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Home My WebLink AboutCC 1995-09-25 Agendas CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA SEPTEMBER 25, 1995 - 6:30P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. GN 95-124 Designation of Investment Rules, Policies, Reports, and Investment Officers - Ordinance No. 2076 (Agenda Item No. 13) (10 Minutes) 2. IR 95-112 Walkers Branch Channel Improvements, Phase II; from Cardinal Lane tõ Amundson Road (10 Minutes) 3. IR 95-114 Planning & Zoning Redevelopment Plan (5 Minutes) 4. Other Items 5. *Executive Session (10 Minutes) - The Council may enter into closed executive session to discuss the following: A. Consultation with attorney under Gov. Code §551.071 : Consider Watauga vs. NRH 16 I Adjournment - 7:20 p.m. I I *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. ---._----<--_.~--------~--..__._.~~ CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA SEPTEMBER 25, 1995 For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. 1. Items marked with an * are on the consent agenda and will be voted on in one motion unless a Council Member asks for separate discussion. 2. The Council reserves the right to retire into executive session concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. 3. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 581-5502 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Invocation 3. Pledge of Allegiance 4. Minutes of the Regular Meeting September 11, 1995 5. Presentations by Boards & Commissions Page 2 NUMBER ITEM ACTION TAKEN 6. Presentation of Economic Development Citiation 7. Presentation of "Yard of Month" Awards 8. Removal of Item(s) from the Consent Agenda 9. Consent Agenda Item(s) indicated by Asterisk (12,13,14,15, 16, 17, 18, 19,20,21,22,23,24,25,26,27,28, 29, 30 & 31) 10. PZ 95-19 Public Hearing to Consider the Request of James Fisher for a Special Use Permit for a Personal Care Home on Lot 9, Block 12, Holiday North Addition (Located at 5721 Carolyn Drive) - Ordinance No. 2077 11. PZ 95-20 Public Hearing to Consider the Request of E-Systems to Rezone Tracts 4A3 and 4A6, Barlough Survey, Abstract 130, from R-3 Single Family Residential to C-1 Commercial (Located at 6300 Lewis Lane) - Ordinance No. 2078 *12. PS 95-33 Request of Circuit Tex Property Investors for Amended Plat of Lot 1 R, Block 5, Richland Oaks Addition (Located at 8701 Airport Freeway) -_.._..._-------._-,.,--_...._._-~-,,-_..-._---. Page 3 NUMBER ITEM ACTION TAKEN *13. GN 95-124 Designation of Investment Rules, Policies, Reports, and Investment Officers - Ordinance No. 2076 *14. GN 95-125 Request for Extension of Permit for Use of Green Valley Race Track *15. GN 95-126 Release of Drainage Easement - Resolution No. 95-52 *16. PU 95-54 Award Bid for Installation of a Fuel Tank Managment System at Fire Station #3 *17. PU 95-55 Reject Bids for Lease of Rock Trencher *18. PU 95-56 Award Annual Contract for Top Soil, Sand and Flex Base *19. PU 95-57 Authorization to Extend Contract for Uniform Cleaning Services *20. PU 95-58 Award Bid for Annual Contract to Supply Utility Bills and Envelopes *21. PU 95-59 Award Bid for Painting of Miscellaneous City Facilities Page 4 NUMBER ITEM ACTION TAKEN I *22. PU 95-60 I Award Bid for a 1995 Roller I I *23. PU 95-61 Award Bid for 1995 Tractor with Loader *24. PU 95-62 Award Bid for Contract for Rock Trenching on Calloway Branch 21" Parallel Sewer Project (Lola Drive to Hnlirl~v L~ne) *25. PU 95-63 Award Bid for Equipment Lease for the Calloway Branch 21" Parallel Sewer Project (Lola Drive to Holiday L~m~ ) *26. PU 95-64 Award Bid for Sewer Pipe for the Calloway Branch 21" Parallel Sewer Project (Lola Drive to Holiday Lane) *27. PU 95-65 Award Bid for Manhole Construction for the Calloway Branch 21" Parallel Sewer Project (Lola Drive to Holiday I ~nFÙ *28. PW 95-60 Set Date for Public Hearing on Street and Drainage Improvements for Harmonson Road *29. PW 95-61 Set Date for Public Hearing on Street and Drainage Improvements for Hiahtnwpr Drive (A1) *30. PW 96-62 Award of Bid for Interchange Water and Sanitary Sewer Adjustments, Ph~~p 2 Page 5 NUMBER" ITEM ACTION TAKEN *31. PAY 95-16 Approve Final Pay Estimate NO.4 in the Amount of $14,994.90 to Larry H. Jackson Construction Co., Inc. For Watauga Road East, Water and Sewer Adjustments 32. Citizens Presentation 33. Adjournment pOSTED /:i ,-- 0- ;2/- 7/] Date 1/: t/:;-- Time City Secretary ~ B~_~d/Md) ¿~ . II .j ~/ INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 95-112 "--- ~ Date: T Subject: September 25, 1995 WALKERS BRANCH CHANNEL IMPROVEMENTS, PHASE II; From Cardinal Lane to Amundson Road Staff has further investigated alternatives to a fully concrete lined channel between Cardinal Lane and Main Street. The 1 DO-year storm flood plain engulfs several homes on Marlette Court. Leaving the channel in a natural state as it exists today with no further improvements does not remove these homes from the 1 DO-year flood plain. A fully concrete lined channel as initially designed controls the 1 DO-year flood plain within the channel and removes the adjacent homes from the 1 DO-year flood plain. An alternative to the concrete lined channel is to install a channel with a concrete bottom and gabion side slopes. Gabions are wire baskets filled with rock. This channel would intentionally be sized smaller to only remove the houses from the 1 DO-year flood plain, but not control the flood within the channel. The last alternative would be to leave the existing channel as it exists today from the north side of the Shire's property south across Charlie Owens property to just up stream of Cardinal Lane. A parallel underground box culvert system could be installed along a route to the west of the existing channel to avoid the large mature trees. This system would carry enough of the runoff to take the Marlette Court homes out of the 1 DO-year flood plain, but not large enough to contain the 1 DO-year flow. These three alternatives and their associated costs are shown on the attached maps and summary table for your consideration. Respectfully submitted, ISSUED BYTHE CITY MANAGER NORTH RICHLAND HILLS, TEXAS · KNOWL TON-ENGLISH-FLOWERS, INC. CONSUL TlNC ENCINFERS! Fort Worth- Dallas September 20, 1995 Mr. Gregory W. Dickens, P.E., Director of Public Works City of North Richland Hills 7301 N. E. Loop 820 North Richland Hills, Texas 76180 Re: 3-354 CITY OF NORTH RICHLAND HILLS WALKERS BRANCH CHANNEL IMPROVEMENTS CHANNEL SECTION ALTERNATES As you instructed, we have prepared exhibits (attached) which show gab ion and underground box alternates versus full concrete channel liner for the section of Walkers Branch between Cardinal Lane and Main Street. Attached is a cost estimate summary table. 1. The concrete channel liner alternate includes full concrete channel liner from Cardinal Lane to Main Street designed to fully contain the ultimate lDO-year discharge within the channel banks. Estimated Cost .......................... $ 840,000 2. The second alternate includes a l2-foot wide concrete bottom channel with gab ion lined side slopes from Cardinal to the Marlette Court area; then full concrete channel liner from the end of the gab ion channel to Main Street. Estimated Cost . . .. $ 723,000 3. The third alternate includes an off-site underground 2-5'x8' box culvert from Cardinal Lane to the Marlette Court area; then full concrete channel liner from the end of the underground box to Main Street. The existing channel from Cardinal Lane to the Marlette Court area would remain in a natural state. Estimated Cost ". $ 683,000 Exhibits are enclosed which show the existing FEMA lDO-year flood plain limits versus revised flood plains (for the ultimate lDO-year discharge) for each alternative. All homes are protected from flooding for alternate 1, but the Donald Renfro home is very close to flooding for alternate 3, and the Carol Stephens home is very close to flooding for alternate 2. Please call if you have any questions or require additional information. w.~ RICHARD W. ALBIN, P.E. 1901 CENTRAL DR.. SUITE 550. BEDFORD, TEXAS 76021 .817/283-6211. METRO 817/267-3367. FAX 817/354-4389 Page 2, September 20, 1995 Walkers Branch Channel Improvement Alternates RW A/ra/Enclosures/chanalt2.354! cc: Mr. C.A. Sanford, City Manager Mr. Randy Shiflet, Assistant City Manager Mr. Larry Cunningham, Assistant City Manager Mr. Mike Curtis, P.E., Capital Projects Coordinator Mr. Mark Bradley, RO.W. Agent WALKERS BRANCH CARDINAL LANE TO MAIN STREET (1,287 Linear Feet) September 20, 1995 CHANNEL IMPROVEMENT ALTERNATIVES 1 . FULL CONCRETE CHANNEL LINER - Cardinal Lane to Main Street Bottom = 40', Side Slopes = 2: 1, Depth = 6', Top = 64' Channel Excavation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 79,360 Concrete Channel Liner ............................. 507,000 Covered Bridge Reconstruction ........................ 114.000 Sub-Total Construction Cost .................... $ 700,360 Plus Engineering and Contingencies. . . . . . . . . . . . . . . " 139.640 TOTAL ESTIMATED PROJECT COST. . . . . . . . . . . . . . . . . . . $ 840,000 2. GABION SIDE SLOPES - Cardinal Lane to Marlette Court (847 L.F.) Concrete Bottom = 12', Depth = 6', Gabions on Side Slopes FULL CONCRETE CHANNEL LINER - Marlette Court to Main Street (440 L.F.) Bottom = 12'. Side Slopes = 2: 1, Depth = 6', Top = 36' Channel Excavation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 40,169 Concrete Bottom with Gabion Slopes . . . . . . . . . . . . . . . . . . .. 309,296 Full Concrete Channel Liner. . . . . . . . . . . . . . . . . . . . . . . . . " 160,964 Covered Bridge Reconstruction ....................... 92.000 Sub-Total Construction Cost .................... $ 120,571 Plus Engineering and Contingencies. . . . . . . . . . . . . . . .. 118.419 TOTAL ESTIMATED PROJECT COST. . . . . . . . . . . . . . . . . . . $ 723,000 3. OFFSITE UNDERGROUND BOX - Cardinal Lane to Marlette Court Existing Natural Channel and Covered Bridge to Remain (Card. to Marlette) FULL CONCRETE CHANNEL LINER - Marlette Court to Main Street (440 L.F.) Channel Excavation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 25,194 Full Concrete Channel Liner. . . . . . . . . . . . . . . . . . . . . . . . . " 160,964 2 Barrel 5' x 8' Underground Box ...................... 382,816 Sub-Total Construction Cost .................... $ 568,974 Plus Engineering and Contingencies. . . . . . . . . . . . . . " 114.026 TOTAL ESTIMATED PROJECT COST. . . . . . . . . . . . . . . . . . . $ 683,000 Note: Cost Estimates Do Not Include R.O.W. or Easement Acquisition Costs ... ~ ... ~ '" o I , \ \ \ \ \ , " \ ;-" \ \ ,"" ..,.. \~ \ \'" 'I -:a-. \"" y- I I \ \ '---'----\--- ~ \\'~\ oLjú}} ---..I.... 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I ~ '" I 0 ~~·u (17.~J - \ I I~ I I /~ I I \ ~I ~ I I /$ ¿, I 10 0 I I z - 1 I W~ < I I a.u I I I ~ëË '" I oJ ;;:;", ~ aI:1 ¡ ;,-1 wÕ ~ I / ~ I / / S '" I I ~....~ ,\..~Cl) $ 0 a I I I "'''' I I I I I I I I " I I / / " I / / I " \ I " I " ~ " / I X ¿,: '7'.0 " ,.>' / " \ " I / / " / / I / " I -- / I \ \ \ \ \ \ \ \ @.::,.-f3.\ ':::. I \ '.: I \ I " ,J."''iìl~ C \ :t\~, Q" \ ' , \ " ' , \ \ \ \ \ \ ;t]' ~\ ',> ~\ oæ\ .. //' / / I @ .... ...../ ,/ (@ .... .... -' " " 'G I I I / rt-<ð / " , I / " / / .... \ I / / / I ©( I I " /" / / / I / I I /" I I I / / / / / / / / / I I I / / / I I I / / x INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR~114 ~ Date: T Subject: Monday, September 25, 1995 Planning & Zoning Redevelopment Plan The Planning and Zoning Commission is submitting a request for the Council to consider authorizing and funding the preparation of a redevelopment plan for the area along State Highway 26 (Grapevine Hwy). In particular, the area between the old Richland Plaza shopping center and North Hills Mall has deteriorated over the past few years and a study of the area could be appropriate to develop an overall redevelopment strategy. A redevelopment plan would identify private sector interests in redevelopment of the area, explore possible public sector actions and initiatives to facilitate redevelopment and suggest regulatory changes which provide incentives for reinvestment in the area. Over the past few years, the efforts have been made by the Economic Development Department staff to qualify the area under existing Texas Enterprise Zone regulations. However, very little factual data is available to substantiate such designation. This study could provide additional information to support a Texas Enterprise Zone designation. The Planning and Zoning Commission is interested in interviewing professional planning consultants to develop such a plan. Hurst, Euless and Colleyville have recently completed similar corridor development plans along Highway 26 and Highway 10. ~S::UIIZbi?: . Di~Planning and Inspections BUpb ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - SEPTEMBER 11,1995 -7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order September 11, 1995 at 7:30 p.m. ROLL CALL Present: Tommy Brown JoAnn Johnson Lyle E. Welch Mark Wood Ray Oujesky Byron Sibbet Linda Spurlock Sansoucie Mayor Mayor Pro Tem Councilman Councilman Councilman Councilman Councilwoman Staff: C.A. Sanford Randy Shiflet Larry Cunningham Patricia Hutson Greg Dickens City Manager Assistant City Manager Assistant City Manager Assistant City Secretary City Engineer Absent Mack Garvin Jeanette Rewis Rex McEntire Councilman City Secretary Attorney 2. INVOCA TION Councilman Wood gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES OF THE REGULAR MEETING AUGUST 28,1995 APPROVED September 11, 1995 Page 2 Councilman Sibbet moved, seconded by Councilman Welch, to approve the minutes of the August 28,1995 City Council Meeting. Motion carried 6-0. 5. PRESENTATIONS BY BOARDS & COMMISSIONS None. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. 7. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (8,14,15,16,17 & 18) APPROVED Councilman Sibbet moved, seconded by Mayor Pro Tem Johnson, to approve the Consent Agenda. Motion carried 6-0. *8. PS 95-31 - REQUEST OF 7784 COLLEGE CIRCLE PROPERTY L.P. FOR REPLA T OF BLOCK 7, COLLEGE HILL ADDITION (LOCATED AT 7784 COLLEGE CIRCLE) APPROVED 9. GN 95-118 - PUBLIC HEARING ON 1995/96 BUDGET Assistant City Manager Cunningham gave an overview of the budget. Mayor Brown opened the Public Hearing and called for anyone wishing to speak to come forward. Mrs. Myrtis Byrd, 7312 Hialeah Circle, appeared before the Council. Mrs. Byrd had several questions pertaining to the budget. September 11, 1995 Page 3 There being no one else wishing to speak Mayor Brown closed the Public Hearing. 10. GN 95-119 - APPROVAL OF 1995 CERTIFIED TAX ROLL RESOLUTION NO. 95-51 APPROVED Councilman Wood moved, seconded by Councilman Welch, to approve Resolution No. 95-51. Motion carried 6-0. 11. GN 95-120 - AUTHORIZING HOMESTEAD, OVER 65, AND DISABILITY EXEMPTIONS FROM AD VALOREM TAXES ORDINANCE NO. 2072 APPROVED Mayor Pro Tem Johnson moved, seconded by Councilman Sibbet, to approve Ordinance No. 2072. Motion carried 6-0. 12. GN 95-121 - ADOPTING THE TAX RATE FOR 1995 ORDINANCE NO. 2073 APPROVED Councilman Sibbet moved, seconded by Councilman Wood, to approve Ordinance No. 2073. Motion carried 6-0. 