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CC 2000-08-28 Agendas
CITY OF NORTH RICHLAND HILLS PRE - COUNCIL AGENDA AUGUST 28, 2000 — 4:55 PM For the Meeting conducted at the North Richland Hills City Hall - Pre - Council Chambers 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. Discuss Items from Regular August 28, 2000 City Council Meeting 5 Minutes Representative of Imagisphere will Present Status Report of 2. CMM 00 -061 Activities at Ima is here at North Hills Mall 10 Minutes 3. IR 2000 -106 Consideration of New Standards for Communications Tower 10 Minutes 4. IR 2000 -109 Iron Horse Golf Course Report — Operations Analysis 35 Minutes 15. Adjournment — 6:50 pm *Closed due to subject matter as provide by the Open Meetings Law. If any action is contemplated, it will be taken in open session q P�qfTf Ov Date U. 0 Time t City Secret ry 8,28,00 City Council Agenda Page 1 of 5 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA AUGUST 28, 2000 — 7:00 PM For the Meeting conducted at the North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion and /or action. 1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 427 -6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation — Pledge of Allegiance - 3. Girl Scout troop #1262 4. Special Presentations a.) Yard of Month b.) Proclamation - Sickle Cell Awareness Dr. James Dzandu - Greater Fort Worth Chapter 5. Removal of Item(s) from the Consent Agenda 8/28/00 City Council Agenda Page 2 of 5 6. a. Minutes of the Pre - Council Meeting August 14, 2000 b. Minutes of the City Council Meeting August 14, 2000 GN 2000 -089 C. Approve Exemption of City's Health Plan from HIPAA requirements GN 2000 -090 d. Contract with Tarrant County for Collection of City Property Taxes - Resolution No. 2000 -064 PU 2000 -034 e. Sale of Foreclosed Property (Lot 7, Block C Hewitt Estates) — Resolution No. 2000 -66 PU 2000 -035 f. Award Bid to C.L. Services for the Modification of the City Council Chamber Room in the Amount of $17,450.00 PU 2000 -036 g. Authorize Extension of Annual Contract with Forensic Consultants - Resolution No. 2000 -058 Public Hearing to consider the request of ANA 7. PZ 2000 -03 Consultants for a Special Use Permit to Allow a Convenience Store within two - hundred feet of residential properties and approval of Site Plan. The tract is located in Holiday North Section 11, and is a portion of Lot 1 C, block 37. The applicant has requested withdrawal of this case. 8. PZ 2000 -33 Public Hearing to Consider the Appeal of David Murray representing See -Worthy Restaurants (Rockfish) for a Special Use Permit to Allow Exterior Materials other than Masonry. The Property is Located in the Northeast Crossing Addition, Lot 3, Block 1, Building L. - Ordinance No. 2506 8/28/00 City Council Agenda Page 3 of 5 9. PZ 2000 -34 Public Hearing to consider the request of Wright Directions representing House of Grace, for a Zoning change on a 6.88 acre tract of land out of the Stephen Richards Survey, A -1266, (Property Located in the 7800 Block of Davis Blvd) from AG Agricultural District to R2 Single Family Residential District - Ordinance No. 2507 10. PS 2000 -32 Public Hearing to Consider a Replat of Lots 1, 2, and 3, Block 1, Park Oaks Addition (being a replat of a 0.726 Acre Tract of Land Known as Lot 3, Block 2, McMurray Addition) as Requested by Arthur C. Bowdoin. (Property Located at the Southeast Corner of Harmonson Road and Dawn Drive) Consider Request of Arcadia Realty 11. PS 2000 -39 Corporation for a Final Plat Revision of Town Center Addition Phase I. The property is located east of Davis Boulevard, south of Mid Cities Boulevard to the west side of the proposed Lakes at Town Center Addition 12. GN 2000 -091 Public Hearing on Proposed Tax Rate for 2000 -2001 Fiscal Year 13. GN 2000 -092 Public Hearing on Proposed 2000 -2001 Budget Appointment of 2000 Local Law Enforcement 14. GN 2000 -093 Block Grant Board- Resolution No. 2000 -060 2000 Local Law Enforcement Block Grant - 15. GN 2000 -094 Resolution No. 2000 -061 Appointments to the Crime Control and 16. GN 2000 -095 Prevention District Board Appointment to Place 7 on the Park and 17. GN 2000 -096 Recreation Board 18. GN 2000 -097 Consideration of City of North Richland Hills to Become a Member of the Texas Coalition of Cities for Utility Issues (TCCFUI)- Resolution No. 2000 -065 8/28/00 City Council Agenda Page 4 of 5 19. GN 2000 -098 Resolution to Submit to the Texas Municipal League Regarding the Regulation of Ownership of Dangerous Wild Animals - Resolution No. 2000 -063 Consider Request by Trinity Waste Service for 20. GN 2000 -099 an Increase in Solid Waste Rates Based on the Franchise Agreement - Ordinance No. 2497 21. a) Citizens Presentation b) Information and Reports 122. 1 Adjournment 8/28/00 City Council Agenda Page 5 of 5 D ST a5 Iv V Date 6. b o Gam' Time Ad-City Secretar ) By MItH CITY OF NORTH RICHLAND HILLS MEMO TO: Mayor and City Council FROM: Larry J. Cunningham, City Manager SUBJECT: Status Report - Imagisphere DATE: August 23, 2000 REF: CMM #00 -061 Julie Makens, Co- President of the Imagisphere Board of Directors, has requested to present a status report on the activities at Imagisphere at the Pre - Council meeting. Imagisphere moved to North Hills Mall in July 1999 and has experienced substantial growth in attendance. Ms. Makens simply wanted to make a report as to the successes of Imagisphere and the future plans of this "hands on" children's interactive science and technology facility since moving to North Richland Hills. Ms. Makens is not here to make a "pitch" for funding but simply to explain the successes and encourage the city to use Imagisphere in identifying the various attractions of our city. No action is needed from the Council on this matter other than simply here the report. Larry J. ingham City Manager LJC /Id INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. I_R 00 -106 Date: August 28, 2000 Subject: Consideration of new standards for Communications Towers Article 7 of the Zoning Regulations deals with Communications Towers and Television Receivers. This section requires that all communication towers receive approval from City Council through a Special Use Permit. Other requirements require that the applicant document a distinct need for the tower, provide adequate spacing from other towers and provide shared space on the tower for other users. While this Section talks about visual impacts and removal of unsafe or abandoned towers it does not address specific areas throughout the city where tower locations are encouraged or discouraged. Currently staff is processing two communications tower requests that generally meet the basic requirements of the Communications Towers Section. Staff is requesting City Council direction for further defining proper locations of towers throughout the city in an effort to properly regulate these uses. North Richland Hills does not want a multitude of towers within city boundaries while other surrounding cities dramatically restrict these uses. We also want to encourage antennas to be placed on existing structures and buildings with shared locations where possible to limit the future construction of towers. However, we are receiving requests on a more frequent basis and would like to direct communication tower users to proper locations within our city. In an effort to direct tower requests within North Richland Hills and encourage proper locations with minimal visual impacts to the community, staff is recommending the following considerations. The following tower location restrictions are meant to encourage new towers away from single family residential areas and away from major arterials that would be visible from the general traveling public. Staff is recommending that all new tower requests be required to be located at least 4 times the height of the tower away from any single family residential area or any major arterial right of way and at least 10 times the height away from any existing towers. In this scenario a 100 foot tower would have to be at least 400 feet away from any single family property within the city, 400 feet` away from any major arterial and at least 1,000 feet away from any existing tower. Staff would also recommend that all individual towers have the ability to house at least 3 separate users. All towers that are proposed to be single users shall be required to have at least a regional communications or data company with building space directly adjacent to the proposed tower. The single user company shall have a store front and related office building, studios, etc. on the same lotus the tower location and have a minimum of 25 fulltime jobs onsite. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS Staff is also recommending that any single user tower shall be removed with the absence of onsite office space and related jobs. Any multible user tower shall be removed if it does not maintain at least two separate users on the tower. The maximum height of a new tower is limited to 130 feet by the current ordinance and is required to be located in such a manner that if it falls it should remain within property boundaries and avoid habitable structures and public streets. The above proposed recommendations will restrict the use of communication towers and hopefully provide for improved visual impacts within North Richland Hills. These new standards should encourage the use of shared locations on existing towers, buildings, structures, water towers and other facilities throughout the community. Sincerely --- F4�A John Pitstick Development Director INFORMAL REPORT TO MAYOR AND CITY COUNCIL Date: August 28, 2000 Subject: Iron Horse Golf Course Report — Operations Analysis No. IR 00 -109 In 1991 when Iron Horse Golf Course was opened the City of North Richland Hills elected to enter into a contract with Evergreen Alliance Golf, Ltd. (EAGL) (formerly Recreational Services Ltd.) to manage the golf course. In 1995 the city renewed its Personal Services Management Agreement with EAGL and the agreement established fixed and contingent fees paid to EAGL for their management of Iron Horse Golf Course. The agreement with EAGL will expire October 1, 2000 which will give the city an opportunity to: (1) renegotiate the contract, (2) issue a Request for Proposals from other private contractors, or (3) consider public management and operations of the golf course. At the recent Budget Worksession, Council expressed interest in continuing a private management contract for Iron Horse. Staff informed Council that we have been in the process of performing a public /private management analysis of Iron Horse Golf Course. Attached is an Executive Summary of this analysis. The summary outlines advantages and disadvantages of the options of public management or private management of the golf course and also provides findings of the current experience with EAGL. Although there are some advantages, such as more direct control in day to day operation of the golf course, there are greater advantages for a private management agreement. Such advantages include more flexibility in the hiring of staff, cost savings from purchasing certain supplies and equipment, and most importantly the experience and expertise of an exclusive golf company. Because of the highly competitive golf market that we are in and the availability of expertise and results in working with EAGL, it is recommended that the city renegotiate a contract with EAGL. The following general terms and conditions are recommended as a minimum for a new contract: (1) a minimum five year agreement with a five year renewal option, (2) continuation of a fixed management fee with the addition of a bonus /penalty system based on performance measures developed by the city, (3) required development of written policies and procedures which will be subject to the city's approval. It is further recommended that a contract be renegotiated during the next 60 days. If a contract cannot be successfully negotiated within this time frame, then it is recommended that we issue a Request for Proposals from other private companies. Staff requests direction from Council regarding this matter. Respectfully Submitted, Larry J. Cunningham City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS Iron Horse Golf Course Public / Private Management — Operational Analysis Background The City's Iron Horse Golf Course is an 18 -hole championship course designed by Dick Phelps. The course, which opened in 1991, was built to satisfy the City's desire to establish a quality of life amenity for its residents. Prior to construction, City Officials envisioned a "first- class," self- sustaining golf course, which would be a catalyst for quality development in surrounding areas. Due to the City's limited in -house expertise, Evergreen Alliance Golf, Ltd. (EAGL) of Irving, Texas (formerly Recreational Services, Ltd.) was selected to act as a construction consultant and to oversee course operations. The City currently pays EAGL approximately $150,000 per year in exchange for their services. Included is a fixed management fee equal to $78,000, which covers all administrative costs (e.g., management, accounting, etc.). The remainder consists of an incentive fee equal to 6% of annual gross revenues in excess of $1,425,000. The City's vision and EAGL's experience converted a floodplain into one of the State's top municipal golf courses. Some of the City's most prestigious homes were built around the course and revenues have sufficiently financed debt service and capital improvements while simultaneously creating an undesignated fund balance approaching $1,000,000. Additionally, Iron Horse has consistently been operated within budgeted parameters and paid rounds remained within an optimal range (50,000 — 55,000 per year) in each of the last 5 years. From 1991 to 1999, annual gross revenues increased 60% while expenditures remained consistent with inflationary trends. Point Forward The City's five -year Personal Services Management Agreement with EAGL will terminate October 1, 2000, which will give the City an opportunity to: (1) negotiate a new contract with EAGL, (2) issue request for proposals, or (3) consider taking over golf course operations. The management decision should be aimed at conforming to applicable City Council goals and preserving Iron Horse's superiority. More specifically, a decision should be made that will most likely result in high -level course maintenance, additional course improvements, excellent customer service, attention to detail and adequate financial planning. This report is intended to help the City Council determine which option would best increase the City's chances of meeting these expectations. The report was created after extensive research and discussions with internal Iron Horse Golf Course Public / Private Management — Operational Analysis employees, EAGL representatives, consultants and other municipalities, which own at least one golf course. Listed below are examples of the types of issues addressed to formulate the summary and recommendation. Summary of Research City Goals Issues: Identify City Goals applicable to golf course operations. Is Iron Horse (EAGL) currently attaining the applicable goals? Would public management affect the status quo? Summary: Four of the six City Goals were identified as applicable to golf course operations. To date, Iron Horse has been operated and maintained in congruence with each applicable goal. For example, the course has inarguably enriched our "community pride and identity." In fact, Star Telegram readers selected Iron Horse as their "favorite Northeast Tarrant County golf course. "' Additionally, The Dallas Morning News put together a panel of 27 Professional Golf Association (PGA) members, which recently voted Iron Horse the second best municipal course in the State of Texas.4 Iron Horse has also proven to be a financially sound operation. For instance, compared with five other D /FW courses, Iron Horse produced the highest operating income -to -gross revenue ratio (49 %) during the fiscal year ended September 30, 1999. This indicates EAGL maximized revenue opportunities while maintaining reasonable operating costs. Furthermore, the quality of the course has been maintained while simultaneously building a healthy cash reserve, as mentioned above. It is certain some goals could be achieved through city or private management (e.g., availability of quality of life amenities for the community). However, care must be taken to ensure that the current expectations are continued and that is to have a superior facility and superior customer service. Private companies, operating under fewer constraints, often provide services more cost effectively and quickly. Market Analysis Issues: Is the private sector willing and able to provide golf course management services? Are there enough suppliers to ensure reasonable management fees and options for the City? What market trends, if any, favor public management over private management, and vice - versa? Summary. Research results provided a few examples of private management failures. Follow -up investigation linked these failures to a few specific management companies and avoidable mistakes made by municipalities (i.e., poorly written request for proposals and unsatisfactory contract management). On the other hand, several success stories E Iron Horse Golf Course Public / Private Management — Operational Analysis were located. Numerous management companies, with varying degrees of financial strength, have been able to expand revenues, decrease costs and /or better course quality for several municipalities. The number of cities contracting for golf course services increased by 67% between 1987 and 1995.2 According to the National Golf Foundation, "...explosive growth of new golf courses has outpaced the growth of new golfers resulting in fewer golfers per course. From a business standpoint, this excess supply has meant declining utilization rates for golf courses. "3 This is also true for Tarrant County. Research performed indicates Tarrant County has been in a golf course construction boom period since 1991. In 1999, supply of Tarrant County courses exceeded demand for the first time since Iron Horse was constructed. It was also the first year Iron Horse failed to meet budget expectations for annual rounds played. This overbuilt condition is expected to continue, by the end of 2001 golf course supply will exceed demand by 38 %. To reestablish market equilibrium, one of the following events must occur: an increase in demand, a decrease in supply (e.g., courses going out of business) or green fee reductions. With the possibility of an economic slowdown, revenue potential could decrease and cost - effective management will become more essential. Operational Analysis Issues: Related to total program costs, would public management create an opportunity for savings? What are the advantages of public and private management of municipal courses? What is the current level of service quality? Are any groups likely to resist public management? Are there any time constraints that may force the City to run the course differently than private management companies? Summary: Cities that run their course(s) have greater control over day -to -day operations and planning. Additionally, in some instances there could be promotional opportunities of golf employees to other City departments or other City department employee promotions and /or transfers to the golf operation. This could be viewed as a benefit. A possibility exists that certain equipment sharing, on a limited basis, with Parks and Recreation or Public Works could occur. Golf employees with specialized turf training could possibly assist with special turf matters (on a selected basis) in Parks. However, it is doubtful the reverse could be done with Park staff due to specialized green fee care at the golf course. There are also advantages associated with privately managed courses. Research indicates private companies often run courses more cost effectively than municipalities. This is not so much due to the capability of management or public employees as it is from Charter provisions, Civil Service, and constraints of State and local laws. It is estimated payroll and benefits alone would cost the City over 20% more per year than private management companies. This is largely attributable to the city's requirements to abide by civil service rules and regulations. Overall, this alone would 3 Iron Horse Golf Course Public / Private Management — Operational Analysis offset management fee savings, and is consistent with National Golf Foundation research, which found public courses often spend more on payroll than privately managed courses.2 Economies of scale offer private management companies another competitive advantage. EAGL receives substantial savings on regional, state and nationwide consortium purchases. For example, a Yamaha representative indicated that the cost to the City for carts would be approximately 17% more per year because EAGL leases in bulk. Private management companies are also able to consolidate many administrative functions to reduce per unit overhead costs and they operate in a more flexible purchasing environment. EAGL and other private management companies are able to transfer employees from course to course on an as needed basis. This practice is often used in the aftermath of inclement weather and to quickly fill vacated positions. Obviously, municipalities do not have this luxury, and are also bound to more restrictive hiring procedures. Also, private management companies have more employees with specialized training available than a municipality with just one course. These factors could ultimately have a negative impact on course conditions and /or customer service. Other advantages associated with privately run courses: (1) more access to industry resources, (2) more experience in ancillary functions (e.g., pro shop merchandising), which serve knowledgeable and selective customers, and (3) flexibility to enter into more lucrative contracts. Comparative Overview An example of the estimated operational cost differences as mentioned above are as follows: EAGL Current Budget City Projected Operating Expenditures: $ 1,300,000 Operating Expenditures: $ 1,548,000 Management Fees: 150,000 Indirect Costs: 87,000 Total Operating Exp: $ 1,450,000 Total Operating Exp: $ 1,635,000 Notes: Notes: • Total operating expenditures - $185,000 • Personnel costs increased due to the city's less than city projected. civil service rules and procedures, and the • Management fees - $78,000 fixed and proposed addition of a Golf Director $72,000 contingent. • Buying power & bidding constraints (5% increase) • Management fee savings ($63,000) offset some of the additional costs 4 Iron Horse Golf Course Public / Private Management — Operational Analysis Potential Areas of Improvement Regardless of who manages Iron Horse, the following improvements should be considered. Continued accumulation of undesignated reserves would ensure funding for future capital improvement projects and create an opportunity to accelerate debt reduction. Additionally, efforts should be made to ensure capital improvement plans remain updated and become an integral part of operational decisions. Written policies and procedures should be created to enhance the efficiency of operations and protect City assets, and the City's Internal Auditor should perform periodic audits of golf course operations. If the City continues to use private management, then a more performance - based contract will be developed, which would create incentives to (1) increase productivity, (2) cut costs, (3) raise service quality, and (4) improve customer service. Also, regularly scheduled communication with representatives of the Management Company will occur. Summary The analysis of the Iron Horse operations shows strong, professional management and significant results from the existing private management contract. Course maintenance and performance has been of high quality and recognition by an independent group of PGA members. Members placed Iron Horse as the second best municipal course of 25 in Texas. Financial management has also been positive, resulting in not only meeting annual budget projections but also accumulating $1,000,000 in undesignated (reserve) fund balance. Iron Horse truly has become recognized as an exceptional golf course and a "signature" facility for North Richland Hills. Although there would be some advantages to public management of the golf course from the standpoint of greater control of the day to day operations, etc., private management offers advantages of flexibility of hiring personnel, greater cost savings with buying power, extensive golf management and operational (especially turf management) expertise, and ability to utilize other courses personnel in emergency or unusual circumstances when needed. Golf courses are very competitive in nature as pointed out in the report and have experienced tremendous growth nationwide and in Tarrant County. To operate in this highly competitive market, it is essential to have operators that have substantial experience and expertise in management and operations of courses like Iron Horse that want to be more than a typical municipal course. With this in mind, it is probably best to maintain a private sector perspective in the next few years to meet this challenge to compete successfully. Recommendation: It is recommended to renegotiate with EAGL based on the following general terms and conditions: (1) a minimum 5 year agreement with a 5 year renewal option, (2) continuation of a fixed management fee with the addition of a bonus /penalty system based on performance measures developed by the City, and (3) required development 5 Iron Horse Golf Course Public / Private Management — Operational Analysis of written policies and procedures, which will be subject to the City's approval. If a contract can not be successfully renegotiated within 60 days, then the issuance of Requests for Proposals is recommended. [:1 Iron Horse Golf Course Public / Private Management — Operational Analysis Information Sources t Foster, J. Douglass. (1998, June 22). "Best golf course: Iron Horse Golf Course, 6200 Skylark Circle, North Richland Hills." The Star - Telegram [Online]. Available: htip•/ /www arlington netnews /doc / 1047/ 1: 98NEET .C64/1:98NEETC64062298.htm, Obtained [2000, April 10]. 2 Snell, Lisa. (date unknown). "Getting Greens in the Black: Golf- Course Privatization Trends and Practices," Policy Study No. 260. Reason Public Policy Institute [Online]. Available: http• / /-,N-�,,,Nv rppi or g/privatization/ps260.html, Obtained [2000, April 20]. 3 Unknown author. (2000, April 20). "Opportunities for Golf through 2010: Executive Summary of A Strategic Perspective on the Future of Golf. " National Golf Foundation [Online]. Available: ht!p://www.ngforiz./opportunities/execsum.htrnl, Obtained [2000, April 20]. 4 Wade, Harless. (2000, February 19). "Golf in Texas: The 25 best municipal courses." The Dallas Morning News [Online]. Available: hqp://Polf.dallasnews.com/stories/polt'99muiiicipal.litm Obtained [2000, April 18]. N MINUTES OF THE PRE - COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE- COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 — AUGUST 14, 2000 — 5:00 P.M. Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. Joann Johnson Don Phifer Joe D. Tolbert T. Oscar Trevino, Jr. Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Alicia Richardson Rex McEntire Greg Dickens Andy Jones Thomas Powell Pam Burney Steve Brown Karen Bostic Vicki Loftice Jim Browne John Pitstick Jenny Kratz Paulette Hartman Larry Koonce Mayor Mayor Pro Tern Councilman Councilman Councilwoman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services Assistant City Secretary Attorney Public Works Director Fire Chief Director of Support Services Director of Environmental Services Library Director Budget Director Parks & Recreation Asst. Director Parks & Recreation Director Director of Planning Public Information Director Assistant to City Manager Finance Director ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Scoma called the Pre - Council meeting to order at 5:00 p.m. DISCUSS ITEMS Agenda Item No. 8 - SRC 2000 -07 - Councilman FROM REGULAR Trevino asked staff if there is a limit on the size or AUGUST 14, 2000 type of pennant used at the auto dealerships, and if CITY COUNCIL so, is it indicated in our ordinance. Mr. Pitstick NAN MEETING advised Council that the size of 32 square feet is addressed in the sign ordinance. Agenda Item No. 12 - PZ 2000 -30 - Councilman Trevino has a concern with the zoning issue. He would like clarification regarding the pond and TXU ITEM Pre - Council Minutes August 14, 2000 Page 2 DISCUSSION I ASSIGNMENT easement. Since this is a public hearing for a zoning change, can Council ask who is responsible for the maintenance of the pond or grading of the easement or is Council restricted to only talk about the zoning request. Mayor Scoma advised Council this concern is a platting issue. Mr. Cunningham advised Council they can inquire about applicant's plans, but can not make restrictions. Councilwoman Johnson asked for clarification on the zoning and platting cases. It is her understanding if Council does not impose restrictions during the zoning case then the restrictions will not happen at the time of platting. Mayor Scoma advised Council restrictions, stipulations, or provisions need to be NAN addressed at the time of platting. Council can not address issues when a site plan is presented before Council. Agenda Item No. 11 - PZ 2000 -28 - Councilman Trevino asked if Council is allowed to ask applicant what they propose to do with the property once the zoning change is approved. Mayor Scoma advised NAN Council they can ask, but applicant is not required to share his plans for future use of the property. Agenda Item No. 17 - PW 2000 -027 - Councilman Phifer asked staff if there is any additional information that Council may need to know. Mr. Dickens advised Council that there was no contamination. Councilman Phifer asked if any sampling had been done. Mr. Dickens informed NAN Council that sampling was conducted and no unusual amount of lead was detected. NATIONAL Mr. Vick advised Council that staff did not receive MUNICIPAL any input to be considered by NLC. Today is the POLICY deadline and staff wants to be sure that Council GREG VICK does not have anything they would like to see forwarded to NLC. Council did not have any items thev wished to forward at this time to NLC. PRESENTATION Ms. Vicki Loftice, Mr. Steve Brown and Ms. Pam qF THE Burney gave Council a presentation highlighting the _ALLENNIUM recommendations of the Millennium Committee. The REPORT recommendations are as follows: (1) Incorporate a specific Christmas theme to be created on top of City Hall; (2) Create a 30' tree of lights on the existing Pre - Council Minutes August 14, 2000 Page 3 ITEM DISCUSSION ASSIGNMENT flagpole in front of the Police Department; (3) Funding for additional lights for the Christmas tree at the library, to include the surrounding trees; and (4) Reception introducing the NRH digital photographic archive. Council discussed the theme recommendation of the committee. There were some concerns that the public may perceive "The Grinch" in a negative manner. Councilwoman Johnson suggested an ornament contest for the public with prizes given out at the lighting of the Christmas tree. Ornaments submitted can be used for future decorations. Council asked for the Beautification's feedback. Ms. Burney advised Council that staff would present their recommendations to the Beautification Commission at their August 15 meeting. Mr. Vick advised Council that staff will need to order the pieces as soon as possible in order to receive them in a timely fashion. Staff advised Council that they are only voting on the funding for the Christmas festivities. The theme will GREG VICK be discussed with the Beautification Commission. If the Beautification Commission concurs, staff will move forward immediately to ensure an on time delive . ADJOURNMENT Mayor Scoma announced at 5:43 pm that the meeting would adjourn to Executive Session to consult with attorney and discuss personnel matters as authorized by Section 551.071 and Section 551.074 of the Local Government Code. Charles Scoma — Mayor Pre - Council Minutes August 14, 2000 Page 4 TTEST: Alicia Richardson — Assistant City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 —AUGUST 14, 2000 - 7:00 P.M. 1. CALL TO ORDER Mayor Scoma called the meeting to order August 14, 2000 at 7:00 p.m. ROLL CALL Present: Charles Scoma Lyle E. Welch Russell Mitchell Frank Metts, Jr. JoAnn Johnson Don Phifer Joe D. Tolbert T. Oscar Trevino, Jr. Staff: Larry J. Cunningham Randy Shiflet Steve Norwood Greg Vick Alicia Richardson Rex McEntire Absent: Patricia Hutson Councilman Metts led the invocation. Mayor Mayor Pro Tern Councilman Councilman Councilman Councilman Councilman Councilman City Manager Deputy City Manager Assistant City Manager Managing Director of Community Services Assistant City Secretary Attorney City Secretary 2. INVOCATION 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS Mr. Larry J. Cunningham, City Manager, recognized the following employees for their outstanding customer service: Greg Burchfield - Public Works Service Center; Sharon Vinson - Utility Billing; Officer Keith Bauman - Police Department; Officer Grady Whitener - Police City Council Minutes August 14, 2000 Page 2 Department; Detective Wayne Goodman - Police Department; and Officer Brian Williams - Police Department. Other employees recognized, but not present are: None. Toni Blevins - Environmental Services; David Hayslip - Public Works Service Center; Tim Horvath - Code Enforcement; Detectives Greg Stilley, Glenn Burton, Steve Eudy - Police Department; Officer Shane Holton - Police Department; and Detective Kevin Brown - Police Department. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA 6. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE PRE - COUNCIL MEETING JULY 24, 2000 B. MINUTES OF THE COUNCIL MEETING JULY 24, 2000 C. GN 2000 -081 - INTERLOCAL AGREEMENT FOR DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE WITH CITY OF FORT WORTH - RESOLUTION NO. 2000- 054 D. GN 2000 -082 - FLOOD DAMAGE PREVENTION ORDINANCE - ORDINANCE NO. 2498 E. GN 2000 -083 - APPROVING THE LOCAL TRANSPORTATION PROJECT ADVANCE FUNDING AGREEMENT WITH TXDOT FOR THE WALKER'S CREEK TRAIL AND BIKE TRANSIT STATION - RESOLUTION NO. 2000-059 F. GN 2000 -084 -VACATION OF THE DEDICATION OF INDUSTRIAL PARK BOULEVARD - ORDINANCE NO. 2499 G. PU 2000 -033 - AWARD BID FOR BAY DOOR REPLACEMENT AT FIRE STATION 4 H. PW 2000 -025 - APPROVE CITY - DEVELOPER AGREEMENT FOR CIP WATER SYSTEM IMPROVEMENTS WITH KELLER- SMITHFIELD ROAD, LTD, NORTHEAST TARRANT DEV., LLC AND J & J NRH 100 FLP FOR WATER LINES P -8211 AND P -8928 - RESOLUTION NO. 2000 -057 City Council Minutes August 14, 2000 Page 3 I. PW 2000 -026 - APPROVE CITY - DEVELOPER AGREEMENT FOR CIP SEWER SYSTEM IMPROVEMENTS WITH KELLER- SMITHFIELD ROAD, LTD, NORTHEAST TARRANT DEV., LLC AND J & J NRH 100FLP FOR SANITARY SEWER LINES L3.1 AND L3.2 - RESOLUTION NO. 2000 -056 Councilman Mitchell moved, seconded by Mayor Pro Tern Welch to approve the consent agenda. Motion to approve carried 7 -0. 7. SRC 2000 -06 - PUBLIC HEARING TO CONSIDER THE REQUEST OF SPENCER DESIGN GROUP, REPRESENTING PROVIDENT REALTY, TO VARY FROM THE SIGN REGULATIONS FOR TWO NONCONFORMING SIGNS, ON LOT 1R, BLOCK 1, TAPP ADDITION (PROPERTY LOCATED AT 5201 RUFE SNOW) APPROVED Mr. Gary Nitschke, applicant, explained the nature of his request. Mr. Leon Backus was also available to answer questions. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Council discussed their concerns with the pole signs. