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Home My WebLink AboutCC 1996-10-28 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA OCTOBER 28, 1996·6:45 P.M. '" . For the Meeting conducted at the North Richland Hills 'City Hall P..-Countil Ch'ambers. 7301 Northeast Loop 820. :":,' ..... , , ~ ;.:~, -.' .;.~~ ,r ~:," " f:ACTJON~ TAK_n NUMBER ITEM' : ~ 1. Yardwaste Reduction Partnershrp Presentation (10 Miootes) . . , ., , . 2. IR 96-110 Library Cooperation with Score (5 Minutes) " -- ~ .., r· .. " . 3. GN 96-132 Approval of the Tennis Cehter 'Business Plan (Agenda Item No. 16) (10·Minutes) . . . . .. 4. Discussion òf Nörtheast Orohestra Funding - Mayor Brown (10 Minutes) . .' , ~ >.. 5. Other Items . .." ., '. 6. Adjournment - 7:20 p.m. . .. " *Closedooe to subject matter as provided by theOpè~':M~èti~s Law:' If ahY ~dtionis contemplated, it will be taken in open session. - POSTED / O!~ 5/90 ( Dat",1 ~:O[) IUì1 Time I aMi, City r ) ) By'. . . CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA OCTOBER 28, 1996 For the Regular Meeting conducted at the North Richland Hills City Council Chambers, 7301 .Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items marked with an * are on the consent agenda and will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. - NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Minutes of the Pre-Council Meeting October 14, 1996 5. Minutes of the Regular Meeting October 14, 1996 6. Presentation of "Yard of the Month" Awards . .. Page 2 . NUMBER ITEM ACTION TAKEN 7. Presentation of "Landscape of the Month" Award 8. Presentations by Boards & Commissions a. Teen Court Advisory Board Minutes b. Animal Shelter Advisory Board Minutes 9. Removal of Item( s) from the Consent Agenda . . ···~·Ö. Consent Agenda Item(s) indicated by Asterisk (13, 14, 16. 17, 18. 19, 20,21.22 & 23) 11. Presentation of Police Department Quarterly Report 12. PS 96-30 Request of Daniel G. Ham for Short Form Final Plat of Lot 1 R 1, Block 1, McKee Addition. (Located at 7612 Shady Grove Road) *13. PS 96-32 Request of Guion Gregg III for Replat of Lot 2, Block 1, Walkers Branch Addition. (Located in the 8600 Block of Harwood Road) . e Page 3 . NUMBER ITEM ACTION TAKEN *14. GN 96-130 Re-Authorizing Participation in Texpool - Resolution No. 96-65 15. GN 96-131 Appointment to Town Hall Committee *16. GN 96-132 Approval of the Tennis Center Business Plan *17. GN 96-133 Addendum to Professional Services Contract with Mesa Design Group for the Design of the Girl's Fast Pitch Softball Complex *18. GN 96-134 Proposed Professional Services Agreement for City History Book *19. PU 96-79 Authorization to Extend Annual Contract to Provide Firefighter Bunker Gear *20. PU 96-80 Award Bid for Office Furniture for the Richland Tennis Center *21. PU 96-81 Award Bid for Annual Uniform Cleaning Contract *22. PU 96-82 Award Bid for the Finance Department Renovation . e . e Page 4 . NUMBER ITEM ACTION TAKEN *23. PW 96-50 Release of Sanitary Sewer Easement on Lot 2, Block 32 & Lot 1, Block 33, Holiday North Addition - Resolution No. 96-66 24. Citizens Presentation 25. Adjournment POSTED /C!'3{; /q& / Dati 1:2: OC1.-jÞï1L Time . - {jJ,clbecret;4 ~ r:k. I ¡ tjj 2(1 t/{¡/ ·CITY OF N*RTH Rl~;:e~~e~!? HILLS . e EMERGENCY ITEM ADDED TO THE OCTOBER 28, 1996 CITY COUNCIL AGENDA 22A. PU 96-83 Award Bid for Police Department Remodel, Phase II This item is considered to be an emergency because if the bid for the remodel of the Police Department is not awarded at the same time as the Award of Bid for the Finance Department Renovation (PU 96-82, Agenda Item No. 22), the bid price could increase. This is to certify that I, Patricia Hutson, City Secretary, posted this notice on the official bulletin board in City Hall at 2: 15 p.m. on October 28, 1996. '('7ilivaæ j)~~rrL - City Secretary P.O, Box 820609 * North Richland Hills, Texas. 76182-0609 USA 7301 Northeast Loop 820 *817-581-5502 * FAX 817-581-5516 . INFORMAL REPORTTO MAYOR AND CITY COUNCIL No. IR 96-112 ¡\ ~ Date: V Subject: October 28, 1996 Local Area Network File Server Purchase The Information Services department has developed a three year plan that identifies many of the computing needs of the City. One component of this plan is to develop a Wide Area Network (WAN) that connects several existing Local Area Networks (LAN's) and departments together. In order to accomplish this task, it is necessary to purchase a Hewlett Packard network file server. This server will be used as the central repository for many networked computer systems including e-mail and scheduling. Whereas the City has an existing agreement with the State of Texas Department of Information Resources (DIR) for cooperative buying, at this time, it is in the best interest of the City to purchase the file server from DIR. The estimated price for this budgeted hardware acquisition is $ 16,000.00. . Respectfully, . ISSUED BYTHE CITY MANAGER NORTH RICHLAND HILLS. TEXAS INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR96-110 ~ Date: T Subject: October 28, 1996 e Library Cooperation with SCORE Over the past year, the North Richland Hills Public Library and SCORE (The Service Corps of Retired Executives) have been involved in a very successful pilot program to offer small business counseling in the library. SCORE is a non-profit volunteer effort sponsored by the Small Business Administration. SCORE volunteers have been offering no-cost, confidential business counseling to small business owners and prospective owners on Thursday nights, and the library has provided space for the counseling, maintained an appointment schedule for SCORE volunteers, and provided low-key publicity for the program. The partnership has been judged successful on both sides. A basic part of the Library's mission is to provide essential information to the business community. With assistance from a $20,000 grant from the North Texas Regional Library System, the Library is actively building its collection of business information sources. e SCORE volunteers have been pleased by the public response to the program, and find that it complements their efforts to have a broad spectrum of current business information readily available in the library. Business people who are in need of assistance apparently find the library a convenient and accessible location to seek counseling. '" Based on the success of this pilot program, SCORE and the Library have entered into a Joint Venture Agreement to expand the partnership. The Library will provide a small office space and logistical support for SCORE, and SCORE will seek to expand its program by making counseling available on additional days or evenings, and by offering periodic business seminars and workshops on Saturdays. It is believed that this cooperative arrangement serves a legitimate public interest, and will be beneficial to SCORE, to the Library, to the City, and to the business community of the City. - I The costs of providing this support for SCORE's program have been examined and found to be minimal: · Though the library does have a need for additional public service space, it does not currently need office space. · The utilities and phone lines are included in current spending levels and do not represent any additional expense. · Furnishing of the counseling office can be accomplished with surplus City equipment. ISSUED BY THE CITY MANAGER NORTH RICH LAND HillS, TEXAS e - - · The largest single additional cost, that of providing a dial-up Internet account, will also benefit the library which plans to use the account for staff training and information gathering. This partnership has been reviewed with Marty Weider, Director of Economic Development, who was enthusiastic in his support. The availability of small business counseling in the Library will complement the economic development programs of the City, and will contribute to the image of the City of North Richland Hills as being supportive of the business community. It appears that such a cooperative arrangement between a SCORE chapter and a public library is the first of its kind. The local SCORE chapter reports a number of contacts from other chapters around the nation interested in learning about the partnership. The agreement governing this cooperative partnership provides for a review of the arrangements every 6 months, and permits cancellation of the agreement with 30 days written notice. Thus the interests of the City and the Library in future use of the office space will not be compromised. Respectfully Submitted, ~IA ¿:&~ Steve Brown - - Library Director e JOINT VENTURE AGREEMENT This Joint Venture Agreement is entered into this -2.L day of ~Å , 1996, between the City of North RicWand Hills, (referred to herein as the "City") and Service Corps of Retired Executives (referred to herein as "SCORE"). WHEREAS, the City owns operates and maintains a public library located at 6720 NE Loop 820, North RicWand Hills, Texas 76180; and WHEREAS, SCORE, with the approval and authority of the City, has been providing business counseling services to the public in the library on Thursday night of each week; and WHEREAS, SCORE has approached City officials with a proposal to expand its services in the library for assistance to the general public; and WHEREAS the City provides opportunities to non-profit organizations in order e to promote the general business climate in the city; and WHEREAS, the City and SCORE desire to enter into an agreement to enable the City and SCORE to provide business assistance to the public; THEREFORE, the City and SCORE agree that SCORE shall use the library to provide business counseling to the pubic subject to the following provisions: 1. As its primary activity SCORE shall provide confidential counseling, seminars, training, business information and business management information to the public. 2. The City shall provide space in the library which shall be used primarily by SCORE personnel for SCORE activities. Conference rooms and conference facilities for seminars will also be available upon proper scheduling with the library director. Telephone, fax and Internet connections shall be provided at the expense of the City. Copiers shall be provided at the expense of the City. SCORE will provide its own paper. 3. The core services provided by SCORE shall consist of business counseling on Thursday nights, seminars fTom time to time and hand-out materials for counseling and seminar attendees. e e 4. SCORE, in the near future, will seek to expand the scope of its operations to daytime counseling and Saturday workshops, and the City will assist SCORE with space and other facility availability. 5. 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'õ--gxÈõ '~ ~] § ~ ~.l1! ~ ~ ~"ê g ~ ~ -[ ~ ~ ~ ~ iS..:o ;:; ~ ~ ~.~ 8'Vi 0 '" 0 ""....... 0 'c: Ü -:: OJ.; 0 ';: =È g,:.¿= =~;,.g -_-zo ~ ~-<::; r.J ~"";:-'S'ou::::¡=u UL.:.J.... I- .- - ,., c.!J::: I- - C ~ >''''''''' ~ ;:: 0·= ~ C ::: :: ~ u ~ C': _ CJ _ ~ ~ ~ ,~ 'B 2 õ f ~ . ~ ~ g 8 .§ .~ ~ .:- .2 ,~ L: co: c.. U 0 tf·;; VJ ~ ::: ~;;::::§_""§-'=V"; ...,.::;::_=¡:; . '" .:::.;; ;::.- v: -v; ~" I.W g, B ~ 2 .. CJ -: ~ ~ = u .... ~ .:: ~ ~ ~.§ J. c '" ~ .:: N ..... _ -:J ;.-: U c... '- 0 = .... <:; V'. ~ r.J'" ~.2 ~ - ~_ ,CJ ~ 1-, U·- CJ _ r: v. . ""t; . ~ _ _ 'VJ-z- ~_-::_-= i ~ æ"~ ~ ..!:.:~:- C,) Ol] ¿: - c .... t.:.. ..!. ~ ¡:, >. ~ i.-! -g B ::: - ::: '-,..... - "" Çj ~~ ~ ~ ~ V} C VJ:::_ "'--0= U ~ t) ~ ~ 'r:'= õ CJ \.J r-v '-' 0 ~ ~ ~ ~ '§ ,~-' ~ : ~ o.....,......-.-u~~ ~~Ž~B2CJCJ :8 ~.= Ë ~ ê ~ ~ CJ ~ ~c ~ ~ 8 ~ "'::i CJ.= U v: ~c::uv:~=¡,r,¡::;I v;::: u .::: o r:;r:()~ ~:-g ¿j -= :. ~ ~i Ç.) C';; ~ :.... CJ .... ~ v: .::. ç::; . :- co:: ::::: _. ~ C':~ ~ "oJ = - - .'::: :..=. ~ .- 'V: ~ § - ~ Ol).::: ;,... .- C": ~. -.= ~ 00 O.;L OJ.; ~ ~ ? ::: ~.- ::: - :... Ü u -..J~~G: ~~-'~~ ;. - -= :-~ ~ "" ....... tr'¡ .... ..... V'::N ~ ~u2;: := ~ -::: ê ~ 2 - c...; v: W ~ ~ ""0_ 1 ¿ ;;-5 J c.- ~ -..-- tj~ þJ °1_ ~" ~~ ).. \J ¡ o ", lJ- - !.. The SCORE Program e The SCORE Association (Service Corps of Retired Executives) is a non-profit association dedicated to entrepreneur education and the formation, growth and success of small business nationwide. SCORE Association volunteers serve as "Counselors to America's Small Business." Working and retired executives and business owners donate their time and expertise as volunteers. Experts in accounting, finance, law, marketing, engineering and retail provide free counseling and mentoring to entrepreneurs. More than 12,000 volunteer members provide individual counseling and business workshops for aspiring entrepreneurs and small business owners. In 1995, nearly 400 SCORE Chapters provided business advise, counseling, mentoring and workshops for more than 250,000 entrepreneurs. SCORE maintains a solid public/private partnership with the U.S. Small Business Administration (SBA) and provides the SBA with essential business expertise it needs to serve the small business community. There are over 750 counseling locations throughout the country - from urban centers to suburbs to· rural America, SCORE's counselors are eager to help. Potential clients need only contact their local SBA office or SCORE office to request a meeting with a counselor. The chapter will search its roster to pair clients with counselor who have experience in their fields of business. e SCORE offers more than individual counseling and each year hosts thousands of low-cost seminars and workshops aimed at both seasoned and first-time business owners. The workshops provide clients with the opportunity to meet with several SCORE counselors, SBA representatives and other community business leaders. SCORE volunteers are dedicated to preserving and enhancing small business in the United States. They have responded to developments in technology and communication by supplementing their education and staying on top of today's rapid changing business practices. Small businesses will no doubt continue to prosper well into the next century under the expert guidance of SCORE. e 10fl 10/18/96 10:26:47 SCORE ~ Services Provided http://v.,'WW,sbaonline.sba,gov/SCORE/services,html SCORE Services e The SCORE Association offers the following services: No fee pre-business counseling No fee existing business counseling No fee mentoring for longer term business advising sessions Low cost, local workshops on topics such as: business planning and management Low cost, local workshops on topics such as: financing and marketing A toll free hotline to obtain referrals to local chapters, 1-800-634-0245 Publications, This is SCORE an overview of services Pamphlets: What is SCORE, Facts For Small Business Sometimes Small Business Needs Help Volunteers receive The Savant, the monthly member newsletter · Volunteer leaders review New Directions, the quarterly volunteer leader newsletter e Through in-depth counseling and training, SCORE volunteers help business owners and managers identify basic management problems, determine the causes and become better managers. SCORE counseling also can help successful firms review their distribution channels, evaluate expansion, modify products and meet other business challenges. Management counseling takes place either at a client's business or a SCORE Chapter location. Counselors analyze each business and its problems, and offer suggestions, ways and means whereby a client can successfully correct problems or institute changes to his or her business. e lotI 10/22/96 08:22: 12 SCORE· Who Are the Volunteers? e . - lofl http://www.sbaonline.sba.gov/SCORE/volun.html SCORE Volunteers Any working or retired business owner or business executive can serve as a SCORE volunteer. As our society changes, more people retire temporarily and return to work on a part-time job or begin a second career. These individuals are also welcomed as volunteers. SCORE supports diversity efforts and actively seek to build an association that represent the diverse population of the United States. SCORE members volunteer at the SBA Business Information Centers, the U.S. Export Assistance Centers and work closely with the Office of Women's Business ownership to promote small business development. SCORE and SBA actively share ideas and resources, and this inventive partnership has helped American small business flourish. For more information about the SCORE Association and complimentary business counseling or to volunteer, call 1-800-634-0245 or 202-205-6762, or send a fax to 202-205-7636. 