13. GN 95-122 - ADOPTING THE 1995-96 BUDGET ORDINANCE NO. 2074 APPROVED Councilman Oujesky moved, seconded by Councilwoman Johnson, to approve Ordinance No. 2074, which includes the Park and Recreation Facilities Development Corporation Budget. September 11, 1995 Page 4 Motion carried 6-0. *14. GN 95-123 - RATIFY AGREEMENT FOR ENGINEERING SERVICES WITH CARTER & BURGESS, INC. FOR RESPONSE TO THE EPA ADMINISTRATIVE ORDER/SANITARY SEWER OVERFLOWS APPROVED *15. PU 95-52 - AWARD BID FOR 1995 LOADER APPROVED *16. PU 95-53 - AWARD BID FOR ANNUAL CONTRACT TO SUPPLY JANITORIAL PAPER PRODUCTS APPROVED *17. PW 95-58 - RATIFY CONTRACT WITH JRJ PAVING, INC. FOR HEWITT STREET SUBGRADE STABILIZATION APPROVED *18. PW 95-59 - APPROVE BUDGET FOR NOREAST DRIVE STORM DRAIN EXTENSION APPROVED 19. CITIZENS PRESENTATION Mrs. Myrtis Byrd, 7312 Hialeah Circle, appeared before the Council. Mrs. Byrd expressed concerns about Hightower going through to Eden Road. Mrs. Byrd stated she would like to see Rumfield go through to Precinct Line Road. Mr. Sanford advised that the citizens had voted to widen Hightower and Council's policy has been to honor what the voters had approved. Mr. Mark Ponder, 5304 Tiffin, appeared before the Council. Mr. Ponder was concerned about Council approving ordinances that would prohibit the right to carry handguns in a city park. September 11 r 1995 Page 5 Mr. Sanford advised that Council could not pass an ordinance that would supersede state law. 20. ADJOURNMENT Mayor Brown adjourned the meeting. Tommy Brown - Mayor ATTEST: Patricia Hutson - Assistant City Secretary '- INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. ..IR 95-113 ~ Date: T Subject: Monday, September 25, 1995 Texas Economic Development Council's Citation to the City of North Richland Hills The Texas Economic Development Council (TED C) presented the City of North Richland Hills witfi a Community Economic Development Award Citation at its Annual Conference last week in Irving. One of only six Cities considered for an award in the 50~100,000 population category, North Richland Hills was nominated by TU Electric and Lone Star Gas. Attached is North Richland Hills' five-page nomination summary for your review. The TEDC's Awards Committee selected the City of Killeen as the 50-100,000 category award winner. However, each nominee was recognized for "outstanding community effort to create job growth and development by inspiring creativity, leadership, and partnerships through community improvement" . It is certainly an honor for the City to even be nominated and considered for this prestigious award. Congratulations to the Council, the North Richland Hills Business Community, members of the City's Industrial and Health Facilities Development Corporations, each City Department, and City staff for helping foster a vibrant local economy. ""' Cherry Richardson and Ernie Harris of TU Electric plan to attend the Council Meeting and formally present the Citation to the Council. -,»\uy SUbmiULJ It cluu Marty w~ Director of Economic Development MBW ""'-, ISSUED BY THE CITY MANAGER NORTH RICHlAND HillS, TEXAS TEXAS ECONOMIC DEVELOPMENT COUNCIL 1995 Community Economic Development Awards City of North Richland Hills The City of North Richland Hills is honored to be nominated for the Texas Economic Development Council's 1995 Community Economic Development Awards. In listing North Richland Hills as one of five "Cities to Watch", Texas Business magazine recently noted that this community of 50,650 people "has good economic development packages" and" is perfectly situated to benefit from both Alliance and Dallas/Fort Worth International airports" ("Location, Location, Location", June 1995). North Richland Hills' latest economic development "box score" proves this to be true: · From June 1, 1994 to May 31, 1995, the City contributed directly or indirectly toward the creation of 912 of a net 1,104 new jobs. · Over that same period, the City has helped generate $13.5 million in new commercial construction--and spurred almost $9 million (8.7) in renovation, expansion, or absorption of existing commercial space. · North Richland Hills' staff has sought to inform Tarrant Appraisal District officials of job growth, new projects, and employer expansions--and in May, City officials received news that TAD had slated the preliminary market value of North RichJand HilJs' properties for a 10.2 increase over 1994 figures. In a related Fort Worth Star-Telegram article, TAD representatives were l10ted as saying that" North RichJand Hills' increase is related Jargely to commercial growth". This is the second consecutive year that the City has realized a gain in its taxable values--which will help it hold the tax rate at 57 cents. · Likewise, the City is on pace in 1994-95 to exceed the previous fiscal year's sales tax revenues by 16.44% (through May). Background North Richland Hills' City Council organized the Economic Development Department in 1987. Two years later, the Council passed a tax abatement policy--which the City has authorized on two occasions (1989, 1992). The policy has ceilings of $1.5 million for expansion or renovation and $3 million for new construction--and allows abatement up to 500% over the State allowed maximum of 10 years. While the citizens of North Richland Hills also authorized collection of the 4B 1/2 cent sales tax in August 1992--all revenues are, by law, reserved for park land acquisition and development. And while it has definitely helped fund community improvements (i.e. North Richland Hills has since almost tripled its portfolio of park land) the City's Park Facilities Development Corporation has also produced NRH20--a new family water park project. City of North Richland Hills Page 2 NRH20: Community Improvement, Tourism, and Entertainment Business Attraction A $7.85 million (exclusive of land costs) IS-acre project, NRH20 is the first municipal-owned water park in Texas. NRH20 created 250 temporary construction-related jobs, six full-time positions, and 225 seasonal jobs. Billed as "the Formula for Family Fun", NRH20 also complements other recreational attractions like next-door neighbors Mountasia Family FunCenter and Golf & Bat Driving Range--and has helped attract the soon-to-be built Power Play In-Line Hockey facility and Malibu Grand Prix racetrack. As the March/April 1995 issue of the Dallas-Fort Worth HomeBuyer's Guide pointed out, North Richland Hills" is evolving from a pass-through, bedroom community into a destination of its own right". And NRH20--North Richland Hills' new Family Water Park--has certainly helped the City move even further toward that end. The City's Economic Development Department staff has sought to help promote NRH20, Mountasia Family FunCenter, and the Iron Horse Golf Course--as well as develop the City's potential for tourism and visitor attraction. The Department affiliated with the Dallas-Fort Worth Area Tourism Council in September 1994 so North Richland Hills would be included in DFW A TC's Official Visitors Guide. As well, staff submitted information on the City's attractions to the Texas Department of Transportation in the Fall of 1994 so North Richland Hills is also now listed for the first time in the four-color Texas State Travel Guide. Finally, the Department unveiled the second NRH Lodging, Dining, and Attraction Guide in December 1994. Other Business Attraction In October 1994, North Richland Hills teamed up with the Northeast Tarrant Chamber and the neighboring Cities of Haltom City and Richland Hills to host the area's first commercial Allies Day. The four entities hosted 60 commercial brokers, developers, and utility representatives, providing them with a tour of retail and industrial properties. Throughout the past year, the City of North Richland Hills has held "one-stop shopping" sessions for prospective new businesses, providing them with detailed information on the City's zoning, development, and inspection processes. City staff held a one-stop shop for Summers Press, Inc., a publisher of business law documents which chose to consolidate its warehouse and office operations from two neighboring communities to North Richland Hills. A contractor is building an 18,000 sq. ft. facility for Summers Press in the City's Iron Horse Corporate District, on land near the Iron Horse Golf Course. Such a one-stop shop opportunity was also provided to Italian Oven, which placed the first of some 82-planned Texas restaurants in NRH. In addition, North Richland Hills also attracted City of North Richland Hills Page 3 the first Garden Ridge Pottery store in the Dallas-Fort Worth region, the first Old Navy Clothing outlet in Tarrant County, the first China Coast and Golden Corral restaurants and Floors-A-Plenty and Sportstown stores in Northeast Tarrant County. Numerous City departments worked with representatives of Venture Stores, out of O'Fallon, Missouri, to help the retailer acquire a strip shopping center and apartment complex next to the 820/121 interchange project. Venture officials executed the purchase of both parcels in November 1994, have completed demolition of all Structures, and are proceeding with plans to break ground on a 108,000 sq. ft. store this Fall. The creation of a Health Facilities Development Corporation in November 1994 will help ensure construction of the Meadow Lakes Retirement Community, a $5.4 million, 120-unit limited-care facility which held its ground-breaking ceremony in May 1995. Project owners Oklahoma Christian University of Arts & Sciences will fund construction through tax-free revenue bonds--and with guarantees by Boatmans Bank of Oklahoma. And as the Fort Worth Star-Telegram reported, the new corporation will also" offer tax-free bond financing for. . . existing facilities planning to expand" ("NRH woos health facilities", November 20, 1994). Since three of the City's 10 largest employers are involved in health- related businesses (Tecnol Medical Products, Inc., PFL Insurance Center, and North Hills Hospital), North Richland Hills may have an opportunity to assist them with new additions in the future. In response to an initial request at the 1993 Business Appreciation Luncheon, North Richland Hills' Economic Development staff began approaching hotel developers and major franchises. After visiting with several hotel representatives, Department staff became convinced of the need for a market analysis to help move prospects closer to development. Thus, the Department recommended in July 1994 that the City Council authorize a feasibility study by a team of lodging industry consultants. Roffino & Jarvis of Irving, Texas, completed the Preliminary Analysis of the North Richland Hills Lodging Market in September, and staff began reproducing and distributing copies of the report to brokers and developers. As a result of these efforts, one developer has a contract pending to purchase land for a 60-100 unit limited-service hotel. A second company--representing another national hotel franchise--is seeking a site for a 63-unit facility. Business Retention & Expansion In October 1994, the Economic Development Department became aware that Matrix Telecom--a company with 105 employees--needed to almost double its headquarters office space. Started in 1991 with only three employees, Matrix Telecom is a privately-held firm which provides long-distance telephone services. The finn saw its annual revenues top $62 million in 1994, primarily on the strength of its small business and residential sales. City of North Richland Hills Page 4 When the City first approached Matrix Telecom, company officials admitted they were unaware of any space within North Richland Hills and had begun looking elsewhere. The Economic Development Department linked them to the 24,000 sq. ft. Northstar Plaza I building, an attractive, two-story facility on Airport Freeway which became vacant earlier in the year when AmeriCredit Financial Services, Inc. purchased another building and consolidated its operations in Fort Worth. At conclusion of lease negotiations--and after the City had worked out a plan for back-up fiber optics with Southwestern Bell and a private provider--Matrix Telecom was ready to announce plans to occupy the Northstar Plaza I building on March 28, 1995. Thus, the City helped facilitate the retention of 105 and addition of at least 20 office professional jobs. The City has also sought to assist its North Hills Mall in the past year--particularly since it is located within a highly-competitive retail market, next to a major highway interchange reconstruction project, and home or adjacent to four of the City's ten top taxpayers. First, the North Richland Hills City Council acted on an Economic Development Department recommendation to rename Edison Drive, a street which directly leads to the Mall's main entrance, to "Road to the Mall". Such a change has helped Mall marketing officials re-direct traffic to the Mall and away from the Loop 820/SH 121 highway interchange project. Likewise, City staff has met with JMB Retail Company officials to encourage and help plan for a new S. Grapevine Highway ingress/egress, a 50 f1., neon-lit pylon sign facing the 120,000 car per day Loop 820 interchange, and new canopy Mall entrances. JMB plans to begin construction of all these new amenities this Fall. And the first phase of Rodger Line Drive--a new street which replaces the Mall's northern entrance (and increases the chances for State approval of a traffic signal at its intersection with SH 26)--was completed with the City's help in negotiations between newly-opened Golden Corral Restaurants and neighboring property owners. Phase II construction of Rodger Line Drive will begin later this Summer, helping bridge the creek between the Mall and major employer North Hills Hospital. City staff has already begun to work with Hospital administrators to move their "Heart Walkers" program from another neighboring Mall to North Hills upon the Drive's completion. In February 1995, the North Richland Hills City Council adopted the freeport exemption for qualifying in-transit goods--received positive feedback from several existing employers. Manufacturers and value-added distributors may apply to the Tarrant Appraisal District for the City exemption effective January 1, 1996. The exemption has already come up in discussions with representatives of an existing business which is planning to expand in the next two years. City of North Richland Hills Page 5 Community Improvement Since North Richland Hills did not have a public swimming pool prior to NRH20, the new Family Water Park can certainly be considered a community improvement. But North Richland Hills has also been pursuing other park and recreation projects to the benefit of its citizens. Contractors continue to build a $2 million, 3D-acre soccer/community park project, providing citizens with seven new Soccer fields and a fishing pond. The City sought--and was selected for--$4.6 million in State and federal grants in the past year to Construct five new trail projects. When completed over the coming years, these hikelbike trails will provide miles of recreational pleasure--and help change the face of the City itself. Likewise, North Richland Hills' Parks & Recreation Department negotiated a partnership with the BirdviJ/e Independent School District to fund and construct numerous joint park projects. The flrst--a 38-acre, $2.5 million City/School project (which may still add another $500,000 in State grant monies) is funding construction of a new baseball field and several practice fields for Richland High School. In turn, the existing baseball field will be converted into a 19-court Tennis Center adjacent to N.E. Loop 820. And federal grant monies for one of the above- mentioned trails will help link citizens to this recreational complex. The North Richland Hills community will also reap improvement as a result of $4.2 million in additional federal road project grants approved in November 1994--all of which will go towards rebuilding Rufe Snow Drive and the bridge over Loop 820. Economic Development Department staff submitted the City's applications and worked with the North Central Texas Council of Governments and Texas Department of Transportation to ensure funding. Moreover, North Richland Hills' citizens--by a 2-1 margin--approved $20 million in general obligation bonds for street improvements in September 1994. Economic Development staff helped produce an infoffilational video and addressed community organizations prior to the Capital Improvement Program election. Conclusion With all that the City of North Richland Hills has accomplished in recent years, it's easy to see why one local newspaper editorial would refer to the community as "user-friendly": "It's not by accident that the reputation has attached itself to the City, the third-largest in Tarrant County and arguably the most aggressive in economic development and the implementation of projects that not only provide what are commonly recognized as "quality of life" amenities but that also pay a handsome dividend to the City itself." (Fort Worth Star-Telegram, May 8, 1994). CITY OF NORTH RICHLAND HILLS Department: Planning and Inspections ~ Council Meeting Date: 9/25/95 SUbject: Public Hearing to consider the request of James Fisher Agenda Number: PZ 95-19 for a Special Use Permit for a Personal Care Home on Lot 9, Block 12, Holiday North Addition. (Located at 5721 Carolyn Drive) Ordinance No. 2077 Ms. Maria Quillen is the owner of a house located at 5721 Carolyn Drive. Mr. James Fisher has applied for a Special Use Permit to operate a Personal Care Home in this residence. The property is presently zoned R-2 Single Family Residential, and a Personal Care Home is allowed by Special Use Permit in this district. The following are the issues regarding this request: 1. Voting Requirements: Staff has received one letter in opposition to the request from the owner of the vacant property to the west of 5721 Carolyn Drive. Since this property owner owns more than 20-percent of the land area within the notification area, State law requires a super majority vote for this request to be approved. For this request to be approved. it must receive the affirmative vote of at least six members of the City Council. 2. Maximum Number of Residents: The house has approximately 1,629 square feet of living area. The maximum number of residents allowed in this facility is six, according to the Ordinance. '- 3. Parking: This property is zoned R-2 Single Family Residential. This district requires that four off-street parking spaces be provided per dwelling unit, with at least two spaces being covered. The number of cars parked regularly at this property may not exceed five (1 per bedroom). The garage is not enclosed. 4. Signs: No signs advertising the business are allowed on the pfoperty. 5. Distance from Similar Facilities: This proposed Personal Cafe Home is not located within a one-half milé radius of another Personal Care Home. 6. . Licensing: Mr. Fisher must obtain a license for this facility as required by the Personal Care Facility Licensing Act prior to the first annual re-inspection of the property. Verification of licensing must be provided to the city prior to the re-inspection. Source of Funds: Bonds (GO/Rev.) Operating Budget Other - Finance Review Acct. Number Sufficient Funds Available ep rtment Head Signature CITY COUNCIL ACTION ITEM . FInance O"ecIO' 7. Certificate of Occupancy: Mr. Fisher must apply for a Certificate of Occupancy upon approval ',- of this Special Use Permit by the City Council. The Planning and Zoning Commission conducted a Public Hearing and considered this request at its September 14, 1995 meeting and recommended approval. RECOMMENDATION: It is recommended that the City Council conduct the required Public Hearing and consider the recommendation of the Planning and Zoning Commission. '- ORDINANCE NO. 2077 AN ORDINANCE BY THE CITY OF NORTH RICH LAND HILLS, TEXAS, AMENDING ZONING ORDINANCE NUMBER 1874, THE COMPREHENSIVE ZONING ORDINANCE, TO AUTHORIZE SPECIAL USE PERMIT NUMBER TWENTY-SEVEN FOR A PERSONAL CARE HOME; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after appropriate notice and public hearing, the following recommendation is submitted to the City Council of the City of North Richland Hills, Texas, by the Planning and Zoning Commission; and WHEREAS, the Planning and Zoning Commission of the City of North Richland Hills, Texas, has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874 by authorizing Special Use Permit Number Twenty-Sev~m, by changing said Zoning Ordinance as set forth herein; now therefore BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, Special Use Permit Number Twenty-Seven be hereby authorized for a Personal Care Home as set forth in Case Number PZ 95-19 on the property described as follows: Being Lot 9, Block 12, Holiday North Addition, an Addition to the City of North Richland Hills, Texas, according to the plat recorded in Volume 388-73, Page 18, Plat Records, Tarrant County, Texas. This property is located at 5721 Carolyn Drive. 