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HomeMy WebLinkAboutCC 2001-08-27 Agendas . . - .. CITY OF N.ORTH RICHLAND HILLS PRE-COUNCIL AGENDA AUGUST 27,2001 - 5:50 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular August 27,2001 City Council MeetinQ (5 Minutes) 2. IR 2001-123 Report on Action of 911 District - Rebating Revenues (5 Minutes) 3. IR 2001-121 Discuss Naming of 820/26/121/183 Interchange (10 Minutes) *Executive Session (5 minutes) - The Council may enter into closed executive session to discuss the following: 4. a. Consultation with City Attorney Under Government Code §551.071 - Buckingham vs. NRH 5. Adjournment - 6:50 pm *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. :t~~lo I Date 4 '. Ú D t...wî Time ~ . . City Secret¡ny IJ ~~~ By 8/27/01 City Council Agenda Page 1 of 4 . . e .. CITY OF N.ORTH RICHLAND HILLS CITY COUNCIL AGENDA AUGUST 27, 2001 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Pastor Ronnie Mathenv, New Church 3. Pledge 4. Special Presentations Yard of the Month 5. Removal of Item(s) from the Consent Agenda 8/27/01 City Council Agenda Page 2 of 4 e e e NUMBER ITEM ACTION TAKEN 6. Consent Agenda: a. Minutes of the July 27-28,2001 Council Work Session b. Minutes of the Pre-Council Meeting August 13, 2001 c. Minutes of the City Council Meeting August 13, 2001 GN 2001-078 d. Set Date for Local Law Enforcement Block Grant Hearing GN 2001-079 e. Approve Library Consortium - Resolution No. 2001-045 GN 2001-080 f. Approve "No Parking Anytime" Zone on Wendell Court South - Ordinance No. 2566 GN 2001-081 g. Approve Agreement with the Texas Department of Transportation for Maintenance of Traffic Signal Lights - Resolution No. 2001-047 PU 2001-036 h. Authorize Interlocal Purchasing Agreement with the City of Lewisville - Resolution No. 2001-048 7. PZ 2001-16 Public Hearing to Consider a Request from Mark Wood of Rebel Properties III Ltd. on behalf of the Property Owners, for a Zoning Change on 7.379 Acres of Land from PD Planned Development and R3 Single Family to PD Planned development for Single Family Uses on Minimum 5,400 Square Foot Lots (Property Located in the 6400 Block of Glenview Drive) - Ordinance No. 2565 8. GN 2001-082 Authorizing CLASS Investment Pool - Resolution No. 2001-046 8/27/01 City Council Agenda Page 3 of 4 , e I I . I I NUMBER ITEM ACTION TAKEN 9. GN 2001-083 Public Hearing on Proposed Tax Rate for 2001-2002 Fiscal Year 10. GN 2001-084 Public Hearing on Proposed 2001-2002 BudQet 11. GN 2001-085 Appointments to the Crime Control and Prevention District - Places 2, 4 & 7 12. a) Citizens Presentation b) Information and Reports In I Adjournment I I e i'ß~T~ I , Date tJ',ÚO pi/) e 8/27/01 City Council Agenda Page 4 of 4 Time ~()l:::J' Oty ~ retary /J M,-,~ By 1> NRH Office of the City Secretary . . CITY OF NORTH RICHLAND HILLS August 22, 2001 PUBLIC NOTICE The North Richland Hills Council Goals Ad Hoc Committee will meet on Tuesday, August 28, 2001 at 5:30 p.m. in the Pre-Council Room, North Richland Hills City Hall, 7301 Northeast Loop 820, North Richland Hills, Texas. Agenda: · Follow up to develop definitions for core values - City Council Goals · Scheduling Date to Discuss Evaluation System. · Adjournment . ~(C/~~ Ity Secretary POpTEQ q ftll.[ (() f Date tr 60 6-.\V1 Time ~~6Jr~ e By P.O. Box 820609 · North Richland Hills, Texas · 76182-0609 7301 Northeast Loop 820· 817-427-6060· FAX 817-427-6016 INFORMAL REPORT TÒ MAYOR AND CITY COUNCIL No. IR 2001-123 i"t / 4=- p,:/c;:::., I Date: August 27, 2001 Subject: Rebate to Cities from Tarrant County 9-1-1 District We have been advised that during the meeting this past Monday that the Board of Directors for the Tarrant County 9-1-1 District approved a rebate to its member cities. This rebate was possible due to the District having a larger than expected reserve due to time delays in some significant projects. The District's Executive Director, Mr. Bill Munn, has confirmed that the City of North Richland Hills will be receiving an amount just over $31,000. These funds must be expended by the City for expenses that are directly related to the delivery of 9-1-1 service. The Board approval for this reimbursement is a "one-time only" approval and the District does not anticipate having these excess reserves in the future to continue this on an annual basis. There was some confusion on this issue based on a story in a local newspaper. We are aware of some unfinanced needs in that area that could be funded with this rebate and will be working with the Police Chief to determine how to best apply the funds. Once the determination is made, a recommendation will be presented to the Council for consideration and approval of the expenditures. Respectfully, ~Sh~~ Deputy City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS '\. " .,- INFORMAL REPORT TO MAYOR AND CITY COt)NCIL No. IR 2001-121 i\ -~~ -~-=- ,0!!~ " V Date: August 27, 2001 Subject: Naming of 820/26/ 121 / 183 Interchange The Executive Director of the Texas Department of Transportation (TxDOT), Charles W. "Wes" Heald will be retiring from TxDOT as the head of this very important state department within the next month. Mr. Heald has had a very extensive (42 years) and distinguished career with the Texas Department of Transportation and as executive director was able to direct tremendous improvements to the Texas Highway System. Prior to his becoming head of the State of Texas Highway System, Wes was the District Engineer for the Fort Worth district. This is where most of us got acquainted with him and developed an appreciation for his abilities and character. While he was district engineer of the Fort Worth district, Wes was very instrumental in keeping the highway projects for our area and this needed funding at the forefront of the State Highway Commission. He certainly was a driving force in securing the funding for the Interchange at 26, 820, 121, and as well as continuing to pursue funding for 820 expansion as well as 183. Obviously he represented the entire Fort Worth district but he certainly was instrumental in helping the Northeast Tarrant County area and did not put our area on the "back burner". . Because of Wes Heald's tremendous accomplishments for the State of Texas as well as Northeast Tarrant County, Mayor Scoma suggested that we consider naming the recently completed Interchange of 26 / 820 / 121 / 183 as the "Wes Heald Interchange". We have discussed this with Steve Simmons, Fort Worth District Engineer, to determine how this could be accomplished. He sent us information outlining the procedures to follow. In general, we would make the request in the form of a Council resolution to the State to consider the naming of this for Mr. Heald and request adjoining cities to support this request. We have communicated with both the cities of Hurst and Richland Hills to solicit their support of this request and they will be discussing this soon. Other cities as Haltom City and Watauga have also expressed interest in supporting this proposal. The interchange is shown on the attachment, but is generally described as having the boundaries of Pipeline / Glenview to Bedford-Euless Road, Davis Blvd, and Grapevine Highway. We would like to discuss with the City Council making a formal request to TxDOT to name this Interchange the 'Charles W. "Wes" Heald Interchange' and to encourage other cities to join us in this request. We will be prepared to discuss this proposal and procedures with the City Council on August 27. Larry J. unningham City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS · e -z ... U) eo ~= .ceo "'2 ... o Z Q II:: (/ (/ W ....I ::I W I Q II:: o u. Q w a:1 ,% ~ ~ ~ ~~ ci II:: W Z ::¡ W Q. Q. 1 0 C'\I co :I: J :t w :; Z W ....I c.:¡ w 00 ~ co <! a> M Q 0 N Q; ~ 0') a: ,... ë: 0 ~ &i co 2 N ~ lñ C? t"" 0 0) u ,.. ~ :! ~ <0 0 0 ,... LLW <0 01 0 0 It) u. ¡..: N It) q q co. (0" 2 It) <'1 It) 0 <'1 <! It) N <t <0 co ,... co N 2 <0 01 It) ¡..: <0 ,... '" a:j co J:<{ (/ ~ <t ~ a> w <J> <J> <J> <J> <J> Cl)J: ...J -(J ~ N <'1 <t <! ~ t""a: u w w w w 0 Nw w (/ (/ (/ <J) I- ..., <! <! <! <! t""J-- 0 J: J: J: J: II:: Q. Q. Q. Q. Q. J:~ ~ CI) <t '" ,... a> E~ 0 - w a> a> 01 01 0 I- >- >- - . .:: 0 <! >- >- j; u. u. u. u. N Q 0 c.:¡ ;¡ ~ 0. 00 z I D D I ,,- e ¡:: g¡ ~ J: ~ ~ã. '" W ...J '" 0 '" ~ > w a: ~ Executive Director Bio ~® I Texas Department of Transportation , . ~Home 00ther Sites ~Feedback C9.Search ?What's New Executive Director Biography Charles W. Heald, P.E. Executive Director Charles W. "Wes" Heald is executive director of the Texas Department of Transportation (TxDOT). Under Texas Transportation Commission direction, he manages, directs and implements TxDOT policies, programs and operating strategies. Heald also represents TxDOT before the Texas Legislature and other entities. He became executive director March 1, 1998. e After earning a bachelor's degree in civil engineering from Texas A&M University in 1960, Heald joined TxDOT in 1961 as a senior engineering assistant in the Houston District. In 1962, he moved to the Brownwood District, where he held various engineering and supervisory positions, and was licensed as a professional engineer in 1965. Heald was named Brownwood District Engineer in 1987. When the department was reorganized in 1993, Heald became the Fort Worth District Engineer. Heald has served on the Regional Transportation Council for the Fort Worth/Dallas Metropolitan Planning Organization, and was a member of the University of Texas at Arlington Civil Engineers Advisory Council. In April 2001, he received the Distinguished Graduate Award from the Department of Civil Engineering at Texas A&M University. The Abilene Chapter of the Texas Society of Professional Engineers designated Heald as the 1970 Young Engineer of the Year. He received the Meritorious Service Medal from the U.S. Army Reserves in 1984, and he retired the same year, after 24 years of service. e http://www.dot.state.tx.us/insdtdotlorgchartlexe/exebio.htm Page 1 of2 08/22/2001 e e Executive Director Bio Page 2 of2 . A native of Spur, Heald considers Brownwood to be his hometown. He and his wife, Dorothy, have a daughter, Debra Lynn, and a son, Darrell Wesley. Organization Chart Updated June 14, 2001 http://www.dot.state.tx.us/insdtdotJorgchart/exe/exebio.htm 08/22/2001 ·': Y ARD-OF-THE-MONTH August, 2001 AREA 1 Terry and Karen Jackson, 3861 Diamond Loch West Sherry Morgan AREA 2 Edith McCov. 4925 Harrell Helen Moore, Judge AREA 3 Robin & Jon Thomas, 5005 Skvlark Court Cindy Hayes, Judge AREA 4 Dean & Linda Hockenberry. 7421 Christopher Court . Betty and Marshall Siemer, Judge AREA 5 Harvev & Donna Greenwald, 5016 Strummer Patsy Tucker, Judge AREA 6 Jeff & Kim Brooks. 7817 Cortland Suzy Compton, Judge AREA 7 Phillip & Penne Ash, 6704 RollinQ Hills Dr. Tracy Andrews, Judge AREA 8 Jean Ann & Mal Hastv. 7400 Shady Hollow Court Scott Wood, Judge AREA 9 Jett & Cynthia Lewis, 8561 Steeple RidQe Theresa Hampton, Judge e *' . MINUTES OF THE BUDGET WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS - JULY 27-28, 2001 Present: City Council: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert 1. Oscar Trevino, Jr. Mayor Mayor Pro Tem Councilmember Councilmember Councilmember Councilmember Councilmember Councilmember e Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Rex McEntire Paulette Hartman Karen Bostic Larry Koonce Margaret Ragus Clay Caruthers Andy Jones Tom Shockley John Pistick Jim Wilkins Jenny Kratz Patrick Hillis Mike Curtis Jim Browne Steve Brown Pam Burney Terry Kinzie Thomas Powell City Manager Deputy City Manager Assistant City Manager Managing Director Community Services City Secretary Attorney Assistant to City Manager Budget Director Finance Director Budget Analyst Internal Auditor/Financial Analyst Fire Chief Police Chief Community Services Director Court Administrator Public Information Director Human Resources Director Public Works Director Park and Recreation Director Library Director Environmental Services Director Information Services Director Support Services Director e Council Budget Work Session Minutes July 27-28, 2001 Page 2 of6 . CALL TO ORDER Mayor Scoma called the Council Budget Work Session to order July 27,2001 at 1 :00 p.m. All Council Members were present except for Councilman Mitchell. Councilman Mitchell was present at 3:55 p.m. Mayor Scoma announced that the Crime Control and Prevention District Board would be convening during the Budgèt Work Session. The City Manager introduced the 2001/02 proposed budget and outlined the presentations to be given by Staff. The Council was presented a video presentation that highlighted the accomplishments and activities of the current fiscal year. Following the video, Mr. Cunningham presented the economic outlook of the City for the upcoming fiscal year and some of the challenges facing the City. Council was advised that sales taxes were projected to be "flat" for the coming year. This is a result of a slight slowing of the economy and the relocation of several businesses to other cities. The City is also faced with increases in the cost of doing business in the areas of electricity, natural gas, postage, uniforms, water/sewer and gasoline. With new construction and business projects currently underway or that will be under construction in 2002, it is anticipated that the economic outlook for 2002/03 will be improved. Ms. Karen Bostic presented the financial overview of the revised current year budget and the A proposed 2001/02 operating budget. The proposed budget maintains the current tax rate of _57¢ per $100 valuation. Highlights of the proposed budget include: · No increase projected in amoUnt of sales tax revenue to be received next year · Increase in citywide revenues projected at 8.8% over current year adopted · Increase in citywide expenditures projected at 8.1 % over current year adopted · Increase reserve for pay as you go capital projects making next year's contribution $681,619 · Operating Budget includes service enhancements totaling over $730,000 · Inclusion of a 5 cent pass through water and sewer rate increase in the Utility Fund Reserves · A proposed 3% increase in licenses, permits and charges for service in accordance with the fee study conducted last year and in accordance with the CPI. Mr. Cunningham presented the highlights of the 2000/01 revised budget and highlighted additional service enhancements to be funded through cost savings. Enhancements in the revised budget include: · Increase funding for annual street overlay program · Funding for the City's share of the matching cost to participate in the Job Access and Reverse Commuter Grant through the North Central Texas Council of Governments · Technology upgrade - funding to enter into a joint purchasing agreement with the State of Texas to upgrade desktops. · Involvement in transportation issues - funding to continue participation in TEX-21 e· Pentab computers for Environmental Services' Health Inspectors. · Editing software for Citicable Council Budget Work Session Minutes July 27-28,2001 Page 3 of6 . · Replace computer image projector for Council Chambers · Start collection for Branch Library · Professional Auditing Services to assist Staff in implementing new financial auditing requirements (GASB 34). The proposed new service and program enhancements for next fiscal year were identified and discussed by the City Manager. Proposed service enhancements recommended in the 2001/02 proposed budget include: Council Goal #1: Safety & Security · Implementation of Fire Study (ladder truck staffing, mechanic's assistant, ambulance stipend) · Improvements to Police Services (detention officer, 2 patrol vehicles, Crime Stoppers, Women's Haven & Challenge donations) Council Goal #3: Quality Redevelopment & Reinvestment · Revitalizing South Hwy. 26 (comprehensive plan) · Conserving Smithfield Area (comprehensive plan) . Council Goal #4: Financially Responsible City Government · Increase "Pay As You Go" · CCD Transition Fund 10 year goal e Council Goal #5: Quality of Life Amenities for the Community · Enhance customer service at Animal Shelter · Sports and tourism in NRH (Games of Texas) · Enhanced park maintenance (purchase of additional equipment) Council Goal #6: Effective Transportation System · Commuter Rail Service in Northeast Tarrant (Trinity Railway Express) Mr. Patrick Hillis gave an overview of the proposed enhancements in Human Resources. Enhancements consist of: · Implementation of 20 year retirement benefit · Conduct extensive compensation and classification study · Continue support for the annual market adjustments for all positions · Initiate a new employee appreciation program. Mayor Scoma recessed the work session at 2:30 p.m. and called the meeting back to order at 2:45 p.m. The Council reviewed and discussed the departmental budgets and the non-departmental budgets. Items discussed by the Council in the departmental budgets included: e · Communications - Question by Council on Citicable equipment rental versus buying. Staff was asked to explore the lease/purchase of some of the equipment. Mayor · e Council Budget Work Session Minutes July 27-28,2001 Page 4 of 6 asked that Citicable goals be revised to include providing weekly press releases on a monthly or bimonthly basis and to place a high priority on the number of news releases issued. · City Secretary - status of the imaging program. · Finance - discussion on ambulance billing expenses and the collection of ambulance bills - increase in fees due to increase in collections. · Budget - discussion on increase in tax attorney's fees for collecting delinquent taxes - increase due to increase in collections resulting in fee increases. Council also discussed sales tax monies not being credited to the proper city. Staff explained the procedures in place to audit sales tax revenues and ensure that the City is receiving proper credit. · Municipal Court - discussed the feasibility of expanding hours of operation. City Manager advised that management was exploring this idea with the Court Administrator. Mr. Wilkins also advised that state legislation was passed the last legislative session that allows for court customers to transact business over the internet. Once this is implemented customers will be able to transact business 24/7. · Library - discussion on subscription cost for on-line services. Library Director explained that a third party owns on-line services and back files. The cost for all subscriptions is $13,000. · Public Works - discussion on whether there was a need to outside contract the signal light maintenance of the State highway signals. · Parks - discussion on the removal of graffiti within 24 hours and the reduction in after school programs. Council was advised that Staff was restructuring and reformatting the after school programs to improve services to the youth. The Mayor recessed the work session at 4:45 p.m. and called the meeting back to order at 5:00 p.m. .The Council continued their review and discussion of the debt service fund, internal service funds and special revenue funds. Staff was asked to add to the Park goals the evaluation of the image study. The Council reached a consensus of maintaining the current tax rate of 57¢ per $100 valuation and had no objections or additions to the recommended additions to the revised 2000/01 budget or the proposed service enhancements as outlined in the budget transmittal letter. The Council was given an overview of the City's new website. Mayor Scoma announced at 6:30 p.m. that the work session would adjourn to Executive Session for the purpose of discussing personnel matters as authorized by Section 551.074 of the Local Government Code. The Executive Session adjourned at 6:52 p.m. with no action needed. Mayor Scoma called the work session back to order on July 28 at 8:05 a.m. with the same _members present as recorded. Council Budget Work Session Minutes July 27-28,2001 Page 5 of6 erhe Council reviewed and discussed the Enterprise Funds - Utility, Aquatic Park and Golf. There was discussion on the anticipated rate increases from the City of Fort Worth for water and sewer. Mayor Scoma asked the Public Works Director to add to one of the goals for the Utility Fund a continuing focus on customer services. The Parks Director was asked to add a customer service goal to Aquatic Park Administration. Mayor Scoma felt that all departments in the City that deal with customer service should include customer service in their department goals. Mr. Shiflet reported on the Golf Course budget. There was discussion on the Donation Fund and consideration of increasing the voluntary donation from $1.00 to $1.50. The $1.50 would be split between the Library and Animal Shelter. The general public improvements donation would be eliminated and the budgeted amount of $16,000 would be incorporated back into the regular budget. The consensus of the Council was not to revise the proposed operating budget at this time, but to include it in next year's revised budget. Council further agreed to proceed with the implementation of the additional 50 cent donation and split 50/50 between the Library and Animal Shelter. Mayor Scoma recessed the budget work session at 9:45 a.m. Mayor Scoma called the work session back to order at 10:00 a.m. and announced that he was calling the Crime Control and Prevention District Budget work session to order. _Mayor Scoma called the Budget Work Session back to order at 11: 10 a.m. All Council members were present and the following staff members present: Larry J. Cunningham, Randy Shiflet, Steve Norwood, Greg Vick, Patricia Hutson, Paulette Hartman, Karen Bostic, Margaret Ragus, Clay Caruthers, Larry Koonce, Thomas Powell, Mike Curtis, Jim Browne, Steve Brown, Andy Jones, Patrick Hillis and Terry Kinzie. Mike Curtis presented a power point presentation of the proposed Public Works Capital Improvement budget. Highlights were given of street and sidewalk capital projects, which included continuing projects, new projects and future projects. There was some discussion on the Susan Lee improvements as they relate to the expansion plans of Huggins Honda. Council discussed whether the street should continue to IH 820 frontage road as concrete or whether there should be a transition of asphalt. The consensus of the Council was for the Public Works Director to work with the contractor and at the point of the new property line for Huggins Honda begin a transition of concrete to asphalt. Consensus was to also stop the sidewalks at Huggins Honda's new property line (north property line of Wilson house). The Council reviewed the permanent street and sidewalk maintenance funds. Highlights were also given of the Drainage Capital Projects, which included continuing projects, new projects, future projects and sources of funds. Mayor Scoma recessed the work session at 11 :50 a.m. and called the work session back to order at 12:25 p.m. _The Public Works Director highlighted the 2001/02 Utility Capital Projects, which included -continuing projects, new projects and future projects. · Council Budget Work Session Minutes July 27-28,2001 Page 6 of6 Mr. Thomas Powell briefed the Council on the 2001/02 Municipal Facility Projects budget. There was a brief discussion on the Major Capital Equipment program. Mr. Kinzie briefly discussed with the Council the proposal for a citywide document imaging system. Mr. Jim Browne presented a power point presentation of the Park and Recreation Facility program. The presentation included a summary of revenue and expenditures 1992-2001, projects completed in 2001, active projects, and highlights of the 2001/02 CIP budget for parks. There was considerable discussion by the Council on improvements to the Dan Echols Senior Adult Center. The Council supported the expansion of the Dan Echols Senior Center and discussed their desire for the expansion to be included in the 2001/02 budget. The consensus of the Council was to increase the allocation for the Dan Echols Senior Center expansion to $50,000; the additional $25,000 to be funded from the Parks Supplemental Projects fund Mr. Browne highlighted the Capital Improvement program for NRH20 including the continuing projects, new projects and summarized the revenues, expenditures and reserves. Mr. Koonce briefed the Council on future CIP considerations. Council was advised that consideration needed to be given to project selection and funding. Mr. Koonce suggested that Council might want to consider the establishment of a Citizen Committee to receive citizen .input on priorities. The consensus of the Council was to appoint a citizens committee to .present a list of priorities to the Council. Councilman Trevino inquired if a date had been set with Mr. Lyle Sumek for a follow-up to the Goals Work Session for the purpose of expanding on the core organizational values and City Manager and City Secretary evaluations. Mr. Cunningham advised that Staff was waiting for a confirmation from Mr. Sumek for a date in late August. City Council will be advised of the date as soon as Mr. Sumek confirms. Mayor Scoma adjourned the budget work session at 2:20 p.m. APPROVED: Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary e · Present: e MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND I1ILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 13, 2001 - 5:45 P.M. Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe Tolbert 1. Oscar Trevino, Jr. Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire Paulette Hartman Mike Curtis Larry Koonce John Pitstick Pam Burney Jenny Kratz Karen Bostic Donna Enos Terry Kinzie Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director Community Services City Secretary Assistant City Secretary City Attorney Asst. to the City Manager Public Works Director Finance Director Director of Development Environmental Services Director Public Information Director Budget Director Purchasing Agent Information Services Director ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 5:45 p.m. DISCUSS ITEMS Agenda Item No.8 - PZ 2001-15 Councilman FROM REGULAR Whitson asked if the applicant liked the PD that AUGUST 13, 2001 was approved for the Phase II site plan. CITY COUNCIL AGENDA Mayor Scoma advised council the project is in two phases. The first phase of the development was approved for and constructed with flat- roofed carports and metal support columns. Since the completion of Phase I council has changed and approved new regulations to the Zoning Ordinance. The applicant is now required to comply with the new regulations and must install masonry columns and pitched roofs for the carports. The applicant is seeking · IR 2001-114 SHADY GROVE TRAFFIC IMPACT ANALYSIS Pre Council Minutes August 13,2001 Page 2 approval from council to be allowed to construct the same type of carports as Phase I for Phase II. Councilwoman Johnson inquired why applicant thought the parking spots would be too tight. Mayor Scoma advised council the applicant designated so many parking spaces in an area, and those parking spaces had so many feet apart plus the post. The parking space took up so much of the area, and now they would not have room to enlarge the whole parking stall. Councilman Metts clarified that the council voted for this site plan under the new zoning regulations. Councilwoman Johnson asked what kind of problems the applicant has encountered. Mr. Pitstick advised council that the applicant would be available for questions at the council meeting. The applicant has expressed that he would like a seamless project for Phase I and Phase II. Mr. Curtis introduced Kimley-Horn Consultants Brad Tribble and Brian Shamburger. NAN Mr. Tribble and Shamburger reviewed and discussed the three (3) alternatives with council. Alternative "A" - Signal at Precinct Line Road and Davis · New signal · Create gaps · Construction cost $0 Alternative "B" - Shady Grove Lane; Left Turn Lane "B1" · Allows right turn to bypass left turn lane · Shift delay to southbound left turn and North Tarrant Parkway · Construction cost $45k "B2" - Shad Grove Lane reali ned to intersect · Pre Council Minutes August 13, 2001 Page 3 Davis Boulevard at a 90-degree angle · Allows right turn to bypass left turn lane · Shift delay to southbound left turn and North Tarrant Parkway · Construction cost $94k Alternative "C" - North Side Connector · Realigns existing Shady Grove Road to intersect North Tarrant Parkway · Existing Shady Grove would terminate west of Davis Boulevard in a cul-de- sac · Utilize North Tarrant Parkway median cut · Right-of-way Acquisition · Minor operational improvements · Construction cost $200k/$240k Kimley-Horn and Associates is recommending to construct a left turn lane on Shady Grove Road to allow motorists to make a north movement on Davis Boulevard while still allowing a right turn on Davis Boulevard. Council discussed the alternatives and their concerns and ideas. The concerns/ideas discussed were: areas north of Shady Grove in the City of Keller become populated, if Alternative "B" is a short term fix versus a long term fix of acquiring right-of-way at today's price for Alternative "C", possibility of Shady Grove connecting to Precinct Line Road, eliminating the cul-de-sac on Shady Grove in Alternative "C", possibility of blending Alternative "B" and "C", and talk to Keller regarding their thoroughfare plan. Kimley-Horn did advise that through their studies they believe Alternative B (1 or 2) would be a long term fix, but they would be happy to further review this along with the City of Keller's future traffic plans in this area. Councilman Trevino suggested that council and staff move forward with Alternative "B 1 ", but not · IR 2001-110 REPORT ON CHARTER AD-HOC COMMITTEE - PROPOSED AMENDMENTS TO CHARTER IR2001-116 REVIEW OF MUL TI- YEAR CAPITAL IMPROVEMENTS PLAN 2002 AND POTENTIAL BOND ELECTION Pre Council Minutes August 13, 2001 Page 4 completely abandon Alternative "C". Council consensus was to move forward with Alternative liB 1" and continue to study for the Ion term solution. Councilwoman Johnson gave council a brief recap of the Charter Ad-Hoc Committee's meeting. The committee is recommending the following be put on the ballot for the Charter Amendment Election. · Extending the council terms to three years (according to option 2) · Elimination of the $100.00 monthly cap compensation for council attended meetings The committee also reviewed Article VI, Section 7 - Judge of the Municipal Court. According to legislation passed in 1999 the position of Municipal Judge is appointed rather than elected. Mr. McEntire advised he would add wording to explain the effect the 1999 legislation had on this section when the Charter is re rinted. Mr. Koonce outlined staffs timeline for the potential bond election in 2002. In reviewing the timeline of the 1994 bond election, the process took seven and one-half months from the time of the first Citizen's Advisory Committee meeting to Election Day. The bond election must be held on a uniform election date, per the 77th legislation. The outline will call for management and staff oversight of the process from start to finish. · Develop plan of action (August - October 2001) · Promotion strategy · Present plan of action to Mayor and Council · Appointment of a Citizen's Advisory S.Norwood/M.Curtis NAN · IR 2001-112 SET WORK SESSION DATE FOR CITY IMAGE STUDY IR 2001-113 DISCUSS TML RESOLUTIONS Pre Council Minutes August 13, 2001 Page 5 Committee (November/December 2001 ) · Advisory Committee recommends referendum to Mayor and Council (May 2002) · Mayor and Council calls for Bond Election - June 24, 2002 · Citizen vote on referendum - September 14, 2002 · Votes are canvassed Mr. Cunningham suggests that our Advisory Committee have a good balance and cross section of people who will serve on the committee. The 1994 Advisory Committee had a good blend with neighborhoods, senior citizens, financial, small businesses, and large businesses represented, Council consensus was to move forward with the plan outlined by staff and to appoint Citizens Adviso Committee in the near future. L.Koonce/S.Norwood Council discussed what dates they were available for the city image study. Council consensus was to tentatively mark Monda , Se tember 17 at 6:00 .m. P.Hutson Mr. Vick asked council if there were any issues that council would like staff to work on to present to TML. Mayor Scoma suggested that staff begin with what the City of North Richland Hills did not get accomplished the last session. Mr. Cunningham advised council that staff would forward resolution(s) to the resolutions committee. The resolution committee reviews and picks the resolutions to be recommended to the entire body. The deadline to submit resolutions is October 15, 2001. Council did not have any further suggested resolutions at this time, but will advise staff if · Pre Council Minutes August 13,2001 Page 6 they believe other issues need consideration. G. Vick IR 2001-115 NLC LEGISLATURE Mr. Vick advised council that the National League of Cities is accepting policy proposals and resolutions for consideration before NLC's Congress of the Cities in Atlanta, Georgia. No issues were identified by council, but they indicated they would contact staff should some issues arise for NLC consideration. G.Vick Mayor Scoma announced at 6:44 p.m. that the ADJOURNMENT Council would adjourn to the regular City Council meetinQ. e Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary e ... f . e e MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 13, 2001 ·7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order August 13, 2001 at 7:00 p.m. ROLL CALL Present: Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino, Jr. Mayor Mayor Pro T em Councilman Councilman Councilman Councilman Councilman Councilman Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Dr. Jeff May with Smithfield United Methodist gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS Mayor Scoma, Council, and staff recognized former board members for their service to the city. The members recognized were: Doris Batenhorst, Emily Ward, Kyle Bacon, Ron Lueck, Richard David, Vanessa Trevino, Jane Dunkelberg, Paul Young, and William Merrill. ' . e e City Council Minutes August 13, 2001 Page 2 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE-COUNCIL MEETING JULY 23,2001 B. MINUTES OF THE COUNCIL MEETING JULY 23, 2001 C. GN 2001-076 - CONSIDER REVISIONS TO JUNKED VEHICLE REGULATIONS REGARDING DEFINITION, ABATEMENT PROCEDURES AND REPEAL OF EXISTING ORDINANCES AND ENFORCEMENT AUTHORITY - ORDINANCE NO. 2562 D. PU 2001-032 - AWARD BID FOR SLOPE MOWER TO LANDMARK EQUIPMENT E. PU 2001-033 - AWARD BID FOR TRAFFIC LANE STRIPING PROJECT TO STRIPING TECHNOLOGIES F. PU 2001-034 - AUTHORIZE ANNUAL MAINTENANCE AGREEMENT FOR NETWORK COMMUNICATION EQUIPMENT WITH CAPCO COMMUNICATIONS G. PU 2001-035 - AUTHORIZE PURCHASE OF TREE FROM CHRISTMAS SOUTHWEST H. PW 2001-015 - APPROVE AGREEMENT WITH JAMES DANIELS & ASSOCIATES, INC. FOR RIGHT-OF-WAY ACQUISITION ON CRANE ROAD- RESOLUTION. NO. 2001-042 Mayor Pro Tem Mitchell moved, seconded by Councilman Welch to approve the consent agenda. Motion to approve carried 7-0. 7. PS 2001-26 - CONSIDERATION OF THE FINAL PLAT OF LOTS 50R, 51R AND 57R, BLOCK 1, BRIDLEWOOD ADDITION BY RICHARD AND LINDA GRAY, G.G. MARTIN AND MONTY AND VICKI CARPENTER LOCATED SOUTH OF GREEN VALLEY DRIVE BETWEEN SMITHFIELD ROAD AND BRIDLEWOOD COURT APPROVED · City Council Minutes August 13, 2001 Page 3 Mr. Monty Carpenter, 7709 Bridlewood Court, advised council he and wife wish to extend their backyard property line. The Carpenters and their neighbors Richard and Linda Gray agreed to purchase some property from Mr. Martin to allow them to expand their backyard property line. Mr. John Pitstick, Director of Development, advised council before them is a simple replat. The two properties that front Bridlewood Court are gaining about a 35-foot backyard. Staff became aware that Lot 57R owned by Mr. Martin was never tied onto city services (water or sewer). The Planning and Zoning Commission recommended approval of the replat with the stipulation that Mr. Martin be required to sign onto city services within a year. Mr. Martin has since signed the covenant that would be filed with the plat and requires him to tie onto city services within a year or at the time a building permit is obtained. Councilman Trevino moved to approve PS 2001-26 with the acceptance of a covenant. Mayor Pro Tem Mitchell seconded the motion. Motion to approve carried 7-0. 4IIÞ 8. PZ 2001-15 - PUBLIC HEARING TO CONSIDER THE REQUEST BY SAM FINLAY REPRESENTING THE PROPERTY OWNER, SILVER CREEK II NORSTAR USA LLC FOR APPROVAL OF A SITE PLAN REVISION TO AN APPROVED PD PLANNED DEVELOPMENT OF THE SILVER CREEK APARTMENTS PHASE II AT 8359 HARWOOD ROAD - ORDINANCE NO. 2564 DENIED 4IIÞ Mr, Barry Knight, representing applicant, advised council the purpose of the request is to request that the second phase of the apartment complex have the same carport as the first phase. The first phase of the carports was constructed before the zoning regulations were changed regarding carports. The carports were designed with flat roofs and metal pillars. The applicant does not feel it will be an aesthetic issue as the carports are not visible from Harwood Road. The Planning and Zoning Commission asked applicant to replace the screening wall from Phase I to match Phase II. The applicant has agreed to replace and match the screening wall. Mr. Pitstick advised council that Phase I was approved for and constructed with flat- roofed carports and metal support columns in June of 1997. In February of 1999 the city adopted a number of supplementary regulations to the Zoning Ordinance. These regulations included roof pitch and masonry column requirements for carports. In October of 1999, the applicant requested approval of a site plan for Phase II showing carports with flat roofs and metal support columns as was approved in Phase I. The site plan was approved with the requirement for pitched roofs and masonry columns. e e . City Council Minutes August 13.2001 Page 4 Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Trevino moved to deny PZ 2001-15, Ordinance No. 2564. Councilman Tolbert seconded the motion. Motion to deny carried 6-1; Councilmen Metts, Whitson, Tolbert, Trevino, Mayor Pro Tem Mitchell, and Councilwoman Johnson voting for denial and Councilman Welch voting against. 9. GN 2001-074 - SETTING DATE FOR PUBLIC HEARINGS FOR 2001-2002 CITY BUDGET, PARKS & RECREATION DEVELOPMENT CORPORATION, AND CRIME CONTROL DISTRICT BUDGETS APPROVED Ms. Karen Bostic, Budget Director, advised council that it is necessary to set public hearings on the proposed 2001-2002 City Budget, proposed projects and operations of the Park and Recreation Facilities Development Corporation, and the Crime Control and Prevention District budgets. In addition, a published notice will be required for each public hearing as per the City Charter and state law. The hearings have been set for August 27, 2001 beginning at 6: 15 p.m. for the Crime Control and Prevention District, 6:30 p.m. for the Park and Recreation Facilities Development Corporation, and 7:00 p.m. for the City Budget. Mayor Pro Tem Mitchell moved to approve GN 2001-074. Councilman Whitson seconded the motion. Motion to approve carried 7-0. 10. GN 2001-075 - RECORD VOTE ON PROPOSED TAX RATE AND SETTING OF PUBLIC HEARING APPROVED Ms. Bostic stated per Senate Bill 841, a taxing unit must hold a public hearing to impose an amount of property taxes that exceeds the rollback rate or 103 percent of the effective tax rate, whichever is lower. State law furthers requires a record vote be taken by Council, concerning the proposed tax rate and that council schedule a public hearing on the proposed rate. Staff is recommending that notice be published on Thursday, August 16 and the public hearing be scheduled for Monday, August 27 at 7:00 p.m. · City Council Minutes August 13,2001 Page 5 Councilman Metts moved to approve GN 2001-075 which states that a record vote be taken concerning the proposed tax rate of 57ft and set a public hearing on the tax rate for 7:00 p.m. on August 27, 2001. Councilman Trevino seconded the motion. Motion to approve carried 7-0. 11. GN 2001-077 - CONSIDER NEW REGULATIONS FOR LIMITING OUTDOOR CONSTRUCTION HOURS - ORDINANCE NO. 2563 APPROVED e Mr. Pitstick informed council that the city has construction sites going up through out the city. Staff has received a few complaints regarding the early morning construction activities. Staff surveyed area cities and found that most cities permit outdoor construction activities Monday through Saturday during daylight hours only. Staff is recommending the adoption of an ordinance that would prohibit outdoor construction activities between 7:00 p.m. and 7:00 a.m. during Central Standard Time and between 8:00 p.m. and 6:00 a.m. Daylight Savings Time. Sundays and key holidays (New Years Eve, Memorial Day, July Fourth, Labor Day, Thanksgiving Day, and Christmas Day) are also prohibited days for outdoor construction activities. Residential property owners are exempt from this ordinance under a homeowner's permit which would allow smaller construction activities for home improvement during weekends and off hours. A special exception has been included to be approved by the Building Official with a three-day notice. This exception can be appealed to the City Council. Council discussed how the ordinance would affect contractors and homeowners. Councilman Trevino moved, seconded by Councilwoman Johnson to approve GN 2001-077, Ordinance No. 2563. Motion to approve carried 7-0. 12. GN 2001-078 - APPROVE RESOLUTION CALLING CHARTER AMENDMENT ELECTION - RESOLUTION NO. 2001-044 APPROVED e Mr. McEntire, City Attorney, advised council the Charter Committee is submitting two proposals for the Charter Amendment Election. The first proposal deals with the $50.00 stipend per meeting the City Council is entitled. The change would allow the council to get more than two meetings per month. The present Charter only allows paying for two meetings per month. In some cases there may be more than two e e e City Council Minutes August 13,2001 Page 6 meetings per month, but under the current Charter council is only paid for a maximum of two meetings per month. The second proposal would change the term for the Mayor and City Council from two to three-year terms. The amendment, should it pass, will go into effect gradually over a period of four years. Councilwoman Johnson moved, seconded by Councilman Trevino to approve GN 2001-078, Resolution No. 2001-044. Motion to approve carried 7-0. 13. PW 2001-016 - RELEASE CITY/DEVELOPER AGREEMENT FOR CHANNEL IMPROVEMENTS ON LOT 3R, BLOCK 2, WALKER BRANCH ADDITION AND APPROVE WATER COURSE MAINTENANCE AGREEMENT - RESOLUTION NO. 2001-43 APPROVED Mr. Mike Curtis, Public Works Director, informed council the property owner for Lot 3R has requested that the city release a City/Developer Agreement that was signed a few years ago. The agreement required the property owner to pay his fair share of channel improvements along the section of Walker Branch that goes through Lot 3R. The City/Developer Agreement was an option for developers who wanted to develop property next to unimproved channels. During the early to mid-nineties it was the belief of the Public Works Department that some day this section of Walker Branch would be concrete lined. The Corp of Engineers has gotten stricter about how the city will be allowed to improve earthen channels. It is now the belief of the department that this section of Walker Branch will need to remain earthen. Currently the developer has the entire section of the unimproved channel located in a drainage easement. The section of Walker Branch is located on the property owner's property. If the property owner should want to develop more of his property the channel improvements would be his cost. Staff is recommending that the City/Developer Agreement be released and require the property owner to enter into a Water Maintenance Agreement for channel improvements on Lot 3R, Block 2, Walker Branch Addition. Councilwoman Johnson moved, seconded by Councilman Trevino to approve PW 2001-016, Resolution No. 2001-043. Motion to approve carried 7-0. 14. A. CITIZENS PRESENTATION e e . City Council Minutes August 13,2001 Page 7 Mr. Gary Jones, 5601 Jamaica, advised council he did not believe the permit cost to obtain a Temporary Food Vendor Permit was in line with surrounding cities. B.INFORMATION AND REPORTS Sign up for fall recreation classes; call the Recreation Center for more information. The City of North Richland Hills has a new website. 15. ADJOURNMENT Mayor Scoma adjourned the meeting at 8:06 p.m. ATTEST: Charles Scoma - Mayor Patricia Hutson - City Secretary · e CITY OF NORTH RICHLAND HILLS Department: Police Department Council Meeting Date: August 27, 2001 Subject: Set Date for Local Law Enforcement Block Grant Public Hearing Agenda Number: GN 2001-078 On July 19, 2001, the City was notified that the United States Department of Justice had approved the City's 2001 Local Law Enforcement Block Grant (LLEBG) application and award. This year's award under the 2001 LLEBG is in the amount of $30,456.00, with the City's cash match set at $3,384.00. Before the award may be received from the Department of Justice, the City is required to schedule and hold a public hearing to allow input from the public on the allocation purposes recommended by the LLEBG Advisory Board. For the 2001 LLEBG, the Advisory Board recommends the funds be allocated for the purchase of three vehicle mounted thermal imaging devices for use by the Police Uniformed Patrol Division. Recommendation: Set the required public hearing for the City Council meeting scheduled for September 10, 2001. Finance Review Account Number Sufficient Funds Available Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~~ Budget Director Page 1 of 1 .' .. CITY OF NORTH RICHLAND HILLS Department: LeQal Department Council Meeting Date: 08/27/2001 Subject: Library Consortium; Resolution No. 2001-45 Agenda Number: G.N..2001-079 On February 26, 2001, the City Council authorized the North Richland Hills Library to enter into a Consortium with Carrollton and Irving to make an application for an LSTA grant. The Director of Library Services signed the Consortium Agreement and the grant has been approved. This action ratifies the action of the Director by passing Resolution No. 2001- 045 Recommendation: The Council pass and approve Resolution 2001-045. