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Home My WebLink AboutCC 1996-04-08 Agendas , - CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA APRIL 8, 1996 - 6:15 P.M. For the Meeting conducted at the North Rich/and Hills Community Center in the Municipal Court Room, 6720 Northeast Loop 820. . NUMBER ITEM ACTION TAKEN 1. IR 96-43 North Loop Dodge/Rodger Line Drive (5 Minutes) 2. IR 96-44 Christmas Lights - City Hall Complex (5 Minutes) 3. GN 96-40 Transitional Housing for the Indigent - Ordinance No. 2113 (Agenda Item No. 10) (10 Minutes) 4. GN 96-46 Tower Site Lease Agreement with Sprint Spectrum L.P. (Agenda Item No. 15) (10 Minutes) . 5. PU 96-31 Award of Bid for Landscaping and Tree Planting along Bedford-Euless Road, Richfield Park and Green Valley Park (Agenda Item No. 16) (5 Minutes) 6. Other Item s -e ---....... . . e Page 2 e NUMBER ITEM ACTION TAKEN - 7. *Executive Session (30 Minutes) - The Council may enter into closed executive session to discuss the following: A. Consultation with attorney under Gov. Code §551.071 : Consideration and Action on Matters involved in WatauQa vs. NRH (236th District Court) B. Personnel Matters under Gov. Code Section 551.074: Elected Officials 8. Adjournment - 7:20 p.m. *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. e CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA APRIL 8, 1996 .---~ .. For the Regular Meeting conducted at the North Richland Hills Community Center in the Municipal Court Room, 6720 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items marked with an * are on the consent agenda and will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. . NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Minutes of the Regular Meeting March 25, 1996 e Page 2 . NUMBER ITEM ACTION TAKEN - 5. Presentations by Boards & Commissions a. Animal Shelter Advisory Board Meeting b. Parks and Recreation Board Minutes 6. Removal of Item(s) from the Consent Agenda 7. Consent Agenda Item(s) indicated by Asterisk (9, 11, 13, 14, 15, 16, 17, 18,19,20, & 21) 8. PZ 96-06 Public Hearing to Consider an Amendment to the Zoning Ordinance No. 1874 Regarding Wooden Light Poles in Commercial and Industrial Zoning Districts - Ordinance No. 2114 *9. PS 96-08 Request of Carter Love for Final Plat of Lot 1, Block 1, Forest Grove Addition (Located at 7429 Continental Trail) '"' - . e Page 3 e NUMBER ITEM ACTION TAKEN - 10. GN 96-40 Transitional Housing for the Indigent - Ordinance No. 2113 *11. GN 96-42 Retaining 817 Area Code- Resolution No. 96-23 12. GN 96-43 Ingress and Egress from Oak Hills Subdivision - Section 2 *13. GN 96-44 Professional Services Contract - Little Bear Creek Trail, Phase I Signage and Bike Maps and Calloway Branch Trail *14. GN 96-45 Setting Date for Run-off Elections _ Resolution No. 96-24 *15. GN 96-46 Tower Site Lease Agreement with Sprint Spectrum L. P. *16. PU 96-31 Award of Bid for Landscaping and Tree Planting along Bedford-Euless Road, Richfield Park and Green Valley Park *17. PU 96-32 Authorize Purchase of Computer Equipment from Department of Information Services . e Page 4 e ~.. .. ..; NUMBER ITEM ACTION TAKEN *18. PU 96-33 Authorize Extension of Annual Contract for Aquatic Chem ical Supplies for NRH20 Water Park *19. PU 96-34 Award Bid for 1996 Street Wedge Mill Project *20. PW 96-20 Approve Supplemental Agreement NO.1 with the State of Texas for Reconstruction of the Rufe Snow Drive/IH 820 Bridge - Resolution No. 96-25 *21. PW 96-21 Amendment of the 1995/96 Capital Improvement Projects Budget to Show Rumfield Road as Three (3) Separate Projects 22. Citizen Presentation 23. Adjournment e L/-5- 9h , Date / .37 ¡J fJ( Time . /þ City, Secretary By \--7 ~'J'1.. INFORMAL REPORTTO MAYOR AND CITY COUNCIL No. IR 96-40 . \ ~ ~ ¡! if Date: April 1, 1996 Subject: Mid Year Budget Reductions Recently I reported to Council that our sales taxes and some other revenues are lagging behind our 1995-96 forecast. Because of this, I have asked departments to identify areas within their respective departments to reduce expenses by 1 % for this year. In doing this I also requested that reductions be made in areas which would have the least adverse impact possible for delivery of services to the public. I have now received the suggested budget reductions and believe that we can reduce expenditures and avoid a deficit for the fiscal year. This of course is assuming that the revenue shortfalls do not worsen for the balance of the fiscal year. We will, of course, carefully monitor revenues each and every month and take any further action as deemed appropriate. Departments and the City Manager's staff have identified $341,000 in reductions. These are primarily in the following areas: . · Eliminate Public Information Officer position for this fiscal year. · Delay replacement of Chief Building Official position. · Salary savings resulting from certain jobs remaining vacant a somewhat longer than usual. · Deleting some training and travel requests. · Delaying some small equipment replacements until future year. · Savings from demolition projects. · Delay in hiring of some part-time personnel. · Delay of some maintenance items that can be safely held until next fiscal year. No reductions were made in the City Council's budget or the City Council Contingency. I did not want to disturb these budgets because these provide flexibility for urgent or emergency situations that might arise. After reviewing all these requests, I believe that these reductions can be accomplished without adversely impacting our operations. Obviously, if revenues turn around, we would certainly want to restore some of these items, but at the present time, I have directed that these reductions be implemented in departmental operations. I appreciate the Council's support during these very unusual times. If I can respond to any questions regarding this, please feel free to give me a call. Respectfully submitted, . CCt. C.A. Sanford City Manager ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS -- - . e . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 96-4:\ + Date: April 3, 1996 SUbject: North Loop Dodge/Rodger Line Drive The attached map shows a shaded area between North Hills Hospital and North Loop Dodge. We acquired this property from North Hills Hospital to build Rodger Line Drive. It was necessary to acquire the shaded area so we could assess North Loop Dodge. You will recall they were not interested in paying for half of the road, nor were they to excited about being assessed. The total assessment is approximately $40,600. Since it is our policy not to bill for assessments until completion of the project, this has not been done. Marty Wieder has been contacted by the principal of North Loop Dodge to purchase the shaded area. This parcel has no value to the City. We might consider donating it to North Loop Dodge, or selling it for a minimum fee. We will discuss this at our Pre-Council Meeting. :.Ã::~F City Manager CAS/gp ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I I t I J : : : : L III i 1/"/.1' __===---1 : L____ f---~J : i ~ ·1 r--__--..L- _____ I ~ 1 t f-122 I ( __ ___ peo'U r ___ I J ~-_L = ___ __= q neMO"e~ _____ I , 0' C--- I ¡¿¿zj - - - - - - v ~008 -L - I I I ~ I ____==-------J I L I I ---_L --__L I W I ~ I ~ 0 ~ I 0 , j I ~ I t I ::ê ~- ::....~ --= =- =- -~7- - -- I .------ ----:=.:- -- I -.---. ---.=-=- -- --- --- I --.-.-. _.=.- --- i Ü------·-·J ~ I I " I I :>2 I. I .~ I !;! , ~ ' ~ !D ' 0 C> I() , c.£ I ~ I ~ I 0 I " I ~ I ~ , ~ æ I ~ I « I /;..::::__~-I------- - : ~ _ I ~ r --__ I I r-----..L~ I ____I f I~ I 1 I L I I I ----, 0' I _----.---:lJ-- I / //' ____ I I // ---~ 1 ,," 1,,/ r , .' . .. o N CO C- O o -I W Z . . -- co +-' '- a. en o I J!!. I ..c t o Z . INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 96-44 ~ Date: ~ Subject: April, 3, 1996 Christmas Lights - City Hall Complex At the request of the City Manager, Bean Electrical Company submitted an estimate of $25,000 for installing Christmas Lights to outline the City Hall Complex. Bean Electric Co. has performed this type of work on other buildings around Fort Worth and is familiar with designing this type of system. This estimate is for outlining the top of the west, south, and east side of the building and going down the corners to within six foot of the ground. This type of lighting requires securing aluminum brackets with guide wires to the building. The guide wires would be removed with the lighting but some brackets on the top of the building would stay year round. The annual cost after the first year for installing and . removing the lights would be approximately $3000. If Council wishes to Proceed with this project it will be necessary for staff to develop design specifications to be used with the formal bid process. Once formal bids have been received they will be submitted for Council approval along with a funding source. · ZY;2;d. Thomas Powell - ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS e .. e -'..~. ~ .. ... ." "." :z o I- .4: > w --1 we ::t:-=- I-!: ~ - 0'" \J)~ . . ..,.".'" . ...... ~'. s·', ,;. e :"-'. -- :.,..:''' ." .' ,. · e e e e e e .- ~ u""... .' ,. "- e e e .. " - - --e e e MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - MARCH 25, 1996 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order March 25, 1996 at 7:30 p.m. ROLL CALL Present: Tommy Brown JoAnn Johnson Lyle E. Welch Mack Garvin Mark Wood Ray Oujesky Byron Sibbet Linda Spurlock Sansoucie Staff: Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Greg Dickens Absent: C.A. Sanford Jeanette Rewis Mayor Mayor Pro Tem Councilman Councilman Councilman Councilman Councilman Councilwoman Assistant City Manager Assistant City Manager Assistant City Secretary Attorney City Engineer City Manager City Secretary 2. INVOCATION Councilman Sibbet gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES OF THE REGULAR MEETING FEBRUARY 26, 1996 APPROVED -- - --e e e March 25, 1996 Page 2 Councilman Oujesky moved, seconded by Mayor Pro Tem Johnson, to approve the minutes of the February 26, 1996 meeting. Motion carried 7-0. 5. MINUTES OF THE SPECIAL MEETING MARCH 18, 1996 APPROVED Councilman Wood moved, seconded by Councilman Oujesky, to approve the minutes of the March 18, 1996 meeting. Motion carried 7-0. 6. PRESENTATIONS BY BOARDS & COMMISSIONS No action necessary. 7. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilman Garvin removed Item No. 31 from the Consent Agenda. 8. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (12, 13, 15,16,17,1~19,20,21,24,25, 26, 27, 28, 29, 30, 32, & 33) APPROVED Councilman Sibbet moved, seconded by Councilman Wood, to approve the Consent Agenda. Motion carried 7-0. 9. PZ 96-06 - PUBLIC HEARING TO CONSIDER AN AMENDMENT TO THE ZONING ORDINANCE NO. 1874 REGARDING SCREENING REQUIREMENTS FOR CONTRACTOR STORAGE YARDS ORDINANCE NO. 2109 APPROVED --- - --e e e March 25, 1996 Page 3 Mayor Brown opened the Public Hearing and called for anyone wishing to speak in favor to come forward. Mr. LeBaron, Planning Director, presented the proposed ordinance. Mayor Brown called for anyone wishing to speak in opposition to come forward. There being no one wishing to speak Mayor Brown closed the Public Hearing. Councilman Oujesky moved, seconded by Mayor Pro Tem Johnson, to approve Ordinance No. 2109. Motion carried 7-0. Mayor Brown recognized Mr. Ben Shilcut, 1996 Volunteer of the Year for the City of North Richland Hills. 10. PZ 96-07 - REQUEST OF TOMMY EVANS FOR AN APPEAL HEARING TO REZONE LOT 2, BLOCK N, RICHLAND OAKS ADDITION FROM C-1 COMMERCIAL TO R-2 SINGLE FAMILY RESIDENTIAL (LOCATED AT THE SOUTHWEST CORNER OF WYOMING TRAIL AND GRAPEVINE HIGHWAY) APPROVED Mr. Tommy Evans, applicant, appeared before the Council. Mr. Evans stated he wanted to build a house on a lot that was presently zoned commercial. Councilman Oujesky moved, seconded by Councilman Garvin, to set the appeal hearing for April 22, 1996. Motion carried 6-1; Councilmen Oujesky, Garvin, Welch and Wood and Mayor Pro Tem Johnson and Councilwoman Sansoucie voting for and Councilman Sibbet voting against. --- - -e e e March 25, 1996 Page 4 11. PZ 96-08 - PUBLIC HEARING TO CONSIDER THE REQUEST OF KWIK INDUSTRIES FOR A SPECIAL USE PERMIT FOR AN AUTOMOBILE LUBRICATION CENTER ON LOT AR1, BLOCK 2, CRESTWOOD ESTATES (LOCATED AT THE SOUTHWEST CORNER OF DAVIS BOULEVARD AND STARNES ROAD) - ORDINANCE NO. 2110 APPROVED COUNCILMAN WOOD ABSTAINED FROM DISCUSSION & VOTING BECAUSE OF CONFLICT OF INTEREST. Mayor Brown opened the Public Hearing and called for anyone wishing to speak in favor to come forward. There being no one wishing to speak Mayor Brown called for anyone wishing to speak in opposition to come forward. There being no one wishing to speak Mayor Brown closed the Public Hearing. Councilman Sibbet moved, seconded by Councilman Oujesky, to approve Ordinance No. 2110. Motion carried 6-0; Councilman Wood abstaining. *12. PS 96-02 - REQUEST OF CHARLES BRADLEY FOR FINAL PLAT OF LOTS 1 AND 2, BLOCK 1, BRADLEY ADDITION (LOCATED AT 7104 DOUGLAS LANE) APPROVED *13. PS 96-05 - REQUEST OF STEVE PACE FOR FINAL PLAT OF LOT 1, BLOCK 1, PACE ACRES ADDITION (LOCATED IN THE 8400 BLOCK OF SHADY GROVE ROAD) APPROVED 14. PS 96-06 - REQUEST OF STEVE AND VICKI WEINBERG FOR FINAL PLAT OF EDEN ADDITION, FOURTH FILING (LOCATED AT THE END OF HIGHTOWER DRIVE EAST OF DAVIS BOULEVARD) APPROVED · -- - --e e e March 25, 1996 Page 5 Councilman Garvin moved, seconded by Councilman Welch, to approve PS 96-06 with the provision that the portion of the street in front of the unplatted property to the west of the applicant's property be constructed by the City in the same manner as the new road to the east. Motion carried 7-0. Mayor Brown recognized Boy Scout Troop No. 122. *15. GN 96-30 - AMENDING FALSE FIRE ALARM PENALTY FEES - ORDINANCE NO. 2107 APPROVED *16. GN 96-31 - CONSIDER AMENDMENT TO ELECTRIC CODE TO ADOPT 1993 EDITION OF THE NATIONAL ELECTRICAL CODE - ORDINANCE NO. 2108 APPROVED *17. GN 96-32 - ABATEMENT OF JUNKED CAR NUISANCE - ORDINANCE NO. 2112 APPROVED *18. GN 96-33 - APPROVAL OF DEVELOPMENT PLAN FOR NEIGHBORHOOD PARK AT GLENVIEW AND DAWN APPROVED *19. GN 96-34 - RESOLUTION AUTHORIZING SUBMITTAL OF ISTEA GRANTS TO COG - RESOLUTION NO. 96-18 APPROVED *20. GN 96-35 - NRH20 FACILITY ENHANCEMENTS CHANGE ORDER NO.1 APPROVED ---- - e e e March 25, 1996 Page 6 *21. GN 96-36 - AUTHORIZING PARTICIPATION IN THE LOCAL GOVERNMENT INVESTMENT COOPERATIVE (LOGIC)- RESOLUTION NO. 96-19 APPROVED 22. GN 96-37 - ABANDONMENT OF FRANKIE B STREET RIGHT-OF-WAY ORDINANCE NO. 2111 APPROVED Councilman Garvin moved, seconded by Councilman Wood, to approve Ordinance No. 2111. Motion carried 7-0. 23. GN 95-38 - TREES FOR TOTS PROGRAM APPROVED Councilwoman Sansoucie moved, seconded by Councilman Oujesky, to approve GN 96-38 to include children born to North Richland Hills residents or children born in a hospital located in North Richland Hills. Motion carried 7-0. 233. GN 96-39 CHANGE ORDER NO.6 - CITY HALL PROJECT APPROVED Councilman Wood moved, seconded by Mayor Pro Tem Johnson, to approve GN 96-39. Motion carried 7-0. *24. PU 96-25 - AWARD BID FOR TELEPHONE SYSTEM UPGRADE APPROVED - - e e e March 25, 1996 Page 7 *25. PU 96-26 - AUTHORIZE CONTRACT WITH DEPARTMENT OF INFORMATION RESOURCES FOR GIS SOFTWARE MAINTENANCE APPROVED *26. PU 96-27 - AUTHORIZE PURCHASE OF SYNCHRONIZED CLOCK TIME SYSTEM FROM AIREP ELECTRONICS APPROVED *27. PU 96-28 - AWARD BID FOR TORO MOWER APPROVED *28. PU 96-29 - AWARD BID FOR TRACTOR/LOADER APPROVED *29. PU 96-30 - AUTHORIZE ANNUAL CONTRACT WITH FORENSIC CONSULTANT SERVICES APPROVED *30. PW 96-16 - APPROVE CHANGE ORDER NO.4 FOR RODGER LINE DRIVE, SECTION B APPROVED 31. PW 96-17 - AWARD BID FOR PRECINCT LINE ROAD UTILITY ADJUSTMENTS, PHASE 2 APPROVED Councilman Garvin moved, seconded by Councilman Oujesky, to award the contract, appropriate funds and revise the budget to total $530,000. Motion carried 7-0. ---- - e e e March 25, 1996 Page 8 *32. PW 96-18 - APPROVE INTERLOCAL AGREEMENT CONCERNING NORTH TARRANT PARKWAY (WILSON LANE) RIGHT-OF-WAY DEDICATION AND DRAINAGE IMPROVEMENTS BETWEEN CITY OF NORTH RICHLAND HILLS AND CITY OF KELLER - RESOLUTION NO. 96-20 APPROVED *33. PW 96-19 - APPROVE BUDGET FOR GREEN VALLEY STORM DRAIN ADJUSTMENT APPROVED 34. CITIZENS PRESENTATION 1) RANDY BURTON - RE: REQUEST FOR REPAIRS TO CLIFT & WALTER STREETS Mr. Burton, 6921 Clift Street, requested that the bad portions of the streets be repaired. Mayor Brown advised the City would repair the streets within the new few weeks. 2) MS. REGINA TURNER - RE: BICYCLE SAFETY Ms. Regina Turner, 7400 Echo Hill Drive, Watauga, appeared before the Council supporting a bicycle helmet ordinance. Mr. Randall Wilson, Ms. Turner's son, appeared before the Council supporting a bicycle helmet ordinance. Councilman Garvin stated he felt the State Legislature would be taking action on this at their next session. Councilman Garvin advised the Council from a local level would have to obtain community input. Mr. Jeff Lowery, 7200 Monterry Drive, Fort Worth, appeared before the Council and encouraged them to consider legislation to prevent head injuries. Mr. John Ricea, 514 Cecil Lane, Euless, appeared before the Council and spoke in favor of bicycle helmets. - - e e e March 25, 1996 Page 9 Residents of Eden Estates and Flamingo Estates appeared before the Council expressing concerns about the proposed housing addition adjacent to their development. They expressed concerns about the increase in traffic through their residential streets, safety, and the need for another outlet to Precinct Line Road. The following residents spoke: Ms. Myrtis Byrd, 7312 Hialeah Circle Don Hill, 8909 Ashcraft Bob Shafer, 7321 Hialeah Circle Mary Ann Bond, 8816 Ashcraft Ken Hostin, 7125 Greg Court Mayor Brown recessed the meeting at 9:00 p.m. Mayor Brown called the meeting back to order at 9:05 p.m. with the same members present as recorded. The following residents from Eden Estates and Flamingo Estates appeared in continuation of the concerns expressed preceding the recess: Mr. Randy Burton, 6921 Clift Street Mr. David Potter, 8959 Tamiami Court Mr. Max Benson, 7316 Hialeah Circle West Mr. Tony Avanzini, 7412 Boca Raton Ms. Jennifer LePla, 8828 Ashcraft Mr. Pat McCart, 8804 Marti Lane Mr. Pete Durant, 7101 Eden Road Mr. Darrell Rodgers, 7405 Boca Raton Mr. L.C. Vegas, 8805 Marti Lane. Councilman Oujesky moved, seconded by Councilman Welch, to place an item on the April 8, 1996 City Council Agenda addressing the concerns of the neighborhood. Motion carried 7-0. -- - e e . 