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HomeMy WebLinkAboutCC 1997-08-25 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA AUGUST 25, 1997 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Pre-Council Chambers, 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. IR 97-89 Special Opening Event at Critter Connection, North Hills Mall (5 Minutes) 2. GN 97-84 Approve Exemption of City's Health Plan from HIPAA Requirements (Agenda Item No. 18) (5 Minutes) 3. IR 97-94 Teakwood Court Drainage Improvements, Phase II; Realignment Analysis and PW 97-18 Award of Bid on Teakwood Court, Phase II (Postponed 8/11/97) (Agenda Item No. 25) (10 Minutes) 4. Discuss Setting Date for Water and Wastewater Impact Fee Workshop (5 Minutes) 5. IR 97- 95 Weather Covers for Automobile Dealership Lots (5 Minutes) 6. IR 97-93 Discuss Use of Pre-Council Time (5 Minutes) 7. Other Items Page 2 NUMBER ITEM ACTION TAKEN 8. *Executive Session (5 Minutes) - The Council may enter into closed executive session to discuss the following: A. Pending Litigation under Gov. Code §551.071 1) Bean et al vs. NRH Cause No. 348-162087 7. Adjournment - 7:20 p.m. *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. tTED~ ~ ~3 q '? Date 3' 50-fW'- Time OJþr1h;glW¡~ By CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA AUGUST 25, 1997 For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items marked with an * are on the consent agenda and will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Special Presentations a. "Yard of the Month" Awards b. "Landscape of the Month" Awards c. "Keep Texas Beautiful" Award 5. Removal of Item(s) from the Consent Agenda Page 2 NUMBER ITEM ACTION TAKEN 6. Consent Agenda Item(s) Indicated by Asterisk (7,8,9,10,11,16,17,18, 19,20,21,22,23,24,26, & 27) *7. Minutes of the Work Session June 30, 1997 *8. Minutes of the Special Meeting July 21, 1997 *9. Minutes of the Work Session July 21, 1997 *10. Minutes of the Pre-Council Meeting August 11, 1997 *11. Minutes of the Regular Meeting August 11, 1997 12. PZ 97-23 Public Hearing to Consider the Amendment to the Zoning Regulations to Increase the Minimum Square Footage in the R-1, R-1-S and R-2 Districts; Increase the Lot Width in the R-2 District and to Delete the Rear Yard Open Space Requirement - Ordinance No. 2210 (Tabled 7/14/97) Page 3 NUMBER ITEM ACTION TAKEN 13. PZ97-35 Public Hearing to Consider the Request of MMN, Inc. for a Special Use Permit for a Convenience Store/Car Wash at the Southwest Corner of North Tarrant Parkway and Davis Boulevard - Ordinance No. 2230 14. PZ 97-36 Public Hearing to Consider the Request of Glenn Thurman, Inc. for a Special Use Permit to Operate a Temporary Concrete Batching Plant on Tract 11 B, Thomas Peck Survey, Abstract 1210. (Located at 8616 Davis Blvd.) Ordinance No. 2231 15. PS 97-19 Request of H & M Food Systems Company for Replat of Lot 6R, Block 3, Industrial Park Addition (Located at 6301 Browning Court) *16. PS 97-34 Request of Mario Contaldi for a Final Plat of Lot 1, Block 1, Contaldi Addition, Located at the Southwest Corner of Mid-Cities Boulevard and Abbott Avenue. *17. GN 97-83 Interlocal Agreement with the City of Watauga for the Purchase of Fuel from North Richland Hills - Resolution No. 97-36 *18. GN 97-84 Approve Exemption of City's Health Plan from HIPAA Requirements Page 4 NUMBER ITEM ACTION TAKEN *19. GN 97-85 Setting Date for Public Hearing for 1997/98 City Budget, Parks and Recreation Development Corporation and Crime Control and Prevention District Budgets *20. GN 97-86 Authorizing Eminent Domain on Hightower Drive Widening Project- Crosstimbers Lane to Meadow Creek Drive - Resolution No. 97-37 *21. GN 97-87 Set Date for Public Hearing on Local Law Enforcement Block Grant *22. GN 97-88 Approval of Local Law Enforcement Block Grant Advisory Board - Resolution 97-37 *23. PU 97-68 Authorize Contract with Badger Meter *24. PU 97-69 Contract with Tarrant County for Collection of City Property Taxes 25. PW 97-18 Award of Bid on Teakwood Court, Phase I' (Postponed 8/11/97) *26. PW 97-19 Award of Bid on Maplewood Avenue Paving and Utility Improvements ~ .._.__.~...."._-----..~"~~--_.,------- Page 5 NUMBER ITEM ACTION TAKEN *27. PAY 97-10 Approve Final Pay Estimate No. 5 in the Amount of $19,678.70 to Mid- State Utilities, Inc. For Watauga Road 12" Water Line, Phases I & II 28. Citizens Presentation 29. Adjournment gZ~?l¡7 Date 3 ~S-O~1'L Time ~ ~~LA~ INFORMAL REPORT TO MAYOR AND CITY COUNCIL N IR 97- 92 o. ~ Date: August 25, 1997 4F Subject: Payment for 800 MHZ Radio Infrastructure Fee "- City Council authorized an interlocal agreement with the City of Fort Worth for the City's voice radio coverage requirements June 8, 1992. The agreement states North Richland Hills will pay the City of Fort Worth a prorated share of the infrastructure maintenance based on the number of radios the City has. The City now has 240 radios on this agreement. The cost for the 1997/98 maintenance fee is $32,400 and is included in the 1996/97 approved budget. The fee is also incluqed in the 1997/98 proposed budget. Respectively submitted, ~~ Larry Koon e Director of Finance '-- :?- ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS MINUTES OF THE BEAUTIFICATION COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PARKS AND RECREATION CONFERENCE ROOM, 6720 NORTHEAST LOOP 820 June 17, 1997 ATTENDANCE Present: Deloris Pultz Jane Dunkelberg Billie Sommermeyer Glenn Nerwin Chairperson Commission Member Commission Member Alternate Commission Member STAFF Tim Hightshoe Christina Lopez Parks Superintendent Administrative Secretary Absent: Phyllis Creecy Jeanne Lueck Patsy Tucker Emily Ward Commission Member Commission Member Commission Member Vice Chairperson 1. CALL TO ORDER Ms. Pultz called the meeting to order June 17, 1997 at 7:03 p.m. 2. APPROVAL OF THE MINUTES Ms. Dunkelberg made a motion, seconded by Mr. Hightshoe, to approve the minutes of the May 20,1997 Beautification Commission meeting. Motion carried 4-0. 3. KEEP TEXAS BEAUTIFUL CONVENTION Ms. Pultz updated the Commission on the Keep Texas Beautiful Convention to be held in San Antonio, Texas. Ms. Emily Ward, Vice Chairperson of the NRH Beautification Commission, will represent the Commission at the KTB Awards Ceremony. Greg Oldenberg will represent NRH Citicable who is the recipient of the 1997 Media/Cable Television Individual Award. Ms. Sommermeyer is in the process of contacting the Panther Science Club to see if they will be in attendance to receive their Merit Award. 4. LIMIT ILLEGAL DUMPING REPORT -' Ms. Dunkelberg informed the Commission that the Council of Governments received a grant to help with illegal dumping. Pam Burney, Director of Environmental Services, would like to put the brochures that have been printed for this program in the water bills, if they can get them donated. If the flyers cannot be donated then they may be distributed to the Library, Recreation Center and City Hall. Ms. Dunkelberg commented that the Council of Governments did not sponsor the tire recycling program. Texas has as many as 55,000 tires dumped per day and 80% have been recycled. 5. MASTER COMPOSTING CONFERENCE REPORT Ms. Dunkelberg attended a Master Composting Conference on May 22 and found it to be very interesting. She also recommended that everyone visit the Arlington Legacy Park at night when the hydrangeas are in bloom. 6. PROJECT REDIRECTORY UPDATE Ms. Dunkelberg informed the Commission that this years program will not have a kickoff. The Committee will attend a press conference at Silver Creek Composting Center. Also the directories will not be recycled into insulation this year but will be sent to Silver Creek. Ms. Dunkelberg also recommended that everyone attend the Fort Worth Zoo Gallery. Ms. Dunkelberg informed the Commission that Releaf Tarrant County is regrouping and would possibly be dropping the tree program "Growing Together". She would like to discuss the Commission taking over this project, keeping it in North Richland Hills. Ms. Pultz recommended to discuss this at a workshop. 7. STAFF REPORTS Mr. Hightshoe updated the Commission on the status of Glenview Park which should be complete soon. The Girls' Fast Pitch Softball Complex is under construction with site grading going on. KTB survey results are in rough draft form and will be finalized soon. 8. DISCUSSION OF OTHER ITEMS/CITIZEN INPUT Mr. Nerwin asked if anyone has been out to Green Valley Community Park and viewed the wildflowers that have been in bloom, which is a result of the work that has been completed at that site over last two years. If the Commission knows of anyone that would like to assist with the expansion around the site, please put them in contact with Mr. Nerwin. ,- City Staff and volunteers worked on erosion control at the wetland site at Green Valley. Switch grass that was located near the road at NRH20's entrance was transplanted to an area where erosion was causing problems. Due to the assistance of volunteers and city staff the erosion declined tremendously. Dave Nelson a reporter with the Star Telegram will be doing an article concerning Green Space, look for it in an upcoming issue of the Star Telegram. Mr. Nerwin updated the Commission about the Native Plant Garden at North Richland Middle School. The garden which was designed by Jim Levy and Glenn Nerwin is located in an enclosed courtyard. The Teen After School program helped fund the design. The kids raised the funds for the pump and also helped dig the hole for the pond which is 28" deep by 17' long. Next fall they will begin transplanting the plants. Mr. Nerwin commented the programs have been so successful is because the Science teacher is real positive and they have had the support of the Principal and Bill Cypert. The project is expected to take 2-3 years to finish and has been instrumental in the design of the curriculum. Ms. Pultz announced that Smithfield Feed and Garden has requested to be an active participant in donating a gift certificate in conjunction with from Home Depot for the Yard of the Month Winners. Ms. Ward prepared a report regarding the Texas Recycle Day, 1997. This will appear in your next packet. Ms. Ward was unable to attend the meeting because she was helping out with the Twilight Camp which was held by the Recreation Center. Ms. Dunkelberg informed the Commission that the Household Hazardous Waste Day has been done away with. Several cities have gone in together to purchase a mobile unit that will travel to area cities for collection of Hazardous Waste. The program should begin in the Spring. 9. ADJOURNMENT (11 ~ / . , / . u4h.,uz ',p2? Christina Lopez Administrative Secretary Ms. Pultz adjourned the meeting at 7:45 p.m. MINUTES OF THE NORTH RICHLAND HILLS CABLE TELEVISION BOARD, HELD IN THE CITICABLE STUDIO, 6720 N.E. LOOP 820 - JULY 21,1997 BOARD PRESENT: David Whitson James Allen Marlin Miller Doug Clark ABSENT: Len Wade Deborah Bowman Larry Cunningham Margaret Moseley, Marcus Cable STAFF PRESENT: Greg Oldenburg GUESTS: ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Chairman Doug Clark called the meeting to order at 6:06 p.m. 1. APPROVAL OF David Whitson moved, and Marlin Miller JUNE 11, 1997 seconded the motion to approve the June MINUTES 1997 Citicable Board Minutes. The minutes were unanimously approved. 2. MONTHL Y Citicable Coordinator Greg Oldenburg ACTIVITY reported on the programming and other REPORT - Department Audio Visual support during the CITICABLE previous month. This report is attached to COORDINATOR these minutes. Mr. Oldenburg also reported that Citicable had been very active in departmental support with the Police Department, NRH Economic Development and City Manager's office on the City's Annual Budget Review Video for the City Council budget retreat. Mr. Oldenburg showed two short video promos Citicable NRH had produced, A Crime Stopper Tip and a July 4th Promo for the Economic Department. Mr. Whitson asked is there would be any new programming coming from the NRH Police Department on crime prevention or other new tapes. Mr. Oldenburg responded that because of all the different changes in the Police Department a new on-camera talent needs to be established within the department. The previous on-camera talent, Jim Wilkins, has left so we have to help find a new spokesman to represent the department. 3. UPDATE There was no Marcus Cable representative in MARCUS CABLE attendance. Mr. Clark submitted a draft of a letter to Marcus Cable. He stated that upon approval it will be mailed the week of July 28, 1997. The letter presents the Cable Board's point-of- view. It also suggests discounts for both seniors and those customers who are economically disadvantaged. 4. BOARD MEMBER Mr. Whitson stated that he would like to review REPORTS with Greg the Fox Network idea, on how to handle High School Football coverage this year. In reference to customer complaints, Mr. Whitson reported he has received complaints from friends concerning Marcus' customer service, and their attitude towards customer complaints. Mr. Whitson stated he would like to make Ms. Moseley aware of Marcus' lack of service and also advise her of the bad attitude responses of the Marcus operators. Mr. Whitson stated he wants Marcus to understand they need to improve their service, as stated in the contract between Marcus Cable and the City of North Richland Hills. Mr. Allen stated that the City of Grapevine signed a new contract for cable television service, and the new cable company is installing a high percentage of fiber optics within the City. Mr. Clark reported his Marcus pay-per-view charge for the Tyson vs Holyfield boxing match was $69.95. He stated the Dallas Morning News published the average cost ranged from $49.95 to $59.95. He stated the reason this was brought to the Cable Board's attention was because of a letter received from Marcus Cable. Marcus stated they were concerned that it will place them at a competitive disadvantage if there were other providers. Mr. Clark questioned how Marcus could state they were at a disadvantage when they charged $10 to $20 higher than the national average. BOARD MEMBER The consensus of the Board was to obtain REPORTS documentation of over charges and bad (CON'T) customer service. These are to be given to NRH City Manager, City Council and to Marcus. 5. NEW BUSINESS Mr. Whitson stated he would like for Marcus to verify their 10% inflation rate increase. He stated he wants to explore the rate increase since the Cable Board does not have access to Marcus' books. Mr. Whitson stated he would like a response to these questions and wants them added to the next Cable Board Agenda. Mr. Clark stated that if Marcus was able to invest in an upgrade to their cable system then they should have the ability to subsidize a small number of disadvantage subscribers. All Cable Board members concurred with the proposal. Mr. Clark presented a sample letter of the customer service he had experienced. He requested that the letter be made a part of the minutes and be available for the next meeting. Mr. Clark referred back to the letter from Marcus wherein it stated Marcus needed a rate increase to improve customer service. He stated that this kind of documentation will help to build a case against Marcus. 6. ADJOURNMENT The Cable Board Meeting was adjourned at 6:45 p.m. ¿ Marcus Cable Service An Example Julv 2: A customer comes home from work and turns on the T. V. and the system displays only dark snow; no audio or video. Customer checks all T.V. settings and they are correct. Customer resets scrambler box to no avail. Customer calls Marcus Repair at approximately 6: 20 p.m.. Marcus repair insures that T.V. is on channel 3 and then asks customer to set scrambler box to channel 6 in an attempt to check service. Repair can not fmd anything wrong and suggests that the scrambler box has lost memory. Repair informs that someone can be out on July 5 between the hours of 2 and 6 p.m. Customer inquires as to why so long and repair informs customer that is the next available time available to have someone on site. Repair also states that customer can come to the business office to swap the scrambler box. Julv 3: After arriving home from work customer checks to see if anything has changed. Customer rechecks all settings on T.V. such as CATV, channel 3, etc. After resetting all T.V. settings, audio returns from the cable service on all channels, but no picture. July 4: Customer attempts during mid-morning hours to recheck all settings one more time and to no avail. Audio is present but no video. Julv 5: Marcus technician arrives at 3:30 p.m. and upon witnessing the quality of service states that the T.V. is not on channel 3, but channel 2. Customer states that the set has been reset to the proper settings many times over the past 2 days with no positive results and that it is currently set on channel 2 to utilize the audio with a small black and white T.V. The technician plugs the cable directly to the T.V. and then resets the T.V. to CATV. Video and audio return. While he is on site. a new external ground wire is installed as the current one has been broken. .. ........-.---- T" Hol yfield "Tysonnîåtch sets l'~y"per-vieW"rec()rd ~~ 'r ,!.r j, ¡ i AIaodtIIed PraI NEW YORK - The Mike Tyson·E- vander Holyfield bout, i.D which Ty- son bit off a piece of the champion's ear, set pay-per-view records, the Showtime network said Tuesday. A spokesman for the cable net- work said preliminary numbers in- dicate the fight was purchased by between 1.8 and 1.9 million people, breaking the 1.6 million record set by the first Tyson-Holyfield match in November. Final figures will not be available for several days. The heavyweight title fight on Saturday night carried an average price of $49.95, although some cable systems charged'as much as $54.95. The fight 1Vi11 be replayed on,l~ Showtime on July 7. .~:.¡~,. vi'! . Subscribers of Long Island-based <' Cablevision paid $9.95 per round" , and 'got a bargain, chatged S29.SSn: when Tyson was dJsqua1UIed aftei";(O three}ounda.. Th~ company report-"~ ed an U-percent audience increase from the first fight ;"":;"" .'i{\ .' ..¥: .',,' ~" .- . .... ,,-. '; . !t;,,;, At leaSt two class action lawsuits allegiÌ1g breI¡êh of contract by Ty-- ~ son for not giving fans .their mon- '; ey's worth· have surfaced, ont! filed ~ , in Dallas, aJiother planning to be , filed in San Francisco.," ' , ";1 Dallás lawyer seeks paY~t"~~~~.r~fu~ds:- AøocIøted PraI A Dallas attorney is trying to get a refund for all the pay-per-view customers who spent $49.95 or more to watch Mike. Tyson fight £Vander Holyfield and in- stead saw Tyson bite Holyfield. Lawyer Stephen J. Gugenheim filed a federal lawsuit Monday against Tyson and Don King 'Productions Inc. that he hopes w1ll repay all the fight's pay-per- view buyers, with interest. Ben Owens, another Dallas attorney,.. is listed as the lawsuit's plaintiff, but I Gugenheim is asking for the case to be made a cl88Hction so any of the estimat- ed 2 million pay-per-View customers can 'try getting back their money. ' : ,Nobody answered the telephone at the King ~Dctions office in Las Vegas on Monday night,,; .._" .,o '. . ' ·At S49.95 or $59.95 per order, the law- suit seeks actual damages of about $100 million to $120 million from Tyson and King ProcIDctions. Attorney's fees and in- terest could add to the total. Federal cases often take between one and two years before being heard. .~. ,... emotional harm's way that he feared Holy.- beaten again was more than Tyson could 'I field was about t<?J!1f!t~t. Th~ ~~ of being take. CITY OF NORTH RICHLAND HILLS MEMO TO: NRH Cable TV Board FROM: Greg Oldenburg SUBJECT: Production Activities since last board meeting DATE: 8-8-97 New Programming Sources INTI MAPLE SYRUP INSTITUTE (1) Frost and Free BRITISH CONSULATE (3) Urban Regeneration, Conserving the Coast, Newspaper Business UNIVERSITY of FLORIDA (2) Aquatic Plants, What Makes A Quality Lake DUTCH CONSULATE (2) Mondrian, Dutch Architecture Thru The Ages FINNISH TOURIST BOARD (2) Delightful Helsinki, Finland: A Song of Summer PASSPORT TO KNOWLEDGE (2) Live From MARS Touchdown, Live From MARS Touchdown + 6 NORTH CAROLINA SOLAR CENTER (3) Water Heating-program #4, Saving Energy-Solar Retrofits, Solar Electric Car. SWISS RADIO INTERNATIONAL (1) Swiss World -August ALLSTATE INSURANCE COMPANY (2) Be Cool About Fire Safety, Young Drivers Department Video/Audio support 1. Covered on Budget Retreat presentation. 2. Covered Two City Council meetings. 3. Covered Two Planning & Zoning meetings. 