2. THAT, the development regulations contained in the R-2 Single Family zoning district of Ordinance 1874 shall govern development on said property, except where amended by this Ordinance. The regulations contained herein shall prevail over any inconsistencies with the regulations contained in Ordinance 1874. 3. THAT, the Personal Care Home listed in Section 1 above shall comply with the Special Land Use .~egulations contained in Article 3, Section 320, (16) of the Zoning Ordinance Number 1874, except where amended by this Ordinance as follows: a. Location: The location of the building on the lot and the building footprint shall be in accordance with the Site Plan attached as Exhibit "A". b. Bui/ding fIoorp/an: The floorplan of the building and the sleeping areas shall be in accordance with the Building Layout attached as Exhibit "B". c. Maximum number of residents: The maximum number of qualified residents in this Personal Care Home shall not exceed a total of six (6) residents. 4. THAT, all the regulations contained in the Zoning Ordinance No. 1874, as amended, which are not in conflict with the terms of this Special Use Permit, shall remain in full force and effect regarding this property. 5. . SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 6. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 14TH DAY OF SEPTEMBER 1995. ~ ~Ø4L Secretary, Planning and Zoning Commission Chairman, Planning and Zoning Commission Ordinance No. 2077 Page 2 PASSED AND APPROVED BY THE CITY COUNCIL THIS 25TH DAY OF SEPTEMBER 1995. Mayor City of North Richland Hills, Texas ATTEST: City Secretary City of North Richland Hills, Texas APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ordinance No. 2077 Page 3 ~ -..---.-- 7.s-/ ~/' :~ ~/' ¿ N I I I I I r I I I : I I I I . '-- -- \.---1 I r I I QIU.","v""y I I I I I $72/ Óltcf"'" ,o«¡VI!! ..s"CA-¿~: / H = /0',(J" Exhibit A , >: - ~ ~ >~ I., ~ " ~ ~ , \ - I I I I I I I I I I I I / LM'".-.:. 57.1/ CJ~·7" roC ere- ~J'P' ~.; r·.,.' ~ /3'¿" ,I, .:1'.. ~J( .....-t· //','" . ~ ~ ,8¿P;(#¿"'" ,;t.. ,J1Æ'DJ'{'1I AI ~ " ·~PøÞf ,95v-- ct.· d .;... , :"'-r,'" '. .¡ ~'/ etV<_ <- (;-- --- ,.¡~ 1-' Þ" P"' '" ,.""iJr pI --- ="r u - ~ - fJf.~ ~ af. ~ ","ITN ~/r< ..- ;:/-1'.." 3t1'¿" ... . .z..~" oJ ~ ¡<'¿.Pr(."....,. - , .~~~ 71'r"..,¡, rHlfTtA.6L.4" ~6 ^ f 5'. ~ J. ".¿. I r~'~ v- <-t.. ¡1,¡H"rt /fÝt~ ----.> i< ¡ 'I ¡l4'P~ø-'" .hKJT15"~ DE" RII-iY \ . ~ . . ~ '" \ ~ ~ 1 ~ Exhibit B p,.,rr" /;'Ø - MINUTES FOR THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS September 14, 1995 - 7:30 p.m. CALL TO ORDER The meeting was called to order by Chairman David Barfield at 7:30 p.m. ROLL CALL PRESENT Chairman Members David Barfield Jill Spicer Richard Davis Ron Lueck Paul Miller Barry LeBaron Clayton Husband Randy Shiflet James Brock Don Bowen Victor Baxter Planning Director Planner Asst. City Manager ABSENT CONSIDERATION OF MINUTES OF AUGUST 24,1995 Mr. Davis made the motion to approve the minutes as presented. The motion was seconded by Mr. Miller. The motion carried 4-0. ZONING CASES 1. PZ 95-18 Public Hearing to consider an amendment to the Zoning Ordina Automobile Storage and Display. o. 1874 regarding Mr. LeBaron stated the city gets requests for gravel par lots and driveways. He stated the language in the ordinance is not very specific and ably should be regarding whether the surface should be concrete or asphalt. He stat e original intent was to require this only for auto repair uses, but the requirement could expanded to all uses. Chairman Barfield stated that some requirement should apply to all u of design criteria should be considered and that the In the city. Chairman Barfield opened forward at this time. Public Hearing and called for those wishing to speak to come ishing to speak, Chairman Barfield closed the Public Hearing. e the motion to table PZ 95-18 so city staff could make changes to the ordinance as the Commissioners. The motion was seconded by Ms. Spicer. The motion carried 4-0. rman Barfield stated that Mr. Lueck is now present at the meeting and will be voting on the 2. PZ 95-19 Public Hearing to consider the request of James Fisher for a Special Use Permit for a Personal Care Home on Lot 9, Block 12, Holiday North Addition. (Located at 5721 Carolyn Drive) Mr. LeBaron stated the owner has applied for a Special Use Permit for a Personal Care Home in accordance with the requirements of the zoning ordinance. Chairman Barfield opened the Public Hearing and called for those wishing to speak to come forward at this time. PZ Minutes - Page 2 September 14,1995 3. PZ 95-20 Mr. James Fisher, 1315 Lovell Lane, Arlington, came forward to speak. He stated they are seeking a permit from the city to operate the facility. Chairman Barfield asked if Mr. Fisher was presently caring for individuals in the residence. Mr. Fisher stated yes, they are caring for individuals in compliance with the existing ordinance. Chairman Barfield stated the ordinance allows no more than six residents in the home. There being no one wishing to speak, Chairman Barfield closed the Public Hearing. Mr. LeBaron stated there is a letter in the packet from Daymer Corporation objecting to the request. He stated Daymer Corporation owns the undeveloped tract to the west. Mr. Lueck asked if the city has had any problem with the other homes operating in the city. Mr. LeBaron stated no. He stated they conduct an annual inspection to verify compliance with the terms of the special use permit. Mr. Lueck stated he lives near one of the homes and has not noticed any unusual activities and is not aware of any complaints. Mr. Miller made the motion to approve PZ 95-19. The motion was seconded by Mr. Lueck. The motion carried 5-0. Survey, Abstract 130, from R-3 Single Family Residential to C-1 Commercial. Lewis Lane) Mr. Husband stated E-Systems has applied for a zoning change on a residential pro Newman Drive. He stated they own quite a bit of property surrounding this pro they have not specified a particular use for the property other than to provide along Davis Boulevard. on He stated itional depth Chairman Barfield opened the Public Hearing and called for those wis forward at this time. Mr. Jackey Fluitt, with Washington & Associates, 500 Grapevi ighway, Hurst, came forward to speak. He stated E-Systems trust fund is purchasing the pr í1y for investment purposes. He stated they are purchasing the property to enhance any: re retail development at the corner of Davis Boulevard and Watauga Road. Mr. James Alread, 8109 Newman Drive, cam future property value. rward to speak. He stated his concern for his .µr. Alread stated he is conc property and the commer . d about what types of buffers would be located between his property. are buffers such as masonry walls, landscaping, and setbacks required when abuts residential property. o one wishing to speak, Chairman Barfield closed the Public Hearing. Mr. is made the motion to approve PZ 95-20. The motion was seconded by Ms. Spicer. The m on carried 5-0. Zoning Case Review Fact Sheet Case No. PZ 95-19 Hearing Dates: PZ 9/14/95 CC 9/25/95 REQUEST: Special Use Permit for Personal Care Home APPLICANT: James Fisher, Arlington TX PROPERTY OWNER: Maria Quillen, NRH TX SIZE AND LOCATION: Approximately 9,375 square foot lot located at 5721 Carolyn Drive. SITE CHARACTERISTICS: Existing single family residence PROPOSED USE: Personal Care Home ALLOWED USE: Personal Care Home allowed by Special Use Permit only ADJACENT ZONING/LAND USES North existing single family residence (Holiday North subdivision) South existing stngle family residence (Holiday North subdivision) East existing single family residence (Holiday North subdivision) West existing single family residence (Holiday North subdivision) DRAINAGE According to Flood Insurance Rate Maps, this property does not lie within the 100-year or 500- year flood plain. THOROUGHFARE PLAN Primary access to this property is from Carolyn Drive, classified as an R2U Residential street. LAND USE MASTER PLAN The Comprehensive Land Use Master Plan calls low density single family development in this area. Since a Personal Care Home is intended to be a residential activity, this request is consistent with the plan. ZONING HISTORY This property was initially zoned 1F-9 Single Family in 1967. In 1984, when the designations were revised, the zoning changed to R-2 Single Family Residential. -.,:,-:' \ ~~' ...;....¿ "' - -1 ''''Ö' ? <T- '-', 1='1- v ^ ',,- 0QC ,<:5> \~ \ PZ 95-19 .., -\ ~m6fí,\ øO\~lr~rfl 4 N RICHLAr"JO I 7 8! 9 1A "" 81f1 ~" NO þ>.. '( "" "-.. / 5A ,'~ /, 58 110 - I ,,'~ 3 ~/ ---- ~4 ~ 2 3 5 6 1 ~: 32 2 -, ., 5 ~ 6 n 3 7 H ::D n 8 r, rr c~ y ¿ 10 "TERRY OR ~J':;J 11 33 I i 34 \ 3 L Please print all responses APPLICATION FOR A SPECIAL USE PERMIT CITY OF NORTH RICHLAND HILLS 7301 N.E. LOOP 820 NORTH RICHLAND HILLS, TEXAS 76180 81-5508 PART 1. APPLICANT INFORMATION NAME OF APPUCANT I AGENT: ~.('..r F"' ~/e/<- STREET ADDRESS OF APPLICANT: /f/.r 4,¿Ve-// ..L2A- . CITY I STATE I ZIP OF APPUCANT: /Å'~ ) )(-- d /;;-- PART 2. PROPERTY OWNER INFORMATION NAME OF PROPERTY ONNER: LJ~. /x. TELEPHONE NUMBER OF PROPERTY OWNER: ß7- f/~F- 17/'/6' ~/¿,// J;¿. .:? ~ r 7'~ z?/A.. /2. . . /~h4 LEGAL DESCRIPTION OF PROPERTY WHERE SPECIAL USE PERMIT IS BEING REOUESTED: STREET ADDRESS AT LOCATION WHERE SPECIAL USE PERMIT IS BEING REOUESTED: S-7.2-/ 4/(¿¡~/? LJk/Y.¿" ~ ~J~.n~ 4/4 ,,:?X:' 7~/~ PART 3. DESCRIPTION OF REQUEST CURRENT ZONING CLASSIFICATION: 2- ADDITIONAL COMMENTS: ATTACH SITE PLAN PER SPECIFICATIONS ON REVERSE SIDE OF THIS FORM: ciJ YES c::J NO -c::..- ATTACH AFFIDAVIT F? PROPERTY OWNER IF APPLICANT IS NOT OWNER: CEJ YES c:J NO I hereby certify that the foregoing information is correct to the best of my knowledge. DATE: ~Ji"r ;¿.r; ~?? J . Your Name (printed) ~""'~J r=;- ~k.-<. PART 4. OFFICE USE ONLY P & Z PUBUC HEARING DATE: 1+ ~fÐ.. ~ CITY COUNCIL HEARING DA TE: Z5 SE.f"7eM~~ ~ SPECIAL USE PERMIT APROVED: CJ YES D NO ORD. NO. Condiûon. of Approvat SPECIAL USE PERMIT TAXES PAl ? DYES DNO CASE NUMBER: f'Z ~5' l'í LIENS PAID? Œð YES FEE $300.00 DNO ASSESSMENTS PAID? ø YES DNO TNI opplicaüon ",~I nol b4 och.dJl.d fer public h....ing unjl1t\e OPPÜCIÜon I.. i. r.Cetv~. Plgo 1 of 2 C/J-414 (4-93) August 31, 1995 Mr. J. Clayton Husband, AICP Planning & Inspection Services North Richland Hills 7301 N.E Loop 820 North Richland Hills, Tx. 76180 Dear Mr. Husband: This letter will hereby authorize James F. Fisher, Arlington, Texas, to apply for a Special Use Permit to the city of North Richland Hills, Texas, for a Personal Care Home. The residence for the Permit issue is my residence at 5721 Carolyn Drive, North Richland Hills, Texas, 76180, and described as Lot 9, Blk. 12, Holiday North Sec. 3, of which I am owner with Danny Quillen. Sincerely yours, .)/(tu·¡~ II (j)~ Maria N. Quillen Ø9/ø7/95 14:06 '6'214 475 5132 JAGUARE [NTL I4J øø 1 ---Þ ......_.. DAYMER CORPORATION .701 I.AI«POINTE ",IJCNuE ROWLETT. 11'XM 75M/.! r-...~ '-1~-.47!HI132 TF.L."PHOr.1t .I.1....'.·IS.7 September 7, 1995 Clayton Husband Planning & Zonfng Department City of North Rjchland Hills re: . Case Number PZ 95-19 Dear Mr. Husband: As owner af oroperty adjacent to 5721 Carolyn Drive, we want to register our opinio~ of the request for Spec1al Use Permit under consideration in the referenced case. We are opposed tu the Spec i a 1 Use Permit fer a Persona 1 Care Harne because the existing neighborhood is a stable single family residential area that enhances the community. Ih~ re~idential environment needs to be encouraged and protected so that the ne i ghburhuods adj d<.:eTl t tu L"~ school rema1n stable residential homes. Sincerely, OAYMER CORPORATION ;<~. J~ ~ Kay Taylor KT/sp Oepartment: "- Subject: CITY OF NORTH RICHLAND HILLS Planning and Inspections ~ Council Meeting Date: 9/25/95 Public Hearing to consider the request of E-Systems to Agenda Number: rezone Tracts 4A3 and 4A6, Barlough Survey, Abstract 130, from R-3 Single Family Residential to C-1 Commercial. (Located at 6300 Lewis Lane) PZ 95-20 Ordinance No. 2078 Mr. Mark Carr is the owner of two parcels of land located at the northeast corner of Newman Drive and Lewis Lane. E-Systems Inc., the purchaser of the property, has applied for a zoning district change on the property. The property currently carries an R-3 Single Family Residential zoning designation. The applicant is requesting a change to C-1 Commercial to accommodate future commercial development. Most of the property to the north and west is owned by E-Systems and is zoned C-1 Commercial. There are many single family residences located to the east and southeast of this property. There is a large tract of vacant multi-family zoned property located to the south. The property in question is located approximately 400-feet south of the extension of Watauga Road east of Davis Boulevard. The property is approximately 0.625 acres (27,225 square feet) in size. There is an existing house with considerable fire damage on the property. There is also an accessory building and other small items. If E-Systems purchases the property, the adjacent street right-of-way for Lewis Lane will most .~. likely be vacated. The northern portion of the street was vacated in October 1993. The street is barricaded at this location, but the pavement still exists. The Planning and Zoning Commission conducted a Public Hearing and considered this request at its September 14, 1995 meeting and recommended approval. RECOMMENDATION: It is recommended that the City Council conduct.the required Public Hearing and consider the recommendation of the Planning and Zoning Commission. Finance Review Source of Funds: Bonds (GO/Rev.) '--.-. Operating Budget Other ~ \6. IBo¿~ ~ D rtment Head Signature CITY COUNCIL ACTION ITEM - Acct. Number Sufficient Funds Available . FInance Ollecto, ORDINANCE NO. 2078 AN ORDINANCE REZONING PROPERTY IN ACCORDANCE WITH ARTICLE 2, SECTION 200, OF ZONING ORDINANCE NUMBER 1874, PASSED, APPROVED AND ADOPTED BY THE CITY COUNCIL ON MARCH 22,1993; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, after appropriate notice and public hearing, the following recommendation is submitted to the City Council of the City of North Richland Hills, Texas, by the Planning and Zoning Commission; and WHEREAS, the Planning and Zoning Commission of the City of North Rich/and Hills, Texas, has forwarded a recommendation to the City Council for amendment of Ordinance No. 1874 and the Official Zoning Map by rezoning certain property; now therefore BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: 1. THAT, on Case Number PZ 95-20, the following property shall be rezoned from R-3 Single Family Residential to C-1 Commercial: BEING all that certain tract, parcel, or lot of land located in the J.H. Barlough Survey, Abstract No. 130, Tarrant County, Texas, and being the remainder of a 1.57 acre tract deeded to B.C. Brown and wife Louise Brown, as recorded in Volume 2427, Page 583, Deed Records, Tarrant County, Texas, and also being a part of that certain tract recorded in Volume 3648, Page 125, Deed Records, Tarrant County, Texas, and more particularly described by metes and bounds as follows: BEGINNING at an iron rod found for corner situated 44.97 feet north from the northwest corner of that certain tract recorded in Volume 2427, Page 583, said point also being the southwest corner of that tract recorded in Volume 3648, Page 125, Deed Records of Tarrant County, Texas, and being in the East line of Lewis Lane; THENCE North 89 degrees 36 minutes 02 seconds East, 123.85 feet to an iron rod for corner; THENCE South 00 degrees 05 minutes 53 seconds West, 45.42 feet to an iron rod for corner; THENCE North 89 degrees 48 minutes 35 seconds East, 7.69 feet to an iron rod for corner; THENCE South 00 degrees 03 minutes 20 seconds West, 164.55 feet to an iron pipe for corner in the north line of Newman Drive; THENCE South 89 degrees 49 minutes 50 seconds West, 131.30 feet along said Newman Drive to an iron pipe for corner in the east line of the aforesaid Lewis Lane; THENCE North 209.47 feet to the POINT OF BEGINNING, containing 0.625 acres of land, more or less. This property is located at the northeast corner of Newman Drive and Lewis Lane. 2. THAT, the Official Zoning Map be redrawn to incorporate this zoning district boundary amendment and the herein described ordinance number be affixed to the property described herein. 