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Home My WebLink AboutCC 1994-07-25 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA JULY 25, 1994 - 6:00 P.M. . For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820. . NUMBER ITEM ACTION TAKEN 1. Report on Inventory of Flora & Fauna on 100 Acre Park - Councilman Sibbet and Jim Browne (10 Minutes) 2. GN 94-84 Approve Proposed Capital Improvements Program and Call Bond Election - Ordinance No. 1996 (Agenda Item No. 11) (10 Minutes) 3. GN 94-89 Resolution Authorizing Submittal of ISTEA Grants to COG - Resolution No. 94-37 (Agenda Item No. 16) (5 Minutes) 4. GN 94-90 Authorization to Retain Consulting Firm to Study Need for a Full-Service Hotel (Agenda Item No. 17) (5 Minutes) 5. PW 94-26 Ratify Agreement with Birdville Independent School District Concerning Traffic Safety on Streets Adjacent to Holiday Heights Elementary School (Agenda Item No. 23) (10 Minutes) 6. PW 94-27 Ratify Contracts for the Construction of the Northwest Parking Lot for Holiday Heights Elementary School (Agenda Item No. 24) (5 Minutes) 7. Police Department Quarterly Report (15 Minutes) . , Page 2 e NUMBER ITEM ACTION TAKEN 8. Other Items 9. *Executive Session (20 Minutes) a. Personnel b. Briefing on Pending Litigation c. Review of Progress on Land Acquisition 10. Adjournment - 7:20 p.m. *Closed due to subject matter as provided by the Open Meetings Law. If any action is . contemplated, it will be taken in open session. e CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA JULY 25, 1994 . For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. . NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Minutes of the Regular Meeting July 11, 1994 5. Presentations by Boards & Commissions a. Beautification Commission Minutes 6. Presentation of "Yard of the Month" Awards 7. Presentation of "Landscape of the Month" Awards 8. Removal of Item(s) from the Consent Agenda e Page 2 e NUMBER ITEM ACTION TAKEN 9. Consent Agenda Item(s) indicated by Asterisk (10,12,13,14,15,17,18, 19,20,21,22 & 25) *10. GN 94-83 Contract with Tarrant County for Tax Collections 11. GN 94-84 Approve Proposed Capital Improvements Program and Call Bond Election - Ordinance No. 1996 *12. GN 94-85 Bank One Wire Transfer Agreement - Resolution No. 94-33 *13. GN 94-86 Authorizing Bank Signatures - Resolution No. 94-34 *14. GN 94-87 Amending Authorized Representative List for Texpool- Resolution No. 94-35 *15. GN 94-88 Authorizing Signatures for Pledgee Signature Authorization Form - Resolution No. 94-36 16. GN 94-89 Resolution Authorizing Submittal of ISTEA Grants to COG - Resolution No. 94-37 e e Page 3 e NUMBER ITEM ACTION TAKEN *17. GN 94-90 Authorization to Retain Consulting Firm to Study Need for a Full-Service Hotel *18. PU 94-59 Authorization to Participate in State Cooperative Purchasing Program - Resolution No. 94-32 *19. PU 94-60 Authorize Purchase of Bell & Howell Reader Printer *20. PU 94-61 Authorization to Purchase Fuel on "Spot Market Basis" *21. PU 94-62 Award Bid for the Gymnasium and Aerobics Studio Floor Replacement *22. PU 94-63 Award Bid for Construction of Richfield Park Restroom and Concession Building 23. PW 94-26 Ratify Agreement with Birdville Independent School District Concerning Traffic Safety on Streets Adjacent to Holiday Heights Elementary School 24. PW 94-27 Ratify Contracts for the Construction of the Northwest Parking Lot for Holiday Heights Elementary School . e Page 4 e NUMBER ITEM ACTION TAKEN *25. PW 94-28 Award of Bid for Interchange Water and Sanitary Sewer Adjustments, Phase I 26. Presentations Regarding Low Income Housing Credits Housing Program A. LaSalle Equity - Robert Sherman B. First Worthing Company - Keller Webster 27. Citizens Presentation 28. Adjournment e POSTED 1-;J;J·9¿¡ Date j' ;¿? ¡J fY7v ..". , lIme t? City Secretary B /. f/Lc6{jì,,- Y - e · e It INFORMAL REPORT TO MAYOR AND CITY COUNCIL NO.IR 94-110 r\ ~~ ~~ ',I V Date: July 25, 1994 Subject: 30 Day Status of the Warrant Service Program The program began June 20, 1994 utilizing 10 Officers to serve municipal warrants. The following are the first 30 days results results of enhanced warrant service. 413 Outstanding Warrants Cleared by Police Officers: $ 55,049.50 Total Dollars Paid to Police Officers: 9,050.63 Total Net Dollars Deposited by City: 27,665.88 6,407 Outstanding Warrants - Outstanding Balance $882,218.00 The total net is reduced further by the Fees and Court Costs paid to the State. Should you need additional information please contact me. Respectfully submitted, (/~~~~ ~~~. ;~ Wilkins Court Administrator ISSUED BY THE CITY MANAGER NORTH RICHLAN-D HILLS, TEXAS e e e MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - JULY 11,1994 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order July 11, 1994 at 7:30 p.m. ROLL CALL Present: Tommy Brown Mark Wood Lyle E. Welch Mack Garvin Jo Ann Johnson Ray Oujesky Byron Sibbet Linda Spurlock Mayor Mayor Pro T em Councilman Councilman Councilwoman Councilman Councilman Councilwoman Staff: Rodger N. Line C.A. Sanford Patricia Hutson Rex McEntire Greg Dickens City Manager Deputy City Manager Assistant City Secretary Attorney City Engineer Absent: Jeanette Rewis Randy Shiflet City Secretary Assistant City Manager 2. I NVOCA TION Councilman Garvin gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES OF THE REGULAR MEETING JUNE 27, 1994 APPROVED Councilman Sibbet moved, seconded by Councilwoman Johnson, to approve the minutes of the June 27, 1994 meeting. e e e July 11,1994 Page 2 Motion carried 6-0; Councilman Welch abstaining due to absence from the meeting. 5. PRESENTATIONS BY BOARDS & COMMISSIONS No action necessary. 6. PRESENTATION OF EMERGENCY MANAGEMENT CERTIFICATES OF ACHIEVEMENT TO SEAN HUGHES AND GARY INGRAM Mayor Brown presented certificates of achievement to Sean Hughes and Gary Ingram. 7. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilman Garvin removed Item No. 17 from the Consent Agenda. 8. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (16,19,20,21,22,24,25,26,27,28,29,30,31,32,33,34&35) APPROVED Mayor Pro Tern Wood moved, seconded by Councilman Garvin, to approve the Consent Agenda. Motion carried 7-0. 9. PS 94-19 REQUEST OF JAMES R. HARRIS COMPANY FOR FINAL PLAT OF SHADY OAKS ADDITION, PHASE 2 (LOCATED IN THE 8200 BLOCK OF NORTH TARRANT PARKWAY) APPROVED Mayor Pro Tern Wood moved, seconded by Councilman Sibbet, to approve PS 94-19 with the exception of requiring escrow for curb and gutter improvements for North Tarrant Parkway. Motion carried 7-0. e e e July 11,1994 Page 3 10. PS 94-20 REQUEST OF JAMES R. HARRIS COMPANY FOR FINAL PLAT OF SHADY OAKS ADDITION, PHASE 3 (LOCATED IN THE 8200 BLOCK OF NORTH TARRANT PARKWAY) APPROVED Mayor Pro Tem Wood moved, seconded by Councilman Sibbet, to approve PS 94-20 with the exception of requiring escrow for curb and gutter improvements for North Tarrant Parkway. Motion carried 7-0. 11. PS 94-21 REQUEST OF JAMES R. HARRIS COMPANY FOR FINAL PLAT OF SHADY OAKS ADDITION, PHASE 4 (LOCATED IN THE 8200 BLOCK OF NORTH TARRANT PARKWAY) APPROVED Mayor Pro Tern Wood moved, seconded by Councilman Sibbet, to approve PS 94-21. Motion carried 7-0. 12. PS 94-22 REQUEST OF H.T. APARTMENTS FOR AMENDED PLAT OF LOT 1, BLOCK 2, TAPP ADDITION (LOCATED AT 6424 INDUSTRIAL PARK BOULEVARD) APPROVED Councilman Garvin moved, seconded by Councilman Oujesky, to approve PS 94-22. Motion carried 7-0. 13. PS 94-23 REQUEST OF JOHN BARFIELD FOR FINAL PLAT OF THORNBRIDGE ADDITION, PHASE IV-A (LOCATED IN THE 8300 BLOCK OF THORNHILL DRIVE) APPROVED Councilman Oujesky moved, seconded by Councilman Welch, to approve PS 94-23 with the stipulation that sidewalks be required along Davis Boulevard. Motion carried 6-1; Councilwoman Spurlock voting against. e e e July 11,1994 Page 4 Councilman Oujesky was asked if he intended for the motion to include a provision for escrowing. Councilman Oujesky stated that he did want to allow the opportunity to escrow. Mr. Doug Long, representing the applicant, appeared before the Council. Mr. Long asked the Council to reconsider the motion. Mr. Long stated he felt a sidewalk would be out of place and that it would only be behind two lots. After considerable discussion by the Council, Councilwoman Spurlock asked for a reconsideration of the vote. Councilman Oujesky withdrew his motion and Councilman Welch withdrew his second. Councilman Oujesky moved, seconded by Councilman Welch, to approve PS 94-23 with the stipulation that sidewalks be required along Davis Boulevard or that the developer be required to escrow funds for future sidewalks. Motion carried 7-0. 14. PS 94-29 PUBLIC HEARING TO CONSIDER REVISIONS TO THE MASTER THOROUGHFARE PLAN REGARDING WILSON ROAD - ORDINANCE NO. 1995 DENIED Mayor Brown opened the Public Hearing and called for anyone wishing to speak in favor to come forward. Mr. Doug Long, representing the applicant, appeared before the Council. Mr. Long spoke in favor of the revision. Mayor Brown called for anyone wishing to speak in opposition to come forward. There being no one else wishing to speak Mayor Brown closed the Public Hearing. Councilman Sibbet expressed concern that the street would not be wide enough to handle future traffic as the area developed. July 11 ,1994 Page 5 e Councilwoman Spurlock stated the City was continually searching for solutions to the City's traffic problems and stated she felt the City would be negligent if the street was downgraded to a C2U. Mayor Pro Tem Wood explained that this segment of Wilson Road would only be a connecting street between North Tarrant Parkway and Davis Boulevard. Mayor Pro Tem Wood stated that the street would never expand further than North Tarrant Parkway. After further discussion, Councilman Sibbet moved, seconded by Councilwoman Johnson, to disapprove PS 94-29. Motion carried 5-2; Mayor Pro Tem Wood and Councilman Garvin voting against. e 15. GN 94-73 ORDINANCE APPROVING TU ELECTRIC'S FOUR PROPOSED NEW TARIFFS - ORDINANCE NO. 1992 (TABLED AT THE JUNE 27, 1994 MEETING) APPROVED Mayor Pro Tem Wood moved, seconded by Councilwoman Johnson, to approve Ordinance No. 1992. Motion carried 6-1; Councilman Welch voting against. *16. GN 94-75 INTERLOCAL AGREEMENT FOR PRECINCT LINE ROAD JURISDICTION - RESOLUTION NO. 94-30 APPROVED 17. GN 94-76 INTERLOCAL AGREEMENT FOR NORTHEAST TARRANT COUNTY STREET CRIMES UNIT- RESOLUTION NO. 94-29 APPROVED Councilman Garvin moved, seconded by Councilman Sibbet, to approve Resolution No. 94-29 with the stipulation that the Police Department assign one additional Sergeant to e this unit to provide additional suppervision to the unit. e e e Motion carried 7-0. July 11 1994 Page 6 18. GN 94-77 ORDINANCE ADOPTING CURFEW HOURS FOR MINORS - ORDINANCE NO. 1994 APPROVED Chief McGlasson explained the proposed ordinance to the Council. Mayor Pro Tem Wood moved, seconded by Councilman Garvin, to approve Ordinance No. 1994. Motion carried 7-0. *19. GN 94-78 CONSIDERATION OF AN AMENDMENT TO THE ELECTRICAL ORDINANCE NO. 1781 REGARDING ELECTRICAL LICENSE EXAMINATIONS - ORDINANCE NO. 1993 APPROVED *20. GN 94-79 CONSIDERATION OF ACTION ON ALL MATTERS PERTAINING TO THE AWARD AND SALE OF $3,895,000 IN SALES TAX REVENUE BONDS FOR PARK AND RECREATION PURPOSES - RESOLUTION NO. 94-31 APPROVED *21. GN 94-80 AMENDMENT TO CONTRACT WITH TEXAS DEPARTMENT OF TRANSPORTATION FOR NETS PROGRAM APPROVED *22. GN 94-81 APPROVE AMUNDSON ROAD RIGHT-OF-WAY DEDICATION AND ABANDONMENT- ORDINANCE NO. 1991 APPROVED e e e July 11,1994 Page 7 23. GN 84-82 APPOINTMENTS TO CIVIL SERVICE COMMISSION APPROVED Councilman Sibbet moved, seconded by Councilman Oujesky, to approve the following appointments to the Civil Service Commission: Place 1 - Sally Hackfeld, term expires June 1995; Place 2 - Dennis Breen, term expires June 1995; Alternate - Bill Fenimore, term expires June 1995; and Alternate - Ed Brock, term expires June 1995. Motion carried 7-0. *24. PU 94-53 CHRISTMAS DECORATIONS FOR CITY HALL APPROVED *25. PU 94-54 PROFESSIONAL SERVICES CONTRACT - TENNIS CENTER/ATHLETIC FIELDS APPROVED *26. PU 94-55 AUTHORIZATION TO SOLICIT BIDS FOR BEDFORD-EULESS ROAD STREETSCAPE MASONRY SCREENING WALL APPROVED *27. PU 94-56 AWARD BID FOR EQUIPMENT LEASE APPROVED *28. PU 94-57 APPROVE BID FOR ADA RESTROOM RENOVATIONS AT THE RECREATION CENTER AND NORTHFIELD PARK APPROVED July 11 1994 Page 8 e "'29. PU 94-58 AWARD BID FOR THE RECREATION CENTER WEIGHT ROOM RENOVATIONS APPROVED "'30. PW 94-23 CONTRACT FOR LABORATORY SERVICES WITH THE TRINITY RIVER AUTHORITY APPROVED "'31. PW 94-24 RATIFY CONTRACT WITH D.B. UTILITIES IN THE AMOUNT OF $43,400.00 FOR CALLOWAY BRANCH 21-INCH PARALLEL SEWER APPROVED e "'32. PW 94-25 APPROVE CHANGE ORDER NO.1 FOR 1994 MISCELLANEOUS STREET SUBGRADE AND SURFACE RECONSTRUCTION APPROVED "'33. PAY 94-14 FINAL PAYMENT TO CLIFFORD FOGUS COMPANY FOR ADVENTURE WORLD PLAYGROUND CONSTRUCTION APPROVED "'34. PAY 94-15 APPROVE FINAL PAY ESTIMATE NO.1 IN THE AMOUNT OF $79,133.53 TO ALL-TEX PAVING, INC. FOR 1994 CHIP SEAL PROGRAM APPROVED e e e . July 11,1994 Page 9 *35. PAY 94-16 APPROVE FINAL PAY ESTIMATE NO.4 IN THE AMOUNT OF $145,780.17 TO APAC-TEXAS FOR 1993 CHIP SEAL PROGRAM APPROVED 36. CITIZENS PRESENTATION Ms. Doris Crossland, 7816 Daniel Drive, appeared before the Council. Ms. Crossland spoke on vandalism occurring on her property. Ms. Myrtis Byrd, 7312 Hialeah Circle, appeared before the Council and expressed concern about the safety of children walking on Davis Boulevard. 37. ADJOURNMENT Mayor Brown adjourned the meeting. Tommy Brown - Mayor ATTEST: Patricia Hutson - Assistant City Secretary . MINUTES OF THE BEAUTIFICATION COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE PRE-COUNCIL CHAMBERS, CITY HALL, 7301 NORTHEAST LOOP 820 May 17, 1994 ATTENDANCE Present: Deloris Pultz Jane Dunkelberg Alice Scoma Billie Sommermeyer Emily Ward Patsy Tucker Chairperson Vice Chairperson Commission Member Commission Member Commission Member Commission Member STAFF Tim Hightshoe Christina Lopez Parks/Public Grounds Superintendent Secretary 1. CALL TO ORDER eMs. Pultz called the meeting to order May 17,1994 at 7:03 p.m. 2. APPROVAL OF THE MINUTES Ms. Ward made a motion, seconded by Mrs. Sommermeyer, to approve the minutes of the March 15, 1994 Beautification Commission meeting. Motion carried 6-0. 3. KEEP TEXAS BEAUTIFUL CONVENTION The Keep Texas Beautiful Convention will be held in Lubbock Texas, July 6 - 8, 1994. Some members of the Commission would like to attend the Convention. Also scheduled during the Convention is a Litter Law Enforcement Seminar which will cost an additional $25 per person. Ms. Dunkelberg made a motion, seconded by Mrs. Sommermeyer, that Ms. Pultz may make the final decision on who, and if anyone, will attend the Litter Law Enforcement Seminar. Motion carried 6-0. Ms. Tucker made a motion, seconded by Ms. Ward, that the Commission attend the Keep Texas . Beautiful Convention by flying with the "Friends Fly Free" Program. Motion carried 6-0. Beautification Commission Minutes May 17, 1994 1 Ms. Tucker made a motion, seconded by Ms. $coma, to leave for the Convention on Wednesday and return on Friday. 3 In Favor, 2 not voting. Ms. Tucker moved, seconded by Ms. Ward, to rescind this motion. Motion carried 6-0. . 4. CLEAN CAMPUS AWARD Ms. Pultz updated the Commission on the Clean Campus Award. She proposes the award be presented every nine weeks during the school year to the elementary schools. Forms will be mailed to the elementary schools during this period and when they are returned, the Committee will meet and tour the campuses. After judging, a school will be selected and presented with the Clean Campus Award sign to be displayed in front of the school for nine weeks. Mrs. Sommermeyer made a motion, seconded by Ms. Dunkelberg, to pursue the implementation of the Clean Campus Award. The Clean Campus Award sign will be a metal sign approximately 14" X 22" and will read as follows: North Richland Hills Clean Campus Award . Motion carried 6-0. 5. CHRISTMAS DECORATIONS The Commission discussed the possibility of purchasing additional Christmas Decorations for the City. Councilwoman Spurlock has requested that the Commission not spend anymore money on Christmas Decorations at this time except for new bolts for the existing pole brackets. Ms. Dunkelberg would like staff to check into adjustable pole brackets. Mr. Hightshoe will replace all the bolts for the banner brackets. Ms. Dunkelberg made a motion, seconded by Ms. Ward, to table this item until further notice with the exception of purchasing the bolts. Motion carried 6-0. 6. SOUTHWESTERN BELL REDIRECTORY PROGRAM I iii The Southwestern Bell ReDirectory Program will begin July 11 and run through August 20, 1994. The Commission would like a dumpster placed at the Fire Administration Building located on Dick Fisher Drive. .1 ~~ ~ ~ Mrs. Sommermeyer made a motion, seconded by Ms. Ward, to participate in the Southwestern Bell ReDirectory Program by having a dumpster placed at the Fire Administration Building for the duration of the collection time. Motion carried 6-0. . Beautification Commission Minutes May 17, 1994 2 ~ ':~ , . . 9. STAFF REPORTS Mr. Hightshoe informed the Commission that city staff will be cleaning up the telephone poles throughout the city removing tacks and all debris. 10. DISCUSSION OF OTHER ITEMS/CITIZEN INPUT Ms. Tucker commented about the crews working on her house that did not clean up the construction site - she was wondering how we will enforce the clean builder program. Is it the builder or contractors responsibility to keep the area clean? Ms. Dunkelberg reminded the commission about the Clean Builder forms that are available and should be handed out with all construction permits. Ms. Scoma commented about the trees that have been placed at the Library saying how nice they looked. Ms. Dunkelberg updated the Commission on the Keep Texas Beautiful Governor's Award Form. Five individual awards will be judged on Saturday. The main concern about the new form is it will be judged by several different groups. The books for documentation have gone from 30 pages to 10 pages. Next year there will be a new award available the "Bubba Award" which will focus more on community outreach programs. Ms. Pultz thanked Ms. Dunkelberg and Mrs. Sommermeyer for their time and effort spent on the KTB Governor's Award Application. 