4. Finished Production on 1996-97 Budget Video 5. Taped Regional Life Guard competitions at NRH20 6. In production for Head for the Hills Promo Video 7. Produced 1 Adopt-A-Pet program 8. NRH Green thumb with Jane Dunkelberg and Dottie Woodson on Xeriscape INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR-97 - 89 "'. Date: August 25, 1997 Subject: Special Opening Event at Critter Connection On August 30, 1997, the Critter Connection will open in North Hills. Sponsored by the NRH Animal Services Division and operated by volunteers, the Critter Connection will function as an off-site adoption center for the Animal Services Center. In addition, the gift shop will sell pet related gift items and pet supplies which will benefit the NRH Shelter Fund. The Critter Connection will host a Kid-Print® event sponsored by Blockbuster Video from 10:00 a.m. to 1:00 p.m. on opening day. Parents may bring their children and have them video-taped foridenüfication purposes at no charge. Blockbuster will be providing the service and the video tapes free of charge and will also be giving each child that participates a gift. "Island Girl" wUl be a special guest at the event to visit with parents and children. The Critter Connection will be open two Saturdays each month through December. To visit the shop, enter through the "Tis the Season" entrance. The Critter Connection is located on the north east comer of the fountain area at that entrance. With the opening of this off-site adoption center, 'N8 look forward to increasing the number of animals adopted and reducing the number of animals that are euthanized for lack of good homes. ¡¡;¡;UIIY Submitted: pamBU~ Environmental Services Director ~ L CITY MANAGER NORTH RICHLAND HILLS, TEXAS ~ INFORMAL REPORT TO MAYOR AND CITY COUNCIL N IfC 97-94 o. . \"- ~ 'i i Date: August 25, 1997 Subject: TEAKWOOD COURT DRAINAGE IMPROVEMENTS, PHASE II; Realignment Analysis As requested during the Pre Council Meeting on August 11, 1997, staff evaluated the cost of revising the alignment of the 8' X 4' box culvert. The new alignment of the box culvert would be across the lot at 7513 Teakwood Court, where a house currently exists. The following table is a summary of the costs associated with each alignment. TOTAL As-Bid Alignment (Between Houses) (2) $ 553,799.75 0.00 $ 553,799.75 Revised Alignment (Across Lot 7513) (3) $ 471,720.75 120,000.00 $ 591,720.75 Difference (4) $ (82,079.00) 120,000.00 $ 37,921.00 Item (1 ) Project Construction Purchase & Demolish House The figure shown in Column (2) represents the original low bid. The two new figures shown in Column (3) are the contractor's new bid and the estimated cost to purchase and demolish the house at 7513 Teakwood Court. '- The net result of purchasing and demolishing the house and revising the alignment of the 8' X 4' box culvert (Column 4) will be an increase to the total project of $37,921.00. Respectfully submitted, ~J~ (l,~-t4 Mike urtis, P.E. CIP Coordinator RMC/smm "-. _ ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS ^ p/t;~ Y ~¡j ~~ §~ !ä ~a '+ I ,-- \ \ ..~n .,!SØ] -\ . l \ ~; I ,: ~: ~i I \ \~ I \I 4~ II; ~ I· \ \ It I ..J ....!;:~, ~~:'} W\' '"1 ! ·2l :ïf~ ~ I ::t. ;;:- g~ , . ..: '" ~: )( i_. l' I ~. . :~ .s ~ ~ 1""1 ~ .2.~ : .. tI,.... .~II.. -t~\'n ,,~~~, Q.. '10. "'tSI~ ~~~ ~;r~ <0<:- : ----------- d:: . I I --------------------~ , -----;------- --------~ ~ I - "..,00 -- ~-- /eA~O°'i"^d HdSV ~ C-oo l2.- -t J.uno~· I aOOM~\'¡' I ----- ---- -~-~- -=--1 å~ §~ I (ø -:T~ ¡~ f'//~//.II [/////,,1 IF , / / FA TOTAl... P.07 TEAKWOOD COURT DRAINAGE IMPROVEMENTS, PHASE II Project Chronology August 18, 1997 August 22, 1994 The first phase of Teakwood Court is complete. The contractor was paid $80,225.40 for Phase I. May 5, 1995 Three homes on Teakwood Court flood from heavy rains. July 6, 1995 Staff presented to Council during a work session a preliminary report on the May 1995 flooding. Council instructed staff to prioritize the flood mitigation projects. Teakwood Court was selected as one of the priority projects. August 7 1995 CIP Committee Meeting - Three firms were selected by staff to provide preliminary and design engineering services for several of the flood mitigation projects (including Teakwood Court). The Committee instructed staff to bring before Council for formal action. August 14, 1995 Council Meeting - Council approved Teague Nail and Perkins, Inc. to provide a preliminary engineering report for the Teakwood Court Drainage Improvements project. The preliminary report would include a minimum of three alternatives to help mitigate the flooding on Teakwood Court. November 3, 1995 Teague Nail & Perkins, Inc. submitted the preliminary engineering report with three alternatives to the City. Alternates 1 & 3 consisted of the drainage being conveyed across the rear of the north lots to Holiday Lane. Alternate 2 consisted of the drainage being conveyed between two homes on Teakwood Court to the street. February 5, 1996 CIP Committee Meeting - Staff presented to the committee the 1996 Drainage Improvement Program. The program included several flood mitigation projects including the Teakwood Court Drainage Improvements. Staff recommended the committee select the least expensive alternate (Alternate 3) for the Teakwood Court project. The CIP Committee requested staff present to Council for formal action. February 12,1996 February 13, 1996 April 22, 1996 September 9, 1996 September 24, 1996 October 14, 1996 January 13, 1997 July 29, 1997 August 11, 1997 August 25, 1997 Council Meeting - Council approved the 1996 Drainage Improvement Program with Alternate 3 selected for the Teakwood Court Drainage Improvements project. Staff notified Teague Nail & Perkins, Inc. to being design on Alternate 3. Council was informed by an Informal Report (IR 96-51) of the status for the design on the Teakwood Court Drainage Improvements project. Council was informed by an Informal Report (IR 96-92) that staff had been meeting with the affected property owners about the project. Several of the property owners were not agreeable to the alternate selected and refused to dedicate the necessary easement. CIP Committee Meeting - Several of the affected property owners attended the meeting to voice their concerns about the alternate selected. The Committee discussed other possible solutions including the purchase of 1 or 2 lots and the more expensive alternate (Alternate 2) which brings the drainage between the houses. The Committee agreed to discuss the options during the Executive Session at the next Council meeting. Council Meeting - The City Council elected to use Alternate 2 instead of Alternate 3. Staff informed the engineer of the change. Council Meeting - The Teakwood Court Drainage Improvement project budget was revised to reflect Alternate 2. Bids were received for the Teakwood Court Drainge Improvements, Phase II project. Council Meeting - The award of bid was submitted to Council for the Teakwood Court Drainage Improvements, Phase II project. Resubmitted the award of bid to Council with the alternate routing and cost comparison. INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 97- 95 "--- ~ ~ Date: August 25, 1997 V Subject: Weather Covers for Automobile Dealership Lots Several months ago Mr. Gene Huggins of Huggins Honda I. Mitsubishi spoke with the City Manager about installing weather protective covers over areas of the dealerships parking lots. Similar type covers have been in use at a small used car lot on Grapevine Highway for some time. A check of the Planning and Inspection Department revealed that these type covers were most likely not regulated by our Zoning Regulations. Mr. Huggins was advised that he could proceed with installing the covers with the understanding they would have no advertising or logos. Last week we were contacted again by Mr. Huggins and a representative of the company designing the covers for the automobile lots. They were notifYing us that they were ready to proceed and wanted to ensure that the design would not conflict with any fire lanes. City Staff reviewed the design for the coverage of the lots and in further evaluating the covers, the Building Official indicated that he feels the covers should be specifically included in the Zoning Regulations to ensure proper placement, safety and compliance with sign regulations. \...../ According to Mr. Huggins and the company representative, insurance companies that insure new car dealers are beginning to require these covers to insure new vehicles against hail damage in this area. They further advised that it will be difficult or impossible for new car dealers to obtain hail insurance in the near future if they do not have provisions for protecting the vehicles. We have photographs of the structures presently in place at Jerry's Chevrolet in Weatherford and an artist rendition of Huggins facilities with the covers in place. No advertisii,g will be permitted on the covers and we will be permitting them to ensure proper design to protect against wind damage and proper fire rating of the material. Since we have other automobile dealerships in the City, Staff will be forwarding a proposal to regulate these covers to the Planning and Zoning Commission for consideration. We will be recommending that they only be allowed on automobile dealership lots (without a special use permit) and that they will not be permitted to advertise or place any logo on the covers. The permitting process should include design review for wind load and fire rating compliance. This item is on the pre-Council agenda if you should have questions. Respectfully, ~e.~ Randy Shiflet ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 97-93 ^ ~ Date: V Subject: August 25, 1997 Discuss Use of Pre-Council Time For the most part, Pre-Council meetings have included discussion of items on our regular agenda, brief discussions of an informational nature, or update$ on projects. On occasion there are items that require more time (25-30 minutes) to discuss, which would usually necessitate a separate City Council work session. It seems to the staff that some of these more lenghty items could occasionally be incorporated into a Pre-Council Meeting which would then not require a special or separate meeting of the Council. We were wanting to inquire from Council if it would be acceptable to schedule some of these more lenghty discussion items at Pre-Council Meetings when we can determine that the regular agenda and Pre-Council Meeting is fairly short. Staff certainly has no problem with separate work sessions, and those are still going to be required on some of the more involved issues that come before City Council. When we can schedule some of the more lenghty items at Pre-Council Meetings when the agenda is "lighf, we can possibly save Council time of additional meetings. Most of the items that we are thinking about would be informational reports and status of various projects of the City. We would like to discuss this briefly with you at the Pre-Council Meeting and get your feelings about this matter. \\....._,~ Respectfully submitted, ~~A-r.. -~X/:. ..~~ . / WJ'vJ U'V(,A/I~ Jft?--' Larry J. Cunningham City Manager LJC/gp ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS ._-,--,,_._..~-~,---.~-_._--~--_.~~'~~'~~~_.__.__._._.-~----_.- MINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JUNE 30,1997 - 6:00 P.M. 1. CALL TO ORDER Mayor Brown called the work session to order June 30, 1997 at 6:00 p.m. ROLL CALL Present: Tommy Brown Byron Sibbet Lyle E. Welch Mack Garvin Frank Metts, Jr. JoAnn Johnson Don Phifer Cheryl Cowen Lyman Staff: C .A. Sanford Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Larry Koonce Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager City Secretary Attorney Finance Director 2. DISCUSSION OF STATUS OF 1996-97 BUDGET The Finance Director briefed the Council on historical trends, the status of the 1996/97 budget and projections for the 1997/98 budget. He advised the 1996/97 adopted budget of revenues was 20.9 million dollars and the revenues have been reduced down to 20.7 million dollars. He reviewed the revenues received for the current fiscal year. He stated that 20.8 million dollars was budgeted in expenditures and Staff anticipated finishing the year at 20.7 million dollars in total expenditures. He stated that we will finish with a balanced budget for 1997 based on revenue and expenditure estimates that Staff has figured for the year-end. Mr. Koonce reviewed the trends of the general fund balance, the general fund history and the history of revenues and expenditures. He advised the general fund balance has grown from 2.8 million dollars in 1982 to 4.4 million dollars in 1996/97. He explained that included in the 4.4 million dollars were reserves of $500,000, making the available general fund balance 3.9 million dollars. He advised Staff anticipated property taxes, sales tax and franchise fees to increase the next fiscal year. He stated that TAD's preliminary roll of assessed values issued in May showed a 7% increase over City Council VVor1< Session Minutes June 30, 1997 Page 2 1996 assessed values. He discussed the assessed property values and explained how Staff arrived at basing the property tax budget on 1.8 billion dollars for 1997/98. The property tax rate used for the proposed 1997/98 budget was 57¢ per $100 valuation. He reviewed in detail the projected property tax, sales tax and other revenue sources with the Council. Several Council members were concerned with being too aggressive in projecting the sales tax revenues. The Council discussed the sales tax history and projections. The City Manager advised the Council that the City has 275,478 square feet of buildings and facilities valued at 21.3 million dollars. The average age is 13 years. He stated that the Library, which was purchased in 1986, has had heavy use and the carpet is in need of repair. Also, the City will be facing replacing and repairing roofs, and replacing and repairing air conditioners. He stated that the City's fleet of vehicles was also getting older. Mr. Sanford stated the Council needed to set aside in reserves, funds to provide for the replacement and upkeep of the City's buildings and major equipment. He advised he will be recommending a tax increase for the reserve fund. He informed the Council that he would have figures for them to look at before the budget work session in August. Mayor Brown called a break at 6:55 p.m. The Mayor called the meeting back to order at 7:06 p.m. with the same members present. 2. DISCUSSION OF PRIORITIES AND TENTATIVE BUDGET FOR 1997/98 The Council discussed their travel for 1997/98. The Council discussed the Chamber, the dues the City pays to the Chamber, and the additional fees the Chamber charges the City to participate in its events. The consensus of the Council was that a limit should be set on what the City gives to the Chamber. Councilwoman Lyman stated a directive needed to be sent to the Chamber advising them that they will go through one person at the City for all their requests. The City Manager asked Council to advise of any priorities they might have so their priorities could be incorporated into the budget. The Mayor advised he would like to include the Teen Advisory Council in the budget in conjunction with the After School Program. He also wanted the street program to remain aggressive and money put into reserves. City Council Work Session Minutes June 30, 1997 Page 3 Councilman Welch advised he wanted more money designated for streets this year. Councilman Garvin advised he would support any tax increase needed for the reserve account. Councilman Metts advised he would like to see the decision packages submitted by the departments. Councilwoman Johnson advised she was in favor of the reserve fund proposed by the City Manager, but wanted to insure that any increase would only be going into the reserve fund. She also wanted to see the history activity included in the budget. Councilman Phifer wanted to see the street program continued aggressively. He concurred that reserves were necessary for prudent management, but he wanted Staff to look closely at the budget before Council raised taxes. Mayor Pro Tem Sibbet advised he also would like to look at the decision packages. He stated he was concerned with the decline in activity at the Mall, and he had not seen the type of aggressive moves he would like to see from them. He stated he wanted to keep it nuts and bolts as far as any additional spending to the streets, water system and equipment that maintains the programs. Councilwoman Lyman concurred with Councilman Phifer. She stated she felt the reserve fund for the upkeep of the City's assets was important, but would like to see the money come out of the budget if possible. She stated she supported the Teen Leadership program, but maybe scale it down so that it does not cost as much to fund initially. ADJOURNMENT Mayor Brown adjourned the work session. Tommy Brown - Mayor ATTEST: Patricia Hutson - City Secretary MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JULY 21,1997 - 6:30 P.M. 1. CALL TO ORDER Mayor Brown called the special meeting to order July 21, 1997 at 6:30 p.m. Mayor Brown recessed the special meeting to the work session in the Pre-Council Room. He advised that upon the adjournment of the work session, the City Council would adjourn to Executive Session pursuant to the Local Government Code as authorized by Section 551.074. ROLL CALL Present: Tommy Brown Byron Sibbet Lyle E. Welch Mack Garvin Frank Metts, Jr. JoAnn Johnson Don Phifer Cheryl Cowen Lyman Staff: Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilwoman Assistant City Manager Assistant City Manager City Secretary Attorney Following the Executive Session the Council went back into open session at 8:28 p.m. to consider taking action on subject matter discussed in Executive Session. Councilwoman Lyman moved, seconded by Councilman Phifer, to accept C.A. Sanford's resignation as City Manager and to reassign him to other duties until June 1998 and to appoint Mr. Larry Cunningham to the position of City Manager effective immediately. Councilman Garvin advised, for the record, he respected Larry Cunningham and Randy Shiflet. He stated he felt the Council was making a choice of personalities. He stated he felt Council was not going through a due process to select the best manager the City could possibly get, although it could be either one of these. He felt the City was being short-changed with this process. He advised that he would not vote for the motion. Councilman Welch stated that when Mr. Shiflet was hired as Assistant City Manager he supported him and he is doing a good job. He stated he disagreed with Councilman City Council Minutes July 21, 1997 Page 2 Garvin. He stated the City needs leadership now and the Council needs to go ahead and take action. He stated he supported Mr. Cunningham for City Manager. Councilwoman Johnson stated that the Council has two of the best candidates the Council could ask for and she could not admire two individuals more. \Nhen Mr. Sanford was hired, the Council hired from within and did not go out. She stated she was comfortable with this. She wanted both men to know how much she appreciated them and the jobs that they have done. She advised she would support and back the City's new City Manager. Mayor Pro Tem Sibbet stated his main concern was that the Council was not taking their time; that there was a lack of patience. He stated it was unfortunate that the Council did not interview both of the the two inside candidates, but they did not go out to seek other qualified candidates in other cities. He stated he realized that the Council was dealing with a large population now and would be dealing with an even larger population 10 to 15 years from now, which he expects this employment to last. He stated that there will be grave, complicated problems that offer challenges for those that are willing to accept those challenges. He stated he was concerned that the Council did not have the patience to make an adequate decision. Councilman Metts thanked Mr. Sanford for being such a good City Manager. He stated in regards to the choice, he would prefer a little more time for himself. He stated he felt the City had two very qualified people and he will support the choice of the City Council whole-heartedly. Councilman Phifer thanked Mr. Sanford for his hard work. He stated the Council was fortunate and blessed to have two extremely qualified and competent individuals as Assistant City Manager. He stated the unfortunate part was that there was only one City Manager position. He stated the Council was at a time that he thought was critical that a decision be made and the Council has two qualified people from whom to choose. Motion carried 6-1; Mayor Pro Tem Sibbet, Councilmen Welch, Metts, and Phifer and Councilwomen Johnson and Lyman voting for and Councilman Garvin voting against. Mr. Shiflet stated that he and Mr. Cunningham had been discussing the appointment. Mr. Shiflet assured the Council that he supported their decision and supported Mr. Cunningham as City Manager. He advised that they would continue to work together as a team. He stated that there would be a smooth transition and they would be a positive management team. City Council Minutes July 21, 1997 Page 3 Mr. Cunningham thanked the Council and Mr. Shiflet. Mr. Cunningham stated that Mr. Shiflet was a quality individual and if he had to select, he would pick Mr. Shiflet as his Assistant. He stated they would move forward and he looked forward to working with the Council and Staff. He stated the City of North Richland Hills is very blessed with having an extremely capable staff. ADJOURNMENT Mayor Brown adjourned the Special Council meeting at 8:36 p.m. Tommy Brown - Mayor ATTEST: Patricia Hutson - City Secretary MINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE CITY OF NORTH RlCHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820· JULY 21,1897·8:30 P.M. 1. CALL TO ORDER Mayor Brown called the work session to order July 21, 1997 at 6:38 p.m. in the Pre- Council Room. ROLL CALL Present: Tommy Brown Byron Sibbet Lyle E. Welch Mack Garvin Frank Metts, Jr. JoAnn Johnson Don Phifer Cheryl Cowen Lyman Staff: C.A. Sanford Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Greg Dickens Barry LeBaron Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager City Secretary Attorney City Engineer Planning & Inspection 2. CONSIDERATION OF REQUEST TO CLOSE GALWAY LANElNORTHRIDGE BLVD. Staff advised the Council of information that they had obtained since Council tabled this item at the July 14 meeting. Staff's recommendation to the Council was to leave the street open and place road humps at the north and south property lines of the park. Staff also recommended that the speed limit through the park be reduced to 15 mph. The Council discussed the road humps and who would bear the cost. Staff advised the Council that the City would pay for the two road humps in the park area and if the residents wanted any other humps, they would have to meet the criteria. Mayor Brown invited the citizens present to address the Council. "--~---_._-,-~---~_."'