3. SEVERABILITY CLAUSE. That it is hereby declared to be the intention of the City Council that the section, paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared invalid or unconstitutional by the valid judgment or decree of any court of competent jurisdiction, such invalidity or unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs or sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such invalid or unconstitutional phrase, clause, sentence, paragraph or section. 4. EFFECTIVE DATE. This ordinance shall be in full force and effect from and after its passage. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 14TH DAY OF SEPTEMBER 1995 ~~~---~ - ~~~"'.__/ Chairman, Planning and Zoning Commission 'tv Ing Commission PASSED AND APPROVED BY THE CITY COUNCIL THIS 25TH DAY OF SEPTEMBER 1995. Mayor City of North Richland Hills, Texas Ordinance No. 2078 Page 2 ATTEST: City Secretary City of North Richland Hills, Texas APPROVED AS TO FORM AND LEGALITY: Attorney for the City Ordinance No. 2078 Page 3 PZ Minutes - Page 2 September 14, 1995 3. PZ 95-20 Mr. James Fisher, 1315 Lovell Lane, Arlington, came forward to speak. e stated they are seeking a permit from the city to operate the facility. Chairman Barfield asked if Mr. Fisher was presently caring for' Mr. Fisher stated yes, they are caring for individuals i pliance with the existing ordinance. Chairman Barfield stated the ordinance allows more than six residents in the home. There being no one wishing to speak, rman Barfield closed the Public Hearing. Mr. LeBaron stated there is a lett n the packet from Daymer Corporation objecting to the request. wns the undeveloped tract to the west. has had any problem with the other homes operating in the city. Mr. LeBaron sta no. He stated they conduct an annual inspection to verify compliance with the cial use permit. Mr. Lu stated he lives near one of the homes and has not noticed any unusual activities and is are of any complaints. r. Miller made the motion to approve PZ 95-19. The motion was seconded by Mr. Lueck. The Public Hearing to consider the request of E-Systems to rezone Tracts 4A3 and 4A6, Bariough Survey, Abstract no, from R-3 Single Family Residential to C-1 Commercial. (Located at 6300 Lewis Lane) Mr. Husband stated E-Systems has applied for a zoning change on a residential property on Newman Drive. He stated they own quite a bit of property surrounding this property. He stated they have not specified a particular use for the property other than to provide additional depth along Davis Boulevard. Chairman Barfield opened the Public Hearing and called for those wishing to speak to come forward at this time. Mr. Jackey Fluitt, with Washington & Associates, 500 Grapevine Highway, Hurst, came forward to speak. He stated E-Systems trust fund is purchasing the property for investment purposes. He stated they are purchasing the property to enhance any future retail development at the corner of Davis Boulevard and Watauga Road. Mr. James Alread, 8109 Newman Drive, came forward to speak. He stated his concern for his future property value. There was general discussion regarding the ownership of Tract 4A7. Mr. Alread stated he is concerned about what types of buffers would be located between his property and the commercial property. Mr. Davis stated there are buffers such as masonry walls, landscaping, and setbacks required when commercial property abuts residential property. There being no one wishing to speak, Chairman Barfield closed the Public Hearing. Mr. Davis made the motion to approve PZ 95-20. The motion was seconded by Ms. Spicer. The motion carried 5-0. Zoning Case Review Fact Sheet Case No. PZ 95-20 Hearing Dates: PZ 9/14/95 CC 9/25/95 REQUEST: R-3 Single Family Residential to C-1 Commercial APPLICANT: E-Systems Inc., Dallas TX PROPERTY OWNER: Mark Carr, Euless TX SIZE AND LOCATION: 0.625 acres located at the northeast corner of Newman Drive and Lewis Lane. SITE CHARACTERISTICS: Existing structure with considerable fire damage. PROPOSED USE: none proposed at this time ALLOWED USE: Office and retail uses ADJACENT ZONING/LAND USES North South East West C-1: vacant property R-7-MF: vacant property R-2: existing single family residence C-1: vacant property DRAINAGE According to Flood Insurance Rate Maps, this property does not lie within the 1 DO-year or 500- year flood plain. THOROUGHFARE PLAN Primary access to this property is from Newman Drive. However, with the extension of Watauga Road east of Davis Boulevard, and the fact that E-Systems owns most of the property in this area, this property will effectively be accessible from Watauga Road. LAND USE MASTER PLAN The Comprehensive Land Use Master Plan calls for commercial development in this area. This request is consistent with the plan. ZONING HISTORY This property was initially zoned AG Agriculture in 1967. The zoning designation was changed to R-3 Single Family Residential in 1984. :; I' I ~ ~ 1R TR.2A2F TR, i 3 10 2C10 TR.2A2F1 6 12 TR.2A28 LrR. 8 14 (' 4 5 7 16 '" a "? .¡;, 9 10 - - 9A - - - - - fDA- - 11 12 17R 13 14 15 22 16 - -- TR.5C1 2.42 Ac TR.5C 3.87 Ac n TR -\ B ~e" .",,~I( .YQ5,,( TR. 58 2.97 Ac .63 AC TR.5A 3 Ac TR.50 1.2 Ac fR.68 39 Ac aooe NEWMAN OR .::,.Ç) Qt &; .::,.J....., .-~ ".,. ,-,:j Ç) '</ TR.6A4A 2.081 l!ì 23 TR.60 4.45 AC PZ 95-20 TR.2C CARDINAL LN TR.4 (¡. qi.P n t- ìR ~ \- :.;. . Vd " : TR LtG- 3.Ylot-lc. ----- ?- I U ~ ~ ( 9G : aÓD¿ U;-06 :pp~ US - :lN/7 H:J¡' '(If ) ~ < /~'V~' ~_'\ "~~\< \ ~~ - . = '--::---{ ~ !"- '~~. ""- . ::' ~ rr') , \ I - d!: / -I ~I""'~--":' -~ I ~I :~ ~ T : ;~~~.'II!~:; ~ - - U,... , c.:: , . . 'Jv~:<1 íì ~(j '::/ '. :; I:; % ~ ~O-1~'" \~\_ ''Q" ?,'; ; (; '/~"o ; r ~ \~ :; ~ '¡ ;~\ ~ ~ \ ~ ~ - ::;';.) =~ :< I' :; ~ -. < N I ~ U - - ~, < =.~ I ~.., '" ::!;, '" ~ ~ I Þ" . = . ~ - % :!¡-~2,~ : ¡ ...J ¡ ! 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U ~ = , < " .- Ië ~ ~ ~ ~ I ~ ;: = - --.... N ..... '", ~ 4-_. . : ...; '--.. .... ._. . - . --- ~1 I ;:) ~ .. - )':"1 ~~ _ I'·.. <~ .. I"' L.! ..... . f--- 1··1 ~~ ~,.. g I ~', ~:: ~ð ~ -=- ~ --:;- ~ , '-- : - ~ /~ I: : - .. >-- /-h ~¡.I" ~" .. ~ ~.. ... Hlcr Ot. -. l ~ I" 'f"", "i!:J¡-I' _1_1_1 Ie .4.... .. 0+ .. .. +.. ,o~ at " = . , % o~ L : " L I j\"..o~'''1 : -j " I " ~ :¡:~ ; ,,~! ·1 ~ ~ ª - . Q ,- I " ~ " . '$ (i a&:: ..~~ ù' ,,~ ~ .. ~, N" ,'" u'" .... " .. .. - h ~ . .. " '"Cf O' " .. .. ~ ~ ~ . ::: " " :"''''j. ~ " .. - ~ ........ : = - ~ c.~ . ~ ,\.\. c.'io" = ~ :! ~ ~ f--- .. (j <= ~ - h \ ~ I - '--- ~ ;:) - ~ \~ I ?- I U I!/ (/vt~r" ¿¡.e. (~n· 1203 Cliffwood Road · Euless, Texas 76040 · 817-354-4401 8-30-95 City of North Richland Hills, I am permitting E-Systems to pursue the rezoning of my property at 6300 Lewis Lane in North Richland Hills. It is currently zoned Residential (R-3) and we wish to change that zoning to Commercial (C-1). If you have any questions you can call me at 354-4401. Thank you very much. M:j¿?~ Mark H. Carr -' ·1~!'~, 1 Hf1€.\...D ~ . 1R TR.2A2 TR. 2C1 2 SM 4 TR.2A2F TR. 2C10 3 10 TR.2A2F1 5 6 12 7 8 14 9 Property owned C) --9A---- C) .. lO 11 by E-Systems TR.2A28 4.R. TR.2C TR.4A3 TR.4A3A TR.4A38 A fR.68 39 AC ~ ~Q Qj &) ~Á.y <;) ~ ~ Q'< ~ TR.6D 4.45 Ac ~.,¡,..""'"~,~ ¿ ,J ... CITY OF NORTH RICHLAND HILLS Department: Adm inistration Abandonment of a Portion of Lewis Lqne - Ordinance No. 1942 Council Meeting Date: 1 0/25/9~ Agenda Number: GN 93-147 \- Subject: Lewis Lane from Newman north to Davis Boulevard was not dedicated by plat. The attached exhibit describes the property owned by E-Systems Pool Trust on both sides of Lewis Lane. With the construction of Watauga Road to the north, they are asking this portion of Lewis Lane be vacated. The attached ordinance will abandon or vacate the easement. Property owners on the east side of Lewis Lane at Newman will still have access to their property. Recommendation: It is recommended that City Council approve Ordinance No. 1942. ..-/ ~OMMErHS: Source of Funds: BondS (GO/Rev.) Operating Budget Other Finance Review Acct. Number Sufficient Funds Available ---'" ~~ Department Head Signature ity Manager CITY COUNCIL ACTION ITEM - Finance OItUCIOI I "'"'- ORDINANCE NO. 1942 WHEREAS, that portion of Lewis Lane from the south line of Tract 4A5, John Barlough Survey north to its intersection with Davis Boulevard, all in the City of North Richland Hills, Tarrant County, Texas, has been used as a public street for many years and has therefore been "dedicated-by-use" as a public street, alley or thoroughfare; and WHEREAS, that portion of Lewis Lane described above is no longer being used as a public street and there is no need for such street and the Council finds there will be no necessity for this portion of Lewis Lane to be used as a public street in the future. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. Any "dedication-by-use" of that portion of Lewis Lane from the south property line of Tract 4A5 of the John Barlough Survey, Abstract 130 be and is hereby vacated in favor of E-Systems Inc. Pool Trust, the owner of all real property on both sides of Lewis Lane adjacent to and abutting this portion of the said Lewis Lane. 2. The City Council finds that any right-of-user established by prescription in favor of the public has now been abandoned and that the ownership of the real estate in questiÒn should revert to the owner of the adjacent and abutting land free and clear of any prescriptive claims or other rights in the public and it is so ordered. 3. Exhibit "A" attached hereto and made a part hereof shows that portion of Lewis Lane affected by this ordinance. PASSED AND APPROVED by the City Council of the City of North Richland Hills, Texas this 25th day of October, 1993. APPROVED: ATTEST: Tommy Brown - Mayor Jeanette Rewis - City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire - Attorney for City p'BOll PIaytßJWS '?"õ· 00. ':> ~CD O.::r c -J ex. 'J ) ...et "- ) ,. T ~<t I- a: ~ CD CD U ... N .... 1-<3> CD et ... ~ ... CD N .::r 00' a: 0 rJ a:: ..... ~ (T') (T') a: :J I I- ~ a: <{ ~ In \ \ N (T') \ \ \ ~tD '. \ , \ , I \ z ~ 'Yf ¡ 1 ~ " ~ >-3 + -' .J ~ ,I' 11 <:1 -~ CI et -! -"1:1 ~ <{ p.,a;¡ z ~ $:2 H E: CI rr1 0 . "1:1 - $:2 CD a: 9 ~ '<:1 et In I' <t - .c et et -=< '<:1 U .!::!Ja;¡ '<:1 '<:1 ø=:.c .... U a: CD U et <t I- :;, '<:1 et '<:1 :.:> (T') I ;X; .- a: If) a: lD ¡.f; I tL ~ l- I- I ~'I~I I ::J rl N N a: ,.... .... U <t U In,.... CD a: ~(T') U ....<t U inN .~ a:. ~N In tD a: I' ~ let )e I I I I I 1 ~ I I N .... ~ .... ~I U CDet In (T') .... a: ~N I' en .... .... OC'I':< o :;, q, " .... t1 2 >- :J (!) '<:1 -.. In aU Inet a:N ~. .... <t CD (T') et ~ a: ~ et (T') et '<:1 a: ~ rr- -, :r. '<:1 0 a: I- Z <t ¿ 3: W Z <tU ~ <to --:(T') _~J. . u'l . , ., a:: 3- N">' Q,\ . -. A,O (11 \ '<:1 4 'õ \ "::) W <I '< .-" rr1 \..;""\ ~ . '<:1 ____._0_"_ ________ ..... U etet lD .'<:1 a:: en I- . c c c q, ">,ð \ -z. 0 (11 -z. 4 'õ "::) ~ .. U)~ (T') ...C\J UC C\J~ lD ~ a: ê I- .~ ""i ~I /J4¡1I ~4~Q '" --" U a et lC If) a: .'<:1 I- CD U lD et a: en ~rr1 i I T '<:1 Please print all responses ,APPLICATION FOR A ZONING DISTRICT CHANGE CITY Of' N04'ITH AIO<L4ND HIu.5 7J01 1tE. LOOP !1:20 NORTH RlCHl.,V<Q Hlu.5. TEXAS 7ð180 5t7·5ð1·5515 PART 1. APPLICANT INFORMATION N,,"MIE OF ""PPUC,J.NT I ,,"GIENT: E-Systems Trust Fund - 'Bill Stran'e STRIE:T ,JJJCRESS OF ,,"PPUCANT: P.o. Box 660248 CITYIST,>,TEIZIP OFAPPUCANT: Dallas, Texas 75266-0248 PART 2. PROPERTY OWNER INFORMATION NAMIEOF PROPiERTYOWNER: Mark Carr STRE:T ,JJJOAESS OF PROPERTY OWNER: 6300 Lewis Lane CITY I ST,,"TIE I ZIP OF PAOP:RTY OWNER: North Richland Hills, Texas 76180 TELEPHONE NUMBER Of' ""PPUCJ.NT: 214/248-2099 TH.E?HONIE NUMBER OF ?AOP:RTY OWNlEit LEG,,"L. DESCRIPTION OF ?ROPiERTY WHEAE ZONING OISTRlCT CH""NGE IS BEING AEOUESTIED: 817 354-4401 Tract 4A03 John Barlough Survey - Abst. 130 Sï.::=~ ~CRESS...l j LOC...I TION W""£i1E ZONING :'SiPIC7' CHÄNGé IS :iSNG REOUESiEC PART 3. GESCRIPTION OF REQUEST 6300 Lewis Lane, North Richland Hills, Texas 76180 CL.RRENT ZONING: R-3 PROPOSEO ZOMNG: C-l i-i""SON ;:OR CHANGE: PROPOSED USE OF PROPYrT.: Commercial To conform with existing zoning of adjacent E-Systems property. SU 1~!: Y OR MAP'>' rr ,,"C.'1EO,>,S REQUIRED BY THIS FORM' C2:O YES c::J NO f .)ereby cerrify Ihal Ihe above informalion is correcl to !he best of my knowledge. c::!J YES ,>, TT ACH AFFIO,>, \tIT FROM PROPiERTY OWNER IF ,>,pPIJCANT IS NOT OWNER' (:=J NO D~ rE: ..J / ~ q..r Your Name (printed) }.I.lc..JIAE:.L C. E8ERIIAP.,)~~:gslftßre PART 4. OFFICE USE ONL Y p 1 : ~_'El..jC ,~=~;:;INQ C...: r = CliY ==tJ'NC1L, ,.,:A'=lNG 0..\ TE 2.'=NING QISTR/C7 C.~~NCé APROVEO. DYES o NO ORD. NO S7/Po.:UTlONS ZONING DISTRICT CHANGE Page 1 01 2 ~((~ . 7..;X€Sp,AJO" o YIES ONO WENS p~{O' DYES DNO ASSESSMENTS PAlO' DYES ONO C':'Sê Nc"M8éA FEE S:100,OO This ~acn........ nor 0. s:tI«lJled 'or cue.: ~~. "4 ¡øø!caaon r.. IS rec.~. CD-044 (I·~) CITY OF NORTH RICHLAND HILLS Department: '--Subject: Planning and Inspections ~ Council Meeting Date: 9/25/95 Request of Circuit Tex Property Investors for Amended Agenda Number: PS 95-33 Plat of Lot 1 R, Block 5, Richland Oaks Addition. (Located at 8701 Airport Freeway) Circuit Tex Property Investors is the owner of the Circuit City store located at 8701 Airport Freeway, adjacent to the RichlandCentre shopping center. The owner's engineer has submitted an Amended Plat for review and consideration by the City Council. The Amended Plat will correct the following items: . A fire lane and access easement will be added to the plat. The easement is in the location of the existing fire lane on the property. State statutes allow an amending plat to be filed to add items such as these. The Planning and Zoning Com~ission considered this Amended Plat at its September 14,1995 meeting and recommended approval. RECOMMENDATION: It is recommended that the City Council approve the recommendation of the Planning and Zoning '--- Commission. Finance Review Source of Funds: Bonds (GO/Rev.) '_ Operating Budget Other _ ~ <ß ~ ~ ß:<A-" . epa ment Head Signature CITY COUNCIL ACTION ITEM - Acct. Number Sufficient Funds Available . Fln.nc. O".CIO' AUG 04 '95 12: 15PM MAnTlNELLI CO P.3 - NRH APPLICATION FOR A AN AMENDED PLAT Clry 01' NORTH Aictt..AHO"lI.S 7J01 N I! UXlI' aø NORTH R1C;.........O hIU.8. 'EX.... 7'\R ,ll"'1-liðn -..pM¡..- E~/1«j SliBDlVlSIOH rwÆ .~. At:œtdlllfJ 10 1II1II r.... LØCII~I Co*. an A"...,.", PIM may N ~ only tØf~"'~, en..:. ttw C(JfHopnIte flumlifr IWIjc;t a¡lp#ff and Ihel&pflVfH.tt ,....,...... o t. )it. o 3- o o o 10 ØtT«I1/I Mtà"'" 0ØCJfU ðf~ __ ðII ffIo pr~,.,. I9«1/1Uourwot*crwt""'_OfÙI«1on,twplØØtttgplll. (Establishrænt of firelane and access easerænt) to ftcrbtt. 1rIIWmIM1IIte/ ... IN -Ml/I. dIAb/Iry. or ,.,"-",.hm rn«J.or fII<f ~« WIW)W ~'* lor Nff"" mom.menl& 4. 10 fItowrtN lllulbltðl~d ---'''''''IIM """"~", ~ ðr ~11f'1I"'''"WI! ~ qlO b:oIllanor I:IwMII., 011 ,.. PfWO'1IIfJg pW 5. ~ð6nw1I..,y.u..(1)poI at~l1fø.rlt;o¡__ørf1flliAlon,.ftIouttIy~ Þyltw 1IIUtIt:.t IUtllOrlIY'''~/1II (Of 1PØfOWIQ,../a biivrJItIf IøI ~ .,......, ~ II1II /ØMI~ d"'" f«ØfIM /JIb, <It 19 ~an~" _ WId ~ v(1ø('" '--n.o........ r. o IIoIh /01 0I0neIII JoIn n tnd ~Q¡ fvt -rtIInf t1I1I,.. o nefftw IIlboMMed. o #Ie ~ ... nat IIIIIIffJJf III IWmM Mt»tdMI c.'IMnItItI or IWtdalGtlt. o file ~ ... fIOt MW . m.l9IIeJ ~ lIIt«JIoø tII(I #fÞI'I1PMY t1fItú of tnd ~ -fIt1 tI ,lie t*- O 1. /D ~.Iof "'IO~." ~~0I. buMw1«dII..~trWltj' bi,.,. ø,..~t o .!. to ~ _« --.1«",....-. dn...._IMIaoMIIItn.: o 1M ~ fl" Iho.1otf /dâ1 j¡ u,. ~ lOt MrIIIIIdjtg Ifw pili. o 1""'~~nofØ«rfJf1ø 'MId¥If~_"'Ot'~ o ". ~ dt»I tItII ftCrMM IfwIfCltllbet 01 bts. o 9. IOIlllM ~cM,..1O I#IIPf*I)Idng plltloaee,.lItot TftW _ h ttI. JUbdMsm ðf' ¡JIIIt 01'''' .uðdAMIIJtI --.dbvlllt (JI8œr/!Jg'* '.' o Itte ~. ØQ ROt ~ ."... zoøJng IftI Of_ ~ot ØIIt 1tIUIUåpIIIy. o IMdW/{411. lid fll'ftmpl IoMrlMld Dr,_ anyClO_" Of ~ o 111ft"" ØOWIWØ 11y rtJ.~"'"" A)UléIf 111l1li 8tM trill". trIJtIk:J¡MJ pftittnlng ~/øn Of otilflr .,INODlUM /PNflhtJ body 011,.. 1trIJI1d".,ty 1ru.,1JIOWd. .,..,.. publle IIMmØ. .., ,~ ~I.-t .,.., ~ .-rtDADt\'Ø$ OF ClJflRENT 1'FI(II'(/fr't0WHE/t Circuit Tex Property Investors Limited Partnership c/ò Imrobilien Verwaltung Gmbh., Augustenstr. l4A-5th Floor ~80333 Munchen, GeD11ëU1Y I HEREBY CERT~r THAT I AU. (I q'MrCEM'. TH' U"CAI" OWlY'" Of' TtH! I'1tCI'£RTr ÞnCl'llætlAeo~ NtDDO Hl!tœ8 r suewr T-." ~NOED,,;AT 1'0 Ttff "UIINlHC .tHDZCHNG CQftIUI~ l'anø.