10/22/96 09:54:20 e e e -W·. ._~ _.~. ......... - - -...." ........... ~I.IU'."" '""'" I ~Vl. . ··FORM· 64 , . REOUEST FOR COUNSELJNG A. NAME OF COMPANY B. YOUR NAME (f.,¡st. First. Middle) C. SOOAl SECURITY NO. D. TELEPHONE (H) (8) E. STREET F. OTY G. STATE H. COUNTY I. ZIP J. TAX IDENTIFICATION NO. K. TYPE OF BUSINESS (Check one) L BUS. OWNSHP./GENDER M. VETERAN Sf A TUS ,. 0 Retail 4.0 M.¡nufacturing t.O Male 1.0 Veteran 2. 0 Service 5.0 ConstrtJction 2.0 Female 2.0 Vietnam-Era Veteran 3. 0 Wholesale 6. 0 Not in Business 3.0 M.Jle/Female 3.0 Disabled Veteran N. O. ETHNIC BACKGROUND · INDICATE PREFERRED DA T'E AND TIME FOR APPOINTMENT a. Race: b. Ethnicity: DATE TIME 1.0 American Indian 1. 0 Hispanic · ARE YOU CURRENTlY IN BUSINESS? YES_ NO_ or Alaskan Native Origin · IF YES, HOW LONG7 2.0 Asian or Padfic Islander 2. 0 Not of · TYPe OF BUSINESS (USE THREE TO FIVE WORDS) 3.0 Blade Hispanic 4.0 White Origin P. INDICATE. BRJEFL Y. THE HA TURE OF SERvtCE AHD/OR COUNSEUNG YOU ARE SEEKING . Q. · rr HAS BEEN EXPLAINED TO ME THAT I MAY USE FURTHER SERVICES SPONSORED BY THE U.S. SMALL BUSINESS ADMINISTRATION YES - NO · I HAVE AITENDED A SMAll BUSINESS WORKSHOP YES - NO - · CONDUCTED BY R. HOW DID YOU lEARN OF THESE COUNSEUNG SERVlCfS7 1.0 Yellow Pages 3.0 Radio 5. 0 Bank 7. 0 Word-of·Mouth 2.0 Television 4.0 Newsp.Jpers 6. 0 Chamber of Commerce 8. 0 Other_ S. SBA CUENT (To B. Filled Out By Counselor) _. . ,. 0 Borrower 2.0 Appliant 3. 0 8(.1) aient 4.0 COC 5. 0 Surety Bond T. AREA OF COUNSEUHG PROVIDED (To Be Filled Out 8y Counselor) 0 1. 8us. Start-Up/Acquisition 5. Accounting & Records 9. Personnel 13. Technology 2- Source of Capital 6. Finan. Analysis/Cost Control 10.· Computer Systems 3. M.JrXeting/S.Jles 7. Inventory Control 11. Internat' Trade 4. Government Procurement 8. Engineering R&D 12. Business UqJSale I request business management counseling from the Small Business Administration. I agree to cooperate should I be selected to p.Jrtici~te in surveys designed to enlu~te SBA ~ssistance services. I authorize SBA to furnish relevant info~tion to the assigned rNn~gement counselor(s) ~Ithough expect th~t inform~tion to be held in strict confidence by him/her. I further understand th~t any counselor has agreed not to: (1) recommend goods or services from sources in which he/she has an interest and (2) ~ccept f~ or commissions developing from this cou~ling relationship. In consideration of SBA's furnishing management or technial assistance, I w~ive all claims against SBA personnel, SCORE, S8DC and its host org~nizations. S81, and other SBA Resource Counselors arising from this assistance. SIGNATURE ANDTTTt£ OF REQUEmR DATE FOR USE OF THE SMALl. BUSINESS ADMINISTRATION RESOURCE DISTRICT REGION :>KA 'I \ - .... .-_ èUfI 101 ~ ~; ~~OII ",w:IW: ., QlICOOII OIl wac_. ................f'IoO...-. .'"'....,....... e Present: e MINUTES OF THE PRE COUNCIL MEETING OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN THE PRE-COUNCIL ROOM AT CITY HALL, 7301 NORTHEAST LOOP 820· OCTOBER 14,1996·6:30 P.M. Tommy Brown Mack Garvin Lyle E. Welch Mark Wood Jo Ann Johnson Don Phifer Byron Sibbet Linda Spurlock Sansoucie C.A. Sanford Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Jim Browne Steve Brown Barry LeBaron Jackie Theriot Richard Albin Mayor Mayor Pro Tern Councilman Councilman Councilwoman Councilman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager City Secretary Attorney Parks and Recreation Director Library Director Planning and Inspections Director Acting Finance Director Engineer ITEM DISCUSSION ASSIGNMENT CALL TO ORDER Mayor Brown called the Pre-Council meeting to order at 6:30 p.m. NRH HISTORICAL Councilwoman Johnson updated the Council STEVE BROWN COMMITTEE on the activities of the Historical Committee. Councilwoman Johnson advised the Committee was recommending the employment of Professor Green to guide the Committee's research and to author the book on the City's history. Professor Green's fee will not exceed $6,000. The consensus of the Council was to proceed and place this as an action item on an agenda. e e ITEM APPROVAL OF PLANS AND SPECIFICATIONS FOR THE GIRL'S FAST PITCH SOFTBALL COMPLEX AT WALKER CREEK PARK e APPROVAL OF DEVELOPMENT PLAN FOR THE ClìY PARK - Pre-Council Minutes October 14, 1996 Page 2 DISCUSSION ASSIGNMENT The Parks Director advised the proposed plan JIM BROWNE had been presented to the Parks Board. and the Board was submitting the final plan for Council consideration. A representative from the Mesa Design Group presented the plan to the City Council and answered Council's questions. The Council expressed the following concerns: 1) felt the City should notify the surrounding property owners about what was being proposed; 2) felt there was a need for additional picnic areas and pavilions; 3) consideration should be given to alternative access to the property; 4) would like for the trail to be continued back toward the parkway. After considerable discussion. the City Manager asked Mesa Design to determine whether they could accommodate pavilions south of the practice soccer field and south of the baseball field. The Parks Director advised they would evaluate Council's concerns and would bring back for CouncWs consideration a couple of recommendations and cost factors. The City Manager advised the JIM BROWNE recommendation for this item was not appropriate and suggested Council table the item until they received citizen input. Council had previously expressed their desire that the proposed development plan be reviewed first by the Parks Board. then by the Council and lastly, a public meeting held to receive citizen input. Mr. Sanford advised the citizens would be notified through inserts in the water bills. the City Newsletter and the media. A representative from J.T. Dunkin and Associates presented to the Council an .. .. . and . .- . .~ ~ Pre-Council Minutes October 14. 1996 Page 3 e ITEM DISCUSSION ASSIGNMENT questions. The Council discussed access to the park and the possible need to widen Douglas Lane around the facility. Mr. Sanford advised staff would have available for the Council a suggested width for Douglas at the public meeting for the citizens. After further discussion of the proposed plan, consensus of the Council was that the Parks Board would hold a public meeting for citizen input. OTHER ITEMS Ms. Cheryl Lyman. Town Hall Committee NAN Chairperson, advised the Council that October 26 was "Make a Difference Day". The Council was also reminded of "Hazardous NAN Waste Collection Day" to be held October 26 at TCJC Northeast. POSSIBLE The consensus of the Council was to cancel Notify all CANCELLATION the December 23. 1996 Council meeting. Departments OF DECEMBER 23, 1996 CITY COUNCIL MEETING ADJOURNMENT Mayor Brown announced that the Council would adjourn to Executive Session for Consultation with Attorney under Government Code §551.071. e ATTEST: Tommy Brown - Mayor It Patricia Hutson - City Secretary e e e MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY, 7301 NORTHEAST LOOP 820 - OCTOBER 14,1996 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order October 14, 1996 at 7:30 p.m. ROLL CALL Present: Tommy Brown Mack Garvin Lyle E. Welch Mark Wood JoAnn Johnson Don Phifer Byron Sibbet Linda Spurlock Sansoucie Staff: C.A. Sanford Randy Shiflet Larry Cunningham Patricia Hutson Rex McEntire Greg Dickens Mayor Mayor Pro Tern Councilman Councilman Councilwoman Councilman Councilman Councilwoman City Manager Assistant City Manager Assistant City Manager City Secretary Attorney City Engineer 2. INVOCATION Councilwoman Johnson gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES OF THE PRE-COUNCIL MEETING SEPTEMBER 23, 1996 APPROVED e e e City Council Minutes October 14, 1996 Page 2 Councilwoman Johnson moved, seconded by Councilman Phifer, to approve the minutes of the September 23, 1996 Pre-Council Meeting. Motion carried 7-0. 5. MINUTES OF THE REGULAR MEETING SEPTEMBER 23,1996 APPROVED Councilwoman Johnson moved, seconded by Councilman Phifer, to approve the minutes of the September 23, 1996 Council meeting. Motion carried 7-0. 6. PRESENTA TIONS BY BOARDS & COMMISSIONS A. PARK AND RECREATION BOARD MINUTES No action needed. 7. PRESENTA TION OF PROCLAMATIONS - MAYOR BROWN A. "ARTS AND HUMANITIES MONTH" B. "WALK OUT ON CRIME! WEEKEND" Mayor Brown presented to Ms. Carolyn Sims, Northeast Tarrant Arts Council, with a proclamation for "Arts and Humanities Month". Mayor Brown presented to Ms. Carolyn Bell, Citizens Crime Commission of Tarrant County, with a proclamation for "Walk Out on Crime! Weekend". Mayor Brown presented to Ms. Cheryl Lyman, Town Hall Committee Chairman, with a proclamation for "Make a Difference Day". 8. PRESENTATION TO FIRE DEPARTMENT BY TARRANT COUNTY JUNIOR COLLEGE - KARLA HASE City Council Minutes October 14, 1996 Page 3 e Ms. Karla Hase, Tarrant County Junior College, Northeast, presented to Fire Chief Stan Gertz a plaque in appreciation of the Fire Department's support of "College for Kids". 9. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 10. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (14,15,16,18,19,20,21,22,23,24,25,26,27,&28) APPROVED Councilman Wood moved, seconded by Councilman Phifer, to approve the Consent Agenda. Motion carried 7-0. e 11. PZ 96-19 PUBLIC HEARING TO CONSIDER THE REQUEST OF ROBERT BALDWIN FOR A SPECIAL USE PERMIT FOR A TELECOMMUNICATIONS TOWER ON LOT 1, BLOCK 1, SMITHFIELD STORAGE ADDITION (LOCATED AT 7510 SMITHFIELD ROAD) - ORDINANCE NO. 2150 APPROVED Mayor Brown opened the Public Hearing and called for anyone wishing to speak in favor of the request to come forward. Mr. Robert Baldwin, applicant, appeared before the Council in support of the zoning request. Mayor Brown called for anyone wishing to speak in opposition to the request to come forward. There being no one else wishing to speak Mayor Brown closed the Public Hearing. Mayor Pro Tern Garvin moved, seconded by Councilman Sibbet, to approve Ordinance No. 2150. e Motion carried 7-0. City Council Minutes October 14, 1996 Page 4 e 12. PZ 96-21 PUBLIC HEARING TO CONSIDER THE REQUEST OF NATIONAL AUTOTECH FOR A SPECIAL USE PERMIT FOR AN AUTO & LIGHT TRUCK REPAIR SHOP ON A PORTION OF LOT 2, BLOCK 1, WALKER BRANCH ADDITION. (LOCATED AT THE NORTHWEST CORNER OF HARWOOD ROAD AND GRAPEVINE HIGHWAY) - ORDINANCE NO. 2145 APPROVED Mayor Brown opened the Public Hearing and called for anyone wishing to speak in favor of the request to come forward. Mr. Greg Mason, Development Director for National Autotech, appeared before the Council and spoke in favor of the request. Mayor Brown called for anyone wishing to speak in opposition to come forward. e There being no one else wishing to speak Mayor Brown closed the Public Hearing. Councilman Sibbet moved, seconded by Councilwoman Johnson, to approve Ordinance No. 2145 as recommended by the Planning and Zoning Commission. Motion carried 7-0. 13. PZ 96-22 PUBLIC HEARING TO CONSIDER THE REQUEST OF DR. THOMAS AND MARY HARRIS TO REZONE A 9.2306 ACRE TRACT OUT OF THE RUMFIELD SURVEY ABSTRACT 1365 AND THE DAVID MOSES SURVEY ABSTRACT 1150 FROM AG AGRICULTURE TO C-1 COMMERCIAL. (LOCATED AT THE SOUTHWEST CORNER OF PRECINCT LINE ROAD AND THE EASTERN EXTENSION OF RUMFIELD ROAD) - ORDINANCE NO. 2151 APPROVED e Mayor Brown opened the Public Hearing and called for anyone wishing to speak in favor of the request to come forward. e e e City Council Minutes October 14, 1996 Page 5 Mr. Jackey Fluitt, Washington & Associates, representing the applicant, appeared before the Council and spoke in favor of the request. Mayor Brown called for anyone wishing to speak in opposition to the request to come forward. There being no one else wishing to speak Mayor Brown closed the Public Hearing. Councilman Garvin moved, seconded by Councilman Wood, to approve Ordinance No. 2151. Motion carried 7-0. *14. PS 96-34 REQUEST OF VICKIE WEINBURG FOR AMENDED PLAT OF STONEY RIDGE ADDITION. (LOCATED IN THE 8600 BLOCK OF HIGHTOWER DRIVE) APPROVED *15. GN 96-125 APPROVING THE ISTEA ENHANCEMENT GRANT AGREEMENT WITH TXDOT FOR THE NORTH HILLS MULTI-USE TRAIL PROJECT - RESOLUTION NO. 96-62 APPROVED *16. GN 96-126 APPROVAL OF PLANS AND SPECIFICATIONS FOR THE GIRL'S FAST PITCH SOFTBALL COMPLEX AT WALKER CREEK PARK APPROVED 17. GN 96-127 APPROVAL OF DEVELOPMENT PLAN FOR THE CITY PARK TABLED Councilman Wood moved, seconded by Councilman Phifer, to table GN 96-127 until after a public hearing is held. Motion carried 7-0. e e e City Council Minutes October 14,1996 Page 6 *18. GN 96-128 RESOLUTION FOR TIME CAPSULE - RESOLUTION NO. 96-63 APPROVED 18A. GN 96-129 INTERLOCAL AGREEMENT FOR UNIFORM PURCHASE - RESOLUTION NO. 96-64 APPROVED Mayor Pro Tern Garvin moved, seconded by Councilwoman Johnson, to approve Resolution No. 96-64. Motion carried 7-0. *19. PU 96-72 AWARD BID FOR CHRISTMAS LIGHTING APPROVED *20. PU 96-73 AUTHORIZATION TO EXTEND ANNUAL OFFICE SUPPLY CONTRACT APPROVED *21. PU 96-74 AWARD ANNUAL CONTRACT FOR TOP SOIL, SAND AND FLEX BASE APPROVED *22. PU 96-75 AUTHORIZATION TO EXTEND ANNUAL CONTRACT FOR POLICE DEPARTMENT UNIFORMS APPROVED *23. PU 96-76 AUTHORIZE PURCHASE OF MOBILE VIDEO SYSTEM APPROVED *24. PU 96-77 AUTHORIZE PURCHASE OF MOBILE DATA TERMINALS APPROVED City Council Minutes October 14, 1996 Page 7 e *25. PU 96-78 AUTHORIZE PURCHASE OF MOTOROLA RADIOS APPROVED *26. PW 96-48 APPROVE AMENDMENT TO WHOLESALE WASTEWATER SERVICE CONTRACT WITH THE CITY OF FORT WORTH - ORDINANCE NO. 2152 APPROVED *27. PW 96-49 ABANDONMENT OF A PORTION OF ROLLING HILLS DRIVE RIGHT-OF-WAY - ORDINANCE NO. 2153 APPROVED e *28. PAY 96-08 APPROVE FINAL PAY ESTIMATE NO.8 IN THE AMOUNT OF $31,056.80 TO LARRY JACKSON CONSTRUCTION CO., INC. FOR HARMONSON ROAD PAVING AND DRAINAGE IMPROVEMENTS APPROVED 29. CITIZENS PRESENTATION None. 30. ADJOURNMENT Mayor Brown adjourned the meeting to Executive Session. Tommy Brown - Mayor ATTEST: e Patricia Hutson - City Secretary e e e Clt¥...Q.f No~Richland Hill.s Teen Court Minutes: Advisory Board Meeting September 23. 