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HomeMy WebLinkAboutCC 2005-07-11 Minutes MINUTES OF THE PRE-COUNCIL AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JULY 11, 2005 PRE-COUNCIL SESSION The City Council of the City of North Richland Hills, Texas met in Pre-Council session on the 11th day of July, 2005 at 6:00 p.m. in the Pre-Council Room prior to the 7:00 regular Council meeting. Present: Oscar Trevino Timothy J. Welch John Lewis Jo Cox Suzy Compton JoAnn Johnson David Whitson Nancy Bielik Staff Members: Larry J. Cunningham Richard Torres Ogden Bo Bass Karen Bostic Patricia Hutson Alicia Richardson George Staples Mary Edwards Larry Koonce Mike Curtis Dave Green John Lynn Kyle Spooner Andy Jones Drew Corn Dave Pendley Richard Abernethy Chris Swartz Call to Order Mayor Mayor Pro Tern Councilman Councilwoman Councilwoman Councilwoman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager Managing Director Administrative/Fiscal Services City Secretary Assistant City Secretary City Attorney Public Information Officer Finance Director Public Works Director Chief Planner Interim Police Chief Information Services Director Fire Chief Budget Director Building Official Assistant to City Manager Aquatic Manager Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m. 1. Discuss items from Reqular July 11. 2005 City Council Meetinq None. 2. IR 2005-093 Review Interactive Voice and Web Response System City Council Minutes July 11, 2005 Page 2 Mr. Kyle Spooner, Information Services Director, advised the major objectives of the tele-works interactive voice and web response system were to allow on-line payment of utility and municipal court fines, obtaining utility account information, and scheduling of building inspections and obtaining inspections results. Mr. Joseph Cromer representative from Tele-works, demonstrated the system and answered Council's questions. Item is on the regular agenda for action. 3. IR 2005-092 Discuss Community Fire Ratinq Re-classification Project Fire Chief Andy Jones briefed the Council on the City's plan to re-evaluate the City's property protection classification. The Insurance Services Offices (I.S.O.) evaluates the City's fire protection rating resources and assigns a Property Protection Classification grading (P.P.C.). The grading is based on a scale of 1 to 10 with "1" being the best. The City currently carries a P.P.C. of "4". A grading matrix from the State Fire Marshal's Office indicates that homeowners in a City that improves its P.P.C. from a "4" to a "2" would be able to receive a 10% reduction in their home's fire insurance. Chief Jones explained the P.P.C. grading criteria and the reclassification process. Chief Jones advised the City hopes to improve its rating to a "2". Requests for proposals for professional services were solicited and staff is recommending Mr. Mike Pietsch, P.E. as the consultant. Mr. Pietsch has proposed a three phase process with the first phase beginning this fiscal year and the next two phases to be completed the next fiscal year. Chief Jones responded to questions from Council on when homeowners might see a reduction in rates if the rating is lowered, the possible effect it would have on insurance rates for schools, churches and businesses and the budgeting of the project. 4. IR 2005-095 Update Report Reqardinq Public Hearinq on Loop 820 Study Mr. Richard Torres, Assistant City Manager, advised the purpose of the item is to provide an opportunity for Council to discuss the study further. Mr. Torres advised plans are to bring the study to the July 25, 2005 meeting for Council to consider adopting. Staff is in the process of responding to the comments and questions from the June 23 public hearing at the Richland Hills Church of Christ. Mr. Torres commented on some of the requests that had been received from citizens requesting that changes be made to the study. Council was advised the requests could be considered first by Councilor passed on to the Planning and Zoning Commission for their consideration and recommendation back to Council. After Council has adopted the study, the Planning and Zoning Commission will be reviewing the study and making recommendations back to the Council on changes needed to the Land Use Plan, etc. The consensus of the Council was to proceed with bringing the study for Council to consider adopting at the July 25 meeting and then send it to the Planning and Zoning Commission to consider requests from individuals for changes to the plan and other implementation items and recommendations to the Council. 