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Home My WebLink AboutCC 1998-02-23 Agendas CITY OF NORTH-~~ÇHLAND HILLS ~-COUNCtL AGENDA FEBRUARY 23, 1~98 -6:00 P.M. . For th~ Meeting conducted at the North Richland Hills City Hall Pr~~ÇQ':Inci, Chambers, 7301 Nor1heast Loop 820. . ." .,... <N~,ªR .- . .1. -Gt-:I 98-16 '. 2~ ·ON 98-17 ';~~~-18 ..." . .3. ~N 98-19 -. '4; GN 98-25 . ' "" - ~ -~ 5. 6. - IR 98-28 , . "'7. IR 98-29 . ' , ITEM ÄCI10NTAKEN . , "',>'; ",. _. . . Presentation of 1996-97 Audited Financial Report (Agenda Item No. 12) (5 Minutes) Approval of Revised Mackey Creek Project for Inclusion in FY 1997/98 CIP Budget (Agenda Item No. 13) and Resolution Communicating City's Intent to Form Richland Plaza Tax Increment Financing District- Resolution No. 98~10 (Agenda Item No. 1'4) (10 Minutes) Endorsing the Dallas/Fort Worth Region's Continued Participation in the Federal Reformulated Gasoline Program - Resolution No. 98-09 (Agenda Item No. 15) (5 Minutes) Approval of Telemetric Meter Program- Ordinance No. 2281 (Agenda Item No. 20) (5 Minutes) .,....:. "-,' Discuss Other Regular Agenda Items (5 Minutes) ...... Discussion of Carport Ordinances - Councilwoman Johnson (5 Minutes) Discuss Request of Replacement of Wooden Fences Along Major Streets (5 Minutes) , :":'-~',f.';";':::;'''"~.'".. ~;;/'::.: "':-/ · e Page 2 It NUMBER ITEM ACTION TAKEN 8. IR 98-31 Discuss Creation of Economic Development Advisory Committee (10 Minutes) 9. Other Informational Items (5 Minutes) 10. *Executive Session (10 Minutes) - The Council may enter into closed executive session to discuss the following: A Litigation Gov Code §551.07 NRH vs. Shires B. Deliberation Regarding Real Property Gov. Code §551. 052 South Grapevine Highway Area I 11. I Adjournment - 7:20 p.m. I I *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. . e . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA FEBRUARY 23, 1998 For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items marked with an * are on the consent agenda and will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special Presentations I R 98-26 a. Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report Ending September 30, 1996 5. Removal of Item(s) from the Consent Agenda e . e Page 2 NUMBER ITEM ACTION TAKEN 6. Consent Agenda Item(s) Indicated by Asterisk (7, 8, 15, 16, 20, 21, 22, 23, & 24) *7. Minutes of the Pre-Council Meeting February 9, 1998 *8. Minutes of the Regular Meeting February 9, 1998 9. PS 97-61 Request for Reconsideration of Replat Requirement for State Plane Coordinates (G.P.S.) on Lot 3R-1- BR, Block 1, Martin Addition 10. PS 97-62 Request of Gaylord Van Y and Marcus Cable for a Replat to be known as Lots 1 & 2, Block H, Richland Oaks Addition. (Located in the 8100 Block of Grapevine Highway) 11. GN 98-15 Request of Donald Pentecost to Waive Mowing Liens on Lots 1 & 2, Block 37, Holiday North Addition (Located in the 5700 Block of Holiday Lane) 12. GN 98-16 Presentation of 1996-97 Audited Financial Report Page 3 e NUMBER ITEM ACTION TAKEN 13. GN 98-17 Approval of Revised Mackey Creek Project for I nclusion in FY 1997/98 CIP Budget 14. GN 98-18 Resolution Communicating City's Intent to Form the Richland Plaza Tax Increment Financing District- Resolution No. 98-10 *15. GN 98-19 Endorsing the Dallas/Fort Worth Region's Continued Participation in the Federal Reformulated Gasoline Program - Resolution No. 98-09 *16. GN 98-20 Approve Letter Agreement NO.6 concerning Watauga Joint Use Agreement, Section 6.2, Subtraction Meters 17. GN 98-21 Request by Torch Health Care, Inc. for a Waiver of the Concrete Channel Requirement per Replat for Lot 3R, Block 1, Walker Branch Addition (PS 97-43) 18. GN 98-22 Approval for Tarrant Appraisal District to Purchase Real Property and Construct an Office Facility - Resolution No. 98-11 19. GN 98-23 Approval of Sanitary Sewer Surcharge - Ordinance No. 2282 e e Page 4 . NUMBER ITEM ACTION TAKEN *20. GN 98-25 Approval of Telemetric Meter Program - Ordinance No. 2281 *21. PU 98-14 Award Bid for Installation of Fiber Optic Wide Area Network (WAN) to Matson Builders in an amount not to exceed $405,407 and to Capco for Bay Networks Communication Hardware in an amount not to exceed $106,450 (Postponed at the February 9, 1998 City Council Meeting) *22. PU 98-18 Award Annual Contract to Hewlett Packard for Maintenance on GIS System in the Amount of $5,976 *23. PU 98-19 Contract Renewal for Mowing of Rights-of-Ways with Cutting Edge *24. PU 98-20 Award Bid to Capco in the amount of $5,808 for Bay Networks Equipment using DIR pricing 25. Citizens Presentation 26. Adjournment . - CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA FEBRUARY 23,1998 - 6:00 P.M. . For the Meeting conducted at the North Richland Hills City Hall Pre-Council Chambers, 7301 Northeast Loop 820. . NUMBER ITEM ACTION TAKEN 1. GN 98-16 Presentation of 1996-97 Audited Financial Report (Agenda Item No. 12) (5 Minutes) 2. GN 98-17 Approval of Revised Mackey Creek Project for Inclusion in FY 1997/98 CIP Budget (Agenda Item No. 13) and GN 98-18 Resolution Communicating City's Intent to Form Richland Plaza Tax Increment Financing District- Resolution No. 98-10 (Agenda Item No. 14) (10 Minutes) 3. GN 98-19 Endorsing the Dallas/Fort Worth Region's Continued Participation in the Federal Reformulated Gasoline Program - Resolution No. 98-09 (Agenda Item No. 15) (5 Minutes) 4. GN 98-25 Approval of Telemetric Meter Program- Ordinance No. 2281 (Agenda Item No. 20) (5 Minutes) 5. Discuss Other Regular Agenda Items (5 Minutes) 6. IR 98-28 Discussion of Carport Ordinances - Councilwoman Johnson (5 Minutes) 7. IR 98-29 Discuss Request of Replacement of Wooden Fences Along Major Streets (5 Minutes) e Page 2 . NUMBER ITEM ACTION TAKEN 8. IR 98-31 Discuss Creation of Economic Development Advisory Committee (10 Minutes) 9. Other Informational Items (5 Minutes) 10. *Executive Session (10 Minutes) - The Council may enter into closed executive session to discuss the following: A Litigation Gov Code §551.07 NRH vs. Shires 8. Deliberation Regarding Real Property Gov. Code §551 .052 South Grapevine Highway Area 11. Adjournment - 7:20 p.m. . *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. T d, jf!q 2 q.~ 4,Ç~ Time By e .. . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA FEBRUARY 23, 1998 For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1 . Items marked with an * are on the consent agenda and will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. . NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special Presentations I R 98-26 a. Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Annual Financial Report Ending September 30, 1996 5. Removal of Item(s) from the Consent Agenda . " . Page 2 . NUMBER ITEM ACTION TAKEN 6. Consent Agenda Item(s) Indicated by Asterisk(7,8, 15, 16,20,21,22,23, & 24) *7. Minutes of the Pre-Council Meeting February 9, 1998 *8. Minutes of the Regular Meeting February 9, 1998 9. PS 97-61 Request for Reconsideration of Replat Requirement for State Plane Coordinates (G.P.S.) on Lot 3R-1- BR, Block 1, Martin Addition 10. PS 97-62 Request of Gaylord Van Y and Marcus Cable for a Replat to be known as Lots 1 & 2, Block H, Richland Oaks Addition. (Located in the 8100 Block of Grapevine Highway) 11. GN 98-15 Request of Donald Pentecost to Waive Mowing Liens on Lots 1 & 2, Block 37, Holiday North Addition (Located in the 5700 Block of Holiday Lane) 12. GN 98-16 Presentation of 1996-97 Audited Financial Report . e Page 3 . NUMBER ITEM ACTION TAKEN 13. GN 98-17 Approval of Revised Mackey Creek Project for Inclusion in FY 1997/98 CIP Budget 14. GN 98-18 Resolution Communicating City's Intent to Form the Richland Plaza Tax Increment Financing District- Resolution No. 98-10 *15. GN 98-19 Endorsing the Dallas/Fort Worth Region's Continued Participation in the Federal Reformulated Gasoline Program - Resolution No. 98-09 *16. GN 98-20 Approve Letter Agreement NO.6 concerning Watauga Joint Use Agreement, Section 6.2, Subtraction Meters 17. GN 98-21 Request by Torch Health Care, Inc. for a Waiver of the Concrete Channel Requirement per Replat for Lot 3R, Block 1, Walker Branch Addition (PS 97-43) 18. GN 98-22 Approval for Tarrant Appraisal District to Purchase Real Property and Construct an Office Facility - Resolution No. 98-11 19. GN 98-23 Approval of Sanitary Sewer Surcharge - Ordinance No. 2282 e e .. Page 4 . NUMBER ITEM ACTION TAKEN *20. GN 98-25 Approval of Telemetric Meter Program - Ordinance No. 2281 *21. PU 98-14 Award Bid for Installation of Fiber Optic Wide Area Network (WAN) to Matson Builders in an amount not to exceed $405,407 and to Capco for Bay Networks Communication Hardware in an amount not to exceed $106,450 (Postponed at the February 9, 1998 City Council Meeting) *22. PU 98-18 Award Annual Contract to Hewlett Packard for Maintenance on GIS System in the Amount of $5,976 *23. PU 98-19 Contract Renewal for Mowing of Rights-of-Ways with Cutting Edge *24. PU 98-20 Award Bid to Capco in the amount of $5,808 for Bay Networks Equipment using DIR pricing 25. Citizens Presentation 26. Adjournment pomp If{ r~()rq { Date' . e ~ ~- 4 ~ffY-- Time By ~ . . . MINUTES OF THE BEAUTIFICATION COMMISSION OF THE CITY OF NORTH RICHLAND HilLS, TEXAS, HELD IN THE NORTH RICHLAND HILLS PARKS AND RECREATION CONFERENCE ROOM lOCATED AT 6720 NORTHEAST lOOP 820 NOVEMBER 18,1997 ATTENDANCE Present: Deloris Pultz Patsy Tucker Jane Dunkelberg Billie Sommermeyer Emily Ward Pam Hofmann Glenn Nerwin Chairperson Vice Chairperson Commission Member Commission Member Commission Member Commission Member Alternate Commission Member STAFF Tim Hightshoe Sandra Miller Parks Superintendent Secretary Parks and Recreation Absent: . Comm'ission Member Jeanne Lueck 1. CALL TO ORDER Ms. Pultz called the meeting to order on November 1 ~~ 1997 at 6:02 p.m. 2. APPROVAL OF THE MINUTES Ms. Tucker made a motion, seconded by Mr. Nerwin, to approve the minutes of the August 19, 1997 Beautification meeting. Motion carried 7-0 3. YARD OF THE MONTH MILEAGE REIMBURSEMENT Ms. Tucker requested for the Commission to consider mileage reimbursement at year end for the Yard of the Month Coordinator. Last year 227 miles were logged for photography purposes. Ms. Pultz stated that to pursue with the mileage reimbursement, it would have to be approved through the proper channels with City Administration. Ms. Pultz opened discussion about concern for other volunteers that travel that might want to seek reimbursement. Ms. Pultz announced a landscape seminar, coordinated by Pam Hofmann, which is to be held February 12th at Dan Echol's Senior Center. She requested for Citicable to cover the . event and flyers to be prepared for distribution. Ms. Pultz informed the Commission that Texas Recycles Day was a success but the turnout was not as large as expected. Ms. Pultz requested Ms. Sommermeyer to present the "Flowership" program that was being developed at the January or February meeting. Mrs. Sommermeyer provided a Cheers and Jeers from the Star Telegram to be included in the next meeting packet. Also to be included are photographs for the Clean Campus award recipients. Mr. Nerwin announced that the Native Plant Society has chosen two projects in the area that would enhance the efforts at the 100 acre city park site and the wetlands at Green Valley Community Park. The first would be a grass transplanting project taking place during the first two weeks in January. The transplantation would be from a site by 1-35 that would allow for Big Bluestem to be incorporated into the prairie area at the 100 acre city park site. . Also during late Spring, early Summer plans are being made to move aquatic vegetation from Lake Lewisville to Green Valley Community Park. This effort is being coordinated with the Corp of Engineers. Volunteer groups are needed and if anyone is interested please have them contact Glenn. '. 7. .~ ADJOURNMENT Ms. Pultz adjourned the meeting at 8:05 p.m. Deloris Pultz Chairperson á~_~ Sandra Miller Secretary Parks and Recreation . e MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS JANUARY 8, 1998 - 7:30 p.m. 1. CALL TO ORDER The meeting was called to order by Chairman David Barfield at 7:30 p.m. 2. ROLL CALL PRESENT Chairman David Barfield Richard Davis Don Bowen Mark Wood Ted Nehring Don Ferguson e ABSENT Paul Miller CITY STAFF Planning Director Recording Secretary Planner Assistant City Manager Ass't Director of PW Staff Engineer Barry LeBaron Valerie Taylor Christopher Baker Randy Shiflet Kevin Miller Julia Skare At Chairman Barfield's request, Randy Shiflet, Assistant City Manager explained that due to new state laws, Commissioners could no longer vote on items that any of their family members were involved in. 3. CONSIDERATION OF MINUTES OF DECEMBER 13, 1997 APPROVED e· Mr. Wood moved to approve the minutes of December 11, 1997 subject to the vote in Item 10 being changed to reflect that he abstained from voting. Mr. Bowen seconded the motion and it carried 6 - O. Page 1 e . . 4. PS 97-26 PUBLIC HEARING TO CONSIDER THE REQUEST OF KINGSGA TE CORPORATION FOR A REPLA T TO BE KNOWN AS LOTS 1-12, BLOCK 5; LOTS 1-9, BLOCK 3; AND LOTS 1-7, BLOCK 4, CULP ADDITION. (LOCATED IN THE 8200 BLOCK OF ODELL STREET) APPROVED Mr. LeBaron explained that this is a 28-lot subdivision that was tabled at the November meeting so the developer could get permission from the adjacent property owner for shedding offsite drainage. This permission has been obtained and is now ready for the Commissions consideration. Mr. LeBaron stated that the developer has agreed to adopt deed restrictions that will protect the trees that currently exist. Mr. Wood made the motion to approve PS 97-26 subject to the recorded deed restrictions being indicated on the face of the plat. Mr. Nehring seconded the motion and it carried 6 - O. Messrs. Wood, Nehring, Davis, Ferguson, Barfield & Bowen voted in favor of this req uest. (NOTE: The public hearing was conducted at the November, 1997 meeting) 5. PS 97-53 REQUEST OF WARREN HAGAN FOR A FINAL PLAT ON LOTS 1-3, BLOCK 1, HIGHTOWER PLAZA ADDITION. (LOCATED IN THE 7000 BLOCK OF RUFE SNOW DRIVE) APPROVED Mr. LeBaron explained that this is the final plat of 5.5 acres of land at the southeast corner of Rufe Snow Drive and Hightower Drive. The preliminary plat of this was approved at the November meeting. Mr. Ferguson made the motion to approve PS 97-53. Mr. Bowen seconded the motion and it carried 6 - O. Messrs. Ferguson, Bowen, Davis, Nehring, Barfield & Wood voted in favor of this request. Page 2 e 6. PS 97-56 REQUEST OF COOK CONSULTANTS FOR A FINAL PLAT TO BE KNOWN AS LOT 1, BLOCK 1, SILVERADO BY NORTH STAR ADDITION. (LOCATED IN THE 830 BLOCK OF HARWOOD ROAD) APPROVED Mr. LeBaron explained that this property is zoned as a Planned Development for multi-family and they are now platting the eastern half of it. The three- (3) major issues the Commissioners should be aware are channel improvements, the traffic study and driveway spacing. The applicant is requesting waivers on these requirements and they are present for any questions the Commissioners might have. Barry Knight presented this request. Chairman Barfield explained that there is a lot of concern about the property downstream being able to contain the water as it comes off of this property. e Mr. Davis stated that the property owner to the east is going to have a concrete channel that wants to accept the water from the north, but it needs to be in a finite point. He stated it needs to be focused into one point on the east property line. He would like to see the plat approved, and allow construction to begin while this issue is being resolved, but no certificate of occupancy would be issued until a resolution is obtained. Jim O'Brian stated that normally it is upon the individual that is channelizing to make sure that he focuses his project onto his property and leaves the existing flood plain alone. He stated that he doesn't have a problem working with this property owner and if he needs to do a transition on this property it will be done and kept under the 500' limit so that the Corp of Engineers concerns as well. Responding to a question he stated that it would be left in as natural a state as possible. Jack Cook, Cook Consultants, stated that he has met with Scott Shipp, the civil engineer for the Aguirre Corporation, who owns the property downstream. He explained that he has seen their preliminary layout and that there is quite a distance between the proposed shopping center and this property and believes a smooth transition from this property can be made. He stated there is plenty of room to make a natural transition. e Mr. Knight stated that they would be willing to downsize the driveways to 24'. The drives will be one in and one out and the 16' median will be nicely landscaped. Page 3 e e e After discussion regarding the street striping improvements that were recommended from the traffic study that was conducted, Mr. Knight stated that the striping improvements would be done. Mr. Davis made the motion to approve PS 97-56 subject to the only channel improvements being a transition along the east property line to the property that is building the existing concrete channel, as agreed to by the applicant; with the understanding that the property will be kept in as natural a state as possible, that a concrete pilot channel will not be required; that the waiver on the street striping not be allowed and that the driveway cuts be two 24' wide with a 16' median, and that all other engineering comments are met. Mr. Wood seconded the motion and it carried 6 - O. Messrs. Davis, Wood, Nehring, Ferguson, Barfield & Bowen voted in favor of this request. 7. PS 97-57 REQUEST OF JOHN BARFIELD FOR A FINAL PLAT OF THORNBRIDGE EAST ADDITION. (LOCATED IN THE 8100 BLOCK OF PRECINCT LINE ROAD) APPROVED Mr. Barfield stated that since his brother is the developer of this property, he would be abstaining from discussion and voting on this issue. Mr. Davis stated that all engineering comments have been met. Mr. Wood moved to approve PS 97-57. Mr. Bowen seconded the motion and it carried 5 - O. Messrs. Wood, Bowen, Nehring, Ferguson and Davis voted in favor of this request. Chairman Barfield abstained. Page 4 e e e 8. PZ 97-58 REQUEST OF JOHN BARFIELD FOR A FINAL PLAT OF LOTS 17 - 20, BLOCK 10, OAK HILLS ADDITION, PHASE III. (LOCATED IN THE 7200 BLOCK OF SPRING OAK DRIVE) APPROVED Chairman Barfield explained he would be abstaining from this issue also. Mr. Davis explained that John Barfield is the developer of this request as well. All engineering comments have been addressed. Mr. Bowen moved to approve PS 97-58. The motion was seconded by Mr. Ferguson and carried 5 - O. Messrs. Bowen, Ferguson, Davis, Nehring and Wood voted in favor of this request. Chairman Barfield abstained. 9. PZ 97-55 PUBLIC HEARING TO CONSIDER AMENDING THE ZONING REGULATIONS REGARDING GREENHOUSES, PLANT NURSERIES, TITLE COMPANIES, AUTO ALARM, AUTO STEREO, AUTO WINDOW TINTING AND USED CAR VEHICLE SALES LOTS. ORDINANCE NO. 2258 APPROVED Mr. LeBaron stated that these are a few house-cleaning issues as discussed in the pre meeting and would answer any questions there might be. Chairman Barfield opened the public hearing and called for any proponents. Seeing none, he called for any opponents. Seeing none, the public hearing was closed. Mr. Wood moved to approve, seconded by Mr. Nehring PZ 97-58. The motion carried 6 - O. Messrs. Wood, Nehring, Davis, Ferguson, Barfield & Bowen voted in favor of this amendment. Page 5 e 10. PZ 97-56 PUBLIC HEARING TO CONSIDER THE REQUEST OF C. D. HARDIN FOR A SPECIAL USE PERMIT TO ALLOW A GARDEN CENTER FOR GREEN MAMA'S ON LOT 6R, LONSDALE ADDITION. (LOCATED AT 5324 DAVIS BOULEVARD) APPROVED Chairman Barfield opened the public hearing and called for any proponents. Mr. C.D. Hardin presented this request. He explained that they are expanding their business to include a garden center and green house. Responding to a question, Mr. Hardin stated that his fence could probably use some repairs and that he would not be planting right at the fence. Responding to a question, Mr. Hardin stated that since his dumpster is behind the building and next door to the fire departments dumpster that isn't screened, he is requesting a waiver of the required screening fence around the dumpster. Mr. Davis suggested waiving the required fencing until the time Mr. Hardin has to replace his existing fence. e Chairman Barfield called for additional proponents. Seeing none, he called for any opponents. Seeing none, the public hearing was closed. Mr. Ferguson, seconded by Mr. Davis moved to approve PZ 97-56, waiving the screening of the dumpster. The motion carried 6'- O. Messrs. Ferguson, Davis, Nehring, Barfield, Bowen & Wood voted in favor of this req uest. e Page 6 e e e 11. STAFF REPORT There was nothing to report. 12. CITIZEN COMMENTS There were none. 13. ADJOURNMENT There being no further business to conduct the meeting adjourned at 8:10 p.m. dA ~,Q~~-/ Don Bowe, ecretary . ~)9-d David Barfield, Chairman Page 7 e e e MINUTES OF THE REGULAR MEETING OF THE PLANNING & ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS JANUARY 22, 1998 - 7:30 p.m. 1. CALL TO ORDER The meeting was called to order by Chairman David Barfield at 7:30 p.m. 2. ROLL CALL PRESENT Chairman David Barfield Richard Davis Don Bowen Mark Wood Don Ferguson Paul Miller ABSENT Ted Nehring CITY STAFF Planning Director Recording Secretary Planner Assistant City Manager Staff Engineer Barry LeBaron Valerie Taylor Christopher Baker Randy Shiflet Julia Skare 3. CONSIDERATION OF MINUTES OF JANUARY 8, 1998 APPROVED Mr. Wood moved to approve the minutes of January 8, 1998. Mr. Ferguson seconded the motion and it carried 6 - O. Page 1 e 4. PS 97-26 PUBLIC HEARING TO CONSIDER THE REQUEST OF D. KENT DAVIS FOR A REPLA T TO BE KNOWN AS LOT 3R1-BR, BLOCK 1, MARTIN ADDITION. (LOCATED IN THE 6800 BLOCK OF NOB HILL DRIVE) APPROVED Chairman Barfield advised that because of a conflict of interest, he would be abstaining from the discussion and voting of this item. Acting Chairman Davis opened the pubic hearing and asked the applicant to come forward. Mr. Kent Davis explained that the utility plan had been delivered to Public Works earlier this date and that Doug Long will be submitting the requested grading plan prior to his building permit being applied for. Mr. Davis believes that zoning is not an issue since the replatting merges the property into one lot and the more restrictive zoning, in his opinion, takes over. He explained that he is requesting a waiver of the required GPS and sidewalks. e Acting Chairman Davis called for additional proponents. Seeing none, he called for any opponents. Seeing none the public hearing was closed. Mr. LeBaron stated that while he appreciates Mr. Davis' opinion on the law of rezoning, staff believes this property should be rezoned so his entire tract carries the R-2 zoning classification on the official zoning map for the City. Discussion ensued regarding the issue of zoning on this property and it was determined that two (2) separate motions could be made regarding this issue. Mr. Wood moved to approve PS 97-61, waiving the required GPS and sidewalks. Mr. Bowen seconded the motion and it carried 5 - O. Messrs. Wood, Bowen, Davis, Ferguson & Miller voted in favor of this request. Mr. Barfield abstained. Mr. Bowen made a motion to require the property being acquired from Mr. Barfield be rezoned to R-2, but waive the application fee. The motion was seconded by Mr. Ferguson and carried 4 - 1. Messrs. Bowen, Ferguson, Davis & Miller voted in favor of this motion. Mr. Wood was opposed. e Page 2 e 5. PS 97-64 REQUEST OF MARVIN SMITH FOR A FINAL PLAT ON LOTS 1-16, BLOCK 26, KINGSWOOD ESTATES ADDITION. (LOCATED IN THE 7700 BLOCK OF SMITHFIELD ROAD) APPROVED Mr. LeBaron explained that this is the final plat of 16 lots on Smithfield Road that currently carry an R-2 zoning classification and is a continuation of the Kingswood Estates Addition. All requirements have been met and the only request staff has is that the plat be changed to Smithfield Road instead of Keller Smithfield Road. The developer has agreed to the required masonry-screening wall along Smithfield Road. Mr. Davis made the motion to approve PS 97-64 subject to the engineer's comments and changing the street name to Smithfield Road from Keller Smithfield Road. e Mr. Miller seconded the motion and it carried 6 - O. Messrs. Davis, Miller, Ferguson, Barfield, Bowen & Wood voted in favor of this request. 