1996 Present: Bill Moore, Kathy Graves, Ron Moore, Lynne Simpson Absent: Katie Watson, Wayne Moody, Tami Spraggins I. Call to order at 6:00 p.m. II. Discussion about the 9/16/96 training session: This training went very well, as we had close to 30 new volunteers. Most of these volunteers were recruited by Nick Oatoo, Steven Prichard, and Amber Williams. who all spoke in Sophomore and Freshman Honors English classes at Richland High School. The new volunteers seemed very interested and energetic. Our experienced volunteers, however, had extremely poor attendance at this training, despite Kristina's special request that each one of them make plans to attend. For this reason, the Advisory Board decided to begin separating volunteers into the following classifications: A) Apprentice - the first level for volunteers B) Junior - before reaching this intermediate level, volunteers must attend two training sessions and/or workshops and participate in Teen Court as a volunteer on 12 separate docket nights C) Senior - Only at this level will attorneys be eligible to be nominated for the Head Attorney position. To reach this level, volunteers must attend five training sessions and/or workshops and participate in Teen Court as a volunteer on 24 separate docket nights. At the Teen Court Banquet, special recognition will be given to the Junior and Senior volunteers. At this point, only four volunteers would technically be at the Senior level: Nick Oatoo. Bethany Grohman, Matthew Mitchell, and Stephen Whitehurst. e e e III. Discussion about implementing educational/behavioral programs within Teen Court: Feedback from the Teen Court survey indicates strong interest in implementing the programs discussed at the last board meeting. Of those completing the survey. the following percentages of people (teens and parents generally agreed, remarkably) were interested in each of the programs: A) Assertiveness Training - 35% B) Peer Pressure Group - 25% C) Self-Esteem Group - 25% D) Alcohol/Drug Education - 35% E) Parenting classes (for parent and childlteen) - 25% F) Anger Management Group - 65% G) Theft Intervention Group - 15% H) Texas State Trooper speeches w/audio-visual aides - 25% If the results of the survey carry over to the Teen Court population (approximately 350 in 1995-1996), the need for such programs is apparent. All but 10% of respondents were interested in at least one of the programs. Most respondents were interested in more than one program. Based on these results. the Advisory Board is in favor of implementing these programs. Kristina will speak with the City Attorney about any possible problems and/or any pertinent liability issues. IV. Discussion of statistlcal/end-of-year report: So far this year, Teen Court "defendants" have contributed $31,446.00 worth of community service to the community. This is based on minimum wage pay and does not include the time spent by Teen Court volunteers (@ $3000), jury duties served by Teen Court participants (@ $6300), or the $10 fee collected by the Municipal Court (@ $3000). V. Adjournment at 8:00 p.m. NORTH RICHLAND HILLS ANIMAL SHELTER ADVISORY BOARD MEETING September 25,1996 e Present: Pam Burney Warren Cox Candi Henderson Joe Metcalf, D.v.M. Don Sharp Lyle Welch Debbie York ITEM Director, Environmental Services Executive Director, SPCA of Texas Animal Services Public Awareness Officer Davis Boulevard Animal Clinic Supervisor, Animal Services City Councilman Secretary, Environmental Services DISCUSSION ACTION TAKEN The meeting was called to order at 6:50 p.m. by Dr. Joe Metcalf. Approval of Minutes: 03/19/96 Motion to approve the minutes by Dr. Approved Meeting Joe Metcalff, second by Councilman Lyle Welch. Pam Burney provided the Board with a copy of the Lincoln Nebraska Animal Control Annual Report as an example of the type of report that could be produced by the North Richland Hills Animal Services Division at year end. Call to Order Production of Annual Report for Animal Services Approved P. Burney: Contact King County for new report. W. Cox pointed out that an annual report of that quality is a good resource to use in fund raising. He warned that statistics should be available to back up any information printed in the annual report. Councilman Welch inquired if the report would be produced "in-house" or be sent out. P. Burney informed that the report could be written and the layout formatted "in-house" and then be sent to the printer for reproduction. Councilman Welch asked if there was money for the report. P. Burney advised him the money is available in next year's budget. ITEM Production of Annual Report for Animal Services (continued) DISCUSSION Dr. Metcalf noted that the section reporting on the number of bites by different breeds of dogs was worthy of being put on a water bill insert. ACTION TAKEN P. Burney said that it might be possible to include such a report on biting dogs in the City's fall newsletter. Proposed changes to Animal P. Burney provided the board with Approved Control Ordinance #1848 copies of the City of Fort Worth's Ordinance Amendment Addressing the Restraint of Cats and noted that this is the same as North Richland Hills Animal Services. Off site adoption center and gift shop She also handed out the City of Fort Worth Ordinance Amendment Addressing Animal Overpopulation and stated that she would like to recommend that Animal Control Ordinance #1848 be changed in reference to the spay/neutering of impounded animals. See attachment. After discussion of the changes, Warren Cox moved that the Board adopt the changes to Ordinance #1848. Second by Don Sharp. P. Burney told the Board that she had contacted North Hills Mall's manager regarding a store front to be used as an adoption center as well as a gift shop. The shop would be staffed with volunteers. The adoption center/gift shop would be open 3 days per week during the months of November and December on a trial basis. W. Cox pointed out that this would be a good chance to take the product to the consumer and could also be used as a good education tool. P. Burney suggested advertising through a pet program on city cable. P. Burney: Present proposal to North Hills Mall management. Contact breeder groups, No-Kill operations, Homeward Bound and SCORE for volunteer staff/management. ITEM Resolution supporting vaccination of animals in shelter by training shelter personnel Report by Public Awareness Officer OTHER ITEMS e DISCUSSION See attached TAMHO Resolution. P. Burney asked the support of the Board on the resolution allowing for the rabies vaccination of animals in the shelter by trained personnel. W. Cox made the motion to support the draft resolution. All in favor except Dr. Metcalf who abstained. See attached. In discussion of the Paws to Recycle campaign, reported on by C. Henderson, W. Cox suggested having paper or plastic sacks printed up to be used for the collection of recycled cans. The Big HelpTM Day, and the adoption center/gift shop were also reported on by C Henderson. Dr. Metcalf inquired about a home page on the Internet for the Animal Services Center. P. Burney assured that the homepage was under design and would soon be up and running. P. Burney told the Board that Animal Services will be receiving 9 pallets of free pet food from a manufacturer that is retooling their labels. P. Burney announced that the Animal Services Center had won 250 pounds of dry dog food through the Heinz Homeless Pets Program free dog food contest. ACTION TAKEN Approved ITEM DISCUSSION ACTION TAKEN Other items (continued) P. Burney told the Board that the Animal Services staff would be taking part in a work shop on a team building exercise. Councilman Welch asked that any concerns or questions from manage- ment concerning recommendations made by the board be brought back to the board and noted. Adjournment Motion made by J. 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T""" T""" ..- W U c:: - u s..... e .c: « m ~ ~ - 't""" - 111- ..c m ....., 0 C (J) .- 0 u... .c: 111- - e · l1li_ - e - e " CD :J fÞ fÞ - fÞ C o 111_ 1:: ....., 0 J! 0- Il- W 00:: ....., s..... C m CD~ E- 1:: ~ (J) ca .- c,.LL CD C CD U ..- - o 0... I' co U) Ò N "f""" "f""" o N tn "C C CU tn - ::s LO 0 "f"""..c I- >a .,g o - ..... - lIl- t) e 0 ~ 111- "'" ~ :i tG ~ "" 11- a.. « - (þ "" e CJ a'J 11- :i - 0 111- r::L .Q "I""" CD ~ u.. - J: c ~ a'J 111- e "") - 0 u CD C e CITY OF NORTH RICHLAND HILLS . Department: Planning and Inspections Council Meeting Date: 10/28/96 Subject: Request of Daniel G. Ham for Short Form Final Plat of Lot 1 R 1, Agenda Number: PS 96-30 Block 1, McKee Addition. (Located at 7612 Shady Grove Road) Mr. Daniel Ham is the owner of a 1.13 acre tract of land located in the extreme northern part of the city on Shady Grove Road. Mr. Ham has submitted a short form plat of the property as a prerequisite to the construction of a new home. The property being platted consists of a portion of Lot 1, Block 1, McKee Addition, and a small unplatted tract. There is an existing mobile home situated on the unplatted portion of the tract. The following are the major items regarding this Short Form Final Plat. Other comments are included in the attached engineering comments letter. 1. Access The original McKee Addition was platted in 1983 and consists of a single lot with an existing single family structure and a mobile home situated on the property. Mr. McKee owns and operates a small private water system on Shady Grove Road; adjacent to the mobile home is a metal building which appears to be in use as a maintenance shop for the water system. Access to the building, mobile home and single family residence is via an undedicated dead-end private drive known as Davis Road. The private road is actually situated on land owned by BH&L Joint Venture, and the road has existed at least since 1983. The drive also serves another single family residence which is not a part of this plat. Approval of the plat as proposed will divide the balance of the original McKee Addition and leave the four structures with no legal access. However, this situation has existed in this condition for a number of years and no changes to Davis Road are being proposed at this time. 2. Zoning The property is zoned AG Agriculture. Staff feels that the property should be rezoned to R-1-S which still allows the keeping of horses on the property, but provides better zoning compatibility with adjacent properties for the type of development being proposed. The Planning and Zoning Commission recommended that the applicant apply for a zoning change. However. the applicant indicated by telephone on October 21. 1996. that he has no interest in changing the zoning classification. 3. Sanitary Sewer Service Access to public sewer service is beyond the 300 foot distance required for connection. The applicant intends to utilize the existing septic tank system for domestic sewage disposal or upgrade if deemed inadequate by the Tarrant County Health Department. The Planning and Zoning Commission recommends a covenant signed by the owner to connect to the public sewer when it becomes available in the future. Finance Review Account Number Sufficient Funds Available Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~ H~ Manager CITY COUNCIL ACTION ITEM ,Finance Director PS 96-30, Page 2 . 4. Fire Coverage There is an existing fire hydrant on the north side of Shady Grove Road, but it is physically located within the city limits of the City of Keller. The subdivision regulations require the applicant to install a new fire hydrant on the south side of Shady Grove Road to provide adequate fire protection for the property. The Planning and Zoning Commission recommended that the developer install the fire hydrant. but to work with the Public Works Department about having city crews install the hydrant. 5. Thoroughfare Plan Shady Grove Road is designated as a C2U on the Master Thoroughfare Plan. A C2U requires an ultimate right of way width of 60 feet. The developer is dedicating 11.5 feet of right of way for Shady Grove Road. 6. Street Improvements Shady Grove Road is presently unimproved with curbs, gutter and sidewalks. The Subdivision Regulations require the developer to improve one half of the road or escrow funds for its future construction. The Planning and Zoning Commission recommended the owner sign a covenant for the street and sidewalk improvements. 7. Street Lighting The Subdivision Regulations require the developer to install a street light at this location. There is no cost to the applicant for TU Electric to install a light on the existing electrical pole. The Planning and Zoning Commission requested that the applicant provide the City documentation that a street light was requested at this location. e. The Planning and Zoning Commission considered this Short Form Final Plat at its October 10, 1996, meeting and recommended approval subject to the following: a covenant for street and sidewalk improvements; a covenant for tying into the sewer system when service is available; the fire hydrant be required; the owner provide documentation from TU Electric that a street light was requested; and the applicant request rezoning to an appropriate residential district. RECOMMENDA TION: It is recommended that the City Council consider the recommendation of the Planning and Zoning Commission. . P&Z Minutes - Page 2 10 October 1996 . 4. PS 96-30 REQUEST OF DANIEL G. HAM FOR SHORT FORM FINAL PLAT OF LOT 2, BLOCK 1, MCKEE ADDITION. (LOCATED AT 7612 SHADY GROVE ROAD) APPROVED Mr. LeBaron stated the tract is 1.1 acres in size. He stated the property is zoned AG Agriculture. He stated the owner proposes to use the existing septic system. He stated staff feels a covenant should be signed to require a connection to the sanitary sewer system when it is available in the area. Mr. LeBaron stated a fire hydrant is required. He stated the owner is requesting a covenant to cover street improvements to Shady Grove Road. Mr. Davis stated the applicant has agreed to a covenant for street and sidewalk improvements, as well as tying into the sewer system when available. Mr. Bowen stated the Commission should require the fire hydrant. Mr. Davis stated it is necessary to see that adequate fire protection is available for all properties since it would affect the insurance coverage on the new house. . Mr. Bowen made the motion to approve PS 96-30 subject to the following: a covenant for street and sidewalk improvements; a covenant for tying into the sewer system when service is available; the fire hydrant be required; documentation from TU Electric requesting a street light; and the applicant request rezoning to an appropriate residential district. The motion was seconded by Mr. Owen. The motion carried 5-0. 5. PS 96-32 Mr. LeBaron sta stated the owner is behind the approved spec requirements have been met. property is 4.25 acres in size and is zoned C-1 Commercial. He the tract into two lots. He statéd this plat is following permit for City Garage. He stated all engineering Mr. Davis asked if the plat should sho . Mr. Kevin Miller, Assistant Director of Public the special use permit required only one approach, show it on the plat. came forward. He stated since does not feel it is necessary to Mr. Miller made the motion to approve PS 96-32 subject to en The motion was seconded by Mr. Nehring. The motion carried 5- . CITY OF N*RTH RIC!?,;~~ND HILLS September 9, 1996 MEMO TO: Barry LeBaron Director of Planning and Inspection Services FROM: Kevin B. Miller, P.E. Assistant Public Works Director SUBJECT: PS96-30; MCKEE ADDITION; Block 1, Lot 2; Final Plat . We have reviewed the subject documents submitted to this office on August 16, 1996. The following items are for your consideration. DUE TO THE SIGNIFICANCE OF THE OUTSTANDING ITEMS, WE FEEL THAT THIS PLAT SHOULD NOT BE PLACED ON AGENDA FOR P & Z CONSIDERATION. 1. There are several requirements for a Short Form Final Plat as defined in the Article 7 of the Subdivision Regulations. Section 710 requires that all utilities required to serve the lot are in place or arrangements to provide same have been made with appropriate easements shown on the plat. The existing location of water and sewer has not been provided. The City Grid Maps indicate there is a water line located on the south side of Shady Grove Road. No sewer lines are shown on the proposed lot or on adjacent lots. Sewer does not appear to be available. This will need to be addressed prior to the plat being placed on the P & Z agenda. 2. Subdivision Regulations Section 250 requires the subdivided area to have a minimum of 50' of contiguous frontage on and access to an existing public street, or an acceptable public access approved by the P & Z Commission, and such access meets the minimum street construction requirements contained in the Design Manual. The existing Lot 1 will be split into 3 pieces. The remaining portion of Lot 1 to the south of Lot 2 does not meet this requirement. 3. The appropriate signatures need to be added to the Owner's Acknowledgment and Dedication. In addition, the surveyor's seal and signature need to be added to the plat prior to the plat being filed. . P.O. Box 820609 * North Richland Hills, Texas * 76182-0609 7301 Northeast Loop 820 * 817-581-5521 . FAX 817-656-7503 · · · 4. The proposed lot designation, 1 R 1 needs to be changed to Lot 2 and the title block needs to be revised as shown. There are 2 remaining portions of Lot 1 which are not contiguous. Since the remaining portions of Lot 1 are not included in this plat, they will remain designated Lot 1. 5. The master plan for the City indicates the need for a 10 inch water line from Shady Grove Road, south along the east property line. 6. The Subdivision Ordinance requires a 7.5 foot utility easement along the rear property line. Additional utility easements may be required along the east and west property line. This will be addressed when items #1 and #5 are resolved. 