--,--,._-_._._' - City Council Work Sesaion Minutes July 21,1997 Page 2 Ms. Amy Archer asked for the addition of a pedestrian crossing and increased police patrol. Staff advised Ms. Archer that with the installation of park entrance signs and a reduced speed limit, a pedestrian crossing would not be needed. She was advised that police patrol would be increased to enforce the speed limit. Several other citizens expressed concerns about the speeding and whether the signage and speed bumps would be effective. The citizens were advised that residents on surrounding streets had notified the Council that they were opposed to the closing of Galway. The Mayor advised that the Council would take action on this item at the July 28 Council Meeting. 3. CONSIDERATION OF REMOVAL OR DOWNSIZING SECTIONS OF HIGHTOWER DRIVE FROM THE MASTER THOROUGHFARE PLAN. Staff advised two sections of Hightower were under consideration, one on the east side of Davis Boulevard and the other on the west side of Davis Boulevard. Staff explained to Council what would be involved to downsize the section of roadway west of Davis Boulevard and provide the needed 3:1 slope. Staffs recommendation was to leave the two sections on the Thoroughfare Plan as either C-2U or C-4U, the entire distance with no plans to develop at this time. The Council discussed whether the road should be a C-2U or C-4U. The consensus of the Council was to leave the road on the Thoroughfare Plan with no changes. Mayor Brown advised this item would be placed on the July 28 agenda for Council action. A property owner on the east side of Davis Boulevard explained to the Council that the extension of Hightower made the development of his property unrealistic. Mayor Brown advised the property owner to work with Mr. Dickens, Mr. LeBaron and Mr. Shiflet to determine if the road could be moved to help his situation and still align up. City CouncI Wortt Session Minutes July 21,1997 Page 3 4. CONSIDERATION OF CHANGING LOT SIZE AND MINIMUM SQUARE FOOTAGE REQUIREMENTS OF THE ZONING REGULATIONS. Mr. LeBaron advised the Planning & Zoning Commission had held a workshop and public hearing on increasing the minimum square footage of houses in R-2 and R-1 districts. He explained that before they raise the square footage, other things should also be considered. He explained the Planning & Zoning Commission was recommending in addition to raising the square footage, making the lots larger and deleting the rear yard open space requirement. He explained how the open space concept works and why it is required. Mr. LeBaron presented a graph to the Council that showed over the past three years the average square footage was 2,371. He stated that changing to 2,100 square feet would not adversely affect the market, but it would affect the geometry of the lots. Mr. LeBaron discussed with the Council the typical lot size, the building lines, and the rear yard open space. He explained how the rear yard open space is calculated and his concerns if it was eliminated. Mr. LeBaron also advised the Council that he was concerned about there not being any minimum requirements for getting into side entry garages. He suggested Council consider incorporating this into the regulations. He suggested that Council might want to consider making the lots wider and cutting the 25 foot front yard requirement to 20 feet for houses with side or rear entry garages. There was discussion by the Council concerning what Mr. LeBaron had presented. Mr. LeBaron summarized his proposals: 1) Council consider a 20' building line, 2) eliminate the proposal for the deletion of the rear yard open space, and 3) leave the lot size at 70' if the front building line is changed to 20'. The Council discussed Mr. LeBaron's proposals and also the need for minimum drive way regulations. The Council questioned whether the builders were notified of the proposed changes and discussed the reason the Planning & Zoning Commission was recommending changes. Two local builders expressed their views on the changes. They made the following comments: 1) the minimum square footage should stop at 2,000 square feet; 2) 20' front building is a good idea; 3) there were concerns about 75' wide lots; 4) supported a reduction in the rear yard requirements; 5) no problem with side garage requirements. City Council Work Session Minutes July 21, 1997 Page 4 The consensus of the Council was for Mr. LeBaron and Mr. Shiflet to meet with some builders and bring a recommendation to the Council. The Planning & Zoning Commission is to be invited to participate in the meeting. 5. ADJOURNMENT Mayor Brown closed the work session and announced that the Council would go into Executive Session pursuant to his announcement made at 6:30 p.m. in the Council Chambers. Tommy Brown - Mayor ATTEST: Patricia Hutson - City Secretary Present: MINUTES OF THE PRE-COUNCll MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 11,1997 - 6:45 P.M. Tommy Brown Byron Sibbet Lyle E. Welch Mack Garvin Frank Metts, Jr. Jo Ann Johnson Don Phifer Cheryl Cowen Lyman Larry Cunningham Randy Shiflet Patricia Hutson Rex McEntire Greg Dickens Barry LeBaron Larry Koonce Richard Albin Mayor Mayor Pro T em Councilman Councilman Councilman Councilwoman Councilman Councilwoman City Manager Assistant City Manager City Secretary Attorney Public Works Director Planningllnspection Director Finance Director City Engineer ITEM DISCUSSION ASSIGNMENT REVIEW Mr. Sanford advised that in keeping with LARRY KOONCE PROPOSED Council's policy to let the golf course pay for 1997/98 IRON itself, they were proposing a slight increase in HORSE GOLF fees for residents. He advised that Mitch COURSE BUDGET Harrell and Jay Clements were also present to answer Council's questions. Councilman Phifer questioned the decrease in the Pro Shop revenues and the increase in cost. Mr. Harrell explained the Pro Shop was getting out of the golf merchandising business and they were selling excess merchandise. Their stock will be limited to logo items. Councilwoman Johnson questioned if carrying golf course shirts at the Tennis Center would be beneficial. Mr. Harrell advised in his experience it had not proven beneficial, but they could test it out. Pre-Council Minutes August 11, 1997 Page 2 ITEM DISCUSSION ASSIGNMENT REPORT ON Councilwoman Johnson reported on her LARRY C. GRANT attendance at a Grant Writing Workshop. She WORKSHOP advised the Council of the different sources of grants. Councilwoman Johnson stated city projects, such as the After School Program and the Youth Advisory Committee, should be funded by grants. She advised the drawback was that an employee would need to seek the private and corporate grants and follow them through to completion. She advised she would like for Council to consider budgeting for a Grant Coordinator position. She stated she would like for Staff to explore this to see if it would be worthwhile. The City Manager advised he had discussed this with Councilwoman Johnson. He stated the private grants would require more follow up and would involve some Council members making c.alls and presentations to the foundations. He stated that he discussed with Councilwoman Johnson the possibility of having one of the City's interns evaluate this project. Councilwoman Johnson advised she also wanted the History Committee to pursue a grant for the publishing of the City's history book. Mayor Brown instructed the City Manager to pursue this further. Pre-Council Minutes August 11, 1997 Page 3 ITEM DISCUSSION ASSIGNMENT AUTHORIZE THE Councilman Welch questioned whether the REX MCENTIRE CITY OF City had satisfied Bonnie and Clyde's. The RICHLAND HILLS Attorney for the City advised that he and the TO EXERCISE Public Works Director had been working with THE POWER OF them. He advised that there were some things EMINENT DOMAIN that the City could do and that the City was - RESOLUTION doing all it could to help. He explained that the NO. 97-29 AND City owned a triangular piece of property east APPROVE of Bonnie & Clyde's. The City had been letting CONVEYANCE OF them use this property and would continue to STREET RIGHT- do so. He advised that Bonnie & Clyde's were OF-WAY TO wanting to acquire the property across the RICHLAND HILLS- creek. There was discussion by the Council RESOLUTION NO. concerning Bonnie & Clyde's parking problem. 97-30 AWARD OF BID Mr. Mark Berry, Teague, Nail and Perkins, RANDY S.JGREG D. FOR TEAKWOOD advised that the bids for this project came in COURT, PHASE II higher than estimated. He explained one reason the bids were high was the contractors were concerned about the potential liability involved with the construction of the culvert between the two houses. The Public Works Director advised also that the contractors were busy with projects and not in need of work. Mayor Brown questioned why the City did not buy one house. Mr. Dickens advised this was discussed at a CIP meeting. There was extensive discussion by the Council concerning purchasing one of the houses and moving the project over. Several Council Members felt the City could save money if one of the houses were purchased. The Council discussed whether the project could be included with another drainage project or if the project could be divided into sections and started at the lower end. The consensus of the Council was to postpone action and Staff will provide Council with a cost comparison of the project if one house was purchased. Pre-Council Minutes August 11,1997 Page 4 ITEM DISCUSSION ASSIGNMENT OTHER ITEMS None. ADJOURNMENT Mayor Brown announced the Council would hold an Executive Session pursuant to Section 551.071 of the Government Code immediately following the regular Council meeting. Mayor Brown adjourned the Pre-Council Meeting at 7'?Q n.m Tommy Brown - Mayor ATTEST: Patricia Hutson - City Secretary MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 11, 1997 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order August 11, 1997 at 7:30 p.m. ROLL CALL Present: Tommy Brown Byron Sibbet Lyle E. Welch Mack Garvin Frank Metts, Jr. JoAnn Johnson Don Phifer Cheryl Cowen Lyman Staff: Larry Cunningham Randy Shiflet Patricia Hutson Rex McEntire Greg Dickens Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilwoman City Manager Assistant City Manager City Secretary Attorney City Engineer 2. INVOCATION Councilwoman Lyman gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS None. 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA City Council Minutes August 11,1997 Page 2 Councilwoman Johnson removed Item No. 21 from the Consent Agenda. 6. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (7,8,10,11,12,13,16,18,19, & 20) APPROVED Mayor Pro Tern Sibbet moved, seconded by Councilman Phifer, to approve the Consent Agenda. Motion carried 7-0. *7 MINUTES OF THE PRE-COUNCIL MEETING JULY 28,1997 APPROVED *8. MINUTES OF THE REGULAR MEETING JULY 28,1997 APPROVED 9. PZ 97-33 PUBLIC HEARING TO CONSIDER AMENDING THE ZONING REGULATIONS TO ESTABLISH A MID-CITIES OVERLAY ZONE AND TO ESTABLISH THE HEIGHT AND AREA OF POLE SIGNS IN THE OVERLAY ZONE - ORDINANCE NO. 2223 (PUBLIC HEARING RECESSED AT THE JULY 28,1997 COUNCIL MEETING) APPROVED Mayor Brown re-opened the Public Hearing and called for anyone wishing to speak for or against to come forward. Mr. LeBaron, Planning Director, presented the proposed Ordinance. Councilman Welch questioned what would prevent a business from leasing a portion of their property for someone to install a sign that would advertise another business. Mr. LeBaron advised that a sign must advertise the business the sign is located at. City Council Minutes August 11, 1997 Page 3 Councilman Phifer questioned why the overlay zone included a portion of Highway 26. He felt it was punitive to include Highway 26 in the overlay zone. There was considerable discussion by the Council as to what areas should be included in the overlay zone. Staff presented two additional options to the Council. Option one, the boundary would parallel Mid-Cities Boulevard 1000 feet south. Option two, the boundary would be: 500 feet east of Rufe Snow Drive on Mid-Cities Boulevard, east along Mid-Cities Boulevard to the Dart right-of-way intersection with Smithfield Road, south on Smithfield Road to a point 500 feet north of Mid-Cities Boulevard, east and parallel 500 feet north of Mid-Cities Boulevard, north 500 feet west of Precinct Line Road to the south boundary line of Southridge Estates, east to Precinct Line Road, south along Precinct Line Road to 200 feet from Grapevine Highway and then southwesterly along a line that is 200 feet parallel from Grapevine Highway to 500 feet southwest and parallel to Smithfield Road East as proposed on the Master Thoroughfare Plan, then in a northwest direction along a line 500 feet from and parallel to Smithfield Road to Davis Boulevard, north along Davis Boulevard to the intersection of Smithfield Road and continuing north to a point that is 1,000 feet south of Mid-Cities Boulevard, then westerly along a line that is 1,000 feet from and parallel to Mid-Cities Boulevard to 500 feet east of Rufe Snow Drive and north to Mid-Cities Boulevard to the place of beginning. There was considerable discussion by the Council concerning the two options. Ms. Janet Suedmeir, 6725 Rolling Hills, appeared before the Council. Ms. Suedmeir stated she was concerned about the character of her neighborhood along Precinct Line Road. She stated she was opposed to Option 1 and 2 and wanted the signs to be minimized as much as possible. There being no one else wishing to speak, Mayor Brown closed the Public Hearing. Councilman Metts moved, seconded by Councilman Garvin, to approve Option NO.2 as presented by Staff. Motion carried 6-1; Mayor Pro Tern Sibbet, Councilmen Metts, Phifer and Garvin and Councilwomen Johnson and Lyman voting for, and Councilman Welch voting against. City Council Minutes August 11, 1997 Page 4 *10. PS 97-13 REQUEST OF HIREN PATEL FOR A REPLA T OF LOTS 1 RAND 2, BLOCK 16, SNOW HEIGHTS NORTH ADDITION (LOCATED AT 5151 THAXTON PARKWAY) APPROVED *11. PS 97-29 REQUEST OF BOB FRANK FOR A FINAL PLAT ON MEADOWLAKES VILLAS ADDITION (LOCATED SOUTH OF BROWNING DRIVE AND ADJACENT TO IRON HORSE GOLF COURSE) APPROVED *12. GN 97-77 APPROVAL OF CONTRACT FOR PERSONAL SERVICES - RESOLUTION NO. 97-35 APPROVED *13. GN 97-78 REDUCE SPEED LIMIT ON GALWAY LANE - ORDINANCE NO. 2229 APPROVED 14. GN 97-79 AUTHORIZE THE CITY OF RICHLAND HILLS TO EXERCISE THE POWER OF EMINENT DOMAIN - RESOLUTION NO. 97-29 APPROVED Councilman Metts moved, seconded by Councilwoman Lyman, to approve Resolution No. 97-29. Motion carried 7-0. 15. GN 97-80 APPROVE CONVEYANCE OF STREET RIGHT-OF-WAY TO RICHLAND HILLS - RESOLUTION NO. 97-30 APPROVED City Council Minutes August 11, 1997 Page 5 Councilwoman Lyman moved, seconded by Councilwoman Johnson, to approve Resolution No. 97-30. Motion carried 7-0. *16. GN 97-81 SET DATE FOR PUBLIC HEARING ON NEW CAPITAL IMPROVEMENTS PLAN FOR REVISION OF WATER AND WASTEWATER IMPACT FEES - RESOLUTION NO. 97-34 APPROVED 17. GN 97-82 APPOINTMENTS TO YOUTH ADVISORY COMMITTEE APPROVED Councilwoman Lyman moved, seconded by Councilman Phifer, to approve the following appointments to the Youth Advisory Committee: Jon Halford, Julie Johnson, David Harding, James Sikes, Michael Zamarripa, Kristen McCartan, Lindy Williams, Katie Rainey, Laura Graves, Valory Wangler, Sara Ann Batenhorst, Daniel (Tony) Anthony Ortega, Vanessa Trevino, Summyr Miller, and Brandon Green. Motion carried 7-0. *18. PU 97-65 RENEWAL OF TRA ANNUAL CONTRACT FOR LABORATORY SERVICES APPROVED *19. PU 97-66 AUTHORIZE PURCHASE OF FURNITURE THROUGH STATE OF TEXAS COOPERATIVE PURCHASING PROGRAM APPROVED *20. PU 97 -67 AWARD BID FOR ANNUAL T-SHIRT SUPPLY CONTRACT APPROVED 21. PW 97-18 AWARD OF BID FOR TEAKWOOD COURT, PHASE II POSTPONED City Council Minutes August 11, 1997 Page 6 Councilwoman Johnson moved, seconded by Mayor Pro Tem Sibbet, to postpone PW 97-18 to allow Staff time to look at an alternate plan. Motion carried 7-0. 22. CITIZENS PRESENTATION Mr. Gary Bruner, 7332 Red Oak Drive, appeared before the Council. Mr. Bruner advised he was a concerned parent, citizen and taxpayer. He discussed an event that occurred at Northridge Elementary in March. He felt the incident could have been prevented if the road humps he requested had been approved. Mr. Shiflet advised that he had spoken to Mr. Bruner concerning this. He stated that in March the Public Works Department checked to see if Holiday Lane and Starnes met the State's criteria for a traffic control device. At that time, it did not meet the criteria. He advised that the radar trailer had been placed at this location to survey the speeds of the traffic to determine if it would now meet the criteria. Mr. Shiflet also explained the reasons Mr. Bruner's petition for road humps was denied. Mr. Shiflet advised the City was looking at "traffic calming" options. He explained that the road humps are not an option for Holiday Lane in front of the school because the location does not meet the criteria of the ordinance. Ms. Tracy Malmstrom addressed the Council. Ms. Malmstrom advised that she was the victim involved in the incident in March. She stated she felt it would not have happened if there had been road humps. She was concerned about the safety of the children and requested the Council to install road humps. Mr. Stanley Cole appeared before the Council and was concerned about the safety of the children at the corner of Holiday Lane and Starnes. He requested a three-way stop sign be installed. Mayor Brown advised that the ordinance regulating speed humps did not allow speed humps at the location requested. He advised the Public Works Department would check to see what could be done and the Police Department would enforce the speed limit. City Council Minutes August 11, 1997 Page 7 23. ADJOURNMENT Mayor Brown adjourned the regular Council meeting. Tommy Brown - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Planning and Inspections Council Meeting Date: 08/25/97 Subject: Public Hearing to Consider Amendment to the Zoning Agenda Number: PZ 97-23 Regulations to Increase the Minimum Square Footage in the R-1, R-1-S and R-2 Districts; Increase the Lot Width in the R-2 Zoning District, and Delete the Rear Yard Open Space Requirement. Ordinance No. 2210 At the July 14, 1997 meeting, the City Council tabled action on Ordinance No 2210 and instructed staff to meet with several active area home builders in North Richland Hills to obtain input from the building community. Staff met with several area builders, including a representative of the Tarrant County Home Builders Association, on August 13, 1997 to discuss the proposed zoning regulation changes. The issues under consideration are summarized as follows: 1. Increase the minimum square footage in the R-2 from 1,800 square feet to 2,100 square feet and increase the minimum square footage in the R-1 and R-1-S from 2,000 to 2,400 square feet 2. Increase the minimum lot width of an interior lot in the R-2 zoning district from 70 feet to 72.5 feet. 3. Delete the 20% rear yard open space requirement. 