35. ADJOURNMENT Mayor Brown adjourned the meeting. March 25, 1996 Page 10 ATTEST: Tommy Brown - Mayor Patricia Hutson - Assistant City Secretary NORTH RICHLAND HILLS ANIMAL SHELTER ADVISORY BOARD MEETING March 18, 1996 . Pam Burney Warren Cox Candi Henderson Joe Metcalf, D.V.M. Don Sharp Lyle Welch Debbie York Present: ITEM CALL TO ORDER APPROVAL OF MINUTES: 06/27/95 MEETING "PAWS FOR THE CAUSE" Director, Environmental Services Executive Director, SPCA of Texas Animal Services Education Officer Davis Boulevard Animal Clinic Supervisor, Animal Services City Councilman Secretary, Environmental Services DISCUSSION ACTION TAKEN The meeting was called to order at 6:40 p.m. by Dr. Joe Metcalf. Motion to approve the minutes by Warren Approved Cox, second by Dr. Joe Metcalf. Pam Burney informed the Board of the upcoming main event for Be Kind to Animals Week which is an adopt-a- thon/walk-a-thon. She noted that the event will be cosponsored with the City of Bedford Animal Control. Animal Services Public Awareness Officer Candi Henderson provided the board with the details of the event, including the day's schedule, a list of the sp·onsors as well as personalities who have been asked to participate. She noted that Animal Services has received assistance from the Parks and Recreation Department on the layout of the walk-a-thon course, vendors that are used at NRH20, and with the distribution of advertising flyers. Warren Cox stated that the SPCA of Texas had charged both an entry fee and pledges for their walk-a-thon and suggested that his co-worker Carrie Candi: Contact Ms. Clark Clark might be helpful in answering questions regarding the details of their walk-a-thon. '-- ITEM AWS FOR THE CAUSE ontinued) Spay Day USA DISCUSSION ACTION TAKEN Pam Burney asked the board's opinion of impounding local veterinarians or city council members to help raise donations at the event. Warren Cox suggested that impounding one of the personalities, such as a DJ might help to get advertising for the Candi: Seek out a event as well as to really push adoptions. personality for this. Councilman Lyle Welch suggested inviting Island Girl and her owner to Candi: Invite Island Girl make a guest appearance at the event. and her owner. Public Awareness Officer Henderson reported that the Spay Day USA on February 26, 1996 was a great success and provided the following results from local clinics that participated in offering reduced rate spay/neutering during the week of February 26th: Animals Altered 37 40 10 Veterinarian Family Pet Clinic Animal Clinic of Watauga Colleyville Animal Clinic It was noted that possibly many other animals were spay/neutered by other veterinarians as a result of the publicity for Spay Day USA. Pam Burney pointed out that the North Richland Hills Animal Services Center was the only shelter in the area that participated in Spay Day USA. · ITEM onthly Statistics iends of the Shelter Spay/Neuter Assistance Fund DISCUSSION The board was provided with monthly reports for 1995 as well as detailed reports for January and February, 1996. Pam Burney explained that the 1996 reports were products of the new free PetWhere software the Animal Services Center is now using. She indicated that representatives of PetWhere will be at the Animal Services Center April 23-24 to look at the system as well as to receive input regarding their upcoming field version. Pam Burney told the Board that it will take some time to enter a years worth of license data into the new system. ACTION TAKEN Dr. Joe Metcalf suggested that the data be entered one month at a time so that the license reminders would be generated. Pam Burney asked the Board Members opinion on forming a non-profit group to administer the Shelter Fund Donations. Warren Cox suggested that a volunteer group be formed to solicit donations but would not administer the funds and should not incorporate. Pam Burney suggested that part of the Approved. Shelter Fund Donations could be used to assist low income people in adopting animals. Dr. Joe Metcalf asked what would the criteria be to receive assistance. Warren . Cox told the Board that the SPCA asked for W-2's. Warren Cox made the motion that an account be established for the Spay/Neuter Assistance Fund to provide help for the spay/neuter and care of pets of indigent persons. Second by Councilman Lyle Welch. '" ITEM DISCUSSION uilding Improvements Pam Burney outlined the following improvements to the Animal Services Center noting that some of the funds for these improvements will come from the Water Bill Donation Fund and the rest from the City: 1. Replacing 4 solid doors with glass doors to give the shelter a more open look, to provide a safer environment for both patrons and animals. 2. Replacing vinyl flooring in front area with tile. 3. Installing a fire alarm system. 4. Possible addition to the shelter Pam Burney informed the Board City Manager Sanford had been approached by the City Manager of another city regarding the possibility of contracting with North Richland Hills Animal Services Center on an addition that would provide services for that city. The Board was informed that the Auto Pound now located behind the shelter will be moved allowing room for limited expansion of the Animal Services Center. Pam Burney told the Board that the Water Bill Donation funds had been held primarily for use in expanding the shelter and that contracting with another City for an addition would help to expedite this expansion. Warren Cox cautioned that the City wanting to contract with the Animal Services Center should be required to have a licensing program so that fewer animals would be left at the shelter. ACTION TAKEN P. Burney: Make sure alarm is not extra sensitive to dust and hair. · ITEM exas Department of Health Rule hanges Kroger Cares DISCUSSION A new rule going into effect in April, 1996, requiring all animals to be vaccinated by a veterinarian before being released from a shelter was explained by Pam Burney. Because of the higher cost of a veterinarian coming to the shelter, the cost of adopting animals as well as impounded animals being returned to their owner would increase. Pam Burney told the Board that she would be drafting a letter for Mayor Brown opposing this rule. Warren Cox suggested that a letter also be sent by the Texas Federation of Humane Societies, Humane Society of the U.S. and the Texas Veterinarians Medical Association. ACTION TAKEN Candi: Contact Jan Buck for a rabies display. Don Sharp: Make sure the Water Dept. has a supply of license applications and rabies info sheets. Pam Burney said that Texas Department of Health's purpose was to stop the rapid spread of rabies; however, that a better solution would be for shelters to maintain a strict rabies vaccination audit process. Pam Burney informed the Board of this Approved fund raising program whereby a person presents a card when purchasing groceries. The shelter would receive a varying percentage of the sales each quarter depending on the amount of the total purchases. The money earned would be earmarked for the Spay/Neuter Assistance Fund. Warren Cox pointed out that this would be aa good way of raising funds and also a way of advertising the shelter. Warren Cox made the motion that the shelter participate in the Kroger Cares program. Second by Councilman Lyle Welch. " ITEM DISCUSSION ACTION TAKEN ppointment of Don Sharp to Motion by Warren Cox to appoint Don Approved. ard due to resignation of board Sharp to the Board, second by Dr. ember. Metcalf. Other Items Councilman Lyle Welch asked about the status of the Canvasing Program. Pam Burney explained that it is essential to have the computer program fully functional before canvasing can be started. Motion made by Dr. Metcalf to adjourn, Meeting adjourned at 8: 15 second by Warren Cox. p.m. Adjournment c¡)¡ 1¿;) -j/!f- Debbie rk, Secretary . . M;\BOARDIMINUTES.396 .. . . . 9512.MON NORTH RICHLAND HILLS ANIMAL SERVICES MONTHLY REPORT ACIIVITY DEC. 1-994 DEC. 1995 YTD CALLS FOR SERVICE 343 304 4046 LIVE DOGS HANDLED 167 76 1544 LIVE CATS HANDLED 63 36 933 LIVE OTHER ANIAMLS HANDLED 10 13 282 LIVE DOGS PICKED UP 98 46 880 LIVE CATS PICKED UP 28 27 450 LIVE OTHER ANIMALS PICKED UP 7 13 256 DOGS SURRENDERED 69 30 672 CATS SURRENDERED 35 17 515 -- OTHER ANIMALS SURRENDERED 3 0 35 DOGS QUARANTINED 3 0 56 CATS QUARANTINED 6 0 17 DOGS BORN IN SHELTER 0 0 1 CATS BORN IN SHELTER 0 0 0 OTHER ANIMALS BORN IN SHELTER 0 0 0 DOGS DIED IN SHELTER 1 0 11 CATS DIED IN SHELTER 1 2 17 OTHER ANIMALS DIED IN SHELTER 0 1 5 DOGS EUTHANIZED 75 25 656 CATS EUTHANIZED 46 29 764 OTHER ANIMALS EUTHANIZED 2 10 182 DOGS ADOPTED 29 9 190 CATS ADOPTED 11 4 85 OTHER ANIMALS ADOPTED 0 1 3 .,. ~ '7 - < T - !:ï M <t -- W N - - Z LL 0 tJ'J 0 - LU (5 Li"'\ 01 01 en r- w r-; Z 0: c:::: ~ L.LJ ill c:::I (.) - :E: ~ I L.LJ - !:J u L.LJ (I'J r- Q . ~ W W >- - c:::: CQ a. - <: I III - =' <t z: 0 Ü <: tC ..., - C/) ...l <t CO >< ~ ~ ill ~ ,I~I:~::~ o = ~ ~ ;ã g I~ I. .. 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"'1J 0 ::T 0 '< :) ~. c.. 0 e!. -I 3 CD CD3 :)"0 -CD i" tD CD ::T Q) < õ' -, It CD iiJ - c ¡ CD Q) :) CD - c.. ,...... en - ã) (II (II - "'1J Q. õ' N '< ~ U'I N - I~ N U1 N1 . l' en "0 Q) o CD 00 ao CDc -,;:¡. <:... ¡: "'" ¡¡ï c., $l õ' :) -10 III ~ ~ .... 0 .... w .- - C11 .... .þ.CD öèD (¡.)(J) o o I I m ~ r- I m i:' :) ::J œ. z o :xJ -t :J: :xJ ñ :J: s: Z C :J: F ::0 ï ~ en g, m :Þz õ' -, ~ i o I» :Þ ~ ; ï ~ !!. en èD I» m ~:~ ::T (þ _ 2 0 0 o :s m N (þ en ~ 0 èD m 0) z -t m :xJ :Þ Z i :Þ ï o o c: Z -t m-l cs. -I» ?"- "'tJ Q) cc ~ .... . . 11. . '" ... III" SEVERE BITE DATA: Dr. Jane Mahlow and Karen McDonald of the TDH Zoonosis Control Division recently completed an analysis of the 1,017 severe bites/attacks which occurred in Texas in 1990-1994. Here is a brief summary: 10. A. Species involved: Canine Feline Other 94% 4%'¡ 2% B. Breeds of dogs involved in incidents: Breed Number of Incidents Chow 201 Chow cross 56 German Shepherd 64 Labrador 54 Pit Bull 67 Rottweiler 65 Rabies Vaccination Status: Currently vaccinated 56.5% NOT currently vaccinated 73.5% Provoked versus Unprovoked: Provoked 26.5% Unprovoked 73.5% Age and Sex of Victim: Female 40% Male 60% ~ <6 6-10 11-19 20-59 >59 Percent 27.6% 26.5% 13.7% 24.2% 7.0% NOTE 68.8% of victims were less than 20 years of age. In1994, nineteen PHR 2/3 agencies filed Severe Bite/Attack reports. Be sure to report these events if they occur in your jurisdiction. ORAL RABIES VACCINE PROJECT VOLUNTEERS MAKE SIGNIFICANT CONTRIBUTIONS: Several of our colleagues braved cold weather and air sickness to participate in the recently concluded gray fox rabies vaccination project. Among_ those dropping vaccine laden baits were Don Ware and Gary Armstrong (Sweetwater), Beecher Kerr (Ballinger), Jeff Wright (Grayson County), Dr. Kim Haynes (Garland), Wade Smith and Don Sharp (North Richland Hills) and Kate Lujan (a nurse who handles rabies biologicals distribution for the Dallas County Health Department). Kate's husband, Denis, also gave of his time. Guy Moore, Project Manager, assured me their help was invaluable. Guy also confirmed that their expertise was so great they did not miss the ground with a single bait!! Ir-. I'CL-VV I'UL-L-u I Vi' Vllr-\I IL-I' ,,-,~\.,/. I'\...,J IV'u 1"''-''......' -·--r-- Safety Code, also known as the Rabies Control Act, was revised last year. The Board of Health just released the revised Rules (Attachment 6), that help implemen~ th;s' chapter. You will note a few interesting items in these rules: a. Dogs and cats must be vaccinated for rabies at 3 months of age. b. A veterinary clinic that contracts with a city or county to quarantine biting animals must meet new minimum requirements and must be inspected þy TDH personnel. c. Veterinarians are required to use rabies vaccine labeled to provide a 3-year duration of immunity. They can use up existing stocks of 1-year rabies vaccine, but should use only 3-year vaccine thereafter. The law still requires annual vaccination of all pets. d. Though the rabies quarantine section of the rules (169.34) does not prohibit the transportation of bats and skunks, Chapter 826.0451 of the Rabies Control Act prohibits the transportation of all high risk animals: coyotes, raccoons, foxes, (species indigenous to North America), bats and skunks. Bottom line: Transportation of any of the above is illegal. e. Zoos are no longer exempt from the prohibition against transporting high risk animals. f. There is a provision for release of rehabilitated raccoons. g. Currently vaccinated guide dogs and police dogs may be exempt frofl. quarantine in ,the case of a bite. 13. WANT ADS: Howard Thomas, Jacksboro Animal Control, (817) 567-6321, is looking for an animal carrier to fit his small pickup (Chevy S-10). If you have one, give him a call. 14. PRE-EXPOSURE RABIES VACCINE PROTECTS AGAINST ALL STRAINS OF RABIES: An article in the December 1996, NACA News mentioned the existence of. a strain of canine rabies against which our current vaccine will not protect. Unfortunately, this report was incorrect. The rabies vaccines we use, both for pets and humans, will protect against all kno~n strains of th~ rabies virus. 15. \NE ARE THE TRAINERS: Animal control and zoonotic disease prevention in P.HR 213 is a team effort. On that team, you are the actual players-the ones dealing with the animals, the people, the stress at the local level. You "complete the passes and score the touchdowns" as you enforce laws and protect your citizens. We at TDH are on the team, but we are like the trainers. We are there to lend support and help ya'n in your efforts. We 10;0k fo ard to being teammates in 1996. ~. 1. ACO Training Course Schedule 2. Basic ACO Application _ _ 3. Advanced ACO Application . 4. Rules for Chapter 823 mes H. Wright, DVM, MPVM 5. PHR 213 Rabies Map Regional Zoonosis Veterinarian 6. Rules for Chapter 826 .- ~ . .. MINUTES OF THE PARKS AND RECREATION BOARD OF THE CITY OF NORTH RICH LAND HILLS, TEXAS, HELD AT THE NORTH RICHLAND HILLS MUNICIPAL COURTROOM, LOCATED AT 6720 NORTHEAST LOOP JANUARY 29, 1996 - 6:00 P.M. . ATTENDANCE PRESENT: Board: Don Tipps J. Douglass Davis Rick Work Ann Perchard Kami Graves Bobbie Lambert Staff: . Larry Cunningham Jim Browne Bill Thornton Monica Sue Walsh Patty Moos Sandra Miller ABSENT: Sharon Battles Pam Jackson Chairman Board Member Board Member Board Member Board Member Board Member Assistant City Manager Director of Parks & Recreation Assistant Director of Parks & Recreation Assistant Director of Parks & Recreation Park Planning and Construction Superintendent Secretary Parks and Recreation Vice Chafrwoman Board Member ITEM 1. CALL TO ORDER Mr. Tipps called the meeting to order January 29, 1996 at 6:05 P.M. ITEM 2. APPROVAL OF THE MINUTES (Passed 7-0) Mr. Davis made a motion, seconded by Ms. Perchard, to approve the minutes of the November 6, 1995 meeting. . 1 ITEM 3. GLENVIEW NEIGHBORHOOD PARK PRESENTATION AND CITIZEN INPUT Ms. Patty Moos and Mr. Bill Thornton presented the preliminary concept plan for Glenvie Neighborhood Park Site for open discussion and citizen input. Prior to the meeting, notices had been mailed to property owners immediately adjacent to the park and Diamond Loch Homeowners Association. Mr. Thornton stated that the park consisted of 14 % acres. Proposed amenities include a playground, shade shelter, hike and bike trail, backstop, sand volleyball court and multi-use court. Also included in the design was a small pond which would be similar to the one at Green Valley Complex. Mr. Thornton passed out a survey allowing citizens to prioritize the proposed park elements and to list any that might not be included. Upon compilation and review of the forms, the neighborhood priorities would incorporated into the revised plan, to be presented at the March Board meeting. ITEM 4. NAMING OF PARK FACILITIES Prior to the Board meeting staff met with the Park Board Facility Naming Committee to discuss naming of facilities. During the regularly scheduled board meeting Mr. Browne and Mr. Tipps requested that a review of names be conducted with suggestions from Park Board members. The names suggested by staff and the committee for each new facility are listed below. Mr. Tipps suggested that the facilities located at 6400 Glenview and 7451 Starnes Road be tabled unf' the next board meeting and for consideration to be given for possible names. Mr. Browne suggested that the naming of the Joint City-School development for athletic facilities at Richland High School be coordinated with Birdville Independent School District. Mr. Lambert made a motion, seconded by Mr. Davis for the facility at 7400 Wilson Lane to be named Little Bear Creek Park. Motion passed 7 - O. Mr. Davis made a motion, seconded by Ms. Perchard for the facility at 9001 Grapevine Highway to be named Walkers Branch Park. Motion passed 7 - O. Mr. Lambert made a motion, seconded by Mr. Tipps for the facility 2.9 miles ofT.U. Electric right-of-way from Holiday Lane to Grapevine Highway be named North Electric Trail. Motion passed 7 - o. ITEM 5. PARK OPERATIONS AND CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Mr. Thornton provided a report of the status of Parks Maintenance Department and Capital Improvement Projects. Discussion was held. Green Valley Community Park and Soccer Complex is complete with the exception of tennis court surfacing and punch list items. 2 North Electric Trail design work is in progress and is expected to be completed for TxDOT review in June. . The Calloway Branch Trail contract has been sent to TxDOT and, upon their approval, execution of the agreement and design will begin. The Bedford-Euless Road Landscape project is nearing completion with the remaining landscaping scheduled for bidding in February. The Tennis Center and practice fields contract is scheduled for Council award in February. City Council approved the Little Bear Creek Flood Plain Control Ordinance at the January 22, 1996 meeting. The design of the ISTEA Trail Project will begin upon approval by TxDOT of the design services agreement. Negotiations are continuing with the developer on the acquisition of 11 acres of parkland in the Thornbridge subdivision. An TP&WD Grant Application will be submitted for the Girls Fast Pitch Softball Complex prior to the January 31, 1996 deadline. Design work will progress through the spring and, after the award of the grant, it is anticipated construction will begin in the summer. . ITEM 6. RECREATION, ATHLETICS AND SENIOR ADULTS Ms. Walsh provided a report of activities in recreation, athletics, and senior adult services. The North Richland Hills Parks and Recreation Department was selected by the Texas Recreation and Parks Society for the "Promotional Award. n This award is based on nominations throughout the state and is presented at the state conference in March. Upcoming events for the recreation center include the Daddy/Daughter Dance, Friday Night Out, Winter Break Camp, The Baby Olympics and the NRH Family Festival in the Park. Staff met with a committee from the Bursey Road Senior Center for ideas on expansion of the facility with the Community Development Block Grant monies. The Dan Echols Senior Center is also included in the application request for an additional parking lot. Staff met with the new Richland Youth Association Board members to introduce staff and discuss future projects. ITEM 7. OTHER ITEMS NOT ON THE AGENDA . Mr. Browne stated that the next Park Board meeting would probably be in March due to the combination of several monthly meetings. He said that administrative staff would contact the board members with confirmation of date, time and location. 