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Trevino moved to approve SRC 2000 -06, with the condition that applicant remove Sign B and go with proposed option Sign A with the bottom of the sign being (5) foot above the line of sight as shot with a survey and instrument from inside the Chevron turn around (where applicant took picture for Council's review) at a height of (5) foot. The bottom of the sign to be five foot from the line of sight (Chick- Fil -A) and the sign to be restricted to 252 square foot. Councilman Metts seconded the motion. Councilman Tolbert mentioned his concern of Council voting blindly on this motion. Council was not advised of what type of landscaping will be at the bottom of the pole and what material will make up the sign. Councilwoman Johnson asked staff if they would have a problem enforcing the line of sight for the pole sign. City Council Minutes August 14, 2000 Page 4 Mr. Greg Dickens, Director of Public Works, advised Council that it would not be a problem, but would prefer that a surveyor compute the line of sight. Mr. Cunningham asked for clarification of landscaping around the sign. He wanted to be sure that it would comply with our current ordinance. Secondly, he would like to know if the allowed pole sign would have to comply with the other provisions of the sign ordinance. Councilman Trevino confirmed the sign would be a pole sign as shown by the applicant with the stipulation that the height of the sign be shorter and sign will be 252 square feet. Mayor Scoma asked the applicant if they would be in agreement with the motion on the floor. Motion to approved carried 5 -2; with Mayor Pro Tern Welch, Councilmen Metts, Phifer, Trevino and Councilwoman Johnson voting for and Councilmen Mitchell and Tolbert voting against. 8. SRC 2000 -07 - PUBLIC HEARING TO CONSIDER AMENDING THE SIGN REGULATIONS - SECTION 11.A2 SPECIAL AND ADDITIONAL REGULATIONS; SIGNS FOR AUTOMOBILE DEALERSHIPS - ORDINANCE NO. 2504 APPROVED Mr. John Pitstick, Director of Development, advised Council that currently auto dealerships located in the Freeway Overlay Zone are allowed to have pennants displayed until December 31, 2003 or until the freeway interchange construction is completed. Staff received a letter from a few of the dealerships in the Freeway Overlay Zone and they are requesting that Council consider allowing the use of light pole banners. Ordinance No. 2504 allows the automobile dealerships in the Freeway Overlay Zone to display either the light pole banners or the pennants during the freeway construction. Councilman Tolbert inquired if the auto dealership will be able to display both pennants and light pole banners. Mr. Pitstick advised Council that the auto dealership is not allowed to use both pennants and light pole banners. Mayor Scoma suggested to Council that they change the date from December 31, 2003 to December 31, 2002. City Council Minutes August 14, 2000 Page 5 Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilwoman Johnson moved to approve SRC 2000 -07, Ordinance No. 2504 with the provision that the date in Section 11 A2 be changed to December 31, 2002. Councilman Phifer seconded the motion. Motion to approve carried 7 -0. Note: Item was reconsidered later in meeting. See page 7 for reconsideration. 9. PZ 2000 -26 - PUBLIC HEARING TO CONSIDER THE REQUEST OF JB & JB DEVELOPMENT FOR A ZONING CHANGE ON A 4.362 ACRE PORTION OF THE COBB ADDITION FROM AG AGRICULTURAL DISTRICT TO 01 OFFICE DISTRICT (PROPERTY LOCATED IN THE 8000 BLOCK OF PRECINCT LINE ROAD) - ORDINANCE NO. 2500 APPROVED Mr. John Barfield, applicant, was available to answer questions from Council. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. One note of interest, this request is not in conformance with current land use plan. The Comprehensive Land Use Plan calls for Single Family at this site, directly south of this property is an existing mobile home park. If this is zoned for Office Council may be setting it up for Office on the north and south end of this tract. Mr. Pitstick believes -Office could be compatible several years from now, but believes it is more compatible today for single family. Mayor Scoma advised Mr. Barfield that Council received a letter. The letter described an apparent dispute regarding the property having a drive or right -of -way access. Mr. Barfield advised Council that his property does not have a dedication. Mr. Pitstick advised Council there is a current access easement that runs along the Dodd property. The Dodd's contacted staff and they would like to see proposed tract zoned for office. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. City Council Minutes August 14, 2000 Page 6 Councilwoman Johnson moved, seconded by Councilman Mitchell to approve PZ 2000- 26, Ordinance No. 2500. Motion to approve carried 6 -1; with Councilmen Mitchell, Metts, Phifer, Tolbert, Trevino and Councilwoman Johnson voting for and Mayor Pro Tern Welch voting against. 10. PZ 2000 -27 - PUBLIC HEARING TO CONSIDER THE REQUEST OF JB & JB DEVELOPMENT FOR A ZONING CHANGE ON A 6.91 ACRE TRACT OF LAND OUT OF THE STEPHEN RICHARDSON SURVEY, ABSTRACT 1266, FROM AG AGRICULTURAL DISTRICT TO R2 SINGLE FAMILY RESIDENTIAL DISTRICT (PROPERTY LOCATED IN THE 8000 BLOCK OF PRECINCT LINE ROAD) - ORDINANCE NO. 2501 APPROVED Mr. Barfield was available to answer questions from Council. Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Metts moved, seconded by Mayor Pro Tern Welch to approve PZ 2000 -27, Ordinance No. 2501. Motion to approve carried 7 -0. 11. PZ 2000 -28 - PUBLIC HEARING TO CONSIDER THE REQUEST OF JEAN BARFIELD PROPERTIES, FAMILY LIMITED PARTNERSHIP, FOR A ZONING CHANGE ON A 4.844 ACRE TRACT OF LAND OUT OF THE THOMAS PECK SURVEY, ABSTRACT 1209, LOCATED IN THE 8600 BLOCK OF DAVIS BOULEVARD, FROM AG AGRICULTURAL DISTRICT TO C1 COMMERCIAL DISTRICT - ORDINANCE NO. 2502 APPROVED Mr. Barfield summarized request. City Council Minutes August 14, 2000 Page 7 Mr. John Pitstick, Director of Development, addressed the request as it relates to city codes and ordinances and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Mitchell moved, seconded by Councilwoman Johnson to approve PZ 2000- 28, Ordinance No. 2502. Motion to approve carried 7 -0. The chair recognized the City Manager for a question regarding procedures related to a previous action. Mr. Cunningham asked the City Attorney for clarification. He inquired about the possibility of the Comprehensive Land Use Plan being in conflict with the zoning change (PZ 2000 -26) recently approved by City Council tonight. Should Council reconsider this item to amend the Comprehensive Land Use Plan to match the zoning change as approved by Council. Rex McEntire advised that he would suggest amending the Comprehensive Land Use Plan in the near future. Mr. Cunningham asked if it would be possible to amend the Comprehensive Land Use Plan through a reconsideration of Item 9. Mayor Scoma asked the City Attorney since Council is in session tonight and recently taken action on Item 9 could they reconsider the item tonight. Mr. McEntire advised the Mayor that Council isn't allowed to amend the Comprehensive Land Use Plan because it is not on the agenda. Mayor Scoma stated he asked Staff if Item 9 conformed to the Comprehensive Land Use Plan so in effect it is part of the deliberation. Mr. McEntire advised Mayor Scoma as Chair of the meeting, he can rule that the Comprehensive Land Use Plan be included as part of the deliberation. Council amended the motion under reconsideration rules for Item No. 9, PZ 2000 -26. Councilwoman Johnson amended her motion to approve PZ 2000 -26 with the provision staff modifies the Comprehensive Land Use Plan to conform with the action taken by Council on the zoning change request. Councilman Mitchell seconded the amendment. City Council Minutes August 14, 2000 Page 8 Motion to approve carried 7 -0. 12. PZ 2000 -30 - PUBLIC HEARING TO CONSIDER THE REQUEST OF KEITH AND KIMBERLY IVY, REPRESENTED BY ERNEST HEDGCOTH, FOR A ZONING CHANGE ON A 5.76 ACRE TRACT OF LAND OUT OF THE OZIAH RUMFIELD SURVEY, A -1365 LOCATED AT THE SOUTHWEST CORNER OF RUMFIELD ROAD AND SPRING OAK DRIVE, FROM AG AGRICULTURAL DISTRICT TO R2 SINGLE FAMILY RESIDENTIAL DISTRICT - ORDINANCE NO. 2503 APPROVED Mr. Mark Comis, representing applicant, summarized the nature of the project. A pond on the project currently needs to be approved by the Corp of Engineers. Mr. Stan Walker of Corp of Engineers was assigned the case, and advised applicant he would let them know by August 23, 2000 if it is considered wetlands. Councilman Trevino asked applicant what they are planning to do about maintenance of pond. Mr. Comis advised Council Flamingo Estates is currently draining into the pond. He would like to fill the pond and drain the water under Spring Oak. Mayor Scoma advised applicant this is a sensitive subject in regards to drainage in this particular area. This will be an issue addressed at the time of platting. Mr. John Pitstick, Director of Development, addressed the request as it relates to city Comprehensive Land Use Plan and summarized recommendations of staff and the Planning and Zoning Commission. Mayor Scoma opened the public hearing and asked for anyone wishing to speak to come forward. There being no one wishing to speak, Mayor Scoma closed the public hearing. Councilman Phifer moved, seconded by Councilman Metts to approve PZ 2000 -30, Ordinance No. 2503. Motion to approve carried 6 -1; with Mayor Pro Tem Welch, Councilmen Mitchell, Metts, Phifer, Tolbert and Councilwoman Johnson voting for and Councilman Trevino voting against. 13. GN 2000 -085 - REVIEW AND TAKE ACTION ON MILLENNIUM COMMITTEE FINAL REPORT & RECOMMENDATION APPROVED City Council Minutes August 14, 2000 Page 9 Ms. Vickie Loftice, Assistant Director of Parks & Recreation, summarized the Millennium Committee's recommendations. (1) Incorporate a specific Christmas theme to be created on top of City Hall; (2) Create a 30' tree of lights on the existing flagpole in front of the Police Department; (3) Funding for additional lights for the Christmas tree at the library, to include the surrounding trees; and (4) Reception introducing the NRH digital photographic archive. As discussed in Pre - Council, the theme to be displayed upon the rooftop of City Hall will be discussed at the next Beautification Commission Meeting. The committee will advise Council of the Beautification's concurrence or alternative ideas. Councilwoman Johnson moved to approve the funding for GN 2000 -085, with the condition that staff finalize a theme as soon as possible. Councilman Tolbert seconded the motion. Motion to approve carried 7 -0. 14. GN 2000 -086 - SETTING DATE FOR PUBLIC HEARINGS FOR 2000 -2001 CITY BUDGET, PARKS & RECREATION DEVELOPMENT CORPORATION AND CRIME CONTROL DISTRICT BUDGETS APPROVED Mr. Cunningham summarized GN 2000 -086. Councilwoman Johnson left the meeting at 8:41 p.m. Councilman Metts moved to set the date for the public hearings on the Crime Control and Prevention District at 6:15 p.m., the Park Development Budget at 6:30 p.m., and the annual City Budget at 7:00 p.m. on August 28, 2000. Councilman Mitchell seconded the motion. Motion to approve carried 6 -0. 15. GN 2000 -087 - RECORD VOTE ON PROPOSED TAX RATE AND SETTING OF PUBLIC HEARING APPROVED Mr. Cunningham advised Council at their City Council 2000/20001 Budget Work Session there was a consensus to set the tax rate at 57¢. State law requires a record vote be taken by Council, concerning the proposed tax rate and that Council schedule a public hearing on the proposed rate. The results of the vote will be published in the City Council Minutes August 14, 2000 Page 10 "Fort Worth Star Telegram" as a quarter page "Notice of Public Hearing on Tax Increase." Due to the strict timing requirements mandated by State law it is recommended to Council that the notice be published on Monday, August 21 and the public hearing be scheduled for Monday, August 28 at 7:00 p.m. Staff also proposes to publish an accompanying explanation of the notice. The explanation will appear on the same page as the notice, but not part of the notice. Mayor recognized that a record vote will be published in the paper and this item will be tabled until Councilwoman Johnson returns to the meeting. 16. GN 2000 -088 - RESOLUTION TO SUBMIT TO THE TEXAS MUNICIPAL LEAGUE REGARDING STATE HIGHWAY TRAFFIC SIGNAL MAINTENANCE POPULATION - RESOLUTION NO. 2000 -062 APPROVED Mr. Greg Vick recapped the nature Resolution No. 2000 -062 - Council discussed this item at their Budget Retreat. The resolution is intended to assign the responsibility for all cost of traffic signal and traffic signal preemption systems installation, operation, and maintenance on TXDOT maintained roads and highways for all cities with less than 100,000 population to TXDOT. Councilwoman Johnson returned to the meeting at 8:46 p.m. Councilman Mitchell moved, seconded by Mayor Pro Tern Welch to approve GN 2000- 088, Resolution No. 2000 -062. Motion to approve carried 7 -0. 15. ACTION TAKEN Councilwoman Johnson moved that a record vote be taken concerning the proposed tax rate of 570 and set a public hearing on the tax rate for 7:00 p.m on August 28, 2000, and publish an accompanying explanation of the notice. Councilman Tolbert seconded the motion. Motion to approve carried 7 -0. City Council Minutes August 14, 2000 Page 11 17. PW 2000 -027 - APPROVE CHANGE ORDER NO. 1 FOR JOHNSON GROUND STORAGE TANK REPAINTING AND REHABILITATION /2000 IN THE AMOUNT OF $27,093.00 APPROVED Mr. Greg Dickens, Public Works Director, advised Council that the contractor submitted a change order to remove and dispose of all the lead -base primer in accordance with the TNRCC rules. In the process of removing the existing paint from the inside of the storage tank, the contractor encountered old lead -based primer. The old primer was to have been removed in 1983 when the tank was repainted. The old primer is only on the upper third of the tank and the roof. Paint chips were tested and showed the paint to have a 20.3% concentration level. Sufficient funds are available to cover this change order request. Councilman Tolbert would like staff to see if the city can get reimbursed from the contractor who did not remove the paint in 1983. Councilman Mitchell moved, seconded by Councilman Metts to approve PW 2000 -027. Motion to approve carried 7 -0. None. 15. A. CITIZENS PRESENTATION B. INFORMATION AND REPORTS Register for fall classes at North Richland Hills Recreation Center - Call 427 -6600 for more information. 16. ADJOURNMENT Mayor Scoma adjourned the meeting at 8:54 pm. City Council Minutes August 14, 2000 Page 12 Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Human Resources Council Meeting Date: 8/28/00 Subject: Approve Exemption of Citv's Health Plan from Agenda Number: GN 2000 -089 HIPPA Requirements The federal government enacted the Health Insurance Portability and Accountability Act ( HIPAA) in 1996 designed to provide health -care continuity for employees who lose their jobs or decide to change jobs. HIPAA mandates certain coverage and procedural requirements for health insurance plans. As a public sector entity with a fully self- insured health insurance plan, the City is eligible for an exemption to HIPAA requirements. Since being enacted in 1996, HIPAA requirements have been substantially expanded on three different occasions. In addition to specific coverages that must be offered, HIPAA requirements also include substantial administrative record keeping burdens that relate to the following six areas: 1. Prohibition against discrimination based on an individual's health status. 2. Standards relating to benefits for newborns and mothers. 3. Parity in the application of certain limits to mental health benefits. 4. Required coverage for reconstructive surgery following mastectomies. 5. Special enrollment periods. 6. Limitations on preexisting conditions exclusion period. The City currently complies with the coverage requirements for items 1 -5, partially complies with item 6, but does not comply with any of the notice or administrative provisions HIPAA also addresses. The City has utilized the exemption option for plan years since HIPAA has been in existence. The City can continue to utilize the exemption or allow the health plan to become subject to HIPAA requirements. Approving the exemption does not preclude the City from incorporating HIPAA standards in its health plan design. Electing to exempt the plan from HIPAA requirements enables the City to maintain optimal flexibility in managing its self - funded health plan and to avoid costly and time - consuming administrative costs. The administrative and record keeping requirements would substantially impact the City if an exemption were not approved. The exemption must be approved annually to coincide with the plan year (10/01/00- 10/01/01) and reported to the Health Care Financing Administration. Recommendation To approve the HIPAA exemption for the City's health plan for the plan year October 1, 2000 to October 1, 2001. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Department-Head Signature Finance Review Account Number n/a Sufficient Funds Available Finance Director City Manager Si ture Page 1 of 1 N Department: Finance CITY OF NORTH RICHLAND HILLS Council Meeting Date: 8 -28 -2000 Subject: Contract with Tarrant County for Collection of City Property Agenda Number: GN 2000 -090 Taxes — Resolution 2000 -064 Tarrant County has been collecting property taxes for the City of North Richland Hills since October 1993. During this time, we have continually evaluated the performance of the Tarrant County Tax Assessor /Collector's office and are pleased with the County's collection performance, its customer service, and the cost savings realized by the City. Tarrant County has submitted a contract for the upcoming tax year's collection services, and this is attached for Council consideration. The contract is essentially the same as the one Council approved for the past seven years, with the 40¢ cost per transaction remaining the same. An initial fee of $450 has been added for the loading of new accounts to those taxing jurisdictions which Tarrant County has not assessed or collected during the previous year and will be deducted at the end of the first month's collections. The contract is for the 2000 tax year and can be terminated by providing 60 days written notice. Recommendation: To approve Resolution 2000 -064 and the contract with Tarrant County for tax collection services beginning October 1, 2000. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Departure ead Signature Finance Review Account Number Sufficient Funds L Director Budget Director RESOLUTION NO. 2000 -064 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager be, and is hereby, authorized to execute an agreement with Tarrant County Tax Assessor - Collector to collect the ad valorem taxes of the City of North Richland Hills. A copy of said agreement is attached hereto and made a part hereof. PASSED AND APPROVED this 28th day of August 2000. Charles Scoma - Mayor ATTEST: Patricia Hutson - City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City APPROVED AS TO CONTENT: Larry Koo e, Director of Finance STATE OF TEXAS § § Aa reenrent For The Collection Of Taxes COUNTY OF TARRANT Agreement made this day of , 2000, by and between the Tarrant County Tax Assessor - Collector, hereinafter referred to as ASSESSOR/COLLECTOR, and Tarrant County, hereinafter referred to as the COUNTY, both of whom are addressed at 100 E. Weatherford Street, Fort Worth, Texas 76196 -0301, and the City of North Richland Hills, hereinafter referred to as CITY, whose address is PO Box 820609, NRH, TX 761820609. PURPOSE OF AGREEMENT The purpose of this Agreement is to state the terms and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the CITY. NOW THEREFORE, in consideration of the mutual promises herein contained, the parties hereto agree as follows: L SER VICES TO BE PERFORMED The ASSESSOR/COLLECTOR agrees to collect the taxes due and owing on taxable property upon which the CITY has imposed said taxes. The ASSESSOR/COLLECTOR shall PERFORM THE SAID SERVICES IN THE SAME MANNER AND FASHION AS TARRANT COUNTY COLLECTS ITS OWN TAXES due and owing on taxable property situated within its boundaries. The services performed shall include, but not be limited to: receiving information from the Tarrant Appraisal District for purposes of the Certified Appraisal Roll, and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and Truth in Taxation calculations as required; the transmittal of tax statements via the U.S. Mail or electronic transfer of data; and rapid deposit payment processing. All CITY disbursements, made by check or by electronic transfer (wire), for collected tax accounts will be made to the CITY on the day the COUNTY Depository Bank indicates the mandatory assigned "float" period has elapsed and the funds are posted to the collected balance. If any daily collection total is less than one hundred dollars ($100.00), the disbursement will be withheld until the cumulative total of taxes collected for the CITY equals one hundred dollars ($100.00), or at the close of the month. The ASSESSOR/COLLECTOR will provide additional reports as follows: Other requested reports that require programming: $ 25.00 per hour Other reports requiring computer nun -time: $350.00 per hour Page 1 of 4 II. REPORTS The ASSESSOR/COLLECTOR will provide the CITY the following reports, if requested: Daily: General Ledger Distribution Report Weekly: Detail Collection Report (Summary) Monthly: Tax Roll Summary (Totals Only) Month End Report Detail Collection Report (Summary) General Ledger Revenue & Expense Report Agriculture Rollback Collection Report Delinquent Tax Attorney Tape (Exhibit A) Annual: Paid Tax Roll Delinquent Tax Roll Current Tax Roll The ASSESSOR/COLLECTOR will provide additional reports as follows: Other requested reports that require programming: $ 25.00 per hour Other reports requiring computer nun -time: $350.00 per hour Page 1 of 4 III. COMPENSATION In consideration of the services to be performed by the ASSESSOR/COLLECTOR, compensation for the services rendered is a rate of forty cents ($.40) per financial transaction. A financial transaction occurs when a CITY account is credited with a payment or debited for a refund. An initial fee of $450.00 for the loading of new accounts to those taxing jurisdictions for which we have not assessed or collected during the previous year will be deducted at the end of the first month's collections. IV. AUDITS The ASSESSOR/COLLECTOR will provide to the CITY auditor necessary explanations of all reports and access to ASSESSOR/COLLECTOR in -house tax system computer terminals to assist the CITY auditor in verifying audit samples of the financial data previously provided by the ASSESSOR/COLLECTOR during the past audit period. If the CITY elects to have its auditors conduct a "computer system assurance review audit" requiring assistance from ASSESSOR/COLLECTOR system's programmers and accountants, the fee is $660.00 per day, which will be deducted from the CITY's current collections at the end of the month. V. TAX RATE RE UIREMENT The CITY will provide the ASSESSOR/COLLECTOR, in writing, the CITY's newly adopted tax rate and exemption schedule to be applied for assessing purposes no later than 2:00 p.m., Thursday, September 14, 2000. Under authority of Section 31.01 (h) of the Property Tax Code, any additional cost of printing and mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to and must be paid by the CITY. If the CITY wishes its collection reports to be itemized as to maintenance and operation fund and interest and sinking fund, then the notice advising of the new tax rate must set out the separate rates, as well as the total rate. The tax rate and the exemption schedule for each of the last five (5) years in which an ad valorem tax was levied, or all prior years where there remains delinquent tax, must be furnished in writing to the ASSESSOR/COLLECTOR at the tune of the initial contract. 1'I. COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES, AND REGULATIONS In performing the services required under this Agreement, the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, final Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control, the ASSESSOR/COLLECTOR shall immediately notify the CITY of that fact and the reasons therefor. Vii. DEPOSIT OF FUNDS All funds collected by the ASSESSOR/COLLECTOR in the performance of the services stated herein for the CITY shall be promptly transferred to the account of the CITY at the CITY's depository bank. Electronically transferred funds incur an additional fee, which will be charged back to the CITY and deducted from those collected funds. If the CITY desires its tax disbursements to be made by electronic transfer of funds (wire) the ASSESSOR/COLLECTOR has no liability for the funds after initiation of the electronic transfer of the CITY's funds from the COUNTY Depository to the CITY's designated depository. Page 2 of 4 VIII. INVESTMENT OF FUNDS The CITY hereby agrees that the COUNTY, acting through the COUNTY Auditor, may invest collected ad valorem tax funds of the CITY during the period between collection and payment. The COUNTY agrees that it will invest such funds in compliance with the Public Funds Investment Act. The COUNTY further agrees that it will pay to the CITY all interest or other earnings attributable to taxes owed to the CITY. The ASSESSOR/COLLECTOR agrees to deliver to the COUNTY Auditor all ad valorem taxes collected on behalf of the CITY for investment on a timely basis. All parties agree that this Agreement will not be construed to lengthen the time period during which the COUNTY or the ASSESSOR/COLLECTOR may hold such funds before payment to the CITY. IX. REFUNDS Refunds will be made by the ASSESSOR/COLLECTOR except as set forth herein. The ASSESSOR/COLLECTOR will advise the CITY of changes in the tax roll which were mandated by the Tarrant Appraisal District. The ASSESSOR/COLLECTOR will not make refunds on prior year paid accounts unless the prior year paid accounts for the past five (5) years are provided to the ASSESSOR/COLLECTOR via computer magnetic tape in the exact computer layout as set out in Exhibit "B ". All refunds of overpayments or erroneous payments due, but not requested, and as described in Section 31.11 of the Texas Property Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR. The contract must have been in force, actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the CITY's jurisdiction. The proportional share is based upon the CITY's percent of the tax account's total levy assessed at the time of receipt of the over or erroneous payment. X. DELINQUENT COLLECTIONS The ASSESSOR/COLLECTOR will assess and collect the fifteen percent (15 %) collection fee pursuant to Sections 33.07, 33.08 and 33.48 of the Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will disburse the amount directly _ to the CITY for compensation to a Firni under contract to the CITY. If the delinquent collection Attorney contracted by the CITY requires attendance of ASSESSOR/COLLECTOR personnel at a court other than the District Courts in downtown Fort Worth, and the COUNTY is not a party, the employee's expenses and proportionate salary will be the responsibility of the CITY and will be added to the collection expenses and charged to the CITY. The ASSESSOR/COLLECTOR will not be responsible for the collection of prior year delinquent accounts unless all delinquent accounts information is provided to the ASSESSOR/COLLECTOR via computer magnetic tape in the exact computer layout as set out in Exhibit "B ". XI. TERBI OFAGREEMENT This Agreement shall become effective as of the date hereinabove set out, and shall continue in effect during the 2000 tax year, unless sooner terminated by providing sixty (60) day written notice, as outlined in paragraph XII. XIZ NOTICES Any notices to be given hereunder by either party to the other may be effected, in writing, either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the parties as they appear in the introductory paragraph of this Agreement, but each party may change this address by written notice in accordance with this paragraph. Page 3 of 4 XUL MISCELLANEOUS PROVISIONS This instrument and Exhibits "A" and "B" hereto contain the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained. This Agreement and the attacluiients hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings cr ,, :itten or oral agreements between the parties respecting the within subject rr:atter. Executed on the day and year first above written, Tarrant County, Texas. JUNE GARRISON DATE TAX ASSESSORICOLL ECTOR TARRANT COUNTY FOR THE CITY OF NORTH RICHLAND HILLS: BY.• TITLE: FOR TARRANT COUNTY- BY. TOM VANDERGRIFF TARRANT COUNTY JUDGE APPROVED AS TO FORM AND CONTENT BY.• DA'L'E DA'L'E DISTRICT ATTORNEY'S OFFICE DATE Page 4 of 4 _. t x,.,..,�. �:'1� -rte• it =+;'� —.i -._,. .t _. - -- EXHIBIT A TARRANT COUNTY TAX OFFICE Record Definition: Account Master — ASCII Fixed Length Field Type Size Format Tax Account Number character 11 A Unused character 19 G SPTB Code integer 02 B Roll Code integer 02 B Legal Description1 character 30 B Legal Description2 character 30 B Legal Description3 -- - -- - character 30 . -- - - - - -B -- -.- Legal Description4 character 30 B Acres float 6.6 A Appraisal District Number character 30 B Street Name (Property Location) character 25 B Street Number (Property Location) character 07 B Square Foot integer 06 B Lot Size integer 06 B Year Built integer 04 B Zone character 10 B Map Number character 30 B Mapsco Number character 20 B Appraisal District Map Number character 20 B Owner Name1 character 30 B Owner Name2 character 30 B Owner Address1 character 30 B Owner Address2 character 30 B Owner City character 30 B Owner State character 20 B Owner Zip Code character 18 B Start Deferral date 10 F End Deferral date 10 F Deed Volume integer 06 B Deed Page integer 06 B Date of Deed date 10 F Owner Exemption Codes character 15 B Delinquency Date date 10 F Billed Tax Units character 30 B Non - Billed Tax Units character 15 B Current Year Land Value money 11 C Current Year Improvement Value money 11 C Current Year Adjusted Levy money 9.2 D Current Year Amount Due money 9.2 D Prior Year Amount Due money 9.2 D Account Status Codes character 15 B Format Codes: A = Right justified - zero filled to the left B = Left justified - space filled to the right C = Right justified - no decimal point — zero filled to the left D = Right justified - decimal point 2 places zero filled to the left E = YYYY — Year F = MM /DD/YYYY — Month /Day/Year G = Spaces 07/15/1999 .. ..- ..._...... EXHIBIT A (CONTINUED) TARRANT COUNTY TAX OFFICE Record Definition: Account Receivable — ASCII Fixed Length Field Type Size Format Tax Account Number character 11 A Unused character 19 G Tax Year integer 04 E Tax Unit integer 03 B Receivable Type integer 02 B Sequence Type integer 02 B Sequence Number integer 02 B Appraised Value money 11 C Exemption Value money 11 C Adjusted Levy money 9.2 D Amount Due money 9.2 D Delinquency Date date 10 F 33.07 Date date 10 F Judgment Date date 10 F Lawsuit Number character 18 B Lawsuit Filed Date date 10 F Bankruptcy Number character 18 B Bankruptcy Filed Date date 10 F Account Status Codes character 15 B Format Codes: A = Right justified - zero filled to the left B = Left justified - space filled to the right C = Right justified - no decimal point — zero filled to the left _ D = Right justified - decimal point 2 places — zero filled to the left E = YYYY — Year F = MM /DD/YYYY — Month /Day/Year G = Spaces EXHIBIT B TARRANT COUNTY TAX OFFICE Record Definition: New Unit Master —ASCII Fixed Length Field Type Size Format Tax Account Number (SKEY) character 11 A Legal Description1 character 30 B Legal Description2 character 30 B Legal Description3 character 30 B Legal Description4 character 30 B Appraisal District Number character 30 B Owner Name1 character 30 B Owner Name2 character 30 B Owner Address1 character 30 B Owner Address2 character 30 B Owner City character 30 B Owner State character 20 B Owner Zip Code character 18 B Format Codes: A = Right justified - zero filled to the left B = Left justified - space filled to the right C = Right justified - no decimal point — zero filled to the left D = Right justified - decimal point 2 places — zero filled to the left E = YYYY — Year F = MM /DD/YYYY — Month /Day/Year G = Spaces EXHIBIT B (CONTINUED) TARRANT COUNTY TAX OFFICE Record Definition: New Unit Receivable —ASCII Fixed Length Field Type Size Format Tax Account Number (SKEY) character 11 A Tax Year integer 04 E Tax Unit integer 03 B Total Appraised Value money 11 C Land Value money 11 C Improvement Value money 11 C Agricultural Exclusion money 11 C Homestead Exemption money 11 C Over 65 Exemption money 11 C Disability Exemption money 11 C Veteran Exemption money 11 C Taxable Value money 11 C Base Levy money 9.2 D Levy /Balance Due money 9.2 D Levy Paid money 9.2 D Penalty Paid money 9.2 D Interest Paid money 9.2 D Freeze Year integer 04 E Freeze Amount money 9.2 D Delinquency Date date 10 F 33.07 Date date 10 F Lawsuit Number character 15 B Lawsuit Filed Date date 10 F Bankruptcy Number character 15 B Bankruptcy Filed Date date 10 F Note: Include 5 years of history Format Codes: A = Right justified - zero filled to the left B = Left justified - space filled to the right C = Right justified - no decimal point — zero filled to the left D = Right justified - decimal point 2 places — zero filled to the left E = YYYY — Year F = MM /DD/YYYY — Month /Day/Year G = Spaces EXHIBIT B (CONTINUED) TARRANT COUNTY TAX OFFICE Record Definition: New Unit Payment Detail —ASCII Fixed Length Field Type Size Format Tax Account Number (SKEY) character 11 A Tax Year integer 04 E Tax Unit integer 03 B Batch Number character 10 B Check Number character 15 B Receipt Number character 08 B Payment Date date 10 F Payment Type character 01 B Levy Paid money 9.2 D Penalty Paid money 9.2 D Interest Paid money 9.2 D Attorney Fees Paid money 9.2 D Note: Include 5 years of history Payment Type = R- Regular, H -Half, Q- Quarterly Format Codes: A = Right justified - zero filled to the left B = Left justified - space filled to the right C = Right justified - no decimal point — zero filled to the left D = Right justified - decimal point 2 places — zero filled to the left E = YYYY — Year F = MM /DD/YYYY — Month /Day/Year G = Spaces CITY OF NORTH RICHLAND HILLS Department: Legal Council Meeting Date: 08/28/00 Lot 7, Block C Hewitt Estates) - Resolution No. Agenda Number: PU 2000 -034 Lot 7, Block C. Hewitt Estates, an Addition to the City of North Richland Hills was foreclosed for nonpayment of taxes and "struck off' by the Sheriff to the City of North Richland Hills. We have advertised the property and received a bid of $4001.00 by Edward Fuchs. We have asked the other taxing agencies to approve the sale. The break- down of payments is shown on the attached letter from the ad valorem tax lawyers. Recommendation: To pass Resolution No. 2000 -066, approving the sale to Edward Fuchs. Source of Funds: Bonds (GO /Rev.) Operating Budget Other `� A 1 ant F ad Signature Finance Review Account Number Su i ient Funds Available Fineeee Director Manager Page 1 of I RESOLUTION NO. 2000 -066 WHEREAS, Edward Fuchs has bid $4001.00 for Lot 7, Block C. Hewitt Estates, an Addition to the City of North Richland Hills, Tarrant County, Texas; and WHEREAS, the sale is insufficient to pay all taxing agencies the total taxes, interest, penalties and Court costs; and WHEREAS, the property has been duly advertised and the bid from Edward Fuchs was the higher and the only bid. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The sale to Edward Fuchs of the property described above is hereby approved along with the distribution of funds to this City and all other taxing entities. PASSED AND APPROVED this 28th day of August, 2000. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney LINEBARGER HEARD GOGGAN BLAIR GRAHAM PENA & SAMPSON, LLP ATTORNEYS AT LAW OIL & GAS BUILDING, SUITE 1414 309 WEST 7TH STREET FORT WORTH, TEXAS 76102 (817) 877 -4589 FAX (817) 877 -0601 August I C;� , 2000 Dr. David Brewer Associate Superintendent for Finance Birdville ISD 6125 E. Belknap Haltom City, Texas 76117 RE: Offer to Purchase Property Struck -Off for Taxes TAD /01211714 Lot 7, Block C, Hewitt Estates City of North Richland Hills, Tarrant County, Texas Dear Dr. Brewer: Enclosed is an offer to purchase the above mentioned property which was struck -off to taxing entities for taxes. Please consider placing this item on your next agenda (executive session) for the Board of Trustees. If you have any questions or need additional information, please contact me at your convenience. Very truly yours, Glenn E. Smith, Jr. Attorney at Law GES /lks enc. cc: Rex McEntire City Attorney P O Box 820609 North Richland Hills, TX 76182 -0609 State of Texas, County of Tarrant, et al vs Gary Morphew, et al Suit #E90115 -88 Offer: Edward Fuchs June /2000 Breakdown of Payoff: Less: Court Costs Taxes to be Paid: Birdville ISD Tarrant CED Tarrant County City of North Richland Hills Total Taxes Owed: Birdville ISD Tarrant CED Tarrant County City of NRH *Remaining balance of $ 3,247.00 to be prorated to taxing entities Property Description: Lot 7, Block C, Hewitt Estates, Tarrant County, Texas also known as 7712 Frankie B Street (Account #01211714) $ 4,001.00 $ 4,001.00 * $ 754.00 $ 1,745.26 $ 331.19 $ 773.11 $ 397.44 $ 2,253.84 $ 427.61 $ 998.35 513.33 $ 4,193.13 CITY OF NORTH RICHLAND HILLS Department: Finance / Support Services Council Meeting Date: 08/28/2000 Subject: Award Bid to C.L. Services for the Modification of the City Agenda Number: PU 2000 -035 Council Chamber Room in the Amount of $17,450.00 Formal bids were solicited for modifications to the City Council console. The specifications called for reinforcing the console with either steel plate or Lexgard for security purposes. Due to liability concerns only one company was willing to bid the Lexgard at a cost of $72,160. The results using steel plate are outlined below. C.L. Services $17,450 STEELCO $17,800 Team Design $18,499 Shaw Bros. $21,862 C.L. Services met all the specifications and general conditions of the bid and can complete the work within 45 days of the notice to proceed. Recommendation: To award the bid to C.L. Services in the amount of $17,450. Source of Funds: Bonds (GO /Rev.) Operating Budget Other J De nt ead Signature Finance Review Account Number 001 - 9898 - 526.96 -10 Sufficient Funds Available Finance Director Budget Director City Ma ignature Page 1 of _ CITY OF NORTH RICHLAND HILLS Department: Finance /Police Department Council Meeting Date: August 28, 2000 Subject: Authorize Extension of Annual Contract with Forensic Consultants - Agenda Number: PU 2000 -036 Resolution No. Council authorized an annual contract with Forensic Consultants Services for Budget Year 1999 -2000. Forensic Consultant Services is offering to extend the annual contract for forensic lab and field services in the amount of $15,600. This contract will be cost effective because it will give the City a blanket price for most all of the required services instead of paying for services on an individual as need basis. Some of the services that will be included under the contract are drug analysis, firearm analysis, fingerprint development and comparison, blood and alcohol analysis, trace evidence, written reports on all services, and the Lab will offer testimony in court to related results of all analysis. The Police Department has worked with Forensic Consultant Services for a number of years and has been very satisfied with the quality of service provided. Recommendation: It is recommended that the City Council approve Resolution No. 2000 -058. Finance Review Source of Funds: Account Number 001 - 8006 - 531.66 -25 Bonds (GO /Rev.) Suffici Funds Available Operating Budget Other lZC /� U Budget Director Department Head Signa Manager Signa re Page 1 of 1 RESOLUTION NO. 2000 -058 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 7 The City Manager, be, and is hereby, authorized to execute the attached Extension of Annual Contract with Forensic Consultants for the purpose of forensic lab and field services for the North Richland Hills Police Department. PASSED BY THE CITY COUNCIL this the 28th day of August 2000. APPROVED: Charles Scoma, Mayor ATTEST: Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire — Attorney for the City APPROVED AS TO CONTENT: omas R. Shockley, Chi Police CONTRACT STATE OF TEXAS S S COUNTY OF TARRANT S WHEREAS, the City of North Richland Hills, Texas, hereinafter referred to as the City. wishes to obtain forensic lab services for its Police Department, hereinafter referred to as the Department; and WHEREAS, Forensic Consultant Services, hereinafter referred to as the Lab, wishes to provide those forensic services to the Department; WITNESSETH 1. This Contract is made and entered into by and between the City, acting herein by and through its duly authorized representative, and the Lab acting herein by and through its owner, Max Courtney, for and in consideration of the mutual covenants and undertakings herein ex- pressed. 2. The Lab will provide analytical laboratory services within its capability for the De- partment in all criminal investigations, as requested by the Department. The Lab will provide such services in a timely fashion and will issue written reports which reflect the results of such services to the Department. Further, the Lab will offer testimony in any criminal proceeding in court to relate the results of the analyses. These services include drug analysis, firearms analysis. trace evidence analysis, fingerprint development and comparisons, blood alcohol analysis, tool mark comparisons, restoration of obliterated data, and footwear and tire tread comparisons; they do not include serology, sexual assault kit analysis, hand swab analysis, or toxicology (except blood alcohol analyses). These services do not include any analyses of exhibits from cases involv- ing any drug or narcotics task force. The Lab does not include as part of this offer any evidence collection kits, such as blood alcohol kits. All costs of any photographic or videographic docu- mentation of results or exhibits and costs for special repackaging of evidence, such as hypodermic syringe protective packaging, shall be borne by the City. 4. The Lab will provide field assistance in crime scene processing for the Department on a 24 -hour, 7 -day basis for all homicide investigations, and all serious felony offenses wherein the solvability factor by physical evidence is deemed by the Department to be high. This assistance will be for any homicide and any case wherein the evidence is complex, losses are high, the case is in the public eye, or suspects are known. It does not include those cases that are well within the capabilities of the Department's investigators as determined by the Department. The Lab will take photographs and videotapes to document the crime scene, but all costs associated with such photo- graphs and videotapes will be borne by the Department. The Department will review any offense before suininoning assistance from the Lab, to detennine that the offense has potential physical evidence that likely would, if properly gathered, result in successful prosecution of offenders. The Department will bear the full responsibility as to the legality of any search in which it requests assistance. 5. The City will pay the Lab the sum of $15,600.00 per annum, payable monthly in the amount of $1,300.00 per month. The Lab will issue to the City an invoice on or about the 1st dad of each month following the month for which the services were provided. The invoice will include the monthly contract amount of $1,300.00, and any additional charges payable as related above, including photographic and videotape costs, costs for spare parts or replacement of breath alcohol testing equipment, and any expendable supplies, such as blood alcohol kits or breath test mouth- pieces. Payment to the Lab shall be issued by the City, within 30 days, upon receipt of an invoice from the Lab. 6. Any notice required under this Contract shall be effective if addressed to the party receiving the same at the following address: If to the Lab: Forensic Consultant Services 1216 South Henderson Fort Worth, Texas 76104 If to the City: City of North Richland Hills 7301 NE Loop 820 North Richland Hills, Texas 76180 7. The Lab agrees and covenants that the Lab will not assign all or any part of its rights, privileges or duties or interest under this Contract without first obtaining the written consent of the City. Any attempt to assign all or any part hereof without first obtaining such prior consent by the City shall be void. 8. Except as provided for above, it is expressly understood and agreed that the Lab shall operate hereunder as an independent contractor as to all rights and privileges granted herein, and not as an agent, representative or employee of the City; that the Lab shall have exclusive control of and exclusive right to control its operations and activities and shall be solely responsible for the act and omissions of its officers, agents, servants, employees, contractors, subcontractors, licensees and invitees; that the doctrine of respondeat superior shall not apply as between the City and the Lab; and that nothing herein shall be construed as creating a partnership or joint enterprise between the City and the Lab. 9. This Contract constitutes all of the agreement between the parties, and there are no other written or oral agreements pertaining to this undertaking or the compensation therefor. This 2 O l , tract shall become effective October 1, 2000, and shall expire on the last day of September, unless canceled. This Contract can be note e without cause, agreement either party upon 30 days Lab, or by either party upon 90 y written notice for cause. This Contract made and entered into this day of 2000. CITY OF NORTH RICHLAND HILLS BY: Max Courtney for the Lab City Manager ATTEST: Title Cirprovas ry ATTEST: A to fonn, City Attorney TITLE: CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 08/28/00 Subject: Public Hearing to consider the request of ANA Consultants .Agenda Number: PZ 2000 -03 for a Special Use Permit to Allow a Convenience Store within two- hundred feet of residential properties and approval of Site Plan. The tract is located in Holiday North Section II, and is a portion of Lot 1 C, Block 37. The applicant has requested withdrawal of this case. CASE SUMMARY ABC Equities has submitted an application requesting a Special Use Permit for construction of a 2,400 square foot one -story convenience Store with accessory gasoline sales within 200 feet of residential property in conformance with the attached Site Plan. The tract in question is located at the intersection of Holiday Lane and Industrial Park Boulevard. The property is zoned C1 Commercial. The Zoning Regulations require a Special Use Permit to allow the use of a Convenience Store when residential property is within 200 feet. In this case, residential property abuts the tract to the West and the Holiday Meadows Addition is located across Holiday Lane to the South. If approved, the owners would be required to replat the property before a building permit could be issued. A Special Use Permit is intended to provide flexibility by allowing certain types of uses in areas where special conditions may need to be considered to reduce adverse effects on adjacent or surrounding properties. The Planning and Zoning Commission may recommend safeguards or conditions of approval to reduce the effect on adjacent or surrounding properties. The City _Council may, in the public welfare and to assure compliance with the intent of this Ordinance, require such development standards and safeguards as recommended by the Planning and Zoning Commission. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Department Head Signature Finance Review Account Number Sufficient Funds Available _- finance Director CJ Manager gnatu l: \Cases \PZ Cases\2000\PZ 2000 -29-41 Page 1 of 1 CITY OF NORTH RICHLAND HILLS Surrounding Future Land Uses The property in question is shown to be Commercial in the current Comprehensive Land Use Plan. The proposed update indicates Neighborhood Service uses may be appropriate in the future. Future Land Use Future Land Use North: Commercial & Industrial Commercial & Retail South: Low /Medium Density Residential Low Density Residential East: Commercial / Residential Neighborhood Services & Open Space West: Low Density Residential Low Density Residential Summa[y Several surrounding residential property owners were in attendance at the August 10, 2000 meeting. As a result of a multitude of neighborhood concerns the Planning & Zoning Commission tabled the public hearing until August 24, 2000. As a result of neighborhood concerns the applicant has requested withdrawal of this case. RECOMMENDATION: Although the applicant has officially withdrawn this case, this SUP had already been advertised for the Council meeting on August 28. Therefore, it is necessary to place this item on the Council agenda and for the hearing to be opened and closed and then action taken to accept the withdrawal. The following motion is recommended: To accept the withdrawal of PZ 2000 -03. CITY COUNCIL ACTION ITEM DocumentB Page 2 of 2 1 1266 7R.4 — �.. R aDD. C R -7 -MF ��aeM R -7 -MF j FISHER DR 5 B 9 /2R / U S1 A � o PZ 2000 -03 m LOTS 1C, BLOCK 375 HOLIDAY NORTH SECTION II SUP /CONVENIENCE STORE :,. z° 0 ?RACi ag �� a 2 6 22 1* 23 ° S 2 6 7 U 3 W i 5 -- Q � _ �� 23 1 / p 21 1 ZD 6 g U g H 70 1 B 9 U 2° X / n U f 6 WESLEY CT II 25 � 26 �11 / 3 ° 6 5 ° :7 i R 20 / / t55 U t8 uj Z� / i O , n rm I '\ e i g o l r I Q g 6 - u ! J� —� SPURGEON CT W �� i I i zR s {a/ MACT 482 6 5 ° 3 i 2 i I 6 25 Z— y / ° DUSTRIAL` PARK BLVD S�.o 'R �.° 2' ` ' g �, 20 'RAC7 ag ] 8 9 D i n ID 7 C t; 4 13 I -2 WHiT FIE LD CT 23R \N�' V" 26 / 27 '7891 20R 2R :5R / 2E P 30 7. ]: � I I 3 ° i 5 16 �� 7 16 I g l .0 I❑ I � a I_ i I i �_ I � I � ` I i ,. 7 BARBADOS DR R -7- NORTH RICHLAND BLVD I . —� n = �] � I � I B 17 E I 3 U u i OR� 5.1 1 2 J I S 6 ar 58 27 AMA CT L:: .::: 5 3 U 26 6 T u zi I9 I 0 5 ' at FfE10 STONE OR 4 Lu ERMUDA m T 3 x - � :7 8 27 2E 29 R � ID ,o n i �1 O 2' ,. � - ,... 6 ,..� � 3 - S IAGO CT lAMA1CA CIR Z 0. AN O I-7) ERR ' 3 rM —31R 36 ° 9 3 X37 32R^ R - 3', 3 �.9 -% ,o SAO PAU'-O 3 i 7 , � R c+ fY i7 BUENOS AIRES DR . ,2 �J4R '5 �° '5 16 17 _ 6 '9 L -o .R .1 .5 Y \ � � n _ a3 LE DR n 341 t j L 1, � 9 NOTICE OF PUBLIC HEARING OF THE NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION & CITY COUNCIL AT THIS TIME, THE APPLICANT HAS WITHDRAWN THIS REQUEST FROM CONSIDERATION. Because this item has been posted for consideration, it will appear on the agenda. The applicant has submitted a written request for withdrawal at this time. You will be notified in accordance with State Law if this item is rescheduled for consideration. If you have any questions please contact the Planning and Inspections Office at: Planning Department City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 (817) 427 -6300 Purpose of Request (WITHDRAWN): PZ- 2000 -03 Public hearing to request of A.N.A. Consultants, representing ABC Equities, Inc. for a Special Use Permit for a Convenience Store in the C1 Commercial District within 200 feet of residential property located at 5750 Holiday Lane, being a part of Lot 1, Block 37, Holiday North Addition. Public Hearing: Planning and Zoning Commission and City Council When: PLANNING AND ZONING THURSDAY, AUGUST 24, 2000 CITY COUNCIL MONDAY, AUGUST 28, 2000 Time: 7:00 P.M. What: PUBLIC HEARING — PLANNING AND ZONING COMMISSION AND CITY COUNCIL Location: PUBLIC HEARING - CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS LAProperty Owner NotificationTZTZ- 2000 -03 ConvenienceStore Withdraw.doc WITHDRAWN WITHDRAWN 88/18/2000 11:54 8173359955 A N A CONSULTANTS PAGE 01 A CONSULTANTS, L.L.C. A SU1n'SxCR•�FIANIVEnSdc NlGt8T�c1s 1701 River Run, Suite 610 Fort Worth, Texas 76107 (817) 335 -9900 Fax (817) 335 -9955 August 18, 2000 Mr. Adam Miles North Richland Hills Planning Department P.O. Box 620609 North Richland Hills, Texas 76182 -0609 RE: PZ 2000 -03, Special Use Permit Application, North Richland Hills. Texas Dear Adam: Please delay our case for a month. The owner needs more time to prepare his submittal. We will contact you as soon as we are ready to proceed. Sincerely, A.N.A. Consultants, L.L.C. laj I*j Michael J. Buckle , P.E. nrh0818.doc r CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 08/28/00 subject: Public Hearing to consider the appeal of David Murray Agenda Number: PZ 2000 -33 representing See - Worthy Restaurants (Rockfish) for a Special Use Permit to allow exterior materials other than masonry. The property is located in the Northeast Crossing Addition, Lot 3, Blk 1, Building L. Ordinance No. 2506 Background The applicant is requesting a special use permit to allow materials other than masonry for a new Rockfish restaurant building. The restaurant itself is to be located in a portion of building that will have other tenants. If approved, the special use permit would only apply to the portion of the building that will be used by Rockfish. The building is located in the Northeast Crossing Addition at the Northwest comer of Grapevine Highway and Precinct Line Road. This property is currently zoned C2 Commercial District and 100 percent masonry is required on all facades. Approval of this request would allow some wood veneer to be used along with stone and concrete. Because only a portion of this building is to be used by Rockfish, only the South and West elevations are needed. Rockfish is requesting the use of wood so that this location would match their corporate image. The applicant has provided elevations that indicate a total wall surface area of 1510 sq. ft. for the South fagade. Of this, Stone is indicated to be 950 sq. ft. or 68 %, Wood is indicated to be 398 Sq. ft. or 26 %, and the remainder is shown as doors or windows. The West elevation is shown to have a total wall surface area of 1613 sq. ft. Of this, Stone is indicated to be 360 sq. ft. or 22 %, Wood is indicated to be 316 Sq. ft. or 20 %, Painted Concrete is shown to be 785 sq. ft. or 48 %, with remainder is shown as doors or windows. Finance Review Source of Funds: Bonds (GO /Rev.) Operating Budget Other Department Head Signature L: \Cases\PZ Cases\2000\PZ 2000 -30-41 Rumfteld Springpak.doc Account Number Sufficient Funds Available Fr6ance Director City Manager Signature Overall the total wall surface area is 3 123 s ft Of th +74A 4 22 80/ f th t CITY OF NORTH RICHLAND HILLS M. . a sq. . or o o e otal area is shown to be Wood Veneer. Section 605 of the Zoning Ordinance allows materials other than those specified in the masonry definition with the issuance of a Special Use Permit. Among other things, The provision is to provide for circumstances when an applicant seeks to advance the appearance of a development through the use of alternative materials. RECOMMENDATION: The Planning and Zoning Commission met on Thursday, August 10, 2000 and voted 5 -1 (Welch) to recommend denial of PZ 2000 -33. Rockfish architects have changed the elevations since the P&Z meeting to add a 3 foot rock veneer in the area they were requesting wood finishes. This would reduce the wood veneer request from 22.8% to 14.8% of the total building frontage. As a result of these changes, staff would recommend approval of this request. If the Council determines that this SUP is appropriate, the following motion is recommended: Approval of Ordinance Number 2506 and PZ 2000 -33 for a for a Special Use Permit to allow exterior materials other than masonry for Rockfish Restaurant located in the Northeast Crossing Addition. DocumenW CITY COUNCIL ACTION ITEM Page 2 of 2 IV-'A Mid - Cities Isoulowa:d mac U 2180 PZ- 2000 -33 Rockfish 1 i ram, I 16% T C 2360 IY u TC 2360 IYyI 1639 Ate ID- CiTtES a� • u j i 2261 I nu i 1 i U 2180 C -1 2232 I 1 _ 1 , - 1 w ? A v r - p 1 _> r IRI V r 7 N r O ' t 2180 r • r Z IV. .Y'• 1 N ' r C -2 j 1639 1639 i ■ r 1 1 r , • I r Y r TRAIT I P� N O p n r I—? Vol n Q \� \.I Z T �f i 7NA(7n •Y Ip i 1 CANNON OR (• 1 1 rrr � �,1.1`•f`�O 1 2 m-'r ♦ ! 1 r NOTICE OF PUBLIC HEARING OF THE NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION $ CITY COUNCIL Because you are a property owner within 200 feet of the subject tract of land as shown by the last City- approved tax rolls, you received this notice. You are invited to attend the Public Hearing to voice your support or opposition to the request. If you are unable to come to the meeting, you may forward any petitions or letters to: Planning Department City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Purpose of Request: PZ- 2000 -33 Public hearing to request of David Murray, See -Worthy Restaurant for a Special Use Permit to allow exterior materials other than masonry. The property is located in the Northeast Crossing Addition, lot 3 building L. Hearing Procedure: Planning and Zoning Commission and City Council When: PLANNING AND ZONING THURSDAY AUGUST 10, 2000 CITY COUNCIL MONDAY AUGUST 28, 2000 Time: 7:00 P.M. What: PUBLIC HEARING — PLANNING AND ZONING COMMISSION AND CITY COUNCIL Location: PUBLIC HEARING - CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS Staff Presentation Applicant and Other Speakers' Presentation Public Input, Neighborhood Associations, Property Owners Within 200 feet, Interested Citizenry Questions from Planning and Zoning Commission for Applicants, City Staff and Guests Present. \ \NRH_CITY_HALL2 \VOL1 \DATA \PZ \Property Owner Notification \PZ \PZ - 2000- 33ROCKFISH.doc CASE #: PZ- 2000 -33 Rockfish The following property owners are listed in the 1999 Tarrant Appraisal District tax rolls. They fall with in 200 feet of the subject tract and have been notified. Mega Life & Health Ins Co 4001 Mcewen Dr Suite 200 Dallas, TX 75244 City of North Richland Hills 7301 NE Loop 820 NRH, TX 76180 G S Leasing Inc 9025 Cardinal Ln NRH, TX 76180 E- Systems Inc Pool P.O. Box 660248 Dallas, TX 75266 Cardinal Lane Investors P.O. Box 54054 Hurst, TX 76054 North St Crossing LTD Prtnsh 301 Commerce St Ste 3060 Ft Worth, TX 76102 JUL -14 00 15:18 FROM_AIG�817 -i277 -057 - • • -- -- _ -- —_ . __ ..._ _ INC. _ _. _.. TO a 81� 427 6303 PAGE: 01 Jul 14 00 09:41a 1311ny -olliday .J- 334 -6215 p.2 07/14/00 NMI. 07:53 FAX 817 9712810, •1•tr:1t)1:'NAKK AC I�jou• TRADEMARK !1 Dt�nio�nam .301 Corurcce Simi I �Ui-. W611 hnir 1wA,n6, ICK&j / (i 10). 111797n %12 '11hLi c 11:7.4:9.1932 h4euc 417.427,1s has July 14. 2000 I ' Mr. Rick I fall (day i ,;cc- Worthy Restaurants i Rockfish Seafood Grill 5307 L Mockingbird Lanc , Suitc 714 Dallas, `I•X 15306 Re Rockfish The Crossing North Richland .Hill Dear Rick: I i Pursuant to your request, this letter is being wrincn to assist Sec - Worthy Restaurants in obtaining a variance rrotn laic City of Nurth Richland Hills. We have received and reviewed the pluns suhtnittt `by See- Worthy for their restLurant to he constructed in Tltc Grossing Shappin6 Center.1 We have approved the proposed use of pine as stn exterior and in(crtor linish. This material has ahead)' been used at anothc► Rockfish Restaurant in Fort Worh, which is located at •I•rinrry Commons Shopping Center at Hulett and dellatre. Should you need Curther assistance please do not heaitatc to contact me. Sincerely I Wgi Di� 1 j! 1 i l wwarnmk.:um ORDINANCE NO. 2506 AN ORDINANCE BY THE CITY OF NORTH RICHLAND HILLS, TEXAS AMENDING THE ZONING ORDINANCE, TO AUTHORIZE A SPECIAL USE PERMIT TO ALLOW EXTERIOR MATERIALS OTHER THAN MASONRY IN A C -2 COMMERCIAL ZONING DISTRICT; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after appropriate notice and public hearing, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of the Zoning Ordinance as set forth herein; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, in case number PZ 2000 -33, a Special Use Permit be hereby authorized to allow exterior materials other than masonry for Rockfish Restaurant on property platted as Lot 3, Block 1, Northeast Crossing Addition, Building L in a district zoned "C -2" Commercial. 2. THAT, development of this property shall be consistent with the site plan attached as Exhibit "A." 3. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. Ordinance No. 2506 Page 1 of 2 4. SAVINGS CLAUSE. That the Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this Ordinance. 5. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL THIS 28th DAY OF AUGUST, 2000. Charles Scoma, Mayor City of North Richland Hills, Texas ATTEST.• City Secretary City of North Richland Hills, Texas APPROVED AS TO CONTENT: '-j4su� Development Director APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ordinance No. 2506 Page 2 of 2 CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 08/28/00 Subject: Public Hearing to consider the request of Wright Directions Agenda Number: PZ 2000 -34 representing House of Grace, for a Zoning change on a 6.88 acre tract of land out of the Stephen Richards Survey, A -1266, located in the 7800 Block of Davis Blvd., from AG Agricultural District to R2 Single Family Residential District Ordinance No. 2507 Background The House of Grace -has submitted a request to rezone a 6.88 -acre tract of land from AG Agricultural District to R2 Single Family Dwelling District. This tract is located in the 7800 Block of Davis Boulevard and is North of and abutting the entryway for Northfield Park. The owners are requesting the zoning for future development of the property into a church facility. If approved, the Church would then submit a preliminary plat and a final plat before it is developed. Additionally, Site Plan approval would be required before any building permits may be issued. As a note, the City Council recently approved an amendment to the Zoning Regulations that requires all non - residential buildings in residential zoning districts to have 100 percent masonry. Additionally, the Landscaping regulations require the church facility to meet the same landscaping standards as non - residential facilities. Surrounding Future Land Uses The request for R2 is in conformance with the projected land uses outlined in the current Comprehensive Plan, however the recent update projects Commercial uses for the tract in question. Churches are allowed in both commercial and residential zoning districts. Future Land Use South: Low Density Residential East: Park and Open Space West: I Commercial Future Land Use i Commercial Park and Open Space Commercial (across Davis) Finance Review Source of Funds: Bonds (GO /Rev.) Operating Budget 11 Other Department Head Signature L: \Cases\PZ Cases\2000\12Z 2000 - 30-41 Rumtteld SpringOak.doc Account Number Sufficient Funds Available Finance Director Manager ign ture CITY OF NORTH RICHLAND HILLS Summaly This rezoning request is in conformance with the current Comprehensive Land Use Plan. Property owners within 200 feet have been notified of this request in accordance with State Law and to date there have been no objections to this request. RECOMMENDATION: The Planning and Zoning Commission met on Thursday, August 10, 2000 and voted 6 -0 to recommend approval of PZ 2000 -34. If the Council determines that this rezoning inappropriate, the following motion is recommended: Approval of Ordinance Number 2507 and PZ 2000 -34 for a Zoning change from AG Agricultural District to R2 Single Family Residential District for House of Grace. CITY COUNCIL ACTION ITEM Document6 - Page 2 of 2 NOTICE OF PUBLIC HEARING OF THE NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION & CITY COUNCIL Because you are a property owner within 200 feet of the subject tract of land as shown by the last City- approved tax rolls, you received this notice. You are invited to attend the Public Hearing to voice your support or opposition to the request. If you are unable to come to the meeting, you may forward any petitions or letters to: Planning Department City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Purpose of Request: PZ- 2000 -34 Public hearing to request of Wright Directions representing, House of Grace for a Zoning Change on a 6.88 acre tract of land out of the Stephen Richardson Survey, 1266 located at F.M. Highway 1938 (Davis Blvd) from (AG) Agricultural District to (R -3) Residential District. Hearing Procedure: Planning and Zoning Commission and City Council When: PLANNING AND ZONING THURSDAY AUGUST 10, 2000 CITY COUNCIL MONDAY AUGUST 28, 2000 Time: 7:00 P.M. What: PUBLIC HEARING — PLANNING AND ZONING COMMISSION AND CITY COUNCIL Location: PUBLIC HEARING - CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS Staff Presentation Applicant and Other Speakers' Presentation Public Input, Neighborhood Associations, Property Owners Within 200 feet, Interested Citizenry Questions from Planning and Zoning Commission for Applicants, City Staff and Guests Present. \ \NRH_CITY_HALL2 \VOL1 \DATA \PZ \Property Owner Notification\PZ\PZ- 2000- 34House of Grace.doc CASE #: PZ- 2000 -34 House of Grace The following property owners are listed in the 1999 Tarrant Appraisal District tax rolls. They fall with in 200 feet of the subject tract and have been notified. E Systems Inc Pool Trust P.O. Box 660248 Dallas, TX 75266 State of Texas P.O. Box 6868 Fort Worth, TX 76115 Raymond Howell 1016 Overhill St Bedford, TX 76022 Tarrant County 100 E Weatherford Fort Worth, TX 76102 Lona Byarlay 2 Country Place Dr Fort Worth, TX 76180 Sindey Eggleston 7800 Davis Blvd Fort Worth, TX 76180 John Kidwell 7900 Davis Blvd Fort Worth, TX 76180 Ft Worth Christian Temple P.O. Box 820367 Ft Worth, TX 76182 Darlene Lane P.O. Box 821568 Fort Worth, TX 76182 Linda Sands #3 Country Place Ln Fort Worth, TX 76180 ORDINANCE NO. 2507 AN ORDINANCE REZONING A 6.88 TRACT OF LAND OUT OF THE STEPHEN RICHARDS SURVEY, ABSTRACT 1266, FROM AG AGRICULTURAL TO R2 SINGLE FAMILY RESIDENTIAL IN ACCORDANCE WITH THE CITY OF NORTH RICHLAND HILLS ZONING ORDINANCE; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City has received a request for a change in zoning district boundaries; and WHEREAS, after appropriate notice and public hearing, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of Zoning Ordinance and the Official Zoning Map by rezoning certain property as set forth herein; NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, in Case Number PZ 2000 -34, the following described tract as shown on Exhibit "A" shall be rezoned: A tract of land known as 6.88 acres out of the Stephen Richards Survey, Abstract 1266, located in the 7800 Block of Davis Blvd., Tarrant County, Texas, is hereby changed from AG- Agricultural to R2- Single Family Residential. 2. THAT, the Official Zoning Map be redrawn to incorporate this zoning district boundary amendment and the herein described ordinance number be affixed to the property described herein. 3. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. Ordinance - 2507 Page 1 of 2 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage. PASSED AND APPROVED BY THE CITY COUNCIL THIS 28 DAY OF AUGUST 2000. Mayor Charles Scoma City of North Richland Hills, Texas ATTEST.• City Secretary City of North Richland Hills, Texas APPROVED AS TO CONTENT. 1� Development Director APPROVED AS TO FORM AND LEGALITY. Attorney for the City Ordinance - 2507 Page 2 of 2 ADDRESS: F.M. Highway 1938 (Davis Boulevard) PROPERTY DESCRIPTION: BEING a portion of that certain tract of Laid u im.-y xl to Darlene Laite by bt.trvut Tappc, Trustee by W'arrvity Dexxl ra ordexl in Volume 6567, Page 355 of the Deed Records of Tarrant County, Texas, said tract of land being out of the Stephen Richardson Survey, Abstract 1266 in the City of North Richland Hills, Tarrant County, Texas and said portion being more particularly described by metes and bounds as follows: BEGINNING at an troll pin for corner twing 27.18 lect Seiulh of said Lane tract and also being l000.0 feet East, and 656.12 fed North of an "ell" corner of said Richardson Survey, the Northeast corner of the W. D. Barney Surve -y, Abstract 146; said pin alwi being 27.19 fig South of the Northeast corner of a tract deeded to the Veteran's Land Board of Texas as rcuorded in Volume 2150, Page 3 of the Dmd Records of Tarrant County, Texas. THENCE South 83 degrees 54 minutes 32 seconds Wetit, 998.64 fed to all troll pin for comer ►n the art line of F. M. Highway #1938 (Davis Blvd.); THENCE Seiuth 04 dcgrcti--i 00 mmnutt_ -j cwt, along the East bile of said Highway a1i138, 74.15 feet to all iron pill; THENCE Soutlt 01 degrees 30 minutes West, along the East line of .aid Highway to 1938, 64.0 fml to all iron pin for; 3ENCE South 04) degrets 45 m inulm West, along file Fast lute of said Highway to 193K, 197.1 Icki to mi iron pill Cor corner; THENCE North 93 degres 27 minutes 52 smonds East, 916.h7 to an iron pin for corner; THENCE North 01 degrees 25 minut4-, 57 sewnds `Vest, 328.78 jet to the POINT OF BEGINNING gild contammng 100,o02.62 ,yuarc fed or 6.99 am-N more or Icas. NOTE: According to the FIRM Flood Insurance Rate Map 114811171 010 E, datcii Jwie 5, 19115, for Dallas Cowuy, this property is NOT in the 100 year f otA area and IS in Zariic C. Zone C is dclintxl by the Map Lcgctid its Areas o mminial llucximg. S 83 -54-32 tams Vilpeline B98 64' t A NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 08/28/00 Subject: Consider Request of Arcadia Realty Corporation for Final Agenda Number: PS 2000 -29 Plat of Town Center Addition Phase I. The Property is Located East of Davis Boulevard, South of Mid - Cities Boulevard to the West Side of the Proposed Lakes at Town Center Addition. CASE SUMMARY Terry Mitchell of Carter & Burgess, representing Arcadia Realty Corporation has submitted this revised version of the Final Plat of North Richland Hills Town Center Addition, Phase I. The proposed plat contains 59.647 acres and this version contains 235 lots. The preliminary plat of this addition was approved in August of 1999. The first version of the Final Plat was recently approved on May 22, 2000. Since that time, the owners have decided to make some changes to the plat. Primarily, two items are different from the most recent version. The First is a change in Block O that creates a common area adjacent to Lots 27 through 31. The second is the adjustment of some Lots in Block I, changing the area of Lots 29 through 56 (some lots are larger, some lots are smaller). This adjustment caused the renumbering of some lots. The applicant has made the necessary revisions to the plat per the Public Works memo dated July 18, 2000. Staff had concerns over the houses on Lots 27 through 31, Block O which face a separately platted common open space area and do not have direct frontage onto a street. Primary concerns were over the addressing, emergency access and placement of the water meters and sewer mains (private lines going through a common area). Arcadia has addressed these concerns in a letter stating that the practical frontage of these lots would be through the park to Euclid Avenue. They have also stated that the Home Owners Association would be responsible for granting maintenance easements to the lots for service of the utility lines. The proposed plat is in conformance with the current Thoroughfare Plan and Comprehensive Land Use Plan. Source of Funds: Bonds (GO /Rev.) Operating Budget Other . ��Q Department Head Signature Finance Review Account Number Sufficient Funds ` finance Director ity Manager ig ture PS 99-39 Town Center Addition Phase I Page 1 of 2 CITY OF NORTH RICHLAND HILLS The Planning & Zoning Commission met on Thursday, July 27 and voted 5 -0 to recommend approval of PS 2000 -29. To approve this final plat staff would recommend the following motion: Approval of PS 2000 -29 for a Final Plat of Town Center Addition Phase I. PS 99-39 Town Center Addition Phase 1 CITY COUNCIL ACTION ITEM Page 2 of 2 L U, V� \ PS-2000-29 NRH Town Center Addition 0 1,118110111§119 F W M AMUNDSON*i ...... ..... OOOOi eeeeee •• eejejejejeje' mom, is I =CO 0 N L U, V� \ PS-2000-29 NRH Town Center Addition 0 1,118110111§119 F W M AMUNDSON*i ...... ..... OOOOi eeeeee •• eejejejejeje' mom, is I k4RH CITY OF NORTH RICHLAND HILLS MEMO TO: Planning and Zoning Commission FROM: Julia W. Skare, P.E., Senior Staff Engineer SUBJECT: PS99 -39; NRH TOWN CENTER ADDITION; Phase 1; Final Plat Public Works / Administration July 18, 2000 We have reviewed the subject documents submitted to this office on June 30, 2000. The following items are for your consideration. Public Works is not opposed to the plat being placed on P & Z for consideration if the appropriate changes are made to the plat and utility plans for item #1. Items #144 shall be revised, resubmitted and reviewed by Public Works prior to forwarded to City Council for consideration. LOT WIDTH The width of Lots 32 and 33, Block I do not meet the minimum lot width requirements. These need to be revised as discussed. The minimum width at the curb shall be shown on the grading plan. The utility plans shall be revised and resubmitted as necessary. 2. UTILITY EASEMENTS The Subdivision Ordinance requires a 7.5 -foot Utility Easement on both sides of all water and sanitary sewer mains. It appears the appropriate easements have been shown. Additional easements may be required from the franchise utilities. The need for additional franchise utilities should be determined and shown on the plat prior to forwarding to City Council. 