HomeMy WebLinkAboutCC 1996-04-22 Agendas
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NOTICE OF MEETING
NOTICE is hereby given that the City Council of the City of North Richland Hills,
Texas will meet at 7:30 o'clock P.M. on the 22nd day of April, 1996, at the North Richland
Hills Community Center in the Municipal Court Room, 6720 N.E. Loop 820, North Richland '.'
Hills, Texas, and during such meeting will consider all matters incident and related to ,t'"
approving and authorizing publication of notice of intention to issue certificates of
obligation, including the passage and adoption of a resolution pertaining thereto.
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Administrative Officer
POSTED
LI-¡Crq(p
Date
4.;35 ;Jrn
Time
City Secretary
By (y ;6/út~
CITY OF N$RTH RICHLAND HILLS
. Office of the City Secretary
April 19, 1996
ITEM ADDED TO THE APRIL 22,1996 CITY COUNCIL AGENDA:
15a. GN 96-51
Authorize the Publication of Notice of Intent to Issue Certificates of
Obligation - Resolution No. 96-28
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POSTED
¿J-/C/9h
Date
L/.'3:J IJ. fYL
Time'
t;l//--.ÇltY. Secretary
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P.O. Box 820609 * North Richland Hills, Texas' 76182-0609 USA
7301 Northeast Loop 820 * 817-581-5502' FAX 817-581-5516
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CITY OF NORTH RICHLAND HILLS
PRE-COUNCIL AGENDA
APRIL 22, 1996 - 6:15 P.M.
For the Meeting conducted at the North Richland Hills Community Center in the Municipal Court
Room, 6720 Northeast Loop 820.
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NUMBER ITEM ACTION TAKEN
1. IR 96-41 Fiscal Year 1994/95 Auditor's Management
Comments (10 Minutes)
2. IR 96-50 Intersection of Precinct Line Road and Mid Cities
Boulevard (5 Minutes)
3. IR 96-51 Teakwood Court Drainage Improvement Project
(10 Minutes)
4. Review Bursey Senior Center Renovation
(10 Minutes)
5. GN 96-48 I.H. 35 Corridor (Agenda Item No. 13)
(5 Minutes)
6. GN 96-50 Library Reciprocal Borrowing - Resolution
No. 96-28 (Agenda Item No. 15) (5 Minutes)
7. Other Items
1 ) Canceling May 27, 1996 City Council
Meeting
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NUMBER ITEM ACTION TAKEN
8. *Executive Session (15 Minutes) - The Council
may enter into closed executive session to
discuss the following:
A. Consultation with attorney under Gov. Code
§551.071 :
Consideration and Action on Matters
involved in Watauga vs. NRH (236th District
Court)
9. Adjournment - 7:20 p.m.
*Closed due to subject matter.as provided by the Open Meetings Law. If any action is
contemplated, it will be taken in open session.
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CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
APRIL 22,1996
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For the Regular Meeting conducted at the North Richland Hills Community Center in the Municipal
Court Room, 6720 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the
Agenda for discussion and/or action.
1. Items marked with an * are on the consent agenda and will be voted on in one motion
unless a Council Member asks for separate discussion.
2. The Council reserves the right to retire into executive session concerning any of the items
listed on this Agenda, whenever it is considered necessary and legally justified under the
Open Meetings Act.
3. Persons with disabilities who plan to attend this meeting and who may need assistance
should contact the City Secretary's office at 581-5502 two working days prior to the meeting
so that appropriate arrangements can be made.
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NUMBER ITEM ACTION TAKEN
1. Call to Order
2. Invocation
3. Pledge of Allegiance
4. Minutes of the Regular Meeting
April 8, 1996
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NUMBER ITEM ACTION TAKEN
5. Presentations by Boards &
Commissions
6. Presentation of Proclamations -
Mayor Brown
1. National Organ and Tissue
Donor Awareness Week
2. National Public Safety
Telecommunications Week
7. Presentation of 1996 North Richland
Hills Telecommunicator Award -
Mayor Brown
8. Removal of Item(s) from the Consent
Agenda
9. Consent Agenda Item(s) indicated by
Asterisk (12,13,14,15,16,17,18,
19,20,21,22,23 & 24)
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NUMBER ITEM ACTION TAKEN
10. PZ 96-07 Public Hearing to Consider the
Request of Tommy Evans to Rezone
Lot 2, Block N, Richland Oaks
Addition from C-1 Commercial to R-2
Single Family Residential-
Ordinance No. 2115 (Located at the
Southwest Corner of Wyoming Trail
and Grapevine Highway)
11. PZ 96-09 Public Hearing to Consider the
Request of Robert Talley to Rezone
Tract 11A, Thomas Peck Survey,
Abstract 1210, from AG Agriculture to
C-1 Commercial- Ordinance No.
2116 (Located at 8608 Davis
Boulevard)
*12. GN 96-47 Authorizing Signatures for Pledgee
Signature Authorization Form -
Resolution No. 96-22
*13. GN 96-48 I.H. 35 Corridor
*14. GN 96-49 Ratification of Settlement of Tribble
Case - Resolution No. 96-26
*15. GN 96-50 Library Reciprocal Borrowing -
Resolution No. 96-28
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NUMBER ITEM ACTION TAKEN
*16. PU 96-35 Award Bid for Trucks
*17. PU 96-36 Award Annual Food Supply Contract
for N RH20
*18. PU 96-37 Award Bid for Landscape and
Irrigation Installation for City' Hall
Expansion
*19. PU 96-38 Authorize Purchase of NRH20 Water
Park Brochure
*20. PU 96-39 Authorization for Repair of HV AC
Units
*21. PW 96-22 Approve Agreement with the State of
Texas for the Widening and
Restriping of SH 26 at Strummer
Drive - Resolution No. 96-21
*22. PW 96-23 Amendment of the 1995/96 Capital
Improvement Projects Budget to
Include the Main Street Utility
Adjustments Project
*23. PW 96-24 Approve Change Order No. 1 for the
Traffic Signal Preemption System
Project
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NUMBER ITEM ACTION TAKEN
*24. PW 96-25 Approve Change Order No. 1 for
Strummer Drive Paving & Drainage
Improvements
25. Citizen Presentation
26. Adjournment
POSTED
L!-/Cf-qrc
Date
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Time
City Secretary
By t:? -rJr /~
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 96-39
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~ Date: April 22, 1996
\/ Subject:
V Single Audit for Federal and State Grant Programs
KPMG Peat Marwick has completed its single audit for several Federal and State grant
programs. Some ofthe grants audited include, but are not limited to, the ISTEA grant for
Phase I of the 820 Interchange project, the traffic light synchronization grant, and the
Texas Parks and Wildlife Department grant for NRH20. These single audits are required
as a part of the Federal and State grant conditions and must be prepared separately from
the annual financial audit of the City.
The financial and compliance audits of these grant programs indicated no material
noncompliance issues or financial matters. Copies of the single audit for these grants are
available in the Finance Office if any of the Council members would like to review them.
If you have any questions, please let me know. I will be happy to provide additional details
if needed.
Respectfully submitted,
...
Larry J. unningham
Assistant City Manager
~~
Jackie Theriot
Acting Finance Director
Attachments
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
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The Global Leader
CITY OF NORTH RICHLAND HILLS, TEXAS
Single Audit of Federal and State Financial
Assistance Programs
September 30, 1995
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CITY OF NORTH RICHLAND HILLS, TEXAS
Single Audit of Federal and State Financial Assistance Programs
Table of Contents
Independent Auditors' Report on Schedule of Federal and State
Financial Assistance
Schedule of Federal and State Financial Assistance
. Notes to Schedule of Federal and State Financial Assistance
Independent Auditors' Report on Compliance Based on an
Audit of General-Purpose Financial Statements Perfonned
in Accordance with Government Auditing Standards
Independent Auditors' Report on Compliance With General
Requirements Applicable to Major Financial Assistance Programs
Independent Auditors' Report on Compliance with Specific
Requirements Applicable to Major Financial Assistance Programs
Independent Auditors' Report on Internal Control Structure Based
on an Audit of General-Purpose Financial Statements Perfonned
in Accordance with Government Auditing Standards
Independent Auditors' Report on Internal Control Structure Used in
Administering Federal and State Financial Assistance Programs
Schedule of Findings and Questioned Costs
Comments on Status of Previously Reported Audit Findings
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lIP"", Peat Marwick LLP
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2500 City Center Tower II
301 Commerce Street
Fort Worth. TX 76102
Independent Auditors' Report on Schedule
of Federal and State Financial Assistance
The Honorable Members of City Council
City of North RicWand Hills, Texas:
We have audited the general-purpose financial statements of the City of North Richland
Hills, Texas (the City), as of and for the year ended September 30, 1995, and have issued
our report thereon dated December 21, 1995. These general-purpose financial statements
are the responsibility of the City's management. Our responsibility is to express an opinion
on these general-purpose financial statements based on our audit.
e We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the general-purpose financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the general-purpose financial statements. An audit also includes assessing
the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a
reasonable basis for our opinion.
Our audit was made for the purpose of forming an opinion on the general-purpose financial
statements of the City taken as a whole. The accompanying Schedule of Federal and State
Financial Assistance is presented for purposes of additional analysis and is not a required
part of the general-purpose financial statements. The infonnation in that schedule has been
subjected to the auditing procedures applied in the audit of the general-purpose financial
statements and, in our opinion, is fairly presented in all material respects in relation to the
general-purpose financial statements taken as a whole.
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December 21. 1995
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CITY OF NORTH RICHLAND HILLS, TEXAS
e Schedule of Federal and State Financial Assistance
Year Ended September 30, 1995
Federal Grantor/ Federal Pass-through Program
Pass-through Grantor/ CFDA Grantor's or Award
Program Title Number Number Amount Expenditures
U.S. Small Business
Administration:
Pass-through from
Texas Forest
Service:
Natural Resource
Development-
Tree Planting 59.045 74-6014065 $ 6,000 4,980
U.S. Department of
Transportation:
Pass-through from
Texas Department
of Transportation:
e Intennodal
Surface
Transportation
Efficiency Act 20.205* 92-04-02- BICT 1,096, 107 1,079,694
Other Federal Assistance
U.S. Department of
Energy:
Pass-through from
Texas Department
of Transportation:
Oil Overcharge
Funds Grant 92-04-02- BICT 32,762 33, 137
U.S. Department of
Treasury:
Pass-through from
Drug Enforcement
Agency Taskforce 6. 186 4.166
Total Federal
A wards $ 1.141.055 1. 121. 977
*Major Program
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CITY OF NORTH RICHLAND HILLS, TEXAS
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Schedule of Federal and State Financial Assistance, Conùnued
Year Ended September 30. 1995
State Grantors!
Program Title
CFDA
Number
Pass-through
Grantor's
Number
Program
or Award
Amount Expenditures
Texas Parks and Wild-
life Department:
NRH20 Aquaùc
Park
-*
$ 500,000
500, 000
Texas Department of
Transportation
North East
Transportation
System
Total State and
Federal A wards
114,482 114,482
72.050 72.050
686.532 686.532
$ 1. 827. 587 1,808,509
Watauga Road
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Total State Awards
* Major Program
See accompanying notes to Schedule of Federal and State Financial Assistance.
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CITY OF NORTH RICHLAND HILLS, TEXAS
Notes to Schedule of Federal and State Financial Assistance
September 30. 1995
( 1 ) General
The accompanying Schedule of Federal and State Financial Assistance (the
Schedule) presents the activity of all federal and state financial assistance
programs in which the City of North Richland Hills, Texas (the City) participated
in during the year ended September 30, 1995. The City's reporting entity is
defined in note (l)(a) in the City's general-purpose financial statements. Federal
financial assistance passed through other government agencies is included in the
Schedule as well as all state assistance received directly from state agencies. .
(2) Basis of Accounting
The Schedule is presented using the modified accrual basis of accounting, which is
described in note (l)(c) in the City's general-purpose fmancial statements.
(3)
Relationship to General-PuI1Jose Financial Statements
Federal financial assistance revenues and expenditures are reported in the City's
general-purpose financial statements in the General Capital Projects Fund,
Donations Fund, Water and Sewer Fund, and General Fund based on the nature
of the assistance. State financial assistance revenues and expenditures are
reported in the Parks and Recreation Facilities Development Fund, General Fund,
and Water and Sewer Fund in the City's general-purpose fmancial statements.
Relationship to Federal and State Financial Reports
Amounts reported in the Schedule may not agree with the amounts reported in the
related federal and state financial reports filed with grantor agencies because of
accruals which would be included in the next report filed with the agencies.
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(4)
(5) Matching Requirements
In accordance with the tenns of the Texas Parks and Wildlife Department award, the
City has expended matching contributions of at least $500,000 during the year
ended September 30, 1995.
The Intennodal Surface Transportation Efficiency Act award requires the City to
apply a bettennent match of 17.3% to the final billing.
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"'Peat Marwick LLP
2500 City Center Tower II
301 Commerce Street
Fort Worth. TX 76102
Independent Auditors' Report on Compliance Based on an Audit
of General-Purpose Financial Statements Performed in
Accordance with Government ALlditin~ Standards
The Honorable Members of City Council
City of North Richland Hills, Texas:
We have audited the general-purpose financial statements of the City of North Richland
Hills, Texas (the City), as of and for the year ended September 30, 1995, and have issued
our report thereon dated December 21. 1995.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the financial statements are free of material misstatement
Compliance with laws, regulations, contracts, and grants applicable to the City, is the
responsibility of the City's management. As part of obtaining reasonable assurance about
whether the general-purpose financial statements are free of material misstatement, we
performed tests of the City's compliance with certain provisions of laws, regulations,
contracts, and grants. However, the objective of our audit of the general-purpose financial
statements was not to provide an opinion on overall compliance with such provisions.
Accordingly, we do not express such an opinion.
The results of our tests disclosed no instances of noncompliance that are required to be
reported herein under Government Auditing Standards.
This report is intended for the information of the City Council, management of the City and
officials of the appropriate federal and state agencies. However. this report is a matter of
public record and its distribution is not limited.
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December 21, 1995
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2500 City Center Tower II
301 Commerce Street
Fort Worth, TX 76102
Independent Auditors' Report on Compliance with
General ReQuirements Applicable to Maior
Financial Assistance Programs
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The Honorable Members of City Council
City of North Richland Hills, Texas:
We have audited the general-purpose financial statements of the City of North Richland
Hills, Texas (the City), as of and for the year ended September 30, 1995, and have issued
our report thereon dated December 21,1995.
We have applied procedures to test the City's compliance with the following requirements
applicable to its federal and state financial assistance programs, which are identified in the
Schedule of Federal and State Financial Assistance, for the year ended September 30,
1995:
· Political activity
· Davis-Bacon Act
· Civil rights
· Cash management
· Federal and state financial reports
· Allowable costs/cost principles
· Drug-Free Workplace Act. and
· Administrative requirements.
Our procedures were limited to the applicable procedures described in the Office of
Management and Budget's Compliance Supplement for Single Audits of State and Local
Governments. Our procedures were substantially less in scope than an audit. the objective
of which is the expression of an opinion on the City's compliance with the requirements
listed in the preceding paragraph. Accordingly, we do not express such an opinion.
With respect to the items tested, the results of those procedures disclosed no material
instances of noncompliance with the requirements listed in the second paragraph of this
report. With respect to items not tested, nothing carne to our attention that caused us to
believe that the City had not complied, in all material respects, with those requirements.
However, the results of our procedures disclosed immaterial instances of noncompliance
with those requirements, which are described in the accompanying Schedule of Findings
and Questioned Costs.
This report is intended for the information of the City Council. management of the City,
and officials of the appropriate federal and state agencies. However, this report is a matter
of public record and its distribution is not limited.
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December 21, 1995
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'.'Peat Marwick LLP
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2500 City Center Tower II
301 Commerce Street
Fort Worth. TX 76102
Independent Auditors' Report on Compliance With
Specific Requirements Applicable to Maior
Financial Assistance Pro~rams
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The Honorable Members of the City Council
City of North Richland Hills. Texas:
We have audited the general-purpose financial statements of the City of North Richland
Hills. Texas. (the City) as of and for the year ended September 30, 1995, and have issued
our report thereon dated December 21, 1995.
We have also audited the City's compliance with the requirements governing types of
services allowed or unallowed; matching, level of effort and/or eannarking; reporting;
special tests and provisions; federal financial reports and claims for advances and
reimbursements and amounts claimed or used for matching that are applicable to its major
federal financial assistance program, which is identified in the accompanying Schedule of
Federal and State Financial Assistance, for the year ended September 30, 1995. The
management of the City is responsible for the City's compliance with those requirements.
Our responsibility is to express an opinion on compliance with those requirements based on
our audit.
We conducted our audit of compliance with those requirements in accordance with
generally accepted auditing standards; Government Auditing Standards, issued by the
Comptroller General of the United States; and OMB Circular A-128, Audits of State and
LocaL Governments. Those standards and OMB Circular A-128 require that we plan and
perform the audit to obtain reasonable assurance about whether material noncompliance
with the requirements referred to above occurred. An audit includes examining, on a test
basis, evidence about the City's compliance with those requirements. We believe that our
audit provides a reasonable basis for our opinion.
In our opinion, the City complied, in all material respects, with the requirements governing
types of services allowed or unallowed; matching, level of effect and/or earmarking;
reporting; special tests and provisions; federal financial reports and claims for advances and
reimbursements and amounts claimed or used for matching that are applicable to its major
federal financial assistance program for the year ended September 30. 1995.
This report is intended for the information of the City Council. management of the City,
and officials of the appropriate federal and state agencies. However, this report is a matter
of public record and its distribution is not limited.
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December 21, 1995
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2500 City Center Tower II
301 Commerce Street
Fort Worth, TX 76102
Independent Auditors' Report on Internal Control
Structure Based on an Audit of General-Pur¡>ose
Financial Statements Perfonned in Accordance
With Governm~nt Auditin,? Standards
The Honorable Members of City Council
City of North Richland Hills. Texas:
We have audited the general-purpose financial statements of the City of North Richland
Hills. Texas (the City), as of and for the year ended September 30. 1995, and have issued
our report thereon dated December 21, 1995.
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We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards, issued by the Comptroller General of the United States.
Those standards require that we plan and perform the audit to obtain reasonable assurance
about whether the general-purpose fmancial statements are free of material misstatement
The management of the City is responsible for establishing and maintaining an internal
control structure. In fulfllling this responsibility, estimates and judgments by management
are required to assess the expected benefits and related costs of internal control structure
policies and procedures. The objectives of an internal control structure are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded
against loss from unauthorized use or disposition. and that transactions are executed in
accordance with management's authorization and recorded properly to permit the
preparation of general-purpose financial statements in accordance with generally accepted
accounting principles. Because of inherent limitations in any internal control structure.
errors or irregularities may nevertheless occur and not be detected. Also. projection of any
evaluation of the structure to future periods is subject to the risk that procedure8 may
become inadequate because of changes in conditions or that the effectiveness of the design
and operation of policies and procedures may deteriorate.
In planning and performing our audit of the general-purpose financial statements of the
City. for the year ended September 30, 1995, we obtained an understanding of the internal
control structure. With respect to the internal control structure, we obtained an
understanding of the design of relevant policies and procedures and whether they have been
placed in operation. and we assessed control risk in order to determine our auditing
procedures for the purpose of expressing our opinion on the general-purpose financial
statements and not to provide an opinion on the internal control structure. Accordingly. we
do not express such an opinion.
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Our consideration of the internal control structure would not necessarily disclose all matters
in the internal control structure that mi!!ht be material weaknesses under standards
established by the American Institute of Certified Public Accountants. A material weakness
is a condition in which the design or operation of one or more of the specific internal
control structure elements does not reduce to a relatively low level the risk that errors or
irregularities in amounts that would be material in relation to the general-purpose financial
statements being audited may occur and not be detected within a timely period by
employees in the normal course of perfonning their assigned functions. We noted no
matters involving the internal control structure and its operations that we consider to be
material weaknesses as defined above.
However. we noted other matters involving the internal control structure and its operation
that we have reported to the management of the City, in a separate letter dated
December 21, 1995.