11. ADJOURNMENT Mrs. Sommermeyer moved, seconded by Ms. Ward, to adjourn the meeting at 8:25 p.m. fJ!J~ ~ ~iS Pultz Chairperson cC~·t2Jfon? Secretary 'I CITY OF NORTH RICHLAND HILLS Department: Finance C '1M t' Dt 7/25/1994 ouncl ee mg a e: Agenda Number: GN 94-83 Subject: Contract with Tarrant County for tax collections In October, 1993 Tarrant County began collecting taxes for the City of North Richland Hills. During this past year we evaluated the performance of the Tarrant County Tax Assessor/Collector's office in its contracting with us to determine if they provided the tax collections to us in a timely manner, to determine their responsiveness to us regarding technical reports and questions, and to determine if their rate of collections was equal to or better than those that we had previously received. Even though their cost to us of 40¢ per transaction is substantially less than what our previous costs have been, all of these other factors are extremely important as well. OUr condusion is that Tamant County Tax Assessor/Collector's office has been very responsive and our experience has been very positive. They have responded to us in a very timely manner on each and every question and issue that we made. The revenues initially came in a little slower than we had expected, but after the first month, and with the initiation of the wire transfer service, the collection efforts were at or above what we had been collecting ourselves. The overall collection rate is approximately the same as what we had done in previous years. We had a very smooth transition from the City's tax collections to the County's and had very few citizens who commented in a negative way. The City's tax collector continued this tax year until June 30 when she retired. She received only one or two calls per week for about six weeks regarding the transition; after this we had very few calls or questions from citizens about the change to County tax collections. From what we have been able to determine, Tarrant County did a very nice job in responding to questions or other inquiries from citizens on tax matters throughout the year. OUr costs for tax collections with Tarrant County have been $7,881 which was the per transaction cost plus $450 for the first year startup costs. We also took advantage of the wire transfer service for large amounts of dollars collected and this cost an additional $192. The use of the wire transfers has helped us to increase our interest earnings since our money is transferred directly to our investment account. We originally estimated an annual savings of $31,000 after the first year's costs, and with the retirement of our tax collector, we will be able to accomplish this. Tamant County has submitted a contract for the second year of collection services, and this is attached for Council consideration. The contract is essentially the same as the one Council approved for 1993/94, with the 40¢ per transaction remaining the same. The contract is for the 1994 tax year but it can be terminated by providing 60 days written notice. We believe that the contract for tax collection services was very successful and that we were able to maintain a high level and quality of services for our citizens. Recommendation: It is recommended that City Council approve the contract with Tarrant County for tax collection services beginning October 1, 1994. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other _ ~ur. CITY COUNCIL ACTION ITEM Acct. Number Suffi ¡ent Funds Available . Finance Dlfector City Manager Page 1 of · · · STATE OF TEXAS X X COUNTY OF TARRANT X AGREEMENT Agreement made this _day of , 1994, by and between June Garrison, Tarrant County Tax Assessor-Collector, and Tarrant County, hereinafter referred to as ASSESSOR/COLLECTOR, whose address is 100 E. Weatherford Street, Fort Worth, Texas 76196-0301, and the City of North Richland Hills, hereinafter referred to as CITY, whose address is 7301 N. E. Loop 820, North Richland Hills, Texas 76180. PURPOSE OF AGREEMENT The purpose of this Agreement is to state the terms and conditions under which the ASSESSOR/COLLECTOR will provide assessment and collection services of Ad Valorem taxes levied by the CITY. NOW TIlEREFORE, in consideration of the mutual promises herein contained, the parties hereto agree as follows: I. SERVICES TO BE PERFORl\fED The ASSESSOR/COLLECTOR agrees to collect the taxes due and owing on taxable property upon which the CITY has imposed said taxes. The ASSESSOR/COLLECTOR shall PERFORM THE SAID SERVICES IN THE SAME MANNER AND FASmON AS TARRANT COUNTY COLLECTS ITS OWN TAXES due and owing on taxable property situated within its boundaries. The services performed shall include, but not be limited to: receiving information from the Tarrant Appraisal District for purposes of the Certified Appraisal Roll, and monthly changes thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all necessary assessments of taxes and Truth in Taxation calculations as required; the transmittal of tax statements via the U.S. Mail or electronic transfer of data; and rapid deposit payment processing. All CITY disbursements, made by check or by electronic transfer (wire), for collected tax accounts will be made to the CITY on the day the County Depository Bank indicates the mandatory assigned "floatll period has elapsed and the funds are posted to the collected balance. If any daily collection total is less than one hundred dollars ($100.00), the disbursement will be withheld until the cumulative total of taxes collected for the CITY equals one hundred dollars ($100.00), or at the close of the month. · · · II. REPORTS The ASSESSOR/COLLECTOR will provide the CITY the following reports, if requested: Daily: General Ledger Distribution Report Weekly: Detail Collection Report (Summary) Monthly: Tax Roll Summary (Totals Only) Month End Report Detail Collection Report (Summary) General Ledger Revenue & Expense Report Agriculture Rollback Collection Report Delinquent Tax Attorney Tape (Exhibit A) Annual: Paid Tax Roll Delinquent Tax Roll Current Tax Roll Other requested reports that require programming: Other reports requiring computer run-time: $ 25.00 per hour $350.00 per hour ill. AUDITS The ASSESSOR/COLLECTOR will provide to the CITY auditor necessary explanation of all reports and access to ASSESSOR/COLLECTOR in-house tax system computer terminals to assist the CITY auditor in verifying their audit samples of the ¡mancial data previously provided by the ASSESSOR/COLLECTOR during the past audit period. If the CITY elects to have their auditors conduct a "computer system assurance review audit" requiring assistance from ASSESSOR/COLLECTOR system's programmers and accountants, the fee is $660.00 per day, which will be deducted from the CITY'S current collections at the end of the month. Page 2 of 6 · · · IV. COMPENSATION In consideration of the services to be performed by the ASSESSOR/COLLECTOR, compensation for the services rendered are as follows: A rate of forty cents ($.40) per financial transaction. A f"mancial transaction is def"med as when a CITY account is credited with a payment or debited for a refund. v. TAX RATE REQUIREMENT The CITY will provide the ASSESSOR/COLLECTOR, in writing, their newly adopted tax rate and exemption schedule to be applied for assessing purposes no later than 2:00 p.m., Friday, September 16, 1994. Under authority of Section 31.01 (h) of the Property Tax Code, any additional cost of printing and mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to the CITY. If the CITY wishes their collection reports to be broken out as to maintenance and operation fund and interest and sinking fund, then the notice advising of the new tax rate must set out the separate rates, as well as the total rate. VI. TERM OF AGREEMENT This Agreement shall become effective as of the date hereinabove set out, and shall continue in effect during the 1994 tax year, unless sooner terminated by providing sixty (60) day written notice, as outlined in paragraph XI. VII. COMPLIANCE WITH APPLICABLE STATUTES, ORDINANCES, AND REGULATIONS In performing the services required under this Agreement, the ASSESSOR/COLLECTOR shall comply with all applicable federal and state statutes, case law, opinions of the Texas State Attorney General, Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond its control, the ASSESSOR/COLLECTOR shall immediately notify the CITY of that fact and the reasons therefor. Page 3 of 6 · · · VIll. DEPOSIT OF FUNDS All funds collected by the ASSESSOR/COLLECTOR in the performance of the services stated herein for the CITY shall be promptly transferred to the account of the CITY at their depository bank. Electronically transferred funds incur an additional fee which will be charged back to the CITY and deducted from those collected funds. If the CITY desires their tax disbursements to be made by electronic transference of funds (wire) the ASSESSOR/COLLECTOR assumes no liability for the funds after initiation of the electronic transference of the CITY'S funds from the County Depository to the CITY'S designated depository. IX. REFUNDS Refunds will be made by the ASSESSOR/COLLECTOR. The ASSESSOR/COLLECTOR will advise the CITY of changes in the tax roll which were mandated by the Tarrant Appraisal District. All refunds of overpayments or erroneous payments due, but not requested, and as described in Section 31.11 of the Texas Property Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting with the ASSESSOR/COLLECTOR. The contract must have been in force, actual assessment and collection functions begun and the tax account was at the time of the over or erroneous payment within the CITY'S jurisdiction. The proportional share is based upon the CITY'S percent of the tax account's total levy assessed at the time of receipting the over or erroneous payment. x. DELINQUENT COLLECTIONS The ASSESSOR/COLLECTOR will assess and collect the fUteen percent (15%) collection fee pursuant to Section 33.07 of the Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will disburse the amount directly to the CITY for compensation to a Firm under contract to the CITY. If the delinquent collection Attorney contracted by the CITY requires attendance of Tax ASSESSOR/COLLECTOR personnel at a court other than the District Courts in downtown Fort Worth, and the county is not a party, the employee's expenses and proportionate salary will be the responsibility of the CITY and will be added to the collection expenses and charged to the CITY. Page 4 of 6 · · · XI. NOTICES Any notices to be given hereunder by either party to the other may be effected, in writing, either by personal delivery or by mail, registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the parties as they appear in the introductory paragraph of this Agreement, but each party may change this address by written notice in accordance with this paragraph. XII. MISCELLANEOUS PROVISIONS This instrument and the attachments hereto contain the entire Agreement between the parties relating to the rights herein granted and obligations herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect except a subsequent modification in writing and signed by the parties. This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Tarrant County, Texas. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and successors. In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained. This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any prior understandings or written or oral agreements between the parties respecting the within subject matter. Page 5 of 6 · Executed on the day and year fll"St above written, Tarrant County, Texas. BY: JUNE GARRISON TAX ASSESSOR/COLLECTOR TARRANT COUNTY DATE FOR THE CITY OF NORTH RICHLAND HILLS: BY: DATE TITLE: FOR TARRANT COUNTY: · BY: TOM VANDERGRIFF TARRANT COUNTY JUDGE DATE · Page 6 of 6 · · · EXHIBIT A TARRANT COUNTY TAX OFFICE NAME: DEUNQUENT ACCOUNTS - MASTER FILE RECORD LAYOUT: DESCRIPTION ACCOUNT NUMBER ROLL CODE OWNER NAME 1 OWNER NAME 2 ADDRESS UNE 1 ADDRESS UNE 2 CITY STATE ZIP FILLER LEGAL DESCRIPTION 1 LEGAL DESCRIPTION 2 LEGAL DESCRIPTION 3 LEGAL DESCRIPTION 4 ACRES STREET NAME STREET NUMBER PION FIDUCIARY (Y OR N) FILLER TAD EXEMPTION CODE FILLER ENTITY CODES NON BILL CODE SPTB OVER 65 QUARTERLY PAYMENT (Y OR N) HALF PAYMENT (Y OR N) INSTALLMENT AGREEMENT DATE FILLER TAPE FORMAT: DENSITY : RECORD SIZE: BLOCK SIZE: COBOL PICTURE PIC X(II). PIC X(OI). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC X(20). PIC X(02). PIC 9(09). PIC X(02). PIC X(30). PIC X(30). PIC X(30). PIC X(30). PIC 9(11). PIC X(18). PIC 9(07). PIC X(30). PIC X(OI). PIC X(02). PIC X(03). PIC X(OI). PIC X(45). PIC X(15). PIC X(03). PIC X(OI). PIC X(OI). PIC 9(06). PIC X(15). Ascn LABELED 9 TRACK 6250 OR 1600 BPI 444 BYTES 13320 Page 1 of 2 . EXHIBIT A (CONTINUED) TARRANT COUNTY TAX OFFICE NAME: DEliNQUENT ACCOUNTS - RECEIVABLE FILE RECORD LAYOUT: . DESCRIPTION ACCOUNT NUMBER TAX YEAR TAX UNIT FIDUCIARY (Y OR N) HALF PAYMENT (Y OR N) OVER 65 QUARTERLY PAYMENT (Y OR N) INSTALLMENT AGREEMENT DEliNQUENCY DATE 3307 DATE BASE LEVY BALANCE DUE mDGEMENT DATE SUIT NUMBER SUIT FILE DATE BANKRUPTCY NUMBER BANKRUPTCY FILE DATE FILLER TAPE FORMAT: DENSITY : RECORD SIZE: BLOCK SIZE: Ascn LABELED 9 TRACK 6250 OR 1600 BPI 110 BYTES 16500 . Page 2 of 2 COBOL PICTURE PIC X(ll) PIC 9(02) PIC 9(03) PIC X(Ol) PIC X(Ol) PIC X(Ol) PIC X(Ol) PIC 9(06) PIC 9(06) PIC 9(09)V99 PIC 9(09)V99 PIC 9(06) PIC X(l5) PIC 9(06) PIC X(15) PIC 9(06) PIC X(08) YYMMDD YYMMDD YYMMDD YYMMDD YYMMDD , . CITY OF NORTH RICHLAND HILLS t I· Department: Public Works Council Meeting Date: Approve Proposed Capital Improvements Program and Call Bond Election - Ordinance No. 1996 Agenda Number: 7/25/94 Subject: GN 94-84 A citizen's committee organized to review the City's needs recently recommended a $21,270,000 Capital Improvements Program (CIP) to Council. After Council's review and changes to the CIP have been incorporated, the total proposed CIP bond sale wi1l amount to the $21,780,000 as outlined below. · Proposition No. 1 - Streets Proposition No.2 - Drainage Proposition No. 3 - Public Safety $18,240,000 1,865,000 1,67),000 · · Total CIP Bonds Proposed $21,780,000 The itemized list of projects and their individual associated cost are shown on the attached cost estimate by Knowlton-English-Flowers, Inc. Also attached is a summary of the monies escrowed with the City concerning the proposed CIP. The total amount escrowed for CIP street construction projects is $200,028.75. The Council may want to consider the amount of escrow funds when setting the amount of the bond package for the election. This cover sheet includes Ordinance No. 1996 which fulfills the legal requirements for calling the bond election for September 27, 1994. Recommencl::ltion: It is recommended Council approve the proposed Capital Improvements Program as presented and Ordinance No. 1996 calling a bond election for Tuesday, September 27, 1994. Finance Review Signa ure CITY COUNCIL ACTION ITEM Finance Director Source of Funds: Bonds (GO/Rev,) Operating Budget _ Ot Page 1 of · ORDINANCE NO. 1996 AN ORDINANCE CALLING A BOND ELECTION TO BE HELD IN THE CITY OF NORTH RICHLAND HILLS, TEXAS, MAKING PROVISION FOR THE CONDUCT OF THE ELECTION AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION. WHEREAS, the City Council of the City" of North Richland Hills, Texas hereby finds that an election should be held to determine whether said governing body shall be authorized to issue bonds of said City in the amounts and for the purposes hereinafter identified; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: An election shall be held on the 27th day of September, 1994, in the City of North Richland Hills, Texas, which date is not less than fifteen (15) nor more than ninety (90) days from the date of the adoption hereof and the holding of the election on such date rather than on a uniform election date is hereby found to be in the public interest. At such election, the following measures shall be submitted: · PROPOSITION NUMBER 1 "SHALL the City Council of the City of North Richland Hills, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $20,000,000 for permanent public improvements and public purposes, to wit: street improvements, including traffic signalization, drainage incidental thereto and the acquisition of land and right-of-way therefor; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity?" PROPOSITION NUMBER 2 · "SHALL the City Council of the City of North Richland Hills, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $1,865,000 for permanent public improvements and public purposes, to wit: flood control/storm sewer improvements; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and providing a sinking fund to pay the bonds at maturity?" Ordinance No. 1996 Page 2 . PROPOSITION NUMBER 3 "SHALL the City Council of the City of North Richland Hills, Texas be authorized to issue general obligation bonds of the City in the principal amount of $1 ,675,000 for permanent public improvements and public purposes, to wit: public safety facilities and equipment ((Fire and Police), including the acquisition of land therefor; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determin~d within the discretion of the City Council at the time of issuance or sale of bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity?" SECTION 2: An electronic voting system shall be used in this election and for early voting by personal appearance and by mail, and each voter shall record his vote by marking the ballot which is to be counted by optical scanner equipment. Ballots shall be prepared in accordance with the applicable provisions of the Election Code so .the voters may cast their ballots either "FOR" or "AGAINST" the aforesaid measures which shall appear on the ballot in substantially the following form: PROPOSITION NUMBER 1 "THE ISSUANCE OF $20,000,000 GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS" PROPOSITION NUMBER 2 "THE ISSUANCE OF $1,865,000 GENERAL OBLIGATION BONDS FOR FLOOD CONTROUSTORM SEWER IMPROVEMENTS" PROPOSITION NUMBER 3 ''THE ISSUANCE OF $1,675,000 GENERAL OBLIGATION BONDS FOR PUBLIC SAFETY FACILITIES AND EQUIPMENT (FIRE AND POLICE)" SECTION 3: The City shall be divided into three election precincts for this election and the polling places designated for each election precinct and the persons hereby appointed to serve as .presiding Judge and Alternate Presiding Judge for each polling place are shown in Exhibit "A", which { is attached hereto and incorporated herein by reference as a part hereof for all purposes. '1J i: , i Each Presiding Judge shall appoint not less than two (2) nor more than six (6) qualified clerks : to serve and assist in holding said election; provided that if the Presiding Judge herein appointed actually serves, the Alternate Presiding Judge shall be one of the clerks. Ordinance No. 1996 Page 3 . On election day, the polls shall be open from 7:00 a.m. to 7:00 p.m. Early voting shall be conducted at the City Secretary's office in the City Hall (the Conference Room and the City Council Chambers shall be considered an extension of the City Secretary's office for early voting), 7301 Northeast Loop 820, North Richland Hills, Texas, in accordance with the provisions of V.T.C.A., Election Code. Early voting for this election shall begin September 7, 1994 and end September 23, 1994, and the hours designated for early voting by personal appearance shall be from 8:00 a.m. to 5:00 p.m. on each day, except Saturdays, Sundays and official State holidays. . For purposes of processing ballots cast in early voting, the following persons are appointed to the Early Ballot Board for this election: Gerry Cozby, Presiding Judge, and Bill Weihs and Gerry Shrader, Clerks. SECTION 4: All resident qualified electors of the City shall be permitted to vote at said election, and on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside. This election shall be held and conducted in accordance with the provisions of V.T.C.A., Election Code and Chapter 1 of Title 22, V.AT.C.S., and as may be .equired by law, all election materials and proceedings shall be printed in both English and Spanish. SECTION 5: A substantial copy of this ordinance shall serve as proper notice of said election. Said notice, including a Spanish translation thereof, shall be posted at three (3) public places within the City and at the City Hall not less than fourteen (14) full days prior to the date on which said election is to be held, and be published on the same day in each of two successive weeks in a newspaper of general circulation in said City, the first of said publications to appear in said newspaper not more than thirty (30) days and not less than fourteen (14) full days prior to the day of the election. PASSED AND APPROVED this the 25th day of July, 1994. APPROVED: ATTEST: ê _~~._~ Tommy Brown - or /I .' .