œRATIOH TEL£PtOE NO. OF UI'\.JCAA'I' "PUCJoNr . Bjarnason AnuçÁTIOI'I DATI! Circui t Tex Property Investors Lirni ted Partnershi PfIImED IW4E OF N'PUCAHT By: 't G.P.,IIic. NOTE: PLEASE COWLETE AM) SUBMIT THE REPLAT DOCUMENT SUBMITTAL CHeCKUST ON THE REVERSE sloe OF THIS FOAM. AMENDED PLAT CD·0.42 CU.." PZ Minutes - Page 3 September 14,1995 PLATS AND SUBDIVISIONS 4. PS 95-33 Request of Circuit Tex Property Investors for Amended Plat of Lot 1 R, Block 5, Richland Oaks Addition. (Located at 8701 Airport Freeway) Mr. LeBaron stated the owner has submitted an amended plat to add a fire lane and public access easement to the plat. He stated there are several cross-access agreements between the property owners, and one way to guarantee access is to show it on the plat. Mr. Lueck made the motion to approve PS 95-33. The motion was seconded by Ms. Spicer. The motion carried 5-0. STAFF REPORT CITIZEN COMMENTS ADJOURNMENT David Barfield, Chairman Planning and Zoning Commission Victor Baxter, Secretary Planning and Zoning Commission CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 9/25/95 Subject: Designation of Investment Rules, Policies, Reports, and Investment Officers, Ordinance No. 20 {ö Agenda Number: GN 95-124 The Texas State Legislature adopted the Public Funds Investment Act in August 1987. In accordance with that Act, City Council adopted the City of North Richland Hills' first investment policy in September 1987. Because of recent legislative changes to the Public Funds Investment Act, it has become necessary for the City to revise the investment policy currently in use and repeal Ordinance No. 1335, which designates investment officers and other investment information. The repealed Ordinance will be replaced with Ordinance No. 2076, which adopts the revised investment policy, revises investment objectives, and authorizes investment officers in compliance with applicable State laws. The major differences in the revised policy from the current policy are as follows: · A statement of investment strategy is included and must be reviewed annually. · The City's investment objectives and priorities are defined, and safety of principal is prioritized over return on investment. · Investment reports to the City Council are required quarter1y instead of annually. · Internal controls over investment activity are increased. · Significant investment procedure guidelines are detailed in the new policy. · Ethical standards for investment activity are more defined and restrictive and disclosure rules have been added to the new policy. · A wider range of investment types are allowed and are specified in the new policy. · Certain high risk investments, such as derivatives, are specifically listed as unauthorized investments. (This is a change in the written policy only. The conservative investment strategy pursued by the City has always avoided high risk investment activity.) Recommendation: It is recommended that the City Council approve Ordinance No. 2076 and repeal Ordinance No. 1335. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ [~- . . - , . {Ø'éPa~ C"Y COUNCIL ACTION "EM FI.....ce Oirec:tor Page 1 of ORDINANCE NO. 2076 AN ORDINANCE OF THE CITY OF NORTH RICH LAND HILLS, TEXAS PROVIDING FOR THE DESIGNATION OF INVESTMENT OFFICERS: PROVIDING FOR INVESTMENT RULES AND POLICIES: PROVIDING FOR MANAGEMENT REPORTS: REPEALING PREVIOUS ORDINANCES: AND PROVIDING A SEVERABILITY CLAUSE Whereas, the City of North Richland Hills acknowledges the high priority of providing the necessary guardianship of public funds in the municipal sector; and Whereas, the City Council expressly intends to set high fiscal standards, delegate treasury and investment duties to appropriate officials, and to review the actual performance at regular intervals; and Whereas, the City Council hereby intends to implement investment requirements set forth in Tex. Rev. Civ. Stat. Ann., Art. 4413 (34c) and 2256, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS. Section 1. Investment Rules. That the following policies and guidelines be established as investment rules governing the investment of local funds: A. All City funds from various revenue sources shall be billed or requested as early as they are recognized, computed, and determined to be due to the City. B. Funds received by the City shall be deposited into the depository bank at the end of each business day or as early as practical operating circumstances will allow. C. All debts owed by the City shall be paid as of the date they come due and not before unless approval is given by the City Manager. D. Based on cash forecasts, all monies not required immediately to pay obligations shall be invested in an income producing instrument or account. E. All investment activities and procedures shall be governed by a written investment policy. The Investment Policy is attached to this ordinance. Revisions to the Investment Policy required by updates to state and federal laws may be authorized by the City Manager. Any other significant alterations to the Investment Policy must be approved by the City Council. Section 2. Investment Objectives. The City's funds shall be invested in appropriate instruments in such a manner to ensure the safety of investments, retention of investment principal, maintenance of sufficient liquidity to cover operating needs, diversity of the portfolio, and maximization of yield. The preceding objectives are listed in order of priority. The City shall invest in instruments providing the highest rate of return, as long as such investments do not conflict with the other priorities of the City's investment portfolio or statutes of this state regulating investments of City funds. Section 3. Designated Officials. The City Council hereby designates the Investment Officers of the City to be the City Manager and Finance Director. The City Manager and Finance Director will have the overall responsibility to ensure that investment objectives are accomplished and that the guidelines of the investment policy are followed. The Finance Director will designate staff members to administer the daily functions of managing the cash and investments of the City. These persons must be authorized as investment officers by a Resolution of the City Council before they are delegated any investment duties. Section 4. Manaaement Reports. At least quarterly the investment officers shall prepare a written report concerning the City's investment transactions for the preceding quarter. This report will describe in detail the investment position of the City at the end of each quarter. A report on investment activity for the fiscal year shall be presented as the report for the fourth quarter. The reports shall be signed by the City Manager, the Finance Director and all other authorized investment officers and presented to the City Council. Section 5. Repeal of Previous Ordinances. Ordinance No. 1335 is hereby repealed. Section 6. Severability. Provisions of this ordinance shall be, and they are hereby, declared to be severable; and should any portion of it be declared to be invalid for any reason by a court of competent jurisdiction, such holding shall not affect the remaining portions thereof. PASSED AND APPROVED BY THE CITY COUNCil OF THE CITY OF NORTH RICH LAND HillS, TEXAS on this the 25th day of September, 1995. APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO FORM AND lEGALITY: Attorney CITY OF NORTH RICHlAND HillS, TEXAS INVESTMENT POLICY September 25,1995 TABLE OF CONTENTS Preface Page I. Introduction and Objectives 1 II. Scope 1 III Investment Strategy 1 IV. Delegation and Restriction of Investment Authority 3 V. Investment Committee 3 VI. Investments 4 A. Authorized 4 B. Unauthorized 6 VII. Diversification 7 A. Securities Dealers and Banks 7 B. Investments 7 VIII. Safekeeping 8 IX. Collateralization 9 X. Investment Procedures 10 A. Approval of Broker/Dealers 11 B. Investment Transactions 11 C. Investment Reporting 11 D. Training 12 XI. Prudence 12 XII. Ethics and Conflicts of Interest 13 XIII. Arbitrage 14 XIV. Depositories 14 XV. Investment Policy Adoption 15 APPENDICES Page A. City of North Richland Hills Ordinance 2076 17 B. Investment Bid Form and Security Information Worksheet 19 C. Broker/Dealer Questionnaire 21 D. Authorized Securities Dealers 27 E. Primary Dealers 28 F. PSA Master Repurchase Agreement 29 G. Public Funds Investment Act of 1995 35 H. Interlocal Agreements 52 PREFACE "A public office is a public trust." Charles Sumner, 1872 If a public office is a public trust, then the trust must be administered properly. Public funds are acquired by governments largely through involuntary payments, particularly through taxation. In a modem democratic society, public officials are obligated to manage these funds in a disciplined manner. In most cases, laws govern the investment process. Laws alone, however cannot compel public officials to a series of actions that assure the public's best interests. The actions of public officials responsible for investing public funds must be guided by knowledge, skills, systems, policies, procedures and confidence that can be described only as professional discipline. It is the policy of the City of North Richland Hills that, giving due regard to safety and risk of investments, all available funds shall be invested in conformance with these legal and administrative guidelines, and, to the maximum extent possible, at the highest rates obtainable at the time of the investment. Effective cash management is recognized as essential to good fiscal management. An aggressive cash management and investment policy will be pursued to take advantage of investment interest as a viable and material revenue to all operating and capital funds. Earnings from investments will be used in a manner that will best serve the interest of the City of North Richland Hills. The City's portfolio shall be designed and managed in a manner responsive to the public trust and consistent with state and local law. INVESTMENT POLICY L INTRODUCTION AND OBJECTIVES The purpose of this document is to set forth the specific investment policy and strategy guidelines for the City of North Richland Hills. All investment activity shall be consistent with state law as defined in Government Code 10 (Chapter 2256), known as the Public Funds Investment Act (the Act) and local law and shall be made in accord with the following objectives in order of priority: - security of investments and City funds preservation of capital and protection of principal maintenance of sufficient liquidity to meet operating needs - diversification of investments to avoid unreasonable or avoidable risks maximization of the portfolio's yield The City is required under the Public Funds Investment Act of 1995, Section 5, to adopt a formal written Investment Policy. This policy was adopted in 1987 to meet the requirements of the Act, and has been revised in 1989 and 1995 to comply with updated state requirements. Cash management is the process of managing monies in order in ensure maximum cash availability and maximum yield on short-term investments of idle cash. An aggressive cash management program and investment policy will be pursued by the Investment Officer to take advantage of investment interest as a viable and material revenue to all operating and capital funds. The City's portfolio shall be designed and managed in a manner responsive to the public trust. Earnings from investments will be used in a manner that will best serve the interests of the City of North Richland Hills. II. SCOPE This Investment Policy applies to all financial assets of the City of North Richland Hills in all current funds, any funds to be created in the future, and any other funds held in custody by the City, unless expressly prohibited by law or unless it is in contravention of any depository contract between the City and its depository bank. These funds are accounted for in the City's Comprehensive Annual Financial Report. III. INVESTMENT STRATEGY The security and maintenance of principal is the primary objective of the City's investment strategy. Default risk shall be minimized by adequate collateralization. Market risk shall be minimized by diversification of investment types and securities 1 dealers. Specific objectives for various fund types are detailed below. A. Consolidated Fund The consolidated fund is a pooled fund group. The pooled fund consists of cash from the General Fund, Enterprise Funds (excluding current operating funds of the City's Golf Course which are maintained by the management company), Special Revenue Funds, Internal Service Funds and special projects not funded from bond proceeds. The primary goal of the consolidated investment fund is to ensure sufficient funds are available at any given time to cover current operating expenses and payroll obligations. It is the policy of the City to maintain cash balances as low as practical. All excess funds should be invested in income-generating securities. The maturity schedule of the portfolio should be structured to meet the City's projected cash flow requirements. Investments should be concentrated into short to medium term securities to decrease price volatility. Investments should be distributed over several maturity dates to decrease interest rate risk. No investment shall have a maturity in excess offive (5) years. The weighted average maturity of the portfolio shall not exceed 365 days. The dollar weighted average maturity of 365 days or less will be calculated using the stated final maturity date of each security. B. Bond Proceed Funds Bond proceed funds include proceeds from the sales of General Obligation Bonds, Water and Sewer Revenue Bonds, %¢ Sales Tax Revenue Bonds, Certificates of Obligation, Contractual Obligations and proceeds from any other long-term financing agreement approved by City Council. In order to comply with arbitrage rebate requirements, the proceeds from various bond issues are maintained in separate investment accounts in order to properly account for interest earnings. The primary goal of the investment strategy for bond proceeds is ensuring preservation and safety of principal while maintaining sufficient liquidity to meet capital project expenditures. The maturity structure of invested funds should correspond to projected cash flow requirements. This portfolio should include at least 10% in highly liquid securities to allow for flexibility to meet unanticipated project outlays. No securities will be purchased with maturities in excess of 365 days. The weighted average maturity of each bond proceed investment fund shall not exceed 90 days. C. Debt Service Fund The investment structure of the debt service fund shall be determined by the schedule of interest and principal payments of outstanding bond issues. No investment in the debt service fund may have a maturity exceeding the next 2 principal or interest payment date unless the account is fully funded. If sufficient liquidity is available to meet the next debt service date, excess funds can be invested until the following scheduled debt service payment date. Debt Service Reserve Funds shall be invested using the same requirements stated for Debt Service Funds. IV. DELEGATION AND RESTRICTION OF INVESTMENT AUTHORITY This investment policy and the outlining of investment practices and authorities is compiled in accordance with state legislation, Article 4413 (34c) which requires the adoption of rules governing investment and designation of an investment officer, and City Ordinance # 2076 which designates investment officers and provides prudent investment rules. Ultimate responsibility and authority for all investment transactions and cash management reside with the City Manager and the City's Finance Director. The Finance Director is also responsible for considering the quality and capability of staff to be involved in investment management and procedures. The Finance Director may delegate responsibility for the day to day investment activities to other qualified staff members. These staff members will be termed Investment Officers of the City. One of these Investment Officers will be designated the Primary Investment Officer by the Finance Director to conduct daily investment activity and prepare required investment reports. Investment Officers will not conduct any investment or banking activities involving City funds until a resolution or ordinance giving them authority to do so has been approved by the City Council of the City of North Richland Hills. All participants in the investment process shall seek to act responsibly as custodians of public trust. V. INVESTMENT COMMITTEE There shall be established an investment committee to assist in monitoring the performance and structure of the City's portfolio. Members of this committee shall include the Director of Finance (as Chairman), and the Accounting Manager as permanent members. Additional members, numbering no less than three, will be appointed at the discretion of the Finance Director. The Primary Investment Officer will report to and make recommendations to the Investment Committee, but will have no vote concerning investment policy or suitability of investments. Any matters presented to the committee requiring a vote of the members shall be passed or denied by a simple majority. The Investment Officer or any other member of the committee shall have the power to call meetings of the committee. The committee shall meet no less than quarterly. 3 The Investment Committee shall perform the following functions: A. Approve the process of selecting authorized dealers, brokers, investment advisors, and safekeeping agents/custodians used by the City. B. Review the City's general portfolio activity and performance for compliance to this policy and recommend any changes or amendments to this policy to the City Council. C. Advise the Investment Officer as to recommendations regarding investment strategy and portfolio performance. D. Approve the purchase of any securities with maturities over two (2) years. E. Immediately notify the Investment Officer of any information brought to their attention that materially affects the portfolio or the marketability of any investments purchased in accordance with the Investment Policy. F. Inform the City Council of unaddressed concerns with the management of the City's investment portfolio. VI. INVESTMENTS A. Authorized Investments Within the guidelines provided by the Public Funds Investment Act, Government Code 10, Chapter 2256. and further restrictions imposed by local ordinances, the following are acceptable investments of the City of North Richland Hills. 1. Obligations of the United States, its Agencies, and Instrumentalities. 2. Direct Obligations of the State of Texas or its Agencies. 3. Collateralized Mortgage Obligations (CMOs) directly issued by an agency or instrumentality of the United States. the underlying security for which is guaranteed by an agency or instrumentality of the United States. 