This report is intended for the infonnation of the City Council, the management of the City,
and officials of the appropriate federal and state agencies. However, this report is a matter
of public record and its distribution is not limited.
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December 21, 1995
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'.'Peat Marwick LLP
2500 City Center Tower II
301 Commerce Street
Fort Worth. TX 76102
Independent Auditors' Report on Internal Control Structure
Used in Administering Federal and State Financial Assistance Programs
The Honorable Members of City Council
City of North Richland Hills. Texas:
We have audited the general-purpose financial statements of the City of North Richland
Hills. Texas (the City), as of and for the year ended September 30. 1995. and have issued
our report thereon dated December 21. 1995. We have also audited the compliance of the
City with requirements applicable to major federal and state financial assistance programs
and have issued our report thereon dated December 21. 1995. .
We conducted our audits in accordance with generally accepted auditing standards;
Government Auditing Standards. issued by the Comptroller General of the United States;
and Office of Management and Budget Circular A-128, Audits of State and Local'
Governments. Those standards and OMB Circular A-128 require that we plan and
perfonn the audit to obtain reasonable assurance about whether the general-purpose
financial statements are free of material misstatement and about whether the City complied
with laws and regulations. noncompliance with which would be material to a major federal
and state fmancial assistance program.
In planning and perfonning our audits for the year ended September 30, 1995. we
considered the internal control structure of the City in order to determine our auditing
procedures for the purpose of expressing our opinions on the general-purpose financial
statements of the City and on the compliance of the City with requirements applicable to
major programs. and to report on the internal control structure in accordance with OMB
Circular A-128. This report addresses our consideration of internal control structure
policies and procedures relevant to compliance with requirements applicable to federal and
state financial assistance programs. We have addressed internal control structure policies
and procedures relevant to our audit of the general-purpose financial statements in a
separate report dated December 21, 1995.
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The management of the City is responsible for establishing and maintaining an internal
control structure. In fu1tïlling this responsibility, estimates and judgments by management
are required to assess the expected benefits and related costs of internal control structure
policies and procedures. The objectives of an internal control structure are to provide
mana2ement with reasonable, but not absolute, assurance that assets are safe2uarded
againšt loss from unauthorized use or disposition, that transactions are executed in
accordance with management's authorization and recorded properly to permit the
preparation of general-purpose financial statements in accordance with generally accepted
accounting principles, and that federal and state financial assistance programs are managed
in compliance with applicable laws and regulations. Because of inherent limitations in any
internal control structure, errors, irregularities. or instances of noncompliance may
nevertheless occur and not be detected. Also, projection of any evaluation of the structure
to future periods is subject to the risk that procedures may become inadequate because of
changes in conditions or that the effectiveness of the design and operation of policies and
procedures may deteriorate.
For the purpose of this report, we have classified the significant internal control policies
and procedures used in administering federal and state financial assistance programs in the
following categories:
Accountim~: Applications
· Cash disbursements
General Requirements
·
Political activity
Davis-Bacon Act
Civil rights
Cash management
Federal and state financial reports
Allowable costs/cost principles
Drug-free Workplace Act
Administrative requirements
·
·
·
·
·
·
·
Specific Requirements
Types of services allowed or unallowed
Matching, level of effort and/or eannarking
Reporting
Special tests and provisions
Federal and State Financial Reports and Claims for Advances and Reimbursements
·
·
·
·
Amounts Claimed or Used for Matching
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For all of the internal control structure categories listed above. we obtained an
understanding of the design of relevant policies and procedures and determined whether
they have been placed in operation, and we assessed control risk.
During the year ended September 30. 1995, the City expended approximately 96% of its
total federal financial assistance under its major federal financial assistance program and
approximately 73% of its total state financial assistance under its major state financial
assistance program.
We performed tests of controls, as required by OMB Circular A-128. to evaluate the
effectiveness of the design and operation of internal control structure policies and
procedures that we considered relevant to preventing or detecting material noncompliance
with specific requirements. general requirements and requirements governing claims for
advances and reimbursements and amounts claimed or used for matching that are applicable
to each of the major federal and state financial assistance programs of the City which are
identified in the accompanying Schedule of Federal and State Financial Assistance. Our
procedures were less in scope than would be necessary to render an opinion on these
in~f!1al control structure policies and procedures. Accordingly, we do not express such an
opmlOn.
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Our consideration of the internal control structure policies and procedures used in
administering federal and state financial assistance would not necessarily disclose all
matters in the internal control structure that might constitute material weaknesses under
standards established by the American Institute of Certified Public Accountants. A material
weakness is a condition in which the design or operation of one or more of the internal
control structure elements does not reduce to a relatively low level the risk that
noncompliance with laws and regulations that would be material to a federal and state
financial assistance program may occur and not be detected within a timely period by
employees in the normal course of performing their assigned functions. We noted no
matters involving the internal control structure and its operations that we consider to be
material weaknesses as defined above.
However. we noted certain other matters involving the internal control structure and its
operation that we have reported to the management of the City in a separate letter dated
December 21,1995.
This report is intended for the information of the City Council, management of the City,
and officials of the appropriate federal and state agencies. However, this report is a matter
of public record and its distribution is not limited.
\(~t'r\~ ~~ 'N\~"- LL~
December 21. 1995
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CITY OF NORTH RICHLAND HILLS, TEXAS
Schedule of Findings and Questioned Costs
Year Ended September 30. 1995
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Current year Findin~s:
Applicable to all federal and state grant monies.
Findin~ 1 - Statement of Condition
The City of North Richland Hills, Texas' (the City's), drug-free workplace policy does not
contain a statement detailing the steps an employee should take in the event of a drug
related conviction occurring in the workplace.
Also the City's policy does not contain an ongoing drug-free awareness program for
employees in departments other than the fIre and police department.
The City requires that new employees sign a form stating they have read and are aware of
all policies of the City including drug-free workplace policy. In one of eight items
selected, the employee, who was hired subsequent to the adoption of the
aforementioned policy, did not have this signed statement in hislher personnel fIle.
Criteria
The Drug-free Workplace Act states that the grantee's policy statement notify the employee
that, as a condition of employment, the employee will abide by the terms of the
statements and notify the employer in writing of any criminal drug statute conviction for
a violation occurring in the workplace no later than five calendar days after such
conviction.
All grantees receiving grants certify that they will provide a drug-free workplace by
establishing an ongoing drug-free awareness program to inform employees about:
· The dangers of drug abuse in the workplace;
· The grantee's policy of maintaining a drug-free workplace;
· Any available drug counseling, rehabilitation, and employee assistance
programs; and
· The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
The City's policy is that all employees hired. subsequent to the adoption of the policy, will
sign a form stating they have read and are aware of the policies of the City and this
form \\I ill be maintained in the employee's personnel tile.
Recommendation
The City should update/amend its existing drug-free policy to include the necessary steps
employees should take in the instance of a drug conviction and to include the
aforementioned elements of a drug-free awareness program, making it available to all
employees. The City should obtain a signed statement from the employee in question
indicating he/she has read and is aware of the policies of the City.
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CITY OF NORTH RICHLAND HILLS, TEXAS
Schedule of Findings and Questioned Costs. Continued
Year Ended September 30,1995
Management Response
The City will update its existing drug-free policy to include the necessary steps employees
should take in the instance of a drug conviction. The City will establish an ongoing
drug-free awareness program to infonn employees of all the aforementioned elements.
Signed statements will be obtained from all employees indicating they have read and are
aware of the policy.
Finding 2 - Statement of Condition and Criteria
The City does not maintain a written code of standards of conduct governing the
perfonnance of their employees engaged in the award and administration of contraèts.
No employee, officer or agent of the City is allowed to participate in the selection.
award or administration of a contract supported by federal or state funds if a conflict of
interest, real or apparent. would be involved.
Recommendation
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The employee policy handbook should be amended to include a conflict of interest policy.
The City should obtain a signed statement from each employee indicating they have read
and are aware of the policies of the City.
Management Response
The recently updated Purchasing Policies and Procedures Manual includes a conflict of
interest policy with regard to the award and administration of contracts. The manual
will be distributed to all individuals authorized to award and administer contracts. Each
individual receiving the manual will sign a statement indicating that they have read and
understand the policy.
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CITY OF NORTH RICHLAND HILLS, TEXAS
Comments on Status of Previously Reported Audit Findings
Year Ended September 30. 1995
The City of North Richland Hills, Texas (the City), has taken certain actions with respect to
matters disclosed in previous audit reports. The status of questioned costs and
compliance exceptions reported in the A-128 audit for the year ended September 30,
1993 is described below.
Finding 1 - Revenue Recognition
A. During our testwork, we noted that the City recognized all of the Oil Overcharge Funds
Grant-Traffic Light Synchronization Program II (TLSP) grant revenue in fiscal year
1992. However. as noted in the grant agreements and applications, the monies
received from the TLSP grant are based on a reimbursement plan. Therefore, the City
is reimbursed for expenditures of the project when the expenditures are actually
incurred and revenue should not be recognized until such time. As all of the projects
supported by the TLSP grant were not complete at the end of fiscal year 1992, the City
overstated the grant revenue and understated the deferred revenue by $29,131 in fiscal
year 1992. Subsequently, the revenue for fiscal year 1993 was understated by $8.403.
The projects were completed at a lower cost than was originally awarded.
B. Also, the City recognized all of the grant revenue related to the America the Beautiful
grant in fiscal year 1992, even though the project was not completed until fiscal year
1993.
C . We noted the City overstated revenue relating to the Texas Traffic Safety Program
S.T.E.P. grant in 1993 in the amount of $8,991.
Status
The above projects have all been completed and closed out thus the fmdings appear to have
been resolved.
Finding 2 - Debarment/Suspension Certification
The City was required by the Oil Overcharge Funds Grant to obtain a debarment certificate
from any party to a subcontract or purchase order awarded for the grant project.
However, we noted that the City did not obtain the appropriate certificate from one
party which was awarded a purchase order contract. During our testwork this year, we
noted one invoice in the amount of $585 paid to this party. We recommend the City
obtain all required certifications prior to awarding contracts.
Status
The Oil Overcharge Funds Grant remains open and the appropriate certificate has not been
obtained.
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CITY OF NORTH RICHLAND HILLS, TEXAS
Comments on Status of Previously Reported Audit Findings, Continued
Year Ended September 30, 1995
Management Response
The City has obtained the appropriate certificate for the 1996 fiscal year.
Findin~ 3 - Cash Disbursements
All purchase payment orders should be properly coded by the appropriate personnel to
ensure proper recording in the general ledger. However during our compliance
testwork relating to the Oil Overcharge Funds Grant, we noted one instance where the
purchase payment order was improperly coded and subsequently posted to the General
Fund rather than the General Capital Projects Fund. We recommend that the finance
department check the coding of the purchase payment orders when approving the
invoice for payment.
Status
Per review of the fmding, the situation was not noted in the current year.
Finding 4 - Payroll
Time sheets supporting the time spent on various grant programs should be approved by
appropriate personnel. However during our tests, we noted that four of four time
sheets tested in public works relating to the Oil Overcharge Funds Grant were not
documented as being approved. We recommend that the City properly document
approval of time sheets.
Status
Per review of the fmding, the situation was not noted in the current year.
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 96-52
*
Date:
April 22, 1996
Subject:
Governor's Award for Environmental Excellence
On Monday, April 11, the Environmental Services Department was notified that the City of
North Richland Hills has been selected as one of four cities in Texas to be named finalists for
the Clean Cities 2000 Governor's Award for Environmental Excellence. The City's Ozone
Alert Action Plan was submitted for consideration for this award in February.
The finalist are:
City of Austin for Waste Reduction Assistance Program and Green Builder Program
City of San Antonio for Curbside Recycling Program
Harris County for Inmate Recycling Program in Houston
City of North Richland Hills for Ozone Alert Action Program
As is evident, we were competing against cities much larger than ours with many more
resources available. The two strong points in the City's program are the unique partnership
between the City of North Richland Hills and private businesses and the relatively low cost
associated with the design and implementation of the Ozone Alert Action Program.
Kevin Tuerff, Manager of Clean Texas 2000, advised by telephone that the finalist were
selected from Over eighty nominations from across Texas. In recognition of the City's project
being named a finalist, North Richland Hills will be presented with a Governor's Awards
finalist certificate signed by Governor George W. Bush. In addition, the finalists will be
recognized at the Governor's Awards Banquet on April 30, in Austin.
In addition to this award the Environmental Services Department, working with the
Beautification Commission and the North East Environmental Team (NEET), has submitted
application for North Richiand Hills to join the Clean Cities 2000 Program which is one of the
goals of the Environmental Services Department for this year. We are awaiting word on the
status of our application at this time. If accepted into this program, North Richland Hills will be
recognized for this effort at the Governor's Award Banquet. The City Council will be notified
as soon as a decision has been made.
Respectfully Submitted:
Pam Burney, Environmental Services Director
CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
Barry R McBee, Chairman
R B. "Ralph~ Marquez, Commissioner
_ John M. Baker, Commissioner
Dan Pearson. Executive Diredor
TEXAS NATURAL RESOURCE CONSERVATION COMMISSION
Protecting Texas by Redll.dng and Preventing Pollution
April1l, 1996
Ms. Pam Burney
Environmental Services Director
City of North Richland Hills
7200 C. Dick Fisher Drive South
North Richland Hills, Texas 76180
Dear Ms. Burney:
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On behalf of the CLEAN TEXAS 2000 program, I again want to commend you for the
outstanding project you submitted for the CLEAN TEXAS 2000 1996 Governor's Awards for
Environmental Excellence.
Although your Ozone Alert Action Program was not judged to be a winner, we are very
impressed by the efforts you are taking to preserve and protect the Texas environment. We hope
you will consider applying for the 1997 Governor's Awards for Environmental Excellence. An
application will be sent to you in August.
In recognition of your project being named a fInalist, you will be presented with a Governor's
Awards finalist certificate signed by Governor George W. Bush. We will call you in May to
make arrangements for one of your local legislators or local officials to present your certifIcate
to you. Also, fmalists will be briefly recognized at the Awards Banquet on April 30. Thanks for
participating in the CLEAN TEXAS 2000 program. And thanks for Taking Care of Texas. (It's
the only one we've got.)
Sincerely,
~~
Kevin Tuerff ' . .
Manager, CLEAN TEXAS 2000
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P.o, BoJC 13087 . Austin. Texas 78711-3087 . 512/239-1000
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árry :t McBee, Chairman
. R B. "Ralph" Marquez, Commissioner
lohn M, Baker, Commissioner
Dan Pearson, Executive Director
TEXAS NATURAL RESOURCE CONSERVATION COMMISSION
Protecting Texas by Redudng and Preventing Pollution
March 1, 1996
Ms. Pam Burney
Environmental Services Director
City of North Richland Hills
7200 C Dick Fisher Dr. S.
North Richland Hills, TX 76180
Dear Ms. Burney:
On behalf of the CLEAN TEXAS 2000 pollution prevention program, I want to thank you for
applying for the 1996 Governor's Awards for Envirorunental Excellence. We received more than 350
applications this year and are impressed by all the hard work that's being done to take care of the
Texas environment.
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Each application has been reviewed and scored by up to five Texas Natural Resource Conservation
Comrrùssion professional staff Projects that scored the highest have been named finalists and
forwarded to the Governor's Blue-Ribbon Selection Committee for judging. This committee, which
is made up of representatives of industry, local government, civic organizations, schools, and
environmental groups from around the state, will recommend winners to the governor and TNRCC
COmnusslOners.
I'm pleased to notify you that your outstanding project has been chosen from the 350 as a finalist for
the Governor's Awards. For your information, I've attached a list of all the finalists by category.
Each of these applicants will be recogrúzed in May with a letter of congratulations from the TNRCC
commissioners and a finalist certificate signed by the governor. Winners will be notified by a phone
cail ITom a commissioner this month and honored at a banquet at the Marriott at the Capitol in Austin
on MarZ. i}p.,:J 3ð
Congratulations, and thanks for participating in the CLEAN TEXAS 2000 program. If you have any
questions, please call me at 512/239-3155 or Helen Lettunich of my staff at 512/239-3164.
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Sr;i:'Y;:}!
Kevin Tuerff ðÕ
Manager
CLEAN TEXAS 2000
Enclosure
P,Q. Box 13087 . Austin. Texas 78711-3087 . 512/239-1000
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INFORMAL REPORTTO MAYOR AND CITY COUNCIL
No. IR 96-41
il
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/
Date: April 22, 1996
Subject: Fiscal Year 1994/95 Auditor's Management Comments
The Management Letter prepared by KPMG Peat Marwick addresses areas where
improvements in internal accounting control or operating procedures are suggested. As
the auditors performed their test work at year-end, questions arose or observations were
made which resulted in comments in the Management Letter.
It has been the City's policy to discuss these issues as they arise. In many instances, the
auditors may not have complete knowledge of a specific area which results in an incorrect
observation. The City's policy is intended not only to provide additional information to the
auditors when needed, but to evaluate the recommendations for possible implementation.
Continual communication with the auditors is invaluable as a management tool, as
potential problems can be avoided before they become serious.
Attached for your review is a copy of the Fiscal Year 1994/95 Management Letter along
with staff's responses. This item is place on the pre-council agenda for discussion
purposes only. If, as you review this document, you find a matter you would like to
discuss or have additional information on, please feel free to give me a call.
Respectfully submitted,
Larry J. unningham
Assistant City Manager
~~
Jackie Theriot
Acting Finance Director
Attachments
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
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FOLLOW-UP TO FISCAL YEAR 1994/95 AUDIT MANAGEMENT LETTER
AUDITOR'S RECOMMENDATION
1. INTERNAL AUDIT
We noted the internal audit function is not
being performed on a regular basis. An
independent internal audit function should
be created to objectively appraise the
City's operations and to evaluate and
report on accounting procedures, financial
data, and the extent of compliance with
management policies at each location. An
annual audit plan encompassing both
financial and operational audits should be
reviewed and approved by City
Management and/or City Council.
2. GOLF COURSE INTERNAL AUDIT
We noted the Finance Department
performed limited internal audit procedures
at the golf course during the year. We
recommend the procedures be expanded
to include review of the payroll registers,
reconciliation of the payroll registers to
expenses by department, review of
expenses paid by the management
company to ensure that they are proper
expenses of the golf course, reconciliation
of fixed assets to the general ledger and
review of overall controls to ensure that
they are effective and in operation.
STAFF RESPONSE AND/OR ACTION
The Finance staff concurs with the
recommendations and some internal audit
functions are currently being performed
by existing personnel. However, full
implementation of the auditors'
recommendations will require additional
staff. A recommendation to add an
internal audit position will be submitted for
consideration during the 1996/97 budget
process. If during the evaluation and
prioritization process, it is determined that
the addition of an internal auditor would
be beneficial to City operations, this
position will be budgeted and staffed
during the 1996/97 fiscal year.
During the past fiscal year, City staff
performed internal audit procedures
regarding reconciliation and inventory of
fixed assets, merchandise and food
inventory and other procedures at the golf
course. City staff will continue to perform
internal audit procedures, however, full
implementation of the auditors'
recommendation will be contingent upon
the addition of an internal auditor to staff.
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3. ACTUARY REVIEW OF THE
MEDICAL PLAN
The insurance fund has an accumulated
fund deficit primarily caused by increasing
claim expenses. The City would benefit
from having an actuarial review performed
on its self-insured medical plan.
4. SINGLE AUDIT SPECIFIC
REQUIREMENTS
Knowlton-English-Flowers (KEF), the
general contractor of the 820 Interchange
project, sends copies of the invoices to the
City and to the Texas Department of
Transportation (TXDOT). Once the
invoices are paid by the City, TXDOT
prepares the federal-aid claim then
submits it to the State for reimbursement.
The City does not receive a copy of the
federal claim submitted to the State, nor do
they monitor the allowability of costs
included.
5. SINGLE AUDIT GENERAL
REQUIREMENTS
The City does not include a "prevailing
wages" provision in its construction
contracts. If contractors are paid less than
"prevailing wages" and federal monies
were involved, the City would not be in
compliance with the Davis-Bacon Act. The
City should include a prevailing wages
provision and a copy of these wages in all
construction contracts.