3. OFF SITE EASEMENTS Off site, unsigned easements and exhibits have been prepared and forwarded to the Public Works Department. All signed easements will need to be provided to the Public Works Department for filing prior to being forwarded to City Council for consideration. The volume and page of the off site easements shall be included on the mylar of the plat prior to filing. Easements adjacent to this subdivision shall be shown on the plat. 4. STREET LIGHTING Street Lighting is required by Section 1 -06 of the Design Manual. The revised streetlight plan shall be submitted for review and approval prior to the plat being forwarded to City Council for consideration. The developer will pay the cost for installation of any additional streetlights directly to TXU Electric. Additional information is required. Comments are included in a separate letter to the Engineer. The location of the utility easements is to be addressed with the plat as previously requested in the April 17 memo. P.O. Box 820609 * North Richland Hills, Texas * 76182 -0609 7301 Northeast Loop 820 * 817- 427 -6400 * FAX 817- 427 -6404 PS99 -39; NRH TOWN CENTER ADDITION; Phase 1; Final Plat July 18, 2000 Page 2 of 3 5. DRAINAGE EASEMENTS All storm drain improvements shall be placed in a drainage easement. A minimum of 7.5 feet from the centerline of the storm drain pipe to the easement line and a minimum of 5-0 from the edge of the structure are required. It appears the appropriate on site easements has been dedicated. 6. EASEMENT ABANDONMENT Metes and bounds descriptions, exhibits and release of easement forms are required for all easements not abandoned by plat. Easements dedicated by previous plat may be abandoned by plat if dedicated in their entirety on the plat. Easements dedicated by separate document are to be abandoned by separate document. Easement abandonments will be forwarded to City Council at or prior to the City Council meeting for this plat. 7. SIGNATURES The appropriate signatures need to be added to the Owner's Acknowledgment and Dedication on the Final Plat. The owner or trustee's name and title shall be included on the plat as previously requested. In addition, the surveyor's seal and signature needs to be added to the mylar of the Final Plat. 8. SIDEWALKS The Subdivision Regulations require sidewalks adjacent to all public streets. Sidewalks have been added to the construction plans for coordination purposes. 9. MAILBOX PLAN The City of North Richland Hills in cooperation with the U.S. Postal Service requires a mailbox plan. This plan shall indicate the location of all utilities such as manholes, inlets, fire hydrants, streetlights, etc that may conflict with the mailboxes. The revised plan shall be included with the next submittal. 10. ENGINEERS CERTIFICATION A signed Engineers Certification needs to be included with the drainage calculation sheet in the construction plans. 11. TIA A TIA was submitted and review comments forwarded to Carter and Burgess in May. Public Works has not received additional information as requested for the TIA. This information should be provided as soon as possible. 12. TOWN CENTER ASSOCIATION The plat indicates the common areas will be maintained by the Town Center Association. Copies of the proposed Declarations of Covenants, Condition and Restrictions and Articles of Incorporation shall be provided. Filed copies shall be provided prior to Public Works final acceptance of the improvements. The intention of this letter is to comment on items of significant importance to the general plat concept. A detailed review will be processed with a separate letter to the Engineer when the final plan review is completed. PS99 -39; NRH TOWN CENTER ADDITION; Phase 1; Final Plat July 18, 2000 Page 3 of 3 The comments contained herein do not purport to relinquish the design engineer of their responsibility to provide adequate, accurate and buildable construction plans. The City's eventual approval of the construction plans will not signify acceptance of responsibility by the City of North Richland Hills for the engineering in the bid documents. The marked -up blue lines need to be returned with the next submittal. JW fs /pwm2000 -129 cc: Gregory W. Dickens, P.E., Public Works Director Arcadia Group, Dan Quinto, www.danquinto.hotmaii.com Finley Development, Bob Finley, 5000 Quorum Dr., Suite 205, Dallas, TX 75240 07/19/00 WED 10:53 FAX 214 638 0447 C & B DALLAS C � Carter p Burgess Consultants in Planning, Engineering, Architecture, Construction Management, and Related Services July 19, 2000 Mr. John Pitstick City of North Richland Hills 7301 N. E. Loop 820 North Richland Hills, Texas 76180 Re: North Richland Hills Town Center, Phase 1 Dear John: I have received Julia Skare's comments dated July 18, 2000 and respond as follows: 1. The lot width on Lot 32 and 33, Block I have been adjusted. 2. Informational comment. 3. Informational comment. 4. Informational comment. 5. Informational comment. 6. Informational comment. 7. Informational comment. 8. Informational comment. 9. The mail box plan will be resubmitted. 10. The signature will be added. 11. The TIA is being worked on currently and will be forwarded as soon as possible. 12. Informational comment. I have resubmitted 15 copies for the plat for Planning and Zoning packets as you have requested. We look forward to seeing you on Monday night the 24th at the meeting. Sincerely, CARTER & BURGESS, INC. /�� TV pati� Terry W. Mitchell, P.E. Vice President TWM /9hb 972277010.L49.4loc cc: Mr. Dan Quinto Carter & Burgess, Inc. 7950 Elmbrook Suite 250 Dallas, Texas 75247 -4951 (214) 638.0145 Meho (972) 263 -2019 Fox (214) 638 -0447 X1002 07/20/00 17:04 x972 774 9111 Cambridge /Arcadi Q002/007 III I ARCADIA July 20, 2000 John Pitstick Director of Economic Development 7301 NE Loop 820 City of North Richland Hills North Richland Hills, TX 76180 RE: North Richland Hills Town Center HOA Park on Euclid Dear John, Arcadia's overall policy regarding this development focuses on making the streets desirable places to be, rather than being simply a conduit for automobiles. Consistent with that policy, our consultant on the architectural guidelines has recommended a change to the plat creating an additional park (reference our 6/1/00 letter attached). This park increases the distributed public open space within the development and enhances the appearance of the streetscape. The builders like the idea because they believe the buyers will like the idea. There are however several concerns which we must address in order to proceed comfortably with this plan. We offer the following for your consideration and comment. Emergency access The homes in question front onto Euclid Street, so that emergency vehicles looking for a specific address would find it readily. Street numbering can be posted on the curb. Emergency access should be no different to standard lots except that the distance from the curb would be greater, but not exceeding any fire truck access maximum distances. Mail Delivery Mail delivery would occur along the curb at the path, with one double box at the pedestrian intersection and one triple box on the west side of the park at the path. I am attaching a sketch to show these mailbox locations. Utilities Water and sewer service extends through the park. The HOA grants a maintenance easement to the lots for service and maintenance of the utilities. The HOA would have no interest or incentive to object to the maintenance easement. REALTY CORPORATION 5000 QUORUM DRIVE 5 U I T E 2 0 5 DALLAS, TX 75240 9'2.774.9110 9'2•'74.91I1(IAX) Parking Parking would occur along Euclid and Avalon Streets for guest and visitor parking. On- street parking is more than adequate for any occasional use that may occur in the park. Guests would park on the street and walk through the park to the home. Again, our reason for executing this plan is not to squeeze more out of the development, but to improve and enhance the environment for the residents. We believe that this plan provides a visual and practical amenity to all the homes on the street. We also know that it is more work to accomplish. We appreciate your efforts to help us accomplish this goal_ Thank you. Sincerely, �J Daniel B. 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CITY OF NORTH RICHLAND HILLS Department: Planning & Inspections Department Council Meeting Date: 08/28/00 Subject: Public Hearing to consider a Replat of Lots 1, 2, and 3, Agenda Number: PS 2000 -32 Block 1, Park Oaks Addition (being a replat of a 0.726 acre tract of land known as Lot 3, Block 2, McMurray Addition) as requested by Arthur C. Bowdoin. The property is located at the southeast corner of Harmonson Road and Dawn Drive. CASE SUMMARY The owners of the property in question are requesting approval of this replat to subdivide one existing lot into three single- family residential lots. The land in question contains 0.726 acres and is currently zoned R3 Single Family Residential District. The proposed lots meet the minimum requirements concerning width and area for the R3 district. The applicant has provided a written response to a Public Works memo dated August 1, 2000 concerning this replat. The plat has been revised to address those issues. As a note, this is a residential replat and does require a public hearing. RECOMMENDATION: The Planning and Zoning Commission are scheduled to meet on this on Thursday, August 24, 2000. Their recommendation will be forwarded to City Council. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Department Head Signature Finance Review Account Number Sufficient Funds AVallable Manager Finance Director LACases\PS Cases\2000 Plats\PS 2000 -06-41 Lot AR1 Ind Park.doc Page 1 of i NOTICE OF PUBLIC HEARING OF THE NORTH RICHLAND HILLS PLANNING AND ZONING COMMISSION AND CITY COUNCIL Because you are a property owner within 200 feet of the subject tract of land as shown by the last City- approved tax rolls, you received this notice. You are invited to attend the Public Hearing to voice your support or opposition to the request. If you are unable to come to the meeting, you may forward any petitions or letters to: Planning Department City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Purpose of Request: PS- 2000 -32 PARK OAKS ADDITION Public Hearing to consider the request of Arthur C. Bowdoin for a Final Plat of Lots 1, 2, and 3, Block 1, Park Oaks Addition (being a replat of Lot 3, Block 2, McMurray Addition). The property is located at the Southeast corner of Harmonson Road and Dawn Drive. Hearing Procedure: Planning and Zoning Commission and City Council When: PLANNING AND ZONING THURSDAY, AUGUST 24, 2000 CITY COUNCIL MONDAY, AUGUST 28, 2000 Time: 7:00 P.M. What: PUBLIC HEARING — PLANNING AND ZONING COMMISSION AND CITY COUNCIL Location: PUBLIC HEARING - CITY COUNCIL CHAMBERS 7301 N. E. LOOP 820 NORTH RICHLAND HILLS, TEXAS Staff Presentation Applicant and Other Speakers' Presentation Public Input, Neighborhood Associations, Property Owners Within 200 feet, Interested Citizenry Questions from Planning and Zoning Commission for Applicants, City Staff and Guests Present. \\ NRH_CITY_HALL2 \VOLMATAWTroperty Owner NotiticationWTS- 2000 -32 ParkOaks.doc Stephen Alwin 6305 Edenborough Fort Worth, TX 76180 Albert & Irene Ferrari 3820 Diamond Loch Fort Worth, TX 76180 T Tioknor 705 Club Oak Dr Fort Worth, TX 76180 Glenna Faye Carlen 4817 Boulder Rd NRH, TX 76180 Billie Harrington 3812 Dawn Dr Fort Worth, TX 76180 Charles Yon Raymond Calvert 3812 Diamond Loch 3816 Diamond Loch Fort Worth, TX 76180 Fort Worth, TX 76180 John Thomas 3824 Diamond Loch Dennis & Carolyn Pruitt Fort Worth, TX 76180 3828 Diamond Loch Fort Worth, TX 76180 Gerald & Robin Smithers 3836 Diamond Loch Arthur Bowdoin Fort Worth, TX 76180 1651E 8th St Stuart, FL 34996 Octaviano Hernandez Charle Lewis 3808 Dawn Dr P.O. Box 14439 NRH, TX 76180 Fort Worth, TX 76117 NItH CITY OF NORTH RICHLAND HILLS MEMO TO: Planning and Zoning Commission FROM: Julia W. Skare, Senior Staff Engineer Public Works /Administration August 1, 2000 SUBJECT: PS2000 -32; PARK OAKS ADDITION, BLOCK 1, LOTS 1 -3; Replat of McMurray Addition, Block 2, Lot 3 We have reviewed the plat and preliminary drainage and utility plan submitted to this office on July 31, 2000 and offer the following comments. DRAINAGE Public Works is not opposed to a preliminary analysis and a site specific engineered grading plan. 2. SIDEWALKS Subdivision Regulations require sidewalks adjacent to all lots. The sidewalks have been shown on the grading /drainage and utility plan. 3. STREET IMPROVEMENTS A portion of the curb and gutter on Dawn Drive will need to be constructed by the developer. The location of this missing section shall be dimensioned on the plans and specifications provided. 4. WATER & SEWER SERVICES Plans have been provided indicating proposed and existing mains and services. No additional mains are required to service these lots. 5. RIGHT -OF -WAY (ROW) The Master Thoroughfare Plan indicates Dawn Drive and Harmonson Road as residential streets. Residential streets require a minimum of 25-0 of ROW from the centerline. It appears sufficient ROW has been dedicated. 6. STREET LIGHTING The location of the existing streetlights shall be shown on the plan. Any additional streetlights, which may be required based on current ordinances need to be coordinated with TXU and Public Works. The developer will pay the cost for installation of any additional streetlights directly to TXU. 7. SIGNATURES The appropriate signatures need to be added to the Owner's Acknowledgment and Dedication on the final plat. In addition, the surveyor's seal and signature will need to be included on the mylar submitted for filing. P.O. Box 820609 * North Richland Hills, Texas * 76182 -0609 7301 Northeast Loop 820 * 817 - 427 -6400 * FAX 817 - 427 -6404 Park Oaks Addition, Block 1, Lots 1 -3 Page 2 of 2 August 1, 2000 This memo shall be used in conjunction with the marked up set of plans. A separate letter to the engineer addresses items specific to the civil plans. ffME) wi_ • III 41 cc: Gregory W. Dickens, P.E., Public Works Director Mike Curtis, P.E., Assistant Public Works Director From: Kevin B. Miller To: Adam Miles CIVIL works Engineering August 1, 2000 City of North Richland Hills Planning Department Attn: Adam Miles Planner 7301 NE Loop 820 North Richland Hills, Texas 76180 Date: 08/01/2000 Time: 3:33:46 PM RE: PARK OAKS ADDITION, BLOCK 1, LOTS 1 -3 RESPONSE TO REVIEW COMMENTS CWE PROJECT 00150 Mr. Miles: I have received a copy of a letter dated August 1, 2000, from Julia Skare, Senior Staff Engineer. The Subdivision Regulations require that I respond to those items to complete the packet of information which is to be provided to the Planning and Zoning Commission. We have the following responses to those items. 1. Drainage - We have provided the necessary items and this is for information only. 2. Sidewalks - We have provide the necessary drawings and this is for information only. 3. Street Imerove"Ots - We have discussed this item and have agreed that the existing curb cut will either be utilized (and improved to today's standard) or replaced during the construction of the building. The appropriate note will be added to the plans. 4. Water K Sewer Services - We have provide the necessary drawings and this is for information only. 5. Riaht- of -Wav - We have provide the necessary drawings and this is for information only. 6. Street Uahting - There is an existing street light at the northeast comer of Dawn and Harmonson. The light has been shown on the drawings and no additional street lights are required. 7. Signatures - The appropriate signatures will be added to the plat. Sincerely, CIVILworks Engineering Kevin B. Miller, P.E., C.F.M. Senior Engineer CC: Justin McWilliams file 1192 Boling Ranch Road ♦ Azle, Texas 76020 ♦ Phone (817)448 -9595 ♦ Fax (817)448 -6390 Page 2 of 2 EXCERPT FROM PLANNING AND ZONING COMMISSION MEETING THURSDAY, AUGUST 24, 2000 11. PS- 2000 -32 PUBLIC HEARING TO CONSIDER REPLAT OF LOTS 1,2, AND 3, BLOCK 1, PARK OAKS ADDITION (BEING REPLAT OF A 0.726 ACRE TRACT OF LAND KNOWN AS LOT 3, BLOCK 2, MCMURRAY ADDITION) AS REQUESTED BY ARTHUR C. BOWDOIN. THE PROPERTY IS LOCATED AT THE SOUTHEAST CORNER OF HARMONSON ROAD AND DAWN DRIVE. APPROVED The Chair opened the public hearing. Mr. Kevin Miller, Civil Engineer, came forward to represent the request. Mr. Miller addressed the commission and explained the request. There were no other speakers for or against the request. The Chair closed the public hearing. Mr. Nehring, seconded by Mr. Laubacher moved for approval. The motion carried unanimously. 6 -0 CITY OF NORTH RICHLAND HILLS Department: Budget & Research Council Meeting Date: 8/28/00 Subject Public Hearing on Proposed Tax Rate for 2000 -2001 Agenda Number: GN 2000 -091 Fiscal Year The proposed tax rate for 2000 -2001 is 57¢, which is above the effective tax rate calculation required of Texas cities. The effective tax rate is defined as the rate that would produce approximately the same property tax revenues that were generated last year. This year's effective tax rate is calculated at $.540964. This is primarily because some property values increased and we also experienced an increase in new construction. The proposed 57¢ tax rate is distributed as follows: Interest & Sinking Fund (Debt Service) .238359 Maintenance & Operations (General Fund) .331641 State law mandates that a rate 3% above the effective tax rate requires a public hearing. It is therefore necessary to conduct a public hearing on the tax rate and allow public comment on this proposed rate. The "Notice of Public Hearing" has been published in accordance with State law and was published in the August 17, 2000 Star Telegram. The publication was a quarter page advertisement and listed the City Council members who voted in support of the tax rate when it was discussed at the Council meeting on August 14, 2000. At the August 14 meeting Council decided to maintain the 57¢ tax rate for the eighth consecutive year. The hearing is advertised for 7:00 p.m. on August 28, 2000. In order to obtain the maximum input of the citizens on the proposed tax rate, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To direct staff to place an ordinance on the September 11, 2000 City Council agenda to adopt a tax rate of 57¢ for fiscal year 2000 -2001. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available Budget Director Department Head Signature ( / -City Manager §ignpture ORDINANCE NO. AN ORDINANCE LEVYING A TAX RATE FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS FOR THE 1999 TAX YEAR BE IT ORDAINED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS THAT: We, the City Council of the City of North Richland Hills do hereby levy or adopt the tax rate on $100 valuation for this City for tax year 2000 as follows: $ .331641 for the purposes of maintenance and operations. $ .238359 for the payment of principal and interest on debt of this City. $ .570000 total tax rate. The tax assessor - collector is hereby authorized to assess and collect the taxes of the City of North Richland Hills on this the 11th day of September 2000. 1. That there is hereby levied and shall be collected as provided by law, an Ad Valorem tax for the year 2000 on all property, real and personal, except such property as may be exempt from taxation by Constitutions in the statutes of the State of Texas, and ordinances and resolutions of the City of North Richland Hills, situated within the corporate limits of the City of North Richland Hills, Texas, on January 1, 2000, and that the amount to be applied to the value of such property shall be 57¢ per $100 valuation. 2. That the tax so levied and assessed shall be apportioned to the accounts and funds in the amount as set forth above. The amounts collected for payment of principal and interest on debt of the City shall be deposited into an interest and sinking fund for that purpose until a total of $5,501,000 is deposited from the 2000 Ad Valorem tax levy. 3. That the taxes provided for herein are in accordance with the appropriate State statutes. 4. Ad Valorem taxes levied by this Ordinance shall be due and payable on October 1, 2000, and shall become delinquent on the first day of February 2001. Payment of such tax is due as provided by the Texas Property Tax Code. 5. If the tax is unpaid after February 1, 2001, such tax will become delinquent and penalty and interest will attach and accrue as provided by the Statutes of the Texas Property Tax Code Sec. 33.01. Q In the event the taxes become delinquent and in the event such delinquent taxes are referred to an attorney for collection, an additional amount of fifteen percent (15 %) of the total amount of tax, penalty and interest then due shall be added as collection costs to be paid by the taxpayer. 7. Taxes herein levied and uncollected shall be a first prior and superior lien against the property, and the said lien shall be superior liens charges, and encumbrances, and such lien shall attach to personal property with the same priority as to real property. 91 The lien provided herein shall be attached as of January 1, 2000. a Should any section, provision or clause of the Ordinance be declared by a court of competent jurisdiction to be invalid, the same shall not affect the validity of the Ordinance as a whole or any part thereof other than the part so declared to be invalid. 10. The Ordinance shall become effective from and after the date of its approval and adoption as provided by law. PASSED AND APPROVED by the City Council of the City of North Richland Hills, Texas upon first and final reading, at a regular meeting on the 11th day of September 2000. Charles Scoma — Mayor ATTEST: Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City APPROVED AS TO CONTENT: Karen Bostic, Director of Budget & Research CITY OF NORTH RICHLAND HILLS Department: Budget & Research Council Meeting Date: 8/28/00 Subject: Public Hearing on Proposed 2000 -2001 Budget Agenda Number: GN 2000 -092 The budget work session to review the proposed 2000 -2001 budget was held August 4 -5, 2000. At the work session, City Council reviewed the operating funds budget, the capital project funds budget, and the budgets for the Crime Control & Prevention District and the Park & Recreation Facilities Development Corporation. Subsequent to this session, the changes City Council has requested have been included in the 1999 -2000 Revised Budget and the 2000 -2001 Proposed Budget. The notice of public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2000 -2001 Annual Budget was advertised for 7:00 p.m., August 28, 2000. At the August 5 budget meeting, the Crime Control District Board reviewed the proposed 2000 -2001 Crime Control & Prevention District Budget and recommended it to Council in the amount of $4,422,619. The Board will conduct a public hearing at 6:15 p.m. in the Council Chambers on August 28, 2000, and make its formal recommendation on the proposed budget. At its August 23 Board meeting, the Parks and Recreation Facilities Development Board reviewed the operating and capital projects budgets for the Corporation. They recommended approval of the budget. The Board will conduct the hearing on these budgets at 6:30 p.m., August 28 and then make its formal recommendation to Council on adoption of the 2000 -2001 Budget. The 2000 -2001 Proposed Annual Operating Budget for all operating funds totals $69,774,505. The General Fund budget totals $27,864,286. The second largest operating fund is the Utility Fund with a proposed budget of $16,713,350. The General Debt Service Fund totals $8,107,612. The proposed budget for the Aquatic Park is $3,398,305 and the proposed budget for the Park & Recreation Facilities Development Fund is $5,439,943. The Crime Control & Prevention District proposed budget for 2000 -2001 is $4,422,619. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Head Finance Review Account Number Sufficient Funds Available Director CITY OF NORTH RICHLAND HILLS The Golf Course budget for 2000 -2001 is proposed at $2,305,143. The 2000 -2001 proposed Capital Projects Budget totals $35,036,446. The 2000 -2001 Proposed budget is based on continuing the 57¢ tax rate for the eighth year. The notice of public hearing has been published in accordance with the City Charter requirements. The proposed budget document was filed with the City Secretary for public viewing on August 7, 2000. Recommendation: To open the public hearing and receive public comments for the Proposed 2000 -2001 Budgets for both operations and capital projects. Following the public hearing, direct staff to draft ordinance to adopt annual budget at September 11, 2000 Council meeting. CITY COUNCIL ACTION ITEM MItH Office of the City Manager CITY OF NORTH RICHLAND HILLS August 4, 2000 Honorable Mayor and Members of the City Council City of North Richland Hills North Richland Hills, Texas The City of North Richland Hills has experienced an outstanding year with impressive new developments, national awards and recognition, and a welcomed increase in our residential population. NRH is definitely the City of Choice among residents and business developers and much of this is due to the goals set forth by the City Council. NRH City Council has challenged the city staff to meet these goals and the employees have Reached New Heights in their efforts to successfully accomplish these goals. Although our focus is on the future and the betterment of our community, it is always important to reflect upon the success that our great city has experienced. We have provided the following outline of the goals set forth by the City Council that we use as a guide in preparing the annual budget. Additionally, we have provided a glimpse of the city's accomplishments for the 1999 /2000 fiscal year, which will give a better perspective of the staffs commitment toward meeting the Council's innovative vision and goals. Goals for the City of North Richland Hills: To insure SAFETY AND SECURITY in the community for all those who live, work and play in North Richland Hills. (Our emphasis is to have a city with a low crime rate, safe schools, low fire loss and safe streets through an active presence in the community including high visibility and a proactive, preventive approach to public safety.) To provide and plan for QUALITY DEVELOPMENT. (Our goal is to emphasize raised standards in streetscape, zoning, codes, landscaping and architecture while encouraging a balanced, mixed use of development that contributes to community pride and identity in both residential and commercial areas. We anticipate and plan for the future through continually evaluating and assessing our infrastructure, high quality inspection and planning services, and implementing capital improvements to meet these needs.) To provide and plan for QUALITY REDEVELOPMENT & REINVESTMENT. (Our goal is to protect property values and ownership through the revitalization of older areas in the City, both commercial and residential, as well as prevent the decline of existing commercial and residential properties. We will meet these goals through the P.O. Box 820609 * North Richland Hills, Texas * 76182 -0609 7301 Northeast Loop 820 * 817 - 427 -6003* FAX 817 - 427 -6016 assessment and evaluation of our neighborhoods and business communities and implementing programs to improve deteriorating areas.) To provide a FINANCIALLY RESPONSIBLE CITY GOVERNMENT through the provision of cost effective services affordable for the citizens of North Richland Hills. (Our goal is to maintain a self- sustaining local economy with a diversified tax base, maintain the current property tax rate, and maintain a good bond rating. By listening and responding to our citizens, we can strive to fulfill the community's needs and expectations and provide a cost - effective delivery of services, through community resources such as the private sector, community organizations, and citizens.) To provide a variety of QUALITY OF LIFE AMENITIES FOR THE COMMUNITY incorporating recreational, leisure, cultural and educational needs. (Focus will be given to the enrichment of community services, recreational services, cultural and leisure activities, quality parks, a strong library and quality housing and community development.) To provide an EFFECTIVE TRANSPORTATION SYSTEM for moving people by integrating multiple modes of transportation. (Our goal is to continue making our community a better place by providing well maintained, quality streets, participating in the rail system as a link to other areas in the Metroplex, expanding the trail system as a mode of transportation, improving traffic safety, and reducing congestion on highways.) FULFILLING OUR MISSION AND MEETING CITY COUNCIL GOALS The staff of the City of North Richland Hills follows the direction set forth by the City Council by utilizing the Council goals as a guide for departmental goals, objectives and operations. The following is a brief list of some of our accomplishments this past year that furthers the City's attainment of each goal and reaching the vision of the City Council. Safety and Security 1. The North Richland Hills Fire Department received the Life Safety Achievement Award from the Residential Fire Safety Institute. This award is presented to jurisdictions that demonstrate a commitment to fire safety through a quality fire prevention program that results in zero fatalities for the year. 2. The Fire Department has re- established the fire prevention inspection program, which has resulted in the completion of almost 1,000 annual fire safety inspections and almost 1,000 re- inspections since the program was re- instated in 1998. Over 5,000 fire hazards have been identified as a result of this program with 98% of those hazards corrected thus far. This program insures fire and life safety in North Richland Hills businesses, and has proven to be an excellent addition to the planning and development process. ii 3. Another great initiative by the Fire Department has been the establishment of the Citizen's Fire Academy. Over 30 people have successfully completed the academy which provides them with a better understanding of the vital role our firefighters play in the safety and security of our community. 4. Police response times have consistently decreased over the past few years and the same holds true for this year. Average response times have decreased from 9 minutes 45 seconds in 1998/1999 to 8 minutes 49 seconds thus far in 1999/2000. 5. As the Police Department pro - actively pursues criminal activity in our City, arrests are on the rise with an increase from 2,205 arrests in 1998/1999 to 2,341 arrests so far in 1999/2000. 6. With the approval of an additional School Resource Officer in the 1999/2000 budget, the Police Department was able to supply a School Resource Officer in both high schools and all three (3) middle schools in North Richland Hills. This allows each middle school and high school to have a dedicated, full -time School Resource Officer to educate and mentor students about the dangers of peer pressure and criminal activity. 7. During this year, the Police Department was awarded a Tobacco Compliance and Enforcement Grant that provided officers with the resources to conduct special operations throughout the community in an effort to reduce the occurrence of minors using tobacco products. Forty (40) compliance checks and special operations resulted in the issuance of 105 citations to businesses that sold tobacco to minors. The minors who purchased the tobacco products were issued citations for the possession of tobacco. The Police Department was also able to distribute educational literature to businesses with the use of these funds. 8. The Police Department initiated 8 new neighborhood watch groups this year in an effort to educate citizens on how to protect themselves from criminal activity. This brings the total number of neighborhood watch groups to 65. These groups are vital to our goal of minimizing criminal activity and providing a safe and secure community. Quality Development 1. The City Council adopted revisions to landscaping, screening and fencing, and sign regulations, which raised the standards and requirements in these areas. 2. The comprehensive land use plan is under review as well as subdivision regulations, the major thoroughfare plan, and architectural standards. These targeted areas place continued emphasis on quality development and strategic planning for the future appearance of our City. 3. Construction of phase one of the Town Center is underway. Town Center is a 280 -acre private, unique development that will offer residential, retail and commercial growth on the City's north side. Phase one of this project entails the building of approximately 230 iii single - family homes around a 17 -acre lake. The new homes should be on the market by the fall of 2000 with the first homeowners moving in during the spring of 2001. 4. Several new shopping centers with quality retail stores, restaurants, and entertainment venues are under development. The Crossing Shopping Center, scheduled to open in the fall of 2000, will include Minyards, Pappagallo, Starbucks, Rockfish and Red Hot and Blue. North Tarrant Parkway Plaza will be a welcome addition to the City with an Albertson's grocery store as an anchor and over 100,000 square feet of retail space. 5. Overall, the City has seen the construction of 615,000 square feet of manufacturing, office, retail, restaurant and recreational space valued at $29.5 million. Quality Redevelopment and Reinvestment 1. The former Richland Plaza Shopping Center on south Grapevine Highway has been redeveloped into a 305,000 square feet business center and the City is anticipating that it will provide 3,000 to 5,000 new jobs. This has been a partnership of several taxing entities and the private sector in redeveloping this old center. Silver Leaf Resorts has signed as the first new tenant of this revitalized center after Pancho's announced its decision to stay. 2. Another refurbished retail center, Richland Pointe Mall located on Rufe Snow Drive, has been redeveloped into a 210,000 square foot business center. Software Spectrum has announced it will occupy approximately 73,000 square feet of this old center. 3. The planned renovation of North Hills Mall will make it a destination for family entertainment and quality shopping. These renovations will expand the mall to approximately 1.2 million square feet. Plans include a 3 -acre lake with a 200 foot laser fountain, a 20 screen movie theatre, an ice rink, and a variety of restaurants and entertainment venues. 4. The Public Works Department has replaced several utility lines and has resurfaced 7.4 lane miles of streets. In addition, over 30.4 miles of streets have been repaired or crack sealed this year. Replacing and proactively refurbishing infrastructure in older parts of the community are major components of quality redevelopment and reinvestment. 5. Over 800 feet of water main and 400 feet of sewer main was replaced this past year. 6. Overall, the City has seen 733,000 square feet of commercial space renovated with a dollar value of $19.8 million. Financially Responsible City Government 1. The City has maintained a level property tax rate of 57¢ for eight (8) consecutive years, and positive fund balances in each City Fund. IV 2. The City increased its General Obligations and Revenue Bond ratings from Moody's in 2000 from Al to AA3. This is the fourth rating increase for the City in the last three (3) years. 3. In 1997, the City established a $10 million, 10 year pay -as- you -go plan for maintaining City buildings and replacing major equipment. 4. The City has worked with State and Federal Agencies to acquire millions of dollars in grants and funding for public safety programs, streets, parks and other projects. 5. The City continues to collect the sewer surcharge that was established as a pay- as -you- go plan to pay for sanitary sewer improvements mandated by the EPA saving considerable interest expense by not having to borrow funds for these mandated improvements. 6. A reserve for capital improvements has been established to provide a "pay -as- you -go" approach for funding smaller capital projects, which will result in saving of interest expense. This annual reserve is proposed to be continued. 