5. IR 2005-094 Discuss Council Travel Policy City Council Minutes July 11, 2005 Page 3 Mr. Cunningham advised at the previous Council meeting the Council discussed areas of the Council Travel Policy they believed needed to be revised or updated. Staff has modified the three items based on Council's suggestions and discussion as understood by Staff. The Mayor asked for Council's input on the modifications. · Section 1 - General - Several council members expressed concerns with the rewording of the section. Councilwoman Compton advised she did not have any concerns with the additions, but was concerned that the removal of business trips would be too limiting and felt it should be left in the policy. Mayor Pro Tern Welch asked the City Manager for a definition of a business trip. Mr. Cunningham advised it could be something in which you would be going to conduct some business, for example an economic development project. Mayor Pro Tern Welch questioned if the Mayor would be reimbursed if for example he needed to travel to California for an economic development issue. Mr. Cunningham advised the example given would be defined as a business trip. There was discussion and concern expressed that the removal of business trip would not allow the Mayor or his representative to take an unplanned economic development trip without first obtaining Council approval. The timing of the trip might not allow time to obtain the needed approval. Councilwoman Johnson expressed concern that an individual council member should not have the right to travel representing the Councilor City without prior Council approval. Councilwoman Johnson stated that an individual council member does not have the right to speak for another member. There was extensive discussion on whether business trips should be included in the policy. There was concern expressed that some members of the council represent the City on committees and those committee meetings are not classified as educational, training or legislative. Councilman Whitson suggested changing the wording of the last sentence to state the Mayor or Council member must seek prior approval for the travel from the majority of the City Councilor Mayor or his designee. Another alternative suggested was to leave business trips in and to add a second sentence that would address special situations of travel that arise between regular council meetings. The special situations that needed to be approved prior to the next regular meeting would be approved through the Mayor or his designee. Mr. Staples advised Council they would still need to remove business trips because business trips encompass everything. Council discussed deleting business trips and adding a second paragraph to address special travel situations. Councilman Whitson suggested adding another step to the policy that would limit the number of council attending a conference. The Council was not in favor of limiting the number of Council members who could travel. The NLC legislative trip to Washington DC was used as an example. Council discussed the advantages of several council members participating in legislative trips and limiting the number who could travel would hinder the City's legislative efforts. The City Manager advised that while Council did not feel legislative travel was an area that should be limited; there might be other areas within the overall travel City Council Minutes July 11, 2005 Page 4 that Council could consider. The consensus of the Council was to delete the wording business trips and to add a second paragraph, which would be brought back to Council at another meeting for consideration. The paragraph would address travel and explain approval process for trips that occur between regular council meetings. · Section III - Meals and Gratuities - Adds that only one option for payment of meals, either per diem or receipts, shall be used per trip, and that both options can not be used for the same trip. There was discussion by several Council members that they did not feel this had been abused