6. PZ 97-52 PUBLIC HEARING TO CONSIDER THE REQUEST OF DWIGHT BARON FOR A ZONING CHANGE FROM AG AGRICULTURAL TO PD PLANNED DEVELOPMENT FOR MINI-WAREHOUSES ON A PORTION OF TRACT 2, BRENTWOOD ESTATES ADITION. (LOCATED IN THE 8600 BLOCK OF DAVIS BOULEVARD) APPROVED Chairman Barfield read of list of opponent's names that had called in on the Mayor's Action Line stating they could not attend the meeting. There were 10 names and they were as follows: Matt Kosis, Sandy Kinikapella, Julie Gavitt, Stuart Rawlings, Lisa Young, Barbara Safely, Barbara Peterson, Tom Long, Michelle Rousta and Joan Mcquillan. The public hearing was opened and the applicant was asked to come forward. Mr. Wood stated for the record that he was the original broker on this property. He marketed this property for the previous owner. He has met with staff and the city attorney and it was determined that no conflict of interest exists and he is e required to vote on this item. Staff had received a call earlier in the day that was Page 3 e· referred on to the city attorney's office. Mr. Wood stated that if this person was in attendance, he would gladly answer any questions they might have of him. Dwight Baron, applicant presented his request. He explained that he had met with the homeowners of Steeple Ridge Addition on December 19, 1997 after the first P&Z meeting to try and address some of their concerns. He felt this meeting was quite productive and, after listening to the neighbors concerns, has revised his submittal to a Planned Development for mini-warehouses with a portion of the property fronting on Davis to be zoned commercially. To date, there is no use proposed for this; it is just a commercial pad site. Mr. Baron stated that after his revised site plan was put together he met with the three homeowners that have property abutting his property. Mr. Baron explained that because the existing trees are very important to the neighbors, he has amended the site plan to show a 25' natural buffer. He will be leaving 108 trees. An eight-foot (8') wooden fence will be erected and there will be an additional 10' green belt before the first building, which will be masonry and serve as a screening wall. Additionally, he stated that he is officially amending his request for a C-1 Commercial zoning in lieu of the original C-2 zoning classification he was requesting for the pad site that fronts on Davis Boulevard. e Responding to a question, Mr. Baron stated the property will have a slight grade down. The back walls of the building will serve as a retaining wall. Mr. Walter Nelson stated that in most cases on the side, the finished floor elevation would be above grade. On the west end, it is possible that they will be burying portions of it and on Building "0" as well. Mr. Nelson stated that chain link fencing was being used where the property doesn't abut any homes or front on Davis Blvd. Mr. Nelson stated that they would be willing to put slats in the chain link fence. Chairman Barfield called for additional proponents. Seeing none he called for any opponents. Mr. Matt Milano, 8804 Hedge Row, distributed a two-page statement of opposition that the neighbors of Steeple Ridge had put together. He explained that the residents believe the property values will decrease and doesn't believe a mini-warehouse facility fits the character of the area. He is strongly opposed to this development. Mr. Milano stated that a C-1 zoning classification is preferred to a C-2 and specialty shops and professional offices are the type uses he would prefer to see in this area. e Mr. Keith Carter, 8804 Thornbridge and President of Thornbridge Homeowners Association stated that he believes a mini-warehouse development would set a precedence for future development along Davis Boulevard. Page 4 e Additional opponents that spoke were: Jerry McCrory, 8308 Shady Oaks Richard Farr, Caddo Court Robert Riley, 9001 Trails Edge Drive Peter Hilliard, 8636 Kensington Lane Francis Lynn Mary King Dan Johnson, 8628 Shady Brooke Drive Janet Deitrich, 8624 Shady Brooke Drive Jerry Jarzonbeck, 8558 Shady Brooke CT. Mr. Doug Maer, owner of Best Little Warehouse in Texas on Industrial Parkway stated that he has seen Mr. Baron's proposed development and stated that it is one of the nicest facilities he has seen proposed in a long time. Seeing no additional opponents, Chairman Barfield closed the public hearing. e Chairman Barfield stated that the Master Plan shows this area as commercial and believes that Mr. Baron has every right to use his property and use it to its highest and best use. Mr. Barfield would prefer a masonry wall where a chain link fence is proposed. Mr. Bowen believes there is too much depth and is opposed to mini-warehouses. Mr. Miller stated that while he is not opposed to this development, he does have some concerns. He doesn't agree with a chain link fence and would prefer a masonry fence, but believes this is a good use for the property. Mr. Miller believes that Mr. Baron has made every attempt to please the residents. Mr. Ferguson doesn't like the depth of the property, but also knows that when your paying per square foot, you have to utilize as much of the property as possible. Mr. Davis believes this would be less intrusive to the surrounding neighborhoods than what could possibly go in there. Mr. Davis suggested Mr. Baron consider deleting or repositioning building ilL", to allow for a greater buffer. Mr. Davis stated that repositioning this building could allow up to a 70' buffer. Mr. Bowen made the motion to deny PZ 97-52 but it died for lack of a second. Mr. Wood stated that while he believes this project is less intrusive than the other e possibilities that could potentially go on this site. But when you've got this many Page 5 e homeowners opposed to this development, it is the Commissions responsibility to hear them. Responding to a question posed by the Commission, Mr. Baron stated that amending his site plan would not be a "deal killer" however, reconfiguration would be required. Additionally, a masonry-screening wall in lieu of the proposed chain link fence is not a problem either. Mr. Davis made the motion to approve PZ 97-52 subject to an amended site plan showing a 70' buffer along the west property line; denying the sign waiver _ the sign will not exceed 65 square feet; and that the chain link fence along the north property line be changed to a masonry screening wall. Mr. Ferguson seconded the motion and it carried 4 - 2. Messrs. Davis, Ferguson, Barfield & Wood voted in favor of this request. Messrs. Bowen and Miller were opposed to this request. e 7. PZ 97-53 PUBLIC HEARING TO CONSIDER THE REQUEST OF DWIGHT BARON FOR REZONING FROM AG AGRICULTURAL TO C-2 COMMERCIAL FOR A PORTION OF TRACT 2, BRENTWOOD ESTATES ADDITION. (LOCATED IN THE 8600 BLOCK OF DAVIS BOULEVARD) APPROVED Note: The public hearing for this request was conducted simultaneously with PZ 97-52. Mr. Davis made the motion to approve PZ 97-53 approving a C-1 Commercial classification as requested by the applicant. Mr. Bowen seconded the motion and it carried 6 - O. 8. STAFF REPORT There was nothing to report. 9. CITIZEN COMMENTS e There were none. Page 6 e 10. ADJOURNMENT Having no additional business to conduct, the meeting adjourned at 9:50 D~C¿£~ Q~ avid Barfield, Chairman e e Page 7 e e e THE STATE OF TEXAS § § § AFFIDAVIT OF DISQUALIFICATION COUNTY OF TARRANT The undersigned Board Member of the City of North Rich/and Hills hereby under oath says that he has an interest in Item Ps elf L- \ on the Agenda for J~ ~;)... . ,199£. The nature of the interest is: () ?() ,M /2.- ) ~G., \ í){2. Ð >J ~ '1----..... I By filing this affidavit with the Secretary of the Board, the undersigned gives notice that he will not and has not taken part in the discussion or deliberation on such agenda item and will not vote on such agenda item. Signed under oath this ~ day of " JO-fì '-.....c~j , 199.£. ~d~ Sworn to and subscribed before me this day of 199 . Person Administering Oath City of North Richland Hills, Texas 'iK~C'¡'; .~:~;L;'; ~-~; INFORMAL REPORT TO MAYOR AND CITY COUNCIL IR 98-25 No. ~., jj~ Date: February 23, 1998 Subject: Fiscal Year 1996-97 Auditor's Management Comments The Management Letter prepared by KPMG Peat Marwick addresses areas where improvements in internal accounting control or operating procedures are suggested. As the auditors performed their test work at year-end, questions arose or observations were made which resulted in comments in the Management Letter. It has been the City's policy to discuss these issues as they arise. In many instances, the auditors may not have complete knowledge of a specific area, which results in an incorrect observation. The City's policy is intended not only to provide additional information to the auditors when needed, but also to evaluate the recommendations for possible implementation. Continual communication with the auditors is invaluable as a management tool, as potential problems can be avoided before they become serious. Attached for your review is a copy of the Fiscal Year 1996-97 Management Letter along with management's responses. If, as you review this document, you find a matter you would like to discuss or have further information on, please feel free to give me a call. Respectfully submitted, ~H'r ¡¿.~- Larry Koonce Director of Finance Attachments ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS . e CITY OF NORTH RICHLAND HILLS, TEXAS Letter to Management on Internal Control I September 31, 1997 . - . e I . . ~13J£I ~:?:~j ;,. '1 ~~~~~~J!,.;.~.:'Jr,'''¡..'1.' _~ KPMGJPeat Marwick LLP 2500 City Center TOWAr II 301 Commerce Street Fort Worth. TX 76102 December 19, 1997 The Honorable Members of City Council City of North Richland Hills, Texas Dear Members: We have audited the general purpose financial statements of the City of North Richland Hills, Texas (the City), for the year ended September 3 I, 1997, and issued our report thereon dated December 19, 1997. In planning and performing our audit of the general purpose financial statements, we considered internal control in order to determine our auditing procedures for the purpose of expressing our opinion on the financial statements and not to provide assurance on internal control. We have not considered internal control since the date of our report. During our audit we noted certain matters involving internal control and operational matters that are presented for your consideration. These comments and recommendations, all of which have been discussed with the appropriate members of management, are intended to improve internal control or result in other operating efficiencies. See attached Exhibit I. * * * * * Our audit procedures are designed primarily to enable us to form an opinion on the financial statements, and therefore may not bring to light all weaknesses in policies or procedures that may exist. We aim, however, to use our knowledge of the City's organization gained during our work to make comments and suggestions that we hope will be useful to you. We would be pleased to discuss these comments and recommendations with you at any time. This report is intended for the information of the City Council, management of the City, management of the City, and officials of the appropriate federal and State agencies. Very truly yours, J:.~ff\' Q~'Ñ\.~ LLr III Member Firm at KPMG International e] e~ J . e rJ1 « ~ ~ t- oo ...;¡ -J - == Q 2: « ...;¡ - ..... u - ¡:::: - - t- ~ o 2: t.. o ;:.. t- - U o .::: .... Õ U <':I c: ... E .... .... õ c I!) ¡::: ~ OCJ ê ~ o .... ... E Õ ....J r-- 0\ 0\ r-1 ... I!) ..0 .... .... ~ õ.. I!) 00 >. I!) '" >. o g ~ ..0 '- ~.~ ~ c. ..... .... .... .... ~ Õ 0 E C,) Ü; aJ -g ~Õc... .... c.. ¡::: '" 8 .: "0 I!) ~ ... '" ::¡ [.B ~ CJj c: u ~ OCJ < I!):.- u-Jr....,.=~ < <':1_ '" 00 0 c: <':I I!) ~ E~ ~ I!) > .... .... þ u u .... .... ~ ~ ...- r- ~ ~ or) I!)g ..... c: o ~ -0 c: I!) .... c: >.0 .~ - o ... c.~ ... ..... 0 c: I!) =: .... .s '" I!) > c: -ot) E« .g I!) §-:: ....- .~ .b a.. ;!:! 25 E f=ëii8 E o o I!) c::: '" ~>. I!) .~ ..0 U-o U'} C -0 .: o ~ o ~ u ......J~ c;: .S! E - I!) g c;: c.. .... .... .... Õ ~ - ~ E :; õ ..... I!) .... ,8 5 g c: ~ eE~_d ::; CI] L.. I!) 0 ~ E ~~~~5 '"'"' c;:... '" ....- I!) >. U -- U < ::::.= !U ~.: .;3 .... "'0 I!) õ z ...... 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Õ a) c.."O U =: "0 <': Z ;: <:/) 0 a) :::J C U .. «; t'; <:/) .- .- .. CI'J a) ~ a) õ ..... ::: ~ C':: .. U C':: 0 ~ ..... >, ..... <t: <': ¿ ..0 <': <:/) ..... '- ..... <:/) 0 -g ~ ~ "0 ~ <:/) u -« "0 (;I) 0 ::,¡ ..... ¿ a) . .. õ ~ .~ "0 "0 0.. ~ ~ .. 0 ::: ..0 E 0 S ~ "0 U 0 CI) <': t ~ ~ a) <': 0 .~ <': > t'; ¡::: > .. c;; o^ - > ~ 'Qj c.. :::J Õ .~ ... <:/) a) 0 a) u ~ .: u <': > \0 ~ ..... ~ a ::: ~ ~ .. .. 0 ~ :""l~"" ~ .. . . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 98-30 ..,1\ ~ ~~ I V Date: February 23, 1998 Subject: Single Audit for Federal and State Grant Programs KPMG Peat Marwick has completed its single audit for several Federal and State grant programs for the fiscal year ending September 30, 1997. Some of the grants audited include the Intermodal Surface Transportation Efficiency Act (ISTEA) grant for Phase" of the 820 Interchange project, the Texas Parks and Wildlife Grant for the Softball Complex, Federal Forfeiture funds and Texas Department of Transportation (TXDOT) North East Transportation System Grant. This report shows the results of auditing nearly $2.6 million in Federal awards and $3.3 million in State of Texas awards. These single audits are required as a part of the Federal and State grant conditions and must be prepared separately from the annual financial audit of the City. The financial and compliance audits of these grant programs indicated no material noncompliance issues or financial matters. Attached for your review is a copy of the single audit for these grants. All findings and management responses to the findings are included in the report. . If you have any questions, please let me know. I will be happy to provide additional details if needed. Respectfully submitted, :iAAA/1_ .~ L;;:~~J.J Director of Finance . ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS . ....4#1 . ,. . . CITY OF NORTH RICHLAND HILLS, TEXAS Schedule of Expenditures of Federal and State Awards Year Ended September 30,1997 . . .. ," . . . CITY OF NORTH RICHLAND HILLS, TEXAS Schedule of Expenditures of Federal and State Awards Year ended September 30, 1997 Table of Contents Pa!!e Schedule of Expenditures of Federal and State A wards 2 Notes to Schedule of Expenditures of Federal and State A wards 3 Independent Auditors' Report on Compliance and on Internal Control Over Financial Reporting Based on an Audit of Financial Statements Perfonned in Accordance with Government Auditing Standards 4 Independent Auditors' Report on Compliance with Requirements Applicable to Each Major Program and Internal Control Over Compliance in Accordance with OMB Circular A-133 6 Schedule of Findings and Questioned Costs 8 .' CITY OF NORTH RICHLAND HILLS, TEXAS . Schedule of Expenditures of Federal and State Awards Year ended September 30,1997 Federal Grant CFDA A ward Federal Assistance Number Number Amount Expenditures U.S. Department of Transportation Pass through the Texas Department of Transportation Intermodal Surface Transportation Efficiency Act Phase II 92-04-02-BICT 20.205 $ 1,675,019 44,819 Rufe Snow 92-04-02-BICT 20.205 422,320 89,855 North Electric Trail 92-04-02-BICT 20.205 65,958 29,236 Phase I Signage 92-04-02-BICT 20.205 28,663 15,157 Calloway Branch 92-04-02-BICT 20.205 118,991 14,961 Little Bear Creek 92 -04-02 - B I CT 20.205 129,346 26,023 Multi-Use 92-04-02-BICT 20.205 56,800 . U.S. Department of Justice Shared Federally Forfeited Property Local Law Enforcement Block Grant Program Total federal awards 50,458 50,458 96LBVX3418 34.676 2,582,231 20.147 290,656 State Assistance Texas Parks and Wildlife Softball complex Texas Department of Transportation North East Transportation System Texas Natural Resource Conservation Commission Yard waste reduction U.S. Department of Justice Shared states Forfeited Property Texas Library Association Library Grant Total federal and state awards 50-00059 500,000 46,750 112,988 112,988 84,715 68,425 17,424 17,424 2,500 2,500 717,627 248,087 $ 3.299,858 538.743 Total state awards . See accompanying notes to Schedule of Expenditures of Federal and State A wards. 2 · · · CITY OF NORTH RICHLAND HILLS, TEXAS Notes to Schedule of Expenditures of Federal and State Awards September 30, 1997 (1) Basis of Presentation The accompanying Schedule of Expenditures of Federal and State Awards presents the activity of all federal and state financial assistance programs of the City of North Richland Hills, Texas (the City). The City's reporting entity is defined in note 1 of the notes to the City's general purpose financial statements. Federal financial assistance passed through other government agencies is included in the schedule as well as all state assistance received directly from state agencies. (2) Basis of Accounting The accompanying Schedule of Expenditures of Federal and State Awards is presented using the modified accrual basis of accounting, which is described in note 1 of the notes to the City's general purpose financial statements. (3) Relationship to Financial Statements Federal financial assistance revenue/contributed capital and expenditures are reported in the City's general-purpose financial statements in the General Capital Projects Fund, Parks and Recreation Facilities Development Fund, Special Investigations Fund, Grant Fund and Water and Sewer Fund based on the nature of the assistance. State financial assistance revenues and expenditures are reported in the Parks and Recreation Facilities Development Fund, Donations Fund, Grant Fund and General Fund in the City's general-purpose financial statements. Federal and state financial assistance revenues are reported in the City's financial statements as follows: Expenditures per Schedule of Expenditures of Federal and State Awards Intergovernmental revenues from local services Proceeds from forfeiture of contraband Contributed capital from capital grants Intergovernmental revenues $ 538,743 330,088 (67,882) (44,819) 756,130 $ (4) Relationship to Federal and State Financial Reports Amounts reported in the Schedule may not agree with the amounts reported in the related federal and state financial reports filed with grantor agencies because of accruals which would be included in the next report filed with the agencies. 3 . . KPMG Peat Marwick LLP . 2500 City Center Tow~r II 301 Commerce Street Fort Worth. TX 76102 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE AND ON INTERNAL CONTROL OVER FINANCIAL REPORTING BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORi\;ŒD IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS The Honorable Members of the City Council City of North Richland Hills, Texas: We have audited the general purpose financial statements of the City of North Richland Hills (the City) as of and for the year ended September 30, 1997, and have issued our report thereon dated December 19, 1997 . We conducted our audit in accordance with generally accepted auditing standards and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. . Compliance As part of obtaining reasonable assurance about whether the City's general purpose financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit and, accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance that are required to be reported under Government Auditing Standards. Internal Control Over Financial Reporting . In planning and performing our audit, we considered the City's internal control over financial reporting in order to determine our auditing procedures for the purpose of expressing our opinion on the general purpose financial statements and not to provide assurance on the internal control over financial reporting. Our consideration of the internal control over financial reporting would not necessarily disclose all matters in the internal control over financial reporting that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that misstatements in amounts that would be material in relation to the financial statements being audited may Occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over financial reporting and its operation that we consider to be material weaknesses. 4 Mer-:::,¿>r Firm of KP'.~G ~,.,ter"atlo"¿}1 . . . This report is intended for the information of the City Council, management of the City of North Richland Hills, Texas, and various federal and state agencies. However, this report is a matter of public record and its distribution is not limited. ~~W\~ Q~V-.\~ L.er December 19, 1997 5 . . . KPMG Peat Marwick LLP 2500 City Center Tower II 301 Commerce Street Fort Worth, TX 76102 INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS APPLICABLE TO EACH MAJOR PROGRAM Al'iD INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH OMB CIRCULAR A-133 The Honorable Members of the City Council City of North Richland Hills, Texas: Compliance We have audited the compliance of the City of North Richland Hills (the City) with the types of compliance requirements described in the Us. Office ojlvlanagement and Budget (OMB) Circular A-i33 Compliance Supplement that are applicable to its major federal program for the year ended September 30, 1997, The City's major federal program is identified in the summary of auditor's results section of the accompanying schedule of findings and questioned costs. Compliance with the requirements of laws, regulations, contracts and grants applicable to its major federal program is the responsibility of the City's management. Our responsibility is to express an opinion on the City's compliance based on our audit. We conducted our audit of compliance in accordance with generally accepted auditing standards; the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States; and OMB Circular A-I33, Audits oj States, Local Governments, and Non-profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion. Our audit does not provide a legal determination of the City's compliance \vith those requirements. In our opinion, the City complied, in all material respects, with the requirements referred to above that are applicable to its major federal program for the year ended September 30, 1997. Internal Control Over Compliance The management of the City is responsible for establishing and maintaining effective internal control over compliance with requirements of laws, regulations, contracts and grants applicable to federal programs. In planning and performing our audit, we considered the City's internal control over compliance with requirements that could have a direct and material effect on a major federal program in order to determine our auditing procedures for the purpose of expressing our opinion on compliance and to test and report on internal control over compliance in accordance with OMB Circular A-133. 