East 530.91 feet to a capped iron pin set for corner of tract being described; THENCE South 40 degrees 29minutes 07 seconds East 68.14 feet to the POINT OF BEGINNING, and containing 1.677 acres of land, more or less. W: \NorthRichlandHills \General \Ordinances \PZ 2002- 09.wpd 2 m CITY OF NORTH RICHLAND HILLS Administration Council Meeting Date: 4/8/02 Subject: Consideration of Name Change Request for the Animal Agenda Number: GN 2002 -032 Services Center to the NRH Animal Adoption and Rescue Center - Resolution No. 2002 -023 The Facilities Naming Board has approved the request by Environmental Services Director Pam Burney and is recommending it for City Council approval. The change is designed to reinforce the image of the organization as one committed to reducing the euthanasia of healthy, adoptable animals while protecting the public and animals in North Richland Hills. One of the advantages of this new name is the unique acronym that it will provide to us: NRH AARC or NRH Animal ARC. RECOMMENDATION: Approve Resolution No. 2002 -023 renaming the Animal Services Center to the NRH Animal Adoption and Rescue Center. Finance Review Source of Funds: Account Number Bonds (GO /Rev.) Sufficient Funds Available Operating Budget Other Flnarice Director 'gam4.� ent Head Slghature r 'y� ana S tlt " �,F215.4"�.3. RESOLUTION NO. 2002-023 WHEREAS, the Animal Control Advisory Board has met and recommends that the name of the Animal Service Center be changed to the NRH Animal Adoption and Rescue Center, and; WHEREAS, the Animal Control Advisory Board's recommendation was forwarded to the Public Facilities Naming Board for action, and; WHEREAS, the Public Facilities Naming Board concurs with the Animal Control Advisory Board's recommendation and has forwarded recommendation to the City Council, and; WHEREAS, the City Council agrees with the recommendation of the Public Facilities Naming Board. THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. That the name of the Animal Service Center be changed to the NRH Animal Adoption and Rescue Center. PASSED AND APPROVED this the 8t' day of April 2002. Charles Scoma, Mayor Scoma ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George Staples, City Attorney lel�� <l—, w w_ _ CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 4/8/02 Subject: Appointment to Place 3 on the Beautification Commission Agenda Number: GN 2002 -034 Place 3 on the Beautification Commission is currently vacant due to the resignation of Mr. Bill Leeming. Councilman Metts is recommending Ms. Ruth Ann Smith to fill this vacancy. The term will expire June 30, 2003. Recommendation: To consider the appointment of Ms. Ruth Ann Smith to Place 3 on the Beautification Commission, term expiring 6/30/2002. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Department Head Signature Finance Review Account Number Sufficient FundsAvallaDle Finance Director City Manag r Signature - t CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation council Meeting Date: 4/08/02 PU 2002 -018 Subject: Award of the Professional Services Contract to Agenda Number. - - -- Teague Nall and Perkins, Inc. in the Amount of $334,250 for the Walker's Creek Trail and Bicycle Transit Station Resolution No. 2002 -025 The Walker's Creek Trail and Bicycle Transit Station project is an ISTEA Enhancement grant project for the design and construction of 2.45 miles of off -road multi -use trail and .8 miles of on -road trail. The trail travels from Grapevine Highway (SH 26) through Walker's Creek Park, north through the lakes and park area within Home Town, and proceeds north with a connection to the Cottonbelt Trail. A bicycle transit station along the trail is also included in the design and construction of this project. The City's obligation for design, construction and maintenance of the portion of this trail within Home Town is included in the Council approved Developer Agreement. The total cost for this trail project is $2,105,000. The Federal share is $1,684,000 and the City of