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds AvallaDle Finance Director · e e RESOLUTION NO. 2001-045 WHEREAS, the City Council has heretofore authorized the North Richland Hills Library to enter into a Consortium with the libraries of Carrollton and Irving; and WHEREAS, THE Director of the North Richland Hills Library has executed that Consortium Agreement which is attached to this Resolution and marked Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The action of the Director of Library Service in executing the Consortium Agreement attached hereto as Exhibit "A" be, and is hereby, ratified and approved by the City Council. PASSED AND APPROVED this 2ih day of August, 2001. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney e e . Exhibit A to Resolution No. 2001-045 Interlocal Agreel__h__ LST A Library Cooperation Grant North Texas Virtual Reference Library CONSORTIUM This Interlocal Agreement ("Agreement") is made and entered into by and between the libraries of the municipalities of Irving, Texas in Dallas County, Carrollton, Texas in Dallas and Denton Counties, and North Richland Hills, Texas in Tarrant County (hereinafter referred to as MUNICIPALITY individually or MUNICIPALITIES when referring to all three cities) for the mutual interest in providing expert library reference assistance to citizens in their municipalities. WHEREAS, each MUNICIPALITY is a duly organized political subdivision of the State of Texas engaged in the administration of municipal government and related services for the benefit of the citizens; and WHEREAS, the MUNICIPALITIES are engaged in the provision of library service for the benefit of the citizens of these cities; and WHEREAS, the MUNICIPALITIES hereby join in fonning the North Texas Virtual Reference Library ÇONSORTIUM (hereinafter referred to as the CONSORTIUM); and WHEREAS, the CONSORTIIUM has agreed to provide shared interactive virtual reference service over the Internet; and WHEREAS, the CONSORTIUM agrees to be subject to the prOVISions of CFDA #45.310, the Institute of Museum and Library Services, State Library Program, and the funding thereof for the year of this grant; and WHEREAS, the CONSORTIUM and each MUNICIPALLITY agree to maintain all books, documents, papers, accounting records and other documentation relating to costs incurred under this agreement and shall make such materials available to Federal, State, and local representatives for audit, review and inspection; and · WHEREAS, the CONSORTIUM and each MUNICIPALITY will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB circular No. A-133, "Audits of States, Local Governments, and N on- Profit Organizations." WHEREAS, the CONSORTIUM and each MUNICIPAALITY agree to comply with all applicable requirements of all other Federal laws, executive orders, regulations, and policies governing this program. I. The term of this agreement shall be for the period from September 1, 2001 through August 31, 2002. Additional annual renewals may be approved in accordance with paragraph IV and V and upon receipt of additional funding. However, if the CONSORTIUM does not receive e notification of award of the LST A Library Cooperation Grant by September 1, 2001 this agreement should be null and void. II. For the purposes and consideration herein stated and contemplated, the CONSORTIUM shall provide interactive virtual reference service over the internet without regard to race, religion, color, age, disability and/or national origin. The CONSORTIUM shall develop and maintain through the libraries one or more of the following programs of service: Interactive virtual reference service over the Internet. Remote access to each library's website. Trained reference librarians or reference paraprofessionals to assist patrons of all ages. e 2 · III. The CONSORTIUM shall designate the Director of Library Services, or their designee, of each MUNICIPALITY to act on behalf of the MUNICIPALITY to insure the perfonnance of all duties and obligations of the MUNICIPALITY as herein stated. Further each Director shall devote sufficient time and attention to the execution of said duties on behalf of MUNICIP ALITY in full compliance with the tenns and conditions of this agreement, and shall provide management of software, hardware, equipment, supplies, employees, agents, contractors, subcontractors, and/or laborers, if any, in the furtherance of the purposes, tenns and conditions of the agreement; and WHEREAS, the Director of Library Services of each MUNICIPALITY will fonn the Executive Committee to which each member MUNICIPALITY will participate and have an e equal vote. IV. The CONSORTIUM shall designate the City of Irving as fiscal agent. Administration of funding will be provided by Irving and will include the payment of grant-related bills, contractual labor costs and related expenses. Only costs pre-approved by the full Executive Committee will be allowed. Towards the end of the funding year, service will be evaluated by the Executive Committee as to its effect. Consideration may be made to apply for additional funding from state, federal and/or private sources which may become available, but approval and consent to apply for such funding will be required from each MUNICIPALITY based on each MUNICIPALITY's funding process. e v. 3 · e The CONSORTIUM shall designate the City of Irving to be the sole proprietor of LSSI Corporation's Virtual Reference Desk software purchased through initial grant funding. The ownership of additional software and/or hardware acquired through grant monies shall be detennined by the Executive Committee. "Seats" will be purchased through grant funding. A seat constitutes one proprietor to 24- hour login access for the use of the LSSI Corporations Virtual Reference Desk software. The seats will be owned by the individual cities in the CONSORTIUM with the exception of Irving owning an additional seat required for purchase of the interactive software. Other cities may be pennitted to join and share in participating seats after full approval of the Executive Committee. Funding for additional purchased seats and/or staff for new members will not be provided for by this original grant. VI. This agreement is not intended to extend the liability of the parties beyond that provided by law. None of the CONSORTIUM MUNICIPALITIES waives any immunity or defense that would otherwise be available to it against claims by third parties. VII. This agreement may be tenninated at any time, by any party giving thirty (30) days advance written notice to the other parties in the event that a MUNICIPALITY believes the funding of the grant will require filtering internet access by a MUNICIPALITY. Additionally, for any other reason this agreement may be tenninated at any time by any party giving sixty (60) days advance written notice to the other parties. In the event of such tennination by the Cities of North Richland Hills or Carrollton, the other two members of the Executive Committee may e agree to continue service and act as the Executive Committee. If the city of Irving chooses to 4 e e . tenninate, the cities of North Richland Hills and Carrollton may agree to absolve their CONSORTIUM agreement with no fiscal penalties. After the grant is discontinued the equipment purchased with grant monies may then be used for another federal grant program per the Unifonn Grant Management Standards. VIII. This agreement represents the entire and integrated agreement between the CONSORTIUM cities and supersedes all prior negotiations, representations and/or agreements, either written or oral. This agreement may be amended only by written instrument signed by the governing bodies of each MUNICIPALITY in the CONSORTIUM. IX. The validity of this agreement and any of its tenns or provisions, as well as the rights and duties of the parties hereto, shall be governed by the laws of the State of Texas. X. In the event that any portion of this agreement shall be found to be contrary to law, it is the intent of the parties hereto that the remaining portions shall remain valid and in full force and effect to the extent possible. XI. The undersigned officers and/or agents of the parties hereto are the properly authorized officials and have the necessary authority to execute this agreement on behalf of the parties hereto and each party hereby certifies to the other that any necessary ordinances or resolutions extending said authority have been duly passed and are now in full force and effect. Executed in duplicate originals by the authorized representatives. 5 e e . MUNICIP ALITY CITY OF IRVING, TEXAS By: Name: Title: Resolution # Dated ATTESTED: By: City Secretary APPROVED AS TO FORM: City Attorney APPROVED AS TO CONTENT: Director, Library Services MUNICIP ALITY CITY OF CARROLL TON, TEXAS By: Name: Title: Resolution # Dated ATTESTED: By: City Secretary APPROVED AS TO FORM: City Attorney 6 e e . APPROVED AS TO CONTENT: Director, Library Services MUNICIP ALITY CITY OF NORTH RICHLAND HILLS, TEXAS ~¿~ By: Name: ~......... L . grC)w... Title: L; JI""j DIre.... ~ Resolution # G IJ ~ () Q I - (!) 2,.. "1- Dated ~ _ ~ ,_ t') ! ATTESTED: By: City Secretary TO F~ é APPROVED AS TO CONTENT: \S~ ¿~ Director, Library Services disc LST A Library Cooperation Grant North Texas Virtual Reference Library CONSORTIUM 2001-2001 7 CITY OF NORTH RICHLAND HILLS Department: Library Council Meeting Date: 02/26/01 Subject: Authorize Participation in LST A Cooperation Grant Request Agenda Number: GN 2001-022 Library Services and Technology Act (LSTA) Cooperation Grants are offered by the Texas State Library and Archives Commission for projects involving more than one library in providing services to the public. Maximum funding for anyone project is $75,000. Successful applicants are eligible to apply for a second year of funding. The NRH Library, together with its partners Irving Public Library and Carrollton Public Library, proposes to apply for $69,722 in LSTA funding to provide the state's first Online Interactive Reference Service to the residents of our three cities. Together we propose to introduce leading edge Internet helpdesk technology as a means of extending the library's expert information services to home, office and classroom. The service will allow a customer to contact a reference librarian via the Internet and discuss their information needs interactively. It gives the librarian the power to link the library computer to the user's computer and guide the user to the information they seek. We believe it will help us provide our citizens with the full benefit of rich commercial information resources that will be licensed for our use under the Texas State Library's Library of Texas initiative. The project is planned as a trial of a new approach to library information services in an electronic era. Cooperating with other libraries to provide online reference will allow us to share staff expertise, while offering extended hours of service. The three initial partners in this project were selected based on staff interest and expertise, because they represent a range in the size of the populations the libraries serve, and because they are representative of libraries in both Tarrant and Dallas counties. Other libraries in the region are watching this pioneering project closely, and are likely to participate in a future year. This project involves a significant training component, scheduled to take place in Fall 2001. We plan to begin offering online interactive reference in January of 2002. The grant request includes funds to hire reference interns to assist with the project and to extend the hours of service that we offer. · The City of Irving will act as fiscal agent for this grant, and will be responsible for maintaining all records of expenditures, Temporary staff hired for the project will be employees of Irving. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Available ~ ¿~"- Department Head Signature (fJ Finance Director CITY OF NORTH RICHLAND HILLS . LST A Cooperation grants require the expenditure of local matching funds. The matching requirement will be met by the in-kind staff time that will be devoted to the project by the three participating libraries. NRH's commitment is limited to staff time and the use of existing equipment. . The LSTA Cooperation grant year begins October 1,2001 and ends on September 30, 2002. Recommendation: It is recommended that Council authorize the North Richland Hills Public Library to participate in a cooperative grant application requesting LST A funds to provide interactive online reference services at the Library. ,..,~ ,.."" ,.,,..,, A,...,.'",.' ,.,.ea.. ·' " ~, ~ '!":-T·'.·:<..·.'F;:'·;,::.;·,,_.,,·.,') T"'c";),)"!:' -':;:~~~';:77-'; '-? :\" "-:;~:'!;':s7"j{"-'f~7~':"" , . .....,,'._.,,'.,. ..'-....... do' ~" '.;:~-,-">. .~ 'f··':"7;?7-<..-}:~:,,::~·~t"}:'}~T 1[·\~:;r,!:'!¡\,~'::':'::~r-'· "',' .~""", ""~ ":r",'" "~,,:~""' .,"'"',''' "p" ',<_.A' ", ,~ .~ ,". '.~ .. ,: . "'; J CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 8/27/01 Subject: Approve "No ParkinQ Anytime" Zone on Wendell Court South - Ordinance No. 2566 A d N b GN 2001-080 gen a um er: The Public Works Department has received a request to install "No Parking" signs along the north side of Wendell Court South from its intersection with Willowcrest Drive to the south property line of 6009 Wendell Court South. Residents are concerned with motorists parking along this portion of the roadway and leaving vehicles unattended while visiting the apartment complex located south of the street. Residents from the apartment complex have also complained that parked vehicles on the street obscure their site visibility while backing out of the apartment driveways located on Wendell Drive South. City staff agrees with the request to install the no parking signs. The "No Parking" signs will be installed adjacent to the property of the people who made the request. The manager of the apartment complex has also been notified about the "No Parking Anytime" zone. The Police Department has no objection to the "No Parking Anytime" zone. Recommendation: To approve Ordinance No. 2566 and designate a "No Parking Anytime" zone along the north side of Wendell Court South from it's intersection with Willowcrest Drive to 6009 Wendell Court South Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Ävallable ~ rj JI) Finance Director / Page 1 of _ . . . " ORDINANCE NO. 2566 In order to protect the health and safety of the City and it's inhabitants, IT IS ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. It shall hereafter be unlawful for any person to park at anytime or leave unattended any motor vehicle upon the public streets or portions thereof set out as follows: Along the north side of Wendell Court South from it's intersection with Willowcrest Drive to the south property line of 6009 Wendell Court South. 2. It is ordered that appropriate NO PARKING signs are authorized and directed to be installed upon the right-of-way of the above public street giving the public notice of these regulations. 3. Any person violating any portion of this ordinance shall be deemed guilty of a misdemeanor and fined not in excess of $200.00. 4. This ordinance shall be in full force and effect from and after its passage and publication as provided by law. PASSED AND APPROVED this the 27th day of August, 2001. APPROVED: ATTEST: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: 7U~~ ~~-t:; Mike Curtis, .E., Public Works Director '\1m '''~r-H~'._.j O~T~,'þ~ - ~i' 3IÞþ I I/O' . rUtS , ~ ~ / .... ì".:~~ ..:.I-ø:~i-.- .. ..-..:.--=.;:..:......, ~~~::5' ~.r--p..~:4=:. _.m_ ~'lf lD::~- ð.q....., \~ q~) ]P.. I ".. I "" \ ¡--::::=: .~.~ "'.., ~l·_··L ~.L_\~ ,...<~\~~~~..=::=.:.=::=..=:=,;.==:=:=.:="~:=...== i r Fa','! ßA~~~" _. .. :-Ü-xÿj : : .. :-elJ.n 2 aband) no. : I aband) I I _~I'ac (..band) , .~________~'~U.._~dJ______L I ._._n_._n_' _,,_._._._. .-.-'-~_.__.._.. : ·...L'·--·---"-;r-·T-·__L._.._l.-.---.-.-..__.._n_..__--_n_.._. SIZ ·1 1513 , ¡ , / . ' i J1 "þ' ì 'I ÞS .' \ -'-r"~'---/: b . / . ~ " : . t ,,_. / " 0' \ ðÞl J 0' !SOl : ,i " ~-----.<\ \ -,...),~~",&"- -/,i .._.fz,...¿l !" \ s:'JJ Ó~\\ ~60S 1/ ' ---'-'::'" //--'---1 " : j:! 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" 1 \.\,. 1'1 .i J-'---- , .,/ /' ""'~ ,/ !4' I . ,.//' 11 1 . ./1 ./ ~U' " '\:.... /' "-.....-.' C...../..... 310. \ /' / ". ." "," ,"-., '. ..... /' /' ~. t7 /"'^'\:'" .,/ 3.08'. ,...... ,,'/ "/". r·~.-;:- ! /' '\_" / ) // ',\ ~IOI ./y' \ 'R£r"r:- \ /' 31" Ä:. . . ../ \;- 310' ,9\. ....... , U!Ø ,.\ ! . t. v ":.';.., ... '\,', ''/ \ ,~~...... / / . ·!'L}'·C-'FI / / .:'\:\~. 340' . '~\ ~IOO' ./. \ 1/ _,_ /, ~ / . . ---------"- ,... UO. ' ,... , / \ 1",. / y ;;..........- ~..r i· \ , ...... ,"'\, /' \\ . .~......... - , ~.. ~'---../.~'fUU \ ' '..... IOOS / ' // \\. ~'~., -';ci.t '. I· . v' ',. . lP' \ : lOOt """''y'-- ¡ .00' \ \ fI V' S· ]. . _.--- I f/-··~·· 2" .'. C . ;:d(,' \ 'I' Y... ~ENDELL CT, ' "......_____________._______m.____._. (~-:: ", ~HI \ i./::. 'r~:c~:~~=...:==.-.~..----..--.\'~~:.~¡-=:)\ ---" \1"'-'4-~ l\ ",: / .I \. , m2 I \)0 p.. ',J'I \ ~~ ._" ~ I.!!JlLlÆ) It , ~ ."-....... LR' t.c"c<: I ,,-0 I· '~ ': ~".......--_~... . ;;..JO..L.IO..L... -;1. ~ ~u. ,. . ,. .. I Pli..ùf. i ( IUtCH LINE _ UI CltID:.t076-./. , ~ ~ ~ ..-... dtOf No Parking Anytime Wendell Court South from Willowcrest Drive to 6009 Wendell Court South 'tal :»1- ENcutt- FlOWIII, tIC. -, - ....... GIS ç'-iÞ ~IIC UIIfOMIAnM"""" Revised: July 1, 1994 401--== Qþ'..C :;~~:~~\?~¡~"':~:;E:~t:";'::}'::-,,"~ ',' "'", -t""^..?!"~',, ," ,t'" ' . ,,'" ~.' :;r, "'~ t' ' . --:','C.>;'.""".'-;':," ':'_:~'S'i":::~mt~:~, }>,.:,-~.t,7;O;>: ;.' ~,j"::~::/-'::··'.,:,~7'-J:__:f;-· ;" ','"",'''';é,':'" ~"C,'" 'M,'"'' ;",'~'" " " .. """" .,,,, , ",,'c/' CITY OF NORTH RICHLAND HILLS ..,t Department: Public Works Council Meeting Date: 8/27/01 Subject: Approve AQreement with the Texas Department of Transportation for Maintenance of Traffic Signal Lights- Resolution No. 2001-047 GN 2001-081 Agenda Number: The City will need to assume operation and maintenance of existing TxDOT traffic signals as identified on Exhibit 1 of the attached agreement beginning September 1, 2001. This agreement outlines the responsibilities of the City and State. The City's main responsibilities are: 1. Operate and maintain the signals at the City's expense. 2. City will pay all power costs for operating signals. 3. City will be responsible to make changes in the design and operation of the signals. Exhibit 1 provides a detailed list of the existing and future signals that the City will need to maintain and the signals that TxDOT will continue to maintain. TxDOT will be responsible for the funding of all future signals identified on the list except for the following: #10 SH 26 (Grapevine Hwy.) with Cardinal (Walker Blvd.) #14 FM 1938 (Davis Blvd.) with Bridge Street #32 IH 820 (W-B Frontage Rd.) with Industrial Park Blvd. These 3 signal lights will be funded by developers. All future lights not identified on the list will be the responsibility of the City. Recommendation: To approve Resolution No. 2001-047 approving the agreement with the Texas Department of Transportation for the maintenance of Traffic Signal Lights. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Avallat:>le -4J /lA~~u C~7;./ ~. Department Head Signature Finance Director ~ ¡".' i ,. · · · RESOLUTION NO. 2001-047 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The attached Agreement with the State of Texas be, and is hereby, approved. 2. The Mayor is authorized to execute said Agreement as the act and deed of the City. PASSED AND APPROVED this 2ih day of August, 2001. ATTEST: APPROVED: Charles Scoma, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Re /Jr é-E!~:ìì/ ity Attorney APPROVED AS TO CONTENT: 'y¡A J.... r:.#i' Mike Cùrtis;--P.E., ublic Works Director . AGREEMENT FOR CITY TO ASSUME OPERATION AND MAINTENANCE OF EXISTING SIGNALS WHEN ANNEXED BY CITY OVER 50,000 POPULATION OR CITY GROWS TO OVER 50,000 POPULATION STATE OF TEXAS § COUNTY OF TARRANT § THIS AGREEMENT, dated this day of 2001, by and between the State of Texas, acting by and through the Texas Department of Transportation, hereinafter called the "State," party of the first part; and the City of North Richland Hills Tarrant County, Texas, acting by and through its duly authorized officers under an Ordinance/Resolution, passed the day of 2001, . hereinafter called the "City," party of the second part, is made to become effective when fully executed by both parties. WHEREAS, there are highway traffic signals in place at the locations shown on EXHIBIT 1, attached hereto and made a part hereof; said highway traffic signals having been installed, operated, and maintained by the State at a time when said locations were not within the corporate limits of a City of 50,000 population or over; and WHEREAS, said locations are now within the corporate limits of a City of 50,000 population or over; and WHEREAS, the State under the provisions of Title 43, Texas Administrative Code, Section 25.5, has authority to install, operate and maintain traffic signals on freeway type highways in all cities and on other highway routes in cities of less than . 50,000 population (latest Federal Census); and Agreement (Traffic Signals) Page 1 of 5 · WHEREAS, the City has requested the State to leave the highway traffic signals in place at the locations shown on EXHIBIT I and has authorized the continued existence, use, operation, and maintenance of the highway traffic signals by Ordinance/ Resolution passed on the day of ,2001. AGREEMENT NOW THEREFORE, in consideration of the premises and of the mutual covenants and agreements of the parties hereto to be by them respectively kept and performed, as hereinafter set forth, it is agreed as follows: 1 . The State will leave the highway traffic signals in place at the locations shown on EXHIBIT 1. 2. For locations listed on EXHIBIT 1 as non-freeway locations: · 2.1. The City will operate and maintain the signals at their expense, 2.2. The City will pay all power costs for operating the signals. 2.3. The City shall be the responsible authority to make changes in the design and operation of the highway traffic signals as it may deem necessary and advisable to promote the safe, convenient and orderly movement of traffic. 2.4. The City will return any and all parts of said highway traffic signal installations to the State should they be removed by the City for any reason other than for installation on a State or Federal numbered highway route at a location approved by the State. 2.5. The City acknowledges that it is not an agent, servant, or employee of the State, and thus, is responsible for its own acts and deeds and for those of its agents or · employees during the performance of the work defined in this agreement. Agreement (Traffic Signals) Page 2 of 5 · 3. For location(s) listed on EXHIBIT 1 as freeway locations: 3.1. The State will operate and maintain the signals at its expense. 3.2. The State will pay all power costs for operating the signals. 3.3. The City will exercise no control whatsoever over the operation, maintenance, use, or existence of the highway traffic signals without written authority from the Texas Department of Transportation. 3.4. The State shall have the authority to make such changes in the design and operation of the highway traffic signals as it may deem necessary and advisable to promote the safe, convenient, and orderly movement of traffic. 4. General conditions for all locations shown on EXHIBIT 1. 4.1. The City will be responsible for the police enforcement required for · securing obedience to the highway traffic signals. 4.2. In the event the signal installations covered by this Agreement become unnecessary or are removed for any reason, this Agreement shall terminate. 4.3. The State will not incur any financial obligation to the City as a result of this Agreement. 4.4. Any changes in the provisions of this Agreement or obligations of the parties hereto shall be enacted by a written amendment executed by both the State and the City. 4.5. In case one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions hereof and this · Agreement shall be construed as if such invalid, illegal, or unenforceable provision bad Agreement (Traffic Signals) Page 3 of 5 · never been contained herein 4.6. All notices to either party by the other required under this Agreement shall be delivered personally or sent by certified or U.S. mail, postage prepaid, addressed to such party at the following respective addresses: State: Texas Department of Transportation City: Director of Public Works 7301 Northeast Loop 820 North Richland Hills, Texas 76180 All notices shall be deemed given on the date so delivered or so deposited in the mail, unless otherwise provided herein. Either party hereto may change the above · address by sending written notice of such change to the other in the manner provided herein. 4.7. This Agreement constitutes the sole and only agreement between the parties hereto and supersedes any prior understandings or written or oral agreements respecting the within subject matter. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in duplicate on the dates shown below. Executed on behalf of the City, this day of ,2001. CITY OF NORTH RICHLAND HILLS, TEXAS APPROVED: · Charles Scoma, Mayor Agreement (Traffic Signals) Page 4 of 5 · ATTEST: · · Patricia Hutson, City Secretary Executed by and approved for the Texas Transportation Commission for the purpose and effect of activating and/or carrying out the orders, established policies or work programs heretofore approved and authorized by the Texas Transportation Commission this day of , 2001. THE STATE OF TEXAS APPROVED: Agreement (Traffic Signals) By: District Engineer District Page 5 of 5 .ð8/08/01 10:51 TXDOT TRAF~IC SAFETY ~ 8174276444 NO. 182 [;104 · EXHIBIT 1 (07-31-2001) N. RICIiLAl'ID IDLLS SIGNALS ON THE STATE SYSTEl\1! · 1) SH 26 (Grapevine Hwy.) with Rufe Snow 2) SH 26 (Grapevine Hwy.) with Vance 3) SH 26 (Grapevine Hwy.) with GlenviewlBlaney 4) SH 26 (Grapevine Hwy.) with Road to the Mall (Formerly Edison) 5) SH 26 (Grapevine Hwy.) wÏth Rodger Line 6) SH 26 (Grapevine Hwy.) with Strummer 1) SH 26 (Grapevine Hwy.) \vith Harwood (ex. sigiW sched. to be re-built-Letting Mar., 2001) 8) SH 26 (Grapevine Hwy.) with Emerald Hills Way 9) SH 26 (Grapevine Hwy.) with TCJC NE CampuslNRH20 10) SH 26 (Grapevine Hwy.) with CardinaVCannon (Proposed Signal- City Contract) 11) FM 1938 (Davis Blvd.) with Maplewood 12)FM 1938 (Davis Blvd.) with Lola and Harwood (ex. signal to be re-built-Letting Mar., 2001) 13)FM 1938 (Davis Blvd) with Emerald Hills Way , 14)FM 1938 (Davis Blvd.) with Bridge St. (prop. Signal to be installed by the City ofNRH) lS)FM 1938 (Davis Blvd.) with N. Ricbland Blvd./Moclcingbird (new signal Lettíng Mar., 2001) 16) FM 1938 (Davis Blvd.) with College Circle 17)FM 1938 (Davis Blvd,) with Mid-Cities Blvd. 18)FM: 1938 (Davis Blvd) with Main Street 19)F.M 1938 (Davis Blvd.) with Rumfield/Starnes 20)FM 1938 (Davis Blvd.) with N_ Tamnt Parkway 21) FM 1938 (Davis Blvd.) with PM 3029 (precinct Line Rd.){New signal Let Nov.) 2000) 22)FM 3029 (precinct Line Rd.) with N. Tarrant Parkway 23)FM 3029 (Precinct line Rd.) with Glade Rd. (Sched. to Let Dec. 2001- problems with RR) 24) FM 3029 (precinct Line Rd.) with Martin Rd. 25) FM 3029 (Precinct Line Rd.) with Mid.cities 26)FM 3029 (prednct Line Rd.) Near Martin (School Zone Flashers N-B and S~B) 27)FM 1938 (Davis Blvd.) at Main Street (School Zone Flashers N-B and S-B) 28) SH 121-183 with Bedford Euless Rd./Pier One* ControUed Access (will continue to be maintained by TxDOT) 29)IH 820 (Ftg Rds) with SH 26 (Grapevine Hwy.) 30)IH 820 (Ftg Rds) with Holiday L9.ne 31)1lI 820 (Ftg Rds) with Rufe Snow 32)IH 820 (W-B Ftg Rei) with Industrial (currently under contract - City Contract) 33) SH 26 (Grapevine Hwy.) with PM 1938 (Davis Blvd.)lBedfurd Euless Rd.( TxDOT will continue to maintain due to close proximity to ล“ 820 and SH 26 - coordination) · * Originally there was a ramp off tbe freeway to this location. This has been re-built such that traffic can oaJy enter the freeway at this loeation. We feel thk mak~ this a City Street imersection and should be maintained by the City of North Rich1and Hills. ,"1~~:~!-'~''''1':'7~r::}!7'''~?'' ~ >i)': .., ~ ~ ~ '~r~ r . '~;f!;:" ,¡;,."."";:",,. , -, "~,"'" ","- '" t" CITY OF NORTH RICHLAND HILLS . Department: Finance Council Meeting Date: 8/27/2001 Subject: Authorize Interlocal PurchasinQ Agreement with the City of Lewisville - Resolution No. 2001-048 Agenda Number: PU 2001-036 The City of Lewisville is requesting to enter into an interlocal purchasing agreement with the City for the purchase of goods and services from vendors selected through the competitive bidding process. One type of bid being considered is for a fire truck. This agreement will be mutually beneficial to Lewisville and North Richland Hills because purchasing larger quantities will reduce the overall expense to each agency. Each agency will place their orders and pay the vendors directly. North Richland Hills or the City of Lewisville may change or cancel the agreement with a 30-day written agreement. Recommendation: Authorize the interlocal agreement with the City of Lewisville and pass Resolution No. 2001-048 authorizing the City Manager to execute the agreement. . Finance Review Budget Director Source of Funds: Bonds (GO/Rev.) Operating Budget Other . Page 1 of 1 --~ , .' RESOLUTION NO. 2001-048 . BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is hereby authorized to execute the interlocal agreement with the City of Lewisville authorizing each City to purchase goods and services from vendors selected through the competitive bidding process. PASSED AND APPROVED this 27th day of August 2001. APPROVED: Charles Scoma Mayor . ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: L=~Fjnance . 'to " CITY OF NORTH RICHLAND HILLS . Department: Planning & Inspections Department Council Meeting Date: 8/27/01 Subject: Public hearing to consider a request from Mark Wood of Agenda Number: PZ 2001-16 Rebel Properties III Ltd. on behalf of the property owners, for a zoning change on 7.379 acres of land from PD Planned Development and R3 Single Family to PO Planned Development for single family uses on minimum 5,400 square foot lots. The property is located in the 6400 block of Glenview Drive. Ordinance No 2565. CASE SUMMARY: Mark Wood of Rebel Properties III Ltd., on behalf of the property owners, has submitted a request to rezone 7.379 acres from PD Planned Development and R-3 Residential to PO Planned Development for single family residential uses on minimum 5,400 square foot lots. The applicant is proposing to develop a 40 lot subdivision for single family detached residences. Use - The Plan proposes 37 lots for residential development and 3 lots for use as common areas. The lots range in size from 5,403 square feet (for the smallest) to 8,321 square feet (for the largest). The average lot size is 5,927 square feet with the majority of lots measuring 55' in width and 110' in depth. The Site Plan notes that 29 of the proposed lots will require a minimum 1,800 square foot house with the remaining 8 lots requiring a minimum 1,600 square foot house. Front building setbacks for all lots will be 20' with 10' rear and 5' side (10' for corner) setback. These setbacks (except for the side setback) are consistent with Zoning Ordinance requirements for smaller lot developments. . Access - Two access points are provided to the site, one from Glenview Drive on the north and the other from Harmonson Road on the south. The access point onto Glenview Drive lines up with the entryway into the recently approved Glenwyck Addition on the north side of Glenview Drive. The street pattern and resulting trip generation do not require a TIA for this development. Open Space - The Plan proposes three lots as common areas. Two of these lots are situated near the development entrances along Glenview Drive and Harmonson Road. A third common area is internal to the site. No landscaping or other design amenities are noted for these areas. Plan note nO.6 indicates that a Homeowners Association will be responsible for the maintenance of these common areas. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Available -.-J ,-,tll:;>ktÞ W Finance Director Department Head Signature ~ð:~ L;\Cases\PZ Cases\2001\PZ 2001-16 Glenwyck Villas CC sum. . . :;':-';'.:"',"~l /' ;;';~-i- lij CITY OF NORTH RICHLAND HILLS Staff recommends that the Home Owners Maintenance Agreement for this development be structured similar to that for the recently approved Glenwyck Addition (across Glenview Drive). A 5' fence maintenance agreement should be added to the north side of lots 1, 2 & 3 of Block 1. Comprehensive Plan - The recently revised Comprehensive Plan recommends low density residential uses (single family detached) for this area. The proposed use is consistent with the Plan, however, the proposed average lot size of 5,927 square feet and overall density of 5.01 lots per acre is slightly smaller and denser than adjacent properties (except for a small enclave of duplexes to the east). This site is also located within the South Grapevine Highway Strategic Planning Area. Adjacent Zoning/Land Use North: East: South: West: R-2/Single family subdivision (under construction), apartment complex R-4-D, R-3/Duplexes, vacant, church R-3Nacant, single family residence R-3/Single family residences Variances Requested Comparison between R-3 Residential Zoning and proposed PD Request Lot size Lot width R-3 7,500 sq. ft. 65' interior lot 75' corner lot 100' 20' 6'/20' 10' 1,600 sq.ft. PD 5,403 sq. ft. min. 50' 55' 110' min. 20' 5'/10' 10' 1,600 sq.ft.(8 lots)1 ,800 sq.(29 lots) Lot depth Front setback Side setback Rear setback Dwelling size · Subdivision Regulations require that newly platted lots adjacent to a C4U Thoroughfare (as shown on the Master Thoroughfare Plan) shall be required to construct a masonry or concrete screening wall adjacent to that thoroughfare. Glenview Drive is shown as a M4U on the Master Thoroughfare Plan thereby requiring the screening wall. The applicant is proposing, in lieu of the masonry wall, a 6' wrought iron fence with brick columns approximately 30' apart. This fence design is similar to that recently approved for the Glenwyck Subdivision immediately across Glenview Drive from this site. The proposed fence will be erected along the north property lines of Lots 1-3, Block 1 and Lot 1, Block 2 (common area). The fence will also extend a short distance along the proposed Glenwyck Drive into the development as an entryway feature. CITY COUNCIL ACTION ITEM L:\Cases\PZ Cases\2001\PZ 2001-16 Glenwyck Villas CC sum. Page 2 of 3 · · · CITY OF NORTH RICHLAND HILLS . For small lot developments the Zoning Ordinance requires a 6' side setback (from interior lot lines) and a 20' setback for corner lots adjacent side streets. The site plan proposes a minimum 5' interior side setback and a 10' side street setback for corner lots RECOMMENDATION: The Planning and Zoning Commission met on Thursday, August 9, 2001 and voted 7-0 to recommend approval of this request subject to the following stipulations: 1) A note is added to the site plan that stipulates that no more than 8 residences will be a minimum of 1600 square foot in size with the remaining 29 lots having an overall average residence size of 1800 square feet. 2) A note is added to the site plan requiring the construction of a minimum 6' wood fence along the west side of the development (including lot 3-common area) as the homes are built. If the Council determines that this zoning is acceptable, the following motion is recommended: Approval of PZ 2001-16 and Ordinance No. 2565. CITY COUNCIL ACTION ITEM L:\Cases\PZ Cases\2001\PZ 2001-16 Glenwyck Villas CC sum, Page 3 of 3 \J.,~~ _..I~_J- ~ ""-J - \ \ I..:, :,' .: j i I I i i TRACT A ! I I ! i -L- I -"'-.. ----..-------........--. ·......·-......·..t·..~·..-·-...·...···....··(Ile·;\1-v·ïë·w Dr';-V'£ -...... ._____._____..___._._________._____..._____.____..1.________._____.______u____._______.___o_.___...___..._._.___.------.-.--.----.----.-.-------.-------..--- TRACT TR 282 1. 234 AC PZ 2001-16 PO Glenwyck Villas 8 TR ,-: F 1 ~; ........-.....-.. ............................. ..-......-...................---..- ~_....._.. .............. ~ ~ 2 lA ~: ...........:;;-;-.......... - ~:~ "~, 1 R ....-...._........ 3 ~ ;~ .., ;f \r 1 ,:~ '. ...... 2 3 : ~~, R2A2 4 3R TR 2A2 -i \ .' 7 -- - ---->~/ ,.;\ (j) , 8 C1-~ :~- --- q .,~ ~' 8R ,! r) f. :,t ..... :.: :t 4R < 7R .. \:;j; ~. 16R· . :~ ~ .~ : " N 15R TR 2A3 10 113 .,. I I .... I I .............................---- -......................-...---... TR 2E4A .. TR 2E48 ... TR ... TR TR 2E4C TR TR 2E4D TR : .~.. -" 6R·' . . ." ---Í;: \ ~: . 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J<·~r<·~\HH~~_Hr..~·~-T-..~·2--r..:·:· --~':T~~r::' '~'>F{~r~: I--~J· :.~'-: NOTICE OF PUBLIC HEARING NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION . CASE #: PZ 2001-16 6400 Glenview Drive A 7.379 acre tract of land out of the M. Lynch Survey, Abstract No. 953 You are receiving this notice because you are a property owner of record within 200 feet of the above property. Purpose of Public Hearina: The public hearing is being held to consider a request from Rebel Properties III, L TO for a zoning change from PO Planned Development and R-3 Single Family Residential to PO Planned Development for single family residential uses on minimum 5,400 square foot Jots. . Public Hearina Schedule: Public Hearing Dates: PLANNING AND ZONING COMMISSION THURSDAY, AUGUST 9, 2001 CITY COUNCIL MONDA Y, AUGUST 27, 2001 7:00 P.M. Time: Location: CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS If you have any questions or wish to submit a petition or letter concerning the above request, please contact: . Planning Department City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76180 Phone (817) 427-6300 Fax (817) 427-6303 '\ .' · CASE #: PZ 2001-16 Glenwyck Villas, Planned Development The following property owners are listed in the 2000 Tarrant Appraisal District tax rolls. They fall with in 200 feet of the subject tract and have been notified. 4053 Honey Lane Lenz, Ted Nortex Addition 5504 Emerald Court Block 1, Lot 1 Fort Worth, Texas 76180-5712 4049 Honey Lane Moreno, Ysidro Etux Martina Nortex Addition 4049 Honey Lane Block 1, Lot 2 North Richland Hills, Texas 76180 4045 Honey Lane Dowell, Janice Kay Nortex Addition 4045 Honey Lane Block 1, Lot 3 Fort Worth, Texas 76180 4041 Honey Lane Shatford, William S Nortex Addition 4041 Honey Lane Block 1, Lot 4 Fort Worth, Texas 76180 4037 Honey Lane Sunosky, Allen Gabriel Nortex Addition 4037 Honey Lane Block 1, Lot 5 Fort Worth, Texas 76180 · 4033 Honey Lane Nolley, Robert K & Janet G Nortex Addition 4033 Honey Lane Block 1, Lot 6 Fort Worth, Texas 76180 4029 Honey Lane Morrow, Dale Nortex Addition 6264 Glenview Drive, Apt 261 Block 1, Lot 7 North Richland Hills, Texas 76180 4025 Honey Lane Martinez, Gloria Flores Nortex Addition 4025 Honey Lane Block 1, Lot 8 Fort Worth, Texas 76180 4021 Honey Lane Hunter, Brian Etux Elizabeth Nortex Addition 7421 Frankford Road, Apt 2825 Block 1, Lot 9 Dallas, Texas 75252-8158 4017 Honey Lane Chacon, Ramon Etux Sylvia Nortex Addition 4017 Honey Lane Block 1, Lot 10 Fort Worth, Texas 76180 4013 Honey Lane Hearrean, Betty R. Nortex Addition 5121 Maryanna Way Block 1, Lot 11 North Richland Hills, Texas 76180 6504 Glenview Drive Parker, Irene LEst Nortex Addition 5780 Fawn Court Block 2, Lot 1 Fort Worth, Texas 76137 · " . 6500 Glenview Drive Parker, Jimmy Ray Est ETUX Irene Est Nortex Addition 5780 Fawn Court Block 2, Lot 2 Fort Worth, Texas 76137 4044 Honey Lane Mitchell, Russell Etux Holly Nortex Addition 4044 Honey Lane Block 2, Lot 3 Fort Worth, Texas 76180 4040 Honey Lane Rodriguez, Juan Etux Vivian Nortex Addition 4040 Honey Lane Block 2, Lot 4 North Richland Hills, Texas 76180 4036 Honey Lane Deal, John M Etux Oleta M Nortex Addition 4036 Honey Lane Block 2, Lot 5 Fort Worth, Texas 76180 4032 Honey Lane Anderson, Betty Nortex Addition 4032 Honey Lane Block 2, Lot 6 North Richland Hills, Texas 76180 4028 Honey Lane Nationsbank of Texas Nortex Addition PO Box 740040 Block 2, Lot 7 Louisville,KY 40201-7440 4024 Honey Lane Morrow, Brian S Etux Tricia M Nortex Addition 1441 Evergreen Drive, Apt 102 Block 2, Lot 8 Palatine, IL 60074-8731 . 4020 Honey Lane Lee, Michael S Etux Elise E Nortex Addition 4020 Honey Lane Block 2, Lot 9 Fort Worth, Texas 76180 4016 Honey Lane Smith, Frank E Nortex Addition 4016 Honey Lane Block 2, Lot 10 Fort Worth, Texas 76180 4012 Honey Lane Hearrean, R Allen Etux Debbie Nortex Addition PO Box 821872 Block 2, Lot 11 Fort Worth, Texas 76182 4027 Garden Park Drive Cagle, Wanda Fern Glenview Park Addition 4025 Garden Park Drive Block 1, Lot 1A Fort Worth, Texas 76180 4025 Garden Park Drive Cagle, Wanda Fern Glenview Park Addition 4025 Garden Park Drive Block 1, Lot 1 B Fort Worth, Texas 76180 4023 Garden Park Drive Kozak, John Etux Catherine Glenview Park Addition 8608 Iron Gate Court Block 1, Lot 2A Fort Worth, Texas 76179 4021 Garden Park Drive Kozak, John Etux Catherine Glenview Park Addition 8608 Iron Gate Court - Block 1, Lot 28 Fort Worth, Texas 76179 . 4017 Garden Park Drive Day, June M Glenview Park Addition 4017 Garden Park Drive Block 1, Lot 3R Fort Worth, Texas 76180 4013 Garden Park Drive Kilgore, Milford W Etux E J Glenview Park Addition 4013 Garden Park Drive Block 1, Lot 4R Fort Worth, Texas 76180 4009 Garden Park Drive Kinnaird, Dorothy L Glenview Park Addition 4009 Garden Park Drive Block 1, Lot 5R Fort Worth, Texas 76180 4005 Garden Park Drive Padgett, Odessa S Glenview Park Addition 4005 Garden Park Drive Block 1, lot 6R Fort Worth, Texas 76180 4001 Garden Park Drive Knowles, Leslie Harp Glenview Park Addition 4001 Garden Park Drive Block 1, Lot 7R North Richland Hills, Texas 76180 6500 Towne Park Drive Lewis, Wade C Etux Sherry L Glenview Park Addition 6500 Towne Park Drive Block 1, Lot 8R Fort Worth, Texas 76180 6504 Towne Park Drive Shirley, Jeffrey & Lori Watts Glenview Park Addition 6504 Towne Park Drive Block 1, Lot 9R Fort Worth, Texas 76180 . 4024 Garden Park Drive White, Leon M Etux Ruth L Glenview Park Addition 4024 Garden Park Drive Block 2, Lot 1 R Fort Worth, Texas 76180 4020 Garden Park Drive Culwell, Jan J Glenview Park Addition 4020 Garden Park Drive Block 2, Lot 2R North Richland Hills, Texas 76180 4016 Garden Park Drive Howard, Kenneth H Glenview Park Addition 4016 Garden Park Drive Block 2, Lot 3R North Richland Hills, Texas 76180 4012 Garden Park Dirve Montano, Jaime Etux Margaret Glenview Park Addition 2922 Columbine Drive Block 2, Lot 4R Grapevine, Texas 76051 4010 Garden Park Drive Grubb, Forrest G & Grayce L Glenview Park Addition 6409 Royal Court Block 2, Lot 5AR Fort Worth, Texas 76180 6505 Towne Park Drive Grubb, F G Est Etux Grayce Glenview Park Additon 6409 Royal Court Block 2, Lot 5BR Fort Worth, Texas 76180 3909 Honey Lane Lanquist, Jay 0 Diamond Glen Addition 6444 Industrial Park Blvd #6B e Block 4, Lot 1 R Fort Worth, Texas 76180 . 3905 Honey lane lanquist, Margine & Gary C Diamond Glen Addition TRS of the Diamond Trust Block 4, lot 2R PO Box 33395 las Vegas, NV 89133-3395 6508 Glenview Drive Cook, Sara E Estate lynch, Mahaly Survey Attn: Sharon l Hilbert Executrix Abstract 953, Tract 2B01 309 Cromwell Street Fort Worth, Texas 76104 6512 Glenview Drive Cook, Sara E Estate lynch, Mahaly Survey Attn: Sharon l Hilbert Executrix Abstract 953, Tract 2B02 309 Cromwell Street Fort Worth, Texas 76104 6516 Glenview Drive Cook, Sara E Estate lynch, Mahaly Survey Attn: Sharon L Hilbert Executrix Abstract 953, Tract 2B03 309 Cromwell Street Fort Worth, Texas 76104 6520 Glenview Drive leach, B H Lynch, Mahaly Survey 6924 Corona Drive Abstract 953, Tract 2B04 Fort Worth, Texas 7912 4009 Honey Lane Caselman, Gene Etux Sandra Lynch, Mahaly Survey 5017 Wyoming Trail Abstract 953, Tract 2E04A Fort Worth, Texas 76180 . 