4. Reduce the front building line in the R-2 zoning district from 25 feet to 20 feet. 5. Require a minimum driveway entrance of 20.5 feet for side entry garages. Attached to this agenda coversheet is a (1) tabular comparison of the recommendations of the Planning & Zoning Commission and the recommendation of the area home builders, (2) a summary description '- of each item, and (3) a copy of Ordinance No. 2210. RECOMMENDA TION: It is recommended that the City Council close the public hearing and consider the recommendation of the Planning & Zoning Commission and the North Rich/and Hills Home Builders. Source of Funds: Bonds (GO/Rev.) Operating Budget ,~<ier lb~ ~ ~M~~~~ ~partment Head Signature ' / U"'" Û () . City ~er --- CITY COUNCIL ACTION ITEM Finance Review Account Number Sufficient Funds Available ,Finance Director Comparison of Zoning Regulation Change Options P&Z Home Builders Recommendation Recommendation 1. Increase home size in R-1 & R-1-S 2,400 s.f. 2,300 s. f. from 2,000 s.f. 2. Increase home size in R-2 2,100 s.f. 2,000 s.f. from 1,800 s.f. 3. Increase lot width in R-2 from 70'. 75.0 feet 72.5 feet 4. Establish minimum No driveway entrance recommendation 20.5 feet distance from property line 5. Retain 20% rear Delete this Retain this yard open space requirement requirement * 6. Change front No building set-back recommendation 20 feet line from 25 feet . Note: One of the builders wanted to delete this requirement. The other builders felt that reducing the front building line from 25' to 20' would remedy most problems with the rear yard open space agreed to leave it in because it served a good purpose. SUMMARY DESCRIPTION OF ZONING ORDINANCE AMENDMENTS 1. Increase Minimum Square Footage - The Planning and Zoning Commission has recommended increasing the minimum square footage of homes in the R-1, R-1-S, and R-2 zoning districts. The objective of this change is to improve the quality of the housing inventory in North Richland Hills. Currently, the minimum square footage for the R-1 and R-1-S districts is 2,000 square feet. In the R-2 district, the minimum house size is 1,800 square feet. The Planning and Zoning Commission is recommending the R-1 and R-1-S district be increased to 2,400 s.f. and the R-2 district increased to 2,100 square feet. Area homebuilders contacted about the proposed increase recommended 2,300 s.f. in the R- 1 and R-1-S districts and 2,000 s.t. in the R-2 district. Minimum house sizes for all zoning districts are shown in Table 1 below. Table 1 MINIMUM DWELLING UNIT SIZE IN SQUARE FEET Zoning R1S R1 R2 R3 R4D R6T RB R7MF 01 LR C1 C2 OC 11 12 U AG Oi strict Required Square 2,000 2,000 1,800 1,600 1,200 1,200 1,200 650 NA NA NA NA NA NA NA NA 1,400 Footage NA: Not Applicable Note: Some areas in the city are in a "square footage overlay zone" which may establish a minimum required square footage which differs from that shown in the table. The attached ordinance increases the minimum dwelling unit size in the R-1 and R-1-S Districts from 2.000 square feet to 2.400 square feet The minimum square footage in the R-2 District increases from 1.800 square feet to 2 100 square feet However, to allow builders ample time to adjust to the new square footage requirement, the Planning and Zoning Commission is recommending that the increase in the minimum house size not take effect until January 1, 1998. The recommendation from the Planning and Zoning Commission is based on a review of the new homes built in North Richland Hills over the three year period from 1994 through 1996. The results of the information obtained from this review are presented in Table 2 on the next page. Zoning District R-1 R-2 R-3 Table 2 Three Year Home Construction in NRH (1994 -1996) Required S. F. 2,000 1,800 1,600 Number of Units 45 480 199 3 yr. Ave. S. F. 2,861 2,371 2,022 2. Increase Lot Width in the R-2 District - The minimum square footage was last increased in the R-2 District in 1990 when the minimum required home size changed from 1,600 square feet to 1,800 square feet. Also in 1990, regulations were changed to require either a side-entry or rear-entry garage. The combination of requiring larger homes and changing the garage entry has made placement of the building "footprint" difficult for some home floor plans, particularly on interior lots in the R-2 District. In the R-2 District, corner lots are required to have 80 feet of width, whereas, interior lots are only required to have 70 feet of width. Some side-entry garages are so close to the side property line that automobiles have difficulty entering the garage. The Planning and Zoning Commission recommended increasing the minimum lot width from 70 feet to 75 feet in the R-2 district. The area homebuilders felt that 72.5 feet would be adequate if changes to the front building line are also incorporated into the ordinance amendments. The proposed ordinance will increase the minimum lot width for an interior lot in the R-2 District from 70 feet to 75 feet. This will give homebuilders more lot area to accommodate the larger homes. The Planning and Zoning Commission is recommending that this requirement not go into effect until January 1, 1998 to allow developers adequate time to adjust to the new requirement. 3. Delete the Rear Yard Open Space Requirement - The current regulations require that 20% of the total lot area in a residential zoning district be reserved for a rear yard open space. Most cities regulate the amount of a lot that can be covered by a structure for purposes of regulating drainage runoffs to acceptable levels which can be accommodated by storm sewers. For example, many communities limit residential lot coverage to 50 or 55 percent of the lot. Additionally, many cities adopt regulations to force the location of the structure toward the front of the lot which keeps the entire backyard from being built on. Many new homes with the larger building footprints have experienced difficulty maintaining this minimum amount of rear yard open space. The Planning and Zoning Commission recommended deleting the rear yard open space requirement. The area homebuilders didn't have any particular problems with the rear yard open space requirement provided that the front building lines are changed from 25' to 20'. ~ proposed ordinance will delete the Rear Yard Open Space requirement in all residential zoning districts. The "building envelope" will continue to be determined by the front, side and rear building set-back lines. If approved by the City Council, this zoning ordinance change will go into effect upon passage of the ordinance. 4. Reduce the Front Building Line in the R-2 District - The front building set-back line in the R-2 District is 25 feet. As the average size of the new homes has increased over the past few years, it is increasingly difficult to place the structure on the lot without violating the 20% rear yard open space requirement. One of the options being considered is to reduce the front yard building line set-back from 25' to 20'. The Planning and Zoning Commission did not make a recommendation on this proposed change because they felt that widening the minimum lot width from 70' to 75' would rectify the problem. The area homebuilders recommended changing the front yard set-back from 25' to 20'. They contended that automobiles would not be extending out into the street with side entry garages. The attached ordinance does not include any reduction of the front building line because the Planning and Zoning Commission made no recommendation either way on this issue. 5. Require a Minimum Driveway Entrance - NRH currently has no minimum driveway entrance requirements. On side entry garages, some new homes have driveways so short that the homeowners experience difficulty negotiating the sharp turn to enter their garage. At the meeting with the area homebuilders, this issue was explained and it was their recommendation that the minimum driveway entrance requirement be established at 20.5 feet. Hurst requires 24 feet and Bedford 25 feet. The Architectural Graphics Standards recommends 24 feet. The attached ordinance does not include any minimum driveway entrance requirement because the Planning and Zoning Commission made no recommendation either way on this issue 14. PZ 97-23 PUBLIC HEARING TO CONSIDER AMENDING THE ZONING REGULATIONS TO INCREASE THE MINIMUM SQUARE FOOTAGE REQUIREMENT IN THE R-1, R-1-S AND R-2 DISTRICTS, INCREASE THE LOT WIDTH IN THE R-2 DISTRICT AND DELETE THE REAR YARD OPEN SPACE REQUIREMENT IN ALL DISTRICTS. APPROVED Mr. LeBaron explained that this item is a result of the recent Planning & Zoning Commissioners workshop where they discussed increasing minimum square footage and lot widths. Currently R-1 and R-1-S square footage requirements are 2000 square feet; the amendments would increase this minimum to 2400. R- 2 minimum square footage is currently 1800 square feet and this amendment would increase this to 2200 square feet. Additionally, lot width requirements in the R-2 districts would increase to 75 feet, from 70 feet. Lastly, deleting the rear yard open space requirement would allow the home to accommodate a larger part of the lot. Chairman Barfield opened the public hearing and called for any proponents. There being none, Chairman Barfield called for any opponents. There being none, Chairman Barfield closed the public hearing. Mr. Davis suggested that to avoid creating hardships on builders or lot owners whose subdivisions were existing, platted R-2 lots, be amended for a minimum square footage of 2000 square foot minimum. The minimum 2200 square foot minimum would apply for any future subdivisions. After much discussion between the Commissioners regarding the intricacies of this amendment, Mr. Davis made a motion to approve PZ 97-23 requiring a 2100 square foot minimum in the R-2 districts; that the R-1 and R-1-S requirements become effective January 1, 1998, and deleting the required rear yard open space become effective immediately. Mr. Nehring seconded the motion and it carried 6 - O. 10 ORDINANCE NO. 2210 AN ORDINANCE BY THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING ORDINANCE NUMBER 1874, THE COMPREHENSIVE ZONING ORDINANCE, TO AMEND THE MINIMUM DWELLING UNIT SIZE IN THE R-1, R-1-S, AND R-2 DISTRICTS, TO AMEND THE MINIMUM LOT WIDTH IN THE R-2 DISTRICT, AND TO DELETE THE REAR YARD OPEN SPACE AREA IN ALL DISTRICTS; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission has determined the need to amend the minimum dwelling unit size in certain residential districts, and to amend the minimum lot width in certain residential districts, and to delete the required rear yard open space requirement in all residential districts, and WHEREAS, after appropriate notice and public hearing, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874 by changing said Zoning Ordinance as set forth herein; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS: 1. THAT, Section 410,C,4, Minimum Dwelling Unit Size, be hereby amended as follows: A. R-1 District: 2,400 sq. ft. minimum dwelling unit size for building permit applications submitted for approval after January 1, 1998. Platted lots existing prior to January 1, 1998 shall have a minimum dwelling unit size of 2,000 sq. ft. B. R-2 District: 2,100 sq. ft. minimum dwelling unit size for building permit applications submitted for approval after January 1, 1998. Platted lots existing prior to January 1, 1998 shall have a minimum dwelling unit size of 1,800 sq. ft. 2. THAT, Section 420,C,6, Minimum Dwelling Unit Size, be hereby amended as follows: R-1-S District: 2,400 sq. ft. minimum dwelling unit size for building permit applications submitted for approval after January 1, 1998. Platted lots existing prior to January 1, 1998 shall have a minimum dwelling unit size of 2,000 sq. ft. 3. THAT, Section 41 O,C,2a, Minimum Lot Width, Interior Lots, be hereby amended as follows: The minimum lot width for an interior lot in the R2 District in a subdivision plat submitted for approval after January 1, 1998 shall be 75 ft. Ord.2210 Page 1 4. THAT, Section 410,C,9, and Section 420,C,1 0, Rear Yard Open Space Area, be hereby deleted for all districts. 5. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 6. SA VINGS CLAUSE. That Ordinance Number 1874, the Comprehensive Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this ordinance. 7. EFFECTIVE DATE. This ordinance shall be in full force from and after its passage. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 12TH DAY OF JUNE, 1997. Chairman, Planning and Zoning Commission Secretary, Planning and Zoning Commission PASSED AND APPROVED BY THE CITY COUNCIL THIS 25th DAY OF AUGUST, 1997. ATTEST: Mayor, City of North Richland Hills, Texas City Secretary City of North Richland Hills, Texas APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ord.2210 Page 2 :"':' CITY OF NORTH RICHLAND HILLS "- Department: Planning and Inspections Council Meeting Date: 08/25/97 Subject: Public Hearing to Consider the Request of MMN, Inc., for a Agenda Number: PZ 97-35 Special Use Permit for a Convenience Store/Car Wash at the southwest corner of Davis Boulevard and North Tarrant Parkway. Ordinance No. 2230 MMN, Inc., is currently developing an 0.83 acre tract of land for a Convenience Store/Car Wash at the southwest corner of Davis Boulevard and North Tarrant Parkway. The property is currently zoned C-1 Commercial and a Special Use Permit is required for a Car Wash in this zoning district. The proposed convenience store will have a full masonry exterior surface, which complies with the North Richland Hills masonry requirement. The proposed convenience store will have two driveway entrances, one on North Tarrant Parkway and one on Davis Boulevard. The two drive approaches, as proposed, comply with the city's driveway spacing requirements. The site plan included with this Special Use Permit request does not contain sidewalks. The Planning & Zoning Commission considered this Special Use Permit request at its August 14, 1997 meeting and recommended approval with the stipulation that sidewalks be constructed along North Tarrant Parkway and Davis Boulevard. The applicant agreed with the sidewalk requirement at the Planning & Zoning meeting. RECOMMENDA TION: ,--. It is recommended that the City Council hold the required public hearing and consider the recommendation of the Planning & Zoning Commission. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available ,Finance Director ~~~ CITY COUNCIL ACTION ITEM ORDINANCE NO. 2230 AN ORDINANCE BY THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING ORDINANCE NUMBER 1874, THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, TO AUTHORIZE SPECIAL USE PERMIT NUMBER FORTY-TWO FOR A CAR WASH; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after appropriate notice and public hearing, the following recommendation is submitted to the City Council of the City of North Richland Hills, Texas, by the Planning and Zoning Commission; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874 by authorizing Special Use Permit Number Forly-Two, by changing said Zoning Ordinance as set forth herein; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THA T, Special Use Permit Number Forly- Two(42) be hereby authorized for a Car Wash as set forth in Case Number PZ 97-35 on the property described as follows: .83 acres out of Tract 4A2, Brentwood Estates, as shown on the attached site plan "Exhibit A". This property is generally locat~d at 8449 Davis Boulevard. 2. THAT, the development regulations contained in the C-1 Commercial Zoning District of Ordinance Number 1874, as amended, shall govern development on said property with the following conditions: A. Location: according to the Site Plan attached as Exhibit A. B. Sidewalks shall be required along Davis Boulevard and North Tarrant Pkwy. Ord. 2230 3. That, all the regulations contained in the Zoning Ordinance Number 1874, as amended, which are not in conflict with the terms of this Special Use Permit, shall remain in full force and effect regarding this property. 4. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 5. SAVINGS CLAUSE. That Ordinance Number 1874, the Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this ordinance. 6. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 14th DAY OF AUGUST 1997. Chairman, Planning and Zoning Commission Secretary, Planning and Zoning Commission Ord. 2230 2 PASSED AND APPROVED BY THE CITY COUNCIL THIS 25th DAY OF AUGUST 1997. ATTEST: Mayor City of North Richland Hills, Texas City Secretary City of North Richland Hills, Texas APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ord.2230 3 Mr. Mike Curganoll repr ented Glenn Thurm will continue to operate a 't currently has. , explaining that the plant Chairman Barfield called fo Chairman Barfield called for hearing was closed. roponents. There being none, nts. There being none the public Mr. Wood sec 8. PZ 97-35 REQUEST OF MMN, INC. FOR A SPECIAL USE PERMIT FOR A CONVENIENCE STOREICAR WASH AT THE SOUTHWEST CORNER OF THE INTERSECTION OF DAVIS BOULEVARD AND NORTH TARRANT PARKWAY APPROVED Mr. LeBaron explained that a Special Use Permit is required for a car wash in the C-1 zoning district. Chairman Barfield opened the public hearing and asked the applicant to come forward. Mr. Mike Roberts presented this request. He explained that the facility will be 100% brick with a sloped roof and asphalt shingles and that they would be putting in sidewalks. Chairman Barfield called for any additional proponents. There being none, he called for any opponents. There being none, the public hearing was closed. Mr. Wood made the motion to approve PZ 97-35 stipulating that sidewalks are built at the time of construction. Mr. Ferguson seconded the motion and it carried 7 - O. Mr. LeBaron reminded the Commis . & Zoning Commissioners in Hurs Annual Workshop for Planning I. . '- - T. Ir$ ) J2 .¡; /' / t. ION J. ,.~" I'. r~ 1JA2 '.3<4 AC 17 /!~ 1::"; J)ð AI., .- .. .~ ! .'': r } !!j .v: J r/" ,_ 1 " .~ 1;( J.;:.~ ¡ ! I I 'I \.. "'0'\ :. ""'J' - - / / / '" IJ1,J ~.II ..c I~ lIX1 1 OJ: .-c 111 IU('I ~.. " ~ , I ~"~~J 1:1 IX I I~: ~ '" 13M 2.00 ..: rcr 108 · fA IX 1.0 N: , , 1ft 10.. 111" -'C ""10' , I) AC "t IOC' "<I...c' ('0 HD JOOI --¡- ~~ rófJ"CT :!.A 11HI -'C T....ct ... 1S.0I otIC C)Ç) ,."', "=, -----t-:: lA' -- ( )9 t«Þ.Cr ....." '.'H IC A-.uT 'II"" }8t "'-'CT <A.2 11.40 AC '_""I J. :1,. < cØJ ., / I. .. ,-..: . " lllACT ~ 14.06 o\c ,. .. I"'JoC "', ..1 IItC --<1- I. eo HoC te4CtW 4'''' < /... - \ 'II .c. ), ...: -----..- I!''-; I I. AC -- 'f, --- " ,~ r. N'.)A ,," -" i, . ~ It 'I"J ~ ".~c2. . ,'~ r¡, I ---j rl I( I' " \ ,~(~ .,,"-:. _ _~~:!-:"=1 ] :r.J !J.tJ . ----_._.