North Richland Hill's share is $421,000. On November 16, 2001, we mailed RFP's to the following firms: Dunkin, Sims, Stoffels Teague Nall & Perkins Inc. Kimley -Horn Corgan Associates Architects Team Design HOK Brinkley Sargent Architects Mesa Design Group Newman, Jackson, Bieberstein HLM Architects Vidaud and Associates Schrickel Rollins & Associates Cornerstone Design Group The Landscape Alliance The proposals were due on December 5, 2001. Having not received at least three proposals, an addendum was issued extending the due date to December 18, 2001. We received two proposals from Teague Nall & Perkins Inc. and Mesa Design Group. The proposals were reviewed and evaluated based on the following criteria: Experience of the Firm Financial Stability Quality of Previous Work Qualifications of the Project Manager Past Record with the City Management Approach Finance Review Source of Funds: Account Number 125- 0000 - 604.79 -00 Bonds (GO /Rev.) Suffici unds Available 02 -09 -2 -017 Operating Budget Other ud ge t Director � Finance Director C Department Head Signature lbliv Manager Si n tune Page 1 of 2 V CITY OF NORTH RICHLAND HILLS After thorough evaluation, Teague Nall & Perkins Inc. was selected to perform the necessary professional services for the project, and a contract has been negotiated in the amount of $334,250. The proposed contract has been reviewed by Steve Norwood and is in concurrence with the terms of the Development Agreement for Home Town. Teague Nall & Perkins will team with Newman, Jackson, Bieberstein Inc., a highly respected landscape firm that has done work for the City previously and is currently working on multiple projects for the City. Steve Norwood, Greg Vick, and I interviewed both firms in compliance with our professional services procurement policy. Teague Nall &Perkins is being recommended for their strong civil engineering experience and their positive experience in North Richland Hills. The firm really convinced the committee that they were anxious to apply their creative engineering and design skills to this Home Town area trail. Newman, Jackson, Bieberstein, their subcontractor also has good North Richland Hills experience as well as landscaping and trail experience. This project complies with City Council Goal #5, Providing Quality Parks, Open Space and Trails, providing quality of life amenities for the community. Recommendation: To award the Professional Services Contract to Teague Nall and Perkins, Inc., in the amount of $334,250, for the Walker's Creek Trail and Bicycle Transit Station and approve Resolution No. 2002 -025 authorizing the City Manager to execute the contract. CITY COUNCIL ACTION ITEM Page 2 of 2 4 6 8 10 12 14 16 18 20 22 44 26 28 30 32 34 36 RESOLUTION NO. 2002-025 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City Manager is hereby authorized to execute the Professional Services Contract with Teague, Nall & Perkins, Inc., for the Walker's Creek Trail and Bicycle Transit Station, as the act and deed of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 8th day of April, 2002. CITY OF NORTH RICHLAND HILLS ATTEST: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROVED As TO FORM AND LEGALITY: 44 & George A. Staples, Aktorney APPROVED AS TO CONTENT: Jim Browne, Director, Parks & Recreation 1 CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Council Meeting Date: 4/08/02 Subject: Award of the Professional Services Contract to Agenda Number: PU 2002 -019 MESA Design Group, in the Amount of $27,500, for Bleacher Shade Structures at Walker's Creek and Cross Timbers Parks - Resolution No. 2002 -026 The approved Parks and Recreation Facilities Development CIP includes funding for the design and construction of permanent bleacher shade structures at Cross Timbers Park and Walker's Creek Park. Providing bleacher shade covers will address concerns expressed by the youth associations about the lack of shade over the seating areas. Shaded seating will also make the facility more conducive to tournament