3 ITEM 8. ADJOURNMENT (Passed 7-0) Mr. Davis made a motion, seconded by Ms. Perchard, to adjourn the meeting at 7:35 P.M. Motion carried 7-0. ~i:-~nnan ATTEST: ~~~~ 4 -- ~ MINUTES OF THE PARKS AND RECREATION BOARD OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD AT THE NORTH RICHLAND HILLS, PRE-COUNCIL CHAMBERS LOCATED AT 7301 NORTHEAST LOOP 820 MARCH 4, 1996 - 6:00 P.M. . ATTENDANCE PRESENT: Board: Sharon Battles J. Douglass Davis Rick Work Ann Perchard Kami Graves Pam Jackson Staff: . Larry Cunningham Bill Thornton Patty Moos Bob Hagin Christina Lopez ABSENT: Don Tipps Bobbie Lambert Jim Browne Monica Sue Walsh Vice Chairwoman Board Member Board Member Board Member Board Member Board Member Assistant City Manager Assistant Director of Parks & Recreation Park Planning and Construction Superintendent Athletic Coordinator Administrative Secretary Chairman Board Member Director of Parks & Recreation Assistant Director of Parks & Recreation ITEM 1. CALL TO ORDER Ms. Battles called the meeting to order March 4, 1996 at 6:06 P.M. ITEM 2. APPROVAL OF THE MINUTES (Passed 6-0) Mr. Davis made a motion, seconded by Ms. Perchard, to approve the minutes of the January 29, 1995 meeting as amended. . 1 ITEM 3. PLANT EXCHANGE PROGRAM AND VOLUNTEER EFFORTS Mr. Thornton introduced Mr. Glenn Nerwin, who serves on the NRH Beautification Commission an the Fort Worth Nature Center Board, and is an active volunteer. Mr. Nerwin updated the Park Board on three volunteer projects: 100 Acre Park Site, Green Valley Community Park Mitigated Wetland and the exchange of genetic plant resource material between North Richland Hills and Colleyville. Mr. Nerwin showed a brief video documenting the exchange of seed between the City of North Richland Hills and the City of Colleyville for erosion control. Glenn also presented information on the relocation of plants at the Green Valley Community Park Site for the mitigated wetland. Mr. Thornton commented that the PARD is very excited that Glenn could spend so much time doing site analysis and helping with the development of these areas. Mr. Nerwin went on to explain all that the volunteers have accomplished at the three sites. Mr Davis expressed his desire that this information be forwarded to the City Council. 4. GLENVIEW NEIGHBORHOOD PARK PHASE I DEVELOPMENT PROPOSAL Ms. Patty Moos and Mr. Bill Thornton presented the revised concept plan for Glenview Neighborhood Park Site, with citizen survey results and previous input incorporated into the plan. The elements that were ranked highest in the survey were the trail system, lake, shelter and the playground. Ms. Battles asked for any comments from the Board and opened the discussion for citizen input: Kelly Moore, 3616 Billie Faye - Ms. Moore wanted to know the size of the proposed playground an'" how many picnic tables would be placed under the pavilion? Ms. Moos responded that the playgroun, size has not been determined as of yet, but it would be approximate in size to the playground at Norich Park and would cost approximately $75,000 from a Community Development Block. She stated that there will be approximately 3-4 picnic tables under the pavilion and the lake is situated inside the trail approximately 30 feet off the road and a berm is separating the road from the lake. Keith Jones, 3717 Holland - Mr. Jones explained that he was excited about the park and hopes it is successful. His concerns are regarding traffic volume and wanted to know where the park entrances are? Will there be fencing, and how far off the street is the walkway? Ms. Moos explained that the entrances are at each cornered intersection. Mr. Thornton went on to explain that elements such as the playground and the picnic areas have been located in the southern end or interior of the park closer to Harmonson. Access points have been placed on Glenview so that citizens can access the park from other subdivisions. Fencing will not be used. Mr. Jones then commented on the parking. Mr. Thornton informed him that parking was ranked the lowest of all the elements on the survey and will be installed later if demand dictates. The trail is approximately 10 feet wide and approximately 20-30 feet from the street. Mr. Thornton suggested that they look at Green Valley Community park to see how well the trail functions. Ms. Moore would like to be included in the development of the park, specifically in the development of the playground area. Ms. Moos suggested that Ms. Moore visit Norich Park so she has an idea of what will be placed at the Glenview site. 2 Deloris Pultz, 3833 Diamond Loch East - Ms. Pultz commented that she has lived in that neighborhood for sometime now and feels that it is a very good plan and the walkway is better than walking in the street and no sidewalk in that area. . Keith Massey, 5509 - Wanted to know the pond depth, if the pond was to be stocked, and the size of the parking lot. Ms. Moos responded there will be a 4 foot shelf that will be 12 inches deep and the deepest point will be 4 feet deep. The Parks and Recreation Department has worked out a deal with the Texas Parks and Wildlife Department whereas, in the past, they have stocked most ponds. Space for a 20 car parking lot was allocated if demand dictated in the future Mr Davis commented that we do need volunteers to look out for City property to prevent vandalism. Mr. Davis made a motion, seconded by Ms. Jackson, for staff to take into consideration those comments of the public today that have been presented on the Glenview Neighborhood Park Site and study them for their feasibility and recommend that it be sent to City Council for their consideration. Motion carried 6-0. ITEM 4. PARK OPERATIONS AND CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Mr. Thornton provided a report of the status of Parks Maintenance Department and Capital Improvement Projects. Discussion was held. . The Calloway Branch Trail contract has been sent to TxDOT and, upon their approval, execution of the agreement and design will begin. The Bedford-Euless Road Landscape project is nearing completion with the remaining landscaping out for bids which are due March 26. The Tennis Center and practice fields contract was awarded to Walker Construction at the February 12 Council meeting. A Ground Breaking Ceremony was held on February 29. About 50 people attended the Ceremony which was held in the Richland High School Library. North Electric Trail design work is in progress and is expected to be completed for TxDOT review in June. City Council approved the Little Bear Creek Flood Plain Control Ordinance at the January 22, 1996 meeting. The design of the ISTEA Trail Project will begin upon approval by TxDOT of the design services agreement. Negotiations are continuing with the developer on the acquisition of 11 acres of parkland in the Thornbridge subdivision. Phase I Bike Route Signage and Signs, TxDOT has informally approved our contract with NJB, Inc., and we are awaiting their written authorization to execute the agreement and begin design. . 3 North Hills Mall Multi-Use Trail, an ISTEA Grant Application, will be submitted in the next call for projects due March 15, 1996. An TP&WD Grant Application was submitted for the Girls Fast Pitch Softball Complex prior to the January 31,1996 deadline. Design work will progress through the spring and it is anticipated construction will begin in the summer. City Hall Landscaping and Irrigation is in design and scheduled for bidding in late April. NRH20 "Enhancements" contract was awarded to Ridgement Construction at the February 26 Council meeting. The contracts are being executed and construction will begin immediately. ITEM 6. RECREATION, ATHLETICS AND SENIOR ADULTS Mr. Bob Hagin provided a report of activities in recreation, athletics, and senior adult services. The Daddy/Daughter Valentine dance was held on February 10 and was sponsored by the Fort Worth Star Telegram. The dance was an overwhelming success, we had to turn away over 100 people due to capacity limits. "Friday Night Out" was held on February 16 with over 640 teens socializing and dancing to their favorite tunes. Winter Break Camp was held the week of February 19 with twenty six children in attendance. Tt campers were entertained with sports, crafts, games, activities and trips. The Youth At Risk programs continue to provide outstanding service to parents, students and the school. In April the North Richland Middle School Drama Club will begin rehearsing and preparing for an Intergenerational production with the Seniors from Dan Echols and Bursey Road Senior Centers. The Northridge Middle School site is exceeding all expectations in the first eight weeks of the program, more than 50 teens are attending daily. Bursey Road Center had a Covered Dish Luncheon on February 15 and the Gad-A-Bouts went to Granbury to see Jerome Kern at the Opera House. Games Night was held on February 26, the first "games night" featured pinochle, bridge and food. Dan Echols held a Valentine Dance in February and had a Covered Dish Dinner on February 20, more than 90 seniors attended. Debra Kimbrough, "Mrs. NRH" was in attendance and enjoyed the good food and conversation with the seniors. The Swingil'1g Seniors entertained across NE Tarrant County in February performing for five different nursing homes. Staff met with both soccer associations Haltom Richland Soccer Association (HRSA) and North East Soccer Association (NESA) about developing one governing board between the two associations. 4 North Richland Hills was recognized, by NYSCA, as the third most productive chapter in the state with 730 coaches certified to coach volunteer youth sports. . Indoor volleyball has 22 teams playing on Tuesday and Thursday. Spring softball registration reached 75 teams for adult leagues. ITEM 7. OTHER ITEMS NOT ON THE AGENDA A meeting will be scheduled for the Park Naming Subcommittee. Staff will contact the committee once a date has been set. Keith Massey presented Mr. Cunningham, Assistant City Manager, a letter written by Kyle Haney, Commissioner- North Richland Girls Softball League, commending park staff on an outstanding job done at Fossil Creek Park. Mr. Massey requested that a copy of the letter be placed in the following personnel files: Tim Hightshoe, Rob Elder, AI Obregon, Lonnie Gray, Billy Blackwell, John Baxter, and Howard Brook. Mr. Massey would like to recognize the above listed individuals by taking them out to lunch and presenting then with a plaque for all their efforts. Mr. Massey updated the Park Board on NRGSL, they have over 30 teams for the Recreation League and 16 select teams, over 600 kids. They did not turn anyone away this year. . Mr. Danny Sowell requested that a Park Board Agenda be mailed to him at the following address: 2616 Spruce Park Drive, Richland Hills, TX 76118. ITEM 8. ADJOURNMENT (Passed 6-0) Ms. Jackson made a motion, seconded by Mr. Davis, to adjourn the meeting at 7:25 P.M. Motion carried 6-0. ATTEST: JÆ~~ Sharon Battles, Co-Chairperson Ck~·O~~ Christina Lopez, Administra . Secretary . 5 CITY OF NORTH RICHLAND HILLS epartment: Planning and Inspections - Council Meeting Date: 4/08/96 Subject: Pllhlir. Hp.::Iring to r.onsider an amendment to the Zoning Agenda Number: PZ 96-06 Ordinance No. 1874 regarding wooden light poles in commercial and industrial zoning districts. ' Ordinance No. 2114 Attached is an ordinance that will amend Article 6 of the Zoning Ordinance to prohibit the use of wooden poles for the support of lights in non-residential districts. Staff has received several inquiries about the use of wooden poles for the support of parking lot lighting. Since the current ordinance does not specify whether wood or metal poles are required, it is unclear whether a business could use wooden poles for parking lot lighting. The proposed amendment will prohibit the use of wooden poles. Article 6 of the Zoning Ordinance, Supplementary District Regulations, will be amended to add the following subsection: U. Lighting Wooden poles shall not be used for the support of lights within the following zoning districts: 0-1 Office, LR Local Retail, C-1 Commercial, C-2 Commercial, OC Outdoor Commercial, 1-1 Light Industrial and 1-2 Medium Industrial. .There are several benefits to using non-wooden poles for light support. Metal poles provide stronger overall support and provide a wider range of visual style. Wooden poles are subject to rotting, splintering and warping, and could break during periods of high winds. Metal poles also require less maintenance and are a better choice over the long term. The Planning and Zoning Commission considered this amendment at its March 28, 1996, meeting and recommended approval as presented. RECOMMENDA TION: It is recommended that the City Council hold the required Public Hearing and consider the recommendation of the Planning and Zoning Commission. Finance Review Mource of Funds: _Bonds (GO/Rev.) g~::d: L ~ -D~partrltenffiead Signature CITY COUNCIL A CTlON ITEM Acct. Number Sufficient Funds Available . FI"..nc~ OHectO( . ORDINANCE NO. 2114 AN ORDINANCE BY THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING ZONING ORDINANCE NUMBER 1874, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY, PROHIBITING WOODEN POLES FOR THE SUPPORT OF LIGHTS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after appropriate notice and public hearing, the following recommendation is submitted to the City Council of the City of North Richland Hills, Texas, by the Planning and Zoning Commission; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874, the Comprehensive Zoning Ordinance, by changing the said ordinance as set forth herein. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, Article 6, Supplementary District Regulations, be hereby amended to add the following subsection: .. Lighting Wooden poles shall not be used for the support of lights within the following zoning districts: 0-1 Office, LR Local Retail, C-1 Commercial, C-2 Commercial, OC Outdoor Commercial, 1-1 Light Industrial and 1-2 Medium Industrial. 2. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 3. SAVINGS CLAUSE. That Ordinance Number 1874, the Comprehensive Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this ordinance. 4. . EFFECTIVE DATE. This ordinance shall be in full force from and after its passage. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 28th DAY OF MARCH 1996. Chairman, Planning and Zoning Commission Secretary. Planning and Zoning Commission PASSED AND APPROVED BY THE CITY COUNCIL THIS 8th DAY OF APRIL 1996. Mayor, City of North Richland Hills, Texas ATTEST: City Secretary City of North Richland Hills, Texas APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ordinance No. 2114 Page 2 I' / CITY OF NORTH RICHLAND HILLS .'Jepartment: Subject: Planning and Inspections - Council Meeting Date: 4/08/96 Rp('1' IP!":t of r.~rtpr I ovp for Final Plat of Lot 1, Block 1, Agenda Number: Forest Grove Addition. (Located at 7429 Continental Trail) PS 96-08 Carter Love is the owner of a 1.725 acre tract of land located at 7429 Continental Trail. The owner has submitted a Final Plat of the property for review and consideration by the City Council. The Final Plat would create one lot. The following are the major items regarding this Final Plat. Other comments are included in the attached engineering comments. 1. This property fronts on Continental Trail, an unimproved residential street. The Subdivision Regulations require that the developer construct his portion of the road. However, the Public Works Department has agreed to allow a temporary 40 foot extension of the existing pavement if the owner executes a covenant for street improvements along the property's frontage. 2. There are no public sewer lines that serve this property. The Public Works Department has agreed to allow the developer to install an individual on-site aerobic sewage system in lieu of a septic tank and lateral field. The system will be installed in accordance with State and County criteria. 3. Sidewalks are required on a~llots as each lot develops. However, since the street is unimproved at this time, the Public Works Department recommends that a covenant be signed for future sidewalk . improvements. The developer has agreed to all engineering comments. The Planning and Zoning Commission considered this Final Plat at its March 28, 1996, meeting and recommended approval subject to the following: engineering comments, that a covenant be signed for street and sidewalk improvements, and that the sewer system not be located in the flood plain. RECOMMENDATION: It is recommended that the City Council approve the recommendation of the Planning and Zoning Commission. Finance Review \ aource of Funds: ~onds (GO/Rev.) Operating Budget f& <11""~ ~_ ~ _ r., \ ~ 0~ ".ç-....... ~ \Å), f;Vv\. Depart~nt Head Signature ity ~anager CITY COUNCIL ACTION ITEM Acet. Number Sufficient Funds Available . F"'~nc:e O.,ector Subdivision Plat Review Fact Sheet Case Number PS 96-08 · GENERAL INFORMATION 1. Owner 2. Developer 3. Engineer 4. Surveyor 5. Acreage 6. No. of Lots 7. Density 8. Zoning 9. Prop. Use UTILITY SERVICES 1. Water Lines 2. Sewer Lines . 