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HomeMy WebLinkAboutCC 1998-10-12 Agendas '~ . . CITY OF NORTH RICHLAND HillS PRE-COUNCll AGENDA OCTOBER 12,1998 - 6:00 P.M. Fcr the Meeting ccnducted at the North Richland Hills City Hall Pre-CcuncilChambers'.:7301 Ncrtheast Lccp 820. ,c NUMBER ITEM AGTION TAKEN 1. Discuss Items frcm Regular September 28 Agenda (5 Minutes) 2. IR 98-203 Pcssible Meeting Times fcr Review .of Tcwn Center Projects (5 Minutes) 3. IR 98-204 Review Tcwn Center Design Wcrkshcps (5 Minutes) 4. IR 98-199 Ccntinuaticn .of Wqrk Sessicn with Planning and Zcning Ccmmissicn - Tuesday, Octcber 13 (15 minutes) 5. IR 98-192 Year 2000 Progress Repcrt (20 minutes) .. 6. IR 98-202 TML Rescluticns--Legislative Issues (10 minutes) 7. Other Infcrmaticnalltems (5 Minutes) -, . 8. *Executive Sessicn (15 Minutes) - The Ccuncil may enter intc clcsed executive sessicn tc discuss the fcllcwing: A. Deliberaticn Regarding, Real Prcperty Gcv. Ccde Secticn 551.052 - Land and Easement Acquisiticn; Drainage Project POSTED /(). vqp 9. Adjcurnment - 7:20 p.m. , Date? Q. r?f) /) ......' "/ ( .' *Clcsed due tc subject matter as prcvided by the Open Meetings Law. IfanY~&icn is ccntemplated, it will be taken in .open sessicn. City Secretary a~~'rL . . . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA OCTOBER 12, 1998 - 7:30 P.M. Fcr the Regular Meeting ccnducted at the Ncrth Richland Hills City Hall Ccunci Chambers, 7301 Ncrtheast Lccp 820, at 7:30 p.m. The belcw listed items are placed .on the Agenda fcr discussicn and/cr acticn. 1. Items .on the ccnsent agenda will be vcted .on in .one mcticn unless a Ccuncil Member asks fcr separate discussicn. 2. The Ccuncil reserves the right tc retire intc executive sessicn ccncerning any .of the items listed .on this Agenda, whenever it is ccnsidered necessary and legally justified under the Open Meetings Act. 3. Perscns with disabilities whc plan tc attend this meeting and whc may need assistance shculd ccntact the City Secretary's .office at 581-5502 twc wcrking days pricr tc the meeting sc that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call tc Order 2. Invccaticn 3. Pledge .of Allegiance 4. Special Presentaticns 5. Remcval .of Item(s) frcm the Ccnsent Agenda . NUMBER ITEM ACTION TAKEN 6. Ccnsent Agenda Items a. Minutes .of the City Ccuncil Wcrk Sessicn September 15, 1998 b. Minutes .of the Pre-Ccuncil Meeting September 28, 1998 c. Minutes .of the City Ccuncil Meeting September 28, 1998 GN 98-122 d. Juvenile Acccuntability Incentive Blcck Grant - Rescluticn Nc. 98-51 PU 98-58 e. Award Bid fcr Thermc-Patch Pcthcle Patcher tc H.D. Industries in the amcunt .of $79,800. PU 98-59 f. Award Annual Ccntract tc Prcvide Utility Materials tc Atlas Utility Supply in the Amcunt .of $187,827 PU 98-60 g. Award Annual Ccntract fcr Tcp Scil, Sand and Flex Base tc HJG Trucking in the Amcunt .of $60,900 PW 98-20 h. Award .of Bid fcr Miscellanecus 1998 Street Improvements tc Walt Williams Ccnstructicn, Inc. in the Amcunt .of $791,498.44 7. GN 98-123 Senicr Rates fcr Iron Hcrse Gclf Ccurse 8. GN 98-124 Appcintment tc Place 1 .on the Teen Ccurt Adviscry Bcard 9. PU 98-61 Ccnsideraticn .of an Agreement with Richard Ferrara Architect, Inc. fcr Prcfessional Services 10. PW 98-21 Award .of Prcject tc WHECO Electric, Inc. in the Amcunt .of $518,671.25 fcr SCADA System Implementaticn - 1998 Page 2 . . - . . e Page 3 NUMBER ITEM ACTION TAKEN 11. (a) Citizens Presentaticn (b) Infcrmaticn and Repcrts 1.) Brush Pick Up 12. Adjcurnment POSTED /ûc} Ô/f Date ¿¡.dO am Time (? C~y Secretary Bv . ~~ .. CITY OF N*RTH RICHLAND HILLS e Office of the City Secretary Octcber 16, 1998 PUBLIC NOTICE The City Ccuncil .of the City .of Ncrth Richland Hills will be attending a Public Fcrum fcr the Tcwn Center Project in the fcrmer Ncrth Hills Mall Theaters, 7624 Grapevine Highway, Ncrth Richland Hills, .on Mcnday, Octcber 19, 1998 at 7:00 p.m. OdÞvtJI~~ City Secretary . POS1'ED IlpDclqe Date 5: DO ~M... Time C~lh.7 S2cret-~ry v-G ~ '12-« ¿)...lÑ~ ...". U·. _. ~_.... .. -_._-"'_.--_._._.~..__._-- e P.O. Box 820609 * North Richland Hills, Texas * 76182-0609 USA 7301 Northeast Loop 820 * 817-581-5502 * FAX 817-581-5516 ~, ...., ~.,.-~ INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 98-203 ~ . ~~ Date: October 7, 1998 ,/ Subject: Pcssible Meeting Times fcr Review .of Tcwn Center Projects. At the September 28 Pre-Ccuncil meeting, Ccuncil discussed three cpticns related tc Tcwn Center tcurs. Opticns 1 and 2 in the IR 98-188 were .ones that Ccuncil wanted tc pursue. Opticn 1 included a ccmprehensive packet .of infcrmaticn being ccmpiled .of phctcgraph videc tcurs, website infcrmaticn, etc. Staff is in the process .of gathering these. Ancther part .of Opticn 1 was tc have a wcrk sessicn in which Richard Ferrara Architects, Inc. (RFA) wculd prcvide a visual presentaticn .of T .own Center Prcjects that he has visited and he has ccllected infcrmaticn .on and alsc prcvide an crientaticn .of the propcsed develcpment standards by taking the Ccuncil .on an AudicNisual presentaticn tcur. With everycne's schedule being sc active, we felt that it wculd be impcrtant tc Icck at pcssible dates fcr having RFA meet with Ccuncil in a wcrk sessicn envircnment tc gc .over this infcrmaticn. We have ccntacted RFA and they wculd be available .on Octcber 20-23 and anytime in Ncvember. . Wculd ycu please bring ycur calendars tc the Pre-Ccuncil meeting sc that we can discuss pcssible dates and set times that wculd be ccnvenient with Ccuncil fcr this. In additicn, we were wcndering if Ccuncil wculd have interest in inviting the Planning and Zcning Ccmmissicn tc such wcrk sessicns. Staff is requesting Ccuncil directicn in setting up a wcrk sessicn .on this subject. Respectfully submitted, f '?-kAL ð ~r0.v~unningham City Manager LJC/ld - ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS. TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL N IR 98-204 o. ,I . Date: Octcber 7, 1998 . Subject: Town Center Design Wcrkshcps On Tuesday, Octaber 13, Arcadia Realty Ccrpcraticn will begin a week .of design wcrkshcps including fcur public fcrums for the Tcwn Center prcject. The public fcrums are scheduled fcr 7 p.m. in the former Narth Hills Mall theaters .on the fcllcwing dates: Tuesday, October 13, 1998 Thursday, Octaber 15,1998 Saturday, October 17, 1998 Monday, October 19,1998 · Opening Presentation/lntro to Design Process · Intermediate Public Review Forum · Intermediate Public Review Farum · Final Public Presentation The .opening presentaticn .on Tuesday. Octaber 13 is designed fcr thcse whc were nct able tc attend the kick .off presentaticn at TCJC .on September 3. The public fcrums on Thursday, October 15, and Saturday, October 17 are primarily designed fcr public input, but by attending these wcrkshcps, ycu will be able tc hear many .of the ccmmunity's concerns. The public fcrum .on Monday, October 19 will be a "final plan" presentaticn, which will be a culminaticn .of infcrmaticn gathered throughcut the week. Ccuncil is encouraged tc attend this final presentaticn. -- PPZ Architects will be meeting with .other groups including the staff Tcwn Center Project team, representatives from the utility companies, BISD, TCJC, the Chamber .of Ccmmerce and pctential investcrs starting Wednesday and finishing Friday mcrning. They will then begin tc prcduce design ccncepts based .on their input. The DPZ Architect design team will then be working Friday and Saturday on the Master Plan. They have extended a "special" invitation to the Mayar and City Council to set aside a 2 to 3 haur session to provide a brief update and solicit feedback .of your ideas and suggestions on the Town Center Project. Options for scheduling this 2 to 3 hour sessian are on Friday, October 16 between 1 :30 p.m. and 12 midnight, or Saturday, October 17, between 10 a.m. and 6 p.m. These times will be discussed at the pre-cauncil meeting on Manday, October 13. -- The City is mailing Invitaticns directly tc the organizaticns previcusly menticned, and Arcadia printed 5,000 brochures publicizing the upccming wcrkshcps. Staff is distributing these thrcugh all city facilities and the Mall. Alsc, press packets were sent tc the Fort Warth Star-Telegram, the Dallas Morning News, the Dallas Business Journal and the Business Press-as well as Public Service Anncuncements tc broadcast media. NRH CitiCable produced a talk shcw with Arcadia Realty Ccrpcraticn partner Bill Gietema and Econcmic Develcpment Directcr Marty Wieder, which will air throughcut the week. ~~~u~y submitted, ~nd Assistant City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS e , '.' INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 98-199 1\ ~ Dat~: . Octcber 12,1998 V Subject. Ccntinuaticn .of Wcrk sessicn with Planning and Zcning Ccmmissicn _ Tuesday, Octcber 13 The City Ccuncil is scheduled tc ccntinue the wcrk sessicn with the Planning and Zcning Ccmmissicn at 6:00 p.m., Tuesday, Octcber 13, 1998 in the Pre-Ccuncil rccm at City Hall. Attached is a ccpy .of the agenda .of the jcint meeting that was held September 15. In the September 15 meeting Agenda Items I - IV were ccmpleted therefcre, we assume that ycu wculd want tc ccntinue the discussicn .on Item V. We are placing this item .on the Pre-Ccuncil meeting tc give Ccuncil an cppcrtunity tc review the previcus wcrk sessicn and dc any further discussicn pricr tc the meeting .on Octcber 13. Respectfully submitted, , ~>'1 í" /--P"".// .', ( (/~~ Larry J. unninghan1J City Manager e LJClld e ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS. TEXAS ~ e Agenda Planning & Zoning Commission I City Council Tuesday, September 15, 1998 7:30 p.m. - 9:00 p.m. Pre-Councll Chamber I. Review Goals for the City Enabling Legislation - Loc. Gov. Code, Sec. 211. Sub-Division Regulations a. Brick! Masorwy b. SidelRear Garage Entry c. GPS Plotting d. R-1-S Criteria e. Sidewalks II. m. IV. Platting Issues a. Concrete v. Earthen Drainage Channels b. Site Plan Approval for Commercial Buildings and/or Commercial Zoning. e c. Traffic Studies for Future Development V. Land Use Changes - Zoning & Master Plan a. Greenbelts & transitional uses b. Special Use! Planned Developments c. 1V Satellite Dishes VI. Signs and Landscaping a. North Davis Overlay b. Timetable for Revisions to Return to P & Z VII. Other Issues ! Concerns a. Homeowner Assn. Covenants b. Moratoriums (signs, R-ôT & R-8) c. p & Z Communication with Council d. P & Z Role with Ad Hoc Committees e. Redevelopment of Older Areas - Ccuncillnput f. Communication between Council! P & Z about T O\M'I Center g. Park Planning Review by P & Z - Land Use and Park Design VIII. Adjaurn e ",,"\'.,,','< ...,o;;..;...~.~",. '_~?! ""~~~""\' ''',>' ~".~' ", '~,..., '\&1:'~ '..~." ...~~ - .:":.~ ~.' ;....' , ',¡:' . '" -"- tI"'''~' - ~-'",." c '~C'>It. "" " > -- ~~~I ',,~;';~1f~~.. ~ "~ :' ~~ ." > i < ~ _ .-;.' ", ,':-:_ ~ "INFORMAL REPORT TO MAYOR AND crrv,ØGUNCIL No. IR QA..1œ . ~ Data: September 24, 1998 \,¡ Subject: Year 2000 Progress Report ¡ The year 2000 problem is touted by many as 1usf' a computer problem. This is simply nct an accurate statement. The year 2000 problem extends far beycnd computer systems tc ~ electronic system that utilizes an embedded microprocessor. Embedded systems support electrical power stations, telecommunication systems, wastewater treatment plants, hospitals and many, many more. The year 2000 problems are serious and can not be ignored. Our City staff has taken a proactive stance tc insure the continued delivery .of services for cur citizens. In the Fall .of 1995, preliminary investigaticns .of major computer systems for areas such as Pclice, Fire, General Services and the Library revealed that the majority .of the major computer systems wculd nct functicn correctly beginning in the year 2000. In the Spring .of 1996, the decision was made tc replace these majcr systems. Outside resources were utilized tc develap Request Fcr Proposals fcr Public Safety, General Services, Municipal Court and Par1<s & Recreaticn systems. Bids were advertised, proposals received, research perfcrmed and bids were awarded in 1997 and 1998 fcr all .of these systems with the exception .of the Library system, of which the bid will be awarded this Fall. Implementaticn .of the new computer systems is currently underway. e Ncne .of the City's personal computers were year 2000 compliant in 1995 as well. Since the FY 1995196 budget year, Infonnation Services has purchased Gateway 2000 computers which are year 2000 comptiant. Currently, 108 computers are not year 2000 ready, however, 60 of the 108 are scheduled to be replaced during FY 1998/99 with the remainder tc be replaced in OctaberlNcvember 1999. Personal computer software is ancther area that was examined and Infcnnation Services has identified 70 different types .of computer scftware (and versions) currently being used by City staff. Steps are being taken during the FY 1998/99 budget year tc replace all remaining personal computer software that is needed and is not year 2000 compliant. Approximately 80 percent .of all microcomputer software is year 2000 ready. The NRH20 computer system, PacerCats, is not year 2000 compliant and an analysis is underway regarding whether .or not tc replace this system. The PacerCats system has been plagued with hardware and software problems since the .original purchase in 1995. Therefore, we will evaluate whether it is more cost effective tc replace .or upgrade. Infcrmaticn Services will be wcr1<ing clcsely with Par1<s & Recreaticn tc further analyze this system. The City's main telephone PBX system is not year 2000 ready, hcwever, funding was approved in the FY 1998/99 budget, and a thcrough evaluation and needed changes will be made. e At a department directcr's staff luncheon, .on December 10, 1997, a presentaticn was made regarding what Infcrmation Services had accomptished tc date .on the Year 2000 problem and tc infcrm each department regarding the need tc begin identificaticn .of potential problems .outside the scope .of computer systems. Several departments since that time have conducted extensive research. ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS , -' . ~:-;:";. . Page 2 On August 12, 1998, Assistant City Manager Ron Ragland and Terry Kinzie, the City's Year 2000 Project Coordinatcr, attended the State .of Texas Department .of Infcrmation Resources Year 2000 training session and received more year 2000 infcrmaticn. Special emphasis was placed .on "embedded microprocessor systems". This information was shared with staff at the August 19, 1998, department directcr meeting where directcrs were instructed tc select one perscn from each department tc be a Year 2000 Coordinatcr, for the City's Year 2000 Team. On September 1, 1998, a meeting was held with department directcrs and their departmental Year 2000 Coordinatcr. The importance .of the project was discussed, guidelines were presented regarding the directicn .of the team, infcrmaticn was presented and a brainstcnning sessicn was held. Departments shared infcnnaticn regarding kncwn potential year 2000 problem areas in their specific department. On September 15, 1998, the Year 2000 Team met and reviewed Year 2000 instructional videos, more informaticn was collected, another brainstcnning sessicn was held, databases .of all problem areas and all businesses within NRH are being develcped. Internally, the main focus of the team at this time is identificaticn .of problem areas, inputting knawn problems intc a computer database for tracking purposes and providing awareness tc all City emplcyees. e Externally, wcrk is being conducted to identify all prcviders .of external services and computer data sc that correspondence can be sent tc these entities tc insure continued delivery .of services at the beginning .of the year 2000 and beycnd. Additicnal tcpics fcr consideraticn is the nctificaticn .of all citizens and businesses located in Ncrth Richland Hills tc infcrm them .of the progress cur city is making. Additionally, tc make them aware .of potential problems as related tc their .own business; since in scme cases, neglect .on their part may cause problems fcr the City. Key factcrs tc remember in the Year 2000 process are tc: 1. Identify problem areas and create awareness; 2. Develcp an inventcry .of kncwn prcblems; 3. Pricritize kncwn problems; 4. Take acticn and/or provide nctificaticn .of kncwn problems; 5. Test systems; 6. Develcp contingency plans for areas that we are unable tc correct befcre the year 2000 .or external areas that are beycnd cur control. Updates will be provided tc the Maycr and City Council .on a quarteriy basis. Respectfully submitted, e ~o.~ Terry D. Kinzie Directcr, Infcrmaticn Services . e . i·...." ,f', .~ .~.:.; INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 98-202 . '\ * î Subject: TML Rescluticns - Legislative Issues Date: Octcber 7, 1998 At the annual Texas Municipal League Ccnference in San Antcnic Octcber 28 thrcugh Octcber 31, the TML Rescluticns Ccmmittee will be discussing a number .of prcpcsed legislative matters that will be ccming from cities. Maycr Sccma and Ccuncilwcman Lyman are bcth .on the Rescluticns Ccmmittee .of TML and will be cur city's representatives in vcting .on the varicus prcpcsals. We are anticipating that the rescluticns packet frcm TML will be arriving sccn and we have included this item .on the wcrk sessicn in .order tc discuss thcse with ycu. If the rescluticns dc nct ccme in time fcr us tc dc any kind .of analysis pricr tc Mcnday's meeting, we will plan tc put this back .on the Octcber 26 Pre-Ccuncil fcr ycur review. The purpcse .of the item again is tc allcw ccuncil tc give any input tc Maycr Sccma and Ccuncilwcman Lyman with respect tc pcsiticns ycu feel like the City .of Ncrth Richland Hills shculd take in vcting .on the rescluticns at the ccnference. We will get the packet .of rescluticns tc ycu as sccn as they arrive. Respectfully submitted, .rM¡;ð~ Larry J. Cunningham City Manager LJC/ld ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS , . MINUTES OF THE CITY COUNCIL WORK SESSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820, NORTH RICH LAND HILLS - SEPTEMBER 15, 1998 Present: Charles Sccma Dcn Phifer Lyle E. Welch Frank Metts, Jr. JcAnn Jchnscn Matt Milanc Cheryl Ccwen Lyman Maycr Maycr Prc Tern Ccuncilman Ccuncilman Ccuncilwoman Ccuncilman Ccuncilwcman Staff: Larry Cunningham Randy Shiflet Rcn Ragland Patricia Hutscn James Saint Barry LeBarcn Christcpher Baker City Manager Deputy City Manager Assistant City Manager City Secretary Assistant tc City Manager Directcr .of Planning Planner e Absent: . Russell Mitchell Ccuncilman Maycr Sccma called the wcrk sessicn tc .order at 6:00 p.m. The purpcse .of the first half .of the wcrk sessicn was tc discuss with the Zcning Bcard .of Adjustment ideas and pricrities related tc their bcard. The seccnd half .of the wcrk sessicn was fcr the purpcse of discussing with the Planning and Zcning Ccmmissicn issues related tc their bcard. The fcllcwing Zcning Bcard .of Adjustment Members were present: Tcmmy Duer Bill Schcpper Cindy Martin PaulYcung Maycr Sccma reviewed the gcals .of the City Ccuncil with the bcard members. The Zcning Bcard .of Adjustment's primary fccus will be Gcal Nc. 2 - quality develcpment and planning through build cut. Mr. Shiflet presented an .overview .of Title 7 .of the Lccal Gcvernment Ccde, regulating the Zcnin9 Bcard .of Adjustment. The authcrity .of the Bcard was discussed as set cut by Secticn 211.09 .of Title 7. Maycr Sccma advised the Ccuncil had discussed and reached a ccnsensus .on "unnecessary hardship" and "spirit .of the .ordinance". He advised the Ccuncil felt there was a great deal .of effcrt that gces intc establishing ccdes and .ordinances and they are established fcr the purpcse .of being enfcrced. A hardship dces nct exist when individuals take it upcn themselves tc circumvent .ordinances. He Council Wort< Session Minutes September 15, 1998 Page 2 e advised that when the Bcard is presented with issues that are .occurring frequently, the Ccuncil needs ta be infcrmed sc that .ordinances can be reviewed and amended, if needed. Mr. Rick Enlow, Zcning Scare! .of Adjustment Member, ncw present at 6:32 p.m. The Ccuncil discussed with the Bcard that hardships may be caused when the City makes changes tc its .ordinances and regulaticns .or when individual circumstances change, Le., a health situaticn that did nct exist previcusly. The City's gcals .of raising standards were discussed. There was ccnsiderable discussicn .on carpcrts, carpcrt standards and the enfcrcement .of stipulations placed .on variances. They discussed the impcrtance .of receiving gccd infcrmatian from Staff tc assist them in their decisicns. The Baard expressed a desire fcr mcre suppcrt from Staff and Ccuncil regarding standards. The Ccuncil discussed the need tc pass minimum standards fcr carpcrts. The Maycr advised that the Ccuncil wculd Icck at establishing guidelines fcr carpcrts. . The Ccuncil and Bcard Members discussed plats that were platted under different standards. They discussed the desire tc interpret and enfcrce .ordinances as written, and as ccnsiderations are being made, tc reinfcrce the gcals established by the City Ccuncil and raise standards. They felt it is impcrtant fcr everycne tc understand that the City is mcving tc higher standards and that there will be a gray transiticnal area and scme excepticns. The City needs tc communicate and emphasize that it is mcving tc higher standards and is nct willing tc accept Icwer standards. The citizens need tc be educated tc help them understand the directicn the City is mcving. The Bcard was alsc advised that the landscaping and sign prcvisicns will be removed frcm the Zcning Ordinance and they will be appealed tc the City Ccuncil rather than the Zcning Bcard .of Adjustment. The Maycr enccuraged the Bcard Members tc be sensitive tc the ccmmunity, tc keep the City Ccuncil infcrmed, tc develcp ideas and tc bring their ideas back tc the Ccuncil. The Bcard was enccuraged tc ccntact the Ccuncil any time they needed tc discuss an issue .or if they had any needs. It was agreed that the Ccuncil wculd meet with the Zcning Bcard .of Adjustment .once a year as a minimum and as needed during the year. - Specific ccncerns .of the Ccuncil and Bcard Members were discussed. Ccuncilman Metts asked if the Ccuncil cculd dccument the past philcscphy .of the Ccuncil and pcssibly amend the .ordinance in an effcrt tc help the Bcard when they have difficult decisicns tc make. The Maycr felt it wculd be mcre appropriate fcr Ccuncil tc adcpt a rescluticn stating the fact that based upcn the new gcals and .objectives .of the City, the Ccuncil has taken the pcsiticn that all .ordinances will be enfcrced in the spirit .of the .ordinance. The Bcard alsc felt that a rescluticn frcm the Ccuncil wculd help tc give them the suppcrt that they needed. The Bcard Members expressed a desire tc be nctified in advance when the Ccuncil is ccnsidering changes tc an .ordinance and the Bcard wculd like tc kncw what the ccncerns .of the Ccuncil are relating tc the change. Mr. Schcpper advised .of situaticns where a prcperty .owner had tried tc .obtain a permit fcr mincr wcrk (pcrtable buildings, carpcrts, fences) being perfcrmed by a contractcr. The prcperty .owner was unable tc .obtain the permit because the ccntractcr's license was needed and the contractcr wculd have tc .obtain the permit. He felt the property .owner shculd be able tc ccme in and get a permit when a ccntractcr is dcing a mincr jcb. Mr. LeBarcn advised that a contractcr's license shculd nct be Council Wor1< Session Minutes September 15, 1998 Page 3 e required tc .obtain a permit fcr accesscry buildings .or .other small repairs/ccnstructicn prcjects that the hcmecwner can dc. Staff will take steps to correct this prcblem. RECESS The Ccuncil ccncluded their wcrk sessicn with the Zcning Bcard .of Adjustment and Maycr Sccma recessed the meeting at 7:22 p.m. BACK TO ORDER The Maycr called the meeting back tc .order at 7:32 p.m. with the same Ccuncil Members and City Staff present. The fcllcwing Planning and Zcning Bcard Members were present: Mark Wccd Richard Davis Dcn Bcwen Dcug Blue James Laubacher Ted Nehring Paul Miller Maycr Sccma reviewed the gcals .of the Ccuncil with the Planning and Zcning Ccmmissicn as they apply tc the Planning & Zcning Ccmmissicn. He advised that Gcal Nc. 2 fccuses the greatest .on the activities enccuntered by the Planning and Zcning Ccmmissicn and he discussed this gcal in detail. e Mr. Shiflet gave a syncpsis .of legislative and legal ramificaticns as they apply tc the Planning and Zcning Ccmmissicn. He briefly highlighted Chapter 212 .of the Lccal Gcvemment Ccde, which addresses planning and zaning regulaticns. e The Ccuncil and Planning and Zcning Ccmmissicn discussed issues relating tc subdivisicn regulaticns. They discussed brick and mascnry issues that have been arising. The interpretaticn .of mascnry was discussed. Because there are sc many types .of materials that fall under the definiticn .of mascnry, it was agreed that the definiticn .of mascnry needed tc be included in the Zcning Ordinance. The Planning and Zcning Ccmmissicn will make a reccmmendaticn tc the City Ccuncil fcr a definiticn .of mascnry. There was discussicn regarding side and rear entry garages and whether there were prcblems with develcpers nct wanting tc acccmmcdate side/rear entry garages. Front swing-in garages and related issues were discussed. Mr. Wacd felt that prcblems were created when Ccuncil decreased the frcnt building line frcm 25 feet tc 20 feet. There was discussicn .on the GPS plctting system. The Ccuncil questicned whether a GPS plct was needed from an individual with a small plat. They discussed the system, the impact it has .on the City when the requirement is waived, and pcssibly ccnsidering a size limitaticn. The Maycr requested a reccmmendaticn frcm the Planning and Zcning Ccmmissicn and Staff sc that the Ccuncil wculd nct have tc address this issue .on an individual basis. It was agreed that reccmmendaticns wculd be fcrwarded tc the Ccuncil identifying the advantages and disadvantages .of requiring it. The criteria fcr establishing R-1 S zcning was discussed by the Ccuncil and Bcard Members. There was discussicn .on whether it shculd be a district rather than .one Ict in an area. There was discussicn .on sidewalk requirements. The Planning and Zcning Ccmmissicn felt that sidewalks were being waived tcc .often. They alsc felt that curb and gutter shculd be required .on streets that e e e Council Work Session Minutes September 15, 1998 Page 4 are nct curbed and guttered. The Ccuncil discussed their cpinicn .of sidewalks and the ccnsensus was that the City shculd be consistent with the .ordinance in requiring sidewalks. Next, the Ccuncil and Bcard discussed issues related tc platting. There was discussicn .on ccncrete vs. earthen drainage channels, site plan approval fcr ccmmercial buildings and/cr ccmmercial zcning and traffic studies fcr future develcpment. The pressure the City is receiving from EPA and TNRCC tc ccnstruct earthen channels was discussed. The Ccuncil and Bcard discussed future maintenance .of earthen channels. It was suggested that in a ccmmercial setting a maintenance ccvenant be attached tc a channel fcr future maintenance by the develcper. Staff directicn was requested .on the maintenance issue. It was agreed that earthen channels wculd be the city's preference and ccncrete wculd be used if there was a desire