¿ «A'l6..J L~ .Je ette Rewis - City Secretary APPROV . ELECTION PRECINCT NO.1 (Tarrant County Voting Precinct Numbers 3214, 3324,3333,3041,3364, 3350 & 3366) NO.2 (Tarrant County Voting Precinct Numbers 3215, 3140,3326,3289 and 3424) NO.3 (Tarrant County Voting Precinct Numbers 3209, 3063,3049,3177,3367, 3387 and 3507) . . EXHIBIT A POLLING PLACE City Hall 7301 Northeast Loop 820 North Richland Hills, Texas City Hall Annex 6801 Glenview North Richland Hills, Texas Fire Station 7200-A Dick Fisher Drive N. North Richland Hills, Texas PRESIDING ALTERNATE JUDGE PRESIDING JUDGE Gerry Cozby Bill Weihs Shirley Forrer Charlotte Walker Jane Bell Marie Williams . ORDINANCE NO. 1996 AN ORDINANCE calling a bond election to be held in the City of North Richland Hills, Texas, making provision for the conduct of the election and resolving other matters incident and related to such election. WHEREAS, the City Council of the city of North Richland Hills, Texas hereby finds that an election should be held to determine whether said governing body shall be authorized to issue bonds of said City in the amounts and for the purposes hereinafter identified; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: An election shall be held on the 27th day of September, 1994, in the City of North Richland Hills, Texas, which date is not less than fifteen (15) nor more than ninety (90) days from - the date of the adoption hereof and the holding of the election on such date rather than on a uniform election date is hereby found to be in the public interest. At such election, the following measures shall be submitted: . PROPOSITION NUMBER 1 "SHALL the City Council of the City of North Richland Hills, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $20,000,000 for permanent public improvements and public purposes, to wit: street improvements, including traffic signalization, drainage incidental thereto and the acquisition of land and right-of-way therefor; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity?" PROPOSITION NUMBER 2 . "SHALL the City council of the City of North Richland Hills, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $1,865,000 for permanent public improvements and public purposes, to wit: flood control/storm sewer improvements; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their ;; .- .~ , 0186953 . date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity?" PROPOSITION NUMBER 3 . "SHALL the City Council of the City of North Richland Hills, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $1,675,000 for permanent public improvements and public purposes, to wit: public safety facilities and equipment (Fire and Police), including the acquisition of land therefor; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years , from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity?" SECTION 2: An electronic voting system shall be used in this election and for early voting by personal appearance and by mail, and each voter shall record his vote by marking the ballot which is to be counted by optical scanner equipment. Ballots shall be prepared in accordance with the applicable provisions of the Election Code so the voters may cast their ballots either "FOR" or "AGAINST" the aforesaid measures which shall appear on the ballot in substantially the following form: PROPOSITION NUMBER 1 "THE ISSUANCE OF $20,000,000 GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS" PROPOSITION NUMBER 2 "THE ISSUANCE OF $1,865,000 GENERAL OBLIGATION BONDS FOR FLOOD CONTROL/STORM SEWER IMPROVEMENTS" PROPOSITION NUMBER 3 . "THE ISSUANCE OF $1,675,000 GENERAL OBLIGATION BONDS FOR PUBLIC SAFETY FACILITIES AND EQUIPMENT (FIRE AND POLICE)" i: r 0186953 -2- . SECTION 3: The City shall be divided into three election precincts for this election and the polling places designated for each election precinct and the persons hereby appointed to serve as Presiding Judge and Alternate Presiding Judge for each polling place are shown in Exhibit "A", which is attached hereto and incorporated herein by reference as a part hereof for all purposes. Each Presiding Judge shall appoint not less than two (2) nor more than six (6) qualified clerks to serve and assist in holding said election; provided that if the Presiding Judge herein appointed actually serves, the Alternate Presiding Judge shall be one of the clerks. On election day, the polls shall be open from 7:00 A.M. to 7:00 P.M. . Early voting shall be conducted at the City Secretary's office in the City Hall (the Conference Room and the-City Council Chambers shall be considered an extension of the City Secretary's office for early voting), 7301 Northeast Loop 820, North Richland Hills, Texas, in accordance with the provisions of V.T.C.A., Election Code. Early voting for this election shall begin September 7, 1994 and end September 23, 1994, and the hours designated for early voting by personal appearance shall be from 8:00 A.M. to 5:00 P.M. on each day, except Saturdays, Sundays and official State holidays. For purposes of processing ballots cast in early voting, the following persons are appointed to the Early Ballot Board for this election: Gerry Cozby, Presiding Judge, and Bill Weihs and Gerry Shrader, Clerks. SECTION 4: All resident qualified electors of the City shall be permitted to vote at said election, and on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside. This election shall be held and conducted in accordance with the provisions of V.T.C.A., Election Code and Chapter 1 of Title 22, V.A.T.C.S., and as may be required by law, all election materials and proceedings shall be printed in both English and Spanish. . SECTION 5: A substantial copy of this ordinance shall serve as proper notice of said election. Said notice, including a Spanish translation thereof, shall be posted at three (3) public places within the City and at the City Hall not less than fourteen (14) full days prior to the date on which said election is to be held, and be published on the same day in each of two successive weeks in a newspaper of general circulation in said City, the first of said publications to appear in said newspaper not more than thirty (30) days and not less than fourteen (14) full days prior to the day of the election. 0186953 -3- · · · PASSED AND APPROVED, this the 25th day of July, 1994. ATTEST: ty Secretary, City of Richland Hills, Texas (City Seal) 0186953 Mayor, City 0 North Richla' ~ -4- . EXHIBIT A ALTERNATE ELECTION PRESIDING PRESIDING PRECINCT POLLING PLACE JUDGE JUDGE No.1 City Hall Gerry Cozby Bill Weihs (Tarrant County 7301 Northeast Loop 820 Voting Precinct North Richland Hills, Texas Numbers 3214, 3324, 3333, 3041,3364,3350 and 3366) No.2 City Hall Annex Shirley Forrer Charlotte Walker (Tarrant County 6801 Glenview Voting Precinct North Richland Hills, Texas Numbers 3215, 3140, 3326, 3289 and 3424) No.3 Fire Station Jane Bell Marie Williams ¡arrant County 7200-A Dick Fisher Drive North ing Precinct North Richland Hills, Texas mbers 3209, 3063, 3049, 3177,3367, 3387 and 3507) . 0186953 "1JpÞJ ~ L-'\ st\ rV~ CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS IMA TES APPROVED BY CITY COUNCIL JULY 25, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 1 PRINCIPAL ARTERIAL THOROUGHFARES * 7-LANE UNDIVIDED, (P7UL AND ** 5-LANE UNDIVIDED (M5U) STREET NAME FROM TO LENGTH COST Rufe Snow (1 ).. and (A)· Grapevine Hwy. Watauga Road 7,200 $2,320,000 Rufe Snow (B)·· Fair Meadows Dr. N. of North Park 2,600 750,000 Rufe Snow (C)·· High Lawn Terrace Bursey Road 1,200 467.000 See Attached Detail Cost Estimates on Page 5 for Rufe Snow, Sections (1) and (A) TOTAL ESTIMATED COST OF THOROUGHFARES $3,537,000 . MINOR ARTERIAL STREETS, FOUR LANE UNDIVIDED, (M4U) Holiday Lane (A) Holiday Lane (B) I.H. 820 Bogart Drive Bogart Drive Watauga Road 7,000 $1,965,000 2,700 745.000 TOTAL ESTIMATED COST OF M4U ARTERIALS $2,710,000 COLLECTOR STREETS, FOUR LANE UNDIVIDED, (C4U) Hightower (A) Hightower (B) Hightower (C) Hightower (D) Meadowlakes Bridge Rufe Snow Calloway Channel Smithfield Road End Exist. Hightower Meadowlakes Calloway Channel 3,400 Meadow Creek Road 1,200 Davis Blvd. 2,600 Eden Road 1,200 Industrial Park Blvd., W. 352 $819,000 298,000 682,000 585,000 485.000 . TOTAL ESTIMATED COST OF C4U COLLECTORS $2,869,000 . NOTE: Cost estimates include paving, storm drainage, surveying and design engineering, layout, inspection, testing, contingencies, and right-of-way. i ~ r CITY OF NORTH RICHLAND HILLS 7995 - 7999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS COST ESTIMA TES APPROVED BY CITY COUNCIL JUL Y 25, 1994 . Knowlton-English-Flowers, Inc. Consulting Engineers Page 2 COLLECTOR STREETS. TWO-LANE UNDIVIDED. CC2U) STREET NAME FROM TO LENGTH COST Blaney Avenue Holiday Lane Grapevine Highway 2,750 $580,000 Briley Drive Vance Road Blaney Ave. 1,100 160,000 Crane Road Martin Drive Amundson Drive 3,650 955,000 Green Valley Dr. Smithfield Road Davis Blvd. 2,600 641,000 Maplewood Ave. Laurel Lane Davis Blvd. 3,900 823,000 South Access Road Meadowlakes Dr. Rufe Snow 3,900 823,000 Susan Lee I.H. 820 Lola Drive 3,500 739,000 Tourist Drive Denton Hwy. Bewley Street 3,600 760.000 . TOTAL ESTIMATED COST OF C2U COLLECTORS $5.481,000 RESIDENTIAL STREETS. TWO-LANE UNDIVIDED. CR2U) Ash Street Cloyce Court Conn Drive Grove Street Harmonson Road Jerrell Street Laura Lane Lazy Lane Lynn Terrace Maple Street Maryanna Way Nancy Lane Riviera Drive Roberta Drive Sudbury Way Wyoming Trail Lazy Lane Janetta Dr. Ashmore Lazy Lane Mackey Creek Charles Ash Ash Rogan Dr. Lazy Lane Janetta Dr. Maplewood Redondo Lola Dr. Dorchester Drive Bedford-Euless Grapevine Hwy. Maplewood Dr. Keeter Cul-de-sac Scruggs Drive Rufe Snow Colorado Grove Conn Dr. Bedford-Euless Rd. Maplewood Ave. Janetta Blaney Ave. Clenis Lane Little Ranch Road Jerrie Jo TOTAL ESTIMATED COST OF R2U RESIDENTIAL STREETS . ~ i 550 750 680 600 2,000 1,325 1,500 900 1,300 400 750 750 1,900 2,100 1.900 1,600 $79,000 107,000 98,000 86,000 318,000 190,000 215,000 129,000 186,000 57,000 107,000 107,000 273,000 300,000 272,000 229,000 $2,753,000 '. , · CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS COST ESTIMA TES APPROVED BY CITY COUNCIL JUL Y 25, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 3 MISCELLANEOUS PROJECTS TOTAL TRAFFIC SIGNALIZATION IMPROVEMENTS $300,000 UNSPECIFIED STREET IMPROVEMENTS 2.350.000 $2,650,000 TOTAL ESTIMATED COST OF MISCelLANEOUS PROJECTS. TOTAL ESTIM. COST OF STREET AND SIGNALIZATION PROJECTS $20,000,000 · DRAINAGE PROJECTS CREEK NAME FROM TO LENGTH COST 1. 8ig Fossil Erosion Broadway Drive Exist. Conc. Liner 400 $320,000 2. Big Fossil Erosion Exist Conc. Riprap Bewley/Onyx 1,000 800,000 3. Calloway Channel (A) Windhaven Ct. Hightower Dr. 1,800 865,000 4. Calloway Channel (B) Hightower Dr. Chapman 2,400 640,000 5. Walkers Branch Channel Jerrie .Jo Harwood 1,600 1,000,000 6. Little Bear Trib. LB-1 Cato Drive Little Bear Creek 500 240,000 TOTAL ESTIMATED COST OF DRAINAGE PROJECTS $3,865,000 Less unallocated 1985 Drainage Bond Funds (2.000.0001 ADDITIONAL DRAINAGE BONDS NEEDED $1,865,000 TOTAL ESTIMATED COST OF STREET AND DRAINAGE PROJECTS $21.865,000 · 1- i i . . f I ,:, . Î i I CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS COST ESTIMA TES APPROVED BY CITY COUNCIL JULY 25, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 4 PUBLIC SAFETY CAPITAL NEEDS 1. Police/Fire Property & Evidence Building $1,100,000 300,000 2. Upgrade Opticom System 3. Early Warning Siren System Upgrade 200,000 4. Fire Training Improvements 75.000 $1,675,000 TOTAL PUBLIC SAFETY CAPITAL NEEDS SUMMARY OF All CATEGORIES 1. Principal Thoroughfares, 7-Lane Undivided (P7U), and 5-Lane Undiv. (M5U) $3,537,000 2. Minor Arterial Streets, Four Lane Undivided (M4U) 2,710,000 3. Collector Streets, Four Lane Undivided (C4U) 2,869,000 4. Collector Streets, Two Lane Undivided (C2U) 5,481,000 5. Residential Streets, Two Lane Undivided (R2U) 2,753,000 6. Miscellaneous Projects 2,650,000 7. Drainage Projects 1,865,000 9. Public Safety Capital Needs 1.675.000 TOTAL AMOUNT OF CAPITAL IMPROVEMENTS PROGRAM $23,540,000 I _._ , . . y ~: t ;1,. 1; i î J CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS COST ESTIMATES APPROVED BY CITY COUNCIL JUL Y 25, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 5 RUFE SNOW DRIVE IMPROVEMENTS Grapevine Highway to Watauga Road COST SUMMARY FEDERAL & CITY PROJECT STATE SHARE SHARE TOTALS Grapevine Highway to Loop 820, Section (1) $ 0 $901,081 $901,081 Intersections from Glenview Drive to Watauga Road 2,345,275 1,339,225 3,684,500 Loop 820 Bridge Widening 1,874,040 841,960 2,716,000 Loop 820 to Watuaga Road, Section (A) 3.344.800 836.200 4.181 ,000 TOTALS $7,564,115 $3,918,466 $11,482,581 1. 2. 3. 4. AVAILABLE CITY FUNDS City Cost Requirements $3,918,466 (1) 1985 Bond Election 1,498,466 (2) Funds Allocated on Dec. 13, 1993 100.000 BALANCE NEEDED $2,320,000 ..·.-.1. . . '1 _. .,. OOQ I.'"'' U,,·... ...;_ ..... ;~.i H.I, o. I . I «., I., · SCALE: l' . 3000' _..i......ia. 1 !/ ~ ' ./""~! ,~. ! ~. I bil' - ~"'):Jr'.""", , ¡ '\.. ,.... .J .. ~ '.' ;' II =¡ ,.., \ ~::1 :_~~- ".-¡-¡-:. - --, .. - , ¡ ¡ ¡ · .. · - 0 · ... II . .. ~ ~ .. .. , 0" H.,. , .. .. ------ . .-... -. -- r- .r-1 1 > '--; ! / ./ /,J{ " · ~ H u,.' ~.. ...." : ~ -- « ;¿' )( ~\~- '.~ "f~ ll~è- :~:c ~ ~+{/ ,.:...' .~,,~. ~¡',~ ,~~- :l~;'.A.}r . ...... ;-- , H~/'o'" City H II'" ./clt/~"d Hill. N$RTH RICHLAND HILLS · LEGEND PlOPOSEO CITY PIOJECTS APPlovEO fOI CONSTlUCTlO" IV STATE OIAI"AGE 'IOUCT "tEOS ..,OGE 'IOJECTS "IEOS APPR 0 YED 1995-1999 CAPITAL IMPROVEMENTS PROGRAM STREET & DRAINAGE PROJECTS INITIATOR MAP JULY 25. 1994 c> L!.: punic SAfETY NtEOS VARIOUS TIAFFIC 5ICfill¡jAl INSTAllATIONS THIOUGHOUT THE CITY (NOT SHOWN' --::;: - >.--- .-cnoo,. <'-.ill\.-. . K""""TCIH-EHCUSH-FLOWIIIS. ,"'- ---_._- ......,..,....c ,......".. ",,,.. ¡ . ORDINANCE NO. 1996 AN ORDINANCE CALLING A BOND ELECTION TO BE HELD IN THE CITY OF NORTH RICHLAND HILLS, TEXAS, MAKING PROVISION FOR THE CONDUCT OF THE ELECTION AND RESOLVING OTHER MATTERS INCIDENT AND RELATED TO SUCH ELECTION. WHEREAS, the City Council of the City of North Richland Hills, Texas hereby finds that an election should be held to determine whether said governing body shall be authorized to issue bonds of said City in the amounts and for the purposes hereinafter identified; now, therefore, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1: An election shall be held on the 27th day of September, 1994, in the City of North Richland Hills, Texas, which date is not less than fifteen (15) nor more than ninety (90) days from the date of the adoption hereof and the holding of the election on such date rather than on a uniform election date is hereby found to be in the public interest. At such election, the following measures shall be submitted: . PROPOSITION NUMBER 1 "SHALL the City Council of the City of North Richland Hills, Texas, be authorized to issue general obligation bonds of the City in the principal amount of $18,240,000 for permanent public improvements and public purposes, to wit: street improvements, including traffic signalization, drainage incidental thereto and the acquisition of land and right-of-way therefor; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity?" PROPOSITION NUMBER 2 e "SHALL the City Council of the City of North Richland Hills, Texas, be authorized to Issue general oDlIgatlon Donas or me l.,llY In me pnnClpal amoum or ~ï ,Öb~,UUU Tor permanent public improvements and public purposes, to wit: flood control/storm sewer improvements; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of the bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and providing a sinking fund to pay the bonds at maturity?" Ordinance No. 1996 Page 2 . PROPOSITION NUMBER 3 "SHALL the City Council of the City of North Richland Hills, Texas be authorized to issue general obligation bonds of the City in the principal amount of $1,675,000 for permanent public improvements and public purposes, to wit: public safety facilities and equipment ((Fire and Police), including the acquisition of land therefor; such bonds to mature serially or otherwise over a period not to exceed FORTY (40) years from their date, to be issued and sold in one or more series at any price or prices and to bear interest at any rate or rates (fixed, floating, variable or otherwise) as shall be determined within the discretion of the City Council at the time of issuance or sale of bonds; and whether ad valorem taxes shall be levied upon all taxable property in the City sufficient to pay the annual interest and provide a sinking fund to pay the bonds at maturity?" SECTION 2: An electronic voting system shall be used in this election and for early voting by personal appearance and by mail, and each voter shall record his vote by marking the ballot which is to be counted by optical scanner equipment. Ballots shall be prepared in accordance with the applicable provisions of the Election