- .f CITY OF NORTH RICHLAND HILLS Department: Planning and Inspections Council Meeting Date: 08/25//97 "-- Subject: Public Hearing to consider the request of Glenn Thurman, Inc. Agenda Number: PZ 97-36 for a Special Use Permit to Operate a Temporary Concrete Batching Plant on Tract 11B, T. Peck Survey, Abstract 1210 - Located at 8616 Davis Boulevard Ordinance No. 2231 Glenn Thurman, Inc., is currently operating a Concrete Batch Plant with a Special Use Permit at the northeast intersection of Davis Boulevard and Precinct Line Road. The Special Use Permit was approved by the City Council on December 16, 1996 with an expiration date of June 30, 1997. Glenn Thurman, Inc., has applied for continuation of the Special Use Permit until February 14, 1998. The Planning and Zoning Commission considered this Special Use Permit at its August 14, 1997 meeting and recommended approval as presented with a February 14, 1998 termination date. RECOMMENDA TION: It is recommended that the City Council hold the required public hearing and consider the recommendation of the Planning & Zoning Commission. "--- Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available ,Finance Director "-I ßaA44 L3v~ ~ ---- '--rkL ~ ~ ~ Department Head SIgnature ,/ '1""\ U ': - - City~;- - CITY COUNCIL ACTION ITEM ORDINANCE NO. 2231 AN ORDINANCE BY THE CITY OF NORTH RICHLAND HILLS, TEXAS, AMENDING ORDINANCE NUMBER 1874, THE ZONING ORDINANCE OF THE CITY OF NORTH RICHLAND HILLS, . TEXAS, TO AUTHORIZE SPECIAL USE PERMIT NUMBER FORTY-THREE FOR A TEMPORARY CONCRETE BATCHING PLANT; PROVIDING AN EXPIRATION DATE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after appropriate notice and public hearing, the following recommendation is submitted to the City Council of the City of North Richland Hills, Texas, by the Planning and Zoning Commission; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874 by authorizing Special Use Permit Number Forty-Three, by changing said Zoning Ordinance as set forth herein; now therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, Special Use Permit Number Forty-Three (43) be hereby authorized for a Temporary Concrete Batching Plant as set forth in Case Number PZ 97-36 on the property described as follows: Portion of Tract 11 B, Thomas Peck Survey, Abstract 1210, Tarrant County, Texas, as shown on the attached site plan "Exhibit A". This property is generally located at 8616 Davis Blvd. 2. THAT, the development regulations contained in the C-1 Commercial Zoning District of Ordinance Number 1874, as amended, shall govern development on said property, except where amended below: A. Location: Per attached site plan labeled "Exhibit A". B. Parking and driving areas may be gravel surface. C. Fencing required on three sides. Ord.2231 3. That, all the regulations contained in the Zoning Ordinance Number 1874, as amended, which are not in conflict with the terms of this Special Use Permit, shall remain in full force and effect regarding this property. 4. EXPIRATION DATE. This Special Use Permit Number Forty-Three, for a Temporary Concrete Batching Plant, shall expire on February 14, 1998. All equipment and materials associated with this use shall be removed from the property by the expiration date. 5. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 6. SAVINGS CLAUSE. That Ordinance Number 1874, the Zoning Ordinance of the City of North Richland Hills, Texas, as amended, shall remain in full force and effect, save and except as amended by this ordinance. 7. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage. Ord. 2231 2 APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 14th DAY OF AUGUST, 1997. Chairman, Planning and Zoning Commission Secretary, Planning and Zoning Commission PASSED AND APPROVED BY THE CITY COUNCIL THIS 25th DAY OF AUGUST,1997. Mayor City of North Richland Hills, Texas ATTEST: City Secretary City of North Richland Hills, Texas APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ord. 2231 3 , '''--' , E)(h;~,·t / '--' 37' ~. ....Ji '0 ·or ~.. <l Fic./.J ~.. L "'TN C :J fl4.,d ~: t.. ----- . \ ~" t''- ~ ~ ~ ............... --.. -tr~"rfD ~Ja;.. , , .,. \ I'f..^r~ , It..., o ,......1 _0 ill [f; '1 , , - ..,I~ ¡a.h.~.....t~ ~ - -..> --.: - t.-. A i( 1?2 97- 36 l.; ., , 1= 100 ~ o Ho depa covena Davis stat sign a cove shouldn't kill t completed and t Davis asked if the necessary. Mr. Dill st e drainage runoff. Mr. Dill flowed on to the adjacent p provide a letter accepting the ent for looping the water line. He stated that H & M Foods has the signing a covenant, which may take them 60 to 90 days to ge if the applicant is in a hurry to get this replat done, then th hould be able to expedite it. Mr. Davis stated that t this city has done with numerous developers in t the water line should either be installed or the future costs of the line. Mr. Davi ct. Mr. Dill stated that a draina sign for drainage improve study stated that dra' t the drainage s that he tho but t n al simple st. Mr. plicant should d two weeks y had been ill be forthcoming. Mr. improvements weren't owed the amount of e drainage could be sheet- acent property owner wouldn't et flow. Mr. Davis asked staff if permiss' received to accept the off-sit been received. Mr. Davis had been designed an property. adjacent property owner had been eBaron stated no permission had uate drainage improvements care of the drainage off this otion to table PS 97-20 for two w ater line easement from the Star T eleg ovenant prepared and presented to P & Z f t mprovements and, additionally that the applicant e n rules and regulations regarding drainage; either get p -site drainage or design and build the necessary drainage im owing the applicant ut the water line ter line and e ion for o ments. r. Nehring seconded the motion and it carried 6 - O. 7. PZ 97-36 REQUEST OF GLENN THURMAN, INC., FOR A SPECIAL USE PERMIT TO OPERATE A TEMPORARY BA TCHING PLANT ON TRACT 11 B, T. PECK SURVEY, ABSTRACT 1210 (LOCATED AT 8616 DAVIS BOULEVARD) APPROVED Mr. LeBaron explained that Glenn Thurman, Inc., currently has a Special Use Permit for this location and the applicant is requesting an extension through February 14, 1998. Chairman Barfield opened the public hearing and asked the applicant to come forward. Mr. Mike Curganoll represented Glenn Thurman, Inc., explaining that the pláht will continue to operate as it currently has. '~ Chairman Barfield called for any additional proponents. There being none, Chairman Barfield called for any oppohents. There being none the public hearing was closed. Mr. Bowen made the motion to approve PZ 97-36. Mr. Wood seconded the motion and it carried 7 - O. 8. PZ 97-35 QUEST OF MMN, INC. FOR A SPECIAL USE PE NCE STORE/CAR WASH AT THE SOUTHW ON OF DAVIS BOULEVARD AND NORT APPROVED ORA RNER OF THE RANT PARKWAY Mr. LeBaron e C-1 zoning distri uired for a car wash in the Chairman Barfield 0 forward. nd asked the applicant to come Mr. Mike Roberts present 100% brick with a sloped r putting in sidewalks. t. He explained that the facility will be phalt shingles and that they would be Chairman Barfield calle called for any oppone 'tional proponents. There being none, he none, the public hearing was closed. Mr. Wood made t built at the time 7-35 stipulating that sidewalks are 9. STAFF REPORT Baron reminded the Commissioners of the Annual Wo oning Commissioners in Hurst. / I 7(t. \ ¡-...- } 1(\ (/ / ,./ \ /""- ) /--......, Y SUB .,- ~- PZ 'I --. ...... "'-.------' ----..... "- "- ....... " " "- \ '<I,a 7 ,.7fe '<4('. 5 ,.He pl.}- L /' / I I ( _J -...... I / 5 f I ,./ ~ I ,./ / (.-,./1 4 ~...;... z ~. OIl! . "\ \ \ \ , I I U I I l.!; :~ l\ ,'3 , , ... ~ .. / '\..~~-:-.:./ T. , fa h:... 6.0 ,t,: ! /' ( " '!'Q tAu1 5.0 AC T. 4 j 5." .c , O~.. // -,~-..::;/ ....- - . T~ 14 tC ) !l1 ..C r' \J. ) ~ T" '41G ]." Ae T. )00 .]7 ..C T"I'" .:56. rq J.t.t .2' "C .. )&IA .'1 . ./iU .-1 !~ I rill 3J .7;U ACe r. ., fA ]A, 1.9) .toe - I I ~,~ I~ n.H" ~ ......... .'" _ ''1 -J rq 141! I. U 4C II' .- ,\ IQ \4' 29 17' t 11101 :n . . , T. 1.,. t ( I~ 'C .-1q~ !'It> 'I'tJËS I J'''¡S\J~VË'I' 1\'791 I I T1-JA 1/. ,me. ,. 'A1C J. '\... 2 . .0 - , J '" IC' . 13'1 ": ~.; r :------ ---- TA. "" -- - - ------:: I Q ...: .. fA IC" I.U ...e I I 'fA IC2 ._e. ..c J.1I1¡'¡E:S ¡.¡~ ~ :: r#J ~ ~ T'- I~" J ,.. ,, II' :: :: :I I ~..., II I.U .toC .; I ~ '.Ul. i! : ~ i! i! T~ 1-" _/ , 'III 1::' .,. 4C TA IC) J. '" aC fII. Ilel 1.0 . = CITY t U' IIC . 0 ~ ~ ~ '" '" '" ~ ~ 1 '" '" . ~ ~ ! 3 " : of :! ! i! i! I!! I!! I!! I!! - ,. '''' .." 4C '( FlANC~ '.1..1'" ..... .&C i ~ ø I '" In J. J. II "c l. ,. . I AC . . . " .. , , :r:::::T"' ..L!!. 'i1 n fA ,I( .. III .c \-:;) "laC' 2 '''' ,'C, ].. .c ¡ A ¡f: CITY OF NORTH RICHLAND HILLS Department: Planning and Inspections Council Meeting Date: 08/25/97 \.......- Subject: Request of H & M Food Systems for a Replat of Lot 6R, Agenda Number: PS 97-19 Block 3, Industrial Park Addition. (Located at 6301 Browning Court) H & M Foods is currently undergoing an expansion of their facility on Browning Court. As a part of this expansion process, H & M Foods has purchased adjacent properties which are being replatted to allow expansion of their food processing plant. The replat in question consists of two lots, one of which is a vacant lot, and the other contains a vacant building on the north side of Browning Court. The acquisition of the vacant lot will allow H & M Foods to construct a parking lot at this location and thereby alleviate the parking problems experienced at their present facility. The following issue is associated with this plat: 1. Sidewalks: The applicant is requesting a waiver of the sidewalk requirement since there are no other sidewalks in the industrial area. The Planning & Zoning Commission considered this replat at its August 14, 1997 meeting and recommended approval subject to engineering comments, but did not specifically address the sidewalk issue. If the City Council approves this replat as recommended by the Planning & Zoning Commission, sidewalks will be required on the north side of Browning Court as specified in the North Richland Hills Public Works comment letter. ..,. Additional comments are included on the attached NRH Public Works comment letter. The applicant has agreed to all comments except the sidewalk requirement. RECOMMENDA TION: It is recommended that the City Council approve the recommendation of the Planning & Zoning Commission. Source of Funds: Bonds (GO/Rev.) Operating Budget er Finance Review Account Number Sufficient Funds Available '- 'T ,Finance Director ~{¡~ CITY COUNCIL ACTION ITEM REQUEST OF MARIO C CONT ALDI ADDITION (L CITIES BOU re tract zoned C-1 that the applicant Mr. LeBaron explained that this is plans on developing as a doctor.:' Mr. Davis made the moti comments. subject to the engineers Mr. Ferguson 5. PS 97-19 REQUEST OF H & M FOOD SYSTEMS COMPANY FOR A REPLA T OF LOT 6R, BLOCK 3, INDUSTRIAL PARK ADDITION (LOCATED AT 6301 BROWNING COURT) APPROVED Mr. Wood stated that due to a possible conflict of interest he would be abstaining from the discussion and voting of this item. Mr. LeBaron explained that H & M Foods is expanding their facility on Browning Court and this replat will combine 2 lots into 1. Mr. LeBaron stated the applicant is requesting a waiver of the sidewalk requirement since none currently exist in this industrial park. Mr. Davis made the motion to approve PS 97-19 subject to the engineers comments. Mr. Bowen seconded the motion and it carried 6 - O. '--.- -- -; ---.-....'" P.Ol ,U,î'- r..,.\!( -tj' i.. ' ;;', :.,,.:, ~~ ....,:"..:~ I~J . 401 Her(]er>::¡" Stt<;el Forr WCf'1r" iexas 7610¡ I.BI7.:J35.4gg, FAX 1817877.1861 Gideon Toal f ',li\Pjf August 6, 1997 Julia W. Skare, P.E. City of North Richland Hills Public Works P. O. Box 820609 North Richland Hilla, Texas 76182-0609 RE: Final Platt . PS97-19 Industrial Park Addition Block 3, Lot 6R Dear Julia: We have received your review comments dated August 4, 1997, and offer these responses. Comments 1,2,3,4,5,6 and 8 will be included in our final submission of Platt and Site Plans. Per our telephone conversation these corrections will be submitted to Public Works prior to the Platt presentation to the City Council for final approval. With respect to comment #7 as addressed in our response letter fi"om Gary Curtis dated July 22, 1997 we are requesting a waiver of the sidewalk requirements along Browning Court and WuJiger Way. I hope this will clear all remaining issues with regards to this Platt. If you have further concerns please caD. Sincerely, Q~ ~::Dil1 Sr. Construction Manager JD:dwf cc: Lake Ranbolt, H & M Foods, 6350 Browing Ct., N.R.H. Texas 76180 Barry Lebaron, Director Planning and Zoning City ofN.R.H. File ~1UNIJCIsIc.AV'!JD CITY OF N*RTH RICHLAND HILLS Public Works MEMO TO: Planning and Zoning Commission August 4, 1997 Far~J -(0 J: 0/1 FROM Julia W. Skare, P.E., Staff Engineer 6-'-I-~c;7 SUBJECT: PS97-19; INDUSTRIAL PARK ADDITION; Block 3, Lot 6R; Final Plat We have reviewed the topographical and drainage documents submitted to this office on July 28, 1997 and the site grading plan submitted on July 29, 1997. The following items are for your consideration. 1. SITE PLAN The site plan should include dimensions for the curb radii and distance between approaches for existing and proposed approaches on both sides of Browning Court and Wuliger Way as previously requested. 2. GRADING PLAN Revisions are required on the submitted plan. The top of curb elevation at the midpoint on the east property line must be 18" below the discharge flow line on the flume located on Lot 4RA, Block 3 Industrial Park Addition. This information needs to be included on the grading plan. 3. DRAINAGE EASEMENT A 15 foot drainage easement is required adjacent to the south property line from the west property line to the ROW line of Browning Court. This revision is shown on the marked up plat. 4. DRAINAGE STUDY The review of the drainage study is addressed in a separate letter dated July 31 to the Engineer. 5. BUILDING SETBACK The building setback line for this lot needs to extend to the west property line as shown on the marked up plat. 6. SIGNATURES The appropriate signatures need to be added to the Owner's Acknowledgment and Dedication. The name of the President of H & M Foods is incorrectly shown on the Plat. This needs to be revised with the next submittal. In addition the surveyor's seal and signature will need to be added to the mylar of the Final Plat. P.o. Box 820609· North Richland Hills, Texas. 76182-0609 7301 Northeast Loop 820· 817-581-5521. FAX 817-656-7538 Planning & Zoning Commission Page 2 August 4, 1997 7. SIDEWALKS The Zoning Ordinance requires sidewalks adjacent to all public streets. The sidewalks need to be included with the construction plans for coordination purposes. The owner has requested a waiver of the sidewalk requirement along Browning Court. 8. STREET LIGHTING Street Lighting is required by Section 1-06 of the Design Manual. There are no street lights located along Browning Court or Wuliger Way. Public Works suggests street lights added to existing power poles in two locations. The locations of these lights will be addressed with the Plat for Lot AR. ~kJr.~ Jul W. Skare, P.E'. Staff Engineer JWS/pwm97116 cc: Kevin B. Miller, P.E., Assistant Public Works Director H & M Foods\6350 Browning Court, North Richland Hills, TX 76180. Gideon Toal, Jack Dill\1401 Henderson Street, Fort Worth, TX 76102 CITY OF NORTH RICHLAND HILLS Department: Planning and Inspections Council Meeting Date: 08/25/97 '- Subject: Request of Mario Contaldi for a Final Plat of Lot 12, Block Agenda Number: PS 97-34 1, Contaldi Addition located at the southwest corner of Mid- Cities Boulevard and Abbott Avenue. Mr. Mario Contaldi is the applicant and developer of a .62 acre tract of land located at the southwest corner of Mid-Cities Boulevard and Abbott Avenue. The proposed final plat will create a single lot subdivision. Mr. Contaldi proposes to build a doctors office at this location. The tract is currently zoned C-1 Commercial and a doctors office is a permitted use in this zoning district. The following issues are associated with this plat: 1. Masonry Screening Wall: A masonry screening wall is required where this lot abuts residentially zoned property on the south side of the lot. The applicant has agreed to this requirement. 2. Sidewalks: Sidewalks are required where this lot abuts Mid-Cities Boulevard and Abbott Avenue. The applicant has agreed with this requirement. Additional comments are included on the attached comment letter from the North Richland Hills Public Works Department. The applicant has agreed with all engineering comments. '-- The Planning & Zoning Commission reviewed this Final Plat at its August 14, 1997 meeting and recommended approval as presented. RECOMMENDATION: It is recommended that the City Council approve the recommendation of the Planning & Zoning Commission. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Account Number Sufficient Funds Available 'J ,Finance Director '-I ~t~ CITY COUNCIL ACTION ITEM ~ , I ~~.! ~ :1;; ( .J. _ . ~.;.. David C. Moak, R.P.L.S. C01UIuic.nt David W. Myers, R.P.L.S. Pr~f\ -----~.......,~- ;;:¡-(-';ç"-:J~Q.L t-1C¡':'K 3L.iR'.'E'rOR:3 :h!: p;:.~ in / . . . '--' I" r'- J __ David c. Mo"'Mìh~yors, Inc. RClist~r~d '.¡-~~s'l* ts'ftd SUTVcyorS '. .- " , : .. Tex~s . New MClltic:o . Arizona . Nev::Id:l · Acrea¡c · Topography · SubWvisíons · Loan Survcys · Invcsoptive Surveys · Construction Layout July 30, 1997 City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Attn: Julia W. Skare, P,E., Staff Engineer Je: PS97-24; u:rr 1, BI.CCK 1, CONrALDI ADDITION, Final Plat. Dear .Julia, Per Kevin Miller's letter to Ba:ry leBaron, r have reviewed the conrnents and have addressed them a5 follows: Item 1) Item 2) Item 3) Item 4) Item 5) Item 6) Item 7) Item 8) Itern 9) The applicant has agreed to furnish the requested information and is in the process of addressing ~his item with a cons~ltanti The applicant has agreeè to furnish the requested information and is in the process of addressing this item with a consultant; ~his item has been addressed as requp.sted (see plat); The applicant has agreed to furnish the requested ínfo~a~ion and is in the process 0: addr~sin9 this ite~ with a consultant; The applicant has agreed to ~urnish the :equested information and is in the process of addressing this it~~ wi~h a consultant; The appropriate signatures and s~rveyor's seal with signature will be added to the mylars upon approval and wh~n ready to file; This item has been addressed as requeSted (see plat); The applicant has agreed to furnish the requested information and is in the process of addressing this item with ù co~ultan~; The applicant has agreed to furnish the requested information and is in the process of addressing this item with a consultant; If you should have any questions or need any further informa~ion, please do not h~sitate to call. ~_st~y~ò'" ...- Davld W. Myers ~LS 4565 CC; Mario Contaldi 105-8 Bedford Rd. · Bedford. TexJu 76022·6208 · Metro (817) 268-2211 . Fait (8] 7) 282-0401 Mcmt:cr TCIIaI Society or Ptl'(CNiocMI s.Ir>CyOn" 4mcficen COIIlte.. oa S"rvc,ina4 t.teþ )lq ./ ~ CITY OF N$RTH RICHLAND HILLS Public Works July 30, 1997 MEMO TO: Planning and Zoning Commission FROM: Julia W. Skare, P.E. Staff Engineer SUBJECT: PS97-34; CONTALDI ADDITION; Block 1, Lot 1; Final Plat We have reviewed the subject documents submitted to this office on July 30,1997. The following items are for your consideration. 1. GRADING PLAN Public Works is not opposed to a site specific grading plan by a Registered Civil Engineer in lieu of a Drainage Analysis. The plans will need to be submitted prior to or in conjunction with the building permit application. 2. SANITARY SEWER The proposed lot will need to connect to the sanitary sewer manhole at the southeast corner of Abbott Drive and Mid-Cities Boulevard. If a 4" service is required, the City will make the bore under Abbott Drive and the connection to the manhole at the developers expense. If a 6" line is necessary, a Utility contractor shall make the improvements and the line will end with a manhole. The sanitary sewer main will be located in the ROW or in a sanitary sewer easement. This information has not been submitted in writing or on a utility plan. 3. DRIVEWAY SPACING Due to the minimum driveway and street entrance spacing allowed on Major Collectors, only one driveway approach will be allowed on Mid-Cities Boulevard. This approach will need to meet the criteria as outlined in the Public Works Design Manual. The owner will need to submit a site plan with this information with his building permit application. 4. SCREENING WALL For all new construction on property zoned Commercial which abuts any single-family or two-family residential zoning district, a permanent screening wall of masonry type construction, shall be erected prior to the issuance of a Certificate of Occupancy per the Zoning Regulations, Section 920. Plans for the wall have not yet been submitted. The plans will need to be submitted prior to or in conjunction with the building permit application. P.O. Box 820609. North Richland Hills, Texas. 76182-0609 7301 Northeast Loop 820· 817-581-5521 . FAX 817-656-7503 --._---~_._,...~---,----"'----_. ....."'~--~-- 5. SIGNATURES The appropriate signatures need to be ë:ldded to the Owner's Acknowledgment and Dedication. In addition, the surveyor's seal and signature need to be included with the mylar of the Final Plat. 6. SIDEWALKS The Zoning Ordinance requires sidewalks adjacent to all public streets. The sidewalks will need to be included with the construction plans for coordination purposes. 