7. The current zoning along with building setback lines need to be added for the proposed lot as well as the adjacent lots. 8. Based on the Design Manual, residential lot grading shall be conducted in a manner which will not allow runoff to cross more than (2) lots (including the lot on which the drainage originates) before it enters a street or drainage easement. The replat of Lot 2 does not meet this requirement. An approved engineered grading plan will be required prior to building permits being issued. The grading plan will need to show a swale draining south-north along the east property line to intercept the runoff before it reaches the adjacent property. 9. This plat fronts on Shady Grove Road. Shady Grove Road needs to be improved to provide curb and gutter along the south right-of-way. The Subdivision Ordinance requires that the Developer provide his portion of these improvements or place $14,482.17 in escrow for future improvements by the City. A covenant may be requested in lieu of the escrow, but would require City Council approval. 10. The Zoning Ordinance requires sidewalks adjacent to all public streets. If and when the property is developed, the sidewalk will need to be constructed. 11. A topographical drawing (separate from the plat) is required by the Subdivision Ordinance. This drawing needs to include contours as well as âU existing underground utilities. 12. Street lighting is required by Section 1-06 of the Design Manual. The locations of any existing street lights need to be shown on the plans to confirm compliance with current ordinances. Any additional street lights which may be required based on current ordinances need to be coordinated with Public Works and TU Electric. The cost for installation of any additional street lights will be paid by the developer directly to TU Electric. · · · 13. The Design Manual contains criteria for necessary fire hydrant coverage. All existing fire hydrants need to be shown on the topographical drawing. Appropriate coverage radii for the applicable fire hydrants also need to be included. This will assist Public Works in determining the need for additional fire hydrants. It appears from the City Grid Maps that a fire hydrant will need to be installed by the developer of the lot. This review was based on the Short Form Final Plat submittal. The submittal does not meet the requirement of a short form plat. The necessary information should be included with an application for a replat of Lot 1, Block 1, McKee Addition. The marked-up blue lines need to be returned with the next submittal. ~ß~L Kevin B. Miller, P.É. Assistant Public Works Director KBM/smm/pwm96114 cc: Gregory W. Dickens, P.E., Public Works Director · · · David C. ~oak Surveyors, Inc. Registered Professional Land Surveyors David C. Moak, R.P.L.S. Consultant Texas . New Mexico . Arizona . Nevada David W. Myers, R.P.L.S. President September 16, 1996 City of North Richland Hills 7301 NE Loop 820 N:>rth Richland Hills, Texas 76180 Attn: Clayton Husbands/Kevin Miller Re: PS 96-30 McKee Addition Final Plat Public Works review comments: 1) The water line in Shady Grove Road has been added to the plat and our client has intentions of utilizing the existing and/or installing a new septic system to take care of the sanitary sewer for the new home; 2) The south portion of Lot 1 that will become a seperate tract upon filing of this plat has the same access as the McGilvray tract to Davis Road which has been in use for apparently a long time and is not marked as a private drive. 3) The seals and signatures will be added to the plat prior to filing. 4) The lot designation has been changed to Lot 2 as requested. 5) The only reason our client decided to replat their tract was due to their desire to replace the existing mobile home with a brick home. Tb require them to install a 10" water line the full depth of their property would probably destroy their hopes for improving this single lot. Therefore, we request you to reconsider this item. 6) We have changed and/or added 7.5' utility easements along the south, west and east lines as requested. 7) The current zoning and building lines have been added as requested. 8) An engineered grading plan will be provided at the time of request for a building permit. 9) we request a covenant in lieu of the escrow for Shady Grove Road improvements for the same reason as item 5. 10) A sidewalk will be constructed at the time of building the new home, if requested to do so even though no other walks will exist in the area. 11) We have added the contours, improvements and any underground utilities we have knowledge of to the Plat and will remove them from the plat after review is complete and prior to filing with the County Clerk, if requested to do so. 12) N:> street lighting exists in this area. 13) We have added the nearest fire hydrant to the plat and it is within approximately 370' from the furthest point of the existing home. Should you have any further questions or concerns, please do not hesitate to call. Sincerely, ~ ~' ~ 105-B Bedford Rd. . Bedford, Texas \~08 . Metro (817) 26 -2211 · Fax (817) 282-0401 David W. Myers Mapping Member Texas Society of Professional Surveyors & American Congress on Surv . - - . -- · CITY OF N$RTH RICHLAND HILLS Public Works October 3, 1996 MEMO TO: Planning and Zoning Commission FROM: Kevin B. Miller, P.E. Assistant Public Works Director SUBJECT: PS96-30; MCKEE ADDITION; Block 1, Lot 2; Final Plat · We have reviewed the subject documents submitted to this office on September 19, 1996. The following items are for your consideration. 1. The location of existing water and sewer service has not been provided. The applicant has shown the location of the 16" waterline, but has not addressed if the water service is in place or if not in place where the water service will be located. The surveyor has indicated that their "client has intentions of utilizing the existing and/or installing a new septic system ...". The location of the existing septic system has not been shown. The size of the existing septic system will need to be approved by the county and percolation tests will be required prior to issuing building permits. Refer to the Design Manual Section 1-03, Subsection E, Paragraphs 1-4 for additional information regarding septic systems. Shady Oaks Second Filing has been constructed. The closest available sewer appears to be located at the northwest corner of this addition. Shady Oaks Fourth Filing has been platted but not yet constructed. The current plans indicate the sewer will be constructed to the northeast corner of this lot at some time in the future. When that occurs, sewer will be less than 300 feet from the proposed lot. A covenant should be obtained with this plat which would commit this property to extending sewer along Shady Grove Road to the northwest corner of the proposed lot. In addition this lot should be required to connect to City water at this time and to the City sewer when the extension is installed. · P.O. Box 820609 * North Richland Hills, Texas * 76182-0609 7301 Northeast Loop 820.. 817-581-5521 .. FAX 817-656-7503 · · · 2. Subdivision Regulations Section 250 requires the subdivided area to have a minimum of 50' of contiguous frontage on and access to an existing public street, or an acceptable public access approved by the P & Z Commission. Such access must meet the minimum street construction requirements contained in the Design Manual. It appears there has not been right-of-way dedicated nor an access easement granted. The city has not accepted Davis Road as a City street. The street does not meet the City's minimum street construction requirements and is not currently an acceptable public access. The Developer needs to include a 50 foot wide public access easement on the proposed Lot 2 or provide evidence of dedicated public access on the private drive known as "Davis Road". 3. Public Works has reviewed the need for a 10" water line on this tract. Shady Oaks Fourth Filing is immediately east of the lot and is a better location for the future water line. 4. The tract adjacent to the east was previously platted. These lots need to be shown along with the building set back lines. 5. The Plat indicates property is currently zoned "Agricultural." The property will need to be rezoned residential prior to construction of the residence. R-1-S is sometimes used under these circumstances. 6. The surveyor's response (9-16-96) indicated the owner has agreed to provide an engineered grading plan with his application for a building permit. The grading plan will need to be approved prior to building permits being issued. The grading plan will need to show a swale draining south-north along the east property line to intercept the runoff before it reaches the adjacent property. 7. This plat fronts on Shady Grove Road. Shady Grove Road needs to be improved to provide curb and gutter along the south right-of-way. The Subdivision Ordinance requires that the Developer provide his portion of these improvements or place $14,482.17 in escrow for future improvements by the City. The applicant has requested a covenant in lieu of the escrow. 8. The Zoning Ordinance requires sidewalks adjacent to all public streets. The applicant has agreed to build a sidewalk if requested. If a covenant is allowed for street improvements, it could include the sidewalk. 9. A topographical drawing (separate from the plat) is required by the Subdivision Ordinance. The topography was shown on the same drawing as the plat. This will need to be separate prior to the plat being filed. 10. Street Lighting is required by Section 1-06 of the Design Manual. The surveyor has indicted there are no existing street lights. The owner needs to request installation of a street light on the existing power pole at the northwest corner of the lot. The cost for the installation of the additional street light will be paid by the developer directly to TU Electric. . t . 11. The Design Manual contains criteria for necessary fire hydrant coverage. A fire hydrant has been shown on the plat approximately 370 feet west of the property. The fire hydrant on the north side of Shady Grove Road belongs to the City of Keller. The developer will need to install a fire hydrant on the City of North Richland Hills' 16" water line. This review was based on a the plat and topographical information submitted. There are a few comments which have been added to the blueline. The marked-up blueline will need to be returned with the next submittal. ~,~ .....Kevin B. Mille?;p.E. Assistant Public Works Director KBM\pwm96125 cc: Gregory W. Dickens, P.E., Public Works Director Barry LeBaron, Director of Planning and Inspection Services 10/03/1996 11:38 · 817-282-0401 MOAK SURVEYORS INC PAGE 02 . .Î\- David C. "o~"eyors, Inc. Re¡¡ist",d 1J.k.. _., Land SUN'YOrs David C. Moak. R.P.L.S. CO"6ullant Texas . New Mexico . Arizona . Nevada · Acreage · Topography . Subdivisions · Loan Surveys . Jnvestigaclvt! Surveys · Construction Layout David W. Myc/'5. RP.L.S. President 2) · 4) 5) 7) 9) 10) · Q:tober 03, 1996 City of North Richland Hills 7301 NE Loop 820 M:>rth RiChland Hills, Texas 76180 Attn: Claytoo Itlsbands/Kevin Miller Re: PS 96-30 McKee Addition Final Plat (October 3, 1996 Conment :tetter) Public ~ks additional review comments I 1) '!he existing m;)bile hane is currently served with water by a private -McRee- water system and the new bane will be utilize the same service and the existing septic system will also be used for the new hane; Testing will be done, if required; I can only preamæ that 8a1\e degree of prescriptive rights exists if no other recorded proof eXists pertaining to the dedication and use of Davis lÐad by adjacent property owners: Should a 20 foot access eas4I11ent be required to provide record access to the two tracts in question, it will be considered as part of the site plan and how it will affect the building area; The newly platted lots east of our site will be researched and added to the plat upon our next submittal; Our client would prefer to keep the current zoning simply due to area and that they ha'.7e horses: 'lb rezone may cause certain limitations for there proposed use: The client is still planning on a covenant in lieu of escrow for street improvements; The topographic information will be taken off of the final plat upon approval and prior to filing; The client feels no need for one single light, however, if one light is required, it will be discussed with TU; 11) The cost for the installation of the proposed fire hyðrant will be considered prior to agreement to installation: Should you have any further questions or ooncerns, please ðo not hesitate to call. IOS-B Bedford Rd. · Bedford, Texas 76022-6208 . Metro (817) 268-2211 . Fax (817) 282-0401 Member TCI\&$ Soc:¡~y or Pror....lon.1 SurveyOr. A American CanarCSI on Su",eyln. . Mapptns Ni~H APPLICATION FOR A SHORT FORM FINAL PLAT (Plea.seprinlyo<1l'esponseS¡ · Proposed Subdivision Name: · · City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills. TX 817·581·5515 \ Cu"ent Legal Description: -:ßE:.) t-.\~ A ?O~T'O~ o¡= loT \) ßLoC.J:::. ) , f'J\c...)<::..E'S. A..Oí» ,\0 ~ A~ 0 13E..> N<;" T\-\A""'r SAME. ït=?4c..-r t>€<;<:-R,ßE::o \C:) L ''SA \::>A~2"\'\E M<:."-eE I-\AI'>1 ANo \-\~":I~~D DA~Ié.L <ScR:DO~ \rl4,\Y) VO\..... \2.4 +:'6. lCo D.K.T.C.:;r. Name and Address of Current Property Owner: USA QAN~ f'ý""-\O(E:'E \-\A.M \ ~~'EL C:.o~Ù:)~ "\4ÄM 1(" r2.. 'S \-\~o'( <::::-~V€ ~Äû PhonaNo. ìæ C),S I ~r<.~ R\ C.\-\LA'~D ~)LLS IX ï Nam8 and Addr8ss of Pr8vious Owner: (If purchas8d during past /w81ve months) Nam8 and Addr8ss of D8v810per: ~Nì€ Â'S. O\b,)N~ Phone No. Name and Addr8ss o/~ 'S ~ Q..V~~ ~ VA" \ a C. - MöAK.. ~ù~VE,(\)i<Sl 'Ñc...j D,Av 10 W. IvW€RS \ <:) S ~Fot<.o 'Ro AQ ßcDFc~., -r-e.X.4S ï (",<:>"2..'2.. Short Form Final Plat Application Ff!8: Phon8No. ë<06 2.2., \ 1. Application ff!8: 2. Number ofresidentiaJ lots " 51.S0perlot: \ 3. Numb8r of non·residential acres " S5. 00 per acre: ... Number of street intersection signs" S65.00 each: S. County plat recording fee: TalaJ fee: $120.00 \ ."SO - 5~.co \1' .SO I hereby certify that I am. or represent, the/egaJ owner of the property desalbBd above and do hereby submIt this Short Form Final Plat to the Planning and Zoning Commission for consideration. Date: 'r- I ~-9f Applicant's Phone No.: 73Œ' -9'7,-, I ('g-¡ Î) Your name (Printed Name): p /).)1/' e I G.. N,q "'1 Signature: Note: Please complete and submit the "Short Form Final Plat Document Submittal Checklist" on the reverse side of this form. f''Sq{P-30 SHORT FORM FINAL PLAT CD - 404 (5 - 94) CITY OF NORTH RICHLAND HILLS Department: Planning and Inspections Council Meeting Date: 10/28/96 Subject: Request of Guion Gregg III for Replat of Lot 2, Block 1 Walkers Agenda Number: PS 96-32 Branch Addition. (Located in the 8600 block of Harwood Road) Mr. Guion Gregg III is the owner of a 4.25 acre tract of land in the Walkers Branch subdivision. The property is located at the northwest intersection of Harwood Road and Grapevine Highway. The developer has submitted a replat to divide the property into two lots. The following are the major items regarding this Replat. Other comments are included in the attached engineering comments letter. 1. Zoning The property is currently zoned C-1 Commercial. On October 14, 1996, the City Council approved a Special Use Permit for an Auto and Light Truck Repair Shop on one of the lots being platted. 2. Screening The Zoning Regulations require a masonry screening wall between property zoned commercial and multi-family residential. A portion of the property abuts a multi-family residential district on the west property line for a distance of about 90 feet. The developer has agreed to construct the required screening wall at this location. The Planning and Zoning Commission considered this Replat request at its October 10, 1996, meeting and recommended approval subject to engineering comments. RECOMMENDATION: It is recommended that the City Council consider the recommendation of the Planning and Zoning Commission. Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~ Finance Review Account Number Sufficient Funds Available ß~ ~ager CITY COUNCIL ACTION ITEM ,Finance Director Ok . · · · P&Z Minutes - Page 2 10 October 1 9S6 4. PS 96-30 REQUEST OF DANIEL G. HAM FOR SHORT FORM F MCKEE ADDITION. (LOCATED AT 761 P V PLAT OF LOT 2, BLOCK 1, ADY GROVE ROAD) Mr. LeBaron stated the tract is 1.1 acres in Agriculture. He stated the owner propose staff feels a covenant should be signed system when it is available in the are stated the owner is requesting a c Road. He stated the property is zoned AG use the existing septic system. He stated equire a connection to the sanitary sewer r. LeBaron stated a fire hydrant is required. He ant to cover street improvements to Shady Grove Mr. Davis stated the applic improvements, as well a as agreed to a covenant for street and sidewalk ng into the sewer system when available. ommission should require the fire hydrant. Mr. Davis state properties si IS necessary to see that adequate fire protection is available for all t would affect the insurance coverage on the new house. ade the motion to approve PS 96-30 subject to the following: a covenant and sidewalk improvements; a covenant for tying into the sewer system when is available; the fire hydrant be required; documentation from TU Electric esting a street light; and the applicant request rezoning to an appropriate residential 5. PS 96-32 REQUEST OF GUION GREGG III FOR REPLAT OF LOT 2, BLOCK 1, WALKERS BRANCH ADDITION. (LOCATED IN THE 8600 BLOCK OF HARWOOD ROAD) APPROVED Mr. LeBaron stated the property is 4.25 acres in size and is zoned C-1 Commercial. He stated the owner is dividing the tract into two lots. He stated this plat is following behind the approved special use permit for City Garage. He stated all engineering requirements have been met. Mr. Davis asked if the plat should show the one drive approach allowed. Mr. Kevin Miller, Assistant Director of Public Works, came forward. He stated since the special use permit required only one approach, staff does not feel it is necessary to show it on the plat. Mr. Miller made the motion to approve PS 96-32 subject to engineering comments. The motion was seconded by Mr. Nehring. The motion carried 5-0. · CITY OF N$RTH RICHLAND HILLS Public Works September 27, 1996 MEMO TO: Barry LeBaron Director of Planning and Inspection Services FROM: Julia W. Skare, P.E. Staff Engineer SUBJECT: PS96-32; WALKERS BRANCH ADDITION; Block 1, Lot 2R & 4; Replat · We have reviewed the subject documents submitted to this office on September 5, 1996 and the site grading plan submitted on September 20, 1996. The following items are for your consideration. DUE TO THE SIGNIFICANCE OF ITEM #1, THIS PLAT WILL NOT BE PLACED ON THE P & Z AGENDA UNTIL THESE ITEMS HAVE BEEN ADDRESSED. 1. A site plan for Lot 4 will need to be provided showing the proposed driveway approaches as well as the existing driveway approaches and inlets on the opposite side of Harwood Road and Grapevine Highway. The proposed site plan may require additional access and drainage easements. The LOMR for the site will also need to be submitted with the site plan. 2. Although there is an approved CLOMR for this site, there is existing floodplain which will remain until a LOMR has been approved. The existing floodplain will need to be shown on the plat in a drainage easement until the LOMR is received. 3. Due to the minimum driveway and street entrance spacing allowed on Major Collectors, the approved Special Use Permit for City Garage and the close proximity of Highway 26, only one approach will be allowed on Harwood Road. A joint approach in a public access easement on the property line of Lots 2R and 4 is shown on the concept plan for Lot 2R. 4. The grading plan currently shows a swale along the west property line of Lot 2R. Runoff from the site west of Lot 2R will flow into this swale. This swale will need to be placed in a drainage easement. Calculations for the swale will need to be provided to verify capacity. Additional drainage calculation for the 100 year flow will need to be provided with the next submittal. P.o. Box 820609 * North Richland Hills, Texas * 76182-0609 7301 Northeast Loop 820 * 817-581-5521 * FAX 817-656-7503 · · · · 5. The concept plan shows the sanitary sewer service for Lot 2R to be placed under Harwood Road. This would require a bore. If this plan changes, additional easements may be required on Lots 2R and 4. 6. The address and telephone number for the Owner needs to be added to the Plat. 7. The appropriate signatures need to be added to the Owner's Acknowledgment and Dedication. In addition the surveyor's seal and signature need to be added to the plat prior to filing the Final Plat. 8. The title block needs to be revised as shown. 9. The current block contains several lot designations. The proposed lot designations 2A and 2B, need to be changed to 2R and 4, respectively. 10. City policy requires that all new plats be tied by survey to the City's GPS. This will allow the City to keep the GIS up-to-date. The Public Works Department has written descriptions for all of the GPS Benchmarks located around the City. The Final Plat needs to include the NAD83 Texas State Plane Coordinates for at least two property corners. The coordinates need to be determined by a survey tied to the City's GPS monuments. 11. The attached easement dedication needs to be incorporated into the closing paragraph after the metes and bounds description. 12. All public storm drain improvements need to be in a storm drain easement. These will need to be added to the Final Plat. 13. Driveway access to Grapevine Highway (Hwy. 26) will need to be approved by Texas Department of Transportation as well as Public Works. 14. Harwood Road is designated as an M4U on the Master Thoroughfare Plan. This designation requires a 70 foot ultimate right-of-way. The ultimate right-of-way requirement is a total of 35 feet north of the existing centerline. Grapevine Highway is designated as a P6D on the Master Thoroughfare Plan. This street requires a 130 foot ultimate right-of-way. The ultimate right-of-way requirement is a total of 65 feet west of the existing centerline. The distance from the centerline of any existing roadway of a boundary street to the proposed subdivision shall be shown to determine the adequacy of the ROW along the route and to determine if additional ROW is necessary to accommodate the proposed street. Sufficient iron pins shall be found and shown on the drawing together with dimensions to adequately describe the ROW along Harwood Road and Grapevine Highway. · 15. The Zoning Ordinance requires sidewalks adjacent to all public streets. The sidewalks will need to be added to the site plans for coordination purposes. 16. The Design Manual contains criteria for necessary fire hydrant coverage. Appropriate coverage radii for the applicable fire hydrants needs to be shown on the site plan. This will assist Public Works in determining the need for additional fire hydrants. 17. An Engineers Certification (such as the one included in the Subdivision Ordinance) needs to be added to the drainage calculations on the site plan. 18. Section 920, 82 of the Zoning Regulations requires a minimum 6'-0 masonry screening wall for all new construction on property zoned C-1 which abuts R-7- MF Residential. Construction plans need to be submitted and approved prior to Public Works releasing water meters. The wall shall be constructed the entire length of the common property line prior to the issuance of a C.O. · 19. Current EPA regulations require that an NPDES permit be obtained prior to beginning construction. The owner and contractor are both responsible for obtaining the permit. The Owner should therefor request information from the EPA to determine the necessary steps for filing an application for an EPA - NPDES Permit. There are a several comments recorded on the site plan and plat. They have been returned to the Engineer for revision. The comments contained herein do not purport to relinquish the design engineer of their responsibility to provide adequate, accurate and buildable construction plans. The City's eventual approval of the construction plans will not signify acceptance of responsibility by the City of North Richland Hills for the engineering in the bid documents. The marked-up blue lines need to be returned with the next submittal. ~Jrµ~ Juli . Skare, P.E. Staff Engineer JWS\pwm96123 · cc: Kevin B. Miller, P. E., Assistant Public Works Director · BROCKETTE · DAVIS · DRAKE, inc. consulting engineers Oçtober 2, 1996 Julio Skare, p,e. City of North Aichlend Hills DepartmGnt of Public Work$ 7301 N.E. Loop 820 North Richland Hills, TeXtl5 76182-06090 AE: Welkers Brench Addition Blocle 1, Lot 2R & 4, Replst PS96-32 BOD Project No. C96309 Dear Julio: BrockeUe·Devis·Dreke, Inc. is serving es the coordinator for thø p<lrties involved in the r.plat of Walkers Branch Addition, Block 1, Lots 2R & 4. Brockette·Devis·Drake, Inc. has e..embled the r.eponsee herein from: · Lend Owner Guion Gregg, III Investments Two Turtle Creek Vill.ge Delloa, Texe8 75219 (214) 626-7001 Plat Pre Darer Gonzslez & Schneeberg EngingtH8 & Surveyors, Inc. 4111 North Centrell Expr...way, Suite 102 081188, Tex88 75204 1214) 522·4660 Sito Pie" PreDluer Brockett('Davis'Dreke, Ino. 4144 North Central Expreuwey, Suite 1100 D8118S, Tex8s 76204 (214) 824-3647 Each of tho following rosponses will be referenced to ono of tho oboVQ P(rti~8: 1,2. (Land Owner) A& indicoted by the ~,"clo&ed letter from Guion Gregg, IlIlnveetmentlS, 6 :site plan for this property has not 8S yet been developed. With no such plen, It is impo5slble to show the locations of proposed driveway approaches. As referenced In the above mentioned letter, Guion Gregg, IlIlnvestm/ilnts h: ~ware that thQr9 will be requirement9 'or drivÐ locetionG which mU8t be met prior to development of Lot 4. · Î.iv¡1 & Sr.rll':nll',1 f"git1e~ri"g . $1I1""rying 414~ N¢rch ("l'u':\1 F.)(P,·/]~.~W,\y. SI,ice 1100 · 03!LH, To')(;'I'. ],; 2(1.( ('211) 924..3617. Ovil/So/l'wy Fa>c ('.1'1) 82·1-/06" · ~ìc"'lwU',,1 ~.,,( (?I'I> S'H-2Sa£, · · · Julia Skare, P.E. City of North Rlchlend Hills RE: Welker Br8nch Addition, Block 1. Lot 2R & 4. Ropl:Jt PS96·32 BDD Project No. C96309 October 2, 1996 Pegs 2 Further, elthough Guion Gregg III, Investments expect:> to havo tho LOMR in to the City of North Riehltsod Hill, by October 22, 1996, th~ Plat Preparer will Indicate the current location of the 100-yeer flood plain and call it out a8 a drainage eaeement. 3. (Plat Preparer) The curr4ilnt ver¡ion of the site plan 10r Lot 2A indlcøtes II tinglo driveway approach. This approach lies in a pUblic access easement on the property line joining the oa~torn bordor of lot 2R to Lot 4. 4. (Site Plen Preparer) A dreinogÐ oesoment hes been udded ulon9 the north ~nd West boundorlC5 of the site. This easement will encompass the drainage awele indicated on the site plal1. Cølculations 10r the capacity of the sWÐlø, as well as additional drainage cIIJcul.tlon~ roflocting a 100-yeë:lr flow will be provided with the next site plen submlttel. 5. (Site Plan Prep~uer) The unlt;¡¡ry lòeW4lr will be placed In the northern R.O. W. 01 Horwood Street. flowing 1rom west to eeat ar.d Joining Into City m4lnhole #2647. As this lino will bo pleoed in City R.O.W., it is undorstood th~t no additional eeøement will bo roqulred. a. (Plat Preperer) The eddr... end t~/ephonG number of the OwrUI( hat! boon added to tho pltlt. 7. (Plat Preparer) Slgneturo lines have be.n lidded 'to the Owner'e ACknowledgement and Dedication. The actual signatures, lIS well 8S the Surveyor's seal end 5ignaturo will be odded to the plet prior to filing. 8. (Plat Preperer) The title block hOB been revised. 9. (Plot Preparer) The lot designations hove been revised 8S requested. 10. (Phrt Preparer) The GPS coordinates are currently being determined, and will ba ë:ldded to the plet 88 800n 88 pose/ble. 11. (Plat Pre parer) The easement dedioation provIded has been IncorporQted into the clu:sing paragraph efter the metes end bound, description. G (Site Plan Preparer) The storm drain shown on tho northorn boundary 0' Lot 2R will not be constructed initially, Storm drainage In thie area will be surfece drained onto Lot 4 (see endosed letter o. permission from Guion Gregg, III Investments), This will eliminete the need for storm drain easements. 13. (Land Owner) Guion Gregg, III Investments 18 aware that development of Lot 4 will require coordination with and the 8pproval of both tho Toxo!; Dopartm~nt of Traneportation ond the Department 01 Publle Works. G (Plat Prepererl The irons requested 8r~ currønt1v being located. Their loo8tlons will be lidded to the plot 08 800n os possible. 15 . (Site Plan Preparer) A sidewalk wiil be added to the next site plan submittal in order to comply with Zoning. · Julia Skare, P.E. City of North Richlend Hills RE: Welker Branch Addition, Block 1. Lot 2R & 4. Aeplat PS 86-32 BDD Pro.i<Jct No. C96309 October 2, 1996 Page 3 1 G. (She Plan Preparer) The exi..ting fire hydrant coverage will be Indicated on the! next site plan submlt1al. 17. (Site Plan Preparerl The eppreprJata EngIneers Certification will bo added to the drsinage calculstion:!l on the next site plan submittal. 18. ISlte Plan Preparer) According to Clayton Husbsnd, lot 2R dOCl:5 not ¡¡but i1ny property zoned as R· 7·MF Residential. As there Is no common property line of thie nature, no screening wall will be required. 19. (Site PI~n Preparer) The EPA requires that en NPDES permit Ie obtained only on sites which EIre 5 scres or greater in size. The combined acreage of Lots 2R and 4 is approximately 4.4 acr8S, whleh Is under the 5 acre cutoff. An NPDES permit will not be rsquired for this slto. · I hope thet the sbove responses havo adequately addressed the concerns of the City of North Richlend Hille r.garding thie replat. If you have any questions, or if I may be of eny further 8.8sistencc in th/$ m¡¡ner, please do not hesitate to contact me. Wilds attachments CC: Guion Gregg, III, Inves1ments Robert Schneeberg, Gonzalez & Schneeberg Engineors Robort Hodgos, HCB Contrector$ Greg Meson, NationÐI Autotech · 01105/1991 e5:16 2145 ~~~ t"/..\I,;t:, tJ;;;. · þ GUION GREGG. m INVESTMENTS Two Turtle C,...eek Village' Delles, Te)(as 7õe18 . (214) ;5126· 7001 , Oçtober 3. 1* Gonzal.. end Sehneebff'g Engineer. Ind Surveyor. 411 North Cent(.' Expr..IW8Y. Suite 102 Da"." Teøe 75204 AttentIon: Mr. R.oMrt Sc:tIn..,.,g; P.!. · Dear Mr. Sohn..befg: w. have received _ copy of the Itatr comment. from the City 01 North Rlchtand Hili.. w. .... fiVe thet ther$ will be tome requlrementt ..-gardlng drive loœtions on State Highway 2e. At which time a Fln*f Site Plan and u... have been determined. I repf.t will be .ubmltted on the remøind« of the prop4lrty. 1° exptet to hev, the fln.1 req~.t for lOMR prepared .nd submitted to the 'Cfty of North Rlchttnd Hills by October 22, 1 gee. Should you have any questions regarding these IS8&.181, contact our office. Slrørely, ¿;J~.<J~ Guion Gregg, m G<3:jv · , . . ......r ....... . ..,~.. ../ 1m: ...., I \ GUION G~EGGr III INVESTMENTS . I Two TUf"'1;te C~eek Villege· Delisa, TexGe 7Sa1e . C~14) 526· 7001~ I . S.pt..rnber10,1988 I I C'lty of N. RlchI.nd Hili. 7301 N. E. Loop 820 N. Richfand HUll. TX 76180 RE: National Autotech (I·Clty Garageti) lite on Harwood Rd. we.t of Hwy. 26 aenttemen: . I .am the owner of the property adJ~ to the City G.r.ge property. Thl, I_ to verify th~ hy pl.n to dlapo.. of. portion of their surf.ee dr.inage flowing ...t onto my tract, to whlc::t11 do not object. S'nC*tty, -<J~»~~ Ciu~on Grtgg, In i f I , I I I I I . c...'t'3'o~ · Ni~H City of North Richland Hills APPLICA TION FOR A 7301 Northeast Loop 820 REPLAT Nort.~ Richland Hills. Texas (Please print or ~ipe all responses) 817-581-5500 Proposed Subdivision Name: Walkers Branch Addition, an addition to the City of N. Richland Hills, Tarrant County, Texas Current Legal Description: Attached (SEE REPLAT) Name and Address of Current Property Owner: GUION GREGG III Phone No. 214 / 526-7001 Two Turtle Creek Village Dallas, Texas 75219 Name and Address of Previous Owner:(if purchased during last twelve months) N/A Name and Address of Developer: Greg Mason Phone No. (214) 572-2489 National Autotech 1190 Explorer Street . 