4. Obligations of states, agencies, counties, cities, and other political subdivisions of any state rated as to investment quality of not less than A or its equivalent by a nationally recognized investment rating firm. 5. Certificates of Deposit issued bistate or national banks or savings and loans -' 4 domiciled in the state of Texas, guaranteed or insured by the Federal Deposit Insurance Corporation or its successor or secured by obligations described in 1 through 4 above, and that have a market value of not less than the principal amount of the certificates. 6. Fully Collateralized Repurchase Agreements that have a defined termination date of less than 90 days secured by obligations of the United States or its agencies and Instrumentalities pledged with a third party selected by the City. Repurchase agreements must be purchased through a primary government securities dealer, as defined by the Federal Reserve, or a bank domiciled in Texas (see to Appendix E for a current list of Primary Dealers). Repurchase Agreements will only be executed with counterparties that have signed a PSA Tri-Party Repurchase Agreement with the City. The PSA Tri-Party Repurchase Agreement is incorporated in this investment policy as Appendix F. 7. Banker's Acceptances issued by depository institutions of the United States with a maximum maturity of 270 days and a minimum credit rating of A-1 or P-1 by at least one nationally recognized rating agency. Acceptable instruments must be liquidated in full at maturity and be eligible as collateral for borrowing from a Federal Reserve Bank. 8. Commercial Paper issued in the United States by any corporation. Such instruments must have a maturity of less than 270 days and must either be rated A-1 or P-1 by two nationally recognized credit rating agencies or be recognized by one nationally recognized credit agency and be fully secured by an irrevocable letter of credit issued by a national or state bank. 9. Mutual Funds a. No-load Money Market Mutual Funds are acceptable investments provided they are regulated by the Securities and Exchange Commission, have a dollar-weighted stated average maturity of 90 days or less, and maintain a stable net asset value of $1 per share. b. No-load Mutual Funds are acceptable investments provided they are regulated by the Securities and Exchange Commission, have a dollar- weighted stated average maturity of 90 days or less, maintain a stable net asset value of $1 per share, are continuously rated AAA by at least one nationally recognized credit rating agency, and conform to all requirements under the Public Funds Investment Act relating to the eligibility of investment pools to receive and invest funds of investing entities. (See Appendix G for the complete requirements for authorized Mutual Funds under the Act.) 5 - 10. Investment Pools a. Investment Pools must provide the Investment Officer with an offering statement that contains specific and detailed information required by the Act. Additionally, the pool should provide transaction confirmations, detailed monthly transaction summaries and monthly performance reports to the Investment Officer. The specific requirements for authorized investment pools are detailed in the Public Funds Investment Act, Subchapter A, Section 2256.016 (See Appendix G, pp 47 for specifics). Authorized pools must maintain a credit rating of AAA or AAAm with at least one nationally recognized rating service. Investment Pools created to operate as a money market mutual fund must mark investments to market daily and maintain a net asset value of $1 per share with the market value per share between .995 and 1.005. b. In order to participate in an investment pool, the City Council must approve by resolution or ordinance a Participation Agreement or Interlocal Agreement to be executed with the State or Interlocal authority responsible for the investment pool. This agreement will specify the City's authorized representatives and the standard delivery instructions for fund transfers and information reports. (See Appendix H for approved interlocal agreements) B. Unauthorized Investments The following investment instruments are specifically not authorized: 1. Obligations whose payment represents the coupon payments on the outstanding principal balance of the underlying mortgage-backed security collateral and pays no principal (CMO derived Interest Only Strips). 2. Obligations whose payment represents the principal stream of cash flow from the underlying mortgage-backed security collateral and bears no interest (CMO derived Principal Only Strips). 3. Collateralized Mortgage Obligations that have a stated final maturity date of greater than ten (10) years. 4. Collateralized Mortgage Obligations whose interest rates are determined by an index that adjusts opposite to the changes in a market index (Inverse-- Flo~ters). 5. Certificates of Deposit and other investments issued by Savings and -' 6 Loans. 6. Share Certificates and other investments issued by Credit Unions. 7. Guaranteed Investment Contracts. VII. DIVERSIFICATION A Securities Dealers and Banks Diversification of funds and investments must be accompanied by competitive bidding of all investments to assure diversification among securities dealers. The City shall seek to conduct its investment transactions with several competing, reputable investment security dealers and brokers to protect principal while achieving full advantage of the market. To assure diversification of financial institutions, business involving two party transactions (i.e. repurchase agreements, BA's, and Commercial Paper) with anyone investment broker should be limited to thirty percent (30%) of the par value of the total portfolio for any reporting period. In this way, a bankruptcy, receivership or legal action would not immobilize the City's ability to meet payroll, operating, or other expenses. It is the policy of the City to diversify its investment portfolio so that reliance on any one issuer or broker will not place an undue financial burden on the City. B. Investment Type Texas statutes authorize depositories and define allowable investment programs for municipal governments. The Texas City Depository Act (Article 2559-2599a, V.AT.C.S.) and the Public Funds Investment Act of 1995 (Article 842a-2, V.AT.C.S.) are the primary legal influences upon City investment practices. It is the policy of the City to purchase only securities authorized by both the Public Funds Investment Act and Section VI. A of the City's Investment Policy. Market risk shall be minimized by diversification of investment types. The following limits, by instrument, are established for the City's total portfolio: (1 ) Repurchase Agreements 40% (2) Certificates of Deposit 40% (3) U.S. Treasury Notes/Bonds/Bills 100% 7 - (4) U.S. Agencies and Instrumentalities 50% (5) Commercial paper 10% (6) Prime Domestic Banker's Acceptances 10% (7) State and Local Bonds and Notes 40% (8) Money Market Mutual Funds 80% (9) Mutual Funds 15% (10) Investment Pools 100% Reductions in the size of the portfolio due to cash outflows may cause an investment type to exceed the maximum percentage allowed for that investment type. In such situations, securities will be sold to reduce the percentage to allowable levels only if no loss will be realized from the sale. If a loss will be realized, then the investment may be held to maturity. To allow efficient and effective placement of proceeds from bond sales, the limit on repurchase agreements may be exceeded for a maximum of five days fOllowing the receipt of bond proceeds. VIII. SAFEKEEPING The laws of the State of Texas and prudent treasury management require that all purchased securities shall be held in safekeeping by either the City, a City account in a third party financial institution, or the City's safekeeping account in its designated depository bank. All securities owned by the City shall be held by a third party safekeeping agent, or in the Federal Reserve Bank, except for certificates of deposit that have FDIC insurance provided. For certificates of deposit with FDIC insurance, the City will hold the deposit receipt. Transfers of securities in safekeeping shall be processed with written confirmations. The confirmation will be used for documentation and retention purposes. One of the City's designated investment officers must approve release of collateral prior to its removal from the safekeeping account. It is the policy of the City that all securities rendered for payment will be sent "delivery verses payment" (DVP) through the Federal Reserve System. By so doing, -' 8 City funds are not released until the City has received, through the Federal Reserve wire, the securities purchased. IX. COLLATERALlZATION Consistent with the requirements of State law, it is the policy of the City to require full collateralization of all City investments other than obligations of the United States and its agencies and instrumentalities. This policy also applies to any deposits held in an approved depository in excess of the amount protected by FDIC insurance. According to the Public Funds Investment Act of 1995, Section 10(2), the City may invest in certificates of deposit that are fully guaranteed by the Federal Deposit Insurance Corporation (FDIC) or are secured by obligations listed in Section VI (A) (1-4) of the Investment Policy. Certificates of deposit plus accrued interest up to $100,000 per bank do not need to be collateralized pursuant to this policy as long as FDIC insurance is provided. Certificates of Deposit in excess of $100,000, including accrued interest, must be secured by approved collateral for the amount in excess of F.D.I.C. insurance. Collateral is valued at current market plus interest accrued through the date of the valuation. Repurchase agreement collateral must be maintained at the following levels, with respect to repurchase agreement par value plus accrued interest: Maturity of U.S. Treasury Other Collateral Securities Securities 1 year or less 101% 101% 1 year to 5 years 102% 102% Over 5 years 103% 104% Any collateral with a maturity of over 5 years must be approved by the investment committee in writing before the transaction is initiated. Collateralized investments often require substitution of collateral. Any broker or financial institution requesting substitution must contact the Primary Investment Officer, or in his absence any other authorized Investment Officer, for approval and settlement. The substituted collateral's value will be calculated and the substitution approved if its value is equal to or greater than the original collateralization level. The Finance Director, or an authorized designee, must give immediate notification 9 of the decision to the bank or third party holding the collateral. Substitution is allowable for all transactions, but should be limited, if possible, to minimize potential administrative problems and transfer expense. The Finance Director may limit substitution and assess appropriate fees if substitution becomes excessive or abusive. - Collateral shall be audited at least annually by the City's independent audit firm, and may be audited by the City at any time during normal business hours of the safekeeping party. The financial institutions with whom the City invests and/or maintains other deposits shall provide, as requested by the City, a listing of the City's certificates of deposit and other deposits at the institution and a listing of collateral pledged to the City marked to current market prices. The listing shall include total pledged securities with the following information: Name Type/description Par value Current market value Maturity date Moody's or Standard & Poor's rating (both if available) Under state law, Article 2560, Section (d) (V.AT.C.S.) substitution and release of collateral must be approved by the governing body. City of North Richland Hills Ordinance # 2076 Section (3) delegates the investment officers' overall responsibilities to ensure that investment objectives are accomplished, and therefore the authority to release and substitute collateral as deemed necessary and reasonable within the guidelines of this policy. X. INVESTMENT PROCEDURES In order to enhance total yield and fulfill the objectives of this policy, the investment profile will be directed towards an active versus a passive portfolio. The risk-return relationship will be controlled through the investment parameters, operating requirements, and guiding policies of the Council. Safety of principal is the foremost objective of this investment policy. Each investment transaction shall seek to avoid capita' losses from security defaults or erosion of market value. The City will practice competitive bidding when purchasing all investments to guarantee the highest rate of return. The right is reserved to reject the most financially favorable bid if it is potentially disruptive to the investment strategy or portfolio composition of the 10 City. A. Approval of Broker/Dealers It is the policy of the City to purchase securities only from those institutions on the City's approved list of broker/dealers and banks. All securities dealers must be registered and certified with the Texas State Securities Commission, National Association of Security Dealers (NASD) and Securities and Exchange Commission (SEC). An institution must complete a broker/dealer questionnaire, sign a certification stating that they have read the City's Investment Policy, be approved by the Investment Committee and added to the list of approved broker/dealers before any business can be transacted with the City. A blank broker/dealer questionnaire is included in Appendix "C." A current list of approved securities dealers is included in Appendix "D." This list may be revised by the Investment Committee as the City's investment needs change. The investment committee shall also be able to limit the number of authorized securities dealers/banks doing business with the City as required. All banks authorized to sell securities to the City will be Federal Reserve member banks and must be approved by the Investment Committee. No investments will be placed with Savings and Loan institutions or Credit Unions. B. Investment Transactions All purchases and sales of securities must be on a competitive bid basis. A minimum of three bids must be obtained to ensure a competitive price for the transaction. All investment transactions must be approved by the Accounting Manager, or the Finance Director, or, in their absence, an authorized Investment Officer. Appendix "B" contains the Investment Bid Form and Security Information Worksheet necessary to provide documentation for all investment transactions. All securities purchased shall require delivery on the settlement date to the City or its third party accounts on a DVP (delivery versus payment) basis. By so doing, City funds are not released until the City has received, through the Federal Reserve wire, the securities purchased. C. Investment Reporting The Public Funds Investment Act of 1995 requires the preparation of quarterly management reports and an annual report of all investment transactions of the 11 City to be presented to the City Council. City Ordinance # 2076 section (4) also requires an annual report be presented to the City Council. The Primary Investment Officer will prepare the required quarterly and annual reports for evaluating investment portfolio performance. The reports will be approved and signed by all members of the Investment Committee. The reports will include the following information, as required by the Public Funds Investment Act: - size and composition of portfolio at the beginning and end of the reporting period - list all investments according to the fund they were purchased from - beginning and ending book and market value for all securities held - beginning and ending book and market value for the total portfolio - all additions and changes to the market value during the period - state the compliance of the portfolio to the investment policy and the Public Funds Investment Act - rate of return - diversification of funds - total sales, maturities, and purchases - accrued interest - performance compared to an established benchmark These quarterly reports should be used along with the annual report to fully evaluate and explain market trends and adjustment of investment strategies to manage market fluctuations. The annual report will show on a fiscal year basis the results of the overall investment strategy. D. Training As required by the Act, all authorized Investment Officers must attend a training course that covers the requirements of the Act within one year of taking office or assuming duties. This training will also include discussion of investment controls, security risks, and market risks. XI. PRUDENCE The standard of prudence to be applied by the investment officer shall be the "prudent investor" rule, which states: "Investments shall be made with judgement and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of capital as well as the probable -' 12 income to be derived." It should be noted that, in a diversified portfolio, occasional losses are inevitable and must be considered within the context of the overall portfolio's return. In determining whether an investment officer has exercised prudence with respect to an investment decision, the determination shall take into consideration the investment of all funds, or funds under the City's control, over which the investment officer had responsibility, rather than a consideration as to the prudence of a single investment; and whether