7. STREET LIGHTING Street Lighting is required by Section 1-06 of the Design Manual. The locations of any existing street lights need to be shown on the plans to confirm compliance with current ordinances. Any additional street lights which may be required based on current ordinances need to be coordinated with Public Works and TU Electric. The cost for installation of any additional street lights will be paid by the developer directly to TU Electric. This information has not been submitted. This review was based on the Final Plat submittal. The intention of this letter is to comment on items of significant importance to the general concept. A detailed review will be processed when the final plans are submitted. The marked-up blue lines need to be returned with the next submittal. ~& Jf: Jh,~ JaW. Skare, P ~. St ff Engineer JWS\pwm97112 CC: Gregory W. Dickens, P.E., Public Works Director Kevin 8. Miller, P.E., Assistant Public Works Director Barry LeBaron, Director of Planning & Inspection Services Moak Surveyors\P.O. Box 1034\Hurst, Texas 76053 Mario Contaldi\5600 Rufe Snow Drive\NRH, Texas 76180 4. PS 97-34 REQUEST OF MARIO CONTALDI FOR A FINAL PLAT OF LOT 1, BLOCK 1, CONT ALDI ADDITION (LOCATED IN 1HE SOUTHWEST CORNER OF MID- CITIES BOULEVARD AND ABBOTT AVENUE) APPROVED Mr. LeBaron explained that this is a .62 acre tract zoned C-1 that the applicant plans on developing as a doctor's office. Mr. Davis made the motion to approve PS 97-34 subject to the engineers comments. Mr. Ferguson seconded the motion and it carried 7 - o. 5. PS 97-19 EST OF H & M FOOD SYSTEMS COMPANY FO LOCK 3, INDUSTRIAL PARK ADDITION BROWNING COUR LAT OF LOT ED AT 6301 Mr. Wood stated from the discussion of interest he would be abstaining oods is expanding their facility on Browning into 1. Mr. LeBaron stated the applicant 'rement since none currently exist in . .. e motion to approve PS 97- owen seconded the motion and it carried 6 - O. CITY OF NORTH RICHLAND HILLS Department: Legal Council Meeting Date: 08/25/97 Subject: Interlocal Agreement with the City of Watauga for the Agenda Number: GN 97-83 Purchase of Fuel from North Richland Hills - Resolution No. 97-36 The City was recently contacted by the City Manager of Watauga who was requesting that we research the feasibility of permitting them to fuel their vehicles at our Service Center Complex until they are able to install a new fleet fueling system. The Director of Support Services determined that we could meet their needs and cover our expenses by adding ten cents ($.10) per gallon to the cost we pay for fuel. The Director then met with the Watauga City Manager and reached an agreement to provide·acœss, reporting and billing for this amount. This arrangement will not have any adverse impact on our normal operation and the additional cost per gallon will cover our expenses for purchasing, invoicing and maintaining the records for Watauga. Watauga anticipates having their new fueling system in operation by spring so the agreement has been drafted to be effective for a period of one year. The attached Interlocal Agreement deals with this purchase of fuel from our City by the City of Watauga. The Director of Support Services has worked out the details whiCh are embodied in the Interlocal Agreement. Recommendation: It is recommended that the City Council pass Resolution No. 97-36 authorizing the Mayor to sign the Intertocal Agreement. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budge Other Acet. Number Sufficient Funds Available F1Iwtc. o..c. 1 Page 1 of RESOLUTION NO. 97-36 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The Mayor be, and is hereby, authorized to execute the Interlocal Agreement with the City of Watauga providing for the sale of gasoline and diesel fuel to the City of Watauga, as the act and deed of the City. PASSED AND APPROVED this 11th day of August, 1997. APPROVED: Tommy Brown, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex Mcentire, City Attorney STATE OF TEXAS I COUNTY OF TARRANT § INTERLOCAL A("....~RMRNT WHEREAS, the Qty of North Richland Hills purchases all of its gasoline and diesel fuel in compliance with bidding procedures established by state law and its ordinances; and WHEREAS, Watauga does not have an available facility or cost effective system for dispensing gasoline and diesel fuel to its city owned vehicles; and WHEREAS, representatives of the City of North Richland Hills and the City of Wataup have determiM.d that it is in the best ÎDterests of both cities for North Richland Hi11a to sdl pantine and diesel fuel to the Qty of Wataup for a price equal to cost plus ten cents ($.10) per pion; NOW, THlurR1lORB, for and in consideration of the mutual covenants, conditions, and promises expressed berein, the Cty of North Ricb1and Hills and the Qty of Wataup aaree as foDows: L ~<iI....M1tNT The. Gty of North Ricbland Hills (hereinafter "NRH") agrees to seU and the City of Watauga (hereinafter "Watauga") a¡rees to purchase an undetermined amount of gasoline and diesel fuel at 7200 a Dick FISher Drive South. Access and availability shall be prOYided seven (1) days per week and twaty four (24) hoUlS a day. NRH hereby agrees to provide Watauga with the adequate access cards necessary for Wataup vehicles to receivc ~Knl:ine qd diesel fucl D. PAV'M'RNT TR.M~ NRH sbaD pnwide a statement each month to Watauga debiting the amount of gasoline and diesel fuel dispensed to ~h of Wataup·. city owned vebidea; the respective price per gallon; and the IOta! amount owed by Wataup to NRH. Wataup shaD pay NRH within fourteen (14) days of the receipt of the statement. Wataup sbal1 make payments for the service the subject of this Agreement from cmrent revenues available to Watauga. 1 DL . nJÇE The price per pJlon of gasoline to be payed by Watauga shall be determined on a monthly buiJ by determining the C051 that NRH inc:urred per pllOD of ¡aso1iDe during that monthly period, and then addjDg ten cents ($.10) per gallon. The price of diesel fuel shall be determined in the same manner. IV. ~ This Aørccmem shal1 be in effect for a period of twelve montbs from the cffective date of the AørccmeDt; unless the agreement is ~ terminated earlier by both parties. v. Dn.COD ~n; NRH and Wataup agree that tbjs Aøreement shaD take effect only upon adoptioD and ratification by the 1000cnUng bodies of each city. SIGNED this the day of . 1997. CITY OF WATAUGA, TEXAS: CITY OF NORTH RIaILAND }ßT .T ~, TEXAS: Mayor ATfEST; Mayor ATfEST: Oty Secretary City Secretaly APPROVED AS TO FORM AND lEGALITY: APPROVED AS TO FORM AND LEGALITY: Oty Attorney Cty Attorney 2 STATE OF TEXAS . COUNTY OF TARRANT . ~ Ar..R.RMIlJn' WIIEREAS, the Cty of North Richl.nð Hi11a purchases aU of its psoliDe and diesel fuel in compUance with bidding procedures mabUshed by state law and its ordinances; and WIIEREAS. Wataup does Dot have an available facility or cost effective system for dispensÌD8 psoline and diesel fuel to its city owned vehic1a¡ aDd WIŒltI'AS, representatives of the City of North RichlaDd Hills and the City of Wataup have determi~.d that it is in tile best ÌDterests of both cities for North Richland Hilla to seD pw~ aDd diesel fuel to the Cty of Wataup for a price equal to cost plus ten œDb (S.10) per pion; NOW. TMIf..-mroJUr., for and in COD&ideration of the mutual COYeDaDtJ, CODditiODl, IDd prnmi~ expressed be.tem, the aty of North Rk:hJaDd Hß1s aDd the City of Wataup aaree as fo1Jows: L AGBIIHIta The. aty of North Rich1and Hills (hereinafter "NRHj apecs to sell aDd the City of Wataup (herciDaftcr "Wataupj a¡œes to pu.n:bue aD 1JDdetemdJ'ed amount of psoline and diesel fuel at 7200 a DicIt Pisber Drive South. AcceII and availabiJity 8ha11 be prOYided seven t1) days per week aDd twenty four (24) houa a day. NRH hereby apees to provide Wataup with die adequate acœss cards DeCeSI&ry for Wataup vehicles to receive psoJiDe qd diesel ~ D. PAYMRNT 'l'lmU~ NRH sbaJ1 provide a statement each moDtb to Wattup detaiH." the amount of plOw aDd dietel fuel dispeDsed to ~ of Wataup'. rJty 0WDeCI vebidea; the ~ price per plOD; &:ad the total amount owed by Wataup to NRH. Wataup shaD pay NRH within fourteen (14) days of tbe receipt of the statement. Wataup sbaIl make payments tor the service the subject of this Apeement from current revenues available to Wataup. 1 --~--_._-_.,._.._~_._"'~._,.. '--~'-"~'-- DL .lIIœ The price per pJloD of pso1iDe to be payed by Wataup Ihall be determined on . monthly buis by deteminÌ'11 the coat that NRH iDaarred per .allOD of psoline durina that monthly period, and then addiug ten cents (S.10) per gallon. The price of dicscl fuel shall be determiJ'ed in the same manner. IV. ...... This A¡reement IhaU be in effect for a period of twelve months from the effective date of the A¡recmeDt; \IDleu the agreement is apreuJy terminated earlier by both parties. v. III'I'&UYI..DAI NRH and Wataup aaree that this A,reemeDt shaD tab effect only upon adoptiOD and radcadon by the pemiDg bodies of eacb city. SIGNED this the day of . 1997. CITY OF WATAUGA, TEXAS: aTY OF NORTH RIOILAND }tIT J", TEXAS: Mayor A'ITEST: Mayor A1TEST: Cty Secretary City Secretuy APPROVED AS TO FORM AND LEGALITY: APPROVED AS TO FORM AND LEGALITY: QtyAttomey Cty Attorney 2 I CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: 8/25/97 Subject: Award of Bid on Teakwood r.Ollrt. Ph;::¡~A II Agenda Number: PW q7-1R The Teakwood Court residents have been experiencing flooding problems for several years. The City has spent $80,225.40 to help mitigate the flooding with the completion of drainage improvements (Teakwood Court Drainage Improvements, Phase I) on August 22, 1994. The May 5, 1995 storm indicated the need for additional drainage improvements. Bids were received for the Teakwood Court Drainage Improvements, Phase II project on July 29,1997. The low bidders are shown below: Bidder Earth Builders, Inc. Humphrey & Morton Construction, Inc. Larry H. Jackson Construction Alternate No.1 Grouted Rock Ri -Ra $553,799.75 (180 Calendar Days) $595,387.10 (250 Calendar Days) $612,575.75 180 Calendar Da $592,176.50 (180 Calendar Days) $690,187.30 (250 Calendar Days) $687,840.75 210 Calendar Da '--- This project will consist of constructing an 8' x 4' box culvert between the houses located at 7513 and 7517 Teakwood Court. A parallel 48" RCP will be installed under the street to Holiday Lane. At Holiday Lane an 8' x 4' box culvert will then be constructed across the undeveloped property to the channel. The following is an estimated schedule of construction: Award of Bid Preconstruction Conference Begin Construction End Construction August 25, 1997 September 5, 1997 September 24, 1997 March 22, 1998 The completion of this project will not only benefit the property owners on Teakwood Court, but the improvments will make it economically feasible for current and future development in the area. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Othe \.. ~ 13-53-05-6000 Acct. Number Sufficient Funds Available Fin...... DirectOt , ent Head Signature CITY COUNCIL ACTION ITEM Page 1 of CITY OF NORTH RICHLAND HILLS Department: Human Resources Council Meeting Date: August 25, 1997 Subject: Approve Exemption of City's Health Plan from HIPAA Agenda Number: GN 97-84 Requirements The federal government passed the Health Insurance Portability and Accountability Act (HIPAA) in 1996; this law mandates certain requirements for health insurance pl.ns. As a self-funded non-federal governmental health plan, the City may elect to exempt itself from the requirements of this legislation. Exempting the health plan from this legislation does not preclude the City from adopting any or all of the requirements in the Mure. Electing to exempt the plan from these requirements enables the City to maintain optimal flexibility in managing the plan. This election is required on an annual basis in conjunction with the plan year. Recommendation: It is recommended that the City Council elect to exempt the health plan from the HIPAA requirements fo the plan year October 1, 1997 to September 30, 1998. BE020 Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other Finance Review Acet. Number Sufficient Funds Av«llable Svnature ~J.~'j-~c~ CITY COUNCil. A;;;;;;;r¡;, ;'~'N Page 1 of 1 fI1Mnot DhCIIt r" CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 8/25/97 Subject: Setting Date for Public Hearings for 1997/98 City Budget, Agenda Number: Parks and Recreation Development Corporation and Crime Control District Budgets GN 97-85 It is necessary for City Council to set public hearings on the proposed 1997/98 City Budget, proposed projects and operations of the Park and Recreation Facilities Development Corporation, and the Crime Control and Prevention District Budget. A published notice will be required for each public hearing as per the City Charter and State law. The exact wording for each notice accompanies this cover sheet. Each hearing is set for September 8, 1997 beginning at 7:00 p.m. for the Park Corporation, 7:15 p.m. for the Crime Control and Prevention District and 7:30 p.m. for the City Budget. Recommendation: It is recommended that City Council set the date for the public hearings for September 8, 1997. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other rft ~ ¡Department Head Signature CITY COUNCIL ACTION Acct. Number Sufficient Funds Available Finance Director "\ Page 1 of NOTICE OF PUBLIC HEARING ON PROJECTS TO BE UNDERTAKEN BY NORTH RICH LAND HILLS PARK AND RECREATION FACILITIES DEVELOPMENT CORPORATION NOTICE IS HEREBY GIVEN that a public hearing is to be held by the Board of Directors of the North Richland Hills Park and Recreation Facilities Development Corporation during a meeting to be held at 7:00 p.m. on September 8, 1997 at the North Richland Hills City Hall City Council Chambers, 7301 N.E. Loop 820, North Richland Hills, Texas, on the Corporation funding and undertaking projects involving improvements and renovations to neighborhood and community parks (including, but not limited to, the construction of baseball and softball fields, neighborhood parks, building of hike and bike trails, the operations of the tennis center and the expenditure of funds to pay operating costs of city owned projects undertaken by the Corporation.) A more detailed description of the projects to be undertaken by the Corporation covered by this notice is available for review in the office of the City Secretary at City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. NOTICE OF PUBLIC HEARING ON PROJECTS NORTH RICH LAND HILLS CRIME CONTROL AND PREVENTION DISTRICT NOTICE IS HEREBY GIVEN that a public hearing is to be held by the Board of Directors of the North Richland Hills Crime Control and Prevention District during a meeting to be held at 7:15 p.m. on September 8, 1997 at the North Richland Hills City Hall City Council Chambers, 7301 N.E. Loop 820, North Richland Hills, Texas, on the proposed annual operating budget. The proposed budget is available for review in the office of the City Secretary at City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. NOTICE OF PUBLIC HEARING 1997/98 PROPOSED ANNUAL BUDGET NOTICE IS HEREBY GIVEN to all interested citizens in the City of North Richland Hills, that the City Council will hold a public hearing on the 1997/98 Proposed Annual Budget on Monday, September 8, 1997, during the regular City Council meeting at 7301 N.E. Loop 820, North Richland Hills, Texas, beginning at 7:30 p.m. in the City Council Chambers. The proposed budget is available for review in the office of the City Secretary at City Hall between the hours of 8:00 a.m. and 5:00 p.m. Monday through Friday. CITY OF NORTH RICHLAND HILLS Department: Legal Council Meeting Date: 8/25/97 Authorizing Eminent Domain on Hightower Drive Subject: Widening PrQj$Ct - Crosstimbers Lane to Meadow Creek Agenda Number: GN 97-86 Drive - Resolution No. 97-37 Staff has so far been unsuccessful in acquiring right-of-way or temporary construction easements as follows: Parcel No.6 Parcel NO.8 Parcel No. 9 Parcels No. 11 & 12 -- Parcel No. 13 Parcel No. 14 * Parcel No. 15 * Parcel No. 16 * Parcel No. 26 Parcel No. 28 Pendery Reagan Bland McCrory Lewis Strickland WCJ Rufe Snow 94 Mosley Dodd Famigletti * Temporary Construction Easement only. Negotiations are continuing and voluntary acquisition may still occur. Recommendation: It is recommended that Council pass Resolution No. 97-37 authorizing eminent domain proceedings, if the property cannot be purchased through negotiations. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Acct. Number Sufficient Funds Avaiilable Department Head Signature CITY COUNCIL ACTION FIMnCl Director Page 1 of RESOLUTION NO. 97-37 WHEREAS, the Hightower Drive Widening and Improvement Project has been authorized to protect the health, safety and general welfare of the City; and WHEREAS, each of the tracts identified below are needed for a public purpose in connection with said project for the public good and general welfare; and WHEREAS, the City Council finds it necessary for the City to exercise its power of eminent domain to acquire the below tracts for a public purpose in constructing said project. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The above findings are adopted. 2. The City staff is authorized to go forward with the acquisition of the tracts described below and in the event that the tracts cannot be purchased through negotiations, the City attorney is authorized to exercise the City's power of eminent domain by filing condemnation cases in a court with jurisdiction in such cases. The tracts are in the W. Mann Survey, Ab. 1010 and are identified by project parcels as follows: (1) Parcel NO.6 belonging to David S. And Marla E. Pendery and James and Bettye Jones; 0.0484 permanent street right-of-way; 0.0403 acres temporary construction easement. (2) Parcel NO.8 belonging to Timothy and Donna Reagan; 0.0266 acres permanent street right-of-way; 0.0269 acres temporary construction easement. (3) Parcel NO.9 belonging to C. E. Bland; 0.0102 acres permanent street right- of-way; 0.0338 acres temporary construction easement. (4) Parcel 11 belonging to Louis and Sally McCrory; 0.0011 acres permanent street right-of-way; 0.0268 acres temporary construction easement. (5) Parcel 12 belonging to Louis and Sally McCrory; 0.0570 acres permanent street right-of-way; 0.0470 acres temporary construction easement. 1 (6) Parcel 13 belonging to Dorothy Adelle Lewis; 0.0231 acres permanent street right-of-way; 0.0207 acres temporary construction easement. (7) Parcel 14 belonging to Roy and Eva Strickland; 0.0676 permanent street right-of-way; 0.0483 acres temporary construction easement. (8) Parcel 15 belonging to WCJ Rufe Snow 94; no permanent right-of-way; 0.0303 acres temporary construction easement. (9) Parcel 16 belonging to Ronald and Carol Mosley; no permanent right-of-way; 0.0133 acres temporary construction easement. (10) Parcel 26 belonging to Keith Dodd; no permanent right of way; 0.0212 acres temporary construction easement. (11) Parcel No. 28 belonging to Robert and Susan Famigletti; 0.0265 acres permanent street right-of-way; 0.0700 acres temporary construction easement 3. Each of the above tracts is further identified on the Right-of-Way Street Map for subject project, prepared by Surveyor Eddie L. Dunn, Inc., dated December, 1996, which is incorporated herein and made a part hereof by reference the same as if copied verbatim. PASSED AND APPROVED this 25th day of August, 1997. APPROVED: ATTEST: Tommy Brown, Mayor Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney 2 CITY OF NORTH RICHLAND HILLS ~ Department: Police Department Subject: ~~}o9~¡~~~t ~kc ~r;~~ing on Local Law Council Meeting Date: 8/25/97 Agenda Number: GN 97-87 On June 23, 1997, the City Council approved the City's Local Law Enforcement Block Grant application for the partial funding of a Police Officer. The City recently received notification from the U. S. Department of Justice that the grant application is in the approval process in the amount of $37,676. One of the requirements of the Grant is a public hearing regarding the proposed use of the payment under the Local Law Enforcement Grant program. Recommendation: It is recommended that the City Council set the public hearing for September 8, 1997. Finance Review L·· Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget _ Other _ ~ e~ H ad Signature - - . -ð~ CITY COUNCIL ACTION EM Page 1 of FIMIIC8 Director CITY OF NORTH RICHLAND HILLS \......