play and ensure a positive park experience for all participants and users of the facility. On November 16, 2001, we mailed RFPs to the following firms: Dunkin, Sims Stoffels Landscape Alliance Newman, Jackson, Bieberstein Conerstone Design Group Schrickel, Rollins & Associates Vidaud & Associates Kimley -Horn & Associates Mesa Design Group Brinkley Sargents Hellmuth, Obra & Kassabaum Team Design The proposals were due on December 5, 2001. Only one proposal was received, and an addendum was issued extending the due date to December 18, 2001. As part of the addendum form, a section was included that asked consultants to notify us if they were going to submit a proposal and the reason, if any, they were not going to submit. We again received only one proposal. The reasons for not submitting proposals included timing conflicts with current workload and lack of interest in the project scope. The one proposal received, submitted by Mesa Design Group, was evaluated based on criteria including their experience with similar projects, past record with the City and current workload. Mesa was the consultant for the Girl's Fast Pitch Softball Complex at Walker's Creek Park, and has completed the Cottonbelt Trail design and the landscape and shade structure portion of the NRH2O Enhancements project which is currently under construction. Source of Funds: Bonds (GO /Rev.) Operating Budget Other v Department Head Signature Finance Review Account Number 125 -0000- 604.79 -00 SufficioA Funds Available 02 -09-23-008 Director Page 1 of 2 CITY OF NORTH RICHLAND HILLS Staff has negotiated a contract in the amount of $27,500 for the professional and technical services necessary for fabrication and installation of the bleacher shade structures. This project is in accordance with City Council Goal #2 regarding quality development and City Council Goal #5, providing quality of life amenities for the community. Recommendation: To award the Professional Services Contract to MESA Design Group, in the amount of $27,500, for Bleacher Shade Structures at Walker's Creek Park and Cross Timbers Parks and approve Resolution No. 2002 -026 authorizing the City Manager to execute the contract. CITY COUNCIL ACTION ITEM Page 2 of 2 2 4 6 8 10 12 14 16 18 20 22 -L4 26 28 30 32 34 36 RESOLUTION NO. 2002-026 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section 1: THAT the City Manager is hereby authorized to execute the Professional Services Contract with MESA Design Group for the Bleacher Shade Structures at Walker's Creek and Cross Timbers Parks, as the act and deed of the City. AND IT IS SO RESOLVED. PASSED AND APPROVED on the 8th day of April, 2002. CITY OF NORTH RICHLAND HILLS ATTEST: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROVED S TO FORM AND LEGALITY: George A. Staples, Attorney APPROVED AS TO CONTENT: Jim Browne, Director, Parks & Recreation 1 CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 4/08/2002 Subject: Approve 2002 Preventive Street Maintenance Program Agenda Number: PW 2002 -004 A Capital Improvements Program (CIP) Committee meeting was held on March 21, 2002. The Public Works staff presented the 2002 Preventive Street Maintenance Program to the CIP Committee. After reviewing the information, the CIP Committee approved the 2002 Preventive Street Maintenance Program. The Public Works Department has developed a 2002 Preventive Street Maintenance Program. The program consists of asphalt overlay (13 streets), slurry seal (15 streets), crack seal (24 streets) and whitetopping of one intersection. Attached you will find information regarding the streets which are being considered. The streets identified to be overlaid are generally the streets that have the lowest condition rating. The 2001 Street Inventory currently lists approximately 60 street segments with a condition rating of 40 or less. Public Works staff looked at the streets with the lowest condition rating and made a determination as to which streets are eligible for a 2" HMAC Overlay. Staff also considered