3. Fire Protection Carter and Monique Love - Keller TX same John D. Zimmerman, P.E. - Arlington TX same 1.725 acres 1 0.58 dwelling units per acre AG Agriculture - The Commission waived the requirement to change the zoning on this property upon approval of the Preliminary Plat. Single family detached residence There is a 12 inch water line located on the south side of Continental Trail adjacent to this property . There are no public sewer lines that serve this property. The Public Works Department has agreed to allow the developer to install an individual on-site aerobic sewage system in lieu of a septic tank and lateral field. The system will be installed in accordance with State and County criteria. A fire hydrant is located on the south side of Continental Trail approximately 450 feet west of the property. STREETS AND THOROUGHFARES 1. Thor. Plan 2. Street Improvements 3. Street Extensions 4. New Streets 5. Street Lights 6. Access 7. Sidewalks This property has frontage on Continental Trail, classified as an R2U Residential street (50- foot right-of-way, 2-lanes, undivided roadway). Continental Trail is currently unimproved with curb and gutter. The Public Works Department has agreed to allow a temporary 40 foot extension of the existing pavement if the owner executes a covenant for street improvements along the property's frontage. See above. None. Any required street lights will be installed in accordance with Public Works criteria. Access to this property is from Continental Trail. Sidewalks are required on this lot when it develops. The Public Works Department recommends that a covenant be signed for sidewalk improvements since the street will not be fully improved. . 8. Screening Walls None required. 9. New Street None. Names MASTER DRAINAGE PLAN 1. Flood Plain 2. Improvements 3. Easements Flood Insurance Rate Maps indicate that the northern portions of this property lie within the 1 DO-year and SOD-year flood plain of Little Bear Creek. Additional improvements may be necessary on this property. A covenant for future drainage improvements needs to be signed. The flood plain will be shown in a drainage easement on the property. COMPREHENSIVE LAND USE PLAN 1. Development 2. Special Issues The Comprehensive Land Use Master Plan calls for low density single family development in this area. The request is consistent with the development policy set out in the Land Use Plan. Upon the approval of the Preliminary Plat, the Commission recommended that this property would not need to comply with the requirements of the Little Bear Creek Flood Plain Control Ordinance. CITY OF N@RTH RICHLAND HILLS . March 11, 1996 MEMO TO: Planning and Zoning Commission FROM: Julia W. Skare, P.E. Staff Engineer SUBJECT: PS96-08; FOREST GROVE ADDITION; Block 1, Lot 1; Final Plat and Construction Plans We have reviewed the subject documents submitted to this office on February 22 and March 1, 1996. The following items are for your consideration. 1. The surveyors seal and signature need to be added to the Final Plat before filing. . 2. There appears to be sufficient error in the survey of the drainage easement to create inadequate closure. This needs to be resolved with the next submittal. 3. This plat fronts on Continental Trail. Continental Trail needs to be improved to provide curb and gutter along the north right-of-way. The Subdivision Ordinance requires that the Developer provide his portion of these improvements. If a covenant is signed by the property owner for future improvements along the entire frontage of the property, the Public Works Director has agreed to a temporary 40 foot extension of the existing street with 6" lime stabilized subgrade and 2" hot mix asphaltic concrete. 4. The Zoning Ordinance requires sidewalks adjacent to all public streets. We recommend a covenant for sidewalk improvements be signed at this time. 5. There may be a need for additional drainage improvements associated with this plat. A covenant will need to be signed for future drainage improvements. 6. Based on the proposed finish floor elevation, a site specific grading plan will be required. . P.O. Box 820609 * North Richland Hills, Texas" 76182-0609 7301 Northeast Loop 820 *817-581-5500 * FAX 817-656-7503 7. The Public Works Director has preliminarily approved an aerobic sewage system. This is subject to an approved design per the attached letter. 8. Inspection fees will be due prior to starting construction. The current rate is four - percent for water and sewer and three percent for streets and drainage. There are a few comments regarding the engineering and construction plans. These comments are recorded on a set of blueline construction plans. The plans have been returned to the Engineer for revision. The comments contained herein do not purport to relinquish the design engineer of his responsibility to provide adequate, accurate and buildable construction plans. The City's eventual approval of the construction plans will not signify acceptance of responsibility by the City of North Richland Hills for the engineering in the bid documents. The mark-up blue lines need to be returned with the next submittal. ~k~ Juli . Skare, P. EI Staff Engineer JS\pwm96037 cc: Kevin B. Miller, P.E., Assistant Public Works Director Barry LeBaron, Director of Planning & Inspection Services CITY OF N®RTH RICHLAND HILLS · · · March 7, 1996 Mr. Carter Love 231 Stallion Drive Keller, Texas 76248 RE: FOREST GROVE ADDITION; Lot 1, Block 1 7425 Continental Trail Carter: The City will allow you to install an individual on-site aerobic sewage system in accordance with the State and County criteria in lieu of the traditional septic tank and lateral field. Please submit the site plan sealed by a registered professional engineer to us and any other information which you have to supply to the Tarrant County Health Department in the process of getting your permit. If you have any questions, please contact me. Respectfully, GWD\jcc\pwl96071 cc: Mr. Randy Shiflet, Assistant City Manager Mr. Barry LeBaron, Director of Planning & Inspection Services P.O. Box 820609 . North Richland Hills, Texas. 76182-0609 7301 Northeast Loop 820 ·817-581-5500' FAX 817-656-7503 ':"n"~ -.--..'--- -.- -.---..-. -._- - .--- ----- ~*:·~;T· JOBND. ZIMMERMAN.P.E..J,L.P.S. -.-' 908 W. MAIN STREET ARLINGTON, TEXAS 76013 (817) 461-0188 Man:h 21, 1996 city of North R.chland Hills 730t North.. Loop I2G North Rlch....~ 1f.IÞ;, :rx 76189.. ,·0',. , . Attft:illlny Lè8liFô¡¡'" " .. Director of Planning .:.. '. :. Re: PŠ 98-08, FontSt Grove Addö,ion, Lot 1. Block 1, Final Plat and Construction P~n.. Dear Mr. LeBaron; I submit the following ..sFionse to the corrønents dated March 11, 19". 1. Surveyors 8eal and 8¡"nature added to ("mal plan and appears on copies submitted for ·P&Z. . 2. Conectad bearfnganddlst8nc.. of dnllnage euement. 3. .'J'he Owner has agreed to .Ign a covenant and ·temporary 40 foot extension ~II be constructed. 4.1'he Owner h.. agreed to sign covenant for sidewalks. 5. The Owner Is aware of co........t and will add.... when addlUonal draInage are ~elennlned. 6. The lot grading plan to be provided by the builder. 7. Acknowledge .comment. I I. Acknowledge coniment. t. ~d plans. Cló iW ~Inun. P.E., R.P.L.S. \ '"'Y "n'" T-rT\·T.- T -y ".... .........-..... ....~- . JOHN D. ZIMMERMAN P.E.,R.P.S. 908 W. MAIN STREET ARLINGTON, TEXAS 76013 (817) 461-0188 March 21, 1996 City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Tx 76180 Attn: Barry LeBaron Director of Planning Re: PS 96-06, Forest Grove Addition, Lot 1, Block 1, Final Plat and Construction Plans. Dear Mr. LeBaron; I submit the following response to the comments dated March 11, 1996. . 1. Surveyors seal and signature added to final plan and appears on copies submitted for P&Z. 2. Corrected bearing and distances of drainage easement. 3. The Owner has agreed to sign a covenant and temporary 40 foot extension will be constructed. 4. The Owner has agreed to sign covenant for sidewalks. 5. The Owner is aware of comment and will address when additional drainage are detennined. 6. The lot grading plan to be provided by the builder. 7. Acknowledge comment. 8. Acknowledge comment. 9. Revised plans. Cl Ó "<; Sincerely, ~~6:'E"R'P'LS' . CITY OF NORTH RICHLAND HILLS ---- Department: Administration Council Meeting Date: 4/8/96 Subject: - Transitional Housinq for the Indigent - Ordinance 2113 Agenda Number: GN 96-40 Elna Vanderburg, Executive Director of Open Arms Home Inc. has requested a renewal of City property tax exemptions for two properties in North Richland Hills used for transitional housing for homeless families. The two properties in North Richland Hills which are requested for renewal are: Location Taxable Value Taxes 1. 7705 Buck St. $57,800 $329 Hewitt Estates, Block 2, Lot 2 2. 5010 Maryanna Way $45,300 $239 Richland Terrace, Block 42 B2, Lot 78 TOTAL $568 Recommendation: Staff recommends City Council consider this request. Finance Review Source of Funds: Bonds (GO/Rev.) _Operating Budget _ .Other _ Acct. Number Sufficient Funds Available Department Head Signature CITY COUNCIL ACTION ITEM Finan.. Director J'-- ~~ Manager Page 1 of · e - ORDINANCE NO. 2113 WHEREAS, the below described real property owned by the United States is leased by Open Arms Home, Inc. for indigent housing; and WHEREAS, said Open Arms Home, Inc. (a non-profit 501 C3 corporation) has made application for City ad valorem tax exemption under Section 11.111 of the Tax Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The below listed properties are hereby exempt from City ad valorem tax for the year 1996. 2. 1. 2. 7705 Buck Street, NRH 5010 Maryanna Way, NRH Passed and approved this 8th day of April, 1996. APPROVED: Tommy Brown - Mayor ATTEST: Jeanette Rewis - City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire - Attorney for City , ¡ CITY OF NORTH RICHLAND HILLS e Department: Administration Council Meeting Date: 4/8/96 Subject: Retaining 817 Area Code - Resolution 96-23 Agenda Number: - GN 96-42 The Public Utilities Commission (PUC) is developing a plan to assign a new area code to a portion of the current 817 geographic area code region. It is anticipated that the current 817 area code region will run out of available telephone numbers within the next two years. The attached resolution expresses the City's interest in retaining the 817 area code for North Richland Hills and the Fort Worth Metropolitan Calling Area, primarily comprised of Tarrant County and a few outlying areas (see attached map). By retaining the 817 area code, it will save the citizens and businesses of North Richland Hills from the expense of changing letterheads, business cards, etc. Additionally, the 817 area code is a part of the areas identity, which should be protected. If adopted by City Council, this resolution will be submitted to the PUC for consideration. The City of Fort Worth has recently adopted a similar resolution which they have submitted to the PUC. The PUC has estimated that it will finalize it's plans by December. .ecommendation: It is recommended that City Council adopt Resolution 96-23. Finance Review Source of Funds: Bonds (GO/Rev.) _Operating Budget _ WOther _ Acct. Number Sufficient Funds Available Finance Dlrecto, ature CITY COUNCIL ACTION ITEM City Manager Page 1 of " e e e RESOLUTION No. 96-23 RESOLUTION URGING THE PUBLIC UTILITIES COMMISSION TO ADOPT A _ PLAN PROVIDING FOR A GEOGRAPHIC SPLIT WHEREBY AREA CODE 817 WILL BE RETAINED AS THE EXCLUSIVE AREA CODE FOR THE CITY OF NORTH RICH LAND HILLS AND ALL OTHER AREAS IN THE FORT WORTH METROPOLITAN CALLING AREA. WHEREAS, Southwestern Bell Telephone Company projects that Area Code 817, serving forty-five Texas counties, will run out of available telephone numbers in the next two years; and WHEREAS, the Public Utilities Commission has ordered its staff to prepare a plan providing for a geographic split of Area Code 817 so that a portion of the present 817 service area will retain Area Code 817 as its exclusive area code, and another portion will be assigned a new area code; and WHEREAS, the Fort Worth Metropolitan Calling Area is the largest calling area in the 817 service area, and, accordingly should retain Area Code 817 as its exclusive area code; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of North Richland Hills that it supports a geographic split of the Area Code 817 service area, and urges that geographic split be such that Area Code 817 will be retained as the exclusive area code in the Fort Worth Metropolitan Calling Area which includes North Richland Hills. PASSED AND APPROVED THIS 8th day of April, 1996 Tommy Brown - Mayor City of North Richland Hills ATTEST: Jeanette Rewis, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City Fort Wor.th and Dallas Metropolitan Calling Areas ..................................................................................................................... . ......... ~ 1 1 A I ~ â ~ Q .d ~ . 817 Area Code .. .............. ........ ............ ...... ........._............0................................... .............. dktiJ1. 441 Fort Worth ·Metropolitan Exchan~es iJJlslrJJllu.. A {lff1.rad" 7901 Eap{~ ~fourrJain La1c~ 236 kffmIm. 531 534 535 536 22~· 491 890· 962' A rlin1!1,," Eiizmjf[ 293 430· 837 961· 226 376 465 588· 792· Eiii.wJ. K&JJu 379· 431 ~ 261· 425 467· 621· 71}4· 332 336 366· 8"..3 . 882 999· K,,,,,,tiD/~ 230 231 232 234· ~7 265· 432· 468 633 795 333 338 390 870 884 478 483 561 572· 273· 434· 469· 640' 821· 334 339 824· 877 885 SilY1!r CN!~k ~ 274 436· 472 649 832 335 347 827· 878 '}94. La1c~ Wort,l, 237 238 SttnirrtBwn 220 275 449 493· 652 843· . J:ikr¡¡J¡¡k 429· 457 654· 930· Iu:mituú 221 831 834 838 276 450 499· 667 856 451 496 925· Manffi../d 473 477· 277 452· 530· 671 860 GramJburY .IDúaJ.Lc 279 I . 921 9"...3 924 9"...6 921 331· 459 543· 619· 861 MIzritl 624 625 626 740 356· 460· 548 695· Gm.D~int! 329· 4141 421 W~ht'rforrJ 5961 424·. 481 I 488 ~ 489 368· 461· 557 7~· W"dt'~ood ~ 444 -Hurn-£ul~f-B"dr,,,.,J Nort,l, Rir:hland HilLf 292 294 346 370 B"nbrook 249 267· 285 545 868 967· 281 498· 581 268· 322· -571 9311 991" 48S 571· 656 J!f.alIœuL 244 560 ~ 295 447 280 354 685 9521 992 Wh"aJland 443 Cl"hurn~ 5581 282 355· 806· 9561 Hmrz 221 ~ 297 283 540· S5S· 9631 Rir:hland Hi/If 2~ 589· 595 Whit~ 'idIJ"mNfr 246 367 935 AlE ..... .......... ......................... ............. ........... ..... ......... ........... ........... .............. _ Indicales Non-Bell exchanges. IIDIII Area Code: (817 and 214) boundary between Fort Worth 3/td Dallas Merropoliun CaUing Areas. ~ 0 ~"'T..........-c-..-,I"'" .. CITY OF NORTH RICHLAND HILLS Department: Administration Ingress and Egress from Oak Hills Subject: Subdivision - Sp.dion ? Council Meeting Date: 4/8/96 Agenda Number: GN 96-43 Councilman Ray Oujesky asked that Oak Hills Subdivision be placed on this agenda. After last meeting, representatives from Oak Hills and Flamingo Estates met at City Hall on Friday, March 28, 1996. Possible solutions to the requests made by citizens at the March 25th meeting were presented to neighborhood representatives, Donald Hill and Norma Shafer. The solutions included: 1. Dedication of property for the continuation of Spring Oak Drive north to Rumfield. 2. Closure of Hialeah Circle North where it abuts property owned by the Harris family, next to Precinct. 3. Verbal agreement of John Barfield to design and build Spring Oak Drive on property dedicated to the City by Dr. and Mrs. Harris; Subsequent to this meeting: 1. Dr. & Mrs. Harris agreed to grant access across their property to John Barfield. This will allow him to build streets and install utilities in the new subdivision with the least amount of inconvenience to others. 2. Doug Long agreed to filing a replat on Oak Hills 2 to close Hialeah Circle North on the east and open Spring Oak to the north - they will try to do this by Friday, April 5, 1996. 3. Long and Barfield will give a written agreement to the City to design and finance Spring Oak north to Rumfield. 4. Commissioner Bob Hampton has agreed to fast track construction of Rumfield from Precinct Line Road to Spring Oak. He will ultimately construct Rumfield to Davis Blvd. Finance Review Source of Funds: Bonds (GO/Rev.) .operating Budget _ Other _ Acct. Number Sufficient Funds Available C4 Ji~ Finan.. Directo, Department Head Signature CITY COUNCIL ACTION ITEM Page 1 of - Page Two Other Comments: 1. There is no action that can be forced on Barfield since zoning and plating have been approved. As far as it can be determined, all regulations applicable to these actions were taken. 2. The time line on Rumfield: Survey complete - - - - - - 4/29/96 Design complete - - - - - - 6/27/96 Right-of-Ways - - - - - - - - 6/28/96 404 Permit Complete - - - 9/23/96 (A critical requirement by the Corp of Engineers. They don't move with great haste.) Award Bid - - - - - - - - - - - 9/09/96 (If Hampton builds - we could pick up some time) Construction Complete - - 3/14/97 3. The attached map shows the new street in a heavy black line. This will allow the traffic traveling east, west, north or south to have a departure point other than thru the existing subdivision to Eden Road. - The legal action available to the Council regarding this new subdivision is as follows: 1. Accept dedication of land from Dr. & Mrs. Harris for Spring Oak. 2. Accept agreement from Barfield to build the new street and instruct City Manager to enforce this when subdivision is constructed. 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':.' .I...,..~ ~ <6ð" " ,t. ..'~\. :-'!..... ..J.?\'I.'" ....... I".J - ' ~)!- '.~,<'.... . :,'.' ~!<",~~~~O:::;_a:'k:'~~~~: ~~I~r\~'(!)~ '( ....ì~-.. "-~\A')I.;;~ 7.~ ~!;~'I; ~...~ ... ~ ....-:1. L r ~ 1..-/ '---1 ~\H~ '). t\J r - ~ if . ....... · -"':'\-' .~~ \ V"'\ '" " \ ..... - ,,' / ..._,~~~: \1 ~Y~I -----Y' ~. ~ ~) V1 /I0. I -- ...........~ ... /-- .:. I ,';;:;::AL.-......~ 'J .Do v " .~\ --......v \'h "0: ~ " '" - ~~.~ ~.~ ...--.-- az1 "3N\, ~~\?S~4 .--.---- ----- r, , . CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Department Council Meeting Date: 4-8-96 Professional Services Contract - Little Bear Creek Trail, Subject: Phase I Signage and Bike Maps and Calloway Branch Agenda Number: GN 96-44 Trail The Little Bear Creek Trail project, Phase I Signage and Bike Maps, and Calloway Branch Trail project are ISTEA Enhancement grant projects. The grant agreements with Texas Department of Transportation were approved on August 14, 1995, August 28, 1995, and July 24, 1995, respectfully. The City's share is $725,130 for all three projects, which represents 21 % of the total project cost. The remaining 79% of the project cost, $2,727,870 is funded through ISTEA Enhancement grant funds. We are required to select a design consultant in accordance with TxDOT policies and guidelines. A contract has been negotiated for these professional design services with the firm of Newman, Jackson, Beiberstein, Inc. The contract amount is $350,634.14 RECOMMENDATION: It is recommended that City Council approve the attached agreement. 