It has been a number of years since an
actuarial review has been performed, and
with the major claims in the last couple of
years, staff concurs that an actuarial
review should be performed. A
recommendation to contract for these
services will be presented during the
1996/97 budget process.
Finance staff is working with Public
Works concerning this matter. Copies of
all documentation sent to the State
requesting reimbursement will be sent to
the Finance Department for review.
Both the Public Works and Purchasing
Departments will be made aware of these
requirements. Future contracts that will
be paid with Federal funds will contain
the necessary provision.
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New employees sign forms to verify they
received an Employee Handbook with
policies such as the Equal Opportunity
Employer and drug free work place.
Employees hired before the drug-free
policy was implemented (1994) may not be
aware of all policies of the City as they
were not required to sign the verification
form. At annual evaluations, all employees
should be given the updated handbook
and be required to sign the verification
form.
The Human Resources Department
recently updated the drug-free work place
policy. Each employee received a copy of
the policy and signed a verification form
stating they had received the policy.
Future revisions to the Employee
Handbook and the drug-free work place
policy will be distributed to all employees
and the proper verification forms will be
obtained.
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The Global Leader
CITY OF NORTH RICHLAND HILLS, TEXAS
Comments and Recommendations Regarding
Internal Accounting Controls and Operating Procedures
September 30, 1995
J(P\.H"-: pþ')t \.1''''''''''\..~''''\- I'D
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Jp"Peat Marwick LLP
2500 City Center Tower 1/
301 Commerce Street
Fort Worth. TX 76102
December 21, 1995
The Honorable Members of City Council
City of Nonh Richland Hills, Texas
Dear Members:
We have audited the general purpose financial statements of the City of North Richland
Hills, Texas (the City), for the year ended September 30, 1995, and issued our report
thereon dated December 21, 1995. In planning and performing our audit of the general
purpose financial statements, we considered internal control in order to determine our
auditing procedures for the purpose of expressing our opinion on the financial statements
and not to provide assurance on internal control. We have not considered internal control
since the date of our report.
During our audit we noted certain matters involving internal control and other operational
matters that are presented for your consideration. These comments and recommendations,
all of which have been discussed with the appropriate members of management, are
intended to improve internal control or result in other operating efficiencies and are
summarized as follows:
Internal Audit
We noted that the internal audit function is not being performed on a regular basis. An
independent internal audit function should be Created to objectively appraise the City's
operations and to evaluate and report on accounting procedures, financial data, and the
extent of compliance with management policies at each location. An annual audit plan
encompassing both financial and operational audits should be reviewed and approved by
City Management and/or City Council.
The internal audit plan should focus on continuing to strengthen, evaluate, and implement
internal controls that will protect both the City and its employees from fraud, theft, and
misuse of City assets. Some specific areas that could be addressed are:
.
Prevention and/or detection of errors which will aid City employees in the
performance of assigned job duties;
Compliance with policies and procedures which will provide consistency in
policy implementation in all departments;
Review and evaluation of operational procedures to determine alternatives that
could cut procedural steps and time for task completion and reduce costs;
:-~r:~,~~,"
('-"O~:t~~"i.~r;, ~.,.(·i~i
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· Accuracy and completeness of the accounting records which will aid the external
auditors and could reduce the amount of time necessary to complete the annual
financial audit;
Compliance with grantor requirements which will reduce the likelihood of
forfeiture of grant funds due to non-compliance;
Overall accounting and administrative controls which will aid in the
implementation of additional controls or modification of existing controls that
could improve operating efficiency.
Due to the growth of the City and the resulting increase in the City's budget.
implementation of this function becomes increasingly important. An internal auditor
increases the effectiveness of internal controls and assists management in fulfilling their
fiduciary responsibilities.
Golf Course Internal Audit
We noted the Finance Department performed limited internal audit procedures at the golf
course during the year. We recommend the procedures be expanded to include review of
payroll registers, reconciliation of the payroll registers to expenses by department, review
of expenses paid by the management company to ensure that they are proper expenses of
the golf course, reconciliation of fixed assets to the general ledger and review of overall
controls to ensure that they are effective and in operation.
Actuarv Review of the Medical Plan
The insurance fund has an accumulated fund deficit primarily caused by increasing claim
expenses. The City would benefit from having an actuarial review performed on its self-
insured medical plan. Some of the benefits to be obtained from this type of a review could
include the following:
· Forecasting future incurred but not reported liability (IBNR) levels based
upon medical trends, membership growth, plan changes and other factors.
· Determination of appropriate IBNR and related cash reserve calculations
through claims analysis, lag studies, completion factor development, unit
cost trending and other actuarial techniques.
· Determination of historical and future claims levels/trends.
Determination of "phantom" premium rates by employee participation class.
Additionally, a review of your health care costs could be performed and specific
recommendations would be made on how to save health care dollars. This review is a
critical "cross check" to ensure your benefit program is perfonning at minimal fiduciary
risk to the City. A medical claims review could additionally be performed to ensure claims
paid are allowed by your medical plan.
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Sincle Audit Specific Requirements
Knowlton-English-Flowers (K-E-F), the general contractor of the 820 Interchange project,
sends copies of the invoices to the City and to the Texas Department of Transportation
(TXDOT). Once the invoices are paid by the City, TXDOT prepares the federal-aid claim
then submits it to Ù1e State of Texas (State) for reimbursement. The City does not receive a
copy of the federal claim submitted to lhe State, nor do they monitor the allowability of
costs included.
The City should receive a copy of the federal-aid claims sent to the State. enabling the City
to determine which costs have been submitted and which costs they are being reimbursed
for. Also, the City could ensure that forms are filed and reimbursements are received in a
timely manner.
Sinele Audit General Requirements
The City does not include a "prevailing wages" provision in its construction contracts. If
contractors are paid less than "prevailing wages" and federal monies were involved, the
City would not be in compliance with the Davis-Bacon Act. The City should include a
prevailing wages provision and a copy of these wages in all construction contracts.
New employees sign forms to verify they received an Employee Handbook with policies
such as Equal Opportunity Employer and drug free work place. Employees hired before
Ù1e drug-free policy was implemented (1994) may not be aware of all policies of the City as
they were nOl required to sign the verification form. At annual evaluations, all employees
should be given the updated handbook and be required to sign the verification form.
*****
Our audit procedures are designed primarily to enable us to form an opinion on the fmancial
statements, and therefore may not bring to light all weaknesses in policies or procedures
that may exist. We aim, however, to use our knowledge of the City's organization gained
during our work to make comments and suggestions that we hope will be useful to you.
We would be pleased to discuss these comments and recommendations with you at any
time.
This report is intended for the information of the City Council, management of the City,
and officials of Ù1e appropriate federal and State agencies.
Very trul Y yours,
~~~6 ~~ ~~~'-.L?
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 96-50
¿~'.
j) , \
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Date:
April 16, 1996
Subject:
Intersection of Precinct Line Road and
Mid Cities Boulevard
The intersection of Precinct Line Road and Mid Cities Boulevard is now open for traffic.
Construction has not been completed on Precinct Line and the signal has not been activated.
It is a traffic nightmare.
I have asked the Highway Department if they can turn the signal light on now and they have
said "no". I asked for a 4-way stop and they said "no". We then asked one of our motorcycle
officers to patrol three hours a day, Monday thru Friday. We can continue this until June or
July when the road is expected to open.
Another alternative is to allocate overtime pay from Council Contingency in order to keep our
motorcycles on the street full-time. My recommendation is to fund the overtime, but I would
like to discuss this at Pre-Council Monday night.
Respectfully submitted,
(A.
e.A. Sanford
City Manager
CAS/gp
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 96-51
\
'\
~ Date: April 22, 1996
V~ Subject: TEAKWOOD COURT DRAINAGE IMPROVEMENT PROJECT
The Teakwood Court Drainage Improvement project is at the final stages of the design process.
The City will receive engineering plans from the consultant within the next few weeks.
There are two items of importance the City Manager has requested we report.
1. The engineer has recommended an alignment to the City for the section of Calloway
Branch from Hightower Drive north to the Birdville Independent School District (BISD)
property. The recommended alignment has the channel as far to the west as possible
without interfering with the existing 10" sanitary sewer and two existing stock ponds.
2.
The property owner of the lot adjacent to the existing flume in Briarwood Estates,
Section 8 would like to begin construction of a residential house on this lot at the earliest
possible date. The City has held up that last permit to provide access for the contractor
during the construction of the drainage improvements behind the houses along the north
side of Teakwood Court. The property owner has indicated that he would be willing to
grant an access easement across this lot if he could begin construction on this lot.
Respectfully Submitted,
'Î I) I (~
r¡¡/ ¡ J.~ .
Mike Curtis
Capital Projects Coordinator
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF NORTH RICHLAND HILLS,
TEXAS, HELD IN THE MUNICIPAL COURT ROOM,
6720 NORTHEAST LOOP 820 - APRIL 8, 1996 - 7:30 P.M.
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1.
CALL TO ORDER
Mayor Brown called the meeting to order April 8, 1996 at 7:30 p.m.
ROLL CALL
Present:
Tommy Brown
JoAnn Johnson
Lyle E. Welch
Mack Garvin
Mark Wood
Ray Oujesky
Byron Sibbet
Linda Spurlock Sansoucie
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Staff:
C.A. Sanford
Randy Shiflet
Patricia Hutson
Rex McEntire
Greg Dickens
Absent:
Jeanette Rewis
Larry Cunningham
Mayor
Mayor Pro T em
Councilman
Councilman
Councilman
Councilman
Councilman
Councilwoman
City Manager
Assistant City Manager
Assistant City Secretary
Attorney
City Engineer
City Secretary
Assistant City Manager
2.
INVOCATION
Councilman Oujesky gave the invocation.
3.
PLEDGE OF ALLEGIANCE
4.
MINUTES OF THE REGULAR MEETING MARCH 25, 1996
APPROVED
Councilman Garvin moved, seconded by Councilman Wood, to approve the minutes of
e the March 25, 1996 meeting.
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April 8, 1996
Page 2
Motion carried 7-0.
5.
PRESENTATIONS BY BOARDS & COMMISSIONS
A. ANIMAL SHELTER ADVISORY BOARD MEETING
B. PARKS AND RECREATION BOARD MINUTES
No action necessary.
Ms. Deloris Pultz, Beautification Committee Chairman, announced that the City of North
Richland Hills was the host this year for the Texas Trash-off and Glad Bag-a-Thon on
April 13 at 9:00 a.m. at the Wal Mart parking lot.
6.
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
None.
7.
CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK
(9,11,13,14,15,16,17,18,19,20,&21)
APPROVED
Mayor Pro Tem Johnson moved, seconded by Councilman Oujesky, to approve the
Consent Agenda.
Motion carried 7-0.
8.
PZ 96-06 - PUBLIC HEARING TO CONSIDER AN AMENDMENT TO
THE ZONING ORDINANCE NO. 1874 REGARDING WOODEN LIGHT
POLES IN COMMERCIAL AND INDUSTRIAL ZONING DISTRICTS
ORDINANCE NO. 2114
APPROVED
Mr. Shiflet, Assistant City Manager, explained the proposed ordinance.
Mayor Brown opened the Public Hearing and called for anyone wishing to speak in
favor to come forward.
e
e
e
April 8, 1996
Page 3
There being no one wishing to speak, Mayor Brown called for anyone wishing to speak
in opposition to come forward.
There being no one wishing to speak, Mayor Brown closed the Public Hearing.
Mayor Pro Tem Johnson moved, seconded by Councilman Oujesky, to approve
Ordinance No. 2114.
Motion carried 7-0.
*9.
PS 96-08 - REQUEST OF CARTER LOVE FOR FINAL PLAT OF
LOT 1, BLOCK 1, FOREST GROVE ADDITION (LOCATED AT
7429 CONTINENTAL TRAIL)
APPROVED
10.
GN 96-40 - TRANSITIONAL HOUSING FOR THE INDIGENT
ORDINANCE NO. 2113
APPROVED
Councilman Garvin moved, seconded by Mayor Pro Tem Johnson, to approve
Ordinance NO.2113 and offset the amount of the tax exemptions from the Council
Contingency fund.
Ms. Elna Vanderburg, Executive Director of Open Arms Home Inc., appeared before
the Council. Ms. Vanderburg thanked the Council for their support.
Motion carried 7-0.
*11.
GN 96-42 - RETAINING 817 AREA CODE-
RESOLUTION NO. 96-23
APPROVED
12.
GN 96-43 - INGRESS AND EGRESS FROM OAK HILLS
SUBDIVISION, SECTION 2
APPROVED
Mr. Sanford advised that a meeting was held with representatives from Eden Estates
and Flamingo Estates to resolve their concerns. City Staff had met also with Dr. and
Mrs. Harris and John Barfield. As a result of the meetings, Hialeah Circle North where
April 8, 1996
Page 4
e
it abuts the property owned by the Harris's will be closed. Dr. and Mrs. Harris have
agreed to dedicate a portion of their property to allow for the continuation of Spring Oak
Drive north to Rumfield. They have also agreed to grant access across their property to
John Barfield to allow him to take his construction equipment into his new subdivision
with the least amount of inconvenience to others. Doug Long has applied for a replat
on Oak Hills 2 to close Hialeah Circle North on the east and open Spring Oak to the
north, and Doug Long and John Barfield have signed an agreement to construct Spring
Oak across the Harris property to Rumfield Road.
Commissioner Bob Hampton appeared before the Council. Mr. Hampton stated he was
committed to improving thoroughfares and liked to help the City. Mr. Hampton advised
he had agreed to speed up the construction of Rumfield Road from Precinct Line Road
to Spring Oak.
Mr. Donald Hill, 8909 Ashcraft, appeared before the Council. Mr. Hill represented the
Eden Estates homeowners. Mr. Hill asked for clarification on several items. Staff
clarified the following issues: 1) the drainage channel would be engineered along the
lines of the existing drainage channel; 2) when the water leaves the development it will
move in the direction of Little Bear Creek - the developer will grade for the water to
drain; and 3) Staff explained the developer was required to send his proposed
e development to FEMA.
Mr. Bob Shafer, 7321 Hialeah, appeared before the Council. Mr. Shafer represented
the Flamingo Estates homeowners. Mr. Shafer stated their concerns dealt with the
tim ing of the various phases of the projects. Mr. Shafer advised they would like for the
barricades to be left up until the road was completed to prevent construction traffic from
using their neighborhood to access the new subdivision.
Ms. Mary Ann Wrisley, 704 Colleyville Terrace, COlleyville, appeared before the
Council. Ms. Wrisley owned property next to the proposed roads. Ms. Wrisley had
concerns about being assessed for the roads and how her property would be affected.
Councilman Sibbet moved, seconded by Mayor Pro Tem Johnson, to accept the
dedication of land from Dr. and Mrs. Harris, accept the agreement that John Barfield
had submitted to build Spring Oak to the City's specifications and to barricade Flamingo
Estates and Eden Estates until the roads were completed providing access from
Precinct Line via Rumfield..
Motion carried 7-0.
e
April 8, 1996
Page 5
e
*13.
GN 96-44 - PROFESSIONAL SERVICES CONTRACT _
LITTLE BEAR CREEK TRAIL, PHASE I SIGNAGE AND
BIKE MAPS AND CALLOWAY BRANCH TRAIL
APPROVED
*14.
GN 96-45 - SETTING DATE FOR RUN-OFF ELECTIONS
RESOLUTION NO. 96-24
APPROVED
*15.
GN 96-46 - TOWER SITE LEASE AGREEMENT WITH SPRINT SPECTRUM L.P.
APPROVED
*16.
PU 96-31 - AWARD OF BID FOR LANDSCAPING AND TREE PLANTING ALONG
BEDFORD-EULESS ROAD, RICHFIELD PARK AND GREEN VALLEY PARK
APPROVED
e
*17.
PU 96-32 - AUTHORIZE PURCHASE OF COMPUTER EQUIPMENT FROM
DEPARTMENT OF INFORMATION SERVICES
APPROVED
*18.
PU 96-33 - AUTHORIZE EXTENSION OF ANNUAL CONTRACT FOR
AQUATIC CHEMICAL SUPPLIES FOR NRHzO WATER PARK
APPROVED
*19.
PU 96-34 - AWARD BID FOR 1996 STREET WEDGE MILL PROJECT
APPROVED
*20.
PW 96-20 - APPROVE SUPPLEMENTAL AGREEMENT NO.1 WITH THE
STATE OF TEXAS FOR RECONSTRUCTION OF THE RUFE SNOW
DRIVElIH 820 BRIDGE - RESOLUTION NO. 96-25
APPROVED
e
· .
April 8, 1996
Page 6
e
*21.
PW 96-21 - AMENDMENT OF THE 1995/96 CAPITAL IMPROVEMENT PROJECTS
BUDGET TO SHOW RUM FIELD ROAD AS THREE (3) SEPARATE PROJECTS
APPROVED
22.
CITIZENS PRESENTATION
None.
23.
ADJOURNMENT
Mayor Brown adjourned the meeting.
Tommy Brown - Mayor
e ATTEST:
Patricia Hutson - Assistant City Secretary
e
CITY OF
NORTH RICHLAND HILLS
Department:
Planning and Inspections
Council Meeting Date:
A/22/96
Subject:
Pllblic Hearina tn r.nn~irlp.r thp. rp.qIJp.st of Tommy Evans Agenda Number: PZ 96-07
to rezone Lot 2, Block N, Richland Oaks Addition, from C-1 Commercial
to R-2 Single Family Residential. (Located at the soufhwest corner of Wyoming
Trail and Grapevine Highway)
Ordinance No. 2115
Mr. Tommy Evans is the owner of a lot located at 5033 Wyoming Trail, just south of the intersection
with Grapevine Highway. Mr. Evans has submitted a zoning district change request on the property
to change the designation from C-1 Commercial to R-2 Single Family Residential. The applicant
intends to construct his personal residence on the property.
The property under consideration is presently zoned C-1 Commercial. Mr. Evans purchased the
property with the intention of construction his house on the property. However, a single family
residence is not an allowed use in the C-1 Commercial district. Therefore, Mr. Evans has applied for
a zoning change on the single lot to R-2 Single Family Residential.
The surrounding residential property is zoned R-1 and R-2 Single Family Residential. The lot to the
.north, which Mr. Evans also owns, is zoned C-1 Commercial.
The Planning and Zoning Commission considered this zoning change request at its March 14, 1996
meeting and recommended denial by a 4-2 vote. The City Council voted to consider an appeal of the
denial recommendation at its March 25, 1996 meeting. A three-fourths majority vote of the City
Council ~ required to overturn a denial recommendation by the Commission.
RECOMMENDA TION:
It is recommended that the City Council hold the required Public Hearing and consider the
recommendation of the Planning and Zoning Commission.
Finance Review
.ource of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Acet. Number
Sufficient Funds Available
----.'T-
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Department Head Signature
. Fln~nce a.reCIOf'
CITY COUNCIL ACTION ITEM
ORDINANCE NO. 2115
.
AN ORDINANCE REZONING PROPERTY IN ACCORDANCE WITH ARTICLE 2,
SECTION 200, OF ZONING ORDINANCE NUMBER 1874, PASSED, APPROVED
AND ADOPTED BY THE CITY COUNCIL ON MARCH 22,1993; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City has received a request for a change in zoning district boundaries; and
WHEREAS, after appropriate notice and public hearing, the Planning and Zoning Commission of the
City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for
amendment of Ordinance No. 1874 and the Official Zoning Map by rezoning certain property as set
forth herein;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS:
1.
THAT, in Case Number PZ 96-09, the following described property shall be rezoned from AG
Agriculture to C-1 Commercial:
aEING Lot 2, Block N, Richland Oaks Addition, an addition to the City of North Richland Hills, Tarrant
County, Texas, according to the plat recorded in Volume 388-14, Page 83, Plat Records, Tarrant
County, Texas.
This property is located at 5033 Wyoming Trail, south of the intersection with Grapevine Highway.
2.