budget and the rate of pavement deterioration to develop the recommended list of streets to be overlaid. The estimated budget for the 2002 Preventive Street Maintenance Program is $620,000. City Council approved $600,000 in the 2001/2002 Capital Projects Budget and $20,000 was approved in the Public Works Operations Budget. Recommendation: The CIP Committee and staff recommend approval of the 2002 Preventive Street Maintenance Program as outlined. Source of Funds: Bonds (GO /Rev.) Operating Budget Other ,lure Finance Review Account Number 315 - 6003 - 603.43 -45 Sufficient Funds Avai ale d Alj 11 LVA& AVsance DiirecctDr ,. �. a 32 nature 1 CITY OF NORTH RICHLAND HILLS PUBLIC WORKS DEPARTMENT 2002 PREVENTIVE STREET MAINTENANCE PROGRAM The Public Works Department has implemented a Preventive Maintenance Program for the 2002 year. This program is a first for the department. For several years, the Public Works Department has been using a computer software application called Pavement View Plus. Pavement View Plus is a pavement management tool that allows the Public Works staff to efficiently manage all street segments in the city. The department has collected data for several years and now plans to use the data to implement a Preventive Street Maintenance Program for the 2002 year. The following tasks were accomplished prior to the development of the Preventive Street Maintenance Program. • Establish a Road Network Knowledge Base. • Determine the current condition of all streets in the City of North Richland Hills. • Identify and prioritize a project list. • Identify effective maintenance strategies. • Optimize impact to street network based upon available funding. The 2002 Preventive Street Maintenance Program is based upon cost - effective maintenance activities that will prolong the pavement life of the selected streets. Public Works staff reviewed the street information data, which helped Public Works staff make the decisions on what methods of preventive maintenance activities could be accomplished. This program is based upon budget, cost- effective treatment techniques, and the relative importance of particular street pavement as defined by the department. Street and road networks are highly dependent upon the quality of the pavement. Street pavements are designed to sustain specific traffic loads for a certain number of years. The length of time describes the design life of the pavement after which the pavement will ultimately fail and require substantial rehabilitation. The life of a pavement is dependent on continuous maintenance. Studies have shown that a well managed Preventive Street Maintenance Program will keep the pavement in good condition and will result in a four to five time smaller investment in total maintenance costs. A Preventive Street Maintenance Program will help to maximize pavement life, thus avoiding any premature need to reconstruct the street. The 2002 Preventive Street Maintenance Program is being implemented to help maximize every available maintenance dollar to avoid the rapid drop -off in quality that occurs as pavement ages. The Public Works Department will overlay 5.60 lane miles of streets, slurry seal 10 street miles, crack seal over 12 miles of streets, and reconstruct an intersection with a new technique called Ultra Thin Whitetopping. The pavement maintenance techniques recommended in this program will help to maintain a lower deterioration rate for the City streets. Four pavement techniques will be used in the 2002 program. • Crack Sealing is a preventive maintenance activity that is done to prevent water from passing through the pavement crack, which can saturate the road base and lead to pavement failure. • Slurry Sealing is done to extend the life of the driving surface of a street. The materials used to create slung seal are aggregate, asphalt emulsion and fillers. • 2 -inch Asphalt Overlay is done to extend the pavement life cycle. Hot -Mix Asphalt Concrete is used to create a 2 -inch pavement surface. • Ultra Thin White Topping reduces interim maintenance and provides a durable - driving surface. Ultra Thin White Topping is a 2 -inch Portland Concrete cement surface. The attached Exhibit 1 explains the Pavement Life Cycle. 