Code so the voters may cast their ballots either "FOR" or "AGAINST" the aforesaid measures which shall wppear on the ballot in substantially the following form: PROPOSITION NUMBER 1 ''THE ISSUANCE OF $18,240,000 GENERAL OBLIGATION BONDS FOR STREET IMPROVEMENTS" PROPOSITION NUMBER 2 ''THE ISSUANCE OF $1,865,000 GENERAL OBLIGATION BONDS FOR FLOOD CONTROUSTORM SEWER IMPROVEMENTS" PROPOSITION NUMBER 3 "THE ISSUANCE OF $1,675,000 GENERAL OBLIGATION BONDS FOR PUBLIC SAFETY FACILITIES AND EQUIPMENT (FIRE AND POLICE)" SECTION 3: The City shall be divided into three election precincts for this election and the polling places designated for each election precinct and the persons hereby appointed to serve as Presiding Judge and Alternate Presiding Judge for each polling place are shown in Exhibit "A", which tis attached hereto and incorporated herein by reference as a part hereof for all purposes. Each Presiding Judge shall appoint not less than two (2) nor more than six (6) qualified clerks to serve and assist in holding said election; provided that if the Presiding Judge herein appointed actually serves, the Alternate Presiding Judge shall be one of the clerks. .I Ordinance No. 1996 Page 3 . On election day, the polls shall be open from 7:00 a.m. to 7:00 p.m. Early voting shall be conducted at the City Secretary's office in the City Hall (the Conference Room and the City Council Chambers shall be considered an extension of the City Secretary's office for early voting), 7301 Northeast Loop 820, North Richland Hills, Texas, in accordance with the provisions of V.T.C.A., Election Code. Early voting for this election shall begin September 7, 1994 and end September 23, 1994, and the hours designated for early voting by personal appearance shall be from 8:00 a.m. to 5:00 p.m. on each day, except Saturdays, Sundays and official State holidays. For purposes of processing ballots cast in early voting, the following persons are appointed to the Early Ballot Board for this election: Gerry Cozby, Presiding Judge, and Bill Weihs and Gerry Shrader, Clerks. SECTION 4: All resident qualified electors of the City shall be permitted to vote at said election, and on the day of the election, such electors shall vote at the polling place designated for the Election Precinct in which they reside. This election shall be held and conducted in accordance with the provisions of V.T.C.A., Election Code and Chapter 1 of Title 22, V.A.T.C.S., and as may be required by law, all election materials and proceedings shall be printed in both English and Spanish. e SECTION 5: A substantial copy of this ordinance shall serve as proper notice of said election. Said notice, including a Spanish translation thereof, shall be posted at three (3) public places within the City and at the City Hall not less than fourteen (14) full days prior to the date on which said election is to be held, and be published on the same day in each of two successive weeks in a newspaper of general circulation in said City, the first of said publications to appear in said newspaper not more than thirty (30) days and not less than fourteen (14) full days prior to the day of the election. PASSED AND APPROVED this the 25th day of July, 1994. APPROVED: Tommy Brown - Mayor ---- -- r\ I I L.:0 I . Jeanette Rewis - City Secretary e APPROVED AS TO FORM AND LEGALITY: Rex McEntire - Attorney for City J eECTION PRECINCT NO.1 (Tarrant County Voting Precinct Numbers 3214, 3324,3333,3041,3364, 3350 & 3366) NO.2 (Tarrant County Voting Precinct Numbers 3215, 3140, 3326, 3289 and 3424) No. 3 (Tarrant County Voting Precinct Numbers 3209, 3063,3049,3177,3367, 3387 and 3507) e e EXHIBIT A POLLING PLACE City Hall 7301 Northeast Loop 820 North Richland Hills, Texas City Hall Annex 6801 Glenview North Richland Hills, Texas Fire Station 7200-A Dick Fisher Drive N. North Richland Hills, Texas PRESIDING ALTERNATE JUDGE PRESIDING JUDGE Gerry Cozby Bill Weihs Shirley Forrer Charlotte Walker Jane Bell Marie Williams . CITY OF NORTH RICHLAND HILLS STREET ESCROWS S1l:œ1 Property Amollnt 1. Hightower (A) Foster Village, Section 14 $ 9,405.00 2. Hightower (A) Windcrest Addition 25,221.65 3. Hightower (C) Coventry Place Estates 73,898.00 4. Hightower (C) Smithfield Acres 3/87 54,679.80 Lots 11R-22R, Block 7 & Block 14 5. Crane Road Block 1, Lot 1R 840.00 6. Crane Road Nob Hill I 11,750.87 . 7. Green Valley Dr. Ember Oaks, Phase I 24,211 41 TOTAL $200,02R 7'1 . · · · CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS PRELIMINARY COST ESTIMA TES JUL Y 12, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 1 PRINCIPAL ARTERIAL THOROUGHFARES * 7-LANE UNDIVIDED, (P7UL AND ** 5-LANE UNDIVIDED (M5U) STREET NAME FROM TO LENGTH COST Rufe Snow (1 ).. and (A)· Grapevine Hwy. Watauga Road 7,200 $2,320,000 Rufe Snow (B)·· Fair Meadows Dr. N. of North Park 2,600 750,000 Rufe Snow (C)·· High Lawn Terrace Bursey Road 1,200 467.000 See Attached Detail Cost Estimates on Page 5 for Rufe Snow, Sections (1) and (A) TOTAL ESTIMATED COST OF PROPOSED THOROUGHFARES $3,537,000 MINOR ARTERIAL STREETS, FOUR LANE UNDIVIDED, (M4U) 7,000 $1,965,000 2,700 745.000 $2,710,000 Holiday Lane (A) Holiday Lane (B) I.H. 820 Bogart Drive Bogart Drive Watauga Road TOTAL ESTIMATED COST OF PROPOSED M4U ARTERIALS COLLECTOR STREETS, FOUR LANE UNDIVIDED, (C4U) Hightower (A) Hightower (B) Hightower (C) Hightower (0) Meadowlakes Bridge Rufe Snow Calloway Channel Smithfield Road End Exist. Hightower Meadowlakes Calloway Channel 3,400 Meadow Creek Road 1,200 Davis Blvd. 2,600 Eden Road 1,200 Industrial Park Blvd., W. 352 TOTAL ESTIMATED COST OF PROPOSED C4U COLLECTORS $819,000 298,000 682,000 585,000 485.000 $2,869,000 NOTE: Cost estimates include paving, starm drainage, surveying and design engineering, layout, inspection, testing, contingencies, and right-af-way. . CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS PRELIMINARY COST ESTIMA TES JUL Y 12, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 2 COLLECTOR STREETS, TWO-LANE UNDIVIDED, (C2U) STREET NAME FROM TO LENGTH COST Blaney A venue Holiday Lane Grapevine Highway 2,750 $580,000 Crane Road Martin Drive Amundson Drive 3,650 955,000 Green Valley Dr. Smithfield Road Davis Blvd. 2,600 641,000 Maplewood Ave. Laurel Lane Davis Blvd. 3,900 823,000 South Access Road Meadowlakes Dr. Rufe Snow 3,900 823,000 Susan Lee I.H. 820 Lola Drive 3,500 739,000 Tourist Drive Denton Hwy. Bewley Street 3,600 760,000 TOTAL ESTIMATED COST OF PROPOSED C2U COLLECTORS $5,321,000 . RESIDENTIAL STREETS. TWO-LANE UNDIVIDED. (R2U) Ash Street Lazy Lane Grapevine Hwy. 550 $79,000 Cloyce Court Janetta Dr. Maplewood Dr. 750 107,000 Conn Drive Ashmore Keeter 680 98,000 Grove Street Lazy Lane Cul-de-sac 600 86,000 Harmonson Road Mackey Creek Scruggs Drive 2,000 318,000 Jerrell Street Charles Rufe Snow 1,325 190,000 Laura Lane Ash Colorado 1,500 215,000 Lazy Lane Ash Grove 900 129,000 Lynn Terrace Rogan Dr. Conn Dr. 1,300 186,000 Maple Street Lazy Lane Bedford-Euless Rd. 400 57,000 Maryanna Way Janetta Dr. Maplewood Ave. 750 107,000 Nancy Lane Maplewood Janetta 750 107,000 Riviera Drive Redondo Blaney Ave. 1,900 273,000 Roberta Drive Lola Dr. Clenis Lane 2,100 300,000 Sudbury Way Dorchester Drive Little Ranch Road 1,900 272,000 Wyoming Trail Bedford-Euless Jerrie Jo 1,600 229.000 TOTAL ESTIMATED COST OF PROPOSED (R2U) RESIDENTIAL STREETS $2,753,000 . . . . CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS PRELIMINARY COST ESTIMA TES JUL Y 12, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 3 TRAFFIC SIGNALIZATION PROJECTS TOTAL MISCELLANEOUS SIGNALIZATION IMPROVEMENTS $300,000 UNSPECIFIED STREET IMPROVEMENT RESERVES FOR FUTURE CONTINGENCIES 750,000 TOTAL ESTIMATED COST OF ALL PROPOSED STREET AND SIGNALIZATION PROJECTS $18,240,000 MISCELLANEOUS DRAINAGE PROJECTS CREEK NAME FROM TO 1. Big Fossil Erosion Broadway Drive Exist. Cone. Liner 2. Big Fossil Erosion Exist Cone. Riprap Bewley/Onyx 3. Calloway Channel (A) Windhaven Ct. Hightower Dr. 4. Calloway Channel (B) Hightower Dr. Chapman 5. Walkers Branch Channel Jerrie Jo Harwood 6. Little Bear Trib. LB-1 Cato Drive Little Bear Creek LENGTH COST 400 $320,000 1,000 800,000 1,800 865,000 2,400 640,000 1,600 1,000,000 500 240,000 TOTAL ESTIMATED COST OF MISC. DRAINAGE PROJECTS $3,865,000 Less unallocated 1985 Drainage Bond Funds (2.000,0001 ADDITIONAL DRAINAGE BONDS NEEDED $1,865,000 GRAND TOTAL ESTIM. COST OF STREET AND DRAINAGE PROJECTS $20.105.000 . . 1 . 2. 3. 4. 5. 6. 7. 7. 8. . CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS PRELIMINARY COST ESTIMA TES JULY 12, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 4 PUBLIC SAFETY CAPITAL NEEDS 1 . Police/Fire Property & Evidence Facility $1,100,000 2. Upgrade Opticom System 300,000 3. Early Warning Siren System Upgrade 200,000 4. Fire Training Improvements 75,000 TOTAL PUBLIC SAFETY CAPITAL NEEDS $1,675,000 SUMMARY OF ALL CATEGORIES Principal Thoroughfares, 7-Lane Undivided (P7U), and 5-Lane Undiv. (M5U) $3,537,000 Minor Arterial Streets, Four Lane Undivided (M4U) 2,710,000 Collector Streets, Four Lane Undivided (C4U) 2,869,000 Collector Streets, Two Lane Undivided (C2U) 5,321,000 Residential Streets, Two Lane Undivided (R2U) 2,753,000 Traffic Signalization Projects 300,000 Unspecified Street & Drainage Reserves for Future Contingencies 750,000 Miscellaneous Drainage Projects 1,865,000 Public Safety Capital Needs 1,675.000 TOTAL ALL CAPITAL IMPROVEMENTS NEEDS $21.780.000 . CITY OF NORTH RICHLAND HILLS 1995 - 1999 CAPITAL IMPROVEMENTS PROGRAM STREET AND DRAINA GE PROJECTS PRELIMINARY COST ESTIMA TES JUL Y 12, 1994 Knowlton-English-Flowers, Inc. Consulting Engineers Page 5 RUFE SNOW DRIVE IMPROVEMENTS Grapevine Highway to Watauga Road COST SUMMARY FEDERAL & CITY PROJECT STATE SHARE SHARE TOTALS 1. Grapevine Highway to . Loop 820, Section (1) $0 $901,081 $901,081 2. Intersections from Glenview Drive to Watauga Road 2,345,275 1,339,225 3,684,500 3. Loop 820 Bridge Widening 1,874,040 841,960 2,716,000 4. Loop 820 to Watuaga Road, Section (A) 3.344.800 836.200 4.181.000 TOTALS $7,564,115 $3,918,466 $11,482,581 A V AILABLE CITY FUNDS City Cost Requirements $3,918,466 (1 ) 1 985 Bond Election 1,498,466 (2) Funds Allocated on Dec. 13, 1993 100.000 BALANCE NEEDED $2.320,000 . /$/nrh-jobs-cOPy/007cip2/cip!ni12.mop KEF NO 3-007-5 SRi AN J GOAD Fort ì ~ I I I _........i.. I I QII../"~ _I :;'IUW ''f j'71 '. ,",,_ . " ~ þ"ß'''''í I ì SCALE: 1" . 3000'\·./~r~/ -;:-'(" - I " ~(~~~ =: ·w ~\ I "'1';;' ~""I" I 11;: -... :::: 1/ ~l... ;¡JF. ~\ I"~ ~:~¡~u·ldR, 111:t .._--1 I Ilh~ rii:W VAllEY OR i ':f2~"",~ 7 cl ~I 1 I_If II' ------¡ v:=. -~[~;l ~ ~;L I I . ,,( \ -"--I I I ---= ~I I / .... ,. --' ,i ~ \. >;- ~ ¿ , Ó -!j __' ~ ....J \~E Ir- 1--- ,-j_/" 1 -----¡' ~I ", ~ rTTì--r---=__ ---_____ ¡ r ,.¡, ~-_-! ~ ! \ ~'& ø ----I IUMFI£lÐW~D< .~ lr'- t: . 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S ONYX /nil. j Keller ". II> ... ... .... :. :... II> .... \:) ... o I.,,) I.,,) .... c:: "" ... ... Worth ,.,>~.-./ " . . Hurst : % ~ 1 , I , , I 1.::-~ I ! ~ ( , E'l'it" L~ Haltom City I N RT RICHLAND HILLS LEGEND PUBLIC SAFETY NEEDS 1995-1999 CAPITAL IMPROVEMENTS PROGRAM STREET & DRAINAGE PROJECTS INI IAT R ^",AP JULY 12, 1994 PROPOSED CITY PROJECTS .................. APPROVED FOR CONSTRUCTION BY CITY OR STATE DRAINAGE PROJECT NEEDS BRIDGE PROJECTS NEEDS VARIOUS TRAFFIC SIGNAL INSTAllATIONS THROUGHOUT THE CITY (NOT SHOWN) KNOWlTON-ENGLISH-fLOWERS, INC. OO~I.TING 'ENQlHEElUi ¡ F-&rt Worth-Oathu GEOGRAPHIC INFORMATION SY$TEMS CITY OF NORTH RICHLAND HILLS Department: Finance _ Council Meeting Date: 7/25/94 Agenda Number: GN 94-85 Subject: Bank One Wire Transfer Agreement Resolution No. 94-33 As a result of Bank One procedural changes, a resolution is required to enter into a wire transfer agreement in order execute orders transferring funds from Bank One to Nationsbank for certain lockbox deposits. The funds transfer agreement form, the user authorization form and associated documents are attached. The fOllowing are suggested to be included on the list of authorized individuals: Larry J. Cunningham Jackie Theriot Bret Starr Victor Jones Director of Finance Accounting Manager Accountant Utility Services Manager The proposed resolution authorizes the Mayor to execute the necessary forms to enter into the funds transfer agreement and designate these individuals. Reccmmendation: It is recommended that Resolution No. 94-33 be approved. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget Other _ ~~ture CITY COUNCIL ACTION ITEM . Finance Director Page 1 of . . Resolution No. 94-33 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: 1. The following officers of the City of North Richland Hills, Texas are hereby authorized to execute the Funds Transfer Agreement and Authorized Signature form and accompanying documents on behalf of the governing body of the City: 1. Larry J. Cunningham Director of Finance Signature 2. Jackie Theriot Accounting Manager Signature 3. Bret Starr Accountant Signature 4. Victor Jones, Jr. Utility Services Manager Signature 2. The Mayor be and is hereby authorized to execute the Funds Transfer Agreement, Authorized Signatures form and accompanying documents, a copy of which is attached hereto and made a part hereof and marked Exhibit -A-, as the act and deed of this City. PASSED AND APPROVED this 25th day of July, 1994. APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO LEGALITY: . Attorney for the City - BANKËONE. . FUNDS TRANSFER AGREEMENT This Agreement is made by and between BANK ONE. TEXAs (·Bank·) a National Bank with iu principal banking office at 500 Throckmorton Fort Worth. Texas and City of North Richland Hills ("Customer'), a political subdivisl0n WIth iu principal place of business at 7301 N. E. Loop 820. N. Richland Hills. Texas ~. In consideration of the promises and CXM:nants contained herein, Bank and Customer hereby agree as follows: 1. Customer hereby authorizes Bank to honor, execute and charge to any deposit aa:ount maintained by Customer at Bank (the ·Aa:ount') without limit as to amount (unless an amount limit is clearly set forth in User Authorization Form attached hereto). any and all telephonic, telegraphic, oral or written requesu or orders for the transfer of funds when such requesu or orders (a) are received from a person identifying himself or herself to be an authorized representative o{ Customer listed on the User Authorization Form and (b) arc made in compliance with Bank's transfer procedures under this Agreement. Bank is authorized (a) to transfer funds from a specific Aa:ount at the Bank to any other specified deposit aa:ount maintained by Customer whether such aa:ount is with Botn!.: or another financial institution; (b) to transfer funds {rom an Account to any deposit aa:ount o{ a third party whether such deposit aa:ount is with Bank or another fmancial institution or (c) to transfer funds from an Account for the account or for credit to Customer. 2. Customer agrees that Bank may assign to each Authorized Representative, a scc:urity code, scc:urity test or other securityproccdure ('Personal Identification Number") which shall be used by such Authorized Representative to initiate and authenticate funds transfer requests. Customer warrants that it will ensure that Personal Identification Number is known only to the Authorized Representativc to whom it is assigned. Bank shall be entitled to rely conclusivcly upon Ú1e aUÚ10rity of a person to make a transfer and issue other instructions to Bank if such person uses a Personal Identification Number of an Authorized Representative. 3. Bank is hereby authorized to transfer funds based upon predetermined criteria contained in written instructions to Bank signed by an Authorized Representative. A set of such instructions IS attached to the Repetitive Transfer Authorization Form which CXM:rs pre-authorized transfers of a repetitive nature where the debit and credit panies remain the same and only the date and dollar amount are variable (·Repetitive Transfers"). Each such Repetitive Transfer will be assigned a unique alpha and/or numeric code (·Repetitive Identification Number") which shaH be communicated to the Bank when request for Repetitive Transfers are communicated to the Bank. It is Customer's responsibility to ensure that Repetitive Transfer Numbers are known only to appropriate Authorized Representatives. 4. Customer represents and warrants that each Account to be debited will contain sufficient available funds to allow for payment of each transfer of funds requested hereunder at the time that such transfer is to be made. 5. Bank agrees to electrcnically record all telephonic instructions received by Bank's Wire Transfer Department from Customer and to retain such recordings Cor a period of not less than sixty days. 6. Customer agrees to promptly examine bank statements Cor the Accounts. Customer agrees to rcpon any disc:rcpancies (a) between the records of the tr.msCers shown on the statements for the Aa:ounts and the transfers shawn on the statement for any other deposit aa:ount of Customer or (b) between the Customer's records of such transfers and any statement for the Accounts, in writing to Bank within thirty days after the statement date. Failure to notify Bank of any such discrepancies with such time period will relicvc Bank of any liability for such disc:rcpancies. 7. Customer agrees to supply to Bank any additional forms or information which Bank may reasonably request including, but not limited to. money amounts. accounts to be affected. dates of transfers. supplemental instructions and funher evidence of any Authorized Representative's authority to transfer funds or to do any other act contemplated hereunder. 8. Customer agrees to use all Personal and R.cpetitive Identification Numbers and to comply with any other security procedures established from time to time by Bank. Customer agrees to repon immediately to Bank any breach of confidentiality of any Personal Identification Number. Repetitivc IdentifiCóltion ~umber or other security procedures. and to notify Bank immediately of the depanure of any Authorized Person from Customer's employment, so that Ban;'; may cancel the Personal Identification Number assigned to such person. 