THAT, the Official Zoning Map be redrawn to incorporate this zoning district boundary amendment
and the herein described ordinance number be affixed to the property described herein.
3.
SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the
section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any
phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity
.r unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs
.r sections of this ordinance, since the same would have been enacted by the City Council without
the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence,
paragraph or section.
4.
EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage.
DENIED BY THE PLANNING AND ZONING COMMISSION THIS 14th DAY OF MARCH 1996.
~Ø4L
6~~~
Chairman, Planning and Zoning Commission
Secretary, Planning and Zoning Commission
PASSED AND APPROVED BY THE CITY COUNCIL THIS 22nd DAY OF APRIL 1996.
Mayor
City of North Richland Hills, Texas
ATTEST:
City Secretary
City of North Richland Hills, Texas
APPROVED AS TO FORM AND LEGALITY:
Attorney for the City
Ordinance No. 2115
Page 2
MINUTES FOR THE REGULAR MEETING OF THE
PLANNING AND ZONING COMMISSION OF THE
CITY OF NORTH RICHLAND HILLS, TEXAS
MARCH 14, 1996 - 7:30 p.m.
.
CALL TO ORDER
The meeting was called to order by Chairman David Barfi
ROLL CALL
PRESENT
Chairman
P&Z Members
Planning Director
Planner
Asst Dir PW
Staff Engineer
Asst City Manager
ABSENT
CONSIDERATION OF MINUTES
.F FEBRUARY 27, 1996
David Barfield
Richard Davis
Ron Lueck
Don Bowen
Charles Owen
Paul Miller
Barry LeBaron
Clayton Hus
Kevin Mill
Julia Sk
Randy
e the motion to approve the minutes. The motion was seconded by
he motion carried 6-0, with Mr. Miller abstaining.
ZONING CASES
rman Barfield stated that items PZ 96-05 and PS 96-04, regarding WCJ Rufe
ow 94 Ltd, have been postponed until the April 11, 1996 meeting at the request
1. PZ 96-07
Public Hearing to consider the request of Tommy Evans to rezone Lot 2, Block N,
Richland Oaks Addition, from C-1 Commercial to R-2 Single Family Residential.
(Located at the southwest corner of Wyoming Trail and Grapevine Highway)
Chairman Barfield opened the Public Hearing and called for those wishing to speak
to come forward at this time.
Mr. Tommy Evans, 6900 Brentwood Stair Road, Fort Worth, came forward to
speak. He stated he intends to construct his personal residence on the property.
.
Mr. Davis asked what size house Mr. Evans intends to construct.
Mr. Evans stated about 3,000 square feet.
Chairman Barfield asked if Mr. Evans has chosen a plan for the house.
Mr. Evans stated yes. He presented a preliminary house plan.
PZ Minutes - Page 2
March 14, 1996
2. PZ 96-08
Mr. Davis asked if Mr. Evans would be opposed to restricting the minimum house
size to 2,000 square feet.
Mr. Evans stated no.
Chairman Barfield asked if Mr. Evans was concerned about the long term potential
of this area possibly becoming a commercial area.
Mr. Evans stated no.
Mr. Robert Jones, 5024 Wyoming Trail, came forward to speak. He stated his
opposition to the request. He stated it would not make sense to rezone property
that will eventually be used for commercial use.
There being no one else wishing to speak, Chairman Barfield closed the Public
Hearing.
Mr. Davis stated the Commission recommended rezoning a residential piece of
property in this area to commercial at a previous meeting. He stated this property
would most likely become commercial in the future. He stated the highest and best
use is a commercial use, and he cannot support the request.
Chairman Barfield stated the neighborhood has generally agreed that the area will
eventually become a commercial development.
Mr. Davis made the motion to deny PZ 96-07. The motion was seconded by Mr.
Barfield. The motion carried 4-2, with Mr. Davis, Mr. Barfield, Mr. Miller and Mr.
Lueck voting for denial, and Mr. Owen and Mr. Bowen voting against denial.
Staff advised Mr. Evans of the appeal process for requests recommended for denial.
Mr. LeBaron sta
district. He stated
an auto lube center requires a Special Use Permit in the C-1
applicant is here to answer any questions.
Chairman Barfield opene e Public Hearing and called for those wishing to speak
to come forward at this time.
Mr. Sid Hollingsworth, 4725 Nail , Dallas, came forward to speak. He stated
they intend to make $750,000 of imp ments to the property and employ 4 to 5
persons.
Mr. Davis asked if the property will share a driv
property .
roach with the adjacent
Mr. LeBaron stated yes.
Chairman Barfield asked if fire lanes should be coordinated with the plat.
. PUBLIC HEARING DA TES
Zoning Case Review Fact Sheet
Case No. PZ 96-07
Planning and Zoning Commission: March 14, 1996
City Council: April 22, 1996
GENERAL INFORMA TION
1. Request
2. Applicant
3. Property Owner
4. Property Address
5. Legal Description
6. Acreage
7. Site
Characteristics
C-1 Commercial to R-2 Single Family Residential
Tommy Evans - Fort Worth TX
same
5033 Wyoming Trail (southwest corner of Grapevine Highway and Wyoming Trail)
Lot 2, Block N, Richland Oaks Addition
13,750 square feet (0.32 acres)
Vacant property, Property generally slopes toward the street.
ZONING CONSIDERA TIONS
1. Proposed Use
2. Allowed Use
Single family detached residence
Single family detached residence
3. Adjacent Zoning and Land Uses
North C-1: vacant commercial property
South R-2: existing single family residence
East R-1: existing single family residence
West R-2: existing single family residence
.
4. Special
Development
Controls (Article 6)
5. Parking (Article 7)
6. Signs (Article 8)
7. Screening
(Article 9)
8. Landscaping and
Buffering
(Article 9)
f/l"DOPTED PLANS
1. Master
Thoroughfare Plan
2. Land Use Master
Plan
All residences constructed in the R-2 zoning district must have exterior walls constructed
of at least 75% brick or stone.
The R-2 district requires four off-street parking spaces. At least two of the spaces must
be covered. A side or rear entry garage is not required since this subdivision was platted
prior to January 1, 1990.
Signs allowed in the R-2 district include political signs, real estate signs and garage sale
signs.
None required. When the property to the north develops, a masonry screening wall will
be required along the south property line,
None required.
Primary access to this property is from Wyoming Trail, classified as an R2U Residential
street (50 toot right-ot-way, 2 lanes, undivided roadway).
The Comprehensive Land Use Master Plan calls tor low density single family
development in this area, This request is consistent with the plan.
3. Master Drainage
Plan
4. Parks Master Plan
5. Trail System Plan
Flood Insurance Rate Maps indicate that this property does not lie within the 1 DO-year or
SOD-year flood plains,
No impact on this property.
No impact on this property.
ZONING AND PLA TTING HISTORY
Zoning History This property was initially zoned LR Local Retail in 1967. In 1984, when the zoning map and
ordinance were completely revised, the designation was changed to C-1 Commercial.
Platting History This property is currently platted as part of the Richland Oaks Addition.
.
CITY OF NORTH RICHL-Al.e "',-l5
APPLICATION FOR A ZONING DISTRICT CHANGE 730\ ."~: '...C0P ô2<~
~ORTH RICHl.)..NO r"11i..LS rE\A$
Please print all responses 76180
6~7·5ô1»1>
PART 1. APPLICANT INFORMATION
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STR~S;'OF A'Pð:é~/J ((Ä/ ¡pi v IJ .E::~
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CITY/STATE/ZIP OF APPLICANT: I TELEPHONE NUMBER OF APPUCANT:
r"/' 001(7// T ..-( /¡Çð2 ¿]-/7 - ý'Z 9 - ¿;, 7.)- 2
PART 2. PROPERTY OWNER INFORMA TION
NAME OF PROPERT Y OWNER.
'SAN\e
STREET ADDRESS OF PROPERTY OWNER:
CITY ISTATE IZIP OF PROPERTY OWNER: TELEPHONE NUMBER OF PROPERT Y OWNER:
LEGAL DESCRIPTION OF PROPERTY WHERE ZONING DiSTRICT CHANGE IS BEING REOUESTED.
ú:sr~ t ÞckÞ 2. J ~b()l.. N I e'\V\,\v)..f...c ~ Þo~
STREET ADDRESS AT LOCATION WHERE ZONING DiSTRICT CHANGE IS BEING REOUESTEO.
..
PART 3. DESCRIPTION OF REQUEST
CLRRENT ZONlNGC ~ l I PROPOSEDZONING.r<.. 2 PROPOSED USE OF PROPERT r
~a) DS\..1.(..E
kl:ASON FOR CHANGE: c.oN.S'T~ ¡... ~lb~<:1ð
-
SU111: Y OR MAP ATTACHED AS REOUIREO BY THIS FORM ATTACH AFFIOAVlT FROM PROPERTY OWNER IF APPLICANT IS NOT OWNER
~ YES D NO CJ YES wf,+ CJ NO
I ;Jereby certify that the above information is correct to the best of my knowledge,
^ DA TE: ¿;?- r:- 9'?
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Your Name (printed) 7t5/??/?7t/f é YAA.J)" - -
~ Signature "'-7 ././" ... r
PART 4. OFFICE USE ONL Y
P & Z PUBLIC HEARING DA T E' TAXES PAID? CASE NUMBER
M.p...~()r1. \~ D YES DNO P:2. '\(¡;.. 01
CITY COUNCIL HEARING DA TE: LIENS PAlO'
DYES DNo FEE $300,00
ZONING DISTRICT CHANGE APROI1:D: ASSESSMENTS PAID'
D YES D NO ORO, NO. DYES DNO
Tn" appo'callon ..II nOI E>e so::noo...lØ(
lor P\JQI,c neanng unal ". appooCa~on
SlIPULA TlONS: ,.. II rec..'i8d,
.
-
ZONING DISTRICT CHANGE
Page 1 or 2
CD-~ ,1"-/)
Tommy Evans
6900 Brentwood Stair Rd.
Fort Worth, TX 76112 'f",>
(817) 429-6752
To the City of North Richland Hills
Planning and Zoning Commission
P.O. Box 820609
North Richland Hills, TX 76182-0609
This letter is in regards to an appeal for a zoning request
for case PZ 96-07 lot 2 Block-N on the corner of Grapevine Highway
and Wyoming Trail. I Tommy Evans would like an appeal to further
explain my cause for a zoning change, from C-l Commercial to R-l
Single Family Residential. I would like the council to understand that I
also own lot 1 Block-N, and intend to leave lot 1 commercial and build a
retail store on it. The home that I want to build on lot 2 will be a
minimum of 2,000 sq. ft. I will not care if from 15, or 20 years from now
the area will go back to C-l Commercial, or right after my home is
built. I have two sons who would like to attend the Birdville
Independent School District for its outstanding education system. My
in~entions are only for the good of the neighborhood, I only want to
make my family and myself part of your community. Please consider
my zoning request further and in more detail.
Sincerely,
3'-/~'JÞ
Tommy Evans
71
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CITY OF
NORTH RICHLAND HILLS
Department:
Planning and Inspections
_ Council Meeting Date:
4/22/96
Subject:
Pllblir. Hp::¡rina tn r.nn~irlpr thp rpClIJP~t nf Robert Talley Agenda Number: PZ 96-09
to rezone Tract 11A, Thomas Peck Survey, Abstract 1210, from
AG Agriculture to C-1 Commercial. (Located at 8608"Davis Boulevard)
Ordinance No. 2116
Mr. Robert Talley is the owner of two tracts of land located on the east side of Davis Boulevard, north
of Shady Grove Road. Mr. Talley has submitted a zoning district change request on the property to
change the designation from AG Agriculture to C-1 Commercial. The developer, SLI-G.P., Inc.,
proposes to develop the property into an office and retail area.
The property in question is divided into two tracts by the future extension of Precinct Line Road to
Davis Boulevard. The right of way for Precinct Line Road has already been purchased by the Texas
Department of Transportation. Tract I, on the south side of the future Precinct Line Road, is 5.272
acres in size; Tract II is 1.120 acres in size. (see attached zoning exhibit) The property is bounded
on the west by Davis Boulevard.
There is an existing residence on the property. The property to the north, south and west is zoned
AG Agriculture. The property to the east is in the City of Colleyville, and consists of residences and
large acreage tracts. The Comprehensive Land Use Plan, adopted by the City Council in June 1992,
designates this property for commercial development. The zoning district change request is
consistent with the development policies set out in the Land Use Plan.
The C-1 Commercial district is intended to permit a limited variety of commercial uses including retail
trade, restaurants, personal business service establishments, and offices. The developer, SLI-G.P.,
Inc., (Ottis Lee, agent) has indicated the property will be developed for retail and office use. The
developer has not indicated a time frame for platting or developing the property.
The Planning and Zoning Commission considered this zoning district change request at its March 28.
1996 meeting and recommended approval.
RECOMMENDA TION:
It is recommended that the City Council hold the required Public Hearing and consider the
recommendation of the Planning and Zoning Commission.
Finance Review
.source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other 1$ -tg e....-.. ~
Dep~ead Signature
Acct. Number
Sufficient Funds Available
I
CITY COUNCIL ACTION /TEM
. Fln.ance Q.,ec:o,
ORDINANCE NO. 2116
.
AN ORDINANCE REZONING PROPERTY IN ACCORDANCE WITH ARTICLE 2,
SECTION 200, OF ZONING ORDINANCE NUMBER 1874, PASSED, APPROVED
AND ADOPTED BY THE CITY COUNCIL ON MARCH 22, 1993; PROVIDING A
SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City has received a request for a change in zoning district boundaries; and
WHEREAS, after appropriate notice and public hearing, the Planning and Zoning Commission of the
City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for
amendment of Ordinance No. 1874 and the Official Zoning Map by rezoning certain property as set
forth herein;
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS:
1.
THAT, in Case Number PZ 96-09, the following described property shall be rezoned from AG
Agriculture to C-1 Commercial:
.Being a tract of land out of the Thomas Peck Survey, Abstract No. 121 0, Tarrant County, Texas and
being a portion of a tract of land as described in deed recorded in Volume 3850, Page 354, Deed
Records, Tarrant County, Texas and being further described by metes and bounds as follows:
Beginning at a ~ inch iron pin set for the northeast corner of tract being described, said point by
deed call being located 155 varas South of the northeast corner of said Thomas Peck Survey, said
point being the southeast corner of a tract of land as described in deed recorded in Volume 4325,
Page 343, Deed Records, Tarrant County, Texas, said point also being located in the West line of Lot
1, Block 1, River Valley Ranch Addition, an Addition to the City of Colleyville, Tarrant County, Texas
according to plat recorded in Volume 388-207, Page 74, Plat Records, Tarrant County, Texas;
Thence South 01 degrees 13 minutes 55 seconds West (deed call South) 253.71 feet along the
West line of said Lot 1, Block 1, River Valley Ranch Addition to a ~ inch iron pin found for the
southwest corner of said Lot 1, Block 1, River Valley Ranch Addition, said point also being located in
the West line of existing Precinct Line Road;
Thence South 00 degrees 38 minutes 43 seconds West 154.12 Feet along the West line of existing
Precinct Line Road to a Texas Highway Department monument found for the southeast corner of
tract being described, said point being located in the proposed East r.o.w. line of Precinct Line Road
as described in deed recorded in Volume 12093, Page 1167, Deed Records, Tarrant County, Texas;
~hence North 17 degrees 21 minutes 21 seconds West 123.86 Feet along said r.o.w. to a Texas
Highway Department monument found for corner;
Thence North 30 degrees 40 minutes 31 seconds West 111.22 Feet Along Said r.o.w. to a Texas
Highway Department monument found for corner;
Thence North 45 degrees 53 minutes 43 seconds West 111.12 feet along said r.o.w. to a Texas
Highway Department Monument found for corner;
Thence North 50 degrees 20 minutes 54 seconds West 109.00 feet along said r.o.w. to a Texas
Highway Department Monument found for corner;
Thence North 53 degrees 33 minutes 27 seconds West 79.06 feet along said r.o.w. to a Texas
Highway Department Monument found in the North line of said tract as described in deed recorded in
Volume 3850, Page 354, for the northwest corner of tract being described, said point also being
located in the South line of said 'tract of land as described In deed recorded in Volume 4325, Page
343;
Thence North 89 degrees 59 minutes 38 seconds East (deed call East) 328.20 feet along the South
line of said tract as described in deed recorded in Volume 4325, Page 343 to the POINT OF
BEGINNING and containing 1.120 acres of land, more or less.
This property is located at 8608 Davis Boulevard.
2.
THAT, in Case Number PZ 96-09, the following described property shall be rezoned from AG
Agriculture to C-1 Commercial:
Being a tract of land out of the Thomas Peck Survey, Abstract No. 1210, Tarrant County, Texas and
being a portion of a tract of land as described in deed recorded in Volume 3850, Page 354, Deed
Records, Tarrant County Texas and being further described by metes and bounds as follows:
Beginning at a Texas Highway Department monument found in the West r.o.w. line of proposed
Precinct Line Road according to deed recorded in Volume 12093, Page 1167, Deed Records, Tarrant
County, Texas, for the southeast corner of tract being described, said point being located in the North
line of a tract of land as described in deed recorded in Volume 4565, Page 619, Deed Records,
Tarrant County, Texas, and being located 115.89 feet South 88 degrees 57 minutes 06 seconds
West from the southeast corner of said tract as described in deed recorded in Volume 3850, Page
354;
Thence South 88 degrees 57 minutes 06 seconds West (deed call West) 753.23 feet along the North
line of said tract as described in deed recorded in Volume 4565, Page 619, to a % inch iron pin found
in the Easterly r.o.w. line of Davis Boulevard (FM Highway No. 1938) for the southwest corner of tract
being described, said point also being the northwest corner of said tract as described in deed
recorded in Volume 4565, Page 619;
Thence North 34 degrees 24 minutes 49 seconds East 387.72 feet along the easterly r.o.w. of Davis
Boulevard to a % inch iron pin set for the beginning of a curve to the left with a radius of 2924.80 feet;
Ordinance No. 2116
Page 2
.Thence Northeasterly along said r.o.w. and curve to the left 187.45 feet to a Texas Highway
Department monument found for the northwest corner of tract being described, whose chord bears
North 32 degrees 34 minutes 39 seconds East 187.42 feet, said point being located in the proposed
r.o.w. line of Precinct Line Road as described in deed recorded in Volume 12093, Page 1167;
Thence North 85 degrees 35 minutes 26 seconds East 103.98 feet along said r.o.w. of Precinct Line
Road to a Texas Highway Department monument found for corner;
Thence South 55 degrees 51 minutes 31 seconds East 80.21 feet along said r.o.w. of Precinct Line
Road to a Texas Highway Department monument found for the beginning of a curve to the right with
a radius of 656.20 feet;
Thence Southeasterly along said r.o.W. and curve to the right 334.23 feet to a Texas Highway
Department monument found for the end of said curve to the right, whose chord bears South 41
degrees 16 minutes 01 seconds East 330.63 feet;
Thence South 18 degrees 55 minutes 03 seconds East 91.33 feet along said r.o.w. to a Texas
Highway Department Monument found for corner;
Thence South 09 degrees 27 minutes 14 seconds East 93.34 feet along said r.o.w. to the Point Of
Beginning and containing 5.272 acres of land, more or less.
erhis property is located at 8608 Davis Boulevard.
3.
THAT, the Official Zoning Map be redrawn to incorporate this zoning district boundary amendment
and the herein described ordinance number be affixed to the property described herein.
4.
SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the
section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any
phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or
unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity
or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs
or sections of this ordinance, since the same would have been enacted by the City Council without
the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence,
.aragraPh or section.
Ordinance No. 2116
Page 3
5.
EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage.
APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 28th DAY OF MARCH 1996.
~~:~Bd~
~Ø4L
Secretary, Planning and Zoning Commission
Chairman, Planning and Zoning Commission
PASSED AND APPROVED BY THE CITY COUNCIL THIS 22nd DAY OF APRIL 1996.
Mayor
City of North Richland Hills, Texas
ATTEST:
City Secretary
City of North Richland Hills, Texas
APPROVED AS TO FORM AND LEGALITY:
Attorney for the City
Ordinance No, 2116
Page 4
.