tc reclaim land. There was extensive discussicn .on site plan apprcval. It was felt that site plans needed tc be reviewed by staff tc ensure that the spirit .of what the develcper tcld the city during the platting process was being met. Staff advised that the Building Official was propcsing a Design Review Ccmmittee. It was suggested that Staff shculd submit scme reccmmendaticns fcr Ccuncil ccnsideraticn. In regards tc traffic studies, they discussed the need fcr studies tc be dcne fcr majcr projects. When traffic issues are raised by citizens, the Bcard and Ccuncil need tc be able tc respcnd tc their ccncerns. Traffic ccntrol at majcr intersecticn points shculd alsc be a majcr ccnsideraticn. There was discussicn .on the Tcwn Center regulaticns and the need tc decide at what pcint tc ccnsider it as being viable fcr new develcpments and whether tc include it in the Subdivisicn Ordinance. It was concluded that reccmmendaticns were needed .on whether traffic studies needed tc be develcped and if sc, the criteria that wculd trigger that type .of activity. The Planning and Zcning Ccmmissicn agreed tc meet again with the Ccuncil .on Octcber 13 at 6:00 p.m. tc ccntinue discussicn .of planning and zcning issues. Maycr Sccma adjcurned the wcrk sessicn at 8:58 p.m. APPROVED: Charles Sccma - Maycr ATTEST: Patricia Hutscn - City Secretary e Present: Absent: ITEM CALL TO ORDER DISCUSS ITEMS FROM REGULAR SEPTEMBER 28 AGENDA MINUTES OF THE PRE.cOUNCIL MEmNG OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - SEPTEMBER 28, 1998 - 6:15 P.M. Charles Sccma Dcn Phifer Lyle E. Welch Russell Mitchell Frank Metts, Jr. JcAnn Jchnscn Matt Milanc Cheryl Ccwen Lyman Larry Cunningham Randy Shiflet Rcn Ragland Patricia Hutscn Dcnna Huerta Marty Wieder Greg Dickens Terry Kinzie Maycr Maycr Pro Tern Ccuncilman Ccuncilman Ccuncilman Ccuncilwcman Ccuncilman Ccuncilwcman City Manager Deputy City Manager City Manager City Secretary Directcr .of Ccmmunicaticns Eccncmic Develcpment Directcr Public Wcrks Directcr Infcrmaticn Services Directar Rex McEntire Attcrney DISCUSSION ASSIGNMENT Maycr Sccma called the meeting tc .order at 6:15 p.m. Agenda Item No. 15 - GN 98-120 - The Ccuncil NAN discussed whc the five bcard delegates wculd be tc the Reinvestment Zcne Number 1. The ccnsensus .of the City Ccuncil was tc appcint Maycr Sccma, Ccuncilman Welch, Ccuncilman Milanc, Ccuncilman Metts and Ccuncilwcman Lyman. Agenda Item 6c - Minutes of the City Council Meeting September 14,1998 - Ccuncilman Metts advised that .on Item Number 7 .of the regular minutes his intent was tc vcte fcr the denial rather than against it. He requested that the minutes be changed tc reflect him vcting fcr the denial. Agenda Item No.7 - PZ 98-31 - Ccuncilman Mitchell requested clarificaticn as tc whether the prcperty was still in the flccd plain. The Public Wcrks Directcr advised that the prcperty still had scme flccd plain .on it. PATRICIA H. NAN ITEM ITEMS FROM REGULAR AGENDA ( continued) TOWN CENTER TOUR OPTIONS e Pre-Councü Minutes September 28, 1998 Page 2 DISCUSSION ASSIGNMENT Agenda Item No. 10 - PZ 98-37 - The Ccuncil was BARRY/RANDY advised that the August 27, 1998 Planning & Zcning Minutes, Item Nc. 11, have been revised tc accurately reflect what was said by Maycr Sccma during the meeting. Because the Planning & Zcning Ccmmissicn has already apprcved the minutes, they will be sent back tc the Bcard fcr their apprcval with the ccrrecticn. The Ccuncil was given a copy .of the ccrrecticn. Agenda Item No. 12 & 13 - GN 98-116 & GN 98- NAN 117 - The City Ccuncil was given a revised Opticn C fcr GN 98-116. The City Manager advised that scme typcgraphical/grammatical ccrrecticns had been made and that .on page 24 the Sign Review Bcard language was changed tc allcw the City Ccuncil tc serve in that capacity. Additicnal repealer language was alsc added. The City Ccuncil was given a revised Opticn B fcr GN 98-117. The City Manager advised that scme typcgraphical ccrrecticns had been made. In additicn, the Landscape Review Bcard language was changed tc allcw the City Ccuncil tc serve in that capacity rather than the Zcning Bcard .of Adjustment. Mr. Ragland advised that staff was preparing a RON R. ccmprehensive package .of infcrmaticn tc be distributed tc the City Ccuncil, the Planning & Zcning Bcard and Park Bcard. The City has alsc engaged Richard Ferrara Architects tc assist in evaluating the zcning, subdivisicn and architectural standards fcr the Tcwn Center Prcject. The Ccuncil cculd alsc as an cpticn tcur area prcjects similar tc the prcpcsed Tcwn Center Prcject. The Ccuncil will .only be able tc see pcrticns .of what is tc be included in the T .own Center Prcject since there is nct a similar prcject in the area. The third cpticn wculd be fcr the Ccuncil tc gc .outside the State tc visit a similar project. The Ccuncil discussed the three cpticns prcpcsed. The ccnsensus .of the Ccuncil was tc review the packet .of infcrmaticn being prepared by staff and tc tcur Iccal prcjects, as needed. Pre-Councll Mlnutel September 28, 1998 Page 3 e ITEM DISCUSSION ASSIGNMENT DISCUSSION OF The ccnsensus .of the Ccuncil was to hcld the annual PATRICIA BOARD/ Bcard/Ccmmissicn Recepticn at the Hcliday Inn - COMMISSION Meacham Blvd. .on Octcber 27. The Ccunci alsc RECEPTION agreed that scme type .of prcgram shculd be arranged - acccmplishments .of the bcards/ccmmissicns, entertainment, mctivaticnal speech. The Ccuncil agreed that the three ad hcc ccmmittees shculd alsc be invited tc the recepticn. The Staff will wcrk with the Maycr Prc Tern .on the details .of the recepticn. RATE PROPOSALS Mr. Shiflet discussed with the Ccuncil twc cpticns fcr RANDY FOR IRON HORSE the Ccuncil tc ccnsider if they wculd like tc .offer the GOLF COURSE senicr citizens a reduced rate. Opticn One consists .of a yearly resident senicr pass with certain ccnditicns; i.e. purchase price .of $400 valid Mcnday thrcugh Thursday .only and senicrs cculd .only play twc rcunds per mcnth annually, cpticnal cart fee .of $11. Opticn Twc ccnsists .of a 10 percent .overall reducticn in the existing resident senicr rates effective Mcnday thrcugh Thursday. The Ccuncil discussed hcw the twc cpticns wculd affect the cperaticn and revenues .of the gclf ccurse. The ccnsensus .of the Ccuncil was fcr Staff tc prepare an acticn item fcr the next City Ccuncil meeting fcr ccnsideraticn .of these cpticns. PROPOSED Staff discussed the request from Marcus Cable RON MARCUS CABLE requesting the City transfer the franchise agreement TRANSFER TO tc Vulcan Cable. Staff advised that they were VULCAN CABLE reccmmending that the City jcin with a ccnscrtium .of cities in the Marcus System. The ccnscrtium will be ccntracting with the legal firm .of Varnum, Riddering, Schmidt and Hcwlett, tc assist in evaluating Vulcan and its financial capabilities, tc insure legal ccmpliance is achieved, and tc insure that Vulcan is a reliable ccmpany and can prcvide services. After Ccuncil discussicn, the consensus was fcr the City tc beccme part .of the ccnscrtium and fcr emphasis in the transfer agreement tc be placed upcn custcmer service. e e Pre-Council Minutes September 28, 1998 Page 4 e ITEM DISCUSSION ASSIGNMENT YEAR 2000 Due tc time ccnstraints, the Maycr advised this item NAN PROGRESS wculd be held until the next Pre-Ccuncil Agenda. REPORT EXECUTIVE Maycr Sccma anncunced at 6:14 p.m. that the SESSION Ccuncil wculd adjcurn tc Executive Sessicn tc discuss perscnnel and land acquisiticn as authcrized by Gcvernment Ccde Secticns 551.074 and 551.052. Charles Sccma - Maycr ATTEST: e Patricia Hutscn - City Secretary e . , . . . ;·;,q~§7~':g¡·,··" MINUTES OF THE REGULAR IlÈETlNG OF THE COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - SEPTEMBER 28,1998 -7:38 P.M. 1. CALL TO ORDER Maycr Sccma called the meeting tc order September 28, 1998 at 7:38 p.m. ROLL CALL Present: Charles Scama Dcn Phifer Lyle E. Welch Russell Mitchell Frank Metts, Jr. JcAnn Jchnscn Matt Milanc Cheryl Ccwen Lyman Maycr Maycr Prc Tern Ccuncilman Ccuncilman Ccuncilman Ccuncilwcman Ccuncilman Ccuncilwcman Staff: Larry Cunningham Randy Shiflet Rcn Ragland Patricia Hutscn Greg Dickens City Manager Deputy City Manager Assistant City Manager City Secretary City Engineer Absent: Rex McEntire Attcrney 2. INVOCA TION HOLIDAY HEIGHTS ELEMENTARY DONNA SOLLEY, PRINCIPAL 3. PLEDGE OF ALLEGIANCE HOLIDAY HEIGHTS ELEMENTARY DONNA SOLLEY, PRINCIPAL Ms. Dcnna SClley, Principal .of Hcliday Heights Elementary, reccgnized 10 students frcm the schccl's leadership team. The invccaticn was given by a member .of this team. The students led the pledge .of allegiance. Ccuncilman Welch presented Hcliday Heights Elementary with a certificate .of appreciaticn fcr their participaticn in the Ccuncil meeting. City Council Minutes September 28, 1998 Page 2 e 4. SPECIAL PRESENTATIONS A. JON HALLFORD - EAGLE SCOUT CERTIFICATE OF RECOGNITION Maycr Sccma presented tc Mr. Jcn Hallfcrd, a Certificate .of Reccgniticn reccgnizing his achievement .of the Eagle Sccut Award. B. YARD OF THE MONTH AWARDS Maycr Prc Tern Phifer and Ms. Patsy Tucker, Beautificaticn Ccmmissicn, presented certificates tc the fcllcwing Yard .of the Mcnth recipients fcr the mcnth .of September: R.A. and Ann Meek, 6204 Camelct Ccurt, Bill and Nell Brackin, 7101 Ccrcna, Bill and Barbara Ncrman, 4708 Greenway Ccurt, Larry and Chrissie Kelly, 5641 Jamaica Circle, Simcn and Petra Tcrres, 7921 Emerald Hills, Scnny and Kay Stcrrs, 6768 Brittany Park Ccurt, Pat and Nanettek Watscn, 8324 Thcrncrest Ccurt, Sally and Renc Minacapelli, 8562 Shadybrocke Ccurt. e C. LANDSCAPE OF THE MONTH AWARD Ms. Patsy Tucker, Beautificaticn Ccmmissicn, reccgnized David Duffy, Manager, Owens Restaurant, 7630 Ncrtheast Lccp 820 as the recipient .of the "Landscape .of the Mcnth" award fcr September. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Ncne. 6. APPROV ALOF CONSENT AGENDA ITEM(S) APPROVED A. MINUTES OF THE WORK SESSION JUNE 29,1998 B. MINUTES OF THE PRE-COUNCIL MEETING SEPTEMBER 14, 1998 e City Council Minutes September 28, 1998 Page 3 e C. MINUTES OF THE CITY COUNCIL MEETING SEPTEMBER 14. 1998 D. GN 98-115 - INTERLOCAL AGREEMENT WITH CITY OF WATAUGA FOR PURCHASE OF FUEL FROM NORTH RICHLAND HILLS - RESOLUTION NO. 98-47 E. PU 98-56 - AWARD BID FOR ANNUAL CONTRACT TO PROVIDE TRAFFIC SUPPL Y MATERIALS F. PU 98-57 - AWARD BID FOR ANNUAL T-SHIRT SUPPLY CONTRACT G. PW 98-17 - AWARD OF BID TO WALT WILLIAMS CONSTRUCTION, INC. IN THE AMOUNT OF $148,703.40 FOR RUMFIELD ROAD, PHASE II MISCELLANEOUS PAVING IMPROVEMENTS H. PW 98-18 - APPROVE CITY -DEVELOPER AGREEMENT FOR CIP WATER & SEWER SYSTEM IMPROVEMENTS WITH SANDLIN-BARFIELD JOINT VENTURE FOR THE e THORN BRIDGE ESTATES V ADDITION - RESOLUTION NO. 98- 49 I. PW 98-19 - APPROVE CITY -DEVELOPER AGREEMENT FOR CIP WATER & SEWER SYSTEM IMPROVEMENTS WITH J.B. & J.B. DEVELOPMENT FAMILY LIMITED PARTNERSHIP FOR THE THORNBRIDGE EAST ADDITION - RESOLUTION NO. 98- 48 J. PAY 98-07 -APPROVE FINAL PAYMENT ESTIMATE NO. 31N THE AMOUNT OF $35,548.83 TO WRIGHT CONSTRUCTION COMPANY FOR RUM FIELD ROAD, PHASE II UTILITY ADJUSTMENTS Ccuncilwcman Jchnscn mcved, seccnded by Ccuncilwcman Lyman, tc apprcve the Ccnsent Agenda, with the prcvisicn that the minutes from City Ccuncil meeting, September 14, 1998 be changed as discussed in Pre-Ccuncil. Mcticn tc apprcve carried 7-0. e City Council Minutes September 28, 1998 Page 4 e 7. PZ 98-31 PUBLIC HEARING TO CONSIDER THE REQUEST OF TOMMY KLINE FOR A ZONING CHANGE FROM R6T-TOWNHOMES TO PD- PLANNED DEVELOPMENT FOR SINGLE FAMILY HOMES ON BLOCKS 31, 32 AND 33, HOLIDAY NORTH ADDITION. (LOCATED IN THE 5500 BLOCK OF HOLIDAY LANE) - ORDINANCE NO. 2335 APPROVED Maycr Sccma .opened the public hearing and called fcr anycne wishing tc speak in favcr tc ccme fcrward. Mr. Tcmmy Kline, the applicant, spcke in favcr .of the request and addressed the ccncerns .of the Planning and Zcning Ccmmissicn. The fcllcwing citizens spcke in favcr .of the request: e Ms. Jcan Hcckenberry, 5704 Bermuda Drive, representing twenty-twc neighbcrs. Mr. Jchn Wise, 5713 Carolyn Drive Mr. Lecn Hatfield, 7509 Jean Ann Mr. Henry Oats, 7557 Circle Drive Mr. Jack Skeltcn, 7500 Ncrth Richland Blvd, alsc asked Ccuncil tc ccnsider the traffic. Ms. Sandra Durbin, 5709 Acapulcc, expressed her ccncern abcut hcmes nct being scld. Mayar Sccma called fcr anycne wishing tc speak in cppcsiticn tc ccme fcrward. There being nc .one else wishing tc speak, Maycr Sccma clcsed the public hearing. Ccuncilman Welch mcved, seccnded by Ccuncilman Metts, that PZ 98-31 and Ordinance Nc. 2335, be approved, with the prcvisicn that a mascnry fence be placed .on Field Stcne Drive, and that 25% .of the ccsts .of a new traffic signal at Trinidad Drive and Hcliday Lane be a ccst tc this new residential develcpment, and the inclusicn .of staff reccmmendaticns ccnsisting .of a minimum 7500 square fcct Ict area, 1600 square feet minimum dwelling size with nc mcre than 18 units between 1600 and 1800 square feet; excluding the 18 units, all .other hcusing units shall be a minimum .of 1800 square feet and street "An tc align with Jamaica Circle. After discussicn, Ccuncilman Metts withdrew his seccnd tc the mcticn. Ccuncilwcman Lyman seccnded Ccuncilman Welch's mcticn. e City Council Minutes September 28, 1998 Page 5 e Mcticn failed by a 3-4 vcte; Ccuncilmen Welch, Milanc and Ccuncilwcman Lyman vcting fcr apprcval and Maycr Prc Tern Phifer, Ccuncilmen Metts, Mitchell and Ccuncilwcman Jchnscn vcting against. After discussicn, Ccuncilman Mitchell mcved that PZ 98-31 and Ordinance Nc. 2335 be apprcved as reccmmended by the Planning and Zcning Ccmmissicn and that the 18 fcct hike and bike trail reccmmended by the Staff be included as a requirement, with the further requirement that the develcper pay 10% .of the ccst .of the new traffic signal at Trinidad Drive and Hcliday Lane. Mcticn was seccnded by Ccuncilman Metts. Mcticn tc approve carried 5-2; Maycr Prc Tern Phifer, Ccuncilmen Milanc, Metts, Mitchell, and Ccuncilwcman Jchnscn vcting fcr approval and Ccuncilman Welch and Ccuncilwcman Lyman vcting against. 