9. Bank agrees to make transfers and otherwise act upon requests made in compliance with this Agreement within a commercially reasonable time after such requests have been rcc:eivcd by Bank. but Bank shall have no liability to Customer for failing to make a transfer òr failing to take any other action on or before any deadline contained in a request. unless such deadline is commercially reasonable. Following the receipt of any request. Bank reserves the right to vcrify or authenticate any request for a transfer or other request by telephone calls or by any other means which Bank may deem appropriate. but its faüure to verify or authenticate any such instructions shall not be evidence of any failure to exercise reasonable care of good faith. Bank shall not be liable for its refusal to honor any request or instruction if Bank in good faith is unable to satisfy itself that the request or instruction is given by an Authorized R.cpresentative. Bank shall have no obligation to make any transfer unless the affected Account contains sufficient collected funds to CXM:r such transfer. Banit shall have no duty to notify Customer that a transfer was delayed or not made, 10. Customer agrees to promptly pay Bank according to the Bank'$ published fee $c.I1edule. Customer agrees that Bank may reimburse itself for fees due hereunder by debits to Customer's affected Aa:ount. If after transfer from the affected Aa:ount, such Aa:ount docs not have a sufficient collected balance to cover such charges and fees. Bank may reimburse itself Crom any other Account. Customer agrees to reimburse Bank upon demand for any of such ch:argcs ¡¡nd fees which remain unpaid. Bank may, at its option. require advance payment of $uch charges or {ees or a deposit to CXM:r such charges and fees. 11. From time to time. upon not less than 30 days' prior written notice to Customer. Bank may change any procedllrcs or fees established in connection with this Agreement. Notwithstanding the foregoing. Bank may change any procedures without prior notice to Customer where an immediate change in terms or conditions is necessary to maintain or restore the security of a funds transfer system or any deposit aa:ounL 12. In the cvcnt of any disagreement hereunder, or if conflicting demands or notices arc made upon Bank relating to this Agreement or any item or amount received by Bank hereunder. Bank may. at iu option. refuse to comply with any clailftS or demands on it. or refuse to take any other action hereunder with regard to the subject matter of the dispute. so long as such dispute continues; and in any such cvcnt, Bank shall not be or become liable to any person for its failure e or refusal to act, and Ba~k ~h~1I ~ entitled to a:>ntinue so to refrain from acting until (a) the right of all panies $hall havc been fully and.finally adjudicated by a coun of competent jurisdlt:t1on, or (b) all dIfferences shall have been adjusted and all doubt resolved by agreement among all of the tnterested persons. The rights of Bank under this paragraph are cumulative of all other rights which it may have by law or otherwise. . . 13. Cu..stomer agrees to hold harmless and indemnify Bank. its employees. agents and affiliates from and against any and allliabilitics. claims. costs. expense.: losses and damages oj any and every ICJnd (including n:a.sonable attorney:s' fees and COSts) arising out of or resulting. dircctJy or indirectly. from the acts c omISSions of Customer. its employees, its agents or third parties. in connection WIth this Agreement or the transfers COntemplated herein. It is the intentla of the panies that this indemnification shall be unlimited, and that it shall include, but not be limited to. any and all direct. indirect. incidental. conscquenu. :¡nd punitive damages. l~. (a) Exccpt for the willful misconduct or gross negligence of Bank, its employees or agents, Customer releases Bank, its employees and agenu from a liabilities. claims. costs, expenses. los.scs and damages of any and every kind arising out of or resulting. directly or indirectJy. from any act. omission. error c delay in the performance or nonperformance of Bank's seMCes. agreements or duties under this Agreement. To the extent, if any, that Bank shall have an Ij:¡bility under this Agreement. customer's exclusive remedy and Bank's enUre liability for any and all causes, whether for negligence. breach of contract. warr.¡nt or otherwise, shall in the aggregate not exceed six months' average billing to Customer taken over the twelve months preceding the month in which the dama~ or injury is alleged to have occurred: but if this Agreement hilS not been in effect for twelve months preceding sueh date, then over suc:à'f~r number c preceding months that this Agreement hilS been in effect. Customer may not a.sscn any claim against Bank arising in coMcc:tion with this Agreement mor than one year after the occum:nce of the event which gives rise to such c1aim. (b) THE OBUGATIONS, RESPONSIBILITIES AND LIABILITIES OF THE BANK AS ABOVE DESCRIBED n SUBPARAGRAPH 14(a) ARE EXCLUSIVE AND IN LIEU OF ANY OTHER GUARANTEES, OBUGATION~ RESPONSIBILITIES AND LIABILITIES HEREUNDER, WHETHER DIRECT OR INDIRECT, EXPRESS OR IMPUEr UNDER LAW OR EQUITY; AND TIlE BANK DISClAIMS AND CUSTOMER HEREBY WAIVES AND REUNQUISHE.': ANY FURTHER OR OTIlER SUCH GUARANTEES, OBUGA TIONS, RESPONSIBILITIES AND LIABll.ITIES ON THI BANK'S PART, INCLUDING, Bur NOT UMITED TO, ANY IMPUED WARRANTIEs OF FITNESS FOR f PARTICULAR PURPOSE OR OF MERCHANTABIUTY, AND CUSTOMER WAIVES ALL CLAIMS FOF CONSEQUENTIAL DAMAGES AND ALL ClAIMS REGARDING LOSS OF REVENUE, INCOME, PROFIT, AND USE OR DAMAGES, WHETHER SAME BE DIRECT, INDIRECT, INCIDENTAL OR CONSEQUENTIAL. mE EXTENT or LIABILITY THAT MAYBE IMPOSED ON BANK IS LIMITED STRICTI. Y AND SOLELY TO TIlE CIRCUMSTANCE~ AND AMOUNTS AS SET FORm ABOVE IN SUBPARAGRAPH 14(a). 15. The Bank shall have no responsibility or liability for early processing or failure or delay in performance pursuant to the terms of this Agreement whel 5uch failure or delay is due to any natural disaster. fire, flood, storm, strike. labor unrest, war, riot, act of God, power failure, equipment failure or any othe' cause beyond Bank's reasonable control. 16. This Agreement shall be effective for a term of one year from the date hereof. The Agreement shall renew each year on its anniversary date for a tern of another year unless not less than 30 days prior to such anniversary date either party shall have sent the other party written notice of its intention that the Agreement should cxpire on such anniversary date and not renew. In addition, this Agreement may be terminated at any time by either party hereto by givin~ not less tban 30 day:s' prior written notice of such termination to the other party. Notwithstanding the foregoing. Bank may terminate this Agreement wit!- such termination to be effective immediately upon notice to Customer if Customer fails to comply with the terms of the Agreement, if Customer fails to pa) '\\'hen due any of the fees provided for in this Agreement, if the Account is cJosed for any n:a.son or is made subject to levy, garnishment, attachment or simil~I process or if any transfer made hereunder creates an overdraft in an Account, including. without limitation, a daylight overdraft. !':o termination hereunder or cxpiIation of the Agreement shall affect the rights or obligations of either party which may have arisen or accrued prior to such termination or expiration. The provisions of Paragrapb 13 and 14 shall survive the termination or cxpiration of this Agreement. 17. All notices required in COMection with this Agreement shall be deemed to have been given when sent Cenified Mail, postage prepaid or delivered b~ messenger to the panics at the addresses appearing above, or to such other address ilS either party may specify in writing to the other party. 18. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas.. 19. No waiver of any provision hereunder shall be binding unless such waiver shall be in writing and signed by the party alleged to have waived such provision. Any waiver by either party of any default hereunder shall not operate as a waiver of succeeding defaults. 20. If one or more of the plOYlSions of this Agreement or in the Schedules attached hereto should be or be declared to be illegal, iuvalid or unenforceable in any respect under present or future laws or regulations effective during the term of this Agreement, the legality, validity and enforceability of the remaining provisions of this entire Agreement shall not be affected or impaired thereby; PROVIDED, HOWEVER. that if this entire Agreement shall be or be declared to be illegal, invalid or unenforceable or should any regulatory agency direct Bank to discontinue providing the services bereunder, the panies agree that pa)'mcncs of credits due up to that time shall be remitted or made. and this Agreement shall thereafter be immediately terminated without liability to either pany. 21. This Agreement constitutes the entire understanding of the panics in respect of the subject matter hereof and, all prior negotiations, agreements and rcprcsc:ntations are merged herein. Except as provided in paragraph 11, this Agreement may not be modified except in writing signed by an Authorized Rcprcsc:ntativc of each party. This Agreement cannot be assigned by either party without the other party's written consent. . IN WIlNESS WHEREOF, the panics have caused this Agreement to be executed by their duly Authorized Rcprcsc:ntativcs and same shall be effective as of the date of execution and ac:ccptance by BANK. ilS set fonh below. ·Customer" ·Bank" City of North Richland Hills By: (Authonzed Signature) By: (Authorized Signature) Nam~ Tommy Brown (fypc or Print) Name: (fypc or Print) . Title: Mavor TItle: Date: July 25, 1994 Date: - BANK.~ONE - - PREPARED BY J. Theriot MONEY TRANSFER SERVICES AUTHORIZED SIGNATURE Customer/Account Authorization DATE B-070045, T (10/92) July 25, 1994 CUSTOMER ~AME CUSTOMER ADDRESS r.irv nf 1\1",...f-1-. RiC'hl<>T'lrl J,Hllc P. O. Box 820609 CITY STATE ZIP CODE North Richland Hills Texas 76182-0609 METHOD OF ACCESS TELEPHONE NUMBER REQUESTED IMPLEMENTATION DATE IX] TELEPHONE o DIRECT WIRE (Terminal) (817) 581-5500 July 25, 1994 . Please mark the appropriate choice(s): (NOTE - You may choose only to add or delete, but cannot do both on the same form.) !X] Add 0 Delete 0 Update Test Code: 0 Yes 0 No Please provide the following Information: (If deleting an account, only the account number needs to be provided.) BANK ONE OFFICE ACCOUNT NUMBERS AFFECTED ASSOCIATED ACCOUNT DESCRIPTIONS Fort Worth 0014926190 Citv of N Richland Hills . Do you wish to be notified of Inter Bank Wires: If you are a Direct Wire user, please indicate the functions your company should be able to access: o Secondary Authonzation of Transfers (fnll! form) o Secondary Authonzatlon of Transfers (repet,tive) o Future-Dated Transfer Cancetlatlon o Repetitive Transfer Entry o Non-Repetltlve Transfer Entry o Future-Dated Transfer Entry CREDIT ADVICE [XJ Phone IKJ letter o None o Phone o Leiter o None o Phone o Leiter o None o Phone o letter D None o Phone D letter D None o Phone o letter D None o Phone o letter o None o Phone o letter o None o Phone o Letter D None DYes o No o Account Balance Repo" o Transact,on Detail Reports Please provide any additional instructions you may have for BANK ONE, TEXAS regarding these accounts: Outgoing wires should be verified by phone with an authorized representative other than the representative initiating the wire. The following must be completed by financial institutions ONLY: FED member type: C Not a member 0 On-line member 0 Off-line member If you are a FED member, please provide your telegraphic abbreviation: ABA Number: CUSTOMER SHORTNAME . TO BE COMPLETED BY BANK ONE, TEXAS. I NOTIFICATION REPEAT TEST CODE: DYES ONO COMPLETED BY DATE AUDITED BY DATE - - BANKEONE PREPARED BY J. Theriot MONEY TRANSFER SERVICES AUTHORIZED SIGNA TURE . User Authorization DATE B-{)70061- T (11192) Julv 25, 1994 Please mark the appropnate choice(s): (NOTE - You may choose only to add or delete. but cannot do both on same form.) [XI Add entire user 0 Add Account(s) to user o Change other Authorization levels 0 Delete entire user 0 Delete Account(s) from user USER'S NAME TELEPHONE NUMBER Bret Starr (817) 581-5552 USER'S SIGNATURE REOUESTED START DATE July 25, 1994 COMPANY NAME REOUESTED END DATE City of North Richland Hills Method of Access 0 !XJ TELEPHONE for this user: DIRECT WIRE Please provide the following information Does this user have a maximum dollar amount limitation? DYES IX] NO If so, please Indicate this amount $ If telephone access. should this user be authorized for venfication of transfers only? 0 YES IU NO If telephone access is chosen, should this user be authorized for phone notification of transfers only? 0 YES !K] NO Please indicate the account numbers for which this user should be authorized. All accounts Selected accounts (list below) . 0014926190 Are there any additional instructions for Bank One, Texas. N.A. to apply to this user? DYES @NO If so, please specify: If this user is accessing through direct wire, please indicate his/her authorized functions: o o o Repetitive Transfer Entry o o Secondary Authorization of Transfers Future-Dated Transfer Cancellation o Account Balance Report o Transaction Detail Reports Non-RepetItive Transfer Entry Future-Dated Transfer Entry . CUSTOMER SHORTNAME TO BE COMPLETED BY BANK ONE, TEXAS, N.A. I BANK NAME ASSIGNED USER 10 COMPLETED BY OATE AUOITED BY DATE - BANKæONE PREPARED BY . MONEY TRANSFER SERVICES User Authorization J. Theriot AUTHORIZED SIGNATURE DATE ~70061-T (11192) Julv 25, 1994 Please mark the appropriate choice(s): (NOTE - You may choose only to add or delete. but cannot do both on same form.) [XJ Add entire user o Delete entire user USER'S NAME Jackie Theriot USER'S SIGNATURE o Add Account(s) to user o Delete Account(s) from user o Change other Authorization levels TELEPHONE NUMBER (817) 581-5542 COMPANY NAME REQUESTED START DATE July 25, 1994 REOUESTED END DATE City of North Richland Hills Method of Access for this user: 0 DIRECT WIRE []a TELEPHONE Please provide the following information Does this user have a maximum dollar amount limitation? DYES [J NO If so. please indicate this amount $ If telephone access. should this user be authorized for verification of transfers only? DYES DYES [X] NO If telephone access is chosen. should this user be authorized for phone notification of transfers only? ŒJ NO . Please indicate the account numbers for which this user should be authorized. All accounts Selected accounts (list below) 0014926190 Are there any additional instructions for Bank One. Texas. N,A. to apply to this user? [!J YES o NO If so, please specify: e fication ur oses this individual should bè contacted first to confirm outgoing wires. If this user is accessing through direct wire, please indicate his/her authorized functions: o o o Repetitive Transfer Entry o o Secondary Authorization of Transfers Future-Dated Transfer Cancellation o Account Balance Report o Transaction Detail Reports Non-Repetitive Transfer Entry Future-Dated Transfer Entry . TO BE COMPLETED BY BANK ONE. TEXAS. N.A. CUSTOMER SHORTNAME I BANK NAME ASSIGNED USER 10 COMPLETED BY DATE AUDITED BY DATE - BANKEONE PREPARED BY . MONEY TRANSFER SERVICES User Authorization T 'T'},ør;nt- AUTHORIZED SIGNATURE DATE 1H170061, T (11/92) ,Julv 25.1994 Please mark the appropriate choice(s): (NOTE - You may choose only to add Dr delete. but cannot do both on same form.) [Ja Add entire user o Delete entire user USER'S NAME o Add Account(s) to user o Delete Account(s) from user o Change other Authorization levels Victor Jones USER'S SIGNATURE TELEPHONE NUMBER (817) 581-5539 REOUESTED START DATE COMPANY NAME July 25, 1994 REOUESTED END DATE July 25, 1994 r.it-v of North Richland Hills Method of Access for this user. 0 DIRECT WIRE IX] TELEPHONE Please provide the following information Does this user have a maximum dollar amount limitation? DYES ~ NO If so, please indicate this amount $ If telephone access. should this user be authorized for verification of transfers only? DYES DYES IX] NO o NO If telephone access is chosen, should this user be authorized for phone notification of transfers only? . Please indicate the account numbers for which this user should be authorized. All accounts Selected accounts (list below) 0014926190 Are there any additional instructions tor Bank One. Texas. N.A. to apply to this user? DYES IX] NO If so. please Specify: If this user is accessing through direct wire, please indicate his/her authorized functions: o o o Repetitive Transfer Entry o o Secondary Authorization of Transfers o Account Balance Report o Transaction Detail Reports Non-Repetitive Transfer Entry Future-Dated Transfer Entry Future-Dated Transfer Cancellation COMPLETED BY TO BE COMPLETED BY BANK ONE. TEXAS, N.A. I BANI< NAME ASSIGNED USER 10 . CUSTOMER SHORTNAME DATE AUDITED BY DATE - - BANKæONE PREPARED BY J. Theriot MONEY TRANSFER SERVICES . User Authorization B-070061- T (11/92) AUTHORIZED SIGNATURE DATE July 25, 1994 Please mark the appropriate choice(s): (NOTE - You may choose only to add or delete. but cannot do both on same form.) [Xl Add entire user D Delete entire user USER'S NAME D Add Account(s) to user D Delete Account(s) from user D Change other Authorization levels Larrv J. Cunnim!:ham USER'S SIGNATURE TELEPHONE NUMBER COMPANY NAME (817) 581-5535 REOUESTED START DATE July 25, 1994 REOUESTED END DATE City of North Richland Hills Method of Access for this user: D DIRECT WIRE @ TELEPHONE Please provide the following information Does this user have a maximum dollar amount limitation? DYES [X] NO If so, please indicate this amount $ If telephone access. should this user be authorized for verification of transfers only? DYES DYES Qg NO []J NO If telephone access is chosen. should this user be authorized for phone notification of transfers only? . Please indicate the account numbers for which this user should be authorized, All accounts Selected accounts (list below) 0014926190 Are there any additional instructions for Bank One, Texas. N,A to apply to this user? [XI YES D NO If so. please specify: For verification purposes, this individual should be contacted only if the other authorized representatives are unavailable to confirm. If this user is accessing through direct wire, please indicate his/her authorized functions: D o o Repetitive Transfer Entry Non-Repetitive Transfer Entry Future-Dated Transfer Entry D o Secondary Authorization of Transfers Future-Dated Transfer Cancellation D Account Balance Report o Transaction Detail Reports . TO BE COMPLETED BY BANK ONE, TEXAS. N.A. I BANK NAME ASSIGNED USER 10 CUSTOMER SHORTNAME COMPLETED BY DATE AUDITED BY DATE . - BANKÆONE. PREPARED BY MONEY TRANSFER SERVICES REPETITIVE TRANSFER AUTHORIZATION J. Theriot AUTHORIZED SIGNATURE DATE 8-070044- T (11/92) Jul 2 1994 PLEASE MARK THE APPROPRIATE CHOICEISI INOTE· YOU MAY CHOOSE ONL Y TO ADD OR DELETE, BUT CANNOT DO BOTH ON SAME FORM I ~ ADD REPEAT o DELETE REPEAT o CHANGE REPEAT If changing or deleting an existing repeat. please provide the associated repetitive code: COMPANY NAME City