4005 Honey Lane Aguilar, Jose P Lynch, Mahaly Survey 4005 Honey Lane Abstract 953, Tract 2E04B Fort Worth, Texas 76180 4001 Honey lane Berber, Arthur Jr, Etux Melinda lynch, Mahaly Survey 4001 Honey Lane Abstract 953, Tract 2E04C Fort Worth, Texas 76180 3921 Honey Lane Fort, Lila M Lynch, Mahaly Survey 3921 Honey Lane Abstract 953, Tract 2E04D Fort Worth, Texas 76180 3917 Honey Lane Parker, J REst Lynch, Mahaly Survey 5780 Fawn Court Abstract 953, Tract 2E04E Fort Worth, Texas 76137 3913 Honey Lane Parker, J REst lynch, Mahaly Survey 5780 Fawn Court Abstract 953, Tract 2E04F Fort Worth, Texas 76137 4008 Honey Lane Tyler, Glenda Lynch, Mahaly Survey 229 Pimlico Way Abstract 953, Tract 2F01A Fort Worth, Texas 76179 4004 Honey Lane Parker, J REst . Lynch, Mahaly Survey 5780 Fawn Court Abstract 953, Survey 2F01 B Fort Worth, Texas 76137 · 4000 Honey Lane Parker, J REst Lynch, Mahaly Survey 5780 Fawn Court Abstract 953, Tract 2F01 C Fort Worth, Texas 76137 3920 Honey Lane Lunsford, L 0 Lynch, Mahaly Survey 3920 Honey Lane Abstract 953, Tract 2F01 0 Fort Worth, Texas 76180 3916 Honey Lane Shipps, David Etux Maxine Lynch, Mahaly Survey 3032 Field Street Abstract 953, Tract 2F01 E Fort Worth, Texas 76117 6505 Harmonson Road Cannon, Charles A Etux Ann Lynch, Mahaly Survey 3604 Spring Grove Drive Abstract 953, Trac 2F01 F Bedford, Texas 76021 6513 Harmonson Road Thompson, Helen B Lynch, Mahaly Survey 6432 Lavan Drive Abstract 953, Tract 2F02 Fort Worth, Texas 76118 6525 Harmonson Road Dowdy, Bobby Joe Lynch, Mahaly Survey 6525 Harmonson Road Abstract 953, Tract 2G01 Fort Worth, Texas 76180 Harmonson Road Reyes, Peter A Lynch, Mahaly Survey 6700 Hadley Drive Abstract 953, tract 2G02 Fort Worth, Texas 76180 · Harmonson Road Ritter, Louis H Etux Joyce Lynch, Mahaly Survey 6959 Hovenkamp Avenue Abstract 953, Tract 2J08 Fort Worth, Texas 76118 6500 Harmonson Road Ritter, Louis H Etux Joyce Lynch, Mahaly Survey 6959 Hovenkamp Avenue Abstract 953, Tract 2K01 Fort Worth, Texas 76118 6504 Harmonson Road Rich, R V Lynch, Mahaly Survey 6504 Harmonson Road Abstract 953, Tract 2K02 Fort Worth, Texas 76180 6508 Harmonson Road York, Theda Lynch, Mahaly Survey 2050 S Magic Way Spc 57 Abstract 953, Tract 2K03 Henderson, NV 89015-8629 Harmonson Road Gatlin, Charles M Etux Frances Lynch, Mahaly Survey 4096 J E Woody Road Abstract 953, Tract 2K04 Springtown, Texas 76082 6520 Harmonson Road North Richland Hills Lynch, Mahaly Survey PO Box 515233 Abstract 953, Tract 2K5 & 2K6 Dallas, Texas 75251 6516 Harmonson Road Ward, Sarah L Lynch, Mahaly Survey 6516 Harmonson Road · Abstract 953, Tract 2K05A Fort Worth, Texas 76180 · 6522 Harmonson Road Lynch, Mahaly Survey Abstract 953, Tract 2K06A Colby-Stanley Homes, Inc. 511 South Main Street Euless, Texas 76040 6524 Harmonson Road Lynch, Mahaly Survey Abstract 953, Tract 2K07 Rogers, Debra A 6524 Harmonson Road Fort Worth, Texas 76180 6517 Harmonson Road Nortex Addition Block 3, Lot 1 Charity Baptist Church 6517 Harmonson Road Fort Worth, Texas 76180 6521 Harmonson Road Nortex Addition Block 3, Lot 2 Downer, Bryan Etux Nansii A 6521 Harmonson Road Fort Worth, Texas 76180 6525 Harmonson Road Nortex Addition Block 3, Lot 3 Dowdy, Bobby Joe 6525 Harmonson Road Fort Worth, Texas 76180 · · . NOTICE OF PUBLIC HEARING FOR THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS Notice is hereby given to all interested persons that the City Council of the City of North Richland Hills, Texas will meet on Monday, August 27, 2001 at 7:00 P.M. in the City Council Chambers, 7301 Northeast Loop 820, North Richland Hills, Texas. The following items will be considered: PZ-2001-16 Public Hearing to consider a request from Rebel Properties III, L TO for a zoning change from PO Planned Development and R-3 Single Family Residential to PO Planned Development for single family residential uses on minimum 5,400 square foot lots. The property is located at 6400 Glenview Drive and is also known as a 7.379 acre tract out of the M. Lynch Survey, Abstract No. 953. . . . Page 3 . . . ORDINANCE NO 2565 AN ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING THE ZONING ORDINANCE TO ESTABLISH A PLANNED DEVELOPMENT DISTRICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission has reviewed a rezoning request on a tract of land identified in Case Number PZ 2001-16; and WHEREAS, the developer has indicated an interest in establishing the proposed development as a Planned Development District under the guidelines of the North Richland Hills Zoning Regulations; and WHEREAS, the City Council has determined that the development conditions of this tract of land do not provide adequate opportunities for development under available existing zoning district regulations; and WHEREAS, after appropriate notice and public hearing, the City Council of the City of North Richland Hills has approved an amendment of the Zoning Ordinance by establishing a Planned Development District and by changing said Zoning Ordinance as set forth herein; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, in Case Number PZ 2001-16, the following described property, attached as Exhibit A, Location Map, shall be rezoned from PD Planned Development and R-3 Residential to PD Planned Development with specific development regulations on 7.379 acres of land. 2. THA T, the purpose of this Planned Development District is to provide for a single family residential subdivision. The permitted uses and development regulations for this planned development district shall be as follows: Ordinance 2565- Glenwyck Villas Page lof2 . . e 1. Permitted Uses: Single family detached residences. Lots 1 and 22, Block 2, and Lot 1, Block 3 shall be used as common areas. 2. Minimum Lot Size: 3. Front Setback: 4. Side Setback: 5. Rear Setback: 6. Size of residence: 5,403 square feet 20' 5' for interior lots, 15' for side streets on corner lots 10' No more than 8 residences shall be less than 1800 square feet in size and in no case shall any of these residences be less than 1600 square feet. The remaining residences shall be a minimum 1800 square feet in size. 7. Screenina: A 6' wood privacy fence will be constructed along the west property line (including common area Lot 1, Block 3). Fencing shall be constructed at the time of house construction. A 6' wrought iron-type fence with masonry columns every 30' (as shown on the attached Exhibit A) will be constructed along the Glenview Drive frontage. 8. Homeowners Association: A Homeowner's Association shall be established for the maintenance of all common areas. 3. THAT, all provisions of the Zoning Regulations of the City of North Richland Hills, as amended, which are not in conflict with the terms of this Planned Development shall remain applicable on said property. 5. THA T, the Zoning Map of the City of North Rich/and Hills be amended to reflect this planned development district. Ordinance 2565- Glenwyck Villas Page 2 of2 · · · 6. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 7. SAVINGS CLAUSE. That the Comprehensive Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this ordinance. 8. EFFECTIVE DATE. This ordinance shall be in full force from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL THIS 27th DAY OF August, 2001. ATTEST: Mayor, City of North Richland Hills, Texas City Secretary City of North Richland Hills, Texas APPROVED AS TO CONTENT Department Head APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ordinance 2565- GIenwyck Villas Page 3 of2 " CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 08/27/2001 Subject: Authorizing CLASS Investment Pool Resolution No. 2001-046 Agenda Number: GN 2001-082 During the July 20, 2001 Investment Committee quarterly meeting, the committee members reviewed the qualifications of the Cooperative Liquid Assets Securities System (CLASS) Investment Pool managed by MBIA Municipal Investors Service Corporation. CLASS operates in a manner similar to that of Texpool and Logic, two previously authorized investment pools. Excess short-term funds not required for immediate payment of City obligations can be invested in the pools overnight. These funds are available the next day to meet any obligations due. The Texas Public Funds Investment Act applies to the pool and appropriate investments are purchased accordingly. The act requires that to qualify as an appropriate investment for City funds, the pool must maintain a minimum rating of AAA by a nationally recognized rating agency. Currently, the pool is rated AAA v1 + by Fitch. The pool maintains a stable net asset value of $1. This means that the City is assured of full return of principal invested. No loss of funds invested will occur because of market fluctuation. Due to the attractiveness of the pool and continuing efforts to further diversify the City's investments, the investment committee approved adding CLASS as an authorized investment pool for the City. While the City will have the authority to invest in the CLASS Investment Pool, the City is in no way obligated to do so. As always, rates and portfolio balance will be assessed by the Director of Finance before a decision is made to invest City funds. The proposed resolution authorizes the Investment Officer to execute the attached forms that will designate the CLASS Overnight Investment Pool as an authorized investment of the City, authorize investment personnel and establish City accounts. Recommendation: To approve Resolution No. 2001-046 which designates CLASS as an authorized investment pool for the City's overnight funds. Finance Review Source of Funds: Bonds (GO/Rev,) Operating Budget Other ~K.~ Dep ment Head Signature - · · · Resolution No. 2001-046 WHEREAS, pursuant to the requirements of the Public Funds Investment Act, Texas Government Code, Section 2256.001 et seq. (the "Act"), the City Council of the City of North Richland Hills has previously reviewed and adopted an investment policy that provides in part that the funds of the City of North Richland Hills will be invested in investments permitted by the Act in order to: (i) invest only in investments legally permitted under Texas law; (ii) minimize risk by managing portfolio investments so as to preserve principal and maintain a stable asset value; (iii) manage portfolio investments to ensure cash will be available as required to finance operations; and (iv) maximize current income to the degree consistent with legality, safety, and liquidity; and WHEREAS, the Act provides that funds under the control of the City of North Richland Hills may be invested through investment pools meeting the standards of Section 2256.016 of the Act and the City of North Richland Hills has reviewed the Information Statement, dated 3/3/96, as supplemented on 12/31/98 (the "Statement"), of Texas Cooperative Liquid Assets Securities System, an investment pool (the "Pool") administered by MBIA Municipal Investors Service Corporation, as the manager of the Pool (the "Manager") and has determined that the investments proposed to be acquired by the Pool are of a type permitted by the Act and consistent with the Policy will assist in achieving the goals set forth in the Policy; and WHEREAS, the City of North Richland Hills understands that the Pool is created through an instrument of trust, dated as of January 1, 1996, and amended as of November 20, 1997 (the "Trust Instrument"), which provides the terms on which the Pool will operate and the rights of the participants in the Pool who will be governed and sets for the responsibilities of the Manager, and of Bank One, Texas, N.A. as trustee (the "Trustee); NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: The form, terms and provisions of the Trust Instrument, a draft of which was presented and reviewed at this meeting, be and the same are hereby approved and adopted; and that Larry Koonce, Director of Finance, heretofore appointed by the City of North Richland Hills pursuant to the Policy and the Act as its Investment Officer, be and he is hereby authorized and directed to execute and deliver to the Manager and the Trustee in the name and on behalf of the City of North Richland Hills, a Trust Instrument substantially in the form of the trust instrument reviewed and approved at this meeting, together with such changes as said officer may approve, such approval to be conclusively evidenced by the execution thereof; and be it further Resolved, that the investment program described in the Statement is hereby found and determined to be consistent with the Policy, and to preclude imprudent investment activities arising out of investment transactions conducted between the City of North Richland Hills and the Pool; and be it further Resolved, that the City Council hereby officially finds and determines that the facts and recitations in the preamble of this Resolution are true and correct and adopts the preamble as part of the operative provisions of this Resolution; and be it further , . . . Resolved, that the City Council hereby finds and declares that written notice of the date, hour, place and subject of the meeting at which this Resolution was adopted was posted for the time required by law preceding this meeting, and that such meeting was open to the public as required by law at all times during which this Resolution and the subject matter thereof were discussed, considered and formally acted upon, all as required by Chapter 551, Texas Government Code, as amended, and the Act; and be it further Resolved, that the officers of the City of North Richland Hills, each is expressly authorized, empowered and directed from time to time to perform all acts and to execute, acknowledge, seal and deliver in the name and on behalf of the City of North Richland Hills all certificates, instruments and other documents as they may determine to be necessary or desirable to carry out the provisions of this Resolution and the Trust Instrument, such determination to be conclusively evidenced by the performance of such acts and the execution of any such documents; and be it further Resolved, that this Resolution shall take effect and be in full force upon and after its passage. PASSED AND APPROVED this 27th day of August 2001. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: Larry Ko ce, Director of Finance . . . CLASS Participation Certificate The undersigned City of North Richland Hills does hereby request that it be admitted as a Participant pursuant to Section 2.3 of the Trust Agreement (the "Agreement") dated as of January 1, 1996 by and between the Participants, Bank One, Texas, N.A., as Custodian, and MBIA Municipal Investors Service Corporation. By executing this Participation Certificate, the undersigned agrees that, upon the execution hereof by the Program Administrator, it will become subject to the same obligations and shall have the same rights as if it had executed the Agreement. The undersigned hereby certifies that Toni VanHooser is the duly designated Representative of the undersigned as required by the Agreement. The undersigned hereby certifies that its governing body has taken all actions required by Section 2256.016 of the Public Funds Investment Act, Texas Government Code, in order for it to participate in the Trust created by the Agreement. City of North Richland Hills August 27, 2001 By: (~~~ Larry KooJce Director of Finance Accepted: MBIA Muncipallnvestors Service Corporation By: Name: Title: · CLASS Participant Information Client Information Entity Name: City of North Richland Hills Tax ID: 75-6005194 Address: P. O. Box 820609 North Richland Hills, Texas 76182-0609 Tarrant County Authorized Signers Primary Contact (receives monthly statements & transaction confirmation) Name: Toni VanHooser Title: Accountant Signature: Phone: 817-427-6162 fax: 817-427-6151 e-mail: TVANHOOSER@nrhtx.com Name: Keith Wilson Title: Accountant · Signature: · Phone: 817-427-6155 fax: 817-427-6151 e-mail: KWILSON@nrhtx.com Name: Jackie Theriot Title: Accounting Manager Signature: Phone: 817-427-6152 fax: 817-427-6151 e-mail: JTHERIOT@nrhtx.com Name: Larry Koonce Title: Director of Finance Signature: Phone: 817-427-6167 fax: 817-427-6151 e-mail: LKOONCE@nrhtx.com Depository Banks & Authorized Wire Accounts Bank Name: Bank of America ABA#: 111000025 Bank Account Number: 5394008801 NRH Consolidated Account Bank Contact Person: Terri LaBonte Phone: 817-390-6012 . IX. Trust Agreement Preamble This Trust Agreement dated as ofJanuary I, 1996 (the "Agreement") is by and among the Texas local governmental entities and public entities that have taken the actions required by Section 2256.016 of the Public Funds Investment Act, Texas Government Code, and that have either executed this Agreement or counterparts of this Agreement or Participation Certificates pursuant to Section 2.3 hereof (the "Participants"), Bank One, Texas, N.A., as Custodian (the "Custodian") and MBIA Municipal Investors Service Corporation (the "Program Administrator"). Whereas, each Participant is permitted pursuant to Section 2256.016 of the Public Funds Investment Act, Texas Government Code, to pool its funds, or funds under its control, with any similar funds in the treasury of other Participants for the purpose of investing such funds in statutory permitted investments; and Whereas, each Participant will receive a substantial benefit by agreeing to invest such funds in concert with the other Participants because of economies of scale; and Whereas, it will increase the efficiency of such investment if the funds to be invested in concert are held by one entity, the Custodian, which will hold such funds and investments in its capacity as custodian for the benefit of the Participants; and . Whereas, it will increase the efficiency of such investment if the advisory, record-keeping and other administrative functions are performed by one entity, the Program Administrator, acting on behalf of the Board of Trustees (as hereinafter defined) and the Participants and if the investment instructions of the Participants, are transmitted through one entity, the Program Administrator, to the Custodian. Now, Therefore, in consideration of the premises and the representations, warranties, covenants and agreements contained herein, each party hereto agrees that all moneys, assets, securities and property now or hereafter acquired by the Trust (as hereinafter defined) shall be held and managed in trust by the Board of Trustees (as hereinafter defined) for the equal and proportionate benefit of the Participants, without privilege, priority distinction among the Participants, and subject to the terms, covenants, conditions, purpose and provisions hereof as follows: . - Texas CLASS ; I Supplemental Information The following information is provided to you in accordance with the requirements of Section 2256.016, Authorized Investments: Investment Pools. · The maximum stated maturity date of all investment securities is stated in the Daily Valuation Report, which is provided on a monthly basis with account statements. · The members of the Board of Trustees, elected as of August, 1998, are as follows: Ms. Judy Burns, East Central ISD,Ms. Frances Guzman, Weslaco lSD, Mr. Wayne Long, City of Pasadena, and Ms. Camelia Browder, City of DeSoto. Pursuant to the Trust Agreement, Texas CLASS is supervised by a Board of Trustees who are elected by the Participants. The Board of Trustees supervises the Trust and its affairs and acts as the liaison between the Participants, the Custodian and the Program Administrator. The Board administers the affairs of the Trust and enters into contracts anq agreements on behalf of the Trust in order to effectuate the terms of the Trust Agreement. The Board of Trustees is selected at the annual meeting of the Participants. Any representative may be nominated as Trustee. The number of Trustees to be selected shall be determined by the Participants at such meeting and shall be an odd number of three or more. · The current annual average balance of the Texas CLASS program is $330,555,938 · The Custodian for Texas CLASS is Bank One, Texas, NA, with Trust offices in Dallas, Houston and various locations throughout the state. Bank One, Texas, NA is an indirect subsidiary of Banc One Corporation. Banc One Corporation is a multi-bank holding company that operates over 1,500 banking offices in Arizona, Colorado, lllinois, Indiana, Kentucky, Ohio, Oklahoma, Texas, Utah, West Virginia and Wisconsin. · PricewaterhouseCoopers, a national accounting firm, serves as the independent auditor of Texas CLASS and provides an opinion on the financial statements of Texas CLASS in accordance with generally accepted accounting principles. The address of PricewaterhouseCoopers is PricewaterhouseCoopers, 2001 Ross Avenue, Dallas, Texas 75201, (214) 754-7900. · The weighted average maturity for the fiscal year 1998 was 44 days · Texas CLASS currently assesses a fee of twenty basis points. · The performance history of Texas CLASS is as follows: ..., '.-- -,,---,--~~--...,,-_... ,"'!: . . . .--'_. Dste Apr-96 May-96 Jun-96 Jul-96 Aug-96 Sep-96 Oct-96 Nov-96 Dec-96 Jan-97 Feb-97 Mar-97 Apr-97 May-97 Jun-97 Jul-97 Aug-97 Sep-97 Oct-97 Nov-97 Dec-97 Jan-98 Feb-98 Mar-98 Apr-98 May-98 Jun-98 Jul-98 Aug-98 Sep-98 Oct-98 Nov-98 Dec-98 Jan-99 Feb-99 Mar-99 Apr-99 May-99 Jun-99 Jul-99 Aug-99 Sep-99 Oct-99 Nov-99 CLASS Average Annual Yield 5.34% 5.37% 5.40% 5.39% 5.37% 5.35% 5.34% 5.32% 5.32% 5.33% 5.27% 5.31% 5.34% 5.42% 5.59% 5.59% 5.59% 5.56% 5.55% 5.58% 5.62% 5.59% 5.54% 5.53% 5.52% 5.51% 5.55% 5.55% 5.55% 5.52% 5.30% 5.16% 5.16% 5.00% 4.89% 4,84% 4.83% 4.80% 4.84% 4.95% 5.11% 5.31% 5.44% 5.62% -This information should be updated no less than annually. - "- ~ ..'-.:-_:">I"',~-~,-- ..... - Texas CLASS Supplemental Information Article I The Trust And Definitions 1.1 The Trust (a) The name of the Trust created by this Agreement shall be "Texas Cooperative Liquid Assets Securities System Trust" or "Texas CLASS" for so long as MBIA Municipal Investors Service Corporation is the Program Administrator pursuant to this Agreement. So far as may be practicable, the Custodian and the Board of Trustees shall conduct the Trust's activities, execute all documents and sue or be sued under either of the foregoing names. If MBIA Municipal Investors Service Corporation is no longer the Program Administrator hereunder, the Board of Trustees shall cease using the designations "Texas Cooperative Liquid Assets Securities System Trust" and "Texas CLASS" and use such other designation or they shall adopt such other name for the Trust as they deem proper, and the Trust shall hold property and conduct its activities under such other designation or name. ~ (b) The purpose of the Trust is to establish an investment pool for the Participants pursuant to Section 2256.016 of the Public Funds Investment Act, Texas Government Code, through which a Participant may pool any of its funds or funds under its control, with the same such funds of any other Participant in order to preserve principal, to maintain the liquidity of the Participant, and to maximize yield in accordance with the Public Funds Investment Act (the "Act"), Section 2256.01, et seq., Texas Government Code or other laws of the State of Texas, ITom time to time in effect, governing the investment of funds of a Participant or funds under its control. (c) The Trust shall maintain an office of record in the State of Texas and may maintain such other offices or places of business as the Board of Trustees may ITom time to time determine. The initial office of record of the Trust shall be: c/o Vinson & Elkins L.L.P., Attention: Monty G. Humble, Esq., 2001 Ross Avenue, Dallas, Texas 75201. The office of record may be changed ITom time to time by resolution of the Board of Trustees, and notice of such change of the office of record shall be given to each Participant, the Custodian and the Program Administrator. (d) (i) The Trust shall be a trust organized and existing under the laws of the State of Texas. The Trust is not intended to be, shall not be deemed to be, and shall not be treated as a general partnership, limited partnership, joint venture, corporation, investment company or joint stock company. The Participants shall be beneficiaries of the Trust, and their relationship to the Board of Trustees shall be solely in their capacity as Participants and beneficiaries in accordance with the rights conferred upon them hereunder. (ii) This Agreement is an agreement creating an investment pool within the meaning of the Act. 1.2 Definitions "Account" shall have the meaning set forth in Section 5.3(a) hereof. "Act" shall have the meaning set forth in Section 1.1(b) hereof. "Mfiliate" means, with respect to any Person, another Person directly or indirectly in control of, controlled by or under common control with such Person, or any officer, director, partner or employee of such Persons. "Agreement" means this Trust Agreement dated as ofJanuary 1,1996, as amended, by and among I iJ .-.. ..~ ..-...-- ~-_.__.._",.,.. .-.-....--..-..................--, !. Article I . MBIA Municipal Investors Service Corporation, Bank One, Texas, N A., as Custodian, and the Participants. "Balance" for each Participant means an amount initially equal to zero that is adjusted pursuant to Article II hereof to reflect, among other things, cash investments by such Participant, cash payments to such Participant, a pro rata distribution of income from the earnings of the Trust, investment results and expenses and fees incurred pursuant to this Agreement. "Board of Trustees" means the board of the Trustees established pursuant to Article III hereof. "Business Day" means a day on which banks are not required or authorized by law to close in the State of Texas. "Conflicting Provisions" shall have the meaning set forth in Section 10.3 hereof. "Custodian" means Bank One, Texas, NA., as custodian, or any Person or Persons appointed, employed or contracted with by the Trust pursuant to Article V hereof. "Effective Date" means the first day that execution copies of this Agreement have been executed by the Program Administrator, the Custodian, and three Participants. "Investment Funds" means immediately available funds delivered by each Participant to the Custodian for investment pursuant to this Agreement but only if (i) the Representative appointed by such Participant is authorized pursuant to the laws of the State of Texas to invest such funds and (ii) the Participant has taken all actions necessary pursuant to the laws of the State of Texas to authorize the delivery and investment of such funds. "Investment Procedures" means the procedures for making investments in the Investment Property set forth in Exhibit A attached hereto, as the same may be amended from time to time (notwithstanding Section 9.1(a) hereof) by the Program Administrator providing notice of such change to the Custodian and the Participants. "Investment Property" means any and all securities, cash and other personal property, tangible or intangible, which is transferred, conveyed or paid to the Account pursuant to Section 2.1 hereof or otherwise and all proceeds, income, profits and gains therefrom that have not been distributed to a Participant pursuant to Section 2.2 hereof, used to discharge an Investment Property Liability or offset by losses, if any, and expenses. Notwithstanding anything to the contrary, the Custodian shall not be required to hold, purchase, sell or invest in interests in real property under this Agreement, and the Participants shall not attempt to transfer such interests to the Custodian. Investment Property shall not include securities purchased in anticipation of the delivery of funds by a Participant when such funds are not actually received by the Custodian by the anticipated delivery date, and any such securities may be immediately sold and the proceeds used to pay any Person that did in fact provide monies to purchase such securities. "Investment Property Liability" means any liability (whether known, unknown, actual, contin- gent or otherwise) incurred in connection with the Investment Property pursuant to this Agreement that is not specified in Section 6.1 hereof as being paid by the Program Administrator or specified in this Agreement as being paid directly by a Participant. . ,,~. ~ - _þ_. .J. ._._ ...... _~.. '.__. _ ,_ _" Article I ." "Investment Property Value" means the value of the Investment Property net of the amount of the Investment Property Liabilities as determined pursuant to Section 4.5 hereof and the Valuation Procedures. "Meeting of the Board of Trustees" means a duly called meeting of the Board of Trustees. "Participants" means any municipality, county, school district or authority created under Section 52(b)(1) or (2), Article III or Section 59, Article XVI, Texas Constitution, a fresh water supply district, a hospital district, and any political subdivision, authority, public corporation, body politic, or instrumentality of the State of Texas, any office, department, commission, board, or other agency that is part of any branch of state government, an institution of higher education, and any nonprofit corporation acting on behalf of any of those entities that has taken the actions required by Section 2256.016 of the Act and that has executed either this Agreement or counterparts of this Agreement or Participation Certificates~ pursuant to Section 2.3 hereof. "Participation Certificate" means a certificate entered into pursuant to Section 2.3 hereof. "Payment Procedures" means the procedures for requesting payments out of the Investment Property set forth in Exhibit B attached hereto, as the same may be amended from time to time (notwithstanding Section 9.1 (a) hereof) by the Program Administrator providing notice of such change to the Custodian and the Participants. "Person" means any municipality, county, school district or authority created W1der Section 52(b)( 1) or (2), Article III or Section 59, Article XVI, Texas Constitution, a fresh water supply district, a hospital district, and any political subdivision, authority, public corporation, body politic, or instrumentality of the State of Texas, any office, department, commission, board, or other agency that is part of any branch of state government, an institution of higher education, and any nonprofit corporation acting on behalf of any of those entities, corporation, national association, natural person, firm, joint venture, partnership, trust, unincorporated organization or group. "Program Administrator" means MBIA Municipal Investors Service Corporation or any Person or Persons appointed, employed or contracted with by the Trust pursuant to Article N hereof. "Representatives" means those persons who have been designated as Representatives by the Participants pursuant to Section 2.6 hereof. "Trust" means the Texas trust created as set forth in Section 1.1 of this Agreement. "Trustee" means any Representative selected pursuant to Article III hereof. "Valuation Procedures" means the procedures for determining the value of the Investment Property set forth in Exhibit C attached hereto, as the same may be amended from time to time (notwithstanding Section 9.1(a) hereof) by the Program Administrator providing notice of such change to the, Custodian and the Participants. "...'- --..-- ...-.-....--.----.- .. ' ;., ..;}~~>...c.~ ': '..... ~....._-------- -..-.- .~ ~ Article II Participants 2.1 Investments (a) Each Participant shall have the right from time to time to invest Investment Funds for credit to such Participant's Balance. A Participant that wishes to make such an investment shall notify the Program Administrator acting on behalf of the Board of Trustees and follow the Investment Procedures set forth in Exhibit A. Upon such investment in accordance with Exhibit A, the Participant shall have an undivided beneficial interest in the Investment Property. (b) The Balance of a Participant shall be increased upon the investment of Investment Funds by an amount equal to the amount of such Investment Funds. (c) No later than the next Business Day after a Participant has made an investment of Investment Funds, the Custodian shall deliver a confirmation to the Program Administrator. The Program Administrator shall retain a copy of the confirmation in its records. (d) Any funds that the Program Administrator is informed do not meet the conditions set forth in clauses (i) or (ii) of the definition of Investment Funds shall be returned to the Participant investing such funds by the Custodian at the request of the Program Administrator and such Participant shall bear all of the costs and liabilities associated with the return of such funds. (e) There is no maximum or minimum amount that must be invested pursuant to this Agreement nor is there any maximum or minimum limitations on the aggregate amount of Investment Funds that any Participant may have invested at one time. . 2.2 Payments (a) Each Participant shall have the right from time to time to request, in accordance with the Payment Procedures set forth in Exhibit B hereto, that the Program Administrator notify the Custodian to pay to the Participant (by the transfer of the proceeds received from the sale or maturity of securities held by the Custodian), or on its behalf, any amount (rounded to the nearest whole cent) that is less than or equal to the Participant's Balance at the time that payment is made pursuant to such request. Except as provided in Exhibit B, there shall be no limitation on the period of time that Investment Funds must be invested through the Trust prior to such payment. (b) Upon the receipt of any payment request, the Program Administrator shall notify the Custodian, in writing or orally to be followed by written confirmation, of the payment request from the Participant, and the requested amount (rounded to the nearest whole cent) shall be paid (by the transfer of the proceeds received from the sale or .maturity of securities held by the Custodian) by the Custodian to, or on behalf of, such Participant as provided in Exhibit B. (c) Whenever any payment is made to, or on behalf of, any Participant pursuant to Section 2.2(b) hereof, such Participant's Balance shall be reduced by the Program Administrator by the amount of such payment. (d) Each Participant agrees that, without prior notice, the right to payments may be temporarily suspended or postponed for the whole or any part of any period (i) during which trading in fixed income securities generally in any national trading market shall have been suspended or minimum . -, ,. ~-__'.-r'__"""'._""""~'-'__"~''''__'' _"".__ _ _ ._~_.__ Article II ,¡t. prices or maximum daily charges shall have been established on such market, (ii) a general banking moratorium shall have been declared by federal or Texas state authorities or (ill) there shall have occurred any outbreak, or material escalation, of hostilities, or other calamity or crisis, the effect of wruch on the financial markets of the United States is such as to make it impracticable (a) to dispose of the Investment Property because of the substantial losses wruch might be incurred or (b) to determine the Investment Property Value in accordance with the Valuation Procedures set forth in Exhibit C from time to time. The Custodian and each Participant shall be notified as soon as practicable orally or in writing by the Program Administrator in the event that such a suspension or postponement is commenced. Such a suspension or postponement shall not itself directly alter or affect a Participant's Balance. Such a suspension or postponement shall take effect at such time as is determined by the Progra¡n Adnùnistrator, and thereafter there shall be no right to request or receive payment until the first to occur of: (a) in the case of (i) or (ii) above, the time at wruch the Program Administrator declares the suspension or postponement at an end, wruch declaration shall occur on the first day on wruch the period speci£ed in clause (i) or (ii) above shall have expired; and (b) in the case of (ill) above, the end of the first day on which the period speci£ed in clause (ill) above is no longer continuing as determined by the Program Administrator. Any Participant that requested a payment prior to any suspension or postponement of payment may withdraw its request at any time prior to the termination of the suspension or postponement. Notwithstanding anything contained in this Section 2.2(d) to the contrary, if during a suspension or postponement period, a Participant demands in writing the right to receive a payment and it is not impossible to accommoc date such demand, the Program Administrator shall make all reasonable efforts to effectuate such payment demand. 2.3 Additional Participants After Initial Execution Any local government or state agency as defined in the Act of the State of Texas that has the authority to pool any of its money pursuant to Section 2256.016 of the Act that wishes to become a party to this Agreement after the Effective Date may do so by taking the actions required by Section 2256.016 of the Act and by executing either a counterpart to this Agreement or a Participation Certificate attached hereto as Exhibit D and delivering the counterpart or the original executed Participation Certificate to the Program Administrator. The Program Administrator shall provide written notification monthly to the Board of Trustees and the Custodian of the admission of a new Participant. Any entity that becomes a Participant pursuant to this Section 2.3 shall have the same rights and obligations hereunder as the other Participants. 2.4 Termination of Participation (a) Any Participant may withdraw from this Agreement at any time upon written notice to the Program Administrator, who shall notify the Custodian and the Board of Trustees upon receipt of such notice of withdrawal. Upon its withdrawal from this Agreement, a Participant shall cease to have any rights or obligations under this Agreement except for any obligations arising on or before . - ,'--------- .----.--....- _._.-~......-- "."":.~:-"~~~ -- 1. Article II the date of withdrawal. A notice of withdrawal shall be deemed to constitute (i) a request under the Payment Procedures that an amount equal to the requesting Participant's entire Balance as of the date of such notice be paid to such Participant and (ü) a ternúnation of the Board of Trustees' trust relationship hereunder with the Participant. No withdrawal shall become effective until such Participant's Balance is equal to zero, and until such time, such Participant shall continue to possess all of the rights, and to be subject to all of the obligations, arising fÌ'om this Agreement. (b) Any Participant that breaches any material covenant Contained in Article VIII hereof or for which any of the representations contained in Article VII hereof ceases to be true shall be deemed to have given a notice of withdrawal pursuant to Section 2.4( a) hereof immediately upon such breach or cessation, but shall not be deemed to have requested the payment of its Balance unless and until it either makes an actual payment request or the Program Administrator deternúnes that such a breach or cessation has occurred. . 2.5 Receipt of Statements and Reports; Requests (a) The Program Administrator, on behalf of the Board of Trustees, shall provide to each Participant a copy of the statements prepared pursuant to Section 4.2 hereof and of the reports prepared pursuant to Section 4.3 hereof applicable to such Participant. (b) In addition, each Participant may direct the Program Administrator to provide a statement of the value of the Participant's Balance as of the date of the request. The Program Administrator shall provide such statement, subject only to account acti..ity as of such date. (c) On behalf of each Participant, the Program Administrator shall maintain the records relating to such Participant in a manner that records the Participant's Balance as one or more subaccounts or other special accounts to accommodate the desire of such Participant to segregate a portion of its Investment Funds. The Program Administrator shall maintain a separate record for each Participant and shall record the individual transactions involving each such Participant and the total value by subaccount of all investments or portions thereof belonging to each such Participant. (d) No Participant shall be entitled to any reports or statements applicable solely to another Participant. 2.6 Representatives (a) Each Participant shall designate a Representative to act for the Participant hereunder for all purposes, including, without limitation, to give consents on behalf of the Participant and to receive notices on behalf of the Participant. Pursuant to Section 22 56.005( f) of the Act, such Representative shall be the investment officer that is empowered by the charter, ordinances or other rules or regulations of the Participant to direct the investment of such Participant's Investment Funds. The Representatives, in their capacity as Representatives shall not be required to devote their entire time to duties under the Agreement. To the extent permitted by law, each Representative may designate additional persons who may act on behalf of the Representative to transmit the Representative's instructions to the Program Administrator, the Custodian or the . ~"<'<:~i8"::t':, .~..,',.~,,~"" , '~',t::;,' "-'.',,~ ~"'-~-~'''-.''-' . .- Article II ;, i\' Board of Trustees. The execution of tlùs Agreement by a Participant shall constitute the express written authorization to deposit, withdraw, invest, transfer and manage funds of the Participant required by Section 2256.005(f) of the Act. (b) Each Representative shall be the official responsible for the investment of Investment Funds into the Trust and all payments made from the Trust for the Participant represented by such Representative. In making such investments and payment requests, each Representative shall use judgment and care to achieve the following objectives in the indicated order: (i) preservation and safety of principal, (ü) liquidity, and (ill) yield. Article III ~ Trustees and the Board of Trustees 3.1 Selection of Trustees (a) Commencing in 1998 and in each calendar year thereafter, the Program Administrator shall call, upon at least fifteen days' written notice to the Participants, a meeting of the Participants for the purpose of selecting Trustees for the Trust. If the Program Administrator shall fail to call such a meeting, any two Participants may call such a meeting by providing at least fifteen days' written notice to the other Participants. At such meeting, the Participants may nominate persons to serve as Trustees of the Trust. In order to qualify to be nominated as a Trustee, a candidate must be a Representative. The number of Trustees to be selected shall be determined by the Participants at such meeting, provided that the number of Trustees shall be an odd number of three \3) or more. In order to be elected as a Trustee, a candidate must receive a majority of the votes of the Participants present and voting at such meeting. A quorum for such meeting shall be twenty-five percent of the total number of Participants determined at the time the notice of the meeting is sent. If a quorum is not present, the meeting may be adjourned to a future time and place set at such meeting. Each Participant shall be entitled to one vote regardless of the amount of funds invested in the Trust. (b) Prior to the commencement of the terms of the Trustees elected at the first Participant meeting held prior to June 30,1998, the following individuals shall serve as the Trustees of the Trust: Melani Carey, William Measures, Esq., and Philip Roberson. (c) The Program Administrator shall send written notice to the Participants and the Custodian listing the n~es of the Trustees elected at each annual meeting. 3.2 Board of Trustees The Board of Trustees shall be made up of all of the Trustees elected by the Participants or designated pursuant to Section 3.5 hereof. The Board of Trustees shall supervise thç Trust and the affairs of the Trust and shall act as the liaison between the Participants and the Custodian and the .~.. ._--_-=-:.:-~~-==--_.-- . _.,.__._~. .._-----._-----~--.....--- -... --...,.7~~~-;,'!··~>~- Article III ,. f Program Administrator. The Board of Trustees shall constitute the advisory board of the Trust for purposes of Section 2256.018 of the Act. The Board of Trustees shall have the power to administer the affairs of the Trust and to enter into contracts and agreements on behalf of the Trust in order to effectuate the terms of this Agreement. The Board of Trustees shall have the power to select all of the Trust's consultants, including, without limitation, the Program Administrator and the Custodian, subject to the terms of this Agreement. The Trustees shall select by majority vote a chairman of the Board of Trustees, and may select such other officers of the Board of Trustees, including, without limitation, a vice chairman and a secretary, as the Trustees deem appropriate. In the absence of the chairman, the vice chairman, if any, shall have the power to act in place of the chairman hereunder. 3.3 Meetings Meetings of the Board of Trustees may be called by the Program Administrator at any time, and shall be called by the Program Administrator upon the request of at least two Trustees, on at least seventy-two hours' notice to each Trustee and shall be held at the time and place and for the purposes stated in the call of the meeting. There shall be at least one meeting of the Board of Trustees in each calendar year commencing January 1, 1996. . 3.4 Term The term of office for Trustees elected pursuant to Section 3.1(a) hereof shall commence thirty days after the notice specified in Section 3.1( c) is sent to the Participants and the Custodian. The term of office for Trustees selected pursuant to Section 3.5 hereof shall commence immediately upon such selection. Each Trustee shall hold office until the first to occur of: (a) the Trustee's resigning, (b) the Trustee ceasing to be a Representative of a Participant, (c) the Trustee's death, (d) the Trustee's being adjudicated incompetent or otherwise losing the capacity to discharge the duties of the office of a Trustee and (e) the term of office of the Trustee's successor having begun pursuant to this Section 3.4. 3.5 Vacancies If any Trustee resigns or is removed or otherwise ceases to serve, the remaining Trustees may designate a qualified successor to fill such vacancy until the next annual meeting of Participants. 