8. PZ 98-38 PUBLIC HEARING TO CONSIDER THE REQUEST OF DANNY MOBLEY FOR A SPECIAL USE PERMIT TO ALLOW AN AUTOMOBILE LUBRICATION CENTER ON LOT 4R, BLOCK 1, NORTH EDGLEY ADDITION (LOCATED AT 4235 ROAD TO THE MALL) - ORDINANCE NO. 2337 APPROVED e Maycr Sccma .opened the public hearing and called fcr anycne wishing tc speak in favcr tc ccme fcrward. Mr. Danny Mcbley, .owner .of the prcperty, spcke in favcr .of request. Maycr Scoma called fcr anycne wishing tc speak in cppcsiticn tc ccme fcrward. Maycr Sccma called .on Mr. Barry LeBarcn, Directcr .of Planning and Inspecticns, fcr Staff reccmmendaticn. Staff reccmmends that if this Special Use Permit is apprcved that the applicant be required tc install a minimum .of three (3) all - weather planter baxes with at least fifteen (15) gallcn size shrubs adjacent tc the Rcad tc the Mall frontage. These shrubs shculd be from the list .of apprcved shrubs in the City's Landscaping Ordinance. There being nc .one else wishing tc speak, Maycr Sccma clcsed the public hearing. Ccuncilwcman Jchnscn expressed her ccncern .on a sprinkler system nct being required. e After discussicn, Ccuncilwcman Lyman mcved, seccnded by Ccuncilman Welch, tc apprcve PZ 98-38 and Ordinance Nc. 2337, with the inclusicn .of landscaping as reccmmended by Staff. City Council Minutes September 28, 1998 Page 6 e Mcticn tc apprcve carried 6-1; Maycr Prc Tern Phifer, Ccuncilmen Milanc, Metts, Mitchell, Welch and Ccuncilwcman Lyman vcting fcr apprcval and Ccuncilwcman Jchnscn vcting against. 9. PZ 98-39 PUBLIC HEARING TO CONSIDER THE REQUEST OF LANKFORD EWELL FOR A SPECIAL USE PERMIT TO ALLOW AN AUTOMOBILE LUBRICATION CENTER ON LOT 7, BLOCK F, RICHLAND OAKS ADDITION (LOCATED AT 8208 GRAPEVINE HIGHWAY) - ORDINANCE NO. 2338 APPROVED Maycr Sccma .opened the public hearing and called fcr anycne wishing tc speak in favcr tc ccme fcrward. e Mr. Mike Ewell, .owner .of the prcperty, spcke in favcr .of the request. Maycr Sccma asked Mr. Barry LeBarcn, Directcr .of Planning and Inspecticns, fcr Staff reccmmendaticns in regard tc this site. Staff reccmmendaticns were that if a special use permit is approved, the applicant be required tc repair the awning tc its .original ccnditicn and that a minimum .of eight (8) shrubs with a minimum height .of eighteen (18) inches be required in the landscaping area adjacent tc Grapevine Highway. These shrubs shculd ccme frcm the list .of apprcved shrubs in the City's landscaping .ordinance. There being nc .one else wishing tc speak, Maycr Sccma clcsed the public hearing. Ccuncilwcman Jchnscn mcved, seccnded by Maycr Prc Tern Phifer, tc apprcve PZ 98-39 and Ordinance Nc. 2338. Mcticn tc apprcve carried 7-0. 10. PZ 98-37 PUBLIC HEARING TO CONSIDER REMOVING THE SIGN REGULATIONS FROM THE ZONING ORDINANCE - ORDINANCE NO. 2336 APPROVED Maycr Sccma .opened the public hearing and called fcr anycne wishing tc speak in favcr tc ccme fcrward. Ms. Lelilian White, 5520 Finian Lane, asked the Maycr and Ccuncil tc explain Ordinance Nc. 2336. e There being nc .one else wishing tc speak, Maycr Sccma called fcr anycne wishing tc speak in cppcsiticn tc ccme fcrward. City Council Minutes September 28, 1998 Page 7 e Mr. Richard Davis, 6617 Hillside Ccurt, and Chair .of the Planning and Zcning Ccmmissicn, spcke in cppcsiticn .of the request. He wanted the Maycr and Council tc kncw that the Planning and Zcning Ccmmissicn is nc Icnger in favcr .of apprcving Ordinance Nc. 2336. Mr. Davis and members .of the Planning and Zcning Ccmmissicn were under the impressicn that the Ad-Hcc Ccmmittee wculd present suggesticns, changes, and amendments tc the Planning and Zcning Ccmmissicn fcr review pricr tc submitting tc Ccuncil fcr adcpticn. Mr. Davis asked the Ccuncil nct tc take the Planning and Zcning Ccmmissicn's reccmmendaticn tc remcve the sign and landscape regulaticns frcm the Zcning Ordinance. Mr. Ted Nehring, Planning and Zcning Member, 7529 Hightcwer, ccncurred with Mr. Richard Davis. He believed that the Ad-Hcc Ccmmittee wculd submit their findings tc the Planning and Zcning Ccmmissicn fcr review, and a reccmmendaticn wculd then be sent tc Ccuncil fcr ccnsideraticn. Mr. Dcug Blue, Planning and Zcning Member, 7740 Jchn Autry, ccncurred with Mr. Richard Davis. e Mr. James Laubacher, Planning and Zcning Member, 8805 Hedgerow Ccurt, stated that he was in ccmplete agreement with Mr. Richard Davis. Any changes tc the Zcning Ordinance wculd be brcught befcre the Planning and Zcning Commissicn fcr review. He believes that it wculd be in the best interest .of the City tc ccntinue tc adhere tc that prccess. Maycr Sccma addressed the ccncerns .of the Planning and Zcning Members. He reiterated what he tcld the Planning and Zcning Ccmmissicn at their meeting .on August 27, 1998. He advised the Planning and Zcning Bcard that an Ad-Hcc Ccmmittee had been fcrmed tc Icck at the landscaping and signage. The Ad- Hcc Ccmmittee is tc repcrt its reccmmendaticn from the citizen's viewpcint tc the Planning and Zcning Ccmmissicn. The Planning and Zcning Ccmmissicn will review the reccmmendaticns and will fcrward a prcpcsed .ordinance tc the City Ccuncil fcr adcpticn. He explained the Ccuncil was ccnsidering the adcpticn .of an interim .ordinance tc regulate landscaping and signage until the Ad-Hcc Ccmmittee ccmpletes their wcrk and submits their reccmmendaticn tc the Planning and Zcning Ccmmissicn. The prcpcsed interim .ordinance under ccnsideraticn ccntains the .ordinances that were being used alcng with the interim guidelines established by Staff. Ms. Lelilian White, 5520 Finian Lane, expressed ccncerns .on the apprcval .of PZ 98-37 and Ordinance 2336 and urged Ccuncil tc vcte against the prcpcsal. e After discussicn, Ccuncilwcman Jchnscn mcved, seccnded by Ccuncilman Metts, tc apprcve PZ 98-37 and Ordinance Nc. 2336. City Council Minutes September 28,1998 Page 8 e Mcticn tc approve carried 6-1; Maycr Prc Tern Phifer, Ccuncilmen Metts, Mitchell, Welch and Ccuncilwcmen Jchnscn and Lyman vcting fcr approval and Ccuncilman Milanc vcting against. RECESS Maycr Sccma called a recess at 10:00 p.m. BACK TO ORDER Maycr Sccma called the meeting back tc .order at 10:05 p.m. with the same members present as reccrded. 11. PZ 98-41 PUBLIC HEARING TO CONSIDER REMOVING THE LANDSCAPING REGULATIONS FROM THE ZONING ORDINANCE - ORDINANCE NO. 2339 APPROVED Maycr Sccma .opened the public hearing and called fcr anycne wishing tc speak in favcr tc ccme fcrward. There being nc one wishing tc speak in favcr, Maycr Sccma called fcr anycne e wishing tc speak in cppcsiticn tc ccme fcrward. There being nc .one wishing tc speak, Maycr Sccma clcsed the public hearing. Ccuncilman Metts mcved, seccnded by Ccuncilman Welch, tc apprcve Ordinance Nc. 2339. Mctian tc approve carried 6-1; Maycr Pro Tern Phifer, Ccuncilmen Metts, Mitchell, Welch and Ccuncilwcmen Jchnscn and Lyman vcting fcr apprcval and Ccuncilman Milanc vcting against. 12. GN 98-116 CONSIDER ADOPTION OF SIGN REGULATIONS AS A STAND ALONE ORDINANCE - ORDINANCE NO. 2341 APPROVED Maycr Sccma advised that Staff had reccmmended that the Zcning Bcard .of Adjustment be appcinted as a Sign Review Ccmmittee. At the request .of Ccuncil, the .ordinance has been revised appcinting the Ccuncil as Sign Review Bcard. e Ccuncilwcman Jchnscn mcved, seccnded by Ccuncilman Milanc, tc pcstpcne GN 98-116, Ordinance Nc. 2341, fcr the purpcse .of it being returned tc the Planning and Zaning Ccmmissicn fcr further review, and the Planning and · . City Council Minutes September 28, 1998 Page 9 e Zcning Ccmmissicn tc fcrward their reccmmendaticn tc Ccuncil at the next Ccuncil meeting. After discussicn, Ccuncilwcman Jchnscn withdrew her mcticn and Ccuncilman Milanc withdrew his seccnd. Ccuncilman Milanc mcved, seccnded by Ccuncilwcman Jchnscn, tc adcpt Ordinance Nc. 2341, revised cpticn "C" as amended and revised in the Pre- Ccuncil meeting, and with the prcvisicn that the City Ccuncil be specified as the Review Bcard fcr the Interim Sign Ordinance and Ordinance Nc. 2341 is tc be sent tc the Planning and Zcning Ccmmissicn fcr their review and ccmments. Mcticn tc apprcve carried 7-0. 13. GN 98-117 CONSIDER ADOPTION OF LANDSCAPING REGULATIONS AS A STAND ALONE ORDINANCE - ORDINANCE NO. 2340 APPROVED '\ The Directcr .of Planning and Inspecticns, Barry LeBaron, presented Opticns A & B .of Ordinance Nc. 2340 as discussed in Pre-Ccuncil. e Opticn A ad .opts the current sign regulaticns verbatim, adds a landscape review bcard, and a penalty clause. The City Ccuncil will serve as the Landscape Review Bcard. Opticn B is similar tc the "Interim Landscape Guidelines" adcpted by the City Ccuncil .on July 27, 1998 with the fcllcwing additicnal requirements: a 10' landscape edge setback adjacent tc all public streets; requires a 1 twc-inch caliper tree per each 300 square fcctage .of landscape edge; screening alcng the edge .of a parking Ict with 24" shrubs .or a berm between the street and the parking Ict. It alsc prcvides fcr a Landscape Review Bcard, and designates the Zcning Bcard .of Adjustment as the Review Bcard. If the City Ccuncil chccses tc serve as the appeals/review bcard, Article I, Secticn 3.1., Page 8 needs tc be changed. Ccuncilwcman Lyman mcved, seccnded by Milanc, tc apprcve Ordinance Nc. 2340, Opticn B as presented by the staff and mcdified at Pre-Ccuncil, and with the City Ccuncil serving as the landscape review bcard, and the .ordinance tc be sent tc Planning and Zcning Ccmmissicn fcr their review and ccmments. After discussicn, Ccuncilwcman Lyman amended the mcticn, Ccuncilman Milanc amended his seccnd, tc alsc include .on page 7, paragraph H, Landscaping .of Parking Areas and revise paragraph I, page 4, by increasing frcm 7 %% tc 10% the tctalland area. e Mcticn carried 7-0. City Council Minutes September 28, 1998 Page 10 e 14. GN 98-119 APPROVE ALLEY ABANDONMENT FOR RICHLAND OAKS ADDITION, BLOCK H AND BLOCK J - ORDINANCE NO. 2334 APPROVED Ccuncilwcman Jchnscn mcved, seccnded by Maycr Pro Tern Phifer, tc pass GN 98-119 and Ordinance Nc. 2334. Mcticn carried 7-0. 15. GN 98-120 APPOINTMENT OF BOARD DELEGATES TO REINVESTMENT ZONE NUMBER 1 APPROVED e Ccuncilwcman Jchnscn mcved, seccnded by Ccuncilman Metts, tc appcint Maycr Sccma, Ccuncilman Milanc, Ccuncilwcman Lyman, Ccuncilman Metts, and Ccuncilman Welch, as Ncrth Richland Hills' delegates tc serve staggered, twc year terms .on the Reinvestment Zcne Number One Bcard .of Directcrs and tc designate City Manager, Larry Cunningham, as the Zcne Manager. Mcticn carried 7-0. 16. GN 98-121 AUTHORIZING EMINENT DOMAIN ON DOUGLAS LANE WIDENING PROJECT - BURSEY ROAD TO STARNES ROAD- RESOLUTION NO. 98-50 APPROVED Ccuncilwcman Jchnscn mcved, seccnded by Ccuncilman Milanc, tc apprcve GN 98-121 and Rescluticn 98-50. Mcticn carried 7-0. 17. CITIZENS PRESENTATION Ncne e City Council Minutes September 28, 1998 Page 11 e (B) INFORMATION AND REPORTS Mayor Sccma anncunced two items that were gcing tc be repcrted but will hcld them until the next City Ccuncil meeting. 1.) Marcus Cable Update 2.) Brush Remcval 18. ADJOURNMENT Maycr Sccma adjcurned the meeting at 10:31p.m. Charles Sccma - Maycr ATTEST: e Patricia Hutscn - City Secretary e · ,. .. CITY OF NORTH RICHLAND HILLS Department: Pclice Department Council Meeting Date: 10/12/98 Subject: Juvenile Acccuntability Incentive Blcck Grant Rescluticn Nc. 98-51 Agenda Number: GN 98-122 Recently the Pclice Department received nctificaticn .of the Juvenile Acccuntability Incentive Blcck Grant Program. This program autcmatically quaiified Iccal units .of gcvernment tc receive funding tc be spent amcng twelve purpcse areas tc enhance acccuntability in the juvenile justice system. The city's share was $23,057. A cash match .of approximately eleven (11) percent is required. Scme .of the purpcse areas included the fcllcwing: · building, expanding, rencvating, .or .operating tempcrary .or permanent juvenile ccrrecticn .or detenticn facilities: · hiring additicnal juvenile judges, probaticn officers: · hiring additicnal prosecutcrs; · providing funding tc enable prosecutcrs tc address drug, gang, and ycuth viclence problems: ., . · establishment .of drug ccurt prcgrams fcr juveniles tc provide ccntinuing judicial supervisicn .over juvenile .offenders with substance abuse problems. In reviewing this grant program it became apparent that none .of the purpcse areas were appropriate fcr the Pclice Department tc fund on it's .own. Tarrant Ccunty Juvenile Services has requested that the city waive its eligibility and designate Tarrant Ccunty tc receive the city's allccated amcunt. They have alsc made this request .of Arlingtcn, Bedfcrd, Benbrock, Euless, Grapevine, Haltcm City, Hurst and Fcrt Wcrth. These cities have all expressed suppcrt .of Tarrant Ccunty's request and are in the process .of .obtaining necessary apprcval. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number Sufficient Funds Available Finance Director ~!