of North Richland Hills TELEPHONE NUMBER 25, 1994 (817) 581-5500 PLEASE COMPLETE All APPLICABLE ITEMS BELOW TYPE OF REPEAT or ŒI DOMESTIC o INTERNATIONAL DEBIT INFORMATION or ~ SEMI-REPETITIVE TRANSFER o FULL REPETITIVE TRANSFER DEBIT ACCOUNT NUMBER AT BANK ONE AFFILIATE WHERE DEBIT ACCOUNT IS LOCATED 0014926190 DEBIT ACCOUNT NAME Fort Worth City of North Richland Hills CREDIT INFORMATION FOR INTERNAL REPETITIVE TRANSFERS CREDIT ACCOUNT NUMBER AT BANK ONE AFFILIATE WHERE CREDIT ACCOUNT IS LOCATED . CREDIT ACCOUNT NAME DESTINATION BANK'S NAME DESTINATION BANK INFORMATION FOR OUTGOING FEDWIRE DESTlNA TlON BANK'S ABA NUMBER (DOMESTIC) Nationsbank of Texas, NA BRANCH NAME OR ID (IF APPLICABLE) 111000025 CITY AND COUNTRY IINTERNATlONAL) Richland Bankin Center BENEFICIARY INFORMATION BENEFICIARY'NAME BENEFICIARY'S ACCOUNT NUMBER AT DESTINATION BANK Cit of North Richland Hills Cons Acct UL TlMATE BENEFICIARYS NAME ( IF APPLICABLE) 5394008801 UL TlMATE BENEFICIARY·S ACCOUNT NO (IF APPLICABLE) BY ORDER PARTY SUPPLEMENTAL INFORMATION: (Only provide information which will remain constant each time this transfer is made. If the information vanes fralT each time this transfer is made. please note as welL) e. CUSTOMER SHORTNAME TO BE COMPLETED BY BANK ONE. TEXAS REPEA T CODE COMPLETED BY DATE AUDITED BY DATE - - BANKæON£ . PREPARED BY MONEY TRANSFER SERVICES CALL BACK VERIFICATION FOR PHONE INITIATED TRANSFERS J. Theriot f'UTHORIZED SIGNATURE DATE July 25, 1994 S-Q70048-T (11192) Call Back Verification serves two purposes: It provides an opportunity for you to determine that the transfer is correct and is placed by an authorizec individual. It affords us the opportunity to correct any errors in the transfer before it is processed, It is our policy to endeavor to verify third party transfers and certain non-third party transfers by telephoning an authorized individual other than th' originator of the request. This option may be waived by your company/organization by completing the following: o Call back not required. IX! Call back required only if over $ -0- o REPETITIVES 0 NONREPETITIVES on (check one): ŒJ BOTH Call back the following people in order (eight names maximum): . l. Jackie Theriot (817) 581-5542 4. Larrv J. Cunningham (817) 581-5535 2. Victor Jones (817) 581-5539 3. Bret Starr (817) 581-5552 Please indicate the account numbers for which these instructions apply. All accounts Selected accounts (list below) 0014926190 TO BE COMPLETED BY BANK ONE, TEXAS, N.A. CUSTOMER SHORTNAME COMPLETED BY DATE rATE e. AUDITED BY CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 7/25/94 Agenda Number: GN 94- 86 . Subject: Authorizing Bank Signatures Resolut1on No. 94-34 As a result of the May 7th election, a resolution is required authorizing signatures for the City I S depository accounts at Nationsbank Texas Richland Center to be established as identified below: Tommy Brown Mark Wood Jeanette Rewis Mayor Mayor Pro Tem City Secretary Any two of the three officials named above must sign on all City accounts. See Resolution No. 94-34 attached. Recommendation: It is recommended that Resolution No. 94-34 be approved. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Suffi ient Funds Available Operating Budget Other _ ~~r. CITY COUNCIL ACTION ITEM . Finance Director Page 1 of . Resolution No. 94-34 Corporation Resolution Authorizing Opening and Maintenance of a Checking Account Nationsbank Texas, North Richland Hills I HEREBY CERTIFY THAT at a meeting of the Board of Directors of the City of North Richland Hills, a corporation hereinafter referred to as ·City,· duly and regularly called, noticed and held, and at which there was present, and voting a quorum of said Board, the fOllowing resolution was unanimously adopted: RESOLVED: That Nationsbank Texas, North Richland Hills, be and is hereby selected as a depository for the funds of this City, and that said funds may be deposited in an account styled as follows City of North Richland Hills: that said funds shall be withdrawn from said depository on the check of this City, signed by any two of the following officers of the City: the Mayor, the Mayor Pro Tem and the City Secretary; checks, drafts, notes, bills of exchange and orders for the payment of money may be endorsed by anyone of the signatures hereby authorized, and deposited with you for the credit of said account and that such endorsements may be made in writing or by a stamp and without designation of the person so endorsing. PLEASE PRINT PLAINLY BELOW THE NAMES OF ALL THOSE AUTHORIZED TO SIGN ON THIS ACCOUNT Name of Signers Titles . Toxmny Brown Mark Wood Jeanette Rewis Mayor Mayor Pro Tem City Secretary When there is any change in the officer personnel as set out above, the City Secretary will certify such change under the seal of the City. Any of the above named are hereby authorized to stop payment against checks of this City and to bind the City thereto: It is further resolved that any indebtedness created in connection with this account by any of the above named, whose signatures shall be required on checks or drafts or other order of payment or fund transfers shall be the debt of this City; It is further resolved that the said Bank is hereby authorized to receive such drafts, checks, notes or orders so executed for the credit of, or in payment from, the payee, or any other holder without inquiry in any case as to the circumstances of their issue or the disposition of their proceeds whether drawn to the individual order of, or tendered in payment of any individual obligation of, any or the above named. . That this resolution be retroactive for the period during which the City account has been carried with said Bank and that the action of said Bank in paying such checks on such signatures during that period is hereby ratified and confinned; that said authority hereby conferred shall remain in force until written notice of the revocation thereof shall be received by said Bank; and that the certification of the Secretary of . . . this City as to the election and appointment of the officers so authorized to sign such checks and endorsements and as to the signatures of such officers shall be binding upon this City. IN WITNESS WHEREOF, I have hereunto set my hand and the corporate seal of this City. this 25th day of July 1994 City Secretary Mayor - Tommy Brown CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 7/25/94 SUbject: Amending Authorized Representative List for Agenda Number: GN 94-87 Texpool, Resolution No. 94-35 As a result of City staff changes, a resolution is required amending the authorized representative list for Texpool. The fOllowing are suggested to be included on the list of authorized individuals: Larry J. Cunningham Jackie Theriot Bret Starr Victor Jones Director of Finance Accounting Manager Accountant Utility Services Manager The proposed resolution authorizes the Mayor to execute the form which designates these individuals. Recommendation: It is recommended that Resolution No. 94-35 be approved. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Suffic'ent Funds Availa Operating Budget Ot~~ç.J ~~nt ~I~nature CITY COUNCIL ACTION ITEM , Finance Director Page 1 of . . Resolution No. 94-35 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: 1. The following officers of the City of North Richland Hills, Texas are hereby authorized to execute the Texpool Resolution Form Amending Authrorized Representatives on behalf of the governing body of the City: 1. Larry J. Cunningham Director of Finance Signature 2. Jackie Theriot Accounting Manager Signature 3. Accountant Bret Starr Signature 4. Victor Jones, Jr. Utility Services Manager Signature 2. The Mayor be and is hereby authorized to execute the amendment form, a copy of which is attached hereto and made a part hereof and marked Exhibit -A-, as the act and deed of this City. PASSED AND APPROVED this 25th day of July, 1994. APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO LEGALITY: . Attorney for the City . . . RESOLUTION AMENDING AUTHORIZED REPRESENTATIVES VVFDEFUEAS, City of North Richland Hills ("Participant") is a political subdivision of the State of Texas and is empowered to delegate to a public funds investment pool the authority to invest funds, to act as custodian of investments purchased with local investment funds; and, WHEFUEAS, the Treasurer of the State of Texas, acting by and through the Texas Treasury Safekeeping Trust Company ('ITrust Company"), has created "TexPool", a public funds investment pool, to effectuate the goals of providing investments at the highest possible yield and maintaining complete safety of the funds of the Participant; and, WHEFUEAS, the Participant hereby requests the following changes regarding the individuals authorized to act on behalf of the Participant. NOW THEFUEFOFUE, be it resolved as follows: A. 11un City of North Richland Hills has entered into a Participation Agreement and has established an account in its name with the Trust Company's Local Government Investment Pool, "TexPool", for the purpose of transmitting local funds for investment by the Trust Company in TexPool; B. That the individuals, whose signatures appear on page 2 of this Resolution, are officers, employees, or authorized representatives of the Participant and are each hereby authorized to transmit funds to the Trust Company for investment in TexPool and are each further authorized to withdraw funds trom time to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the investment oflocal funds: JA.'! . .1Al- :,.1: . (over) - TexPool Resolution Amending Authorized Representatives. page 2 1. ~arne Jackie Theriot Title Accounting Manager . Signature 2. ~ame Bret Starr Title Accountant Signature 3. . ~ame Victor Jones Title Utility Services Manager 4. Signature Name: Larry J. Cunningham Title: Finance Director Signature: C. That this Resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant, and until the Trust Company receives a copy of any such amendment or revocation. This Resolution is hereby introduced and adopted by the Participant at its regular/special meeting held on the 25th day July .19 94 . NAME OF PARTICIPANT By: Signature Tommv Brown Printed Name Mayor Title ATIEST Signature Jeanette Rewis Printed Name City Secretary Title OFFICIAL SEAL . 10.93 reslame.pm4 CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 7/25/94 Signature Agenda Number: GN 94-88 94- 36 SUbject: Authorizing Signatures for Pledgee Author~zation Form, Resolut~on No. As a result of City staff changes and Federal Reserve pOlicy changes, a resolution is required authorizing signatures for the release of pledged securities with Nationsbank and the Federal Reserve Bank of Dallas. The fOllowing are suggested to be included on the Pledgee Signature Authorization Form: Jeanette Rewis Larry J. Cunningham Jackie Theriot Bret Starr Victor Jones City Secretary Director of Finance Accounting Manager Accountant Utility Services Manager The proposed resolution authorizes the Mayor to execute the signature form which designates these individuals. Recommendation: It is recommended that Resolution No. 94-36 be approved. Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufti ient Funds Available Operating Budget Other _ ~~ature CITY COUNCIL ACTION ITEM . FInance Director ... Page 1 of . . . Resolution No. 94-36 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: 1. The following officers of the City of North Richland Hills, Texas are hereby authorized to execute the Pledgee Signature Authorization Form on behalf of the governing body of the City: Name Title Sianature Jeanette Rewis City Secretary Larry J. Cunningham Finance Director Jackie Theriot Accounting Manager Bret Starr Accountant Victor Jones Utility Svcs. Mgr. 2. The Mayor be and 1S hereby authorized to execute the signature form, a copy of which is attached hereto and made a part hereof and marked Exhibit -A-, as the act and deed of this City. PASSED AND APPROVED this 25th day of July, 1994. APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO LEGALITY: Attorney for the City . (SEAL) . . PLEDGEE SIGNATURE AUTHORIZATION FORM TO TIlE FEDERAL RESERVE BANK OF DALLAS: RESOLVED, that the signatures written below are those persons who are hereby authorized and empowered to sign in transactions with the Federal Reserve Bank of Dallas until said Federal Reserve Bank has received notice in writing that this authority as to any or all of the persons whose names appear on this form has been revoked. SIGNATURE NAME: Tommy Brown TITLE: Mayor DATE: July 25. 1994 Name/Address of Pledgee: Name City of North Richland Hills Address P. O. Box 820609 City/State /Zip Code N Richland Hills. TX 76182-0609 Phone Number (817) 581-5500 CBI Number 311812521 AUTHORIZED PERSONS: Name TItle Sllmature Jackie Theriot Accounting Mgr. Victor Jones Utility Svc. Mgr. Bret Starr Accountant Larry J. Cunningham Finance Director Jeanette Rewis City Secretary CITY OF NORTH RICHLAND HILLS I Department: p:;¡r]n: ~nrl Rprrp.;¡tion Department ubject: Resolution Authorizing Submittal of IS TEA Grants to COG - Resolution No. 94-37 Council Meeting Date: 07-25-94 GN 94-89 Agenda Number: The City of North Richland Hills is eligible to apply for matching grant funds from the Intermodal Surface Transportation Efficiency Act (ISTEA) Enhancement Program. Application has been made for four transportation enhancement projects under this call for projects. · Hike and Bike Trail Along Calloway Branch Drainage Corridor, · Hike and Bike Trail Along Walker Branch Creek, · Hike and Bike Trail adjacent to North Hills Mall and park area, · Smithfield Historic District Trail and improvements. The Calloway Branch Trail cost is $928,000 with $733,120 in ISTEA funds being requested. The Walker's Branch (Smithfield) Trail cost is $610,000 with $482,295 in ISTEA funds being requested. The North Hills Mall Trail cost is $654,500 with $517,055 in ISTEA funds being requested. . The Smithfield Historic Trail cost is $763,800 with $603,402 in ISTEA funds being requested. The total amount of ISTEA Funds requested for all four projects is $2,335,872. The total amount of the city's share is $620,428. The City's portion of the funding can be provided through the sale of future sales tax revenue bonds. Anticipated annual maintenance costs for all four trail projects is approximately $20,000 per year. Adoption of the attached resolution is a pre-requisite to completing the grant application package prior to their August 15, 1994 project nomination deadline. TXDOT review and notice of selected projects should occur by the end of this year. If approved, projects should be completed within a three year time period contingent upon TXDOT timelines. RECOMMEND A TION: It is recommended that City Council approve Resolution No. 94-37 authorizing the submittal of the Callowaý' Branch Trail, Smithfield Trail, North Hills Mall Trail, and Smithfield Historic Trail ISTEA grant applications to NCT-COG. Attachment: Resolution No. 94-37 Finance Review Source of Funds: Acct. Number 4tgr:~I~gO::~ ~~ Department Head Signature City Manager CITY COUNCIL ACTION ITEM . Finance Dllector Page 1 of . . . RESOLUTION NO. 94-37 A RESOLUTION APPROVING THE SUBMISSION OF FOUR PROPOSED PROJECTS TO THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS AND THE TEXAS DEPARTMENT OF TRANSPORTATION AS CANDIDATES FOR STATEWIDE TRANSPORTATION ENHANCEMENT PROGRAM FUNDING; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS. the City is vitally interested in enhancing the transportation system and preserving history within the City and within the north Texas region; and WHEREAS. the Statewide Transportation Enhancement Program announced by the Texas Department of Transportation provides the vehicle for funding transportation enhancements on a 20% or greater local basis in accordance with the Intermodal Surface Transportation Efficiency Act of 1991 (lSTEA); and WHEREAS. the City Council wishes to designate these capital improvement projects which are eligible for transportation enhancement program funding; and WHEREAS. the City Wide Trail Plan identifies the Calloway Branch Trail, the Smithfield Trail. the North Hills Mall Trail and the Smithfield Historic Trail. as significant regional transportation enhancement projects for pedestrians and bicyclists; and WHEREAS. the completion of the Smithfield Historic Trail. signage. and landscaping will promote preservation of our community's historic structures and heritage. and will enhance the quality of. this area's heavily used thoroughfares; and WHEREAS. the completion of these trail projects will provide valuable and critical links in developing a complete trail system; NOW. THEREFORE. THE COUNCIL OF THE CITY OF NORTH RICHLAND HILLS HEREBY RESOLVES: SECTION I. That the Calloway Branch Trail project. valued at $928,000. be submitted to NCTCOG and the Texas Department of Transportation to be considered for funding through the Statewide Transportation Enhancement Program. The city certifies its commitment to provide a 21 % local funding match of $194.880. SECTION II. That the Smithfield Trail project valued at $610.500. be submitted to NCTCOG and the Texas Department of Transportation to be considered for funding through the Statewide Transportation Enhancement Program. The city certifies its commitment to provide a 21 % local funding match of $128.205. SECTION III. That the North Hills Mall Trail project. valued at $654,500. be submitted to NCTCOG and the Texas Department of Transportation to be considered for funding through the Statewide Transportation Enhancement Program. The city certifies its commitment to provide 21 % local match of $137,445. . SECTION IV. That the Smithfield Historic Trail project, valued at $763.800 be submitted at NCTCOG and the Texas Department of Transportation to be considered for funding through the Statewide Transportation Enhancement Program. The city certifies its commitment to provide 21 % local match of $160,398. SECTION V. The City Council hereby authorizes and directs its City Manager to act for the City of North Richland Hills for the purpose of applying for and administering funding under these programs, and the City Manager is hereby officially designated as the representative in this regard. SECTION VI. That this resolution shall become effective immediately upon Its passage and approval. PASSED AND APPROVED this the 25th day of July 1994. , Tommy Brown, Mayor ATTEST: . Jeanette Rewis, City Secretary BY: Approved as to legal form: Rex McEntire, Attorney for the City BY: e CITY OF NORTH RICHLAND HILLS Department: Economic Development Authorization to Retain Consulting Firm Subject: to Study Need for a Full-SArvice HotAI Council Meeting Date: 7/25/94 Agenda Number: ~N 