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Home My WebLink AboutCC 2001-09-10 Agendas . CITY OF NORTH RICH LAND HILLS PRE-COUNCIL AGENDA SEPTEMBER 10, 2001 - 5:45 PM For the Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers 7301 Northeast Loop 820. . NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular September 10, 2001 City Council Meetinq (5 Minutes) 2. IR 2001-132 Report of Values Statement Ad-Hoc Committee (5 Minutes) 3. IR 2001-128 Presentation from Kimley Horn for North Tarrant Parkway (35 Minutes) 4. IR 2001-130 Discussion of Speed Humps - Councilwoman Johnson (5 Minutes) 5. IR 2001-131 Request from North Hills Mall for In-Kind Services for Aggressive Skaters Association World Championships - October 19 - 21,2001 (10 Minutes) 6. *Executive Session (5 minutes) - The Council may enter into closed executive session to discuss the following: Consultation with City Attorney Under Government Code §551.071 a) Cause No. 01-0559-2 City of NRH vs. Rufe Snow L.P., et al 7. Adjournment - 6:50 pm *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. , f9ST?D /!~ ~ 1 ~ j Dat«, ~.~ . j) 0 ¡)j"'Ì/'I . 9/10/01 City Council Agenda Page 1 of 4 Time !,t~A¡~·. City Soc:ratary )'{A~~i ~ L,À~ Ii)' by e . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA SEPTEMBER 10, 2001 - 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation - Troop 1213, Junior Girl Scouts- Snow Heights Elementary 5th Grade Cindy Smallen, Troop Leader 3. Pledge - Troop 1213, Junior Girl Scouts- Snow Heights Elementary 5th Grade Cindy Smallen, Troop Leader 4. Special Presentations 5. Removal of Item(s) from the Consent Agenda e 9/10/01 City Council Agenda Page 2 of 4 e . e NUMBER ITEM ACTION TAKEN 6. Consent Agenda: a. Minutes of the Pre-Council Meeting August 27, 2001 b. Minutes of the City Council Meeting August 27, 2001 GN 2001-086 c. Approval of 2001 Certified Tax Roll - Resolution No. 2001-50 GN 2001-087 d. Authorizing Homestead, Over 65, and Disability Exemptions from Ad Valorem Taxes - Ordinance No. 2568 PU 2001-037 e. Approve Purchase of Class EConnect Software - Resolution No. 2001-051 7. GN 2001-088 Local Law Enforcement Block Grant Public Hearinq and Approval 8. GN 2001-089 Adopting the Tax Rate for Tax Year 2001 - Ordinance No. 2567 9. GN 2001-090 Adopting the 2001-02 Budget - Ordinance No. 2569 10. GN 2001-091 Approve Naming of Highways 183/ 820 / 26 / 121/ FM 1938 Interchange - Resolution No. 2001-49 11. GN 2001-092 Approval of Amendment to the Youth Advisory Committee By-laws 12. GN 2001-093 Consider Adoption of 2001 Goals and Core Values - Resolution No. 2001-52 13. GN 2001-094 Approve Resolution Designating Individual to Evaluate CAPP's Savings and to Enter Power Contract on behalf of the City - Resolution No. 2001-053 9/10/01 City Council Agenda Page 3 of 4 , e . - NUMBER ITEM ACTION TAKEN 14. PW 2001-017 Award of Bid to JCF Bridge & Concrete for Iron Horse Golf Course Improvements and Amend Budqet 15. a) Citizens Presentation b) I nformation and Reports 16. Adjournment PO~T~D 4 [7:' ò i Date I. ð: 0 6 ¡t/V) 9/10/01 City Council Agenda Page 4 of 4 Time lli- . . c¡~ Secr~tary A v~-~ L~ ~~~_ By ... . IN FORMAL REPORT TO MAYOR AN D CITY COUNCIL No. IR 2001-132 I ! ~ Date: v ¡". Subject: I September 10, 2001 Report of Values Statement Ad-Hoc Committee At the goals retreat this past June the Council established an ad-hoc committee with the purpose of refining the core values established at the retreat and developing a values statement for the City. The committee met with Lyle Sumek Tuesday August 28th to review the values that the City Council identified, refine their meaning, and develop a values statement. This report provides an update on the outcome of that committee meeting. The core values identified by the City Council at the Goals retreat were: . Respect · Service · Productivity · Integrity · Responsibility · Innovation . Teamwork· . At the goals retreat, Council and staff were separated into groups to brainstorm about the meaning of each value. Mr. Sumek compiled each groups comments into a draft document that is included in the "Leadership Guide 2001-2002" that was recently distributed to the Council. The Values Statement Ad-Hoc committee used this document as a guide to further refine the meaning of each value and develop a values statement. The values statement that the committee developed is "Respect our SPIRIT" or "R-SPIRIT". Attached is a committee report and a draft of what was identified at the August 28th meeting including the values statement and the meaning of each value. If the City Council concurs with what the committee has identified, the values along with the refined City goals will be considered by the City Council at this September 1 oth City Council meeting. Once the formal resolution is adopted, we will communicate and educate employees and the community about the Goals and Core Values. The committee was also charged with meeting with Mr. Sumek regarding evaluation process for the City Manager. The committee and Mr. Sumek did not feel there was sufficient time to complete this in one evening. Mr. Sumek will be back in the area in the coming months and will get back with staff regarding dates for a future meeting. Staff will coordinate this meeting once we get possible dates from Mr. Sumek. - ~s~tted' Larry J. Cunningham City Manager ISSUED BYTHE CITY MANAGER NORTH RICH LAND HILLS, TEXAS · COUNCIL VALUES STATEMENT COMMITTEE REPORT September 10, 2001 At the goals retreat June 8 and 9, 2001 the Council established an ad-hoc committee with the purpose of refining the core values established at the retreat and developing a values statement for the City. The Council named Mayor Scoma, Council members JoAnn Johnson, Oscar Trevino, and Joe Tolbert, and also requested Larry Cunningham and staff to assist the committee. The committee met with Lyle Sumek Tuesday August 28th to review the values that the City Council identified, refine their meaning, and develop a values statement. Mayor Scoma, JoAnn Johnson, Oscar Trevino, Larry Cunningham, Randy Shiflet, Greg Vick, and Paulette Hartman were in attendance at the meeting. · Mr. Sumek started the meeting by distributing a document he prepared based on comments received at the retreat. The document identified the core values and the meaning of each individual value. The committee used this as a working document to further refine the meaning of each value and develop a values statement. Before commencing the review, Mr. Sumek pointed out that a values statement would need to brief, simple, understandable, meaningful, memorable, and convey a clear message that would apply to all involved in the organization. The committee then began the . review of the draft document and made several changes to the meaning of each value. A draft document that includes the changes is attached. Mr. Sumek will prepare a final version and mail it to the City. Councilwoman Johnson suggested that an education program be initiated to familiarize all city employees with the values and their meaning. This would also emphasize the importance of these values. It was also suggested that these values become part of annual performance evaluations of City employees and staff. It was also noted that these core values would be ones for the City Council as well as the City organization as a whole and its employees. In developing the values statement, the Committee felt that "respect" was the overriding value, and should come first. Earlier in the meeting Mr. Sumek pointed out that the first letter of each value spelled "SPIRRIT". It was then suggested that "R-SPIRIT" would be a good acronym for the values, with respect being first. The committee then decided that "R-SPIRIT" could represent the statement "Respect our SPIRIT", another way of saying this would be "ouR SPIRIT", which would demonstrate the expectation that all those that are a part of the City of North Richland Hills as an organization respect and adhere to all of these core values. As a result, the values statement was identified as follows: · Respect our .service Prod uctivity Integrity Responsibility Innovation Ieamwork . North Richland Hills Core Values We, the City of North Richland Hills, value: ouR espect Service Productivity Integrity Responsibility Innovation Teamwork - RESPECT means: · Treating others in a courteous, fair and equitable manner · Valuing differences: points of view, style · Honoring the organization's chain of command · Acknowledging successes and the contribution of others · Following up with feedback SERVICE means: · Providing services to our community and others · Solving problems · Helping the customer to understand · Sensitive to the needs and feelings of others · Taking action, providing a timely response PRODUCTIVITY means: · Producing results, completing projects - on time, at or under budget · Planning your work activities to achieve goals · Meeting or exceeding job standards and expectations · Look for ways to be more productive while being cost effective - INTEGRITY means · Honest communication · Being trustworthy · Following through on your commitment · Acting with high professional, moral, and ethical standards · Supporting the City of North Richland Hills - goals, values and decisions . . - RESPONSIBILITY means · Being knowledgeable and skilled in your job · Holding yourself and others accountable for actions and results · Being loyal and taking ownership in the City goals, values, services and departmental work program · Taking pride in your work · Willingness to take command and initiative when appropriate INNOVATION means · Looking for better ways to do your job · Willingness to learn · Being open to new ideas, new approaches · Willingness to take reasonable risks · Thinking creatively and evaluating options TEAMWORK means · Participating and involving others in team efforts · Listening and understanding the other's viewpoint · Willingness to cooperate with others and share resources · Fulfilling defined roles and responsibilities · Work and resolve differences and disagreements All those associated with the City of North Richland Hills, including City Council members and all City employees, are expected to: Respect our SPIRIT I iNFORMAL REPORT TO MAYOR AND CITY COUNCIL No.lR 2001-128 Date: September 10, 2001 Subject: Presentation of North Tarrant Parkway The engineering firm Kimley Horn will be making a presentation Monday evening in Pre- Council regarding North Tarrant Parkway. This presentation will be a computer rendering that will give City Council an opportunity to actually view how the roadway will look once constructed with adjacent developments that are currently in place as well as the planned Super Wal-Mart. Also, actual elevations from a motorist perspective will be featured. Kimley Horn has already begun final design and is on schedule to have all engineering and design completed by next month. This is more of an informational item to give Council a preview of what will be forthcoming regarding this roadway. Also, with numerous elements of the city image study incorporated into the design of North Tarrant Parkway this will be an excellent preview prior .to. September 1 ih worksession regarding the city image study. . Respectfully Submitted. .