- Department: Police Department Approval of Local Law Enforlcerneo.t Block Subject: ª-ånt AdvIsory ..6oarQ. Reso utlon 97 - 37 Council Meeting Date: 8/25/97 Agenda Number: GN 97-88 On June 23,1997, the City Council approved the City's Local Law Enforcement Block Grant application for the partial funding of a Police Officer. The City recently received notification from the U. S. Department of Justice that the grant application is in the approval process in the amount of $37,676. One of the requirements of the Grant is the establishment of a Local Law Enforcement Block Grant Advisory Board. The Board reviews funding and makes non-binding recommendations regarding the use of funds. The Board must include a representative from several community organizations specified by the Department of Justice. The organization and corresponding recommended representatives are as follows: Organization Name 1. Local Police Department Jerry McGlasson 2. Local Prosecutors Office Mike McEntire \ '-- 3. Local Court System Ray Oujesky 4. Local School System Mike Fritz ... Title Police Chief Prosecuting Attorney Municipal Court Judge Director of Transportation - BISD 5. Local Community Group Active in Crime Prevention Leza Dier President of Citizens Police Academy Alumni Association It is not anticipated that the Board will be active in the administration of the funding as its use is already specified under the original grant application. Recommendation: Staff recommends that the City Council approve Resolution 97- 37 Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ \ , Other ....... Acct. Number Sufficient Funds Available partment Head Signature CITY COUNCIL ACTION ITEM Finan.. Director Page 1 of RESOLUTION 97- 37 WHEREAS, the City of North Richland Hills recently applied for a grant from the U. S. Department of Justice to receive Local Law Enforcement Block Grant funds for 1997; and WHEREAS, The Department of Justice requires the City Council to appoint a Local Law Enforcement Block Grant Advisory Board to review programmatic funding and make nonbinding recommendations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, THAT the following individuals are hereby appointed to the Advisory Board: 1. Jerry McGlasson 2. Mike McEntire 3. Ray Oujesky 4. Mike Fritz 5. Leza Dier PASSED BY THE CITY COUNCIL on this 25th day of August, 1997. APPROVED Tommy Brown, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City CITY OF NORTH RICHLAND HILLS '---- Department: Finance 1 Public Works Council Meeting Date: 8/11/97 Subject: Authorize Contracl with RadOAr MAtAr Agenda Number: pi J q7 -68 Council has authorized the conversion to telemetric water meters using the Badger Meter system. As a result of this conversion the Badger meter is the only unit compatible with the system. Historically the City has ordered and installed approximately 3,000 meters in new construction or replacement annually. With this in mind Staff recommends that Council authorize an annual contract with Badger Meter to stay within State and City guidelines. Listed below are the prices submitted by Badger Meter Company for this annual contract. The prices listed are the same as last year. Transponder Meter with Trade-In Meter Size Meter Only Only Telemetric Device Allowance 3/4" $ 24.30 $119.90 $143.45 $ 3.45 1" $ 68.52 $119.90 $188.42 $ 5.75 2" $245.00 $141.68 $386.68 $13.80 Recommendation: It is recommended City Council authorize an annual contract for the purchase of water meters with Badger Meter, Inc. at the prices listed above. Source of Funds: Bonds (GO/Rev.) Operating Budget -X- Other Finance Review 02-11-01-6725 Acet. Number 02-11-01-6750 Sufficient Funds Available - Ign ture CffY COUNCIL ACTION FlnMCO Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 8/25/97 PU 97- 69 Subject: Contract with Tarrant County for Collection of City Property Agenda Number: Taxes Tarrant County has been collecting property taxes for the City of North Richland Hills since October 1993. During this time, we have continually evaluated the performance of the Tarrant County Tax AssessorlCollector's office and are pleased with the County's collection performance, its customer service, and the cost savings realized by the City. Tarrant County has submitted a contract for the upcoming tax year's collection services, and this is attached for Council consideration. The contract is essentially the same as the one Council approved for the past four years, with the 40¢ cost per transaction remaining the same. The contract is for the 1997 tax year and can be terminated by providing 60 days written notice. Recommendation: It is recommended that City Council approve the contract with Tarrant County for tax collection services beginning October 1, 1997. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other Acct. Number Sufficient Funds Available , f~ ~~, . ~ De rtment Head Signature CITY COUNCIL ACTION Finance Director Page 1 of STATE OF TEXAS X X COUNTY OF TARRANT X AGREEMENT Agreement made this _day of ,1997, by and between June Garrison, Tarrant County Tax Assessor-Collector, and Tarrant County, hereinafter referred to as ASSESSOR/COLLECTOR, whose address is 100 E. Weatherford Street, Fort Worth, Texas 76196-0301, and the City of North Richland Hills hereinafter referred to as CITY, whose address is P. O. Box 820609, North Richland Hills, Texas 76182-0609. PURPOSE OF AGREEMENT The purpose of this Agreement is to state the terms and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the CITY. NOW THEREFORE, in consideration of the mutual promises herein contained, the parties hereto agree as follows: I. SERVICES TO BE PERFORMED The ASSESSOR/COLLECTOR agrees to collect the taxes due and owing on taxable property upon which the CITY has imposed said taxes. The ASSESSOR/COLLECTOR shall PERFORM THE SAID SERVICES IN THE SAME MANNER AND FASHION AS TARRANT COUNTY COLLECTS ITS OWN TAXES due and owing on taxable property situated within its boundaries. The services performed shall include, but not be limited to: receiving information from the Tarrant Appraisal District for purposes of the Certified Appraisal Roll, and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and Truth in Taxation calculations as required; the transmittal of tax statements via the U.S. Mail or electronic transfer of data; and rapid deposit payment processing. All CITY disbursements, made by check or by electronic transfer (wire), for collected tax accounts will be made to the CITY on the day the County Depository Bank indicates the mandatory assigned "float" period has elapsed and the funds are posted to the collected balance. If any daily collection total is less than one hundred dollars ($100.00), the disbursement will be withheld until the cumulative total of taxes collected for the CITY equals one hundred dollars ($100.00), or at the close of the month. II. REPORTS The ASSESSOR/COLLECTOR will provide the CITY the following reports, if requested: Daily: General Ledger Distribution Report Weekly: Detail Collection Report (Summary) Monthly: Tax Roll Summary (Totals Only) Month End Report Detail Collection Report (Summary) General Ledger Revenue & Expense Report Agriculture Rollback Collection Report Delinquent Tax Attorney Tape (Exhibit A) Annual: Paid Tax Roll Delinquent Tax Roll Current Tax Roll Other requested reports that require programming: Other reports requiring computer run-time: $ 25.00 per hour $350.00 per hour III. AUDITS The ASSESSOR/COLLECTOR will provide to the CITY auditor necessary explanation of all reports and access to ASSESSOR/COLLECTOR in-house tax system computer terminals to assist the CITY auditor in verifying their audit samples of the financial data previously provided by the ASSESSOR/COLLECTOR during the past audit period. If the CITY elects to have their auditors conduct a "computer system assurance review audit" requiring assistance from ASSESSOR/COLLECTOR system's programmers and accountants, the fee is $660.00 per day, which will be deducted from the CITY'S current collections at the end of the month. Page 2 of6 IV. COMPENSATION In consideration of the services to be performed by the ASSESSOR/COLLECTOR, compensation for the services rendered will be a rate of forty cents (S.40) per financial transaction. A financial transaction is defined as when a CITY account is credited with a payment or debited for a refund. v. TAX RATE REQUIREMENT The CITY will provide the ASSESSOR/COLLECTOR, in writing, their newly adopted tax rate and exemption schedule to be applied for assessing purposes no later than 2:00 p.m., Thursday, September 18, 1997. Under authority of Section 31.01 (h) of the Property Tax Code, any additional cost of printing and mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to the CITY. If the CITY wishes their collection reports to be broken out as to maintenance and operation fund and interest and sinking fund, then the notice advising of the new tax rate must set out the separate rates, as well as the total rate. The tax rate and the exemption schedule for each of the last five (5) years in which an ad valorem tax was levied, or all prior years where there remains delinquent tax, must be furnished in writing to the ASSESSOR/COLLECTOR VI. TERM OF AGREEMENT This Agreement shall become effective as of the date hereinabove set out, and shall continue in effect during the 1997 tax year, unless sooner terminated by providing sixty (60) day written notice, as outlined in paragraph XI. VII. COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES, AND REGULATIONS In performing the services required under this Agreement, the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, case law, opinions of the Texas State Attorney General, Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control, the ASSESSOR/COLLECTOR shall immediately notify the CITY of that fact and the reasons therefor. Page 3 of6 VIII. DEPOSIT OF FUNDS All funds collected by the ASSESSOR/COLLECTOR in the performance of the services stated herein for the CITY shall be promptly transferred to the account of the CITY at their depository bank. Electronically transferred funds incur an additional fee which will be charged back to the CITY and deducted from those collected funds. If the CITY desires their tax disbursements to be made by electronic transference of funds (wire) the ASSESSOR/COLLECTOR assumes no liability for the funds after initiation of the electronic transference of the CITY'S funds from the County Depository to the CITY'S designated depository. IX. REFUNDS Refunds will be made by the ASSESSOR/COLLECTOR. The ASSESSOR/COLLECTOR will advise the CITY of changes in the tax roll which were mandated by the Tarrant Appraisal District. The ASSESSOR/COLLECTOR will not be responsible for refunds on prior year paid accounts unless the prior year paid accounts for the past five (5) years are provided to the ASSESSOR/COLLECTOR via computer magnetic tape in the exact computer layout as set out in Exhibit "B". All refunds of overpayments or erroneous payments due, but not requested, and as described in Section 31.11 of the Texas Property Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR. The contract must have been in force, actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the CITY'S jurisdiction. The proportional share is based upon the CITY'S percent of the tax account's total levy assessed at the time of receipting the over or erroneous payment. X. DELINQUENT COLLECTIONS The ASSESSOR/COLLECTOR will assess and collect the fifteen percent (15%) collection fee pursuant to Section 33.07 of the Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will disburse the amount directly to the CITY for compensation to a Firm under contract to the CITY. Page 4 of6 If the delinquent collection Attorney contracted by the CITY requires attendance of Tax ASSESSOR/COLLECTOR personnel at a court other than the District Courts in downtown Fort Worth, and the county is not a party, the employee's expenses and proportionate salary will be the responsibility of the CITY and will be added to the collection expenses and charged to the CITY. The ASSESSOR/COLLECTOR will not be responsible for the collection of prior year delinquent accounts unless all delinquent accounts information is provided to the ASSESSOR/COLLECTOR via computer magnetic tape in the exact computer layout as set out in Exhibit "B". XI. NOTICES Any notices to be given hereunder by either party to the other may be effected, in writing, either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the parties as they appear in the introductory paragraph of this Agreement, but each party may change this address by written notice in accordance with this paragraph. XII. MISCELLANEOUS PROVISIONS This instrument and the attachments hereto contain the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect except a subsequent modification in writing and signed by the parties. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained. This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. Page 5 of6 Executed on the day and year first above written, Tarrant County, Texas. BY: JUNE GARRISON TAX ASSESSOR/COLLECTOR TARRANT COUNTY DATE FOR THE CITY OF NORTH RICHLAND HILLS: BY: DATE TITLE: FOR TARRANT COUNTY: BY: TOM VANDERGRIFF TARRANT COUNTY JUDGE DATE Page 6 of6 EXHIBIT A TARRANT COUNTY TAX OFFICE NAME: DELINQUENT ACCOUNTS - MASTER FILE RECORD LAYOUT: DESCRIPTION ACCOUNT NUMBER ROLL CODE OWNER NAME I OWNER NAME 2 ADDRESS LINE I ADDRESS LINE 2 CITY STATE ZIP FILLER LEGAL DESCRIPTION 1 LEGAL DESCRIPTION 2 LEGAL DESCRIPTION 3 LEGAL DESCRIPTION 4 ACRES STREET NAME STREET NUMBER PIDN FIDUCIARY (Y OR N) FILLER TAD EXEMPTION CODE FILLER ENTITY CODES NON BILL CODE SPTB OVER 65 QUARTERLY PAYMENT (Y OR N) HALF PAYMENT (Y OR N) INSTALLMENT AGREEMENT DATE FILLER TAPE FORMAT: DENSITY: RECORD SIZE: BLOCK SIZE: COBOL PICTURE PIC X(I I). PIC X(O I). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC X(20). PIC X(02). PIC 9(09). PIC X(02). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC 9(11). PIC X(18). PIC 9(07). PIC X(30). PIC X(O 1). PIC X(02). PIC X(03). PIC X(O I). PIC X(45). PIC X(15). PIC X(03). PIC X(OI). PIC X(OI). PIC 9(06). PIC X(I5). ASCII LABELED 9 TRACK 6250 OR 1600 BPI 444 BYTES 13320 Page 1 of 2 EXHIBIT A (CONTINUED) TARRANT COUNTY TAX OFFICE NAME: DELINQUENT ACCOUNTS - RECEIVABLE FILE RECORD LAYOUT: DESCRIPTION ACCOUNT NUMBER TAX YEAR TAX UNIT FIDUCIARY (Y OR N) HALF PAYMENT (Y OR N) OVER 65 QUARTERLY PAYMENT (Y OR N) INSTALLMENT AGREEMENT DELINQUENCY DATE 3307 DATE BASE LEVY BALANCE DUE JUDGEMENT DATE SUIT NUMBER SUIT FILE DATE BANKRUPTCY NUMBER BANKRUPTCY FILE DATE FILLER COBOL PICTURE PIC X(II) PIC 9(02) PIC 9(03) PIC X(OI) PIC X(OI) PIC X(OI) PIC X(OI) PIC 9(06) PIC 9(06) PIC 9(09)V99 PIC 9(09)V99 PIC 9(06) PIC X(I5) PIC 9(06) PIC X(I5) PIC 9(06) PIC X(08) TAPE FORMAT: DENSITY: RECORD SIZE: BLOCK SIZE: ASCII LABELED 9 TRACK 6250 OR 1600 BPI 110 BYTES 16500 Page 2 of 2 YYMMDD YYMMDD YYMMDD YYMMDD YYMMDD EXHIBIT B TARRANT COUNTY TAX OFFICE NAME: DELINQUENT ACCOUNTS - MASTER FILE RECORD LAYOUT: DESCRIPTION ACCOUNT NUMBER PIDN PROPERTY LEGAL DESCRIPTION 1 PROPERTY LEGAL DESCRIPTION :2 PROPERTY LEGAL DESCRIPTION 3 PROPERTY LEGAL DESCRIPTION 4 OWNER NAME 1 OWNER NAME 2 OWNER ADDRESS OWNER CITY OWNER STATE OWNER ZIP COBOL PICTURE PIC X(l1). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC X(20). PIC X(02). PIC 9(09). TAPE FORMAT: DENSITY: RECORD SIZE: BLOCK SIZE: ASCII UNLABELED 9 TRACK 6250 OR 1600 BPI 282 BYTES 14100 .- Page 1 of 4 EXHIBIT B (CONTINUED) TARRANT COUNTY TAX OFFICE NAME: DELINQUENT ACCOUNTS - RECEIVABLE RECORD RECORD LAYOUT: DESCRIPTION COBOL PICTURE ACCOUNT NUMBER PIC X(1 1). TAX YEAR PIC 9(02). TAX UNIT PIC 9(03). CITY, lSD, CED TOTAL APPRAISED VALUE PIC 9(1 1). LAND VALUE PIC 9(11). IMPROVEMENT VALUE PIC 9( 11). AGRICULTURAL EXCLUSION PIC 9(11). DEFERRED AMOUNT HOMESTEAD EXEMPTION PIC 9(11). OVER 65 EXEMPTION PIC 9(11). DISABILITY EXEMPTION PIC 9(11). VETERAN EXEMPTION PIC 9(11). PRORATED VALUE PIC 9(1l). FREEPORT EXEMPTION PIC 9(1l). TAX ABATEMENT PIC 9( II). SOLAR EXEMPTION PIC 9(11). HISTORIC EXEMPTION PIC 9(1 I). TAXABLE VALUE PIC 9(1 I). BASE LEVY PIC 9(09)V99. LEVYIBALANCE DUE PIC 9(09)V99. LEVY PAID PIC 9(09)V99. TOTAL PAID PIC 9(09)V99. (INCL. BASE LEVY, P&I, AnY FEES, COURT COSTS AND ABSTRACT FEES) LEVY REFUND DUE PIC 9(09)V99. REFUND DUE DATE PIC 9(06). YYMMDD FROZEN YEAR PIC 9(02). FROZEN AMOUNT PIC 9(09)V99. DELINQUENCY DATE PIC 9(06). YYMMDD 3307 DATE PIC 9(06). YYMMDD AG TYPE PIC 9(01). FULL Y EXEMPT FLAG PIC X(OI). YIN PA YMENT TYPE PIC X(OI). (INCL. S - SPLIT PAYMENT, Q - QUARTERLY PAYMENT, P - PARTIAL PAYMENT) SUIT NUMBER PIC X(I5). BANKRUPTCY NUMBER PIC X(I5). COURT COSTS DUE PIC 9(06)V99. ABSTRACT FEES DUE PIC 9(06)V99. FILLER PIC X(05). TAPE FORMAT: DENSITY: . RECORD SIZE': BLOCK SIZE: ASCII UNLABELED 9 TRACK 6250 OR 1600 BPI 310 BYTES 15500 Page 2 of 4 EXHIBIT B (CONTINUED) TARRANT COUNTY TAX OFFICE NAME: DELINQUENT ACCOUNTS: PAYMENT TRANSACTION RECORD RECORD LAYOUT: DESCRIPTION COBOL PICTURE ACCOUNT NUMBER PIC X(Il). TAX YEAR PIC 9(02). TAX UNIT PIC 9(03). CITY, lSD, CED DEPOSIT NUMBER PIC 9(10). CHECK NUMBER PIC X(15). RECEIPT NUMBER FOR PAYMENT PIC X(08). PAYMENT DATE PIC 9(06). YYMMDD PAYMENT TYPE PIC X(OI). (INCL. S - SPLIT PAYMENT, Q - QUARTERLY PAYMENT, P - PARTIAL PAYMENT) TOTAL AMOUNT PAID PIC 9(09)V99. (INCL. BASE LEVY, P&I, A TrY FEES, COURT COSTS AND ABSTRACT FEES) BASE LEVY PAID PIC 9(09)V99. P&I PAID PIC 9(09)V99. A TIORNEY FEES PAID PIC 9(09)V99. COURT COSTS PAID PIC 9(09)V99. ABSTRACT FEES PAID PIC 9(09)V99. REFUNDS PAID TO CUSTOMER PIC 9(09)V99. DATE REFUNDS MADE TO CUSTOMER PIC 9(06). YYMMDD FILLER PIC X(OI). TAPE FORMAT: DENSITY: RECORD SIZE: BLOCK SIZE: ASCII UNLABELED 9 TRACK 6250 OR 1600 BPI 140 BYTES 7000 ." Page 3 of 4 NOTES: 1) Account numbers are right-justified and padded with leading zeroes. 2) PIDNs are left-justified and padded with trailing blanks. 3) Suit numbers and bankruptcy numbers are left-justified and padded with trailing blanks. 4) All alphanumeric fields are left-justified and padded with trailing blanks. All numeric fields are right- justified and padded with leading zeroes. All alphanumeric fields are filled with blanks and all numeric fields with zeroes, if not available. 5) The RECEIVABLE RECORD file includes delinquent accounts, refunds due, and five (5) years history (prior to the current year) of accounts paid in full. 6) If a levy refund is due for an account, the refund should be placed in the LEVY REFUND DUE field in the RECEIVABLE RECORD. 7) The PAYMENT TRANSACTION RECORD file includes five (5) years of history. 8) The PAYMENT TRANSACTION RECORD includes three (3) different types of payments: a) court costs and abstract fees b) levy, P&I and attorney fees, and c) refunds made to customers. Page 4 of 4 ;-. " CITY OF NORTH RICHLAND HILLS Department: Administration Approval of Youth Advisory Committee - Ordinance No 2228 Council Meeting Date: 7/28/97 Subject: Agenda Number: ~N ~7 -AQ At the July 14, 1997 Pre-Council Meeting, the City Council received a report from a Council Committee regarding the creation of a Youth Advisory Committee that would consist of high school students whose function would be to provide input to City Council regarding issues affecting the youth as well as involving youth in volunteer and leadership activities. At that Pre-Council Meeting staff was requested to prepare an ordinance that would establish this Committee. Ordinance No. 2226 has been prepared that would establish the Youth Advisory Committee and consist of 16 members, with each Council Member appointing two students. These students would be from grades 9th through 12th and would reside in the City of North Richland Hills. If Council elects to approve creation of a Youth Advisory Committee, appointments to the Committee can be made at a subsequent Council Meeting. This would then allow the Committee to begin its work in the fall term 1997. Recommendation: It is recommended that the City Council consider approval of Ordinance No. 2226. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other Acct. Number Suffici~nt Funds Available I~ Department Head Signature CITY COUNCIL ACTION FlIIIIIICI Dnctor Page 1 of ORDINANCE NO. 2226 WHEREAS, the City Council of the City of North Richland Hills recognizes the value of input of youth in activities in North Richland Hills; and WHEREAS, the City Council believes it is important to involve youth in leadership and volunteer activities; and WHEREAS, the youth of North Richland Hills can help to continue the vision of quality of life for our citizens in the future; BE IT ORDAINED by the City Council of the City of North Richland Hills, Texas that there is hereby created a Youth Advisory Committee for the City of North Richland Hills, Texas with the following duties and responsibilities and subject to the following terms: 1. The Youth Advisory Committee will consist of 16 members, all of whom shall be students in the 9th through 12th grade levels, and reside in the City of North Richland Hills. 2. All Committee Members will initially be appointed by the City Council, with the Mayor and City Council Members each appointing two members. The initial term of office will be for one year. Subsequent members will be selected from an application process that is developed by the Youth Advisory Committee and approved by the City Council. The terms of office will end on May 31 of each year and new members shall be appointed to begin service on May 31 of each year. 3. The Committee shall elect from its membership a Chair, Vice-Chair, Secretary and Treasurer for one year terms of office. The initial group of officers shall be elected at the first meeting following the organizational meeting of the Committee. Subsequent officers shall be elected each year following the appointment of new members. 