MINUTES FOR THE REGULAR MEETING OF THE
PLANNING AND ZONING COMMISSION OF THE
CITY OF NORTH RICHLAND HILLS, TEXAS
MARCH 28, 1996 - 7:30 p.m.
CALL TO ORDER
The meeting was called to order by Chairman David B
ROLL CALL
PRESENT
Chairman
P&Z Members
David Barfield
Victor Baxter
Don Bowen
Charles Owen
Paul Miller
Jill Spicer
ABSENT
CITY STAFF
Planning Director
Planner
Plans Examiner
Asst Dir PW
rry LeBaron
Clayton Husband
Gregory Arrington
Kevin Miller
~ONSIDERA TION OF MINUT
OF MARCH 14, 1996
The motion was seconded by
ing.
ZONING CASES
1. PZ 96-09
Public Hearing to consider the request of Robert Talley to rezone Tract 11 A, Thomas
Peck Survey, Abstract 1210, from AG Agriculture to C-1 Commercial. (Located at
8608 Davis Boulevard)
Mr. Husband stated this 6.4 acre tract, zoned AG Agriculture, is split by the future
extension of Precinct Line Road to Davis Boulevard. He stated the owner is
requesting a C-1 Commercial designation. He stated the proposal is consistent with
the development policy set out in the Land Use Plan. He stated the developer
proposes to develop an office/retail center on the property.
Chairman Barfield opened the Public Hearing and called for those wishing to speak
to come forward at this time.
.
Mr. Don Phifer, 231 NE Loop 820, Hurst, came forward to speak. He stated he is
Vice President of SLI, the developer of the property. He stated he would answer
any questions the Commission might have.
Chairman Barfield asked Mr. Phifer if they have considered C-2 rather than C-1 .
PZ Minutes - Page 2
March 14, 1996
2. PZ 96-08
Mr. Phifer stated the types of uses they are proposing include retail stores, possibly
a convenience store and day care center, and offices.
Staff advised the Commission that some of the uses in C-2 would require a special
use permit, but other uses would only require a special use permit if the property
was located within 200-feet of a residentially zoned area.
There being no one else wishing to speak, Chairman Barfield closed the Public
Hearing.
Ms. Spicer made the motion to approve PZ 96-09. The motion was seconded by
Mr. Miller. The motion carried 6-0.
~ . . I ~ ~_ "k^ '7~~;~~ ("\... :__
arding light poles in commercial and industrial districts.
. .
band stated the proposed amendment would prohibit the use of wooden
poles f supporting lights in commercial and industrial districts. He stated there are
no provisl s in the ordinance to require one or the other. He stated the city has
had several uiries about the use of wooden poles for parking lot lighting.
opened the Public Hearing and called for those wishing to speak
this time.
There being no one el wishing to speak, Chairman Barfield closed the Public
Hearing.
Ms. Spicer made the motio
seconded by Mr. Owen. The
approve PZ 96-10 as presented. The motion was
tion carried 6-0.
PLATS AND SUBDIVISIONS
3. PS 96-08
Request of Carter Love for Final Plat of L 1, Block 1, Forest Grove Addition.
(Located at 7429 Continental Trail)
Mr. Husband stated this is a final plat of a 1.7 e tract located on Continental
Trail. He stated the property is zoned AG Agricu rei and the Commission waived
the requirement to rezone the property upon appro of the preliminary plat. He
stated the developer has agreed to sign a covenant f street and sidewalk
improvements adjacent to this property in return for be allowed to build a 40-foot
extension of the street for access. Mr. Husband stated t developer will also
install an on-site aerobic sewage system in place of a septi ystem. He stated the
property did not meet the percolation requirements of the Co
Mr. Baxter asked if the sewer system would be located in the flo
Mr. Miller stated they will not allow the system to be located in the fl plain, but
there is little that can be done to prevent runoff into the flood plain. He tated this
system involves electricity, mechanical parts, and pumps. He stated maintenance
of the system is always a concern. He stated there is one similar system in the
· PUBUC HEARING DA TES
Zoning Case Review Fact Sheet
Case No. PZ 96-09
Planning and Zoning Commission: March 28, 1996
City Council: April 8, 1996
GENERAL INFORMA TION
1. Request
2. Applicant
3. Property Owner
4. Property Address
5. legal Description
6. Acreage
7. Site
Characteristics
AG Agriculture to C-1 Commercial
Robert Talley
Same
8608 Davis Boulevard: north of Shady Grove Road
Tract 11A, Thomas Peck Survey, Abstract 1210
Approximately 6,392 acres in two tracts
Existing single family residence. Some tree coverage. The property slopes to the north
and west from a high spot in the middle of the property.
ZONING CONSIDERA TIONS
1. Proposed Use
.
2. Allowed Use
Office and Retail development
Retail stores and shops, offices, restaurants
3. Adjacent Zoning and land Uses
North AG: vacant property
South AG: vacant property
East unknown: City of Colleyville - residential and acreage tracts
West AG: vacant property
4. Special
Development
Controls (Article 6)
5. Parking (Article 7)
6. Signs (Article 8)
7. Screening
(Article 9)
.
8. landscaping and
Buffering
(Article 9)
All buildings constructed in the C-1 district are required to have exterior walls constructed
of at least 75% brick, tile, stone, concrete block, or precast or reinforced concrete
materials. Mechanical equipment on rooftops is required to be screened from all adjacent
properties.
Off-street parking requirements are determined by the use of the property. Generally,
retail shopping centers require four spaces per one-thousand square feet of gross floor
area, Office buildings generally require one space per 250 or 300 square feet of gross
floor area,
The C-1 district allows a variety of ground signs, building signs, and most temporary
signs. Size, type, number, and location of signs is regulated by Article 8 of the Zoning
Regulations.
A screening wall is not required on this property as the adjacent properties are zoned AG
Agriculture,
The Zoning Regulations require that 15% of this property, or its equivalent, be
permanently maintained as a landscaped area. (Section 900) Installation of landscaping
is required at the time of construction.
ADOPTED PLANS
1. Master
Thoroughfare Plan
2. Land Use Master
Plan
3. Master Drainage
Plan
4. Parks Master Plan
5. Trail System Plan
Primary access to this property is from Davis Boulevard and Precinct Line Road, Davi.
Boulevard is classified as a P6D Principal Arterial (120 foot right-of-way, 6 lanes, divided
roadway). Precinct Line Road is classified as an M6D Minor Arterial (Arterial (120 foot
right-of-way, 6 lanes, divided roadway).
The Comprehensive Land Use Master Plan calls for commercial development in this
area. The zoning district change request is consistent with the development policy set
out in the Land Use Plan.
Flood Insurance Rate Maps indicate that this property does not lie within the 100-year or
500-year flood plains.
No impact on this property.
No impact on this property.
ZONING AND PLA TTING HISTORY
Zoning History
Platting History
This property was initially zoned AG Agriculture in 1967, There have been no prior zoning
change requests on this property.
This property is currently unplatted.
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·
,APPLICATION FOR A ZONING DISTRICT CHANGE
Please print all responses
CITY OF NOATH RICHLMID HILLS
7301 NE. LOOP 620
NORTH AICI/LANO HILLS, TEXAS
76160
617-561,5515
PART 1. APPLICANT INFORMATION
NAME OF APPUCANT / AGENT:
SLI-G.P., Inc. I A ent Ottis Lee
STIIEEr ADDRESS OF APPUCANT:
I I I
P. E
5137 Davis Blvd.
CITY/STATE/ZIP OF APPLICANT:
N. Richland Hills, Texas 76180
TELEPHONE NUMBER OF APPLICANT:
PART 2. PROPERTY OWNER INFORMATION
817-281-3509 or 817-244-6077
NAME OF PROPEIIT Y OWNER:
, STREET ADORESS A T LOCATION WHERE ZONING DISTRICT CHANGE IS BEING REOUESTED:
See attached metes and bounds legal descrip~ion.
'1'K.N.-' \ \ þ..
~«i&
Robert A. and Janis Talle
STREET ADDRESS OF PROPERTY OWNER:
P.O. Box 820231
CITY /STATE /ZIP OF PROPERT Y OWNER:
TELEPHONE NUMBER OF PROPERT Y OWNER:
Fort Worth, Texas 76182-0231
LEGAL DESCRIPTION OF PROPERTY WHERE ZONING DiSTRICT CHANGE IS BEING REOUESTED:
860~ Davis Blvd.
PART 3. DESCRIPTION OF REQUEST
CL RRENT ZONING: PROPOSED ZONING: PROPOSED USE OF PfIOPERT Y:
Agricultural Di t. C-1 Comm. Dis Retail & Office Development
HI:ASON FDR CHANGE:
To brin
Land Use
into Concurrence w
'This property will be situated at
s
the intersection
SU.l\Æ Y OR MAP A TTACHED AS REQUIRED BY THIS FORM:
of two major artèrials; Davis Blvd. and Precinct Line Road.
c:::J YES
o NO
ATTACH AFFIDA lilT FROM PROPERTY OWNER IF APPLICANT IS Nor OWNER:
DYES
o NO
I flereby certily that the above information is correct to the best of my knowledge.
DATE: 3/5'/9(..
, ,
PART 4. OFFICE USE ONL Y
YES
CJ NO
CASE NUMUEII:
P2'\(P-O~
Your Name (printed) Robert A. Talley
Signature
I' & Z pUOLlCHEARtNG DATE:
CITY COUNClLHEARtNG DATE:
2 ON/NO DiSTRICT CHANGE ApROVED:
LIENS PAID
DYES
DNO
FEE
$300.00
c:J YES
c:J NO
DAD. NO.
ASSESSMENTS PAID?
DYES
DNO
This tIppIlcallon ~II nol be fl:hodJtod
lor pub/lc h.allng unlll.. appllcallon
I.. I. IOC. vod.
IpUU. TtONS:
ZONING DISTRICT CHANGE
Page 1 0/ 2
CD-OM (I-~I
~on (Pl'z.ift:'t and cl7-1.1.oC!iatt:1.
{!ommE.'tciat and [/nr:rE.~tm£nt c!?E.at E~tatE.
March 7, 1996
City Of North Richland Hills
Attn. Planning And Zoning Dept.
7301 N.E, Loop 820
North Richland Hills, Texas 76180
RE: Zoning Application for two parcels located at 8608 Davis Boulevard.
To whom it may concern:
I have enclosed a zoning application for your consideration along with the necessary information
you require. In addition to the required information I am enclosing this letter to identifY all
parties involved in this process.
Applicant:
Robert and Janis Talley
Mr. Talley's office phone no.
Home phone
SLI-G,P" Inc.
Mike Sandlin, President
Don Phifer
Ottis Lee, Eng, (Agent)
(817) 439-3213
(817) 656-8237
Current Property Owners:
(817) 281-3509
(817) 284-3452
(817) 244-6077
I hope this information will prove useful in your evaluation of our zoning request, if you need any
additional information please feel rree to call upon me at any time.
231 ~E. ...coop 820 · ¿uíù' 123 · dtuut. 9E.xaj. 76053
9E.fE.phof2E. 817-284 -3452 · ':fax 8'7-284 -5704
.'
CITY OF
NORTH RICHLAND HILLS
Department: Finance
Authorizing Signatures for Pledgee Signature
Subject: Authorization Form, Resolution No. 96-22
Council Meeting Date: 4/22/96
Agenda Number: GN 96-47
As a result of City staff changes, a resolution is required authorizing signatures for the
release of pledged securities with NationsBank and the Federal Reserve Bank of Dallas.
The following are suggested to be included on the Pledgee Signature Authorization
Form with an effective date of April 20, 1996:
Patricia Hutson
Larry J. Cunningham
Jackie Theriot
Bret Starr
Victor Jones
City Secretary
Assistant City Manager
Accounting Manager
Accountant
Utility Services Manager
The proposed resolution authorizes the Mayor to execute the signature form which
designates these individuals.
Recommendation:
It is recommended that Resolution No. 96-22 be approved.
Finance Review
Source of Funds: Acct. Number
Bonds (GO/Rev.) Sufficient Funds Available
. Operating Budget _
Other . _
()/) /) ;¿ L d ) 0./1 () ~~ I {j¡-.J ~
~' Department Head1>ignature () ~
CITY COUNCIL ACTION ITEM
Finance Direct""
Page 1 of
."
Resolution No. 96-22
. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS THAT:
1.
The following officers of the City of North Richland Hills, Texas are hereby
authorized to execute the Pledgee Signature Authorization Form on behalf of the
governing body of the City:
Name Title Signature
Patricia Hutson City Secretary
Larry J. Cunningham Assistant City Manager
Jackie Theriot Accounting Manager
Bret Starr Accountant
Victor Jones Utility Svc. Mgr.
. 2.
The Mayor be and is hereby authorized to execute the signature form, a copy of
which is attached hereto and made a part hereof and marked Exhibit "A," as the act and
deed of this City.
PASSED AND APPROVED this 22nd day of April 1996.
APPROVED:
Mayor
ATTEST:
City Secretary
APPROVED AS TO LEGALITY:
e
Attorney for the City
.
PLEDGEE SIGNATURE AUTHORIZATION FORM
TO THE FEDERAL RESERVE BANK OF DALLAS:
RESOLVED, that the signatures written below are those persons who are hereby authorized and empowered'to
sign in transactions with the Federal Reserve Bank of Dallas until said Federal Reserve Bank has received notice in
writing that this authority as to any or all of the persons whose names appear on this form has been revoked.
SIGNATURE
NAME: Tommy Brown
TITLE: Mayor
DATE: April 22, 1996
Name/Address of Pledgee:
Name City of North Richland Hills
. Address P.O. Box 820609
City/State/Zip Code N. Richland Hills, TX 76182-0609
Phone Number (817) 581-5500
CBI Number 311812521
AUTHORIZED PERSONS:
~ Title
Jackie Theriot Acct. Mgr.
Victor Jones Utility Svc. Mgr.
Bret Starr Accountant
Shmature
Larry J. Cunningham Asst. City Mgr.
Patricia Hutson
e
City Secretary
(SEAL)
-""
.,
CITY OF
NORTH RICHLAND HILLS
Department:
Administration
Council Meeting Date:
4/22/96
Subject:
I.H. 35 Corridor
Agenda Number:
~N 96-AR
One of the most important Statewide projects, at the present time, is the I.H. 35 Corridor. The attached
letter describes this activity in some detail. Funding in the amount of $5,000 is being requested for
1996. I would suggest that we approve this and pay for it from the Council Contingency Fund. This is
an extremely important economic development activity that will impact us in the future.
Recommendation:
It is recommended that the City Council approve an investment of $5,000 to the Corridor Coalition.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget _
Other
Acct. Number 01 99 01
Sufficient Funds Available
Fin,,",," Director
Department Head Signature
CITY COUNCIL ACTION ITEM
Page 1 of
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I.H. 35 CORRIDOR COALITION
750 N. St. Paul' 1000 St. Paul Place' Dallas, TX 75201 . Phone: 214/978-0123' Fax: 214/978-0124
Chairman Jeff Moseley
Denton County Judge
Coalition Consultants:
Vice Chairman Mercurio Martinez, Jr.
Webb County Judge
David A. Dean & Associates, P.c.
Dean International, Inc.
April 8, 1996
tvfr. C. A. Sanford
City Manager
City of North Richland Hills
P. O. Box 820609
North Richland Hills, Texas 76182
Dear Mr. Sanford:
e Thank you for your interest and support you have given to the NAFT A Superhighway System and
its benefits for the entire Interstate Highway 35 Corridor. We believe the project holds enormous
promise for economic development and increased international trade for the DallasfFort Worth
Metroplex and the entire state of Texas.
In December 1995, President Clinton signed the National Highway System Bill, which designates,
for the' first time ever, LH. 35 from Laredo to Duluth, Minnesota as a "High Priority Corridor." The
historic and financial impact of this Congressional action cannot be over estimated. LH. 35 becomes
the first Interstate to win the designation since the passage of the North American Free Trade
Agreement.
In February 1996, the U.S. Department of the Treasury office ofInternational Trade Data Exchange
(INTRADEX) and the Interstate Highway 35 Corridor Coalition entered into a memorandum of
understanding endorsing each organization's projects and committing to assist one another in
advancing their initiatives to benefit the productivity and efficiency of the U.S. economy in the
international trade arena. Thus, a major executive branch of the U.S. Government recognizes the
importance of the NAFTA Superhighway System to the future of international trade and economic
development.
.
Driving Home the NAFTA Superhighway. . .
e
e
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Mr. C. A. Sanford
April 8, 1996
Page 2
On February 28, 1996, Coalition members and interested others convened in Austin for the Third
International Coalition Meeting. Approximately 200 key local, state and federal governmental,
community and private sector individuals representing ten U.S. States (Texas, Oklahoma, Kansas,
Missouri, Iowa, Tennessee, Illinois, Michigan, Virginia and Washington, D.C.) and seven Mexican
States (Mexico D.F., Morelos, Queretaro, San Luis Potosí, Coahuila, Nuevo Leon and Tamalipas)
joined to discuss the importance of this most significant corridor.
On February 29, 1996, the Corridor Coalition appeared before the Texas Transportation
Commission. The TTC committed to take fonnal action in support of the NAFT A Superhighway
System and LH. 35, to designate a fonnal liaison to the Coalition, and to form a Tec.r.nical Working
Group to work with the Coalition.
As you can see, so much is happening very quickly. In order that we not let up during this crucial
year leading up to the revisiting ofISTEA (Intennodal Surface Transportation Efficiency Act) in late
1996 or 1997, we now must respectfully ask for your continued support. In 1995, the City of North
Richland Hills contributed $5,000.00 toward our gigantic effort. We hope your continued support
will be forthcoming for 1996. Your check for $5,000.00 for 1996 should be made payable to "James
Wells, Denton County Auditor" and mailed to 110 West Hickory Street, Denton, Texas 76201. We
need your continued support in this great effort which will benefit all the Metroplex and Texas.
Thank you.
Sincerely,
J oseley
hairman
Denton County Judge
:jks
Enclosure(s)
L:\II03\CSEMOSINRHILLS.96
CITY 0 F
NORTH RICHLAND HILLS
Department: Ri~k M~n~op.ment / Legal
Subject: Ratification of Settlement of Tribble case;
Resolution No. 96-26
Council Meeting Date:
Agenda Number:
4/22/96
GN 96-49
Deborah Tribble was injured in a wreck with a North Richland Hills Police vehicle on 3/31/95 near the
intersection of Glenview and Dawn Drive. Claim for personal injuries has been pending since the collision,
When the claimant's attorney came down from $60,000 to $30,000, our Risk Management Committee
offered $9,000. This was several months ago. During the week of April 8, 1996, that offer was accepted
and Resolution 96-26 ratifies the settlement.
Recommendation:
It is recommended that the City Council approve Resolution No. 96-26.
Finance Review
Source of Funds: Acct. Number
Bonds (GO/Rev.) Sufficient Funds Available
Operating Budget _ ~ ~
Other ~
Department Head 8;gnalu,e - f4 - - - C;ty ~anager
ClTY COUNCIL ACTION ITEM
finance Oir.aOt
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RESOLUTION NO. 96-26
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS, that:
1.
The settlement of the personal injury claim of Deborah Tribble arising from a
collision with a North Richland Hills Police vehicle on March 31, 1995, for the amount of
$9,000.00 (paid from account 08-30-01-4500) be, and is hereby, ratified and approved.
PASSED AND APPROVED this 22nd day of April, 1996,
APPROVED:
Tommy Brown, Mayor
ATTEST:
Jeanette Rewis, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Rex McEntire, Attorney for the City
CITY OF
NORTH R/CHLAND HILLS
Department.' Library C 4/22/96
ouncil Meeting Date:
Subject: Library Reciprocal Borrowing - Resplution No. 96-27 Agenda Number: GN 96-50
In recent months six area cities (Bedford, Euless, Grapevine, Hurst, Richland Hills, and Watauga)
have agreed to waive non-resident library user fees to the residents of other cities which both
support local libraries and agree to allow use of their library without fees.