~ Page 1 of 2 e e ," . CITY OF NORTH RICHLAND HILLS Tarrant Ccunty has prcpcsed that these funds, alcng with theirs, be used, through a ccaliticn .of the named cities, tc imprcve the identificaticn, prosecuticn, supervisicn and treatment .of juvenile sex .offenders referred by law enfcrcement agencies within Tarrant Ccunty. By jcining with Tarrant Ccunty the city is relieved .of the respcnsibility .of applying fcr the grant and the approximately eleven (11) percent cash match requirement while still reaping the benefits .of their propcsed use .of the funds. Included in the use .of these funds is hiring .one additicnal prosecutcr, twc juvenile probaticn .officers and the implementaticn .of programs tc reduce .offender recidivism through prescribing appropriate supervisicn and treatment .of juvenile .offenders. , The city's .only respcnsibility is to provide a representative from the Pclice Department tc serve .on the bcard .of the Juvenile Crime Enfcrcement Ccaliticn. During the upcoming year Tarrant Ccunt Juvenile Service's program will be evaluated tc see if this is the best use .of future funding, if available, under this prcgram. Reccmmendaticn: Pass Rescluticn Nc. 98-51 designating Tarrant Ccunty Juvenile Services tc receive the city's allccated amcunt .of the Juvenile Acccuntability Incentive blcck Grant. ., . CITY COUNCIL ACTION ITEM Page ~ of 2_ . e e . ~.) ~ RESOLUTION NO. 98 - 51 WHEREAS, the City .of Ncrth Richland Hills, Texas has reviewed the Juvenile Acccuntability Blcck Grant, and WHEREAS, It has been decided that the City .of Ncrth Richland Hills wculd like tc designate Tarrant Ccunty Juvenile Services as the intended recipient .of the allccated amcunt, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, THAT the city waives the right tc apply fcr the Juvenile Acccuntability Block Grant, and Requests that Tarrant Ccunty Juvenile Services receive these funds, and Names Jchn Lynn tc serve as a member .of the Tarrant Ccunty/Fcrt Wcrth Juvenile Crime Enfcrcement Ccaliticn. PASSED AND APPROVED this 1ih day .of Octcber, 1998 APPROVED: '. t Charles Sccma, Maycr ATTEST: City Secretary APPROVED AS TO CONTENT APPROVED AS TO FORM AND LEGALITY: Attorney fcr the City .. ~ CITY OF NORTH RICHLAND HILLS Department: Finance / Suppcrt Services Council Meeting Date: 10/12/98 Subject: Award Bid for Thermo-Patch Pcthole Patcher to H.D. Industries in the Amcunt of $79,800 Agenda Number: PU 98-58 In the In the 1997/98 CIP budget, Ccuncil appropriated funds fcr the purchase of a single axle truck with a chassis mounted thermc-patch pcthole patcher to be used by the Public Works Department. Formal bids were sclicited fcr this equipment and the results are outlined belcw. H.D. Industries $79,800 Classic/Durant Chevrolet $80,523 H.D. Industries $76,744 (alternate bid, does not meet specs) The alternate bid submitted by H.D. Industries is fcr a 1999 Pro-Patch TCM 415-160 pothole patcher tc be mcunted on a 1999 International cab and chassis. The Internaticnal cab and chassis bid does not meet the minimum specifications in several areas. The seccnd bid submitted by H.D. Industries is fcr the Pro-Patch equipment tc be mounted .on a 1999 GMC cab and chassis. This bid meets all the specificaticns and general conditions and the equipment can be delivered in 260 days. Council appropriated $78,000 for the purchase of this equipment. There are sufficient savings available from the purchase .of the roller tc ccver the additicnal $1,800. Reccmmendaticn: To award the bid for a 1999 Pro-Patch TCM mcunted on a 1999 GMC cab and chassis to H.D. Industries in the amount .of $79,800. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other --afhV1ao p /ÍU(J ¿Qf I~ 1JV Department Head Signature Finance Director Paqe 1 of . . . - THERMO-PATCH POTHOLE PATCHER Bid - 98-818 -1. H.D. Industries $79,800.00 2. Classic/Durant Chevrolet $80,523.00 3. H.D. Industries $76,744.00 Alternate bid, does not meet specs See attached analysis by Support Services Advertised in Star Telegram August 13, 20, 27 The following bidders did not respond: 1. RG'S Industries - bid as a sub-contract with Classic Chevrclet 2. Hudiburg Chevrolet - out .of town, did not have time to complete bid 3. Akzo Nobel - unable to meet specs .. 'Po , .' CITY OF N$RTH RICHLAND HILLS . Support Services September 28, 1998 ESM 98-21 Tc: From: Dcnna Encs Tim Dcyle Subject: Bid # 98-818 Thermc-Patch unit . I have reviewed the three bids that were submitted fcr .one new single axle chassis mcunted Thermc-Patch Pcthale Patcher. Classic Chevrclet Inc. and H.D. Industries Inc. submitted bids for a new single axle chassis mcunted Thermo-Patch Pcthcle Patcher. H.D. Industries Inc. submitted twc bids, .one bid is fcr a GMC brand cab and chassis and the .other bid is fcr a Intematicnal brand cab and chassis. The Icw bid was from H.D. Industries Inc. - utilizing the Internaticnal brand cab and chassis fcr $76,743.28. The Icw bid dces nct meet specificaticns. 1. Specificaticns call fcr dual batteries 1,500 cca - vendcr bid 1,300 cca batteries. 2. Specificaticns call fcr a Alliscn MT643D fcur speed autcmatic transmissicn - vendcr bid a Allison A T545 fcur speed autcmatic transmissicn. The Alliscn representative fcr cur area - Bill Tcllet with Stewart & Stevenscn stated the A T545 transmissicn was a light weight unit. The AT545 is nct designed tc wcrk with gross vehicle weight ratings (GVWR) abcve 30,000 Ibs, the unit we specified has a GVWR .of 33,000 Ibs. Warranty claims wculd be rejected due tc this. 3. Specificaticns call fcr autcmatic transmissicn tc carry a three year .one hundred thcusand mile nc deductible warranty. Warranty will ccver 100% parts and labcr during this pericd - when I spcke with the Internaticnal representative - Les Miller he stated he thcught the warranty was fcr the engine. The ccst fcr the extended warranty was nct included in the bid. 4. Specificaticns call fcr a auxiliary 14 quart bypass type .oil filter - nct availiable through Internaticnal. . P.o. Box 820609 * North Richland Hills, Texas * 76182-0609 6110 Dick Fisher Dr. West" 817-581-5750 * FAX 817-656-7580 , . . . . . It is my reccmmendation tc reject the low bid submitted by H.D. Industries Inc. for one Thermc-Patch Pcthole Patcher mounted .on a Intematicnal brand cab and chassis. The seccnd bid submitted by H.D. Industries Inc. for .one new Thermo-Patch Pcthole Patcher mounted on a GMC brand cab and chassis meets specifications. It is my recommendaticn to award the bid fcr one new Thermo-Patch Pcthole Patcher mounted .on a GMC brand cab and chassis tc H.D. Industries Inc. at a cost of $ 79,800.00. CIP account 310-000-601.79-00 had $348,000.00 approved for the purchase .of three items during the 1998 fiscal year: 1. 2. 3. Unit Pothole Patcher Roller Gradall Actual Cost $79,800.00 $35.301.00 $220.357.00 $335,458.00 Apprcved Funds $78,000.00 $50,000.00 $220.000.00 $348,000.00 The fund balance fcrthe CIP account 310-000-601.79-00 would be $12,542.00 '~~~ Tim Doyle Superintendent CITY OF NORTH RICHLAND HILLS Department: Finance / Public Wcrks Council Meeting Date: 10/12/98 Subject: Award Annual Contract to Provide Utility Materials to Agenda Number: PU 98-59 Atlas Utility Supply in the Amount .of $187,827 As a part of the 1998/99 approved budget, Council appropriated funds for the purchase .of varicus utility materials fcr the Utility Divisicn and the Utility Ccnstructicn Divisicn .of the Public Wcrks Department. Formal bids were solicited for an annual contract to supply utility materials for the budget year. The results are .outlined belcw. Atlas Utility Supply Company Utility Plus $187,827 $189,372 $198,055 $216,585 Metro valve & Pipe Texas Water Supply Vendcrs were supplied a list .of items to bid .on and were required to guarantee the price of each item for a twelve mcnth pericd. PVC pipe, gate valves, fire hydrants, meter bcxes, various pipe fittings and varicus sizes .of clamps are scme .of the items included under this contract. Materials will be ordered on an as need basis and delivered tc various Iccaticns. Atlas Utility Supply met all the specifications and general conditions of the bid. This ccmpany was awarded the contract last year and has provided gocd service and made deliveries within the requested time. Recommendation: To award the ccntract fcr utility materials to Atlas Utility in the amcunt .of $187,827 and authcrize the City Manager to execute the ccntract. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget -L Other Finance Director Page 1 of . UTILITY MATERIALS SUPPLY Bid #98-823 9/25/98 "1. ATLAS UTILITY $187,827.00 2. UTILITY PLUS $189,372.00 3. METRO VALVE & PIPE $198,055.00 4. TEXAS WATER PRODUC $216,585.00 Advertised in Star Telegram September 11 & 18 The following bidders did not respond: 1. Industrial International - new sales rep missed the date 2. ACT Pipe & Supply - mcving office bid lost in shuffle . 3. U.S. Filter - did nct have time to complete paperwork 4. Ferguson Enterprises - no response . CITY OF NORTH RICHLAND HILLS Department: Finance / Public Wcrks Council Meeting Date: 10/12/98 Subject: Award Annual Contract fcr Tcp Scil, Sand and Flex Base To HJG Trucking in the Amount .of $60,900 PU 98-60 Agenda Number: In the 1998/99 approved budget, Council appropriated funds fcr the purchase of top soil, cushicn sand and flex base. FcrmaJ bids were sclicited for an annual contract to supply these materials and deliver on an as need basis. The results are .outlined below. HJG Trucking $60,900 $69,990 $79,700 Lcwery Sand & Gravel McCauley Dirt Company Big City Crushed Ccncrete $17,500 (incomplete bid) These materials will be used by the Public Wcrks/Utility Department. Bidders were requested to submit bids on estimated quantities of the above referenced materials and guarantee the price fcr a twelve month period. The bid submitted by Big City Crushed Concrete was an incomplete bid and did not meet the minimum specifications. HJG Trucking met all the general ccnditicns and specifications .of the bid. This company was awarded the contract last year and has provided gccd service and made deliveries within the requested time. Recommendation: Tc award the bid for an annual ccntract tc supply tcp scil, sand and flex base to HJG Trucking in the amount .of $60,900 and authorize the City Manager tc execute the ccntract. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget --..2L Other 405-6004-731.43-45 Account Number 405-6005-731.43-45 Sufficient Funds Available , \ ~t:/?~ Finance Director Page 1 of , . . . Top Soil, Cushion Sand, Flex Base Bid #98-824 ·1. HJG Trucking $60,900.00 2. Lowery Sand & Gravel $69,990.00 3. McCauley Dirt Company $79,700.00 4. Big City Crushed Stone $17,500.00 incomplete bid Advertised in Star Telegram September 11 & 18 The following bidders did not respond: 1. Dickie Carr - did not want to complete paper work 2. Select Sand & Gravel - too busy 3. Taylcr Brothers - did not return our calls 9/25/98 CITY OF NORTH RICHLAND HILLS . Department: Public Wcrks Council Meeting Date: 10/12/98 - SUbject: Award .of Bid fcr Miscellanecus 1998 Street Imprcvements Agenda Number: PW 98-20 . tc Walt Williams Ccnstructicn, Inc. in the amcunt .of $791,498.44 This CIP prcject ccnsists .of reccnstructing three asphalt residential streets from the 1994 Bcnd Program with reinfcrced ccncrete pavement. The streets are: -Sudbury Way (Dorchester Trail to Little Ranch Road) -Wyaming Trail (Bedford-Euless Road to Jerri Jo) -Briley Drive (Vance Road to Blaney Avenue) Bids were received fcr this project .on September 29, 1998 from six ccntractcrs. The three Icw bidders are shcwn bel .ow: Bidder Walt Williams Ccnst. Inc. McClendcn Ccnst. Inc. J.L. Bertram Base Bid Amount $741,350.46 $775,576.00 $785,650.52 Alternate Bid Amaunt $791 498.44 $826 755.75 $834,017.90 Bid Time Calendar Da s 350 / 350 240 / 240 280 / 300 The difference between the Base Bid Amcunt and the Alternate Bid Amcunt shcwn abcve is due tc an increase in the extent .of wcrk fcr Wycming Trail. The .original plan was tc ccnstruct Wycming Trail from Bedfcrd-Euless Rcad tc Jerri Jc Drive. Due tc the pccr ccnditicn .of the existing pavement frcm Jerri Jc Drive tc Grapevine Highway, staff included this section as an additive alternate. Belcw is a preliminary schedule .on this prcject. Award .of Bid Preccnstructicn Ccnference Begin Ccnstructicn End Ccnstructicn Octcber 12, 1998 Octcber 22, 1998 Ncvember 16, 1998 Octcber 7, 1999 The 1998/99 Capital Projects Budget includes sufficient funds fcr this prcject. Recommendation: Tc award the bid fcr Miscellanecus 1998 Street Improvements tc Walt Williams Ccnstructicn, Inc. fcr the alternate bid amount .of $791 ,498.44 fcr a pericd .of 350 calendar days. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Account Number 20-04-01-6000; 20-03-07-6000 Sufficient Funds v I Page 1 of MISCELLANOUS 1998 STREET IMPROVEMENT PROJECT Tan~rmJ ,'L r(rr ì' ~~ -~~¿ ''-<.., ---- : -- ,'~ ;:::~ __. --'--',_,._,r¡./~ ~ l-"'T' -vr... -J ir ~ N"''''U''D'7P~__~_. .,~¡,~-:-~\ ~ ' , -~ !b \ - T ': _'~~ ~ J ..'n;~---: \ ':;: \ i ~ 1'''1 ~) '(\ -,r ~ / 'r,$L./"3 ð -. I-¡'" ~;- F ~ T ~7;~' _/ _ - r -.f"- '- F.J F ( 1;-- .. "I I ~ 1 T:: ~ ! I~I~ r '~/~! -_ ~ ....: )'- /___j ~ ==:n I~ "J°lt. -... L ...~~"'... ~ T"'-! ":.. 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"__ -..- r u1.. \ \::': ./ I ___~j:::-__._-.---.:r~\ Y ~~3 t ! ~ \v ~ I (,_ ~ I .. i ....~-aJ__ ~~;:;; í 'tf. . . . ~- >- <{ 3:w o >-« crz ~- m« cr °O(J") ::> I- C/1oz ozw w<{~ C/10~ °zo a._~ O>a. cr«~ a. a._ Location Map ,-, ...J « crw 1-,-, 0« Zz -;;: ~cr °OC/1 >- I- 3:oz oZW w«~ (J")o~ °zo g,5C:: 0::: «a. a.a.~ ---lZ .... ... .u.z .."$ :tAli 4IJf" . .. . . KNOWL TON-E NGLlSH-FLOWERS, INC. CONSUL TING ENGINEERS I Fort Worth- Dallas September 30, 1998 Mr. Gregory W. Dickens, P.E., Director of Public Works City of North Rich/and Hills 7301 N.E. Loop 820 North Rich/and Hills, Texas 76180 Re: 3-392, CITY OF NORTH RICHLAND HILLS MISC. 1998 STREET IMPROVEMENTS ON SUDBURY WA ~ WYOMING TRAIL, AND BRILEY DRIVE TABULATION OF BIDS AND RECOMMENDATION OF AWARD Bids were received on September 29, 1998, from six (6) contractors for the referenced project, and a summary of the proposals is tabulated below. A detailed bid tabulation showing all the items of construction and unit prices bid is attached. BID BIDDER BASE BASE BASE ALT. ALT. ALT. NC. NAME BID DAYS START BID DAYS START 1 Walt Williams $741,350.46 350 16-Nov-98 $791,498.44 350 16-Nov-98 2 McClendon Const. 