94-90 Through recent efforts to attract a full-service hotel with meeting space, Economic Development Department staffhas learned that major hotel companies often conduct comprehensive market studies prior to even considering a location. In particular, the lodging industry is interested in what generates local hotel room demand, the characteristics of travelers attracted to an area, and several related site-selection factors. The City of North Richland Hills may eliminate the need for prospective companies to conduct such studies--and increase the likelihood of their considering our community--if we were to acquire one ourselves. The attached proposal from Roffino & Jarvis offers us a detailed study at a cost of $5,000 plus expenses, not to exceed $1,000. In addition to helping verify whether or not our market can support a full-service hotel, you will note that the principals at Roffino & Jarvis will include our staff in collecting data and communicating with the hospitality industry so we are best prepared to share the study results. Upon completion of this study, the City will have a better idea as to whether the market will actually support a hotel with meeting space--allowing Department staff to either target prospective hotel corporations or focus on another area of development. RECOMMENDATION It is recommended that Councilmembers authorize staff to retain Roffino & Jarvis for preparation of a detailed hotel market study. Finance Review Acct. Number Suffic' nt Funds Available Fln8/\ce Director rtment Head Signature CITY COUNCIL ACTION ITEM 1 Page 1 of e e e Roffino & Jarvis 1012 Meadow Creek Dr. Suite 3156 Irving, IX 75038 (214) 550-1664 July 17, 1994 Mr. Marty Wieder Director of Economic Development North Richland Hills 7301 N. E. Loop 820 North Richland Hills, Tx 76180 Dear Marty: We are pleased to submit the following proposal to provide consulting services to the City of North Richland Hills in connection with the evaluation of the need for a hotel facility in the city. The following paragraphs outline our understanding of the project, the objectives and scope of our work, conditions of service, timing and fees and our qualifications. UNDERSTANDING We understand that the city of North Richland Hills believes there is need for a full service hotel in the city. Conversations with various business leaders indicate a demand for overnight accommodations as well as meeting space. As a result you are interested in determining if and when a hotel could be supported within the market, what potential sites would be best suited for development and what type and scope of facilities are needed. You hope to use the information gathered to substantiate or disprove the need. If there is a need then you hope to use the information to attract potential hotel developers to the city. You also want to expose Scott Wellmaker, an assistant on your staff, to our data gathering process, especially as it relates to learning more about the hospitality industry. This should enhance his ability to deal more effectively with potential hotel developers. OBJECTIVES Based on this understanding the objectives of our study will be to: * Determine the degree of market support for a hotel in the city of North Richland Hills. · " e SCOPE * Evaluate several sites identified as zoned for hotel development to determine the best site(s)for a hotel. * Estimate the future hotel market for the North Richland Hills area. * Recommend the size and general configuration of the facilities and amenities for a future hotel. This would include broad estimations of rates supportable in the market. The scope of our work will include the following: * A meeting with you and your associates to gather additional background information on the project. This will include gathering data regarding economic trends, proposed new employers or developments, etc. * Conduct an economic overview of the North Richland Hills/Northeast Tarrant County area to evaluate the present economic climate and to estimate future growth potential as it relates to lodging demand. Scott Wellmaker will be exposed to the questionnaires used to interview local businesses and will conduct several interviews to assist us in this phase of our work. * Examination of nine sites identified by you to determine which site (s) would be best suited for hotel development. This would include an evaluation of site access, visibility, proximity to business and community services and other factors which might affect the marketability of a hotel. * A study of the area's transient lodging market characteristics. This will include inspections of properties, summation of facilities and services provided, rates, and interviews with hotel operators and lodging demand generators. We will also ascertain the status of any proposed hotel developments in the area. Finally we will estimate the current and future lodging demand. Scott Wellmaker will join us on several of the interviews with the local hotel operators to learn more about the hospitality industry. We will also debrief him on our interviews to understand the significance of information gathered. * Recommendation of the size and scope of facilities and amenities for a proposed hotel which should best meet the market's needs. . . e * A meeting with you to. discuss the findings of our research and our conclusions. * Preparation of a brief report documenting our findings and recommendations. This report will be intended for the use of your group, but would also be suitable for distribution to potential hotel developers. CONDITIONS OF SERVICE Our report will be based on estimates, assumptions and other information developed from research of the market, knowledge of the industry and other information that you will provide us during the course of this engagement. We will be under no obligation to revise this report to reflect events or conditions that occur subsequent to our last day of field research. Since the projections will be based on estimates and assumptions which are inherently subject to uncertainty and variation depending upon evolving events, we do not represent them as results that will actually be achieved. FEES AND TIMING Based on the scope of work outlined in this proposal we estimate our fees to be $5,000, plus any out-of-pocket expenses. Out-of- pocket expenses could include, but are not limited to, mileage, typing and copying of report, and long distance or mobile telephone charges. Pending receipt of a $1,000 retainer and a signed copy of this letter we will commence work on the project. We will bill you every two weeks for fees and expenses. We estimate completion at 6 to 8 weeks. Final payment of any outstanding fees and/or expenses will be due upon receipt of final report. We will provide you with a draft copy of the report for your review before finalizing it. QUALIFICATIONS Roffino & Jarvis is a consulting business that specializes in the hospitality industry. Together Pamela Roffino and Feliz Jarvis have over 20 years experience in the hospitality industry. Pamela Roffino worked with Harvey Hotels in a sales and marketing capacity for over six years. She was one of the opening sales managers for the 500-room Harvey Hotel D/FW Airport property. Over the course of the following four years she became the Director of Sales and Marketing for both the Harvey Hotel as well as the 168- unit Harvey Suites at D/FW Airport. In addition to managing a sales staff of 10 people, Pamela was responsible for maintaining a data base on the competitors, preparing the annual budget and preparing .. - - e marketing plans for the hotel. She has extensive knowledge of the D/FW market area as well as proven experience in knowing what and how to make a hotel successful. Feliz Jarvis worked for over eight years at Laventhol & Horwath. She was the manager for the Dallas office's leisure time consulting division and has extensive experience working with hotel operators, developers and lenders. Upon departing Laventhol, Feliz went to work in a marketing capacity for Harvey Hotels. In her seven years with Harvey she has open two hotels and marketed both their airport properties and suburban properties in North Dallas. CLOSING Marty, we are excited to have the opportunity to bring our talents, enthusiasm and experience to bear on this project. We are available to answer any questions you may have regarding this proposal or the scope of services outlined. Additionally if you would like to add or delete any aspect of the project we can adjust fees and timing accordingly. If, however, this proposal meets your needs please sign the original and return it with the retainer. s!tiCerely;: I, /0 líìll i\vf~ ' \ ~\ LG PamelLa Rofftno , Accepted By: Date: CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 7/25/94 Subject: Authorization to Participate in State Cooperative Purchasing Program - Resolution No. 94-32 Agenda Number: PU 94-59 Resolution No. 94-32 will allow the City to participate in the State Cooperative Purchasing program coordinated through the General Services Commission in Austin. Items purchased under this program satisfies any State law that would require the City to solicit competitive bids. Participation in this program will be cost effective to the City as well as saving Staff time. The subscription fee for participation is $150 yearly. The City will receive a set of microfiche monthly which includes a complete list of all the contracts available through the program. Recommendation: It is recommended City Council pass Resolution No. 94-32 that will allow the City to participate in the General Services Commission cooperative purchasing program. Finance Review Source of Funds: Acct. Number ~f::~ti~O~~~;~t = . ~~ ~~at",e CßY Manage, CITY COUNCIL ACTION ITEM Finance Director Page 1 of . . . RESOLUTION NO. 94-32 WHEREAS, the City Council of the City of North Richland Hills, Texas, pursuant to the authority granted in Sections 271.081 - 271.083 Local Government Code and Sections 304 of the General Services Act (Art. 6016, V.T.C.S.) desires to participate in described purchasing programs of the General Services Commission, and is of the opinion that participation in these programs will be highly beneficial to taxpayers through anticipated savings to be realized; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1, The City Purchasing Agent be and is hereby authorized to request the General Services Commission to include the City's stated need on the Commission's term contracts and scheduled purchases, whereby Rodger N. Line, City Manager, and Donna Enos, Purchasing Agent, are authorized and directed to sign all necessary requests and other documents in connection therewith for and on behalf of the City of North Richland Hills, Texas. 2. The City Council acknowledges the obligations for the City to pay participation fees as they are established by Commission. PASSED AND APPROVED this 25th day of July, 1994. APPROVED: Tommy Brown, Mayor ATTEST: SIGNATURES OF AGENTS FOR THE CITY OF NORTH RICHLAND HILLS, TEXAS Jeanette Rewis, City Secretary APPROVED AS TO FORM AND LEGALITY: Signature of Agent of Record Rodger N. Line, City Manager Rex McEntire, Attorney for the City Signature of Agent of Record Donna Enos, Purchasing Agent CITY OF NORTH RICHLAND HILLS Department: Finance / City Secretary Council Meeting Date: 7/25/94 Subject: Authorize Purchase of Bell & Howell Reader Printer Agenda Number: PU 94-60 The microfilm reader/printer currently used by the Records Management division is a Bell and Howell Image Search that is approximately ten years old, and the copy quality is barely satisfactory. The paper required to be used in this machine is a special roll that is chemically treated. The City received notification this paper will no longer be available after December 31, 1994, so Staff would be unable to print documents from microfilm. All microfilm equipment currently used by City departments is Bell and Howell. This equipment is reliable, sturdy and easy to use. In an effort to maintain standardization and to ensure future compatibility Staff feels Bell and Howell equipment should be purchased. Bell and Howell has submitted a proposal for an ABR 2600 reader printer that will fit the needs of the Records Management division. This machine has all the features required by Records Management and uses regular copy paper, eliminating the need to purchase special paper. The City will receive a GSA discount on this machine making the total amount for this equipment $7,260. Funding Source: There are sufficient funds available in City Council contingency to fund this purchase. I Recommendation: It is recommended City Council authorize the purchase of one Bell and Howell ABR 2600 reader printer in the amount of $7,260 and the use of funds trom the City Council Contingency fund. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other X- .d. ~ ,~ (2 Department Head Signature CITY COUNCIL ACTION "EM 01-99-01-5970 FlnMc:e Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 7/25/94 Subject: Authorization to Purchase Fuel on "Spot Market Basis" Agenda Number: PU 94-61 For several years City Council has authorized Staff and the City Manager to purchase gasoline and diesel fuel on a "spot market basis". This method involves obtaining three bids over the telephone and awarding the bid to the low bidder. In the past this method has proved to be the most advantageous way to purchase fuel. Recommendation: It is recommended City Council authorize the City Manager and Staff to purchase gasoline and diesel fuel on a "spot market basis". Finance Review Source of Funds: Bonds (GO/Rev.) _ ope~rating Budget Other . -~;' ~ Department Head Signature CITY COUNCIL ACTION ITEM 06-01-03-2960 Finance Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance/Parks and Recreation Departments _ Council Meeting Date: 07-25-94 -SUbject: A.mard Bid for tbe GymnaSìi1lm and A.erobics StJldin Flnnr R~pl~c.~m~nt Agenda Number: -.!U 94-62 As part of the CIP Budget for Parks and Recreation, City Council appropriated funds for recreation center renovation including the replacement of the gymnasium and aerobic studio floors. Formal bids were solicited for these replacements and the results are listed below. Gymnasium Aerobics Alternate Total Studio One Trinity Floor Company $65,000 $11,940 $600 $77,540 Pete Durant & Associates $67,900 $15,700 $800 $84,400 The project was bid with one add alternate, which is to paint the city's logo in the center of the gym floor. There are sufficient funds available to add this detail to the project cost. It is critical that this project is started immediately due to the programming of leagues, classes and other revenue producing programs, advertised through our Leisure Celebration brochure. - FUNDING SOURCE: 09-92-09-6000 $69,893 09-92-13-6000 $ 7,647 RECOMMENDATION: It is recommended City Council award the bid to replace the gymnasium and aerobics studio floors to Trinity Floor Company in the amount of $77,540. Finance Review c ~\.;:- ~~ Department Head Signature City Manager CITY COUNCIL ACTION ITEM Ä/ Finance Director Source of Funds: Bonds (GO/Rev.) _operating Budget Other Page 1 of CITY OF NORTH RICHLAND HILLS e Finance / Parks and Recreation Department: Council Meeting Date: 7/25/94 Subject: Award Bid for Construction of Richfield Park Restroom and Concession Building Agenda Number: PU 94-63 As part of the Park and Recreation CIP budget Council appropriated funds for construction of restrooms and a concession building at Richfield Park. Formal bids were solicited for this construction and the results are listed below. Base Bid Alternate # 3 Total Pete Durant and Associates $322,700 $ 6,600 $329,300 The DeMoss Company $324,700 $ 6,700 $331,400 Clifford Fogus Company $331,486 $ 6,900 $338,386 D'Amico Construction $347,577 $11,000 $358,577 e Krystal Contracting $360,400 $ 8,500 $368,900 This project was bid with three alternates. Alternate number three is using stainless, vandal resistant fixtures in lieu of porcelain fixtures in the restrooms. The Park and Recreation Staff and the Consultant reviewed the bids and recommend award to Pete Durant and Associates for the base bid plus alternate number three. The recommended contract award of$329,300 is below the estimated budget of$350,000. Recommendation: It is recommended City Council award the bid for the construction of restrooms and a concession building at Richfield Park to Pete Durant and Associates in the amount of$329,300. Finance Review 09-92-31-6000 Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available , .~perating Budget _ '~ther X- , .~ ~ ,,~?~ (I; Department Head Signature C"Y COUNCIL ACTION ITEM Fin....,. Director Page 1 of - CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: Ratify Agreement with Birdville Independent School District Subject: Concernine Tr::tffic S::tf~ty on Strf'.et~ Arlj::tc~nt to Holirl::ty Agenda Number: Heights Elementary School 7/25/94 PW 94-26 The Mayor, BISD President, and staff members met to discuss parking and traffic improvements around Holiday Heights Elementary School. An agreement was reached regarding a safer unloading area and removal of the one-way designation on Lola Drive during school hours. Improvements are proposed either this summer or next summer. They are outlined below and shown on the enclosed map. 1. The City and BISD share equally in the cost of a 29 space parking lot on school propertý in the southeast quadrant of the intersection of Lola Drive and Cloyce Court. 2. The City will pay for the reconstruction of the head-in parking area along the south side of Lola Drive between Cloyce Court and Susan Lee Lane to provide a one-way student unloading driveway area completely separated from Lola Drive by a median. 3. BISD will pay for a one-way unloading driveway and 27 space parking lot to be constructed on the west side of Susan Lee Lane between the street and school building. 