2002 PREVENTIVE MAINTENANCE PROGRAM Public Works Department March 11, 2002 Page 2 of 3 EXHIBIT 1 CONDITION I PAVEMENT LIFE CYCLE EXCELLENT GOOD 40 % Drop in Quality 75 % of Life FAIR POOR VERY POOR FAILED TIME 40 % Drop in Quality "I"N NV 12 %of Life Source: "Pavement Management Systems', American ruonc vvorKS t%bbU iduu1 Pavement generally deteriorates 40 percent during its first 75 percent of life. If, for example, pavement is designed to last 20 years, it would take 15 years before its quality dropped 40 percent. After deterioration starts, the decline accelerates. By the time the pavement is 18 years old, it will have dropped another 40 percent. The more that the quality drops off, the higher the cost to implement repairs. Thus, it is critical that as a pavement approaches the initial 40 percent deterioration marks, substantial pavement treatment is implemented to extend the life of the pavement. Proper treatment and timing can restore much of the pavement lost to deterioration and significantly extend the pavement life. 2002 PREVENTIVE MAINTENANCE PROGRAM Public Works Department March 11, 2002 Page 3 of 3 N N � � O � U O cld O N \° Con o v Rn N a � � V7 s 0 U N N N C4 M y r7 �PM14 ❑ ❑ ❑ \° Con o v Rn N a � � V7 s 0 U N N N C4 M I J_ i Z Q i V I.L �i LL O Z rn H W U W N .n U) N R Y N > O O Ri Q L JLLN m � d a a O L a N O O N Rr O O O O O O O O O O O O O O O O O O CO O O O O O O O O O > f i` cD M — LO co d' to CA !o � N m CD cc .� ((D 0) ((0 N t O M c CD C) N N C CA to co to O r d' (n (D O q�r M co M CA I r e- O (A co (D M cD O tC Im 69 69 r r N N N 69 M 69 M 61> M 69 qlr 6-1 v 69 q' 69 e u,< Q o 0 O 0 O o O O O O o o 0 0 o o O O o o 0 O 0 o 0 0 0 0 r-: It vi O r-.: d' ao O v CO ri LO (o co r- N (o to o v ti M f` M o O tai O> (O M (D co O) (D N L N U) M M N O (D co CA to M .Ct N 4 t- N N O M to M M -It 69 1 1 DI M t0 01 y> 69 69 69 69 69 69 69 69 69 69 t� 69 � k O O O O O O O O O O O O O O O 0 O O O O O O O O O O O O M (D N to (M co O v ti (70 cD N O O CO ti h O N N O O O O N �d M r- M co 0) r- M N 0 O O N a r- O N M M V ti r M N O r N 69 O co O — t0 P 69 69 69 69 69 (0) 69 69 69 69 (n 69 NN ` O O Cl O O O O O O O O O CD O O O O O O O O O O O O O O O co to co co v tl- O I,- N h to M v to co 6 — M r- h co O O e: Ln N O to 4 N O O to O N O to O f- N to O O d' 0) 1- co M M e- O O ,y> 69 N 64 % 69 r' t!3• — 69 M 69 69 69 M 69 — 69 69 M 69 N 69 N N69 m ax. o 0 0 0 O 0 o o 0 O o o O 0 o 0 O 0 o 0 0 0 0 0 0 0 w z' CD M to CA v M •- O ti to to M co ' CV (D to CD co O cG M (D v c0 et a.. t0 °`• N f` O r- cep M CA M V! N CCl CC (10 � Z-4; N O N co r CO M N to N O N m co f` M I� M r to r Ln r to f o 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 C 0 0 0 0 0 0 0 0 0 0 0 ,... N N O ti r- M O r- M r ttf tcoo r M v N V N M �t .S N Z r p N r M r M r M r M O Cl) d M x M (D M x Cl) X X X M X Jt 3 X O O X O X O X O O X O O O O N O X O O 4 X Q� c a t�D M (�D (OD 000 CO7 r r r to r- d O O . to J o (D LO co '- M M to M to M to M O M tT M O v O sf O M N Q Z m > w 0 t > m .bc 0 O co C d U m ° O V a d O 3 O O 3 f6 H m m _ v t j V Ix O t0 m > a(A Cl) 'O c U = cn m W O m m > is N a9 p co � o Z � c� m U >0 m r m a te' > =o O > mZ c m o a��0>O3 c c O (p J m C c c m O -p 40 m a -0 m O O �p L m J m w O N U O 'c U 3? O O y m m U Y J J ..+ t1 > O co m � m m sW 0 w c 0 m c 0 c`ov c m =,rm�_ ;E O� 34) V 73 2 Em Y m (n2. ][ m am3 t7 C Q> >N =o��°�oUZ�o. y m t_ t>0 115 O m J 7 F- 0 inzmmwLL 73 0 0 m Q O r N M ILn (D 1 h CO O c o O c 2 a c H m L C C E m a� PROPOSED 2" HMAC OVERLAY BY CITY STAFF 2002 I 1. SKYLARK COURT 2. KIRK LANE 3. RIDGETOP ROAD 4. HIGHTOWER DRIVE 5. MISTY MEADOW DRIVE 6. BIRCHWOOD DRIVE 7. CRESTWOOD CIRCLE E 8. MATSON DRIVE 9. L ""'VERY LANE 10. SIMMONS ROAD 11. BOULDER COURT 12. RUFE SNOW DRIVE 13. AMUNDSON ROAD 1 � L r I� J �i V/ r J Z Q V Z LL O i U cn H W W N O ui N E N to pl Y`''v o 0 0- � � CL Ci L J D M 0 0 o O O o o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ui o in co o cn to M CD LO o �°c� coo coy coo N 00 CD W) W %,- O N N t0 c' cq O O 0 CD A;» �+ !A r b9 N b), cn M! cn d! 60 C W% d! M! 69 to M! 1LO 403, coo 69 6% co 69 M! vx 0 0 0 0 0 0 o 0 O 0 O 0 o 0 O 0 O 0 o 0 o 0 O o o O O O o O 0 o -..m O LO M t` to O 0I LO C7 an CV M N LO W) N t[f O 10 IA — O W � 117 co C N t` It7 m co O CD I� IA r) N cn N LO 60 co W% 1- 69 in !A cn V► N 69 ch to CV �fi 4'J 1n ff! 