BACKGROUND
Non-resident library user fees are a relatively recent phenomenon in area libraries, beginning in
1985 when Tarrant County cut off all funding for non-resident access.
· North Richland Hills imposed an annual non-resident fee of $10 in 1987.
· In 1988, exemptions from the fee were created for non-resident Birdville I.S.D. faculty.
· In 1990, the annual fee was raised from $10 to $12.
· In 1992, exemptions were extended to non-resident property or business owners, non-
resident library volunteers, and non-resident city employees.
At the time non-resident fees were instituted, North Richland i-Hils had the second largest library in
the mid-cities area, next to Hurst. In the intervening years neighboring cities, as well as NRH, have
made substantial investments in building their libraries. There are a number of excellent mid-sized
libraries in the area comparable to the North Richland Hills Public Library, that together represent a
. very rich cultural resource. While each library duplicates some of the resources of its neighbors,
each has individual strengths and resources that are not otherwise available in the area.
The total number of paying non-resident borrowers at present is approximately 1,300 - 1,400. The
revenue collected in FY 1995 totalled $16,221. As a result of reciprocal borrowing among the
neighboring cities, the revenues from non-resident fees have begun dropping. This trend is
expected to continue as a growing number of non-resident users become unwilling to pay fees to
NRH for access they can receive elsewhere without fees. Revenues for next year are expected to
fall to $12,500 if we do not participate in reciprocal borrowing, and to $7,500 if we do.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Acct. Number
Sufficient Funds Available
\..~ ¿~ ~
Department Head Signature
CITY COUNCIL ACTION ITEM
, Finance Director
Page 1 of
2
.
Library Reciprocal Borrowing
Page 2 of 2
To summarize, if North Richland Hills acts to permit reciprocal borrowing, the following results may
be expected:
Pro .
Con .
.
.
For a relatively small cost in revenue foregone, NRH residents will gain access to
libraries with over a half million volumes in their collections -five times the size of our
own resources. This access will be gained at a cost in revenue foregone of about 10
cents per resident of North Richland Hills.
There will be new visitors to the NRH library. People who visit the library also often
patronize our business community. The NRH library is better located near major retail
than any of our competitors. Sales tax revenue will rise as a result, though the amount
of increase is difficult to project and impossible to isolate and measure.
Fine revenues will rise in proportion to increased library use.
NRH will still collect non-resident fees from residents of cities with no library
(Colleyville, South lake) or which do not offer reciprocal borrowing.
The program is popular with the public and will be well received.
·
·
·
.
Increased use will result in some increase in costs of operation for labor and library
materials.
Some revenue will be foregone that might otherwise be retained, estimated at $5,000
(the difference between $12,500 in revenue without enacting reciprocal borrowing and
$7,500 with reciprocal borrowing).
The North Richland Hills Library Board will be reviewing this issue at its meeting on April 18, 1996,
and expects to make a favorable recommendation on this issue.
RECOMMENDATION
It is recommended that City Council allow the North Richland Hills Public Library to enter into
reciprocal borrowing agreements with area cities that have public libraries, and that also agree to
waive fees for residents North Richland Hills.
.
.
.
.
..
RESOLUTION NO. 96-27
A RESOLUTION AUTHORIZING THE NORTH RICH LAND HILLS PUBLIC
LIBRARY TO ENTER INTO RECIPROCAL LIBRARY BORROWING AGREEMENTS
WITH PUBLIC LIBRARIES IN AREA CITIES AND WAIVING THE NON-RESIDENT
FEES CHARGED TO RESIDENTS OF THOSE AREA CITIES WHICH
SUBSEQUENTLY ENTER INTO RECIPROCAL AGREEMENTS WITH NORTH
RICHLAND HILLS.
WHEREAS, the City of North Richland Hills Public Library wishes to secure the
benefits of library reciprocal borrowing privileges for the residents of North Richland
Hills, and
WHEREAS, in order to secure these benefits the Library wishes to enter into
library reciprocal borrowing agreements with public libraries in other area cities.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF NORTH RICHLAND HILLS, TEXAS:
Section 1. That the North Richland Hills City Council hereby authorizes the
North Richland Hills Public Library to establish reciprocal borrowing agreements
with the libraries of other area cities.
Section 2. The North Richland Hills City Council hereby waives the non-
resident library user fees for the residents of those cities with which reciprocal
borrowing agreements are thus established.
PASSED AND APPROVED THIS 22nd day of April, 1996
Tommy Brown, Mayor
City of North Richland Hills
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Rex McEntire, Attorney for the City
~ ~TYOF
NORTH RICHLAND HILLS
Department: Finance Council Meeting Date: 4/22/96
Authorize the Publication of Notice of Intent to
Subject: Issue Certificates of ObliQation. Resolution No. 96-28 Agenda Number: GN 96-51
The City Secretary must publish a notice in a newspaper of general circulation the intent
of the City to issue Certificates of Obligation on May 13, 1996. The notice must be
published once a week for two consecutive weeks. The first publication date shall be at
least fifteen (15) days prior to the date stated therein for the passage of the ordinance
authorizing the issuance of the Certificates of Obligation. The notice of intention is
attached and labeled Exhibit A.
Recommendation:
It is recommended that Resolution No. 96-28 authorizing the City Secretary to publish
the intent to issue Certificates of Obligation be approved.
".
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget _
Othe~
Acct. Number
Sufficient Funds Available
p--....J
ign ture
CITY COUNCIL ACTION ITEM
Finance Olrec:lo<
Page 1 of
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RESOLUTION NO. 96-28
A RESOLUTION approving and authorizing publication of
notice of intention to issue certificates of obligation.
WHEREAS, the City Council of the City of North Richland Hills, Texas has
determined that certificates of obligation should be issued under and pursuant to the
provisions of V.T.C.A., Local Government Code, Subchapter C of Chapter 271, for the
purpose of paying contractual obligations to be incurred for (i) the construction of drainage
improvements, including the widening of existing drainage ditches and concreting ditches
to inhibit and prevent erosion, and (ii) professional services rendered in relation to such
construction and the financing thereof; and
WHEREAS, prior to the issuance of such certificates, the City Council is required
to publish notice of its intention to issue the same in a newspaper of general circulation in
the City, said notice stating (i) the time and place the Council tentatively proposes to pass
the ordinance authorizing the issuance of the certificates, (ii) the maximum amount
proposed to be issued, (iii) the purposes for which the certificates are to be issued and (iv)
the manner in which the Council proposes to pay the certificates; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
SECTION 1: The City Secretary is hereby authorized and directed to cause notice
to be published of the Council's intention to meet on the 13th day of May, 1996, and,
during such meeting, consider the adoption of an ordinance authorizing issuance of
certificates of obligation in the principal amount not to exceed $1,150,000 for the purpose
of paying contractual obligations to be incurred for (i) the construction of drainage
improvements, including the widening of existing drainage ditches and concreting ditches
to inhibit and prevent erosion, and (ii) professional services rendered in relation to such
construction and the financing thereof, such certificates to be payable from ad valorem
taxes and a lien on and pledge of the net revenues derived from the operation of the City's
Municipal Drainage Utility System. The notice hereby approved and authorized to be
published shall read substantially in the form and content of Exhibit A hereto attached and
incorporated herein by reference as a part of this resolution for all purposes.
SECTION 2: The City Secretary shall cause the aforesaid notice to be published
in a newspaper of general circulation in the City, once a week for two consecutive weeks,
the date of the first publication to be at least fifteen (15) days prior to the date stated
therein for the passage of the ordinance authorizing the issuance of the certificates of
obligation.
.
.
e
PASSED AND ADOPTED, this April 22, 1996.
CITY OF NORTH RICH LAND HILLS, TEXAS
Mayor
ATTEST:
City Secretary
(City Seal)
2
.
.
e
EXHIBIT A
NOTICE OF INTENTION TO ISSUE CITY OF
NORTH RICHLAND HILLS. TEXAS. CERTIFICATES OF OBLIGATION
TAKE NOTICE that the City Council of the City of North Richland Hills, Texas,
shall convene at 7:30 o'clock P.M. on the 13th day of May, 1996, at the North Richland
Hills Community Center in the Municipal Court Room, 6720 N.E. Loop 820, North Richland
Hills, Texas, and, during such meeting, the City Council will consider the passage and
adoption of an ordinance authorizing the issuance of certificates of obligation in an amount
not to exceed $1,150,000 for the purpose of paying contractual obligations to be incurred
for (I) the construction of drainage improvements, including the widening existing drainage
ditches and concreting ditches to inhibit and prevent erosion, and (ii) professional services
rendered in relation to such construction and the financing thereof, such certificates to be
payable from ad valorem taxes and a lien on and pledge of the net revenues derived from
the operation of the City's Municipal Drainage Utility System. The certificates are to be
issued, and this notice is given, under and pursuant to the provisions of V.T.C.A., Local
Government Code, Subchapter C of Chapter 271.
Patricia Hutson
City Secretary, City of
North Richland Hills, Texas
CITY OF
~ NORTH RICHLAND HILLS
Department: Finance / Support Services Council Meeting Date:
4/22/96
Subject:
Award Bid for Trucks
Agenda Number:
PU 96-35
In the 1994/95 budget, Council appropriated funds for the purchase of two Grumman
vehicles to be used by Utility Billing services workers. Grumman Olson, the manufacturer
of these vehicles, stopped production last year and was expected to begin manufacturing
the units in 1996. The funds were encumbered to be used when production began.
Grumman Olson recently announced they will no longer build the long life utility vehicles.
Staff researched different types of vehicles to determine what model would best meet the
needs of the Utility Billing service workers. Formal bids were solicited for two 1996 full
size pickups and the results are outlined below.
Classic Chevrolet
$30,072
$30,866
g'ilº~
Hudiburg Chevrolet
Five Star Ford
Graff Chevrolet
$31,840
After the bids were opened Staff was informed by two Chevrolet dealers, General Motors
would not accept orders on any 1996 truck after March 27, 1996. Due to the Chevrolet
truck being unavailable, Staff recommends the bid be awarded to Ford. The performance
and maintenance cost of these vehicles will be closely monitored for future consideration.
Recommendation: It is recommended City Council award the bid for two pickups to Five
Star Ford in the amount of $31,002.
Finance Review
Acct. Number 06-01-03-6600
Sufficient Funds Available
ead Signalu'e ýIl ~~:¿
CITY COUNCIL ACTION ITEM
Source 01 Funds:
Bonds (GO/Rev.)
Operating Budget -X-
Other
Finance Director
Page 1 of
CITY OF
NORTH RICHLAND HILLS
Department: Finance / Park and Recreation Department
Council Meeting Date:
4/22/96
Subject:
Award Annual Food Supply Contract for NRH20
Agenda Number:
PU 96-36
Request for Proposals were solicited for an annual food supply contract at NRH20.
Proposals were submitted by Sysco Food Services and Ben E. Keith Foods. Bidders were
requested to submit prices on a list of specific food items that were high volume sellers in
the 1995 season. Evaluation factors included brand of food item offered, price, quality,
and customer service response.
Staff recommends the contract be awarded to Ben E. Keith Foods based on the evaluation
factors listed above and they provide an on-line ordering system. Staff worked with Ben E.
Keith in the 1995 season and they provided excellent customer service and quality
products.
Recommendation: It is recommended City Council award the annual food supply contract
for NRH20 to Ben E. Keith Foods.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget _
4ther ,I) -
~~ ,~FAß I\O(9~Y
. Department Héaâ S@rnñ'ure -+
CITY COUNCIL ACTION ITEM
Acct. Number 21-03-01-2050
Sufficient Funds Available
Finance Dw.eto,
City Manager
Page 1 of
· Ben E. Keith Food Sysco Food Service
Hamburger 411 80120 $11.88 $12.70
Hamburger 811 80120 $11.88 $11,95
Hamburger 411 75/25 $11.88 $11.75
Hamburger 811 75/25 $9.94 $11,50
Hotdogs all beef 611 $16,63 $12.95
Chicken Breast (cooked) $56.50 $37,00
Bratwurst 511 $19.98 $19.54
Mild Italian Sausage 511 $18.90 $17.30
Bacon-raw (layered out) $26.16 $21.05
Premio's Pizza 6.40z cheese $31.75 $33.50
Premio's Pizza 6.40z pepperoni $38.16 $18.75
Beef Crumbles (pizza) $28.29 $16.55
Com Dogs 611 $15.12 $7.54
Chilie $34.10 $22.31
Stealth French Fires $17.86 $17,76
Ever Crisp Thin French Fries $20.68 $9,90
Nacho Chips - white com $5.19 $9.05
Nacho Cheese - aged cheddar $31.88 $33.96
Nacho Cheese - frozen $0.00
· Sliced American Cheese $32.61 $34.57
Waffle Cones-Iarge $27.61 $22.61
Pretzels - giant $12.67 $12.69
Jalapenos - sliced $16.65 $16.95
Baled Beans $21.60 $20.61
potatoe Salad w/mustard $22.65 $23.03
Popcorn $12.71 $5.58
Ketchup (can) $16.39 $16,50
Mustard $8.01 $5.75
Salad Dressing $16.47 $13.63
Pickle Relish $19.54 $17.50
Seasoning Salt $36.44 $34.61
Bunge Pour.oo Fry $24,19 $13.25
9" Paper Plates $37.74 $20.16
Mini Momaps - tall $35.00 $36.79
C-FoId Towels $19.77 $19.40
Stryo cups - 6 QZ $8.88 $8.41
Stryo Cups - 10 QZ $13,00 $12.61
Plastic Fork - med. weight $6.45 $8.50
Plastic Knife - med weight $6,45 $8.50
Plastic Spoon - med weight $6.45 $8.50
French Fry Bags - small $6.68 $42.86
· French Fry Bags - med. $0.00
Hot Dog Boats - paper $26,63 $41.95
Sandwich Wrap $51,30 $48.00
Straws - wrapped $41.41 $33.33
Souffle Cups - 1.5 QZ paper $39.27 $14.67
CITY OF
NORTH RICHLAND HILLS
Department: Finance / Park and Recreation Department
Council Meeting Date:
4/22/96
Subject:
Award Bid for Landscape and Irrigation Installation
for City Hall Expansion
Agenda Number:
PU 96-37
Formal bids were solicited for installation of the irrigation system and landscape for the City
Hall expansion project. The results are outlined below.
Innovative Landscape
B1IQº
Huffman Irrigation
$44,505
$47,701
$47,827
$52,400
$55,500
KL V Landscape
Sprinkle N' Sprout
Wall's Enterprises
Irri-Con
Innovative Landscape met all the specifications and general conditions of the bid and can
complete the project within the required 40 days, after notice to proceed.
Recommendation: It is recommended City Council award the bid for installation of the
irrigation system and landscape for the City Hall expansion project to Innovative Landscape
in the amount of $36,600.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget _
Other
Finance Review
Acct. Number 09-92-38-6000
Sufficient Funds Available
Fin,,",," Director
City Manager
Page 1 of
CITY OF
I NORTH RICHLAND HILLS
. Department: Finance I Park and Recreation Department
Council Meeting Date:
4/22/96
Subject:
Authorize Purchase of NRH20 Water Park Brochure
Agenda Number: PU 96-38
As part of the advertising budget for NRH20 Water Park, funds were appropriated for the
printing of an informational brochure. This brochure will be 8.5 x 3.5 tri-fold, 4 color on
gloss book stock. They will be sent to area businesses, hotels, and Texas Information
Center. Additional brochures will be inserted in the North Richland Hills water bills, and in
a special mail-out to neighboring cities. Staff obtained three quotes for 60,000 brochures
and the results are outlined below.
Burns Graphics
I§;ª~I
$5,905
$6,000
Worth Business Forms
Summit Press, Inc.
.
The company that will process the mail-out to neighboring cities will need the brochures by
April 30, 1996. In order to meet this deadline, Staff requests authorization to have the
brochures printed by the low bidder, Burns Graphics.
Recommendation: It is recommended City Council authorize Staff to order the NRH20
Water Park brochure from Burns Graphics in the amount of $5,836.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget -X-
Other
Finance Review
Acct. Number 21-01-01-4010
Sufficient Funds Available
Finance Ouctor
Page 1 of
CITY OF
NORTH RICHLAND HILLS
Department: Finance / Support Services
Council Meeting Date:
4/22/96
Subject:
Authorization for Repair of HV AC Units
Agenda Number:
PU 96-39
Due to recent storms, seventeen (17) rooftop HVAC units were damaged by hail. The
damage is primarily to the coil areas which provide fresh air flow for cooling the units.
Three HVAC service companies that have done acceptable work for the City were
contacted and asked to submit quotes for required repairs to the units. One service
company indicated that they were too busy to respond and another looked at the units and
declined to respond due to their present workload. The third, Brown Service Company of
North Richland Hills submitted a quote of $13,379.00 to complete "minor to major" repairs
as required to all units.
The delivery time for the required parts will take six to eight weeks after the order is placed.
With the weather turning warmer the repairs need to be done as soon as possible to
prevent further damage to the units while they are operating.
State law permits awarding of contracts for service for this amount without a formal bidding
process and this does not conflict with City Charter.
Recommendation:
It is recommended City Council authorize a contract with Brown Service Company for
$13,379 for the repair of these units.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget ---X-
Other _
//? r?~
CITY COUNCIL ACTION ITEM
Acct. Number 06-01-02-3400
Sufficient Funds Available
"'-
Fln""CI DnClot
Page 1 of
CITY OF
NORTH RICHLAND HILLS
Department: Public Works Council Meeting Date:
Approve Agreement with the State of Texas for the
Subject: Widening and Restririno of SH ?fi ;:¡t StnJmmer nrive _ Agenda Number:
Resolution No. 96-21
1:1/22/96
PW 96-22
Resolution No. 96-21 authorizes the Mayor to execute this agreement for the Strummer Drive
project. The agreement is for widening the pavement and restriping SH 26 (Grapevine Highway)
at the intersection of Strummer Drive. These improvements are necessary so that a center left
turn lane can be provided on SH 26 for Strummer Drive.
The Texas Department of Transportation is responsible for the design and installation of traffic
signals at this intersection. The agreement describes the City being responsible for the design
and construction of the pavement widening and restriping of SH 26.
Recommendation:
Staff recommends Council approve Resolution No. 96-21.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Oth r
Acct. Number
Sufficient Funds Available
Finance Dnø...
J'v ),
ent Head Signature
CITY COUNCIL ACTION ITEM
Page 1 of
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RESOLUTION NO. 96-21
Be it resolved by the City Council of the City of North Richland Hills, Texas, that
1.
The Mayor be, and is hereby, authorized to execute the attached agreement with the State
of Texas for the pavement widening and restriping of S.H. 26 at Strummer Drive, as the act and
deed of the City.
PASSED AND APPROVED this 22nd day of April, 1996.-
APPROVED:
Tommy Brown, Mayor
ATTEST:
Jeanette Rewis, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Rex McEntire, Attorney for the City
.
.
.
STATE OF TEXAS §
COUNTY OF TARRANT §
AGREEMENT
BETWEEN THE STATE OF TEXAS
AND
THE CITY OF NORTH RICHLAND HILLS
FOR THE PAVEMENT WIDENING AND RESTRIPI~G OF
S.H. 26,
WITHIN THE RIGHT-OF-WAY
OF
STATE HIGHWAY 26
THIS AGREEMENT, is made by and between the State of Texas,
acting by and through the Texas Department of Transportation
hereinafter called the "State", and the City of North Richland
Hills, Texas and/or its representative acting by and through its
authorized officials, hereinafter called the "City".
~.I:rNf!ââf!:r!!
WHEREAS, the State owns and maintains a system of highways for
public use and benefit, including a segment of State Highway 26
which lies within the City of North Richland Hills; and
WHEREAS, the City desires to widen by permit an existing
section of S .H. 26 at Strummer Drive within the right-of-way
limits; and
WHEREAS, the State acknowledges the common benefits of the
City's proposal.
Page 1 of 5
.
.
.