3.6 Costs The expenses of each Representative to attend the annual meeting shall be borne by each Participant. The reasonable out-of-pocket expenses of the Trustees incurred in the performance of their duties hereunder and of attending a meeting of the Board of Trustees shall be Investment Property Liabilities. . Article III 3.7 Inpestment Officer The chairman of the Board of Trustees, ex officio, (or in the absence of the chairman, the vice chairman, if any) shall be the investment officer for the Trust as required by Section 2256.005(f) of the Act. t 3.8 Public Proceedings Notwithstanding anything contained in this Agreement, the Board of Trustees shall comply with the applicable provisions of Chapter 552 of the Texas Government Code. \ 3.9 Telephone Participation Upon the occurrence of an emergency or unforeseeable circumstances requiring immediate action, a Representative may participate in a Meeting of Participants and a Trustee may participate in a meeting of the Board of Trustees through the use of a conference telephone, provided that such Representative or Trustee is able to hear the deliberations of the other Representatives or Trustees, respectively, and the other Representatives or Trustees are able to hear such Representative or Trustee, respectively, simultaneously. Article IV Program Adminim'ator 4.1 Appointment; General Provisions (a) The Participants hereby appoint MBIA Municipal Investors Service Corporation as the Program Administrator under this Agreement, subject to the overall supervision of the Board of Trustees, for the period and on the terms set forth in this Agreement. (b) MBIA Municipal Investors Service Corporation accepts such appointment and agrees to render the services and to assume the obligations set forth herein, for the compensation herein provided. (c) The Participants and the Board of Trustees delegate no investment discretion to the Program Administrator hereunder to invest in investments not meeting the criteria set forth in Exhibit E and the Program Administrator expressly refuses to accept any delegation of such discretion. The . decision concerning which criteria shall be contained on Exhibit E shall remain at all times under the control of the Board of Trustees. The Board of Trustees shall ensure that the criteria set forth on Exhibit E are permitted by, and consistent with the standards and the duty of care set forth in, the Act. (d) Each Participant directs the Custodian to act, and the Custodian agrees to act, in accordance with the instructions of the Program Administrator who shall act in a manner consistent with this Agreement. The Program Administrator shall at no time have custody of, or physical control over, any of the Investment Property. If a Participant in error delivers Investment Funds for investment .'\ . . . -, . ..... . .....-. ,. ~~"4'4 .....__.. .. ~-._. ..,_... .... --~'... .-.... , . Article IV I .... to the Program Administrator instead of to the Custodian, the Program Administrator shall imme- diately transfer such Investment Funds to the Custodian. The Program Administrator shall not be liable for any act or omission of the Custodian, but shall be liable for the Program Administrator's acts and omissions as provided herein. 4.2 Monthly Statements (a) Within 15 days subsequent to the end of each month, the Program Administrator shall, on behalf of the Board of Trustees, prepare and submit to each Participant which was a Participant during such month a statement setting forth the information required by Section 2256.016( c)(2) of the Act. (b) The Program Administrator, upon the request of a Participant, shall furnish to the Participant a statement of such Participant's Balance as of the date of such request, subject only to account activity as of such date. 4.3 Reports The Program Administrator shall prepare or cause to be prepared (i) at least annually a report of operations containing a statement of the Investment Property and the Investment Property Liabilities and statements of operations and of net changes in net assets prepared in conformity with generally accepted accounting principles consistently applied and (ii) at least annually an opinion of an independent certified public accountant on such financial statements based on an examination of the books and records of the Program Administrator with respect to the Investment Property, per- formed in accordance with generally accepted auditing standards. A copy of such signed report of operations and accountant's opinion shall be filed with the Board of Trustees and the Participants within ninety (90) days after the close of the period covered thereby. 4.4 Investment Activities and Powers Subject to the supervision of the Board of Trustees, the Program Administrator shall perform the following services: (a) advise the Board of Trustees concerning investments which appear to the Program Administrator to be advantageous to the Participants within the investment criteria set forth in Exhibit E and within all applicable law; (b) implement or cause to be implemented securities transactions for the Trust on behalf of the Board of Trustees and the Participants as permitted by the investment criteria set forth in Exhibit E (including, without limitation, by executing or causing to be executed on behalf of and as an agent of the Trust agreements and other documents containing representations, warranties and covenants that are common or standard for such agreements and documents within the investment industry) or, despite the intention of the parties hereto to always have the Investment Property fully invested, cause the Custodian to hold the Investment Property uninvested in a custodial account maintained for the benefit of the Trust; Article IV '0 .11,. . (c) from time to time, review the permitted investments and the investment criteria set forth in Exhibit E and, if circumstances and applicable law permit, recommend changes in such permitted investments and such investment criteria; (d) provide such advice and information to the Participants and the Board of Trustees on matters related to investments as the Participants or the Board of Trustees may reasonably request, includ- ing, without limitation, research and statistical data concerning the Investment Property and other matters within the scope of the permitted investments and investment criteria set forth in Exhibit E; (e) advise whether and in what manner all rights conferred by the Investment Property shall be exercised; (f) prepare such informatioQ and material as may be required in the implementation of the Valuation Procedures or the computation of the Balances and the preparation of any and all records and reports required by this Agreement or applicable laws; and (g) employ, consult with, obtain advice from and exercise .any of the Program Administrator's rights or powers under this Agreement through the use of agents, including investment advisors, brokers, dealers, auditors and legal counsel (who may be counsel to the Program Administrator or the Board of Trustees) or other advisors. Notwithstanding Section 10.9 hereof, the Program Administrator may transmit information concerning the Investment Property and the Participants to such agents. 4.5 Daily Calculation of Program Value and Rate of Return (a) The Program Administrator shall calculate the Investment Property Value once on each Business Day at the time and in the manner provided in the Valuation Procedures. (b) Upon performing the valuation specified in Section 4.5(a) hereof, the Program Administrator shall calculate (rounding off to the nearest whole cent) the Balance of each Participant and each Balance of each of the Participants shall be adjusted proportionately so that the total Balances of all the Participants equals the Investment Property Value. (c) For purposes of calculating the Investment Property Value, the amount of any uncertain or contingent Investment Property Liability shall be deemed to be equal to the amount of the reserve, if any, against such Investment Property Liability that has been approved from time to time by the Program Administrator. (d) For purposes of calculating the Investment Property Value, if the value of any part of the Investment Property is uncertain or contingent, the value of such part of the Investment Property shall be deemed to be equal to the amount determined from time to time by thedProgram Ad.m¥llstrator. (e) The Program Administrator shall calculate daily the rate of return earned on the Investment Property. 4.6 Administration of Program The Program Administrator shall perform the following administrative functions on behalf of the :, . ~...L-' . -;".=.,;;.c-.._.-"::--."'" _____;,.. .-.- .=..:...,..........,._.;.._.---~-------------_...=-_. ..~ ..,.._._~,~~ i -' . Article IV . Board of Trustees in connection with the implementation of tlùs Agreement: (a) collect and maintain for such time period as may be required under any applicable federal or Texas law written records of all transactions affecting the Investment Property or the Balances, including, but not limited to (a) investments by and payments to or on behalf of each Participant; (b) acquisitions and dispositions of Investment Property; (c) pledges and releases of collateral secur- ing the Investment Property; (d) determinations of the Investment Property Value; (e) adjustments to the Participants' Balances; and (t) the current Balance and the Balances at the end of each month for each Participant. There shall be a rebuttable presumption that any such records are complete and accurate. On behalf of each Participant, the Program Administrator shall maintain the records relating to such Participant in a manner that subdivides the Participant's Balance into subaccounts or other special accounts to accommodate the desire of such Participant to segregate a portion of its Investment Funds; (b) assist in the organization of the annual meeting required by Section 3.1 (a) hereof and of Meetings of the Board of Trustees, including preparation and distribution of the notices and agendas therefore; (c) respond to all inquiries and other communications of Participants, if any, which are directed to the Program Administrator, or, if any such inquiry or communication is more properly addressed by an officer of the Custodian, referring such inquiry or communication to such person and coordinating his response thereto; (d) pay all Investment Property Liabilities in accordance with tlùs Agreement £rom the Investment Property; and (e) engage in marketing activities to promote participation of Texas governmental entities in the Trust. I r ! r 4.7 Resignation and Removal (a) The Program Administrator may resign as Program Administrator upon the giving of at least sixty (60) days prior written notice of such resignation to the Board of Trustees and the Custodian. (b) A majority of the Board of Trustees may remove the Program Administrator upon the giving of at least sixty ( 60) days prior written notice to the Program Administrator and the Custodian. (c) In the event that the Program Administrator shall give notice of its resignation or if the Board of Trustees shall give notice of the removal of the Program Administrator, a majority of the Board of Trustees shall appoint a successor. 4.8 Liability (a) Each Participant agrees that the Program Administrator and its officers, directors, agents and employees shall not be liable for any action performed or omitted to be performed or for any errors of judgment made in good faith in connection with any matters to which tlùs Agreement relates, provided that such disclaimer shall not relieve any of them for liability arising £rom negligence, malfeasance, material breach of this Agreement by the Program Administrator or violation of . C . C ~ .;~,5'· -- ...~.- ..---- --. "-.- . - ----~ - Article IV !\;# I applicable law by any of them ("Program Administrator Liabilities"). Nothing herein shall constitute a waiver or limitation of any rights which the Participants may have under any federal or state securities laws. (b) Each Participant, the Board of Trustees and the Custodian understand that in performing its services hereunder the Program Administrator will rely on information provided by others and agree that the Program Administrator is not responsible for the accuracy of such information. . 4.9 Power to Receive Investment Advice The Program Administrator has retained MBIA Securities Corp., at the cost of the Program Administrator, to provide investment advice concerning the Investment Property. The Program Administrator shall have the'right, at its own cost, to receive investment advice concerning the Investment Property ITom any other third party. Notwithstanding the provisions of Section 10.9 hereof, the Program Administrator may transITÚt information concerning the Investment Property and the Participants to MBIA Securities Corp. and such other third parties in order to obtain such investment advice. The Program Administrator shall notify the Board of Trustees if any third parties are retained in addition to MBIA Securities Corp. pursuant to this Section 4.9 within 45 days of such retention. 4.10 Advice to Other Clients It is understood that the Program Administrator performs investment advisory services for various clients. The Participants agree that the Program Administrator may give advice and take action with respect to any of its other clients which may differ from the advice given to, or the timing or nature of action taken with respect to, the Investment Property; provided that the policy and practice of the Program Administrator is not to favor or disfavor consistently or consciously any client or class of clients in the allocation of investment opportunities and that, to the extent practical, such opportunities are allocated among clients over a period of time on a fair and equitable basis. Nothing herein contained shall be construed so as to prevent the Program Administrator or any of its directors, officers, employees, shareholders or affiliates in any way from purchasing or selling any securities for its or their own accounts prior to, simultaneously with or subsequent to any recommendation or actions taken with respect to the Investment Property or impose upon the Program Administrator any obligation to purchase or sell or to recommend for . purchase or sale for the Investment Property any security which the Program Administrator or any of its shareholders, directors, officers, employees or affiliates may purchase or sell for its or their own accounts or for the account of any other client, advisory or otherwise; provided always, however, that the Program Administrator shall use its best efforts to maximize the gains for the Investment Property in a manner consistent with the investment criteria set forth in Exhibit E hereof. boO ,I -.-------.. ---.--.-....-.-..-. ~~ Article IV l I ! 4.11 Special Sub-accounts Notwithstanding anything in this Agreement to the contrary, the Program Admirùstrator £rom time to time may propose to the Participants that the Participants establish specially designated subaccounts with investment, payment procedures, fees or other characteristics different £rom those set forth in this Agreement. Such characteristics may include, without limitation, certain restrictions on amounts to be invested, holding periods prior to payments or certain other conditions to be met for payments, such as possible payment penalties, or additional fees for administering such specially designated subaccounts. A Participant in its sole discretion may create any such special subaccount using the same procedures for establishing other sub accounts set forth in this Agreement. The establishment of such special subaccounts shall not be deemed an amendment of this Agreement. Any special subaccount that is created pursuant to this Section 4.11 shall be subject to the terms set forth in the proposal of the Program Administrator until the terms governing such special subaccount are amended pursuant to this Agreement. The Program Administrator may calculate the return realized by such special subaccounts separate and apart £rom the returns realized by other sub accounts maintained for each Participant. . 4.12 Letter of Credit The Program Administrator shall acquire a letter of credit for the benefit of the Trust having the characteristics set forth in this Section 4.12. Until December 31, 1996, the principal amount of such letter of credit shall be $1,000,000. Commencing December 31, 1996 the principal amount of such letter of credit shall be adjusted within ten (10) Business Days after December 31, 1996 and the end of each March, June, September and December thereafter so that the amount of such letter of credit shall equal the difference (not less than zero) obtained by subtracting (i) the Investment Property Value as determined on the last Business Day of such March, June, September or December as the case may be (the "Letter of Credit Adjustment Dates") by using the mark to market or matrix valuation method £rom (ü) the Investment Property Value as determined on such respective Letter of Credit Adjustment Dates by using the amortized cost valuation method, provid- ed, however, that the principal amount of such letter of credit shall not exceed one percent (1 %) of the Investment Property Value on such Letter of Credit Adjustment Dates as determined by using the amortized cost valuation method. The Program Administrator shall cause the letter of credit to be drawn upon (a) to the extent proceeds £rom the sale of the Investment Property are insufficient to fund the payment of a Participant's Balance as requested pursuant to Section 2.2 hereof or (b) to the extent necessary to cause the Trust to meet the valuation deviation standards for money market funds employing the amortized cost method of valuation set forth in Rule 2a-7, as amended £rom time to time, promulgated by the United States Securities and Exchange Commission pursuant to the Investment Company Act of 1940, as amended, as if Rule 2a-7 were applicable to the Trust. The Custodian shall have no responsibilities with respect to the letter of credit referenced in this Section 4.12 and such letter of credit shall not be held by the Custodian under this Agreement. . ~'r'.f:" . , ~; >(( I L ,¡'iI Article V . The Custodian 5.1 Appointment and Acceptance; Sub-Custodians (a) Bank One, Texas, N.A., as Custodian, is appointed by each of the Participants to be the Custodian for the collective interests of the Participants under this Agreement for the period and on the terms set forth herein. The Participants hereby delegate to the Custodian the authority to hold legal title to investments purchased with their funds pursuant to Section 2256.016( d) of the Act. Bank One, Texas, N.A., as Custodian, accepts such appointment and agrees to render the ser- vices and to assume the obligations set forth herein, for the compensation herein provided. (b) The Custodian may employ other banks and trust companies as sub-custodians including without limitation, affiliates of the Custodian such as Bank One Trust Company, NA. The appointment of a sub-custodian under this Section shall not relieve the Custodian of any of its ~ obligations under this Agreement. (c) No Investment Funds or Investment Property received or held by the Custodian pursuant to this Agreement shall be accounted for in any manner wruch might cause such Investment Funds or Investment Property to become assets or liabilities of the Custodian. 5.2 Resignation and Removal; Successors (a) The Custodian may resign upon the giving of at least sixty (60) days prior written notice to the Board of Trustees and the Program Administrator. A majority of the Board of Trustees may remove the Custodian upon at least sixty (60) days prior written notice to the Custodian and the Program Administrator. Notwithstanding the foregoing, the resignation or removal of the Custodian shall not be deemed effective unless a successor shall have been chosen pursuant to Section 5.2(b) hereof. In the event that assets remain in the possession of the Custodian due to the failure of the Board of Trustees to appoint a successor custodian, the Custodian shall be entitled to compensation for its services during such period, and the provisions of this Agreement relating to the duties and obligations of the Custodian shall remain in full force and effect. Alternatively, the Custodian shall have the right to commence an action in the nature of an interpleader and seek to deposit the assets in a court of competent jurisdiction. (b) In the event that the Custodian shall give notice of its resignation or if the Board of Trustees shall give notice of the removal of the Custodian, a majority of the Board of Trustees shall appoint a successor provided, however, that so long as the Program Administrator is required to pay the fees of the Custodian pursuant to Article VI hereof, the appointment of such successor Custodian shall require the prior written consent of the Program Administrator. 5.3 Powers (a) (i) The Custodian is authorized and directed to open and maintain, and the Custodian shall open and maintain, one custody account for the benefit of the Trust (the "Account") in the name of "[Name of Custodian] as Custodian for the Benefit of Texas CLASS" and will accept for safe- keeping and for credit to the Account, in accordance with the terms hereof, all securities represent- ing the investment of Investment Funds pursuant to Section 2.1 hereof, and the income or earnings derived therefrom. The Custodian may accept funds hereunder for the purchase of securities to be l: "I 1. Article V . held by the Custodian and shall not be required to make an independent determination whether such funds are Investment Funds. (ii) Except as provided in Section 5.3(c)(ill), all securities and other non-cash Investment Property held in the Account shall be physically segregated rrom other securities in the possession of the Custodian and shall be identified as subject to this Agreement (b) In accordance with instructions of the Program Adnùnistrator who shall act in a manner consistent with this Agreement, the Custodian shall, for the account and benefit and burden of the Participants: (i) receive and deliver Investment Funds and all other Investment Property in accordance with the requests of Participants pursuant to Article II and Exlùbits A and B hereof; (ii) exchange securities in temporary or bearer form for securities in definitive or registered form; and surrender securities at maturity or earlier when advised of a call for redemption; (ill) make, execute, acknowledge and deliver as Custodian, any and all documents or instruments (including but not limited to all declarations, affidavits and certificates of ownership) that may be necessary or appropriate to carry out the powers granted herein; (iv) make any payments incidental to or in connection with this Section 5.3(b); (v) sell, exchange or otherwise dispose of any and all Investment Property rree and clear of any and all interests of the Trust and any and all Participants, at public or private sale, with or without advertisement; and execute and deliver any deed, power, assignment, bill of sale, or other instrument in connection therewith; (vi) with respect to enforcing rights in connection with the Investment Property: (a) collect, sue for, receive and receipt for all sums of money or other personal property due; (b) consent to extensions of the time for payment, or to the renewal of any securities, investments or obligations; (c) engage or intervene in, prosecute, defend, compromise, abandon or adjust by arbitration or otherwise any actions, suits, proceedings, disputes, claims, demands or things relating to the Investment Property; (d) foreclose on any personal property, security or instrument securing any investments, notes, bills, bonds, obligations or contracts that are part of or relate to the Investment Property; (e) exercise any power of sale, and convey good title thereunder rree of any and all interests of any and all Participants, and in connection with any such foreclosure or sale, purchase or otherwise acquire title to any personal property; (f) be a party to the reorganization of any Person and transfer to and deposit with any corporation, committee, voting trustee or other Person any securities, investments or obligations of any Person which form a part of the Investment Property, for the purpose of such reorganization or otherwise; (g) participate in any arrangement for enforcing or protecting the interests of the holders of such securities, investments or obligations and to pay any assessment levied in connection with such reorganization or arrangement; (h) extend the time (with or without security) for the payment or delivery of any debts or personal property and to execute and enter into releases, agreements and other instruments; (i) payor satisfy any debt or claims; and (j) file any financing statements concerning the Investment Property with the appropriate authorities to protect the Investment Property rrom any potential claim of any creditors of any of the Participants; and (vii) exercise all other rights and powers and to take any action in carrying out the purposes of this Agreement. . ._---------------...~ .". .~--". _.~ . .~.-..-.- -··--.____..__r I ~ '1"" Article V . (c) (i) with respect to Investment Property held by the Custodian hereunder, the Custodian shall collect all income or other payments, release and deliver such Investment Property, and take any other action as directed by the Program Administrator, with respect to dividends, splits, distributions, spinoffs, puts, calls, conversions, redemptions, tenders, exchanges, mergers, reorganizations, rights, warrants or any other similar activity relating to the Investment Property held in the Account. The Custodian shall request direction of the Program Administrator upon receipt of actual notice of any such activity. For purposes of this paragraph, the Custodian shall be deemed to have actual notice if the Program Administrator informs the Custodian of such activity or if information concerIÙng any such activity is published in one or more of the following publications: n. Kenny's Munibase System, Financial Card Service, Xcitek, Inc., Standard & Poors' Called Bond Listingi Depository Trust Reorganization Notices, and The Wall Street Journal. If the Custodian does not have actual notice of such activity, any such activity will be handled by the Custodian on a "best efforts" basis. The Custodian shall not be under any obligation or duty to take action to effect collection of any amount, if the assets on which such amount is payable are in default and payment is refused after due demand or presentation. The Custodian will, however, promptly notify the Program Administrator in writing of such default and refusal to pay. The Custodian is not authorized and shall not disclose the name, address or security positions of the Participants in response to requests concerning shareholder communications under Section 14 of the Securities Exchange Act of 1934, the rules and regulations thereunder, and any similar statute, regulation, or rule in effect from time to time; (ii) the Custodian shall promptly deliver or mail to the Program Administrator all forms of proxies and all notices of meetings received by the Custodian relating to Investment Property held under this Agreement and, upon receipt of instructions from the Program Administrator, shall execute and deliver such proxies or other authorizations as may be required. Neither the Custodian nor its nominee shall vote any Investment Property or execute any proxy to vote the same or give any consent to take any other action with respect thereto (except as otherwise herein provided) unless directed to do so by Program Administrator upon receipt of instructions; (ill) the Custodian shall hold the Investment Property (a) in its vaults physically segregated and held separate and apart from other property of the Custodian; (b) in its account at The Depository Trust Company or other depository, sub-custodian or clearing corporation; or (c) in a book entry account with the Federal Reserve Bank, in which case a separate accounting of the Investment Property shall be maintained by the Custodian at all times. The Investment Property held by any such depository, sub-custodian, clearing corporation or Federal Reserve Bank may be held in the name of their respective nominees, provided, ho~ever, that the custodial relationship and the interests of the Trust or the Participants regarding such Investment Property shall be noted on the records kept by the Program Administrator and the custodial relationship on behalf of the Trust or the Participants shall be noted on the records of the Custodian and, to the extent possible, the Custodian shall cause the custodial relationship on behalf of Trust or the Participants to be noted on the records of such depository, sub-custodian, clearing corporation or Federal Reserve Bank. The Custodian shall not i ; i 1 \ l.¡ J ----..---..------------- Article V 1 be obligated or liable for costs, expenses, damages, liabilities or claims (including attorneys' or accountants' fees) which are sustained or incurred by reason of any action or inaction of the Federal Reserve Bank book-entry system, The Depository Trust Company or any other central depository or clearing agency which it is or may become standard market practice to use for the comparison and settlement of securities trades, provided, however, that nothing in this sentence shall relieve the Custodian of its obligations set forth in Section 5.1 (b) hereof regarding banks or trust companies selected as sub-custodians; and(iv) the Custodian shall hold and physically segregate for the Account all Investment Property owned by the Account other than Investment Property held pursuant to 5.3( c)(iü)(b) and (c) above. Investment Property physically held by the Custodian ( other than bearer securities) may be registered in the name of any nominee of Custodian, provided that the records of the Custodian provide that such Investment Property is held in a custodial capacity and that such Investment Property is not an asset of the Custodian or such nominee. All Investment Property accepted by Custodian under the terms of this Agreement shall be in negotiable form. . 5.4 Custodial Relationship; Custodian Records (a) The Custodian shall hold the Investment Property in its capacity as custodian for the benefit of the Trust. The Investment Property shall be custodial property of the Custodian and shall not be, or be deemed to be, an asset of the Custodian. Each Participant has an undivided beneficial interest in the Investment Property to the extent of such Participant's Balance. (b) The Custodian shall maintain its own internal records concerning the Account and the transactions contemplated by this Agreement, and the Custodian shall cause all of such records to reflect the custodial relationship created by this Agreement and the fact that the Investment Property belongs to the Trust for the collective benefit of the Participants. Notwithstanding the foregoing, the Program Administrator shall maintain all records regarding each Participant's beneficial interest in such Investment Property, and such records shall conclusively determine the beneficial interests of each Participant in the Investment Property. The records maintained by such Program Administrator shall be conclusively determinative of the beneficial interests of the Participants; it being understood that the Custodian shall not be obligated to maintain records concerning the beneficial interest of individual Participants in the Investment Property. 5.5 Reliance on Instructions (a) The Custodian is authorized to accept and shall be fully protected if it relies upon the instructions given by any authorized officer, employee or agent of the Program Administrator including any oral instructions which the individual receiving such instructions on behalf of the Custodian believes in good faith to have been given by an authorized officer, employee or agent of the Program Administrator, and all authorizations shall remain in full force and effect until cancelled or superseded by subsequent instructions received by the appropriate account officer of the Custodian. The authorized officers, employees or agents of the Program Administrator shall be . \., :·;~1···,'· -t}-t .·.fI·~f: L fÌo ,{ i' I, 11 i' I I tL, . .' ~:-:~;;,~:;<-~..\: ~. .- ~.~.< "- -" ,",.- ...... Article V only such persons as are designated in writing to the Custodian by the Program Administrator. The Custodian may rely on instructions received by telephone, tested telex, TWX, facsimile transmission or by bank wire which the Custodian believes in good faith to have been given by an authorized person. The Custodian may also rely on instructions transmitted electronically through a customer data entry system or any similar electronic instruction system acceptable to the Custodian. Any instructions delivered to the Custodian by telephone shall promptly thereafter be confirmed in writing by an authorized person, but the Custodian will incur no liability for the Program Administrator's failure to send such confirmation in writing. Instructions are deemed given to the Custodian when actually received by the Custodian. (b) In the absence of bad faith or negligence on its part, the Custodian may conclusively rely, as to the truth and correctness of the statements expressed in notices, certificates or documents ~ submitted to it, and the Custodian need not investigate any fact or matter stated in any such notice, certificate or document submitted to it or verify the accuracy of the contents thereof. 5.6 Degree of Care (a) The Custodian shall hold the Investment Property in the Account with the same degree of care and protection with which it holds its own property. The Custodian agrees that it shall be responsible for any loss of Investment Property caused solely by the negligence or bad faith of the Custodian or its agents or any matenal breach of this Agreement by the Custodian. The Custodian is hereby released from liability except for liability arising from the negligence or bad faith of the Custodian or its agents or from any material breach of this Agreement by the Custodian. In the event of any such loss of Investment Property, the Custodian shall promptly replace the Investment Property or the value thereof and the value of any such loss of rights or privileges resulting from such loss. The Custodian shall not be responsible for the acts or omissions or solvency of any broker or agent selected by the Program Administrator to effect any transactions for the Account. (b) The Custodian shall not be liable for any error of judgment made in good faith by an employee, officer or agent of the Custodian, unless it was proved that the Custodian was negligent in ascertaining the pertinent facts. (c) Except as provided in Section 5.6(a), the Custodian shall not be required to expend or risk its own funds or otherwise incur any financial liability in the performance of any of its duties hereunder or in the exercise of any of its rights or powers unless it receives indemnity satisfactory to it for repayment of such funds or against such risk of liability. (d) The Custodian shall have no discretion whatsoever with respect to the management, disposition or investment of Investment Property and is not a fiduciary to the Program Administrator or the Participants. During the term of this Agreement, the Custodian may, with respect to questions of law and construction of this Agreement, apply for and obtain, at the cost of the Custodian, the advice and opinion of counsel of its choice and shall be fully protected with respect to anything done or omitted by it in good faith in conformity with such advice or opinion. "~~~--_._~ - .__.....~ .-..-------.--- _._-- ·-'.·"':'.~)':;¡"~'~7-"'=",~ ~. , ., . ~;, þ ~. ~ Article V '- The Custodian shall have no duties except those that are specifically set forth in this Agreement. The Custodian shall only be responsible for custody hereunder of Investment Property delivered to it and then only while such Investment Property is held in the Account. 5.7 Subrogation At the election of a majority of the Board of Trustees, the Trust shall be entitled to be subrogated to the rights of the Custodian, with respect to any claim against any other Person or institution which the Custodian may have, as a consequence of any loss or damage to the Investment Property. In such event, the Board of Trustees shall consult with the Custodian concerning selection of counsel and management of any litigation to recover for such loss. . 5.8 Insurance The Custodian shall maintain, during the term of this Agreement, adequate surety bonds and insurance coverage comparable to the types, amounts and limits which are customary for financial institutions acting in a fiduciary capacity, but in no event shall such coverage be below the following minimum amounts, provided that such coverage may be obtained through one aggregate policy: (a) Financial Institution Bond - $50,000,000 (b) Electronic Computer Crime - $50,000,000 Notwithstanding the foregoing or any other provision of this Agreement to the contrary, the Custodian may self-insure for risks usually covered by a standard fiduciary and trust errors and omissions insurance policy customary for financial institutions acting in a fiduciary capacity and shall be liable to the Trust and the Participants for any losses if any such risks occur. 5.9 Setoff The Custodian shall not have, and shall not seek to enforce, any right of setoff, recoupment or similar rights against the Investment Property for any amounts owed to the Custodian pursuant to this Agreement. '. :~:~~.:.~ "';~f~· .--.---..-.......... -.- -._---.. -.~-...._------------.__._---- Article VI ~ f Trust Expenses . 6.1 Expenses In consideration of the performance of its obligations hereunder, the Program Administrator shall receive a fee ttom the Trust as set forth on Exhibit F, which fee shall be paid from the earnings of the Trust. The Program Administrator's fee shall be an Investment Property Liability. The Program Administrator shall submit a monthly bill to the chairman of the Board of Trustees for approval stating the amount of the fee for the previous month and providing sufficient information to demonstrate that the fee was calculated in accordance with Exhibit F. The chairman of the Board of Trustees is hereby given the authority to approve or disapprove the bills submitted by the Program Administrator. After receiving the approval of the chairman of the Board of Trustees of such bills, the Program Administrator shall submit such bills to the Custodian for payment and the Custodian shall pay such bIDs from the earnings of the Trust. From its fee, the Program Administrator shall pay the following costs and expenses: the Custodian's fee set forth in Exhibit G, the costs of third parties retained by the Program Administrator to render investment advice pursuant to Section 4.9, all custodial and securities clearance transaction charges, the cost of valuing the Investment Property, all Investment Property record-keeping expenses, the costs of preparing monthly and annual reports, the expenses of the Trust's outside auditors required pursuant to Section 4.3 hereof (but only if the Program Administrator selects such auditors), the fees of the Program Administrator's legal counsel, the cost of meetings of the Participants or the Board of Trustees (but not including the attendance costs of the Representatives or the Trustees, respectively), outgoing wire charges of the Custodian and the costs of Participant surveys and mailings. No Participant shall be required to make an appropriation to finance the initial establishment of the Trust. The fees and expenses of any letter of credit or other credit or liquidity enhancement obtained for the benefit of the Trust or the Participants and the costs of obtaining a rating, if any, on the Trust ttom a. nationally recognized statistical rating organization shall be Investment Property Liabilities borne by the Trust. I I I I: , i -- ~ ~ .ij .~ ~ ,.. , ;. , Article VII Representations and Warranties 7.1 Representations and Warranties of Each Participant Each Participant hereby represents and warrants that: (a) the Participant has taken all necessary actions and has received all necessary approvals and consents and adopted all necessary resolutions, including, without limitation, as required by Section 2256.016( a) of the Act in order to execute and deliver this Agreement and to perform its obligations hereunder, including, without limitation, the appointment of the Trustees as Trustees, the appointment of the Custodian as Custodian and the appointment of the Program Administrator as Program Administrator; and (b) the execution, delivery and performance of this Agreement by the Participant are within the power and authority of the Participant and do not violate the laws of the State of Texas applicable to the Participant itself and not to the other parties hereto or the Participant's charter or its organizational statute, instrument or documents or any other applicable local ordinance, resolution, rule or regulation; and (c) the execution, delivery and performance of this Agreement has been duly authorized and this Agreement is the legal, valid and binding obligation of the Participant enforceable against the Participant in accordance with its terms subject to applicable bankruptcy, insolvency, moratorium, fraudulent conveyance, reorganization, and similar laws now or hereafter in effect relating to creditors' rights generally, and subject to general principles of equity (whether applied in a proceeding at law or in equity); and (d) the certificates delivered heretofore or hereafter by the Participant pursuant to this Agreement, as of the date specified therein, are true and complete and contain no material misstatements of fact or omissions that render them misleading; and (e) the execution, delivery and performance of this Agreement do not conflict with or result in the breach or termination of, or otherwise give any other person the right to terminate, or constitute a default, event of default or an event with notice or lapse of time or both would constitute a default or an event of default under the terms of any contract or permit to which the Participant is a party or by which the Participant or its properties are bound; and (f) the proposed investment strategy of the Trust is consistent with, and is contemplated by the investment strategy adopted by the Participant pursuant to Section 2256,005( d) of the Act. 7.2 Representations and Warranties of the Custodian The Custodian hereby represents and warrants that: (a) the Custodian is a duly organized and validly existing national banking organization, organized under the laws of the UIÙted States with its principal office in Dallas, Texas and is duly qualified to conduct business in the State of Texas; and (b) the execution, delivery and performance of this Agreement have been duly authorized by all necessary action on the part of the Custodian and this Agreement is the legal, valid and binding obligation of the Custodian enforceable against the Custodian in accordance with its terms subject to applicable bankruptcy, insolvency, moratorium, fraudulent conveyance, reorganization and similar ...- ........,---... -_.~.-,.,~.....<....., --_.__.....~" Article VII ,t f laws now or hereafter in effect relating to creditors' rights generally or the rights of creditors of banks, and subject to general principles of equity (whether applied in a proceeding at law or in equity); and (c) the performance by the Custodian of its obligations under this Agreement does not violate any laws, rules or regulations of the State of Texas applicable to the Custodian itself and not to the other parties hereto. . 7.3 Representations and Warranties of the Program Administrator The Program Administrator hereby represents and warrants that: (a) the Program Administrator is a duly organized and validly existing Delaware corporation, and is an investment advisor duly registered under the Investment Advisers Act of 1940; and ~ (b) the execution, delivery and performance of this Agreement have been duly authorized by all necessary action on the part of the Program Administrator and this Agreement is the legal, valid and binding obligation of the Program Administrator, enforceable against the Program Administrator, in accordance with its terms subject to applicable bankruptcy, insolvency, moratorium, fraudulent conveyance, reorganization and similar laws now or hereafter in effect relating to creditors' rights generally, and subject to general principles of equity (whether applied in a proceeding at law or in equity); and (c) the performance by the Program Administrator of its obligations under this Agreement does not violate any laws, rules or regulations of the State of Texas applicable to the Program Administrator itself and not to the other parties hereto. Article VIII COPenants 8.1 Source of Investments Each Participant hereby covenants that it will invest pursuant to Section 2.2 only Investment Funds that are permitted to be invested by it pursuant to the laws of the State of Texas and any charter, instrument, organizational document or organizational statute applicable to such Participant and . any state or local ordinance, resolution, rule or regulation applicable to such Participant, and that it will perform all actions required by the laws of the State of Texas and any charter, instrument, organizational document or organizational statute applicable to such Participant and any state or local ordinance, resolution, rule or regulation applicable to such Participant to be done prior to such investment. i 'J li_ . ... . . . '..,.-.~. ":,"~.~:.;..~..:.:.;;.....~.:\..:~.,..:..?-<;,,>. __.;;'=:::.~-.,o.;;...;;...-'=--,,"...__~_~...,_~_ ,-.- _............-~ .., .~ :~-. ,,:".;~ ~~:~,'!7;;7:~;·~~:,·~;: í,¡1_~"'-;~~ .:c:. ~-~(~ "..:. .....~~..:r."? Article VIII ,-< 8.2 Truth of Representations and Warranties Each party to this Agreement hereby covenants that it shall withdraw from this Agreement prior to the time any of the representations and warranties made by it in Article VII hereof ceases to be true. Article IX Amendment and Termination ;e ! 