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H O Op L O O U C CO S O 7 CD O cn m 0 c 0) c c > w m > m >Q `- m e d> c Q> a a d c y 0 `c'��O m > > U c c cCOY�Q�•� c 0 > m .. m> > c p c U 9 3 (D ago v 0 8� 0 cC 0 0 pa -O '� �, C m T C L L Y O. L m L N —>> y Y m m t CD O N U (gyp Y CO H Q L j N p W 0 Us� O a m 4) L 0 O N M 10 EJ N eh to c0 ti 00 IM �•- r' JOHN AUTRY ROAD RIDGEWAY AVENUE AMY LANE - SOUTHAMPTON ROAD MASELL STREET BARTAY DRIVE SCHILLER DRIVE ABBY ROAD POST OAK DRIVE ). PERKINS DRIVE ' . TERI---L DRIVE '. GLENANN DRIVE 1 LAKE VIEW CIRCLE VICTORIA AVENUE CHASEWOOD DRIVE PROPOSED SLURRY SEAL PROGRAM 2002 c N TiJF , r i SHADY GROVE RD. r4`1 i0= rI��NT PM - 'h BURSE. RD•(n �. u -< r 1 10 ! I jj ^- '�.- -� i I S TA R N E-S R O ' - 7 H I GHTOW_ER DR _W �T1 a DR.-' `—` La CHA_PMAN DR. v' N' M'I D --C I T I ES BLVD . z _ M LD= CGI-T-hES_.BL VD •' Ix C `� a _ I H7 �� co UI.H.�LOOP, 820 I I HARWOOD RD.� -r ) j - ^ iy2t'�18J� BEDF,ORol •EULESS RD. ' TiLi EW D V \ ,+ 1 1 ''• _ GLENVIEW`DR. iPIPEL!I•NE' RDA tom\ �� ! �•� / Z ��^ f ``� � 1` OAD ((� I .- City of North Richland Hills, Texas Public Works Streets February 22, 2002 Pavement Crack Seal Program Holiday Lane 1 Mid - Cities Boulevard/Bogart 2,645 2,645 Holiday Lane 2 IDick Lewis Drive /Northeast Loop 820 2,000 4,645 Rumfield Road 3 Precinct Line Road /Eden Rd. 2,700 7,345 Richland Plaza 4 Grapevine H ig hwa /B roadway Ave. 3,500 10,845 Smithfield Road 5 Hightower Drive /Green Valley Drive 3,800 14,645 Main Street 6 Smithfield Road /Amundson Road 2,550 17,195 Amundson Road 7 Main Street/Cardinal Lane 1,450 18,645 Glenview Drive 8 Grapevine Highway to Royal Count 8,700 27,345 Crosstimber Lane 9 Hi htower Drive /Starnes Road 2,450 29,795 Bursey Road 10 Smithfield Road /Rufe Snow Drive 2,800 32,595 Chapman Drive 11 Smithfield Road /Rufe Snow Drive 8,200 40,795 Post Oak Drive 12 Starnes Road /Hewitt Drive 3,600 44,395 Little Ranch Road 13 Chapman Drive /Mid- Cities Boulevard 2,600 46,995 Susan Lee Lane 14 Lola Drive/Bogart Drive 4,300 51,295 Ashcraft Drive 15 Eden Road/Bradley Drive 1,500 52,795 Bedford Euless Road 16 Grapevine Highway/Airport Freeway 3,100 55,895 Brockwood Court 17 Holiday Lane /Culdesac 600 56,495 Central Avenue 18 Sable Lane/Chapman Drive 1,800 58,295 Cortland Drive 19 Smithfield Road /Hewitt Drive 1,000 59,295 City of North Richland Hills, Texas Public Works Streets February 22, 2002 Pavement Crack Seal Program Coventry Circle 20 Crabtree Lane /Crabtree Lane 1,500 60,795 Coventry Court 21 Coventry Circle /Dead End 650 61,445 Cox Lane 22 ITurner Drive /Cross Drive 700 62,145 Crabtree Lane 23 7124 Crabtree /Stames Road 1,100 63,245 Gross Keys Urcle 24 Crabtree Lane/Starnes Road 1,400 64,645 1. HOLIDAY LANE 2. HOLIDAY LANE 3. RUMFIELD ROAD 1. RICHLAND PLAZA 5. SMITHFIELD ROAD 3. MAIN STREET '. AMUNDSON ROAD 3. GLENVIEW DRIVE ). CROSSTIMBER LANE '0. BURSEY ROAD 1. CHAPMAN DRIVE 2. POST OAK DRIVE 3. LITTLE RANCH ROAD 4. SUSAN LEE LANE 5. ASHCRAFT DRIVE 6. BEDFORD EULESS ROAD 7. BROCKWOOD COURT 3. CENTRAL AVENUE 9. CORTLAND DRIVE :0. COVENTRY CIRCLE il. COVENTRY COURT '2. COX LANE :3. Cl TREE LANE A. CROSS KEYS CIRCLE PAVEMENT CRACK SEAL PROGRAM 2002 _j SHADY GROVIE R I III Fz I pff P 10 BURSE-y 23 3 J -21 TARNES R 4 15 :;7:J -- . HI TOWER DR. t! OR 22 w 6 71 9 13 JIM, S CHAP MAN DR W U. 1 11 TIES BLVDJ =C u, 7 I-D-Z-01-T-I-ES' L-yo'. 1 8 W -1 Ile. tL 1 7 14 Q .H.LOOP 820 HA!wqoo pe7- EDFOR 39 .