7. In fiscal year 1999/2000, the City outsourced the ambulance billing and collection services. After the first six months of the contract, collections have increased by an estimated $50,000 annually. 8. Delinquency processing on residential and commercial refuse accounts has increased resulting in the collection of over $100,000 in past due accounts this fiscal year. Quality of Life Amenities for the Community 1. The Library successfully implemented a new automated self check -out system, and made it possible for customers to search the collection via the Internet. The access to the Internet also provides the capability of reserving books and renewing checked out books on line. 2. The Environmental Services Department implemented a number of educational initiatives including teaching composting classes, hosting the Eco- shopping game, providing an enviro -camp for fourth and fifth graders, and hosting joint child care seminars and certification classes with area cities. 3. Phase one of Cross Timbers Park was completed adding new baseball and softball fields in our City. 4. Thornbridge Neighborhood Park is close to completion and will offer many first time neighborhood park services to this residential area. 5. The City Council adopted a new Park System Master Plan that includes plans for the acquisition of land for more parks and recreation facilities. ►_A 6. The City Council adopted new Parkland Dedication requirements for developers which will insure the preservation of land for neighborhood parks and open spaces as our City continues to grow and develop. 7. Iron Horse Golf Course was ranked second among municipal golf courses in the State of Texas by Texas Golf 2000 magazine. 8. Richland Tennis Center was selected as the site for the Fort Worth Area Training Center. The Training Center is by invitation only and focuses on nine to fourteen year old youth that compete at the state level. Effective Transportation System 1. Public Works continues to finish the street and drainage improvements approved in the 1985 and 1994 bond elections. Of the $63.5 million approved by North Richland Hills' citizens in both of these elections, $57 million has been issued and the remaining $6.5 million is planned to be issued in the next several years. 2. Street and Drainage conditions have improved, street and drainage standards have been upgraded, and the annual $400,000 street overlay program initiated primarily for neighborhood streets is continuing. 3. The hike and bike trail system is continuing to develop. The North Electric Trail was completed connecting several facilities in our City. The Parks and Recreation Department was awarded over $400,000 in TEA -21 funds to construct Walkers Creek Trail and Bike Transit Station, which will connect the Cottonbelt Trail, North Electric Trail and Grapevine Highway. The City also received over $150,000 in grant funds for the Cottonbelt Extension project. The project will extend the existing Cottonbelt Trail to connect with trails in surrounding cities. 4. Major street construction and reconstruction continues. Several major collector streets were reconstructed this year including Hightower, Douglas and Blaney. The Loop 820, Highway 26 and FM 1938 interchange is near completion, and the Rufe Snow widening project is scheduled to begin early this fall. 5. The City will be participating in the Trinity Railway Express, which will begin operation from Fort Worth to Dallas in Fall 2001. North Richland Hills is also participating in a feasibility study to examine the possibilities of participating in the future Cottonbelt Railway. Vi THE 1999 -2000 REVISED BUDGET As part of the normal annual budget process, some areas of the 1999 -2000 budget require revision from their original adopted level. One of the changes you will notice between the adopted budget and revised budget is the appropriation of fund balance under revenues. The most important of these revisions are explained in the following narrative. General Fund 1999 -2000 Total General Fund revenues were revised upward by $268,600 from the adopted level of $26,485,122 to $26,753,722 for an increase of 1%. This increase is the result of some revenues being revised slightly upward and some being revised slightly downward. The increase also includes an appropriation of fund balance to cover encumbrance rollovers from prior year. Revised 1999 -2000 expenditures are proposed to increase $277,740 over the adopted budget. The increase is the result of encumbrance rollovers from prior year, departmental savings reflected as reductions in departmental budgets and the addition of $30,000 in service enhancements discussed in the service enhancement section of this letter. Approximately $355,000 of this increase is due to items that were encumbered in 1998 -1999, as approved by Council, but actually purchased and paid for and completed in fiscal year 1999 -2000. The total General Fund revised revenues over expenditures for 1999 -2000 are projected to be $245,075. This includes purchases from incentive cost savings discussed in the service enhancements section of this letter and the addition of funding a portion of the entryway signs in the revised budget. Based on Council direction and in an effort to meet the established goals for the City, Management has proposed to fund several requests that were proposed for 2000 -2001. Below is a list of the requests. A more in depth discussion of these items can be found in the service enhancements section of this letter. a) Arcview software for the Planning department so they can more effectively and efficiently perform their duties and respond to the needs of developers and the public. The cost of the software and related hardware is $6,200; b) Increases to book collection for the Library. The amount budgeted for the additional materials is $20,000. c) Funding of $30,000 for building and placing entryway signs. Utility Fund Revised 1999 -2000 Water sales are projected to finish the year slightly higher than the original adopted budget. The cost to purchase water from Fort Worth and Trinity River Authority is also expected to remain the same as the adopted budget. As of October 1, 1998, the City of Watauga took over the operation of its system including maintaining the lines, billing and collecting. In accordance with the 1996 agreement, Watauga has paid the City of North Richland Hills $1.5 Vii million per year to maintain the system. In 1999 the payment was reduced to $140,000 and a fee of $43,000 is being paid in 1999 for their share of electricity and maintenance arising from the joint use facilities agreement. Staff planned for the separation by accumulating working capital of more than $7.4 million. A portion of this amount is reserved for rate stabilization and improvements to the system. The system has increased in value and is poised for future years. This is evident by the revenue bond rating increase in 2000. Revised revenues are projected to be $16,531,399, which is an increase of approximately $171,683. The majority of this increase is the appropriation of fund balance for encumbrance roll -overs as mentioned above, and an increase in service charge revenue. Revised expenditures have increased approximately $171,680. The increase is comprised of $142,500 in service enhancements for a sewer camera and increasing reserves for the Equipment Replacement Program as discussed in the service enhancements section of this letter, and for encumbrance roll -overs approved last fiscal year. Aquatic Park Revised 1999 -2000 Average daily attendance to date for 2000 at NRH2O is 2,702 visitors a day. If this attendance pace is maintained, the park will have its highest season attendance since it opened in 1995, despite a fairly high number of rain days in June. Revised expenditures have been decreased to $2,922,490. This figure more accurately reflects historical expenditures. Projected revenues generated over operating expenses for 1999 -2000 will the Aquatic Park Fund to place approximately $412,000 in reserves for major infrastructure repairs, future aquatic park expansion, and insurance. Golf Course Revised 1999 -2000 The Golf Course is projecting revenues and expenses at the same level as the adopted budget. Parks Development Fund Revised 1999 -2000 Revenue projections have been revised upward by approximately $350,000 the majority of which is a grant from the Texas Parks and Wildlife Department for development of Thornbridge Park. Additionally, Tennis Center revenues are revised upward by $17,660 based on increased usage of the facility. Total operating expenditures have been revised upward by $350,000 for the year, $317,500 has been added to the reserve for capital projects, and the balance has been added to departmental expenditures for encumbrance rollovers. Promotional Fund Revised 1999 -2000 Occupancy tax revenues have been revised downward by approximately $45,000. This is a more accurate reflection of historical collections. Overall, total revenues are projected to decrease by only $27,626 because of the inclusion of appropriation of fund balance to offset encumbrance rollovers and to cover the revenue shortfall. Viii Revised expenditures have decreased $24,177, which reflects the savings associated with the Director's position that was vacant for approximately 5 months. Donations Fund Revised 1999 -2000 Revised revenues have been increased approximately $11,000 due to increased interest income. Total revenues for this fund are projected to be $157,667, a 7.5% increase over the adopted budget. Revised expenditures have increased by only $517. Included in expenditures is a coffee bar for the Library which is a unique and innovative initiative for libraries. The cost of the coffee bar will not increase overall expenditures because there is projected savings of $14,000. It is projected that the coffee bar start up costs will pay for the project in 36 months. The Donations Fund is projected to end the year with a $30,490 balance of revenues over expenditures. Special Investigation Fund Revised_ 1999 -2000 Revised revenues have been adjusted upward by $539,242. The increase is the result of a $301,519 loan from the General Fund for the purchase of mobile data personal computers approved by Council in April, 1999. Also included is the appropriation of fund balance for encumbrance rollovers and the reduction of the mobile data terminal reimbursement revenue from cities no longer participating in this program. Revised expenditures are projected to be $681,184. This is a $312,106 increase over the adopted budget, which is the result of an encumbrance rollover from prior year for the mobile data personal computers mentioned above. This fund is projected to end the year with $246,588 in projected revenues over expenditures. Drainage Utility Fund Revised 1999 -2000 The only change in this fund is an increase of $6,500 in interest income. It is projected to end the year with approximately $312,814 in revenues over expenditures. Crime Control and Prevention District Revised 1999 -2000 Revenues are expected to exceed adopted budget levels by approximately $51,000. Interest earnings are revised upward by about $45,000 based on the availability of more funds to invest, fund balance has been appropriated for encumbrance rollovers, and revenue for street crimes has been eliminated since this program has been disbanded. A more detailed description of the Crime Control District (C.C.D.) activities is included in the C.C.D. section of this book. ix Self Insurance Fund Revised 1999 -2000 The Self Insurance Fund began the year with over $2.4 million in reserves for claims. It is anticipated that $590,580 could be added to the reserve balance, but claims are too unpredictable to project with certainty how much will be added to reserves at this time. No major changes are anticipated for year end. Information Services Fund Revised 1999 -2000 Total revised revenue is projected to increase $181,000 as a result of higher interest income projections and appropriation of fund balance to offset the encumbrance rollovers from prior year. Total revised operating expenditures have also increased $181,000 because of $84,063 in encumbrance rollovers and the increase in the reserve of $97,000. Building Services Fund Revised 1999 -2000 This fund is anticipated to end the year with revenues and expenditures close to what was budgeted in the 1999 -2000 adopted budget. The only adjustment to revenue and expenditures is the encumbrance rollovers from prior year and a slight increase in the transfer from the General Fund and Utility Fund because of reduced interest income. Equipment Services Fund Revised 1999 -2000 The Fund will finish the year within the budget of the long range plan. Equipment purchases and refurbishing amount to 658,217 in 1999 -2000 which includes a $210,047 encumbrance rollover from prior year. THE 2000 -2001 PROPOSED BUDGET Highli-ghts and Analysis In an effort to achieve the goals set by Council, a number of new initiatives are planned for 2000 -2001 as well as continuation of others from previous years. Highlights of the coming year are: 1. Continuing Support for Street Maintenance — The ninth consecutive year of major funding for the street overlay program will see the continuation of $400,000 devoted to this highly visible program. Citizens can expect to see approximately six lane miles of public roads restored to first class condition through the overlay process. 2. Equipment & Building Services Plan — Staff continues to update this plan originally presented to City Council in 1997 -98. The plan allows the City to continue its programs of facility infrastructure maintenance and equipment replacements with no property tax increase, while monitoring the investment the City has in these valuable assets. The X 2001 plan is presented in the 2000 -2001 CIP budget and includes enhancements to be discussed later in this letter. 3. Aquatic Park Debt Structure — Included in the 2000 -2001 Aquatic Park budget is the third year's debt service payment in the amount of $234,688. Contractual obligations in the amount of $2,495,000 were issued in 1998 to finance "The Green Extreme." 4. Aquatic Park Infrastructure — The sixth consecutive year of infrastructure funding will see $325,000 allocated to reserves for future maintenance and major repairs of the Aquatic Park. Total accumulated reserves at the end of fiscal year 2001 are estimated to be approximately $1.2 million. 5. Support of Alliance for Child Advocacy Center — This program will receive $10,300 in the next budget year with funding from the Crime Control and Prevention sales tax at a level of 20 cents per capita. The program reaches out with assistance to at -risk children in Northeast Tarrant County. 6. Vehicle Refurbishing Program - The 2000 -2001 budget includes funds in the amount of $56,000 for refurbishing 4 police vehicles. The refurbishing program was introduced in 1997 -98 as an economical way to extend the useful life of police vehicles. This cost effective program has allowed the City to refurbish 14 vehicles since inception. The success of the refurbishing program encourages its continuation. 7. Continuation of the City's Merit Based Pay and Compensation Plan - Management is recommending that Council continue to support and fund the compensation policy adopted in the 1996 -97 fiscal year in order to maintain an equitable and competitive pay structure for all employees. 8. 3rd Year Reserve for Capital Improvements — The 2000 -2001 budget proposes to continue funding the reserve for capital projects to provide a pay -as- you -go approach to fund small capital projects. The total proposed funding for this reserve is $550,000, a $50,000 increase over 1999 -2000 adopted. 9. Service Enhancement for 2000 -2001 — Service enhancements to address Goals and Targets established by City Council are included for consideration in the 2000 -2001 proposed budget. Management and staff have identified items with high priorities that are responsive to the needs of our growing community. These enhancements are discussed in detail later in this letter. While the 2000 -2001 budget addresses many of the Goals and Targets Council has established for the City, the proposed budget strives to further enhance or modify existing services and add new programs which will help the City meet its goals. Property Values & Tax Analysis Last year was the first time the City's net taxable values exceeded the $2 billion dollar mark. This year, net taxable value growth is equally impressive . The new values are 10% greater Xi than last year and include $117.2 million in new construction. The average home value in North Richland Hills has increased from $93,484 to $99,899. The estimated revenue to be generated from the net taxable value at a 98.5% collection rate is $13,226,013. Included in the proposed budget are revenues to the Debt Service Fund in the amount $5,501,000 to pay for bonds and certificates of obligation, and $114,000 for the new tax increment financing district. The revenue to the General Fund, $7,611,013, is a 13.5% increase over prior year. The proposed budget includes no changes to the current tax rate of $.57 cents per $100 valuation. Total Appraised Value General Fund Proposed 2000 -2001 ®1999 ®2000 The General Fund provides funding for the tax supported operations of the City. The major sources of revenue to this fund are the sales taxes (representing 31% of the General Fund revenues) and property taxes (representing 27% of revenues). In 2000 -2001, revenues in the General Fund are projected to increase over 1999 -2000 adopted revenues by $1,536,803, a 5.8% increase. The major increases in revenues are summarized as follows: • Property taxes $906,025 • Licenses & Permits $203,626 • Sales taxes $185,809 As stated in the previous section regarding property values, proposed tax revenues are projected at $13,226,013 based on the $0.57 current tax rate. Of this amount, $5,501,000 is needed for debt service and $114,000 is needed for the new tax increment financing district. The current senior citizen and disability tax exemption is $32,000. It is proposed to increase this exemption to $35,000. Losses for revenues as a result of these exemptions are projected and included in projected revenues for next year. General Fund sales taxes are projected to increase to $8,668,919 which is a 2.2% increase over 1999 -2000 adopted. The 2000 -2001 projection is based on historical analysis as well as anticipated business gains and losses. xii In the General Fund, department budget requests totaled $27,974,822. Management is proposing a 2000 -2001 General Fund budget in the amount of $27,402,863, a 4.5% increase over the adopted 1999 -2000 budget (excluding any service enhancements), and $571,959 less than departmental budget requests. Careful evaluation was made in reducing these funding requests. At the proposed level, City services will be delivered at the same high quality basis as in past years. The proposed revenues over expenditures for the General Fund are $157,639, including enhancements. Utilitv Fund Proposed 2000 -2001 As noted earlier, revenues in the Utility Fund are nearly $1.5 million lower than 1997 -1998 levels primarily as a result of the reduction in the payment from the City of Watauga in accordance with the 1996 separation agreement. The payment decreased from $1.5 million in 1997 -1998 to $140,000 in 1998 -1999, the final year of the three -year separation agreement. Water sales generated from the North Richland Hills system for 2000 -2001 are projected to be $10,202,800, a 2.4% increase over prior year adopted. Sewer sales are projected to be $5,595,750, a 3.2% increase over prior year. Proposed expenditures are estimated at $16,713,350 which is a 2.2% increase over 1999- 2000 adopted. The cost to purchase water and sewage treatment from the Trinity River Authority and City of Fort Worth are currently under review. At this time it appears that there will be an increase in our costs to purchase water and treat sewage which will be passed on to our customers. The results of increases in this area are higher expenditures as well as higher revenues. The findings of the study will be presented to Council upon completion. Aquatic Park Proposed 2000 -2001 Revenues of $3,398,305 at NRH20 are $476,000 greater than the 1999 -2000 revised budget. Included in the proposed revenues is a 50¢ increase in the ticket price. This increase in the ticket price along with increased attendance related to the proposed new slide attraction, are what's driving the projected increase in revenues. Operating expenditures are projected to be $3,398,305. We are anticipating an increase in the minimum wage rate next year that will substantially impact our operations and costs. These are planned for in the proposed budget. Reserves of $741,990 are included in the total expenditure figure. The reserves for future infrastructure & major repairs and the reserve for insurance continue to be budgeted at $325,000 and $75,000 respectively. The reserve for future park expansion is budgeted at $341,990. xiii Golf Course Proposed 2000 -2001 The Golf Course is projecting revenues of $2,579,088 and expenses of $2,281,143 for the proposed budget. Expenses are budgeted at $161,542 less than 1999 -2000, which is a 7% decrease. Included in the total expenditures is $166,300 for capital items. Parks Development Fund Proposed 2000 -2001 Total revenues are projected to be $5.4 million in 2000 -2001, an 18.5% increase over the 1999 -2000 adopted budget. Although a 3% increase in sales tax revenue is projected, the majority of the revenue increase is grant revenue of $680,000. Proceeds from these grants will be used to develop City parks. Total expenditures are projected to be $5,439,943, including debt service of $1,471,709, service enhancements of $209,904, and reserves for capital projects of $2,108,797. Included in the debt service figure is $255,336 to reimburse the General Debt Service Fund for certificates of obligation sold for park projects in 1998. This Fund also provides funding for park operations, administration and maintenance of $745,896 for new park and recreation facilities construction with use of the half -cent sales tax. Crime Control District Proposed 2000 -2001 Sales tax revenues are projected to be $4.2 million in the Crime Control District for 2000- 2001, a 3% increase over 1999 -2000. Total expenditures will increase from $4,268,766 to $4,422,619, a 3.6% increase. Included in the increase is $232,500 for 5 new police vehicles, 4 police officers, 1 detention officer and a sergeant. The sergeant will be funded by a federal grant this coming year. These enhancements are discussed in the service enhancement section of this letter. Also included in total expenditures is $498,270 that will be added to the Transition Reserve in 2001 bringing its accumulated balance to $2.9 million. More detail is included in the Crime Control District Section of this book. Promotional Fund Proposed 2000 -2001 The Promotional Fund, which provides visitor /tourism services and economic development for the City, projects occupancy tax proceeds and interest income in the amount of $299,415. Total proposed expenditures for the Promotional Fund are projected at $299,415 which includes $18,000 for a proposed business newsletter that will be distributed quarterly. Proposed expenditures are down by 11.6% from 1999 -2000 due to staff changes. Donations Fund Proposed 2000 -2001 The Donations Fund, which derives its revenue from contributions made through city water bills, projects revenues of $164,700 for 2000 -2001. These contributions are allocated to the Library, Animal Control, and general public improvements. Proposed expenditures are $108,661. Included in these expenditures is $4,500 for 50 new Christmas banners as xiv recommended by the Beautification Commission. It is projected that this fund will have revenues in excess of expenditures of $56,039. The Special Investigation Fund Proposed 2000 -2001 Revenues for this fund are derived from Federal and State forfeited funds and reimbursements from neighboring cities involved in the Mobile Data Terminal program, the 800 mhz radio system and the Automated Fingerprint Identification System (AFIS) program. Total revenues are budgeted at $368,964, and expenditures are proposed at $368,964. Drainage Utility Fund Proposed 2000 -2001 This Fund accounts for the monthly fees charged to residents and businesses to pay for the cost of drainage improvements throughout the City. Revenues are transferred to the Debt Service Fund to pay for the principal and interest payments on bonds approved by the voters for drainage improvements. Estimated transfers for 2000 -2001 are $746,207. An ending balance of $314,687 is projected for this fund. Self Insurance Fund Proposed 2000 -2001 The Self Insurance Fund pays for city -wide expenses related to major medical coverage for employees, workers compensation coverage, property and general liability coverage, life insurance and all administrative expenses associated with this program. The proposed Self Insurance Fund budget for 2000 -2001 would meet all expected expenses and add about $444,000 to the Reserve for Insurance Claims. The projected increase of all expenses and reserves is 4.2% over current year. No premium increases to employees are proposed. Information Services Fund Proposed 2000 -2001 The Information Services Fund pays for city -wide expenses associated with major computers, microcomputers, data network, Geographical Information System, and telecommunications. The proposed Information Services budget totals $2,368,727, an increase of 3.9% over current year. It also includes a $220,280 payment to the debt service fund for the financing of the computer system. Also, $207,969 in reserves are proposed for future system needs. Building Services Fund Proposed 2000 -2001 The total proposed budget of $1,599,492 includes operating expenses of $1,250,692, capital expenditures of $300,000, and debt service payments of $48,800. This is an increase of 6.4% over current year. The ten -year plan approved by City Council in 1997 has been updated for 2001 and is included in the 2000 -2001 CIP proposed budget. Equipment Services Fund Proposed 2000 -2001 Total expenses of $2,219,635 include operations and maintenance of $1,112,613, equipment purchases and refurbishing of $997,250, and debt service payments of $109,772. Funding for police and fire vehicles that have previously been purchased using other funding sources xv is included this year. The ten -year plan approved by City Council in 1997 has been updated for 2001 and is included in the 2000 -2001 CIP proposed budget. The 2000 -2001 budget also includes additional funding of $125,000 from the General Fund and $62,500 from the Utility Fund. REACHING NEW HEIGHTS THROUGH SERVICE ENHANCEMENTS The goals set forth by the City Council have established a vision for our community and have challenged staff to plan and project our services for the future. Just as these goals have been used as a guide to operations, they have also served as a guide to identify necessary service or program enhancements in the 1999/2000 revised budget and the 2000/2001 proposed budget. Funding for these enhancements has been established through estimated savings and /or additional revenue in the 1999/2000 revised budget as well estimated revenues for the 2000/2001 proposed budget. These enhancements represent the highest priority items necessary to provide efficient, cost effective, quality services to the citizens of North Richland Hills. There are some unfinanced needs; however, staff believes the enhancements outlined in the following narrative as critical in addressing the most pressing service demands of our growing community. Incentive Cost Savings Program — Revised FY 1999/2000 Since the 1998/1999 budget, City management has been identifying departmental savings and additional revenue in the current year revised budget and allowing departments to utilize these funds to purchase non - operating items such as capital that were not able to be funded in the adopted budget. It is proposed to continue this Incentive Cost Savings Program in the 1999/2000 revised budget as several departments have identified savings within their operational budgets once again this year. This program encourages departments to be fiscally responsible by encouraging them to find ways to save money to purchase needed equipment or make operational improvements. The recommended additions to the revised 1999/2000 budget include: A couple of programs approved by Council in the last 3 years are areas staff suggests be not only continued, but additional funding provided. These are the major Equipment Replacement Fund and the Reserve for Capital Projects Fund. Both of these are fiscally responsible programs that will help our City more adequately provide for realistic scheduled equipment replacement, and allow for smaller capital projects to be completed on a "pay as you go" basis without borrowing money, thereby saving interest expense. Due to increased revenues in the Utility Fund, an additional $62,500 can safely be allocated to the Equipment Replacement Reserve in the current 1999 /2000 fiscal year to further assist with our plan to adequately fund replacements as outlined in the 10 year Financial Plan for the Buildings and Equipment Funds presented to Council in 1998. Further study is requested for the 2000/2001 fiscal year in accordance with the previously presented financing plan, and further discussion will be provided in this letter. This xvi additional funding of $62,500 will simply give us a more aggressive approach toward our goal to provide a sound equipment replacement program. • Arcview 3.2 software for use by the Planning & Inspections Department in the amount of $6,200. This software would enable the department to display and prepare technical and informative bulletins including maps for contractors, developers and citizens. Arcview will also allow the department to more quickly and accurately identify property owners in the City that must be notified regarding particular zoning cases. Overall, this software would improve the operations of the department by allowing more efficient and effective performance as well as timely responses to the development community and the public. • Two closed- circuit security cameras and associated monitoring equipment to protect audiovisual collections in the Library, which are subject to high loss rate. The Library has regularly experienced theft from its popular collections of videotapes and compact discs. Staff surveillance and occasional undercover surveillance by the Police Department have failed to prevent thefts. The Police Department suggested the installation of security cameras focused on the audio visual collection area as an affordable approach to addressing this problem. The objectives are to protect public property by improving surveillance, deter theft of library materials, and capture evidence of thefts. The total cost of the cameras and equipment is $3,700. • Additional Library materials to provide up to date, modern resources that reflect the needs of our changing community. Acquisitions will include a startup collection of recorded books on compact disc, updated business and legal reference materials, genealogical resources, Spanish language materials, children's nonfiction materials, and beginning readers. The total cost of these additional materials that will provide an increase in resources to the community is $20,000. • The purchase of new wastewater camera equipment to replace the existing outdated equipment. The camera equipment currently in place is approximately eight years old and is no longer reliable. This equipment has had considerable down time resulting from needed repairs. In addition, the new camera equipment has expanded features and capabilities that were not available when the existing equipment was purchased. The cost of this replacement camera system, which will assist in providing well- maintained infrastructure, is $80,000. • In addition to a proposal next year to provide funding for entryway signs in, $30,000 is being requested for signs this year to begin to begin this effort. This will be further discussed in the Service Enhancements section of this letter. Proposed Service Enhancements — FY 2000 -2001 As North Richland Hills continues to experience vast growth in both the residential and business community, it becomes necessary to expand existing services or add new programs to meet the needs of our dynamic community, which includes residents, businesses and daytime visitors. After carefully reviewing all the requests for additional services to be funded xvii in the upcoming year, the following items are identified as the ones that most effectively meet the needs of our growing City while helping to achieve the goals set forth by the City Council. - The following is a description of service enhancements and new programs proposed for the 2000/2001 fiscal year. Each program will contribute to one or more of the six Council goals. Council Goal 1: Safety & Security Increase Police Services to Serve growing Areas of the City Staff proposes to increase safety and security in the community by expanding Crime Control District and police services in our growing City. This proposed expansion includes one detention officer, four police officers with vehicles, and a police sergeant with a vehicle. These enhancements would be contingent upon the renewal of the Crime Control District tax in February. The detention facility has experienced an increase in workload due to the increase in arrests over the last three years. The average daily jail population has soared from 8.29 in fiscal year 1995/1996 to 12.28 in fiscal year 1998/1999. This represents a 48% increase in jail population over this time period. At the current staffing level, there are periods of time when detention officers must work alone, which poses a threat to the safety of these officers and the inmates. An increase in staff at the detention facility would improve the detention officer to prisoner ratio and provide adequate staffing thereby enhancing the safety of both the officers and the prisoners. Four additional officers with vehicles would be added to the Uniform Patrol Section, _. which would provide an additional officer during each shift on a 24 -hour basis. In turn, response times to the northern and eastern areas of our City where the need and demand for police services continues to increase could be reduced. These additional officers would also increase police presence and visibility in North Richland Hills. A sergeant with a vehicle would also be added to the Uniform Officers Division. Currently, the traffic sergeant is responsible for supervision of the day shift two days a week and any time that the day shift sergeant is unavailable. This adds to the traffic sergeant's duties and diverts his attention from supervision of traffic control. An additional sergeant would be assigned as a second supervisor of the day shift patrol relieving the traffic sergeant of day shift supervision duties and allowing the traffic sergeant to focus on traffic patrol and enforcement. In order to increase police services to meet growth demand as stated above, the total cost would be $434,669. This amount would be offset by a grant of $69,073 to assist with the expenses related to the additional sergeant bringing the total to $365,596. These increased services would be contingent upon the renewal of the Crime District tax in 2001. Expand Consumer Health Inspection Program The Consumer Health Inspection program in the Environmental Services Department is responsible for the health related inspection and permitting of all businesses, schools, convenience stores, grocery stores, restaurants, fast food establishments, xviii hospitals, retirement centers, and mobile food. The program also inspects daycare facilities, foster and group day homes, public and semi - public swimming pools, waste haulers and all temporary events held within the City where food is served. In addition, the Consumer Health Inspectors conduct food handler certification courses. Since the inception of the program, the number of businesses inspected has increased from 161 businesses in 1989 to 228 businesses in 2000, in addition to 34 childcare centers, 22 group and foster homes, 15 mobile food vendors, 31 waste haulers, 27 pools and 85 temporary