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Home My WebLink AboutResolution 2003-082 RESOLUTION NO. 2003-082 WHEREAS, it has been recommended the Rules and Procedures for the Capital Improvements Advisory Committee be amended. NOW, THEREFORE, BE IT RESOLVED: 1. The City Council approves and adopts the amendments to the Rules and Procedures for the Capitol Improvements Advisory Committee, PASSED AND APPROVED this 27th day of October, 2003. ........,"'\\\\\\\\ A TTESJ~~?.\CH LA1\0'1111 :p-s:.1111 ff 0<'<:- n \~ 1-:. :::....;,. \~... 'l. ~ ç \UJ ~ :: LL r \- ~ 6" . "" ::;. -1~ "" ~d : Patri~ son, ' ~cretary III . ..;~ __.::- 1;\\\ ..;,~ .....~..... APPROVEð\;A;S''tO FORM AND LEGALITY: Ge~ APPROVED AS TO CONTENT: ~)L/1 ~LÞ C~t M'ike Curtis, Public Works Director RULES AND PROCEDURES CAPITAL IMPROVEMENTS ADVISORY COMMITTEE Revised - October 27, 2003 a City Secretary Office ~ Official Record Copy A X' t'( ~'..j~j .., ." , ~t>S.t\Lðtt,Jì J.';c,") t~"'" CITY OF NORTH RICHLAND HILLS, TEXAS CAPITAL IMPROVEMENTS ADVISORY COMMITTEE RULES AND PROCEDURES 1. ORGANIZATION AND OFFICERS A. Organization: The Capital Improvements Advisory Committee shall be composed of the Planning and Zoning Commission, The Advisory Committee shall have at least one member of the real estate, development or building industry who is not an employee or official of the City, If no such representative is a member of the Planning & Zoning Commission, at least one such representative shall be appointed by the City as an ad hoc voting member of the Planning & Zoning Commission when it acts as the Advisory Committee,_ The Advisory Committee shall exercise such powers as prescribed by Chapter 395, Local Government Code, as amended, and as further granted by the City Council of the City of North Richland Hills, Texas. B. Officers: The officers of the Planning and Zoning Commission shall hold like positions on the Advisory Committee. Those officers shall be Chairman, Vice- Chairman and Secretary, and each shall be selected in accordance with the Rules and Procedures of the Planning and Zoning Commission, C. Duties: The Advisory Committee shall serve in an advisory capacity and IS established by the City Council to perform the following duties: 1. To advise and assist the City Council in adopting Land Use Assumptions, 2. To review the Capital Improvements Plan and file it's written comments, 3, To monitor and evaluate implementation of the Capital Improvements Plan, 2 4, To file semi-annual written reports with respect to the progress of the Capital Improvements Plan and report to the City Council any perceived inequities in implementing the Plan or imposing the Impact Fees, 5, To advise the City Council of the need to update or revise the Land Use Assumptions, Capital Improvements Plan and Impact Fees, 6, Provide other Impact Fee advisory services as directed by the City Council. D. Rules of Order: Roberts Rules of Order, latest revision, shall be the Committee's final authority on all questions of procedure and parliamentary laws not covered by these rules and procedures, The Rules and Procedures of the Advisory Committee shall be adopted and approved by the City Council. Any modifications to the adopted Rules and Procedures shall first be submitted to the City Council for formal approval. A certified copy of these Rules and Procedures, and any amendments thereto, shall be filed in the office of the City Secretary and be made available for public inspection during regular business hours, 11. MEETINGS A. Quorum: A quorum shall consist of four, (4) members and shall be required to conduct official business and forward recommendations to the City Council. B. Agenda: An agenda shall be prepared for each meeting by the Director of Planning and Development. The agenda and all reference and statistical material relating to agenda items shall be delivered to each Advisory Committee member prior to each meeting allowing adequate time for review of and familiarization with the agenda items. 3 C, Meetings: 1. Calling Meetings: Meetings of the Advisory Committee shall be called and conducted at various times to fulfill the obligations outlined in Chapter 395, Local Government Code, as amended, as well as directives of the City Council. The Chairman shall call meetings and instruct the Zoning Administrator to prepare an agenda and provide any required information, reports or statistics. 2. Place of Meeting: Meetings of the Advisory Committee shall be held in the North Richland Hills City Hall unless otherwise directed by the Chairman, with the approval of a majority of the Advisory Committee. 3. Time of meeting: The Chairman shall establish a time for each called meeting of the Advisory Committee. 4. Public Notice: All meetings of the Advisory Committee shall be open to the public and shall be held in accordance with state law and the Charter and Code of the City of North Richland Hills. 5. Work Sessions: The Advisory Committee may convene in work session in order to discuss any matter concerning Impact Fees. No official business shall be conducted at such work session, and a quorum shall not be required. III. OFFICIAL RECORDS A. Definition: The official records of the Advisory Committee shall consist of these Rules and Procedures, Minutes of all Meetings, supporting documents such as reports, calculations, and all other material used to approve Land Use Assumptions, prepared written reports to the City Council and supporting documentation for all recommendations. 4 B. Minutes: The minutes of the Advisory Committee meetings shall show the vote of each member, or if absent or abstaining, shall indicate that fact. C. Record Retention: The official records of the Advisory Committee shall be kept III accordance with the City's adopted Records Retention Schedules. IV. HEARINGS AND DECISIONS: A. Order of Business: The Chairman, or in his absence the Vice-Chairman, shall preside at all meetings and shall decide all points of order or procedure. All letters of transmittal and/or correspondence from the Advisory Committee shall be over the signature of the Chairman. The Chairman shall call the Committee to order and call the roll of the membership. The members present and/or absent shall be recorded by the Zoning Administrator or his designated representative. The minutes of any previous meeting shall be submitted for approval. The public shall be advised of the procedures to be followed in the meeting. The Zoning Administrator shall publicly advise the Committee members of any communication received pertaining to any matter pending before the Committee. B. Presentation and Hearing: 1. The Chairman shall call on persons present who wish to speak to the agenda items, and shall direct that they speak in the following order: a. The proponent or his designated representative, b. Those persons in support of the agenda item. c. Those persons in opposition Whenever necessary, the chairman shall direct that all remarks be germane to the agenda item. At the Chairman's discretion, he may also impose a specified time limit for each speaker wishing to address a particular item. No rebuttal shall be allowed from either side, unless specifically granted by a majority vote of the Committee. The Committee may direct questions to any speaker in order to clarify statements and facts presented. 2, The chairman shall then declare the public presentation or hearing closed. 5 _.~-_._._----_.,._~.". 3. A motion may be made by any member of the Committee, other than the presiding officer. 4. Any motion may be approved or denied by a simple majority vote of the members present. In the event of a tie vote on any motion, the motion shall be considered denied and shall be so recorded. Approved by the City Council of the City of North Richland Hills the 27th day of October, 2003. 6