9.1 Amendment (a) Unless explicitly set forth otherwise herein, this Agreement may be amended only by a writing consented to by the Program Adnùnistrator, the Custodian and the Trust, acting through the Board of Trustees. (b) Any amendment executed pursuant to Section 9.1 (a) hereof will be effective thirty (30) days after notice is mailed to the Participants setting forth such amendment and stating that the last consent required by Section 9.1(a) hereof has been obtained. (c) Notwithstanding the foregoing, Exhibit E may be amended by a writing consented to by a majority of the Board of Trustees. Any such amendment shall become effective thirty (30) days after notice is mailed to the Program Adnùnistrator, the Custodian and the Participants setting forth such amendment and stating that such amendment has been consented to by a majority of the Board of Trustees. (d) Notwithstanding the foregoing, Exhibits A, B and C may be amended by the Program Adnùnistrator. Any such amendment shall become effective thirty (30) days after notice is mailed to the Participants and the Custodian setting forth such amendment. (e) Notwithstanding the foregoing, Exhibit G may be amended by an amendment consented to by the Program Administrator and the Custodian. Any such amendment shall become effective upon the obtaining of such consents. (f) All Participants that remain Participants after any amendment becomes effective shall be deemed to have consented to the amendment. 9.2 Termination (a) This Agreement shall continue in full force and effect unless terminated as set forth in this Section 9.2. This Agreement may be terminated at any time pursuant to a duly adopted amendment hereto. This Agreement shall terminate automatically if this Agreement is not amended to name a new Custodian or Program Administrator on or before the day that is immediately prior to the date on which the resignation, withdrawal or removal of the Custodian or Program Administrator would otherwise become effective. . ::~.:i . ,o/:;J/1$:/ ';~~ :~~~î:~' Wi~, -~.r r ......... ... ___..........___~..._.._ ____..~_ _~. _.~___ .._ ,_.~,_ ..__ ._. ....~.. _~._._.____________." .. ~ u. _._.__._, ."_......-_.-__....__.... Article IX tl~ . (b) Upon the termination oftlús Agreement pursuant to tlús Section 9.2: (i) The Custodian, the Board of Trustees, the Trust and the Program Administrator shall carry on no business inconnection with the Investment Property except for the purpose of satisfying the Investment Property Liabilities and winding up their affairs in connection with the Investment Property; (ii) The Custodian, the Board of Trustees, the Trust and the Program Administrator shall proceed to wind up their affairs in connection with the Investment Property, and all of the powers of the Custodian, the Board of Trustees, the Trust and the Program Administrator under this Agreement shall continue until the affairs of the Custodian, the Board of Trustees, the Trust and the Program Administrator in connection with the Investment Property shall have been wound up, including, but not limited to, the power to collect amounts owed, sell, convey, assign, exchange, transfer or otherwise dispose of all or any part of the remaining Investment Property to one or more persons at pubJic or private sale for consideration which may consist in whole or in part of cash, securities or other property of any kind, discharge or pay Investment Property Liabilities, and do all other acts appropriate to liquidate their affairs in connection with the Investment Property; and (iii) After paying or adequately providing for the payment of all Investment Property Liabilities, and upon receipt of such releases, indemnities and refimding agreements as each of the Custodian, the Board of Trustees, the Trust and the Program Administrator deem necessary for their protection, the Program Administrator shall direct the Custodian to distribute the remaining Investment Property, in cash or in kind or partly in each, among the Participants according to their respective proportionate Balances. (c ) Upon termination of tlús Agreement and distribution to the Participants as herein provided, the Program Administrator shall execute and lodge among the records maintained in connection with this Agreement an instrument in writing setting forth the fact of such termination, and the Program Administrator, the Custodian, the Board of Trustees and the Participants shall thereupon be dis- charged from all further liabilities and duties hereunder, the Trust shall cease, and the rights and benefits of all Participants hereunder shall cease and be cancelled and discharged; provided that Sections 4.6(a), 4.8 and 5.6 hereof shall survive any resignation or termination of the Program Administrator or the Custodian or any termination of tlús Agreement. (d) If this Agreement is terminated pursuant to Section 9.2(a) hereof because of the resignation and/or removal of the Program Administrator, such resignation and/or removal shall be postponed until the instrument contemplated by Section 9.2(c) hereof has been executed and lodged among the records maintained in connection with this Agreement. LL_"=; - ---.-., ._.'-,...._._--~-.._--------- - ·,::-:'D::¡;:;;:~,.~___.~____=~=,,__ .. 1:i Article X . Miscellaneous 10.1 Governing Law This Agreement is executed by the Participants and delivered in the State of Texas and with reference to the laws thereof, and the rights of all parties and the validity, construction and effect of every provision hereof shall be subject to and construed according to the laws of the State of Texas. 10.2 Counterparts This Agreement may be executed in several counterparts, each of which when so executed shall be deemed to be an original, and such counterparts, together, shall constitute but one and the same instrument, which shall be sufficiently evidenced by any such original counterpart. 10.3 Severability The provisions of this Agreement are severable, and if anyone or more of such provisions (the "Conflicting Provisions") are in conflict with any applicable laws, the Conflicting Provisions shall be deemed never to have constituted a part of this Agreement and this Agreement may be amended pursuant to Section 9.1 hereof to remove the Conflicting PrO\'isions; prO\ided, however, that such conflict or amendment shall not affect or impair any of the remaining provisions of this Agreement or render invalid or improper any action taken or omitted prior to the discovery or removal of the Conflicting Provisions. . 10.4 Gender; Section Headings and Table of Con tC1l ts (a) Words of the masculine gender shall mean and include correlative words of the feminine and neuter genders and words importing the singular number shall mean ;:md include the plural number and vice versa. (b) Any headings preceding the texts of the several Articles and Sections of this Agreement and any table of contents or marginal notes appended to copies hereof, shall be solely for convenience of ref- erence and shall neither constitute a part of this Agreement nor affect its meaning, construction or effect. 10.5 No Assignment No party hereto may sell, assign, pledge or otherwise transfer any of its rights or benefits under this Agreement to any other Person, and any purported sale, assignment, pledge or other transfer shall be null and void. 10.6 No Partnership Other than the creation of the Trust by the Participants hereunder, no provision of this Agreement shall create or constitute an association of two or more Persons to carryon as co-owners a business for profit, and none of the parties intends this Agreement to constitute a partnership or any other joint venture or association. . .;f~":~'·1 ..~...:¡." ~ Article X I 11f!- . 10.7 Notice Unless oral notice is otherwise allowed in this Agreement, all notices required to be sent under this Agreement: (a) shall be in writing; (b) shall be deemed to be sufficient if given by (i) depositing the same in the United States mail, postage prepaid, or (ii) electronically transmitting such notice by any means such as by facsimile transmission, telegraph, telex or computer hookup, or (iii) by depositing the same with a courier delivery service, addressed to the person entitled thereto at his address or phone number as it appears on the records maintained by the Program Administrator; (c) shall be deemed to have been given on the day of such mailing, transmission or deposit; and (d) any of the methods specified in Section lO.7(b) shall be sufficient to deliver any notice required hereunder, notwithstanding that one or more of such methods may not be specifically listed in the sections hereunder requiring such notice. 10.8 Entire Agreement Except with respect to the letter described in Exhibit G between the Custodian and the Program Administrator, this Agreement shall constitute the entire agreement of the parties with respect to the subject matter and shall supersede all prior oral or written agreements in regard thereto. 10.9 Confidentiality (a) All information and recommendations furnished by the Program Administrator to the Participants or the Board of Trustees that is marked confidential and all information and directions furnished by the Program Administrator to the Custodian shall be regarded as confidential by each such Person to the extent permitted by law. The Program Administrator and the Custodian shall regard as confidential all information concerning the Investment Property and the affairs of the Trust and Participants. Nothing in this paragraph shall prevent any party from divulging informa- tion as required by law or from divulging to civil, criminal, bank or securities regulatory authorities where such party may be exposed to civil or criminal proceedings or penalties for failure to comply or to prevent the Program Administrator from distributing copies of this Agreement or the aggregate value of the Trust to third parties, provided, however, confidential information shall not . include (i) information that is independently developed or obtained by a party without the use of information provided by any other party; or (ii) information that is otherwise available to the public. (b) In the event that on-line terminals or similar electronic devices are used for communication from the Program Administrator to the Custodian, or from the Participants to either the Program Administrator or the Custodian, the Program Administrator and the Participants agree to safeguard and maintain the confidentiality of all passwords or numbers and to disclose them only to such of its employees and agents as reasonably require access to the information concerning the Investment ~-==-....;;;-_=-~:-=.r_=.:.=_-.o-=··:, . ~~....-..-..-._--~--~...--_.__.- .._~ . i-¡.._:-~t- ~>;~:·~i:I'.'~,~..:,' . _.. .. ,_ ..,' ," ,.-. ,...... , ''-'; Article X Property. The Custodian agrees to safeguard and maintain the confidentiality of all passwords or numbers and to limit access to this information for the purpose of acting pursuant to this Agreement. The Custodian and the Program Administrator may electronically record any instructions given by telephone, and any other telephone discussions with respect to the Account or transactions pursuant to this Agreement. 10.10 Disputes In the event of any dispute between the parties, the parties agree to attempt to resolve the dispute through negotiation or a method of alternative dispute resolution. ~o litigation shall be com- menced without a certification by an authorized officer, employee, or agent of any party that the dispute cannot be resolved by negotiation or alternative dispute resolution provided in writing at least 10 days before commencing legal action, 10.11 Majority of Participants Whenever any provision hereof refers to a majority of the Particip;U1t~, sllch majority shall be determined based upon the number of Participants at that time and sl1.111 not be determined by a reference to the Balance of each Participant. . 10.12 Writings Whenever this Agreement requires a notice, instruction or confirmation to be in writing or a written report to be made or a written records to be maintained, it shal1 be sufficient if such writing is produced or maintained by electronic means or maintained by any other photostatic, photographic or micrographic data storage method such as micro-fiche as well as on paper. 10.13 Effective Date This Agreement shall become effective on the Effective Date. IN WITNESS WHEREOF, the parties have caused this Agreement to be executed in its name and on its behalf as of the date first written above. MBIA MUNICIPAL INVESTORS SERVICE CORPORATIO~ L_~ By Name: Title: Francie Heller President -!' ~~'~~~'~~'~\~~c~_:.;.-,·,:· --, ~--_.__.._---~-_.,--_.-....---- Article X , I t-- ) / Bank: One of Texas, N.A. as Custodian By~Bk~ Name: £ riC ð - iÞl'!/)(j'11-14/ Tide: I¡- c ~ Prโ‚ฌS"~ ..tl-n-l-- . ~ as Participant By Name: Title: PARTICIPANT EXECUTION DATE i: I L¡ Iii ! ¡ ! I . i; I r:··.·0·..:-:.:;{:':;<i:t::_:··:':,:.·:.;"~~.'«·::<&;::);'~~?4<·:è;fè,;é.:[¡¥~%;~!f,{~J~-;~~~~;l~~~~~~J).~.- Exhibit A In1Jestment Procedures 1. The Participant shall call or send a written notice to the Program Administrator indicating the amount to be invested (there is no minimum investment). The Participant shall instruct its bank depository to wire or electronically transfer Investment Funds to the Account at the Custodian or the Participant shall deliver a check in immediately available funds to the Custodian for the purchase of securities to be held by the Custodian. 2. Receipt by the Program Administrator prior to 11 :00 a.m. Central time of notification for Investment Funds being invested will cause the value of the Investment Funds to be credited and earn income on the same Business Day. 3. Receipt by the Program Administrator after 11 :00 a.m. Central time of notification for Investment Funds being invested will cause the value of the Investment Funds to be credited and earn income on the next Business Day. 4. If Investment Funds for which notification of investment has been given, are not received by the end of the Business Day on which such notification is given, the Program Administrator shall deduct the value of such Investment Funds £rom the Participant's Balance if previously credited. 1. , S. The Participant is prohibited £rom requesting payments trom amounts credited to its Balance pursuant to (2) or (3) above, until such Investment Funds are recei\ed by the Custodian for the purchase of securities to be held by the Custodian. 6. These Investment Procedures may be amended trom time to time pursuant to Section 9.1(d) hereof, provided, however, that the Program Administrator \\ill only ch'Ulge the times set forth above after consulting with the Custodian. .'~ ,-' ~~. ,- ....JJ. ~- '." - .."- --. -p .....---...--'- ~-.. .._- ',- "<- ~ ~, -'<oi...... " . - - -~ .. -- . i f:' Exhibit B Payment Procedures . , : _ L,_~T~ 1. The Participant shall call or send a written notice to the Program Administrator indicating the amount requested to be paid. 2. The Participant shall notify the Program Administrator in writing of the payee of the amount requested, which may be the Participant, and include wire, electronic or other instructions. Such payee must be listed on the list of approved payees that has been provided by the Participant to the Program Administrator in advance of the payment. 3. Requests for payments must be received by the Program Administrator by 11:00 a.m. Central time for payments to be made that Business Day. 4. Requests for payments r~ceived by the Program Administrator after 11 :00 a.m. Central time will be processed the following Business Day. S. The Participant may only request payments of that portion of its Balance that represents Investment Funds, and its proportional share of the income from the Investment Property which in all cases have actually been received by the Custodian. 6. These Payment Procedures may be amended from time to time pursuant to Section 9.1(d) hereof, provided, however, that the Program Administrator will only change the times set forth above after consulting with the Custodian '. .' ~...' ","... . . ~~~. ',:'" ~>~'>.'~;':' "~ ..~~ , ...·~,:....;-;~::::):;;.:'t,~};;,1,{¡i!~\~~:~~~~~._ '.. ,_c. ,', ,._ Þ.~.' '.;. '..; . :.c···.,·...·,. .- " ".~". _ r:-::,.\,:·:,-·;·.~· ~.. '~ ,~: "> ~~¡ -'i: .- Exhibit C .!( . '- Valuation Procedures . 1. Portfolio Valuation A. Amortized Cost Valuation On a daily basis, normally at 3:00 p.m. Eastern time, the Investment Property Value shall be determined using the amortized cost valuation method. The amortized cost valuation method involves initially valuing a security at its cost and thereafter accreting to maturity any discount or amortizing to maturity any premium, regardless of the impact of fluctuating interest rates on the market value of the instrument. B. Mark to Market At least daily, the Investment Property Value shall be determined on a mark to market basis as follows: The market value of all or a portion of the Account securities will be determined ITom the bid and ask prices for such securities as quoted in The Wall Street Journal (Eastern Edition) or by an independent nationally recognized pricing senice for the Business Day preceding the Business Day on which the determination of such market value is made (plus accrued interest to such preceding Business Day); if the securities are not so quoted on such preceding Business Day, their market value will be determined as of the next preceding Business Day on which they were so quoted. Securities not quoted in the Wall Street Journal or by an independent nationally recognized pricing service will be valued by taking the average of the bid quotes ITom two primary dealers or if there are less than two primary dealers in such securities by such other reasonable method as the Program Administrator shall determine, & an alternative to determining the market value pursuant to the foregoing paragraph, the market value of all or a portion of the Account securities may be determined using the matrix method. MatrL'<: pricing involves grouping securities into a matrix by type, maturity and shorr term credit rating. A primary dealer who makes markets in those securities will prO\ide the bid side prices for the matrL'<:. 2. Amendment These Valuation Procedures may be amended ITom time to time pursuant to Section 9.1(d) hereof. ~ '.:' ,~~~~. - ,~ -.-----. ------- i I, ,. Exhibit D Participation Certificate The undersigned does hereby request that it be admitted as a Participant pursuant to Section 2.3 of the Trust Agreement (the "Agreement") dated as ofJanuary 1,1996 by and between the Participants, Bank One, Texas, NA., as Custodian, and MBIA Municipal Investors Service Corporation. By executing this Participation Certificate, the undersigned agrees that, upon the execution hereof by the Program Adnúnistrator, it will become subject to the same obligations and shall have the same rights as if it had executed the Agreement. The undersigned hereby certifies that ~ Representative of the undersigned as required by the Agreement. is the duly designated The undersigned hereby certifies that its governing body has taken all actions required by Section 2256.016 of the Public Funds Investment Act, Texas Government Code, in order for it to participate in the Trust created by the Agreement. (Name of Participant) Participant Execution Date By: Name: Title: Accepted: MBIA Municipal Investors Service Corporation By: Name: Title: ~ '/.:... ::."" ~J~~;;.i~'<:--i"'~;·i:~:~-i:';'·-'~~~-:_~"'~:" ;' ....;;~... t4'- . j' ..f"'~' ~ L., _ _ ..., '-'" . '.. ~ .-.' ..,..,..-..~",.".~-~"",-.----- .. ,. - Exhibit E Inl1estment Criteria 1. General Objectives a. Legality: invest only in investments legally permissible under Texas law. b. Safety: mininúze risk by managing portfolio investments so as to preserve principal and maintain a stable asset value. The Trust shall be managed so that the Trust shall receive the highest rating for a local government investment pool from a nationally recognized statistical rating organization for so long as such a rating is required by Texas law. c. Liquidity: manage portfolio investments to ensure that cash will be available as required to finance Participants' operations. d. Yield: maximize current income to the degree consistent with legality, safety and liquidity. 2. General Standard All investments made on behalf of the Trust shall be made with judgment and care, under prevailing circumstances, that a person of prudence, discretion, and intelligence would exercise in the management of the person's own affairs, not for speculation but for investment, considering the probable safety of capital and the probable income to be derived. Investment of funds shall be governed by the following investment objectives in order of priority: . 1. preservation of safety of principal; 2. liquidity; and 3. yield. - ...,;:'" 3,. ,,' vestments vestment Funds may be invested in any r all of the legal investments specified in Sections 2256.009 through 2256.016, Public F ds Investment Act, Texas Government Code, as the same may be hereafter amended, or in successor statute, but only to the extent that such investments would be permitted by Rule -7, as amended ITom time to time, promulgated by the United States ~ties and Ex e Cornnùssion pursuant to the Investment Company Act of 1940, as amended, (the "Rule") if the Rule were applicable to the Trust. As of the Effective Date, such investments may include, without limitation, the following: - United States bonds, notes and treasury bills - United States Government agency or instrumentality obligations -state and local government obligations (subject to limitations) -repurchase agreements -commercial paper -bankers acceptances -mutual funds 4. Amendments These Investment Criteria may be amended from time to time pursuant to Section 9.1(c) hereof. Exhibit F Administrators Fee For the performance of its obligations under this Agreement, the Program Administrator will charge a 50 basis points fee from the Investment Property Value (the "Daily Fee"). This Daily Fee will accrue on a daily basis and be paid monthly. The Daily Fee shall be calculated as follows: The Investment Property Value is multiplied by (x) .0050 (50 Basis Points) and divided by U 365 days and that equals (=) The Daily Fee Accrual Fees may be waived or abated at any time, or from time to time, at the sole discretion of the Program Administrator. Should such fees be waived or abated, during the period of the waiver or abatement, the Program Administrator must pay the costs as provided in Section 6.1 hereof even if not covered by the waived or abated fees. Exhibit G Custodian's Fee Rate Schedule The Program Administrator shall pay to the Custodian the costs and fees specified in the letter dated January 1, 1996 from the Custodian to the Program Administrator, as amended from time to time by the Program Administrator and the Custodian pursuant to Section 9.1(e) hereof. - ., ... '("c.",·.-, '.., "'" CITY OF ., NORTH RICHLAND HILLS Department: Budget & Research Council Meeting Date: 8/27/01 Subject: Public Hearing on Proposed Tax Rate for 2001-2002 Fiscal Year GN 2001-083 Agenda Number: The proposed tax rate for 2001-2002 is 57¢, which is above the effective tax rate calculation required of Texas cities. The effective tax rate is defined as the rate that would produce approximately the same property tax revenues that were generated last year. This year's effective tax rate is calculated at $.533692. This is primarily because some property values increased and we also experienced an increase in new construction. The proposed 57¢ tax rate is distributed as follows: Interest & Sinking Fund (Debt Service) Maintenance & Operations (General Fund) .234686 .335314 State law mandates that a rate 3% above the effective tax rate requires a public hearing. It is therefore necessary to conduct a public hearing on the tax rate and allow public comment on this proposed rate. The "Notice of Public Hearing" has been published in accordance with State law and was published in the August 16, 2001 Star Telegram. The publication was a quarter page advertisement and listed the City Council members who voted in support of the tax rate when it was discussed at the Council meeting on August 13, 2001. Per State law, the "Notice of Public Hearing" has also been posted on the City website and run as 60 second spots on Citicable. At the August 13 meeting Council decided to maintain the 57¢ tax rate for the ninth consecutive year. The hearing is advertised for 7:00 p.m. on August 27,2001. In order to obtain the maximum input of the citizens on the proposed tax rate, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To direct staff to place an ordinance on the September 10, 2001 City Council agenda to adopt a tax rate of 57¢ for fiscal year 2001-2002. Source of Funds: Bonds (GO/Rev.) Operating Budget rn~( Finance Review Account Number Sufficient Funds Available Department Head Signature 7 . . . ORDINANCE NO. 2567 AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS FOR THE 2001 TAX YEAR BE IT ORDAINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS THAT: We, the City Council of the City of North Richland Hills do hereby levy or adopt the tax rate on $100 valuation for this City for tax year 2001 as follows: $ .335314 for the purposes of maintenance and operations. $ .234686 for the payment of principal and interest on debt of this City. $ .570000 total tax rate. The tax assessor-collector is hereby authorized to assess and collect the taxes of the City of North Richland Hills on this the 10th day of September 2001. 1. That there is hereby levied and shall be collected as provided by law, an Ad Valorem tax for the year 2001 on all property, real and personal, except such property as may be exempt from taxation by Constitutions in the statutes of the State of Texas, and ordinances and resolutions of the City of North Richland Hills, situated within the corporate limits of the City of North Richland Hills, Texas, on January 1, 2001 and that the amount to be applied to the value of such property shall be 57¢ per $100 valuation. 2. That the tax so levied and assessed shall be apportioned to the accounts and funds in the amount as set forth above. The amounts collected for payment of principal and interest on debt of the City shall be deposited into an interest and sinking fund for that purpose until a total of $6,100,000 is deposited from the 2001 Ad Valorem tax levy. , . . . 3. That the taxes provided for herein are in accordance with the appropriate State statutes. 4. Ad Valorem taxes levied by this Ordinance shall be due and payable on October 1, 2001, and shall become delinquent on the first day of February 2002. Payment of such tax is due as provided by the Texas Property Tax Code. 5. If the tax is unpaid after February 1, 2002, such tax will become delinquent and penalty and interest will attach and accrue as provided by the Statutes of the Texas Property Tax Code Sec. 33.01. 6. In the event the taxes become delinquent and in the event such delinquent taxes are referred to an attorney for collection, an additional amount of fifteen percent (15%) of the total amount of tax, penalty and interest then due shall be added as collection costs to be paid by the taxpayer. 7. Taxes herein levied and uncollected shall be a first prior and superior lien against the property, and the said lien shall be superior liens charges, and encumbrances, and such lien shall attach to personal property with the same priority as to real property. 8. The lien provided herein shall be attached as of January 1, 2001. 9. Should any section, provision or clause of the Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole or any part thereof other than the part so declared to be invalid. f . 10. The Ordinance shall become effective from and after the date of its approval and adoption as provided by law. PASSED AND APPROVED by the City Council of the City of North Richland Hills, Texas upon first and final reading, at a regular meeting on the 10th day of September 2001. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary . APPROVED AS TO FORM AND LEGALITY: Attorney for City APPROVED AS TO CONTENT: /ÚU«/U~ · Karen Bostic, Director of Budget & Research . ~" .,". '. ", , ....' CITY OF NORTH RICH LAND HILLS Department: Budget & Research Council Meeting Date: 8/27/01 Subject: Public Hearing on Proposed 2001-2002 Budget Agenda Number: GN 2001-084 The budget work session to review the proposed 2001-2002 budget was held July 27-28, 2001. At the work session, City Council reviewed the operating funds budget, the capital project funds budget, and the budgets for the Crime Control & Prevention District and the Park & Recreation Facilities Development Corporation. Subsequent to this session, the changes City Council has requested have been included in the 2000-2001 Revised Budget and the 2001-2002 Proposed Budget. The notice of public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2001-2002 Annual Budget was advertised for 7:00 p.m., August 27, 2001. At the July 28 budget meeting, the Crime Control District Board reviewed the proposed 2001-2002 Crime Control & Prevention District Budget and recommended it to Council in the amount of $4,693,309. The Board will conduct a public hearing at 6:15 p.m. in the Council Chambers on August 27, 2001, and make its formal recommendation on the proposed budget. At its August 20 Board meeting, the Parks and Recreation Facilities Development Board reviewed the operating and capital projects budgets for the Corporation. They recommended approval of the budget. The Board will conduct a public hearing on these budgets at 6:30 p.m., August 27 and then make its formal recommendation to Council on adoption of the 2001-2002 Budget. The 2001-2002 Proposed Annual Operating Budget for all operating funds totals $75,424,432. The General Fund budget totals $30,121,094. The second largest operating fund is the Utility Fund with a proposed budget of $19,551 ,450. The General Debt Service Fund totals $8,453,139. The proposed budget for the Aquatic Park is $3,451,277 and the proposed budget for the Park & Recreation Facilities Development Fund is $5,485,893. The Crime Control & Prevention District proposed budget for 2001-2002 is $4,693,309. I Source of Funds: Bonds (GO/Rev.) Operating Budget rn;~ De, artment Head Si~nature Finance Review Account Number Sufficient Funds Available Budget Director ,...."" ...' <. , CITY OF NORTH RICHLAND HILLS ,; t.. The Golf Course budget for 2001-2002 is proposed at $2,359,361. The 2001-2002 proposed Capital Projects Budget totals $30,711,448. The 2001-2002 Proposed budget is based on continuing the 57¢ tax rate for the ninth year. The notice of public hearing has been published in accordance with the City Charter requirements. The proposed budget document was filed with the City Secretary for public viewing on July 30, 2001. Recommendation: To open the public hearing and receive public comments for the Proposed 2001-2002 Budgets for both operations and capital projects. Following the public hearing, direct staff to draft an ordinance to adopt the annual budget at the September 10, 2001 Council meeting. CITY COUNCIL ACTION ITEM . . . L July 27, 2001 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas Through the visionary leadership of the North Richland Hills City Council, City staff has been empowered to strive for success and achieve a number of accomplishments. Because the City Council has stated specific goals for the City and continually evaluates these goals to meet the changing needs of our community, City staff is provided with a clear direction with regard to the priorities of the elected representatives and how to achieve the desired ends. In other words, through the Leadership and Vision provided by the City Council, the City of North Richland Hills is able to achieve Success. The goals established by the City Council for the City of North Richland Hills, reaffirmed by the City Council in June of this year, are outlined below: 1. SAFETY AND SECURITY - strive for timely response to emergency situations, low fire loss, safe streets and neighborhoods, an active presence of police, fire and emergency personnel in the community, and a proactive, preventive approach to public safety. 2. QUALITY DEVELOPMENT - strive for an aesthetically pleasing community with attractive major corridors, quality new development, quality facilities and infrastructure, and a strong local economy base with a good balance between residential, commercial and retail. 3. . QUALITY REDEVELOPMENT & REINVESTMENT - strive to protect property values and ownership through the revitalization of older areas in the City, both commercial and residential, prevent the decline of existing commercial and residential properties, improve· the quality of older neighborhoods in the City, and improve and maintain quality infrastructure in older areas of the City. 4. FINANCIALLY RESPONSIBLE CITY GOVERNMENT - strive to provide cost effective services that are affordable for the citizens of North Richland Hills, maintain a self-sustaining local economy with a diversified tax base, maintain a good bond rating, maintain a financially sound debt ratio, use "pay as you go" when possible, and support the fiscal policies of the City. . . . ~ 5. QUALITY OF LIFE AMENITIES FOR THE COMMUNITY - strive to provide quality parks for neighborhoods, family oriented programs and services, well maintained parks, library, trails, and recreation facilities, expand cultural programs and activities, and improve special events in the community. 6. EFFECTIVE TRANSPORTATION SYSTEM - strive to provide well maintained, quality streets, improve the quality of neighborhood streets, participate in the rail . system as a link to other areas in the Metroplex, expand the trail system as a mode of transportation, improve traffic safety, and reduce congestion on highways. To further enable the organization to achieve success, this year the City Council set forth core organizational values to inspire excellent customer service to our citizens, These core values are: · Integrity, · Teamwork, · Respect, · Responsibility, · Service, and · Productivity. In the coming months these values will be further defined and refined into a values statement that will serve as guide to the staff in carrying out its duties and responsibilities. Accomplishments: Striving for Success As stated above, the City goals provide a framework for achieving the vision for our City as established by the City Council. The following is a brief list of some of our accomplishments this past year to further the City's attainment of each goal. Safety and Security 1. The voters authorized the continuation of the Crime Control and Prevention District half- cent sales tax for ten years by an overwhelming majority of 80% as a part of a referendum that took place in May of this year. 2. Overall response times to emergency calls have decreased once again this year. The average response time to overall police calls is 5 minutes and 32 seconds. This is a vast 11 . . . 'L improvement over the average response time just 5 years ago, which was 9 minutes and 32 seconds. 3. The Police Department has improved its case clearance rate from 37% to 39%, increasing the number of criminal investigations that are successfully closed. 4. The Citizen's Police Academy continues to educate an increasing number of NRH citizens on the operations of the North Richland Hills Police Department. In fact, 28 citizens completed this course in the past year. 5. The DARE program completed another successful year of educating elementary and middle school students on the dangers of illegal drugs. A total of 826 fifth graders and 855 seventh graders completed the program this year. In addition, the DARE officers hosted 16 DARE functions for students. 6. In yet another effort, to educate citizens on safety, the Emergency Management Division of the Fire Department conducted 58 fire safety education classes. Overall attendance in these classes exceeded 1900 people. Another 1200 citizens attended a severe weather seminar that the Fire Department hosted in conjunction with the Tarrant County Office of Emergency Management. Due to its overwhelming success, this event is being planned for next year. 7. The outdoor warning system is being tested on a monthly basis to insure that the sirens function properly in the event of an emergency. The tests show that the siren system has a success rate of 90%. 8. To improve the Fire Prevention program, 7 fire fighters completed the fire inspection certification program. This brings the total number of certified fire inspectors in the department to 25. The inspectors completed 1338 inspections this year, and, in 1999/2000, 99% of the hazards identified through fire inspections were corrected. 9. An organizational study of the Fire department was completed this year. The study identified ways to improve fire and emergency medical services in our City. The study provided guidance for the future direction of the Fire department addressing areas such as improved response times, increased training, increased personnel, future planning for emergency medical services and fire stations, and cost savings. The council voted to approve this analysis, and the implementation of some of its recommendations are proposed in the 2001/2002 budget. Quality Development 1. The Crossing Shopping Center was completed, and it is the first example of a large commercial center with the raised development standards that the City Council implemented in 1999 and 2000 as well as a preview of the architectural style that will be present in the commercial side of Home Town NRH. This shopping center includes 11l .. . 285,000 square feet of retail and restaurant space including Pappagallo, Bombay Outlet, The Great Outdoors, Red Hot & Blue, Rockfish, Kohl's and much more. 2. Tarrant Parkway Plaza is another new shopping center that provides an example of increased development standards. This center is made up of 102,000 square feet of retail shopping including Albertson's, Blockbuster, and Gold Crown Hallmark among others. 3. The City Council approved plans for major retail development including a second Home Depot and a Super Wal-Mart. Both stores will reflect the increased design and landscape standards implemented by the Council, and will be premier stores for both companies including extensive brick, architectural features, landscape buffers, and improved access to insure safety and security. 4. Over 204 new businesses opened their doors in North Richland Hills this past year. This means the daily service population in our City continues to increase and is already estimated at 180,000. 5. Over 289 new homes were built in North Richland Hills last year with a value of $47 million dollars. 6. Home Town NRH has begun construction on the single-family residences with plans to construct 236 houses this year. . Quality Redevelopment and Reinvestment 1. The update of the North Richland Hills Comprehensive Land Use Plan and Thoroughfare Plan was completed this year, and will be a valuable guide in planning for future development and revitalizing older areas in our City. 2. Several Strategic Planning Areas were approved as part of the Comprehensive Land Use Plan. The purpose of these areas is to encourage redevelopment and revitalization in specific areas of the City including South Highway 26, the IH Loop 820 corridor, and the Smithfield Conservation area. 3. Zoning designations were changed and updated to reflect new zoning designations in the updated Comprehensive Land Use Plan. The new zoning districts reflect simple land use designations including Office, Neighborhood Services, Retail, Commercial, and Industrial designed to improve communications between the City, developers, and the public. 4. Richland Business Centre and Richland Pointe Business Center have attracted significant attention from businesses, developers and citizens. Three businesses have signed leases thus far, with hopes to attract more businesses in the near future. . IV . . . 5. As part of a business retention plan, the Economic Development division introduced a quarterly newsletter that serves as a business report and is used to communicate with local businesses and business prospects regarding construction, new developments, demographics, and economic indicators. This report is mailed to 1400 businesses with the purpose of fostering expansion and reinvestment in North Richland Hills. 6. This year the City Council approved the development of two new subdivisions in the far south end of town. This new development represents reinvestment in the City's older ~rea of town to the extent that these subdivisions will be the first new residential housing built in this area in quite some time, and could assist in sparking revitalization of the entire area. Financially Responsible City Government 1. The City received its seventeenth consecutive Certificate of Achievement in Financial Reporting this year. 2. The City received a general bond rating increase from A1 to AA3 from Moody's Investor Services, and Standard and Poor's upgraded the Park Development sales tax revenue bonds from an A to A+ rating. North Richland Hills has realized six credit rating increases in the last five years, which results in significant savings in interest expense. The City's credit rating is among the top 2% of cities in Texas and among the top 10% of cities nationwide. 3. This year the City saved the General Fund approximately $600,000 in interest expense over a ten year period through the refunding of General Obligation Bonds. Another $500,000 in savings on interest expense will be realized in the Park Facilities Development Fund from the sale of park development sales tax revenue bonds. 4. Utility Billing extended its hours of operations by one hour to better serve citizens allowing them to pay water bills before and after work. This was done with no additional cost to the City. 5. Utility Billing introduced a number of bill payment options this year including bank drafting, payment by credit card, and budget billing/bill averaging. As an additional convenience to water customers, the Direct Talk automated phone line was implemented allowing customers to access their account information 24 hours a day. Quality of Life Amenities for the Community 1. The Animal Services Division of Environmental Services was awarded the Outstanding Animal Control Agency Award from the National Animal Control Association for the agency's effective training programs, outstanding public education programs, active community involvement, and excellent average response time. v . . . 2. The Library continues to be an excellent resource for residents and non-residents of our City. Hennen's American Public Library Ratings ranked the North Richland Hills Library as the highest ranked Library in Texas serving a population of 50,000 to 100,000. Over the past year, the Library loaned over 430,000 books and other materials to approximately 225,000 patrons, and over 1400 people participated in the Summer Reading Program. To improve access to electronic information, the Library received an $80,000 grant from the Federal Telecommunications Grant Fund. 3. The Parks and Recreation Department received the National Gold Medal Award for excellence in providing exemplary parks and recreation services and programs. The department also received the Innovations in Marketing award from the Texas Parks and Recreation Society. 4. Two new parks were completed this year: Cross Timbers Park and Thornbridge Neighborhood Park. Enhancements to existing parks included identification monument signs installed at the entrance of nine parks. 5. The Cultural Arts program had a successful first year. The "A Lotta Night Music" concert series that took place on the new mobile sound shell stage was a huge success. This program also provided an ARTSploration series for youth and adults to explore and learn about the arts. Several of these programs were funded through $7,000 received in grant funds, sponsorships and in kind donations. 6. NRH20 had the highest attendance since the park opened with 260,500 people visiting the park last summer. The Purplepalooza slide was installed before the park opened this summer, and the Dive-in movies have generated an additional 1,000 attendees on Friday nights. Effective Transportation System 1. Public Works prepared and resurfaced seven lane miles of city streets as part of the City's annual overlay program, and crack sealed 30 lane miles of streets. 2. Capital improvement projects included paving portions of Maryanna Way, Rufe Snow Drive, Susan Lee Lane, Tourist Drive, Grove Street, Laura Streets, and Riviera Drive. 3. Right-of-way acquisition for the Rufe Snow widening project was completed and the Texas Department of Transportation and the City are preparing to begin construction on the first phase of this project over the next 24 months. 4. North Richland Hills and several other cities in northeast Tarrant County will receive a $2 million grant to implement a Job Access and Reverse Commute Partnership program that will provide shuttle bus service from the Trinity Railway Express to nearby employment centers in North Richland Hills and other participating cities. VI . . . Budget/Fund Summaries 2000/2001 Revised Budaet As part of the normal annual budget process, some areas of the 2000-2001 budget require revision from their original adopted level. One of the changes you will notice between the adopted budget and revised budget is the appropriation of fund balance under revenues. This is generally for items that were encumbered in 1999-00, as approved by Council, but actually purchased, paid for and completed in fiscal year 2000-2001. The most important budget revisions are explained in the following narrative. -.........-........................................'............. . , .' " ' . ',," ,', - , , ' ,," " ""'. '" . '. . '~" ' " ,.. ,.""........ . ,,', "" .----- ..---,. ..', ., ,.,., ..