09-92-35-6000 09-92-36-6000 09-92-39-6000 $23,400.00 $175,512.00 $151,722.14 Finance Review Source of Funds: Bonds (GO/Rev.) .operating Budget _ ther _ ~ '- ---J~ ~~ ~ I Department Head SIgnature - . CITY COUNCIL ACTION ITEM Finan... Director Page 1 of . . . Contract No. CONTRACT FOR PROFESSIONAL SERVICES CITY OF NORTH RICHLAND HILLS § COUNTY OF TARRANT KNOW ALL MEN BY THESE PRESENTS § THIS PROFESSIONAL SERVICES CONTRACT, made, entered into and executed this day of _, 1996, by and between the City of North RichJand hills acting by and through the , with the approval of the City Council, hereinafter called the "City," and NEWMAN, JACKSON, BIEBERSTEIN, INC., hereinafter called the "Landscape Architect," WITNESSETH WHEREAS, the City desires to contract for professional services concerning the Calloway Branch Trail, the Little Bear Creek Trail, the Bike Route Map, and Signing On Road Bike Routes, AGREEMENT NOW, THEREFORE, the City and the Landscape Architect, in consideration of the mutual covenants and agreements herein contained, do mutually agree as follows: The City agrees to employ the Landscape Architect and the Landscape Architect agrees to perform professional services in connection with the project as stated in the sections to follow and outlined hereinafter, and for having rendered such services, the City agrees to pay to the Landscape Architect compensation for these services as mutually agreed. All services performed under this contract shall be performed under the direct supervision of the City Manager, and/or his duly authorized representative. The Landscape Architect will be advised, in writing, of the City's representative. 1. ScoDe of Services A. Services of the City The City will furnish items as listed in Attachment A, attached hereto and made a part of this contract. B. Services of the Landscape Architect The Landscape Architect will furnish landscape architectural, engineering and/or surveying services as set forth in Attachment A. 2. Proe:ress. After execution of this contract, the Landscape Architect shall not proceed with the work outlined under "Scope of Services" until advised in writing by the City to proceed. The work under ,this contract shall be completed within 600 calendar days after authorized to proceed exclusive or review time by TxDOT, the City and/or the Federal Highway Administration beyond 75 days which are included in this contract and exclusive of services during construction. Unless extended by supplemental agreement, this contract shall terminate at the expiration of the specified calendar days. The Landscape Architect shall, from time to time during the progress of the work, confer with the City. The Landscape Architect shall prepare and present such information and studies as may be pertinent and necessary ~r as may be requested by the City in order to evaluate features of the work. . At the request of the City of the Landscape Architect, conferences shall be provided at the Landscape Architects's office, the office of the City, or at other locations designated by the City. These conferences shall also include inspection of the Landscape Architect's services and work when requested by the City. "If Federal Funds are to be used on this contract, the work will be subject to periodic review by the Federal Highway Administration. The Landscape Architect shall prepare a "Work Schedule" shown as Attachment B attached hereto and made a part of this contract. This work schedule will be complete so that the Landscape architect's "Scope of Services' under this contract can be accomplished within the specified time and the contract cost. This "Work Schedule" will provide specific work sequence and defmite review times by the City and the Landscape Architect of the work performed. Should the City desire to suspend the work, but not terminate the contract, this may be done by thirty (30) days' notice given by the City in writing to that effect, and the work may be reinstated and resumed in full force and effect upon receipt from the City of sixty (60) days' notice in writing to that effect. All employees of the Landscape Architect shall have such knowledge and experience as will enable them to perform the duties assigned to them. Any employee of the Landscape Architect who, in the opinion of the City, is incompetent or whose conduct becomes detrimental to the work, shall immediately be removed from association with the project. The Landscape Architect certifies that he presently has adequate qualified personnel in h is employment for performance of the services required under this contract, or will be able to obtain such personnel from sources other than the City. . The Landscape Architect shall prepare and submit to the City monthly progress reports (which may include a bar graph) in sufficient detail to support the progress of the work and in support of voucher requesting monthly payment. The Landscape Architect shall furnish all equipment, materials and supplies required to perform his work under this contract except as provided herein. 3. ChaIU!es or Work. The Landscape Architect shall make such revisions in the work included in this contract which has been completed as are necessary to correct errors appearing therein when required to do so by the City. No additional compensation shall be paid for the work. If the City finds it necessary to request changes to previously satisfactorily-completedwork or parts thereof, the. Landscape Architect shall make such revisions if requested and as directed by the City. This will be considered as additional work and paid for as specified under Article 4. Additional Work. 4. Additional Work. Work not specifically described under "Scope of Services" must be approved by supplemental agreement to this contract by the City before it is undertaken by the Landscape Architect. If the Landscape Architect is of the opinion that any work he has been directed to perform is beyond the scope of this agreement and constitutes extra work, he shall promptly notify the City in writing. In the event the City fmds that such work does not constitute extra work, then the City shall so advise the Landscape Architect, in writing, and shall provide extra compensation to the Landscape Architect for doing this work on the same basis as covered under Article 5. ComDensation and as provided under a supplemental agreement. The lump sum fee shall be adjusted if additional work is approved by supplemental agreement and performed by the Landscape Architect. . 5. ComDensation. The City shall pay and the Landscape Architect agrees to accept in full compensation for the professional services performed under this contract, fees as outlined below. The Landscape Architect will be paid on the basis of allowances and lump sums amount in accordance with Attachment C. . . e The lump sum amount payable may be revised in the event of change of scope, increased cost, complexity or character of work as authorized by the City. The Landscape Architect and City shall follow the guidelines establishing cost principles which are allowable under the provisions of 48CFR Chapter 1, Part 31 Federal Acquisition Regulation (FAR31) for determining the reasonableness and allowability of costs. 6. Method of Pavment. Payments to the Landscape Architect for services rendered will be made monthly while the work is in progress under this contract. The Landscape Architect will prepare and present to the City a monthly progress report and an itemized and certified invoice (Texas Department of Transportation Form 132, or an invoice that is acceptable to the State) each month stating the percent completion of the work accomplished during the month and also to date. Monthly payment of the lump sum fee will be in proportion to the percent completion of the total work, but not to exceed the total lump sum amount shown under Article 5. ComDensation. Percent completion of the total work for monthly payments will be based on task completion and calculated on the basis of a percent completion of man-hours, computer time, material testing, etc. required (and as indicated in Attachment C) to do the task. the City shall reserve the right to withhold payment pending verification of satisfactory work performed. The Landscape Architect must submit adequate proof to the City that the task was completed. The original From 132, or an invoice that is acceptable to the State, and four (4) copies should be submitted directly to the City to expedite processing. Upon receipt and approval of each statement, the City shall pay the amount which is due and payable within thirty (30) days' time. The itemized and certified statements shall show the total amount earned to the date of submission and the amount due and payable as of the date of the current statement. Five percent (5%) shall be withheld pending completion of work under this contract. Final payment of any money due should be made to the Landscape Architect after satisfactory completion of all services and obligations covered in this contract, including acceptance of work by the City. The release of the retainage does not relieve the Landscape Architect of the responsibility of correcting any errors and/or omissions resulting from his negligence. The original Form 132, or an invoice that is acceptable to the State, and four (4) copies should be submitted directly to the City to expedite processing. Upon receipt and approval of each statement, the City shall pay the amount which is du~ and payable within thirty (30) days' time. 7. SublettilU!. The Landscape Architect shall not sublet or transfer any portion of the work under this contract unless specifically approved in writing by the City. Subcontractors shall comply with the provisions of this contract. All subcontracts shall be approved in writing by the City prior to the subcontractor's commencement of work. 8. Civil Ri2hts ComDliance. The Landscape Architect shall comply with the regulation of the Department of Transportation (49CFR21 and 23CFR 710.405) as they relate to nondiscrimination; also, Executive Order 11246 titled Equal Employment Opportunity as amended by Executive Order 11375 and as supplemented in Department of Labor Regulation (41CFR60). See attached ·Contract Addendum (nondiscrimination). . 9. Disadvantai!ed/Minoritv Business Enterorise Reauirements. The Landscape Architect agrees to comply with the attached Special Provision. 10. Tenninatio~ of Contract. The contract may be terminated by any of the following conditions: (a) By mutual agreement and consent of both parties thereto. . (b) By the City by notice in writing to the Landscape Arch.itect as consequence of failure by the Landscape Arch.itect to perform the services herein set forth in a satisfactory manner and within the limits provided, with proper allowances being made for circumstances beyond the control of the Landscape Architect. (c) By either party, upon the failure of the other party to fulfill its obligations as set forth in the "Scope of Services." (d) By the City for reasons of its own and not subject to the mutual consent of the Landscape Architect upon not less than th.irty (30) days' written notice to the Landscape Arch.itect. (e) By satisfactory completion of all services and obligations described herein. Should the City terminate th.is contract as herein provided, no fees other than fees due and payable at the time of termination, shall thereafter be paid to the Landscape Arch.itect. In determining the value of the work performed by the Landscape Arch.itect prior to termination, the City shall be the sole judge. Payment for work at termination will be based on work completed at that time. Should the City terminate th.is contract under Section 10 (d), the amount charged during the th.irty-day (30 day) notice period shall not exceed the amount charged during the preceding th.irty (30) days. . If the Landscape Arch.itect defaults in performance of this contract or the City terminates the contract for fault on the part of the Landscape Arch.itect, the City will give consideration to the actual costs incurred by the Landscape Arch.itect in performing work to date of default, the amount of work required wh.ich was satisfactorily complete to date of default, the value of the work wh.ich is usable to the City, the cost to the City of employing another firm to complete the work required and the time required to do so, and other factors which affect the value to the City of the work performed at time of default. The termination of th.is contract and payment of an amount in settlement as prescribed above shall extinguish all rights, duties, obligations and liabilities of the City and the Landscape Arch.itect under this contract. If the termination of this contract is due to the failure of the Landscape Arch.itect to fulfill his contract obligations, the City may take over the project and prosecute the work to completion by contract or otherwise. In such case, the Landscape Architect shall be liable to the City for any additional cost occasioned the City thereby. The City shall be responsible for the settlement of all contractural/administrative issues. All settlements shall be approved by TxDOT before and Federal-Aid h.ighway funds can participate in any additional costs. 11. Disoutes. Should disputes arise as to work under scape of services or additional work under this contract, they shall be resolved in accordance with Title 43, Texas Administration Code, Section 1.68. 12. Ownershio of Docwnents. Upon completion or termination of th.is contract, all documents prepared by the Landscape Arch.itect or furnished to the Landscape Architect by the City shall be delivered to and become the property of the City. All basic sketches, charts, calculations, plans, specifications and other data prepared under th.is con\ract shall be made available, upon request, to the City without restriction or limitation on their further use. The Landscape Arch.itect may, at h.is own expense, have copies made of the documents or any other data he has furnished the City under th.is contract without restriction or limitation on their further use by them. - 13. Comoliance with Laws. The Landscape Arch.itect shall comply with Federal, State and local laws, statues, ordinances, rules and regulations, and the orders and decrees of any courts, or administrative bodies or tribunals in any matter affecting the performance of this contract, including without limitations, workmen's compensation laws, minimum and maximum salary and wage statutes and regulations, and licensing laws and regulations that are known or made available to the Landscape Arch.itect during the pro,cess of the work. . 14. City Indemnified. The Landscape Architect shall save harmless the City from all claims and liability due to activities of himself, his agents, or employees, performed under this contract and which result from an error, omission, or negligent act of the Landscape Architect or of any person employed by the Landscape Architect. IS. Landscaoe Architect's Warrant. The Landscape Architect warrants that he has not employed or retained any company or persons, other than a bona fide employee working solely for the Landscape Architect, to solicit or secure this contract and that he has not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Landscape Architect, any fee, commission percentage, brokerage fee, gifts, or any other consideration, contingent upon or resulting from the award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract price or compensation, or other recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 16. Successors and Assis!I1s. The City and the Landscape Architect each binds himself, his successors, executors, administrators and assigns to the other party to this agreement and to the successors, executors, administrators, and assigns of such other party in respect to all covenants of this agreement. Neither the City nor the Landscape Architect shall assign, sublet, or transfer his interest in this agreement without written consent of the other. 17. Landscaoe Architect's Seal. The Landscape Architect shall place his Texas Professional Landscape Architect's seal of endorsement on all documents and engineering data prepared in the performance of this contract, as well as a Texas Professional Engineer's seal of the engineering sub-consultant. . 18. Insoection or Landscaoe Architect's Books and Records. The City shall, for the purpose of termination of the contract prior to completion, examine the books and records of the Landscape Architect for the purpose of checking the amount of the work performed by the Landscape Architect at the time of contract termination. The Landscape Architect shall maintain all books, documents, papers, accounting records and other evidence pertaining to cost incurred and shall make such materials available at their office during the contract period and for three years from the date of final payment under the contract, for inspection by the City, the Federal Highway Administration and the U.S. Department of Transportation, Office of Inspector General. the Comptroller General of the United States, or any of his duly authorized representatives, shall have access to any books, documents, papers and records of the Landscape Architect which are directly pertinent to this contract for the purpose of making audits, examinations, excerpts and transcripts. 19 . Warranties or Sis!I1atorv. The undersigned signatory of signatories for the Landscape Architect hereby represent and warrant that the signatory is an officer of the organization for which he has executed this contract and that he has full and complete authority to enter into this contract on behalf of his firm. The above- stated representations and warranties are made for the purpose of inducing the City to enter into this contract. 20. Insurance. If the services to be provided by the Landscape Architect, as shown in Attachment A, will involve activities which are required by the City top be covered by insurance, such as work on the right of way, the Landscape Architect shall furnish the City a completed Certificate of Insurance provided and approved by the City Prior to beginning work under this contract. . 21. Gratuities. City policy mandates that employees of the City shall not accept any benefits, gifts or favors from any person doing business or who reasonably speaking may do business with the City under this contract. The only exceptions allowed are ordinary business lunches and items that have received the advanced written approval of the City Manager. Any person doing business with or who may reasonably speaking do business with the City under this contract may not make any offer of benefits, gifts or favors to City employees, except as mentioned hereinabove. Failure on the part of the Landscape Architect to adhere to this policy may result in the termination of this contract. 22. Debannent. Susoension and DisciDlinarv Action. The Landscape Architect shall comply with . the attached Special Provisions, -Debarment Certification (Negotiated Contracts).