~ Steve Norwood Assistant City Manager SPN/ld ~....---,.- ~.."_··V·", e i~~ ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR #2001-130 ,\ ~~¡'\.1 -- -===- " I'''^ V Date: September 1 0, 2001 Subject: Discussion of Road Humps Councilwoman Johnson has requested that an item be placed on the Pre-Council agenda to allow for discussion concerning the city's road hump policy. The City of North Richland Hills patterned our ordinance after the City of Dallas and was presented to Council and approved on August 9, 1993. Since then in excess of 22 streets have had road humps constructed according to city policy. The policy restricts road humps to residential streets and they are designed to keep from impeding emergency response on collectors and arterial streets as well as possibly damaging emergency response equipment. The request and cost are the adjacent property owner's responsibility. Road humps are only installed on streets that meet the traffic volume criteria of at least 500 hundred vehicles per day and the speed criteria of 35 mph or greater. Per the ordinance the cost to construct road humps is $500 for the first two road humps and then $150 for each additional. The actual cost to construct each road hump when you factor in staff time, the traffic study, materials, etc., results in actual costs of approximately $1000 per road hump. Mike Curtis will be available at the pre-session to present this item as well as address any questions should Councilwoman Johnson or City Council have anything specific. . Respectfully Submitted, , Steve Norwood Assistant City Manager SPN/ld e ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2001-131 \ * Date: if \ Subject: September 10, 2001 Request from North Hills Mall for In-Kind Services for Aggressive Skaters Association World Championships - October 19-21,2001 The City of North Richland Hills has recently received a request for in-kind services for the upcoming ASA World Championships. This is a new request by North Hills Mall in an effort to provide adequate services for the anticipated 75,000 people at the ASA Championships. North Hills Mall is requesting approximately $65,000 in services for the multiple day event including waiver of permit fees, Police and Fire personnel for security and emergency medical assistance, use of the Park & Recreation mobile stage, a forklift and operator, and volunteers for trash pickup. The primary event is Friday, Saturday and Sunday, October 19-21, however preliminary events run a total of 9 days beginning Saturday, October 13. Staff has recently been made aware of this request and did not include funding in the current budget. e To bring City Council up to date, the Aggressive Skaters Association has a two-year agreement with North Hills Mall to host the 2001 & 2002 ASA World Championships at North Hills Mall. This proposal is in association with Eisenberg's Skate Park, North Hills Mall and ESPN Sports. North Hills Mall developers have an agreement to build a $2 million Extreme Skate Park in the Mall as part of the new entertainment theme at North Hills. The Aggressive Skaters Association is a growing sport that includes inline skaters, skateboarding and trick bicycling. The professional association has 23 annual events that lead to the ASA World Championships. Other include the X-Games, Gravity Games and Extreme Games that have been broadcast on ESPN. "Extreme Sports" is a growing sport popular among 12 to 22 year olds. It is staffs belief that the City of North Richland Hills would receive favorable exposure both on a national and worldwide scale with emphasis to a new teenage market segment. This event is a great way to help kick off the new entertainment theme at North Hills Mall and be a catalyst for promoting continued redevelopment of the Mall. A meeting is scheduled late this week with North Hills Mall to discuss how our in-kind services could be offered in trade for the City of North Richland Hills to serve as a Major Sponsor. As a major sponsor, the City of NRH could be a title sponsor of a particular event with multiple signs displayed for TV coverage and attendees. The City's mobile stage and on-site NRH booth could also be a great opportunity to show off our community. This event can also be used to promote our local motels and hotel/motel funding reserves can be used for this purpose. e ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS · Please find enclosed a breakdown of requested City services for the ASA World Championships and a listing of benefits for Major Sponsors. Staff is requesting direction from City Council regarding this request and general support for the ASA World Championships. Specifically, is Council supportive of the city entering into some level of sponsorship of this event, subject to our obtaining prominent and appropriate recognition and positive exposure of our City? Would Council be willing for us to provide some financial participation as well as "in-kind" services that would not adversely impact the budget? Specifically, is Council supportive of the City entering into some level of sponsorship of this event, subject to Based on City Council's direction, staff could bring back a resolution at the September 24th Council meeting for final resolution of this request. Sincere~, . \, ~U,~ John Pitstick Development Director e e · ASA World Championship North Hills Mall Request North Hills Mall Department Request e Environmental Services Permits Emergency Medical Fire 5 days 2 Security Guards Police 11 days! 24 Hours 5 Access Guards 5 daysl10 hours 4 Traffic Control Officers 5 daysl10 hours 1 Supervisor 5 daysl10 hours Mobile Stage Parks 9 days 60 Tables and 300 Chairs for 9 days Forklift and Operator Streets 10 days Trash Pick-Up Courts 9 days Total Cost $0 $500 $2,250 $17.592 $8,500 $6,800 $2,300 $18,000 $2,000 $5,600 $1,957 $65,499 Building Inspections Permits Total Costs e - -- - II I i I I I I_ I Maior Sponsor Participation Level ----- $85,000 §ponsor Benefits · Top-level sponsorship of the ASA World Championships and the Mobile Skatepark Series · Title sponsorship of an on-site game or contest · Includes both ASA World Championships & Mobile Skatepark Series · Big name pro athletes · Amateur competitions in skateboarding & inline · Top pro street course for kids to use as a skatepark · 9 day X sports & music festival · Features 12 bands playing live · Interactive sessions/clinics between pros and kids · Huge consumer promotion opportunities · Other teen cultural activities like video game contests, an intemet cafe, OJ spinning, etc. · Combines mass media with grass roots marketing Creates huge media "buzz" On-site trial to 75,000+ targeted consumers · · · Extremely high attraction to 12-24 demos · Direct trial opportunities to 75,000+ targeted consumers · A huge signage presence in 16 TV broadcasts, relevance to the target --- global TV coverage to 180 countries Advertisinq · Full TV signage/exposure on ESPN and espn2 and to 180 countries · One (1) :30 second commercial unit on ESPN and espn2 with guaranteed positioning in 4th quarter · Opportunity to purchase :30 second commercials and billboards on ESPN/espn2 during the shows at a special sponsor rate · Logo exposure on the Event's electronic scoreboard throughout the Event · Logo in all promo materials (posterslflyers, etc.) · Logo inclusion in all print advertising about the Event · One (1) l' x 5' band of stickers provided by sponsor on half-pipe in view of TV · One (1) 3' x 7' banner provided by sponsor on half-pipe in view of TV · One (1) 3' x 7' banner provided by sponsor on street course in view of TV · Primary inflatable (provided by sponsor) positioning in view of TV · $2 million value in media exposure _ On-site Visibility & Promotional Benefits _ . One (1) -10' x 10' booth (provided by sponsor) in Event area from which sponsor may I display and distribute sponsor information. If sponsor does not have a booth, the Event staff will provide a booth and bill back the cost to the sponsor. Sponsor will provide booth signage. ~ I II I I I I -e I I I 11 I I I Ie I I I II I - '. - - · Trial and display opportunities on-site Sales opportunity on-site Opportunity to display inflatable (provided by sponsor) Inclusion in all ASA Event publicity produced by Event staff Inclusion in radio adv & promotion Public address announcements each day Right to pass out coupons/special offers to drive retail sales Right to distribute premiums On-site promotions such as drawings for prizes, costumed characters (provided by sponsor), or other promotions created by sponsor, etc. Significant on-site signage (3 - 3' x 7' banners provided by sponsor) VIP tickets to the live music events Access to music stage for themed promotion/contest 2 passes to VIP Deck at each event 2 passes to Year-end Awards Show VIP passes and participation in special promotion created by Presenting Sponsor - tbd · · · · · · · · · · · · · · Sales/Misc. · Specific product category exclusivity at the Events Significant coverage in the ASA Pro Tour Home Video Complimentary copy of ESPN and ESPN2 TV broadcast of the Event · · ~ " . Present: . MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND IiILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 27,2001 - 5:50 P.M. Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D . Tolbert T. Oscar Trevino, Jr. Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire Paulette Hartman Mike Curtis Larry Koonce John Pitstick Jenny Kratz Karen Bostic Donna Enos John Lynn Mayor Mayor Pro Tem Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director Community Services City Secretary Assistant City Secretary City Attorney Asst. to the City Manager Public Works Director Finance Director Director of Development Public Information Director Budget Director Purchasing Agent Assistant Police Chief ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the meeting to order at 5:50 p.m. Councilman Tolbert present at 5:53 p.m. DISCUSS ITEMS ITEM 6H - PU 2001-036 In response to a NAN FROM REGULAR question staff advised council the city has many AUGUST 27,2001 interlocal agreements in addition to an CITY COUNCIL agreement with the Council of Governments. AGENDA ITEM 7 - PZ 2001-16 Councilman Trevino asked for clarification on Note 2 of Planning and Zoning recommendation. The recommendation says a note to be added to the site plan requiring the construction of a minimum of 6' wood fence along the west side of the development (including lot 3-common area) as the homes are built. Councilman Trevino read the Planning and Zoning minutes and thought Lot 3 was in the middle and Lot 1 and 2 were on the west side. . ;' ... . IR 2001-123 REPORT ON ACTION OF 911 DISTRICT - REBATING REVENUES IR 2001-121 DISCUSS NAMING OF 820/26/121/83 INTERCHANGE Pre Council Minutes August 27,2001 Page 2 Mayor Scoma said staff would clarify the common areas during the regular council meeting. Councilman Welch wants to make sure that the owner whose property backs up to the wrought iron masonry fence on Glenview will not be allowed to erect a stockade fence. Mr. Pitstick advised council that Mark Wood would deed restrict to not allow a property owner to erect a wood/stockade fence along Glenview. Mr. Pitstick further advised that council could include this as a stipulation to the PD. Mr. Shiflet advised council the Board of Directors for the Tarrant County 9-1-1 District approved a rebate to its member cities. The District's Executive Director Bill Munn confirmed that the City of North Richland Hills will be receiving an amount just over $31,000. Staff will determine how to best apply the funds and bring recommendation to council for their consideration and approval of the expenditures. Mr. Cunningham advised council of Mayor Scoma's suggestion to name the completed Interchange of 26/820/121/183 as the "Wes Heald Interchange". This would be honoring Mr. Heald's tremendous accomplishments for the State of Texas as well as Northeast Tarrant County. Staff has talked to Fort Worth District Engineer Steve Simmons as how to procedurally request naming of the interchange. Mr. Simmons advised staff that council would need to forward a resolution to the State for their consideration of naming the interchange after Mr. Heald. Staff will request adjoining cities to support this request. Staff has communicated with Hurst and Richland Hills to solicit their support and they will soon be discussing this item. Mr. Cunningham advised council that he has called the City of Forth Worth. Haltom City and Watauga have also expressed their interest in supporting this proposal. Mayor Scoma received a letter from a citizen who su ested the interchan e be named NAN NAN ... .. . Pre Council Minutes August 27,2001 Page 3 "North Richland Hills Fly Over". Dave Lieber of Fort Worth Star Telegram advised Mr. Cunningham of three names proposed by readers. They are: (1) Long Horn Interchange; (2) North East Stall; and (3) Road from Heald Council consensus was for staff to move forward with the preparation of a resolution for council consideration at their September 10 Council meeting and make official request of surroundinq cities for their support. L. Cunninaham Mayor Scoma announced at 6:13 p.m. that the ADJOURNMENT Council would adjourn to Executive Session for consultation with City Attorney regarding matter Buckingham vs. North Richland Hills as authorized by Government Code §551.071. The Executive Session adjourned at 6: 18 p.m. to the reaular City Council meetinQ. . Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary . ,. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY pF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 27,2001 -7:00 P.M. . 1. CALL TO ORDER Mayor Scoma called the meeting to order August 27,2001 at 7:00 p.m. Present: Charles Scoma Russell Mitchell Lyle E. Welch Frank Metts, Jr. JoAnn Johnson David Whitson Joe D. Tolbert T. Oscar Trevino, Jr. e Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Patricia Hutson Alicia Richardson Rex McEntire ROLL CALL Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services City Secretary Assistant City Secretary Attorney 2. INVOCATION Pastor Ronnie Matheny of New Church gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS YARD OF THE MONTH Beautification Chairperson Patsy Tucker and Mayor Scoma recognized the following Yard of the Month recipients. e Terry and Karen Jackson, 3861 Diamond Loch West; Edith McCoy, 4925 Harrell; Robin & Jon Thomas, 5005 Skylark Court; Dean & Linda Hockenberry, 7421 · e e City Council Minutes August 27, 2001 Page 2 Christopher Court; Harvey & Donna Greenwald, 5016 Strummer; Jeff & Kim Brook, 7817 Cortland; Phillip & Penne Ash, 6704 Rolling Hills Drive; Jean Ann & Mal Hasty, 7400 Shady Hallow Court; and Jeff & Cynthia Lewis, 8561 Steeple Ridge. RECOGNITION - 2001 SADIE RAY GRAFF AWARD Ms. Tucker recognized Kathy Luppy for coming in second place for the 2001 Sadie Ray Graff Award. Each year the Keep Texas Beautiful organization presents the Sadie Ray Graff Education Award. This award recognizes teachers, school officials and school volunteers who encourage or demonstrate the use of environmental curricula in the state of Texas. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE JULY 27-28,2001 COUNCIL WORK SESSION B. MINUTES OF THE PRE-COUNCIL MEETING AUGUST 13, 2001 C. MINUTES OF THE COUNCIL MEETING AUGUST 13, 2001 D. GN 2001-078 - SET DATE FOR LOCAL LAW ENFORCEMENT BLOCK GRANT E. GN 2001-079 - APPROVE LIBRARY CONSORTIUM - RESOLUTION NO. 2001- 045 F. GN 2001-080 - APPROVE "NO PARKING ANYTIME" ZONE ON WENDELL COURT SOUTH - ORDINANCE NO. 2566 G. GN 2001-081 - APPROVE AGREEMENT WITH THE TEXAS DEPARTMENT OF TRANSPORTATION FOR MAINTENANCE OF TRAFFIC SIGNAL LlGHTS- RESOLUTION NO. 2001-047 H. PU 2001-036 - AUTHORIZE INTERLOCAL PURCHASING AGREEMENT WITH THE CITY OF LEWISVILLE - RESOLUTION NO. 2001-048 · e e City Council Minutes August27,2001 Page 3 Councilwoman Johnson moved, seconded by Councilman Tolbert to approve the consent agenda. Motion to approve carried 7-0. 7. PZ 2001-16 - PUBLIC HEARING TO CONSIDER A REQUEST FROM MARK WOOD OF REBEL PROPERTIES III LTD. ON BEHALF OF THE PROPERTY OWNERS FOR A ZONING CHANGE ON 7.379 ACRES OF LAND FROM PD PLANNED DEVELOPMENT AND R3 SINGLE FAMILY TO PD PLANNED DEVELOPMENT FOR SINGLE FAMILY USES ON MINIMUM 5,400 SQUARE FOOT LOTS (PROPERTY LOCATED IN THE 6400 BLOCK OF GLENVIEW DRIVE) - ORDINANCE NO. 2565 APPROVED Mr. Mark Wood and Mr. Mark Howe of Rebel Properties summarized request for council. Mr. John Pitstick, Director of Development advised council that the plan proposes 37 lots for residential development and 3 lots for use as common areas. Two access points are provided to the site, one from Glenview Drive on the north and one on Harmonson Road on the south. The plan proposes three lots as common areas - two of the lots are situated near the development entrances along Glenview Drive and Harmonson Road and the third common area being internal to the site. The Homeowners Association will be responsible for the maintenance of these common areas. Staff recommends that the Homeowners Maintenance Agreement be similarly structured to that of the recently approved Glenwyck Addition. Staff also recommends a 5' fence maintenance agreement be added to the north side of Lots 1, 2, and 3 of Block 1. The applicant has requested the following variances: · Lot size of 5,403 square foot minimum · Lot width of 50' for interior lot and 55' for corner lot · Lot depth of 110' minimum · Side setback of 5'/10' · Dwelling size of 1,600 square feet (8 lots) and 1,800 square feet (29 lots) · Screening wall to be a 6' wrought iron fence with brick columns approximately 30'apart · City Council Minutes August 27, 2001 Page 4 The Planning and Zoning Commission recommended approval of this request with the following stipulations: A note be added to the site plan that stipulates that no more than 8 residences will be a minimum of 1600 square foot in size with the remaining 29 lots having an overall average residence size of 1800 square feet. A note be added to the site plan requiring the construction of a minimum 6' wood fence along the west side of the development (including lot 3-common area) as the homes are built. Staff suggests that council use the verbiage "minimum" as opposed to "average" residence size. Council discussed in detail the fence options/variations, detention pond, screening wall and common areas. Councilman Tolbert asked Mr. Cunningham what option was available to council in regards to requiring a fence around the detention pond. . Mr. Cunningham advised council they could direct staff to evaluate the drainage of the detention pond to see if it was necessary to erect a fence. e Mr. Pitstick advised council the stipulation pertaining to the detention pond could be tied to the plat. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Trevino moved to approve PZ 2001-16, Ordinance No. 2565 with the following stipulations: A note be added to the site plan that no more than eight (8) residences will be a minimum of 1600 square foot in size with the remaining twenty-nine (29) lots having an overall minimum residence size of 1800 square foot Require the construction of a consistent stockade fence along the west side of the property from Lot 1-22, Block 2 at a 6' minimum height e A deed restriction to have no fence of any kind with the exception of a living fence on common block 1 of Lot 1, 2, and 3 along Glenview and no fence of any kind with the exception of a living fence on the west side of Lot 1 Mr. Pitstick advised Councilman Trevino that staff could not enforce deed restrictions, but the fence stipulation could be included in the PD. _ e e City Council Minutes August27,2001 Page 5 Councilman Trevino advised council and staff that he would like it part of the PD. Homeowners Maintenance Agreement to be the same as Glenwyck and to be tied to the Homeowners Association Agreement Homeowners Association to maintain the fence along common lots and Glenview and Harmonson along with landscape and maintenance of all three common areas Specify that the specific landscaping and the entryway features be approved by Mr. Pitstick's office to include landscaping, signage and the entryway The detention area be determined as to whether a fence is required around Lot 22, Block 2 for the protection of the public at the time of final plat. The determination of whether a fence is needed because of a dangerous condition will be determined by staff. Councilman Metts seconded the motion. Mayor Pro Tem Russ Mitchell asked that Councilman Trevino amend his motion so that the west side of Lot 1 match the Glenview Drive side (wrought iron and brick column). Councilman Trevino did not accept amendment. Motion to approve carried 7-0. 8. GN 2001-082 - AUTHORIZING CLASS INVESTMENT POOL - RESOLUTION NO. 2001-046 APPROVED Finance Director Larry Koonce summarized item for council. Mayor Scoma suggested that staff change paragraph two of the CLASS Participation Certificate to read: "The undersigned hereby certifies that Toni VanHooser or others as authorized by the City's Investment Committee is duly authorized designated representative of the undersigned as required by the agreement." Councilman Tolbert moved to approve GN 2001-082, Resolution No. 2001-046 with the stipulation as suggested by Mayor Scoma. Councilwoman Johnson seconded the motion. · e e City Council Minutes August 27, 2001 Page 6 Motion to approve carried 7-0. 9. GN 2001-083 - PUBLIC HEARING ON PROPOSED TAX RATE FOR 2001-2002 FISCAL YEAR APPROVED Ms. Karen Bostic, Budget Director, summarized item for council. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilwoman Johnson moved to direct staff to place an ordinance on the September 10, 2001 City Council agenda to adopt a tax rate of 57ft for fiscal year 2001-2002. Councilman Trevino seconded the motion. Motion to approve carried 7-0. 10. GN 2001-084 - PUBLIC HEARING ON PROPOSED 2001-2002 BUDGET APPROVED Ms. Bostic presented council with an overview of the proposed 2001-2002 budget. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Tolbert moved to approve GN 2001-084 and direct staff to draft an ordinance to adopt the annual budget at the September 10, 2001 council meeting. Councilwoman Johnson seconded the motion. Motion to approve carried 7-0. 11. GN 2001-085 - APPOINTMENTS TO THE CRIME CONTROL AND PREVENTION DISTRICT - PLACES 2, 4, & 7 APPROVED Mayor Scoma summarized item for council. · e e City Council Minutes August27,2001 Page 7 Councilman Welch moved to appoint Councilman Whitson to Place 2, Councilwoman Johnson to Place 4, and Councilman Trevino to Place 7. Councilman Metts seconded the motion. Motion to approve carried 7-0. 12. A. CITIZENS PRESENTATION None. B. INFORMATION AND REPORTS · Monday, September 3 - City Hall and all municipal buildings will be closed in observance of Labor Day. Trash service will still be provided on Monday. · Saturday, September 15 - Trash Bash 2001 Citizens wanting to participate should call 817-427-6650 for more information 16. ADJOURNMENT Mayor Scoma adjourned the meeting at 9:09 pm. ATTEST: Charles Scoma - Mayor Patricia Hutson - City Secretary "- -~ :~ - ~:"'- .'~."'.""''''"' . ,(':,''; ,.. . -",'~ ,>-s'>::;- ..'-.~~.<:<, -t~."?-1>,:;':·:j~<,!"'i-';':;'~::-',':',,'1Y~'~'>}~;~'J,:~,,1,;,j:7-",;:J~~_, :-,~~:,t~f""',"';,,,,,5~' ,:",'\' _ ,';"<''',';>'''"'>',< ~:';', ... ",'_,,, "~,,,,:;;-... ' CITY OF NORTH RICH LAND HILLS . Department: Budget & Research . . Council Meeting Date: 9/10/01 Subject: Approval of 2001 Certified Tax Roll - Resolution 2001-050 Agenda Number: GN 2001-086 Tarrant Appraisal District has provided the City with the 2001 Certified Tax Roll information. This includes the most current appraisal information, exemptions for disabled veterans, persons over 65, homestead and disabled persons, abatement value losses, freeport inventory value loss and agricultural value losses. These values also include the new construction and the minimum value of properties still under protest to the Tarrant Appraisal Review Board. The certified values for the City of North Richland Hills are $2,599,212,878. This is the amount used to calculate the effective tax rate and property tax revenues for the fiscal year 2002 budget, and it is recommended to be certified and accepted by the City Council. Recommendation: To approve Resolution 2001-050 and the Certified Tax Roll in the amount of $2,599,212,878 for the tax year 2001. Source of Funds: Bonds (GO/Rev.) Operating Budget ~, De artment Head Si nature Finance Review Account Number Sufficient Funds Available . '-,-,..'.....- '--~~...'~-----~.._,._---". --.~--~-~'-..-,.,..,-------,.- . RESOLUTION NO. 2001-050 WHEREAS, the City Council of this City received the Ad Valorem Tax Rolls for the year 2001 from Tarrant Appraisal District in the amount of net taxable value of $2,599,212,878 including minimum value of properties pending disposition before the Appraisal Review Board; and WHEREAS, the City Council studied said Tax Rolls and approved same on September 10,2001. NOW THEREFORE, be it resolved by the City Council of the City of North Richland Hills, Texas that: 1. The approval of said Tax Rolls received from Tarrant Appraisal District in July 2001, be and is hereby ratified and said Tax Rolls shall collectively be considered the Tax Roll of this City for 2001 and it is hereby in all things adopted and approved. PASSED AND APPROVED the 10th day of September 2001. . Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City . APPROVED AS TO CONTENT: tuJ-/Á~' Karen Bostic, Director of Budget & Research . . F~':7r;>",~:W'¡~I'C::ðf?t ,r,o, -.-, 1"..~ ....).\+", . ~' ~'>''',~" ,', .,'~ r>!:,~:; ""!';",',-; C.' ,t; ,,0::7',' ;~,'~f'-,.;. -~"',J'-'" ,-~:\'~¡¡;;'V':'f":<,J,:¡":;-~"; (,';"'.:'"'¡;;:, !.""'r:',~',"~' >'" "..". "",.',",.'''' ." ". ,..,,,,. ~ CITY OF NORTH RICH LAND HILLS Department: Budget & Research Council Meeting Date: 9/10/01 Subject: Authorizing Homestead, Over 65, and Disability Agenda Number: GN 2001-087 Exemptions from Ad Valorem Taxes - Ordinance No. 2568 For the past several years the City Council has been granting various exemptions from Ad Valorem Taxes, and it is necessary for Council to again take action adopting these exemptions. The ordinance that is being proposed includes a 15% exemption for residential homestead, a maximum $35,000 exemption from assessed value on a residential homestead for persons over the age of 65, and a maximum $35,000 exemption from assessed value of property owned by a disabled person where that property is exclusively used for homestead purposes. The proposed ordinance does not allow an exemption to be claimed for both over 65 and disability, and no homestead will be subject to both the over 65 and disability exemption. These exemptions were anticipated in calculating the property tax revenue for fiscal year 2002. Recommendation: To adopt Ordinance No. 2568 providing exemptions for homestead, over 65 years of age, and disabled persons to be approved. Source of Funds: Bonds (GO/Rev.) Operating Budget o~e&~. De artment Head Si nature Finance Review Account Number Sufficient Funds Available ., . . . / ORDINANCE NO. 2568 AN ORDINANCE AUTHORIZING AND APPROVING RES- IDENTIAL HOMESTEAD, OVER 65, AND DISABILITY EXEMPTIONS FROM AD VALOREM TAXES FOR THE 2001 TAX YEAR. WHEREAS, the City Council determined the necessity for a residential homestead exemption and an over 65 exemption; and WHEREAS, the City Council recognizes the special needs of disabled persons; NOW THEREFORE; BE IT ORDAINED BY THE CITY COUNCIL OF NORTH RICH LAND HILLS, TEXAS, THAT: 1. There shall be exempt from the City Ad Valorem Taxes for the tax year 2001, fifteen percent (15%) (with a minimum of $5,000) of the assessed value of a residential homestead within the City which is occupied by the owner as his homestead. 2. Persons over the age of 65 years, claiming an exemption pursuant to Ordinance No. 676 shall have a $35,000 exemption from the assessed value of a residential homestead. A person who is disabled within the meaning of Section 11.13 (m) of the Property Tax Code of the State of Texas, as of January 1 of each year shall be entitled to a $35,000 exemption from the assessed value of property owned by such disabled persons and used exclusively for homestead purposes by such disabled persons. No person may claim both the "over 65" exemption and the "disability" exemption and no homestead shall be subjected to both the "over 65" exemption and the "disability" exemption. 3. Persons claiming the exemptions must comply with City Ordinances and the Texas Property Tax Code. ~. . . . .1 4. "Exemptions provided for in section 1 and 2 will remain in force by the City of North Richland Hills unless the City Council of North Richland Hills takes action to change either, or both". PASSED AND APPROVED the 1 oth day of September 2001. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City APP~. Karen Bostic, Director of Budget & Research ,.".,...., ....;.'.--".,.