775,576.00 240 1-May-99 826,755.75 240 1-May-99 3 J.L. Bertram 785,650.52 280 1-Jan-99 834,017.90 300 1-Jan-99 4 Richard Carr Const. 831,302,81 130 15-Nov-98 877,319,08 140 15-Nov-98 5 Ed A. Wilson, Inc. 873,050.80 200 1-Mar-99 928,202.40 210 1-May-99 6 McMahon Contract. 959,622.01 210 4-Jan-99 1,020,874.76 235 4-Jan-99 Engineer's Estimate 767,530.00 15-Nov-98 CIP Const. Budget $801,500.00 This project includes reconstruction of the following residential streets with 5-inch thick reinforced concrete on 6-inch thick lime stabilized subgrade: 1. Sudbury Way, from Dorchester Trail to Little Ranch Road 2. Wyoming Trail, from Bedford-Euless Road to Jerri Jo Drive (Base Bid) 2a. Wyoming Trail, from Jerri Jo to Grapevine Highway (Additive Alternate) 3. Briley Drive from Vance Road to Blaney Avenue The original scope of this project included construction of Wyoming Trail only from Bedford-Euless to Jerri Jo Drive. Due to the poor condition of the existing pavement from Jerri Jo to Grapevine Highway, the Public Works Department requested that this additional segment be added to the contract as an Additive Alternate. Since the Alternate Bid (which includes this extra work) by the low bidder, Walt Williams Construction, Inc., is under the construction budget for this project, we would recommend including this additional segment of Wyoming Trail in the contract award. 1901 CENTRAL DR., SUITE 550. BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367. FAX 817/354-4389 . . . September 3D, 1998,3-392, Misc. 1998 Street Improvements Tabulation of Bids and Recommendation of Award The low bidder, Walt Williams Construction, Inc., has constructed several other similar projects in the North Richland Hills area and has performed well on all of these projects. Therefore, we would recommend award of the Alternate Bid on this project to Walt Williams Construction, Inc.. P.O. Box 4620. Fort Worth, Texas 76164, in the total amount of $791,498.44, for a period of 350 Calendar Days, and to begin construction on or before November 16. 1998. We will be available at the October 12, 1998, Council meeting to assist you with answers to any questions which the Council may have concerning this project. RICHARD W. ALBIN, P.E., Vice-President RWA/ra/Bids.doc Cc: Mr. Randy Shiflet, Deputy City Manager Mr. Larry A. Koonce, C.P.A., Director of Finance Mr. Mike Curtis, P.E., Capita/Improvements Coordinator Mr. Jimmy Cates, Public Works Superintendent/Streets Mr. Larry Jones, Public Works Superintendent/Utilities Page 2 CITY OF NORTH RICHLAND HILLS Department: Administraticn Council Meeting Date: 10/12/98 Subject: Senicr Rates fcr Ircn Hcrse Gclf Ccurse Agenda Number: GN 98-123 In June .of this year Ccuncil was apprcached by a couple .of senicrs abcut the possibility .of offering a disccunted "Senicr Citizen" rate fcr senicr residents .of Ncrth Richland Hills. This matter was discussed during the Budget Retreat and subsequently at Pre-Ccuncil. Ircn Hcrse currently .offers a reduced rate fcr senicr play during ncn-prime times. The chart belcw shows the rates fcr Green Fees, Cart Fees and the tctal fcr senicr residents since 1996. Year 1996 1997 1998 1999 Green Fee $12.00 $12.00 $19.50 $19.50 Cart Fee $ 8.50 $10.75 " Tctal $20.50 $22.75 $30.25 $30.25 .. These rates and adjustments were based .on ccmpariscns .of rates with .other area public and private ccurses that are comparable with Ircn Hcrse. -- Since the initial inquiry, Ircn Hcrse management perscnnel have met with the twc senicrs requesting a discount and have presented opticns fcr ycur ccnsideraticn. The number .of rounds and percentage .of rcunds played by senicrs has remained ccnstant since the senicr rates were increased earlier this year, implying that the increase has nct negatively impacted the senicr players as a whcle. Abcut 2,000 .of the annual 50,000 rcunds played are senicrs during ncn-prime. One .of the keys tc success at Ircn Hcrse has been the ability tc manage it as a business rather than a tax subsidized public attracticn. Staffs ccncern is that any special ccnsideraticns authcrized like this could lead tc .other similar requests. This cculd ccnceivably have a negative impact .on the ccurse cperaticns and financial viability .of the ccurse. In ccnsidering any pcssible changes, we have tried tc be fair and equitable tc all custcmers, while continuing tc maintain the integrity and current success .of Ircn Hcrse. In ccnsidering any pcssible changes, we have tried tc be fair and equitable tc all custcmers, while ccntinuing tc maintain the integrity and current success .of Ircn Hcrse. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other Acct. Number Sufficient Funds Available ~__c~ ~ Departmant Ha Ignatu,e - - -- City Man', .- CnYCOUNC~ACnON"EM FINn". DftctØ Page 1 of 2 If the Ccuncil wishes to ccnsider any further reduced pricing far senicrs, City staff and EAGL management develcped twc scenarics (attached) fcr consideration. These were presented at the last Pre-Ccuncil meeting. Either cpticn wculd nct have a significant impact .on the .operating budget fcr the facility. Assuming that all 2,000 senicr rcunds received disccunts, by using "ncn-prime time" rates, the senicr pass (Opticn One) wculd result in $5,680 annual revenue Icss. With a twice per mcnth usage, the per round ccst fcr the pass wculd be $27.41 if a cart were used. The 10% disccunt (Opticn Twc) wculd result in $3,900 less in annual revenue. Using the 10% disccunt methcd, a green fee and cart wculd be $27.23 per rcund. The current senicr fee and cart fcr ncn-prime time is $30.25. It is cur belief that senicrs play will ccntinue at .or near the current number. If additicnal senicr disccunts are approved, we wculd reccmmend that it be fcr a .one-year pericd sc that the tctal ramificaticns can be evaluated. RECOMMENDATION: That the City Ccuncil apprcve an additicnal senicr disccunt rate at Iron Hcrse Gclf Ccurse fcr a pericd .of .one year, .or That the City Ccuncil denies additicnal senicr disccunt rates at Iron Hcrse Gclf Ccurse. e CITY OF NORTH RICHLAND HILLS -- e e 3 IRON HORSE SENIOR RATE PROPOSALS OPTION ONE A Yearly Senicr Pass with the fcllcwing ccnditicns: Purchase price .of $400.00, Valid Mcnday thrcugh Thursday .only, nc hclidays; Opticnal Cart Fee .of $10.75; Tee times may be made nc sccner than 24 hcurs in advance; Purchaser must be a resident .of Ncrth Richland Hills .or Haltcm City. This plan wculd nct permit make-ups .or accumulaticn .of rcunds past the end .of the mcnth. This yearly pass wculd permit Resident Seniors tc play twc rcunds per mcnth annually, weather permitting. This equates tc $16.66 green fee per game. If a cart is used the tctal fee wculd be $27.41. OPTION TWO A 10% Overall Reducticn in the Existing Resident Senicr rates. Effective Mcnday thrcugh Thursday, excluding hclidays; The 10% reducticn wculd be applicable tc Green & Cart Fees. This flat rate reducticn wculd result in a Green Fee .of $17.55, a Cart Fee .of $9.68 .or a ccmbined fee .of $27.23. Ncte: Tax is included in al/ figures. CITY OF NORTH RICHLAND HILLS . Department: City Secretary Subject: Appcintment tc Place 1 Teen Ccurt Adviscry Bcard Council Meeting Date: 10/12/98 Agenda Number: GN 98-124 Place 1 .on the Teen Ccurt Adviscry Bcard is currently vacant. The .ordinance establishing this Bcard requires that Place 1 be .occupied by a student at Richland High Schccl .or Fcrt Wcrth Christian and be a resident .of Ncrth Richland Hills. Ms. Sabrina Lcpez, whc held this pcsiticn during the 1997/98 schccl year, graduated frcm Richland High Schccl in May. Ccuncilman Welch is reccmmending that Ms. Stephanie Dukes be appcinted tc replace Ms. Lcpez in Place 1. Ms. Dukes is a Senicr at Richland High Schccl and a resident .of Ncrth Richland Hills. Recommendation: Tc appcint Ms. Stephanie Dukes tc Place 1 .on the Teen Ccurt Adviscry Bcard, term expiring June 30, 1999. . Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available c?~~ Department Head Signature Finance Director CITY OF NORTH RICHLAND HILLS Department: Administraticn Council Meeting Date: 10/12/98 PU 98-61 Subject: Award Profession::ll Servir.p.~ of Rir.h::urt Fp.rr::¡r(;l Ar~hitE'ct Agenda Number: Recently the City .of NRH's mcved intc high gear in terms .of dealing with issues related tc planning and zcning. On Octcber 14 -22, 1998 NRH's ccmmunity leaders and citizens will be invited tc attend a series .of public fcrums where Andre Duany and his staff will take their input al')d begin tc wcrk .on the design .of a master plan fcr the Tcwn Center prcject. The staff has received a set .of design standards fcr this prcject. These standards are based on the "new urban" design prcpcsed fcr the Tcwn Center and such standards need thorcugh review and evaluaticn pricr tc submitting tc Planning and Zcning Ccmmissicn and Council. These standards are scmewhat ccmplex and are very different frcm the traditicnal zcning and subdivisicn standards that are currently being used in NRH's. Additicnally, the design .of this project with its emphasis on mixed-use develcpment brings with it issues that are unlike many .of the issues we currently see in planning and zcning cases. At the budget retreat we requested funds fcr .outside professional assistance in working on the Tcwn Center Project and keeping it on track. In additicn, additicnal professicnal planning suppcrt in relaticn tc the wcrk being dcne by the Land Use Ad Hcc and the Ccde Enforcement Ad Hcc Ccmmittees is needed. The Land Use Ad Hcc Ccmmittee has a significant missicn in dealing with six majcr areas that have a direct impact .on the affairs .of the City, i.e., Signage, Landscaping, Zcning, Subdivisicn, Master Land Use Plan, and the Master Thcrcughfare Plan. In .order tc .offer the level .of suppcrt necessary we believe it is necessary tc augment cur staff with expertise of a professicnal planning firm. We alsc requested funds at the budget retreat fcr this assistance as well. Richard Ferrara Architect, Inc. (RFA) has experience in the develcpment .of zcning, architect, and subdivisicn standards. Jerry Sylc, Senicr Planner with RFA was directly invclved in the develcpment .of the standards for the central business district project in Flcwer Mcund, which was designed by DPZ. In additicn, Scctt Rcgers, .one .of the firm's planners, is quite familiar with these develcpments. Richard Ferrara, the firm's president, has wcrked .on bcth sides .of planning issues as a ccnsultant to private ccmpanies and municipalities, as well as having served as a private citizen .on a number .of ccmmunity appcinted citizen adviscry groups during the past 22 years. Funds were prcvided in the revised 1997-98 budget fcr bcth the Tcwn Center Project and land use planning issues. We estimate these tasks will nct exceed $35,000. Reccmmendaticn: Authcrize City Manager to enter intc an agreement with Ferrara Architect, Inc. fcr Prcfessicnal Services. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Oth r Acct. Number Sufficient Funds Available 001-9898-526.35-45 . nature - - . - CITY COUNCIL ACTION FinMca' Oi'ectOt Page 1 of e e - Richerd Ferr.r. Architect, Inc. October 6, 1998 Mr. Larry Cunningham City Manager City of North Richland Hills 7301 NE Locp 820 North Richland Hills, Texas 76180 Dear Larry: Richard Ferrara Architect, Inc. is pleased to submit a Letter of Agreement to provide suppart services with regards tc the creation of "Town Center" development standards. We appreciate the .opportunity to submit this and look forward to working with you and the city's staff an this prcject. If you concur in the foregoing and wish tc direct us tc prcceed with the aforementicned work, please execute .one of the enclcsed copies of this letter of agreement in the space provided and return the same to the undersigned. Ycu may FAX us an executed copy of this agreement tc expedite the initiaticn of services. Fees in this Agreement are valid for sixty (60) days after the date of agreement. As I previously indicated, I am confident that our firm can help North Richland Hills with this project, as well as with a number of the projects we discussed, such as working with the Development Ad Hoc Committee and/or the Code Enforcement Ad Hoc Committee, In regards to the "Town Center" project. as you are aware, I was deeply involved in the development of zoning and development standards for a central business district project in Flower Mound, While that project was similar in scope, it had many more issues since it encompassed approximately 1,700 acres. In addition, Scott Rogers, one of the firm's planners, did his thesis work on neo-traditional developments. With respect to the Development Ad Hoc Committee and establishing corridor guidelines, our firm has developed design guidelines for the S.H. 190-T corridor in Garland, the U.S. 75 corridor in Allen, and we are in discussions with the city of Allen to develop similar guidelines for the S.H. 121 corridcr. Richard Ferrara, the firm's president, has wcrked both as a representative of this firm as well as a private citizen on similar committees for the past 22 years. In addition, I have been involved with many 445 Ea1i1 Walnut Street / Suite 131 Richardson, Texas 75081 214¡'4700171 Fax 214/680,2991 e e - similar projects, such as a ccrridcr plan fcr Carrcllton, an overlay zoning district for Carrollton's freeway ccrridor, and mcst recently, design guidelines for nonresidential buildings in Flower Mound. We would be happy tc discuss this or future projects with you at your convenience. If ycu have any questians, please feel free to call me at 972-470-0171. incerely, e e - Richard Ferrar. Architect, Inc. AN AGREEMENT FOR THE PROVISION OF LIMITED PROFESSIONAL SERVICES Date: October 6, 1998 Design ProCessional Firm: Richard fcrrara Architect, Tllc. 445 E. Walnut Str~et, Suit~ 131 Richardson, TX 75081 Client: City of I\:orth Richland Hills Larry Cunningham, City Manager 730 I NE Loop 820 North Richland Hitls, Texas 76180 Project No: 98055.01 Project/Name Location: "Town Center" ordinance review and development. Per your request, we will begin work on the above refercnced project, including but not exclusi\'c to the following: ScopclIntent nnd Extent of Services: 1. Provide professional services to support the city's assessment of proposals for "Town Center" zoning and subdivision regulations. This task will include the follo\"iing: A. Ordinance review and assessment. 