events. Despite this increase in activity and responsibility, the division has not added any additional inspectors since 1989. An additional Consumer Health Inspector is needed to address this increased workload. The additional Inspector would allow the Consumer Health Inspection Program to maintain the necessary inspection frequency, focus additional effort in working with the childcare centers and group homes, and would ensure the continuation of training food handlers for temporary events. The total cost to expand this program is $65,436, which includes salary, benefits, office equipment and supplies. Improve Safety of Fire Services In order to improve the safety of overall fire services in North Richland Hills, staff is proposing to add disinfect rooms to fire stations one, two and four at a cost of $24,000, and to install Jake Brake Systems in 5 front line engines and 1 aerial apparatus at a cost of $20,000. Disinfect rooms are rooms used to wash and disinfect medical equipment that has been contaminated by blood or bodily fluid during emergency medical treatment. Currently, the fire stations have no place to clean contaminated EMS equipment other than the back parking lots. This is not only unsafe to the employee but also to the citizens of our City. Provision of a separate disinfect area would prevent cross contamination with personnel, clothing, furniture, and equipment in other areas of the station, and provide a storage area for decontaminated equipment awaiting use. Construction of these "clean rooms" would also bring the department into compliance with National Fire Protection Agency Regulations. Jake Brake Systems are brake systems that are connected to the driveline of each vehicle or apparatus in which they are installed. These systems are used to assist in stopping heavy vehicles thus reducing the wear on brake equipment because the engine is used to slow the vehicle instead of just the brake system. Not only do Jake Brake Systems result in less wear on the brakes, but they also provide a safer stopping system for the vehicle. The result of the addition of these systems would be savings of the current cost to repair and replace brakes, and safer fire equipment. xix Council Goal 2: Quality Development Building a Community Identity The City Council has placed priority on building an image for the City of North Richland Hills to instill a sense of pride in our community. Staff is proposing the funding of two items that will help build an identity for NRH and contribute to the quality image of our City. First, at the request of the Beautification Commission, staff is proposing to add 50 additional banners to the existing Christmas banners at a cost of $4,500 from the Donations Fund. These banners would be placed along Highway 26 during the Holiday Season increasing the City's visibility and identifying the sections of this well traveled Highway that are in North Richland Hills. Secondly, staff is proposing to begin placing entryway signs at the major corridors into North Richland Hills. As has been discussed with Council, we have developed a design and are taking bids for the construction of entryway signs. We recommend installing the signs this coming year. It is proposed to use $30,000 from the 1999/2000 revised General Fund budget and $30,000 in the proposed 2000/2001 General Fund budget. Depending on the results of the bids, we anticipate the four to six signs will be purchased. Council Goal 3: Quality Redevelopment & Reinvestment Expand Utility Inspection Program The Public Works Inspection Department has three Construction Inspectors to inspect all developer projects, city capital improvement projects, and the EPA Wastewater Rehabilitation projects. With the current pace of development throughout the City, it is difficult for these three inspectors to maintain the current workload. In an effort to continue to provide efficient, quality inspection services to the general public, development community and utility companies, a full time Utility /Right -of -Way Inspector is proposed. This Inspector would be responsible for the inspection of the Wastewater Rehabilitation Projects mandated by the EPA's Administrative Order. This position would also implement a program to coordinate and monitor all construction within the City's public rights -of -way per the new Right -of -Way Construction Ordinance Number 2464. The total cost of expanding the utility inspection program to meet the current demand for services is $45,240, including salary, benefits and supplies. Council Goal 4: Financially Responsible City Government "Pay As You Go" Capital Projects In the 1998/1999 budget, the City Council established a Reserve Fund for Capital Improvements. This fund was established to provide "pay as you go" funding for capital improvement projects such as maintaining City facilities and infrastructure. This reserve fund now has a balance of approximately $1,200,000, and staff is proposing to add an additional $550,000 in the 2000/2001 budget, bringing the total to $1,700,000. The $550,000 proposed is a 10% increase for these "pay as you go" projects. Monies from this fund would be ideal for smaller type capital projects such as acquiring land for the new fire station, architectural design costs of the new fire station, and other types of costs associated with smaller projects. It is also proposed that xx $50,000 be approved from this Fund into the Capital Improvement Projects budget to establish the sidewalk fund approved by the City Council with the adoption of the Sidewalk Policy in June. Continuing Funding for 90 Year Major Capital Replacement Plan As mentioned in the above section regarding the Incentive Cost Savings Program, Council approved a 10 year Financing Plan for Buildings and Major Equipment. This plan included annual appropriations to adequately fund renovations and replacement of major building systems such as roofs, heating and air conditioning, flooring, etc. It also included replacement of large and major equipment on regularly and scheduled basis in an effort to avoid "crisis management" and a "crisis replacement program ". It is recommended to add funding to the Equipment Replacement Fund as originally projected for the 2000 /2001 fiscal year in the amount of $125,000 from the General Fund, and $62,500 from the Utility Fund for a total of $187,500. This will help to provide a fiscally sound replacement fund for all City departments thereby enhancing the efficiency and effectiveness of operations through the provision of safe and reliable equipment to provide customer service. This too will avoid the necessity of borrowing funds for such purposes saving interest expense. Maintain Customer Service in Municipal Court Over the course of this current fiscal year, an increase in Municipal Court fines issued by the motorcycle officers placed on patrol this year has generated approximately $389,000 in additional revenue. As a result, Municipal Court expects the workload in the Court Records division to increase by more than one third. However, since these officers have only been on patrol a few months, staff does not have an accurate projection of what the increased workload will be if any. We are proposing to add a full time Court Records Clerk for half of the next fiscal year. This will allow time to assess the actual impact of the additional motorcycle officers on the Court Records division's workload. If the workload is indeed increased, an additional clerk will be necessary to input and process the increased number of citations in order to maintain the timely processing of citations. The total cost of this position for half of the fiscal year is $13,246 including benefits, office equipment and supplies. Enhance City Administrative Operations The substantial residential and commercial growth North Richland Hills has experienced in recent years has had an effect on every area of City operations including the administrative departments such as the City Manager's Office. For this reason some small enhancements to administrative operations are being recommended for the first time in several years. The City's recent growth has translated into an increase in activity and general workload in the City Manager's Office. The Executive Secretary is currently the only clerical support for the City Manager, Deputy City Manager, Assistant City Manager and the Managing Director of Community Services & Facilities performing such duties as word processing, filing, making copies, answering phones, distributing mail and assisting with walk -in traffic. The increased activity and workload necessitates the addition of a part-time secretary in the City Manager's Office to provide the increasing clerical .support of our xxi administrative staff. The total cost of this part-time position would be $13,771, which could be funded from the administrative portion of the Utility Fund. Council Goal #5: Quality of Life Amenities for the Community Expanding Park Maintenance Services North Richland Hills provides some of the most attractive and well- maintained parks in the region. Given the impact additional park development will have during the current year and in the years to come, it is necessary to make some expansions to park maintenance services in order to continue the standard of excellent service and care of our park system. Upgrading three part time maintenance workers to full time positions and purchasing additional equipment is a considerable start to providing the necessary resources to maintain our high caliber parks program. The Parks Department currently has three vacant part time maintenance positions. It is proposed to upgrade these positions to full time in 2000/2001 because of the increase in maintenance of increased park acreage. These maintenance workers would be utilized as full time employees to maintain the sports fields at Walkers Creek and Fossil Creek Park, Cross Timbers Park, Thornbridge Neighborhood Park, Richfield Park, and the North Electric Trail. Upgrading these positions to full time would cost $10,304 including salaries and benefits, which would come from the Parks Facilities Development Fund. Purchasing equipment for park maintenance will also be necessary given the 658 acres of park land currently maintained and the 23 to 82 acres of additional neighborhood parks and parkland that will be acquired and developed over the next several years. It is proposed to purchase a batwing mower to increase maintenance productivity, the purchase of two ball field groomers to provide for the proper preparation of ball fields in our city, the purchase of a reel mower to assist in the development of hybrid turf used on sports fields, and the purchase of a rotary broom to clean debris off concrete trails and ensure safe trail conditions for users. The total cost of this additional equipment necessary to enhance park maintenance services is $103,500. This cost would be funded from the Parks Facilities Development Fund. Cultural Arts Program With the hiring of a Cultural Arts Program Coordinator in the 1999/2000 budget, North Richland Hills has an opportunity to develop an outstanding cultural arts program that will help establish NRH as the "Arts Capital' of Northeast Tarrant County. The first two years of this program are important in laying a firm foundation of support. To this end, it is proposed to provide two enhancements to help ignite this program and provide some meaningful cultural arts activities and events in the coming year. A general allocation of funds for the program is needed to support the Cultural Arts Program Coordinator in his efforts to develop, implement and manage the cultural arts program. Some of the events and activities that are in the works include a North Richland Hills Performing Arts Series spotlighting dance, orchestra, plays and musical xxii theater, an outdoor spring music series involving several genres of music ranging from Jazz to Country, a public art program, cultural arts classes, and a children's theatre series. The requested amount for support of the arts program is $31,620. These funds would provide resources for supplies, office equipment, advertising and training that will assist the coordinator in developing partnerships in the community and seeking private sector support to make the program diverse and stimulating. In an effort to improve the quality of future events and provide a professional platform for outdoor concerts and performances, staff is proposing the purchase of a mobile sound shell stage. This stage would be shared between Parks & Recreation, NRH2O, and Economic Development serving as an open air amphitheater with a roof, stage backdrop, sound enhancing canopy, wings, and controlled overhead lighting. A mobile sound shell stage would be an asset to the North Richland Hills Cultural Arts Program as it will provide a venue for outdoor concerts and performances as requested by the Cultural and Educational Ad Hoc Committee. The stage will also contain a quality backdrop, sound system and lighting system that will enhance events held on the stage. The total cost of this mobile sound shell stage is $96,100, which is proposed to be funded from the Parks and Recreation Facilities Development Fund. Enhance Services to Senior Citizens The City's two senior citizens centers, Dan Echols and Bursey Road Senior Centers, offer some excellent programs and activities to seniors in our community. In fact, both facilities combined operate over 70 hours per week with only one full time attendant at each center and one part time attendant that is shared between the two centers. Staff is proposing to add a second part-time Senior Center Attendant to help provide adequate staffing at both centers. This position would assist with programs, coordinate volunteers and serve in the capacity of Center Supervisor when the full -time supervisor is out of the office due to illness, vacation or training. The total cost of providing minimum staffing at both centers would be $7,825. Council Goal 6: Effective Transportation System Expand Traffic Control Program The Texas Department of Transportation will be turning over the maintenance and repair of all traffic control signal lights located on the State Highway Systems within the City limits to the city of North Richland Hills by mid -year 2001. This action will double the total number of traffic control signal lights maintained by the Public Works traffic division taking the total from 22 signal lights to 46 signal lights. The addition of a full time Traffic Technician to this department would provide enough staffing to meet the increased workload and provide the ability to coordinate preventative maintenance and repairs, provide safe and efficient movement of traffic through the effective use of traffic control signal lights. The total cost of expanding the traffic control program with the addition of a traffic control technician is $33,581 including salary and benefits. xxiii Reaching New Heights in Human Resources An important step toward fostering commitment and motivating quality customer service from all that serve is recognizing that the employees are the City's most valuable asset because they carry out the actions necessary to achieve City goals. Annually, management evaluates our compensation and benefits program to determine its competitiveness and fairness. This has been done again this year. We are recommending continuation of the merit system, the market adjustment system, and the addition of a new benefit for employees. These measures are an effort to ensure the City continues to maintain quality service to the citizens of North Richland Hills by recruiting and retaining quality employees. Maintenance of Merit Compensation Plan (Market Adjustment) The Merit Compensation Plan adopted in 1996/97 will be continued again in the proposed 2000/2001 budget. The plan includes a provision to help keep pay ranges current and competitive by adjusting ranges annually based upon a survey of 10 cities and reviewing the Consumer Price Index. The annual study is conducted in the fall and will be submitted to Council for approval in January 2001. It is estimated the market adjustment will be approximately 3% to 3.5 %. Addition of Orthodontic Coverage Orthodontic coverage was one of the benefit programs suggested by the Employee Benefits Committee that was established to provide input as to what types of benefits North Richland Hills' employees are interested in receiving. As proposed, this program provides enhanced dental benefits for dependent children of City employees. This coverage would be shared between the employee and the City. The employee would pay 20% of the orthodontic cost and the City would pay 80% of the cost. The lifetime benefit for a dependent child would be $1,500 with annual maximum coverage of $500. This program improves the City's overall benefit package by providing the type of coverage our employee's are requesting and keeping the North Richland Hills package competitive with those of surrounding cities. PROPOSED FINANCING FOR FISCAL YEAR 2000 -2001 North Richland Hills has many exciting commercial and residential projects planned for next year. In addition, we continue to have major street and highway projects underway which will have an impact on business and sales. Nevertheless, it is estimated that sales tax revenues will increase almost 3% next fiscal year. We are optimistic that this is achievable in light of transportation construction. The 2000 -2001 budget is based on maintaining the current 57t tax rate. If approved this will be the eighth consecutive year for maintaining this rate. It is also proposed to increase the Senior Citizen /Disability tax exemption by $3,000 from $32,000 to $35,000. This will result in a revenue decrease of $40,715, which is included in the proposed budget. xxiv The only rate increase proposed for 2000 -2001 is a $.50 cent increase in ticket prices at NRH2O. Rates have not been adjusted at the Water Park since the Green Extreme was added in 1998. New minimum wage requirements will have a substantial impact, and we need to plan for this as well. Mention was made of rate proposals by the Trinity River Authority and the City of Fort Worth for water costs and sewage treatment. Dependent upon the outcome of their costs, these may need to be adjusted through our pass- through provision in the rate structure. SUMMARY AND CONCLUSION This plan of services is the end result of several months of coordinated efforts of numerous City personnel. It begins with the City Council's direction, input and establishment of goals for the City. City staff takes those goals and examines operations, programs, and priorities to meet these Council goals. From this work, a financial plan, or budget, is prepared that undergoes careful examination by department directors, the Budget Department, and City Management. Each of these individuals has done a superlative job, and I am most grateful for their hard work and dedication. also wish to thank the Council for their exceptional efforts to communicate to Management their priorities and vision for the future of our wonderful City. It is hoped that this budget plan for 2000 -2001 is an accurate reflection of the Council's direction in every respect and will serve as a road map leading us on to another successful year for the City of North Richland Hills. Respectfully ubmitted, Larry J. unningham City Manager xxv FISCAL YEAR 2000 -2001 SCHEDULE 1 - SUMMARY OF REVENUES AND EXPENDITURES GENERAL FUND EXPENDITURES ADOPTED REVISED PROPOSED City Council ACTUAL ACTUAL BUDGET BUDGET BUDGET City Manager FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/01 REVENUES 263,316 390,985 452,007 452,007 539,268 Taxes $16,432,788 $17,722,402 $19,002,815 $18,955,329 $20,144,909 Fines & Forfeitures 1,280,521 1,493,628 1,795,320 1,600,865 1,713,607 Licenses & Permits 1,413,080 1,419,774 1,183,474 1,321,250 1,387,100 Charges for Service 1,244,671 1,237,807 1,286,100 1,231,877 1,353,627 Intergovernmental 2,388,556 2,552,422 2,657,823 2,657,823 2,737,558 Miscellaneous 514,441 531,341 559,590 986,578 685,124 TOTAL REVENUES $23,274,057 $24,957,374 $26,485,122 $26,753,722 $28,021,925 EXPENDITURES City Council $106,285 $118,167 $171,676 $171,676 $177,227 City Manager 357,214 409,005 429,129 429,129 449,780 Communications 263,316 390,985 452,007 452,007 539,268 Encumbrance Rollover 45,000 City Secretary 303,289 351,989 350,515 350,515 387,337 Encumbrance Rollover 18,580 Legal 152,123 162,360 164,667 164,667 174,712 Human Resources 71,845 74,390 94,760 94,760 108,780 Finance 530,780 544,974 601,498 600,128 635,058 Encumbrance Rollover 6,650 Budget & Research 175,245 231,535 251,536 251,411 267,307 lunicipal Court 719,793 790,061 894,386 894,386 921,294 Encumbrance Rollover 804 Planning /Inspections 701,542 759,174 916,796 871,766 944,757 Encumbrance Rollover 29,965 Library 1,033,918 1,112,170 1,246, 488 1,221,409 1,276,174 Encumbrance Rollover 1,036 Environmental Services 694,072 718,006 880,403 880,403 960,738 Encumbrance Rollover 6,605 Public Works 2,251,416 2,625,285 2,815,437 2,770,052 2,603,756 Encumbrance Rollover Parks & Recreation 1,621,520 1,684,060 2,037,022 18,815 2,037,890 2,178,338 Encumbrance Rollover 11,358 Police 6,289,229 6,191,306 7,176,548 7,176,548 7,463,489 Encumbrance Rollover 55,591 Fire 5,052,880 5,308,256 5,638,754 5,638,754 6,109,582 Encumbrance Rollover 13,123 Building Services 608,479 657,157 769,657 778,710 837,160 Non - Departmental 452,321 799,469 649,628 649,628 678,106 Encumbrance Rollover 147,281 OPERATING EXPEND. $21,385,267 $22,928,349 $25,540,907 $25,788,647 $26,712,863 Reserve for Capital Improvements $0 $200,000 $500,000 $500,000 $550,000 Service Enhancements $0 $0 $0 $30,000 $391,423 Personnel Improvements $0 $0 $0 $0 $20,000 Operating Transfers In /Out $1,001,215 $949,000 $190,000 $190,000 $190,000 'OTAL EXPENDITURES $22,386,482 $24,077,349 $26,230,907 $26,508,647 $27,864,286 BALANCE $887,575 $880,025 $254,215 $245,075 $157,639 3 TAXES Current Property Taxes Delinquent Property Taxes Penalty and Interest Franchise Fees Utility Fund Franchise Taxes Sales Taxes Mixed Beverages Payment in Lieu of Taxes TOTAL TAXES FINES AND FORFEITURES FISCAL YEAR 2000 -2001 SCHEDULE 2 - SUMMARY OF REVENUES GENERALFUND ACTUAL ACTUAL FY 1997/98 FY 1998/99 ADOPTED REVISED BUDGET BUDGET FY 1999/2000 FY 1999/2000 PROPOSED BUDGET FY 2000/01 $5,575,100 $6,042,607 $6,704,988 $6,704,988 $7,611,013 54,998 54,052 50,000 80,000 70,729 57,486 57,846 35,000 55,000 55,000 2,883,256 3,039,303 3,132, 717 3,000,771 3,077,808 300,993 328,205 278,000 303,460 309,540 7,243,663 7,867,295 8,483,110 8,483,110 8,668,919 87,753 95,980 98,000 98,000 102,900 229,539 237,114 221,000 230,000 249,000 $16,432,788 $17,722,402 $19,002,815 $18,955,329 $20,144,909 Municipal Court Fines $1,034,733 $1,235,709 $1,567,320 $1,376,865 $1,462,607 Library Fines 50,529 47,290 48,000 34,000 33,000 Warrant & Arrest Fees 195,259 210,629 180,000 190,000 218,000 TOTAL FINES AND 71,094 74,597 60,000 60,000 60,000 FORFEITURES $1,280,521 $1,493,628 $1,795,320 $1,600,865 $1,713,607 '.ICENSES AND PERMITS Miscellaneous Permits $164,905 $136,997 $140,000 $138,500 $143,500 Building Permits 641,877 602,736 450,000 500,000 500,000 Electrical Permits 98,525 69,173 75,000 60,000 65,000 Plumbing Permits 71,094 74,597 60,000 60,000 60,000 Curb & Drainage Insp. Fees 45,830 131,942 65,000 85,000 100,000 Re- Inspection Fees 3,865 7,524 4,000 8,000 8,000 License Fees 9,790 9,255 10,000 7,500 7,500 Contractor Registration Fees 70,890 68,570 65,000 65,000 65,000 Animal License /Adoption Fees 17,165 22,492 22,500 75,300 76,100 Animal Control Impoundment 43,291 37,445 43,000 41,000 71,000 Crematorium Revenues 4,160 4,263 3,000 4,600 5,000 Auto Impoundment Fees 147,474 173,465 147,474 147,474 150,000 Food Service Permits 51,702 40,930 50,000 75,000 80,000 Food Managers School 6,940 5,650 7,500 9,000 10,000 Fire Inspection Fees 12,390 16,390 18,000 26,000 26,000 Publicity Fees - Recreation 23,182 18,345 23,000 18,876 20,000 TOTAL LICENSES/ PERMITS $1,413,080 $1,419,774 $1,183,474 $1,321,250 $1,387,100 4 FISCAL YEAR 2000 -2001 SCHEDULE 2 - SUMMARY OF REVENUES M4i•14:7_10111111Mk o Indirect Costs - General CIP $210,000 $210,000 ADOPTED REVISED PROPOSED Indirect Costs - Utility Fund ACTUAL ACTUAL BUDGET BUDGET BUDGET Indirect Costs - Park & Rec.Corp. FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/01 CHARGES FOR SERVICE 337,099 337,099 337,099 337,099 347,212 Park Facility Rental $4,453 $4,747 $4,500 $4,500 $4,500 Recreation Center Rental 13,332 16,683 13,500 18,927 25,172 Ambulance Fees 420,239 449,192 450,000 400,000 450,000 Garbage Billing 238,293 218,957 275,000 237,000 242,000 Maps & Codes 2,742 2,922 2,200 2,200 2,200 Recreation Fees 270,305 276,102 263,150 303,150 319,255 Cultural Arts 0 0 0 0 10,000 Athletic Revenue 94,915 95,698 105,000 100,000 98,000 Recreation Special Events 42,423 36,597 39,450 36,500 36,500 Planning & Zoning Fees 25,734 18,803 20,000 20,000 20,000 Sale of Accident Reports 18,174 20,226 18,500 19,500 20,000 Vital Statistics 51,264 46,518 40,000 40,000 40,000 Mowing 24,707 29,341 25,000 25,000 25,000 Non - Resident Library Fees 9,888 8,612 9,000 9,000 10,000 Video Services Income 0 0 2,000 14,100 49,000 Video Tape Sales 3,402 2,729 2,000 2,000 2,000 SBMS Transmitter Lease 24,800 10,680 16,800 0 0 TOTAL CHARGES FOR SERVICE $1,244,671 $1,237,807 $1,286,100 $1,231,877 $1,353,627 Indirect Costs - General CIP $210,000 $210,000 $210,000 $210,000 $216,300 Indirect Costs - Utility Fund 1,025,000 1,025,000 1,025,000 1,025,000 1,055,750 Indirect Costs - Park & Rec.Corp. 202,610 202,610 202,610 202,610 208,688 Indirect Costs - CCD 337,099 337,099 337,099 337,099 347,212 Indirect Costs - NRH2O Fund 75,551 75,551 75,551 75,551 77,818 Direct Cost - General Fund 9,300 0 8,500 8,500 8,500 Police Department Salaries 538,296 702,162 807,563 807,563 831,790 TOTAL 2,853 45 10,000 4,400 10,000 INTERGOVERNMENTAL $2,388,556 $2,552,422 $2,657,823 $2,657,823 $2,737,558 MISCELLANEOUS Grant Proceeds -Crim. Justice $33,930 $13,776 $110,000 $77,000 $105,000 Grant Proceeds -CDBG 0 6,166 20,000 20,000 20,000 Interest Income 336,166 392,331 340,000 440,000 400,000 Sale of City Property 14,753 325 0 0 0 Other Income 37,559 46,519 27,170 37,950 37,350 Sponsorships - TASP 9,300 0 8,500 8,500 8,500 Appropriation of Fund Balance 0 0 0 354,808 0 Overtime Reimbursements 2,853 45 10,000 4,400 10,000 Appropriation /Drainage Fund 5,255 0 0 0 0 Golf Course Loan Payment 26,785 24,339 0 0 0 Special Invest. Fund Loan Reimb. 47,840 47,840 43,920 43,920 104,274 TOTAL MISCELLANEOUS $514,441 $531,341 $559,590 $986,578 $685,124 TOTAL REVENUES $23,274,057 $24,957,374 $26,485,122 $26,753,722 $28,021,925 5 FISCAL YEAR 2000 -2001 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERALFUND Budget & Research Budget $58,955 $63,621 ADOPTED REVISED PROPOSED Tax ACTUAL ACTUAL BUDGET BUDGET BUDGET Internal Audit FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/01 Mayor and Council $106,285 $118,167 $171,676 $171,676 $177,227 City Manager $357,214 $409,005 $429,129 $429,129 $449,780 Communications $719,793 $790,061 $894,386 $895,190 $921,294 Public Information $48,122 $121,388 $197,572 $242,572 $234,301 Citicable 215,194 269,597 254,435 254,435 304,967 Total Communications $263,316 $390,985 $452,007 $497,007 $539,268 City Secretary $701,542 $759,174 $916,796 $901,731 $944,757 City Secretary $167,677 $209,811 $185,868 $203,668 $226,719 Record Retention 135,612 142,178 164,647 165,427 160,618 Total City Secretary $303,289 $351,989 $350,515 $369,095 $387,337 Legal $152,123 $162,360 $164,667 $164,667 $174,712 Human Resources $71,845 $74,390 $94,760 $94,760 $108,780 Finance Accounting & Administration $365,817 $374,502 $417,090 $422,370 $440,373 Purchasing 164,963 170,472 184,408 184,408 194,685 _ Total Finance $530,780 $544,974 $601,498 $606,778 $635,058 Budget & Research Budget $58,955 $63,621 $72,780 $75,130 $89,713 Tax 116,290 128,441 137,857 134,857 136,662 Internal Audit 0 39,473 40,899 41,424 40,932 Total Budget & Research $175,245 $231,535 $251,536 $251,411 $267,307 Municipal Court Administration /Prosecution $142,891 $233,748 $253,092 $253,999 $258,645 Court Records 241,136 233,399 284,053 284,053 289,481 Warrants 214,923 215,128 229,198 230,095 252,246 Teen Court 48,222 42,419 56,058 57,058 50,570 Judicial 72,621 65,367 71,985 69,985 70,352 Total Municipal Court $719,793 $790,061 $894,386 $895,190 $921,294 Planning / Inspection Services Inspections $639,497 $677,263 $704,083 $654,460 $676,953 Planning 62,045 81,911 212,713 247,271 267,804 Total Planning / Inspections $701,542 $759,174 $916,796 $901,731 $944,757 Library General Services $151,265 $156,970 $170,987 $175,205 $171,166 Public Services 462,007 489,148 557,921 577,922 596,111 Technical Services 420,646 466,052 517,580 469,318 508,897 Total Library $1,033,918 $1,112,170 $1,246,488 $1,222,445 $1,276,174 FISCAL YEAR 2000 -2001 SCHEDULE 3 -SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/01 Environmental Services $185,065 $182,723 $202,240 $202,240 $191,594 Environmental Resources $0 $145,049 $226,902 $231,708 $241,743 Animal Services 512,242 410,565 474,290 474,290 537,271 Consumer Health 181,830 162,392 179,211 181,010 181,724 Total Environmental Services $694,072 $718,006 $880,403 $887,008 $960,738 Public Works General Services $185,065 $182,723 $202,240 $202,240 $191,594 Traffic Control 566,429 580,907 623,195 644,229 662,283 Street & Drainage 1,499,922 1,861,655 1,990,002 1,942,398 1,749,879 Total Public Works $2,251,416 $2,625,285 $2,815,437 $2,788,867 $2,603,756 Park & Recreation General Services $105,498 $163,368 $126,224 $126,224 $132,430 Parks Maintenance 743,898 668,858 872,914 884,262 931,743 Recreation Services 536,633 589,161 756,634 757,427 698,151 Athletic Program Services 145,805 163,881 174,052 174,137 179,157 Senior Adult Services 89,686 98,792 107,198 107,198 114,691 Youth Outreach & Cultural 0 0 0 0 122,166 Total Park & Recreation $1,621,520 $1,684,060 $2,037,022 $2,049,248 $2,178,338 Police Administration $338,903 $335,923 $362,429 $362,429 $376,131 Administrative Services 800,827 830,650 572,511 576,455 548,834 Criminal Investigation 1,026,425 1,050,142 1,431,415 1,431,637 1,514,158 Uniform Patrol 2,735,104 2,584,599 3,089,055 3,135,940 3,184,249 Tactical Unit 17,795 31,975 27,680 27,680 35,314 Technical Services 420,200 404,534 652,779 652,779 690,128 Detention Services 320,427 326,887 299,593 299,593 316,447 Vehicle Impoundment 92,158 85,509 103,453 105,213 110,961 Communications 537,390 541,087 637,633 640,413 687,267 Total Police $6,289,229 $6,191,306 $7,176,548 $7,232,139 $7,463,489 Fire Department Administration $197,648 $401,747 $260,846 $247,004 $230,841 Operations 4,020,466 3,827,228 4,069,073 4,102,351 4,453,640 Emergency Medical 499,322 567,525 646,916 635,281 665,893 Fire Inspections 212,055 304,181 334,602 334,602 369,314 Emergency Management 123,389 207,575 327,317 332,639 389,894 Total Fire $5,052,880 $5,308,256 $5,638,754 $5,651,877 $6,109,582 7 Building Services Non - Departmental Reserve for Capital Improvements Operating Transfers In /Out TOTAL EXPENDITURES FISCAL YEAR 2000 -2001 SCHEDULE 3 - SUMMARY OF EXPENDITURES GENERAL FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/01 $608,479 $657,157 $769,657 $778,710 $837,160 $22,386,482 $24,077,349 $452,321 $799,469 $649,628 $796,909 $678,106 $887,575 $880,025 $254,215 $245,075 $0 $200,000 $500,000 $500,000 $550,000 $1,001,215 $949,000 $190,000 $190,000 $190,000 $22,386,482 $24,077,349 $26,230,907 $26,478,647 $27,452,863 BALANCE $887,575 $880,025 $254,215 $275,075 $569,062 Tax Relief for Seniors: increase over 65 Exemption to $35,000 $40,715 Service Enhancements: Expansion of Vehicle Replacement Program Transfer to Equipment Svc. Fund Environmental Services Expansion of Consumer Health Program F/T Consumer Health Inspector Fire Department Increase Firefighter Safety Disinfect Rooms in 3 Fire Stations Jake Brakes Parks & Recreation Increase Customer Service P/T Senior Center Attendant Expansion of Cultural Arts Program Additional Funding for Cultural Arts Program Public Works Expansion of Traffic Control Program F/T Traffic Technician Municipal Court Increased Customer Service FR Court Clerk (6 months funding) Non -Departmental Promote Community Identity Entryway signs Personnel Improvements: Orthodontics Coverage Total Proposed Enhancements TOTAL EXPENDITURES BALANCE $125,000 $65,436 $24,000 $20,000 $7,825 $31,620 $33,581 $13,246 $30,000 $30,000 $20,000 $0 $0 $0 $30,000 $411,423 $22,386,482 $24,077,349 $26,230,907 $26,508,647 $27,864,286 $887,575 $880,025 $254,215 $245,075 $157,639 M FISCAL YEAR 2000 -2001 SCHEDULE 4 - SUMMARY OF PROPERTY TAX REVENUE AND DISTRIBUTION NET TAXABLE VALUE: Total Appraised Value as of July 25, 2000 Less Exemptions: Disabled Veteran Over 65 Homestead Disabled Persons Less: Personal Property Nominal Value Loss Abatement Value Loss Agricultural Value Loss Scenic Land Value Loss Freeport Inventory Value Loss Pollution Control /Prorated Absolute Total Reduction to Values Add: Estimated Minimum ARB protested values as of 7 -25 -00 NET TAXABLE VALUE ESTIMATED PROPERTY TAX COLLECTIONS: Net Taxable Value Proposed Tax Rate per $100 Valuation Estimated Total Tax Levy at 100% Collection Less Estimated 1.5% for Uncollectables Less TIF Transfer Less Debt Service Transfer TOTAL ESTIMATED PROPERTY TAX COLLECTIONS(Operations) 98.5% TAX RATE DISTRIBUTION SCHEDULE: General Fund - Maintenance & Operations Debt Service Fund TOTAL DISTRIBUTION OF TAX RATE DISTRIBUTION OF ESTIMATED TAX REVENUE: Transfer to Debt Service Fund General Fund - Maintenance & Operations TOTAL ESTIMATED TAX REVENUE % of Total Tax Rate 43.1% 56.9% $2,646,196,628 (2,954,400) (74,457,347) (188,609,900) (6,222,209) (13,905) (33,007,238) (8,256,569) (116,275) (15,214,026) (380,142) ($329,232,011) $38,723,901 $2,355,688,518 $2,355,688,518 $0.57 $13,427,425 ($201,411) ($114,000) (5,501,000) $7,611,013 Tax Rate Distribution $0.245776 $0.324224 100% $0.57000 100% Projected Collection Collection 5,501,000 5,501,000 7,926,425 7,611,013 $13,427,425 $13,112,013 FISCAL YEAR 2000 -2001 SCHEDULE 5 - SUMMARY OF REVENUES AND EXPENDITURES GENERAL DEBT SERVICE FUND EXPENDITURES Existing Bonds & C.O.'s $6,026,597 ADOPTED REVISED PROPOSED 1992 Lease Purchase ACTUAL BUDGET BUDGET BUDGET SanwaGEL(AFIS /Radio) FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 Reserve for Future Debt Service 0 750,000 Beginning Balance $1,458,206 $2,153,899 $2,326,581 $1,940,661 89,600 90,000 REVENUES Ad Valorem Taxes $5,000,000 $5,250,000 $5,250,000 $5,501,000 Drainage Utility 682,018 739,581 739,581 746,207 Interest Income on Debt Service Balance 99,002 120,000 120,000 93,606 Interest Income From Bond Issues 693,433 250,000 250,000 136,314 Transfer from Utility - Debt Service 7,500 484,774 7,500 7,500 Transfer from Support Services Fund 173,156 0 0 158,572 Transfer from Information Services Fund 225,830 0 0 220,280 Transfer from Park Corp. 169,433 143,946 144,952 255,336 Transfer from Aquatic Park 0 252,513 0 0 Payments from other Cities - Hazmat (7,100) 19,669 19,669 19,669 Other 0 65,678 0 0 TOTAL REVENUES $7,043,272 $7,326,161 $6,531,702 $7,138,484 EXPENDITURES Existing Bonds & C.O.'s $6,026,597 $7,467,819 $6,743,508 $7,183,098 1992 Lease Purchase $868,375 ($1,065,772) ($385,920) ($969,128) SanwaGEL(AFIS /Radio) 84,514 84,514 84,514 84,514 Reserve for Future Debt Service 0 750,000 0 750,000 Issuance Costs /Paying Agent Fees 63,786 89,600 89,600 90,000 TOTAL EXPENDITURES $6,174,897 $8,391,933 $6,917,622 $8,107,612 REVENUES LESS EXPENDITURES $868,375 ($1,065,772) ($385,920) ($969,128) BALANCE $2,326,581 $1,088,127 $1,940,661 $971,533 The reason for the large differences in the 1999/2000 Adopted budget and 1999/2000 Revised is that Utility Fund and Aquatic Park Fund debt is now shown and paid for in those funds. W FISCAL YEAR 2000 -2001 SCHEDULE 6 - SUMMARY OF REVENUES AND EXPENDITURES UTILITY FUND OPERATING EXPENDITURES Administration $119,587 $138,049 ADOPTED REVISED PROPOSED Public Works ACTUAL ACTUAL BUDGET BUDGET BUDGET Engineering FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 Right of Way Maintenance 69,526 994,506 79,754 1,013,832 135,000 984,287 REVENUES Water Sales and Charges $10,826,436 $11,344,055 $9,962,416 $10,032,216 $10,202,800 Sewer Sales and Charges 5,112,486 5,594,392 5,419,800 5,509,000 5,595,750 Payment from Watauga 1,500,000 140,000 56,000 0 0 Appropriation of Fund Balance 0 0 0 77,183 0 