1 1 "" 7c;.1~7 Name and Address of Engineer: Gene R. Gonzalez, P.E. Phone No. (214 ) 522-4660 Gonzalez & Schneeberg 4111 N. Central Expressway, Suite 102 Dallas, Texas 75204 Type of Development Being Proposed: , o SF Residential 0 MF Residential o Other 0 Duplex Residential ~ Commercial/Industrial Application Fee: -1. Application Fee 120.00 2. Number of residential lots @ S 1.50 per lot: 3. Number of non-residential lots @ $5.00 per aae 17.50 4. Number of street intersection signs @ $65.00 each 65.00 5. County plat filing fee: 58.00 . -. TOTAL FEE 260.50 I hereby certify that I am, or represent, the legal owner of the property described above and do hereby submit this Replat to the Planning and Zoning C<!mmission for consideration. (Attach affidavit with all property owner's names when more than one owner involved.) q/2,)9G, (214) 572-2489 Date: Applicant's Phone No.: I Print Name: Guion Gregg, III Signature: _~ ~ -<:f ,/\. 0 -~- % ¿ I OFFICE USE ONLY I Taxes Paid Liens Paid Case Number Assessments Paid · · REPLAT CD - 403 (2/96) \ CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 10/28/96 Subject: Re-Authorizing Participation in Texpool Resolution No. 96-65 Agenda Number: GN 96-130 On September 1, 1996. the Texas Treasury was abolished by an amendment to the Texas Constitution approved by voters on November 7,1995. All functions of the Treasury, including the management and operations of Texpool, were taken over by the Texas Comptroller of Public Accounts. As a result of the merger of the Treasury with the Comptroller's Office, the Comptroller has submitted a revised participation agreement to all Texpool participants. The revised participation agreement superœeds all previous agreements, which will expire on November 20, 1996. The agreement modifies the structure and operations of T expool to comply with the Texas Public Funds Investment Act of 1995, and authorizes the Comptroller to manage monies invested in Texpool on behalf of the participants. Additionally, the revised agreement allows the Comptroller to hire an outside management firm to administer Texpool on behalf of the State or to allow a private firm to completely assume control of all operations of T expool. These changes should increase the flexibility of Texpool and reduce the risk of Texpool being shut down by an act of the legislature in the future. Recommendation: It is recommended that Resolution No. 96- 65 be approved. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other Acct. Number Sufficient Funds Available Si nature CITY COUNCIL ACTION ITEM Finance DIr.ClOt City Manager Page 1 of . . . , RESOLUTION 96-65 " Texas Local Government Investment Pool Participation Agreement PREAMBLE This participation agreement (the "Agreement") is made and entered into by and between the Comptrol- ler of Public Accounts (the Comptroller), acting by and on behalf of the Texas Treasury Safekeeping Trust Company (the Trust Company), Trustee of the Texas Local Government Investment Pool (TexPool), and City of North Richland Hills (the "Participant"). WHEREAS, the Participant may have been a party to an earlier participation agreement with the Texas State Treasurer (the Treasurer); WHEREAS, the Treasurers office was abolished on September I, 1996 pursuant to Acts 1995, 74th Leg. SJ.R. No. 1 and the adoption of a constitutional amendment to Article IV, § 1 of the Texas Constitution adopted by the voters on November 7,1995; WHEREAS, the Participant and the Comptroller desire to enter into this Agreement to replace and supersede any prior participation agreement to properly reflect changes in the Public Funds Investment Act. the abolition of the Treasurer s office and other matters; WHEREAS, the Interlocal Cooperation Act. TEX. GOV'T CODE ANN. ch. 791 and TEX. GOV'T CODE ANN. ch. 2256 (the "Acts") provide for the creation of public funds investment pools to which any local government may del- egate, by contract, the authority to hold legal tiùe as custodian and to make investments purchased with local investment funds; WHEREAS, the Trust Company is a limited purpose trust company authorized pursuant to TEX. GOV'T CODE ANN. § 404.103 to receive, "transfer and disburse money and securities belonging to state agencies and local political subdivisions of the state and for which the Comptroller is the sole officer, director and shareholder; WHEREAS, TexPool is a public funds investment pool, which funds are invested in certain eligible investments as more fully described hereafter; WHEREAS, the Participant has determined that it is authorized under the Acts and other applicable law to enter into this Agreement; and WHEREAS, in an effort to ensure the continued availability of an investment pool as a vehicle for investment of local government funds and simultaneously provide for potential enhancement in services and potential decreases in man- agement and administrative fees, Participant and Trust Company desire to provide in this Agreement for the Trust Company to obtain professional private management services and/or a potential assignment of the Trust Company s managerial obligations relative to TexPool. NOW THEREFORE, for and in consideration of the mutual promises, covenants and agreements herein con- tained, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree with each other as follows: 1 . . . ARTICLE I. DEFINITIONS "Account" shall mean any account or accounts, including any sub accounts, established by the Participant in TexPool in accordance with this Agreement and the Operating Procedures (as defined herein), which Account represents an undivided beneficial ownership in TexPool. "Authorized Investments" shall mean those investments which are authorized by the Investment Act (as herein defined) for investment of public funds. "Authorized Representative(s) of the Participant" shall mean any individual who is authorized to execute documents and take such other necessary actions under this Agreement as evidenced by the duly enacted Resolution of the Participant. "Authorized Representative(s) of the Trust Company" shall mean any employee of the Comptroller who is designated in writing by the Comptroller to act as the authorized Trust Company representative for purposes of the Agreement and shall include employees of any private entity performing the obligations of the Comptroller under this Agreement. "Board" shall mean the advisory board provided for in the Investment Act (as defined below). "Investment Act" shall mean the Public Funds Investment Act, TEX. GOV'T CODE ANN. ch. 2256. as amended from time to time. ''Investment Policy" shall mean the written TexPooI Investment Policy, as amended from time to time, relating to the investment and management of funds in TexPooI as established by the Trust Company consistent with the Investment Act "Letter of Instructions" shall mean a written authorization and direction to the Trust Company signed by an Authorized Representative of the Participant. "Operating Procedures" shall mean the written procedures established by the Trust Company describing the management and operation ofTexPool, and providing for the establishment of, deposits to and withdrawals from the Accounts, as amended from time to time. "Participant" shall mean any entity authorized by the Acts to participate in a public funds investment pool that has ex- ecuted an Agreement pursuant to a Resolution. "Resolution" shall mean the resolution adopted by the governing body of a local governmental entity authorizing that entity participation in TexPool and designating persons to serve as Authorized Representatives of the Participant. ARTICLE II. GENERALAD~TRATION Section 2.01. TexPooI Defined. (a) TexPooI is a public funds investment pool created pursuant to the Acts. (b) Subject to Section 6.10, the Trust Company agrees to manage the Participant's Account in accordance with the Investment Act and the Investment Policy. Section 2.02. Board. (a) The Board is composed of members appointed pursuant to the requirements of the Investment Act. (b) The Board shall advise the Trust Company on the Investment Policy and on various other matters affecting TexPool, and shall approve fee increases. 2 · · · Section 2.03. General AdDÚnistration. (a) The Trust Company sha1l establish and maintain the Investment Policy specifically identifying the Authorized Investments consistent with the Investment Act and the general policy and investment goals for TexPool. (b) The Trust Company shall establish and maintain the Operating Procedures, describing the management and operation ofTexPool and providing for procedures to be followed for the establishment of, deposits to, and withdrawals from the Accounts and such other matters as are necessary to carry out the intent of this Agree- ment. (c) The Trust Company shall have the power to take any action necessary to carry out the purposes of this Agree- ment, subject to applicable law and the tenns of the Agreement. Section 2.04. Ownership Interest. Each Participant shall own an undivided beneficial interest in the assets of TexPool in an amount proportional to the total amount of such Participant's Accounts relative to the total amount of all Participants' Accounts in TexPool, computed on a daily basis. Section 2.05 Independent Audit. TexPool is subject to annual review by an independent auditor consistent with the Investment Act. In addition, reviews of TexPool are required to be conducted by the State Auditor's Office and by the Internal Auditor of the Comptroller s Office. The Trust Company may obtain such legal, accounting, financial or other professional services as it deems necessary or appropriate to assist TexPool in meeting its goals and objectives. Section 2.06. Liability. Any liability of the Comptroller, the Comptroller's Office, the Trust Company, represen- tatives or agents of the Trust Company, any Comptroller employee, or any member of the Board for any loss, damage or claim, including losses from investments and transfers, to the Participant shall be liDÚted to the full extent allowed by applicable laws. Th~ Trust Company's responsibilities hereunder are limited to the management and investment ofTexPool and the providing of reports and infonnation herein required. ARTICLE m. PARTICIPATION REQUIREMENTS Section 3.01. The Participation Agreement. The Participant must execute this Agreement and provide a Resolu- tion authorizing participation in TexPool and designating persons to serve as Authorized Representatives of the Participant and any other documents as are required under, and substantially in the fonn prescribed by, the Operating Procedures before depositing any f¡¡nds into TexPool. Section 3.02. Operating Procedures. (a) The Participant acknowledges receipt of a copy of the Operating Procedures. The Operating Procedures describe in detail the procedures required for the establishment of accounts, deposits to and withdrawals from TexPool, and related infonnation. (b) The Operating Procedures may be modified by the Trust Company as appropriate to remain consistent with established banking practices and capabilities and when such modification is deemed necessary to improve the operation of TexPool. (c) The Participant hereby concurs with and agrees to abide by the Operating Procedures. ARTICLE IV. INVESTMENTS Section 4.01. Investments. All monies held in TexPool shall be invested and reinvested by the Trust Company or Authorized Representatives of the Trust Company only in Authorized Investments in accordance with the Agreement, the Investment Policy and the Investment Act. Participant hereby concurs with any such investment so made by the Trust 3 . . . Company. TexPool's available funds that are uninvested may be held at the Trust Company's account at the Federal Reserve Bank of Dallas or any designated custodian account. All investment assets and collateral will be i~ the possession of the Trust Company and held in its book-entry safekeeping account at the Federal Reserve Bank or any designated custodian account. Section 4.02. Failed Investment Transactions. In the extraordinary event that a purchase of securities results in a failed settlement, any resulting uninvested funds shall remain in the Trust Company's Federal Reserve Bank of Dallas account or any designated custodian account. If an alternative investment can be secured after the failure of the trade to settle, TexPool will receive all the income earnings, including but not limited to, any compensation from the purchaser failing in the trade and the interest income from the alternative investment. Section 4.03. Investment Earnings and Losses Allocation. All interest earnings in TexPool will be valued daily and credited to the Participant's Accounts monthly, on a pro rata allocation basis. All losses, if any, resulting from the investment of monies in TexPooI shall also be allocated on a pro rata allocation basis. All earnings and losses will be allocated to the Participants Accounts in accordance with generally accepted accounting procedures. Section 4.04. Commingling of Accounts. Participant agrees that monies deposited in TexPool may be com- mingled with all other monies held in TexPooI for purposes of common investment and operational efficiency. However, each Participant will have separate Accounts on the books and records of TexPooI, as further provided for in the Operating Procedures. ARTICLE V. FEES, EXPENSES AND REPORTS Section 5.01. Fees and Expenses. The Participant agrees to pay the amount set forth in the fee schedule. Partici- pant agrees that all fees shall be directly and automatically assessed and charged against the Participant's Accounts. The basic service fee shall be calculated as a reduction in the daily income earned, thus only the net income shall be credited to the Participant's Account Fees for special services shall be charged to each Participant's account as they are incurred or performed. A schedule of fees shall be provided to the Participant annually. Each Participant will be notified thirty (30) days prior to the effective date of any change in the fee schedules. Section 5.02. Reports. The Participant shall be provided a monthly statement within the first five (5) business days of the succeeding month. The monthly statement shall include a detailed listing of the balance in the Participant's Accounts as of the date of the statement; all account activity, including deposits and withdrawals; the daily and monthly yield information; and any special fees and expenses charged. Additionally, copies of the Participant's reports in physical or computer form will be maintained for a minimum of three prior fiscal years. All records shall be available for inspection at all reasonable hours of the business day and under reasonable conditions. Section 5.03. Confidentiality. The Trust Company and any private entity acting on behalf of the Trust Company for purposes of this Agreement will maintain the confidentiality of the Participant's Accounts, subject to the Public Infor- mation Act, TEX. GOV'T CODE ANN. ch. 552, as amended. 4 · · · ARTICLE VI. MISCELLANEOUS Section 6.01. Notices. Any notices, Letters of Instructions or other information required or pennitted to be given hereunder shall be submitted in writing and shall be deemed duly given when deposited in the U.S. mail postage prepaid or successfully transmitted via facsimile addressed to the parties as follows: To the Participant: Participant Name: Address: City, State, Zip: Telephone: To the Trust Company: Texas Treasury Safekeeping Trust Company Ann: TexPool P.O. Box 12608 Austin, Texas 78711- 2608 Telephone No. (512) 463-2950 FAX No. (512) 463-0823 City of North Richland Hills P.O. Box 820609 North Richland Hills, TX 76182-0609 817-581-5542 Fax: 817-656-7503 The Participant and the Trust Company agree to notify the other of any change affecting this information and agree that unless and until so notified, the other party shall be entitled to rely on the last information provided. Section 6.02. Taxpayer Identification Number. The Participant's taxpayer identification number assigned by the Internal Revenue Service is: 1-75-6005194-2 The Participant hereby agrees to notify the Trust Company of any change affecting this Taxpayer Identification number and agrees that unless and until so notified, the Trust Company shall be entitled to rely on same in providing any and all reports or other information necessary or required by the Federal tax laws as amended from time to time. Section 6.03. Severability. If any provision of this Agreement shall be held or deemed to be in fact illegal, inopera- tive or unenforceable, the same shall not affect any other provision or provisions herein contained or render the same invalid, inoperative or unenforceable to any extent whatsoever. Section 6.04. Execution of Counterparts. This Agreement may be simultaneously executed in several separate counterparts, each of which shall Ix~ an original and all of wlùch shall constitute but one and the same instrument Section 6.05. Applicable Law. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas. Venue for any dispute under this Agreement shall be in Travis County, Texas. Section 6.06. Captions. The captions or headings in this Agreement are for convenience only and in no way define, limit or describe the scope or intent of any provisions, articles or sections of this Agreement. Section 6.07. Amendments. (a) The Trust Company shall advise the Participant in writing of any amendments to this Agreement no less than 45 days prior to the effective date of such amendment. The Participant may ratify the proposed amendment of this Agreement by letter to the Trust Company. In the event the Participant elects not to ratify the amendment, the Participant m:;y terminate this Agreement in accordance with Section 6.08. In the event the Participant fails to respond in writing to a notice of amendment prior to the effective date of such amendment, this Agreement shall be deemed amended. (b) The Trust Company may periodically revise the Operating Procedures from time to time as it deems necessary for the efficient operation of TexPool. The Participant will be bound by any amendment to the Operating Procedures with respect to any transaction occurring subsequent to the time such amendment takes effect, provided, however, that no such amendment shall affect the Participant's right to cease to be a Participant. 5 · Section 6.08. Tennination. This Agreement may be tenninated by either party hereto, with or without cause, by tendering 30 days prior written notice in the manner set forth in Section 6.01 hereof. Section 6.09. Term. Unless temùnated in accordance with Section 6.08, this Agreement shall be automatically renewed on each anniversary date hereof. Section 6.10. Assignment. The Trust Company may enter into an agreement with a third party investment man- ager to perform its obligations and services under this Agreement, provided that such third party investment manager shall manage TexPooI according to the Investment Act, Investment Policy and in a manner consistent with that directed by the Trust Company. The Trust Company also shall have the right to assign its rights and obligations under the Agreement to a third party investment manager if the Trust Company determines that such assignment is in the best interest of the State and Participants. In the event a successor pool to TexPool is deemed by the Trust Company to be in the best interest of the State and the Participant, the Trust Company may take any action it deems necessary to assign its rights and benefits under any third party agreements and transfer the assets from TexPool to any successor pool. The Trust Company will provide advance written notice to Participant before any such assignment. In Witness Whereof, the parties hereto have caused this Agreement to be executed as of the dates set forth below, and the Agreement shall be effective as of the latest such date. PARTICIPANT TEXAS TREASURY SAFEKEEPING TRUST COMPANY City of North Richland Hills By: Comptroller of Public Accounts · By: Name: TODunV Brown TItle: Mayor Date: October 28, 1996 Name: By: Title: Date: · 6 CITY OF NORTH RICHLAND HILLS Department: City Secretary Subject: Appointment to Town Hall Committee Council Meeting Date: Agenda Number: 1 0/28/96 GN 96-131 It was recently brought to the attention of the City Secretary's office that Mr. Dick Bartek resigned from the Town Hall Committee söme time ago. Ms. Cindy Martin has been serving on this committee since Mr. Bartek's resignation. No official action was ever taken by the City Council appointing Ms. Martin to the Town Hall Committee. This is a mayoral appointment. Recommendation: It is recommended that City Council take action on the proposed appointment. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget _ Q ~awdtd- '-IÝ~ ~"..}- Department Head Signature C· Manager CnYCOUNC~ACnON"EM FlMnce Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Department Council Meeting Date: 10/28/96 Subject: Approval of the Tennis Center Business Plan Agenda Number: GN 96-132 The opening of the Tennis Center is scheduled for January 1997. Staff has developed a business plan to provide focus and direction for the facility, its programs and staff. The attached business plan reflects our current situation, external environment, strengths, weaknesses, opportunities and threats that will affect the Tennis Center. The program, staffing and fee recommendations are based on current market conditions as well as survey data of comparable metroplex tennis centers. We have developed this plan, with all the above factors in mind to provide direction. This plan is presented to facilitate a better understanding of the Tennis Center goals, objectives and programs. The business plan was presented at the October 7, 1996 Park Board meeting. After review and discussion of the plan, the Park and Recreation Board unanimously approved a recommendation to forward the Business Plan to the City Council for their approval prior to implementing the plan. RECOMMENDA rlON It is recommended that City Council approve the Tennis Center Business Plan and authorize staff to proceed with the implementation of the plan. Attachment Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available g~::~ting Budget = . k ~ep:::n;:::e;ds;;;ture ~ C),. I City ~~ CnYCOUNC~ACnON"EM Page 1 of Finan.,. Director I I I I RICHLAND TENNIS CENTER BUSINESS PLAN FY 1996/97 North Richland Hills Parks and Recreation 6720 Northeast Loop 820 North Richland Hills, Texas 76180 I TABLE OF CONTENTS BUSINESS PLAN 2 I. CURRENT SITUATION 3 II. CURRENT EXTERNAL ENVIRONMENT 5 I II. CURRENT STRENGTHS 6 IV. CURRENT WEAKNESSES 7 V. CURRENT OPPORTUNITIES 7 VI. CURRENT THREATS 7 VII. SERVICE ISSUE 8 VII I. IMPLEMENTATION 8 I I 1 I I I RICH LAND TENNIS CENTER BUSINESS PLAN The Richland Tennis Center will begin operations in January of 1997. To meet the increasing demands on staff and resources, a comprehensive business plan has been developed to provide a focus and direction for the facility, its programs and staff. A monthly analysis of expenditures and revenues will provide accurate financial information which will be used to manage budgeted resources as well as project future needs and new programs. By evaluating this information we can be responsive to the needs of customers and can grow to meet market demands. Training funds can be focused in specific areas for maximum efficiency. The service issue that faces the Richland Tennis Center in its first year of operation involves maximizing exposure and use while delivering the highest quality products and services to our customers. It is our goal to have the Richland Tennis Center serve as one of the benchmarks for municipal tennis programs/facilities in the nation. Many alternatives will be explored in an effort to maximize Richland Tennis Center exposure and use. We will be challenged to provide the best products to the customer with the least amount of expense and still maintain the quality standards that our customers have come to expect! A teamwork award program will be developed to reward individuals who have made substantial contributions to team goals. 2 I I I I. CURRENT SITUATION A. FACILITIES OVERVIEW RICHLAND TENNIS CENTER · Construction costs $2.28 million · 6 Acres · 58 Parking spaces (additional overflow parking on school property) · 16 Hard courts. Outdoor lighted with one sunken championship court · Plexipave surface · 3,035 sq. ft. building 2 Staff offices plus workroom area Lobby Pro shop Racquets sales/restringing Apparel Tennis accessories and gift items Logo merchandise Concession area Soft drinks Pre-packaged snack foods Catering available for special events 572 sq. ft. Meeting room Locker rooms 3 Toilets 1 Shower 1 Changing area . PROPOSED PROGRAMS Leagues Court rentals Junior development programs Group lessons Private lessons USTAlTCD team drills and matches Ball machine rental Video analysis Junior Team Tennis program At Risk youth programs in conjunction with getting existing programs involved in tennis 3 I I I I. CURRENT SITUATION (Cont'd) UST A sanctioned tournaments Special reservations "Play Tennis America" program USTA programs Programs for high school students Programs for senior adults . STAFF Full Time (1) 1 Tennis Manager Part-Time (21) 1 USPTA or USPTR Head Pro 2 USPTAlUSPTR certified teaching professionals 6 Non-certified Tennis Instructors 1 Tennis League Supervisor 7 Tennis Pro Shop Staff 1 Court Maintenance Staff 3 Summer Tennis Instructors . PROPOSED RA TES/FEES Court fee Ball machine rental Group Lesson Fees $2.50 per person/per 1 % hours $7/per % hour, $11 per hour $5.50/hr - $8/hr based on level of class and student/instructor ratio $20 - $39 based on type of league, duration of league and court time $36/per hour - Head Professional $28/per hour - Assistant Professional $15/per hour -Non-certified Instructor $320 /day - 16 courts $30 hour $10 Individual/$25 Family - This is an annual fee that allows the participant to call ahead and reserve a court for open play. League Fees Private lessons Reservations Meeting room Facility use cards 4 I I I I. CURRENT SITUATION (Cont'd) Patron cards $250 Individual/$500 Family - This is an annual fee that allows the participant to call in for advance reservations, free court time and free ball machine rental. Additional discounts on activities and merchandise will also be offered. $500 Individual - This is an annual fee that will receive all the benefits of the Patron Card as well as an engraved plaque in the lobby recognizing the persons donation to support tennis. Gold Patron . BISD PROGRAM SITE Richland High School (Joint use contract with BISD) II. CURRENT EXTERNAL ENVIRONMENT . TENNIS MARKET . General (Tennis Buyers Guide, May 1995) Tennis has been reported to be in a slump nationwide since the early 1990's. 10% decrease in racquet sales reported for 1994. Current industry trends show an increase in retail sales in mid to low end accessories and merchandise. 55% of all racquets sold in 1994 were priced under $100. 20% of racquets sold were Jr. racquets. Intensive grassroots marketing/promotional efforts by major manufacturers to promote tennis. Shoe sales down over 10% Overall, tennis comprises approximately 6% of shoes purchased. Sport sandals and hiking shoes lead in sales. Participation numbers seem to vary by facility. As a whole, participation seems to be more stable than retail sales. 5 I I I II. CURRENT EXTERNAL ENVIRONMENT (Cont'd) . Local Limited number of local facilities will encourage participation. North Richland Hills residents have had no local tennis facility or club and have traveled as far as Mansfield and Arlington to play at a "tennis facility". The opening of Richland Tennis Center will reach several different target markets. Recreational players and NEW participants who have decided to get into the sport of tennis now that there is a "place to play". Championship level players from around the metroplex. Inadvertently, a substantial portion of members from other private facilities will become patrons of Richland Tennis Center as well. Families of school users. . COMPETITORS - Tennis Private Clubs (Results (formerly Riverbend), Shelingham, Hyatt Bear Creek, Diamond Oaks) Retail stores (Oshman's, Academy, Ft. Worth Sports) Mail order catalogs Municipal facilities (Bedford, Hurst) Leisure activities Entertainment district (NRH20, Mountasia, Dry Ice In- Line Hockey) Other North Richland Hills Parks and Recreation Department programs Golf Other leisure activities (bowling, walking, biking, in-line hockey, etc.) Work Limits on amount of discretionary time Families Conflicts with children activities/sports 6 I I I III. CURRENT STRENGTHS · FACILITY New $2.28 million facility will naturally attract participants. Design and amenities Location/visibility Secure funding source City of North Richland Hills "Proven Reputation" Lack of stable existing tennis programs Lobby appearance Pro Shop Merchandise sales Racquet stringing Concessions Meeting room Locker rooms/showers Ice machines Patio furniture Extensive landscaping Lighting CCTV system enhances facility security Sunken championship court Ideal tournament facility · STAFF Customer service oriented USPTAlUSPTR certified teaching professionals CRT certified racquet stringer National recognition of programs Business unit organization Genuine sense of ownership and caring Responsive to customer input Resourceful in soliciting donations to save $ · PROGRAMS Innovative programs Senior High program with BISD Leagues, lessons, classes "Play Tennis America" 7 I I I IV. CURRENT WEAKNESSES . FACILITY, PROGRAMS/STAFF, MARKETING No existing tennis market Establish programs New game in town V. CURRENT OPPORTUNITIES . Richland Tennis Center facility and programs will be in an INTRODUCTORY STAGE. Maximum marketing and publicity will help ensure success. Given the minimal level of competition, opportunities exist in the business unit to dominate the market share by delivering a high quality product at a reasonable price. New facility will provide additional source of participants. Participation increases (as a result of programs like "Play Tennis America") provide opportunities to increase program participation. Participation increase will present the opportunity to develop new programs. VI. CURRENT THREATS Weather is always an unknown factor that influences revenue. Balance of structured programs and open court time are critical to maintain and increase participation levels. High level of competition among other leisure activities. Must continue to provide higher levels of service and reasonable prices on a consistent basis. Facility maintenance and appearance must be maintained at quality levels. Public perception of the tennis center facilities only benefiting the "Country Club" crowd. VII. SERVICE ISSUE HOW CAN THE RICHLAND TENNIS CENTER MAXIMIZE EXPOSURE/USE AND IMPROVE COST RECOVERY WHILE DELIVERING THE HIGHEST QUALITY PRODUCTS AND SERVICES TO OUR CUSTOMERS? 8 I VIII. IMPLEMENTATION To ensure that the Richland Tennis Center business plan is implemented in a manner that is consistent with Richland Tennis Center's stated goals of customer satisfaction, quality programs, and cost recovery the following measures will be taken: I Customer surveys will be performed a minimum of twice per year in each area to establish and monitor customer input and satisfaction. Focus groups will be held annually to give customers the opportunity for input on issues that concern them. Counter cards provide direct communication between the customer and manager and solicit feedback to solve problems. Random informal surveys will also be conducted throughout the year to monitor customer satisfaction. Targeted surveys will reach specific user groups (lessons, leagues, USTA teams, juniors, frequent users). Productivity measures will be used to evaluate each area: Each area will be continually evaluated to determine the success of implemented alternatives in terms of cost recovery and considering overall benefit to the facility and its customers. (Monthly) Each area will recommend an annual course of action based on resources available and potential for cost recovery. Recommendations will be revised whenever necessary to ensure that base levels of program performance are maintained. Monthly reports on expenditures and revenues, process improvements and status of implemented new programs will be conducted and evaluated. Work plans for each area detailing basic job duties as they relate to their area as well as the overall fiscal year service issue. Work plans will also serve as a guide for all staff in determining the specific goals of their area as well as understanding how these goals tie into the overall business plan of the facility. A finished copy of the business plan will be available in the lobby for customers to view and comment on. ;.;r.