1. Research and assess the city's cun'cn! zoning and subdivision ordinances. This \vill include attending meetings, the time and number of which shall be established by the city, with various officials from the City of North Richland Hills to assess current ordinances that could affect the propel1y designated for the "Town Center". Key departments to be included in this meeting process shatl include, but not be limited to: Planning, Engineering, Public Works, Police, Fire, Parks and Recreation, Building Inspection, and Code Enforcemcnt. 2. Rcview the proposed "Town Ccntcr" developmcnt standards, Assess and evaluate those standards with respect to development standards in general, as well as how they rclate to North Richland Hills specific standards. 445 E.:!;;I W¡,¡lnut Street 1 Sur!!! 131 Rlr:hardson Tex::ls 75081 214/470,0171 Fax 214/61'10,2991 e e -- B. At the initiative of the city, attend meetings, the timc and number of which shall be estab1ishcd by the city, with the city departments tisted above to receive their input with respect to the "Town Center" development standards as proposed by the property owner. C. At the initiative of the city, attend meetings, the time and number of which shall be established by the city, with the property owner and/or his consultants to discuss those issues raised by both Rfo'A, Inc. and the city's representatives. D. Provide support to the city's stafT with respect to the development of the actual wording of the "Town Center" standards. Recommendations wi1l be made so that the standards which may ultimately be established for I':orth Riehland Hills will be specifically geared towards the community's needs and expectations. Such recommendations may be based, where app1icablc, on a comparative assessment of similar standards in other communities. During this process, if deemed necessary by the city, RF A, Inc. will serve as the city's negotiator and/or mediator to ensure that the city's objectives are taken into account. E. Provide support and ¡fnecessary, based on a determination by the city, make a presentation to the Planning & Zoning Comm.ission and/or City Council. The presentation would include an orientation of the neo-traditional concept, as well as a review of the requested "Town Center" development standards. F. Proviùe support and ¡fnecessary, based on a determination by the city, make a presentation addressing the city's perspective with respect to the proposed "Town Center" dcvclopmC'nt standards at the Planning & Zoning Commission and City Council Public Hearing(s), G. To provide support if necessary to the City Council's appointed Deve10pmcnt Ad Hoc Committee and/or the Code Enforcement Ad/Hoc Committee. NOTE: The above scope does not include representatives from RFA, Inc. attending tbe series of Design \Vorkshops scheduled for mid-October, 1998. If attendance by RFA, Inc. is desired, it is anticipated that the workshops would be attended by one (1) or more RFA, Inc. representatives as determined by the city. The time Involved for this attendance would be billed at the bourl)· rates listed be1ow. Fee Arrangements: COMPENSATION FOR THE SERVICES shall be billed at the following hourly rates, the total of which witI not exceed $30,000. Ferrara, Sr.: Sr, Planner Architect/Planner: Technical I: Technical II: Technical lII: Clerical: $150/hr; 105/hr; 95/hr; 75/hr~ 65thr; 50/hr; 45/hr, . . . e - TERMS AND CONDITIONS Richard Ferrara Architect, Inc. (RFA) shall pcñonn the &crviccs outlined in this agreement for the stated fee arTangement. AtteSt To Site: Unless otherwise stated. RFA win have 8C(:CSS to the site for activities nccesslIl)' to tllC pCr10nmmcc of the sO"Viccs. RFA will take prCCllutloos to minimize dLU1'\age due to these activities. but has not included in the fec tllC cost of restoration of any resulting damage, Disnufc Ruo1uCfon: Any claim or disputes made during design, construction or post-construction between the Client and RFA sholl be submitted to non-bir.di.ng n1Cdiation, Client and RFA agree to include. similar mediation agreement with all contractors. subcontractors, subeönsullnnls. suppliers L-Jd fabricators. thereby providing {or mediation as the primllI'y mcthod for dispute resolution between nil parties. Billinl!slP" vn\cn ts: Invoices for RFA's sc.:rvicCti shan be submitted, at RF A's option, citl1.., upon completion of such selviccs or on a monthly basis, Invoices sha!1 be payable upon receipt. Iflhc invoice is not paid within 30 days. RfA m3Y, without waiving any claim or right against Ihc Client, and without liability whatsoever to the Client, tenninate the perfonnance of the scrvice, Retainers shall be credited on the final invoice, LaIc Þnmcnts: Accounts unpaid 60 days after the invoice date may be subject to a monthly service charge of 1,5%. or tl1e leglll rllte, (whichever is less) o;¡ the then unpaid bo.ll1J1ce. In the event any portion or aU of an a~ount remains unpaid 90 days a.4ler billing. thc Client shaH pay all co>ts of cotlcction. including reasonable attorney's fees. IndemnificatIon: TIlE CLIENT SHALL. TO 11 Œ FULLEST EXTENT ÞI:RMTITCD BV LAW, n-.'DI:Ml\'TFV AJ\'D HaLD HARMLESS 'IHE 'RFA. IDS OR HER OFFICERS. DJRECTaRS. EMPLOYEES. AGENTS A1\'þ SUBCCNSUL T ANTS FRaM AND AGA lNST ~ û: DAMAGE. LTABfi.ITY AND COSJ'.1NCLUDINÇ REASONA 'BL'£ A TICRNi:V'S F'£ES AND DEFENSE CO:~Å~~SIN~ ~ OF OR IN ANY WAY CaNNECTED WITH THE PERFCRMANCE BY ANY .oF THE PA RTJES ABOVrr· " Ö~ OF .. SERVICES UNDER TIUS ACREEMENT. EXCEPTING ONLY THOSE D;MACES. LTABIL .IES 00 COSTS AITRmurABIÆ TO TIlE SOLENECLlCENCE .oR WILLFULMISCONDUcr 0 TIrE RFA. }TIS THE JNTE .OFTIŒ PARTIES HERETO TIrAT'nnS INDEMNITY PROVISION SHALL MEET TIm REÕUIREMÉÑTs OF TIŒ EXPRESS ] D D HE S E 0 0 PRCn:Cf R R . V .10 OR CE OR OTIlER FA tILT S EPT ITS SOU: NEGLIGENCE OR WILLFULNESS CONDUCT. Initial here: A) _(Client) Certtncaflons: Guarantees and WAlTanties: RFA shal1 not be required to exe¢ute any d the existence of conditions whose existence RF ^ cannot ascertain. ent that would result in its certifying. guarl1J1teeing, or ....'D.tTanting IJmltafion ofLlabllih': In recognition of the relative risks. rewards and benefits of the proje<:t to both the Client and RF A the risks have been allocated such that the Client agrees \ha the (ul1cst extent pennittcd by law. RFA's total liability to the Client for any and al1 injuries, claims. loses, expet'.5CS, damages or cIa' cnscs sing out of this agreement from any cause or causes, shall not exceod the contract amount. Such causes include. but arc not r ,RF s negligence. errors. omissions. strict liability, breach of contract or breach of warranty. Initial here: A) _ (Client). e I afo or ices' This agrocmcnt may be terminated by the Client or RF A should the other fail 10 perform its obligations her<.'Undcr. In the event oftemúna~iOT'l, the Client shall pay RFA for all services rendered to the date of termination, an reimbursable expenses, nnd reimburs.ablc termination expenses Owner.tJtD of Documents: All docwnc:nts produced by RFA under tlùs agreem~t shall remain the property ofRFA and may not bc uscd by the Client for any other endeavor without the WlÏtlcn consent ofRFA, . . . e - Reimbursablcs: Reimbursable expenses such as printing fees, delivery fees, mileage, long distance telephone calls, etc. will be billed at 1,15 times invoice amount and are separate from the outlined fee above. Inyokes: Invoices will be sent monthly and are due \vithin thil1y (30) days after receipt. Amounts unpaid after sixty (60) days sha1l bear interest at the agreed upon rate of one point five (1.5%) per month. Om'red b}': "cccl'lel! b) : r Slenalure Date NOT~:: TI.e T..r1ll5 alld Conditions attachcd 10 Ihh fOI'n¡ an: parI Oflhis a¡::rHment. CITY OF NORTH RICHLAND HILLS Department: Public Wcrks Council Meeting Date: 10/12/98 -Sabject: Award .of Prciect tc WHECO Electric, Inc. in the Amcunt Agenda Number: PW98-21 of $518,671.25 fcr SCADA System Implementaticn - 1998 This CIP project will provide fcr the purchase and installaticn .of a SCADA (Superviscry Ccntrol and Data Acquisiticn) System fcr use in mcnitcring and ccntrolling the water and sanitary sewer systems. The project will entail the installaticn .of telemetry equipment at all bccster pump staticns, Fcrt Wcrth and Trinity River Authcrity water supply Iccaticns, elevated tank sites, lift staticns, and the Public Wcrks Service Center. The telemetry equipment will be ccnnected tc a new hardwarelscftware ccmputer SCADA system .on .one end at the Service Center and mctcr ccntrcl valves, senscrs and relay switches at the .other end. Propcsed installaticn Iccaticns are shcwn .on the map (Attachment "A") fcllcwing this ccver sheet. Six separate high technclcgy propcsals fcr this water/wastewater SCADA project were accepted .on July 28, 1998. Twc .of the contractcrs prcpcsed alternate equipment. This made a tctal .of eight cpticns tc review. A ccmmittee comprised .of staff members (Randy Shiflet, Greg Dickens, Kevin Miller and Larry Jcnes) and consultants (Richland Albin and Phil Philipp .of Kncwltcn-English- Flcwers, Inc., and Jce Kctrla .of McCreary & Asscciates) reviewed the prcpcsals thcrcughly. The propcsals were ranked and the ccntractcrs that submitted the tcp three were asked tc an interview with the Ccmmittee. After the interview .only the tcp twc ccntractcrs, WHECO Electric and G.E. Team Ccntrcls, were ccnsidered qualified tc adequately handle this prcject. In determining this, the Ccmmittee ccnsidered experience with radic-telemetry SCADA systems, experience with municipal contracts, experience- level of emplcyees, kncwledge .of procedures fcr a radic path study, geographicallccaticn of their hcme .office fcr suppcrt services, and length .of time prcpcsed for installaticn. Finally, in an effcrt tc bring the ccst within budget, the tcp twc ccntractcrs were asked tc provide suggested changes tc the .original prcpcsal that wculd reduce the price, but nct the quality of the project. Several deducticns were ncted including deleting sanitary sewer metering sites, deleting run-time scftware .on .one laptcp ccmputer, reducing the spare parts list, and modifying requirements fcr some equipment (Attachment "B"). The final adjusted prcpcsal amcunts are ncted belcw. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Director Page 1 of CITY OF NORTH RICHLAND HILLS Cantractor WHECO Electric alternate bid WHECO Electric G.E. Team Ccntrcls ¡me Adjusted Prapcsal Amaunt $489,486.25 330 $518,671.25 330 $521,211.00 Mctcrola Mcscad Mctcrcla Mcscad One .of the prcpcsed installaticn sites is the new Watauga Elevated Tank. A Remcte Terminal Unit (RTU) will be installed that will allcw us tc mcnitcr the level in the tank and will allcw Watauga tc view-cnly the Watauga Bccster Pump Staticn and the Rufe Sncw Drive Subtracticn Meters infcrmaticn. Watauga has agreed tc pay the $3,500 ccst fcr this installaticn. Therefcre, the City .of Ncrth Richland Hills ccst will be $3,500 less than the amcunt shcwn abcve. The SCADAPack RTU's were propcsed as an alternate piece .of equipment tc the Mctcrcla Mcscad RTU. The SCADAPack prcduct appears tc meet mcst .of the technical specificaticns, except it dces nct have the built-in battery backup like the Mcscad prcduct. The SCADAPack prcduct is new and has nc prcven track reccrd. The Mcscad RTU line has been used fcr .over 12 years and has shcwn tc be the leader in the market fcr ease .of maintenance and reliability. Based .on these facts, the Ccmmittee recommends award .of the prcject tc WHECO Electric fcr the Mctcrola Mcscad cpticn at a price .of $518,671.25. WHECO Electric has completed 3 similar projects and has 4 .others in progress. WHECO Electric alsc currently services 5 .other existing SCADA systems in the area. Several .of the WHECO Electric employees have previcus experience with many mcre installations while wcrking fcr ancther ccntractcr. WHECO is a Fcrt Worth based company with emplcyees living in the NRH area. Attachment "C" details the reascn fcr eliminating the third ccntractcr and provides information .on the basis the review ccmmittee used tc arrive at a recommendaticn fcr a Mcscad system rather than a SCADAPack system. Sufficient funds were approved in the 1996/1997 Capital Imprcvements Budget and are currently available. With the reducticn in staff as a result .of this autcmated radic contrcl system being installed, the system will pay fcr itself in 3.5 years. Reccmmendaticn: Tc award the project tc WHECO Electric, Inc. in the amcunt .of $518,671.25 (using the Mctcrcla Mcscad RTU prcduct) and an installaticn time .of 330 days. CITY COUNCIL ACTION ITEM Page_of _ ~,~ - r-:~~ ,- I ~ ~ ~"' ~ ~~~I :Jb(~~--7 - _ .. k ~-r=LI ¿ i ¡':¡'i~a- -~ ! 1- I r ~ ¡ti T I' ~. I -:::; It;: "" I~ 'Ç/ I i' ~tr r,j,);li I,~ -~ ~ ,....@ ~ /("'- !. \' 1'l,1, f,l1\ II! ---" ¡::¡ _ \-)...Jj NJ I III!~I ,II) ,I) III! 1=: r-~~ ~.<t: ~ rrr- . I ~I ~ ï /, ~ 155....::r:,J 11!id¡1 ~ ¡-....... - z.... . '---------\1 I II -19 J .).j . J ¡ CJ ~ "'~oc 111~' I ~,..~ \, r ." ,~ I L I J I ~ rr r-- )j~ -~ \ -'~ ~I r I L r=,J!J rJl1~¡ \ . I I .\. 