Miscellaneous 761,763 711,684 921,500 913,000 914,800 TOTAL REVENUES $18,200,685 $17,790,131 $16,359,716 $16,531,399 $16,713,350 OPERATING EXPENDITURES Administration $119,587 $138,049 $155,049 $155,049 $170,605 Public Works 2,706,505 3,036,528 3,057,684 3,084,346 3,226,003 Engineering 343,871 341,796 404,518 406,340 400,570 Right of Way Maintenance 69,526 994,506 79,754 1,013,832 135,000 984,287 135,000 984,287 88,491 992,373 Utility Billing & Collections Budget & Research 127,837 130,469 130,858 132,358 136,583 Accounting Services Purchase of Water /Sewer FTW 110,665 3,266,297 113,141 2,504,298 102,505 3,618,999 103,979 3,618,999 111,191 3,618,999 Purchase of Water /Sewer TRA 4,252,622 3,654,392 3,645,291 3,645,291 3,645,291 Building Services 582,924 243,404 575,556 466,597 688,066 312,474 697,119 337,077 749,042 323,631 Non - Departmental TOTAL OPERATING EXPENDITURES $12,817,744 $12,054,412 $13,234,731 $13,299,845 $13,462,779 OTHER EXPENDITURES & RESERVES Payment to Debt Service $609,742 $1,254,650 $1,044,559 $1,044,559 $1,029,070 Franchise Fees 300,993 1,025,000 328,205 1,025,000 276,520 1,025,000 303,460 1,025,000 309,540 1,055,750 Indirect Costs Reserve for Capital Projects 1,171,553 1,537,824 388,608 328,614 295,527 Payment in Lieu of Taxes 229,539 237,114 232,870 230,000 249,000 Rate stabilizaton reserve 300,000 0 Allocate Utility CIP Reserve to Information Services Fund 123,500 123,500 123,500 123,500 123,500 Market Adjustment 0 0 33,921 33,921 36,513 TOTAL OTHER EXPENDITURES AND RESERVES $3,760,327 $4,506,293 $3,124,985 $3,089,054 $3,098,900 TOTAL EXPENDITURES $16,578,071 $16,560,705 $16,359,716 $16,388,899 $16,561,679 Service Enhancements $0 $0 $0 $142,500 $151,671 TOTAL EXPENDITURES $16,578,071 $16,560,705 $16,359,716 $16,531,399 $16,713,350 BALANCE $1,622,614 $1,229,426 $0 $0 $0 11 FISCAL YEAR 2000 -2001 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES REVENUES Water Sales and Charges Water Sales Service Charges Water Taps Water Inspection Fees Appropriation of Fund Balance Miscellaneous Water Wells Total Water Sales & Charges Payment from Watauga WATER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 $10,681,844 $11,108,351 $9,823,016 $9,823,016 $10,020,000 17,366 120,040 26,000 82,000 85,000 70,280 60,918 75,000 75,000 65,300 35,866 41,347 11,200 25,000 25,000 0 0 0 46,310 0 5,856 952 17,000 17,000 4,500 15,224 12,447 10,200 10,200 3,000 $10,826,436 $11,344,055 $9,962,416 $10,078,526 $10,202,800 $900,000 $84,000 $0 $0 $0 Miscellaneous $82,829 $93,029 $93,029 $102,363 2,119,325 Interest Income $261,194 $195,677 $288,000 $288,000 $290,880 Sale of City Property 0 7,000 2,500 2,500 0 Late Charges 156,362 167,684 200,000 200,000 200,000 pint Use Reimbursement - Watauga 0 40,365 51,500 43,000 43,000 Subdivision Meter Revenue 47,900 51,717 50,000 50,000 52,000 Total Miscellaneous Revenue TOTAL REVENUES OPERATING EXPENDITURES Operations Administration Water Operations Purchase of Water FTW Purchase of Water TRA Engineering Right of Way Maintenance Total Operations $465,456 $462,443 $592,000 $583,500 $585,880 $12,191,893 $11,890,498 $10,554,416 $10,662,026 $10,788,680 $71,752 $82,829 $93,029 $93,029 $102,363 2,119,325 2,469,525 2,371,091 2,405,790 2,394,590 2,589,730 1,766,072 2,800,000 2,800,000 2,800,000 2,478,436 2,057,040 1,800,000 1,800,000 1,800,000 206,907 205,078 242,711 243,804 240,342 41,380 47,852 81,000 81,000 53,095 $7,507,530 $6,628,396 $7,387,831 $7,423,623 $7,390,390 12 FISCAL YEAR 2000 -2001 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES Finance /Utility Collections Meter Reading Utility Billing /Customer Service Utility Collection Services Accounting Services Budget & Research Total Finance /Utility Coll. Building Services Non - Departmental TOTAL OPERATING EXPENDITURES OTHER EXPENDITURES & RESERVES Debt Service ranchise Fees - indirect Costs Reserve for Capital Projects Payment In Lieu Of Taxes Transfer from Utility CIP Reserve to Information Services Fund Transfer to Information Services for Phone System Market Adjustment Rate Stabilization Reserve TOTAL OTHER EXPENDITURES AND RESERVES TOTAL EXPENDITURES WATER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 $183,296 $164,455 $186,675 $186,675 $185,810 332,623 348,398 320,045 320,045 321,644 82,595 97,445 83,852 83,852 87,970 57,240 58,027 61,503 62,387 66,715 85,861 87,041 78,515 79,415 81,950 Service Enhancements: Expansion of Vehicle Replacement Program Transfer to Equipment Svc. Fund Enhance City Administrative Operations PIT Secretary for Administration Expand Inspection Program F/T ROW /Construction Inspector $741,616 $755,366 $730,590 $732,374 $744,089 $349,754 $345,334 $412,840 $418,271 $449,425 $146,042 $279,958 $187,485 $202,846 $194,179 $8,744,943 $8,009,054 $8,718,746 $8,777,114 $8,778,083 $365,845 $752,790 $626,735 $626,735 $669,286 180,596 220,051 165,912 203,318 207,392 615,000 625,250 625,250 625,250 644,007 702,932 0 183,594 159,656 153,501 137,723 142,268 13 9, 726 138,000 149,400 74,100 74,100 74,100 74,100 74,100 48,000 0 0 0 0 0 0 20,353 20,353 21,908 180,000 0 0 0 0 $2,304,196 $1,814,459 $1,835,670 $1,847,412 $1,919,594 $11,049,140 $9,823,513 $10,554,416 $10,624,526 $10,697,677 $37,500 $37,500 $8,263 $45,240 Total Proposed Enhancements $0 $0 $0 $37,500 $91,003 TOTAL EXPENDITURES $11,049,140 $9,823,513 $10,554,416 $10,662,026 $10,788,680 BALANCE $1,142,753 $2,066,985 $0 $0 $0 13 FISCAL YEAR 2000 -2001 SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 REVENUES Sewer Sales and Charges Sewer Sales $5,066,086 $5,425,074 $5,350,000 $5,350,000 $5,457,000 Sewer Taps 17,834 18,871 12,500 30,000 19,250 Sewer Transportation 0 0 0 0 0 Sewer Inspection Fees 13,084 29,456 14,300 30,000 30,000 Service Charges 11,578 120,040 26,000 82,000 85,000 Appropriation of Fund Balance 0 0 0 30,873 0 Miscellaneous 3,904 951 17,000 17,000 4,500 Total Sewer Sales & Charges $5,112,486 $5,594,392 $5,419,800 $5,539,873 $5,595,750 Payment from Watauga $600,000 $56,000 $56,000 $0 $0 Miscellaneous - Merest Income $192,065 $130,451 $192,000 $192,000 $193,920 Sale of City Property 0 7,000 2,500 2,500 0 Late Charges 104,242 111,790 135,000 135,000 135,000 Total Miscellaneous Revenue $296,307 $249,241 $329,500 $329,500 $328,920 TOTAL REVENUES $6,008,792 $5,899,633 $5,805,300 $5,869,373 $5,924,670 OPERATING EXPENDITURES Operations Administration $47,835 $55,220 $62,020 $62,020 $68,242 Sewer Operations 587,180 567,003 686,593 678,556 831,413 Sewer Treatment FTW 676,567 738,226 818,999 818,999 818,999 Sewer Treatment TRA 1,774,186 1,597,352 1,845,291 1,845,291 1,845,291 Engineering 136,964 136,718 161,807 162,536 160,228 Right of Way Maintenance 28,146 31,902 54,000 54,000 35,396 Total Operations $3,250,878 $3,126,421 $3,628,710 $3,621,402 $3,759,569 14 FISCAL YEAR 2000 -2001 SCHEDULE 8 - SUMMARY OF REVENUES AND EXPENDITURES Finance/Utility Collections Meter Reading Utility Billing /Customer Service Utility Collection Services Accounting Services Budget & Research Total Finance /Utility Collections Building Services Non - Departmental TOTAL OPERATING EXPENDITURES OTHER EXPENDITURES AND RESERVES Debt Service Franchise Fees -idirect Costs -Reserve for Capital Projects Payment In Lieu Of Taxes Transfer from Utility CIP Reserve to Information Services Fund Transfer to IS for Phone System Market Adjustment Rate Stabilization Reserve TOTAL OTHER EXPENDITURES AND RESERVES TOTAL EXPENDITURES Service Enhancements: Expansion of Vehicle Replacement Program Transfer to Equipment Svc. Fund Enhance City Administrative Operations P/T Secretary for Administration Expand Inspection Program FIT ROW /Construction Inspector Sewer TV Camera Total Proposed Enhancements TOTAL EXPENDITURES BALANCE SEWER OPERATIONS ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 $122,198 $109,638 $124,450 $124,450 $123,873 218,730 232,266 213,364 213,364 214,429 55,064 61,630 55,901 55,901 58,647 53,425 55,114 41,002 41,592 44,476 41,976 43,428 52,343 52,943 54,633_ $491,392 $502,076 $487,060 $488,250 $496,058 32,000 0 0 0 0 $233,170 $230,222 $275,226 $278,848 $299,617 120,000 0 0 0 0 $97,362 $186,639 $124,989 $134,231 $129,452 $4,072,801 $4,045,358 $4,515,985 $4,522,731 $4,684,696 $243,897 $501,860 $417,824 $417,824 $359,784 120,397 108,154 110,608 100,142 102,148 410,000 399,750 399,750 399,750 411,743 468,621 0 205,014 168,958 142,026 91,816 94,846 93,151 92,000 99,600 49,400 49,400 49,400 49,400 49,400 32,000 0 0 0 0 0 0 13,568 13,568 14,605 120,000 0 0 0 0 $1,536,131 $1,154,010 $1,289,315 $1,241,642 $1,179,306 $5,608,932 $5,199,368 $5,805,300 $5,764,373 $5,864,002 $25,000 $25,000 $5,508 $30,160 $80,000 $0 $0 $0 $105,000 $60,668 $5,608,932 $5,199,368 $5,805,300 $5,869,373 $5,924,670_1 $399,860 $700,265 $0 $0 $0 II 15 FISCAL YEAR 2000 -2001 SCHEDULE 9 - SUMMARY OF REVENUES AND EXPENDITURES REVENUES Admissions Advanced & Group Sales Food and Beverage Merchandise Lockers Other Aquatic Classes/Special Events Interest Income Donations TOTAL OPERATING REVENUES AQUATIC PARK ENTERPRISE FUND $3,016,304 $2,898,728 $3,445,476 $2,918,746 $3,398,305 Appropriation of Fund Balance $0 $0 $0 $3,744 $0 TOTAL REVENUES $3,016,304 $2,898,728 $3,445,476 $2,922,490 $3,398,305 OPERATING_ EXPENDITURES General Services & Utilities $868,980 ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 $1,619,428 $1,522,034 $1,883,382 $1,577,558 $1,836,840 581,481 631,855 706,039 563,711 699,656 366,134 372,635 466,292 372,100 416,753 298,004 213,082 217,879 210,052 235,258 37,373 37,247 43,166 37,097 41,549 3,598 21,812 5,988 5,988 6,000 63,474 79,240 92,730 79,240 88,749 26,812 20,823 30,000 50,000 50,500 20,000 0 0 23,000 23,000 $3,016,304 $2,898,728 $3,445,476 $2,918,746 $3,398,305 Appropriation of Fund Balance $0 $0 $0 $3,744 $0 TOTAL REVENUES $3,016,304 $2,898,728 $3,445,476 $2,922,490 $3,398,305 OPERATING_ EXPENDITURES General Services & Utilities $868,980 $566,494 $617,836 $538,833 $554,441 Public Grounds /Aquatics /Maint. 609,104 621,512 830,358 627,999 696,367 c3usiness & Office Administration 555,196 381,215 368,332 357,980 394,576 Gift Shop /Concessions 0 481,258 440,733 432,571 439,289 Sales /Special Events /Admissions 0 199,288 249,762 220,342 254,544 TOTAL OPERATING 75,551 75,551 75,551 75,551 77,818 EXPENDITURES $2,033,280 $2,249,767 $2,507,021 $2,177,725 $2,339,217 OTHER EXPENDITURES & RESERVES Reserve for: Infrastructure & Major Repairs $325,000 $325,000 $325,000 $325,000 $325,000 Park Expansion 554,416 0 206,125 12,435 341,990 Insurance 75,000 75,000 75,000 75,000 75,000 Indirect Costs 75,551 75,551 75,551 75,551 77,818 Market Adjustment 0 0 4,266 4,266 4,592 Debt Service Expense 0 173,410 252,513 252,513 234,688 Prior Year Expenditures 7,828 0 0 0 0 SUB TOTAL OTHER & RESERVES $1,037,795 $648,961 $938,455 $744,765 $1,059,088 TOTAL EXPENDITURES & RESERVES $3,071,075 $2,898,728 $3,445,476 $2,922,490 $3,398,305 BALANCE ($54,771) $0 $0 $0 $0 FISCAL YEAR 2000 -2001 SCHEDULE 10 - SUMMARY OF REVENUES AND EXPENDITURES REVENUES Charges for Service General Fund Utility Fund Transfer from General /Utility Funds Total Charges for Service BUILDING SERVICES FUND Other Revenue Interest Income $14,430 ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/00 FY 1999/00 FY 2000/01 0 5,170 0 0 Other Income 7,735 $608,472 $657,157 $657,157 $657,157 $724,660 582,924 575,566 575,566 575,566 636,542 230,000 225,000 225,000 243,105 225,000 $13,290 $1,421,396 $1,457,723 $1,457,723 $1,475,828 $1,586,202 Other Revenue Interest Income $14,430 $6,789 $33,105 $15,000 $13,290 Sale of Assets 7,699 0 12,000 12,000 0 Appropriation of Fund Balance 0 0 0 5,170 0 0 Other Income 7,735 0 0 0 0 0 0 0 Proceeds from Sale of C.O.'s (1998) 504,650 Total Other Revenue $534,514 $6,789 $45,105 $32,170 $13,290 TOTAL REVENUES $1,955,910 $1,464,512 $1,502,828 $1,507,998 $1,599,492 EXPENDITURES General Services $90,103 $84,287 $99,030 $99,030 $120,152 Building Services 885,169 999,141 1,097,138 1,102,308 1,123,371 Available for Capital Maintenance 648,854 7,621 0 0 0 Transfer to Capital Projects Budget 288,785 216,780 300,000 300,000 300,000 Transfer to Debt Service 0 58,783 0 0 6,660 0 6,660 48,800 7,169 Market Adjustment 0 Reserve for Building 42,999 97,900 0 0 0 Capital Projects TOTAL EXPENDITURES $1,955,910 $1,464,512 $1,502,828 $1,507,998 $1,599,492 TOTAL EXPENDITURES $1,955,910 $1,464,512 $1,502,828 $1,507,998 $1,599,492 BALANCE $0 $0 $0 $0 $0 17 REVENUES Charges for Service FISCAL YEAR 2000 -2001 SCHEDULE 11 - SUMMARY OF REVENUES AND EXPENDITURES EQUIPMENT SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/00 FY 1999/00 FY 2000/01 General Fund $650,352 $671,695 $696,499 $696,499 $752,219 Utility Fund 629,688 622,370 623,940 623,940 673,855 Utility CIP / Utility Construction 83,208 91,539 91,539 91,539 98,862 General Capital Projects Fund 5,004 5,636 5,636 5,636 6,087 NRH20 Aquatic Park Fund 4,968 5,758 5,758 5,758 6,219 Crime Control & Prevention District 19,867 53,346 54,042 54,042 58,365 Park & Recreation Devlp. Fund 11,325 43,854 43,854 43,854 47,362 Informations Services 0 0 0 0 7,575 Self Insurance Fund 0 18,880 3,880 3,880 5,238 Crime Control & Prevention District 0 0 0 0 152,550 Total Charges for Service Other Revenue Interest Income Sale of City Property Proceeds from Sale of C.O.'s Transfer from General /Utility Fund appropriation of Reserves Total Other Revenue TOTAL REVENUES EXPENDITURES General Services Equipment Services Operations Equipment Purchases Encumbrance Rollover Police Vehicles/Equipment Fire Vehicles/Equipment Transfer to Debt Service Fund Equipment Services Reserve Market Adjustment Equipment Purchases - Financing C.O.'s TOTAL EXPENDITURES BALANCE $1,404,412 $1,513,078 $1,525,148 $1,525,148 $1,808,332 $12,416 $27,752 $16,125 $45,000 $51,135 0 0 0 12,000 61,000 348,000 0 0 0 0 320,000 125,000 0 62,500 187,500 0 0 0 187,228 111,668 $680,416 $152,752 $16,125 $306,728 $411,303 $2,084,828 $1,665,830 $1,541,273 $1,831,876 $2,219,635 $100,054 $84,057 $99,030 $99,030 $125,532 842,014 1,086,669 956,212 966,198 980,048 0 0 369,600 448,170 317,500 210,047 0 0 0 0 346,750 0 0 0 0 333,000 95,965 114,373 0 0 109,772 698,795 380,731 109,897 101,897 0 0 0 6,534 6,534 7,033 348,000 0 0 0 0 $2,084,828 $1,665,830 $1,541,273 $1,831,876 $2,219,635 $0 $0 $0 $0 $0 W FISCAL YEAR 2000 -2001 SCHEDULE 12 - SUMMARY OF REVENUES AND EXPENDITURES SELF INSURANCE FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 Health /Medical $2,402,932 $2,586,233 $2,734,492 $2,784,411 $2,803,095 Workers' Compensation 590,612 603,921 637,279 649,097 666,039 General Liability /Unemployment 261,432 285,860 286,480 291,000 293,760 Property Insurance 0 0 0 25,200 32,000 Interest Income 0 0 120,000 150,000 151,500 Appropriation of Fund Balance 0 0 0 20,000 0 Other Income 356,882 202,000 210,000 210,000 210,000 TOTAL REVENUES $3,611,858 $3,678,014 $3,988,251 $4,129,708 $4,156,394 EXPENDITURES Health /Medical $2,519,051 $2,596,126 $2,545,286 $2,585,451 $2,742,744 Workers' Compensation 252,769 197,182 406,200 298,000 298,000 Other Insurance 64,885 76,041 205,900 129,000 129,000 Personnel Expenses 268,673 393,238 421,523 433,227 457,898 Reserve for Insurance Claims 398,001 333,104 315,892 590,580 443,726 Undesignated Reserve 26,044 0 0 0 0 Life Insurance Premiums 82,435 82,323 93,450 93,450 85,026 TOTAL EXPENDITURES $3,611,858 $3,678,014 $3,988,251 $4,129,708 $4,156,394 BALANCE $0 $0 $0 $0 $0 19 FISCAL YEAR 2000 -2001 SCHEDULE 13 - SUMMARY OF REVENUES AND EXPENDITURES REVENUES Charges for Service Telecommunications General Fund Utility Fund Support Services Fund Self- Insurance Fund Park/ Recreation Facilities Devi. Fund Capital Projects Fund NRH2O Aquatic Park Fund Economic Development Fund Crime Control District Total Telecommunications Computers General Fund Utility Fund Utitily Reserve - Capital Projects Support Services Fund Self- Insurance Fund 'ark/ Recreation Facilities Devl. Fund Capital Projects Fund NRH2O Aquatic Park Fund Economic Development Fund Crime Control District Total Computer Other Revenues INFORMATION SERVICES FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 $177,816 $183,060 $196,243 $196,243 $196,243 31,836 38,963 44,883 44,883 44,883 8,220 8,650 9,082 9,082 9,082 1,848 1,952 2,050 2,050 2,050 6,756 7,100 7,455 7,455 7,455 3,612 3,819 2,507 2,507 2,507 9,684 10,175 10,684 10,684 10,684 2,052 2,157 2,265 2,265 2,265 7,680 10,045 10,548 10,548 10,548 $249,504 $265,921 $285,717 $285,717 $285,717 $908,940 $963,284 $1,020,726 $1,020,726 $1,020,726 398,220 405,065 436,713 436,713 436,713 123,500 123,500 123,500 123,500 123,500 53,652 56,352 59,169 59,169 59,169 14,076 14,788 15,527 15,527 15,527 43,464 27,286 28,651 28,651 28,651 13,380 14,063 14,767 14,767 14,767 76,308 80,126 84,132 84,132 84,132 12,732 13,375 14,044 14,044 14,044 81,204 95,315 100,081 100,081 100,081 $1,725,476 $1,793,154 $1,897,310 $1,897,310 $1,897,310 Other Income $82,556 $55,356 $30,700 $93,700 $84,700 General /Utility - Telephone System 280,000 190,000 0 0 0 Interest Income 61,460 90,504 66,000 100,000 101,000 Appropriation of Fund Balance 0 0 0 84,063 0 Total Other Revenue $424,016 $335,860 $96,700 $277,763 $185,700 TOTAL REVENUES $2,398,996 $2,394,935 $2,279,727 $2,460,790 $2,368,727 20 FISCAL YEAR 2000 -2001 SCHEDULE 13 - SUMMARY OF REVENUES AND EXPENDITURES INFORMATION SERVICES FUND Total Operating Expenditures $1,398,316 $1,580,777 $1,899,188 $1,983,250 $1,930,926 OTHER EXPENDITURES & RESERVES Reserve for Systems Improvements $774,826 $588,328 ADOPTED REVISED PROPOSED Reserve Y2K Contingency ACTUAL ACTUAL BUDGET BUDGET BUDGET EXPENDITURES FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 General Services $190,437 $148,513 $170,697 $190,804 $192,089 Major Computer Systems 318,575 492,006 546,128 567,677 369,200 Microcomputer Systems 488,180 436,113 551,906 554,843 506,554 Telecommunications 182,240 296,462 254,127 241,087 269,822 Data Network 135,951 104,647 227,233 240,273 225,906 GIS System 82,933 103,036 149,097 188,566 166,274 Public Safety 0 0 0 0 201,081 Total Operating Expenditures $1,398,316 $1,580,777 $1,899,188 $1,983,250 $1,930,926 OTHER EXPENDITURES & RESERVES Reserve for Systems Improvements $774,826 $588,328 $291,656 $388,657 $207,959 Reserve Y2K Contingency 0 0 80,000 80,000 0 Market Adjustment 0 0 8,883 8,883 9,562 Transfer to Debt Service 225,854 225,830 0 0 220,280 Total Other Exp. & Reserves $1,000,680 $814,158 $380,539 $477,540 $437,801 SUBTOTAL EXPENDITURES $2,398,996 $2,394,935 $2,279,727 $2,460,790 $2,368,727 TOTAL EXPENDITURES $2,398,996 $2,394,935 $2,279,727 $2,460,790 $2,368,727 BALANCE $0 $0 $0 $0 $0 21 FISCAL YEAR 2000 -2001 SCHEDULE 14 - SUMMARY OF REVENUES AND EXPENDITURES PARK AND RECREATION FACILITIES DEVELOPMENT FUND ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 REVENUES Sales Tax $3,621,832 $3,927,053 $4,241,547 $4,241,547 $4,368,793 Interest Income 142,390 186,213 140,000 140,000 141,400 Youth Assn. Maintenance Fees 13,731 18,141 15,000 26,250 29,850 Tennis Center Revenue 173,020 207,101 194,100 211,760 219,900 Intergovernmental Grants 501,781 150,816 0 300,000 680,000 Other Income 3,491 0 0 0 0 Appropriation of Fund Balance 0 0 0 24,479 0 TOTAL REVENUES $4,456,245 $4,489,324 $4,590,647 $4,944,036 $5,439,943 EXPENDITURES ODeratina Expenditures Park Facilities Development Admin. $269,460 $274,666 $301,511 $301,511 $323,587 Indirect Costs 202,610 202,610 202,610 202,610 208,688 Parks & Public Grounds 448,824 500,013 647,709 665,036 713,538 Tennis Center Operations 260,895 293,458 358,630 377,230 393,161 Total Operating Expenditures $1,181,789 $1,270,747 $1,510,460 $1,546,387 $1,638,974 Other Expenditures & Reserves Debt Service (Revenue Bonds) $1,276,620 $1,255,678 $1,241,600 $1,241,600 $1,216,373 Reserve for Capital Projects 1,997,836 1,793,466 1,684,831 2,002,293 2,108,797 Market Adjustment 0 0 9,810 9,810 10,559 Transfer to General Debt Service (CO's) 0 169,433 143,946 143,946 255,336 Subtotal Other Expenditures and Reserves $3,274,456 $3,218,577 $3,080,187 $3,397,649 $3,591,065 TOTAL EXPENDITURES $4,456,245 $4,489,324 $4,590,647 $4,944,036 $5,230,039 Services Enhancements: Enhanced Cultural Arts Program Sound Stage $96,100 Enhanced Park Maintenance Program Upgrade 3 P/T Maintenance Technicians $10,304 16' Batwing Rotary Cut Mower $65,000 2 Ballfield Groomers $16,000 1 Reel Mower $18,500 Rotary Broom $4,000 Total Proposed Enhancements $0 $0 $0 $0 $209,904 TOTAL EXPENDITURES $4,456,245 $4,489,324 $4,590,647 $4,944,036 $5,439,943 BALANCE $0 $0 $0 $0 $0 22 FISCAL YEAR 2000 -2001 SCHEDULE 15 - SUMMARY OF REVENUES AND EXPENDITURES PROMOTIONAL FUND TOTAL REVENUES $335,741 $307,644 $339,892 $312,266 $299,415 EXPENDITURES Economic Development $331,307 $296,904 ADOPTED REVISED PROPOSED Market Adjustment ACTUAL ACTUAL BUDGET BUDGET BUDGET REVENUES FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 Occupancy Tax Proceeds $304,662 $270,711 $332,392 $287,687 $291,840 Head for the Hills Revenue 11,991 11,445 0 0 0 Interest Income 7,854 8,376 7,500 7,500 7,575 Other Income 11,234 17,112 0 0 0 Appropriation of Fund Balance 0 0 0 17,079 0 TOTAL REVENUES $335,741 $307,644 $339,892 $312,266 $299,415 EXPENDITURES Economic Development $331,307 $296,904 $334,067 $309,890 $296,857 Market Adjustment 0 0 2,376 2,376 2,558 TOTAL EXPENDITURES $331,307 $296,904 $336,443 $312,266 $299,415 3ALANCE $4,434 $10,740 $3,449 $0 $0 23 REVENUES Contributions FISCAL YEAR 2000 -2001 SCHEDULE 16 - SUMMARY OF REVENUES AND EXPENDITURES DONATIONS FUND ADOPTED REVISED ACTUAL ACTUAL BUDGET BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 PROPOSED BUDGET FY 2000/2001 NRH Water Bills $78,151 $55,284 $80,000 $82,000 $83,300 Grant Proceeds 22,450 41,650 0 0 0 Interest Income 13,711 17,381 12,000 20,000 20,200 Critter Connection 46,902 68,761 42,000 37,000 37,000 Shelter Fund Donations and Contributions 11,279 28,852 6,200 10,750 11,000 Spay /Neuter Donations 1,433 1,278 3,000 4,000 5,000 Library Book Sale Proceeds 4,326 3,098 1,000 1,000 3,000 Coffee Bar Proceeds 0 0 0 0 2,700 Other Income 2,997 3,063 2,400 2,917 2,500 TOTAL REVENUES $181,249 $219,367 $146,600 $157,667 $164,700 EXPENDITURES Library $38,763 $37,161 $40,000 $40,000 $45,000 'nimal Control 26,988 41,797 26,560 27,077 15,000 -ritter Connection 32,192 50,296 44,100 44,100 32,661 General Public Improvements 2,259 1,283 16,000 16,000 16,000 TOTAL EXPENDITURES $100,202 $130,537 $126,660 $127,177 $108,661 BALANCE $81,047 $88,830 $19,940 $30,490 $56,039 24 FISCAL YEAR 2000 -2001 SCHEDULE 17 - SUMMARY OF REVENUES AND EXPENDITURES SPECIAL INVESTIGATION FUND TOTAL REVENUES $434,078 $568,541 $388,530 $927,772 $368,964 EXPENDITURES Debt Service - MDT's $0 $0 ADOPTED REVISED PROPOSED Loan Payment to General Fund ACTUAL ACTUAL BUDGET BUDGET BUDGET Motor Vehicle Maintenance FY 1997/98 FY 1998/99 FY 1999/2000 FY 1999/2000 FY 2000/2001 REVENUES 132,037 134,185 135,000 135,000 64,532 Federal Forfeited Funds $16,315 $43,858 $20,000 $20,000 $20,000 State Forfeited Funds 427 4,569 5,000 3,000 3,500 Interest Income 15,578 18,963 16,000 16,000 10,100 MDT Reimbursements 219,351 246,720 180,000 117,154 64,575 AFIS Reimbursements 26,044 113,744 9,900 0 12,156 Radio System Reimbursements 156,363 140,687 157,630 157,993 157,993 General Fund Loan Revenue 0 0 0 301,519 0 Appropriation of Reserves 0 0 0 0 100,640 Appropriation of Fund Balance 0 0 0 312,106 0 TOTAL REVENUES $434,078 $568,541 $388,530 $927,772 $368,964 EXPENDITURES Debt Service - MDT's $0 $0 $0 $0 $0 Loan Payment to General Fund 47,840 47,840 43,920 43,920 104,274 Motor Vehicle Maintenance 5,216 16,967 8,000 8,000 8,000 MDT Maintenance 132,037 134,185 135,000 135,000 64,532 ,Motor Vehicles 20,000 5,610 0 0 0 AFIS Maintenance 22,744 10,372 8,211 8,211 8,211 Radio Maintenance 154,018 157,852 170,000 170,000 180,000 Telephone Service 2,174 1,943 3,947 3,947 3,947 AFIS Equipment 0 0 0 96,382 0 MDT Equipment 0 16,064 0 0 0 Data Processing Equipment 0 84,713 0 215,609 0 Prior Year Expenditures 42,930 0 0 0 0 Other Expenses 0 29,192 0 115 0 TOTAL EXPENDITURES $426,959 $504,738 $369,078 $681,184 $368,964 BALANCE $7,119 $63,803 $19,452 $246,588 $0 25 FISCAL YEAR 2000 -2001 SCHEDULE 18 - SUMMARY OF REVENUES AND EXPENDITURES DRAINAGE UTILITY FUND ACTUAL ACTUAL FY 1997/98 FY 1998/99 ADOPTED REVISED PROPOSED BUDGET BUDGET BUDGET FY 1999/2000 FY 1999/2000 FY 2000/2001 BEGINNING FUND BALANCE $202,085 $296,601 $300,084 $360,395 $312,814 REVENUES Drainage Fees $659,658 $737,083 $684,000 $684,000 $740,000 Interest Income 7,569 8,729 1,500 8,000 8,080 TOTAL REVENUES $667,227 $745,812 $685,500 $692,000 $748,080 TOTAL REVENUES & FUND BALANCE $869,312 $1,042,413 $985,584 $1,052,395 $1,060,894 EXPENDITURES Transfer to Debt Service $572,711 $682,018 $739,581 $739,581 $746,207 TOTAL EXPENDITURES $572,711 $682,018 $739,581 $739,581 $746,207 .NDING FUND BALANCE $296,601 $360,395 $246,003 $312,814 $314,687 26 FISCAL YEAR 2000 -2001 SCHEDULE 19 - SUMMARY OF REVENUES AND EXPENDITURES REVENUES Sales Tax Interest Income Street Crimes Proceeds Appropriation of Fund Balance TOTAL REVENUES EXPENDITURES Operatina Expenditures CRIME CONTROL AND PREVENTION DISTRICT ACTUAL FY 1997/98 ACTUAL FY 1998/99 $3,482,101 $3,763,450 129,806 244,785 15,886 10,958 0 0 ADOPTED REVISED PROPOSED BUDGET BUDGET BUDGET FY 1999/00 FY 1999/00 FY 2000/2001 $4,097,688 $4,097,688 $4,220,619 155,193 200,000 202,000 15,885 0 0 0 21,823 0 $3,627,793 $4,019,193 $4,268,766 $4,319,511 $4,422,619 Administration $5,703 $6,339 $6,656 $6,656 $6,656 Administrative Services 428,046 513,657 471,820 472,518 431,621 Investigations 112,324 157,273 241,905 258,616 226,095 Uniform Patrol 869,200 969,219 1,184,185 1,217,521 1,112,054 Technical Services 33,729 10,457 179,810 179,810 198,805 Detention Services 148,285 136,886 151,121 151,121 162,628 Vehicle Impoundment 32,698 41,947 70,232 70,232 43,441 Communications 10,991 9,398 11,062 11,062 11,062 Transfer to Equipment Services 0 0 0 0 152,550 Total Operating Expenditures $1,640,976 $1,845,176 $2,316,791 $2,367,536 $2,344,912 Jther Expenditures & Reserves Indirect Costs $337,099 $337,099 $337,099 $337,099 $347,212 Police Dept. Salary Increases - General 538,295 702,162 807,563 807,563 831,790 Reserve for Transition 951,423 950,410 600,000 600,000 498,270 Reserve for Computer System 160,000 174,216 174,216 174,216 0 Child Advocacy Center 0 10,130 10,300 10,300 10,300 Market Adjustment 0 0 22,797 22,797 24,539 Total Other Expenditures and Reserves $1,986,817 $2,174,017 $1,951,975 $1,951,975 $1,712,111 TOTAL EXPENDITURES $3,627,793 $4,019,193 $4,268,766 $4,319,511 $4,057,023 Service Enhancements: $0 Increased Public Safety and Security $0 F/T Detention Officer 34,860 4 F/T Police Officers (1/4 year) 98,236 1 Sergeant 69,073 5 Police Vehicles 232,500 Grant Revenue for Sergeant (69,073) Total Proposed Enhancements $0 $0 $0 $0 $365,596 TOTAL EXPENDITURES $3,627,793 $4,019,193 $4,268,766 $4,319,511 $4,422,619 9ALANCE $0 $0 $0 $0 $0 27 REVENUES FISCAL YEAR 2000 -2001 SCHEDULE 20 - SUMMARY OF REVENUES AND EXPENDITURES GOLF COURSE FUND ADOPTED ACTUAL ACTUAL BUDGET FY 1997/98 FY 1998/99 FY 1999/2000 REVISED PROPOSED BUDGET BUDGET FY 1999 /2nnn FY 2000/2001 Green Fees $1,361,194 $1,441,671 $1,399,021 $1,399,021 $1,469,007 Other Golf Revenue 371,532 378,654 486,450 486,450 437,180 Carts 496,154 507,737 496,160 496,160 518,577 Food & Beverage 427,407 444,462 464,555 464,555 497,341 Appropriation from Reserves 0 210,000 0 0 0 TOTAL REVENUES $2,656,287 $2,982,524 $2,846,186 $2,846,186 $2,922,105 Cost of Goods Sold NET REVENUES EXPENDITURES Pro Shop Driving Range. Golf Carts Course Maintenance Food & Beverage General & Administrative Capital Fixed Charges Debt Service TOTAL EXPENDITURES Reserve for Capital Improvements Payment to Debt - Water BALANCE $283,854 $309,602 $332,485 $332,485 $343,017 $2,372,433 $2,672,922 $2,513,701 $2,513,701 $2,579,088 $207,676 $223,038 $232,639 $232,639 $239,448 13,988 11,790 16,810 16,810 17,100 134,234 140,970 179,011 179,011 155,423 580,359 571,154 599,894 599,894 607,967 187,109 165,803 180,326 180,326 185,583 129,691 119,681 139,060 139,060 129,056 47,075 397,704 262,750 262,750 166,300 154,795 158,383 154,800 154,800 178,932 687,909 561,808 678,326 678,326 625,334 $2,142,836 $2,350,331 $2,443,616 $2,443,616 $2,305,143 $100,000 $50,000 $229,597 $322,591 $70,085 $70,085 $123,945 28 All Funds Budget Summary 2000/2001 Capital Projects FUNDS Project To Date General Street Capital Projects $2,991,800 General Drainage Capital Projects 1,685,123 Permanent Street & Sidewalk 400,000 Maintenance Projects 450,000 Permanent Capital Maintenance 300,000 Building Projects 0 Major Capital Equipment Program 0 Utility Capital Projects 4,826,160 Park Capital Projects 2,332,276 General CIP Personnel 0 Utility CIP Personnel 0 Utility Construction Personnel 0 Aquatic Park Capital Projects 0 Tax Increment Reinvestment Zone #2 0 ................................. ............................... Total Financed Projects $12,535,359 Unfinanced Capital Projects _ 0 Total Projects $12,535,359 2000/2001 Remaining 2001 /2002 Amount Total $4,845,020 $2,380,500 $27,668,167 328,679 0 5,039,500 450,000 900,000 2,200,000 0 0 1,075,000 0 0 405,000 3,462,820 3,450,000 16,060,800 1,945,000 8,267,000 15,889,445 177,372 376,313 724,235 192,096 407,551 784,355 661,018 1,402,415 2,699,027 0 0 760,000 800,000 ................ ............................... 825,000 ..._. __.............. __ ............ ..................... 1,850,000 $12,862,005 $18,008,779 $75,155,529 5,255,700 118,000 8,660,760 $18,117,705 $18,126,779 $83,816,289 All Funds Budget Summary 200012001 Capital Projects Total Funding Sources $26,538,330 Project To Date SOURCES OF FUNDS 2001/2002 2001 General Obligation Bonds (Streets) $0 2000 General Obligation Bonds (Streets) 1,186,800 2000 General Obligation Bonds (Drainage) 1,782,000 1999 General Obligation Bonds (Streets) 1,165,700 1999 General Obligation Bonds (Drainage) 650,000 1998 & 1999 Certificates of Obligation (Streets) 2,840,331 1998 General Obligation Bonds (Streets) 296,834 1998 General Obligation Bonds (Drainage) 0 1998 Certificates of Obligation (Utility) 452,000 1997 General Obligation Bonds (Streets) 1,868,438 1996 General Obligation Bonds (Streets) 1,411,367 1996 General Obligation Bonds (Drainage) 115,500 1996 Certificates of Obligation (Streets) 50,000 1996 Certificates of Obligation (Drainage) 371,200 1995 G.O. Bonds (Drainage) 1,100,000 1993 General Obligation Bonds (Streets) 100,000 1992 General Obligation Bonds (Streets) 618,500 1985 General Obligation Bonds (Drainage) 19,000 Building Services Fund (Permanent Capital Maintenance 300,000 CDBG Funds 0 City of Watauga Participation 1,163,500 Developer Fee Escrow 0 Drainage Utility Fund 200,000 EPA Surcharge 3,078,160 Equipment Services Fund 0 Future General Obligation Bonds (Bond Elections) 0 Future Park Revenue Bonds 0 Future Park Certificates of Obligation 900,000 Impact Fees 100,000 Interest Earnings for General CIP Personnel 0 Interest Earnings for Utility CIP Personnel 0 ISTEA Grant Funds 0 Pay -As- You -Go (Property Taxes) 520,000 Permanent Street Maintenance Fund 400,000 Reserve - Aquatic Park Expansion 0 Reserve - Aquatic Park Infra. Improvements 0 Reserve - Capital Improvements 0 Reserve - IS System Improvements 0 Reserve - Utility Fund 100,000 Sales Tax Reserve for Park CIP 2,337,276 TPWD Grant Funds 0 TIF Zone #2 0 Unspecified Streets & Drainage /Project Savings 80,424 Unspecified Utility Construction Crew Reserve 0 Urban Street Program Grant 0 Utility CIP (Drainage) 81,300 Utility Operations for Capital Projects 3,250,000 Utility Operations for Capital Projects (CIP Personnel) 0 Utility Operations for CIP & Const. Personnel 0 Total Financed $26,538,330 Unfinanced Permanent Capital Maintenance $0 Unfinanced Major Capital Equipment 0 Unfinanced Streets 0 Total Unfinanced $0 Total Funding Sources $26,538,330 Remaining 2001/2002 Amount Total $0 $0 $977,166 0 0 1,186,800 0 0 1,782,000 0 0 1,165,700 0 0 650,000 0 0 2,840,331 0 0 296,834 0 0 200,000 0 0 452,000 0 0 1,868,438 0 0 1,411,367 0 0 596,000 0 0 50,000 0 0 371,200 0 0 1,100,000 0 0 100,000 0 0 618,500 0 0 19,000 0 0 600,000 0 0 673,000 0 0 1,163,500 0 0 85,180 0 0 200,000 742,820 0 4,563,800 0 0 285,000 650,000 2,257,834 2,907,834 0 400,000 400,000 0 0 900,000 0 0 100,000 200,148 424,634 817,232 123,658 262,354 504,914 268,500 0 9,388,607 0 0 520,000 400,000 800,000 2,000,000 0 0 350,000 0 0 410,000 50,000 100,000 675,000 0 0 120,000 0 0 100,000 2,445,000 8,092,000 15,214,445 0 0 100,000 400,000 600,000 1,125,000 0 122,666 554,910 0 0 55,000 0 0 1,900,000 0 0 81,300 2,450,000 3,550,000 10,790,000 72,280 153,349 295,129 634,400 1,345,943 2,590,343 $8,436,806 $18,108,780 $75,155,530 $0 $0 $1,532,060 0 0 700,000 5,255,700 118,000 6,428,700 $5,255,700 $118,000 $8,660,760 $13,692,506 $18,226,780 $83,816,289 Schedule 1 2000/2001 General Street Capital Projects Budget Summary Continuina Street Proiects A. Crane Road Street Improvements B. Grove Street Improvements C. Laura Street Improvements D. Riviera Drive Street Improvements E. Rufe Snow Drive Intersection (ISTEA - Karen to I.H. 820) F. Rufe Snow Drive Bridge @ I.H. 820 (ISTEA) G. Rufe Snow Drive (Urban Street Program) (Fair Meadows Drive to High Lawn Terrace) H. I Rufe Snow Drive / Glenview Drive Intersection (ISTEA) I. Rufe Snow Drive/ I.H.820 to Mid - Cities (ISTEA) J. Rufe Snow Drive / High Lawn Terrace to Bursey Rd. K. Rumfield Road Street Improvements -Ph. III L. Tourist Drive Street Improvements P Future Street Proiects S. Holiday Lane Al Street Improvements T. I.H. 820 South Access Road Street Improvements U. Meadowlakes Bridge @ I.H. Loop 820 V. Rufe Snow Drive / Glenview Drive to Karen Drive Total Street Projects Sources of Funds Street Proiects Project Project Remaining Status To Date 2000/2001 2001 /2002 Amount Total Continuing $190,000 $740000 $420,000 $0 $1,350,000 Continuing 16,650 166,600 0 0 183,250 Continuing 27,000 2731000; 0 0 300,000 Continuing 35,000 265,000`` 300,000 Continuing 100,000 1 0 714,450 0 814,450 Continuing 0 2,716,000 0 0 2,716,000 Continuing 30,000 850,000 2,761,470 0 3,641,470 Continuing 85,000 579,980 0 0 664,980 Continuing 1,822,000 9,609,000 0 0 11,431,000 Continuing 50,000 715,717' 0 0 765,717 Continuing 269,900 400,000" 299,100 0 1 969,000 Continuing I L 366,250 1 1 362,550' 0 1 728,800 >. $2,991,800 $16,677,847 $4,195,020 '' $0 $23,864,667 100,000 New 0 0 r 0 1001000 $0 $773,000 $0 $0 $773,000 $2,907,834 977,166 1,186,800 1,165,700 2,840,331 296,834 1,868,438 1,411,367 50,000 100,000 618,500 9,388,607 673,000 1,900,000 820,000 343,500 514,910 520,000 85,180 $918,500 $2,380,500 $27,668,167 Schedule 2 2000/2001 General Drainage Capital Projects Budget Summary Continuina Drainaae Projects A. Big Fossil Creek Erosion Protection B. Calloway Branch Channel "A" (Windhaven to Hightower) C. Calloway Branch Channel Improvements - Phase III D. I Little Bear Creek Improvements E. Main Street Drainage Improvements (Marlette Court to Chilton Drive) F. Miscellaneous Channel Cleaning G. North Hills Addition Drainage Improvements H. Walker Branch Channel Improvements Project Project Status To Date Continuing $100,000 Continuing 93,000 789,123 0 1,100,000 240,000 755,000 200,000 411,000 900,000 Continuing Continuing Continuing 40,000 Continuing 1 0 Continuing 263,000 Continuing 400,000 Total Continuing Drainage Projects $1,685,123 i. juienann unve urainage improvements 1, New J. Squire Court Drainage Improvements New Remaining 2000/2001 2001 /2002 Amount Total $0 $0 $900,000 0 0 143,500 128,679 0 1,100,000 240,000 755,000 200,000 411,000 900,000 100,000 0 0 0 0 0 0 0 0 0 0 Total Drainage Projects' $1;685123 b3,025,698 $328,679 ;$0 $5,039,500 Sources of Funds Drainage Proiects 2000 General Obligation Bonds 2000 General Obligation Bonds ('94 Program) 2000 General Obligation Bonds ('85 Program) 1999 General Obligation Bonds ('94 Program) 1998 General Obligation Bonds 1996 General Obligation Bonds ('94 Program) 1996 Certificates of Obligation /Drainage 1995 General Obligation Bonds ('85 Program) 1985 General Obligation Bonds Drainage Utility Fund Unspecified Drainage Fund Utility CIP $249,000 1,047,500 485,500 650,000 0 115,500 371,200 1,100,000 19,000 200,000 0 81,300 .$0: $0 $0 0 0 0 $249,000 1,047,500 485,500 650,000 200,000 596,000 371,200 1,100,000 19,000 1 200,000 40,000 81,300 0> 0 0 0 0 0 0 200,000> 0 480,500' :. 