4. The function of the Committee shall be to serve as liaison between the City Council and the youth of the community on issues affecting youth, and to encourage the positive growth and development of youth by involving them in social, cultural, recreational and other drug and alcohol free activities. When requested by the City Councilor the City Manager, the Committee shall give advice and assistance on matters concerning the needs of youth. The Committee shall also develop and prepare an application process for future members of the Committee to be submitted to the City Council for review and approval. Page Two Ordinance No. 2226 5. The Committee shall hold meetings at least monthly, at times and places it may designate. All meetings of the Committee shall be in accordance with the Texas Open Meetings Law and all regular and special meeting notices shall be provided to the local newspaper and news media and the North Richland Hills City Council, as well as posted at all high schools. At all meetings of the Committee, the presence of a majority of the Committee Members then in office shall be necessary and sufficient to constitute a quorum. 6. In the performance of its function, the Committee is authorized to make recommendations to the City Council and the City Manager on: a) Policy matters affecting the youth of the community; b) Planning, organizing, coordinating and carrying out drug and alcohol free social, cultural, recreational and other activities for the youth of the community; c) Establishing guidelines, rules and procedures for participation in such activities; d) Making appropriate surveys to determine input from youth in the community regarding areas of interest or other needs of youth. 7. By January 31 of each year the Committee shall submit a written report the City Council on the status of its activities to date. By May 31 of each year the Committee shall submit a written report to the City Council of its activities for the entire year and an annual plan of work for the ensuing year. 8. Subject to the approval of the City Manager, the facilities and personnel of the City shall be made available to assist the Committee in carrying out its functions. 9. The Committee is authorized to develop bylaws, rules and procedures for the conduct of its authorized activities, subject to the approval of the City Council. Page Three Ordinance No. 2226 10. The City Manager shall appoint a staff member to attend and be liaison between the Committee and the City Council. PASSED AND APPROVED by the North Richland Hills City Council this the 28th day of July, 1997. APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City .,,- Funding Source: 1 The current budget for this project was approved in the 1996/97 Capital Projects Budget. The total General CIP amount budgeted was $597,000, which included engineering and right-of-way. Additional funds in the amount of $90,000 can be appropriated from the Drainage and Unspecificed Street Funds. Recommendation: Staff recommends Council award the contract to Earth Builders, Inc. for $553,799.75 (Alternate No.1, grouted rock rip-rap) for a period of 180 calendar days and revise the 1996-97 Capital Projects Budget as shown. CITY OF NORTH RICHLAND HILLS J:J:/? cT ~ ~ 9 r¿~ T 1'1 ~ Lc L .4 I'! r: ,/'::J E\R!{ I 1; ~ August 4, 1997 City of North Richland Hills Mr. Greg Dickens, Director of Public Works 7301 NE Loop 820 North Richland Hills, Texas 76180 Re: Recommendation of Award for Teakwood Court Drainage Improvements - Phase II Dear Mr. Dickens: Bids for the referenced project were received July 29, 1997. Earth Builders, Inc. was the low of four bidders with a bid of $553,799.75 and a construction time of 180 days. The engineer's estimate was $452,481.20. A breakdown of Earth Builder's bid and other bids received are shown on the attached bid tabulation. We have reviewed Earth Builder's bid, references, and statement of qualifications and have ·found nothing to warrant the disqualification of their bid. Therefore, we recommend that the project be awarded to the low bidder, Earth Builders, Inc. The award should be contingent on procurement of acceptable payment, performance, and maintenance bonds by Earth Builders. Earth Builders was incorporated in Texas in February 1996. Prior to incorporating, the company operated as a branch of Minn-Kota Excavating, a construction company primarily operating in Minnesota and the Dakota's. Earth Builders is owned by Kym and Kal Bergstrom, sons of the president and sole owner of Minn-Kota Excavating. Since incorporating, Earth Builders has completed projects in SOÿd, VVichita Fûl:s, Saginaw and Fort \^,orth. Since all the bids were significantly higher than the Engineer's estimate, we contacted Earth Builders and some of the other bidders to discuss their pricing methodology. Based on these conversations, we feel the primary reason for the high bid prices is the potential liability involved with constructing the box culvert and special inlet between the houses. From a design standpoint there is very little that can be done to reduce the potential liability. However, we have identified the following design and material modifications which may reduce the project's cost. 1. 2. 3. Replace the grouted rock rip rap with 6"concrete rip rap channel liner. Dispose of the excess channel excavation on site. Replace the 2:27 concrete backfill with sand or other flowable type backfill. 915 FLORENCE STREET FORT WORTH, TEXAS 76102 (8 ì 7; 336-5773 FAX i 3 ì ì; 336-2813 RECEIVED AUS - 6 1997 2001 W. IRViNG BLVD. IRViNG, TEXAS 75061 i972) 254-1765 METRO (972) 251-1627 FAX (972) 251·4348 We feel that these changes might result in a cost savings of $20,000 to $40,000. At the City's request and after the contract has been awarded, we will pursue these cost saving ideas with the contractor. If a reduction in the project price can be negotiated, a change order will be prepared for execution immediately after the contract is awarded. Please call if you would like to further discuss these cost savings ideas or if you have any additional ideas or needs. Sincerely, ~ Mark R. Berry, P.E. xc: Mike Curtis, P.E. enclosure (1) P,INRH96192IDOCSIAWARO.wPD 01 ~u137 11:13:07Tu".day GISNo:QOOl ~ML::¡o.amlmo ?'_OT:¡"Üwoo::.::¡ "!!'4C )'..:"'-)~. >= '" ~ :0 " « ',., - ,., < -J "¡".~K:: :":_: L.._ '.0 ::> « :0 :- ::> U '" z « :; OIJS i.1~=-C i.:-: ~ '" :: N.O.009E:~.O,::,P_~~~ O~. g , iì " ~ ~_--. --- ,.----- - - , I , , , I ¡; z '" « u :0 o o , '" '" 'J Z « 0:: :: :; - 5r.\~N::3 ~a I I I I I I I , I , I \ \ \ \ , \ \ \ I I ,-- , \ I I o '" '" U' '" u' c ::> '" .(, '; I-- I I --' ":==:=::''J.<::_'''':~:=::~.- - :-:":"':O:~=-:_--. ~ < 3 '.' '.0 ;-- < - - ~ >- -: -: ;: " - Teakwood 1:1. Drainage Improvements Phase II "'-.. -- -- - - ::; .:> o. :0 c :> ~ ::; " o o .. 3, ::> ö: ~ '" "- '" .:> " « o ~ .(, " ~... o <- " . =".'M:,O.r..I<:: o~ ,," ., '"' ~ o , ' ! =3ROCI("'OOO..:..C.I.:: ~ - -= « '?·-9~e:".rflll'ooo-:r- - g"- - --- i ':.W~~ r.-.ooo:~ i: ... .Q ," ",\Cl"ltO~" - o <II: .. o o « u '" = ====-~Jo~~ " " ::> - 'J 3;' A"~IO N c- o(, - ---- o. , 0( ~.. 'f,- RS:) :0''( :-O~. ......------ : :::--- .(, .(, o --==="'O~i"'''''''',:'5.r:" ~ W oJ' o "" --.:-_ J~!~~"'O\JQ_O _rU~""(~')r '" " " .(, '" oJ' o -.-- ._"'!.Irr_";r~ E HIGH r01lt:,R :.O~. --..- I ' I , , , , , , , , I I I I I , , I I I , I I r r I I I I , I I I r , , , I I r :-==---=-=-~~ :'I\I'JP r,.. I r I , r , I I r , , r I , " ==:rR"''''I(I( :9 ,0 " .. 0 ; 0 « .... U : '" Teakwood Ct . auc<c ~r Drainage ~OQr.,..:~o Improvements Phase·o~llo~rr~o ; " u 1\ 0 oJ <II: I '" ~ '" ~ I ~ I <.J 0, I 3~I"RCll' s N@RTH RICHLAND HILLS Project Oepertment 0' Intorm.:ion St!r"'¡'IJ'· Cflogrephic Inform.tion S.,.cO!m. (GIS) GENERAL FUND DRAINAGE CAPITAL IMPROVEMENTS Teakwood Court Drainage - Phase /I 13-53-005 (revised 8/11/97) PROJECT DESCRIPTION This project consists of constructing approximately 120 feet of an 8' x 4' box culvert from the existing flume located in Briarwood Estates, between the houses at 7513 and 7517 Teakwood Court to the street. An additional 48" RCP will be constructed in Teakwood Court from the flume to Holiday Lane. Also, approximately 650 feet of an 8' x 4' box culvert will be constructed from Holiday Lane to Calloway Branch Tributary 2. The final part of the project consists of improving Calloway Branch Tributary 2 from the 8' x 4' box culvert discharge point to Hightower Drive. The completion of this project mitigates the flooding problem for the residents living on Teakwood court and reduces the 1 OO-year flood plain limits for property adjacent to Calloway Branch Tributary 2. PROJECT STATUS Beginning Date Ending Date Engineering Construction 9/95 9/97 3/97 3/98 FINANCIAL DATA Revised Total Funding Source Amount to Adopted Change to 1996/97 Remaining Project Date Budget Budget Budget Budget Cost 1996 CO/Drainage $455,040 $455,040 $0 $455,040 $0 $455,040 Unspecified Drainage 64,500 64,500 0 64,500 0 64,500 Completed Projects Savings 70,195 70,195 0 70,195 0 70,195 Unspecified Drainage Fund 7,265 7,265 46,000 53,265 0 53,265 Drainage Utility Fund 0 0 24,000 24,000 0 24,000 Unspecified Street Fund 0 0 20,000 20,000 0 20,000 Total $597,000 $597,000 $90,000 $687,000 $0 $687,000 Proiect Expenditures Engineering $107,000 $107,000 $0 $107,000 $0 $107,000 ROW 25,000 25,000 0 25,000 0 25,000 Construction 465,000 465,000 90,000 555,000 0 555,000 Total $597,000 $597,000 $90,000 $687,000 $0 $687,000 IMPACT ON OPERATING BUDGET Maintenance and other operating expenses should be nominal during the first 5 to 10 years for this project. CITY OF NORTH RICHLAND HILLS Department: Public Works Award of BId on Maplewood Avenue Subject: Paving and Utility Improvements Agenda Number: 8/25/97 PW 97-19 Council Meeting Date: Bids were received on this 1994 CIP bond project on August 18, 1997. The low bidders are shown below: Bidder Amount Bid Calendar Days J.L. Bertram Construction, Inc. $776,658.02 210 Walt Williams Construction, Inc. $777,976.85 285 McMahon Construction, Inc. $833,832.45 180 This project will reconstruct Maplewood Avenue from Laurel Lane to Davis Boulevard as a 37 -foot (back-to-back) concrete roadway with utility improvements. The budget for this project is $808,000. The following is an estimated schedule of construction: "- Award of Bid Preconstruction Conference Begin Construction End Construction August 25, 1997 September 8, 1997 September 22, 1997 April 20, 1998 Funding Source: The current budget for the paving improvements for this project was approved in the 1996/97 Capital Projects Budget. Sufficient funds for the utility adjustments have been budgeted in the 1997/98 Capital Projects Budget. Recommendation: Staff recommends Council award the contract to J.L. Bertram Construction, Inc. in the amount of $776,658.02 for a period of 21 0 calendar days. Finance Review Source of Funds: Bonds (GO/Rev.) Oper~ting Budget Other/ ;¡ Acct. Number Sufficient Funds Available 20-02 -03-6000 "- ,~ Finence OIf.ClOf ent Head Signature CnYCOUNC~ACTION"E Page 1 of . KNOWL TON-E NGLlSH-F LOWERS, INC. CONSUL TING ENGINEERS I Fort Worth- Dallas August 18, 1997 Mr. Gregory W. Dickens, P. E. , Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: 3-383, CITY OF NORTH RICHLAND HILLS MAPLEWOOD PA VING AND UTILITY IMPRO VEMENTS, TABULA TION OF BIDS Bids were received today for the referenced project, and proposals were submitted from five (5) general contractors. A detailed bid tabulation is attached. The following is a summary of the bids, including a comparison of the J.L. Bertram bid to the current budget amounts for this project: ........-.............--.-......-...-.....',...........--..-..............'.........................'....."..."...-... .... - ..._,-.----,.."............... ---_.-.------,"'-'- .."".... ....................-. -.-.---.............., ,',' -,',-','-'" .............,..---..... ....-.,......"................ "'.'-" ....-.-......."....""'.... --..-....-..........-... .."...... .-........'.'......,.......................:.....-.:...............-...........................,......,;...,......,-........,.,'.'.'.'..................,..:-:-..-..........................,.,.........,....--'--...',.'.'......','.'....,..-.....,'.-.._-...-.-_..-.....................'...........'...-..,..-........-.-.............._........................'."......'.'........... .....-.'.,-....."............. ... ..... ............-........ ...............,.............. ,............,.........,..,.,......."..... ... -.........-.........,........- -............-.....,...,......... .,.,....'...... .,-....-. .,....-...............................--...-.,............ -.--.....-..........,.......... .......'.-.-...'...'---..-................,.,..... ...-...-......-....-".....'....... . ..................................... ..... .... ·········MAew6 .... .... ·VE·· ·····Ep·· ......... ...,.¡w ......... ... ······v . ... .. ·VfMEttJ'· ............. ........................ ............. ..... ...... ............. ..,::}},,;. :.ft . .·:..··oop,,·.:. NU :,.AV1NG....DUT~UT/IMPRQ·:. . .:.s:' ",,}:}}:, , ....................... ........................................................-...,...-..-.'-.........-.'---.,. .........""...-... ..._-..-...--.-.........,...,... ...-....... ·:·::;:::':::"·<"":'.'.'."'.'}"':"'<SUMMARVOFBf jS.;;;;tAUR!:t:t.ANEtÒ·.ÓAVIS8L\fO/";"":':::'::::::·:·:·:: ....... .... ..,.... ........ CONTRACTOR DAYS PA VING WATER TOTAL BIO 1 J L. Bertram 2 1 0 $6 1 3 6 74 .46 $ 1 62 98 3 5 6 $ 776, 6 5 8 02 2 Walt Willi ams 2 8 5 607 7 36 2 0 1 70, 240 65 777 976 85 3 M cMahon Contracting 1 80 5 62 805 9 5 2 7 1 026 5 0 833 832 .45 4. Larry Jackson 3 5 0 7 7 3 270 .45 1 5 1 5 2 7 70 924, 798 1 5 5 Ed A Wil son 2 30 706, 049 3 5 2 86 1 79 6 8 992, 229 .03 City Budget . - 64 5 000 00 1 63, 000 00 808,000 00 lo w Bidder Under Budget - 3 1 32 5 54 1 6 44 I 3 1 34 1 98 I . Current Construction Budgets based on recently updated pre-design engineer's estimates for paving, and current utility funding allocations. PROJECT SCOPE 1. Pavin~ -- 5" Thick, 3 I-foot BIB concrete pavement on 6" lime stabilized subgrade on Maplewood from Laurel Lane to west of Calloway Branch Channel, and 6" Thick, 37-foot BIB concrete pavement on 8" lime stabilized subgrade on Maplewood from east of Calloway Branch Channel to Davis Blvd. Also included are sidewalks along each side of the roadway, and new driveway approaches to replace existing drives. The double dips at street crossings will be replaced with single swales as required for smoother traffic flow as well as optimum surface drainage capacity. 1901 CENTRAL DR., SUITE 550. BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367. FAX 817/354-4389 Page 2 August 18, 1997 MAPLEWOOD A VENUE PA VING AND UTILITY IMPROVEMENTS Bid Tabulations and Recommendation of Contract Award 2. Water -- This includes construction of new 8-inch PVC water lines behind the north curb as required to replace existing old cast iron lines which are currently located under the paving surface. ANALYSIS OF THE BIDS Pavin2 The paving bids vary from a low of $613,674.46 to a high of $773,270.45, (a range of $159,595.99). The low paving bid of $613,674.46 by J.L. Bertram is $31,325.54 under the current Maplewood paving construction budget of $645,000.00. Water The water bids vary from a low of $151,527.70 to a high of $286,179.68, (a range of $134,651.98). The water improvements bid of $162,983.56 by J.L. Bertram is within the current utility funding availability for this project. Combined Paving and Water The combined paving and water bids vary from a low of $776,658.02 to a high of $992,229.03, (a range of $215,571.01). The total low total bid of $776,658.02 by J.L. Bertram is $31,341.98 ~ the current combined Maplewood paving construction budget and water utility allocations of $808,000.00. RECOMMENDATION OF A WARD Based on the bids received, we would recommend award of this project to J.L. Bertram Construction and Engineering, Inc., 1007 Harrison Avenue, Arlington, Texas 76011, in the amount of $776,658.02 for a period of 210 Calendar Days. We will be available at the Council meeting to assist you with answers to any questions which the Councilor Staff may have concerning this project. ~w.~ RICHARD W. ALBIN, P .E. CITY OF NORTH RICHLAND HILLS Department: Public Works Approve Final Pay Estimate NO.5 in the Amount Subject: of $19.678.70 to Mid-State Utilities, Inc for Watauga Road 12" Water Line, Phases I & II Agenda Number: 8/25/97 PAY 97-10 Council Meeting Date: This CIP project was awarded by Council on 2/24/97, PW 97-09, for $184,875.65 to Mid-State Utilities, Inc. Final payment will make the contractor's total earnings on the project $175,763.00, which is $9,112.65 under the contract amount. The reason for the savings are unused miscellaneous contingency funds included in the contract. The contractor substantially completed this project prior to the contract completion date of June 20, 1997. The project is now totally complete with all final adjustments having been made. Funding Source: Sufficient funds were previously appropriated by Council action with the approval of the 1996/97 CIP Budget. Recommendation: "- Staff recommends Council approve final payment to Mid-State Utilities, Inc. in the amount of $19,678.70. Source of Funds: Bonds (GO/Rev.) Operating Budget _ Ot r Finance Review 02-23-06-6000 - Phase I Acct. Number 02-23-07-6000 - Phase II Sufficient Funds Available "--- Fin.".,. Director Page 1 of · KNOWL TON-E NGLlSH-FLOWERS, INC. CONSUL TING ENGINEERS I Fort Worth- Dallas August 14, 1997 ~ TI-\l5 copy FOR Mr. Gregory W. Dickens, P.E. ~ Public Works Director City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: 3-579, CITY OF NORTH RICHLAND HILLS, WATAUGA ROAD 12" WATER LINE, CONTRACTOR'S ESTIMATE NO.5 (FINAL) For your review and appropriate action, we enclose a copy of the referenced document. Final project quantities and field conditions have been verified by your project representative, Mr. Fred Durko. We recommend project acceptance and final payment in the amount of$19,678.70 to Mid-State Utilities, Inc., P.O. Box 1160, Waco, Texas 76703-1160. The following is a monthly summary of payments for this water system improvement project: PAYMENT ESTlMA TE ESTIMATE ESTIMATE ESTIMATE ESTI MA TE TOTALS ITEM NO.1 NO.2 NO.3 NO.4 NO.5 Water $37,416.15 $68,700.55 $48,765.92 $1,201.68 $2,336.00 $158,420.30 Retainage 17,342.70 17,342.70 Payment $37,416.15 $68,700.55 $48,765.92 $1,201.68 $19,678.70 $175,763.00 The final construction cost of $175,763.00 represents approximately 95% of the original Contract amount of $184,875.65. The enclosed Status Report compares the original estimated construction quantity with the final quantity for each bid item. The associated cost over-runs or under-runs for each item are also presented. 1901 CENTRAL DR., SUITE 550. BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367. FAX 817/354-4389 K-E-F No. 3-579, City of North Richland Hills, Watauga Road 12" Water Line, Contractor's Estimate No.5 (Final) August 14, 1997 Page 2 Also, for your files, we enclose a copy of the Contractor's Affidavit of Bills Paid and copies of the four (4) invoices detailing the extra work completed under Bid Item No. 26A, ABscellaneolls Plumbing Allowance. Please call if we may provide additional information or assistance in this regard. ~¡j~ Donald H. Canton, P.E. DHC/cones5f Enclosures xc: Mr. Larry Cunningham, City Manager (wi copy of estimate) Mr. C.A. Sanford, City Manager (wi copy of estimate) Mr. Randy Shiflet, Assistant City Manager (wi copy of estimate) Mr. Larry A. Koonce, C.P.A., Director of Finance (wi copy of estimate) Mr. Mike Curtis, P.E., Capital Improvements Coordinator (wi copy of estimate) Mr. Fred Durko, Construction Inspector (wi copy of estimate) Mid-State Utilities, Inc.(wl copy of estimate) <- o N ...- w OZ w- (/}-l 00::: a..W Ot- 0:::< a..~ --- // 0'/ ,. -- = -- = ~ ' \ ......--- -=. ~~~. ~ - ~, ~" 3 ===1 .;Ç- .~~ -c 0" "Ý~ " .,:.~ ~\ ~~.A ~;-= \0;- ÇAr \ ~ = - -- ?- -- - ~ -- -- - -- --- _ '. (; :.: :.; :.., - :;WO]Qj T=--- ¡æj ~'c P.. a:!~ :5 =, .'/- ~ 3 -' ----v o :i ~ ""5 ===== ~.:::= := (J --- ~ ß- " " --,------~ ---- =" Cl -, - - - -- o~ - /(// ~ ~-= - ')-{~ ~ ~/ - ~ ~ - -=" (. :;;.-- ~ ~~ f\ ;: - . ~ .: ,¿ . \ ~ --::f _ ___ ~ _ '::::?'.... ' 1~1 ~~££:.::.:-=~ = I~I·~~Tï·l~~=-- -~ ~~ - ~__ T-- - ---'--'- ~~~ .... --- "'¡ -- ~~. = "== ~ :::. --= -= - - ==r ::r ~ ::: :r: -J .. ~ I lJ¡T'T *=-=-- I I/Ììm, ~ . j ~ ~--.... -:::::- ~I -- . =----- --~ ~ ='"'" =-- -- CL ~ ~ z o t- ~ ŠI t- u W J o a::: CLI