6 [!"'. ')!,' ,:~, ~,.'~~- . f,;.'~;~~ ~, ~!~ t!!?;] ~;~~el{~~~~~a~~nal . ' . . . .. Our consideration of the internal control over compliance would not necessarily disclose all matters in the internal control that might be material weaknesses. A material weakness is a condition in which the design or operation of one or more of the internal control components does not reduce to a relatively low level the risk that noncompliance with applicable requirements of laws, regulations, contracts and grants that would be material in relation to a major federal program being audited may occur and not be detected within a timely period by employees in the normal course of performing their assigned functions. We noted no matters involving the internal control over compliance and its operation that \Ve consider to be material weaknesses. Schedule of Expenditures of Federal and State Awards We have audited the general purpose financial statements of the City as of and for the year ended September 30, 1997, and have issued our report thereon dated December 19, 1997. Our audit was performed for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The accompanying schedule of expenditures of federal and state awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the general purpose financial statements. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion, is fairly stated, in all material respects, in relation to the general purpose financial statements taken as a whole. This report is intended for the information of the City Council, management of the City of North Richland Hills, Texas, and various federal and state agencies. However, this report is a matter of public record and its distribution is not limited. K ~W\, Q~ v.A.~ Lc..:r December 19,1997 7 . . . CITY OF NORTH RlCHLAND HILLS, TEXAS Schedule of Findings and Questioned Costs Year ended September 30, 1997 (I) Summary of Auditor's Results (a) The type of report issued on the general purpose financial statements: unqualified opinion (b) Reportable conditions in internal control were disclosed by the audit of the Financial Statements: no Material weaknesses: no (c) Noncompliance which is material to the financial statements: no (d) Reportable conditions in internal control over major program: no Material weaknesses: no (e) The type of report issued on compliance for major program: unqualified opinion (t) Any audit findings which are required to be reported under section. 510(a) of OMB circular A-133: no (g) Major programs: Intermodal Surface Transportation Efficiency Act 20.205 (h) Dollar threshold used to distinguish between Type A and Type B programs: $300,000 (i) Auditee qualified as a low-risk auditee under section 530 of OMB Circular A-133: yes (2) Findings relating to the general purpose financial statements reported in accordance with Government Auditing Standards: None (3) Findings and questioned costs relating to Federal Awards: None 8 " . CITY OF NORTH RICHLAND HILLS, TEXAS Prior Year Findings September 30, 1997 . . . / . ' . . . ~ Reference 96-01 96-02 96-03 Finding City's drug-free workplace policy does not contain a statement detailing the steps an employee should take in the event of a drug related conviction. The City's policy does not contain an ongoing drug-free awareness program. The City does not maintain a written code of standards of conduct governing the per- fonnance of their employees engaged in the award and administration of contracts. For two of the items selected, the prevailing wage rate has not been paid for the ISTEA Phase II project. Status The Human Resource Director is in the process of updating the City's drug-free workplace policy to include the necessary statement. Human Resources issued one flyer concernmg substance abuse m the workplace. The flyer was included with employee paychecks in April 1997. All job postings include a statement that the City is a drug-free workplace. Magazines addressing drug-free workplace issues have ordered and will be distributed quarterly. A conflict of interest policy was included in the revised Purchasing Manual. The manual will be distributed to all employees involved with Purchasing which included the award and administration of contracts. The manual is expected to be approved and adopted in 1998. The recent addition of an internal auditor will allow the City to more closely monitor all phases of grant administration to include monitoring contractors to ensure payment of the prevailing wages. Contact Person Melani Fragge, Human Resources Director Larry Koonce, Director of Finance or Donna Enos, Purchasing Agent Larry Koonce. Director of Finance or Kurt Griggs, Internal Auditor INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 98-28 e \ ~ V Date: February 23, 1998 Subject: Discussion of Carport Ordinances - Councilwoman Johnson Councilwoman JoAnn Johnson has requested that an item be place on the Pre-Council Agenda for February 23, 1998 to discuss carport ordinances. It is our understanding that this relates to the construction of carports in the City. Respectfully submitted, ~~ City Manager LJC/gp e e ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 98-29 e \ ~\/' i L . '\ ý ;'1.,' Date: February 23, 1998 Subject: Discuss Request for Replacement of Wooden Fences Along Major Streets Prior to the Goals Setting Meeting in Granbury, David Barfield sent the attached request regarding replacement of wooden fences along major streets. Councilwoman Johnson requested that this item be placed on the Pre-Council so that she would be able to comment on this matter. Respectfully submitted, ~ ~CUnningham City Manager LJC/gp e e .. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS . e e Memo To: Mayor & City Council From: David Barfield, Chairman of Planning & Zoning Commission Date: 02102198 Re: Wooden Fence Replacement Members of the Planning & Zoning Commission have become concemed about the appearance of wooden fences lining many of the collector streets in NRH. As we drive around the City, it is quite apparent that a number of these wooden fences are deteriorating and presenting a negative image for our community. Unfortunately, all of these fences are situated on private property and the City has only limited enforcement ability to force replacement on the property owner. Therefore, we are requesting the City Council consider adoption of a policy to replace these wooden fences with masonry screening walls over the next 10 - 15 year period with some form of capital improvement program. M ~~.-z-^-O._.,7 1)QV¡J ~~rt=;~{J q¡ l; -/0 A~ {)J q V( ¡.J -f!,.i> C'{7 C¿VV1C/ ( G Oft 15 c¡I OJ:, l ~J (14) .; tuv'l' Ii ? 4 tJ f D"'" /-34~ . Page 1 .. ..~ ~... ,. . ". .,..,~,.." ." .. '. INFORMAL REPORT TO MAYOR AND CITY COUNCIL N IR 98-31 o. - ~' , Date: \ Subject: Monday, February 23, 1998 Possible Creation of a North Richland Hills Economic Development Advisory Committee For several years, City officials have considered creating an Economic Development Advisory Committee. In addition to providing another way to maintain good communications with our existing employers, an Advisory Committee may give valuable guidance on how North Richland Hills can continue to serve as a catalyst for expanding our local economy. More specifically, an Economic Development Advisory Committee could discuss key infrastructure issues (for example, expanding the network of fiber optics in the City), the impact of various municipal services on local businesses and how existing employers may help the City identify and attract the optimum type of new corporate citizens. Likewise, such a group could convene focus groups and gather candid feedback from certain types of businesses. And an Economic Development Advisory Committee may also serve as a "Committee of the Future" and assist with updating the 10-year-old North Richland Hills Initiative marketing and strategic plan for the Economic Development Department. e If Council decides to appoint an Advisory Committee, staff would recommend it consist of nine (9) business owners or chief executives representing for-profit businesses located in the City--as well as two (2) commercial brokers or developers who are working on projects in North Richland Hills. We recommend that delegates meet quarterly and serve two year terms. The nine corporate delegates may come from the specific sectors which make up our business community--including manufacturing/warehouse, service/office, retail, medical, banking and entertainment/tourism. It is important to note that while these businesses have an NRH address, their delegates may actually reside in another City. I look forward to discussing this item with you in greater detail on Monday. If Council decides to create an Advisory Committee, we will bring this recommendation back in the form of a draft Ordinance, propose a timetable and plan for the Committee's formation and suggest a specific list of delegate categories for you to consider on March 23. ~~it, Marty Wieder Director of Economic Development - ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS · .. INFORMAL REPORTTO MAYOR AND CITY COUNCIL N IR 98-26 o. e \, ;.: Date: -=="'. ~..,,--==- ¡) /-. February 23, 1998 Subject: Special Presentation - Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 1996 The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its Comprehensive Financial Report for the fiscal year ending September 30, 1996. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. The Certificate of Achievement is valid for a period of one year only. The City has received a Certificate of Achievement for the last 14 consecutive years. Out of 1,400 governmental units in the State of Texas, fewer than 200 have received this award. e The Certificate of Achievement for Excellence in Financial Reporting Program was established by the Government Finance Officers Association (GFOA) in 1945. The GFOA instituted the program to encourage all government units to prepare and publish an easily readable and understandable comprehensive annual financial report (CAFR) covering all funds and financial transactions of the government during the fiscal year. The GFOA believes that governments have a special responsibility to provide the public with a fair presentation of their financial affairs. CAFR's go beyond the requirements of generally accepted accounting principles (GAAP) to provide the many users of government financial statements with a wide variety of information useful in evaluating the financial condition of a government. The Certificate Program provides participants with extensive technical reference materials to improve their financial reporting techniques. Suggestions and comments from reviewers also help staff to improve the document. Another great benefit of the Certificate of Achievement is that it provides a detailed vehicle by which market analysts, investors, potential investors and others may assess the relative attractiveness of our City's bonds compared to alternative investment opportunities. Nell Lange, Director of Finance with the City of McKinney and President of the Government Finance Officers Association of Texas will be at the Council meeting to present the Certificate of Achievement to the City. Although no action is needed by Council, we do commend Jackie Theriot, Accounting Manager, and the Accounting staff for their professional efforts that have made it possible for the City to again receive this prestigious award. This is truly a team effort by City Council, Management, and staff. Respectfully submitted, e èßvvvo/~~ Larry Koonce Director of Finance ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS " , e e e Present: MINUTES OF THE PRE-COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 9, 1998 - 6:10 P.M. Tommy Brown Byron Sibbet Lyle E. Welch Mack Garvin Frank Metts, Jr. JoAnn Johnson Don Phifer Cheryl Cowen Lyman Larry Cunningham Randy Shiflet Patricia Hutson Rex McEntire Marty Wieder Greg Dickens Larry Koonce Thomas Powell Andy Jones Terry Kinzie Mayor Mayor Pro Tern Councilman Councilman Councilman Councilwoman Councilman Councilwoman City Manager Deputy City Manager City Secretary Attorney Economic Development Director Public Works Director Finance Director Support Services Director Fire Chief Information Services Director ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Brown called the Pre-Council Meeting to order at 6:10 p.m. APPROVING The Finance Director advised this concerned LARRY K. ELECTRIC two items on the agenda. The first item is an RETAIL RATE ordinance approving a TU rate reduction, and REDUCTIONS the second item is a resolution authorizing the TEXAS UTILITY City to participate in the Steering Committee ELECTRIC consisting of TU Electric cities inquiring into COMPANY, rate and other service matters. Mr. Koonce REJECTING explained TU's petition and rate reduction DEPRECIA TION request before the PUC. He explained that SHIFTING AND there are other issues that should also be ADDRESSING considered. TU is proposing to shift OTHER ISSUES - depreciation on transmission and distribution ORDINANCE NO. assets to their plant facilities. The rates will be 2278 based on used and useful capacity of assets. He advised that because the Comanche Peak facility has a significant amount of useful capacity, it is possible that they could 1'" II~I:-;¡ in the f'"+"r,,, ~i~ e e e Pre-Council Minutes February 9, 1998 Page 2 I ITEM I DISCUSSION I ASSIGNMENT I APPROVING recommending that Council approve the rate ELECTRIC reductions proposed by TU and pass a RETAIL RATE resolution allowing the City to join in the REDUCTIONS Steering Committee to intervene in the TU (Continued) PUC docket and to encourage legislators to object to depreciation that would cause higher rates. Ms. Brenda Pulis, representing TU Electric, was present to answer questions from the Council. There were no questions from the Council. Councilman Phifer questioned whether the Steering Committee would also deal with utility issues besides rate issues. Staff advised the committee would also deal with other utility issues. AWARD BID FOR Staff advised that Matson Builders is NAN INST ALLA TION requesting that this item be held for two more OF FIBER OPTIC weeks. The employee at Matson Builders who WIDE AREA put their bid together is no longer with them, NETWORK (WAN) and they need additional time to review the TO MATSON project. Staff is recommending that this item BUILDERS FOR be continued for two additional weeks to give $405,407 AND them an opportunity to review it. Staff CAPCO FOR presented the project to the Council. Mr. $106,450 FOR Kinzie presented a background of what the BAY NETWORKS City has been trying to accomplish since 1995. He reviewed the project goals, explained why fiber optics is needed, presented the buildings that would be connected by fiber optics and ISDN phone lines. Mr. Kinzie responded to the Council's questions. Staff advised the Council needed to remove this item from the Consent Agenda. " r e e e Pre-Council Minutes February 9, 1998 Page 3 I ITEM I DISCUSSION I ASSIGNMENT I MACKEY CREEK Mr. Wieder presented Ranchview Investment's MARTY/LARRY K. CHANNEL proposed plans to renovate and convert the IMPROVEMENTS Richland Plaza complex into a mixed use business center. He advised that the unimproved Mackey Creek has a major impact on the redevelopment of Richland Plaza, and he presented a map to the Council showing the effect Mackey Creek has on Richland Plaza. The City has scheduled for the year 2000 a project to improve Mackey Creek runoff. He advised that the redevelopment of the property at Richland Plaza will be hindered until this is accomplished. He discussed two proposed plans to improve the runoff. He advised that if Council was agreeable to placing the project into the current fiscal year's CIP program, Staff would bring it to the Council as an action item at the next meeting. After discussion by the Council, Council consensus was to proceed. POSSIBLE Mayor Brown advised that the March 9 City NAN CANCELLATION Council meeting will be canceled. OF THE MARCH 9, CITY COUNCIL MEETING DISCUSS OTHER AGENDA ITEM NO.9 - PS 97-53 - The City NAN REGULAR Manager advised that the recommendation of AGENDA ITEMS Staff on the cover sheet was to approve subject to the signing of drainage agreements by affected property owners. The City Manager advised Staffs recommendation had changed and the new recommendation is that the plat be approved as recommended by the Planning and Zoning Commission. Councilman Welch questioned if a problem was being created by not handling the . . at this time, UI e e e Pre-Council Minutes February 9, 1998 Page 4 ITEM DISCUSSION ASSIGNMENT DISCUSS OTHER Councilwoman Johnson was concerned about BARRY/RANDY REGULAR a hotel on Rufe Snow in Industrial Zoning that AGENDA ITEMS was being allowed to use aluminum siding. (Continued) Staff advised that the Planning and Zoning Commission was considering the situation and the Commission would be sending an item to the Council concerning this. Agenda Item No. 12 - GN 98-06 - The City NAN Secretary advised that Resolution No. 98-04 had been revised to add County Precinct Nos. 3325 and 3425 to the City's Precinct Two. The County has advised that these two precincts are to be included as North Richland Hills precincts although there are not any North Richland Hills residents living in these precincts. Agenda Item No.1 0 - PS 97-61 - Councilman Welch questioned the motion made by the Planning and Zoning Commission. There was discussion on the waiver of the GPS and the sidewalks. ADJOURNMENT Mayor Brown announced at 7:12 p.m. that the Council would adjourn to Executive Session for Consultation with the City Attorney in accordance with the authority contained in the Government Code Section 551.071 - Pending Litigation. , e e e MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 9,1998 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order February 9, 1998 at 7:30 p.m. ROLL CALL Present: Tommy Brown Byron Sibbet Lyle E. Welch Mack Garvin Frank Metts, Jr. JoAnn Johnson Don Phifer Cheryl Cowen Lyman Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilwoman Staff: Larry Cunningham Randy Shiflet Patricia Hutson Rex McEntire Greg Dickens City Manager Deputy City Manager City Secretary Attorney City Engineer 2. INVOCATION Councilwoman Lyman gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS A. YOUTH ADVISORY COMMITTEE JANUARY REPORT - IR 98-18 e e e City Council Minutes February 9, 1998 Page 2 Mr. James Saint, Staff Liaison, introduced Mr. Michael Zamarripa, Chair of the Youth Advisory Committee. Mr. Zamarripa reported on the committee's activities to date. The committee members that were present introduced themselves. Mayor Brown recognized Boy Scout Troop 502. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilwoman Lyman removed Item No. 21 and Councilwoman Johnson removed Item No. 12 from the Consent Agenda. 6. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (7,8, 18,22,23,24,27, & 28) Mayor Pro Tem Sibbet moved, seconded by Councilman Phifer, to approve the Consent Agenda. Motion carried 7-0. *7. MINUTES OF THE PRE-COUNCIL MEETING JANUARY 26, 1998 APPROVED *8. MINUTES OF THE REGULAR MEETING JANUARY 26, 1998 APPROVED 9. PS 97-53 - REQUEST OF WARREN HAGAN FOR A FINAL PLAT ON LOTS 1-3, BLOCK 1, HIGHTOWER PLAZA ADDITION (LOCATED IN THE 7000 BLOCK OF RUFE SNOW DRIVE) (POSTPONED AT THE JANUARY 26, 1998 CITY COUNCIL MEETING) APPROVED City Council Minutes February 9, 1998 Page 3 e Mayor Pro Tem Sibbet moved, seconded by Councilwoman Lyman, to approve PS 97- 53 as recommended by the Planning and Zoning Commission. Motion carried 7-0. (Note: council clarified the action taken on PS 97-52 later in the meeting) 10. PS 97-61 - REQUEST OF D. KENT DAVIS FOR A REPLA T TO BE KNOWN AS LOT 3R1-BR, BLOCK 1, MARTIN ADDITION (LOCATED IN THE 6800 BLOCK OF NOB HILL DRIVE) APPROVED Councilman Garvin moved, seconded by Councilman Welch, to approve PS 97-61. Councilwoman Johnson and Mayor Pro Tem Sibbet stated they would like for the GPS coordinates for the lot to be required and requested Councilman Garvin to add it to his motion. e Councilman Garvin felt that GPS requirements were not necessary on the small lot. Motion failed 4-3; Councilman Metts, Councilwomen Johnson and Lyman and Mayor Pro Tem Sibbet voting against, and Councilmen Garvin, Welch and Phifer voting for. Councilwoman Johnson moved, seconded by Mayor Pro Tem Sibbet, to approve PS 97-61 with the provision that the GPS requirements be included. Motion carried 6-1; Councilwomen Johnson and Lyman, Councilmen Phifer, Welch and Metts, Mayor Pro Tem Sibbet voting for, and Councilman Garvin voting against. 11. PS 97-64 - REQUEST OF MARVIN SMITH FOR A FINAL PLAT ON LOTS 1-16, BLOCK 26, KINGSWOOD ESTATES ADDITION (LOCATED IN THE 7700 BLOCK OF SMITHFIELD ROAD) APPROVED Councilwoman Johnson moved, seconded by Councilman Metts, to approve PS 97-64. Motion carried 7-0. e e e e City Council Minutes February 9, 1998 Page 4 12. GN 98-06 - CALLING CITY COUNCIL ELECTION - RESOLUTION NO. 98-04 APPROVED Councilwoman Johnson moved, seconded by Councilwoman Lyman, to approve Resolution No. 98-04 with the addition of County Precinct Nos. 3325 and 3425 to the City's Precinct 2 voting at the Dan Echols Senior Adult Center. Motion carried 7-0. 13. GN 98-07 - APPROVAL OF BYLAWS FOR THE YOUTH ADVISORY COMMITTEE APPROVED Councilwoman Lyman moved, seconded by Councilman Phifer, to approve GN 98-07 Motion carried 7-0. 14. GN 98-08 - 24TH (1997/98) YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - PUBLIC HEARING APPROVED The City Manager presented the Lynn Terrace project from Rogan to Conn as the proposed 24th year CDBG program. Mayor Brown opened the Public Hearing and asked for public comment on this project or others. There being no one wishing to speak, Mayor Brown closed the Public Hearing. 15. GN 98-09 - 24TH (1997/1998) YEAR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - RESOLUTION NO. 98-08 APPROVED Mayor Pro Tem Sibbet moved, seconded by Councilman Metts, to approve Resolution No. 98-08. , e e e City Council Minutes February 9, 1998 Page 5 Motion carried 7-0. Council clarified that the action taken earlier in the agenda on Item NO.9 did not include the inclusion of the drainage agreements by affected property owners. 