4. The City and BISD share equally in the cost of a 23 space parking lot to be located south of the parking lot described in Item No. 1 above with entrance off of Cloyce Court. With very little time left before school starts on August 17,1994, most of the proposed work will need to be accomplished the summer of 1995. The City staff has made contact with two contractors who can construct the parking lot described in Item No. 1 before school starts. At the same time, City crews will restripe and button the Lola Drive head-in parking area described in Item No. 2 for a temporary student unloading one-way drive. This will provide a safer situation until the unloading area can be totally reconstructed by the City as proposed in the summer of 1995. Upon completion of Item No. 1 and the temporary striping of Item No. 2 prior to August 17th, the City crews will remove all signage on Lola Drive referencing its temporary one-way designation during school zone hours. Lola Drive will then be returned to its normal two-way traffic flow 24 hours a day. R~commenrl::ttion : It is recommended Council ratify the agreement between BISD and the City. Finance Review Source of Funds: Bonds (GO/Rev,) Operating Bud t_ o Acct. Number Sufficient Funds Available , .jl , ..1( fl1~~~ rtment Head Signature / City Manager CITY COUNCIL ACTION ITEM Finance Director Page 1 of JUL 14 '94 13:35 P.2 .' N$RTH .IC}-i LAND """"Jill HILLS July 13, 1994 ", I as of tho City MiIonager . MEMO~O: Allen Morrow ABSOC~Qt. Superintendent for FinAfiee - ,BISP FROM: Rodger N. Line City Manager S~DJECT: Parking anð Traffic lmprovø~ents Around Holiday Heighte Elementary The fQllOw1ng is a summary of the ågreemcnt reached at our meet!uq on July 13, 1994. The meeting was attended by SISD president, Calvin Whi~e, A..ociat. superintendent Allen Morrow, Mayor ~ommy 8rown, Public Work.s I?irector Greg Dick.ens, Mike Curti8, Sta:tf Eng.in~.r and me. l1'insnclng . ~he City and BISD will share equally in the cost of the two park!nq lota to be built. 11\ the nut'tl1wast corner ot the school property. The City will pay 100\ ot the ¢oat of t.he traffic lane improvemen~. to be constructed along Lol~ Drive. DISC will pay 100' of the cost of the tratfic lane and parking improvem.n~' along BUBan Lee µane. 'rhe City and SISD will share equally in the $6,445 in eurv'yiug and dealqn co~tl that have ~e.n incurred to date. . '1'101 N,I5, LoQP ð?-O þ,O, Bl'x aaOlol $gbedulina The City wil;!' proceed to attempt to 'Jet t.he northernmost parking lot in the narthweøt corn~r of the property construoteå immediately, provided a contractor can be found who commits tQ completing the lot by August 11, 1994, weather permitting. North nlohlana HIIII, Texab 7f1182.0BI)fi U8A (01") ~OH;G04 FAX (817) 561.61.\16 · · · JUL 14 '94 13':'3·6--' - '1' , .. ... - - . . P.3 Paqe ''I'wO The City will also attempt to find a cont~aator who will commit to constructing th$ dr.iv1ng lane improvements along Lola Drive by AUqust 17, 1994. If the Q~lv1n; lane improvemonts alon9 Lola can not be done by AU9~a~ 17, 19¡4, the City will contract for ~hi. work ~o be done between school semester. in the summ.~ of 1995. The City will hancile and pay l..he cost. of 8triping tho exilt.i1'\9 head-in. parkin; to serve ~. drlvinq lanes durlnq tbe 1994-95 Bchool year. ßlSO will con.truct' ~h. driving lane and pa~klQg improvements alonÇJ Susan Lee tnsnœ Þatween øemoøter. in the summer of 1995. The southmoBt parking lot in the no:r:thwest. corner of the school property will be constructed between .eme.ter! in the Bummer of 1995. If you agree that the _bove represents the understanding reached at the meet1ngl anc:1 if BISD ooncur.. that th18 plan is Accoptable, please hava the appropriate JUSD o:etlcial sic¡n in the Elpace ind!.o«t.cd below. ßett~ Rod.c¡;er N. tine City Managet' Holiday. Heights. RNL/9P . * The enactment of this agreement will not impede the protection of lives and property of ~he citizens of North Richland Hills by the City's Fire Police and Emergency Meplca1 Services Qersonnel; º9~ ~jl1 ~~ i~ßde the educati~n process of the students BIRDVIt.:LIC INDEf'ENDBN'r SCn;OOI.l D1511'1\I\;'11 at Holiday Heights. Byt M~~ -" '1' it 1 e a , Associate Superjnt~nðent nf Finun"'~ CO! All who attended. · · · Pre-Council Minutes 2/28/94 Page 2 ITEM DISCUSSION ASSIGNMENT REQUEST TO Mayor Brown advised he felt the City Traffic Gœg CONTINUE ONE- Engineer should take a look at the possibility of Follow up with study WAY improving traffic flow at Holiday Heights and coordination DESIGNATION OF Elementary without keeping this a one-way with BJ.S.D. Plan for LOLA DRIVE street. Ms. Christy Frances spoke in favor of public hearing when keeping Lola a one-way street. Ms. Frances Council considers, stated it had worked well for seven months. with notice to all in Council asked that the street be left one-way neighborhood. until the end of the school year. Staff advised that consultant Robert Jenkins and the City Traffic Engineer would do a study on the street. Councilman Garvin stated there might should be a public hearing held on leaving it one-way and have input from the residents on the street. TRADING OF Staff advised they felt it would be to the City's ÇA LAND BETWEEN advantage to make this trade. Consensus of Place on agenda for IRON HORSE the Council was to approve the trading of the action. GOLF COURSE land. AND ADJACENT DEVELOPMENT WALKER'S Staff advised this project was approved two NAN BRANCH years ago. There was a question from staff on CHANNEL whether or not to close the street. Staff IMPROVEMENTS, advised the Fire and Police Departments had PHASE lAND no major problems with the closing of the street PURCHASE OF while construction was going on. Consensus of RIGHT-OF-WAY the Council was to close the street during AND PERMANENT construction. DRAINAGE EASEMENT FOR WALKER'S BRANCH CHANNEL IMPROVEMENTS - TRACT A, BLOCK 1, SUNNYBROOK ADDITION CITY OF NORTH RICHLAND HILLS Department: Public Works Ratify Contracts for the Construction of the Northwest Parklne: T ,ot for HoHday Heie:hts Elementary School Council Meeting Date: 7/25/94 Subject: Agenda Number: PW 94-27 In accordance with the City/BISD Agreement on Traffic Safety on streets adjacent to the Holiday Heights Elementary School, City staff has contracted with two local contractors for construction of the northwest parking lot. The ratification of the City/BISD Agreement is also included in this agenda (PW 94-26). As noted in the agreement, construction of the parking lot must begin immediately in order for it to be finished prior to August 17, 1994 (the beginning of the school year). The three-way contract calls for Dale Good to do the excavation and subgrade stabilization for a sum of $4,750. Shawn Mackey will come in behind Dale Good and install the reinforced concrete parking lot with drive approach to Lola Drive for $25,185. They agree to finish before August 14, 1994. The City crews will be restriping the existing head-in parking area adjacent to Lola Drive in conjunction with the parking lot construction. Both have to be done before school starts. The total funds required (including our restriping cost of $2,000) will be $32,000. BISD has agreed to reimburse one-half of the cost for the parking lot. This should be approximately $15,000. Fllndlne: S01lrce: From: Unspecified Street CIP Fund Balance $32,000 To: Holiday Heights Elementary Parking Lot 13-23-16-6000 $32,000 Recommend;:¡tlon: It is recommended Council ratify the contract with Shawn Mackey and Dale Good and the transfer of funds as detailed above. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Oth Acct. Number )~ C l '1\ ~ d Signature City Manager CITY COUNCIL ACTION ITEM Finance Director Page 1 of . . . CONTRACT FOR CONSTRUCTION OF NORTHWEST PARKING LOT AT HOLIDAY HEIGHTS ELEMENTARY SCHOOL 5221 Susan Lee Lane, North Richland Hills, Texas This agreement is made of the City of North Richland Hills and two independent contractors, for the construction of a parking lot located on Birdville Independent School District property. The parking lot is located in the northwest comer of the Holiday Heights Elementary School grounds. Scope of Work: The independent contractors agree to furnish all the necessary labor, materials, equipment, tools and services for the construction of the northwest reinforced concrete parking lot with curb and all work related to the parking lot. The related work shall include but not be limited to the concrete flume, concrete drive approach, and handicap ramps. Constmction Time: The independent contractors agree to have all work specified in the Scope of Work completed on or before August 14, 1994. Compensation: The independent contractors shall be compensated by the City for the services rendered as specified below. Shawn Mackey: Oescri pti on 1. 2. 3. 4. 5. 6. 7. 8. Conc. Pavement (5" Thick) New 6" Curb Conc. Driveway 5" Thick Conc. Sidewalk 4" Thick Remove Existing Sidewalk Saw Cut Existing Pavement Conc. Flume (4' wide w/6" curb) Wheelchair Ramps (complete) Dale Good (Lump Sum) 9. 10. 11. Unclassified Excavation Lime Stab. Subgrade 6" Thick Lime for Subgrade Qllantity Unit Cost Thta1 9oo.00/S. Y. 431.00/L.F. l.oo/Each 990.oo/SF 1oo.00/SF 53.oo/LF l.oo/EA 2.oo/EA $ 18.00 7.00 1,900.00 1.85 2.00 1.00 1,484.00 250.00 $16,200.00 3,017.00 1,900.00 1,831.50 200.00 53.00 1,484.00 SOO 00 Subtotal $25,185.50 275.00/CY 914.00/SY 13.711Ton Subtotal $ 4,750.00 TOTAL $79 91S SO · · · SHAWN MACKEY Independent Contractor DAL~! ~ Independent Contractor ¡(qll/~' RODGER N. LINE, City Manager City of North Richland Hills ;-/1-7 ¿¡ Date 1- }1~ c¡y Date 7- \30- 9tf Date i CUIIB L- 0 \0. by·" PY$rseJ ..~V~ ~fyaQ~~ (c¡ 't'S Sfo..,Jo,J CUItB ~ SIGH .~ ~ - - ::.----- ~~ --~ :! :! ¡-;¢' ----........... ~ :> a (J Goo I '" :1 >< I '" · :\ P~otueJ SNIITNn' c P''''4.~~~ ~+ CUNlOUT " FÐtC: -L ~ - 4'-0" ~ VJ tz.;:- ~'-ó/ ~ I M I -- ~ D-:7J .~ ~ Pl"DtoseJ rb *3 &\"S . $" t ß ,. o.c..E¡w. :1 C,),.,c:.. FI'4~ S~~f';N A-Â ~. l 0 ¡ u z ~ ~ 0 ;r- 'J - ~ 51DEWAUC · ~ I ~ ffMC[ OP£M1MC t I " ~0 '" I I" · lID CITY OF NORTH RICHLAND HILLS Department: Public Works Award of Bid for Interchange Water and Sanirnry Sewer Adjustments, Ph3se 1 Council Meeting Date: 7/25/94 Subject: Agenda Number: PW 94-28 Bids were received on July 18, 1994 and all bidders are shown below: Ridder A mount C.31end;:¡r T);:¡ys Rid Circle "c" Construction Pate Bros. Construction Wright Construction $1,229,656.50 $1,415,684.62 $1,701,955.70 175 240 250 This project is necessitated by the proposed widening and improvement to the IH820/SH26/ SH121/FM1938 Interchange by the Texas Department of Transportation (TxDOT). Due to this being a project on a federal interstate highway, the federal government will be reimbursing monies for relocation of existing utilities. Most of the construction cost for water and sewer line adjustments on Phase I of the Interchange Project will be reimbursed by TxDOT as per the State's Standard utility Agreement approved by the Council on June 13, 1994 as PW 94-20. An excerpt from the agreement is shown below: " ... the State will, upon satisfactory completion of the adjustment, removal or relocation and upon receipt of a final billing prepared in the form and manner prescribed by FHPM 6-6-3-1, and amendments thereto, make payment in the amount of ninety (90) percent of the eligible costs as shown in the final billing prior to the required audit and after such audit shall make final payment in an amount so that the total payments will equal the amount found eligible for State reimbursement by the final audit. When requested, the State will make intermediate payments at not less than monthly intervals to Owner when properly billed and such payments will not exceed eighty (80) percent of the eligible cost as shown in each such billing. Intermediate payments shall not be construed as final payment for any items included in the intermediate payment. " A portion of the total construction cost of Phase 1 includes upgrading some existing 6 inch and 8 inch sanitary sewer mains to a 21 inch pipe. This upgrade is in accordance with the City's current master Wastewater System Capital Improvements Program in order to adequately carry the future sewer flows from the Calloway Branch service area. This upgrade to a 21 inch sewer where only a 6 or 8 inch sewer exists today will cost approximately $249,650 more than just replacing the existing lines. Therefore, the amount of Phase 1 construction cost that will be reimbursed by TxDOT totals $980,006.50 plus 80% of the engineering costs which is to total $72,000. Finance Review Source of Funds: Bonds (GO/Rev,) . Operating Budget _ h Acct. Number 4-~~-¿tjf; e rtment Head Signature City Manager CITY COUNCIL ACTION ITEM Flnanoe Director Page 1 of The City will have to pay the contractor's partial payments and then immediately request reimbursement from the State. It has traditionally taken the State about 30 days to 60 days to reimburse their portion of the cost after receiving the proper paperwork. The same turn-around should occur on the engineer cost reimbursement. Water and sewer adjustments to Phases 2,3, and 4 will follow in the winter of 1994, spring of 1996, and spring of 1997, respectively. These projects will be brought to the Council at the appropriate time. Fnnrling SOllTce: Funding for the total project costs ($1,229,700 for construction and $72,000 for engineering) should be set up with a companion receivable account for TxDOT reimbursement. Currently there is an existing budget of $30,000 for engineering and $270,000 for construction. From: Unspecified Utility Funds $1,001,700 To: IH820/SH26 Utility Adjustments 02-93-07-6000 $1,001,700 Existing Rnrlget Arlrlitiona1 Fnnrling Reviserl Rnrlget Engineering Construction $ 30,000 270,000 $ 42,000 9~9, 700 $ 72,000 1,229,700 Total $100,000 $1,001,700 $1,101,700 Recommenrlation: Staff recommends Council award this project to Circle "C" Construction in the amount of $1,229,656.50 for a period of 175 calendar days and authorize the transfer of funds as indicated above. CITY OF NORTH RICHLAND HILLS · ~~ , L.lij ~ I rn: J I YIEffi§ ~ ~r-- ~ - .-sIr\ ~ ~ '-- I-- r--_ __ _ r-- ¿:J ~ f-- -+---1. - _ =- - -- , l¿. r-- II - ---j ./ I I 1\ 1\ I\~ ~;: I I I ~ .) I;~( ~ = ~~ ;; '_ ........, - ~'II. ~ I I J"'I"'iJ. ~~ ~~ ç - ,>-- i=::: r-- ~ _ t:t= (/) "'IIIII 1===1 r I-- -L-- ~ > L..... = H W ê'~ FZ lDoI '- = ~ p}'W = Y / ~H~ J /,IÚ'.A:~ L _ 16i1ê _ ~ "^ - !\ ".l1 I CI- ~ Qo co ~ '- ~ ~~ '); ;- L lit .;;:::: -<-. ~ '- I- ~ ~ / c,. ~ ~ ~ f-~ ~ ~~:;.. -<-~. ~ @~= ~= IlHDIANêID - 9\~ ~~ - ~&f ~~ - - ~ 7~Å I ; .,xI B"i;;' t'C\ ~ _~ ~., ClTY ¡'/,II ~ - U~TQ~G I I I' I IIIJJ.II I "amm rWr_~ - I UlJ tJj t:L ----¡ f-- I - - - --1 - -- -- - I-- I-- I-- q~ &~ 7 ~ ð...,o I¡ 8" .~.~ ss. - Zl"~ B"W L. oo¡:' 8 z.o - "¡"co -<-. c,. / ~~. ~~ ~ \\~ ~ ~~ f'hlf{se 1. OAlt:, ~ ~ ~x o ..... - -- - !J/\ ~ ~~..... ~ 6'>N I~ , ...~- ~~ , I-- I-- I-- I-- - - =--- ~,,9{ ~ ~ r--- -----r- ~ r-- I-- 1--1-- \ ~ . . . . July 19, 1994 --, CONSUL TING ENGINEERS I Fort Worth- Dallas Mr. Gregory W. Dickens, P.E., Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: 3-433, CITY OF NORTH RICHLAND HILLS INTERCHANGE WA TER AND SANITARY SEWER ADJUSTMENTS BID TABULA TION AND RECOMMENDA TION OF A WARD /8 Bids were received on JUly,ft 1994 for the referenced project. This project includes water and sanitary sewer adjustments and relocations in the vicinity of Interstate Highway 820, Davis Blvd., Grapevine Highway, and Airport Freeway as required to clear the right-of-way for proposed paving and drainage improvements by the Texas Department of Transportation (TxDOT). Three (3) contractors submitted bids as presented on the attached detailed tabulation. The following is a summary of the bids: I NO. I BIDDER I WATER I SEWER I TOTAL BID I DAYS I 1 . Circle ' C' Construction $448,282.00 $781,374.50 $1,229,656.50 175 2. Pate Bros. Construction 502,132.14 913,552.48 1,415,684.62 240 3. Wright Construction 586,025.20 1,115,930.50 1,701,955.70 250 Most of the construction cost of this project is being reimbursed by TxDOT. A portion of the total construction cost includes upgrading existing 6-inch and 8-inch sewer mains to a 21- inch sewer main, as required for to handle future development in the service area. This upgrade is considered a "betterment" by TxDot, and is not included in the reimbursement. This upgrade amount is approximately $249,650, based on estimated quantities and unit prices bid by Circle 'c' Construction Company. Therefore the amount of construction cost reimbursement by TxDOT totals $980,006.50, plus engineering costs, and the amount to be paid by North Richland Hills totals approximately $249,650. The low bidder, Circle 'C' Construction Company, has successfully completed several similar projects in the North Richland Hills area for many years. In the absence of any negative reports regarding the performance of the low bidder on any other similar projects, we would recommend that the contract be awarded to William J. Schultz, Inc., dba Circle 'c' Construction, P.O. Box 40328, Fort Worth, Texas, 76140 for a period of 175 Calendar Days. 1901 CENTRAL DR,. SUITE 550 . BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367 . FAX 817/354-4389 . . . July 19, 1994 Interchange Water and Sanitary Sewer Utility Adjustments Tabulation of Bids and Recommendation of Contract A ward We will be present at the July 25, 1994, Council Meeting to assist you with answers to any questions which the Council may have concerning this project. Meanwhile, please call if we can be of further service in this regard. ,~ RICHARD W. ALBIN, P.E. RW A/ra/Enc1osures/Bids.433/ cc: Mr. Rodger N. Line, City Manager Mr. C.A. Sanford, Deputy City Manager Mr. Kevin B. Miller, P.E., Assistant Director of Public Works Mr. Larry Cunningham, Director of Finance Mr. Larry Jones, Water and Sewer Superintendent Mr. Mike Hansen, Utility Coordination, Texas Department of Transportation * :=:!E!_~__~~c¡:\ 6 s'.' ' ~, '0 6" :.'.n:;"-" ~ ',1 . ; 1611 ¡ , Il ' 6 , ~" P¡2.t)POt;EEÐ Z I" PIJ12.A.LLEL ~'''¡-AP-Y ?~ OIJ CA1.LOUJ4Y B/2A4lC/-l- 6" \~\..."".. 3- \\\\\ " i IfIl~tll: ~\k 6 ¡h II ,,\ II 6" a" @ -..................u"... .. 7A -. - ~" 6'~ ªa" A; s=;c 6" 6" WASTEWATER SYSTEM C.I.P. MAP PREPARED APRIL 30, 1990, FOR NORTH RICHLAND HILLS AND WATAUGA WASTEWATER IMPACT FEE STUDY IN ACCORDANCE WITH PROVISIONS OF S.B. 336 NORTH RICHLAND HILLS - TRINITY RIVER AUTHORITY ..................... HALTOM CITY --- ---'-- _. FORT WORTH . . E:±:1 8" . 6 a" 6" .6" 6" 6" \t6Ä' 27" ~ \ '\ 0:. ~ '-' ~ ~ ~ ~- II) -I ...J . . . JUL 20 -'94 08:28 nST 2 FORT WORTH . 07/2()<G4 OW!. 'a . '- ..n_ '.."-P.l/1'-"" Tl DiPT 'fR.o\.NSFRT ......... FORT WORTH ~ O~2/002 :......* IT.- Iøt~ MEMORANDUM TO: Right of Way Section Fort Worth District Engineering section ~ Right of Way Division Date: July 19, 1994 FROM: Desk: swm SUBJECT; Utility Agreement U·7740 City of North Richland Hills (phase I) Tarrant County IR 82~4(208)4S4 CSJ 008·14-065 9002-08..18 IH 820: At Interchange with SH 26, SM 121 and PM 1938 A date of eligibility, effective July 19, 1994, is issued for tbe above referenced utility adjustment. Reimbursementis çontingent upon an executed "actUal cost" utility agreement. PIea.se refer to the above "U" number on future correspondence. State cost participation win be based on 23 CFR 645 A cc: External Audit ,'.-' --. -.. "'- ..-....-....- Fax Transmittal Memo tofPltes From: ~t ~~.~ Co.: I'( Do r Phone I Faxt To: ~ Fax' RCIIX14 TO SEE SITE PLAN IN AGENDA BOOK: PLEASE CONTACT CITY SECRETARY'S OFFICE / MUNICIPAL RECORDS