~ºg~~M~NJ:
NOW THEREFORE, in consideration of the premises and of the
mutual covenants and agreements of the parties hereto, to be by
them respectively kept and performed as hereinafter set forth, it
is agreed as follows:
1. The State grants to the City license and permission to
widen and restripe as shown in Exhibit "A" attached hereto for the
above mentioned section of S.H. 26 within the limits of the right
of way. It is understood and agreed that the State does not
purport, hereby, to grant any right, claim, title or easement in or
upon State Highway 26 or the right of way upon which it is
constructed.
2. The City shall prepare or cause to be prepared approved
plans for the work incidental thereto. No construction work shall
be performed on the State's right of way until these plans have
been approved by the State, and after such approval has been
acknowledged in writing, no changes or alterations shall be made
therein without the written approval of the State. All
construction to be performed shall be in accordance with the latest
version of TxDOT STANDARD SPECIFICATIONS FOR CONSTRUCTION OF
HIGHWAYS, STREETS AND BRIDGES.
3. The City shall provide such detours, barricades, warning
signs, flares, flashing light signals and flagmen as are necessary
to direct and protect vehicular traffic while the construction
work, as hereinabove described to be done on the State's right of
way, is in progress. Details of these traffic control measures,
conforming to the Texas Manual on Uniform Traffic Control Devices
for Streets and Highways, shall be shown in the plans. If, during
construction, it is necessary or desirable to modify the traffic
control measures from those shown on the plans, prior approval must
be obtained from the State's Area Engineer in Fort Worth.
4. The City shall be responsible for the entire cost of all
work to be performed associated with S.H. 26 which are authorized
herein.
5. Nothing contained herein shall ever be construed to place
upon the State any liability or injury to or death of persons, or
for damage to or loss of property; arising from or in any manner
connected with the work authorized herein.
Page 2 of 5
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6. Any contractor and/or City shall provide for insurance as
follows:
A. Worker's Compensation Insurance
Amount - Statutory
B. Comprehensive General Liability Insurance
Amounts - Bodily Injury $500,000 each occurrence
Property Damage $100,000 each occurrence
C. Comprehensive Automobile Liability Insurance
Amounts - Bodily Injury $250,000 each person
$500,000 each occurrence
Property Damage $100,000 each occurrence
The State shall be included as an "Additional Insured" by
Endorsement to policies issued for coverages listed in Band C
above. A "Waiver of Subrogation Endorsement" in favor of the State
shall be a part of each policy for coverages listed in A, Band C
above. Any contractor and/or City shall be responsible for any
deductions stated in the policy.
7. The State shall make suitable, frequent, and complete
inspection of all materials, and equipment, and construction work
within the limits of the State's right of'way in order to determine
that the construction meets all applicable requirements of the
plans and specifications for operation and maintenance by the State
after its completion. The City will provide opportunities,
facilities and representative samples, as may be required, to
enable the State to carryon suitable, frequent, and complete
inspection of all materials, and application methods, sufficient to
afford determination and certification by the State that the
construction within the limits of the State's right of way complies
with the requirements of the approved plans and specifications.
The State will promptly notify the City of any failure of
materials, equipment or construction methods, and the City will
take such measures as necessary to obtain acceptable construction
procedures without delay.
8. The City shall notify Mr. Ron Newman, Area Engineer,
telephone number (817) 370-6631, Fort Worth, Texas, and Mr. Robert
Hooks, Roadway Maintenance Supervisor V, telephone number (817)
283-2731, Euless, Texas. They should be notified at least forty-
eight (48) hours prior to beginning the work on State owned right
of way.
Page 3 of 5
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9. Mr. James Ward, Traffic Signal Supervisor, telephone
number (817) 370-6671, shall be notified forty-eight (48) hours
prior to beginning any excavation within the right of way in order
that the State may verify the existence of any electrical wiring.
Failure to provide proper notification will result in the immediate
repair at the City's expense.
10. All utility companies shall be given prior notification
of the pending construction to ensure that no conflicts exist
within the proj ect area. All utilities that exist within the
project area and will be beneath the pavement as the result of this
work, will be required to be adjusted beyond the roadway surface.
11. This agreement may be terminated by any of the following
conditions:
(a) By mutual written agreement and consent of both parties.
(b) By the State by notice in writing to the City as
consequence of failure by the City to perform the
services set forth in a satisfactory manner and within
the limits provided.
(c) By either party, upon the failure of the other party to
fulfill its obligations as set forth in this agreement.
(d) By satisfactory completion of
obligations described herein.
all
services
and
The termination of this agreement shall extinguish all rights,
duties, obligations and liabilities of the State and the City under
this agreement. If the agreement is terminated, the existing
roadway shall be returned to its original cross section and
condition.
12. This agreement constitutes the sole and only agreement
between the parties hereto and supersedes any prior understandings
or written or oral agreements respecting the within subject matter.
Page 4 of 5
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IN TESTIMONY HEREOF, the parties hereto have caused these presents
to be executed in duplicate counterparts.
THE CITY OF NORTH RICHLAND HILLS, TEXAS
By:
Typed Name
Title
Date
ATTEST:
City Secretary
THE STATE OF TEXAS
Executed for the Executive Director and approved by the Texas
Transportation Commission under the authority of Stand Alone Manual
Notice 95-4, for the purpose and effect of activating and carrying
out the orders, established policies or work programs heretofore
approved by the Texas Transportation Commission.
By:
Charles W. Heald. P.E.
Typed Name
District Enqineer
Title
Date
Page 5 of 5
CITY OF
NORTH RICHLAND HILLS
Department: Public Works
Amendment of the 1995/96 Capital
Subject: Improvement Projects RlJdoet tn indlJde
the Main Street Utility Adjustments Project
Agenda Number:
4/22/96
PW 96-23
Council Meeting Date:
The 1996 Drainage Improvement Program was approved 2/12/96 (PW 96-08). One of the
projects in the program is the Main Street/Marlette Court Drainage Improvement Project. The
funding source for the drainage improvements will be Certificates of Obligation to be sold along
with bonds in the 1996 G.O. Bond Sale.
The proposed drainage improvements for Main Street will require the relocation of several
hundred feet of 6" water line and 8n sewer line. The estimated cost for these improvements is
$89,500. Because of the significant utility adjustments required for this drainage project, a
separate project will be created. The new project will be the Main Street Utility Adjustments.
Please see attachment for the tentative project schedule and anticipated expenditures.
Funding Source:
Funding for this project will come from the Unspecified Utility Fund.
From: Unspecified Utility Fund
$89,500
'$89,500
To: Main Street Utility Adjustments
Recommendation:
It is recommended Council amend the 1995/96 CIP Budget in accordance with the attachement to
this document.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating B get_
Other
Acct. Number 02-64-11-6000
Sufficient Funds Available
, (J
Fln...C8 D..dot
Page 1 of
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GENERAL FUND CAPITAL IMPROVEMENTS
Budget Amendment 4/22/96
Main Street Utility Adjustments
PROJECT DESCRIPTION
This project provides for the necessary utility adjustments required to construct drainage
improvements in Main StreetlManette Court. The project will consist of relocating
approximately 750 linear feet of 6" water line and 6" sewer line. The utility adjustments
will begin in Main Street at Walkers Branch and will continue to Simmons Road.
PROJECT STATUS
Beginning
Date
Ending
~
Engineering
Construction
4/96
9/96
8/96
3/97
Note: Construction of the project is scheduled to begin 9/96.
FINANCIAL DATA
Total
Funding Source Amount to 1995/1996 1996/1997 Remaining Project
Date Budget Budget Budget Cost
Unspecified Utility Fund $0 $89,500 $0 $89,500
Total $0 $89,500 $0 $0 $89,500
Project Expenditures
Engineering $0 $8,200 $0 $0 $8,200
Construction 0 81,300 0 81,300
Total $0 $89.500 $0 $0 $89.500
IMPACT ON OPERATING BUDGET
No additional impact is projected.
1996/1999
$0
1995/1996 1996/1997
$0 $0
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CITY OF
NORTH RICHLAND HILLS
Department: Public Works
Approve Change Order No. 1 for the
Subject: Traffic Sion~1 Prp-p-mptinn Sys:tp-m PrnJp-ct
Council Meeting Date:
4/22/96
Agenda Number:
PW 96-2q
The Traffic Signal Preemption System project was awarded to Sharrock Electric, Inc. on 2/12/96
(PU 96-17). The contractor has recently started the installation process of the opticom equipment
at several of the required intersections.
This change order involves Sharrock Electric, Inc. performing additional work beyond the scope
of the contract at the following two intersections.
1. Glenview DriveNance Road Intersection
2. Glenview Drive/Flory Drive Intersection
The Public Works Department has determined that the existing electrical cable and signal
hardware at these two locations has deteriorated to a point where no new equipment can be
installed. It is therefore necessary for Sharrock Electric, Inc. to provide some new cable, conduit,
and pull boxes.
The total cost for Change Order NO.1 will be $10,050 with no increase in bid time ($9,100 at
Glenview'DriveNance Road and $950 at Glenview Drive/Flory Drive). With approval of the
change order, the revised total contract price for this project will be $140,669.
Funding Source:
Sufficient funds are available for this project from the 1995 G. O. Bond sale program.
Recommendation:
Staff recommends council approve Change Order NO.1 in the amount of $10,050 with no
increase in bid time.
Finance Review
Source of Funds: Acct. Number 20-24-02-6000
Bonds (GO/Rev.) Sufficient Funds Available
Operating Budget _
Ot~ _ ~~
,vr; D~~ature
CITY COUNCIL ACTION ITEM
Finance DIr.Clot
Page 1 of
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..
Sharrock Electric, Inc.
ELECTRICAL CONTRACTORS
6801 Old Randol Mill Rd.
P.O. Box 8360
Fort Worth, Texas 76124-8360
Metro (817) 429-8502
Fax (817)429-8559
Quality Service and Installation, Since 1978 . 24 Hour Service
PROPOSAL
City Of North RichIand Hills
Attn: !\1r Jimmy Cates
We hereby submit specifications and estimates for reworking the overhead signals and cable at Glenview
and Vance in the City of North Richland Hills.
Conduit and pull boxes 2 $ 350.00 EA $ 700.00
Loops. 6 x 40 2 $ 600.00 EA $ 1.200,00
. Signal Heads and Hangers 8 $ 587.50 EA $ 4.700.00
Cable. 7c#14 480 $ 2.00 LF $ 960,00
Cable. 2c# 14 240 $ 1.00 LF $ 240,00
Pole. Wood, 35 ft Class 5 $ 500.00 EA $ 500.00
Riser $ 550,00 EA $ 550.00
We propose to furnish all material and labor complete in accordance with the above mentioned
specifications for the sum of $ 9.100.00
With payments to be made as follows
Upon completion 77
Auilioriud ~mre ~ilJ ~
.
NOTE: TIùs proposal may be withdrawn by us if not accepted witlún _30 days.
Acceptance of Proposal-The above prices Accepted
specifications and conditions are satisfactory
and are accepted. You are authorized to do Date
the work as specified, Payment will be made
as outlined above, EQUAL OPPORTUNITY EMPLOYER
.'
..
Sharrock Electric, Inc.
ELECTRICAL CONTRACTORS
6801 Old Randol Mill Rd.
P.O. Box 8360
Fort Worth, Texas 76124-8360
Metro (817) 429-8502
Fax (817) 429-8559
Quality Service and Installation, Since 1978 . 24 Hour Service
PROPOSAL
City Of North Richland Hills
Attn: Mr Jimmy Cates
We hereby submit specifications and estimates for replacing the overhead signal cable and riser at Glenview
and Flory in the City of North Riclùand Hills.
Cable,7c#14 200 $ 2.00 LF $ 400.00
. Riser $ 550.00 EA $ 550.00
We propose to furnish all material and labor complete in accordance with the above mentioned
specifications for the sum of $ 950.00
With payments to be made as follows
AuiliO:S:on 7G~
~-------------
NOTE: This proposal may be withdrawn by us if not accepted within _30 days.
Acceptance of Proposal-The above prices
specifications and conditions are satisfactory
and are accepted. You are authorized to do
the work as specified. Payment will be made
as outlined above.
Accepted
Date
.
EQUAL OPPORTUNITY EMPLOYER
CITY OF
NORTH RICHLAND HILLS
Department: Public Works
Approve Change Order No. 1 for Strummer Drive
Subject: Paving & Drainage Imrrnvement~
Council Meeting Date:
Agenda Number:
4/22/96
PW 96-25
This change order is a result of design changes required by the Texas Department of
Transportation (TxDOT) at the intersection of Strummer Drive and SH 26 (Grapevine Highway).
TxDOT is in the process of installing signal lights at this intersection. The City is required by
TxDOT to widen the pavement on Grapevine Highway and to restripe the intersection to provide
for a left turn lane from Grapevine Highway to Strummer Drive.
The cost for Change Order NO.1 is $103,668.73 with a 70 calendar day increase in bid time.
With approval of the change order, the revised total contract price for Strummer Drive will be
$958,777.95.
Funding Source:
Sufficient funds of $1,023,056 were approved by Council on May 23, 1994 in PW 94-19 for
construction of the Strummer Drive Paving and Drainage Improvements (13-30-92-6000).
Recommendation:
Staff recommends Council approve Change Order NO.1 in the amount of $103,668.73 with a 70
calendar day extension.
Finance Review
Acct. Number
Sufficient Funds Available
13-30-92-6000
Finance Director
Page 1 of
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KNOWL TON-E NGLlSH-FLOWERS, I NC,
CONSUL TING ENGINEERS I Fort Worth- Dallas
March 22, 1996
J.L. Bertram Construction & Engineering, Inc.
1007 Harrison Ave.
Arlington, Texas 76010
Attention: Mr. James G. Humphrey, President
Re: 3-368 CITY OF NORTH RICHlAND HillS
STRUMMER DRIVE PAVING & DRAINAGE IMPROVEMENTS
INTERSECTION IMPROVEMENTS AT S.H. 26
CHANGE ORDER NO.1
We are transmitting to you herewith one (1) copy of Change Order No. 1 to the referenced
project for your execution. We have inserted your proposed unit prices into the change order
form based on your submittal to our office by FAX dated March 20, 1996, (copy attached). We
have previously transmitted to you two (2) sets of the construction plans associated with this
proposed change. Please fill in your proposcd calcndar days for pcrforming the work
associated with this change or'der on page 3, and sign and datc the form on page 8.
As you know, this change order covers the work required by TxDOT for pavement widening,
drainage construction, striping and other miscellaneous improvements at the intersection of
Strummer Drive and Grapevine Highway (S.H. 26). Signalization improvements at the
intersection are being constructed by the State, which is almost complete.
The plans and specifications for this change order have been previously transmitted to TxDOT
and we are awaiting their final approval. By copy of this letter we are transmitting to Chuck
Humphries your proposed unit prices for doing the work. A formal permit for this construction
work has not yet been obtained from TxDOT.
This change order includes increases in quantities and/or unit prices for thirteen (13) existing
. contract pay items, and includes seventeen (17) new pay items. The increased contract amount
for the existing pay items totals $66,320.31 (based on your proposal), and the price of the new
items totals $37,348.42, for a total change order amount of $103,668.73. The Strummer Drive
contract amount will be increased from $837,839.53 to $941,508.26 after final approval by the
City Council.
After you complete the execution of this change order, please return the change order form to
our office for final review and further distribution. We will transmit a copy of the fully
executed change order to Chuck Humphries for his final review and approval as required to
1901 CENTRAL DR., SUITE 550 · BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367 . FAX 817/354-4389
.
.
.
Page 2,
March 22, 1996
Strummer Drive Change Order No.1 at S.H. 26
obtain a permit to construct these improvements within the TxDOT controlled S.H. 26 right-of-
way. As noted, final authorization to proceed with this work will require City Council approval.
The next regularly scheduled Council meeting is April 8, 1996.
Please call if you have any questions concerning this project.
...
RW A/bvg/Enclosures/co1.368/
xc:
Mr. C.A. Sanford, City Manager
Mr. Randy Shiflet, Assistant City Manager
Mr. Larry Cunningham, Assistant City Manager
Mr. Charles Harris, Director of Finance
Mr. Gregory W. Dickens, P.E., Director of Public Works
Mr. Mike Curtis, P.E., Capital Projects Coordinator
Mr. Ken Matheson, City Inspector
Mr. Chuck Humphries, TxDOT Driveway Permits
MAR-20-96 WED 15:00 J_ L_ BERTRAM CONST_
P-02
.
J.L.BERTRAM
CONSTRUCTION & ENOINEERING INC.
1007 HARRISON AVE
ARLINGTON, TEXAS 76011
PHONE (817) 261-2991
FAX (817) 261-3044
r·..·-..··-- .. -"--" '-"-' ..-.... .........--..-.. ..-..."...."... '.
810 FOR: STRUMMER
IC.O. WIDENING PORTION OF S.H. 26
l.____." .".._....____._.....__........._ ....._..___... ._......" .
:1If:-ty1~.!?ê§.º@~_T.!.9H~==- ." - .-._.... ~·-_·gµÞ.-Ñl'J1)~..·..-.· ]~i.r=·...J1NILf'R19.L..__T.9I ê'L' J
1 UNCLASS EXCAV 877 CY $5.37 $4,709.49 v
2 SAW CUT 2176 LF $1.84 $4,003.84./
3 MC-30 PRIME 2618 SY $0.25 $654.50./
4 TACK 14716 SY $0.13 $1,913.08./
5 TY A HMAC 2" 11981 SY $3.46 $41,693,88 I
6 1Y 0 HMAC 2" 2397 SY $3.55 $8,509.35,.1'
1 SOOD 855 SY $2.42 $2.069.10 V
6 HYDRO MULCH 782 SY $0.56 $453.56 v
94" WHITE NON REF 49 EA $2.26 $110.74 0./
104" YELLOW NON REF 96 EA $2.26 $216.96 v
. 11 1Y I-C 54 EA $3.79 $204.66 0./
12 TY /I-A 95 EA $3.79 $360.05 v
1324" RCP 30 LF $47.37 $1,421.10 v'
14 REM HMAC OWY 251 SF $0.53 $133.03 V
15 TY A HMAC DWY 6" 127 SY $10.50 $1.333.50 V'
16 TY A 1" 2397 SY $1.80 $4,314.6011'
17 EROSION CONTROL 1'165 LF $2.70 $3,955.50 v'
18 BARR-TRAFFIC 1 LS $7,900.00 $7,900.00 V
19 PIPE POST TY 1 SIGN 1 EA $475.00 $475.00 v
20 PIPE POST TY 2 SIGN 1 EA $475.00 $475.00 V
21 24" WHITE STOP LINES 102 LF $7,90 $805.80 vi
22 12/1 WHITE CROSSWALK 132 LF $4.75 $627.00 ../
23 8" WHITE TURN LANE 260 LF $2.65 $689.00 V'
24 12/1 YELLOW DIAGONAL 313 IF $4.75 $1,486.75 y/
25 4" WHITE SHOULDER 2112 LF $1.58 $3,336.96 V
264" YELLOW CENTER 1350 LF $2.63 $3.566.28 /
27 TY 1& 2 REflECT 8 E^ $160.00 $1,260.00./
28 TY 3 REFC 4 EA $185.00 $740,00 V
29 TY 4 REFC 2 EA $315.00 $630.00 V
30 TY P CONC HEADWALL 2 EA $2.800.00 $5,6QO.00
----------..
----------..
$103,668.73
"TE: 3/ ¿o/'l(;,
SUBMITTED BY:
J.L. BERTRAM CONSTRUCTION 8. ENGINEERING INC.
~~ 2---..... ./_) I !--~---c:::::::-'
c....../
.
.
.
K-E-F NO. 3-368
CHANGE ORDER NO. ~ TO THE CONTRACT WHICH WAS DATED
Between CITY OF NORTH RICHLAND HILLS
JUNE 6. 1994
, (OWNER)
, (CONTRACTOR)
And J.L. BERTRAM CONSTRUCTION & ENGINEERING. INC.