16. GN 98-10 - APPROVING ELECTRIC RETAIL RATE REDUCTIONS FOR TEXAS UTILITY ELECTRIC COMPANY, REJECTING DEPRECIATION SHIFTING, AND ADDRESSING OTHER ISSUES - ORDINANCE NO. 2278 APPROVED Councilwoman Lyman moved, seconded by Councilwoman Johnson, to approve Ordinance No. 2278. Motion carried 7-0. 17. GN 98-11 - AUTHORIZING THE PARTICIPATION OF THE CITY OF NORTH RICH LAND HILLS IN THE STANDING STEERING COMMITTEE INQUIRING INTO RATE AND SERVICE MATTERS CONCERNING TU ELECTRIC COMPANY - RESOLUTION NO. 98-05 APPROVED Councilwoman Lyman moved, seconded by Councilman Phifer, to approve Resolution No. 98-05. Motion carried 7-0. *18. GN 98-12 - CORPS OF ENGINEERS WETLAND PERMIT FOR GREEN VALLEY PARK- RESOLUTION NO. 98-06 APPROVED e e - City Council Minutes February 9, 1998 Page 6 19. GN 98-13 - AGREEMENT TO CANCEL COVENANTS - RESOLUTION NO. 98-07 APPROVED Councilman Phifer moved, seconded by Councilwoman Lyman, to approve Resolution No. 98-07. Motion carried 7-0. 20. GN 98-14 - APPOINTMENT TO TEEN COURT ADVISORY BOARD APPROVED Mayor Pro Tem Sibbet moved, seconded by Councilwoman Lyman, to appoint Mr. Oscar Trevino to Place 6 on the Teen Court Advisory Board. Motion carried 7-0. 21. PU 98-14 -AWARD BID FOR INSTALLATION OF FIBER OPTIC WIDE AREA NETWORK (WAN) TO MATSON BUILDERS FOR $405,407 AND CAPCO FOR $106,450 FOR BAY NETWORKS POSTPONED Councilwoman Lyman moved, seconded by Councilman Phifer, for a two week continuation of PU 98-14. Motion carried 7-0. *22. PU 98-15 - AWARD BID FOR DATA WIRING OF OFFICES FOR LOCAL AREA NETWORKS TO SHELTON'S NETWORK SOLUTIONS APPROVED *23. PU 98-16 - AUTHORIZE PURCHASE OF THREE (3) 16 PORT BOARDS FROM SIEMENS IN THE AMOUNT OF $9,510 APPROVED , City Council Minutes February 9, 1998 Page 7 e *24. PU 98-17 - POLICE PROPERTY BUILDING CHANGE ORDER NO.1 TO SPEED FAB-CRETE IN THE AMOUNT OF $39,269 APPROVED 25. PW 98-03 - PUBLIC HEARING ON RUMFIELD ROAD, PHASE II (EDEN ROAD TO SPRING OAK DRIVE) ASSESSMENTS APPROVED Mr. Mike Curtis, Capital Improvements Project Coordinator, presented the scope of the Rumfield Road, Phase II project. Mr. James K. Norwood, appraiser, James K. Norwood, Inc., presented the Enhancement Study. Mayor Brown opened the Public Hearing. Mr. Sandy Strayer, 7409 Boca Raton, advised he had not received the latest data on e what the actual amount of his assessment would be. Mr. James Pierson, 9000 Kirk Lane, felt the assessment was unfair. Ms. Sue Ann Sullivan, 8915 Rumfield Road, was concerned about increased traffic and speeding, and advised she would like speed humps installed on the road. She questioned why the City could not put in sewer with the road improvements. Mayor Brown advised the Police Department would control the traffic and establish a speed limit for the road. The City Manager advised Ms. Sullivan of the City's policy for putting in a sewer system in a developed area. There being no one else wishing to speak, Mayor Brown closed the Public Hearing. e 26. PW 98-04 - CLOSE PUBLIC HEARING AND ESTABLISH ASSESSMENTS FOR IMPROVEMENTS ON RUMFIELD ROAD, PHASE II (EDEN ROAD TO SPRING OAK DRIVE) - ORDINANCE NO. 2277 APPROVED e e e City Council Minutes February 9, 1998 Page 8 Councilman Garvin moved, seconded by Councilman Metts, to approve PW 98-04, with the following adjustments; Parcels 3, 5, 6, 7B, 8 & 9 shall be assessed as residential front instead of non-residential. After Council discussion, Mayor Brown ruled the motion out of order because the City has an assessment ordinance (policy) and if Council wants to waive the policy, a motion stating such should be made first. Councilman Garvin moved, seconded by Councilman Metts, to waive the assessment policy. Motion carried 6-2; Mayor Pro Tem Sibbet, Councilmen Garvin, Metts and Welch and Councilwoman Lyman voting for, Councilwoman Johnson and Councilman Phifer voting against. Staff advised Council what the residential front assessment would be if the assessment ordinance is waived as opposed to the assessment amount in the Enhancement Study. After discussion, Councilman Garvin withdrew his objection. Councilwoman Johnson moved, seconded by Councilman Phifer, to approve Ordinance No. 2277 establishing the assessments for Rumfield Road, Phase II. Motion carried 6-1; Mayor Pro Tern Sibbet, Councilmen Metts, Welch, and Phifer, Councilwomen Johnson and Lyman voting for, Councilman Garvin voting against. *27. PW 98-05 - AWARD OF BID FOR THE 23RD YEAR CDBG PROJECT CONN DRIVE AND CLOYCE COURT PAVING IMPROVEMENTS TO ALL-TEX PAVING, INC. IN THE AMOUNT OF $218,821.60 APPROVED *28. PW98-06 -AWARD OF BID ON CALLOWAY BRANCH CHANNEL IMPROVEMENTS, SECTION B TO J. L. STEEL, INC. IN THE AMOUNT OF $1,235,371.80 APPROVED e 29. CITIZENS PRESENTATION None. 30. ADJOURNMENT Mayor Brown adjourned the meeting. City Council Minutes February 9, 1998 Page 9 Tommy Brown - Mayor ATTEST: e Patricia Hutson - City Secretary e CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 2/23/98 Subject: Request for Reconsideration of Replat , Requirement for State Plane Coordinates (G.P.S.) on Lot 3R-1-BR, Block 1, Martin Addition Agenda Number: PS 97-61 -- The owner of this lot has requested the City Council reconsider requiring him to provide State Plane Coordinates (SPC) for two corners of his property on the plat. The owner has stated he does not feel it to be necessary for him to pay the extra cost to the surveyor to have this provided to the City. Staff has required this of all plats since approximately 1993. The surveyors utilize the Global Positioning Survey (GPS) monuments located throughout the city to determine the SPC's at their lot. The coordinates help the City staff to easily and accurately locate the property in our Geographical Information System (GIS). We have noted with solid circles on the attached map the locations of seven (7) plats in the immediate area which were required to provide SPC's. Also shown are the locations of the GPS monuments in the area. The cost for supplying the SPC's has been estimated by the owner's surveyor to be $300.00 to $500.00. At staff's request, a local surveyor has estimated the cost for providing the SPC's at $600.00. Public Works feels this requirement is reasonable and is beneficial in helping staff keep an orderly and accurate database for the GIS. According to the City Council Rule of Procedure, a Council member who voted with the majority on the original Replat may make a motion to reconsider. If the Council votes to reconsider, then the actual reconsideration will be heard at the next regular Council Meeting. Recommendation: It is recommended that the City Council consider this reconsideration request. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Oth Acct. Number Sufficient Funds Available Finance D.ec:1or ,agr ignature CITY COUNCIL ACTION "E Page 1 of I .1 ~1 . "~ ~ It m\Ti ;1' " . . . ;1' i Ii" "'.... . "I --' .~.'.:,., . . V d. ~",... ... :. , IU ~. ~.-I: '. ' ~ ~~~. ~~~~ ~1i1~ i~7;f' >i~~~~~~·-~·_'" - . / '= ,-1 . , '~l II ."... ' 1 111 G.P .s.. , : / EI I ...i.1, \1 n. 1[11, .", ~. ...c'.""". ' ./' G r À' · ' / 1; .J..!... Iltl" ¡¡ ~ v~~ - o , / "I, _ '¡~,.. ·y,-, e\- j/ / Nl. 11"\oIi I. ~ ~~ ~ < "" > ..~..'V1'ITT [i:' i ' '" ,1 . ~ NuY".:;::«S....r y :Ç:Ç- ':~' ...... [ ~ l. I' I.,' t:!;J / lJ '/. ....r:Ø WI' >< ~.- ,.Hrn,r.,- .~, ~0-~~ Eit§'~-~;;;R ~~ M~JH"'< , .i ¡ d ¡ i ¡ lI.íiII i " ... q ry;....r- ~.ro. -.. ~ '-4ii!Þ I~-- ¡11~$ '" '" "". ~ /.'k/r ~"r"'·"'¡ I...... ~.. I , : ! !! ; , ¡ ¡ ¡ ¡ ii, '" = ' . 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(Located in the 8100 Block of Grapevine Highway) Gaylord Van Y and Marcus Cable are the owners of a portion of Block H, Richland Oaks Addition. The applicant has submitted a replat to divide their 1.4-acre portion into two lots. Lots 1 & 2 will be platted lots; the remainder, belonging to Jim Risky, will remain unplatted. Marcus Cable proposes to construct a cable relay station on Lot 2, containing .41 acres. The total area of Lot 1 the Gaylord Van Y property, is 1.0 acres and will remain undeveloped at this time. The property directly south is zoned as R-1 Residential; all other property adjacent to the proposed property is zoned C-1 Commercial. The issues associated with this replat are as follows: 1. Sidewalks: The applicant has been advised that sidewalks are required adjacent to all public streets. The developer has agreed to this requirement. 2. Drainage Analysis: Public Works has waived the drainage analysis requirement at this time because the Marcus Cable facility on Lot 2 is 24' x 32' and will have no significant impact to the drainage to and from the property. A drainage plan will be submitted on Lot 1 when it develops in the future. 3. Screening Wall: The Subdivision Regulations indicate that a masonry-screening wall is required where commercial property abuts residential property. However, there is a 20' public alley at the rear of the property, which separates the commercial from the residential. The alley is proposed to remain open. The Planning & Zoning Commission recommended that the masonry-screening wall be constructed along the south property line of this lot. 4. Water Line: The developer has agreed to extend the water line along the northern boundary of Lots 1 & 2, adjacent to Grapevine Highway. Public Works feels the water line should be extended on the eastern boundary of Lot 1, adjacent to EI Dorado Drive. A note will be placed on the plat stating that no development of Lot 1 can take place until the water line is extended along EI Dorado Drive. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Op' . g Budget he ~ ~ ~ tlLLV\ l) 01.91'-\ D rtm :n~ead Signature - CITY COUNCIL ACTION I Finance Director Page 1 of CITY OF NORTH RICHLAND HILLS The Planning & Zoning Commission considered this item at its February 12,1998 meeting and _ recommended approval subject to: 1) Construction of sidewalks, 2) require the masonry screening fence along the rear lot line, 3) the water line on the east property line of Lot 1 be constructed at the time building permits are issued; with notation being placed on the plat, and 4) access easements being indicated on the plat. Subsequent to the Planning & Zoning meeting, the question arose about the alley and whether to pursue closing it (as it has no use). The alley has a utility line underground near the middle and placement of the masonry-screening wall along the south property line will create a 20' void between the property lines. Staff requests direction from the Council on whether to proceed with abandoning the alley. RECOMMENDA TION: It is recommended that the City Council approve the recommendation of the Planning & Zoning Commission. e e CITY COUNCIL ACTION ITEM ,< è Q-: ,," 04,.:' ~~v "CJ :- CLDORADO S 37°57' 10" E . .~{. 197.43' (201." I ai ~I:· ---+- ~- -'-.-: ~ I ~.: '. ~... 1 t~~:1 ..,¡.... - .... .. hi ~ <:. ~'~II: (( ;! Ñ:IJ'~ .,.,1 . ~ : -I T:f~ 0: - .....1 : "a· - . ... -"10". ~~~I :~:I ,':. ... ·0 I . I .... U~ : N ~. / t\t .~: ~ .._:: I", .:. :: - ~t: II 33' 36'.~' ~ ~ 1 ~ .:: las,97' ~ I Q I 1 I .oJ W U. Z ~ W ...J '0 " o J{) Ü I a. ~ a:: ~ '0 ¡ J ,- '" ; .: L:~ ~ , C N... ". . .. õn .. o ... ... .. :š II. ." .. :- ,;!~:~ ... .. :":;'" ....¡ (241' r; :: -Wy~.... ; -:.:;,:.. 207.43' .... z' -c 0> ~ o ~ ~ .. .~. ... . co, "DG:,., eo· .~J" a:>-. _ì c o --. ":"'" 2 --. : " .... "'0 ~ ON .j ........ ì..~ .... .... . ... ..0. ~~~ .."'.. .....) ".,. C). 162.25' , 72'.28' (172.0 ' >- :.: u- cn"'- ã:7E1 ~!: ~;.: 2 <:. ----7 'j / / I- <t ... uQ. oe:! -.J~ ~ ~ ~ .(. i .. t ~ ~~ i .~ ~ ilt. . ~i ~ ~ H ~ ~ ~ I ~ ...;.... : ËS .. !ó Q ~ j := -' .. .. " g j .. ;~ øí· .." -.. ';ô ",.. .... ..'" ,,>- r-=' (20' DRI VE ( 1901 .. .. .... .. .. ::¡ -- CD >- CD .... C\, .. . .. : . : . o \co. ai N o .. It) en .-. ~.. ..... c. " ~ ~ o 'I ... 'I : 'II::t , ;....,) -. , c ::... t<'I CS) \," '. .... ::t:. /¡¡ .... If ~ , l õ /r ,', :. :". ".' . " ~ ..; . / "- §i; ~~~:i Z....QIIII S!;~ Cll:1oII:I¡.J "E ~....z:~ I z::!:-" , ~'(..J_ ~ ::~~s I ~;: 2 ~ ~ ~a:c= : ë3~~ É :S~~~ .. ~;ã2 ;~.....~ ¡:; "'~..:¡ :3 S~~a ...¡ "'-z.; =~!~ eEi~ S~: .... '''; :~ o ~ ~~ "''' "" E; -.. -. :~ ..- .... .~ ;3 ~.. -" .... ot; ...", ~I! z'" OZ -Q r-~ >!!!I .'" t;;~ z- 0:11 ;'¡" 0" :; -~ - - ;:x ="' ",- :II" ~~ ,,- ~'- !<~~ :;¡-< :~~ :;.I ~... _z::: ~i: ;a; ~~:: ;:a ..., g; ~~ E¡ =t ~ .... It- a 1\... ". " , ~¡ï~; :l f.Õ~ , , - ~ - ~,.".. gõ..~_- - e 4. PS 97-59 RS BRANCH ADDITION. 8401 GRAPEVINE HIGHWAY) APPROVED Mr. LeBaron explained that this 5.6-acre lot is being d' Into two (2) lots to carve out a small restaurant pad site, stating tha gineering comments had been met. Mr. Wood made the motion to a easemen.ts and lot number comments. S 97-59, requiring that access ded to the plat and subject to engineer's e 5. PS 97-62 REQUEST OF GAYLORD VAN Y AND MARCUS CABLE FOR A REPLA T TO BE KNOWN AS LOTS 1 & 2, BLOCK H, RICHLAND OAKS ADDITION. (LOCATED IN THE 8100 BLOCK OF GRAPEVINE HIGHWAY) APPROVED Chairman Barfield stated that his son owns a lot behind this property, but it doesn't abut it. He asked Mr. LeBaron if that would present a conflict of interest. Mr. LeBaron stated that no, it would not. Mr. LeBaron stated that this is 1.4 acres in size and is currently one lot. The applicant is dividing it into two. The property is zoned C-1 Commercial and Marcus Cable will be putting a switching station there. He explained there were some issues involved in this plat that should be discussed with the applicant. e Farrell Mosley, 1302 Austin Thomas, Keller, presented this request. Responding to a question, Mr. Mosley stated that he would not be opposed to a notation being placed on the plat stating no building permits would be issued on Lot 1 until the water line extension had been completed, however, he only speaks for Marcus Cable, he is not a representative for Mr. Van Y. Additionally, he stated they have no plans on using the alley behind this property. Page 2 - e Vice Chairman Davis asked if anyone had any questions or comments regarding this issue, since it does abut residential property. There were none. Mr. Bowen stated that he wished there were a way a resolution could be made regarding the alley. He would like to see it abandoned and believes a masonry- screening fence should be required. Mr. LeBaron stated that when this submission was first made, staff recommended that the alley be abandoned, however, the applicant was reluctant to do that at the time because it would delay the platting process considerably. He stated that the applicant doesn't have a problem with abandoning the alley, but doesn't want it a condition of the plat. Much discussion ensued regarding the alley and masonry screening wall requirements. Mr. Barfield made the motion to approve PS 97-62 with the following requirements: construction of the sidewalks, require a masonry screening fence, that the water line on Lot 1 be constructed at the time a building permit is issued along the east property line with that notation on the plat, and that the access easement is clearly indicated on the plat. e Mr. Wood seconded the motion and it carried 6 - O. Messrs. Barfield, Wood, Davis, Nehring, Ferguson and Bowen voted in favor of this request. 6. PZ 97-47 TO ESTABLISH REGULATIONS FOR HUD CODE MANUF HOUSING AND MOBILE HOMES. ORDINANCE TABLED Vice-Chairman Davis opened the public hearin introduction. Mr. LeBaron explained that in res 109 some legal references from the Texas Municipal League, it was dis ed that the City needed to establish regulations for manufactured housi RH. This ordinance was drafted based on state statutes. A minimu area of 6,000 square feet and a lot width of 90' and a depth of 65' is sed. By establishing these regulations, the citizen is given the oppo to apply for a zoning district that does not currently exist and, it allo staff to be consistent w' . . Page 3 e êtA GERRY CURTIS ASSOCIATES, INC. SURVEYORS GERALD A. (GERRY) CURTIS RPLS 617/334-0381 4 February, 1998 Mr. Barry LeBarron Planning Department City of North Richland Hi lis PO Box 820609 Fort Worth, Texas 76182-0609 VIA FAX 817/656-7538 and Regular Mail Re: PS97-62, Lots 1 and 2, Block H, Richland Oaks Addition Dear Barry, The following are responses to Julia Skare's comments from her memo to the Planning and Zoning Commission dated today, faxed to me earlier. The numbers correspond to the numbers in her comments. 1. DRAINAGE ANALYSIS: future requirements for drainage study, plans, and improvements for Lot 1 acknow (edged. e 2. WATER LINE: The developer of Lot 2 had previously indicated their wi lIingness to construct the water line across the frontage of both lots along Grapevine Highway and install a water line as shown on the plans submitted. The owner of proposed Lot 1 is not an active owner, in that there is no present plans for usage nor a user for Lot 1. We, therefore, respectively request a waiver of the requirement for water line plans and construction in Eldorado Drive. We acknowledge the requirement for the TxDOT permit for water line construction within Grapevine Highway. 3. WATER LINE EASEMENT: We acknowledge the requirement for separate easement documents for the proposed water line; they will be provided with the submission of the signed plats for recording. 4. DRAINAGE EASEMENTS: We acknowledge the need for drainage easements on Lot 1 when it is developed. 5. ROW DEDICATION: The requested dimensions will show on the final plat as completed. 6. DRIVEWAY SPAŒNG: The access easement was inadvertently omitted from the final plat draft most recently submitted; a small copy of that portion of the plat showing the access easement accompanies this letter. 7. TxDOT ACCESS PERMIT: Acknowledged. e 8. SITE PLAN: Site plan will be amended as requested and provided. P. O. 80. 9668 Fo,' Wo,th, T..as 76147-2668 e PS97-62 Response, conta. 9. SIGNATURES: All necessary signatures will be provided on mylar copies of the final plat when appropriate. 10. SIDEWALKS: Amended site plan will address the sidewalk concern. Unfortunately, marked up plat and plans were not faxed and timing will not permit addressing any markings that may appear on those plat and plans. We will address any comments as soon as those copies are obtained. We feel that all comments can be appropriately satisfied. C: John Frame, Marcus Cable e fõ)Œ&ŒßWŒfñ) I.nJ f-tB 5 ~ ~ PLANNING & INSPECTIONS e CITY OF N@RTH RICHLAND HILLS e . e Pubic V/orks February 4, 1998 MEMO TO: Planning and Zoning Commission FROM: Julia W. Skare, P.E., Staff Engineer SUBJECT: PS97 -62; RICHLAND OAKS ADDITION; Block H; Lots 1 & 2; Final Plat We have reviewed the subject documents submitted to this office February 3, 1998. The following items are for your consideration. 1. DRAINAGE ANALYSIS The information provided indicates additional storm drain improvements are necessary. The calculations, as required, were based on ultimate developed conditions. Lot 1 is not being developed at this time. Public Works is not opposed to a complete drainage study, constructions plans and improvements being provided with the development of Lot 1, 2. WATER LINE The water line needs to be extended along Grapevine Highway to the north east limits of the proposed Lot 1 and continue south to the south property line as shown on the marked up blueline of the construction plans. The owner has submitted construction plans to construct the water main to their east property line. The construction plans will need to be revised to show the additional water main. A TxDOT utility permit will be required for construction in the State ROW. The permit application should be submitted to Public Works prior to submittal to TxDOT. 3. WATER LINE EASEMENT The proposed water line adjacent to Grapevine Highway needs to be located in a water line easement. This easement needs to be dedicated by separate instrument. The proposed easement should be submitted to Public Works for review prior to signing. This needs to be included with the next submittal. The easement has not been submitted. P.O. Box 820609 . North Richland Hills, Texas· 76182-0609 7301 Northeast Loop 820· 817-581-5521' FAX 817-656-7538 4. DRAINAGE EASEMENTS All storm drain improvemeQts are required to be placed in a drainage easement. The need for easements will be determined with the completion of the Drainage Study for Lot 1. All drainage improvements shall be in a dedicated ROW or drainage easement. e 5. ROW DEDICATION Grapevine Highway (State Highway 26) is designated as a P6D on the Master Thoroughfare Plan. A 120-foot ultimate right-of-way is required. The ultimate right-of-way requirement is total of 60 feet south east of the existing centerline. Ten (10) feet of ROW has been dedicated along Grapevine Highway. It appears that is sufficient, although the distance from the centerline of Grapevine Highway to the proposed subdivision has not been shown to verify this. This dimension may be included on the plat or on the site or topography plan with the next submittal. 6. DRIVEWAY SPACING Due to the minimum driveway spacing allowed on Major Collectors (500 feet), one driveway approach is allowed for Lots 1 & 2. Public Works suggests the driveway approach be placed on the property line with a public access easement dedicated on the plat. The owner proposes to place the entire approach on Lot 1 and did not show the public access easements on the Plat. This needs to be included on the next submittal. 7. TXDOT ACCESS PERMIT The Plat is bordered by Grapevine Highway (State Highway 26). A TxDOT Access Permit will be required. The TxDOT permit application must be submitted to Public Works for approval prior to submitting to TxDOT. The owner has agreed to this. e 8. SITE PLAN A site plan indicating the locations, width and curb return radii of the driveway approach has been provided. The ROWand sidewalks are not correctly dimensioned on the plans. The plan will need to be revised and included with the submittal of the construction plans. 9. SIGNATURES The appropriate signatures need to be added to the Owner's Acknowledgment and Dedication on the Final Plat. In addition, the surveyors seal and signature needs to be added to the mylar of the Final Plat. The owners have agreed to this. 10. SIDEWALKS The Zoning Ordinance requires sidewalks adjacent to all public streets. The plans will need to be revised as noted above. It is important to have the sidewalks shown on the site and utility plans so that the utilities will not be constructed to interfere with the future sidewalk. e A detailed review will be processed when the complete set of Final Construction Plans as outlined in the Public Works Design Manual are submitted. There are several comments regarding the utility, site and drainage plans recorded on the blueline plans. These plans are available for the Engineer and Surveyor. The comments contained herein do not purport to relinquish the design engineer of their responsibility to provide e e e adequate, accurate and buildable construction plans. The City s eventual approval of the construction plans will not signify acceptance of responsibility by the City of North Richland Hills for the engineering in the bid documents. All marked-up bluelines need to be returned with the next submittal. The marked up blueline for the Plat has not been returned. Review of the next submittal will be suspended if the plans are not submitted as a complete set. The owner and/or their representative is responsible for coordinating the submittal of the plat and plans. ~~Jt~ Juli W. Skare, P.