~ I 9 CITY OF NORTH RICHLAND HILLS Department: Parks and Recreation Department Council Meeting Date: 1 0/28/96 Addendum to Professional Services Contract with Mesa Subject:Design Group for the Design of the Girl's Fast Pitch Softball comple0genda Number: GN 96-133 The recently awarded TPWD grant in the amount of $500,000 included reimbursement for design services for the park elements being completed with the grant funding. According to the City's contract with Mesa Design Group, for the design and preparation of the plans and specifications, additional design services would be negotiated should the City be successful in receiving the TPWD grant. The proposed addendum, in the amount of $36,000, appropriately represents 7.2% of the additional $500,000 in construction elements. The TPWD grant will reimburse up to $50,000 for design services. Staff recommends that the City Council approve the addendum for the additional professional services for the grant funded improvements at the Girl's Fast Pitch Softball Complex. RECOMMENDATION It is recommended that the City Council approve the addendum for additional design services for the grant funded improvements at the Girl's Fast Pitch Softball Complex. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other ~Ø1~ . epartment ~d Signature CITY COUNCIL ACTION ITEM Acct. Number Sufficient Funds Available ~ \. \h ~ ~~\ \City Manager Finance Director Page 1 of I CITY OF NORTH RICHLAND HILLS Department: Library Council Meeting Date: 10/28/96 Subject: Propn~Art PrnfA~~inn::d SArvit".A~ AorAAmAnt for City History Book Agenda Number: GN ~-1~ Pursuant to Council's expressed interest in securing the services of Professor George Green to work with the North Richland Hills Historical Committee as research director for their project and as author of the proposed history of North Richland Hills, negotiations were conducted with Dr. Green. The result of these discussions was a very straightforward understanding of the responsibilities he will agree to undertake. The attached Professional Services Agreement, developed with input from the City Attorney's office, summarizes those understandings. It is presented for Council's consideration and approval. e Funding for this agreement in the amount of $6,000 is proposed to be transferred from the Council Contingency Fund. An additional sum of $2,500 is also recommended to support the activities of the committee by purchasing needed supplies, postage, photocopying and printing, photographic reproduction, . indexing software, and other miscellaneous services. The total amount proposed for this year is thus $8,500. The Historical Committee is confident that Dr. Green is the right choice for this assignment, and wishes to express its appreciation for Council's support of their efforts. Recommendation: It is recommended that Council authorize the Mayor to execute the attached Professional Services Agreement on behalf of the City., and authorize transfer of funds in the amount of $8,500 for this purpose. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available e Operating Budget Other _ ,,~ ¿~ Department Head Signature CITY COUNCIL ACTION ITEM . Finance Director Paoe 1 of · Professional Services Agreement WHEREAS, the City of North Richland Hills Historical Committee desires to engage the services of George N. Green to guide their research into the history of the City and to produce a written history of the City of North Richland Hills; and WHEREAS, the said George N. Green is willing to undertake this task pursuant to the terms of this agreement, Now THEREFORE, KNOW ALL MEN BY THESE PRESENTS, that: The City of North Richland Hills agrees to pay George N. Green the sum of$6,OOO.00 for his services in connection with the project and George N. Green agrees to accept said sum in payment for his services. George N. Green agrees to assist the Committee by guiding and directing its research for the material to be used in the book and to advise and direct the Committee and its members in gathering and cataloging material. · He further agrees to take the material gathered by the committee and use same in writing an illustrated history of North Richland Hills. He agrees to use his best efforts to produce a manuscript which, at this time, the parties anticipate will be not less than fifty thousand words in length. The committee agrees that it and its members are expected to conduct the majority of the historical research for the project, and that Dr. Green's role is primarily that of research consultant rather than researcher. The agreed sum of $6,000.00 will be payable as follows: a. $1,500.00 when, in the view of the Committee Chair, the Council Liaison to the Committee, and the North Richland Hills Library Director, the research is substantially completed and the Committee delivers its research to Dr. Green; b. $3,000.00 when Dr. Green presents a finished manuscript ready to be sent to a publisher, and the manuscript is accepted by the Committee; c. $1,500.00 upon delivery of the finished book from the publisher. It is understood that neither publishing services nor publishing costs are included in the scope of this contract. · · It is further understood that George N. Green assumes the responsibility for all reasonable costs and expenses incurred in the perfonnance of this contract. Signed this day of ,1996 City of North Richland Hills by Tommy Brown, Mayor George N. Green · · ~ CITY OF NORTH RICHLAND HILLS Department: Finance / Fire Department Council Meeting Date: 1 0/28/96 Subject: Authorization to Extend Annual Contract to Provide Firefighter Bunker Gear Agenda Number: PU 96-79 In the 1996/97 approved budget, Council appropriated funds for the purchase of firefighter bunker gear. Last fiscal year City Council awarded the contract to supply this equipment to Tex Star Fire Services (PU 96-05) at a cost of $824.50 per set. A set consists of a jacket, pants and suspenders. After October 1, 1996, the cost of the uniforms will increase seven percent to $882.25 per set. In an effort to standardize all firefighter bunker gear, Staff recommends the contract with T ex Star Fire Services be extended an additional year. Recommendation: It is recommended City Council approve the seven percent increase for the cost of bunker gear and extend the contract to Tex Star Fire Services an additional year. Source of Funds: Bonds (GO/Rev.) Operating Budge o r Finance Review Acct. Number 01-90-04-2200 Sufficient Funds Ayailable ature CITY COUNCIL ACTION ITEM Finance Dw.etor Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Parks Department Council Meeting Date: 10/28/96 Subject: Award Bid for Office Furniture for the Richland Tennis Center Agenda Number: PU 96-80 In the move-in budget for the Richland Tennis Center, Council appropriated funds for the purchase of office furniture. Formal bids were solicited and the results are outlined below. B. T. Miller Office Products BlSSS $5,997 $6,251 $6,497 Texas Furniture Source Office Interiors America Royer and Schutts MLM Enterprises $6,613 Texas Furniture Source met all the specifications and general conditions of the bid and can deliver the furniture in four weeks. Recommendation: It is recommended City Council award the bid for the Tennis Center office furniture to Texas Furniture Source in the amount of $5,856. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other . _) LfnO/(7L~a / (j &J~ ~¡7Lt Department Head Signature CITY COUNC L ACTION ITEM Acct. Number 09-92-49-6000 Sufficient Funds Available . Finan.. Director ity Manager Page 1 of .. CITY OF NORTH RICHLAND HILLS Department: Finance / Police Department 10/28/96 Council Meeting Date: Subject: Award Bid for Annual Uniform Cleaning Contract Agenda Number: PU 96-81 In the 1996/97 approved budget, Council appropriated funds for uniform cleaning services for the Police Department and Environmental Services. Formal bids were solicited for this contract with bids received from Dove Cleaners and $1.29 Cleaners. The bid specifications provided a list of items to be cleaned and requested the vendor to provide unit prices for cleaning services on each item on the list. Since the cleaning and alteration services will vary according to type and frequency of use, the bids were evaluated on the overall per unit cost submitted by each company rather than combining per unit costs with varying degrees of use. The lowest and best overall per unit costs were submitted by Dove Cleaners. Attached is a side by side comparison of the bids. Dove Cleaners has had the cleaning contract for the past two years and has provided very good service. They met all the specifications and general conditions of the bid. Recommendation: It is recommended City Council award the bid for a one year contract for uniform cleaning services to Dove Cleaners. Finance Review Acct. Number Various Sufficient Funds Available qJ{>J:)14) :: Ct~~'~ partment Head Signature Ity Manager CITY COUNCIL ACTION ITEM Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other Finance Director Page 1 of UNIFORM CLEANING SERVICE 1.29 Dove SECTION I UNIFORM POLICE OFFICER CLEANERS Cleaners · A. Shirt & Pant (1 uniform) $3.49 $2.00 B. Chill Chaser Jacket $2.99 $1.25 C. Tufty Jacket $2.99 $1.25 D. Uniform Jump Suit $4.99 $1.25 E. Bullet Proof Vest Cover $1.99 $1.00 F. Neck Tie $1.29 $1.29 SECTION II CRIMINAL INVESTIGATION A. Sport Coat $1.79 $1.25 B. Suit (2 piece) $3.59 $2.50 C. Suit (3 piece) $4.89 $2.50 D. Dress Pants $1.79 $1.00 E. Shirts (dry Clean) $1.79 $1.00 F. Shirts (launder) $0.99 $0.69 G. Non-leather Long Coat $3.99 $1.25 · H. Non-leather Short Coat $2.99 $1.25 I. Neck Tie $1.29 $1.25 SECTION III POLICE RECORDS A. Blouse $2.49 $1.25 B. Skirt $1.79 $1.25 C. Pants $1.79 $1.00 D. Jacket $2.99 $1.25 E. Dress $2.49 $1.25 F. Bow $1.29 $1.00 SECTION IV ALTERATIONS A. Patches Sewn on Shirts $4.50 $1.15 B. Patches Removed from Shirts $2.50 $0.60 C. Tapering of Shirts $9.00 $4.50 D. Tapering of Pants $10.00 $3.00 · E. Alteration of Waist $7.00 $5.50 F. Replace Pants Zipper $8.00 $4.50 GRAND TOTAL $94.69 $46.98 CITY OF NORTH RICHLAND HILLS Department: Finance / Support Services Council Meeting Date: 10/28/96 Subject: Award Bid for the Finance Department Renovation Agenda Number: PU 96-82 In the 1996/97 approved budget, Council appropriated funds for the renovation of the Finance Department area of City Hall. Formal bids were solicited for this renovation and the results are outlined below. KB. Alexander & Company ... . ..... . . .."...".. x .... landmark Interior Builders Baker Construction, Inc. $38,714 $55,100 K -B. Alexander has done renovation work for the City in the past and has completed projects on time and within budget. They met all the specifications and general conditions of this bid and can complete the project within 45 days. Recommendation: It is recommended City Council award the bid for the Finance Department renovation to KB. Alexander & Company in the amount of $35,600. Finance Review Source of Funds: Bonds (GO/Rev.) - (2 .. Operating Budget ----X- "Other ~ ~~ Department Hea Ignature CITY COUNCIL ACTION "EM Acct. Number 06-O1-O2~200 Sufficient Funds Available . Finance Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Support Services Council Meeting Date: 10/28/96 Subject: Award Bid for Police Department Remodel, Phase II Agenda Number: PU 96-83 Formal bids were solicited for the renovation of the Finance Department area of City Hall and the Police Department Remodel, Phase II. The results are outlined below. K B. Alexander & Company $46,980 $49,339 $71,500 landmark Interior Builders Baker Construction, Inc. The bid specified the renovation work in both areas would be awarded as one project, but requested they be quoted separate in order to charge the appropriate funding source. The funding source for the City Hall Renovation was specified on coversheet PU 96-82. The funding shall be as follows: City Hall Renovation 06-o1-o2~200 $35,600 $11,380 Police Dept. Remodel, Phase II 03-80-o0~200 K B. Alexander has done renovation work for the City in the past and has completed projects on time and within budget. They met all the specifications and general conditions of this bid and can complete the total project within 45 days. Recommendation: It is recommended City Council authorize the funding source as listed above and award the renovation project to K B. Alexander & Company for a total project amount of $46,980. Finance Review Source of Funds: Acct. Number See Above Bonds {GO/Rev.} Sufficient Funds Available ~rating Budget ~ C)2.flJ:fLU l!l/7.{)})ttJb ~f)_. ·~1fí}fì?P ~ c:.-~'- L-..J::.=-~~~nature City Man r CITY COUNCIL ACTION ITEM Page 1 of CITY OF NORTH RICHLAND HILLS Department: Public Works Release of Sanitary Sewer Easement on Subject: Lot 2, Block 32 & Lot 1, Block 33, Holiday North Addition - Resolution No. 96-66 Council Meeting Date: 10/28/96 Agenda Number: PW 96-50 Lot 2, Block 32 and Lot 1, Block 33, Holiday North Addition were platted on January 23, 1981. These lots front on Holiday Lane and are undeveloped. Previously on March 24, 1959, a 10-foot water and sanitary sewer easement was acquired across the property by Tarrant Utility Company (TUC). A 10-inch sanitary sewer main was installed by TUC within this easement. Later, a new 24-inch sanitary sewer main was installed by the City along the west right-of-way on Holiday Lane which allowed the old 10-inch main to be abandoned. A parallel 21-inch main was installed in 1995 along the west side of Calloway Branch Creek. The original sanitary sewer easement acquired by TUC is therefore no longer needed by the City. Daymer Corporation, the owner of Lot 2, Block 32 and Lot 1, Block 33, Holiday North Addition, is requesting the easement be released to them in order for the property to be more fully developed. Recommendation: Staff recommends Council approve Resolution No. 96-66. Finance Review Acct. Number Sufficient Funds Available CITY COUNCIL ACTION ITEM Finance D..eto, Page 1 of e e e RESOLUTION NO. 96-66 WHEREAS, Tarrant Utility Company originally acquired a water and sanitary sewer easement across a tract of land in the W.W. Wallace Survey, A-1606, from J. Fred Davis et ux. Maude Davis, as recorded in Volume 3487, Page 198, Deed Records of Tarrant County, Texas, and a 10-inch diameter sanitary sewer main was built within the said easement; and WHEREAS, the said easement and 1 O-inch diameter sanitary sewer main were later acquired by the City of North Richland Hills, Texas; and WHEREAS, the said 10-inch diameter sanitary sewer main has since been abandoned; and WHEREAS, the City has no other active water or sewer main within the above described easement and has no current or future need for such easement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The Mayor be, and is hereby, authorized to execute a release of said easement from the City of North Richland Hills, Texas, to Daymer Corporation, owner of Lot 2, Block 32 and Lot 1, Block 33, Holiday North Addition. PASSED AND APPROVED this 28th day of October, 1996. APPROVED: Tommy Brown, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City 1M. 100' "'" e PL A -r f / / /..---- I"' :1 ~ c: .. Ii; .. ... .. ..... () .; () ~~ ~ i 31 e r .. c ::¡ \ 2 " c: .. ~ ~ . .. ~ o l d ~ o "; ... ... LOT on .. N 58'048 W .. '" .. .!¡ .. c:; ~ ;;¡ Ó .. (tIO' Sanitary Sewer JJ .. . I ! Easement <D I .. .. Vol. 3467, p. 196 f I ... I ... ;; I )r \ .. I ... 33 ~ ;; I \ CI 0 ~ I - LE IN FEET k " I LOT I I / !aJ I c I I e ..I<) C I ~ I I I I I C I E~lll 0 ~ BASE FLOOD I<) Ii':: "'" I~ . a:: -I 562.20