--..; CITY OF NORTH RICHLAND HILLS Department: Information Services Council Meeting Date: 9/10/01 Subject: Approve Purchase of Class EConnect Software - Agenda Number: PU 2001-037 Resolution No. 2001-051 During FY 1997/98, the City purchased a computer system called Class for the Park and Recreation Department. This system is used for enrollment and payment of leisure classes and programs being offered to our citizens. In the FY 2000/2001 budget, Council approved $34,000 for an upgrade to the Class system to allow for remote registration via touch-tone telephone called IVR (Integrated Voice Response). The Class Company now offers a product called EConnect that allows for registration and payment of classes over the Internet. With the improvements in the City's new home page, combined with advancements in technology and the movement to E-Government, staff believes it would be in the best interest of our citizens and the City to purchase the EConnect system, rather than the IVR system. The main advantage of the EConnect system over IVR is that the public can view the entire class list being offered, pick the preferred class and pay for the class, without having to refer back to the printed brochure. The EConnect product is more user friendly than the IVR system and is about the same price. If approved, Internet registration for classes at the Tennis Center would be added as well. The Class Company will install the EConnect software, integrate the new software with our existing system and provide user training, including travel, for $25,896.50. Additional hardware and software totaling $6,442 is needed and will be purchased using existing purchasing agreements. The total cost of the project is quoted at $32,338.50. Recommendation: That the City Council approve Resolution # 2001-51 to allow the City Manager to enter into an agreement with the Class Company to purchase the EConnect software and services for $25,896.50 and to allow staff to purchase the needed hardware and software totaling $6,442, utilizing existing purchasing agreements. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number !ï?O-7011-71? 7!ï-~!ï Sufficient Funds Available f f' I . ce Director Page 1 of L . RESOLUTION NO. 2001-51 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, that: 1. The City Manager be, and is hereby, authorized to execute the agreement to purchase EConnect software and related services from Class Company. PASSED AND APPROVED this 10th day of September, 2001 APPROVED: Charles Scoma - Mayor . ATTEST: Patricia Hutson - City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire - Attorney for the City APPROVED AS TO CONTENT: Terry D. Kinzie - Director, Information Services . "Ii.';; (~.:~-.~ CITY OF NORTH RICHLAND HILLS . Department: Police Department Council Meeting Date: September 10, 2001 Subject: Local Law Enforcement Block Grant Public Hearing and Approval Agenda Number: GN 2001-088 The United States Department of Justice has approved the City's 2001 Local Law Enforcement Block Grant (LLEBG) application and award. This year's award under the 2001 LLEBG is in the amount of $30,456.00, with the City's cash match set at $3,384.00. One of the requirements for receiving the award from the Department of Justice is that the City is required to schedule and hold a public hearing to allow input from the public on the allocation purposes recommended by the LLEBG Advisory Board. For the 2001 LLEBG, the Advisory Board recommends the funds be allocated for the purchase of three vehicle mounted thermal imaging devices for use by the Police Uniformed Patrol Division. Recommendation: To conduct the required public hearing and approve the planned expenditure. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Department Head Signftu~ ...... Account Number Sufficie nds Available 1d: ' / ( <-~ Ç' .)vz Budget Director Page 1 of 1 '?~'~,?7'''YC-'''l'~':'?'':~Jf;:lJ~~<~'' --: "'., '::~ ':-:-:" -'~'-- ",- " ,".. ',"-,' "~.,' " " , . . " CITY OF NORTH RICH LAND HILLS · Department: Budget & Research · · , þ " Council Meeting Date: 9/10/01 Subject: Adopting the Tax Rate for Tax Year 2001 Ordinance No. 2567 Agenda Number: GN 2001-089 The notice of effective tax rate was published in the Star Telegram newspaper on August 16, 2001 in accordance with State law. The proposed 2001-2002 tax rate for the City of North Richland Hills is 57¢. The proposed rate of 57¢ is a 6.80% increase over the effective tax rate. The proposed rate of 57¢ is broken down into two parts as follows: 33.53¢ 23.47¢ for the purposes of maintenance and operations for the payment of principal and interest on debt of the City Recommendation: To adopt Ordinance No. 2567 setting the tax rate for the 2001-2002 fiscal year at 57¢. Source of Funds: Bonds (GO/Rev.) Operating Budget Æ Finance Review Account Number Sufficient Funds Available ¿ ..'. --.'-.. ---··-----~--·.._,·-~_~_.....___"...'~'...r__'r_ .. . . . ORDINANCE NO. 2567 AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS FOR THE 2001 TAX YEAR. BE IT ORDAINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS THAT: We, the City Council of the City of North Richland Hills do hereby levy or adopt the tax rate on $100 valuation for this City for tax year 2001 as follows: $ .335314 for the purposes of maintenance and operations. $ .234686 for the payment of principal and interest on debt of this City. $ .570000 total tax rate. The tax assessor-collector is hereby authorized to assess and collect the taxes of the City of North Richland Hills on this the 10th day of September 2001. 1. That there is hereby levied and shall be collected as provided by law, an Ad Valorem tax for the year 2001 on all property, real and personal, except such property as may be exempt from taxation by Constitutions in the statutes of the State of Texas, and ordinances and resolutions of the City of North Richland Hills, situated within the corporate limits of the City of North Richland Hills, Texas, on January 1, 2001 and that the amount to be applied to the value of such property shall be 57¢ per $100 valuation. 2. That the tax so levied :and assessed shall be apportioned to the accounts and funds in the amount as set forth above. The amounts collected for payment of principal and interest on debt of the City shall be deposited into an interest and sinking fund for that purpose until a total of $6,100,000 is deposited from the 2001 Ad Valorem tax levy~ . . . 3. That the taxes provided for herein are in accordance with the appropriate State statutes. 4. Ad Valorem taxes levied by this Ordinance shall be due and payable on October 1, 2001, and shall become delinquent on the first day of February 2002. Payment of such tax is due as provided by the Texas Property Tax Code. 5. If the tax is unpaid after February 1, 2002, such tax will become delinquent and penalty and interest will attach and accrue as provided by the Statutes of the Texas Property Tax Code Sec. 33.01. 6. In the event the taxes become delinquent and in the event such delinquent taxes are referred to an attorney for collection, an additional amount of fifteen percent (15%) of the total amount of tax, penalty and interest then due shall be added as collection costs to be paid by the taxpayer. 7. Taxes herein levied and uncollected shall be a first prior and superior lien against the property, and the said lien shall be superior liens charges, and encumbrances, and such lien shall attach to personal property with the same priority as to real property. 8. The lien provided herein shall be attached as of January 1 2001. 9. Should any section, provIsion or clause of the Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole or any part thereof other than the part so declared to be invalid. . 10. The Ordinance shall become effective from and after the date of its approval and adoption as provided by law. PASSED AND APPROVED by the City Council of the City of North Richland Hills, Texas upon first and final reading, at a regular meeting on the 10th day of September 2001. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary . APPROVED AS TO FORM AND LEGALITY: Attorney for City J~T Karen Bostic, Director of Budget & Research . ;.",., . ,,~ , ;, ~. .....', '" - " ......~"i, " .¡,.,-~ - .-<. ".,.", -,. . .., . CITY OF NORTH RICHLAND HILLS ,/ Department: Budget & Research Council Meeting Date: 9/10/01 Subject: Adopting the 2001-2002 Budget - Ordinance No. 2569 Agenda Number: GN 2001-090 The proposed budget for 2001-2002 was filed with the City Secretary's office on July 30, 2001. All necessary publications and hearings have been completed in compliance with City Charter requirements and State Law. The 2001-2002 General Fund budget is based on the 57¢ tax rate which is the existing rate for the current fiscal year. Revisions to the 2000-2001 revenues and expenditures have been made to reflect the most current estimates for this fiscal year. The Budgeted Expenditures are: Revised Budget Proposed Budget Fund 2000-2001 2001-2002 General Fund $28,637,045 $30,121,094 General Debt Service Fund 7,388,877 8,453,139 Utility Fund 18,701,744 19,551,450 Golf Course Fund 2,164,295 2,252,666 Aquatic Park Fund 3,345,379 3,451,277 Equipment Services Fund 2,383,693 2,702,548 Building Services Fund 1,763,649 1,680,801 Self-Insurance Fund 4,200,042 4,188,563 Information Services Fund 2,445,403 2,436,950 Park & Recreation Facilities 5,347,644 5,'485,893 Development Fund Crime Control & Prevention 4,530,861 4,693,309 District Fund Promotional Fund 270,835 215,910 Donations Fund 114,888 97,477 Special Investigation Fund 469,171 238,119 Drainage Utility Fund 746,207 757,403 Source of Funds: Bonds (GO/Rev.) Operating Budget rnh£~~. . Finance Review Account Number Sufficient Funds Available De artment Head Si nature . ' . . . "'-;.,;.....,.-.,....,...,'...,...., "",'-,,-""".--' ,-,. ';;< ,I¡';\':,- , -.- , ....., . .. . 0" .,_,-,;.;;,...