For STRUMMER DRIVE PAVING AND DRAINAGE IMPROVEMENTS
Pursuant to the provisions of Section 6 of the General Conditions of the Contract,
this Change Order, when fully executed, shall constitute the authority to change the
work of the Project as shown in attached drawings, and as follows:
Provide widening along a portion of S.H. 26 (Grapevine Hwy) which will facilitate
additional left and right turn lanes to Strummer Drive from S.H. 26 and maintain
four (4) through lanes on S.H. 26 across the intersection. The widening plan
includes reconstructing the shoulder areas of S.H. 26 with 2-inch thick Type "0"
HMAC Surface Course on an 11-inch thick Type "A" HMAC Base Course, in accordance
with Texas Department of Transportation (TxDOT) requirements. Proposed striping and
pavement marking along with traffic control shall also be provided; all as set forth
in the following Specifications and attached Plan Drawings for which the Contractor
shall be compensated in accordance with the various unit prices bid.
1. SECTION 1.3. PROPOSAL
A. The following quantities and/or unit prices for existing pay items shall
be adjusted:
BID UNIT EST. COST
ITEM DESCRIPTION UNIT PRICE QUANT. CHANGE
2P. Unclassified Street Excavation C.Y. $5.37 877 $4,709.49
6P. Saw Cuts to Remove Asphalt or
Concrete L.F. 1.84 2,176 4,003.84
lOPR. MC-30 or MS-2 Prime Coat w/Sand S.Y. 0.25 2,618 654.50
11 PR. RC-2 or EA-HVRS Tack Coat S.Y. 0.13 14,716 1,913.08
12PR. Type "A" HMAC, Compacted 2" Thick S.Y. 3.48 11,981 41,693.88
13PR. Type "0" HMAC, Compacted 2" Thick S.Y. 3.55 2,397 8,509.35
22P. Solid Sodding w/St. Augustine or
Bermuda S.Y. 2.42 855 2,069.10
23P. Hydromulch or Seeding in Place S.Y. 0.58 782 453.56
29P. 4" Dia White Non-Refl Trfc Buttons EACH 2.26 49 110.74
30P. 4" Dia Yellow Non-Refl Trfc Buttons EACH 2.26 96 216.96
3lP. Type I-C Pavement Markers EACH 3.79 54 204.66
32P. Type II-AA "Amber" Pavement Markers EACH 3.79 95 360.05
33PR. 24" Dia. (ASTM C-76 Cl. I II) RCP L.F. 47.37 30 1.421.10
SUB-TOTAL "A"............................................... $66,320.31
Page 2, Change Order No. 1, K-E-F No. 3-368
. SECTION 1.3. PROPOSAL (CONT'D)
B. Add the following Bid Items:
BID UNIT EST. TOTAL
ITEM DESCRIPTION UNIT PRICE QUANT. COST
38P. Remove Ex. HMAC Driveway, Complete S.F. $0.53 251 $133.03
39P. Type "A" (or Type "B") HMAC
Driveway, 6" Thick, Compacted
in 3-2" Lifts S.Y. 10.50 127 1. 333.50
40P. Type "A" HMAC, Compacted 1" Thk S.Y. 1.80 2,397 4.314.60
41P. Erosion & Sediment Control
(Silt Fence) L.F. 2.70 1,465 3.955.50
42P. Barricades, Signs & Traffic
Handling L.S. 7.900.00 1 7.900.00
43P. Pipe Post (Type 1) Mounted Sign
Incl. Post, Footing & Attachments,
Complete in Place EACH 475.00 1 475.00
. 44P. Pipe Post (Type 2) Mounted Sign
Incl. Post, Footing & Attachments,
Complete in Place EACH 475.00 1 475.00
45P. Reflective Pavement Marking
(24" Solid White) for Stop Lines,
Complete in Place L.F. 7.90 102 805.80
46P. Reflective Pavement Marking
(12" Solid White) for Crosswalk
Lines, Complete in Place L.F. 4.75 132 627.00
47P. Reflective Pavement Marking
(8" Solid White) for Turn Lane
Lines, Complete in Place L.F. 2.65 260 689.00
48P. Reflective Pavement Marking
(12" Solid Yellow) for Diagonal
Lines, Complete in Place L.F. 4.75 313 1.486.75
49P. Reflective Pavement Marking
(4" Solid White) for Shoulder
Lines & Washed Lane Lines,
Complete in Place L.F. 1.58 2,112 3.336.96
. 50P. Reflective Pavement Marking
(4" Double Solid Yellow) for
Centerline Barrier Delineation,
Complete in Place L.F. 2.63 1,356 3.566.28
Page 3, Change Order NO.1. K-E-F No. 3-368
. SECTION 1. 3. PROPOSAL (CONT'D)
BID UNIT EST. TOTAL
.lID1 DESCRIPTION 1lli.I.I PRICE ~ COST
51P. Types 1 & 2 Reflective Pavement
Markings (Solid White) for
Directional Arrows. Compl. in Place EACH $160 00 8 1 280 00
52P. Type 3 Reflective Pavement
Marking (White) for Word "ONLY".
Complete in Place EACH 185 00 4 740.00
53P. Type 4 Reflective Pavement
Marking (Solid White) for Double
Directional Arrow. Complete
in Place EACH 315 00 2 630 00
19P. Type "P" Concrete Headwall for
24" RCP Incl. Mitered Sloped RC Pipe
Sections, Reinforcing Steel.
Galvanized Safety Pipe Runners
& Miscellaneous Accessories.
. Complete in Place EACH 2 800.00 2 5 600.00
SUB- TOTAL "B".......................................,....,...... $ 37 348 42
The Contract is modified as follows:
Existing Contract Amount ............................................
Previ ous Change Orders ..............................................
This Change Order NO.1 (Sub-Totals "A" + "B") ......................
$ 855.109.22
$0.00
$ 103.668.73
Total Contract Amount Including Change Orders .......'.... ........ ...
$ 958 777.95
Contract completion time shall be increased by
71>
days because of this change.
2. SECTION 4.1. PROJECT SPECIFICATIONS - The project specifications included in this Change
Order are for the purpose of clarifying each ~ Bid Item as outlined in the Proposal Section of
this Change Order.
~LT PAVING CONSTRUCTION
.
BID ITEM NO. 3ap REMOVE EXISTING HMAC DRIVEWAY COMPLETE: The existing asphalt (HMAC) driveway
which is designated on Sheet NO.2 of 3. "Widening and Control Plan". of the attached drawings to be
removed shall be removed in accordance with applicable provisions of Item 4.5.26. "Remove Curbs.
Gutters. Driveways. Sidewalks and Valleys". and as directed by the Owner's Project Representative.
Payment for the removal of existing HMAC driveway will be by unit price per square foot of surface
area.
Page 4, Change Order No.1, K-E-F No. 3-368
4IÞ SECTION 4.1. PROJECT SPECIFICATIONS (CONT'D)
8ID ITEM NO. 39P. TYPE "A" (OR TYPE "B") HMAC DRIVEWAY. 6" THICK. COMPACTED IN 3-2"
LIFTS: Type "A" or Type "B" (Contractor's option) hot mix aspha ltic concrete
driveway shall be furnished and placed (6" total thickness) in the location
designated on Sheet No.2 of 3, "Widening and Control Plan", of the attached
drawings; in three (3) uniform 2" thick lifts and compacted in accordance with
applicable provisions of Item 4.5.20, "Hot Mix Asphaltic Concrete Pavement". The
HMAC pavement shall be subject to testing as set forth in Section 3.2.10,
"Information for Bidders" of the Contract Specifications.
Prior to placing the HMAC material, the subgrade shall be leveled and compacted in
accordance with Item 4.5.01, "Subgrade Preparation, No Admix". A prime coat will be
required prior to placing the HMAC material.
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Payment for the Type "A" or Type "B" HMAC driveway pavement shall be by the unit
price bid per square yard in three (3) uniform and compacted 2" thick lifts for a
total driveway thickness of six (6") inches.
BID ITEM NO. 40P. TYPE 'A' HMAC. COMPACTED 1" THICK: Type "A" hot mix asphaltic
concrete base material shall be furnished and placed together with the overall
eleven (11") inch thickness of HMAC base course required as detailed on Sheet No.2
of 3, "Widening and Control Plan", of the attached drawings and in accordance with
applicable provisions of Item 4.5.20, "Hot Mix Asphaltic Concrete Pavement". The
HMAC base course will be subject to testing as set forth in Section 3.2.10,
"Information for Bidders", and as directed by the Owner's Project Representative.
Payment for the additional compacted one (1") inch thick Type "A" HMAC base material
to be furnished and placed within the limits indicated shall be by the unit price
bid per square yard, complete in place.
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BID ITEM NO. 41P. EROSION AND SEDIMENT CONTROL (SILT FENCE): This Item shall
consist of placing temporary soil erosion and sediment pollution control measures
deemed necessary by the Owner for the duration of this Change Order. The temporary
pollution-control provision contained herein shall comply, in its' entirety, to the
requirements of the NCTCOG "Storm Water Quality Best Management Practices (BMP) for
Construction Activities" Manual, First Edition, and as otherwise directed by the
Owner's Project Representative. These control measures shall be used to the extent
practical to assure economical, effective and continuous erosion control throughout
the construction period unless determined otherwise by the Owner. The temporary
control measures shall include, but not be limited to, silt fence or hay bale
barriers and all other necessary devices deemed necessary by the Owner's Project
Representative to assure the most effective control. Should further preventative
measures become evident, as determined by the Owner's Project Representative, the
Contractor shall act immediately to bring the erosion and siltation under control by
whatever additional temporary means are deemed necessary.
The Contractor shall maintain the temporary control devices during the duration of
this Change Order in a quality condition until final completion is approved.
The Contractor shall be compensated at the price bid per linear foot for silt
fencing (or hay bales at the Contractor's option if approved by the Owner).
Page 5, Change Order No.1, K-E-F No. 3-368
4IÞ SECTION 4.1. PROJECT SPECIFICATIONS (CONT'D)
BID ITEM NO. 41P. EROSION AND SEDIMENT CONTROL (SILT FENCE): (CONT'D)
.
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In the event that temporary soil erosion and sediment pollution control measures
required for this Change Order are due to the Contractor's negligence, carelessness
or failure to install proper controls as a part of the work as required, or ordered
by the Owner's Project Representative, such work shall not be measured for payment
but shall be performed by the Contractor at his own expense.
In the case of failure on the part of the Contractor to control soil erosion,
pollution and/or siltation, the Owner reserves the right to employ outside
assistance or to use Owner's forces to provide the necessary corrective measures.
Such incurred direct costs plus project engineering costs will be deducted from any
money due or to become due to the Contractor.
The per linear foot amount bid in the proposal section of this Change Order for silt
fencing (or hay bales) shall be full compensation for providing all NPDES (National
Pollutant Discharge Elimination System) erosion and sedimentation pollution control
measures as required under this Bid Item. If NPDES Permit is required, the cost of
such permit will be borne solely by the Contractor.
BID ITEM NO. 42P. BARRICADES. SIGNS AND TRAFFIC HANDLING:
Description. This item shall consist of providing, installing, moving, replacing,
maintaining. cleaning and removing upon completion of work, all barricades, signs,
barriers, cones, lights, signals and other such type devices and of handling traffic
as indicated on Sheet No. 1 of 3 "Traffic Control Plan Layout" of the attached
drawings or as otherwise directed by the Owner's Project Representative.
Construction Methods. All barricades. signs and other types of devices listed above
shall conform to those indicated in the "Traffic Control Plan Layout" or those
indicated in the latest edition of the Texas Manual on Uniform Traffic Control
Devices (TMUTCD).
For this Change Order a Traffic Control Plan (TCP), responsive to the TMUTCD, has
been established by the Engineer. The Contractor may propose his own TCP.
Contractor-proposed major modifications to the Traffic Control Plan shall bear the
seal of a Registered Professional Engineer. If the Contractor's TCP is approved in
writing by the Engineer and Texas Department of Transportation (TxDOT), it may be
used. Prior to beginning work, the Contractor shall designate, in writing, a
competent person who will be responsible and available on-site or in the immediate
area to insure compliance with the TCP. The Owner's Project Representative will
observe implementation and will have authority to assure compliance with the TCP.
Payment. The work and materials as prescribed by this item will be paid for at the
lump sum price bid for "Barricades, Signs and Traffic Handling". This price shall
be full compensation for furnishing all labor, materials, supplies, equipment and
incidentals necessary to complete the work as specified.
Payment will be made on the following basis:
(1) The total payment for this item will not exceed 10 percent of the total
Change Order amount prior to the final estimate. The portion of the Change Order
amount for this item in excess of 10 percent of the total amount will be paid on the
final estimate.
Page 6, Change Order No.1, K-E-F No. 3-368
4IÞ SECTION 4.1. PROJECT SPECIFICATIONS (CONT'D)
BID ITEM NO. 42P. BARRICADES. SIGNS & TRAFFIC HANDLING: (CONT'D)
(2) Payment for this item will begin on the first payable monthly
construction estimate after barricades, signs and traffic handling devices have been
installed in accordance with the Traffic Control Plan and construction has begun.
(3) Monthly payment will be made each succeeding month for this item
provided the barricades, signs and traffic handling devices have been installed and
maintained in accordance with the Traffic Control Plan until the Contract amount for
Barricades, Signs and Traffic Handling has been paid unless adjusted by
paragraph (4).
(4) Payment under this item will not exceed the total lump sum bid except
when additional work is added by an additional approved change order. No increase
in payment will be allowed for this item unless the additional amount is included in
the additional change order adding the additional work. Also when work is suspended
for the convenience of the Owner, through no fault of the Contractor, additional
quantity may be paid when approved by and additional change order.
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BID ITEMS NO. 43P AND 44P. PIPE POST (TYPES 1 & 2) MOUNTED SIGNS. COMPLETE IN PLACE:
These Items shall provide for the furnishing, erecting and permanent attachments of
traffic signs to the pipe posts in specified locations as indicated and detailed on
Sheet No.2 of 3, "Widening and Control Plan", of the attached drawings or as
otherwise directed by the Owner's Project Representative, and in accordance with
these specifications herein.
General Characteristics.
The traffic signs shall conform to the requirements as specified in applicable
provisions of the "Texas Manual on Uniform Traffic Control Devices" (TMUTCO), latest
revision, and conform with the details as shown on Sheet No.2 of 3, "Widening and
Control Plan", of the attached drawings.
Materials. The metal sign materials shall conform to the requirements as covered in
the "Manual of Inspection, Highway Signs" published by the Materials and Tests
Division, Texas Highway Department, Camp Hubbard, Austin, Texas 78703, and to the
local availability of satisfactory materials which shall also comply with the sign
standards for the City of North Richland Hills.
Reflectorization or Non-Reflectorization. Reflectorization shall conform to the
provisions as specified in the "Texas Manual on Uniform Traffic Control Devices"
(TMUTCD), latest revision, and shall reflect white light. The reflectorization and
non-reflectorization of the signs shall be accomplished in accordance with the
details indicated on Sheet No.2 of 3, "Widening and Control Plan", of the attached
drawings.
4IÞ
Mounting. The mounting of the traffic signs to the pipe posts shall be erected and
correctly placed as indicated on Sheet No.2 of 3, "Widening and Control Plan", of
the attached drawings and according to the directions of the Owner's Project
Representative. The type of mounting attachments shall have sufficient stability to
resist horizontal and overturn movements in strong winds and be able to withstand
the heavy stresses of wind and load. The type of mountings used shall also be
reviewed by the Engineer prior to usage.
Page 7, Change Order No.1, K-E-F No. 3-368
4IÞ SECTION 4.1. PROJECT SPECIFICATIONS (CONT'D)
BID ITEMS NO. 43P AND 44P. PIPE POST (TYPES 1 & 2) MOUNTED SIGNS. COMPLETE IN PLACE:
(CONT' D)
The price bid per each for the various types and sizes of pipe post mounted signs
including posts, footings and attachments, complete in place, shall be total
compensation for all materials, equipment, labor and all other costs required to
furnish, erect and permanently attach the metal signs to the pipe posts.
BID ITEMS NO. 45P AND 53P. REFLECTIVE PAVEMENT MARKING: The various types of
reflective pavement markings as indicated and detailed on Sheet No.3 of 3, "Signing
and Pavement Marking", of the attached drawings shall be provided in accordance with
applicable provisions of the Texas Department of Transportation (TxDOT) Item 666,
Type I; comply with City of North Richland Hills Standards, and be provided at
locations shown on Sheet No.3 of 3, "Signing and Pavement Marking", of the attached
drawings or as otherwise directed by the Owner's Project Representative.
4IÞ
The materials and workmanship shall be guaranteed against defects by the Contractor
for a period of six (6) months after final acceptance of the Project by the Owner.
The stop lines, crosswalk lines, turn lane lines, diagonal lines, shoulder lines,
dashed lane lines and double lines, at various lengths specified and shown on Sheet
No.3 of 3, "Signing and Pavement Marking", of the attached drawings, shall be
measured and paid for at the price bid per linear foot, complete in place, which
price shall include all materials, surface preparation, marking and striping removal
(if required), labor, equipment and incidentals necessary to complete the markings
in place.
The stop lines, crosswalk lines, turn lane lines, diagonal lines, shoulder lines,
dashed lane lines, double lines, directional arrows (Types 1 and 2), Type 3 wording
"ONLY", and double directional arrows (Type 4) shall be of the widths and sizes
indicated on Sheet No.3 of 3, "Signing and Pavement Marking", of the attached
drawings, unless required otherwise by Owner, and shall be provided in either white
or yellow as required. These markings shall include curing, traffic protection and
pavement surface preparation.
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When existing marking or striping is to be removed from the pavement surface prior
to placing the new markings or striping, the Contractor shall use whatever methods
or means approved by the Owner's Project Representative and this work shall be
considered a part of these Bid Items.
The stop lines shall be measured and paid for along each twenty-four (24") inch
width line, respectively. The crosswalk lines shall be measured and paid for along
each twelve (12") inch width line respectively. The turn lane lines shall be
measured and paid for along each eight (8") inch width line, respectively. The
diagonal lines shall be measured and paid for along each twelve (12") inch width
line, respectively. The shoulder lines and dashed lane lines shall be measured and
paid for along each four (4") inch width line, respectively. The linear foot
quantities as indicated in the Proposal Section of this Change Order combines the
approximate overall lengths based upon these width requirements and should be bid
accordingly.
The four (4") inch wide yellow barrier lines shall be measured along the center of
the double line and paid for at the price bid per linear foot which price shall
combine both four (4") inch wide lines and should be bid accordingly.
Page 8, Change Order No.1, K-E-F No. 3-368
4IIÞ SECTION 4.1. PROJECT SPECIFICATIONS (CONT'D)
BID ITEMS NO. 45P AND 53P. REFLECTIVE PAVEMENT MARKING: (CONT'D)
The Types 1 and 2 painted directional arrows, Type 3 wording "ONLY", and Type 4
double directional arrows as shown on Sheet No.3 of 3, "Signing and Pavement
Marking", of the attached drawings shall be measured and paid for per each type
marking as indicated in the Proposal section of this Change Order, complete in
place.
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DRAINAGE CONSTRUCTION
BID ITEM NO. 190. TYPE "P" CONCRETE HEADWALL FOR 24" RCP. COMPLETE IN PLACE: The
price bid per each shall be full compensation for all materials, tools, and labor
required to construct the Class "B", Type "P" concrete headwalls, including
reinforcing steel, mitered sloped reinforced concrete (RC) pipe sections, galvanized
safety pipe runners, miscellaneous accessories, excavation and backfill. The price
bid shall also include minor upstream and downstream grading required to permit the
culvert pipe to drain properly. The Type "P" concrete headwalls shall be
constructed in accordance with the details shown on Sheet 1 of 1, "Type "P" Concrete
Headwall Details", of the attached drawings. Concrete and reinforcing steel shall
be in accordance with applicable provisions of Items 4.7.02, "Concrete for
Structures"; 4.7.03, "Concrete Structures", and 4.7.06, "Reinforc i ng Stee 1. "
Excavation and backfill shall be in accordance with applicable provisions of Items
4.2.05, "Clearing and Grading -- Structural", and 4.2.06, "Excavation --
Structural."
CONTRACTOR'S OFFER OF PROPOSED CHANGE:
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