-': .,., '.' ", - -'.' Total General Fund revenues were revised upward by $849,623 from the adopted level to $28,830,833 for an increase of 3%. This increase is the result of some revenues being revised slightly upward, such as franchise fees, licenses and permits and charges for services, and some being revised slightly downward such as sales tax. Sales tax has been reduced in anticipation of an adjustment by the Comptroller's office at the conclusion of a sales tax audit being performed. The increase to revenues also includes a $365,840 appropriation of fund balance to cover encumbrance rollovers from prior year. Revis~d ~000-2001 expenditures are proposed to increase $813,474 over the adopted budget. The increase is the result of encumbrance rollovers from prior year, departmental savings reflected as reductions in departmental budgets and the addition of $240,550 in service enhancements discussed in the service enhancement section of this letter. As previously stated, approximately $366,000 of this increase is due to items that were encumbered in 1999-00 and rolled forward into 2000-2001. The total General Fund revised revenues over expenditures for 2000-2001 are projected to be $193,788. This includes purchases from incentive cost savings discussed in the service enhancements section of this letter. Based on Council direction and in an effort to meet the established goals for the City, Management has proposed to fund in the revised budget several requests that were proposed for 2001-2002. Below is a list of the requests. A more in depth discussion of these items can be found in the service enhancements section of this letter on page xviii. a) An increase of $200,000 to the street overlay program to expand our overlay efforts; b) Participation in the Job Access and Reverse Commuter program in the amount of $30,550; c) Participation in TEX 21 in the amount of $10,000. Vll . . . ~nllli'~1'è~_- .Y"" 1!Ii~_~li~-^^ _ Water sales are projected to finish the year higher than the original adopted budget. The cost to purchase water from Fort Worth and Trinity River Authority is expected to remain about the same as the adopted budget. As of October 1, 1998, the City of Watauga took over the operation of its system including maintaining the lines, billing and collecting. In accordance with the 1996 agreement, Watauga paid the City of North Richland Hills $1.5 million per year for three years to maintain the system. In 1999 the payment was reduced to $140,000 and a fee of $56,000 was paid in 2000 for their share of electricity and maintenance arising from the joint use facilities agreement. Staff planned for the separation by accumulating working capital of more than $7.4 million. A portion of this amount is reserved for rate stabilization and improvements to the system. The system has increased in value and is poised for future years. This is evident by the revenue bond rating increase in 2000. Revised revenues are projected to be $18,701,744, which is an increase of approximately $2.0 million. The majority of the increase is the result of a pass through rate increase that took effect in December 2000 but was not included in the adopted budget revenue projections. There was also a pass through fee increase to sewer rates but the overall sewer revenue did not increase because of decreased residential wastewater consumption. Revised expenditures have increased approximately $2.0 million. The increase is made up of $141,000 in encumbrance rollovers approved last fiscal year and an increase in the reserve for capital projects of $1.7 million. _1Jf~~~'([)rgÕ<m1 It is anticipated that NRH20 will have its highest season attendance since it opened in 1995 with 268,800 visitors. It is projected that revised revenues will be approximately $37,000 higher than the adopted budget mainly because of increased interest income estimates. Revised expenditures have increased to $3,435,379. The $37,000 increase in expenditures is mainly from a $10,000 increase in water purchases and a $20,000 increase in the cost of liability insurance. Projected revenues generated over operating expenses for 2000-2001 will allow the water park to place approximately $735,680 in reserves for major infrastructure repairs, future aquatic park expansion, and insurance. _il1l~g~1~èli~mf~~gqºit¡ The Golf Course is projecting revenues to decrease by approximately $672,000 and expenses to decrease approximately $241,000. As mentioned in the monthly financial memo received by Council, the decline in rounds of golf played this year can be attributed to the inclement weather experienced in the fall and winter compared to last year's milder weather. The course has had to close almost 20 times this year due to the weather, which has impacted revenues. Further, with the addition of new golf courses in the area, supply of courses is exceeding the demand for them. There are now many courses for golfers to play and the challenge of trying a new course means they are not playing on ours. As stated above, expenditures and reserves for capital improvements have been decreased approximately $241,000. Although staff would like to see the expenditures decrease as Vlll ~ . much as the reduction in revenue, this is not possible. There are many costs in running the golf course that are fixed and cannot be adjusted according to revenue flow. The fixed costs are for items such as debt service, payment of the management fee and licenses to operate the course. There are also costs that, although not fixed, are still necessary even if the doors do not open. Examples of these costs are electricity and water charges, leases for equipment and full time personnel salaries. In addition to the fixed costs to operate, there have been some unanticipated costs that impact our ability to reduce the budget further. There have been unbudgeted maintenance costs for emergency HV AC and irrigation pump repairs, as well as unanticipated costs associated with the change in Head Pro. Additionally, more expense has been incurred attempting to make the greens recover faster. Although staff has made efforts to reduce the budget as much as possible, we will continue to closely monitor expenditures to determine where further reductions can be made. The projected deficit of $307,511 for this year will have to be funded from the Golf Course fund balance. Staff will keep you informed about the Golf Course Fund through the memo attached to the financial statements you will receive in the coming months. -- This fund is anticipated to end the year with revenues and expenditures close to what was budgeted in the 2000-2001 adopted budget. The only adjustment to revenue and expenditures are the encumbrance rollovers from prior year and an increase in interest income. . ---- " .._., , __w" ,_, . '.,',",', '~', v, .~ This fund will finish the year within the budget of the long-range plan. Equipment purchases and refurbishing amount to $1,148,315 in 2000-2001 which includes $151,065 in encumbrance rollovers from prior year. -······"'·'···1···."·-·· , '., ". . . '. ." .'," . . 'm" ,'" "'5 " ' . : -"':::;' ' " .,; :,::. ", :: ; ~~: d, ._ " ,;-",':'", ",', " :lfI. ;:_'(~_::::. ,i":.::. . _' -," ,'" ~" "':, ".,' :'. , , l, . n.: . , m...." ..... "."oM'... " .nn" _ P... _ .,..,. ",,: :,~,>,..:::,'", The Self Insurance Fund began the year with over $2.7 million in reserves for claims. It is anticipated that $282,634 could be added to the reserve balance, but claims are too unpredictable to project with certainty how much will be added to reserves at this time. Budgeted expenses for medical and dental have been revised upward as a result of increased costs in these areas. -~ \';;,V,. ,'"',, -'~:_-:,.'.,' -<,: ",':,ù··'.-:"'\·:'; ,', ,';,:';,'¡'::--'--,:"~""'." "",",;;' ".-:_-;:.,~ ,-t.~~'--~ I,,.,, ""'" './ ,". ,E!. $.p ,¡ , '.' ',' ". "II. ".' Total revised revenue is projected to remain approximately the same as in the adopted budget. This includes an appropriation of fund balance to offset encumbrance rollovers from prior year as well as a reduction in transmitter lease income and other slight changes in revenues. Total revised operating expenditures have increased slightly because of encumbrance rollovers and an adjustment to the reserves. Included in the revised budget is the purchase of a Microsoft Enterprise Agreement, which is discussed in detail in the enhancement section of this letter. . IX . . . ... > @7~ @.'9y;..'.·., ,_'- ~- .R:i~' "ล“øs,--' f[©' i .-, Occupancy tax revenues have been revised downward by approximately $72,000 to more accurately reflect revenue trends. Overall, total revenues are projected to decrease by only $28,580 because of the inclusion of appropriation of fund balance to offset encumbrance rollovers and to cover the revenue shortfall. Revised expenditures have been decreased $28,580, which reflects a reduction to adopted expenditures necessary as a result of the decrease in occupancy tax revenue. _RM·'. " , . " . ,',',. " :" ,:. .; . -,,' ~ ... . . - Revised revenues have been decreased $28,000 due to decreased revenue at the Critter Connection. The reduction in revenue for the Critter Connection is a combination of fewer sales of beanie babies and the store being closed for a month during the move to its new location. Total revenues for this fund are projected to be $135,900, a 21 % decrease from the adopted budget. Revised expenditures have increased by $6,227, an encumbrance rollover from prior year. The Donations Fund is projected to end the year with a $21,012 balance of revenues over expenditures. _j~~Ð~º~ Revised revenues have been adjusted upward by $109,039. The increase is the appropriation of fund balance for encumbrance rollovers, an Increase in radio system reimbursements and a slight increase in interest income. Revised expenditures are projected to be $469,171. This is a $100,207 increase over the adopted budget, which is the result of an encumbrance rollover from prior year for AFIS equipment and a $3,700 cash match for the Local Law Enforcement Block Grant we received. This fund is projected to end the year with $8,832 in projected revenues over expenditures. ~_~~~~OOJi The only change in this fund is an increase of $1,520 in interest income. It is projected to end the year with approximately $394,635 in revenues over expenditures. _~~I~J!\t\l~I?tΡg Revenue projections have been revised downward by approximately $92,000. The decrease is a combination of decreased sales tax resulting from an anticipated adjustment by the Comptroller's office, a decrease to Youth Association maintenance fees and an increase in Tennis Center revenues. x . . . Total operating expenditures have been revised downward by approximately $92,000. The reduction was taken out of the reserve for capital projects still leaving a balance of almost $2.0 million to be added to reserves. "'.",..~.~._;."Jf!_Ö'.""'·'·$·.I·~~; ..;·l'.:ãffi~~~~~I. 00 Total revenues are expected to exceed adopted budget levels by approximately $39,100. The increase is a combination of decreased sales tax revenue resulting from an anticipated adjustment by the Comptroller's office and a loan from the Transition Fund to cover the reduction in sales tax revenue and for encumbrance rollovers. Expenditures have increased by approximately $39,100, a combination of a $4,900 encumbrance rollover, an increase to the transfer to the General Fund of $25,361 for the cost of the salary adjustments for uniformed officers recently approved by Council and an increase to personnel costs in the Crime Control District for the salary adjustment mentioned above. A more detailed description of the Crime Control District (C.C.D.) activities is included in the C.C.D. section of this book. 2001/2002 Proposed Budaet Year 2001-2002 for the City of North Richland Hills will be rather unusual compared to the past several years. We are seeing a slight slowing of the economy along with other cities in the Metroplex. Additionally, with several businesses locating to other cities, we are projecting sales taxes to be "flat" for the coming year. This obviously will have an impact on our ability to provide some of the service and program enhancements desirable for our growing population. The property tax base is projected to increase about 10%, which is very good, but even with this growth it will still mean we will need to "tighten our belt" and hold on a few projects that we might otherwise be able to do. As with our local businesses and residents, city government also continues to face increased costs for supplies, maintenance and equipment that are necessary for providing services to our business and residential customers. Such costs, coupled with lower revenues, are also part of the reason we must hold the line on many desirable new services and programs. Yet, it is important to note that all of these comments do not mean "the world is coming to an end in North Richland Hills" or "bad signs for North Richland Hills", as we have many new construction and business projects either currently underway or will be under construction in the mid to latter part of 2002. This will mean an improved economic picture for 2002-03. We are simply needing to express the need to be cautious in our spending and the careful monitoring of our revenues for the upcoming 2001-2002 year. It should be further stated that we do believe it is essential to place a priority on retaining our current excellent employees and maintaining a competitive compensation program to attract new ones. Therefore this will certainly be addressed in this budget. In addition, we are also recommending a few new service additions even though, as stated above, not as many as we believe are justified. These initiatives will be further discussed in this letter. Xl . We believe it would be beneficial for Council and citizens to understand some of the major cost increases for the coming year (over and above personnel related costs). These include: Electricity Postage Water/Sewer $170,300 $9,709 $1.1 million Natural Gas Uniforms Gasoline $15,000 $34,000 $85,300 Highlights and Analysis The City Council annually sets goals as presented earlier in this letter. In an effort to achieve the goals set by Council and address comments in the previous paragraph, a number of new initiatives are planned for 2001-2002 as well as continuation of others from previous years. Highlights of the coming year are: 1. _~r!~t.~1ilrír~ã~ - The tenth consecutive year of major funding for the street overlay program will see the continuation of $400,000 devoted to this highly visible program. Citizens can expect to see approximately six lane miles of public roads restored to first class condition through the overlay process. 2. _ลก!èJàñ - Staff continues to update this plan originally presented to City Council in 1997-98. The plan allows the City to continue its programs of facility infrastructure maintenance and equipment replacements with no property tax increase, while monitoring the investment the City has in these valuable assets. The 2002 plan is presented in the 2001-2002 CIP budget and includes enhancements to be discussed later in this letter. . 3. 1tIIIIII__~tur~ - Included in the 2001-2002 Aquatic Park budget is the fourth year's debt service payment in the amount of $228,273. Contractual obligations in the amount of $2,495,000 were issued in 1998 to finance "The Green Extreme." A debt service reserve of $188,574 continues to be put aside for debt in the event of a downturn in revenues. The amount used for the reserve is equal to the average annual payment over the life of the 20-year debt. 4. ~~ªtJii~ûtè - The seventh consecutive year of infrastructure funding will see $325,000 allocated to reserves for future maintenance and major repairs of the Aquatic Park. Total accumulated reserves at the end of fiscal year 2001 are estimated to be approximately $1.6 million. 5. ~"~1If.~I~~ - This program will receive $10,130 in the next budget year with funding from the Crime Control and Prevention sales tax. The program reaches out with assistance to at-risk children in Northeast Tarrant County. Funding is also included in the budget for the Women's Center, Open Arms Home, Women's Shelter, Tarrant County Challenge, Women's Haven and Crime Stoppers. . Xll '1:. .". i ".:;:\ ,~{~" ~'." {&,t;r~Y~T' '.. ~.. '. . . ..,~if_ ""'~!. - - ~ - - - - · 6. - The 2001-2002 budget includes funds in the amount of $105,000 for refurbishing 6 police vehicles. The refurbishing program was introduced in 1997 -98 as an economical way to extend the useful life of police vehicles. This cost effective program has allowed the City to refurbish 12 vehicles sinpe inception. The success of the refurbishing program encourages its continuation. 7. - Management is recommending that Council continue to support and fund the compensation policy adopted in fiscal year 1996-97 in order to maintain an equitable and competitive pay structure for all employees. 8. _II.~~~ - The 2001-2002 budget proposes to continue funding the reserve for capital projects to provide a pay-as-you-go approach to fund small capital projects. The total proposed funding for this reserve is $550,000. There is a proposed increase of $131,629 to this reserve that is discussed further in the service enhancements section of this letter. 9. _~_ - Service enhancements in the amount of $441,543 to address Goals and Targets established by City Council are included for consideration in the 2001-2002 proposed budget. Management and staff have identified items with high priorities that are responsive to the needs of our growing community. These enhancements are discussed in detail on page xx of this letter. · While the 2001-2002 budget addresses many of the Goals and Targets Council has established for the City, the proposed budget strives to further enhance or modify existing services and add new programs which will help the City meet its goals. __ì'~ Net taxable value growth is once again impressive. As of the May, 2001 tax roll, the new values are 20% greater than last year and include $131.5 million in new construction. However, due to adjustments by Tarrant Appraisal District, we anticipate the values will be reduced to about a 10%-11% increase over prior year. The average home value in North Richland Hills was $99,899 in July, 2000. We will know the average home value for the current year when the tax roll is released July 25. The estimated revenue to be generated from the net taxable value at a 99% collection rate is $14,649,128. Included in the proposed budget are revenues to the Debt Service Fund in the amount $5,615,000 to pay for bonds and certificates of obligation, and $400,000 for the tax increment financing districts. The revenue to the General Fund, $8,634,128, is a 14% increase over prior year. The proposed budget includes no changes to the current tax rate of $.57 cents per $100 valuation. · X1ll . . - ""f':fíP;;;¡J¿1 :;".~'-ì ;1';;'\;::;>:'''0, "t~'i1L;: 'ãe~~ ~u..':~_L>~__ ~~~ _ ,..'" , The General Fund provides funding for the tax supported operations of the City. The major sources of revenue to this fund are the sales taxes (representing 28.7% of the General Fund revenues) and property taxes (representing 28.6% of revenues). In 2001-2002, revenues in the General Fund are projected to increase over 2000-2001 adopted revenues by $2.2 million, a 7.9% increase. The major changes in revenues are summarized as follows: · Property taxes $1,063,830 $258,228 $214,568 $163,673 · Charges for Services · Licenses & Permits · Franchise Fees · Sales Tax $0 (no change from 2000-2001) As stated in the previous section regarding property values, proposed tax revenues are projected at $14,649,128 based on the current $0.57 tax rate. Of this amount, $5,615,000 is needed for debt service and $400,000 is needed for the tax increment financing districts. General Fund sales taxes are projected at $8,668,919 which is the same as 2000-2001 adopted. The 2001-2002 projection is based on historical analysis as well as anticipated business gains and losses. In the General Fund, department budget requests totaled $29,843,991. Management is proposing a 2001-2002 General Fund budget in the amount of $29,679,551, a 6.7% increase over the adopted 2000-2001 budget (excluding any service enhancements), and $164,440 less than departmental budget requests. Careful evaluation was made in reducing these funding requests. At the proposed level, City services will be delivered at the same high quality basis as in past years. The projected revenues over expenditures for the General Fund are $67,811, including enhancements. _IØ!~.~"!(~ Water sales and charges generated from the North Richland Hills system for 2001-2002 are projected to be $12,574,550, a 23% increase over prior year adopted. The increase is made up of higher water consumption, a 5 cent increase in the pass through rate for all customer classes and a $65,000 increase in projected service charges which puts the budget estimate more in line with historical actuals. XIV . Sewer sales are projected to be $5,560,000, a slight decrease from prior year adopted. The reduction in sewer sales revenue of $100,750 is the result of decreased residential consumption. Partially offsetting the decrease in sewer sales revenue is an increase of $65,000 in service charges, which is a more accurate reflection based on historical actuals. Proposed expenditures are estimated at $19,551,450 (including service enhancements) which is a 17% increase over 2000-2001 adopted. The majority of this increase, $1.1 million, is for the purchase water and sewer treatment from Trinity River Authority (TRA) and City of Fort Worth. There are several reasons for this increase to the budget. Historically, the budgeted estimates for the amounts paid to TRA and City of Fort Worth have been lower than actuals. We want to better reflect what we anticipate actuals to be. We are also estimating a slight increase in water consumption based on new home sales within the City. Finally, it is anticipated that the rate study currently being conducted by a consultant for City of Fort Worth will result in increases to the rate we currently pay and TRA is anticipating a rate increase as a result of higher power costs. The cost increases we incur will be passed on to our customers. The results of increases in this area are higher expenditures as well as higher revenues. _Iè~. .~ '- ¥.~" -, '",' ._._. . ~ Revenues of $3,451,277 at NRH20 are approximately $16,000 greater than the 2000-2001 revised budget. . Operating expenditures are projected to be $3,451,277. We are anticipating an increase in the minimum wage rate next year that will impact our operations and costs. As a result, $100,000 has been included in non-departmental to cover any minimum wage rate increases. Reserves of $530,884 are included in the total expenditure figure. The reserves for future infrastructure & major repairs and the reserve for insurance continue to be budgeted at $325,000 and $75,000 respectively. The reserve for future park expansion is budgeted at $130,884. -- The Golf Course is projecting net revenues of $2,431,455 and expenses of $2,252,666 for the proposed budget based on an estimate of 53,000 rounds of golf being played. Expenses are budgeted at $52,477 less than 2000-2001, which is a 2.3% decrease. Included in the total expenditures is $283,500 for capital items. In the coming year staff will evaluate the need for capital projects such as improving the greens and addressing drainage issues. Staff will also address the need for a marketing plan from EAGL to promote play at the course and therefore increase revenue. Further, staff will continue to closely monitor revenues and expenditures and inform Council via monthly financial statements. . - The total proposed budget of $1,680,811 includes operating expenses of $1,322,858, capital expenditures of $300,000, and debt service payments of $47,502. This is an increase of 5% - xv . . - over current year. The ten-year plan approved by City Council in 1997 has been updated for 2002 and is included in the 2001-2002 CIP proposed budget. -()~ Total expenses of $2,702,548 include operations and maintenance of $1,242,025, equipment purchases and refurbishing of $1,343,979, and debt service payments of $105,178. Funding for police and fire vehicle replacements is included. The ten-year plan approved by City Council in 1997 has been updated for 2002 and is included in the 2001-2002 CIP proposed budget. 1IIJ.IIIJIML~~Î~~""õõ1 The Self Insurance Fund pays for city-wide expenses related to major medical coverage for employees, workers compensation coverage, property and general liability coverage, life insurance and all administrative expenses associated with this program. The proposed Self Insurance Fund budget for 2001-2002 would meet all expected expenses and add about $113,000 to the Reserve for Insurance Claims. It is anticipated that medical and dental claims will increase approximately 12% over 2000-2001 adopted levels but the overall budget increase will be only .6% because of a reduction to the allocation for reserves. The reduction to the reserve allocation is offsetting the anticipated increase in expenditures. No premium increases to employees are proposed. _"""'~~4?r~+':'K'":"'-~.¡i¡t~iìj '.. r ....... '. j'. '. ... ........ .'; ¡'~·f'\ll·.. ..'.'J 5' J' n·. ~.~rop<>.sea;20,,~~·£1*r:í The Information Services Fund pays for citywide expenses associated with major computers, microcomputers, data network, Geographical Information System (GIS), and telecommunications. Next year there will be an increased emphasis on areas concerning GIS mapping and with document imaging. Included in the proposed capital projects budget is funding to update the GIS storm drain system grid map. Also included in the capital budget is funding to update the GIS water and wastewater system maps. Additionally, funding has been included in the capital budget to initiate a citywide document imaging program. Although these projects are funded in the capital budget, Information Services is responsible for their initiation, coordination and oversight. The proposed Information Services budget totals $2,368,910, approximately the same as 2000-2001 adopted. The budget also includes a $221,353 payment to the debt service fund for the financing of the computer system. Also, $76,484 in reserves is proposed for future system needs. .~~~Öล ~2º94t~2ÖÖ2 The Promotional Fund, which provides visitor/tourism services and economic development for the City, projects occupancy tax proceeds and interest income in the amount of $228,700. This amount is down significantly compared to previous years. . Occupancy tax revenue has been negatively impacted by the road construction on Loop 820 as well as the new hotels that have been built along Loop 820 and the IH 35 corridor. The department will strive to find ways to increase hotel/motel occupancy in North Richland Hills in the coming year. XVI . . Total proposed expenditures for the Promotional Fund are projected at $215,910. Proposed expenditures are down by 38% from 2000-2001 due to staff funding changes. - The Donations Fund, which derives most of its revenue from contributions made through city water bills, projects revenues of $139,400 for 2001-2002. The contributions are allocated to the Library, Animal Control, and for general public improvements. Proposed expenditures are $97,477. It is projected that this fund will have revenues in excess of expenditures of $41,923. ~ Revenues for this fund are derived from Federal and State forfeited funds and reimbursements from neighboring cities involved in the Mobile Data Terminal program, the 800 mhz radio system and the Automated Fingerprint Identification System (AFIS) program. Total revenues are budgeted at $270,967, and expenditures are proposed at $238,119. Revenues are projected to exceed expenditures by $32,848. _d u:.d¡ , " ,'" " ",",' ,', to'" ' ¡;¡¡¡ .,. .'. '" , . , ,.. "IUJiQ :" . ";'-!'" ..,' ,..,". ,-' .", ".. ."" "~'- - -. . ,.:,.., ¡<;"" ...... - '. . "".. ""q".»", ,'"". ..;.:,',".",.", This Fund accounts for the monthly fees charged to residents and businesses to pay for the cost of drainage improvements throughout the City. Revenues are transferred to the Debt Service Fund to pay for the principal and interest payments on bonds approved by the voters for drainage improvements. Estimated transfers for 2001-2002 are $757,403. An ending balance of $396,032 is projected for this fund. . ..~-._... ....'ltlll..IIII_I!=-"""~~""""'"_·''' '. '.' , ,'" '"'!iN"'" ,@""'~A"",,, ".S. % ".. "-'IN; '""'ilJ'S'i!'u:x:n.· "..~ . ·.····.·.e:"e '''.·''!IIล“'S; .' .' ". .',' , . ',' " '. . . ',... ;.. ow'" "'!~PUZJ q'., ., "'~, ,'~, :j.------.~'^"',.-,!:( "JI!",.~u,-,~__ n·w", . nn.._ , " ._.~w____lt'&.... '",.. Total revenues from the voter approved half-cent sales tax for Park & Recreation projects are projected to be almost $5.5 million in 2001-2002, approximately the same as the 2000-2001 adopted budget. This is due primarily to the sales taxes being projected as "flat" as stated in the General Fund section of this letter. Total expenditures are projected to be approximately $5.5 million, including debt service of $964,758, service enhancements for equipment of $79,393 and reserves for capital projects of $2.4 million. During fiscal year 2000-2001 revenue debt was refinanced which resulted in a reduction to the debt payments. You can see this reflected in the reduced debt payment scheduled for next year. Included in the debt service figure is $233,500 to reimburse the General Debt Service Fund for certificates of obligation sold for park projects in 1998. In addition to the above expenditures, this Fund also provides funding for park operations, administration and $801,275 for maintenance of park and recreation facilities constructed using the half-cent sales tax. The Capital Projects Budget provides specific capital improvement projects to be funded from accumulated reserves of the Park Development Fund. - Sales tax revenues are projected to be $4.2 million in the Crime Control District for 2001- 2002. As with the Parks Development Fund and General Fund, sales tax is projected to be . XVll . "flat" as stated in the General Fund section of this letter. Total expenditures are projected to increase from $4,491,692 to $4,693,309, a 4.5% increase. Included in the increase is a $382,500 transfer to the Equipment Services Fund for the refurbishment of six vehicles and replacement of nine. Also included is a full time Detention Officer and two new fully equipped patrol vehicles. More detail is included in the Crime Control District Section of this book. Leadership. Vision. Success Through Enhancements To Service just as the City Council's vision, described through the City goals, serv'es as a guide to operations, this vision also serves as a guide to identify and prioritize necessary service enhancements in the 2000/2001 revised budget and the 2001/2002 proposed budget. Funding for these enhancements has been established through estimated savings in the 2000/2001 revised budget as well estimated revenues for the 2001/2002 proposed budget. These enhancements represent the highest priority items necessary to provide efficient, cost effective, quality services to the citizens of North Richland Hills. Because resources are limited, there are some unfinanced needs; however, staff believes the enhancements outlined in the following narrative as critical in addressing the most pressing service demands of our growing community. . Enhancements in the Revised Budaet FY 2000/2001 :~~I!llÇjJ1lÆ All City of North Richland Hills desktop personal computers use the Windows '95 operating system, Microsoft Office '97, and Novell GroupWise for e-mail capabilities. Microsoft has released two upgrades to its operating system since Windows '95, Windows '98 and Windows 2000, and released an upgraded version of the Microsoft Office suite in 2000. As a result, the City's desktop personal computers have fallen behind current technology with regard to operating systems and software. Furthermore, using the Novell GroupWise system in a Microsoft environment makes it complicated to administer the current e-mail and scheduling software. . Recently, the State of Texas finalized a contract purchasing agreement on maintenance of Microsoft software. The City has the opportunity to enter into this agreement with the State to purchase the most recent version of Microsoft's operating system, the latest version of the Microsoft Office software, and a maintenance agreement for the operating system and software that will provide access to future upgrades. Entering into this agreement will allow the City to update desktop software on all personal computers, stay current on software in the future, reduce the total cost of ownership on each personal computer, standardize e-mail services using one vendor, allow for remote troubleshooting of software problems resulting in less downtime for the user, and reduce expenses on operating systems and software used by the City. The total cost to enter into this agreement, which can be funded in the XVlll . revised current year budget, will be $137,850 per year. The City currently spends $210,000 per year on software purchases, maintenance and licenses. As a result, the City will realize annual savings by taking advantage of this opportunity. Funds for this improvement are available in the current year budget. Staff is proposing to increase funding for the annual street overlay program from $400,000 per year to $600,000 per year using funds available in the current year revised budget. Several months ago, the Public Works Department presented information on the aging streets in our City and the need to increase our preventative maintenance in order to "save" major reconstruction costs as well as improve traffic safety. We are preparing to further address this need this year. This $200,000 in additional funding will allow the City to increase the amount of street overlaying from 6 lane miles to 9 lane miles per year, and begin slowing the overall deterioration rate of the streets in North Richland Hills. . With the extension of commuter rail service, North Richland Hills has an opportunity to participate in a unique partnership program to provide shuttle bus service from the Trinity Railway Express stations in northeast Tarrant County to nearby employment centers in participating cities. North Richland Hills, Bedford, Grapevine, Haltom City, and Hurst will all participate in this $2 million grant through the North Central Texas Council of Governments known as the Job Access and Reverse Commuter Grant program. The program has a 50% matching cost that will be shared by each city and the major employers. $30,550 has been identified in the revised 2000/2001 budget to fund the City's share of the matching cost. This important program will allow local employers to increase their labor pool because they will be able to recruit and retain employees from around the Metroplex that do not have an automobile for transportation to work. . Transportation Excellence for the 21st Century, or TEX-21, is a grassroots, statewide coalition of elected officials, appointed officials, and private businesses that work at the highest level to find solutions to the transportation challenges across Texas. The goal of the organization is to gain passage of a comprehensive legislative transportation package to provide quality transportation for Texas. The group has received official endorsements from the editorial boards at the Dallas Morning News, the Fort Worth Star Telegram, the Houston Chronicle, the EI Paso Times, and the Lubbock Avalanche. North Richland Hills has participated in this groups efforts in the past and has found it to beneficial with regard to information on transportation issues and actions the City can take to improve transportation in the state, as well as working with the Texas legislature and the U.S. Congress on critical transportation policy issues. Beginning next fiscal year, TEX-21 has asked that all participating cities pay a pro-rata share of the operating costs of the group based on population. The pro-rata XIX . share for North Richland Hills is $10,000. Funding to continue participation and involvement in TEX-21 has been identified in the revised 2000/2001 budget. Incentive Cost SavinQs Proaram - Revised FY 2000/2001 Since the 1998/1999 budget, City management has been identifying departmental savings and additional revenue in the current year revised budget and allowing departments to utilize these funds to purchase non-operating items such as capital that were not able to be funded in the adopted budget. It is proposed to continue this Incentive Cost Savings Program in the 2000/2001 revised budget as several departments have identified savings within their operational budgets once again this year. This program encourages departments to be fiscally responsible by encouraging them to find ways to save money to purchase needed equipment or make operational improvements. Items are purchased at the end of the fiscal year when savings have been verified. The following are some of the items recommended for purchase with identified cost savings in the revised budget: · Environmental Services will purchase 3 Pentab computers at a cost of $15,245 to be used by the health inspectors in the field to print reports, and store forms and training materials used for the food handler courses. These computers will allow the inspectors to spend more time in the field, as it will reduce the amount of time spent in the office entering daily activity reports. . · Communications plans to purchase editing software for use at Citicable in the amount of $21,890. This software will enhance Citicable's editing capabilities allowing them to produce high quality video productions for channel 7. · Communications will also purchase a new computer image projector for the Council chambers in the amount of $18,700. The current projector is several years old, and does not have resolution high enough to project a clear image from most current laptop computers. A new projector will improve the visual quality of PowerPoint and other presentations given at the City Council meetings and/or other board meetings. · The Library will begin to build a collection for the future new Library with $25,000 saved in the current year budget. The new materials will be stored in a climate-controlled facility until the new Library is built. · Finance will acquire professional audit services in the amount of $27,500 to assist City staff in implementing new financial auditing requirements implemented by Governmental Accounting Standards Board rule 34 (GASB 34). The consultant will help the City understand all the requirements of GASB 34 and develop an implementation plan to insure the City is in compliance by the 2003 deadline. . xx Proposed Service Enhancements - FY 2001/2002 . According to the 2000 Census, North Richland Hills has grown by 21.2% since 1990 going from 45,895 in population in 1990 to 55,635 in 2000. As North Richland Hills continues to experience this type of growth, it becomes necessary to expand existing services or add new programs to meet the needs of the increasing number of residents, businesses and daytime visitors. After carefully reviewing all the requests for additional services to be funded in the upcoming year, the following items are identified as the ones that most effectively meet the needs of our growing City. The following is a description of service enhancements and new programs proposed for the 2001/2002 fiscal year. Each program will contribute to one or more of the six goals for North Richland Hills. Council Goa/1: Safety & Security This year the City contracted with a professional services firm to conduct a study of the Fire Department. This study recommended various strategies to improve Fire department operations. Staff proposes to address several of those recommendations in the 2001/2002 budget as described below. . Three additional firefighters were recommended by the study to increase the daily crew per shift on the ladder truck from one firefighter to two firefighters. Provision of an additional firefighter on the ladder truck will enable the Fire Department to use the ladder truck to its full potential. The additional crew member will be able to initiate some of the normal required truck duties (forcible entry, ventilation, and salvage, etc.) in a timely manner thereby reducing the overall loss of property in the event of a fire. The total cost of adding three additional fire fighters at mid-year including salaries and benefits is $105,100. Hiring the fire fighters at mid-year allows adequate time for recruiting and assessing potential fire fighters, and allows for the time it takes to complete the hiring process. Per the study, this will be evaluated after one full year of operation to assess the effectiveness of a 2-person crew on the ladder truck and whether or not a 3rd crewmember is needed. The study also recommended that a mechanic's helper be added to the Fire Department to relieve the certified mechanic of routine maintenance such as oil changes and record keeping allowing the mechanic to spend more time on much needed repair work. The cost to implement this position at mid-year is $16,224 including salary and benefits. . In an effort to recognize the important contributions of firefighters assigned to staff ambulances to the overall performance of the Fire Department, the study recommended providing a stipend per shift to each ambulance crew member. According to the study, the ambulance crews respond to calls much more frequently than engine crews, and the pool of personnel available for this duty has decreased. XXI . The intent of the stipend is to place value on the work of the ambulance crew, and make this assignment more attractive to those in the department. The dollar amount suggested by the study will be evaluated by Human Resources, Fire, and City management to determine if $25 per shift is an appropriate amount to affect change in the perception of the ambulance assignments. Staff is recommending $36,000 be budgeted in 2001/2002, which will be sufficient funding to implement a stipend. Additionally, this program will be evaluated after one full year of implementation to assess its effectiveness in increasing the number of personnel available to staff ambulances. Total improvements recommended to be included are approximately $158,000 for part of the year, and annualized at $300,000. Several enhancements are being proposed under the Crime Control and Prevention District in 2001/2002. These enhancements include an additional detention officer for the detention services division of the Police Department to improve safety conditions in the jail ($35,868), and two patrol vehicles ($100,350), which will allow the department to maintain a two officer to one vehicle ratio, Maintaining this ratio reduces the wear and tear on the vehicle thereby extending the life of the vehicle. The transmittal letter included in the Crime Control District section of this proposed budget discusses these proposed improvements in more detail. . Also recommended in the Crime Control District budget is a contribution to the Tarrant County Crime Stoppers of $1,000, and an increase in the City's contribution to Tarrant County Challenge, Inc. from $1,000 per year to $5,625 per year. These proposed contributions are discussed in more detail in the transmittal letter of the Crime Control District section of this budget. Council Goal 3: Quality Redevelopment & Reinvestment The updated Comprehensive Land Use Plan identifies several strategic planning areas that require further study to develop guidelines for long term planning decisions including redevelopment, revitalization, and future development of these areas. Among these planning areas are the South Highway 26 Planning Area and the Smithfield Conservation District. . The Highway 26 Corridor at the southern tip of our City was once a booming shopping area with major retail and commercial businesses. After several years of decline, the revitalization of the Richland Plaza Mall into the Richland Business Center has sparked some interest in this area and introduced an opportunity to explore options to revitalize this gateway to our City. To this end, staff proposes to initiate a study of this area in fiscal year 2001/2002 in cooperation with an expert outside professional XXll · service contractor at an estimated cost of $15,000. The purpose of this study would be to develop recommendations to improve this area including guidelines for encouraging business retention and expansion, identifying target businesses to recruit for the area, developing a plan to encourage reinvestment in existing businesses and neighborhoods. encouraging neighborhood participation, and developing a pro-active code enforcement program. The Smithfield Conservation District planning area identified by the Comprehensive Land Use plan includes properties along Smithfield Road and Main Street both north and south of the railroad tracks. The plan recommends the creation of a zoning overlay district to encourage a particular development theme including such things as antique lighting, varying streetscapes, and mixed land uses to conserve the Smithfield district. A study of this area conducted by an outside professional would explore the feasibility of locating a future commuter rail stop, develop guidelines for business retention and expansion. develop a marketing plan including incentives for redevelopment, survey historic resources in the area, and possibly develop design standards for the area including urban design criteria. The cost of this study is estimated to be $8.000. Council Goal 4: Financially Responsible City Government · The Reserve for Capital Improvements in the General Fund was established in the 1998/1999 budget to provide "pay as you go" funding for small capital projects such as improvements to City facilities and infrastructure. The 2001/2002 budget continues funding this reserve by placing $550,000 in the fund as approved by the Council. In addition to this amount, staff is proposing to place an additional $131,629, an amount equal to % cent on the property tax rate. into the reserve increasing the contribution by 19%. It is recommended that the CCD Transition Fund remain intact over the ten-year life of the District. The goal should be to add to the fund so that a balance of approximately $4:6 million or two-thirds of projected operations is available at the end of the ten-year period. Any successful business enterprise would require that reserves be available at all times to ensure that the operation continues. It is further recommended that the Transition Fund not be used to supplement on-going operations, but may be borrowed from time to time to pay for one-time purchases of capital items. For example, new vehicles. equipment or minor renovations in facilities would qualify for loans from the Transition Fund. Every effort would be made to replenish or "pay back" the Transition Fund for these purchases so that the goal of $4.6 million might be realized. We believe that this reflects a sound business approach and prudent use of these funds. · XXlll Council Goal #5: Quality of Life Amenities for the Community . In an effort to increase customer service at our nationally recognized Animal Shelter, staff is proposing to make some small enhancements that will have a large impact towards increasing customer service. First, staff proposes to increase the number of hours of the part-time attendant from 25 hours per week to 30 hours per week. The cost of this increase, $3,179, is minor compared to the impact it will have on service at the shelter. The additional 5 hours per week, 75 hours per year, will allow the shelter to provide adequate coverage on Friday and Saturday, high traffic days. Second, staff is proposing to install a high pressure cleaning and disinfecting system that will enable the attendants to thoroughly clean the shelter in less time than it takes with a traditional water hose while conserving water and using less chemicals. The end result of installing this system at a cost of $16,492 is the provision of a healthier environment for the animals and the employees, and a reduction in the amount of time it takes to clean the shelter allowing more time to care for the animals. ~-~r¡rr~YI..