<, CITY OF NORTH RICHLAND HILLS Fund Revised Budget 2000-2001 Proposed Budget 2001-2002 $12,561,080 650,000 2,155,877 1,520,000 889,600 5,628,820 5,784,584 216,948 231,146 623,393 450,000 General Street Capital Projects Permanent Street & Sidewalk Maintenance Fund General Drainage Capital Projects Building Maintenance/Municipal Facilities Projects Equipment Replacement Projects Utility Capital Projects Park Capital Projects General CIP Personnel Utility CIP Personnel Utility Construction Personnel Aquatic Park Projects $17,450,847 450,000 3,025,698 1,000,000 405,000 4,321,820 3,345,169 170,550 184,708 635,594 760,000 The City of North Richland Hills Crime Control and Prevention District Board of Directors conducted a budget work session on July 28-29, 2001 to review the 2000-2001 Revised Budget and the Proposed 2001-2002 Budget. As required by law, legal notices have been published. The Board met and held a public hearing August 27 prior to the City Council meeting. The Board made a recommendation that City Council approve and adopt both the revised and proposed budgets. The Park and Recreation Facilities Development Corporation Board of Directors met August 20 to review the Proposed 2001-2002 Budget. The Board conducted a public hearing prior to the City Council meeting on August 27, 2001. The Board approved the Proposed 2000-2001 Budget. As required by law, legal notices were published. Recommendation: To approve Ordinance No. 2569 adopting the 2001-2002 Budget for all funds and the revisions to the 2000-2001 Budget for all funds. CITY COUNCIL ACTION ITEM . . ~~ . ORDINANCE NO. 2569 AN ORDINANCE APPROVING AND ADOPTING THE BUDGET FOR FISCAL YEAR 2001-2002; APPROVING REVISED BUDGET FIGURES FOR FISCAL YEAR 2000-2001; PROVIDING FOR NECESSARY TRANSFERS OF FUNDS BETWEEN ACCOUNTS AND DEPARTMENTS, IF REQUIRED; APPROPRIATING FUNDS FOR THE 2001-2002 FISCAL YEAR FOR THE CITY OF NORTH RICHLAND HILLS. WHEREAS, the City Manager has prepared certain figures as a 2001- 2002 budget and has submitted the same to the City Council; and WHEREAS, the City Manager on July 30, 2001 filed such proposed budget with the City Secretary for the fiscal year beginning October 1,2001; and WHEREAS, the City Secretary did post notice that such proposed budget has been filed and a public hearing called thereon by the City Council in City Hall; and WHEREAS, the City Council determined such proposed budget for fiscal year 2001-2002 to be appropriate and correct in all respects and that all . requirements of the law have been satisfied; NOW THEREFORE: BE ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS: SECTION 1. THAT the budget proposed by the City Manager for the fiscal year October 1, 2001 through September 30, 2002, BE and the same is hereby approved and adopted. SECTION 2. THAT the figures prepared and submitted by the City Manager for 2000-2001 fiscal year BE and the same is hereby approved in all respects. SECTION 3. THAT any necessary transfer of funds between accounts, departments, or programs by the City Manager for City purposes or as a result of unusual or unforeseen conditions during the administration of the 2001-2002 fiscal year budget BE and are hereby authorized and approved. SECTION 4. THAT amounts set under the headings "Revised 2000-2001" BE and are hereby authorized and approved. . SECTION 5. THAT the several amounts, as set forth in the proposed 2001-2002 fiscal year budget BE and are hereby authorized to the objects and t" . . . . ORDINANCE 2569 Page 2 purposes named, subject to notification in accordance with SECTION 3 hereof if necessary. SECTION 6. THAT a copy of the 2001-2002 fiscal year budget will be filed with the appropriate officials as required by law. SECTION 7. THAT any section, paragraph, sentence, clause, phrase or word be declared unconstitutional and invalid for any reason, the remainder of this ordinance shall not be affected thereby. AND IT IS SO ORDERED. PASSED by the City Council on the first reading this 1 oth day of September 2001. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City APPROVED AS TO CONTENT: ~¿ Karen Bostic, Director of Budget & Research " r CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 09/10/01 Subject: Approve Naminq of Hiqhways 183/820/26/121/ Agenda Number:GN 2001-091 FM 1938 Interchange - Resolution No. 2001-49 At the August 27 Pre-Council meeting the Council discussed the idea presented by Mayor Scoma regarding the naming of the recently completed interchange of Highway's 183 / 820 /26/121 / FM 1938, in recognition of retiring Executive Director of Texas Department of Transportation (TxDOT) Mr. Charles W. "Wes" Heald. As was discussed at the Pre- Council meeting Mr. Heald has had a distinguished career and extensive experience (42 . years) with TxDOT. He played an instrumental role in keeping Northeast Tarrant County Highway projects at the forefront of the State Highway Commission and was a driving force for securing final funding for the Interchange at 26, 820 and 121. With the tremendous accomplishments for the State of Texas and especially for Northeast Tarrant County while serving as District Engineer of the Fort Worth District, it seemed very appropriate to ask the State to consider naming this interchange after Wes Heald. It is also being suggested that reference be given to Northeast Tarrant in the name to provide geographic orientation to our area. The suggested name is "Wes Heald / Northeast Tarrant Interchange". TxDOT has informed us that support from all the surrounding cities and chamber of commerce in the form of a resolution would be beneficial for the State to deliberate this name. We have sent letters and draft resolutions requesting support to ten of our neighboring cities including the Cities of Hurst and Richland Hills that have some border to the interchange. We have further sent a request to the president of the Northeast Tarrant Chamber of Commerce to ask for their support. We have requested that those cities that support this effort pass a resolution and submit those to us by the end of this month. These can then be forwarded to Steve Simmons, District Engineer for the Fort Worth District. It would be highly desirable if the naming of the interchange in recognition of Wes Heald could be done at the celebration festivities planned for the interchange on Friday October 12. This is certainly the target date. Recommendation: To approve Resolution No. 2001-49 requesting the Texas Department of Transportation to name the recently completed interchange as the "Wes Heald / Northeast Tarrant Interchange" . Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~~ Department Head Signature Account Number Sufficient Funds Available Finance Director Page 1 of L · e e RESOLUTION NO. 2001-49 WHEREAS, Charles W. "Wes" Heald is retiring from his position as Executive Director of the Texas Department of Transportation (TxDOT) within the next month; and WHEREAS, Mr. Heald has had a very extensive and distinguished forty-two year career with TxDOT including serving as the District Engineer for the TxDOT Fort Worth District; and WHEREAS, While district engineer, Mr. Heald was instrumental in keeping highway projects and needed funding for the Northeast Tarrant County area at the forefront of the State Highway Commission; and WHEREAS, Mr. Heald was a driving force in securing funding for the Interchange as well as the continued expansion of 820 and 183; and WHEREAS, Mr. Heald also served on the Regiqnal Transportation Council for the Fort Worth/Dallas Metropolitan Planning Organization, where his concern for the development of the Northeast Tarrant County region was reflected in his drive and determination to improve its transportation infrastructure; and WHEREAS, Mr. Heald's life has been dedicated to the continual improvement and development of an outstanding highway system throughout the State of Texas, we wish to honor his character, abilities and achievements; and WHEREAS, The IH 820/SH 121/SH 26/FM 1938 Interchange is defined as the interchange along I.H. 820 bounded by the Glenview Drive/Pipeline Road to the south, SH 26 and FM 1938 (Davis Blvd.) to the Northwest, SH 121 to the Northeast, and as shown in the attached exhibit "A", IH 820/SH 121/SH 26/FM 1938 Interchange; and WHEREAS, It is important to designate this interchange for the purposes of public safety designation, traffic reporting reference and for public information; and WHEREAS, The City Council wishes to recognize and honor Mr. Heald's life long achievements through this resolution and to wish him a successful and happy retirement. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: ·r · e It 1. This City Council hereby petitions the Texas Department of Transportation to give recognition to Charles W. "Wes" Heald by naming the recently completed IH 820/SH 121/SH 26/FM 1938 interchange in his honor, to be know as the "WES HEALD/NORTHEAST TARRANT INTERCHANGE." 2. The City Secretary is directed to send this Resolution to the TxDOT District Engineer, Steve Simmons. Mr. Simmons is urged to take whatever action is necessary to give full force and effect to this resolution in honor of "Wes" Heald. PASSED AND APPROVED this day of September, 2001. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney EXHIBIT A . l i ~ ~ ci II: e '" '" III -I :::I III -2: I C II: 0 ~ C III CD W co ~ co ct '" N M 0 § õ 8 c.: .... 0 en '" N N 2 Ñ ~ ã; ¡¡; CO 0r- a C') u 0) ~ .... .... 0 0 ;; (C 0 It) :E U.W '" 0 ~ ~ N It) c::: c::: LL. (Oe;) :E It) 0 !"') It) !"') CD ct It) N <:t (C ~ (C "'. It) .... N 2 ~ co (C .... It) co '" <t '" ~ ~ <:t ~ ::I: w '" '" '" '" '" en ::I: -' - U N !"') <:t ct ~ ~ or-CC u w w w w a w '" '" '" '" ~ Nw -, ct ct ct ~ ~ J-- 0 :t: :t: :t: ët II: 0. 0. 0. 0. ::I: 2 - ~ en It) .... en !i 0 w <:t en en Q - ~ en en ;> ;> ~ ;> ;> -. 0 ct u. u. u. ~T 0 u. 0 N '" t: !~ .. CO z I œ 0 I H ~ . ¡:: ~ ::I: ~ or. W -' Q .u '" > .. a: ] l~ ... U) ~ ~= Q .::~ II: III "':1 = ... -' III 0 0. Z 0. "~ 0 (\ . :'..