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Loop 820 North Richland Hills, Texas 76180 ATTACHMENT "B" RE: 3-435, CITY OF NORTH RICHLAND HILLS SCADA SYSTEM IMPLEMENTATION - 1998 ADJUSTED PROPOSALS . Attached are three tabulations of offers from the two remaining "shortlisted" contractors for the above referenced project. Both WHECO Electric and G.E. Team Controls have submitted their proposals for an adjusted project as we had requested in a letter to each on September 18, 1998. Team Controls and WHECO both included Motorola Moscad equipment as specified and WHECO included an additional offer to substitute a less expensive SCADAPack RTU. These two products were discussed in a Proposal Review which was dated September 21, 1998 (copy attached). Any or all of the items listed in the attached "Adjusted Proposals" may be deleted from the project, if desired, in order to reduce the overall cost of the project. Following is a listing of the Adjusted Proposal Amounts as offered by both contractors: CONTRACTOR G.E. Team Controls WHECO Electric WHECO Electric RTU Motorola Moscad Motorola Moscad SCADAPack ADJUSTED PROPOSAL AMT. $521,211.00 $518,671.25 $489,486.25 We have been involved in projects with both of the above contractors and have had favorable experiences in all instances. Based upon the interviews with the contractors, our prior experience, and the attached adjusted offers, we are recommending that the City award this project to WHECO Electric with the Motorola Moscad option in the amount of $518,671.25. . It is our understanding that the City budget for the construction of this project is $525,000.00 1901 CENTRAL DR., SUITE 550. BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367. FAX 817/354-4389 North Richland Hills - SCADA System Implementation 1998 -Adjusted Proposals - Sept. 28. 1998 _ Pg. 20f2 . Please see the attached discussion which reviews all proposals received as well as the Micro Control System SCADAPack vs. the Motorola Moscad RIU. . . Proposal Item No. 30, "Add Computer Software to Watauga Elevated Iank Site" in the amount of$3,500.00 will be reimbursed to North Richland Hills by Watauga; therefore, North Richland Hills' cost will be $515,171.25. Please feel free to call if you have any questions regarding the above. ¡¿~ G.R. Philipp Jr., P.E. attch. xc: Mr. Randy Shiflet, Deputy City Manager Mr. Kevin Miller, P.E., Public Works Assistant Director Mr. Larry Jones, Public Works Superintendent/Utilities Mr. Joe Kotrla, P.E., McCreary & Associates 0~'2~!9R WEn 09:24 FAX 972 32~ 991~ GE TEA~I cn,'TROLS DALLAS @002 . North Rkhland Hills SCAOA - 1998 rrnrQ~ed rerl'Iction in cost: HasePr(lpnsal Amollnt .'I: tí43,522.00 l. Delete all San. Swr. Meter Sites (Sites 18 -;- 25) (.'S 3~º-LLP..Q} 2. Delete runtime sufiware on one laptop ($ _~500.01)) 3. Oelete Spare Parts cQl1sisting of: Complete RTU * One Dr Module One DO Module One AT Module One AO Module One Mixed 10 Module Y AGI Antenna One Coax T ,PT} Two Transient Pr0t~ctors Two DC Power Supplies Two Loop-powered. Oigital indicators Two Current to current isolators * Spare part$ should retain only 1 Moscad Power Supply, 1 CPU & I remote radio. ($ 5.000. Q!D 77'(!.I(¡f{(JII·¡'t.~ items npp£\' on£¡: to remaining sites (SS meters deleted) 1. . 5. 6. 7. R. 9. 10. II. Replace Stainless Steel RTU Enclosures outside Use interposing relay.c; for pump valve pC'sition 1,600.00) 1 ,600 . O'~ ($ ~, OO~QQ) ($ Replace Stainless Steel RTU Enclosures inside ($ Use Link Seal in lieu of 02: Gedney cast-in-pl;,ce seals. ($ 1,500.0'2) ITse rve conduit underground in place of plastic cOAted steel. ($ _J.! 500. 0Q) ($ 2,000.OQ) (.$ 7,000. OQ) ($ 2,000.00) Reduce antenna tower nnd hn!;e ~ree. A~ required Reduce allowam:e for honds & insllntnce Rcdllce allowance for mohil;zation Adjusted Proposal Amount $ 521,211. 09 Offer mAde hy: ^ny or all ()fnbove items may be deleted from the project at the ciiscretion of the City of North Richll\nd Hills. ?- ~þ-~- ~~~ _'-"..1 a.E. rea~~ntroJs . --7- - ;2.? -V~__ DAte North Richland Hills SCADA -1998 . Proposed reduction in cost: Base Proposal Amount - Moscad $ 627,823.25 ($ 76.052.00) ($ 4,500.0C1 I. Delete all San. Swr. Meter Sites (Sites 18 - 25) 2. Delete runtime software on one laptop 3. Delete Spare Parts consisting of: Complete RTU * One DI Module One DO Module One AI Module One AO Module One Mixed 10 Module Y AGI Antenna One Coax LPU Two Transient Protectors Two DC Power Supplies Two Loop-powered. Digital indicators Two.Current to current isolators * Spare parts should retain only I Moscad Power Supply, I CPU & I remote radio. ($ 6,500.0<1 The following items apply only to remaining sites (SS met~rs deleted) Replace Stainless Steel R TU Enclosures outside . 4. 5. 6. 7. 8. 9. 10. II. Replace Stainless Steel RTU Enclosures inside ($ 2,300.0q ($ 2,800.0q ($ 5,OOO.Oq ($ 5,000.Oq ($ 1,500.0q ($ 1.000.00 ($ 2,500.00 ($ 2,000.Oq $ _ 518,671.25 Use interposing relays for pump valve position Use Link Seal in lieu of 02 Gedney cast-in-place seals. Use PVC conduit underground in place of plastic coated steel. Reduce antenna tower and base spec. as required Reduce allowance for bonds & insurance Reduce allowance for mobilization Adjusted Proposal Amount Any or all of above items may be deleted from the project at the discretion of the City of North Richland Hills. Offer made by: . 9-21-98 Date North Richland HiIls SCADA - 1998 . Proposed reduction in cost: Base Proposal Amount - SCADAPack $ 593,286.25 ($ 69.700.00) ($ 4 , 500 .00) 1. Delete all San. Swr. Meter Sites (Sites 18 - 25) 2. Delete runtime software on one laptop 3. Delete Spare Parts consisting of: Complete RTU * Y AGI Antenna One DI Module One Coax LPU One DO Module Two Transient Protectors One AI Module Two DC Povver Supplies One AO Module Two Loop-powered. Digital indicators One Mixed 10 Module Two Current to current isolators SCADA Pack * Spare parts should retain only I~fos'ad Po..." SU}JpIJt I CPU & I remote radio. ($ 7,500.00) The following items apply only to remaining sites (SS meters deleted) . 4. 5. 6. 7. 8. 9. 10. II. Replace Stainless Steel R TU Enclosures outside ($ 2 ,300.00) ($ 2,800.00) ($ 5 ,000 .00) ($ 5,000.00) ($ 1 ,500 .OC? ($ 1 ,000 .00) ($ 2 . 500 .00) ($ 2,000.00) $ 489.486.25 Replace Stainless Steel RTU Enclosures inside Use interposing relays for pump valve position Use Link Seal in lieu of 02 Gedney cast-in-place seals. Use PVC conduit underground in place of plastic coated steel. Reduce antenna tower and base spec. as required Reduce allowance for bonds & insurance Reduce allowance for mobilization Adjusted Proposal Amount Any or all of above items may be deleted from the project at the discretion of the City of North Richland Hills. . Offerma~~ WHE 0 E ectr' , Inc. 9-21-98 Date . Date: September 21, 1998 A TT ACHMENT "C" To: Randy Shiflet, Deputy City Manager Greg Dickens, P.E., Director of Public Works Kevin Miller, P.E., Public Works Assistant Director From: G.R. (Phil) Philipp Jr, P.E. Knowlton- English- Flowers, Inc. Re: City of North Richland Hills SCADA System Implementation _ 1998; Review of High Technology Proposals Six separate proposals were received for this Project on July 28, 1998. Two of the contractors offered alternate equipment at a reduced price, essentially presenting eight options to consider. While price is a major factor in considering the most advantageous proposal, it is not the only consideration, the project being of a high-technology nature. This type of review process is structured to allow the City to award the project based on factors other than the lowest offered price. Following is a list of proposals received. 1. Acme Electric, Fort Worth, Texas . 2. Ferguson Service, Conroe, Texas 3. GE Team Controls, Carrol ton, Texas 4. Mid- Tex Controls, Lewisville, Texas - Base & Alternate Proposal 5. WHECO Electric, Fort Worth, Texas - Base & Alternate Proposal 6. WHF Electric, PIano, Texas Joe Kotrla (McCreary & Assoc.) & I have tabulated and reviewed the above proposals, taking into account: the hardware proposed, the experience of the contractor in a project of a similar nature, the geographic location of the contractor and their sub-contractors, proposed price and presentation of contractor's understanding of the project and ability to complete the project as designed. As a result of this review, we recommend that the following three contractors be given further consideration for award: Ferguson Service G.E. Team Controls WHECO Electric - Base Proposal . We made telephone calls to each of the above contractors on Monday, August 3, 1998 for the purpose of discussing this project and others of a similar nature. Prior projects of theirs were discussed as well as how they each thought the NRH project might be addressed. Each contractor was asked for a list of similar projects that might be visited by the review committee. . . . KEF No. 3-./35 - SCADA Proposal Review - September 4, 1998 _ Page 2 of 3 Following the telephone conversations and disregarding proposed price, we ranked the proposals in the following order: 1. G.E. Team Controls 2. WHECO Electric 3. Ferguson Electric We consider that both G.E. Team Controls and WHECO Electric to be excellent finns with both personnel and experience necessary to complete this project as designed. Team Controls has significantly more experience in this field and would probably provide a more comprehensive interface for the SCADA operator ("MMI" or "PMI"). WHECO offered a slightly less expensive installed cost, but has never provided a system of this size previously. Both companies are currently involved with both TRA and other surrounding City's SCADA systems. We feel that either company would provide a solid system that would serve the City for many years. Ferguson Electric has proposed a product that looks good on paper and offers a very attractive price. They appear to have very little or no experience with SCADA Systems of the size and nature of the proposed NRH system. Their home office location (Conroe, Tx) could cause some difficulty during both installation and maintenance of the system. We felt that their proposed price and installation time is not representative of the scope of this project. They did not submit a list of sub-contractors to be used as was required in the proposal description. While the equipment proposed in this submittal may be adequate, we could find no similar existing installations; therefore, we are not recommending Ferguson as a No.1 contender even though they offered the lowest price. The other three finns (Acme, Mid-Tex and WHF) submitting proposals were either not as qualified as the top three, the product offered was not of equal quality (Acme and WHF proposed to use Modicon PLCs), or their proposed price exceeded other proposals for an equal, or better product; therefore, we could not recommended them for further consideration. The review committee, Randy Shiflet, Greg Dickens, Kevin Miller, Larry Jones, Richard Albin, Phil Philipp and Joe KotrIa met on Wednesday, September 2, 1998 and interviewed representatives from the three above "shortlisted" contractors. Discussions were based on the attached outline which expanded upon Section 3.2.02 (i) of the Contract Documents. Following the interviews, the review committee discussed the responses of the three finns and decided that Ferguson Service Systems should be removed from the shortlist due to the following: 1. Their general lack of municipal SCADA experience, 2. They have been involved in only two small radio-telemetry SCADA projects, 3. They have never configured a "Hot standby radio" switchover system, 4. They did not seem to comprehend the procedure or necessity of a radio path study, 5. Their lack of alternate personnel to fill-in, if necessary, 6. They did not plan to have a Project Superintendent on the job at all times, 7. The geographic location of their home office in Conroe would cause difficulty in product support 8. The time proposed (120 calendar days) is not reasonable for this size project, 9. They were not experienced or qualified to install radios, antennas or coax cables. KEF No. 3-435 - SCADA Proposal Review - September 4, 1998 _ Page 3 of 3 . It is our recommendation that the review committee arrange to visit an existing installation of each of the two top contenders being considered. Actually viewing an installation and interviewing the operators is the most beneficial method of evaluating the contractor's work. Even though this visit might require a full day to visit the two sites, we feel that the time spent doing so would prove to be very beneficial to the city over the long term. . . Suggested locations to visit are: Team Controls WHECO Elect. Richardson, TX Keene, TX 30 mi. ENE ofNRH 33 mi. S ofNRH Please let us know if you wish to visit these sites, whereby we can arrange the trip. Control Microsystems SCADAPack vs. Motorola Moscad RTU: G.E. Team Controls and WHECO Electric both based their Proposals on the Motorola Moscad RTU (Remote Terminal Unit) as specified. WHECO also offered to substitute the Control Microsystems SCADAPack as an alternate RTU that would reduce the installed price of the system by approximately $34,500. While the SCADAPack appears to meet most of the technical specifications for an RTU, it is a relatively new product in the market and has no proven track record. Haltom City is currently in the process of installing several of these units, but it will be some time before they have proven themselves. The SCADAPack also does not contain built-in battery backup, as required, in case of power failure. This would have to be added by the contractor rather than being a "factory- installed" feature. Although WHECO has offered the SCADAPack as a cost saving option, they highly recommend the Motorola Moscad RTU as a more reliable, robust, long-term product.