~ Sta Engineer JWS~cb\pwm98024 cc: Greg Dickens, Public Works Director Kevin B. Miller, Assistant Public Works Director Gerry Curtis\P.O. Box 9668\Fort Worth, Texas 76147 Clint Hulsey\P.O. Box 613\Lillian, Texas 76061 CITY OF NORTH RICHLfu~D HILLS APPLICATION FOR REPLAT e Proposed Legal Description LOTS 1 AND 2, BLOCK H, RICHLAND OAKS ADDITION. 5TH FILING Previous Legal Description PART OF BLOCK H, RICHLAND OAKS ADDITION. 5TH FILING Owner of Record GAYLORD VAN Y AND MARCUS CABLE ASSOCIATES LP 4528 VICKERY BOULEVARD. 76107 817/737-4731 Address 1709 CATALINA DRIVE, 76107 Phone No 817/926-3381 Previous Owner GAYLORD VAN Y Address Phone No Developer MARCUS CABLE ASSOCIATES Address Phone No e Address GERRY CURTIS ASSOCIATES. INC. PO BOX 9668, FORT WORTH. 76147 Engineer/Planner Phone No 817/334-0381 FA,."j. : plus or Street Sign Fee - $65.00 Fee for recording plat - $120.00 1.50 per 5.00 per per street $35.00 for $50.00 for lot for residential acre for non-residential intersection 18" X 24" 24" X 36" Replat Fees No. of lots/acres 1.49 x $1.50/5.00= 10.00 + 120.00 120.00 No. of Street Signs x65.00= Recording Fee 45.00 Total Fee 175.00 Copies Required 15 copies for Planning and Zoning 24 copies for City Council plus 3 Mylars (black ink) Construction Plans ' 2 Sets NOTE In order to provide time for consideration waives any statutory time limit for approval or 411ftion by the City may be taken at any time wit Date f).J/ß~/ f¡- the proposed plat the applicant approval and agrees that final 90 days. ,4 CITY OF NORTH RICHLAND HILLS D rt t Planning & Inspections epa men: Council Meeting Date: 2/23/98 Subject: Request of Donald Pentecost to Waive Mowing Liens on Lots 1 & 2, Block 37, Holiday North Addition (Located in The 5700 Block of Holiday Lane) Agenda Number: GN 98-15 Donald Pentecost owns approximately six (6) acres on the west side of Holiday Lane and south of Industrial Park Boulevard. During the period from June 1986 through November 1991, the City of NRH mowed the property 14 times and assessed liens, which now total, $7,054.39. With the addition of accumulated interest, the total is now $11,830.94. Mr. Pentecost states that during the period in question, property ownership was under three (3) different companies, who failed to maintain the property according to City high grass ordinances. The Pentecost's have continued to retain a financial position on the property throughout the change of ownership and repossessed the property out of financial default. The actual out-of-pocket expenses incurred by the City totals $3,880.00. The property owners have requested that all charges except for the actual expenses due of $3,880.00 be waived. Their request is based on their stated cooperation with the City on road projects adjacent to their property. RECOMMENDA TION: It is recommended that the City Council consider releasing all liens when the owner has paid the $3,880 amount. Finance Review Source of Funds: Bonds (GO/Rev.) g¡he:~t;ngGget = ~ e () t1A ¿JA~~ ~~ - I Dep~nt~~gnature CITY COUNCIL ACTION I Finance Director Page 1 of ~ e February 16, 1998 To: Barry LeBaron Director of Community Development From: Tim Horvath Code Enforcement Officer Re: Lots 1 & 2 Block 37 Holiday North Addition In the 5700 Block of Holiday Lane there is an approximately 6 acre tract of land the Code Enforcement Department had mowed a total of 14 times, in the time frame of June 1986 thru November of 1991. During that time period the property was under the ownership of 3 different companies who failed to maintain the property in accordance with the high grass and weed ordinance. There is a total of $ 11,830.94 including interest that has been assessed against the property in the form of labor liens. . The Code Enforcement Department has had no dealings with the property since May of 1993 when Donald Pentecost regained ownership. The property has been maintained in accordance with all nuisance and weed ordinances. If I can be of further assistance in this matter please feel to ask. Yours, truly ~ e CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 2/23/98 Subject: Presentation of 1996-97 Audited Financial Report Agenda Number: GN 98-16 Mr. Bill Hanley, partner with KPMG Peat Marwick, will be available at the Pre-Council session to present the comprehensive annual financial report for the fiscal year ended September 30, 1997. Mr. Hanley will make a brief presentation at the Pre-Council session and he and members of the City staff will be prepared to respond to any questions Council may have regarding the report. Attached is a summary of the various Funds showing the results of the revenues and expenses for 1996-97 and the changes in Fund Balances. The City increased the Fund Balances of all major ongoing operational activities including the General Fund, Special Revenue Funds (Donations, Special Investigation, Drainage Utility, Park and Recreation Development, Crime Control District), Enterprise Funds (Utility, Golf Course, Aquatic Park), and Internal Services Funds (Building Maintenance, Vehicle Maintenance, Self- Insurance, Information Services). Overall, the City of North Richland Hills' results of operations during the 1996-97 fiscal year, as well as the financial position at September 3D, 1997 reflect a sound fiscal condition. RECOMMENDATION: It is recommended that the Comprehensive Annual Financial Report for 1996-97 be accepted as presented. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ e Other Acct. Number Sufficient Funds Available ~~gnatuce CITY COUNCIL ACTION I Finance Director Page 1 of I'- 0) -- o C"J 05 . 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'6> co '0 Z :::> Q) .c:: t: W Q) .c:: t: W Q) .c:: t: Z Q) .c:: t: CO c:c ü w > c:c ü w en c:c ü w c:c ü w I CITY 0 F NORTH RICHLAND HILLS .Department: Economic Development Subject: Approval of Revised Mackey Creek Project for Inclusion in FY 1997/98 CIP Budget Agenda Number: 2/23/98 GN 98-17 Council Meeting Date: The unimproved Mackey Creek channel at the northeast corner of Rich/and Plaza blocks the proposed redevelopment and expansion of the shopping center by Ranchview Investments, Inc., as we presented to you in Pre-Council on February 9. While North Richland Hills' Capital Improvements Program (CIP) does include plans for a $531,000 drainage project to relieve the Mackey Creek runoff, it is not scheduled to begin until 2000--and would take water across the best site available for developing new retail or office buildings. Di Sciullo & Terry, Inc.---Ranchview's consulting engineers--completed a Conceptual Drainage Study which evaluated two options for dealing with the drainage. The option preferred by both City Staff and Ranchview officials is a north channel which would extend east/west across the Richland Plaza parking lot, under Richland Plaza Drive, and across Birdville ISO property to Big Fossil Creek. Its estimated cost is $1.4 million. At the February 9 meeting, it was the consensus of the Council to proceed with plans for this second option, and this action item has been prepared as a follow-up to obtain approval. . RECOMMENDATION It is the recommendation of City staff that Council: 1. Revise the existing Mackey Creek Channel Improvements project into the CIP (in accordance with the Di Sciullo & Terry, Inc. Conceptual Drainage Study). Such action is contingent upon Birdville Independent School District Board of Trustees approval of an easement for a channel across approximately 2.9 acres of the District's "Thomas Acres" property. 2. Expedite the project into FY 1997-98 so bonds may be sold in April and project construction may begin shortly thereafter. 3. Authorize staff to continue working with Birdville ISO and County taxing entities to form a tax increment financing district to help fund the $900,000 in additional project costs. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) ~ Sufficient Funds Available .¡he:;,;n 8u ge' _ ~ rtment Head Signature CITY COUNCIL ACTION ITEM Finance Director Page 1 of . . . 01 SCIULLO & TERRY, INC. CONSULTING ENGINEERS 401,A WEST ABRAM· BOX 506 . ARLINGTON, TEXAS 76004 . TELEPHONE 817,275,3361 January 8, 1998 Richard C. Bates Ranchview Investments, Inc. 1404 Bank One Tower Fort Worth, Texas 76102 Re: Conceptual Drainage Study RicWand Plaza Shopping Center North RicWand Hills, Texas Dear Mr. Bates: This letter report presents the results of the conceptual drainage study for evaluation of alternatives for conveying the 100-year flood around the structures on the subject site. Two alternative routes for conveying floodwaters were evaluated. This report presents alternative layouts, preliminary profiles of the conveyance structures with hydraulic gradeline, preliminary sizing of conveyance structures, and preliminary comparison of probable costs for the alternative routes. Existing Flood Conditions Existing flood conditions have been studied in detail by the US Army Corps of Engineers (Corps) as a part of a Flood Insurance Study (FIS) in 1986 of Mackey Creek for the Federal Emergency Management Agency (FEMA). A flood map of the site with flow rates (per the FIS) is presented in Attachment 1. According to the FIS, the stonn drains under Highway 26 can only convey 510 cfs of the 2,910 cfs 100-year flood. Consequently, 2,400 cubic feet per second (cfs) of floodwater will be conveyed across the parking lots. The floodwaters in the parking lot are actually drawn to flow through the northern portion of the buildings on the site. Since the flood flow rate of 2,91 0 cfs used in the FIS is based on development conditions at the time of the study, it may be necessary to conduct a hydrologic analysis of the upstream watershed to re-evaluate the flood flow rate for the 100-year flood under present conditions. P:\RICH-PLZ\FEASIB-I.OOC REGISTERED PROFESSIONAL ENGINEERS . REGISTERED PUBLIC SURVEYORS . Richard C. Bates January 8, 1998 Page 2 Alternative Routes Two alternative routes are presented in Attachments 2 and 3. Depicted on these attachments are preliminary alignments of stonn drainage systems capable of conveying the entire design flood, i.e., 2,910 cfs, around the buildings at the subject site. The alternative routes are described below. . North Channel - Flood waters will be conveyed from Mackey Creek at the north side of Richland Plaza Drive west to Big Fossil Creek. This conveyance system utilizes open channels to convey the water with two culverts under Richland Plaza Drive. The channels are grass lined with a concrete pilot channel to convey low flows. Energy dissipater baffles are required at the culvert outlets, drop structure within the channel, and the channel outlet at Mackey Creek. The culverts under Richland Plaza Drive near the inlet and the channel between the Richland Plaza Drive culverts are designed to convey the 100 year flood. The culverts under west Richland Plaza Drive and the downstream channel are designed to convey the 10-year flood, while the 1 DO-year flood will continue to flow across the west parking lots away from the onsite buildings. South Culvert - Flood waters will be conveyed from Mackey Creek at the north side of Richland Plaza Drive south to Big Fossil Creek. This conveyance system utilizes a culvert to convey the water under the parking lot to an open channel south of Broadway Avenue. The culverts are larger at the inlet to keep the flood waters from flowing over Richland Plaza Drive, as is the present condition, The downstream channel is grass lined with a concrete pilot channel to convey low flows. Energy dissipater baffles are required at the culvert outlet and the channel outlet at Big Fossil Creek. The culverts are designed to convey the 1 DO-year flood, while the downstream channel will convey the 10-year flood, The culvert cannot be placed at the current low point through the parking lot due to the hydraulic gradient. It is likely that floodwater would come out of any onsite inlets rather than enter them. Alternative Routes Plans and Profiles . Preliminary plans and profiles of the flood water conveyance structures with hydraulic gradelines are depicted in Attachments 2 and 3. Both routes will require relocation of a 6- inch water line. Although the profiles show the systems to be clear of the sanitary sewer lines, horizontal and vertical location of these lines will need to be field verified before preparing construction plans. No attempt has been made to locate other utility lines such as telephone, gas, electric, or cable television. Note that erosion control materials as P:\R1CH-PLZ\FEASIB--l.DOC . . . Richard C. Bates January 8, 1998 Page 3 specified on the plans include rock riprap or articulated concrete blocks (interlocking or cable). Cost Comparison A preliminary cost comparison of the alternative routes was developed based on an opinion of probable costs for the materials and installation. Costs are for planning and comparison purposes only. The preliminary cost comparison with quantities and unit costs is presented in Attachment 4. Recommendations Based on the results of this preliminary design study, it is recommended that the north channel route be implemented since has the least cost of the two alternative routes evaluated. Let's schedule a meeting soon to discuss this study. Please call me if you have any questions. Sincerely, DI SØ!. EtO. & T];RRY, INe. / /1// /'9';' JU ~~YN.~PE P:\RICH-PU\FEASIB-I,IX)C · en I- en o o W ...I m < · ~L- a::~ a.. r:: LL Q) 00 C) Z r:: o 'ã. >. - C. "C ~ O.a .. a.. .c en g o en ()-:. 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Department: Subject: Economic Development 2/23/98 Council Meeting Date: Resolution Communicating City's Intent Agenda Number: GN 98-18 to t-orm the Klchland Plaza Tax Increment Financing District--Resolution 98-10 If City Council approves revision of the Mackey Creek Channel Improvements as outlined in GN 98-17, staff will proceed with plans to expedite the project into FY 1997-98 Capital Improvement Program (CIP) Budget so bonds may be sold in April and construction may begin shortly thereafter--allowing Ranchview Investments, Inc. to begin redevelopment of Richland Plaza. The revised Mackey Creek project will cost approximately $900,000 more than original improvements in the 1985 Bond Election. As discussed at the February 9 Pre-Council meeting, staff has initiated discussions with executive staff representatives of the Birdville Independent School District on the creation of a tax increment financing (TIF) district. Such a district would allow tax revenues from new construction and values to be put into a special taxing fund to pay for improvements such as these proposed for the drainage. . Chapter 311 of the Texas Tax Code states that a City Council may initiate the creation of a TIF District if the area's present condition "substantially impairs City growth" or has "substandard or deteriorating, faulty layout, unsanitary or unsafe conditions that endanger life". To be successful, a TIF district will need the participation of all five taxing entities. In essence, the existing tax value in the designated district would be temporarily frozen--with all additional values dedicated to paying off debt to fund the Mackey Creek north channel improvements. The project would be debt financed, with the life of the TIF proceeding until the bonds were retired. The City of North Richland Hills would assume bond oversight and accountability. If the Council agrees to initiate the TIF process, staff would begin preparing a conceptualized financing plan for you to review and comment. After receiving your authorization, the staff team would then go to work on the formal financing plan and a project plan--which would later be presented to the other taxing jurisdictions. Following a series of public meetings and formal votes to participate in the TIF zone, you would then appoint a TIF District Board with representation from each taxing entity. According to First Southwest. the entire TIF formation process should take from 6 to 8 months to complete (see attached timetable). Finance Review Source of Funds: Bonds (GO/Rev.) a::perating Budget _ wuther ~, Finance Director ent Head Signature CITY COUNCIL ACTION Page 1 of . . . In light of Richland Plaza's continued decline and the redevelopment interest of Ranchview Investments, Inc., North Richland Hills, BISD and the three County taxing entities have an excellent opportunity to utilize this unique development incentive to fund a major infrastructure improvement--as well as stimulate the area's economy. We are hopeful that BISO will react favorably toward forming a TIF. Staff would like an expression from Council of its interest in forming a TIF conditioned upon other taxing entities' participation. RECOMMENDATION It is the recommendation of City staff that Council adopt Resolution 98-10 A Resolution Communicating the City of North Richland Hills' Intent to Form a Tax Increment Financing District. . . . RESOLUTION NO. 98 - 10 WHEREAS, the economic viability of the City of North Rich/and Hills depends on the City's ability to attract new investment through the location of new industry and the expansion of existing industry, and; WHEREAS, the creation and retention of job opportunities that result from new economic development is the highest civic priority, and; WHEREAS, Chapter 311 of the Texas Tax Code authorizes City Councils to initiate creation of a Tax Increment Financing District if the area's present condition "substantially impair's City's growth" or has "substandard or deteriorating, faulty layout, unsanitary or unsafe conditions that endanger life", and; WHEREAS, the City of North Richland Hills City Council recognizes that the Richland Plaza Shopping Center appears to meet the State's criteria; and, WHEREAS, a Fort Worth-based developer has an option to purchase the 42.09 acre complex and is interested in redeveloping it into a multi-use business center, and; WHEREAS, the developer's consulting engineers have proposed a drainage project which will facilitate redevelopment of the existing 300,000 square feet and possible new development of 20,000 square feet, and; WHEREAS, the additional cost of these proposed improvements to Mackey Creek are eligible and could be funded through creation of a tax increment financing district, planned use of the property does not constitute a hazard to public safety, health or morals, and that the planned use of the property does not violate other codes or laws. NOW, THEREFORE BE IT RESOLVED that the City of North Richland Hills City Council does hereby communicate its interest in and intent to form the Richland Plaza Tax Increment Financing District, subject to participation by the other local taxing entities, and; BE IT FURTHER RESOLVED that the City of North Richland Hills City Council does hereby authorize the City Manager and his staff to continue visiting with representatives of other affected taxing entities and begin preparing a conceptualized financing plan for City Council review and comment, stipulated in the State's timetable for creation of a TIF District . Passed by the City Council this 23rd day of February, 1998. Tommy Brown, Mayor City of North Richland Hills, Texas ATTEST: Patricia Hutson, City Secretary APPROVED AS TO CONTENT: Marty Wie er, Director of Economic Development . APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City . . ~ FíR5ì SOCTIf\VI5ì CO\!PA. \ Ì CITY OF NORTH RICHLA,~D HILLS, TEXA.S TAX INCREMENT REINVESTMENT ZONE NUMBER ONE (TIRZ) TENT.-\. TIVE TIMETABLE OF EVENTS Day Action Staff and First Southw;:st Company pr;:par;: a conœptualiz;:d tinancing pi::\,¡1 for City Council r;:vi;:w and comm;:nt. 30 City Council authoriz;:s th;: tt:am to mov.:: forward and cr.::att: a tinancing plan and proj.::ct plan. 60 Pr.::s.::ntation of Pr.::liminary Financing Plan and Pr~liminary Projt:ct Plan to City Council. 90 Prest:ntations to overlapping jurisdictions . 100 City Council calls a Public !-karing (60 day notiœ) I IS Within 15 days. the ovt:rlapping jurisdictions appoint a repr::sentative: to mc::t with the City. 160 Fonnal prese:ntations to the: overlapping jurisdictions 160 Public H::aring: City Council creates the tax increm::nt reimestment zone 175 Overlapping jurisdictions vote to participate in the TIRZ 180 First TIRZ M;:eting: Board approvt:s the Preliminary f-ïnancing Plan and Prdiminary Proje:ct Plan 190 City Council ratities Prdiminary Financing Plan and Preliminary Project Plan 195 Ove:rlapping jurisdictions vote to contract with the City pursuant to the Financing Plan and Proj::ct Plan 200 Begin Bond Issuance Process . 