- 23. Texas Franchise Tax Certification. Pursuant to Article 2.45 of the Business Corporation Act, Texas Civil Statutes, which prohibits the City from awarding a contract to a corporation that is delinquent in paying taxes under Chapter 171, Tax Code, the Landscape Architect hereby certifies that he is not delinquent in his Texas franchise tax payments, or that he is exempt from, or not subject to, such a tax. A false statement concerning the corporation·s franchise tax status shall constitute grounds for cancellation of the contract at the sole option of the City. IN WITNESS WHEREOF, the parties to Contract for Professional Services have signed or caused their respective names to be signed to duplicate counterparts hereof on the _ day of , 1996. THE CITY OF NORTH RICHLAND HILLS BY: Signature Title Typed Name . NEWMAN. JACKSON. BIEBERSTEIN. INC. cjifF~ 1'~~ ate Title 1t{'Í1/ , Date ATIEST: City Secretary e . . e CERTIFICA TION OF CONSULT ANT I hereby certify that I am the "IGe· F'rZE4\Þéf.j,. and duly authorized representative of the finn of Newman, Jackson, Bieberstein, Inc., whose address is 12770 Coit Road, Suite 210, Dallas, Texas 75251, and that neither I nor the above-named finn I here represent has: (a) employed or retained for a commission, percentage, brokerage, contingent fee or other consideration, any finn or person (other than a bona fide employee working solely for me or the above-named consultant) to solicit or secure this agreement; (b) agree, as an express or impled condition for obtaining this contract, to employ or retain the services of any finn or person in connection with carrying out the agreement; or (c) paid, or agreed to pay, to any finn, organization or person (other than a bona fide employee working solely for me or the above-named consultant) any fee, contribution, donation, or consideration of any kind for, or in connection with, procuring or carrying out the agreement; except as here expressly stated (if any): I acknowledge that this certificate is to be furnished to the City and the Federal Highway Administration, U.S. Department of Transportation, in connection with this agreement involving participation of Federal-Aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. JAN, ~, ltiif , Date ~/k.,~ Signature . . CONTRACT ADDENDUM (NONDISCRIMlNA TION) During the performance of this contract, Newman, Jackson, Bieberstein, Inc., for itself, its assignees and successors in interest (hereinafter referred to as the "Landscape Architect"), agrees as follows: (1) ComDliance with Resmlations: The Landscape Architect shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation, title 49, Code of Federal Regulations, Part 21, and Title 23, Code of Federal Regulations, Part 710.405 (b), as they may be amended from time to time (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this contract. (2) Nondiscrimination: The Landscape Architect, with regard to the work performed by him during the contract, shall not discriminate on the grounds of race, color, sex, or national origin in the selection and retention of subcontractors, including procurement of materials and leases of equipment. The Landscape Architect shall not participate either directly or indirectly in the discrimination prohibited by Section 21.5 and Part 710.405 (b) of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. (3) Solicitations for Subcontracts. Inc1udil12 Procurement of Materials and EauiDment: In all solicitations either by competitive bidding or negotiation made by the Landscape Architect for work to be performed under a subcontract, including procurement of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the Landscape Architect of the Landscape Architect's obligations under this contract and the Regulations relative to nondiscri~ation on the grounds or race, color, sex, or national origin. . (4) Infonnation and ReDorts: The Landscape Architect shall provide all information and reports required by the Regulations, or directives issued pursuant thereto, and shall permit access to his books, records, accounts, other sources of information, and his facilities as may be determined by the City or the Federal Highway Administration to be pertinent to ascertain compliance with such Regulations or directives. Where any information required of the Landscape Architect is in the exclusive possession of another who fails or refuses to furnish this information, the Landscape Architect shall so certify to the City or the Federal Highway Administration, as appropriate, and shall set forth what efforts he has made to obtain the information. (5) Sanctions for NoncomDliance: In the event of the Landscape Architect's noncompliance with the nondiscrimination provisions of this contract, the City shall impose such contract sanctions as it or the Federal Highway Administration may determine to be appropriate, including, but not limited to: (a) withholding of payments to the Landscape Architect under the contract until the Landscape Architect complies and/or (b) cancellation, termination, or suspension of the contract, in whole or in part. It (6) IncorDoration of Provisions: The Landscape Architect shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurement of materials and leases of equipment, unless exempt by the Regulations or directives issued pursuant thereto. The Landscape Engineer shall take such action with respect to any subcontract or procurement as the City of the Federal Highway Administration may direct as a means of enforcing such provisions including sanctions for noncompliance provided, however, that in the event a Landscape Architect becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the Landscape Architect may request the City to enter into such litigation to protect the interest of the City; and, in addition, the Landscape Architect may request the United States to enter into such litigation to protect the interests of the United States. . . - SPECIAL PROVISION DISADV ANT AGED BUSINESS ENTERPRISE IN FEDERAL-AID CONSULTING LANDSCAPE ARCHITECTURE CONTRACTS PURPOSE. The purpose of this special Provision is to carry out the U.S. Department of Transportation's policy of supporting the fullest possible participation of firms owned and controlled by socially and economically disadvantaged individuals in the U.S. Department of Transportation programs. POLICY. It is the policy of the U.S. Department of Transportation that Disadvantaged Business Enterprises, as defmed in 49 CAR Part 23, Subpart D, shall have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds. Consequently, the Disadvantaged Business Enterprise requirements of 49 CAR Part 23, Subpart D, apply to this contract as follows: (a) The Landscape Architect agrees to ensure that Disadvantaged Business Enterprises (DBE), as defmed in 49 CAR Part 23, Subpart D, have the maximum opportunity to participate in the performance of contracts and subcontracts fmanced in whole or in part with Federal funds. In this regard, the Landscape Architect shall take all necessary and reasonable steps to meet the Disadvantaged Business Enterprise goal for this contract. (b) The Landscape Architect and any subconsultants shall not discriminate on the basis of race, color, national origin or sex in the award and performance of contracts funded in whole or in part with Federal funds. (c) These requirements shall be physically included in any subcontract. (d) Prior to issuance of a work order to the Landscape Architect, the City will be furnished a letter signed by an officer of the firm which specifies the name of the eligible DBE'" subconsultant(s) to be used on this project, the work to be performed by the subconsultant(s), and the estimated amount of subcontract(s). PERCENT AGE GOAL. The percentage goal for Disadvantaged Business Enterprise participation in the work to be performed under this. contract is a minimum 15 percent (15%) of the contract amount. Failure to carry-out the requirements set forth above shall constitute a breach of contract and, after notification by the City, may result in termination of the contract by the City or other such remedy as the City deems appropriate. *The City will certify the eligibility of the DBE. . . . CERTIFICATION OF THE CITY OF NORTH RlCHLAND Hll..LS I hereby certify that I am the of the City, and that the above consulting firm or his representative has not been required, directly or indirectly as an express or implied condition in connection with obtaining or carrying out this agreement to: (a) employ or retain, or agree to employ or retain, any firm or person, or (b) pay, or agree to pay, to any firm, person or organization, any fee, contribution, donation or consideration of any kind; except as herein expressly stated (if any): I acknowledge that this certificate is to be furnished to the Federal Highway Administration, U.S. Department of Transportation, in connection with this agreement involving participation of Federal-Aid highway funds, and is subject to applicable State and Federal laws, both criminal and civil. Date Signature . . . SPECIAL PROVISION DEBARMENT CERTIFICATION (Negotiated Contracts) By signing this cODtract, the Consultant, uDder penalty of petjury uDder the laws of the United States or the State of Texas, certifies that, except as noted below, there has been no change in the Consultant's eligibility status from that shown on the "Debarment Certification (Negotiated Contracts)" OD file with the City aDd uDder which the cODsultant was authorized to submit a proposal for the work covered in this COD tract. ExceptioDs will Dot Decessarily result in withdrawal of award, but will be reviewed by the DepartmeDt and, if Federally-fuDded by the Federal Highway administratioD, may result in rejectioD of the cODtract and/or disqualificatioD by the DepartmeDt and/or debarment and suspeDsioD of the Consultant by the Federal Highway AdmiDistratioD. For any exception Doted, indicate below to whom it applies, initiating ageDCY and dates of actioD. Providing false iDformatioD may result iD criminal prosecutioD or administrative sanctioDs. . ATTACHMENT A Scope or Proressional Services North Richland Hills January 3, 1996 Scope or Proiect This project is composed of four (4) primary components: I. The design of a multi-use trail, from the North Electric Trail adjacent to Richland High School running northward along the Calloway Branch to the Little Bear Creek Trail. Primary design elements are a paved trail, street crossings, drainageway crossings, an equestrian trail (non-paved surface) and minor amenity items. The design budget is $950,000. II. The design of a multi-use trail along Little Bear Creek, running generally east-west, between Precinct Line Road and the Keller City Limits west of Keller-Smithfield. . Primary design elements are, a paved trail, an equestrian trail, street crossings, drainageway crossings and minor amenity items. The design budget is $2,400,000. III. The design of a Bike Route Map, illustrating the extent of the existing and future city bike trail and bike route system. The design budget is $10,000. IV. Signage of Phase I bike routes per the City-approved Trail System Master Plan. Design budget is $115,000. Components I and II will involve the rollowin~ specific work tasks: A. Topographic Survey/Base Sheet Preparation 1. Aerial topographic information (in metric) will be provided to include establishment of thirty-five (35) panel control points and project control points. MAP Data will be provided for either AutoCad or microstation. 2. The Landscape Architect will incorporate all data provided by the City of North Richland Hills, TxDOT and utility companies into the base sheets. . 1 e 3. At the following locations where more accurate information is required, the Landscape Architect will survey in the field and plot topographic features for an area approximately one acre each. (In the event that additional field surveying is required by the City or TxDOT, additional compensation will be required.). · Holiday Lane · Cottonbelt Railroad/Calloway Branch Crossing · Watauga Road · Chapman Road · Hightower Road · Starnes Road · Bursy Road · Keller/Smithfield Road · Little Bear Tributary No.5 (per KEF drainage MP, March 1985) · Davis Boulevard · Little Bear Tributary No. 2 (per KEF drainage MP, March 1985) · Little Bear Creek Adjacent to Northfield Park · Little Bear Tributary No.1 (per KEF drainage MP, March 1985) · Kirk Lane · Little Bear Tributary No.3 (per KEF drainage MP, March 1985) 4. All information supplied by others and acquired by the Landscape Architect will be compiled into base sheets. . 5. Metes and bounds descriptions and exhibits of easements will be supplied if determined necessary by the City. B. Boundary Survey 1. The Landscape Architect will provide a boundary survey for properties needing to be acquired for trail right-of-way. Services will include the following: a. Research of public records for determination of ownership and parcel configuration; b. Deed construction, computations and analysis; c. Locate and tie existing property corners; d. Prepare ten (10) individual parcel plats and legal descriptions; e. Monument corners of acquired parcels. NOTE: It is assumed that the City of North Richland Hills will make contact with property owners and make arrangements for entry onto private property for surveying activities. . 2 e . . 2. Since extent of boundary survey is unknown at this time, the Landscape Architect has developed an allowance based on the following criteria: · Thirty (30) acres of right-of-way to be acquired; · Assume ten (10) different owners, or parcels, that are not contiguous. c. Geotechnical Investigation At each bridge location and other locations determined necessary by the Landscape Architect, soil investigations will be conducted by an independent Geotechnical Engineer selected by the Landscape Architect. D. Environmental Assessment The Landscape Architect will provide an Environmental Assessment of the Little Bear Creek Corridor consistent with federal and state requirements that allow categorical exclusions for such facilities. An abbreviated Environmental Assessment will be prepared and submitted. E. Data Gathering/Field Location or Trail The Landscape Architect will reconnoiter the site, locate the general trail alignment in the field, identify major design elements, and gather data on the site which will impact the design. F. Program Definition The Landscape Architect will meet and coordinate with the Owner(s), and others as necessary, to clearly define the program; which will include: · Exact facility requirements, o Concerns about the project, · Maintenance considerations, · Access considerations, · Security considerations, · Design approaches, · Utilities availability. G. Preliminary Design 1. The Landscape Architect will prepare trail design documents consisting of the preliminary layout and grading schemes, as necessary. The program will be finalized. 2. Meeting: City staff will review the trail plans, make recommendations and approve the final program. 3 . 3. The Landscape Architect shall revise the trail design to meet City staff recommendations and shall prepare a cost estimate. 4. Meeting: Present the recommended trail design and cost estimate to City staff. 5. The construction design budget will be developed from construction cost estimates provided by the Landscape Architect during the preliminary design phase. Prior to beginning the construction documents phase, the City will choose a final construction design budget which includes the required improvements for the trail, bridges and street crossings. Additional improvements will be chosen based on the construction estimates. It is understood that the bidding documents will be structured so that the Owner may award one contract for the base bid within the available funds of the construction contract budget. H. Geometric Design/Trail Plan . . 1. The Landscape Architect will plot accurately on the original plan sheets all pertinent existing features indicated by the field surveying. Those portions of the drafting work elected by the Landscape Architect to be done on computer- aided design facilities shall conform to the format and drafting standards required by TxDOT. 2. The initial trail alignment which was developed by the Landscape Architect will be shown on the plan. The greater part of the proposed trail will be laid out in areas having relatively flat or gently-sloping gradients. Surveyed profiles and plan-profile design sheets will not be provided by the Landscape Architect for such areas. Detailed construction notes addressing vertical and horizontal controls for typical situations will be clearly stated by the Landscape Architect on the plan sheets and details. In most cases, vertical control for the trail will 'affiount to instructions for the contractor to closely match existing grades. 3. The Landscape Architect will plot the plan view of the locations of proposed pavement and drainage structures. At bridges, culverts and special terrain situations identified by the Landscape Architect, proposed vertical alignment will be shown in profile. 4. Where identified by the Landscape Architect as necessary for the design, the Landscape Architect will provide cross sections describing certain portions of the proposed improvements within the right-of-way. The cross sections will typically be given at fifty foot (50') intervals. 5. The Landscape Architect will locate and size drainage structures necessary to construct the project. 4 . . . 6. Upon completion of the trail plan, the Landscape Architect will thoroughly check the plans for accuracy and correctness and prepare a preliminary construction estimate. 7. Upon completion of the Landscape Architect's field check, the Landscape Architect will deliver two (2) sets of the plans to the City for review. I. Detail Design 1. The Landscape Architect will prepare details and/or typical sections as may be required by the project. In special terrain situations identified by the Landscape Architect where cross sections may be necessary, the plans shall show existing specimen trees eight inches (8") and greater in diameter, fifteen feet (15') each side of centerline, and contours at one-half (Ih) meter intervals in the survey area. 2. The Landscape Architect will provide detail design of all site amenities and amenity areas in plan or elevation in a manner appropriate to the item. J. Compute Quantities, Plan Estimate, Specifications, General Notes, etc. 1. The Landscape Architect will prepare a list of construction bid items, compute estimated quantities and develop for basis of estimation. The estimated cost of construction will be computed based on current unit prices and estimated quantities. 