·....· *~~ Six cities in Northeast Tarrant County, including North Richland Hills, will join together to host The Games of Texas, the premier athletic festival in Texas, in 2003 and 2004. The U.S. Olympic Committee sanctions this event, in which 13,000 athletes will compete in 15 events over a three-day period. Each of the six partner cities (North Richland Hills, Hurst, Euless, Grapevine, Colleyville, and Bedford) will contribute $10,000 each in fiscal year 2001/2002 to establish a budget to begin preparing for the games, as two years of pre-event planning is required to effectively manage and market this event. Over the next few years leading up to the Games, each city will contribute its pro-rated share to complete the Games of Texas Budget, so additional funding will be requested in the future. The Games of Texas is expected to have a $7 million impact on our local economy, and upon completion of the Games in both 2003 and 2004, the proceeds will be divided amongst the six cities. In addition, the group is seeking sponsorships to help ease some of the upfront costs necessary to begin planning the event. Overall, the Games of Texas will have a significant positive economic impact to our City not only in ticket sales, entry fees, and souvenirs, but also to local restaurants and businesses. . . The North Richland Hills Parks & Recreation Department keeps our City parks in excellent condition. This is evident in the receipt of the National Parks and Recreation Gold Medal Award. To continue this excellent level of service and further enhance the maintenance and appearance of City parks, staff is proposing to purchase several pieces of equipment totaling $60,000 in the 2001/2002 Park Facilities Development Fund. A multi-pro electronic sprayer system will contribute to turf development and weed control in the parks. In addition, this sprayer system will save approximately 700 man-hours in maintenance time, which equates to almost $10,000 per year in XXIV . maintenance costs. A Toro Top Dresser will reduce water usage and promote grass and weed control on sports fields and flowerbeds. A Core Aerator will allow staff to aerate sports fields four times per year to prevent soil compaction thereby reducing damage to the fields. An additional John Deere Gator utility vehicle will be used at Richfield Park to provide for more efficient field repairs, litter control, and other park maintenance activities. Council Goal 6: Effective Transportation System . When it is all said and done, the Trinity Railway Express will connect downtown Dallas to downtown Fort Worth with stops along the way in the mid-cities. The Trinity Railway Express will also provide alternative transportation to and from DFW airport for citizens throughout the Metroplex and Northeast Tarrant County. Per the inter-local agreement approved by the City Council in April of 2000, North Richland Hills, along with the other participating cities, will begin to pay its share of the operating costs associated with extending the Trinity Railway Express through the mid-cities and into Fort Worth in 2001/2002. The total amount to be paid by all the mid-cities is $775,000. The North Richland Hills share is $55,000, which is 1.1 % of the total. According to the interlocal agreement, payments will begin when the Trinity Railway Express line opens at the Fort Worth 9th Street Station (October 2001), and end in 2004 when the agreement expires. As a result, $55,000 will be a recurring expense until 2004 unless the agreement is renewed by the City Council at that time. Success in Human Resources An important step toward fostering commitment and motivating quality customer service from all that serve is recognizing that the employees are the City's most valuable assets because they carry out the actions necessary to achieve City goals. Annually, management evaluates our compensation and benefits program to determine its competitiveness and fairness. This has been done again this year. We are recommending continuation of the merit system, the market adjustment system, as well as a 20-year retirement option, and a classification and compensation study to cover all City positions and employees. These measures are an effort to ensure the City continues to maintain quality service to the citizens of North Richland Hills by recruiting and retaining quality employees. In addition, staff is proposing a program to recognize employees for outstanding service to the city similar to the banquet the Police Department holds annually to recognize outstanding Police Department employees. . The Market Adjustment Plan adopted in 1996/97 will be continued again in the proposed 2001/2002 budget. The annual study, including a survey of 10 cities and a review of the Consumer Price Index, is conducted in the fall and will be submitted to Council for approval in January 2002. It is estimated the market adjustment will be approximately 3% to 3.5%. xxv . ~', "pdp ~ "0,' "'" 'm ::,,'r+0::V'::"" ";{- r~fr;r" ;?X{®l''!S ¡ ¡rl~, -:; 'Æ'Wh,~(::;<-:::,,," "i;o.¡\!~""'~[;::¡'l~P.~J?J!J,!.J~ House Bill 2468 allows municipalities to adopt retirement eligibility at any age with 20 years of service credit. Several cities in the area already provide a 20-year retirement option including Arlington, Denton, Grapevine, Haltom City, Hurst, Richland Hills, Watauga, and Colleyville. According to the actuarial analysis conducted by the Texas Municipal Retirement System for the City of North Richland Hills, adopting such an option would be 0,23% of payroll, or an additional $53,117 using projected 2001/2002 payroll. Adopting a 20-year retirement option would benefit the City by improving recruitment and retention efforts as well as rewarding employees for their tenure of service in City government. - >, . ..< I. ···.·····<.Sai!:l. Over the last few years the City of North Richland Hills as an organization has seen tremendous growth including the addition of new departments and services, and the reorganization of several service areas. In addition, the economy has seen numerous technological advancements, labor market changes, and changing demographics. All of these factors have resulted in several issues relating to the compensation of city employees and the classification of employee positions. Staff believes an overall compensation and classification study conducted by an outside professional services firm is necessary to clearly define classifications for all positions, resolve classification related disputes, and develop a maintenance system to keep salaries current and equitable. It is requested that $65,700 be approved to initiate a compensation and classification study in fiscal year 2001/2002. . Implementing an annual employee appreciation program to recognize general service and fire employees for outstanding achievements throughout the year would foster enhanced performance and relations with employees. This event would be similar to the annual awards and recognition banquet currently held by the Police Department, which is well received and appreciated by all Police department employees. An event such as this would provide peer recognition, express thanks to employees for their important service contributions, and increase employee recognition by the Mayor and City Council. To provide an opportunity to let all NRH employees know how important their contributions are to achieving success in City operations, $13,750 is requested to begin planning and conduct this event. Proposed Financing For Fiscal Year 2001/2002 North Richland Hills has some exciting commercial and residential projects planned for next year. In addition, we continue to have major street and highway projects underway which will have an impact on business and sales. We are optimistic that we can achieve the projected sales tax in light of transportation construction. . XXVI · · · The 2001"-2002 budget is based on maintaining the current 57ft tax rate. If approved this will be the ninth consecutive year for maintaining this rate. Fees for licenses and permits and charges for service fees will be adjusted in accordance with the fee study done last year and approved by Council. The study permits making revenue adjustments in based on the Consumer Price Index (CPI) changes. There is a $.05 cent pass through rate increase included for water resulting from proposed rate increases by the Trinity River Authority and the City of Fort Worth for water costs and sewage treatment. SUMMARY AND CONCLUSION This plan of services is the end result of several months of coordinated efforts of numerous City personnel. It begins with the City Council's leadership and vision for the City. City staff takes those goals and examines operations, programs, and priorities to achieve success in meeting these Council goals. From this work, a financial plan, or budget, is prepared that undergoes careful examination by department directors, the Budget Department, and City Management. Each of these individuals has done a superlative job, and I am most grateful for their hard work and dedication. I also wish to thank the Council for their exceptional leadership in communicating to Management their priorities and vision for the future of our City. It is hoped that this budget plan for 2001-2002 is an accurate reflection of the Council's vision in every respect and will serve as a road map leading the City to another successful year. Respectfully submitted, Larry J. unningham City Manager XXVll FISCAL YEAR 2001-2002 SCHEDULE 1 - SUMMARY OF REVENUES AND EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Taxes $17,722,402 $19,081,296 $20,104,194 $20,208,352 $21,532,105 Fines & Forfeitures 1,493,628 1,550,557 1,713,607 1,785,800 1,815,322 Licenses & Permits 1,419,774 1,738,091 1,387,100 1,520,300 1,601,668 Charges for Service 1,237,807 1,296,665 1,353,627 1,517,620 1,611,855 Intergovernmental 2,552,422 2,657,784 2,737,558 2,762,919 2,985,010 Miscellaneous 531,341 511,444 685,124 1,035,842 587,206 TOTAL REVENUES $24,957,374 $26,835,837 $27,981,210 $28,830,833 $30,133,166 EXPENDITURES City Council $118,167 $132,716 $177,227 $177,227 $178,008 City Manager 409,005 504,433 449,780 455,217 479,016 Communications 390,985 496,287 539,268 542,360 545,417 Human Resources 74,390 106,540 108,780 110,423 117,590 Finance 544,974 597,956 635,058 649,039 669,447 Budget & Research 231,535 255,193 267,307 268,765 288,364 City Secretary 351,989 322,754 387,337 438,231 404,229 Legal 162,360 199,581 174,712 175,575 192,166 . Municipal Court 790,061 853,827 934,540 955,897 1,003,765 Inspections 677,263 640,041 676,953 719,801 617,973 Planning 81,911 188,713 267,804 289,560 432,872 Library 1,112,170 1,155,147 1,276,174 1,291,598 1,342,622 Environmental Services 718,006 911,379 1,026,174 1,043,575 1,067,080 Public Works 2,625,285 2,671,566 2,637,337 2,676,052 2,783,584 Parks & Recreation 1,684,060 1,942,124 2,217,783 2,248,440 2,343,894 Police 6,191,306 7,081,331 7,463,489 7,617,223 8,051,441 Fire 5,308,256 5,906,942 6,153,582 6,306,835 6,775,966 Building Services 657,157 778,720 837,160 837,160 870,646 Non-Departmental 799,469 420,994 853,106 853,517 915,471 Sub-Total $22,928,349 $25,166,244 $27,083,571 $27,656,495 $29,079,551 Reserve for Capital Improvements $200,000 $500,000 $550,000 $550,000 $550,000 Operating Transfers In/Out $949,000 $218,800 $190,000 $190,000 $50,000 SUB-TOTAL EXPENDITURES $24,077,349 $25,885,044 $27,823,571 $28,396,495 $29,679,551 Proposed Service Enhancements $0 $0 $0 $240,550 $441,543 TOTAL EXPENDITURES $24,077,349 $25,885,044 $27,823,571 $28,637,045 $30,121,094 BALANCE $880,025 $950,793 $157,639 $193,788 $12,072 3 ",; · FISCAL YEAR 2001-2002 SCHEDULE 2 - SUMMARY OF REVENUES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 TAXES Current Property Taxes $6,042,607 $6,693,898 $7,570,298 $7,570,298 $8,578,389 Delinquent Property Taxes 54,052 102,372 70,729 100,000 70,729 Penalty and Interest 57,846 87,499 55,000 57,000 55,000 Franchise Fees 3,039,303 3,020,221 3,077,808 3,178,519 3,241,481 Utility Fund Franchise Taxes 328,205 347,425 309,540 351,716 544,037 Sales Taxes 7,867,295 8,480,236 8,668,919 8,598,919 8,668,919 Mixed Beverages 95,980 100,663 102,900 102,900 102,900 Payment in Lieu of Taxes 237,114 248,982 249,000 249,000 270,650 Sub-Total $17,722,402 $19,081,296 $20,104,194 $20,208,352 $21,532,105 FINES AND FORFEITURES Municipal Court Fines $1,235,709 $1,254,771 $1,462,607 $1,490,800 $1,512,322 Library Fines 47,290 42,399 33,000 45,000 47,000 Warrant & Arrest Fees 210,629 253,387 218,000 250,000 256,000 Sub-Total $1,493,628 $1,550,557 $1,713,607 $1,785,800 $1,815,322 LICENSES AND PERMITS Miscellaneous Permits $136,997 $159,625 $143,500 $123,100 $127,308 Building Permits 602,736 722,441 500,000 590,000 618,000 Electrical Permits 69,173 70,290 65,000 70,000 77,250 Plumbing Permits 74,597 67,033 60,000 74,000 72,100 Curb & Drainage Insp, Fees 131,942 161,719 100,000 100,000 103,000 Re-Inspection Fees 7,524 12,240 8,000 8,000 8,240 License Fees 9,255 3,280 7,500 7,000 7,210 Contractor Registration Fees 68,570 80,065 65,000 80,000 82,400 Plan Review/Application Fee 0 0 0 40,000 61,200 Animal License/Adoption Fees 22,492 76,715 76,100 66,000 69,010 Animal Control Impoundment 37,445 43,571 71,000 60,000 61,800 Crematorium Revenues 4,263 6,055 5,000 5,000 5,665 Auto Impoundment Fees 173,465 183,088 150,000 150,000 154,500 Food Service Permits 40,930 79,080 80,000 82,200 82,400 Food Managers School 5,650 14,065 10,000 10,200 10,300 Fire Inspection Fees 16,390 32,587 26,000 28,800 33,475 Publicity Fees - Recreation 18,345 26,237 20,000 26,000 27,810 Sub-Total $1,419,774 $1,738,091 $1,387,100 $1,520,300 $1,601,668 · · 4 - - --- ~_. ----- ~_... "~- -_._--.- FISCAL YEAR 2001-2002 SCHEDULE 2 - SUMMARY OF REVENUES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 CHARGES FOR SERVICE Park Facility Rental $4,747 $3,560 $4,500 $3,500 $3,605 Recreation Center Rental 16,683 18,059 25,172 14,000 14,420 Ambulance Fees 449,192 409,329 450,000 655,000 665,000 Garbage Billing 218,957 242,274 242,000 242,000 257,000 Maps & Codes 2,922 34,460 2,200 1,000 1,000 Recreation Fees 276,102 332,676 319,255 325,000 340,675 Cultural Arts 0 0 10,000 6,000 7,500 Athletic Revenue 95,698 93,062 98,000 95,760 100,502 Recreation Special Events 36,597 34,923 36,500 36,500 37,595 Planning & Zoning Fees 18,803 6,239 20,000 25,000 25,000 Sale of Accident Reports 20,226 20,237 20,000 17,360 18,058 Vital Statistics 46,518 52,559 40,000 45,000 45,000 Mowing 29,341 20, 194 25,000 25,000 25,000 Non-Resident Library Fees 8,612 11,135 10,000 6,500 6,000 Video Services Income 0 14,481 49,000 15,100 62,000 Video Tape Sales 2,729 3,477 2,000 3,300 3,500 City Cable Sponsorships 0 0 0 1,600 0 SBMS Transmitter Lease 10,680 0 0 0 0 Sub-Total $1,237,807 $1,296,665 $1,353,627 $1,517,620 $1,611,855 INTERGOVERNMENTAL Indirect Costs: General CIP $210,000 $210,000 $216,300 $216,300 $227,115 Utility Fund 1,025,000 1,024,992 1,055,750 1,055,750 1,108,538 Park & Rec Facilities Dev, Corp, 202,610 202,608 208,688 208,688 219,122 Crime Control District 337,099 337,092 347,212 347,212 364,573 Aquatic Park Fund 75,551 75,540 77,818 77,818 81,709 Direct Cost - General Fund 702,162 807,552 831,790 857,151 983,953 Police Department Salaries Sub-Total $2,552,422 $2,657,784 $2,737,558 $2,762,919 $2,985,010 MISCELLANEOUS Interest Income $392,331 $445,959 $400,000 $400,000 $382,000 Sale of City Property 325 7,317 0 1,500 0 Grant Proceeds-Crim, Justice 13,776 23,433 105,000 105,000 102,818 Grant Proceeds-CDBG 6,166 15,562 20,000 20,000 20,000 Overtime Reimbursements 45 11,389 10,000 4,025 10,000 Sponsorships - T ASP 0 49 8,500 0 0 Other Income 46,519 (32,350) 37,350 35,203 31,100 Golf Course Loan Payment 24,339 0 0 0 0 Special Invest. Fund Loan Payment 47,840 40,085 104,274 104,274 41,288 Appropriation of Fund Balance 0 0 0 365,840 0 Sub-Total $531,341 $511,444 $685,124 $1,035,842 $587,206 TOTAL REVENUES $24,957,374 $26,835,837 $27,981,210 $28,830,833 5 ," "f ~'. ..:~:-;;¡..<'.;.. ',.':.T~F:~~:_ ';-::',: . ,;,~,,;3'::: .-.. ~-'nn""·-·--- -- -- - ,- -- .. --- FISCAL YEAR 2001-2002 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 City Council $118,167 $132,716 $177,227 $177,227 $178,008 City Manager $409,005 $504,433 $449,780 $455,217 $479,016 Communications Public Information $121,388 $181,599 $234,301 $231,949 $233,803 Citicable 269,597 314,688 304,967 310,411 311,614 Total Communications $390,985 $496,287 $539,268 $542,360 $545,417 Human Resources $74,390 $106,540 $108,780 $110,423 $117,590 Finance Accounting & Administration $374,502 $425,182 $440,373 $451,829 $463,917 Purchasing 170,472 172,774 194,685 197,210 205,530 Total Finance $544,974 $597,956 $635,058 $649,039 $669,447 Budget & Research Budget $63,621 $81,998 $89,713 $90,615 $88,712 Tax 128,441 142,053 136,662 136,830 156,440 Internal Audit 39,473 31,142 40,932 41 ,320 43,212 Total Budget & Research $231,535 $255,193 $267,307 $268,765 $288,364 City Secretary City Secretary $209,811 $172,022 $226,719 $273,313 $225,309 Record Management 142,178 150,732 160,618 164,918 178,920 Total City Secretary $351,989 $322,754 $387,337 $438,231 $404,229 Legal $162,360 $199,581 $174,712 $175,575 $192,166 Municipal Court Ad m inistrati on/P rosecutio n $233,748 $248,002 $258,645 $270,390 $269,146 Court Records 233,399 252,811 302,727 312,314 332,999 Warrants 215,128 236,351 252,246 249,926 271,667 Teen Court 42,419 50,861 50,570 53,041 55,084 Judicial 65,367 65,802 70,352 70,226 74,869 Total Municipal Court $790,061 $853,827 $934,540 $955,897 $1,003,765 Inspections $677,263 $640,041 $676,953 $719,801 $617,973 Planning $81,911 $188,713 $267,804 $289,560 $432,872 Library General Services $156,970 $159,073 $171,166 $178,163 $181,104 Public Services 489,148 542,789 596,111 599,560 635,868 Technical Services 466,052 453,285 508,897 513,875 525,650 Total Library $1,112,170 $1,155,147 $1,276,174 $1,291,598 $1,342,622 6 lP FISCAL YEAR 2001-2002 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 Environmental SeNices Environmental Resources $145,049 $232,074 $241,743 $252,205 $267,604 Animal SeNices 410,565 504,253 537,271 541,718 558,752 Consumer Health 162,392 175,052 247,160 249,652 240,724 Total Environmental SeNices $718,006 $911,379 $1,026,174 $1,043,575 $1,067,080 Public Works General SeNices $182,723 $181,684 $191,594 $193,817 $124,870 Traffic Control 580,907 642,928 695,864 700,580 836,607 Street & Drainage 1,861,655 1,846,954 1,749,879 1,781,655 1,822,107 Total Public Works $2,625,285 $2,671,566 $2,637,337 $2,676,052 $2,783,584 Park & Recreation General SeNices $163,368 $125,544 $132,430 $134,185 $138,369 Parks Maintenance 668,858 831,215 931,743 947,614 977,987 Recreation SeNices 589,161 705,524 698,151 706,684 737,356 Athletic Program SeNices 163,881 163,022 179,157 181,772 193,464 Senior Adult SeNices 98,792 115,205 122,516 123,232 129,947 Youth Outreach & Cultural ° 1,614 153,786 154,953 166,771 Total Park & Recreation $1,684,060 $1,942,124 $2,217,783 $2,248,440 $2,343,894 Police General SeNices $335,923 $369,905 $376,131 $381,977 $421,035 Administrative SeNices 830,650 553,593 548,834 561,804 587,899 Criminal Investigation 1,050,142 1,429,644 1,514,158 1,537,687 1,621,341 Uniform Patrol 2,584,599 3,080,195 3,184,249 3,270,967 3,467,600 Tactical Unit 31,975 22,656 35,314 35,314 35,697 Technical SeNices 404,534 624,764 690,128 702,036 734,319 Detention SeNices 326,887 283,287 316,447 319,739 332,775 Vehicle Impoundment 85,509 98,445 110,961 112,541 117,164 Communications 541,087 618,842 687,267 695,158 733,611 Total Police $6,191,306 $7,081,331 $7,463,489 $7,617,223 $8,051,441 Fire Department General SeNices $401,747 $219,525 $230,841 $233,099 $283,097 Operations 3,827,228 4,414,583 4,453,640 4,611,975 4,929,139 Emergency Medical 567,525 643,380 709,893 697,259 787,087 Fire Inspections 304,181 346,055 369,314 358,347 372,345 Emergency Management 207,575 283,399 389,894 406,155 404,298 Total Fire $5,308,256 $5,906,942 $6,153,582 $6,306,835 $6,775,966 7 (, FISCAL YEAR 2001-2002 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 Building Services $657,157 $778,720 $837,160 $837,160 $870,646 Non-Departmental $799,469 $420,994 $853,106 $853,517 $915,471 Reserve for Capital Improvements $200,000 $500,000 $550,000 $550,000 $550,000 Operating Transfers Out $949,000 $218,800 $190,000 $190,000 $50,000 SUB-TOTAL EXPENDITURES $24,077,349 $25,885,044 $27,823,571 $28,396,495 $29,679,551 Service Enhancements: Implementation of Fire Department Study 3 FfT Firefighters $105,100 1 FfT Mechanics Helper $16,224 Ambulance Stipend $36,000 Revitalizing the South Highway 26 Corridor South Grapevine Highway Study $15,000 Conserving the Historic Smithfield Area Smithfield Study $8,000 Pay As You Go Capital Projects Increase to Reserves $131,629 Increase to Street Overlay Program $200,000 Increasing Customer Service at the Animal Shelter Increased hours for PfT Shelter Attendant $3,179 High Pressure Cleaning and Disinfecting System $16,492 Providing Commuter Rail Service in Northeast Tarrant County Participation in Trinity Rail Express $55,000 Partnership to Improve Transportation Participation in Job Access and Reverse Commuter program $30,550 Involvement in Transportation Issues Participation in TEX 21 $10,000 Success In Human Resources Employee Appreciation Program $6,875 TMRS 20 Year Retirement Option $21,478 Compensation & Classification Study $26,566 Incentive Cost Savings Program ($92,785) Neighborhood Initiative $5,000 Pentab Computers for Consumer Health Inspectors $15,245 Editing Software for Citicable $21,890 New Projector for City Council Chambers $18,700 Library Chair Repairs $6,950 Library Books for Branch Library $25,000 Total Proposed Enhancements $0 $0 $0 $240,550 $441,543 TOTAL EXPENDITURES $24,077,349 $25,885,044 $27,823,571 $28,637,045 $30,121,094 BALANCE $880,025 $950,793 $157,639 $193,788 $12,072 . 8 '~..,' ____ ..____.___.______......0....--_-'_. --..-.-- .. FISCAL YEAR 2001-2002 SCHEDULE 4 - SUMMARY OF PROPERTY TAX REVENUE AND DISTRIBUTION NET TAXABLE VALUE: Total Appraised Value as of July 25, 2001 Less Exemptions: Disabled Veteran Over 65 Homestead Disabled Persons Less: Personal Property Nominal Value Loss Abatement Value Loss Agricultural Value Loss Scenic Land Value Loss Freeport Inventory Value Loss Pollution Control/Prorated Absolute Total Reduction to Values Add: Estimated Minimum ARB protested values as of 7-25-01 NET TAXABLE VALUE ESTIMATED PROPERTY TAX COLLECTIONS: Net Taxable Value . Proposed Tax Rate per $100 Valuation Estimated Total Tax Levy at 100% Collection Less Estimated 1 % for Uncollectables Less TIF Transfer Less Debt Service Transfer TOTAL ESTIMATED PROPERTY TAX COLLECTIONS(Operations} 99% TAX RATE DISTRIBUTION SCHEDULE: General Fund - Maintenance & Operations Debt Service Fund % of Total Tax Rate 58.8% 41.2% TOTAL DISTRIBUTION OF TAX RATE 100% DISTRIBUTION OF ESTIMATED TAX REVENUE: Transfer to Debt Service Fund General Fund - Maintenance & Operations TOTAL ESTIMATED TAX REVENUE 100% Collection 6,100,000 8,716,555 $14,816,555 9 $2,908,843,304 (3,146.123) (85,070,343) (206,024.337) (6,569,593) (9,460) (25,247,492) (8,634,834) (136,625) (20,093.233) (23,536) ($354,955,576) $45,507,823 $2,599,395,551 $2,599,395,551 $0.57 $14,816,555 ($138,166) ($194,605) (5,905,395) $8,578.389 Tax Rate Distribution $0.335314 $0.234686 $0.57000 Projected Collection 6,100,000 8,578,389 $14,678,389 FISCAL YEAR 2001-2002 SCHEDULE 5 - SUMMARY OF REVENUES AND EXPENDITURES GENERAL DEBT SERVICE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 Beginning Balance $1,458,206 $2,326,581 $1,940,661 $2,004,734 $1,747,747 REVENUES Ad Valorem Taxes $5,000,000 $5,250,000 $5,501,000 $5,501,000 $6,100,000 TIF Transfer ($194,605) Transfer In From: Drainage Utility 682,018 739,572 746,207 746,207 757,403 Park & Rec, Facilities Dev. Corp. 169,433 147,952 255,336 255,336 233,500 Interest on CIP 0 249,957 0 136,314 0 Information Services Fund 225,830 0 220,280 220,280 221,353 Equipment Services Fund 114,373 0 109,772 109,772 105,178 Building Services Fund 58,783 0 48,800 48,800 47,502 *Utility Fund 7,500 7,500 7,500 7,500 7,500 Payments-Hazmat (7,100) 19,669 19,669 19,669 19,669 Interest Income 792,435 140,489 229,920 67,227 59,756 City of Watauga, CIP Participation 0 0 0 19,785 19,785 TOTAL REVENUES $7,043,272 $6,555,139 $7,138,484 $7,131,890 $7,377,041 EXPENDITURES Existing Bonds & C,O.'s $6,026,597 $6,7q3,630 $7,183,098 $7,212,963 $7,527,225 1992 Lease Purchase 84,514 84,514 84,514 84,514 84,514 SanwaGEL(Afis/Radio) 0 Issuance Costs/Paying Agent Fees 63,786 88,842 90,000 91,400 91,400 Reserve for Future Debt Service 0 0 750,000 0 750,000 TOTAL EXPENDITURES $6,174,897 $6,876,986 $8,107,612 $7,388,877 $8,453,139 NET REVENUE $868,375 ($321,847) ($969,128) ($256,987) ($1,076,098) ENDING BALANCE $2,326,581 $2,004,734 $971,533 $1,747,747 $671,649 * Debt now shown and paid for out of respective funds. 10 ,·"3~,,, · FISCAL YEAR 2001-2002 SCHEDULE 6 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Water Sales and Charges $11,344,055 $12,419,237 $10,202,800 $12,163,100 $12,574,550 Sewer Sales and Charges 5,594,392 6,000,863 5,595,750 5,563,910 5,560,000 Payment from Watauga 140,000 56,000 0 0 0 Appropriation of Fund Balance 0 0 ° 0 0 Miscellaneous 711,684 985,929 914,800 974,734 1,416,900 TOTAL REVENUES $17,790,131 $19,462,029 $16,713,350 $18,701,744 $19,551,450 EXPENDITURES OperatinQ Administration $138,049 $186,935 $184,376 $186,758 $195,675 Public Works 3,047,165 2,752,439 3,226,003 3,351,286 3,424,053 Development 341,796 347,981 475,970 479,467 486,978 Right of Way Maintenance 79,754 73,322 88,491 88,491 88,491 Utility Billing & Collections 1,013,832 972,772 992,373 999,021 1,065,652 Budget & Research 130,469 120,689 136,583 138,017 151,534 Accounting Services 113,141 99,772 111,191 112,477 114,954 Purchase of Water/Sewer FTW 2,526,405 2,435,267 3,618,999 3,618,999 4,120,890 Purchase of Water/Sewer TRA 3,846,409 5,235,835 3,645,291 3,645,291 4,286,600 Building Services 575,556 697,119 749,042 749,042 779,004 Non-Departmental 466,597 209,903 386,131 502,650 448,612 Sub-Total $12,279,173 $13,132,034 $13,614,450 $13,871,499 $15,162,443 Other & Reserves Debt Service $1,254,650 $1,044,559 $1,029,070 $1,029,520 $1,012,546 Franchise Fees 328,205 347,425 309,540 351,716 544,037 Indirect Costs 1,025,000 1,025,000 1,055,750 1,055,750 1,108,537 Payment In Lieu Of Taxes 237,114 248,982 249,000 249,000 270,650 Transfer from Utility CIP Reserve to 123,500 123,500 123,500 123,500 175,000 Information Services Fund Transfer from Water to Sewer 0 ° ° ° 500,000 Market Adjustment 0 0 36,513 0 40,013 Reserve for Capital Projects 2,542,489 3,540,529 295,527 2,020,759 702,489 Sub-Total $5,510,958 $6,329,995 $3,098,900 $4,830,245 $4,353,272 SUB-TOTAL EXPENDITURES $17,790,131 $19,462,029 $16,713,350 $18,701,744 $19,515,715 Proposed Service Enhancements $0 $0 $0 $0 $35,735 TOTAL EXPENDITURES $17,790,131 $19,462,029 $16,713,350 $18,701,744 $19,551,450 BALANCE $0 $0 $0 $0 $0 · · 11 \\ ~ ..-. -- .-- - - ,.- . .-...... ---.-.- ----:-. FISCAL YEAR 2001-2002 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND - WATER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Water Sales and Chan:,tes Water Sales $11,108,351 $12,106,808 $10,020,000 $11,886,680 $12,320,250 Water Taps 60,918 76,750 65,300 65,300 65,300 Water Inspection Fees 41,347 47,496 25,000 25,000 25,000 Service Charges 120,040 170,338 85,000 150,000 150,000 Water Wells 12,447 8,167 3,000 14,500 9,500 Miscellaneous 952 9,678 4,500 21,620 4,500 Sub-Total $11,344,055 $12,419,237 $10,202,800 $12,163,100 $12,574,550 Payment from WatauQa $84,000 $0 $0 $0 $0 Miscellaneous Interest Income $195,677 $306,087 $290,880 $285,000 $257,100 Sale of City Property 7,000 0 0 0 0 Late Charges 167,684 227,909 200,000 232,500 232,500 Joint Use Reimbursement-Watauga 40,365 38,926 43,000 60,234 43,000 Subdivision Meter Revenue 51,71ï 57,009 52,000 52,000 57,900 Appropriation of Fund Balance 0 0 0 0 0 Sub-Total $462,443 $629,931 $585,880 $629,734 $590,500 TOTAL REVENUES $11,890,498 $13,049,168 $10,788,680 $12,792,834 $13,165,050 EXPENDITURES OperatinQ Administration $82,829 $112,161 $110,626 $112,055 $117,405 Water Operations 2,476,367 2,137,717 2,394,590 2,"515,960 2,649,284 Purchase of Water FTW 1,788,179 1,725,992 2,800,000 2,800,000 3,220,000 Purchase of Water TRA 1,997,186 3,284,988 1,800,000 1,800,000 2,160,000 Development 205,078 208,789 285,582 287,680 292,187 Right of Way Maintenance 47,852 43,993 53,095 53,095 53,095 Sub-Total $6,597,491 $7,513,640 $7,443,893 $7,568,790 $8,491,971 Finance/Utility Collections Meter Reading $164,455 $180,895 $185,810 $183,893 $197,343 Utility Billing/Customer Service 351,398 322,432 321,644 327,032 340,961 Utility Collection Services 92,445 80,336 87,970 88,487 101,086 Accounting Services 58,027 59,863 66,715 67,486 68,972 Budget & Research 87,041 72,413 81,950 82,810 90,920 Sub-Total $753,366 $715,939 $744,089 $749,708 $799,282 12 -" .\ Vi' FISCAL YEAR 2001-2002 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND - WATER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 Building Services $345,334 $418,271 $449,425 $449,425 $467,402 Non-Departmental $279,958 $125,942 $231,679 $301,590 $269,167 Sub-Total $7,976,149 $8,773,792 $8,869,086 $9,069,513 $10,027,822 Other & Reserves Debt Service $752,790 $626,735 $669,286 $668,423 $657,389 Franchise Fees 220,051 234,516 207,392 241,567 377,237 Indirect Costs 625,250 625,250 644,007 633,450 665,122 Payment In Lieu Of Taxes 142,268 149,389 149,400 149,400 162,390 Transfer from Utility CIP Reserve to 74,100 74,100 74,100 74,100 125,600 Information Services Fund Transfer to Sewer 0 0 0 0 500,000 Market Adjustment 0 0 21,908 0 24,008 Reserve for Capital Projects 0 0 153,501 1,956,381 604,041 Sub-Total $1,814,459 $1,709,990 $1,919,594 $3,723,321 $3,115,787 SUB-TOTAL EXPENDITURES $9,790,608 $10,483,782 $10,788,680 $12,792,834 $13,143,609 Service Enhancements: 20 year retirement $7,741 Comp & class study $9,575 Employee appreciation program $4,125 Public Works office conversion $5,700 GASB 34 consultant $16,500 Expansion of Christmas program $12,000 Incentive cost savings ($34,200) Total Proposed Enhancements $0 $0 $0 $0 $21,441 TOTAL EXPENDITURES $9,790,608 $10,483,782 $10,788,680 $12,792,834 $13,165,050 BALANCE $2,099,890 $2,565,386 $0 $0 $0 13 . FISCAL YEAR 2001-2002 SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND - SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Sewer Sales and CharQes Sewer Sales $5,425,074 $5,749,556 $5,457,000 $5,343,040 $5,356,250 Sewer Taps 18,871 25,438 19,250 19,250 19,250 Sewer Inspection Fees 29,456 45,854 30,000 30,000 30,000 Service Charges 120,040 170,337 85,000 150,000 150,000 Miscellaneous 951 9,678 4,500 21,620 4,500 Sub-Total $5,594,392 $6,000,863 $5,595,750 $5,563,910 $5,560,000 Payment from WatauQa $56,000 $56,000 $0 $0 $0 Miscellaneous Interest Income $130,451 $204,058 $193,920 $190,000 $171,400 Sale of City Property 7,000 0 0 0 0 Late Charges 111,790 151,940 135,000 155,000 155,000 Transfer from Water 0 0 0 0 500,000 Appropriation of Fund Balance 0 0 0 0 0 Sub-Total $249,241 $355,998 $328,920 $345,000 $826,400 TOTAL REVENUES $5,899,633 $6,412,861 $5,924,670 $5,908,910 $6,386,400 EXPENDITURES OperatinQ Administration $55,220 $74,774 $73,750 $74,703 $78,270 Sewer Operations 570,798 614,722 831,413 835,326 77 4,769 Sewer Treatment FTW 738,226 709,275 818,999 818,999 900,890 Sewer Treatment TRA 1,849,223 1,950,847 1,845,291 1,845,291 2,126,600 Development 136,718 139,192 190,388 191,787 194,791 Right of Way Maintenance 31.902 29,329 35,396 35,396 35,396 Sub-Total $3,382.087 $3,518,139 $3,795,237 $3,801,502 $4,110,716 Finance/Utility Collections Meter Reading $109,638 $120,596 $123,873 $122,596 $131,562 Utility Billing/Customer Service 234,266 214,955 214,429 218,022 227,308 Utility Collection Services 61,630 53,558 58,647 58,991 67,392 Accounting Services 55,114 39,909 44,476 44,991 45,982 Budget & Research 43,428 48,276 54,633 55,207 60,614 Sub-Total $504,076 $477,294 $496,058 $499,807 $532,858 . . 14 FISCAL YEAR 2001-2002 SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND - SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 Building Services $230,222 $278,848 $299,617 $299,617 $311,602 Non-Departmental $186,639 $83,961 $154,452 $201,060 $179,445 Sub-Total $4,303,024 $4,358,242 $4,745,364 $4,801,986 $5,134,621 Other & Reserves Debt Service $501,860 $417,824 $359,784 $361,097 $355,157 Franchise Fees 108,154 112,909 102,148 110,149 166,800 Indirect Costs 399,750 399,750 411,743 422,300 443,415 Payment In Lieu Of Taxes 94,846 99,593 99,600 99,600 108,260 Transfer from Utility CIP Reserve to 49,400 49,400 49,400 49,400 49,400 Information Services Fund Market Adjustment 0 0 14,605 0 16,005 Reserve for Capital Projects 0 0 142,026 64,378 98,448 Sub-Total $1,154,010 $1,079,476 $1,179,306 $1,106,924 $1,237,485 SUB-TOTAL EXPENDITURES $5,457,034 $5,437,718 $5,924,670 $5,908,910 $6,372,106 Service Enhancements: 20 year retirement $5,161 Comp & class study $6,383 Employee appreciation program $2,750 Public Works office conversion $3,800 GASB 34 consultant $11,000 Expansion of Christmas program $8,000 Incentive cost savings ($22,800) Total Proposed Enhancements $0 $0 $0 $0 $14,294 TOTAL EXPENDITURES $5,457,034 $5,437,718 $5,924,670 $5,908,910 $6,386,400 BALANCE $442,599 $975,143 $0 $0 $0 15 f.... \.\ FISCAL YEAR 2001-2002 SCHEDULE 9 - SUMMARY OF REVENUES AND EXPENDITURES GOLF COURSE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Green Fees $1,441,671 $1,387,904 $1,469,007 $1,039,675 $1,370,474 Other Golf Revenue 378,654 404,152 437,180 361,684 417,429 Carts 507,737 490,476 518,577 411,300 498,200 Food & Beverage 444,462 490,314 497,341 365,600 473,290 Appropriation from Reserves 210,000 0 0 0 0 TOTAL REVENUES $2,982,524 $2,772,846 $2,922,105 $2,178,259 $2,759,393 Cost of Goods Sold $309,602 $378,199 $343,017 $271,475 $327,938 NET REVENUES $2,672,922 $2,394,647 $2,579,088 $1,906,784 $2,431,455 EXPENDITURES Pro Shop $223,038 $248,317 $239,448 $233,336 $243,411 Driving Range 11 ,790 14,066 17,100 10,400 14,400 Golf Carts 140,970 164,674 155,423 157,390 150,772 Course Maintenance 571,154 594,705 607,967 610,331 639,611 Food & Beverage 165,803 179,562 185,583 184,845 178,063 General & Administrative 119,681 134,916 129,056 169,494 115,183 Fixed Charges 158,383 177,096 178,932 120,346 127,600 Capital 397,704 243,227 166,300 122,000 283,500 Debt Service 561,808 592,132 625,334 556,153 500,126 TOTAL EXPENDITURES $2,350,331 $2,348,695 $2,305,143 $2,164,295 $2,252,666 Reserve for Capital Improvements $0 $0 $100,000 $0 $0 Payment to Debt - Water $0 $0 $50,000 $50,000 $106,695 BALANCE $322,591 $45,952 $123,945 ($307,511 ) $72,094 16 t \..~: . FISCAL YEAR 2001-2002 SCHEDULE 10 - SUMMARY OF REVENUES AND EXPENDITURES AQUATIC PARK ENTERPRISE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001102 REVENUES Admissions $1,522,034 $1,731,874 $1,836,840 $1,822,480 $1,889,154 Advanced & Group Sales 631,855 622,102 699,656 699,656 650,380 Food and Beverage 372,635 389,952 416,753 430,936 431,565 Merchandise 213,082 171,582 235,258 235,258 236,046 Lockers 37,247 36,497 41,549 41,549 38,908 Other 21,812 14,375 6,000 14,125 14,125 Aquatic Classes/Special Events 79,240 74,518 88,749 88,749 88,749 Interest Income 20,823 86,273 50,500 80,000 80,850 Donations 0 25,000 23,000 21,500 21,500 Appropriation of Fund Balance 0 0 0 1,126 0 TOTAL REVENUES $2,898,728 $3,152,173 $3,398,305 $3,435,379 $3,451,277 EXPENDITURES OperatinQ General Services & Utilities $521,835 $495,268 $554,441 $594,440 $598,794 Public Grounds/Aquatics/Maint. 580,873 648,628 696,367 705,664 747,008 Business & Office Administration 298,423 360,960 394,576 399,239 421,746 Gift Shop/Concessions 481,258 407,230 439,289 415,706 465,513 Sales/Special Events! Admissions 199,288 209,042 254,544 272,144 266,515 Sub-Total $2,081,677 $2,121,128 $2,339,217 $2,387,193 $2,499,576 Other & Reserves Debt Service $173,410 $261,620 $234,688 $234,688 $228,273 Indirect Costs 75,551 75,551 77,818 77,818 81,709 Market Adjustment 0 0 4,592 0 4,967 Reserve For: Infrastructure & Major Repairs 325,000 325,000 325,000 325,000 325,000 Park Expansion 168,090 293,874 341,990 335,680 130,884 Insurance 75,000 75,000 75,000 75,000 75,000 Non-Departmental 0 0 0 0 100,000 Sub-Total $817,051 $1,031,045 $1,059,088 $1,048,186 $945,833 SUB-TOTAL EXPENDITURES $2,898,728 $3,152,173 $3,398,305 $3,435,379 $3,445,409 Service Enhancements: 20 year retirement $2,623 Comp & class study $3,245 Total Proposed Enhancements $0 $0 $0 $0 $5,868 TOTAL EXPENDITURES $2,898,728 $3,152,173 $3,398,305 $3,435,379 $3,451,277 BALANCE $0 $0 $0 $0 $0 . . 17 . FISCAL YEAR 2001-2002 SCHEDULE 11 - SUMMARY OF REVENUES AND EXPENDITURES BUILDING SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Charaes for Service General Fund $657,157 $657,157 $724,660 $724,660 $758,146 Utility Fund 575,556 575,556 636,542 636,542 666,504 Transfer from General/Utility Funds 325,000 343,105 225,000 225,000 225,000 Sub-Total $1,557,713 $1,575,818 $1,586,202 $1,586,202 $1,649,650 Other Interest Income $6,789 $35,071 $13,290 $28,000 $31,151 Sale of City Property (4,695) 0 0 0 0 Other Income 28,006 0 0 0 0 Appropriation of Fund Balance 0 0 0 149,447 0 Sub-Total $30,100 $35,071 $13,290 $177,447 $31,151 TOTAL REVENUES $1,587,813 $1,610,889 $1,599,492 $1,763,649 $1,680,801 EXPENDITURES Operatina General Services $84,287 $93,825 $120,152 $121,673 $130,209 Building Services 963,731 1,000,250 1,123,371 1,157,596 1,192,649 Transfer to Capital Budget 97,900 280,000 300,000 435,580 300,000 Sub-Total $1,145,918 $1,374,075 $1,543,523 $1,714,849 $1,622,858 Other & Reserves Debt Service $58,783 $0 $48,800 $48,800 $47,502 Market Adjustment 0 0 7,169 0 7,679 Other 0 28,641 0 0 0 Reserve for Capital Projects 383,112 208,173 0 0 0 Sub-Total $441,895 $236,814 $55,969 $48,800 $55,181 SUB-TOTAL EXPENDITURES $1,587,813 $1,610,889 $1,599,492 $1,763,649 $1,678,039 Service Enhancements: 20 year retirement $1,235 Camp & class study $1,527 Municipal Court office remodel $10,000 Incentive cost savings ($10,000) Total Proposed Enhancements $0 $0 $0 $0 $2,762 TOTAL EXPENDITURES $1,587,813 $1,610,889 $1,599,492 $1,763,649 $1,680,801 BALANCE $0 $0 $0 $0 $0 . . 18 \ .~ FISCAL YEAR 2001-2002 SCHEDULE 12 - SUMMARY OF REVENUES AND EXPENDITURES EQUIPMENT SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES CharQes for Service Transfers From: General Fund $671,695 $701,388 $752,219 $758,793 $787,095 Utility Fund 622,370 623,904 673,855 673,855 734,502 Crime Control & Prevention District 0 0 152,550 152,550 382,500 Utility CIP / Utility Construction 91,539 91,524 98,862 98,862 107,760 Crime Control & Prevention District 53,346 54,036 58,365 58,365 63,618 Park & Recreation Devlp. Fund 43,854 43,848 47,362 47,362 51,625 Other Funds 30,274 15,420 25,119 25,119 27,380 Sub-Total $1,513,078 $1,530,120 $1,808,332 $1,814,906 $2,154,480 ~ Interest Income $27,752 $63,338 $51,135 $62,000 $63,250 Sale of City Property 57,270 32,866 61,000 58,500 26,500 Transfer from General/Utility Fund 125,000 162,500 187,500 187,500 125,000 Appropriation of Fund Balance 0 0 111,668 260,787 333,318 Sub-Total $210,022 $258,704 $411 ,303 $568,787 $548,068 TOTAL REVENUES $1.723,100 $1.788,824 $2,219,635 $2,383,693 $2,702,548 EXPENDITURES OperatinQ General Services $86,840 $100,856 $125,532 $127,152 $136,485 Equipment Services Operations 845,253 878,740 980,048 998,454 1,105,540 Equipment Purchases 114,094 481,578 317,500 478,565 294,400 Police Vehicles/Equipment 0 0 346,750 346,750 386,579 Fire Vehicles/Equipment 0 0 333,000 323,000 663,000 Sub-Total $1,046,187 $1,461,174 $2,102,830 $2,273,921 $2,586,004 Other & Reserves Debt Service $114,373 $0 $109,772 $109,772 $105,178 Market Adjustment 0 0 7,033 0 7,534 Equipment Services Reserve 562,540 327,650 0 0 0 Sub-Total $676,913 $327,650 $116,805 $109,772 $112,712 SUB-TOTAL EXPENDITURES $1,723,100 $1,788,824 $2,219,635 $2,383,693 $2,698,716 Service Enhancements: 20 year retirement $1,713 Comp & class study $2,119 Total Proposed Enhancements . $0 $0 $0 $0 $3,832 TOTAL EXPENDITURES $1,723,100 $1,788,824 $2,219,635 $2,383,693 $2,702,548 BALANCE $0 $0 $0 $0 $0 19 FISCAL YEAR 2000-2001 SCHEDULE 13 - SUMMARY OF REVENUES AND EXPENDITURES SELF INSURANCE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Health/Medical $2,586,233 $2,815,993 $2,803,095 $2,849,428 $2,990,592 Workers' Compensation 603,921 650,448 666,039 673,378 670,461 General Liability/Unemployment 285,860 313,902 293,760 293,760 293,760 Property Insurance 0 0 32,000 32,000 32,000 Interest Income 133,152 141,984 151,500 130,000 131,750 Other Income 248,098 332,287 210,000 210,000 70,000 Appropriation of Fund Balance 0 0 0 11,476 0 TOTAL REVENUES $3,857,264 $4,254,614 $4,156,394 $4,200,042 $4,188,563 EXPENDITURES Health/Medical $2,596,128 $2,778,965 $2,759,744 $2,983,308 $3,089,065 Workers' Compensation 197,182 334,047 298,000 290,000 298,000 Other Insurance 76,041 91,016 129,000 89,700 131,500 Personnel Expenses 393,238 403,378 457,898 469,374 463,714 Reserve for Insurance Claims 512,352 560,997 426,726 282,634 113,107 Life Insurance Premiums 82,323 86,211 85,026 85,026 86,000 SUB-TOTAL EXPENDITURES $3,857,264 $4,254,614 $4,156,394 $4,200,042 $4,181,386 Service Enhancements: 20 year retirement $3,208 Comp & class study $3,969 Total Proposed Enhancements $0 $0 $0 $0 $7,177 TOTAL EXPENDITURES $3,857,264 $4,254,614 $4,156,394 $4,200,042 $4,188,563 BALANCE $0 $0 $0 $0 $0 20 , "'-. . . FISCAL YEAR 2001-2002 SCHEDULE 14 - SUMMARY OF REVENUES AND EXPENDITURES INFORMATION SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Telecommunications Transfer From: General Fund $183,060 $195,312 $196,243 $196,243 $196,245 Utility Fund 38,963 45,612 44,883 44,883 44,883 Other Funds 43,898 45,996 44,591 42,084 42,084 Sub-Total $265,921 $286,920 $285,717 $283,210 $283,212 Computers Transfer From: General Fund $963,284 $1,020,504 $1,020,726 $1,020,726 $1,051,355 Utility Fund 405,065 419,640 436,713 431,060 443,991 Crime Control District 95,315 100,032 100,081 100,081 103,083 Other Funds 205,990 204,840 216,290 201,523 207,569 Sub-Total $1,669,654 $1,745,016 $1,773,810 $1,753,390 $1,805,998 Other Revenues Interest Income $90,504 $80,812 $101,000 $80,000 $81,000 Transmitter Lease 0 70,350 70,000 68,040 68,040 Other Income 55,356 31,913 14,700 23,700 23,700 Transfer From Utility Fund Reserve 123,500 134,880 123,500 123,500 175,000 General/Utility -Telephone System 190,000 0 0 0 0 Appropriation of Fund Balance 0 0 0 113,563 0 Sub-Total $459,360 $317,955 $309,200 $408,803 $347,740 TOTAL REVENUES $2,394,935 $2,349,891 $2,368,727 $2,445,403 $2,436,950 EXPENDITURES Operatinq General Services $148,513 $175,750 $192,089 $189,471 $200,941 Major Computer Systems 492,006 555,145 369,200 391,096 384,927 Microcomputer Systems 436,113 617,586 506,554 527,337 689,492 Telecommunications 296,462 203,334 269,822 270,562 307,278 Data Network 104,647 189,226 225,906 233,156 290,023 GIS System 103,036 165,976 166,274 172,669 173,287 Public Safety 0 0 201,081 201,972 231,236 Sub-Total $1,580,777 $1,907,017 $1,930,926 $1,986,263 $2,277,184 Other & Reserves Debt Service $225,830 $0 $220,280 $220,280 $221,353 Market Adjustment 0 0 9,562 0 10,243 Reserve for Systems Improvements 588,328 442,874 207,959 238,860 144,526 Sub-Total $814,158 $442,874 $437,801 $459,140 $376,122 SUB-TOTAL EXPENDITURES $2,394,935 $2,349,891 $2,368,727 $2,445,403 $2,653,306 Service Enhancements: 20 year retirement $1,829 Comp & class study . $2,262 Microsoft Enterprise Agreement $137,800 ($220,447) Incentive cost saving~ ($137,800) Total Proposed Enhancements $0 $0 $0 $0 ($216,356) TOTAL EXPENDITURES $2,394,935 $2,349,891 $2,368,727 $2,445,403 $2,436,950 BALANCE $0 $0 $0 $0 $0 . 