in the past or that it was a problem. The consensus of the Council was not to modify the wording of Section III. · Section VII - Transportation - Clarified that the mileage rate was for auto use and fuel cost versus auto use plus fuel cost. Council concurred with the revised language. Adjournment Mayor Trevino announced at 7:01 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING 1. CALL TO ORDER Mayor Trevino called the meeting to order July 11, 2005 at 7:06 p.m. ROLL CALL Present: Oscar Trevino Timothy J. Welch John Lewis Jo Cox Suzy Compton JoAnn Johnson David Whitson Nancy Bielik Mayor Mayor Pro Tern Councilman Councilwoman Councilwoman Councilwoman Councilman Councilwoman City Council Minutes July 11, 2005 Page 5 Staff: Larry J. Cunningham Ogden Bo Bass Patricia Hutson Alicia Richardson George Staples City Manager Assistant City Manager City Secretary Assistant City Secretary Attorney 2. INVOCATION Councilwoman Johnson gave the invocation. 3. PLEDGE OF ALLEGIANCE Councilwoman Johnson led the pledge of allegiance. 4. SPECIAL PRESENTATIONS PROCLAMA TION- AMATEUR RADIO OPERATORS DAY Mayor Pro Tern Welch presented Amateur Radio Operators Day proclamation to Sean Hughes and Mike Needham. 5. CITIZENS PRESENTATION None. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. City Council Minutes July 11, 2005 Page 6 7. APPROVAL OF CONSENT AGENDA ITEMS APPROVED A. MINUTES OF THE JUNE 23, 2005 SPECIAL COUNCIL MEETING B. MINUTES OF THE JUNE 27, 2005 COUNCIL MEETING C. MINUTES OF THE JULY 5, 2005 COUNCIL WORK SESSION D. FP 2005-08 CONSIDERATION OF A REQUEST FROM RICHARD RHODES TO APPROVE THE FINAL PLAT OF LOT 2, BLOCK 1, SMITHFIELD STORAGE ADDITION ( LOCATED AT 7516 SMITHFIED ROAD- 1.620 ACRES) E. GN 2005-071 APPROVE AGREEMENT WITH TARRANT COUNTY TAX ASSESSOR/COLLECTOR FOR THE COLLECTION OF CITY PROPERTY TAXES F. PU 2005-025 AUTHORIZE PURCHASE OF TWO PORTABLE EMERGENCY GENERATORS FROM WAUKESHA-PIERCE, IND. G. PU 2005-026 AUTHORIZE PURCHASE OF REPLACEMENT MOBILE DATA COMPUTERS FOR THE POLICE DEPARTMENT FROM PORTABLE COMPUTER SYSTEMS, INC. H. PU 2005-027 AWARD BID FOR AQUATIC CHEMICAL SUPPLIES TO D.C.C., INC. AND HARCROSS CHEMICALS COUNCILMAN WHITSON MOVED TO APPROVE THE CONSENT AGENDA. COUNCILWOMAN BIELIK SECONDED THE MOTION. MOTION TO APPROYE CARRIED 7-0. 8. ZC 2005-07 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JB & JB DEVELOPMENT FLP/JOHN BARFIELD, G.P. FOR A ZONING CHANGE FROM "C1" COMMERCIAL TO "R2" SINGLE FAMILY RESIDENTIAL (LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF SMITHFIELD ROAD AND SHADY GROVE ROAD - 4.714 ACRES) - ORDINANCE NO. 2839 APPROVED Mayor Trevino opened the public hearing. City Council Minutes July 11, 2005 Page 7 Nature of request is to approve zoning change of site from C-1 Commercial District to R2 Residential for the purpose of developing the site as a 12-lot residential subdivision. Mr. Mark Long, applicant, was available to answer questions from council. Chief Planner Dave Green summarized case, described property and was available to answer questions from Council. Mayor Trevino asked if there was anyone wishing to comment on this request. There being no one wishing to speak Mayor Trevino closed the public hearing. COUNCILMAN LEWIS MOVED TO APPROVE ORDINANCE NO. 2839 AND ZC 2005-07. MOTION TO APPROVE CARRIED 7-0. 9. FP 2005-1 0 CONSIDERATION OF A REQUEST FROM JB & JB DEVELOPMENT FLP/JOHN BARFIELD, G.P. TO APPROVE THE FINAL PLAT OF BRANDONWOOD ESTATES ADDITION PHASE " (LOCATED AT THE SOUTHEAST CORNER OF THE INTERSECTION OF SMITHFIELD ROAD AND SHADY GROVE ROAD- 4.714 ACRES) APPROVED Nature of request is to approve final plat for the development of a 12-lot residential subdivision. Mr. Mark Long, applicant, was available to answer questions from council. Chief Planner Dave Green summarized case, described property and was available to answer questions from Council. COUNCILWOMAN JOHNSON MOVED TO APPROVE FP 2005-10. MAYOR PRO TEM WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. 10. SP 2005-05 CONSIDERATION OF A REQUEST FROM K&G PARTNERSHIP FOR APPROVAL OF A SITE PLAN FOR A SMALL MUL n·FAMIL Y COMPLEX (LOCATED IN THE 6000 BLOCK OF HOLIDAY LANE -1.16 ACRES) APPROVED City Council Minutes July 11, 2005 Page 8 Nature of request is to approve site plan for a small multi-family development consisting of 14 units along Holiday Lane. Mr. Mo Kaeini, applicant, was available to answer questions from council. COUNCILMAN LEWIS MOVED TO APPROVE SP 2005-05. COUNCILWOMAN BIELIK SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. 