2. General notes specifications and special provisions which are applicable to the project will be provided by the Landscape Architect. K. Construction Schedule 1. The Landscape Architect will prepare a detailed flow chart of the construction schedule to determine the approximate time (working days), based on the TxDOT standard definition of a working day, required for construction of the project. L. Construction Phase 1. The Landscape Architect will attend the preconstruction conference and, during construction, will meet with and advise the TxDOT Construction Inspector at appropriate times to ensure compliance with the intent of the plans. Site observation visits will total not less than four (4) nor more than six (6). 5 · Component III will involve the Collowin!! work tasks: A. Program Definition 1. The Landscape Architect will meet and coordinate with the Owner(s), and others as necessary, to clearly define the purpose and scope of the Bike Route Map which will include: · Area to cover · Style of map · Types of format (pocket size, book size, etc.) · Design approaches · Methods of showing existing and future trails. B. Preliminary Map Design 1. The Landscape Architect will prepare two (2) or three (3) alternative map mockups for review with City staff. These mockups will not be detailed maps but will indicate general scope and formatting of each of the alternatives and will respond to the program developed under program definition. 2. Meeting: City staff will review the map alternatives, provide input and select a preferred alternative for the Landscape Architect to develop into a final design. · C. Final Design 1. The Landscape Architect will develop, from the approved alternative, a final design for the map, which will include cost estimates of the printing required. 2. Meeting: City staff will review fmal design and costs and approve design for development into camera-ready art. 3. Camera-ready art will be developed including complete printing specifications. Component IV will involve the Collowin~ work tasks: A. Base Sheet Preparation 1. Information on existing city streets that are part of Phase I Bike Routes will be supplied by the City. 2. The Landscape Architect will incorporate all data provided by the City of North Richland Hills into the base sheets. · 6 . B. Phase I Route Verification 1. The Landscape Architect will field verify that all Bike Routes specified as Phase I by the North Richland Hills Trail System Master Plan are still viable. 2. Non-viable Phase I routes will be adjusted with City staff approval. C. Design of Sign age Panels 1. Preliminary design of the various directional and informational signage required will be developed and reviewed with City staff for approval. Sign panels will be designed in accordance with North Richland Hills Trail System master Plan requirements and applicable TxDOT or Texas MUTCD Standards. 2. Initial locations of signage will be shown on a preliminary drawing and reviewed with City staff for approval before proceeding with final design. D. Final Design, Quantities, Plans &timates, Specifications, General Notes 1. Final design documents will be developed showing sign locations and signs to be installed. 2. Landscape Architect will prepare a list of construction bid items and compute estimated quantities for basis of estimation. The estimated cost of construction will be computed based on current unit prices and estimated quantities. . 3. General Notes, Specifications and Special Provisions which are applicable to the project will be provided by the Landscape Architect. . 7 . . . E. Additional Services Pertaining To All Components The Landscape Architect will provide services not identified in this scope of services upon receipt of authorization from the City of North Richland Hills. Additional Services will be provided on an hourly rate basis with a mutually agreed "not to exceed" total. Such Additional Services may include the following or other services: 1. Design a. Design of facilities beyond the original scope and/or budget identified in the "Description Of Services." b. Additional surveying beyond that identified in the scope of Basic Services. c. Establishment of the boundary lines. d. Design of signalization systems and/or traffic studies relating to Davis Boulevard, Keller-Smithfield Road, Bursy Road, Starnes Road, Hightower Road, Chapman Road, Watauga Road and Holiday Lane. e. Representation in arbitration, mediation, litigation, depositions or similar legal processes. f. Public meetings/presentations. 2. Construction a. Preparation of Change Orders as required which expand the original scope of services. 8 . . . 14. 15. 16. 17. 1. February 1, 1996 2. February 15, 1996 3. March 1, 1996 4. March 8, 1996 5. April 8, 1996 6. May 8, 1996 July 15, 1996 7. 8. August 15, 1996 9. December 15, 1996 10. January 15, 1997 11. June 1, 1997 12. July 1, 1997 13. August 31, 1997 October 1, 1997 January 1, 1998 March I, 1998 October 1, 1999 ATTACHMENT B Project Schedule January 15, 1996 City complete the service contract between the City and NJB. TxDOT approve the service contract between the City and NJB. City Council approve the service contract between the City and NJB. City and NJB execute service contract. City and NJB complete the program definition. NJB completes aerial survey. NJB complete data collection. Survey of Trail Centerline NJB completes preliminary plan and construction budget/cost. City and TxDOT approve preliminary plans and construction budget/cost. NJB submits construction plans and specifications to the City. City/NJB submit construction plans and specifications to TxDOT for approval/comment. NJB completes revisions to construction plans and specifications and delivers to City. City delivers construction plans and specifications to TxDOT. Contract bidding (letting date) and award contract. Begin construction. Complete construction [eighteen (18) months]. 10 . Attachment "C" Compensation January 30, 1996 . , , , , ':: ¡ ¡::.:: ¡:::::: H:::::'¡ ¡ ¡:::::::::: ¡, WitHe ¡Bea,. :QrßekH.i Keand: ai ke. n~it:::.: , .. , , , , , , .....;.:. . . :.:-:.:.:.;.:.:-: ...... . , , , , , , , , , , , , , , , , , , , , , , , , , , , , , TASK DESIGN TEAM TOTAL Patton Rattan NJB Gojer(DBE) ARS(DBE) GSW(DBE) Aerial Survey $ 17,348.00 $ 17,348.00 Topol Base Sheets $ 13,772.00 $ 13,772.00 Boundary Survey $ 11,200.00 S - $ 11,200.00 - Geotech $ 5,040.00 $ - $ 5,040.00 Environ. Assess. $ 4,800.00 $ 4,800.00 Trail Des. and Doc. $ 21,185.99 $ 4,800.00 $ 71,462.96 $ 97,448.95 Const. Observ. $ 1 ,118.10 $ 1 ,644.28 $ 2,762.38 $ . Sub-total $ 5,040.00 $ 22,304.09 $ 4,800.00 $ 42,320.00 $ 77,907.24 $ 152,371.33 Project Expenses $ 1,302.50 $ 1,054.40 $ 9,001.00 $ 11,357.90 Total $ 5,040.00 $ 23,606.59 $ 4,800.00 $ 43,374.40 $ 86,908.24 $ 163,729.23 Percentage of Total 3.31% 0.00% 14.64% 3.15% 27.77% 51.13% 100.00% :::¡'!'::¡::,:{:i!!:::i!::!!:::::!:!!!i!i!:::!:::::!i!:'!::!!:::i!:!i!:i:::!:j::i!::::Çal.QWay.::a"ilþþ.~!ftlkø!~hÇ¡:ej~ø!Ti'~I:ii!:ij:::!:j!::::i:::::!:::¡.,::::::.!:::::::::!:::::::::::j:!::::'!:!:,::::::!::,:::j:! TASK I DESIGN TEAM TOTAL Patton Rattan NJB Gojer(DBE) ARS(DBE) GSW(DBE) Aerial Survey I $ 17,348.00 $ 17,348.00 Topol Base Sheets J $ 19,020.00 $ 19,020.00 Boundary Survey $ 4,800.00 $ - $ 4,800.00 Geotech $ 2,160.00 $ - $ 2,160.00 Environ. Assess. $ 1,016.00 $ 1,016.00 Trail Des. and Doc. $ 25,224.59 $ 1 ,200.00 $ 65,902.92 $ 92,327.51 Canst. Observ. $ 1 ,384.89 $ 1 ,644.28 $ 3,029.17 $ - Sub-total $ 2,160.00 $ 26,609.48 $ 1 ,200.00 $ 41,168.00 $ 68,563.20 $ 139,700.68 I Project Expenses $ 1,370.00 $ 1 ,054.40 $ 8,497.00 $ 10,921.40 Total $ 2,160.00 $ 27,979.48 $ 1,200.00 $ 42,222.40 $ 77,060.20 $ 150,622.08 Percentage ofT otal 1.55% 0.00% 19,05% 0.86% 29.47% 49.08% 100.00% :: :'::::::::::::::::::j:!i!::i!i!:::ji:i!!!:i!:i:Hjjij:::::!:::ji::j!::!: jj!: j:!: ji!:j:::: jjij :!f3.iKØ: BqiJ.t~::~ igþ$: ~:r;:èj): ~,<~j :M~p::!:::j:j ::: j:: ::i:::: j:j::j: 'ji::!ii:: :::::j::j::::::: i!!j::::j j::::: :::::::' j:' :::j:j:jj!:jj::j TASK DESIGN TEAM TOTAL Patton Rattan NJB Gojer(DBE) ARS(DBE) GSW(DBE) Map & Route Signs $ 7,725.00 $ 21,201.47 $ 5,117.36 $ 34,043.83 $ - $ - Sub-total $ - $ 7,725.00 $ 21,201.47 $ - $ - $ 5,117.36 $ 34,043.83 Project Expenses $ 300.00 $ 769.00 $ 1,170.00 $ 2,239.00 I Total $ - $ 8,025.00 $ 21,970.47 $ - $ - $ 6,287.36 $ 36,282.83 Percentaae of Total 0.00% 22.69% 62.28% 0.00% 0.00% 15.03% 100.00% . :'jj:::j:::j:j:!i:"::i::j!:i:i:::i!:jij::::i:j:i::!i!:jj::j::::!::!:::::j:!:j:!:!:!::::::::ji:j:::j:!':::::i::::::::jer.9jø¢t:I9t~~::j:ji:i::;:ji':::j::i::::::::::::.:::::::::::::::: , .'. .' , : -:..... : : , .' .. . . . , , , . .. J Patton Rattan NJB Gojer(DBE) ARS(DBE) GSW(DBE) $ 7,200.00 $ 8,025.00 $ 73,556.54 $ 6,000.00 $ 85,596.80 $ 170,255.80 $ 350,634.14 Percentage of Total 2.05% 2.29% 20.98% 1.71% 24.41% 48.56% 100.00% DBE Percentaqe - 74.68% . . . . DEBARMENT CERTIFICATION (Negotiated Contracts) (1) The CONSULTANT certifies to the best of its knowledge and belief, that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public* transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity* with commission of any of the offenses enumerated in paragraph (1 Hb) of this certification; and (d) Have not within a three-year period preceding this application/proposal had one or more public transactions* terminated for cause or default. (e) Have not been disciplined or issued a formal reprimand by any State agency for professional accreditation within the past three years. (2) Where the CONSULTANT is unable to certify to any of the statements in this certification, such CONSULTANT shall attach an explanation to this certification. *federal, state or local NEWMAN, JACKSON, BIEBERSTEIN, INC. ¡eo! F11 ¡;¿:~ tllll«.~ ignature of Certifying Official Vice President Title January 30, 1996 Date CITY OF NORTH RICHLAND HILLS Department: City Secretary Council Meeting Date: Subject: Setting Date for Run-off Elections - Resolution No. 96-24 Agenda Number: 4/8/96 GN 96'-45 In 1989 the City Council approved Resolution No. 89-13 which established the next to last Saturday in May of each year as the date for Run-off Elections. This resolution is now in conflict with State law. State law now states that a runoff election will be held not earlier than the 20th or later than the 30th day after the date of the final canvass. The attached resolution provides that the provisions of the Texas Election Code will be followed in setting dates for Run-off Elections.. Recommendation: It is recommended that City Council approve Resolution No. 96-24. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget _ /Other \ J-/ /' " ,/ ~/ ¡::L/.ú~..J :~lA """-- A~ ¡? Department Head Signature Manager I CITY COUNCIL ACTION ITEM Finance Owector Page 1 of . . - RESOLUTION NO. 96-24 WHEREAS, the election law of the State of Texas have changed since the passage of Resolution No. 89-13; and WHEREAS, to comply with Resolution No. 89-13 in 1996 would violate the State Election Code. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL IN THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. In the event that a run-off election is necessary in any city election official's race in 1996 and following years, the provisions of the State code shall be followed. 2. Resolution No. 89-13, be, and is hereby, repealed. PASSED and APPROVED this 8th day of April, 1996. APPROVED: Tommy Brown, Mayor ATTEST: Jeanette Rewis, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney ~ Department: CITY OF NORTH RICHLAND HILLS Administration Council Meeting Date: 4/8/96 Subject: - Tower Site Lease Agreement with Sprint Spectrum L.P. Agenda Number: GN 96-46 City Staff has been negotiating with representatives of Sprint Spectrum L.P. for several weeks about the possibility of leasing space to them on an unused area of Iron Horse Golf Course. They need to acquire a ground site for a 75 foot wireless communications tower and related equipment. The actual fenced lease space will not exceed 40 ft. by 50 ft. with a small perimeter area outside the fence for fence maintenance and a paved drive approach and turnaround. The proposed location is adjacent to the railroad right-of-way along the 18th fairway, approximately 850 ft. south of Loop 820, beside a City water well. Access will be along existing cart paths. The City Manager and representatives of EAGL management have reviewed the recommended location and do not see any negative impact to the golf course. The City Manager's office and Attorney for the City have reviewed and agreed to the terms of the lease. The logical recipient of the income is Iron Horse Enterprize Fund. The primary lease term is five (5) years with four extended term options of five (5) years each. The primary lease would pay the City $7,200 annually and each extended term renewal would increase 15% over the primary term or previous extended term. RECOMMENDA TION: It is recommended that the City Council authorize the Mayor to execute a Tower Site Lease Agreement with Sprint and authorize the designation of Iron Horse Enterprize Fund as the recipient of funds. Finance Review Source of Funds: Bonds (GO/Rev.) .operating Budget _ Ot~ ~_ ~ Dep~~a,",e CITY COUNCIL ACTION "EM Acct. Number Sufficient Funds Available Iß 1.t·1ffi-~ /City Manager FiMnce Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Department Council Meeting Date: 4-8-96 Award of Bid for Landscaping and Tree Planting Subject: alonq Bedford-Euless Road, Richfield Park and Agenda Number: PU 96-31 Green Valley Park Formal bids were solicited for installation of additional landscaping and tree plantings along Bedford-Euless Road, Richfield Park, and Green Valley Park. Four bids were received on March 26, 1996, and the results are outline below. Contractor Total Bid Amount KL V Landscape Maintenance Irri-Con Sprinkle and Sprout Innovative Landscape and Irrigation $45,013 $46,800 $53,640 Incomplete Bid Funding for the construction is available from the currently approved Parks and Recreation Capital Improvement Program and Bedford-Euless Road Construction funds. RECOMMENDATION: It is recommended that City Council award the bid for the landscaping and tree planting at Bedford-Euless Road, Richfield Park, and Green Valley Park to KLV Landscape Maintenance in the amount of $45,013. 09-92-20-6000 09-92-31-6000 13-14-87-6000 $23,215 $3,500 $18,298 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other _ ,_.~ / - -1- De';.;.~~;;;H~ s;gna:ti· / - CITY COUNCIL ACTION "EM Acct. Number See Above Sufficient Funds Avai Fin8nce Director Page 1 of { LANDSCAPING AT BEDFORD-EULESS ROAD . The installation of the below listed plant material will complete the landscape of the Bedford- Euless Road Trail and Streetscape. Shrub beds will be installed at the street and cul-de-sac openings on Ash, Maple, Grove, Colorado, Wyoming, and Nevada streets. Each bed will be located at the end of the masonry wall at each of these openings. The trees will be planted in groupings along the frontage of Bedford-Euless Road. PLANT SCHEDULE Common Name Botanical Name Quantity Size Notes Aristocrat Pear 23 2" Cal. B&B Dwarf Burford Holly /lex comuta 'Burfordi nana' 70 5 Gal. Tam Juniper Juniperus sabina 'Tamariscifolia' 45 3 Gal. Edward Goucher Abelia Abelia grandiflora 'Edward Goucher' 55 3 Gal. Harbour Dwarf Nandina Nandina domestica nana 'Harbour Dwarf 350 1 Gal. TREE PLANTING AT GREEN VALLEY PARK . The tree planting will be dispersed throughout the park emphasizing beautification around the restroom/concession building, parking lots, pavilion/playground area and along the trail fronting Smithfield Road. Trees will also be planted in specific areas to replace trees adjacent to residences and to screen and buffer security lights on John Autry Drive. In addition, the shrubs will be planted strategically to serve as a barrier behind soccer goals and as a buffer to future development north of the park. TREES Botanical Name Common Name Size Quantity Notes A Carya illinocinensis Pecan 3"cal. 2 B&B B Cercis canadensis texensis Texas Redbud 3" cal. 6 B & B, M. T. C Pistacia chinesis Chinese Pistache 3" cal. 4 B&B D Quercus schumardi Schumard Oak 3" cal. 29 B&B E Quercus mehlenbergi Chinquapin Oak 3" cal. 12 B&B F Quercus virginians Live Oak 3" cal. 3 B&B G Ulmus parvifolia 'Drake' Drake Elm 3" cal. 15 B&B H Ulmus crassifolia Lacebark Elm 3" cal. 8 B&B J Sophora affinis Eve's Necklace 3" cal. 3 B&B . SHRUBS Botanical Name Common Name Size Quantity Notes K Vitex agnus castus Chaste Tree 5 gal. 33 LANDSCAPING AT RICHFIELD PARK This tree planting will improve the landscape around the restroom/concession building . at Richfield park. PLANT SCHEDULE TREES Botanical Name Common Name Size Quantity Notes Cercis canadensis texensis Texas Redbud 3" cal. 6 B & B, M.T. Pistacia chinesis Chinese Pistache 3" cal. 4 B&B Quercus schumardi Schumard Oak 3" cal. 2 8&8 . . CITY OF NORTH RICHLAND HILLS Department: Finance /Information Services Council Meeting Date: 4/8/96 Subject: Authorize Purchase of Computer Equipment from Department of Information Services Agenda Number: PU 96-32 At the July 24, 1995 meeting, Council authorized participation in the cooperative purchasing contract with the State Department of Information Resources (DIR). Since that time, Staff has purchased computers and software at a significant cost savings. This purchase will also comply with the standardization process being implemented by Information Services. In the 1995/96 approved budget, Council appropriated funds for the purchase of computer equipment for various Departments. At this time Staff needs to place an order for 17 computers in the amount of $67,639. Attached you will find a list of Departments and the cost for each computer. Recommendation: It is recommended City Council authorize the purchase of computer equipment from the State Department of Information Resources in the amount of $67,639. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget L ther 16-01-03-6460 Finance Dir.CIot Page 1 of . DEPARTMENT TYPE AMOUNT 1. City Manager Laptop $4,514.00 2. Support Services Desktop $3,503.00 3. Support Services Desktop $3,503.00 4. Municipal Court Laptop $4,514.00 5. Municipal Court Desktop $3,503.00 6. Municipal Court Desktop $3,503.00 7. I. S. - System Admin. Desktop $3,503.00 8. I.S. - PC Trainer Desktop $3,503.00 9. I.S. - On Call Support Laptop $4,514.00 .10. I.S. - Secretary Desktop $3,503.00 11. Purchasing Desktop $3,503.00 12. Env. Services Laptop $4,514.00 13. Env. Services Laptop $4,514.00 14. Planning & Inspect. Desktop $3,503.00 15. Fire - EOC Laptop $4,514.00 16. Fire - EOC Laptop $4,514.00 17. Fire Laptop $4,514.00 TOTAL _$67.639.00 . CITY OF NORTH RICHLAND HILLS ~ Department: Finance / Park Department Council Meeting Date: 4/8/96 Subject: Authorize Extension of Annual Contract for Aquatic Chemical Supplies for NRH20 Water Park Agenda Number: PU 96-33 At the May 8, 1995 meeting, Council awarded the contract to supply aquatic chemical supplies to Advance Chemical Distribution (PU 95-32). The company has agreed to extend this contract and hold the 1995 contract price. Advance Chemical Distribution has provided reliable service and technical support during the last contract year and has met all the daily requirements of NRH20 Water Park. Recommendation: It is recommended City Council extend the contract to supply aquatic chemical supplies to Advance Chemical Distribution for an additional year. Finance Review Source of Funds: Bonds (GO/Rev.) .operating Budget -X ther _ 21-02-01-2100 Fin."