the investment decision was consistent with the written investment policy of the City. The investment officer, acting in accordance with written procedures and exercising due diligence, shall not be held personally responsible for a specific security's credit risk or market price changes, provided that these deviations are reported in a timely manner and appropriate action is taken to control adverse developments. The City shall provide for the defense and indemnification of any investment officer or investment committee member who is made party to any suit or proceeding , other than by actions of the City, or against whom a claim is asserted by reasons of their actions taken within the scope of their service as investment officers or appointed members of the investment committee. Such indemnity shall extend to judgements, fines, and amounts paid in settlement, of any such claim, suit or proceeding, including any appeal thereof. This protection shall extend only to members who have acted in good faith and in a manner which they reasonably believe to be in, or not opposed to , the best interests of the City. XII. ETHICS AND CONFLICTS OF INTEREST City staff involved in the investment process shall refrain from personal business activity that could conflict with proper execution of the investment program. or which could impair the ability to make impartial investment decisions. City staff should disclose to the City Manager any material financial investments in financial institutions that conduct business with the City and they shall further disclose positions that could be related to the performance of the City's portfolio. City staff shall subordinate their personal financial transactions to those of the City, particularly with regard to the timing of purchases and sales. An investment officer of the City who has a personal business relationship with an organization seeking to sell an investment to the City shall file a statement disclosing that personal business interest. An investment officer who is related within the second degree of affinity or consanguinity to an individual seeking to sell an investment to the City shall file a statement disclosing that relationship. A disclosure statement required 13 under this section must be filed with the Texas Ethics Commission and the governing body of the City. XIII. ARBITRAGE The Tax Reform Act of 1986 provides limitations on the City's yield from investing tax-exempt General Obligation and Revenue bond proceeds and debt service funds. These arbitrage rebate provisions require that the City compute earnings on investments from each issue of bonds on an periodic basis to determine if a rebate is required. To determine the City's arbitrage position, the city is required to calculate the actual yield earned on the investment of the funds and compare it to the yield that would have been earned if the funds had been invested at a rate equal to the yield on the bonds sold by the City. The rebate provisions state that periodically (not less than once every five years, and not later than sixty days after maturity of the bonds), the City is required to pay the U.S. Treasury a rebate of any excess earnings. These restrictions require extreme precision in the monitoring and record keeping of investments, particularly in computing yields to ensure compliance. Failure to comply can dictate that the bonds become taxable, retroactively from the date of issuance. The City's investment position relative to the arbitrage restrictions is to continue pursuing the maximum yield on applicable investments while ensuring the safety of capital and liquidity. It is a fiscally sound position to continue maximization of yield and to rebate excess earnings, if necessary. XIV. DEPOSITORIES The Texas City Depository Act, Article 2559 through 2566a, prescribes procedures for selection of a city depository designating that both general-law and home-rule cities are "authorized to receive applications (as depository) for the custody of city funds from any banking corporation. association, or individual banker doing business within the city". This clause indicates that cities are not required to designate one central depository. The City of North Richland Hills will, through a request for proposals process, designate one or more banks as its primary depository(ies). This centralization is designed to maximize investment capabilities and minimize banking cost. The depository designation does not limit investment activity to one financial institution. The consideration the City of North Richland Hills will use to consummate a banking services contract will include: 14 - Full service capabilities - Submission of financial statements and availability schedules - Collateralization of the total City funds on deposit in the bank - Statement of staff experience and equal opportunity employment practices - Cost of banking services Obtaining competitive proposals on the City's depository specifications will be the responsibility of the Finance Director. Selection of the depository shall be based on the institution's offering the most favorable terms and conditions for the handling of City funds (Article 2560, V.AT.C.S.) and the services available to the City. The maximum term for a depository contract under State law is five years. The City's contract shall not exceed 5 years. An annual performance review will be conducted by the Investment Committee. Special banking needs may be contracted for by the City outside the depository contract if approved by City Council. If a depository does not meet the city's requirements in the banking services contract, the bank will be required to meet the requirements within six months or lose the depository contract. XV. INVESTMENT POLICY ADOPTION The investment policy shall be adopted by ordinance or resolution of the City Council. The policy shall be reviewed annually by the Investment Committee and the City Council. Any policy revisions that require enactment due to updates of applicable state or federal laws may be authorized by the City Manager. Any other significant revisions must be approved by the City Council. 15 APPENDICES 16 APPENDIX A ORDINANCE NO. 2076 AN ORDINANCE OF THE CITY OF NORTH RICH LAND HILLS, TEXAS PROVIDING FOR THE DESIGNATION OF INVESTMENT OFFICERS: PROVIDING FOR INVESTMENT RULES AND POLICIES: PROVIDING FOR MANAGEMENT REPORTS: REPEALING PREVIOUS ORDINANCES: AND PROVIDING A SEVERABILITY CLAUSE Whereas, the City of North Richland Hills acknowledges the high priority of providing the necessary guardianship of public funds in the municipal sector; and Whereas, the City Council expressly intends to set high fiscal standards, delegate treasury and investment duties to appropriate officials, and to review the actual performance at regular intervals; and Whereas, the City Council hereby intends to implement investment requirements set forth in Tex. Rev. Civ. Stat. Ann., Art. 4413 (34c) and 2256, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS. Section 1. Investment Rules. That the following policies and guidelines be established as investment rules goveming the investment of local funds: A. All City funds from various revenue sources shall be billed or requested as early as they are recognized, computed, and determined to be due to the City. B. Funds received by the City shall be deposited into the depository bank at the end of each business day or as early as practical operating circumstances will allow. C. All debts owed by the City shall be paid as of the date they come due and not before unless approval is given by the City Manager. D. Based on cash forecasts, all monies not required immediately to pay obligations shall be invested in an income producing instrument or account. E. All investment activities and procedures shall be govemed by a written investment policy. The Investment Policy is attached to this ordinance. Revisions to the Investment Policy required by updates to state and federal laws may be authorized by the City Manager. Any other significant alterations to the Investment Policy must be approved by the City Council. Section 2. Investment Obiectives. The City's funds shall be invested in appropriate instruments in such a manner to ensure the safety of investments, retention of investment principal, maintenance of sufficient liquidity to cover operating needs, diversity of the portfolio, and maximization of yield. The preceding objectives are listed in order of priority. The City shall invest in instruments providing the highest rate of retum, as long as such investments do not conflict with the other priorities of the City's investment portfolio or statutes of this state regulating investments of City funds. 17 APPENDIX A Section 3. Desianated Officials. The City Council hereby designates the Investment Officers of the City to be the City Manager and Finance Director. The City Manager and Finance Director will have the overall responsibility to ensure that investment objectives are accomplished and that the guidelines of the investment policy are followed. The Finance Director will designate staff members to administer the daily functions of managing the cash and investments of the City. These persons must be authorized as investment officers by a Resolution of the City Council before they are delegated any investment duties. Section 4. Manaaement Reports. At least quarterly the investment officers shall prepare a written report concerning the City's investment transactions for the preceding quarter. This report will describe in detail the investment position of the City at the end of each quarter. A report on investment activity for the fiscal year shall be presented as the report for the fourth quarter. The reports shall be signed by the City Manager, the Finance Director and all other authorized investment officers and presented to the City Council. Section 5. ReDeal of Previous Ordinances. Ordinance No. 1335 is hereby repealed. Section 6. Severability. Provisions of this ordinance shall be, and they are hereby, declared to be severable; and should any portion of it be declared to be invalid for any reason by a court of competent jurisdiction, such holding shall not affect the remaining portions thereof. PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICH LAND HILLS, TEXAS on this the 25th day of Sept~mber, 1995. APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney 18 CITY OF NORTH RICHLAND HILLS INVESTMENT BID FORM Trade Date: Trade Time: Desired Par Value: Desired Maturity: Broker 1. 2. 3. 4. 5. Yield Security Date Purchase Sell YTM APPENDIX B Accepted Transaction By: Approved By: D:\ 123files\invests\bidform. wk4 19 APPENDIX B - CITY OF NORTH RICHLAND HILLS SECURITY INFORMATION WORKSHEET Name of Security: . CUSIP #: Coupon/Discout Rate: Yield to Maturity: Maturity Date: Par Value: Trade Date: Settle Date: Principal + Accrued Interest: + Purchase Price: Safekeeping Account: 259091 Name of Broker: Time of Trade: Date of Trade: Entered By: NationsBank Safekeeping: 1-800-525-1085 20 APPENDIX C CITY OF NORTH RICHLAND HILLS BROKER/DEALER QUESTIONNAIRE AND CERTIFICATION 1. Name offinn 2. Address: Local: National: 3. Telephone number Local: National: 4. Primary representative/manager/partner-in-charge Name Name Title Title Telephone no. Telephone no. 5. Is your finn a subsidiary of another finn? If yes, which finn? 6. Are you a primary dealer in U. S. Government securities? [ ] Yes [] No If so, for how long has your firm been a primary dealer? years 7. Is your finn an inventory dealer? Do you take a position in securities which you sell or buy? 8. What was your finn's total volume in U. S. Government and agency securities trading last year? Finn-wide $ Your local office $ Number of transactions Number of transactions 21 APPENDIX C - City of North Richland Hills BrokerlDealer Questionnaire 9. Which instruments are offered regularly by your local desk? [J T-bills [] BAs (domestic) [] Treasury notes/bonds [] Commercial paper [] GNMAs [J Bank CDs [] FHLMCs [] S & L CDs Other Federal Agencies (please specify) Instrumentalities (please specify) 10. Identify all personnel who will be trading with or quoting securities to our government's employees. ~ Iitk: Telephone Number Primary Alternate Alternate (please attach resumés of the personnel listed above.) How long has the primary representative been an institutional governmental securities broker at the firm? - 11. Is the firm and the account representative registered with the Texas State Securities Comnússion? If yes, for how long? Firm Representative 12. Which of the above personnel have read the City's investment policies? 13. Please indicate which agents of your firm's local offices currently are licensed, certified or registered, and by whom. Agent Licensed or registered by 14. Please identify your public-sector clients in our geographical area who are most comparable to our government. Entity Contact person Telephone no. Client since 22 APPENDIX C City of North Richland Hills Broker/Dealer Questionnaire 15. Is your firm a member ofNASD? Yes No If not, why? 16. Place an "X' by each regulatory agency that your firm is examined by and/or subject to its rules and regulations: FDIC Comptroller of Currency SEC ~SE Federal Reserve System Other: (example: State Regulatory Agency) Multistate firms please note: It is not necessary to include regulatory agencies which do not have jurisdiction over your firm's activities in the State of Texas. 17. Have you obtained all required licenses to operate as a broker/dealer in the State of Texas? [ ] Yes [ ] No 18. To the best of your knowledge, has there been any "material" litigation, arbitration, or regulatory proceedings, either pending, adjudicated or settled, that your firm has been subject to within the last five (5) years that involved issues concerning the suitability of the sale or purchase of securities to institutional clients or fraudulent or unfair practices related to the sale of securities to an institutional client? If so, please describe each such matter briefly. For purposes of this question, proceedings are "material" if your independent accountant applying generally accepted accounting principles determines that such proceedings required disclosure in your financial statements. 23 APPENDIX C - City of North Richland Hills BrokerlDealer Questionnaire 19. Have any of the employees listed in item ten (10) ever had sanctions imposed due to any of the activities noted in item eighteen (18)? Explain the outcome, case and/or case citation in an attached explanation. 20. Please include samples of research reports that your firm regularly provides to public-sector clients. 21. Please explain your normal custody and delivery process. Who audits these fiduciary systems? What reports, transactions, confinnations and paper trail will we receive? 22. Enclose a complete schedule of fees and charges for various transactions. 23. Please provide your firm's most recent certified audited financial statements. In addition, for those dealers preparing and submitting financial statements to the following organizations, please provide publicly available financial documents filed with these agencies for the most current reporting period: National Association of Securities Dealers Securities and Exchange Commission New York Stock Exchange Federal Deposit Insurance Corporation 24. Has your firm consistently complied with the Federal Reserve Bank's capital adequacy guidelines? As oftrus date, does your firm comply with the guidelines? Has your capital position ever fallen short? By what factor (1.5x, 2x, etc.) does your firm presently exceed the capital adequacy guidelines? Include certified documentation of your capital adequacy as measured by the Federal Reserve standards. 24 APPENDIX C City of North RicWand Hills Broker/Dealer Questionnaire 25. Describe the capital line and trading limits that support/limit the office that would conduct business with our government. 26. If you are not a bank, please provide the following Ïnfonnation regarding your principal banking relationship. Bank Name Address Person to Contact Length of Relationship Telephone # 27. Do you participate in the SIPC insurance program? Ifnot, explain why not. 28. What portfolio infonnation do you require ITom your clients? 29. How many and what percentage of your transactions failed last month? Last year? 30. Describe the precautions taken by your firm to protect the interests of the public when dealing with governmental agencies as investors. 