~.. ~-"-':'" - . co :t: CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 9/10/01 Subject: Approval of Amendment to the Youth Advisory Committee Agenda Number: GN 2001-092 By-laws The Youth Advisory Committee requests an amendment to the Youth Advisory Committee By- laws relating to representation. The amendment will expand representation on the Youth Advisory Committee to include high school students that live in the City of North Richland Hills regardless of which high school they attend, public or private. Section I of the by-laws dealing with representation currently reads: In an effort to increase the likelihood of a diverse Committee, it is decided that representation will consist of the following; Two (2) representatives from each of the five schools (Rich/and, Nolan, Fort Worth Christian, Shannon and Birdville). These representatives will be appointed for two- year terms. The other 6 members will be chosen to serve one-year terms. The proposed change to the by-laws reads as follows: In an effort to increase the likelihood of a diverse Committee, it is decided that representation will consist of the following; - Ten (10) representatives that attend any public or private high school in the area and reside in the City of North Richland Hills will be chosen to fill two-year terms. The other six (6) members will be chosen to serve a one-year term. Recommendation: Approve the amendment to the Youth Advisory Committee by-laws as proposed to expand representation on the Committee. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available Budget Director Finance Director f/: u.1~ #({/i:¡;¡¡;;¡~ Department Head Signature ~i~ .1 , CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 9/10/01 Subject: Consider Adoption of 2001 Goals and Core Values Resolution No. 2001-52 . Agenda Number: GN 2001-093 At the Council Goals Retreat June 8 and 9, 2001, the City Council reviewed and reaffirmed the City Council Goals. These goals represent the Council's vision of what North Richland Hills should be in the future. Although they are not the only issues of importance to the Mayor and Council, they represent a collective priority, and were designed to give direction to planning and operations. In addition, the City Council identified Core Values for the City of North Richland Hills to be used by the City Council, City staff, City employees as well as citizen boards and commissions as a guide in conducting the business of the City. These Core Values are Respect, Service, Integrity, Responsibility, Innovations, and Teamwork. The attached Resolution formally adopts the City Goals and Core Values and allows for the goals and values to continue to be reviewed annually to insure that these goals can be adapted to fit the changing needs of our City. RECOMMENDATION: That the City Council approve Resolution No. 2001-52 adopting the Goals and Core Values for the City of North Richland Hills as revised and established June, 2001. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available ¿..ilrb: ~~ f Depa' ment ea Signature Budget Director Finance Director Page 1 of _ . RESOLUTION NO: 2001-52 A RESOLUTION ADOPTING GOALS AND CORE VALUES FOR THE CITY OF NORTH RICHLAND HILLS WHEREAS, The Mayor and City Council of North Richland Hills believe it essential to look forward and plan for quality of life; and WHEREAS, The Mayor and City Council further believe that to move forward and address future needs of citizens and the community it is important to establish a "roadmap", or goals; and WHEREAS, The Mayor and City Council set forth to plan for the future by participating in a Goals Retreat on June 8 and 9, 2001; and WHEREAS, The purpose of the retreat was to create a vision and to establish desired goals for the community and city government to work towards; and WHEREAS, The Mayor and CitY'Council worked collectively to develop the goals; and e WHEREAS, The Mayor and City Council understand that with a changing environment it is necessary to annually review the goals to assure that they remain current address the needs and desires of the community and the City as an organization; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS HEREBY RESOLVES: That the vision of the following goals shall be established for the City of North Richland Hills: Goal 1: Safety and Security · Low crime rate, low fire loss, favorable ISO rating · People feeling safe any place, any time; public perception · Safe schools and community for youth · Active presence in the community - high police visibility, work with citizens in a preventive approach · Better response times citywide . Safe streets · Includes all City departments e 1 · Goal 2: Goal 3: Goal 4: e Goal 5: e Quality Development · Raised standards: streetscape, zoning codes, landscaping, architecture, comprehensive plan · Balance mixed use development integrating residential and commercial · Effective code enforcement - maintaining and enhancing quality of commercial and residential · Plans and zoning reflect City goals · Protection of home value and ownership Quality Redevelopment and Reinvestment · Revitalize older areas of the City - commercial and residential · Active reuse of both commercial and residential properties · Prevention of decline of existing residences and businesses · Protect and maintain property values · Reinvest in the community through redevelopment Financially Responsible City Government · Self sustaining local economy · Diversified tax base · Attract high quality business along major corridors · Maintain tax rate · Maintain good bond rating · Strong fund balance · Maintain reserves for capital projects · Cost effective and quality delivery of quality services · Use of community resources - private sector, community organizations, citizens Quality of Life Amenities for the Community · Recreational, leisure, fine arts and educational · Strong library system · Quality parks, open space, trails · Strong support and partnership with the community · Recognize regional resource · Provide a mix of amenities for citizens and business · Community pride and identity - increase our image to community and others outside 2 · Goal 6: Effective Transportation System · Well maintained quality streets · Effective use of rail as link to the Metroplex · Expand use of trails as a mode of transportation · Reduced congestion on major interstate/highways · Improve traffic safety · Seek funding sources BE IT FURTHER RESOLVED that the following shall be established as the core values for the City of North Richland Hills and all those involved with the City as an organization: e Respect Service P rod uctivity Integrity Responsibility Innovation Teamwork RESPECT means: · Treating others in a courteous, fair and equitable manner · Valuing differences: points of view, style · Honoring the organization's chain of command · Acknowledging successes and the contribution of others · Following up with feedback SERVICE means: · Providing services to our community and others · Solving problems · Helping the customer to understand · Sensitive to the needs and feelings of others · Taking action, providing a timely response e PRODUCTIVITY means: · Producing results, completing projects - on time, at or under budget · Planning your work activities to achieve goals · Meeting or exceeding job standards and expectations 3 . · Look for ways to be more productive while being cost effective e e INTEGRITY means . Honest communication . Being trustworthy · Following through on your commitment · Acting with high professional, moral, and ethical standards · Supporting the City of North Richland Hills - goals, values and decisions RESPONSIBILITY means · Being knowledgeable and skilled in your job · Holding yourself and others accountable for actions and results · Being loyal and taking ownership in the City goals, values, services and departmental work program · Taking pride in your work · Willingness to take command and initiative when appropriate INNOVATION means · Looking for better ways to do your job · Willingness to learn · Being open to new ideas, new approaches · Willingness to take reasonable risks · Thinking creatively and evaluating options TEAMWORK means · Participating and involving others in team efforts · Listening and understanding the other's viewpoint · Willingness to cooperate with others and share resources · Fulfilling defined roles and responsibilities · Work and resolve differences and disagreements All those associated with the City of North Richland Hills, including City Council members and all City employees, are expected to: Respect our SPIRIT The City Manager and all Departments, as well as the City Council and citizen boards and commissions, are hereby requested to use these Goals and adhere to these Core Values as they plan and address needs and activities in North Richland Hills. 4 · e e PASSED AND APPROVED this the 10th day of September, 2001. Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary BY: Approved as to content: Larry J. Cunningham, City Manager BY: Approved as to legal form: Rex McEntire, City Attorney BY: 5 CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 09/10/01 Subject: Approve Resolution Desiqnatinq Individual to Evaluate Agenda Number: GN 2001-094 CAPP's Savings and to Enter Power Contract on Behalf of the City - Resolution No. 2001-053 The Cities Aggregation Power Project, CAPP, has gone out for bids for electricity. There are approximately 69 cities and other governmental units that are participating in CAPP with approximately three-quarters of a billion-kilowatt hours being considered to be contracted. As part of the process the bids will be evaluated and reduced to one or two principal vendors with whom CAPP's energy consultant will negotiate price and contract terms. We anticipate, dependent upon PUC action regarding certain pricing items, that a contract price may be arrived at for the cities as early as the month of October. To allow for the CAPP member cities to act promptly and enter into power contracts under the most favorable terms, CAPP is asking each city to pass the resolution designating an individual to evaluate the savings and another individual or the same individual to enter into a power contract on behalf of the city. If the pricing is determined to save the city money over what we could expect from price to beat pricing, then we would make a recommendation to sign a power contract. Under the deregulation law negotiations and prices for electrical power are allowed to be done with confidentiality during the contract negotiation. At this point and time the bids appear to be very favorably priced compared to what we anticipate price to beat pricing will be. However, we will make that determination after we negotiate a final price. Staff recommends that the resolution designate Greg Vick to be the individual to evaluate the CAPP savings and Mayor Scoma to sign the power contract on behalf of the city. Recommendation: To approve Resolution No. 2001-053 designating an individual to evaluate CAPP's saving and to enter into power contract on behalf of the city. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Account Number Sufficient Funds Äval a e nance Director ( ,/. /J ~~~ Page 1 of L . e e . RESOLUTION No. 2001- 053 A RESOLUTION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AUTHORIZING THE MAYOR TO SIGN AN ELECTRIC SUPPLY AGREEMENT WITH THE WINNING BIDDER FOR THE ELECTRIC LOAD OF CITIES AGGREGATION POWER PROJECT, INC. UPON CONFIRMATION OF ECONOMIC BENEFIT TO THE CITY WHEREAS, the City of North Richland Hills, Texas ("City") is a member of Cities Aggregation Power Project, Inc. (CAPP), a nonprofit political subdivision corporation dedicated to securing electric power for its members in the competitive retail electric market effective January 1, 2002; WHEREAS, CAPP has received bids from several qualified bidders to serve approximately 70 CAPP members more than 730 million kWh annually; WHEREAS, CAPP has the expectation of negotiating with one or two bid finalists during September while simultaneously working with a designated representative from each member City to establish and maximize economic benefit; WHEREAS, CAPP has provided a window of opportunity for its member cities to confirm that the winning bid provides economic advantage to each member when the pricing and terms of the winning bid are compared to perpetuation of service from the affiliated provider of the incumbent utility with price to beat rates; WHEREAS, it is necessary for the City to act expeditiously within the several week period between the announcement of the winning bid and the signing of power contracts; WHEREAS, it is necessary for the City to have a contract for the supply of electricity in the new competitive environment. NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS: Section 1 That Greg Vick is hereby charged to confirm that the winning bid to supply CAPP's load will economically benefit the City when measured against service from the affiliated REP of the incumbent utility under price to beat rates and to work with CAPP in the finalization of the contracting process and commitment of specific electric accounts of the City to the aggregated load. · Section 2 That Mayor Charles Scoma is authorized to sign the necessary power supply contracts or agreements ratifying the City's participation in CAPP after confirming economic benefit to the City. ADOPTED this 10th day of September 2001. APPROVED: Charles Scoma, Mayor Scoma ATTEST: e Patricia Hutson, City Secretary reg Vi naging Director of Community Services and Facilities APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney e CITY OF NORTH RICHLAND HILLS Department: Golf Course Council Meeting Date: 9/10/01 Subject: Award of Bid on Iron Horse Golf Course Bridqe and Agenda Number: PW 2001-017 Drainage Improvement to JCF Bridge & Concrete and Amend the 2001102 CIP Budget The drainage improvements approved by Council on February 28,2000, PW 2000-09, addressed several drainage and erosion concerns consisting of the following: 1. Construct a total of four (4) 2-way bridges (12 feet wide) which span from approximately 60' to 100' at low water crossings. 2. Construct a total of approximately 225 feet of low height gabion retaining wall and a total of 130 feet of 10' to 12' high gabion retaining wall. 3. Provide erosion repair and extend a concrete apron at one of the low water crossings. A construction budget of approximately $500,000 was established for these improvements. Bids were received for the improvements on May 3, 2001. The bids ranged from $740,705.50 to $906,362.00. On July 9,2001, PU 2001-031 Council rejected all bids and directed staff to "value engineer" the project. City staff, golf course personnel, and the engineer revised the project and developed a scope of work that improves the most critical drainage issues at the golf course and yet keeps the project within the budget. The revised scope of work only includes three (3) 2-way bridges and a very small section of gabion wall as the base bid, with an alternate for the fourth bridge. Bids for this project were received from four (4) contractors on August 30,2001 and the low bidders are shown below. JCF Bridge & Concrete $508,437.05 $174,250.00 $41,775.00 $10,295.00 Texas Standard Construction 524,439.00 180,179.00 35,430.00 17,268.00 Lender - Stahl Construction 534,187.50 188,056.00 23,868.00 20,804.00 Earth Builders, Inc. 682,240.00 235,605.00 55,080.00 31,925.00 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds ÄvallaDle Îf . .....1-.. I ( ~ WfDA/J-J' tJ' Department Head Signature Page 1 of _ f ... CITY OF NORTH RICHLAND HILLS Base Bid includes the 3 most critical bridges and drainage improvements along fairway #1. The drainage improvements along fairway #1 consist of grading on golf course property only. Alternate #1 consists of constructing a new bridge and gabions at Tee Box #10. Alternate #2 consists of constructing gabions only (no bridge) at Tee Box #10. Alternate #3 consists of constructing a concrete flume between 2 houses along fairway #1. The flume is part of the planned drainage improvements for fairway #1. The recommended scope of work for this project is to have the contractor construct the improvements identified in the base bid plus alternate #3 (flume between houses). The base bid amount is $508,437.05 and the flume bid is $10,295.00. The total bid amount for these improvements is $518,732.05. A prebid meeting was conducted on site by all four contractors prior to bids being due. In addition, the contractors were allowed to select their own contract completion time. The bid times for each contractor is shown below. JCF Brid e & Concrete Texas Standard Const. Linder - Stahl Const. Earth Builders, Inc. 150 120 180 180 Sufficient funds are available for this project in the 2001/02 Iron Horse Golf Course Budget, 1997 C.O.'s and Golf Course Reserves. Recommendation: To award the bid for the Iron Horse Golf Course Bridge and Drainage Improvement project to JCF Bridge and Concrete in the amount of $518,732.05 and to amend the 2001/02 CIP Budget. CITY COUNCIL ACTION ITEM Page_of _ DRAINAGE CAPITAL PROJECTS Iron Horse Golf Course Drainage Improvements Bridges & Fairway #1 Flume 02-05-01-002 PROJECT DESCRIPTION This project consists of drainage improvements, which includes the construction of 3 new bridges, for Iron Horse Golf Course. The completion of this project will improve course aesthetics, mitigate the potential of flooding for several property owners on fairway #1, and allow Iron Horse to open its doors more quickly subsequent to heavy rains. PROJECT STATUS Beginning Ending Date Date Engineering 04/01/01 01/01/02 Construction 10/01/01 02/30/02 FINANCIAL DATA . Total Funding Source Amount to 2001/2002 2001/2002 2001/2002 Remaining Project Date Adopted Revision Budget Budget Cost Existing: Certificates of Obligation, 1997 $0 $0 $209,629 $209,629 $0 $209,629 Golf Course Reserves 0 0 64,871 64,871 0 64,871 Proposed: Course Operations, pay-as-you-g 0 0 254,500 254,500 0 254,500 Total $0 $0 $529,000 $529,000 $0 $529,000 Project Expenditures Engineering $0 $0 $9,000 $9,000 $0 $9,000 Right-of-Way 0 0 0 0 0 0 Construction 0 0 520,000 520,000 0 520,000 Total $0 $0 $529,000 $529,000 $0 $529,000 IMPACT ON OPERATING BUDGET The golf course should recognize a slight increase in annual green fee revenue. Annual Operating Impact Revenue Increase DRAINAGE CAPITAL PROJECTS Iron Horse Golf Course Drainage Improvements Bridges & Fairway #1 Flume 02-0fr01-002 PROJECT DESCRIPTION This project consists of drainage improvements, which includes the construction of 3 new bridges, for Iron Horse Golf Course. The completion of this project will improve course aesthetics, mitigate the potential of flooding for several property owners on fairway #1, and allow Iron Horse to open its doors more quickly subsequent to heavy rains. PROJECT STATUS Beginning Ending Date Date Engineering 10/01/01 01/01/02 Construction 10/01/01 02/28/02 FINANCIAL DATA Total Funding Source Amount to 2001/2002 2001/2002 2001/2002 Remaining Project Date Adopted Revision Budget Budget Cost Existing: Certificates of Obligation, 1997 $0 $0 $209,629 $209,629 $0 $209,629 Golf Course Reserves 0 0 64,871 64,871 0 64,871 Proposed: Course Operations, pay-as-you-~ 0 0 254,500 254,500 0 254,500 Total $0 $0 $529,000 $529,000 $0 $529,000 Project Expenditures Engineering $0 $0 $9,000 $9,000 $0 $9,000 Right-of-Way 0 0 0 0 0 0 Construction 0 0 520,000 520,000 0 520,000 Total $0 $0 $529,000 $529,000 $0 $529,000 IMPACT ON OPERATING BUDGET The golf course should recognize a slight increase in annual revenue because the course will be closed fewer days per year due to the elimination of several high water crossings. Also, the course should realize cart repair savings due to the removal of severe cart path slopes and dips. . . e Announcements and Information September 10, 2001 Announcements The City Council and staff will be reviewing the City Imaqe Study at a work session on Monday, September 17. The meeting will begin at 6:00 p.m. and will be held in the Pre Council Room. Join us for Trash Bash 2001 ! We will be cleaning up trash and debris along the Trinity River on Saturday. September 15. All volunteers will receive a free t-shirt and lunch after the clean up event. Call 817-427-6550 for information. Information September 13 Flamenco Dance Lessons Class meets for six Saturday's Call 817-427-6600 to register September 15 Creative Writing Class for Adults and Youth Class meets for six Monday's 817 -427 -6600 September 22 Critter Connection North Hills Mall 10:00 a.m. - 6:00 p.m.