... Direct... Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Public Works Council Meeting Date: 4/8/96 Subject: Award Bid for 1996 Strp.p.t Wp.dgp. Mill Prnjp.r.t Agenda Number: PU 96-34 On December 11, 1995, Council approved the 1995/96 City Street Overlay Program (PW 95-78). Included in this program is the wedge milling of 19 streets located throughout the City. Formal bids were solicited for the 1996 Street Wedge Mill Project and the results are outlined below. Dustrol, Incorporated 11§~ªªz $30,453 Contractors Cold Planing Sunmount Corporation $41,347 Dustrol, Incorporated met all the requirements and specifications of the bid and can complete the project in thirty days. Dustrol has done satisfactory work for the City in the past and has completed projects in a timely manner. Recommendation: It is recommended City Council award the bid for the 1996 Street Wedge Mill Project to Dustrol, Inc. in the amount of $25,887. Source of Funds: Bonds (GO/Rev.) Operating Budget _ Ot r Finance Review Acet. Number 22-60-01-4890 Sufficient Funds Av . ble Finance DireClor J ent Head Signature CITY COUNCIL ACTION ITEM Page 1 of t ~- CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: Approve Supplemental Agreement No. 1 with Subject: the State of Texas for Reconstn(~tion of the Agenda Number: Rufe Snow Drive/lH 820 Bridge - Resolution No. 96-25 4/8/96 PW 96-20 Resolution No. 96-25 authorizes the Mayor to execute Suppplemental Agreement No. 1 for the Rufe Snow DrivellH 820 Bridge Project. Supplemental Agreement NO.1 makes two major changes to the original agreement approved by Resolution No. 96-07 (PW 96-04). The two changes are as follows: 1. The Texas Department of Transportation (TxDOT) has recently had a policy change. Their revised policy now requires TxDOT to do their own design for all facilities classified as "on system" (ie. constructed within their right-of-way). Supplemental Agreement NO.1 will require TxDOT to prepare right-of-way strip maps, documents and engineering. 2. Participation precentages have been deleted. The original agreement requires the City to pay 23% of the project. The City's share for the project is shown in the 1995 Transportation Improvement Program to be $841,960. Supplemental Agreement NO.1 now requires the City to pay a fixed amount of $570,000 sixty days prior to the receipt of construction bids. This will result in a savings of $211,960. Funding Source: Sufficient funds were budgeted for this project in the 1995/96 CIP Budget. Recommendation: Staff recommends Council approve Resolution No. 96-25 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Othe Acct. Number Sufficient Funds _.---'" Fln""ce OIr.ClOt Page 1 of -.- . . RESOLUTION NO. 96-25 Be it resolved by the City Council of the City of North Richland Hills, Texas, that 1. The Mayor be, and is hereby, authorized to execute the attachedAgreement No. 5XXF6095 with the State of Texas entitled Supplemental Agreement NO.1 for the Rufe Snow Drive/IH 820 Bridge Reconstruction Project, as the act and deed of the City. PASSED AND APPROVED this 8th day of April, 1996. APPROVED: Tommy Brown, Mayor ATTEST: Jeanette· Rewis, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City -.- . . Agreement NO.5XXF6095 CSJ: 0008-14-086 IH 820 at RUfe Snow Drive THE STATE OF TEXAS THE COUNTY OF TARRANT SUPPLEMENTAL AGREEMENT NO. 1 FOR THE CONGESTION MITIGATION AND AIR QUALITY IMPROVEMENT FOR INTERSECTION IMPROVEMENTS This supplemental agreement to the Congestion Mitigation and Air Quality Improvement Agreement is made by and between the state of Texas, acting by and through the Director of Traffic Operations Division of the Texas Department of Transportation, hereinafter called the "state", and City of North RichlandHills, hereinafter called the "City". WHEREAS, the State and the City executed an agreement on the 9th day of February, 19~, and entered into an agreement concerning the intersection improvements under the Congestion Mitigation and Air Quality Improvement Program; and, WHEREAS, this agreement was originally prepared to establish the City's local percentage participation, allow the City to prepare or cause to be prepared the preliminary engineering, and whereby the City shall prepare right-of-way maps, etc. NOW THEREFORE, premises considered, the State and the City agree that said agreement is amended as follows: Ti tIe page 1 of 10. It has become necessary to amend the agreement to delete the participation percentages as shown on the page one. Page 3 of 10. It has become necessary to amend Article 4 of the agreement, RIGHT-OF-WAY DESCRIPTION to revise wording to allow the State to prepare right-of-way maps, etc., as follows: 4. RIGHT-OF-WAY DESCRIPTION The State shall prepare right-of-way maps, property descriptions and other data as needed to properly describe the right-of-way which the State is to acquire and provide for the Project. The right-of-way maps and property descriptipns shall be submitted to the State for approval. Tracings of the maps shall be retained by the State for its permanent records. Page 3 of 10. It has become necessary to amend Article 5 of the agreement, UTILITY ADJUSTMENTS/RELOCATIONS to revise wording to allow the State to establish the necessary utility work, etc, as follows: , -.- 5. UTILITY ADJUSTMENTS/RELOCATIONS If the required right-of-way encroaches upon existing utilities and the proposed highway construction requires the _ adjustment, removal or relocation of such utility facilities, the State will establish the necessary utility work in order that this work may be coordinated with the appropriate utility company. The state shall be responsible for all costs associated with the adjustment, removal or relocation of such utility facilities, and such adjustment, removal or relocation shall be in accordance with applicable State law, regulations, policies and procedures. In the event additional utilities are required to be adjusted, removed or relocated during the construction of the Project, the state will be responsible for all costs associated with the additional utility work. Page 3 of 10. It has become necessary to amend Article 6 of the agreement, CERTIFICATION to revise wording for the City to provide certification for environmental problems as follows: 6. CERTIFICATION . The City shall provide to the state forty-five (45) days prior to the construction contract let date, a certification that all environmental problems have been remediated. Page 4 of 10. It has become necessary to amend Article 8 of the agreement, ENGINEERING SERVICES to revise wording to allow the State to prepare the preliminary engineering, etc. as follows: 8. ENGINEERING SERVICES A. The State will prepare or cause to be prepared the preliminary engineering necessary for the development of plans, specifications, and estimates, (P.S.& E.). Development of the preliminary engineering shall include an environmental assessment and holding of necessary public meetings and public hearings. B. The P.S.& E. shall be developed by the State in accordance wi th the. State's. latest Standard specif.~~a~ions ~or Constructlon of Hlqhways. Streets. and Brl e or lts currently approved revisions. Page 4 of 10. It has become necessary to amend Article 9 of the agreement, PROJECT FUNDING, whereby the City will contribute a fixed amount of cost for the project as-follows: 9. PROJECT FUNDING . A. The total costs for the construction of the Project, is estimated at $2,444,000. The City will contribute a fixed amount of $570,000 including construction engineering, contingencies, and indirect costs. 1 .- . . B. The state will be responsible for securing the federal share of the funding required for the development and construction of the Project. The City will be responsibile for any non-Federal/State participation costs associated with the Project. C. Sixty (60) days prior to the date set for receipt of the construction bids, the State will notify the City that its financial share for the construction is required. The City shall remit a check or warrant in the amount established by the State within thirty (30) days from receipt of the State's written notification to the address provided herein. D. If after the execution of the agreement the City elects to terminate the Project, the City shall be responsible for those eligible expenses incurred by the State which are attributable to the Project. Page 5 of 10. It has become necessary to amend Article 11, Paragraph A, of the agreement to assign responsibility to the State for field changes, supplemental agreement or additional work, ect. as foLlows: 11. CONSTRUCTION RESPONSIBILITIES A. The State shall advertise for construction bids, issue bid proposals, receive and tabulate the bids and award a contract for construction of the Project in accordance with existing procedures and applicable laws. Any field changes, supplemental agreements or additional work orders which may become necessary subsequent to the award of the construction contract shall be the responsibility of the State. All other terms and conditions of the contract are unchanged and remain in full force and effect. ~- . . IN WITNESS WHEREOF, the State and the City have signed duplicate counterparts of this agreement. THE CITY OF NORTH RICHLAND HILLS By: (Name) (Title) (Date) ATTEST: City Secretary THE STATE OF TEXAS Executed for the Executive Director and approved by the Texas Transportation Commission under the Authority of Stand Alone Manual Notice 95-4, for the purpose and effect of activating and/or carrying out the orders, established policies, or work programs by the Texas Transportation Commission. APPROVED: BY: Charles W. Heald, P.E. District Engineer DATE: CITY OF NORTH R/CHLAND HILLS Department: Public Works Council Meeting Date: Amendment of the 1995/96 Capital Improvement Projects Subject: RLJdgef fa shaw RIJmfield Ra;:¡d ;:¡s Three (:~) Ser;:¡r;:¡fe Agenda Number: Projects 4/08/96 PW 96-21 The budget for the paving and drainage improvements to Rumfield Road was approved by Council on 2/12/96 (GN 96-23). The approved budget was for the preliminary design of RumfieJd Road from Precinct Line Road to Davis Boulevard and the final design and construction of Rumfield Road from Precinct Line Road to Eden Road. In an effort to reduce the potential traffic flow from Oak Hills Phase II through the Flamingo Estates and Eden Addition subdivisions, the City Manager has requested staff divide Rumfield Road into three phases. Each phase will be shown as a separate project in the Capital Improvement Projects Budget. This will allow the City the flexibifity of doing each one separate or to combine any or all of the phases together and constructing as one project. The description and limits for each phase is shown below: Rumfield Road, Phase I will consist of designing and constructing a 48-foot wide asphalt street with curb and gutter from Precinct Line Road to the proposed Spring Oak Drive, a new street proposed by the developer of the Oak Hill Phase II subdivision. The City Manager recently met with the developer and adjacent property owners to work out an agreement to construct Spring Oak Drive. As a result of the meeting one of the adjacent property owners agreed to dedicate the right-of-way for the new road and the developer agreed to construct the new road with the Oak Hills Phase II subdivision. Rumfield Road, Phase II will consist of designing and constructing a 48-foot asphalt street with concrete curb and gutter from Spring Oak Drive to Eden Road. Rumfield Road, Phase III will consist of widening an existing 2-lane asphalt street with ditches to a 48-foot wide street with concrete curb and gutter. This phase will begin at Eden Road and will be constructed west to Davis Boulevard. Each phase will include the necessary storm drain improvements required to construct Rumfield Road. Funding Source: Funding of all three phases of Rumfield Road may require a reevaluation of projects currently scheduled to be completed as a part of the 1994 Bond Election Program. Unless eventual cost savings associated with these remaining projects are sufficient to offset Rumfield Road's construction costs, projects may be delayed until future funding is approved. Recommendation: It is recommended Council amend the 1995/96 CIP Budget in accordance with the three attachments to this document. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Ot er Finance Director t Head Signature CITY COUNCIL ACTION ITEM Page 1 of ,~ :.;:.¡ 'I T ~ II ~- .,;~ , I I I .. I ... I I ~{':' North Tarrant P - N L ....... W E ~-2' I 5 II -' cwr, ~. iI' L r~~~ I . '" C J: o C In .. - " a:: Sep tUbeI"' 12. 1995 113 -.- . . GENERAL FUND CAPITAL IMPROVEMENTS Budget Amendment 4/8/96 Rumfield Road, Phase I Street Improvements 20-02-05 PROJECT DESCRIPTION This project provides for the construction of approximately 1,100 feet of a 48-foot wide roadway with concrete curb and gutter. The project will begin at Precinct Line Road and will be c.onstructed west to Spring Oak Drive. This project will be in accordance with the City's Master Thoroughfare Plan. The completion of this project will facilitate traffic flow from Oak Hills, Phase II to Precinct Line Road. PROJECT STATUS Beginning ~ Ending ~ Engineering Construction 4/96 9/96 7/96 3/97 Note: Construction of the project is scheduled to begin 9/96. FINANCIAL DATA pppTotalp ·.P ........... _._..d ::":::::::':., :::::::.. .............................. Funding Source Amount to 1 995/1 996 1 996/1 997 Remaining ,·..:·Ribj~þt:.:., Date Budget Budaet Budaet ·:·:"ëåst::··,,··, .......-........-...-.. . . . . . . . . . . . . . . . . . '. . G.O. Bonds $0 $1 00,000 $555,500 $0 .·.$655~5ÖÖ .............,'............. Total $0 $100,000' $555,500 n ,))$655;500 Project Expenditures ...................... ................,.. ....................-......... .............................. . . . . . . . . . . ' . . . . . . . , . . - . -, . .......-.............-......... .............................. ............................ . .........-.......................... Engineering $0 $98,400 $0 $0 ...·!.·¡¡¡!¡¡¡f:,:~d.~~ Right-Of-Way 0 65,000 0 0 Construction 0 0 492,1 00 0 ·::,:::::·:~:~t¡1P~ .............................. . ., . . . . . . . . . . . . . . .. Total ....n >$163;400 ·,····$4~2,100 ."$655:'500 IMPACT ON OPERATING BUDGET Road maintenance and other expenses should be nominal during the fi:-st 5 to 10 years for this project. Projected Annual Operating Impact 1998/1999 1996/1997 1997/1998 -.- . . GENERAL FUND CAPITAL IMPROVEMENTS Budget Amendment 4/8/96 Rumfield Road, Phase II Street Improvements PROJECT DESCRIPTION This project provides for the construction of approximately 1,750 feet of a 48-foot wide roadway with concrete curb and gutter. The project will begin at Spring Oak Drive and will be constructed west to Eden Road. This project will be in accordance with the City's Master Thoroughfare Plan. The completion of this project will facilitate traffic flow from Davis Boulevard to Precinct Line Road. PROJECT STATUS Beginning Ending ~ ~ Engineering 1 0/96 3/97 Construction 3/97 9/97 Note: Construction of this project is scheduled to begin in 12/96. FINANCIAL DATA Funding Source H:Tötàl....:: RemainingU·BrôjeþtH Bud et T//COst: ...... Amount to Date 1995/1996 Bud et 1996/1997 Bud et G.O. Bonds $0 $0 $656,400 $0 :$Q '::/$656AOQ Total Project Expenditures ......'............'.'...'... ..·......··:../·$0 ...$656;40Q· ...'................................. ......,......:.....'.......:.......-....... ...,...,..,...............'.'.'.... Engineering Right-Of-Way Construction . j:!: i~!:r ¡:¡: j: ~ii;i~~:i' ¡. !:j:~: ¡:r¡: i!i:¡:j:¡: i~ iif: Ii i $0 ·::ii:j·¡¡:~~~~ººg Ojj:¡¡¡n·¡{ªq~pºg o ·:::::::A?~~~q()j $0 o o $0 o o $96,000 80,600 479,800 ..$656,400 .:,," "$·6·56::4·0·0 :;':::):....:. _~_.:.:"i ;.:.;...:.:.:.:...:.:.:.-.:.;...-...:.:.:.:-:.....-.......... ............................... ...-.'''... - ....--.,.. .:.,...,...-.,.......,.........-...,......-.-...-......... ;.:.:.:;::-:.:.:,:.:.;:,;,:,:.:.:,:-:::::,:.:,::-: Total IMPACT ON OPERATING BUDGET Road maintenance and other expenses should be nominal during the first 5 to 10 years for this project. 1996/1997 1997/1998 >$0 ··<$0 1999/2000 -.- . . GENERAL FUND CAPITAL IMPROVEMENTS Budget Amendment 4/8/96 Rumfield Road, Phase 11/ Street Improvements PROJECT DESCRIPTION This project provides for the widening of approximately 2,550 feet of existing 2-lane asphalt roadway with ditches, to a 48-feet wide roadway with concrete curb and gutter. The project will begin at Eden Road and will be constructed west to Davis Boulevard. This project will be in accordance with the City's Master Thoroughfare Plan. The completion of this project will provide a major east-west thoroughfare from Precinct Line Road to Davis Boulevard. PROJECT STATUS Beginning º-ªN Ending ~ Engineering Construction 3/97 10/97 9/97 4/98 Note: Construction of the project is scheduled to begin 10/97. FINANCIAL DATA Funding Source ......::Tohll..'.... ·;'.',.èrpj~!#:. ;.; ·,·,:.·::Cöst...·:',·: Amount to Date 1995/1996 BudQet 1996/1997 Budget Remaining Budget G.O. Bonds ......... .,..,.,................. .......,....,...,..,.,............ ...,........ .... $0 $269,900 $699, 1 OO::.¡¡;:~~~:~û~j¡~ $0 Total Project Expenditures ~ .. ................'. }$o. ;<$269'ì900n;$699i1Qq. ....,'}.'$9.69,'OOQ .................................. . -,....... ....-...,......,.,..,.-................. .............................. ._-......... -,-.. ,. .....,..............'....,.,.,........:-:.:-:.:-.:.... .-...-..........,.,................. ...................... .,.,..,.,.....:-:. .......... Engineering Right-Of-Way Construction $139,800 130,100 o $0:.i,;:.$.1~:~;~@ O:::¡::;:::j1~:q~1:~~ 699, 1 00;?::..J3~.9Wl0Q $0 o o $0 o o Total ..'....'.....-......-.-,................ .,.:.,...................:-:..........-...... ..........,....,..........:...'......'...... .........,.,.........',................ .. .:"''''. .. ... $0 "$269,900 ..$699.100H$9ô9~00Q IMPACT ON OPERATING BUDGET Road maintenance and other expenses should be nominal during the first 5 to 10 years for this project. 2000/2001 1997/1998 1998/1999 1999/2000