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CITY OF NORTH RICHLAND HILLS Department: Economic Development C ·1 M t' D t 2/23/98 ouncl ee mg a e: Subject: Resolution Endorsing the Dallas/Fort Worth Region's Agenda Number: GN 98-19 Continued ParticipatIon In the I-ederal Ketormulated Gasoline Program Resolution 98-09 The North Central Texas Council of Governments' (NCTCOG) Executive Board recently endorsed a resolution endorsing the Dallas-Fort Worth ozone nonattainment area's continued participation in the federal reformulated gasoline program. Reformulated gasoline is refined to burn cleaner--and help reduce emissions which contribute to the creation of ozone. It does cost slightly more than gasoline that has not been reformulated. The four-county (Collin, Dallas, Denton and Tarrant) nonattainment area voluntarily opted into this program to meet the reductions in ozone-forming emissions required by the Clean Air Act--since the region had been designated as a "Moderate" nonattainment area by the Environmental Protection Agency through the Clean Air Act Amendments of 1990. With the EPA's reclassification of the area to "Serious" on February 5, the region will be required to reduce ozone-forming emissions by 3 percent per year through 1999. Reformulated gasoline provides a significant amount of the necessary reductions. Any reduction in emissions could benefit North Richland Hills, since EPA reclassification may mean several new restrictions which would handicap our economic development efforts. For instance, the EPA may require permits for companies which emit 50 tons per year of pollutants (down from the present 100 tons per year) and emission offsets or reductions for new or expanding businesses. This recommendation was reviewed by Director of Environmental Services Pam Burney and Director of Public Works Greg Dickens--and they concurred that it would continue to benefit the City--and the entire region--in eventually meeting the EPA's ozone standards. RECOMMENDATION It is the recommendation of City staff that Council adopt Resolution 98-09, A Resolution Endorsing the Dallas/Fort Worth Region's Continued Participation in the Federal Reformulated Gasoline Program. Finance Review Acct. Number Sufficient Funds Available if~ Finance Director De artment Head Signature CITY COUNCIL ACTION I Page 1 of . . . RESOLUTION NO. 98-09 RESOLUTION ENDORSING THE DALLAS-FORT WORTH OZONE NONATTAINMENT AREA TO CONTINUE PARTICIPATION IN THE FEDERAL REFORMULATED GASOLINE PROGRAM WHEREAS, the Counties of Collins, Dallas, Denton, and Tarrant have been designated as a Moderate ozone nonattainment area by the U.S. Environmental Protection Agency as required by the Clean Air Act Amendments of 1990; and, WHEREAS, the Dallas-Fort Worth ozone nonattainment area voluntarily opted in to the federal reformulated gasoline program in an effort to reduce ozone-forming emissions by the Clean Air Act's attainment deadline of 1996 for areas classified as Moderate; and, WHEREAS, the Dallas-Fort Worth nonattainment area did not reach attainment in 1996 and is faced with reclassification to a Serious ozone nonattainment area and additional emission reduction requirements through 1999; and, WHEREAS, reformulated gasoline provides a significant amount of the emission reductions required by the Clean Air Act for both the 1996 and 1999 attainment deadlines that would otherwise come from other mobile, stationary, or area emission sources; and, WHEREAS, reformulated gasoline provides benefits in terms of air toxins, and ease and acceptability of implementation, in addition to the ozone-forming emission reductions, WHEREAS, the North Central Texas Council of Governments recently endorsed the D/FW ozone nonattainment areas' continued participation in this reformulated gasoline program; and, NOW, THEREFORE, BE IT HEREBY RESOLVED: Section 1. That the City of North Richland Hills endorses the Dallas- Fort Worth ozone nonattainment area's continued participation in the federal reformulated gasoline program through the year 2003. Section 2. That this resolution be transmitted to the Governor of the State of Texas, Texas Natural Resource Conservation Commission, U.S. Environme.ntal Protection Agency, and the North Central Texas Council of Governments. I . . . Section 3. That this resolution shall be in effect immediately upon its adoption. ATTEST: Tommy Brown, Mayor City of North Richland Hills, Texas Patricia Hutson, City Secretary S TO CONTENT: ~ r, Director of Economic Development APPROVED AS TO FORM & LEGALITY Rex McEntire, City Attorney CITY OF NORTH RICHLAND HILLS Department: Public Works Approve Letter Agreement No. 6 concerning Subject: Watauga Joint Use Agreement, Section 6.2, Subtraction Meters Agenda Number: 2/23/98 GN 98-20 Council Meeting Date: Per our previous discussion with you (IR 98-12, dated 1/26/98), our staff in conjunction with Watauga staff, has developed a "letter agreement" to clarify the subtraction meter installations and their operation. The letter agreement details the use of meters that will allow and register two-way flow where the two water systems are connected along Rufe Snow Drive. It also defines the formula to be used to calculate the amount to charge per 1,000 gallons for water flow from the east (North Richland Hills) to west (Watauga) registered by the meters on a monthly basis. This charge is more than the rate charged by the City of Fort Worth (FW). The additional charge on top of the FW rate incorporates any additional cost for Trinity River Authority (TRA) water as well as pumping costs for the FW water which enters the high plane through the Conn Drive booster pump station. The incorporation of this additional fee per this agreement will insure North Richland Hills is not subsidizing Watauga. The City of Watauga's Council will also be considering approval of this letter agreement on Monday night, February 23rd. Recommendation: Staff recommends Council approve Letter Agreement NO.6 relating to the Joint Use Agreement, Section 6.2, dated June 14, 1996. Finance Review Source of Funds: Bonds (GO/Rev.) ,.operating Budget _ Ot r Acct. Number Sufficient Funds Available Finance Director Page 1 of . Letter Agreement No.6 Relating to Joint Use Agreement Section 6.2: NRH and Watauga shall, on a regular monthly basis, jointly read the subtraction meters, and shall subtract the readings therefrom from the meter reading at the water connection with the City of Fort Worth located at 5105 Western Center Blvd., (Watauga Road Booster Pump Station). The difference between the total readings of the subtraction meters and the meter at the water connection with the City of Fort Worth shall be the volume of water used by Watauga during the preceding monthly period. The understanding of the parties pertaining to this section is as follows: . The three subtraction meters shall be located at Starnes Road and Rufe Snow Dr., Hightower Road and Rufe Snow Dr., and additionally at Watauga Rd. and Rufe Snow Dr. The parties agree and understand that water will flow in both directions across Rufe Snow Dr. These subtraction meters shall be designed, by the manufacturer, to register and record water flowing in either direction across Rufe Snow Dr., ie., west to east or east to west. Watauga agrees and understands that the volume of water flowing through these subtraction meters that travels from east to west into the Watauga Service Area is coming from the NRH High Plane Service Area and is more costly than the water delivered directly from Fort Worth to the Watauga Rd. Booster Pump Station. Watauga agrees to pay NRH for the higher cost of any volume of water so registered by these subtraction meters flowing east to west. This cost shall be determined and billed on a monthly basis according to the following formula: A + B + C + D =Total cost per 1000 Gal of E + F + G water, High Plane Svc. Area A = Total cost of water purchased from TRA in previous year. . B = Total cost of water delivered through Conn Dr. Pump Station in previous year. . . . C = Total pumping cost at Conn Dr. Pump Station in previous year. o = Total cost of water delivered into the NRH High Plane Service Area through Watauga Rd. Pump Station during previous year. (Determined by multiplying the total volume of water registered by the three subtraction meters flowing west to east by the calculated Fort Worth rate per 1000 Gal. E = Total volume of water purchased from TRA during previous year F = Total volume of water delivered through Conn Dr. Pump Station during previous year G = Total volume of water delivered into the NRH High Plane Service Area through Watauga Rd. Pump Station during previous year. (Total volume of water flowing west to east as registered by the three subtraction meters.) Applying this formula to determine the cost per 1000 gal of water in the High Plane Service Area would yield the cost of $1.4713. This calculation is based on the actual operations of the City of North Rich/and Hills for the Fiscal Year Ending September 30, 1997 and would be applied to water volumes purchased by Watauga during 1998-99. $1.833,189 + $856.307 + $81.724 + $903.170 = $1.4713 1,227,475,000 + 618,024,000 + 651,826,080 The parties also agree to a settle-up provision at the end of each fiscal year using actual consumption and expenses. Any debits or credits resulting from this settle-up provision shall be carried forward to the next year's calculations as a debit or credit. Signed this_day of 1998. City of North Richland Hills, Texas City of Watauga, Texas . . . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 98-12 !\ ~ ~ 'I '/ Date: January 26, 1998 Subject: Proposed Subtraction Meters and Emergency Connection Changes to Water Agreement With the City of Watauga With the purchase and separation of the water systems between the City of Watauga and the City of North Richland Hills, the understanding was that the connections or meters along the Rufe Snow Drive boundary \\Ould measure flow from Watauga to North Richland Hills and YtOUld therefore allow one way flow. The separation agreement further provides for a manual valve whereby water can be routed from North Richland Hills to Watauga in the event of an emergency. The engineers designing the meters to measure the flow have recommended to Watauga that "subtraction metersD be used at the connection points between the t'NO systems. The meters they are proposing would meter flow in both directions and allow for free-flow of ¥'Vater betv.Jeen the t'NO systems as demands are made on either side. Our Public Works staff has developed a formula 'Nhere any water traveling from our system into the Watauga system \\Ould be billed to them on a prorated basis to compensate for the additional cost of water from our TRA supply and also for the pumping cost for Fort Worth water entering our system from the south. North Richland Hills would not be subsidizing Watauga based on the formula developed for billing. This proposal has been discussed with Watauga personnel and they are interested in pursuing this option. With the recent appointment of Mr. Dale Cheatham as Watauga's City Manager, staff would like to reach an agreement with Watauga staff on this issue for both City Council's to consider. If approved, an additional "Letter of Agreement" will be executed between the t'NO City's detailing the terms and conditions of these changes. We will be discussing this issue with you during the pre-Council meeting. Respectfully, ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: Subject: Request by Torch Health Care, Inc. for a Waiver of the Concrete Channel Requirement per Replat for Lot 3R, Block 1, Walker Branch Addition (PS 97-43) Agenda Number: 2/23/98 GN 98-21 The owner of Lot 3R. Block 1, Walker Branch Addition, Torch Health Care, Inc., is requesting the City waive their requirement for a fully-lined concrete channel with this development (see attached letter). They are willing to meet our drainage design criteria in the same manner as the development just upstream will do. This upstream development, Lot 1, Block 1, Silverado by North Star Addition, was allowed by Council's approval of PS 97-56 on January 26,1998 to provide earthen channel, rather than a concrete channel, across their property. The owner is willing to sign a permanent maintenance agreement with the City concerning this proposed earthen channel. The maintenance agreement will have a lien provision for the City to utilize in case the owner does not maintain the channel as stipulated in the agreement. A draft copy of the agreement is attached. . Public Works (PW) does not necessarily agree with all the reasons listed in the letter for an earthen channel versus a concrete channel. PW would have preferred the concrete lined channel across this property and the Silverado by North Star Addition property. Since the upstream channel, across Silverado, will be earthen and downstream a box culvert, PW feels the waiver can be worked out if Council so chooses to grant this request. This request cannot be handled as a reconsideration of a Replat since the original Replat was approved by Council on November 10, 1997, and a request for reconsideration must be on the next agenda following approval of the original Replat. When the Replat was originally approved the concrete lined drainage channel was not an issue. Recommendation: It is recommended Council consider waiving the concrete channel requirement on this lot and allow Torch Health Care, Inc. to construct an earthen channel in accordance with the City's Design Manual and sign a permanent maintenance agreement. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Wth r Acct. Number Sufficient Funds Available ead Signature CITY COUNCIL ACTION I Finance Director Page 1 of . ~._--" \~) ~ , '. dJ rC:: \ I' '-...;--- \~AL.-r :1('11 . 8 i. 1 \.... 17 J ~ ¡ 13 . I ~ ~':_~-:-:,"' -, ~.~ -. - - . ---_. ,- .. "-- "::-:-.'!':. --.-----.- ¡ :~, -'0 '-... .. ; ~-=::.:.:,.~-:- \ \ \ \ . } l \ \ \ ) / - ----.---.. . _. . . -- J'O HIL~~S In: Y ...: .- 1 /'2 l 3 71 ." I . EHERAlO ~ - ~ ô 2 :24- -(r¿ JSG )&.~3S'A~ .~ I~ .. ::tR . ::'f~1 ~ · · · ---.. -) -,......) I.,,) '-='...1::10 ¿....¿,-!';1;..J08 ~.j;;r"'a:~2 ¿:¿ ~c....),-,;~ :::I::::, 9[] DD TOROf Health Cart:. Inc. A£.W,J,tC'J LV1nJ( : ti~mc,' ~1'ftJ,." (".'t~ February 13. 1998 Mr, Randy ShiOe! Deputy City Manager City (If Nonh Rich1and Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76]H{) RE: Walkt:r Branl:h Addition; Block 1. Lot JR MorningStar ^s!\i!\ted Living t:'aciliry S500 ¡",mcrak1 Hilb Way Dear Mr. Shiflet: We are th~ cummt owners ofthe above mentioned propel1y ¡¡nd arc ill iign:Cllh,:nl with lhl.: lettcr prepared hy Mr. Scott Shipp of the AGUIRRE Curporation dated fcbruary I I. 1998, rl:ljul:slÌng lhl~ waj\ll:r ofthl.: I:Oncrete channel lining, We respectfully requcst !h\'~ opportunity to pre:sent this request to the city c()ul1cil at it~ next mCding. Sincçrcly. ¡r:r .1~í~C 7J::¿);4T President/CEO cc: Greg Dickens Scott Shipp n.3 I Nunh O'Connor Uoutevard, Suik 20 I, frving. 'l't'x:ts 750]1} 972.501.9211) l'AX 1J72.501.9199 . . . February 11, 1998 AGUmRECORPORAnON . 12700 PARK CENTRAL OR FLOOR 15 DALLAS TEXAS 75251 FAX 972 788 1583 PHO~E 972 788 1508 THE CAN·DO SPIRIT THAT GE:-T:~::-:NE'- . = eUtlCJIi'>IQ SOLUTIONS SINCE 'geO Mr. Randy Shiflet Deputy City/Manager City of f':Jorih Richland Hills 730~N:E. Loop 820 North Richland Hills, TX 76180 /' / " DEe -. -. ' ì :--:3 i _ ,~J8 n' I,. _.. -,,' Re: Walker Branch Addition, Block1, Lot 3R Morningstar Assisted Living Facility 8500 Emerald Hills Way Aguirre Proj. No.1 050712900, Task 0030 Dear Mr. Shiflet: The above mentioned project is being developed by our client, Torch Health Care, Inc., and is currently under construction. The site work construction documents for this site were approved by the Public Works Department on Dec. 12, 1997 with the exception of the portion of the project within the flood way easement. It is currently the city's policy to require that all floodways (with a few exceptions) be channelized and fully concrete lined at such time as the property on which they are located is developed. Mr. Kevin Miller, the assistant public works director, recommended that we postpone finalizing our plans for the channel pending the city council's decision on what the property immediately upstream (the Silverado development) from this project would be required to provide. Since that time, we have been informed that the council has ruled that Silverado's developer will not be required to improve the channel through their property except as needed to transition into whatever structure we propose on our client's property. Furthermore, we were informed that our client will be required to fully concrete line the portion of the channel on their property. We agree that in some cases there may be valid arguments for the full concrete lining of a channelized waterway, however, in this situation we believe that the benefits of a more natural channel outweigh those of a fully concrete lined channel. The typical reasons for concrete lining a channel are for maintenance purposes and improved hydraulic characteristics. We believe that we can offer an alternative design for the channel, which would require minimal maintenance (which our client has agreed to provide), provide hydraulic characteristics that do not negatively affect any upstream properties, and provide a more aesthetically pleasing environment. We have engaged the services of senior hydrologist Mr. Ron Morrison, P. E., for this project. He has reviewed the situation and I have included his comments as an attachment. The following is a summary of our combined conclusions: 1. The total length of the channel impacted may exceed 500 linear feet if we are required to concrete line our section, due to the transition modifications on the upstream · Mr. Randy Shiflet February 11, 1998 Page 2 of2 . BUlLOING SOLuTtONS SII\iC! .~ property that will also be necessary. This will require approval from the Corps of Engineers (which is not guaranteed) and may require our client to provide additional mitigation. 2. Maintenance would still be an issue even if the channel was concrete lined, especially at the transition from grass to concrete on the upstream property. Concrete lined channels often are invitations to graffiti artists as well as dangerous play areas for children. 3. The existing box culverts located at the downstream end of the channel on this site control the hydraulics of this section of channel. Therefore concrete lining this section of channel would have very minimal effects on the water surface elevation upstream. 4. A gently sloped, grass lined embankment would not only be more aesthetically pleasing to the residents, it would also turn a potential eyesore into an amenity for this property as well as the city. 5. The water quality of stormwater tends to improve the more it is in contact with natural vegetation. · It is our opinion is that the fully concrete lined channel is not the best solution for this section of channel. On behalf of our client, we would like to have the opportunity to present this variance request to the City Council at the next meeting. Please contact me at 972-789-2691 if you need any additional information. Respectfully, AGUIRREcorporation ~A¿;p~ Wm. Scott Shipp, PE Associate ss attachment h:\aai-proj\97133-00\shiflet.doc · copy: Greg Dickens, Director of Public Works John Taylor, Torch Healthcare Phil Gaudreau, Aguirre Mark Shisler, Aguirre . . . ... ··......·'·"......JWI'1 r11.u,",-U,--,-",-"I U'" "T.......... f.J_""-_ r .. Cj J. Morrison Hydrology Engineering, Inc. 210 A rnold Ave. Arlincton, T £Xa..V 76010 Metro (817) 461-0311 FClX (817) 274-1338 E-MDi/: ronmor7777@aoLcnm Febrllary 10, 1998 Mr. Scott Shipp Aguirre Associates 12700 Park Central Dr. Suite 1508 Dallas, Texas 75251 Re: Channelization of Stream WKB-I for TORCH Health Care Facility, City of North RichJand Hills, Texas Dear Mr. Shipp: We arc writing this letter to provide you with the reasons we believe would be important in deciding whether or not to Hne the proposed channel with concrete or grass. As you are aware the city ordinance r~uires concrete lining of channels with the W<ltershed size of the subject channel. Our guess is that the reason for this concrete tining requirement is reduced maintenance and increased conveyance for small streams, The3e are both valid concerns, howevtt, in the C3Se of this channel we believe there are overriding concerns that make this channel special, and we do not recommend using concrete lining. The following comiderations strongly suggest that a grass-lined channel would be more appropriate for this situation: 1. Waiers of lire U.S. ¡"'PQct The Corps of Engineers has been given the task of administering the Clean Water Act of 1978. Part of this act address(;S waters of the United States. The subject channel would fall into this category. The Corps requires that any development that affects more the certain acreage or 500 linear feet of channel must obtain Corps approval. Nonnally, this channel would not need a Corps approval since it is less than 500 feet long. However, ¡fthis project is combined with the project immediately upstream it becomes jlU'isdictional. After all, the stream ch8Iact~istics do not recognize ownership. We contacted Mr. Richard Lowe of the Corps staff and asked him ¡fthese two projects should be considered as one since they W\:re contiguous and would be completed in the same time fÌ"aroc. Mr. Lowe could not comment specifically without reviewing the specific situation, however, he stated that ~ should probably consider these as one project. This means that we might have to mitigate the impact to waters of the US. This might require comtruction of a wetland pond. ()( some similar feature that might not be possible for this site. :1. Hydraulic IltIJ'flm a. Impact of two different type of channels Whenever a stream flows from a gra~Jlned channel into a COncrete-lined channel there are special concerns that often causo probtem.5. First, the transition between grass and concrete often causes erosion and undercutting of the concrete sometimes resulting in failure of the concrete at the traosition. Second. movin.g from grass to concrete results in turbulence that is difficult to predict. Transitions are not a particular problan where a bridge, culvert of some other type of structure that makes the tr811sitlon more predictablQ. . . . - ~ --- .--- --.-' , .. ,.o,J."'¡....... ~Uj'1 n I J.)(""Ç.UL..U~ I '-" .... . -T'-''' c...o""-'.......;... r- ... CJ L Morrison Hydrology Engineering, Inc. page-2 b. Concrete Hydtaulically not required One ofthe reasonS for selecting a ~ncrete-lined channel is because it increases conveyance and therefore moves storm-water downstream faster. In this case the culvert at the downstream end ofthc subject property creates a backwater rondition that offsets any potential increase in con veyance. J. Other Comldtftll/ons a, Aesthetic Considerations: Since this is an assisted living facility it would be much better fut walking paths and picnic areas if the channel were oonstructed at very shallow (6:1 or 8:1) side stOpe3. This is not practical with concretð. It is much less dangerous for elderly people to use the area with shallow grass-lined side slopes that for a concrete-lined channel. b. Water Quality Considerations: As stonnwater flows through grass it has a tende:ncy to clean the coot&nÏnants from the stonnwatec This docs not happen with concrete. We hope this provides some insight on special consideration! when trying to decide whether to use concreto or grass as a lining material. Of course we did not discuss an.other important issue, that of cost, but this element is self-evident. Please let me know if you have any questions. w Ronald W. Morrison, P.E., C.F.M. Senior Hydrologist . . . WATER COURSE MAINTENANCE AGREEMENT KNOW ALL MEN BY THESE PRESENTS THA T: WHEREAS, by plat titled "Walker Branch Addition, Lot 3R, Block 1" ("Plat") approved on November 1 0, 1997 by the City Council of the City of North Richland Hills, Tarrant County, Texas, ("City"), Torch Health Care, Inc. ("Owner") was permitted to develop the property legally described as Parcel 1 on Exhibit "A" attached hereto in accordance with the Replat, and WHEREAS, as a condition to approval of the Replat, the City required construction of a drainage channel which shall be located on the property legally described as Parcel 1 on Exhibit "A" and shown on Exhibit "B" attached hereto, and WHEREAS, the City is willing to permit the Developer to construct an earthen water course (the "Water Course") in accordance with the plans approved by the City, as opposed to a concrete Water Course provided that the Developer agrees to perpetually maintain such earthen Water Course. WHEREAS, the Owner also agrees to hold the City of North Richland Hills harmless against any claim of damage from the upstream owners that may result from flooding due to inadequate design, construction or maintenance procedures of said Water Course. NOW THEREFORE, Developer agrees as follows: 1 . Developer shall construct, at its sole cost and expense, the earthen Water Course in accordance with plans and specifications approved by the City. 2. Developer shall maintain the Water Course in a prudent manner to minimize soil erosion and keep grass and vegetation mowed and maintained in such a manner that is does not violate the City's Weed Maintenance Ordinance No. 1392 and meets the attached Maintenance Schedule labeled Exhibit "C". 