11. RP 2005-03 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM LONG & ASSOCIATES ON BEHALF OF CASTLEROCK CUSTOM HOMES TO APPROVE THE REPLA T OF LOTS 1 R1 & 1 R2, BLOCK 1, BRADFORD ADDITION (LOCATED IN THE 8100 BLOCK OF SMITHFIELD ROAD - 0.975 ACRES) APPROVED Mayor Trevino opened the public hearing. Nature of request is to replat property in order for applicant to modify the existing lot lines for future development. Chief Planner Dave Green summarized case, described property and was available to answer questions from Council. Mayor Trevino asked if there was anyone wishing to comment on this request. There being no one wishing to speak Mayor Trevino closed the public hearing. MAYOR PRO TEM WELCH MOVED TO APPROVE RP 2005-03. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. 12. GN 2005-072 APPOINTMENTS TO CONSTRUCTION CODE OF APPEALS APPROVED Nature of request is to consider staff recommendations to the Construction Code of Appeals board. Staff has recommended Joe Crane to Place 1, Bill Manning to Place 3, John Klein to Place 5 and W.D. McCarthy to Place 7 with terms expiring June 30, 2007. ". ~ ___._u__...._..____..._____"..~_,.____.___.__.._____..__._...._________.._.__"_____.___.____._____ City Council Minutes July 11, 2005 Page 9 COUNCILMAN WHITSON MOVED TO APPROVE GN 2005-072. COUNCILMAN LEWIS SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. 13. PU 2005-028 RESOLUTION AUTHORIZING ACQUISITION OF LIBRARY SITE- RESOLUTION NO. 2005-054 APPROVED Nature of request is to approve the purchase of 5.6195 acres in the amount of $425,947.76 from Arcadia for the main library site. The City has hired Moak Surveyors for the purpose of platting property and dedicating the necessary right-of-way for the extension of Simmons Drive. Assistant City Manager Richard Torres was available to answer questions from council. COUNCILWOMAN JOHNSON MOVED TO APPROVE PU 2005-028 GIVING THE CITY MANAGER THE RIGHT TO PURCHASE PROPERTY FOR A NEW MAIN LIBRARY WHICH WILL GO ALONG WITH A BRANCH ON THE SOUTH SIDE OF Loop 820. COUNCILWOMAN BIELlK SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. 14. PU 2005-029 APPROVE CONTRACT FOR INTERACTIVE VOICE AND WEB RESPONSE SYSTEM WITH TELE-WORKS, INC AND REVISE THE 2004/05 CAPITAL PROJECTS BUDGET -RESOLUTION NO. 2005-050 APPROVED Nature of request is to approve contract with Interactive Voice and Web Response system. The system will provide citizens with an interactive voice and web response systems to pay utility bills, get account information, schedule inspections, get inspection results and payoff court fines via telephone and the internet. COUNCILWOMAN COMPTON MOVED TO APPROVE RESOLUTION NO. 2005-050. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. City Council Minutes July 11, 2005 Page 10 15. INFORMATION AND REPORTS Councilwoman Bielik made the following announcements. The Cities of North Richland Hills and Richland Hills will hold a joint City Council Meeting at 6 p.m. on Thursday, July 14. The meeting will be held at Richland Hills Community Center, 3200 Diana Dr. The Councils will receive information about the South Grapevine Highway Corridor Study. Registration will begin on July 14 for upcoming Preschool Programs at the NRH Recreation Center. Spaces are limited and are on a first come, first served basis. For more information, please call 817-427-6600. Dive in Movies continue on Friday nights at NRH20. Join us on July 15 for "Shark Tales" and July 22 for "How the Grinch Stole Christmas." Dive-In movies are free with paid admission to the park. For more details call 817-427-6500. Kudos Korner - Library staff - A card was received from a Library patron expressing appreciation and gratitude to the employees who assist visitors at the library. They are very efficient, pleasant, informative and always have a pleasing smile. 16. ADJOURNMENT Mayor Trevino adjourned the meeting at 7:45 "." t'l\r~' . "'" (f;~"~~.~":!........ ~"~~ ~.- ... ~ .::- ...~n 9_. ~ Ii .E~ \ ~ ~of r ~.....~ ~=: - ~:; . - - . '/1 ./ .- ~~ ." lÆ tft..... .~ Pa~ia'~'ón "êity Secretary '1""'''': ,....~.,..4"""