-EULESS",.RD. Iy W uj t 6= EEL, GLENV I E �-OR- W . tp I PELI-NE' RD=. Lj y 4 X Y CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 04/08/2002 kpprove New Traffic Signal along Mid - Cities Boulevard agenda Number: PW 2002 -005 at main entrance to Home Town for the Land Use Transportation Joint Venture Program - Resolution No. 2002 -030 The Regional Transportation Council (RTC) approved a federal grant for a traffic signal at the future Mid - Cities Boulevard entrance of Home Town, under the Land Use Transportation Joint Venture Program. This program was established by the North Central Texas Council of Governments (NCTCOG) to encourage cities to promote mixed land use developments such as Town Center. The RTC has agreed to fund 80% of the estimated cost to construct a traffic signal at the intersection of Mid- Cities /Cardinal Lane or Mid - Cities /Simmons Drive. In order for the city to have an opportunity to receive the federal grant, the city will need to provide a copy of the attached resolution to NCTCOG. The resolution affirms that the Town Center Development is proceeding in a satisfactory manner. The resolution does not commit the city to do the project; it simply makes NCTCOG aware that the Town Center Development is proceeding forward. This project will be similar to the TEA -21 projects. The city will actually commit to doing the project and to pay its share (20 %) with the approval of the TxDOT agreements. If the city elects not to install the traffic light the TxDOT agreements will not be approved and the federal grant will be reassigned by the RTC to another project. A new traffic signal along Mid- Cities Boulevard is estimated to cost $120,000. The federal grant will be $96,000 (80 %) and the city's share will be $24,000 (20 %). The traffic signal can be located at either Cardinal Lane or Simmons Drive. When the Town Center Development is further along, and the main entrance along Mid - Cities Boulevard is constructed, traffic studies can be conducted to determine the best location. Currently, it looks like the Mid- Cities Boulevard /Cardinal Lane will be the best location. RECOMMENDATION: To approve Resolution No. 2002 -030 indicating that the Town Center Development is proceeding forward in a satisfactory manner. Source of Funds: Bonds (GO /Rev.) Operating Budget Other �, dl Department Head Signature Finance Review Account Number Sufficient Funds A Hable Finance Director Budget Director G City Manager Signa e Page 1 of _ ; RESOLUTION NO. 2002 -030 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The city affirms that Home Town NRH is proceeding with the development satisfactory and according to the city's application for joint venture funding. PASSED AND APPROVED, this the 08th day of April, 2002. Mayor Charles Scoma ATTEST: Alicia Richardson, Assistant City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City APPROVED AS TO CONTENT: Mike Curtis, Pu lic Works Director Announcements and Information April 8, 2002 Announcements The Light Crust Doughboys will be performing on Friday April 12th as part of the "Lotta Night Music Concert Series. The concert begins at 7:00 p.m. and will be held at Green Valley Park. Admission is free and everyone is encouraged to bring a lawn chair or blanket. There will be food and beverages available and also free prizes given away. We look forward to seeing you at the show! The City is hosting a Community Clean Up through the Neighborhood Identity Program. The event will be held on Saturday, April 13f at Richland Business Centre for residents South of Loop 820. The event will be held from 9:00 a.m. — 12:00 Noon. Residents need to bring a utility bill or driver's license to participate. For further information, call 817 - 427 -6093. Early Voting will be held from April 17 -30 at City Hall, 7301 NE Loop 820. Registered voters can vote from 8:00 a.m. — 5:00 p.m. For further information, call 817 -427 -6000. Information April 13 Critter Connection North Hills Mall 10:00 a.m. — 6:00 p.m. 817 -427 -6570 April 17 Early Voting Begins City Hall 8:00 a.m. — 5:00 p.m. 817 -427 -6000