3. Should Developer fail to remedy any inadequacy in its maintenance of the Water Course within twenty (20) days of receipt of written notice from the City, the City may, but shall not be obligated, to provide such maintenance that it shall reasonably deem necessary and all costs thereof shall be reimbursed to the City by Developer upon written demand therefore. If Page 10f3 torch.agr · · · Developer fails to so reimburse the City within ten (10) days of such written demand, the City shall have a lien against the Property for such amount, provided, however, such lien shall not be valid against a bona fide purchaser for value unless a notice of such lien stating the amount shall be filed in the office of the Tarrant County land records. By acceptance of this Agreement, the City agrees to execute a certificate (addressed to the party requesting same) within ten (10) days of written request therefore, stating whether or not any amounts are due and owing from Developer pursuant to this Agreement. 4. The agreements made herein shall be binding upon the Developer, its successors and assigns and shall be a covenant running with the land, 5. This Agreement for maintenance shall terminate only if the Water Course is constructed with concrete in accordance with plans approved by the City. By acceptance of this Agreement, the City agrees to execute a recordable termination of this Agreement upon the City's acceptance of a concrete Water Course in accordance with this Paragraph. Executed this the day of ,1998. (Owner) By: Owner's Name STATE OF TEXAS COUNTY OF TARRANT This instrument was acknowledged before me on , on behalf of said company. , 1998 by Notary Public, State of Texas Commission Expires: Notary's Printed Name: APPROVED BY: Page 2 of 3 torch.agr . . . . ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City Page 3 of 3 City of North Richland Hills, Texas By: Tommy Brown, Mayor torch.agr · · · EXHIBIT "A" Mete's and Bound's Description \ \ . '. . EXHIBIT "B" Drawing \ · · · EXHIBIT "C" Water Course Maintenance Schedule 1. The Water Course area will be mowed at least once every other week during the growing season between March 15th and October 15th. 2. Any debris which deposits itself in the Water Course area will need to be picked up and removed once a week or after a storm event, whichever is more often. 3. Any noticeable sediment accumulation in the Water Course area will be removed at least once annually. 4. Exceptions to this Maintenance Schedule can be granted by the Public Works Director or his designee due to the weather conditions, unusual situations, or acts of God. torch.agr " CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 2-23-98 Subject: Approval for Tarrant Appraisal District to Purchase Real Property and Construct an Office Facility - Resolution No. 98-11 Agenda Number: GN 98-22 The Tarrant Appraisal District Board of Directors recently approved the purchase of land and the construction of a building to house the T.A.D. offices. The lease on their present property on Gravel Road expires December 31,1998 and the Board decided that it would be more cost effective to build rather than rent. Attached is a letter from John Marshall, Executive Director/Chief Appraiser, explaining the details of the decision. The State Property Tax Code requires not only that their Board authorize the purchase and construction via resolution, but also that three-fourths of the taxing units entitled to vote on the appointment of board members must approve of the district's decision. There is also a timing requirement of 30 days after the City receives notice of the proposal to pass the resolution. Recommendation: It is recommended that City Council approve Resolution No. 98-11 giving Tarrant Appraisal District the authority to purchase land and construct new offices. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ ~ Other Acct. Number Sufficient Funds Available ~- ~ D partment Head Signature CITY COUNCIL ACTION ITEM Finance OirectQ( Page 1 of e e e RESOLUTION NO. 98-11 WHEREAS, the City of North Richland Hills, a taxing unit in the Tarrant Appraisal District that is entitled to vote on the election of the Board of Directors, has received a resolution in accordance with the Property Tax Code, Section 6.051 from the Tarrant Appraisal District Board of Directors, and WHEREAS, the resolution passed by the Board of Directors proposes the purchase of real property and construction of an office facility for Tarrant Appraisal District, and WHEREAS, the Board of Directors has the responsibility to establish the appraisal district office and is seeking approval of this proposal by the adoption of a supporting resolution, and WHEREAS, the Board of Directors and staff have supplied the taxing units with cost estimates, alternatives, and other related information; NOW THEREFORE, Be It Resolved by the City Council of the City of North Richland Hills that the proposal of the Tarrant Appraisal District Board of Directors to acquire property and construct an office facility for District operations is approved. PASSED AND ADOPTED THIS 23rd day of February, 1998. APPROVED: Tommy Brown, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney APPROVED AS TO CONTENT: ~~ Larry K~èe, Director of Finance Board of Directors Mr. Joe Potthoff Chainnan Mr. Tommy Vaughn Secretary Mr. Mike Davis Mr. Gene Mier$ Mr. Charles Rogers Mr$. June Garrison ExecuJive Director Chief Apprøiser John R. Marshal1 e e TARRANT APPRAISAL DISTRICT 2315 Gravel Road · Fort Worth, Texas 76118-6982 · (817) 284-0024 February 13, 1998 Mr. Tommy Brown Mayor City ofN. Richland Hills P.O. Box 820609 N. Richland Hills, Texas 76180 Dear Mr. Brown: As you may be aware, the lease on our present Tarrant Appraisal District headquarters building expires December 31, 1998. Because of this, our TAD Board and staff have been exploring and evaluating a variety of options over the past several months. After thoroughly exanùning extending our current lease, leasing other office space and buildings, and constructing a new facility, our Board concluded that constructing a new facility yields the best solution. While discussed in greater detail in the enclosed infonnational packet, the Board's new construction recommendation provides these benefits: · Fixed annual lease (actually debt service) payments for the next 15 years, thereby avoiding the periodic escalation nonnally experienced in standard lease arrangements. Projected costs are somewhat lower than current costs. · After the IS-year payout is completed, lease/debt service payments will be eliminated altogether, further reducing TAD operating costs. Although not an important consideration in public facilities, there would be an equity buildup over the years, · The layout of the proposed new building will pennit better space utilization and work flows, with those efficiencies benefiting both our public entity and citizen customers. Also, the new structure would be more energy efficient. · TAD's tax exempt status affords low cost financing (especially at this time) and tax tree ownership, saving additional future costs. Pursuant to Section 6.05 1 of the Property Tax Code, our TAD Board of Directors has adopted a resolution (a copy is included in the informational packet) proposing construction of a new facility and seeking your governing body's approval of that e Letter to Taxing Units February 13, 1998 Page 2 proposal. That same section of the code states that '1hree-fourths of the taxing units entitled to vote on the appointment of board members" must approve of'1he construction or conveyance of a building" by an appraisal district. Timing is an important factor. According to the code, on or before the 30th day after the date the presiding officer receives notice of the proposal, the taxing unit governing body may (by resolution) approve or disapprove the proposal. If a taxing unit either fails to act within the 30 day timeffame or fails to file its resolution with the chief appraiser before the 10th day after the 30th day, that inaction has the effect of disapproving the proposal. With this letter, we are fonnally notifying you of TAD's proposed action and asking that it be considered on your next agenda. To assist with this, a sample taxing unit resolution, pertinent Property Tax Code excerpts, building/site selection criteria, an alternatives list, a project description, project cost/funding estimates, and other important infonnation can be found in the enclosed infonnational packet. e Our Board and staff are available to answer questions before your meeting and, if desired, during the meeting. Please let us know if we can be of service in these regards. We urge your approval of our proposal and appreciate your interest in and support of the Tarrant Appraisal District. Sincerely, ohn R. Marsh~ Executive Director Chief Appraiser JRM:mm Enc!. cc: City Managers e e Tarrant Appraisal District Supporting Documents e for Construction of a New Office Facility e· e e e Statutory Authority Sec. 6.051 of the Property Tax Code grants to appraisal districts the authority to purchase, renovate or construct office buildings. However, any proposed purchase, renovation or construction must be approved by the taxing jurisdictions. Below is an excerpt 1Ì'om Sec. 6.051, with the critical requirements underlined. See. 6.051. Ownenhip or Lease of Real Property (a) The board of directors of an appraisal district may purchase or lease real property and may construct improvements as necessary to establish and operate the appraisal office or a branch office. (b) The acquisition or conveyance of real property or the construction or renovation of a building or other improvement by an appraisal district must be approved by the governing bodies of three-fourths of the taxinR: units entitled to vote on the aooointment of board members. The board of directors by resolution may propose a property transaction or other action for which this subsection requires approval of the taxing units. The chief appraiser shall notify the presiding officer of each governing body entitled to vote on the approval of the proposal by delivering a copy of the board's resolution, together with information showing the costs of other available alternatives to the proposal. On or before the 30th day after the date the presiding officer receives notice of the proposal the governing body of a taxing unit by resolution may aoorove or disaporove the prooosal. If a governing body fails to act on or before that 30th day or fails to file its resolution with the chief appraiser on or before the 10th day after that 30th day.. the proposal is treated as if it were disaooroved by the governing body. e e e RESOLUTION WHEREAS, the Board of Directors of the Tarrant Appraisal District has the authority and responsibility to establish an appraisal district office; and WHEREAS, the Property Tax Code Section 6.051 allows for the purchase of real property and construction of improvements upon consideration of alternatives, the adoption of a resolution and positive action by three-fourths of the governing bodies entitled to vote on the appointment of board members; and WHEREAS, the Board of Directors, through the staff, has researched the needs of the taxing entities, taxpayers and staff, and determined that land should be purchased and a building constructed for a price of approximately $3,167,850 upon the terms and conditions set forth in Exhibit A attached hereto; and WHEREAS, the Board of Directors has authorized the Chief Appraiser to provide to the governing bodies considering this proposal a sample resolution for their consideration and information to make an informed decision; to request that the governing body act within the thirty (30) day timeframe allowed by the Property Tax Code and approve the resolution; and to engage professional services as necessary to carryout the purchase and construction proposed herein; NOW, therefore, be it resolved that the Tarrant Appraisal District Board of Directors has determined that the purchase of real property and the construction of a building is necessary and prudent and the governing bodies are encouraged to adopt the authorized resolution within the time allowed. Ch{j~C. .~ Attest: e e e Exhibit A Laud Purchase, COnstructiOD and Financiag Terms Summary Purchase and Coastrudioa Terms Property: ApprOJcim~tely 4.5 acres at the southeast comer of Hand1ey-Ederville and Sand Street, Fort Worth. See enclosed map. SeDer: Robledo, Inc., Jim Paulos, President Dallas, Texas SaJes Price: Estim~te.ð price, $304,881 or $1.55 per sq. ft. based on actual StUVey. The sales contract contains a ninety (90) day feaslòility period during which the contract may be termimlted with no further obligation. CoøstrudiOD Plans: Architects hired by Tarrant Appraisal District are cmreotly working on construction documents. Pursuant to public bid laws, construction bids will be advertised and received ftom qualified general contractors. A payment and performance bond will be required. Plans call for a tilt waD office- type construction with an alternate bid for limited brick veneer exterior finishes. COastructiOD TlIDeframe: Depending on the actions of the taxing entities, if the construction is appro~ the appro:r1m:lte completion date would be December 31, 1998. District's Obligatioos: If the taxing entities reject TAD's proposal, appro~m~tely $75,000 will be owed for project related professional services. e Financine Terms LeIIderlLessor: LaSalle National Bank, Chicago, or another acceptable lender Structure: Tax exempt leasellease back transaction or another structure acceptable to TAD PriDcipal Amount: Projected at $3,100,000 Term: Fifteen (15) years with interest onJy and principal and interest payments in 1999, and semi-annual payments of$158,812 thereafter Interest Rate: Cmrent quoted rate is 5.36%. Rates may change depending on date of loan closing. A not to exceed rate of6.17% has been quoted through December 31, 1998 e Prepayment: The loan may be prepaid after the initial 7.5 years with a two percent penalty payment applied to the then remaining principal balance 0tIIer Costs: Costs associated with the relocation to a new facility are ~ated to be $197,365. These costs have been budgeted in TAD's 1998 budget and will be paid ttom those resources e e e e Office Site Criteria Tarrant Appraisal District In investigating office space for Tarrant Appraisal District, the staff and Board of Directors consider the following important in office location: 1. Population and Geographic Center of County - The population center of Tarrant County is located in the general area of lli30 and Loop 820. The geographic center of the county is located near the intersection of SHI21 and N. Beach Street. 2, Access - Ease of access from major highways is important. 3. Adequate Parking - Free parking for a minimum of 250 vehicles is desirable. This would include visitors, employees, and Appraisal Review Board members. 4. Competitive Total Cost -- Space at a reasonable price for the location, land are~ quality and appearance. Costs also would include energy efficiency of structure, maintenance and insurance. 5. Functional and Efficient Layout -- The space should provide greatest efficiency with the least amount of wasted space. A single story design is desirable, if possible. 6. Adequate Contiguous Space -- Usable office space requirements for TAD operation at one location range from 42,000 to 46,000 square feet, depending on desi~ with possible room for expansion, e e Existing Buildings Meeting Part of the Site Selection Criteria 1. 2315 Gravel Road (Current Location) Mapsco 66E The cmrent site meets most of the criteria for a good location. The age and inefficient desi~ energy inefficiency, and rent rate seem to warrant looking at other options. See proforma for current and proposed rates. 2. 301 N.E. Loop 820, Mapsco 52X Morrow I and II Only 16,000 sq.ft. available, inadequate parking, located on one way service road with somewhat difficult access and multi story design. $14. ()() gross per sq. ft. rent quoted. 3. 1301 W. Pipeline, Hurst, Mapsco 52Q Former Best BuylM1 Design Building This cmrently vacant structure has been scheduled for remodeling to retail space with the ladditions to Northeast Mall on the north side of Pipeline Road Owner did not want to pmsue rental at office rates. 4. 5328 E. Lancaster, Mapsco 79K Former K-Mart Building Cost to remodel and ease of access a concern. Stated price $695,000 as is. 5. 7124 Beltoa, Mapsco 65H Former Bell Helicopter Research Structure The location and design of building is a concern. Owner states he would remodel for $7.35 to $8.75 ~ depending on actual costs. There are other existing buildings with vacant space, but did not meet the e location criteria or other criteria. e e e. Build to Suit New Construction for Lease As part of TAD's effort to explore all alternatives to present to the Board and taxing entities, proposals were received from two landowners who were willing to construct buildings. Both proposals were for sites on HandIey-Ederville near the present location and would propose to construct a facility to TAD's specifications to lease for a 10-12 year period. Costs for triple net leases ranged from $7.00 to $7.50 for the first part of the lease increasing to $7.70 and $8.80 per square foot for the last half of the lease term. Taxes, maintenance, insurance and other costs to be paid by TAD increased the rents to $12.18 to $12.90 per square foot. These proposals are still available, but because of the higher costs, are not cmrently being considered as a viable option. e PRIMARY AL TERNA TIVE COMPARISONS After thoroughly reviewing and analyzing the available alternatives, two primary alternatives emerged - an extended lease of TAD's current headquarters building and construction (with eventual TAD ownership) of a new facility. More information about each of these aJternatives is provided below. EIteDded Lease e When compared with other office lease rates, the rates being charged to TAD for its headquarters space are competitive. Since the building was originally designed and constructed as an offiœ/showroomlwarehouse tàci1ity and because it basically retains that characte:r~ however~ such rates do not entirely comport with its rental class. The entire space ~ as much as feasIòle~ finidled out for office usage when TAD initiaUy occupied it 11 years ago. Even with that, the building's 9O-foot depth by 457-foot width is inefficient, with considerable space being lost to long haDways~ large mechanical rooms~ and poorly configured spaces for TAD's purposes. These spatial shortcomings have been compounded by energy inefficient and operationally costly HV AC equipment installed when the building was constructed. WbiJe not an optimum office building, the Gravel Road location bas provided an adequate home for TAD for some time. Based on a proposal provided by the current 1and1or~ TAD could continue to occupy its present facilities for five more years at $7.26 per square foot and for another five years for $7.76 per square foot Additionally~ if the Iandlord was allowed to remove the carpet requirement ftom the maintenance section of the lease agreement and instaU new carpeting over a four-year peri~ the lease rate for the first two years of the extended lease would be reduced to $7.00 per square foot. New COBStructionIOwDersbip e. This alternative overcomes the fimctional, spatiaL and operating cost deficiencies TAD's existing facilities present. Fewer hallways, better designed and arranged spaces, and more efficient roof-mounted package HV AC units are all favorable aspects of the proposed new office building. The biggest advantage~ however, is the stable annuallease-purchase cost accompanied by equity buildup and eventual ownership. Currently low interest rates offer an attractive opportunity to build and own an affordable, ~ and permanent home for TAD. e Using a tax-exempt leaselIease-back financing structure, average annual lease payments equate to $6.69 per square foot Rather than being subject to the periodic rate increases common to most standard lease amngemeJ1ts, payments under this alternative would be set for the IS-year term of the financing. After eight years of paymen~ TAD would (based on 1998 dollars) have a $1,341,470 equity interest in the building. With the final payment in the 15th year, TAD (and the taxing jurisdictions which support TAD) would be 1i'ee of the $307,675 annual payments. At the same time, TAD would become the 1ien-1i'ee owner of the land and building. e e. A "Present V s Futw'e Cost Comparison" spreadsheet follows. on the next page. It provides information which compares cmrent lease (which expires December 31, 1998), proposed new extended lease, and new coœtruction/ownership OeaseJIease-back) costs. Along with the level payment, equity buildup, and debt-ftee ownership advantages mentioned above, the recommended alternative has ongoing cost benefits, with average annual expenses and per square foot costs faIling below the extended lease option. e e e T ARRANT APPRAISAL DISTRICT PRESENT VS FUTURE COST COMPARISON P....ent Present ! Proposed Location I Location New Facility Costs New Lease Lease/Lease- Thru 1998 Proposal Back Building Square Footage (all office spaces) 45,015 43,800 46,000 Estimated New Facility Costs: Property acquisition $ 310,550 Professional services $ 126,200 Construction $ 2.729,500 Other/miscellaneous 1$ 1,600 T etal Capital Costs: $ 3.167,850 Average Annual Debt Service: I I I ($3.100,000 for 15 years at 5.36%) 1$ 307,675 Lease rate per sf: Present (headquarters space) $ 7.32 ' Years 1-5 $ 7.26 $ 6.69 Years 6-10 1$ 7.76 $ 6.69 Years 11 - 15 $ ???? $ 6.69 Years 16 + $ ???? $ zero I Lease amount - current/average annual: $ 300.852 $ 328,938 1$ 307.675 Utilities @ $2.08 sf 1$ 85,488 1$ 91,104 ! Utilities @ $1.90 sf $ 87,400 Taxeslinsurance over base year $ 9.500 $ 9,500 Maintenance $ 16,100 Landscapi ering $ 5.000 Insurance $ 6.900 East Office expense $ 19,884 West Office expense $ 13,641 Total 1998 Costs $ 429,365 Average Expense Per Year $ 429,542 $ 423.075 Average Cost Per Square Foot: 9.81 9.20 (Inflation factors not included) Revised 2/11/98 I i e e e. THE PROPOSED NEW FAClLIlY The LocatiOD While other acceptable sites are still being reviewed and considered, TAD attentions are presently focused on an approximate 4.5-acre site located on the southeast corner of the intersection of HandJey-Ederville Road and Sand Street in Fort Worth. The property is cmrently owned by Robledo, Inc., a Dallas firm which acquired the land two years ago for the now abandoned purpose of constructing a company facility. The site consists of three lots (4, 5, and 6) of block 10 of the Newell and Newell Business Park. A map depicting the locations of this site and TAD's existing leased building is included in this attachment TAD has a non-binding option for $304,88 or $1.55 per square foot to purchase the Handley-Ederville/Sand Street site. The 9O-day option provides ample time to conduct soils tests and environmental audits, perform surveys, and complete other tasks as pre--conditions to pr()Cf"P.liing with closing on the pmchase of the property. Within the 9O-day timeftame, the option can be canceled without penalty or added expense. The New BuiJdin2 The proposed tilt-wall structure will contain apprmcim:¡tely 46,000 square feet with an adjoining parking lot providing 250 spaces. A preliminary site and floor plan is included herein. In accord with state bid laws, bids will be publicly advertised and opened, with the bid being awarded to the lowest respoDSlòle bidder meeting bid specifications, performance and payment bond requirements, and other bid and contract obligations. An alternative bid might also be considered, subject to cost and budgetary ~ to allow for brick veneer construction. 