0 0 0 0 0 0; 0 0 0 0 1 0 1 01 0 0 01 40,000> 0 01 Total Sources of Funds $4,319,000 $720,500' $0 $0 $5,039,500 Schedule 3 2000/2001 Permanent Street & Sidewalk Maintenance Projects Budget Summary Project To Date 2000/2001 Permanent Street Maintenance Fund Overlay Projects $400,000 $400,00( Sidewalk Projects 0 5Q,Q0( Sources of Funds Permanent Street Maintenance Fund Permanent Street Maintenance Fund $400,000 Reserve for Capital Improvements 0 Total Sources of Funds Remaining 2001/2002 Amount Total $400,000 $800,000 $2,000,000 50,000 100,000 200,000 $400,000 $800,000 $2,000,000 50,000 100,000 200,000 Schedule 4 200012001 Permanent Capital Maintenance Projects Budget Summary Sources of Funds Permanent Capital Maintenance Projects Building Services Fund $300,000 $300,000 $0 $0 $600,000 Reserve for Capital Improvements 0 475,000 0 0 475,000 Total Sources of Funds $300,000 $775,000 ! $0 $0 $1,0752000 Schedule 5 2000/2001 Major Capital Equipment Program Budget Summary Project To Date Computer Related Capital Equipment NRH2O Computer System Replacement $0 $0 Fire Department Capital Equipment 1987 E -One Engine Unit 33 Replacement $0 $0 Total Major Capital Equipment Sources of Funds Remaining 200012001 2001 /2002 Amount Total $0 $0 $120,000 $0 $0 $120,000 $0 $0 $285,000 $0 $0 $285,000 $0 $0 $405,000 Equipment Services Fund $ $120,000; $0 $ $ Reserve for System Improvements (IS) 0 0 120,000 Total Sources of Funds $D $4Q5,000 $0 $0 $405,000 Schedule 6 2000/2001 Utility Capital Projects Budget Summary Project Project Status To Date 2000/2001 2001/2002 Continuina Utilitv Proiects Remaining Amount Total A. College Hill Pump Station Reconstruction Continuing Continuing Continuing Continuing Continuing Continuing Continuing lContinuing lContinuing $49,000 15,000 $351,000; $0 $0 B. Crane Road Utility Adjustments 85,000 370;000' 0 0 C. Davis Boulevard Elevated Storage Tank 0 280,000 0 0 0 D. Grove Street Utility Adjustments 4,000 0 70,000 26;000 0 E. Laura Street Utility Adjustments 105;000'! 0 F. Miscellaneous Water /Sewer Main Replacements 280;000' 350,000 350,000 50,000 0 G. Miscellaneous Capital Projects Fund 50,000 50,000 50,000 0 H. Rufe Snow Drive Utility Adjustments -I.H. 820 -Mid Cities 295,000 455,000`` I. Rufe Snow Drive Utility Adjs. -Fair Meadows to High Lawn 8,000 222;000;' 0 0 J. Rufe Snow Drive Utility Adjustments - Glenview lContinuing 1 8,000 192,000 0 0 K. Rufe Snow Dr. Utility Adjustments -Karen to I.H. 820 Continuing 10,000 1 0 90,000 0 L. Rufe Snow Dr. Utility Adjustments -High Lawn to Bursey Continuing 5,000 47,000 ` 0 0 M. Rufe Snow Drive Elevated Storage Tank Continuing 330,000 395,000> 0 0 N. Rumfield Road Utility Adjustments -Phase III Continuing 39,000 261;000'' 0 0 O. Small Water Main Replacements Continuing 300,000 350,000' 350,000 350,000 P. Telemetric Water Meter Annual Maintenance Program Continuing 300,000 300,000 300,000 600,000 Q. Tourist Drive Utility Adjustments lContinuing 165,000 35,000 0 0 R. Wastewater System Rehabilitation Project Continuing 3,078,160 742,820' 742,820 0 S. Water & Wastewater Impact Fee Update Study /2000 Continuing 100,000 0> 0 0 Total Continuing Utility Projects $4,826;160 T. IStandlev'Drive Water Line Reblacement 1 I Total New Utility Capital Projects Future Utility Projects $400,000 100,000 650,000 30,000 105,000 1,050,000 200,000 750,000 230,000 200,000 100,000 52,000 725,000 300,000 1,350,000 1,500,000 200,000 4,563,800 100,000 $4,266,820 $2,162,820 $1,350,000 $12,605,800' $0> $55,000 1 $0 1 $0 $55,000 $55;000 $0 $0 ', $5500 300,000 J. Big Fossil Creek Wastewater Outfall Future $0 $0> $0 $1,000,000 V. Hightower Dr. Utility Adjustments C- Smithfield to Davis Future 0 0 0 300,000 W. Hightower Dr. Utility Adjustments D- Stoney Br. To Eden Future 0 0. 0 0 1,000,000 0 300,000 X. Holiday Lane Utility Adjustments Future 0 0' 250,000 Y. I.H. 820 Utility Adjustments Future 0 0 0 Z. I.H. 820 South Access Rd. Utility Adjustments Future 0 _> 0 250,000 0 Al. I Rufe Snow Dr. Utility Adj. - Glenview to Karen Dr. Future 0 0> 300,000 $1,000,000 300,000 300,000 250,000 1,000,000 250,000 300,000 Total Future Utility ' Projects'' $0 $0 $1,300,000 $2,100,000'' $3,400,000' Total Utility Capital Projects $4,826,160 $4,321,820 $3,462,820 $3,450,000 $16,060,800 Sources of Funds 1998 Certificates of Obligation $452,000 Utility Reserves 100,000 Unspecified Utility Construction Crew Reserve Impact Fees 100,000 EPA Surcharge 3,078,160 Utility Operations for Capital Projects 3,150,000 $0 $0' $0 $452,000 0 0 0 100,000 55,000 0 0 55,000 0 0> 0 100,000 7427820 742,820;' 0 4,563,800 1,540,000 2,450,000'; 3,650,000 10,790,000 2,337,820 $3,162,820 $3,650,060 ;; $16,060,800 Schedule 7 2000/2001 Park and Recreation Development Fund Capital Projects Budget Summary Continuina Park Proiects A. Brandonwood Neighborhood Park B. Calloway Branch Trail (ISTEA) C. Cottonbelt Trail Development (ISTEA) D. Cottonbelt Trail Extension (TEA -21) E. Land Acquisition F. Little Bear Creek Trail Development (ISTEA) G. Miscellaneous Park Development H. Miscellaneous Park Structures I North Hills Multi -Use Trail (ISTEA) J. South Electric Trail Development K. ISpecial Projects /Design Research L. I Supplemental Funds Project Project Status To-Date Continuing $0 Continuing 195,000 332,150 Continuing Continuing 25,200 Continuing 150,000 504,000 Continuing Continuing 314,000 233,974 Continuing Continuing 118,829 Continuing 158,000 Continuing 127,123 Continuing 174,000 Total Continuing, Park Projects $2,3321276 New Park Projects M. JPhase I Trail Signage and Route Maps N. Richland Tennis Center /RHS >Practice Fields O. Walker's Creek Multi -Use Trail 8 Bike Transit Station (TEA -21) P. Zone 4 Neighborhood Park Q. Zone 23' Neighborhood Park Total Future Park Proiects R. Girl's Fast Pitch Softball Complex S. Little Bear Creek Soccer Fields T. Norich Park U. Richfield Park Improvements V Skateboard Facility W. Town Center Recreation Center X. Zone 8 Neighborhood Park Y. Zone 8/14 Neighborhood Park Z. Zone 10 Neighborhood Park Al. Zone 12 Neighborhood Park B1. Zone 13 Neighborhood Park Cl. Zone 16 Neighborhood Park D1. IZone 21 Neighborhood Park El. IZone 27 Neighborhood Park $0 0 0 0 0 0 0 0 0 0 0 0 26,000 28,900 21,000 350;000 300,000 $725,900 $0'' 0 0''. 0 0'. 0 0 0' Total Future Park Projects $0 Total Park Capital Projects $2,332,276 $3,345,1 Sources of Funds Remaining 2001 /2002 Amount Total $o $0 $105,000 0 0 195,000 0 0 332,150 0 0 171,469 0 0 2,250,000 0 0 504,000 100,000 600,000 1,1329000 75,000 450,000 848,974 0 0 118,829 0 0 158,000 10,000 60,000 207,123 50,000 300,000 574,000 $235,600 $1,410,000 $6,596,545 4 0 0 26,006 60;000 0 88,900''' 400;000 0 421,000 0 0 $350,006 > 0 0 300,000 $460,000 $0 $1;185,900 $0 150,000 0 0 0 500,000 300,000 0 0 0 0 0 0 300,000 $2,000,000 1,500,000 232,000 275,000 250,000 1,100,000 300,000 350,000 350,000 375,000 375,000 350,000 350,000 300,000 $1,250,000 $6,857,000 $8,107,000 $1,945,000 $8;267,000 $15,889,445 Future Park Revenue Bonds $0 $0'4 $0 $400,000 $400,000 Sales Tax Reserve for Capital Projects 2,337,276 2,340,169 ! 1,945,000 7,867,000 14,489,445 Certificates of Obligation 900,000 0 0 0 900,000 TPWD Grant Funds' 0 100;000 0 0 100,000 Total Sources of Funds $3,237,276 $2,440,169 $1,945,000 $8,267,000 $15,889,445;:: 'Funding of grant related projects is contingent upon approval of the grant. Grant funds not shown on Park Long Range Plan. Schedule 8 2000/2001 CIP Personnel Budget Summary Project Remaining To Date 2000/2001 2001 12002 Amount Total Sources of Funds CIP Personnel Interest Earnings for General $0 CIP Personnel Interest Earnings for Utility CIP Pers. 0 Utility Operations for Capital Projects 0 Utility Operations for CIP & Const. Pers. 0 Total' $200,148 $424,633 $817,231 123,658 262,354 504,915 72,280 153,349 295,128 634,400 1,345,943 2,590,343 990,852 $1,030,486 $2,186,279 $4,207,617 Schedule 9 2000/2001 Aquatic Park Capital Projects Budget Summary Project Remaining Aquatic Park Capital Projects To Date 2000/2001 2001 /2002 Amount Total Green Extreme Dispatch System $0 $150,000 $0 $0 $150,000 Miscellaneous Construction 0 50,000 0 0 50,000 Plaster Replacement 0 210,000 0 0 210,000 Two Person Tube Slide $0 $350,000 $0 $0 $350,000 Sources of Funds Infrastructure Improvement Reserve $0 $4'10,000 $0 $0 $410,000 Park Expansion Reserve 0 350,000 L 0 0 350,000 Total Sources of Funds.! $0 $760,000 $0 $0 $760,000 Schedule 10 2000/2001 Tax Increment Reinvestment Zone District #2 Budget Summary Project Remaining Tax Increment Reinvestment Zone #2 To Date 2000/2001 2001 /2002 Amount Total NRH Public Library $0 $125,000 Town Center Recreation Center /Natatorium 0 $400,000 $225,000 $750,000 10(3,000 400,000 600,000 1,100,000 Sources of Funds TIF Zone No. 2 $0 $125,000 1 $400,000 $225,000 $750,000 Sales Tax --01 1 1001000 1 1 400,000 1 1 600,000 1 1,100,000 Schedule 11 200012001 Unfinanced Capital Projects Budget Summary Project Remaining To Date 2000/2001 2001 12002 Amount Total Street Projects North Tarrant Parkway $0 Shady Grove Road Street Improvements 0 Smithfield Road Paving Improvements 0 $0 $' Permanent Capital Maintenance Projects Animal Services Center Expansion $0 Public Works Service Center Expansion 0 E $0 Major Capital Equipment Citicable Video Production Truck & Equipment $0 Low Power TV Transmitter 0 Mini - Excavator With Trailer 0 Fire Safety Education Trailer 0 Vehicle Exhaust Extraction System 0 $0 Total Unfinanced Capital Projects 0'I $5,129,000 $5,819,000 0' 107,000 599,6616 514,600 0 >' 19,700 95,100 0 '; $5,255,700 $118,000 $6,428,700 $0 $0 $562,500 0 $0 $0 $1,532,060 $0 $0 $250,000 0 0 150,000 0 0 60,000 5 0 0 24,000 )<' 0 0 216,000 D''» $0 $0 $700,000 D $5,255,700 $118,000 $8,660,760' CITY OF NORTH RICHLAND HILLS Department: Police Department Council Meeting Date: August 28, 2000 Subject: Appointment of 2000 Local Law Enforcement Block Grant Board Agenda Number: GN 2000 -093 eso u ion No. The City is beginning the formal process of applying for the 2000 Local Law Enforcement Block Grant. One of the requirements of the Grant application is the City Council's appointment and establishment of a Local Law Enforcement Block Grant Advisory Board. The Board reviews funding and makes non - binding recommendations regarding the use of the funds. The Board must include a representative from several community organizations specified by the United States Department of Justice. The organization and corresponding recommended representatives are as follows: 1. Local Police Department Tom Shockley Police Chief 2. Local Prosecutor's Office Mike McEntire 3. Local Court System Ray Oujesky 4. Local School System Mike Fritz 5. Local Community Group Liza Dier Active in Crime Prevention Prosecuting Attorney Municipal Court Judge Director of Transportation, BISD President, Citizens' Police Academy Alumni Association It is not anticipated that the Board will continue to be active in the administration of the grant funding, due to the fact that its use must be specified in the original grant application. This is a continuation of the previous organizations and individuals used in prior years. Recommendation: It is recommended that the City Council approve Resolution No. 2000 -060 establishing the 2000 Local Law Enforcement Block Grant Advisory Board for the City of North Richland Hills. Finance Review Source of Funds: Account Number Bonds (GO /Rev.) Sufficient Funds Avai able Operating Budget Other Budget Director Department Head Sigpl9 ire Page 1 of 1 RESOLUTION NO. 2000 — 060 WHEREAS, the City of North Richland Hills is currently applying for a grant from the United States Department of Justice to receive Local Law Enforcement Block Grant Funds for FY 2000 -2001; and WHEREAS, The United States Department of Justice requires the City Council to appoint a Local Law Enforcement Block Grant Advisory Board to review programmatic funding and make non - binding recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, THAT the following individuals are hereby appointed to the Advisory Board for the 2000 Local Law Enforcement Block Grant: Tom Shockley 2. Mike McEntire 3. Ray Oujesky 4. Mike Fritz 5. Liza Dier PASSED BY THE CITY COUNCIL this 28th day of August 2000. APPROVED: Charles Scoma, Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City APPROVED AS TO CONTENT: Chief of Police CITY OF NORTH RICHLAND HILLS Department: Police Department Council Meeting Date: August 28, 2000 Subject: 2000 Local Law Enforcement Block Grant — Resolution No. 2000 -061 Agenda Number: GN 2000 -094 The City has entered the process of applying for the 2000 Local Law Enforcement Block Grant. One of the requirements of the Grant application is the City Council's formal approval to apply. If awarded, the Grant will provide up to $33,269.00 for an additional police training vehicle, replacement police motorcycle (currently scheduled for replacement in the 2001 -2002 budget), and partial funding for an additional police mobile radio. The City's matching amount on this grant will be $3,697.00. These funds are available from the Federal and State forfeiture monies. Recommendation: It is recommended that the City Council authorize applying for the grant by approving Resolution No. 2000 -061 Source of Funds: Bonds (GO /Rev.) Operating Budget Other Department HeW Signature Finance Review Account Number SufflcJJqpt Funds Avvvaaililabllee/ L'IW- �-�' 3`'�`"�'� 9 Bud et Director Manager Page 1 of 1 RESOLUTION NO. 2000 — 061 WHEREAS, the City of North Richland Hills possesses legal authority to apply for the 2000 Local Law Enforcement Block Grant; NOW, THEREFORE: BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, THAT the filing of the application for the 2000 Local Law Enforcement Block Grant is hereby authorized and that Captain Sid Johnson act as the official representative of the City in connection with the Grant application. PASSED BY THE CITY COUNCIL this 28th day of August 2000. APPROVED: Charles Scoma, Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City APPROVED AS TO CONTENT: C1 F(%c.� . ie—f Police CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 8/28/00 Subject: Appointments to the Crime Control and Prevention Agenda Number: GN 2000 -095 District Places 1, 3, 5 and 6 on the Crime and Control Prevention Board will expire on September 01, 2000. The Corporation's Rules and Procedures state that appointments to the Board of Directors are to be made by the City Council. State Law also provides that the appointments are to be two -year terms expiring on September 1. Board members currently serving in Places 1, 3, 5 and 6 are Mayor Scoma, Councilman Mitchell, Councilman Metts, and Councilwoman Johnson. Other members include Mayor Pro Tern Welch, Councilman Phifer, and Councilman Trevino. Recommendation: To appoint members of the City Council to Places 1, 3, 5 and 6 to the Crime Control and Prevention District, terms expiring September 1, 2002. Source of Funds: Bonds (GO /Rev.) Operating Budget Other G'lG- AL�� Department Head Signature Finance Review Account Number Sufficient Funds Available Finance Director C/Chf Manager Sig at e Page 1 of 1 CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: 08/28/00 Subject: Appointment to Place 7 on the Park and Recreation Board Agenda Number: GN 2000 -096 Mr. Jeff Arwine resigned from Place 7 on the Park and Recreation Board. Councilman Trevino has nominated Ms. Brenda Cole to fulfill the remainder of the term, expiring September 30, 2001. Recommendation: To consider the recommendation of Councilman Trevino to appoint Ms. Brenda Cole to Place 7 on the Park & Recreation Board, term expiring September 30, 2001. Source of Funds: Bonds (GO /Rev.) Operating Budget Other Department Head Signature Finance Review Account Number Sufficient Funds Av--ailable Finance Director ity Manager ign ure Page 1 of 1 Department: Administration CITY OF NORTH RICHLAND HILLS Council Meeting Date: 08/28/00 Subject: Consideration of City of North Richland Hills to Become a Agenda Number: GN 2000 -097 Member of the Texas Coalition of Cities for Utility Issues (TCCFUI) — Resolution No. 2000 -065 The Texas Coalition of Cities for Utility Issues (TCCFUI) was first formed in 1996 in response to the many changes that were coming in the utility industry in its relationship with cities. A number of cities across the state formed the coalition so these matters could be considered in a uniform fashion and allow for the sharing of information and knowledge as different issues come to maturity. The coalition deals with issues relating to utilities in the following topics. Land use, city property and right of way management, rate regulatory authority, revenue streams, PUC, Railroad Commission, and the roles of cities in the regulatory process as a participant. Utilities addressed are telephone, cable, electricity and gas. TCCFUI has become a leading voice in the utility issue arena and each legislative session speaks very strongly on municipal utility issues. The coalition also has annual and monthly meetings to keep its membership updated on developments in the utility field. 105 cities in Texas are members of the coalition and find that the information sharing as well as on some occasion the ability to jointly hire consultants to handle utility matters has proven fruitful to their cities. The coalition requires municipalities to pass a resolution authorizing membership in the coalition. RECOMMENDATION: Adopt Resolution No. 2000 -065 authorizing membership in the Texas Coalition of Cities for Franchised Utility Issues. Source of Funds: Bonds (GO /Rev.) Operating Budget Other rtment Head Signature Finance Review Account Number Sufficient Funds XV-aliable Manager Director Page 1 of _ Resolution No. 2000 -065 A RESOLUTION AUTHORIZING THE PARTICIPATION OF THE CITY OF NORTH RICHLAND HILLS WITH OTHER TEXAS CITIES IN THE TEXAS COALITION OF CITIES FOR FRANCHISED UTILITY ISSUES; NAMING A REPRESENTATIVE TO THE STEERING COMMITTEE; AUTHORIZING PAYMENT OF A PARTICIPATION FEE AND PROVIDING AN EFFECTIVE DATE. WHEREAS, market forces, technological changes, utility industry practices, and federal and state legislative and administrative body rulemaking have greatly impacted the ability of cities to maintain local control of land use decisions, city property, utility rate regulatory authority, and to preserve city revenue streams and a meaningful role for cities as a process participant; and WHEREAS, it is imperative that cities stay informed in these matters, and participate and work cooperatively to protect the interests of cities and the public; and WHEREAS, there exists among Texas cities a strong interest in participating in a common effort to protect these interest; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: That the City of North Richland Hills agrees to participate with such other Texas cities in the Texas Coalition of Cities for Franchised Utility Issues ( "Coalition "). Such coalition will (a) collect, analyze, discuss and distribute information on utility related matters; (b) participate and develop positions in utility regulatory body rulemaking dockets and on bills proposed in the legislature relating to utility matters; and (c) work cooperatively on matters relating to utility franchises and fee issues. The City Manager or designee may participate on the Coalition Committee and is authorized to receive notices concerning Coalition Committee activities at the following address: Name/Title: Greg Vick, Managing Director of Community Services and Facilities City / Address: 7301 N. E. Loop 820, North Richland Hills, TX 76180 Telephone: 817- 427 -6003 The City authorizes payment to the Texas Coalition of Cities for Franchised Utility Issues of the participation fee. IV. That the City Manager is authorized to take those steps reasonable and necessary to comply with the intent of this resolution. ON That this resolution shall take effect immediately from and after its passage. PASS and APPROVED this 28th day of August, 2000. APPROVED: Charles Scoma — Mayor ATTEST: Patricia Hutson — City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire — City Attorney APPROVED AS TO CONT NT: 44 1 ) Greg Vi a anaging Director of Community Services and Facilities CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 8/28/2000 Subject:_ Resolution to submit to the Texas Municipal League Agenda Number: GN 2000 -098 Regarding the Regulation of Ownership of Dangerous Wild Animals — Resolution No. 2000 -063 There has been a ,recent explosion in the private ownership of dangerous wild animals such as lions, tigers, cougars, bears, chimpanzees, etc. This ownership has created a danger to public safety throughout the state. Within the last few years there have been numerous reported attacks by these animals on citizens (many of whom were children) resulting in severe injury and death. Texas currently has no statewide regulation of the ownership of these animals and even though some municipalities have attempted regulation through ordinances, because of the close proximity of other municipalities and unincorporated areas within counties, local regulation is insufficient. The minimum regulation needed is to require the owner of a dangerous wild animal to: register the animal with the local animal control authority; maintain liability insurance of at least $100,000 to cover any damages to property or injury or death to persons caused by the animal; securely and humanely cage the animal; and provide adequate care for the animal_ What the Resolution is Intended to Accom lish: The resolution is intended to seek support in conjunction with other interested parties to provide changes to State law to regulate the ownership of these dangerous wild animals to ensure the public safety and the humane treatment of the animals. Municipal regulation of these animals is sporadic and ineffective because neighboring municipalities may not effectively regulate these animals and because there is no regulation within the unincorporated areas of the state. Since these animals know no boundaries, the keeping of these animals in the vicinity of a municipality could pose a threat to the citizens within the municipality. Any state regulation of the type proposed would have a positive affect on public safety statewide. Recommendation Approve Resolution No. 2000 -29 requesting TML support of the regulation of ownership of dangerous wild animals. Source of Funds: Bonds (GO /Rev.) Operating Budget Other rtment Head Signature Finance Review Account Number Sufficient Funds Available Finance Director s� ity Manager S' n ure Page 1 of ' RESOLUTION NO. 2000-063 A RESOLUTION SUPPORTING CHANGES IN STATE LAW TO REGULATE THE OWNERSHIP OF DANGEROUS WILD ANIMALS WHEREAS, there has been a dramatic increase in the private ownership of dangerous wild animals such as lions, tigers, cougars, jaguars, bears, chimpanzees, etc. throughout the State of Texas; and WHEREAS, the unregulated ownership of these animals poses a threat to the public safety; and WHEREAS, local regulation of the ownership of these animals is insufficient because of the inconsistent regulation and enforcement from city to city and the vast amount of unincorporated land within the state; and WHEREAS, almost every other state within the United States has some form of regulation of the ownership of dangerous wild animals to protect the public safety and ensure the humane treatment of the animals. NOW, THEREFORE, BE IT RESOLVED by the delegates assembled at this 2000 Annual Conference of the Texas Municipal League that the Texas Municipal League support the statewide regulation of the ownership of dangerous wild animals by requiring, at a minimum, the owner to: register the animal; maintain liability insurance of at least $100,000 to cover death or injury to persons or damage to property caused by the animal; house the animal in a primary enclosure of adequate size and strength; and properly care for the animal. PASSED and APPROVED this 28TH day of August, 2000. APPROVED: Charles Scoma Mayor ATTEST: Patricia Hutson City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire City Attorney APPROVED AS TO CONTENT: Greg Vick Managing Director of Community Services and Facilities CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 08/28/00 subject: Consider Request by Trinity Waste Service for an Agenda Number: GN 2000 -099 Increase in Solid Waste Rates Based on the Franchise Agreement -- Ordinance No. 2497 In 1997 the City Council Approved Ordinance No. 2203 establishing a contract with Trinity Waste Services for providing solid waste services, setting standards as well as the rules and regulations governing the service and establishing rates and a method for calculating future rate increases. The agreement also set the dates for requesting rate increases, i.e., "...on August 1, 1998, and every two years thereafter.... if the Contractor desires a review of the existing rates, Contractor shall submit in writing its adjustments to the Base Rate and the supporting data for the same period, on or before May 15 of even numbered years, beginning May 15, 1998 ". Trinity submitted a rate increase request on May 4, 2000. Trinity Waste Services has requested a solid waste rate increase for both residential and commercial customers. The franchise agreement approved by Ordinance No. 2203 provides for rate adjustments based on two components — operations (70 %) and disposal (30 %). The operations increase is based on 85% of the increase in the DFW Consumer Price Index and the disposal portion is based on the average gate rate increase for five area landfills specified in the contract. City staff has verified the operations increase based on the DFW CPI and the formula set forth in the franchise agreement. The base residential rate increase is 7.56 %. The new residential base rate totals $7.26 for regular service and $13.30 for backdoor service. These rates represent an increase of $.51 for regular service and $.95 for backdoor service. A schedule of new residential rates is included as Attachment A. The new front load commercial rates are found in Attachment B. A detailed schedule of the new rates for commercial roll off customers can be found in Attachment C. They represent a 7.63% increase as calculated in accordance with the contract. Per the terms of the contract, no increase is requested in the recycling rate charged to residential customers. The proposed rates do no exceed the maximum quoted in the contract attachments. Finance Review Source of Funds: Account Number Bonds (GO /Rev.) Sulb#nt Funds AvailaD11 Operating Budget - Finance Director e artment Head Signature tity Manager i ture Page 1 of 2 CITY OF NORTH RICHLAND HILLS Trinity has proposed two options dealing with contract term renewals per the existing contract. Their proposal also allowed an additional 30 days for its consideration. Trinity has proposed reducing the rate increase by 20% for a two year renewal (extension from 2002 to 2004) and 40% for a four year renewal (extension from 2002 to 2006). The two year renewal amounts to lowering the residential rate increase by 8¢ per month (96¢ annually), and the four year renewal lowers the residential rate increase by 20¢ per month ($2.40 annually). Staff does not believe these savings of 8¢ per month for residential customers are adequate compensation to exchange for a two year extension. Assuming Trinity seriously wanted to extend the contract by two years now rather than waiting until the current five year term ends, staff suggested to Trinity that since their proposed two year extension represented an extension of their contract by 40 %, then it seemed reasonable for them to offer a 40% reduction in their rate increase. A 40% reduction in the rate increase would amount to 20¢ per month for a residential customer, or $2.40 per year. (This 20¢ monthly reduction is still small in comparison to a two year contract extension). Trinity rejected this proposal. Although Trinity commented on the large amounts of savings the 8¢ would be, in reality the residential consumer would see a 96¢ annual savings. We do not believe an 8¢ reduction is fair and reasonable in exchange for a two year contact extension that would most likely realize substantial revenues to Trinity. Again, we do not believe their contract extension proposal is fair and reasonable and recommend the rate adjustment authorized in the contract. In 1997 when Council decided to take proposals for garbage service a scope of services and conditions were put in the "Request for Proposals" that went out to numerous garbage companies. The City received very good proposals from six contractors. The methodology of establishing rate increases was identified in the original RFP and final contract to have orderly rate changes, as needed and within guidelines, to keep emotional or non - business concerns out of the process of rate making. It was also intended to provide a fixed term (five years) for the initial contract and then to evaluate the service of the company and if everything was satisfactory to authorize two year extensions on 'the same terms and conditions without rebidding or renegotiating. For us to change the contract from the original RFP that all companies bid on without substantial rate benefit or service benefits to consumers could appear that a contractor could bid anything and then come back and change it from the original specifications. This is of concern and is what Council wanted to avoid with new proposals and a new contract. It would be our suggestion we avoid concerns of this nature unless Trinity gives us a significant rate adjustment in consideration or significant service enhancements, and again we do not believe 8¢ does that. Attachments: 1) Recommended Ordinance and Rates calculated by staff (Attachment A, B, and C). 2) Copy of the Letter submitted by Trinity Waste Services requesting the Rate increase. RECOMMENDATION: To pass Ordinance No. 2497 authorizing the increase of residential and commercial solid waste rates effective September 1, 2000. CITY COUNCIL ACTION ITEM Page 2 of 2 ORDINANCE NO. 2497 WHEREAS, pursuant to the terms of Ordinance 2203, Trinity Waste Services (hereafter called contractor) has made application for rate adjustment based upon the DFW Consumer Price Index (CPI) changes and the average gate rate increase of the specified area landfills; and WHEREAS, the CPI change for 1998 -2000 is plus 6.6 %; and WHEREAS, the application is for 85% of CPI for Residential and Commercial customers; and WHEREAS, the average gate rate increase for the five area landfills is 12.34 %. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of North Richland Hills, Texas, that: 1. That ordinance 2322 (August 10, 1998) be amended as follows: The monthly solid waste charges to North Richland Hills Residential customers shall be increased to the rates as set forth in schedule "A ". The monthly solid waste charges to North Richland Hills Commercial and Industrial front -load container customers shall be increased to the rates as set forth in schedule "B ". The disposal portion of the roll off container rate will increase to the rates as set forth in schedule "C ". 2. These rates are reflected in the attachments "A ", "B ", and "C ", attached hereto, made a part hereof and adopted as part of this ordinance. 3. These rates shall become effective on September 1, 2000. PASSED AND APPROVED THIS 28th DAY OF AUGUST, 2000. APPROVED: Charles Scoma — Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City APPROVED AS TO CONTENT: Larry Koonce, Director of Finance ATTACHMENT A CITY OF NORTH RICHLAND HILLS RESIDENTIAL SOLID WASTE AND RECYCLE RATES EFFECTIVE AUGUST 1, 2000 REGULAR SERVICE GROSS BILLING Base Garbage Fee $ 7.26 Recycle Fee $ 1.69 Total $ 8.95 BACKDOOR SERVICE GROSS BILLING Base Garbage Fee $ 13.30 Recycle Fee $ 1.69 Total $ 14.99 REGULAR SERVICE —SR. CITIZEN GROSS BILLING Base Garbage Fee $ 7.26 Recycle Fee $ .94 Total $ 8.20 BACKDOOR SERVICE -SR. CITIZEN GROSS BILLING Base Garbage Fee $ 13.30 Recycle Fee $ .94 Total A $ 14.24 ATTACHMENT B City of North Richland Hills Commercial Solid Waste Rates - Front Load August 1, 2000 Modified Rates Front -Load Rates Pick un PPr Weak Size ix 2X 3X 4X 5X 16X Extra 2YD 35.98 75.56 119.00 166.60 218.65 275.49 12.03 3YD 50.19 105.40 166.00 232.38 305.01 384.31 18.07 4YD 60.22 126.47 199.20 278.87 366.02 461.18 24.08 6YD 78.62 165.04 1259.95 1363.93 1477.65 601.85 36.10 8YD 88.03 184.85 291.14 1407.61 534.96 674.07 48.12 6YD /Com actors 239.37 478.74 718.11 957.48 1196.85 1436.23 59.82 8YD /Com actors 291.17 1 582.34 873.51 1164.69 1455.86 1747.04 72.78 ATTACHMENT C City of North Richland Hills Commercial Solid Waste Rates - Roll Off August 1, 2000 New Rates (including franchise and billing fees) Size Type Delivery Rental Haul Disposal Total Deposit 20YD Open 60.00 4.50 105.00 125.20 230.20 210.00 25YD Open 60.00 4.50 105.00 156.50 261.50 210.00 30YD Open 60.00 4.50 105.00 187.80 292.80 210.00 35YD Open 60.00 4.501 105.00 219.10 324.10 210.00 40YD Open 60.00 4.50 105.00 250.40 355.40 210.00 28YD Comp Ne o Ne o 105.00 180.88 285.88 Ne o 30YD Comp Ne o Ne o 105.00 193.80 298.80 Ne o 35YD Comp Ne o Ne o 105.00 226.10 331.10 Ne o 40YD Comp Ne o I Ne o 105.001 258.40 1 363.40 Ne o 42YD Comp Ne o Ne o 105.001 271.321 376.32 Nego WASTE SE R�/1C E5 May 4, 2000 Larry Cunningham City Manager City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Dear Mr. Cunningham, As you are aware, when the City solicited bids in 1997 the RFP stipulated guaranteed pricing for Year 1 as well as established maximum rates for adjustments in Year 2 and 4. During contract negotiations with City Staff, it was agreed that future year rate calculations would be based on the change in DFW -CPI for the operational portion of the rate and the percentage change in gate rates of designated area landfills, as identified in Attachment C of the contract, for the disposal portion. It was further agreed that the future rates could not exceed the maximum bid rates as identified in Attachment E -1. Attached are rate calculations based on CPI and gate rate increases that reflect a 7.63% increase in the residential and commercial rate structure. The proposed gross residential rate will be increased from the existing $6.75 per home per month to $7.26. The increase amounts to $0.68 less per month to the resident when compared to the maximum Year 3 &4 bid rate of $7.94 which results into significant savings over the two year rate guarantee. As you will note, there are no increases requested for residential curbside recycling or the haul portion of the industrial roll off rates due to the fact that as a part of our bid we agreed to freeze those rates for the full term of the agreement. Once you've had an opportunity to review the calculations, and the supporting data, I will be happy to meet with you to go over the contents in greater detail. If you need anything additional from me prior to our meeting, please advise. Sincerely, Trinity Waste Services T:) (D vQ-1 Doug Rivers General Manager TRINITY WASTE SERVICES, 6100 Elliott Reeder Road, Fort Worth, Texas 76117 Tel: (817) 332 -7301 Fax: (817) 831 -2020 Customer Service Fax (817) 831 -7489 Printed on recycd J CO O V 2 W O CO) Z ~ Cl) W V ~ Z rr O U °o 2 N O _ u_i s e_v ` L C � O E E M s� (y c C cV ti O v _c rn C=) °� E 'a L O E ° a) -O w O a) L = O C O a) p a) w N c 0 c 0 > 0 ca c o o c o ° °� w O E N 0 2 V V E m 'O d _ E �- r a) C a) a) c a) 'a = a CL 5; 0) C O CA O O 0) d O O N U) 0 0 N 0) N a) 0 0 o> C) N C O C a) O � r- 'a D L N •= C Cm U U C >` O a) C6 CA d = a a) M y '- a a) �a E 0 O Q C co '� 'a � Z E- E *.0 O a) a) E N C a) �j E U m co(L . a.. L) .. O O o \° .r .r 0 •v cn�H° () d^ - a.CL0 O — M CO — E°- _ N . 0 0 _ t4 '� 000 to M 00 Cn ti <7 .O CO CCU N O O _ � N cq � C � w _ 6 le LL °o 2 N O s e_v ` c �, 00 O E co o CU 00 O _c rn C=) °� E 'a L O L- a) -O w O a) L = O C O a) p a) w N c 0 c 0 > 0 Cs 0 E" E w c 0 fn E �. _ rn a) c O C () 0 Q C] > a) p) a) y m a) d O () N 0) 'a o CC .. (ts CA O N 'a w -C= N N C _ CL N N p 0 N C - E CU O V *.0 c 'a � oa=)EV� p U CU a m co(L . a.. L) .. O O \° \° 0 •v C ; () d^ 000 CO M (D O — M CO 000 N r- m _ . _ Eft (.0 O � r � LL °o 2 Announcements and Information August 28, 2000 Announcements Remember to register for Fall Classes at the NRH Recreation Center. Call 427 -6600 for more information. The following offices of the City of North Richland Hills will be closed on Monday, September 4, in observance of Labor Day: City Hall, Library, Animal Services, Municipal Court, Recreation Center, Richland Tennis Center, Dan Echols and Bursey Road Senior Centers. Regularly scheduled garbage service will be provided. Information August 29 K & B Clock Shop Ribbon Cutting 8053 Grapevine Hwy, Suite K, NRH 11:30 a.m. August 31 Citizen Police Academy Police Building 7:00 p.m. September 2 Critter Connection North Hills Mall 10:00 a.m. — 5:00 p.m.