21 FISCAL YEAR 2001-2002 SCHEDULE 15 - SUMMARY OF REVENUES AND EXPENDITURES PROMOTIONAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Occupancy Tax Proceeds $270,711 $225,317 $291,840 $220,000 $220,000 Head for the Hills Revenue 11,445 0 0 0 0 Interest Income 8,376 7,252 7,575 7,575 7,700 Other Income 17,112 2,789 0 1,000 1,000 Appropriation of Fund Balance 0 0 0 42,260 0 TOTAL REVENUES $307,644 $235,358 $299,415 $270,835 $228,700 EXPENDITURES Economic Development $296,904 $273,284 $296,857 $270,835 $212,524 Market Adjustment 0 0 2,558 0 2,869 SUB-TOTAL EXPENDITURES $296,904 $273,284 $299,415 $270,835 $215,393 Service Enhancements: 20 year retirement $231 Comp & class study $286 Total Proposed Enhancements $0 $0 $0 $0 $517 TOTAL EXPENDITURES $296,904 $273,284 $299,415 $270,835 $215,910 BALANCE $10,740 ($37,926) $0 $0 $12,790 22 ¡,. -".-- ----_.. .- --- -_.-.-. - ..-:--__.0- <Ir.,.,'.u_ --.-.-....~-_._-.... FISCAL YEAR 2001-2002 SCHEDULE 16 - SUMMARY OF REVENUES AND EXPENDITURES DONATIONS FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001102 REVENUES Contributions - NRH Water Bills $55,284 $82,792 $83,300 $83,000 $83,000 Contributions - Shelter Fund 28,852 10,313 11,000 15,700 16,200 Donations - Spay/Neuter 1,278 5,921 5,000 1,000 2,000 Critter Connection 68,761 22,163 37,000 8,000 10,000 Library Book Sale Proceeds 3,098 4,647 3,000 3,000 3,000 Coffee Bar Proceeds 0 700 2,700 2,700 2,700 Grant Proceeds 41,650 15,270 0 0 0 Interest Income 17,381 19,366 20,200 20,000 20,000 Other Income 3,063 2,333 2,500 2,500 2,500 TOTAL REVENUES $219,367 $163,505 $164,700 $135,900 $139,400 EXPENDITURES Library $37,161 $61,372 $45,000 $45,000 $45,000 Animal Control 41,797 22,903 15,000 15,267 0 Critter Connection 50,296 19,220 32,661 32,661 36,477 General Public Improvements 1,283 7,000 16,000 21,960 16,000 TOTAL EXPENDITURES $130,537 $110,495 $108,661 $114,888 $97,477 BALANCE $88,830 $53,010 $56,039 $21,012 $41,923 ·23 _ 7_ - I " ~.. ., ~_....'~' w . FISCAL YEAR 2001-2002 SCHEDULE 17 - SUMMARY OF REVENUES AND EXPENDITURES SPECIAL INVESTIGATION FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001102 REVENUES Federal Forfeited Funds $43,858 $30,810 $20,000 $20,000 $20,000 State Forfeited Funds 4,569 8,212 3,500 3,200 3,500 Municipal Forfeitures 87,229 99 0 669 1,000 MDT Reimbursements 246,720 154,954 64,575 65,554 34,944 AFIS Reimbursements 113,744 0 12,156 12,156 12,156 Radio System Reimbursements 140,687 165,704 157,993 165,819 186,017 Interest Income 18,963 9,291 10,100 12,500 12,350 Other Income 0 87 0 955 1,000 Appropriation of Reserves 0 181,179 100,640 100,640 0 Appropriation of Fund Balance 0 0 0 96,510 0 TOTAL REVENUES $655, no $550,336 $368,964 $478,003 $270,967 EXPENDITURES Forfeited Funds $51,429 $17,833 $8,000 $8,000 $5,000 MDT Maintenance & Equipment 225,536 290,120 64,532 64,532 34,944 Radio Maintenance 157,852 159,283 180,000 180,000 186,017 AFIS Maintenance & Equipment 12,315 655 12,158 108,540 12,158 Locally Seized Funds 29,192 24,052 0 128 0 Grant 0 0 0 3,697 0 Loan Payment to General Fund 47,840 58,393 104,274 104,274 0 TOTAL EXPENDITURES $524,164 $550,336 $368,964 $469,171 $238,119 BALANCE $131,606 $0 $0 $8,832 $32,848 24 /'.' .....,. FISCAL YEAR 2001-2002 SCHEDULE 18 - SUMMARY OF REVENUES AND EXPENDITURES DRAINAGE UTILITY FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 Beginning Balance $296,601 $360,395 $312,814 $391,242 $394,635 REVENUES Drainage Fees $737,083 $760,448 $740,000 $740,000 $749,000 Interest Income 8,729 9,97.1 8,080 9,600 9,800 TOTAL REVENUES $745,812 $770,419 $748,080 $749,600 $758,800 EXPENDITURES Debt Service $682,018 $739,572 $746,207 $746,207 $757,403 TOTAL EXPENDITURES $682,018 $739,572 $746,207 $746,207 $757,403 BALANCE $360,395 $391,242 $314,687 $394,635 $396,032 25 ,.. . .._.___,__._._ "4 ...____,.____.__..U..... ."",_..____.__-,___.__... _._.,_ . .'0___._ . FISCAL YEAR 2001-2002 SCHEDULE 19 - SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Sales Tax $3,927,053 $4,240,118 $4,368,793 $4,274,544 $4,368,793 Interest Income 186,213 272,128 141,400 141,400 173,800 Youth Assn. Maintenance Fees 18,141 27,986 29,850 26,000 33,000 Tennis Center Revenue 207,101 231,065 219,900 225,000 230,300 Intergovernmental Grants 150,816 570,080 680,000 680,000 680,000 Other Income 2,351 5,484 0 0 0 Appropriation of Fund Balance 0 0 0 700 0 TOTAL REVENUES $4,491,675 $5,346,861 $5,439,943 $5,347,644 $5,485,893 EXPENDITURES OperatinQ Park Facilities Development Admin, $274,666 $325,470 $419,687 $423,125 $342,678 Parks & Public Grounds 517,798 499,390 827,342 828,995 801,275 Tennis Center Operations 293,458 332,491 393,161 394,839 403,277 Sub-Total $1,085,922 $1,157,351 $1,640,190 $1,646,959 $1,547,230 Other & Reserves Debt Service - Revenue Bonds $1,255,6ï8 $1,241,592 $1,216,373 $1,252,939 $964,758 Debt Service - CO's 169,433 147,952 255,336 255,336 233,500 Indirect Costs 202,610 202,608 208,688 208,688 219,122 Market Adjustment 0 0 10,559 0 11,615 Reserve for Capital Projects 1,778,032 2,597,358 2,108,797 1,983,722 2,430,275 Sub-Total $3,405,753 $4,189,510 $3,799,753 $3,700,685 $3,859,270 SUB-TOTAL EXPENDITURES $4,491,675 $5,346,861 $5,439,943 $5,347,644 $5,406,500 Service Enhancements: 20 year retirement $4,199 Camp & class study $5,194 Enhanced Park Maintenance Program Toro Multi-Pro Sprayer 1250 $23,000 Taro Top Dresser $9,000 Taro Pro Core Aerator 880 $21,000 John Deere Gator 4x2 $7,000 Increase tourism and sports events Games of Texas $10,000 Total Proposed Enhancements $0 $0 $0 $0 $79,393 TOTAL EXPENDITURES $4,491,675 $5,346,861 $5,439,943 $5,347,644 $5,485,893 BALANCE $0 $0 $0 $0 $0 . . 26 . July 27,2001 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas The Crime Control and Prevention District was approved by voters in February 1996 establishing the district for five years. The voters approved a district Board of Directors that is made up of seven City Council members. A continuation referendum was held on May 5, 2001. Continuation of the collection of a half-cent sales tax was approved as the funding mechanism by which the city would provide improved police services to the citizens of North Richland Hills. Goals and Strategies of the District included: 1. . 2, 3. 4. 5. Reduce response time to calls for service. Reduce occurrence of call stacking. Increase officer visibility. Enhance crime-fighting tools through new equipment and updated technology. Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel. 2. Upgrading of compensation plan to retain and attract highly qualified police personnel. 3. New Equipment - vehicles and computers. 4. Needed training and other operating costs. When the District was implemented, the District Board and Council indicated that future increases in operating expenses for the Police Department and any additional programs or services would be paid by the Crime Control District. This would therefore, not adversely impact property taxes for police services. e . -_...-_.''''':'"T;,",'~_. -.-~ ..-...-..-.. ......- . . . . In July of 1996, the District began collecting sales tax. At that time a Transition Reserve was established which would help to lessen the impact in the event the continuation referendum did not pass in the year 2001. The goal of the transition reserve was to save a total of one year's operations or approximately $3.5 million. The estimated accumulated reserve for transition as of September 30, 2001 will be approximately $4.0 million. Original sales tax projections estimated collections of approximately $3.5 annually. Based on these projections, by the end of fiscal year 2001 (63 months) the District should have collected approximately $18.4 million in sales taxes. Based on actual collections in fiscal year 1996, 1997, 1998, 1999, 2000 and projected collections for fiscal year 2001, total estimated collections as of September 30, 2001 will be approximately $19.4 million. ACCOMPLISHMENTS Since July 1996, many positive results have been realized in answer to the goals established by the District. · The department has responded to 88,621 calls for service in the first nine months of fiscal year 2001 as compared to 61,696 calls for service in the first nine months of fiscal year 1996, a 43.6% increase. · Total arrests in FY2000 were up from 1996 by 1,549, a 49% increase. · Total charges in FY2000 were up from 1996 by 5,942, a 53% increase. · During calendar year 1999 crimes per 1,000 population decreased 13%. · Total violations issued were up by 46% from 1996 through 2000. · Average response times for priority 1 calls have decreased by 4 minutes and 14 seconds from 1996 to through June 30, 2001. · Property tax rates have not increased since 1994. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control District, the City has been able to add resources for police services since 1996 in the following areas: 1. $8.4 million to pay for salaries and benefits for 44 new police personnel, including 27 police officers, two detectives, 15 support personnel, and an upgraded compensation plan for all sworn police personnel. ii . . -- 2. Funding for a new $1.8 million state of the art Public Safety Computer System ($1.1 million funded by C.C.D.). 3. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $1.06 million for 16 new vehicles and 12 refurbished vehicles. 5. Funding of $93,000 for radios and crime scene equipment. 2001-2002 PROPOSED BUDGET The 2001-2002 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan and salaries and benefits, supplies, training, equipment maintenance for 44 police personnel including 27 police officers, two detectives and 15 support staff. The budget also includes funds for the continuation of the Compensation Pay Plan adopted in 1996/1997. Also included is $382,500 for the replacement and refurbishment of Police Department vehicles. The proposed budget also contains a program to increase police services to serve growing areas of the City. Staff proposes to increase safety and security in the community by expanding Crime Control District and police services. This proposed expansion includes one detention officer, and two vehicles. The total cost of this expansion of operations is $136.218. The detention facility has experienced an increase in workload due to the increase in arrests over the last three years. The average daily jail population has soared from 8.28 persons in fiscal year 1995/1996 to 12.92 persons in fiscal year 1999/2000. This represents a 56% increase in average jail population over this time period. At the current staffing level, there are periods of time when detention officers must work alone, which poses a threat to the safety of these officers and the inmates. An increase in staff at the detention facility would improve the detention officer to prisoner ratio and provide adequate staffing thereby enhancing the safety of both the officers and the prisoners. Two additional fully equipped patrol vehicles will place the department within the guidelines of maintaining a two officer to one vehicle ratio for the Uniformed Services Division. The two officers to one vehicle ratio benifits the city and the citizens of this community by reducing the daily wear and tear on the vehicles created by around the clock operations. The cost of maintenance is reduced and vehicles accrue mileage at a slower pace. Further, better accountability measures can be utilized by having only two officers assigned to each vehicle. These factors all increase the life expectancy and quality of the vehicles used by our line officers. iii · · · FUTURE PLANS transition Fund Proposal It is recommended that the CCD Transition Fund remain intact over the ten-year life of the District. The goal should be to add to the fund so that a balance of approximately $4.6 million or two-thirds of projected operations is available at the end of the ten-year period, Any successful business enterprise would require that reserves be available at all times to ensure that the operation continues to be a going concern. It is further recommended that the Transition Fund not be ~ to supplement on-going operations, but may be borrowed from time to time to pay for one-time purchases of capital items. For example, new vehicles, equipment or minor renovations in facilities would qualify for loans from the transition fund. Every effort would be made to replenish or "pay back" the Transition Fund for these purchases so that the goal of $4.6 million might be realized. We believe that this reflects a sound business approach and prudent use of these funds. SUMMARY Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and thefts have resulted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in a more timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. The establishment of a Transitional Fund, projected at $4.0 million in 2001, will provide a sound financial basis in future planning. A ten-year cash flow plan has been developed to help plan for future needs. The ten-year plan includes provisions for the recently adopted salary plan, $2 million for vehicle replacement and $1 million for computer replacement over the next ten years. Because sales tax dollars are not as strong this year as staff predicted, the proposed budget reflects a loan from the CCD transition fund in the amount of $306,667 to help fund new and replacement Police vehicles as well as the mobile data terminal program. As a result, the projected balance of the transition fund at the end of ten years is approximately $4.6 million. We expect sales tax numbers to remain flat in the coming year, and will monitor collections closely adjusting the CCD budget as appropriate. For the coming year, the following ongoing efforts to continue originally stated goals are recommended: iv . . e · Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs. · Planning for Future Needs. · Fleet Assessment. · Home Town Development Project - Study Impact on Policy and Service Delivery. We appreciate the opportunity that the voters have given us to continue this Crime Control District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the year ahead and coming years to make this the most successful program possible. v Respectfully submitted, ~Unningham City Manager ,- ~---_..._.- -- - ~ --- - ~ -~...." FISCAL YEAR 2001-2002 SCHEDULE 20 - SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1998/99 FY 1999/00 FY 2000/01 FY 2000/01 FY 2001/02 REVENUES Sales Tax $3,763,450 $4,093,454 $4,220,619 $4,126,370 $4,220,619 Interest Income 244,785 217,888 202,000 202,000 166,023 Street Crimes Proceeds 10,958 0 0 0 0 Grant Revenue 0 0 69,073 0 0 Loan from Transition Fund 0 0 0 202,491 306,667 TOTAL REVENUES $4,019,193 $4,311,342 $4,491,692 $4,530,861 $4,693,309 EXPENDITURES OperatinQ Administration $6,339 $6,648 $6,656 $6,656 $9,328 Administrative Services 513,657 494,139 431,621 439,232 471,406 Investigations 157,273 240,203 226,095 228,803 250,013 Uniform Patrol 969,219 1,277,328 1,511,863 1,534,335 1,511.243 Technical Services 10,457 177,184 198,805 201,883 202,923 Detention Services 136,886 151,642 197,488 199,585 214,013 Vehicle Impoundment 41 ,947 47,516 43,441 43,822 46,103 Communications 9,398 9,864 11,062 11,062 11,337 Transfer to Equipment Services 0 0 152,550 152,550 382.500 Sub-Total $1,845,176 $2,404,524 $2,779,581 $2,817,928 $3,098,866 Other & Reserves Indirect Costs $337,099 $337,092 $347,212 $347,212 $364,573 Police Dept. Salary Increases-General 702,162 807,552 831,790 857,151 983,953 Child Advocacy Center 10,130 10,130 10,300 10,300 10,130 Reserve for Transition 950,410 577,828 498,270 498,270 0 Reserve for Computer System 174,216 174,216 0 0 0 Special Investigation Loan 0 0 0 0 59,902 Market Adjustment 0 0 24,539 0 26.286 Sub-Total $2,174,017 $1,906,818 $1,712,111 $1,712,933 $1,444,844 SUB-TOTAL EXPENDITURES $4,019,193 $4,311,342 $4,491,692 $4,530,861 $4,543,710 Service Enhancements: 20 year retirement $3,467 Comp & class study $4,289 Increased Public Safety & Security FIT Detention Officer $35,868 2 new equipped patrol vehicles $100,350 Donation to Crimestoppers $1 ,000 Donation to Challenge $4,625 New copier for Patrol Division $4,726 Incentive cost savings ($4,726) Total Proposed Enhancements $0 $0 $0 $0 $149,599 TOTAL EXPENDITURES $4,019,193 $4,311,342 $4,491,692 $4,530,861 $4,693,309 BALANCE $0 $0 $0 $0 $0 27 .~ /.; · · · Summary of Project Expenditures 2001/2002 Capital Improvement Program Proaram Project To Date ::<p:rQp'o.s~è:t: ::<2ÒÖ1i2002< ...........,., . ..... ...... .... .......... ..... · . . . . . . . . . . . . . . ........... ... ..,.... '. Street & Sidewalk Projects $11,546,443 :J1:3;2~f1A~q,: ........ . Drainage Projects .............. . 1,608,623<:2.1Q~~~?! 4,424,980:~;6~8:;å~Ú) Utility Projects .............. . · .............. .......'...... . ... ............ .............. . · -............. 2,447,828 <>.5;184;5:84> Parks & Recreation Projects . . Aquatic Park Projects .............. . o ···:···:..:450,000:· .......... . ........ . Municipal Facility Projects 1,255,408 «<L520.00Ö .............. . ............... . ............,. . .............. . .........,. -... ... . .......... o »>889,600 Major Capital Equipment Program .. -......,.. .. .......,.... . ....... ... .............. . .. -............. 021~;948 General CIP Personnel Utility CIP Personnel ............... . · . . . . . . . . . . . . . . ... ............ .. ...,....... . ....,....... o »231,146 · ... ..... .......,.., . ............ . . . -......... ...,.......... . o >:>62i3$:{ Utility Construction Personnel ............... . ...... -........ · -.............. ............. . ..... -.......... TOfå'CJPExpenditIJres.:·....····· ·····:....:::·:<$21,283;282 ··..$30;111,448.·. Estimated Remaining 2002/2003 Amount Total $10,622,470 $16,820,907 $52,200,900 320,000 70,000 4,154,500 2,645,000 4,795,000 17,493,800 3,135,000 6,375,000 17,742,412 50,000 150,000 650,000 1,304,692 34,945,000 39,025,100 0 0 889,600 225,626 732,486 1,175,060 240,392 780,424 1,251,962 648,329 2,104,777 3,376,499 $19,191,5()9 >$66.773,594 ..:·.·.$137~959.833· . ''- .. Summary of Project Funding 2001/2002 Capital Improvement Program · STREET & SIDEWALK PROJECTS G.O. Bonds, Existing Funds G.O. Bonds, Future Issuance G.O. Bonds, Future Election Certificates of Obligation, Existing Funds Certificates of Obligation, Future Issuance Grant Funds Other Unfinanced DRAINAGE PROJECTS G,O. Bonds, Existing Funds Certificates of Obligation, Existing Funds Drainage Utility Fund Other UTILITY PROJECTS · Certificates of Obligation, Existing Funds Utility Operations for CIP, Prior Allocation Utility Operations for CIP, Proposed Information Services Reserve EPA Surcharge PARKS & RECREATION PROJECTS Park Dev. Sales Tax, Prior Allocation Park Dev. Sales Tax, Proposed Certificates of Obligation, Existing Funds Grant Funds Park Revenue Bonds, Existing Funds AQUATIC PARK PROJECTS Aquatic Park CIP Reserve MUNICIPAL FACILITY PROJECTS · Building Services Fund Reserve for Capital Improvements Tax Increment Reinvestment Zone No.2 Other Parks & Recreation Sales Tax Project To Date $4,040,505 o o 3,697,331 o 559,000 3,249,607 o :::;f~r~p~~:~~:::: Estimated >2Ó01j~02> 2002/2003 ............ .. · ........... ... ... ... ..... ... .. . .. ........ .. ... ... . .. . ... . :: :$2;.362~08(}:: ::::::::.: :360,000:: .......::::0:. .:.:.: ·2,44Ö~O(J0.: .:::. .2.320,ÖOO·: "-°13' ::0' ";ô .. -.~'~ ,', .~. .~'.'.' ::":.,~ ,755.974:. ::.:0 $783,470 940,000 140,000 8,000 o 6,840,000 1,611,000 300,000 Remaining Amount $95,950 715,384 4,550,000 o o 7,597,107 2,480,500 1,381,966 .. ......",. ..........,. -.. ..........,... . ..., -...,.". -. ..........,. -.. ..".......... . $11 ,546,443$13~2tl,080 $10,622,470 $16,820,907 $1,515,623 93.000 o o '$1~M1,377: '278,200' . :200,000 . '136,300 $1,608,623$2,155,8"77 $134,000 470,000 o o 3,820.980 . ,.. - -..... $266,000 :' .: . 2,845~O()o . :::. . :1,720,OdO . '..55,000 . ... -......,.. .' 742.820 $320,000 o o o $320,000 $0 500,000 2,145,000 o o .. -.... -..... ... ....".... ,..,..... . ..,...... . $4,424,980 :$5,628,82(} $2,645,000 $1,997,828 o 400,000 o 50,000 · - -..,... -.. · ..",...,.. ..".,........ . · -..... - - - -,. .... -. - ..,.... ..,.. - -. -... .. ...... -...,. · . . - -........ .... .....'.,.. .. ...... -.,.. .... - -......... .,. ........, ... ....,..,. . -,....". -... . ... -. -,.... >$2,500.584 ...... 2,484,000'. ».500,000 >300,000 o $50,000 3,085,000 o o o ... -.,. -... · - -..... -..,... ..,........, . ... ......,. $2,447,828 $5,784,584> $3,135,000 $1,125,308 o o 130,100 o .. .,.. -... ... -. .,,' -.. -. ..".,,"" . · ..,.,.. -. .. . -.......... · - .,...,. -... .... ..,. ...,...... . .... .,.....,.. . ,......... ...,...,...... . .. ....,. ... ........ -. .............. . $0 <$450,000. ...........'. . . .....,.... ...... -......., .............. . ...... -........ $0 > > :$4$O.<>O(} < . . ..... . .. . «~~70;09(t .,.··.·.·475 :000.· :UU:J~5~~~g:: ::::::;< ~$Ó;ÓÒO::: .............. . ..... ... ....... .... .......... · .... .......... $50,000 $50,000 $354,692 o 350,000 o 600,000 $70,000 o o o $70,000 $0 1.190,000 3,605,000 o o $4,795,000 $0 6,375,000 o o o $6,375,000 $150,000 $150,000 $900,000 o 30,545,000 3,500,000 o $1,255,408 ::::$1~52ö:,{jOO: $1,304,692 $34,945,000 Total Reauested $7,282,005 2,015,384 4,690,000 6,145,331 2,320,000 18,969,133 9,097,081 1,681.966 $52,200.900 $3,447,000 371.200 200,000 136.300 $4,154,500 $400,000 5,005.000 7,470.000 55,000 4,563,800 $17,493,800 $4,548,412 11,944,000 900,000 300,000 50,000 $17,742,412 $650,000 $650,000 $2,750,000 475,000 31,020,000 3,630,100 1,150,000 $39.025,100 · · · MAJOR CAPITAL EQUIPMENT PROGRAM Equipment Services Fund Information Services Reserve CIP PERSONNEL General CIP Personnel (Interest Earnings) Utility CIP Personnel (Interest Earnings) Utility Operations for Capital Projects Utility Operations for CIP & Const. Pers. TOTAL CAPITAL IMPROVEMENT PROGRAM G.O. Bonds, Existing Funds G.O. Bonds, Future Issuance G.O. Bonds, Future Election Certificates of Obligation, Existing Funds Certificates of Obligation, Future Issuance Park Dev. Sales Tax, Prior Allocation Park Dev. Sales Tax, Proposed Grant Funds Other Unfinanced $5,556,128 o o 4,324,331 o 1,997,828 o 559,000 8,845,995 o ..... . .... '.. ......... . ,.......... . ........... . ..'........ . .. ............. .......... . . . . . . . . . . . . ....,. ,....... · . . . . . . . . . . . . . . · . . . . . . . . . . . . . · .............. · ........." ............ . $0 :}:::~~f.oø~: o :::::;::::228:.6Ùo. .. '.' .......... ...... ..-..... · . .. . . . . . . . . . . · ............. $0 :::::::$889;600: .. ......... ..' · . . . . . . . . . . . . . .............. . , . .. '....,. ..... . · . .. . . ., .....'. ... -.. ...... -,..". $0<~~1:6,9~~: o :.:::::.:::::70~099.: o ...<1610146. 0.::~23,393. $225,626 70,000 170,392 648,329 $0 o $0 $732,486 210,000 570,424 2,104,777 $3,617,687 $165,950 715,384 4,550,000 o o o 6,375,000 7,597,107 45,988,187 1,381,966 $0 o $661,000 228,600 .. .. -........ ........,..., . ........... . ........... . ............. . $0$1~01t487 $1,114,347 .. . -...,...... · . . , . . . - . . . . . . ..,....... -... ............. . ........ -.. -.. ............ . ...... -.... ..,..... ..... ..... ... .... -.. .. .... -. -,.. · ,.... - -. -. .,. . -.. .. -. . -.. -. . . -........ $3,903,457 < < 360,OÙO .·.···:·.·.:··:·::.::0 ... -... - ... . -....... ..3,484,200 ····.·2,320.000 · .3,()$O,584 .·...·2A~4.{)QQ · .4,273,026 10,836,181 <0 $1,103,470 940,000 140,000 8,000 o 50,000 3,685,000 6,840,000 6,125,039 300,000 $0 $889,600 $1,175,060 350,000 901,962 3,376,499 $5,803,521 $10,729,005 2,015,384 4,690,000 7,816,531 2,320,000 5,098,412 12,544,000 19,269,133 71,795,402 1,681,966 .,... .,.",.. .......,. . ., .. - - -. .,..,... ..,.. $21.283,282 $30,711,448 <$19;191,509 <$66,773,594 >.. >$137.959.833 Schedule 1 2001/2002 Street & Sidewalk Capital Projects Budget Summary . Project To Date Continuing Projects 1. Crane Road Improvements (Martin to Amundson) 2. Grove Street Improvements (Lazy Lane to Cul-de-Sac) 3. Laura Street Improvements (Ash to Colorado) 4. N. Tarrant Parkway Improvements (Davis to Prec. Line) 5. Riviera Drive Improvements (Redondo to Blaney) 6. Rufe Snow Drive Bridge (@ I.H. 820) 7. Rufe Snow Improvements (Fair Meadows to High Lawn) 8, Rufe Snow Improvements (Glenview Drive Intersection) 9. Rufe Snow Improvements (I.H,820 to Mid-Cities) 10. Rufe Snow Drive Intersection (Karen to I.H. 820) 11, Rumfield Road Improvements, III (Eden to Davis) 12. Shady Grove Road Improvements (Smithfield to Preston) 13. Smithfield Road Improvements (Shady Grove to DeMoss) 14. Susan Lee Lane Imorovements II.H, 820 to Lola) 15, Tourist Drive Improvements (Denton to Bewley) $315,000 133,250 227,000 690,000 200,000 230,000 330,000 385,000 4,706,893 100,000 269,900 424,900 66,500 329 000 629,000 ...... .... . -.... .... '. ........ ....... ...... ........ .... .. ...... .. -... ....... :::::p.¡:ôp'~~ê~:::: Estimated :::::2001i2ÖÒ:Z::: 2002/2003 ::::>$a~5:..Qoo> ::::::::: :::50,öo:o . ::>::>::::73;UOO·. ::s,13Ô,ÖOO . . :::1ÛO,.ÛOO:: ··.:.:.:.SBO.OOO·: . . .:·:J.)O~{)OO . . :::::629..·98.0> ::.2;400,000· »200,00<) ·::::.·:599;100· .. ·:·.::·::.60,()ÚO·: ·····::·:·.20~OOO·· ::·,589000 .... ..:..: 1()Q,000·· $220,000 o o o o 1,896,000 3,261,470 o 2,400,000 150,000 100,000 o o o o Remaining Amount $0 o o o o o o o 2,287,107 334,000 o o o o o Total $1,350,000 183,250 300,000 5,820,000 300,000 2,716,000 3,641,470 1,014,980 11,794,000 784,000 969,000 484,900 86,500 918,000 729,000 :::T:otalc;oritiriûingP.rojects. ...... .:....... ... ....:.: ............. :... .·.:.::..::..:::..:~9~{ 36!443.. .. ..$11;4Q6,OBO. ..:·...$8.027-.470. ..... .$.2,621.107..: . .p1,091.1 00. Permanent Street & Sidewalk Maintenance Projects I 16.IStreet Overlav Projects II $2460000 11$600000<1 I 17. Permanent Sidewalk Maintenance Projects I 50,000 I . ·'.>50,000 $400000 II $1 200000 I $4,660,000 50,000 I 150,000 300,000 :·.Total PermanelltMafntenance Projects.·. . . . ···········$2,51Q,OOO::> >::$650,000 ::>$450,000· <$1,350,000.$4,96MOO. New Projects 8, Davis Blvd. Restriping & Signalization Improvements 19, Rufe Snow Improvements (Glenview to Karen) 120, Rufe Snow Improvements (Mid-Cities to Hightower) §~o ·.>$145,{}OO ·<.»360,000. ê50,Ooo $905,000 940,000 300,000 $0 o 9,860,000 $1,050,000 1,300,000 10,810,000 TotaINey,'Projects> . .. <::::$0> >$1,155.000$2,145,000$9,860,000 >$13,160,000. Future Projects 21, Hightower Drive, Section C (Smithfield to Davis) 22, Hightower Drive, Section D (Stonybrooke to Eden) 23. Holiday Lane A11mprovements (I.H. 820 to Lewis) 24. I.H. 820 S, Access Imp. (Meadowlakes to Rufe Snow) 25. Meadowlakes Bridge (@ I.H, 820) .......,...... . .........., . .............. . ."...." . êJo ............ $0.... .0 0·.·::··..·.0 ° o . >·..··.··.0> 0 .. -... -. - -. 0.....:.·....·>0 0 0.:...·:...:..:0 0 ..,.,.. -.,..,. $720,300 539,000 600,000 645,500 485,000 $720,300 539,000 600,000 645,500 485,000 .............. . ....... - , ....,.,...,. , " .. Tota.IFutureProjects. .:. >.$0 .>$0 ·<$0.$.2,989,800$2;989,800 .....,....., . ..,..,.....,.. . , ............ .,............ . Total Projects . .... < > > > :$11;546,4:43$13,211 ,08( .$10,622;470 < $1 ~;820,90i ·$52,200;900 . Grant Projects: ISTEA - 6, 8 & 9 Urban Street Program - 7 CDSG - 14 TEA-21 -- 18 & 20 TxDOT -- 18, 24 & 25 . 9 '~ ,. · · · Sources of Funds G.O. Bonds, Future Issuance (1994 Program) G.O. Bonds, Existi Funds 1994 Pram) G.O. Bonds, Existing Funds (1985 Pro ram G.O. Bonds, Future Election Certificates of Obli ation, Existing Funds Certificates of Obligation, Future Issuance Unspecified Streets/Project Savings Permanent Street Maintenance Fund Reserve for Capital Improvements Draina e Utility Fund ISTEA Grant Funds CDBG Funds Urban Street Program Grant Funds TEA - 21 Funding TxDOT Funding Ci of Watauga Participation - 2000 C.O.s City of Keller Pay-As-You-Go (Prope Taxes) Developer Fee Escrow Unfinanced :rQtå. :$å~FC~~:Of:J=:~r1d!i:::::::::::::::: . . ....:.........,,' $0 3,590,505 450,000 o 3,697,331 o 3,207 2,460,000 50,000 o 230,000 329,000 o o o o 55,000 420,000 261,400 o ::::::::$~o,qQO: ' $940,000 ::::::2;~62'.08Q:: 714,970 ::::::::::~~ø~¡:: 68,500 :::::::::::::::::::::::0: 140,000 . . '2'440:..000 ' 8,000 :-:-:. t.. ":- ::::::~;~~<h~QO:' 0 :::::::::::::::::::::::g:, 220,000 , . , . . æ!> .:oo~r 400,000 .......... . ". ::::::::::::$!},~®:: 50,000 .. " "gIH)74 ' 0 ...... . ............. .. ... ::::::~;p~Q',~QO:: 4,296,000 ::::::::A90.()2f : 0 :<::::::::::::::::::::0:: 1,900,000 :::::::: ::49(3:,~()(j< 644,000 :::::: :::::: :32:.~OO:: 121,000 <::::::<:::::::::::::0:: 820,000 :::<::«::::<::::::0:: 0 ............. . :::::::<::1UO.UOO:: ° ::::::::::ð7~,~()(j: 0 ::::::::::::::«:::::0:: 300,000 ... .. . ..... -,-... .. ... .... ........ . $715,384 95,950 ° 4,550,000 o o o 1,200,000 150,000 o 2,287,107 ° o 5,310,000 1,130,500 ° o o o 1,381,966 $2,015,384 . 6,563,505 718,500 4,690,000 6,145,331 2,320,000 223,207 4,660,000 300,000 98,974 9,833,107 819,026 1,900,000 6,417,000 1,283,500 820,000 55,000 520,000 1,136,400 1,681,966 . . .:::::::::::::::::: :$11 ;54~;;i:43.:: : .$13¡ii1,{j~ :: ::$:10;~22;4io ::::: $1 ~;8~q,90i..::: ::$52;206;900: . .. /0 10 . . . & . Schedule 2 2001/2002 Drainage Capital Projects Budget Summary Project ::::P.rc)Pó$~(F: Estimated Remaining To Date :::~~ii1~~~~::: 2002/2003 Amount Continuing Projects 1. Calloway Branch Channel Improvements, A 2. Calloway Branch Channel Imp.. Phase III 3. Glenann Drive Drainage Improvements 4. Main Street Drainage Improvements 5. North Hills Addition Drainage Improvements 6. Walker Branch Channel Improvements $133,500 789,123 50,000 75.000 31.1,000 250,000 .... ......... . . . . . . . . . . . . . . . ....... ... .... ...... ... ...... .......... .... ::::::::$10;000:, ::::>:~10;87:1 ::::>:~OO;OOO> ..:.:. :ß80;O®. «>100;000 600;oM $0 100,000 o o o 50,000 $0 o o o o o Total $143,500 1,100,000 350,000 755,000 411,000 900,000 ::.: J-c)tal Continuing ProjectS.·...:.· ......... . ......... . . . . . . . . . . . ...... -........ .>:::.<..$1,608,623 .·.<~1,900,87.T> :.·:.$15(),OO{).. <»«<$0' <:$3,659,5QO. New Projects 7. I Storm Drainage System Grid Update 8.1 Misc. Channel Cleaning I Street Drainage Imp. ........ . .......... . $00 I <$55;000 I .::200,000' . $~IB .'TotéliNewl'roje<:ts .' ....,.... ... ............. . ............ . ..,........ -.. ...... -...... $0$255,000 ........${)« $0$255,000 $55,000 200,000 Future Projects 9. Little Bear Creek (LB-1) Improvements ..... ::råtaIFUture Projects $0 . . $0 I 1»<$01 I $170,000 I I $70,000 I ......: -:.:.:.:: :$0 ::::: :::::: $.1.1.Q,OPp: ,: :::: ::$:tQIQPQ': $240,000 . - -. -... -. -. .... '.' ....... ..$240,QOP:.· JotålÞr()jects .. .. .. .. . - -.. $1,1i0~,623 $2,155,877 <$320,00Q >$70,000< »$4,154,5011 · Sources of Funds G.O. Bonds, Existing Funds (1994 Program) G.O. Bonds, Existing Funds (1985 Program) Certificates of Obligation, Existing Funds Drainage Utility Fund Utility CIP Information Services Reserve $415,500 1,100,123 93,000 o o o $1,230,500 .310,877 278,200 200,000 81,300 55,000 $145,500 174,500 o o o o $70,000 o o o o o $1,861,500 1,585,500 371,200 200,000 81,300 55,000 TotaJSourcesofFunds.·...·.·······.... .' ·..·.·.·...)1;60~,623 .....>$2.155,877 .·.·<~320,6oo .{$7(),OOO:S4,154,5()o. 56 :;'l! ~.:,}~- .' : <t-i~~ . ..... .... -.. -.. .- . . Schedule 3 2001/2002 Utility Capital Projects Budget Summary . Continuing Projects 1. College Hill Booster Pump Station Reconstruction 2. Crane Road Utility Adjustments (Martin to Amundson) 3. Davis Boulevard Elevated Storage Tank 4. Misc. Capital Projects Fund, 2002·2006 5. Misc. Water/Sewer Main Replacements, 2002-2006 6. Rufe Snow Drive Elevated Storage Tank 7. Rufe Snow Drive Utility Adj, (Fair Meadows to High Lawn) 8. Rufe Snow Drive Utility Adj. (Glenview Intersection) 9. Rufe Snow Drive Utility Adj. (LH, 820 to Mid Cities) 10. Rufe Snow Drive Utility Adj. (Karen to LH. 820) 11. Rumfield Road Utility Adj., Phase III (Eden to Davis) 12. Small Water Main Replacements, 2002-2006 13. Telemetric Water Meter Annual Maintenance. 2002-2006 14. Tourist Drive Utility Adjustments (Denton to Bewley) 15. Wastewater System Rehabilitation Project (EPA) ... .T:oiaIÇQ~tinuingÞroJects·· New Projects 16. Big Fossil Creek Wastewater Outfall 17, GIS Water & Wastewater System Update 18, LH. 820 Utility Adjustments (Interchange to Meadowlakes) 19. Rufe Snow Drive Utility Adj, (Glenview to Karen) e-rOfaU4eWprOjects< . Future Projects 20, Hightower Drive Utility Adj.. C (Smithfield to Davis) 21, Hightower Drive Utility Adj., D (Stonybrooke to Eden) 22, Holiday Lane Utility Adjustments (I.H, 820 to Lewis) . ..TotaIF~ture Projects . rotaJ. CapitalÞrojects Sources of Funds Certificates of Obligation, Existing Funds EPA Surcharge Information Services Reserve Utility Operations for Capital Projects (Prior Allocation) Utility Operations for Capital Projects (Proposed) ·totå¡So\.ircesOfFQnê!S< . ............... . ............ . ... . e Project To Date $70,000 15,000 70,000 o o 75,000 30,000 50,000 95,000 10,000 39,000 o o 150,000 3,820,980 :::::P¡'ôPÔ$~d:::: ::::2001l2óòi:::: .... .... ...... .. .........._, . . . . . . . . . . . . . . ... ..,... .... .......... ..... ....... ::::: :::$10Ø~OOQ .::::·<::::B5JJOO. < :: :: :560;.000 :<:::::::50;000 :..:::::: .350;000: :':800;000: .... :::'''·<:·:0. ···:·:·:.:150,000: :··:.::::655,000. . ·..........·0: 261.000 ..: ::.: ·:350¡000: '··:··:300,000: :«~O,OOO 742;820" Estimated 200212003 $0 o o 50,000 350.000 100.000 150,000 o o o o 350,000 300,000 o o Remaining Amount $0 o o 150,000 1.050,000 o 50,000 o ° 90,000 ° 1,050,000 900,000 ° ° !2.m! $770,000 100,000 650,000 250,000 1,750,000 975,000 230,000 200,000 750,000 100,000 300,000 1,750,000 1,500,000 200,000 4,563,800 ....... -...... .. . -.,... .....,....', . ..,... -,.... .,.........,. . . ::$4.424,98() < ::$S,07:3,~2þ < > > $1,300,OOO$3,290,()00 :$14,OS8,800 § $150,000 > > 55,000 <250,000 ·100,000 $350.000 o 750,000 200,000 $700,000 o ° ° $1,200,000 55,000 1,000,000 300,000 .,.. ". ........... . .,......... . ......... . .... - .. -. ...... ... ···«>$0....... . >$555,000 «$1,300,000«>$700.000 ·.·$2,555.000. ....... -. - ... .. . -.. ...... . - .. -...... ..... -...... .. ... -'...... .........'.. -.. .... -. -.. - . -. . - ........ ......... -. .......... -.... ...... - -. §o §................................$.O.. 0<.<»0 ..,.,... . o ...··>·.<0 $0 45,000 o $300,000 255,000 250,000 $300,000 300,000 250,000 .... <$0 . .$0.. $45,000$8{)5.00Q. >SS5(),000 .......... . ...'..,...... . .......... . ..,........ . . <$4,424,9S¡} >$5.628,82() $2,645,000 >~,T95.000$11;493;8Qci $134,000 3,820,980 o 470.000 o <$266,000 >....:742;820 ·<:>55,000 ...:.. 2,84.5,000.· <1;720,000 $0 o o 500,000 2,145,000 $0 ° o 1,190.000 3,605,000 $400,000 4,563,SOO 55,000 5,005,000 7,470,000 . . . . . . . :)4~4~4!øsf<$$,62S~829:j:2;~4~,ÓQO> ::$4;~5;Ôô{¡ ..... '$.17A9~,8Ø(i: : .78 " 7'''6 . .... ,. --......-.. .----. .. , Schedule 4 2001/2002 Park and Recreation Development Fund . Capital Projects Budget Summary Project :::: :p:rop~sed·::: Estimated Remaining To Date )200112002 200212003 Amount Total Continuing Projects ..-........ . .. . ......"... . 1. Brandonwood Neighborhood Park $105,000 .. . <$145,OOQ $0 $0 $250,000 2. Calloway Branch Trail Development · 81,067 ...... ···:::113.933. 0 0 195,000 3. Cottonbelt Trail Development · 233,683 ........::::: 98A67:· 0 0 332,150 4, Cottonbelt Trail Extension · 171,469 0 0 0 171,469 5, Land Acquisition 497,000 »1;753.000 0 0 2.250,000 6. Uttle Bear Creek Trail Development · 140,072 · ... ><363.928 0 0 504,000 7. Miscellaneous Park Development 432,000 · ····<145,000> 100,000 500.000 1,177,000 8, Miscellaneous Park Structures 323,964 ..... >115,000 75,000 375,000 888,964 9, North Hills Multi-Use Trail · 28,853 <89,976 0 0 118,829 10, Snow Heights Neighborhood Park 55,000 >245,000 0 0 300,000 11. South Electric Trail Development · 7,875 · . ·>150.125 0 0 158,000 12. Special Projects Design I Research 137,000 >to,OOO 10,000 50,000 207,000 13, Supplemental Funds 224,000 <0 50,000 250,000 524,000 14. Trail Signage and Route Maps, Phase I · 5,845 ·20,155 0 0 26,000 TotalContin u in 9 Projects $2,442,828 $3,249,584 ·$235.000 : $1,175,000 $7,102.412 New Projects 15. Baseball Fields at Cross Timbers Park $0 $160,000 $0 $0 $160,000 16. Bedford-Euless Road Landscape Imp, 0 10.000 0 0 10,000 17. Central East Area Neighborhood Park 0 350,000 0 0 350,000 18. Forest Glen Neighborhood Park · 5,000 345,000 0 0 350,000 19, Fossil Creek Park Improvements 0 ....:: 65,000 ° 0 65,000 . 20. Girls' Softball Complex (Walker's Creek Park) 0 155.000 ° 0 155.000 21, Green Valley Soccer Complex 0 :. ·15.000 ° 0 15,000 22. Industrial I Holiday Neighborhood Park 0 350,000 0 0 350,000 23. Little Bear Creek Park Improvements 0 ·100,000 1,750,000 0 1,850,000 24. Mullendore Neighborhood Park 0 > <300,000 0 0 300,000 25. Northfield Park Improvements ° 15.000 0 0 15,000 26. Richfield Park Improvements ° 147,000 ° ° 147,000 27, Richland Tennis Center I RHS Practice Fields ° 70,000 0 0 70,000 28. Stonybrooke Neighborhood Park ° :. ·300,000 0 0 300,000 29. Thornbridge Park Improvements · 0 ».32,000 0 0 32,000 30. Walker's Creek Trail & Bike Transit · 0 121,000 300,000 0 421,000 · ... .. · - .. ..... ........,.., . ..,.... -. .,.. Total New Projects ·$5,000 .. ·$2,535,000 > <$2,050,00()..::··· ·<$0. ..::::::. .$.4;590,000.. Future Projects 31, Central West Area Neighborhood Park $0 . ·<$0 $350,000 $0 $350,000 32, Cross Timbers Park Development ° >.<0 0 1,350,000 1,350,000 33. Foster Village Neighborhood Park ° 0 350,000 0 350,000 34. Holiday Heights Neighborhood Park 0 0 0 375,000 375,000 35, Norich Park 0 ...... .·0 0 300,000 300,000 36, Public Art in Parks 0 ° 150,000 0 150,000 37, Smithfield Neighborhood Park 0 · >·<:·>0 ° 375,000 375,000 38, Softball Fields 0 .... «<»<0 0 2,800,000 2,800,000 ..... . -. .. . "., .,... ......... . Totat FutUre Projec;ts .>:.:$Q ..:...:..::: $.850,OOØ ::.::::::: $.5;:200;QO()::::::::::::> :$6,Q$O~OO:: ... .......,.. .. - -... -.. ..... -.. -... .. -..,....... .......,.... . ........... , .Totål.Projects*·.·.·· . ...:......:.:.....:...:.:.:.....:..::.: ).2;447:.828 · -.. -....... .::.:.::.: $6;:~r~;oriø:: :::: ::::::$1ii742f41~: ::$5,784,584 ......... .$M ~5iQ9() .. Grant Projects: ISTEA -- 2, 3, 6, 9, 11 & 15 TEA-21 - 4 & 30 TPWD - 14 & 19 .-- -...- ... ... - .-.... · · · . . Sources of Funds Park Revenue Bonds, Existing Funds Certificates of Obligation, Existing Funds Sales Tax Reserve for CIP (Prior Allocation) Sales Tax Reserve for CIP (Proposed) TPWD Grant Funds" $50,000 400,000 1,997,828 o o ::::;:::::::::::::::::JQ: ::::::::::: :50o-.0OQ: :::: ::::~¡$Oø:,$~: ::::::::2AM1)OO: .. , .. ·SOO'rlOO :-:-:-:.:-:- .. ...110( .: ............ ... ...... .......... .... ........... ......... ,. ..... .... ...... ..... $0 o 50,000 3,085,000 o $0 o o 6,375,000 o $50,000 900,000 4,548,412 11,944,000 300,000 :t~~~~:~~r:~~::~f.:~~n#S:~::::::::::::::::::::::::::::::::::::::::::::#4f~~~::::::::::::~~;~:~~~:::::::::::~~:;~~5;Ô9~:::::::::::~~~~~~;~9::::::::::::$11.;742A'2:: ·Funding of grant related projects is contingent upon approval of the grant. Grant funds not shown on Park Long Range Plan. '. ,,", '. .,...:'.' .... ..... '. c... · · · Schedule 5 2001/2Q02 Aquatic Park Capital Projects Budget Summary :: :::::f:Qþ': :N,\ii::p'~~ecÞ::: ::: ::::::::::::::::::::::::: :::::::: :::::::. .... ......................................... -. :Totär,Pròjéèts ,,'::::: -: :::: ::-\"'::'" : : ,,:,",:::::: : .' ...... ..-. ...... .... . .. ,... Sources of Funds Aquatic Park CIP Reserve :T: 9t~1: ,~~lirç~ลก 'pff,=ùri.d!i::::::::::: ........ . ......... . ........ . ......... . Project To Date :::::P.~óP~$iicF:: Estimated :::: ~~~~?~Ó~~:::: 2002/2003 .............. .. ............... ................ . . . . . . . . . . . . . . . ... ............. $50.0~~ I $$00 I -::::::::$3ß();POO:: . '::::::::$1:00;POO> . ... ....... . . . . . . . . . . . . . . .... ............ . -.-. ......... ...... .......... Remaining Amount $0 $150,000 Total $350,000 $300,000 $0:::::: ,$~ß();~~O, {::$50,000:::: $150,000»,:>: :$~~OA9Q: " ...... ...... .......... .. . .. $0:::::: $450,000{»>$50,000:;: $150,000:::::<$650,000 I I $0 I I :$450~000 I $50,000 I $0 $450,000 .::::: ... $50,000 $150,000 I $650,000 $150,000 :: >:$650,000 .. · Schedule 6 2001/2002 Municipal Facility Projects Budget Summary Project To Date H::;~~~~~~::': Estimated 2002/2003 Remaining Amount Total Financed Projects Permanent Capital Maintenance Building Projects Home Town NRH Public Library (fIF Zone #2) Home Town NRH Recreation Center (fIF Zone #2) Dan Echols Senior Center Relocation of Fire Stations #1 & #4 ............... .... ..........,. ... ........... . . . . . . . . . . . . . . . . $1,255,408 o o o o ::::::::$31:0:;000.: ::: ::::. :::i~5;OOo.:. ·········5· 0'0"'0'0' O· '. ..... '" .......... ,", 'f ,', :::::::: :::: :50;000:: ><::::475;000< $354,692 350,000 600,000 o o $900,000 9,745,000 20,800,000 o 3,500,000 $2,880,100 10,220,000 21,900,000 50,000 3,975,000 ........ . .. . .. . .. .. ..... . .... . . . .. ::::$1;25S)iCJ8:: ...$1;·526,o~ô....:$1;~04,69:2 :::Aj,¡.945~(j~0< >$jtl;{ 2S~1CJO .. 1¡)t~i: F.iii~nê~d. p:r(jJ:eCtS:::.:.:. ... . .. . . . ... . ....... . ""<>tåipfojê~is· > . . . . . . . ............. . . . . . . . . . . . . . . . ............. . . . ·«<:$1,255.40( :$.1~5~O.O(j(»~1i304,~92 <.~34;9~5,OOO>$39,(j25,100 ... . Sources of Funds Building Services Fund Reserve for Capital Improvements Tax Increment Reinvestment Zone No, 2 Other Parks & Recreation Sales Tax $1,125,308 :::.:: .$310;000:. $354,692 $900,000 $2,750,000 0 »415;000 0 0 475,000 0 <125;000< 350,000 30,545,000 31,020,000 130,100 0 3,500,000 3,630,100 0 ...:..:.: 550;000'· 600,000 0 1,150,000 T()taIS()~rces()fFlJfJd~..::.:··:· : ....,......... .............. . <$1 ,255,406 $1,520;000. $1ß04.692. '<$34,945,000 $39,025,100 · · . · · · . Schedule 7 2001/2002 Major Capital Equipment Program Budget Summary Project To Date Financed Equipment Ambulance Replacement (Fire) Engine Replacement (Fire) Fleet Maintenance Vehicle Replacement (Fire) Fuel Dispenser Replacement (Equipment Services) Kodiak Replacement (Support Services) Document Imaging System (IS) :::~~~p.~~~~::: Estimated Remaining :::2001J2002::: 2002/2003 Amount $0 o o o o o <:: :$190;öQO:: .,......... . . ... . . ':':.:. :330.;000:· ··""4·8· ·00' O· . ..... . .. .......... .j. " ::::::::::l5:;ooO:: : <::;:::: 78:;000:: >::::2~8;60(J:: $0 o o o o o ~ $190,000 330,000 48,000 15,000 78,000 228,600 ::::: :ró.t~l: FI.ri~n~d: Eqi.ii"pøønt::::::::::::::::::::::::::::::::.::::::::::::::::::: :::::::::::::::: ~O:::::::::::: :$a~~;ßò.ø:::::::::::::::::::::: $0::::::::::::::::::::: :$~:::::::::::::::: ~aa!¡;~oo.: $0 o o o o o t~ta.: M~jQ¡' þ~pit~.: J;q~ip'~~nt::::::::::' :::: :$():: ::::: :~aø\l,690.::::::::::::::::::::: ~O., :::::::::::::::::)0:: <:::: ::::: :$a8~;ßOO:: Sources of Funds Equipment Services Fund Information Services Reserve : I :rQ~~J: $()\1rcø~Qf F:tJn4~·· . 206 lOV , $0° I r· $661,000 ~o ~o .228.600 c:==:2J c:==:2J :$0;: ;:~8~~;69Q ......... . ::::::.::::$0::: ....... . :$O»>::$88~,~0 ". . .-- .. . ... -.-.... ..... :.:< .;~i~: $661,000 228,600 ...-......;. '>':~' . . . . .l \. a General CIP Personnel Utility CIP Personnel Utility Construction Personnel Schedule 8 2001/2002 CIP Personnel Budget Summary Project ::::f),r.øpQ~'(:(: Estimated To Date >~~~:~~~~~::: 2002/2003 ..... .. ....... ,.. .. .. B~O :::::$.2J~;~4a:: <::::::23t;t46:: ::::::::62~;~93:: $225.626 240,392 648.329 Remaining Amount $732,486 780,424 2,104,777 Total $1,175,060 1,251,962 3,376,499 :!~t :~foje#$:: ::::::: :::::::::::::::::::::::::::::::::::: :::::::: :::::::::::.: ::::::::::: :~ø: ::: ::::: ~iA11A~?:: ::::::::: ::~~ ~ji~3~t:::::::: ::::$~;~it~~~j: ::: ::::::::$$iiW);~2~:: Sources of Funds Interest Earnings for General CIP Pers. Interest Earnings for Utility CIP Pers. Utility Operations for Utility CIP Pers. Utility Operations for CIP & Canst. Pers. tQtâ:i: :$9~rè~$::Qrf:~nd$.:::: ~o ::::$.2'~;~~ O .... ·7'0' ·0'00' .. -", ... . ..... .. .............. .1....,' o ::::::::Hìt;t4e: ····~····9~· o :«:::w.~;~ v:: $225.626 70,000 170,392 648,329 $732,486 210,000 570,424 2,104,777 $1,175,060 350,000 901,962 3,376,499 :::::.::'::.: :$9'::.:::: ~1Ar1Aß7: ::::: ::~, ;114~3~g::: ::: .$~;~rr;~~7 ::::::::: $5;80~;~21::: 219 1- \ 't ----.'--'" ~... -.--..-...-...--.---.----------..,.- CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 8/27/01 Subject: Appointments to the Crime Control and Prevention District - Places 2, 4 & 7 Agenda Number: GN 2001-085 The terms of office for the Crime Control and Prevention District Board Members serving in Places 2, 4 and 7 expire September 1, 2001. These positions are currently being held by Councilman Welch (Place 2), Councilwoman Johnson (Place 4) and Councilman Trevino (Place 7). The Corporation's Rules and Procedures state that appointments to the Board of Directors are to be made by the City Council. State Law also provides that the appointments are to be two-year terms expiring on September 1. Other members presently serving on the Board of Directors and whose terms have not yet expired are: Mayor Scoma, Mayor Pro Tem Mitchell, Councilman Metts and Councilman Tolbert. Recommendation: To appoint members of the City Council to Places 2, 4 and 7 to the Crime Control and Prevention District, terms expiring September 1, 2003. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available Finance Director @GlÓU{!,((;i ~ Department Head Signature ~~~~ · - e Announcements and Information August 27, 2001 Announcements City Hall and its municipal buildings will be closed on Monday, September 3, due to the Labor Day Holiday. Trash service will be provided. Join us for Trash Bash 2001! We will be cleaning up trash and debris along the Trinity River on Saturday. September 15. All volunteers will receive a free t-shirt and lunch after the clean up event. Call 817-427-6550 for information. Information September 4 . Citizens Fire Academy Fire Administration Building 7:00 p.m. September 8 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m. September 13 Flamenco Dance Lessons Class meets for six Saturday's Call 817-427-6600 to reg ister September 15 Creative Writing Class for Adults and Youth Class meets for six Monday's 817 -427 -6600