1òe Costs and Resources As detailed on the attached '~ew Facility CostIResource Estim~tesn sheet, the estimated overall cost of the proposed project is $3,365)15. Of that amount, the largest dollar amounts are designated for construction ($2,729,500), property acquisition ($310,550), and one-time moving Ire-installation costs ($197,365). e The project will be fimded &om two principal sources, fi:om monies already provided in TAD's approved 1998 budget and 1Ì'om a lease/lease-back financing amngement. The bulk of the $230,000 in budgeted TAD fimds will be used to pay movinwre-installation and probably small portions of the property acquisition and professional services costs. The remaining project costs will be paid ftom loan proceeds and escrow fund interest earnings. FIIWICÏDe: Of the $3,365,215 overall project cost, $3,100,000 is anticipated to be funded through use of the proceeds from a tax-exempt leasellease-back or lease-purchase transaction. Area representatives of LaSalle National Bank of Chicago, Dlinois, and its LaSalle National Leasing Corporation have proposed this financing structure: e · IS-year term · CmreotIy quoted 5.36% interest rate, subject to change prior to closing. In no case will the rate exceed 6.17% if acted upon by or before December 31,1998 · Principal aDlOWlt is $3,100,000 · Semi-annual payments, with the first payment of $168,387 being due in March, 1999 followed by 28 payments of$lS8,812 thereafter · Loan prepayment may OCCID" after the initial 7.5 years with a two percent penalty payment being applied to the remaining principal balance · A 50-year lease (with LaSalle Bank: as the lessee) of the real estate upon which the facility is built will secure the loan. Upon full payment of the loan (whether prepaid or paid off in 1 5 years), the lender's interest in both the land and building will expire The financing structure outlined above is a legally viable aJtemative to other more commonIy used public financing measures. Under state law, appraisal districts are unable to issue bonds, certificates of obligation, or other debt instruments. LaSalle National Bank has, or is in the process ot: financing several appraisal district buildings elsewhere in Texas. In addition to LaSalle, financing proposaJs are being solicited from other interested financial institutions and firms. e. r-- e· I I . I I . " d - I . I I i ~ ¡ I i e: I · i · · I · i · · L__ e. -- -- -- -- -- -- -- --ì · · I · · I I . I I I . I . I I I I ~I.~ 3O:.ro.::-- I r --c;;:¡¡-- .aanu.a I ~ l ~~-- J. __ IID&T 9 -- -- "'" / (/ 0L= 20~~ ~' ~9- ~~.t_ w ø .' ~~ ~ªi1 t 11 .~~ 1 Ii v ,-\~tf," ~~~~ . ~,~.J' \1 ~IC \ - fO.!!!.;L../ ~ ~ L I ~~ 3OtoA \ _ ì I =-- ì ; I l l~. ~-- ¡ .~~).¡11 ;n~... __ @D~~'~ i ...n::n-- -- --.~ - ...!!!.... ,,- ._- --- - --- -r-_ --~ i ., I I -~f ~.~ ..I , IIIØ'I' 'f'1U - :t III.a I TARRANT APPRAISAL DISTRICT NEW FACILITY COST/RESOURCE ESTIMATES e ITEM ESTIMATES CAPITAL COSTS I Property Acquisition I Site appraisal $ 3,000 Site option $ 50 Site environmental audit $ 2,500 Site acquisition $ 305,000 Total Property Costs = $ 310,550 I Professional Services Architectural $ 120,000 Legal $ 3,500 Soils testing $ 1,500 Materials testing $ 1.200 Total Professional Services Costs = $ 126,200 I Construction I Facility construction/related costs including site work, 46,000 sq. ft. tilt-wall bldg., off-street parking, utilities, permits, landscaping, bonding, etc.) $ 2,729,500 Total Construction Costs= $ 2,729,500 IOther/Miscellaneous Advertising $ 1,200 e Recording fees $ 400 Total Other/Miscellaneous = $ 1,600 TOTAL CAPITAL COSTS $ 3,167,850 ONE-TIME MOVING COSTS I Moving/re-installation I F umiturelfixtures $ 40,000 Computer/copier equipment $ 18.000 Security system $ 58,000 Communications wiring/cables $ 48,865 Fire suppressant system $ 10,000 Telephone system $ 15,500 Phone trunk line $ 7,000 TOTAL ONE-TIME MOVING COSTS $ 197,365 GRAND TOTAL CAPITAlIMOVING COSTS $ 3,365,215 RESOURCES AVAILABLE 11998 TAD Budget I Architectural fees $ 80,000 Moving expenses $ 100,000 Contingencies $ 75,000 TOTAL BUDGETED FUNDS $ 230,000 I Financing I Bank loan $ 3,100,000 Escrow Fund interest $ 35,215 TOTAL FINANCING FUNDS $ 3,135,215 GRAND TOTAL RESOURCES $ 3,365,215 e e e e. I ì i I o a.tNI) ."..., ffit I 11+111 I HttHHHitttHtHttt ----------------------------------------------------------- .-. --.-.---- --- .----- -.. .- - --- -- -. -. ---.-- ..---- - - - ._--. --- -.. Schedule e Office Space Proposal February 137 1998 Board of Directors 7 Resolution Request for Entity Approval February 18 Distnòution to Taxing Fntities Information and Sample Resolution March 20 Deadline for Governing Body Action on Resolution March 30 Deadline for Receipt of Resolutions by Appraisal District Apnl15 Construction Plans and Documents Complete Notice to Bid Advertised e May 1 Bids Opened May 5 Bid Award - Construction Begins December 3171998 Construction Complete e, · . CITY OF NORTH RICHLAND HILLS e Department: Subject: Finance Council Meeting Date: Approval of Sanitary Sewer Surcharge Ordinance No. 2282 Agenda Number: 2/23/98 GN 98-23 At the January 12, 1998 City Council meeting the Sewer System Evaluation Survey in response to the Administrative Order (AO.) from the Environmental Protection Agency (EPA) was presented by Carter & Burgess, Inc. During that meeting, City Council approved the continuation of the $1.61 sanitary sewer surcharge until City Officials could meet with John Stacy, Environmental Engineer with the EPA, to receive the directives regarding the study and subsequent improvements to the sewer system. On February 10, Officials with the City of North Richland Hills and Watauga accompanied by John Cook of Carter Burgess met with Mr. Stacy and made the following requests: 1. That the final AO. be divided so that North Richland Hills and Watauga are responsible for only their system. 2. A five-year plan, which would allow for a "pay-as-you-go" funding approach saving the City millions of dollars in interest expense when compared to multi- year financing. Mr. Stacy indicated that the recommended improvements for North Richland Hills of $3,228,200 over five years would be approved, and that the City of North Richland Hills would receive an official written AO. to this effect in about a month. As presented at the January 12th City Council meeting, if the plan were accepted by the EPA, a surcharge increase would be necessary to pay for the $3.2 million improvements over the next five years on a pay-as-you-go basis. The following table shows the recommended monthly surcharge to meet these funding requirements: All Residential Customers $3.00 per month Multi-family Accounts $2.00 per connection per month Commercial/Industrial Accounts $15.00 per connection per month In no case will any customer pay less than $3.00 per month. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other Acct. Number Sufficient Funds Available ~/~ D artment Head Signature CITY COUNCIL ACTION IT M Finance Director Page 1 of · e ./ Attached is a spreadsheet showing the affect of monthly surcharge on selected types of users. RECOMMENDATION: Staff recommends Council approve Ordinance No. 2282 establishing a five-year EPA Sanitary Sewer Surcharge beginning with the first cycle in March 1998 to pay for the EPA mandated improvements to the sewer system. ORDINANCE NO. 2282 . WHEREAS, Ordinance No. 2271 extended the Environmental Protection Agency (EPA) sewer surcharge of $1.61 per month per connection until an official approval by the EPA of the Sewer System Evaluation Survey (SSES) could be received and funding requirements for the SSES rehabilitation program could be approved by the City Council; and WHEREAS, the City of North Richland Hills has submitted the SSES to the EPA and received a verbal commitment to approve the remedial plan as submitted; and WHEREAS, the City has determined that funding for the remedial plan should be pay-as-you-go over the life of the plan, which is five years, in order to save the citizens of North Richland Hills millions of dollars in interest expense. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: 1. The EPA sewer surcharge of $1.61 per month per connection established by Ordinance 2132 and extended by Ordinance 2271 be discontinued. e 2. An EPA sewer surcharge of $3.00 (Three dollars and zero cents) per month per sewer connection, be created for all residential customers of the City of North Richland Hills. 3. An EPA sewer surcharge be created and applied to each commercial, industrial and multi-family sewer connection of the City of North Richland Hills based on the following schedule: Multi-family $2.00 (two dollars and zero cents) per connection per month Commercial/I nd ustrial $15.00 (fifteen dollars and zero cents) per connection per month 4. In no case will any sewer customer pay less than $3.00 per month. e · 5. That the said charges be applied to monthly utility bills of all sewer accounts that are a part of the Water and Wastewater System operated by the City of North Richland Hills. 6. That the charge be implemented on the first billing cycle of the month of March 1998 and continue to be collected for a period of five (5) years. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS THIS THE 23rd day of February, 1998. APPROVED: Tommy Brown, Mayor ATTEST: e Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney APPROVED AS TO CONTENT: rkv1/f¡ Larry Ko e . . e 02/19/9808:14 AM EPA Surcharge Effect on Commercial, Industrial, and Multi-family Customers The following illustrates the effect of the EPA Sewer Surcharge on various types of commercial, industrial, and multi-family customers. Large Industrial Customer (4 meters) Fee: $60.00 Convenience Store (1 meter) Fee: $15.00 Grocery Store (1 meter) Fee: $15.00 Fast Food Restaurant (3 meters) Fee: $45.00 Multi-family Apartment Complex Fee: $78.00 (39 meters) TESTDATA.WK4 CITY OF NORTH RICHLAND HILLS ¿ I I . Department: Subject: Approval of Telemetric Meter Program Ordinance No. 2281 Agenda Number: 2/23/98 G N 98-25 Finance Council Meeting Date: Since 1992, the City of North Richland Hills has been slowly replacing old standard water meters with telemetric meters. Telemetric meters, which are equipped with a transponder, allow reading of water meters from a van with an on-board computer. The City of North Richland Hills currently has a total of 17,600 meters within the City and contracts with the City of Watauga (as part of the 1996 agreement to sell the system) to read its meters. This agreement ends either September 30th of this year or September 30th of 1999 if Watauga decides to exercise its option to continue the contract. Our service workers currently read over 25,000 meters per month. Of these 25,000 meters, about 7,500 are North Richland Hills telemetric, 9,500 are North Richland Hills older standard meters and 7,500 are City of Watauga older standard meters. We are currently replacing about 1,800 of the old standard meters per year with the new telemetric meters at a cost of $300,000 annually. At this current rate of replacement, it will take us from five to six years to replace the remaining 9,500 old standard meters. Since the program began in 1992, the service worker staff has been reduced from seven to five. With the current staff of five service workers reading the 25,000 City of North Richland Hills and Watauga meters using a combination of telemetric reading and manual reading, we average reading 50 meters per hour. Once the telemetric system is in place, we can reduce our workers to three and read over 220 meters per hour. This would also leave us capacity to contract with other cities which have the telemetric system, but do not have a van system such as ours. In addition to the reduction in staff and increased efficiency of reading meters, by replacing the old standard meters with new telemetric meters, the City will be able to recapture lost revenues. As meters age they become less efficient, water accountability declines and revenues are lost. It is estimated that meters over five years old, which includes all of the 9,500 old standard meters, can lose more than 10% efficiency. By replacing the older inefficient meters with new efficient meters, it is estimated that the City could recover $475,000 per year in lost revenue. The cost to replace all 9,500 meters at one time is approximately $1,800,000. This includes installation, which could be contracted over the next nine to twelve months. Financing this Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ . Other Acct. Number Sufficient Funds Available ~~I~ Depa ent Head Signature CITY COUNCIL ACTION ~ Finance Director Page 1 of · · · amount over five years would cost about $400,000 per year. If the meters are financed it would mean an increase to the budget of $100,000 (from $300,000 to $400,000) for the next five years beginning with the 1998-99 budget. Staff believes the benefits of this program exceed the cost of its implementation and that this plan could help to stabilize water and sewer rates over the next few years. Recommendation: It is recommended that City Council approve Ordinance No. 2281 authorizing the one-year telemetric plan and the inclusion of $1,800,000 in the upcoming 1998 bond sale for the purchase and installation of approximately 9,500 telemetric meters. , ORDINANCE NO. 2281 . WHEREAS, the City of North Richland Hills has made a commitment to provide the most accurate and efficient meter reading and billing service to its water and sewer customers; and WHEREAS, the City of North Richland Hills has had a program of replacing old inefficient manually read water meters with new electronically read water meters since 1992; and WHEREAS, the City desires to replace all of its old manual meters with telemetric meters as soon as possible; and to realize the full benefit of the program; and WHEREAS, this meter replacement program will prevent substantial water loss and thus increase revenues to the system in excess of the cost of the replacement of the meters. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: 1. . The meter replacement program be completed as soon as possible. 2. A financing plan not to exceed five years be established adding $1,800,000 to the 1998 debt issuance schedule to be used to purchase and install meters and pay for debt issuance expenses. 3. The appropriate funding be included in the budget each year for the next five years to pay for the debt principal and interest. . . PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THIS THE 23rd day of February, 1998. APPROVED: Tommy Brown, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney . APPROVED AS TO CONTENT: '-I / Ortl ~ . ~ CITY OF NORTH RICHLAND HILLS Department: Information Services Council Meeting Date: 2/23/98 PU 98-14 Subject: Award Bid For Installation of Fiber Optic Wide Area Agenda Number: Network (WAN) to Matson Builders in an amount not to exceed $405,407 and to Capco for Bay Networks Communication Hardware in an amount not to exceed $106,450 (Postponed at 2/9/98 City Council Meeting). At the January 23, 1995 City Council meeting, Council adopted the recommendations from the MIS Evaluation Report presented by LeBlanc and Associates. Item # 23 from this report calls for the installation of a City-Wide Client/Server Network. Based on the Council directive, Information Services developed a plan to connect all major and remote facilities to a Wide Area Network (WAN), to be able to "go anywhere, from anywhere, given the proper authority." Fiber optics offers a "super highway" in which large amounts of data can travel across the network at a very high rate of speed and can also be utilized in other areas such as voice, video and new technology. The proposed fiber network has an estimated useful life of 30 years. The need for these advanced communication products is fueled by our new/existing systems and emerging technologies. The following are examples of departments requiring advanced interconnectivity: Payroll Public Works GIS Parks & Recreation Accounting Human Resources Public Safety Library A Request for Proposals (RFP) was developed and called for the construction of underground and aerial fiber to be connected from City Hall to the Library complex, Tennis Center and Fire Station 4. The RFP was advertised in October 1997, and proposals were opened on December 8, 1997. The RFP was sent to 22 companies, however, only two companies submitted legal and binding proposals: TU Electric Matson Builders $869,600 $570,771 (10 Year Lease) Marcus Cable did not respond to the RFP, however, they did submit an unofficial proposal. Their proposal was for a nine-year lease at total cost of $438,800. Finance Review Source of Funds: AccL Number 10-01-17-6000 Bonds (GO/Rev.) Sufficient Funds Available ~.O. perating Budget X- I Oth~r _ I "-.f . f) / / r /'~ ~partmen~~ure . CITY COUNCIL ACT/ON Finance O.,.C1or Page 1 of CITY OF NORTH RICHLANO HILLS I ~i ¡ i I i. . 4t, After further negotiations and configuration changes, Matson Builders offered a final proposal on January 21, 1998 of $405,407. In order to lower the cost of the proposal, Information Services opted to omit one of the four routes of the project and will ask City Council to consider at a later date. This route will be used to connect Fire Station 4 to the Library for redundancy purposes. Information Services believes this route can be performed during the Rufe Snow reconstruction. Information Services also performed an analysis to review the merits of utilizing fiber optics or continue to utilize Southwestern Bell to lease lines for data and voice standards. If the City continues to use Southwestern Bell for the data services needed for creation of the WAN, Information Services estimates the City would spend over $953,640 for the 30 year period. As can be seen by using the fiber optic bid, an estimated savings of over $441,783 can be achieved just in the data services area. In addition to the cost of the fiber construction, Information Services will need to purchase Bay Networks communication hardware. Capco, an authorized Bay Networks distributor, who is also a licensed vendor with the Texas Department of Information Resources (DIR), can provide the needed communication hardware not to exceed $106,450. This agreement between Capco and DIR satisfies the requirements for bidding for the State of Texas. Recommendation: It is recommended that City Council award the bid for construction of a fiber optic Wide Area Network to Matson Builders for a price not to exceed $405,407 and to Capco not to exceed $106,450 for Bay Networks communication hardware utilizing DIR pricing. CITY COUNCIL ACTION ITEM ---:=..-~ '-. CITY OF NORTH RICHLAND HILLS I , ¡ Department: Information Services Council Meeting Date: Subject: Award Annual Contract to Hewlett Packard for Maintenance on GIS System in the amount of $5,976. Agenda Number: 2/23/98 PU 98-18 In the 1997/98 approved budget, Council appropriated funds for the Contract renewal with Hewlett Packard for hardware and software maintenance on the GIS system. This maintenance includes service and support on the GIS operating system and various hardware components. Recommendation: It is recommended that City Council authorize the renewal of the annual contract to Hewlett Packard in the amount of $5,976. Finance Review Source of Funds: Acct. Number 16-01-06-3445 Bonds (GO/Rev.) Sufficient Funds Available Operating Budget -X- Other~ _ (1 )~~ ~\ ./¡¿/ -v epártmetít H~ Signature CITY COUNCIL ACTION ITE Finance o...~:)( Page 1 of CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Department Council Meeting Date: Subject: Contract Renewal for Mowing of Rights-Of-Way Agenda Number: 2/23/98 PU 98-19 The City contracts mowing services for rights-of-way, water tower sites and pump station sites. The current contract with The Cutting Edge Landscape Company was executed February 24, 1997, and can be renewed for two consecutive one year periods. The previous contract has expired and according to the terms of the contract, The Cutting Edge is required to submit a renewal proposal with any price changes. Attached is their renewal proposal, which has no price changes for the 1998 mowing season. The Cutting Edge has held this contract since June 13, 1994, and has performed well during this time. Response to requests and concerns have been effectively handled in a timely manner. Based on their past performance, staff recommends renewing their contract for an additional one (1) year period. Although the total contract amount is based on a maximum of 36 mowing cycles, the number of cycles per mowing season is contingent upon the weather, the amount of rainfall, and growing conditions in any given year. These factors have historically reduced the number of mowing cycles. The total expenditure for the 1996 contract was $64,450. The total expenditure for 1997 was $66,497 of the total possible contract amount of $134,919. Recommendation: It is recommended that City Council renew the mowing services contract with The Cutting Edge Landscape Company for an additional One (1) year period in the amount of $134,919. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget _ . Other _ ~ ~ ~e--~ ~ Department Head Signature ./ CITY COUNCIL ACTION Flnance~ D".cto~ Page 1 of . e T. ~ r= r U' TT ~ N ~ .1= n·u· . f':!:: j í\i\J D S C ..~ D ?,::rn ~\:~ D . it :ð I::. ....." a1 ¡:; ·iI ~.t- ~ "'- _~ J,,;J ~-l j i__ ~J~' { .1 J ,{ v ¡ February 10, 1998 Tim Hightshoe Parks/Publ ic Grounds Superintendent City of North Richland Hills North Richland Hills, Texas 76180 Re: Contract Renewal Dear Tim, After another successful year of serving the City of North Richland Hills. The Cutting Edge looks forward to renewing our contract for the 1998 season. . We would like to take this opportunity in thanking you for allowing us to submit this renewal ktter fÒr your review, Should any questions arise. please don't hesitate to callus at (817)595-3150, We look romanJ to hearing from you soon. . 1<)<'0 ,<!/'- ~'\':,CERTIFIED 1: -.... .!J: r " ,r "LAN DSCAPE ""',,--,~~' PROFESSIONAL ¡..,·,·,.·".....'-""",,,II..,:;,¡,...,;,,·, I ~ Department i Subject: CITY 0 F NORTH RICHLAND HILLS Information Services Counçil Meeting Date: Award Bid to Capco in the amount of $ 5,808 for Bay Networks Equipment using DIR pricing. Agenda Number: ? I??,/qp, PU 98-20 The Police Property and Evidence building is scheduled to be completed within 30 days. It is necessary for these offices to communicate to the AS/400 in the Police Department. The requested Bay Networks equipment will allow for connection to the Police AS/400. Purchasing equipment from a DIR authorized reseller satisfies the State of Texas' purchase requirement. Recommendation: It is recommended that City Council authorize Staff to purchase the needed Bay Networks equipment from Capco in the amount of $ 5,808. .. Finance Review Source of Funds: Acct. Number 16 01 05 4840 Bonds (GO/Rev.) _ Sufficient Funds Available Operating Budget ~ OJ he -. . , ~L1, D) ~ J(~ 'j eepartmentìQ~~d Signature CITY COUNCIL ACTION Finance Oileetor Page 1 of