25 APPENDIX C -- City of North Richland Hills BrokerlDealer Questionnaire -CERTIFICATION- I hereby certify that I have personally read the investment policies and objectives of the City of North RichIand Hills and have implemented reasonable procedures and a system of controls designed to preclude imprudent investment activities arising out of transactions conducted between our:£inn and North RichIand Hills. All sales personnel will be routinely informed of your investment objectives, horizon, outlook, strategies and risk constraints whenever we are so advised. We will notify you immediately by telephone and in writing in the event of a material adverse change in our financial condition. We pledge to exercise due diligence in infomúng you of all foreseeable risks associated with financial transactions conducted with our firm. I attest to the accuracy of our responses to your questionnaire. Signed: Date: (Countersigned by company president or person in charge of government securities operations.) -- 26 APPENDIX D City of North Richland Hills Approved Securities Dealers As of September 5, 1995 Securities Dealers Coastal Securities, Inc. First Southwest Company M.G.S.I. Securities, Inc. Merrill Lynch, Inc. NationsBanc Capital Markets, Inc. Paine Webber, Inc. Prudential Securities, Inc. Banking Institutions Liberty National Bank NationsBank Texas Investment Pools Texpool L.O.G.I.C. 27 APPENDIX E PRIMARY SECURITIES DEALERS This page to be inserted when recieved 28 Public Securities Association 40 Broad Street, New York, NY 10004-2373 Telephone (212) 809-7000 APPENDIX F PSA MASTER REPURCHASE AGREEMENT ~ f. Dated as of -, Between: and 1. Applicability From time to time the parties hereto may enter into transactions in which one party ("Seller") agrees to transfer to the other ("Buyer") securities or financial instruments ("Securities") against the transfer of funds by Buyer, with a simultaneous agreement by Buyer to transfer to Seller such Securities at a date certain or on demand, against the transfer of funds by Seller. Each such transaction shall be referred to herein as a "Transaction" and shall be governed by this Agreement, including any supplemental terms or conditions contained in Annex I hereto, unless otherwise agreed in writing. 2. Definitions (a) "Act of Insolvency", with respect to any party, (i) the commencement by such party as debtor of any case or proceeding under any bankruptcy, insolvency, reorganization, liquidation, dissolution or similar law, or such party seeking the appointment of a receiver, trustee, custodian or similar official for such party or any substantial part of its property, or (ii) the commencement of any such case or proceeding against such party, or another seeking such an appointment, or the filing against a party of an application for a protective decree under the provisions of the Securities Investor Protection Act of 1970, which (A) is consented to or not timely contested by such party, (B) results in the entry of an order for relief, such an appointment, the issuance of such a protective decree or the entry of an order having a similar effect, or (C) is not dismissed within 15 days, (iii) the making by a party of a general assignment for the benefit of creditors, or (iv) the admission in writing by a party of such party's inability to pay such party's debts as they become due; (b) "Additional Purchased Securities", Securities provided by Seller to Buyer pursuant to Paragraph 4(a) hereof; (c) "Buyer's Margin Amount", with respect to any Transaction as of any date, the amount obtained by application of a percentage (which may be equal to the percentage that is agreed to as the Seller's Margin Amount under subparagraph (q) of this Paragraph), agreed to by Buyer and Seller prior to entering into the Transaction, to the Repurchase Price for such Transaction as of such date; (d) "Confirmation", the meaning specified in Paragraph 3(b) hereof; (e) "Income", with respect to any Security at any time, any principal thereof then payable and all interest, dividends or other distributions thereon; (f) "Margin Deficit", the meaning specified in Paragraph 4(a) hereof; (g) "Margin Excess", the meaning specified in Paragraph 4(b) hereof; (h) "Market Value", with respect to any Securities as of any date, the price for such Securities on such date obtained from a generally recognized source agreed to by the parties or the most recent closing bid quotation from such a source, plus accrued Income to the extent not included therein (other than any Income credited or transferred to, or applied to the obligations of, Seller pursuant to Paragraph 5 hereof) as of such date (unless contrary to market practice for such Securities); (i) "Price Differential", with respect to any Transaction hereunder as of any date, the aggregate amount obtained by daily application of the Pricing Rate for such Transaction to the Purchase Price for such Transaction on a 360 day per year basis for the actual number of days during the period commencing on (and including) the Purchase Date for such Transaction and ending on (but excluding) the date of determination (reduced by any amount of such Price Differential previously paid by Seller to Buyer with respect to such Transaction); 8187 29 APPENDIX F U) "Pricing Rate", the per annum percentage rate for determination of the Price Differential; (k) "Prime Rate", the prime rate of U.S. money center commercial banks as published in The !;Vall Street Journal; (I) "Purchase Date", the date on which Purchased Securities are transferred by Seller to Buyer; (m) "Purchase Price", (i) on the Purchase Date, the price at which Purchased Securities are transferred by Seller to Buyer, and (ii) thereafter, such price increased by the amount of any cash transferred by Buyer to Seller pursuant to Paragraph 4(b) hereof and decreased by the amount of any cash transferred by Seller to Buyer pursuant to Paragraph 4(a) hereof or applied to reduce Seller's obligations under clause (ii) of Paragraph 5 hereof; (n) "Purchased Securities", the Securities transferred by Seller to Buyer in a Transaction hereunder, and any Securities substituted therefor in accordance with Paragraph 9 hereof. The term "Purchased Securities" with respect to any Transaction at any time also shall include Additional Purchased Securities delivered pursuant to Paragraph 4(a) and shall exclude Securities returned pursuant to Paragraph 4(b); (0) "Repurchase Date", the date on which Seller is to repurchase the Purchased Securities from Buyer, including any date determined by application of the provisions of Paragraphs 3(c) or 11 hereof; (p) "Repurchase Price", the price at which Purchased Securities are to be transferred from Buyer to Seller upon termination of a Transaction, which will be determined in each case (including Transactions terminable upon demand) as the sum of the Purchase Price and the Price Differential as of the date of such determination, increased by any amount determined by the application of the provisions of Paragraph 11 hereof; (q) "Seller's Margin Amount", with respect to any Transaction as of any date, the amount obtained by application of a percentage (which may be equal to the percentage that is agreed to as the Buyer's Margin Amount under subparagraph (c) of this Paragraph), agreed to by Buyer and Seller prior to entering into the Transaction, to the Repurchase Price for such Transaction as of such date. 3. Initiation; Confirmation; Termination (a) An agreement to enter into a Transaction may be made orally or in writing at the initiation of either Buyer or Seller. On the Purchase Date for the Transaction, the Purchased Securities shall be transferred to Buyer or its agent against the transfer of the Purchase Price to an account of Seller. (b) Upon agreeing to enter into a Transaction hereunder, Buyer or Seller (or both), as shall be agreed, shall promptly deliver to the other party a written confirmation of each Transaction (a "Confirmation"). The Confirmation shall describe the Purchased Securities (including CUSIP number, if any), identify Buyer and Seller and set forth (i) the Purchase Date, (ii) the Purchase Price, (iii) the Repurchase Date, unless the Transaction is to be terminable on demand, (iv) the Pricing Rate or Repurchase Price applicable to the Transaction, and (v) any additional terms or conditions of the Transaction not inconsistent with this Agreement. The Confirmation, together with this Agreement, shall constitute conclusive evidence of the terms agreed between Buyer and Seller with respect to the Transaction to which the Confirmation relates, unless with respect to the Confirmation specific objection is made promptly after receipt thereof. In the event of any conflict between the terms of such Confirmation and this Agreement, this Agreement shall prevail. (c) In the case of Transactions terminable upon demand, such demand shall be made by Buyer or Seller, no later than such time as is customary in accordance with market practice, by telephone or otherwise on or prior to the business day on which such termination will be effective. On the date specified in such demand, or on the date fixed for termination in the case of Transactions having a fixed term, termination of the Transaction will be effected by transfer to Seller or its agent of the Purchased Securities and any Income in respect thereof received by Buyer (and not previously credited or transferred to, or applied to the obligations of, Seller pursuant to Paragraph 5 hereof) against the transfer of the Repurchase Price to an account of Buyer. 4. Margin Maintenance (a) If at any time the aggregate Market Value of all Purchased Securities subject to all Transactions in which a particular party hereto is acting as Buyer is less than the aggregate Buyer's Margin Amount for all such Transactions (a "Margin Deficit"), then Buyer may by notice to Seller require Seller in such Transactions, at Seller's option, to transfer to Buyer cash or additional Securities reasonably acceptable to Buyer ("Additional Purchased Securities"), so that the cash and aggregate Market Value of the Purchased Securities, including any such Additional Purchased Securities, will thereupon equal or exceed such aggregate Buyer's Margin Amount (decreased by the amount of any Margin Qeficit as of such date arising from any Transactions in which such Buyer is acting as Seller). (b) If at any time the aggregate Market Value of all Purchased Securities subject to all Transactions in which a particular party hereto is acting as Seller exceeds the aggregate Seller's Margin Amount for all such Transactions at such time (a "Margin Excess"), then Seller may by notice to Buyer require Buyer in such Transactions, at Buyer's option, to transfer cash or Purchased Securities to Seller, so that the aggregate Market Value of the Purchased Securities, after deduction of any such cash or any Purchased Securities so transferred, will thereupon not exceed such aggregate Seller's Margin Amount (increased by the amount of any Margin Excess as of such date arising from any Transactions in which such Seller is acting as Buyer). (c) Any cash transferred pursuant to this Paragraph shall be attributed to such Transactions as shall be agreed upon by Buyer and Seller. 30 -......",' APPENDIX F (d) Seller and Buyer may agree, with respect to any or all Transactions hereunder, that the respective rights of Buyer or Seller (or both) under subparagraphs (a) and (b) of this Paragraph may be exercised only where a Margin Deficit or Margin Excess exceeds a specified dollar amount or a specified percentage of the Repurchase Prices for such Transactions (which amount or percentage shall be agreed to by Buyer and Seller prior to entering into any such Transactions). (e) Seller and Buyer may agree, with respect to any or all Transactions hereunder, that the respective rights of Buyer and Seller under subparagraphs (a) and (b) of this Paragraph to require the elimination of a Margin Deficit or a Margin Excess, as the case may be, may be exercised whenever such a Margin Deficit or Margin Excess exists with respect to any single Transaction hereunder (calculated without regard to any other Transaction outstanding under this Agreement). 5. Income Payments "- Where a particular Transaction's term extends over an Income payment date on the Securities subject to that Transaction, Buyer shall, as the parties may agree with respect to such Transaction (or, in the absence of any agreement, as Buyer shall reasonably determine in its discretion), on the date such Income is payable either (i) transfer to or credit to the account of Seller an amount equal to such Income payment or payments with respect to any Purchased Securities subject to such Transaction or (ii) apply the Income payment or payments to reduce the amount to be transferred to Buyer by Seller upon termination of the Transaction. Buyer shall not be obligated to take any action pursuant to the preceding sentence to the extent that such action would result in the creation of a Margin Deficit. unless prior thereto or simultaneously therewith Seller transfers to Buyer cash or Additional Purchased Securities sufficient to eliminate such Margin Deficit. 6. Security Interest Although the parties intend that all Transactions hereunder be sales and purchases and not loans, in the event any such Transactions are deemed to be loans, Seller shall be deemed to have pledged to Buyer as security for the performance by Seller of its obligations under each such Transaction, and shaJJ be deemed to have granted to Buyer a security interest in, all of the Purchased Securities with respect to all Transactions hereunder and all proceeds thereof. 7. Payment and Transfer Unless otherwise mutually agreed, all transfers of funds hereunder shall be in immediately available funds. All Securities transferred by one party hereto to the other party (i) shall be in suitable form for transfer or shall be accompanied by duly executed instruments of transfer or assignment in blank and such other documentation as the party receiving possession may reasonably request, (ii) shall be transferred on the book-entry system of a Federal Reserve Bank, or (iii) shall be transferred by any other method mutually acceptable to Seller and Buyer. As used herein with respect to Securities, "transfer" is intended to have the same meaning as when used in Section 8-313 of the New York Uniform Commercial Code or, where applicable, in any federal regulation governing transfers of the Securities. 8. Segregation of Purchased Securities To the extent required by applicable law, all Purchased Securities in the possession of Seller shall be segregated from other securities in its possession and shall be identified as subject to this Agreement. Segregation may be accomplished by appropriate identification on the books and records of the holder, including a financial intermediary or a clearing corporation. Title to all Purchased Securities shall pass to Buyer and, unless otherwise agreed by Buyer and Seller, nothing in this Agreement shall preclude Buyer from engaging in repurchase transactions with the Purchased Securities or otherwise pledging or hypothecating the Purchased Securities, but no such transaction shall relieve Buyer of its obligations to transfer Purchased Securities to Seller pursuant to Paragraphs 3, 4 or 11 hereof, or of Buyer's obligation to credit or pay Income to, or apply Income to the obligations of, Seller pursuant to Paragraph 5 hereof. Required Disclosure for Transactions in Which the Seller Retains Custody of the Purchased Securities Seller is not permitted to substitute other securities for those subject to this Agreement and therefore must keep Buyer's securities segregated at all times, unless in this Agreement Buyer grants Seller the right to substitute other securities. If Buyer grants the right to substitute, this means that Buyer's securities will likely be commingled with Seller's own securities during the trading day. Buyer is advised that, during any trading day that Buyer's securities are commingled with Seller's securities, they [will]' [may]" be subject to liens granted by Seller to [its clearing bank]' [third parties]'- and may be used by Seller for deliveries on other securities transactions. Whenever the securities are commingled, Seller's abifity to resegregate substitute securities for Buyer will be subject to Seller's ability to satisfy [the clearing]' [any]'- lien or to obtain substitute securities. "Language to be used under 17 C.F.R. §403.4(e) if Seller is a government securities broker or dealer other than a financial institution. "Language to be used under 17 C.F.R. §403.5(d) if Seller is a financial institution. 31 9. Substitution (a) Seller may, subject to agreement with and acceptance by Buyer, substitute other Securities for any Purchased Securities. Such substitution shall be made by transfer to Buyer of such other Securities and transfer to Seller of such Purchased Securities. After substitution, the substituted Securities shall be deemed to be Purchased Securities. (b) In Transactions in which the Seller retains custody of Purchased Securities, the parties expressly agree that Buyer shall be deemed, for purposes of subparagraph (a) of this Paragraph, to have agreed to and accepted in this Agreement substitution by Seller of other Securities for Purchased Securities; provided, however, that such other Securities shall have a Market Value at least equal to the Market Value of the Purchased Securities for which they are substituted. 10. Representations '. Each of Buyer and Seller represents and warrants to the other that (i) it is duly authorized to execute and deliver this Agreement, to enter into the Transactions contemplated hereunder and to perform its obligations hereunder and has taken all necessary action to authorize such execution, delivery and performance, (ii) it will engage in such Transactions as principal (or, if agreed in writing in advance of any Transaction by the other party hereto, as agent for a disclosed principal), (iii) the person signing this Agreement on its behalf is duly authorized to do so on its behalf (or on behalf of any such disclosed principal), (iv) it has obtained all authorizations of any governmental body required in connection with this Agreement and the Transactions hereunder and such authorizations are in full force and effect and (v) the execution, delivery and performance of this Agreement and the Transactions hereunder will not violate any law, ordinance, charter, by-law or rule applicable to it or any agreement by which it is bound or by which any of its assets are affected. On the Purchase Date for any Transaction Buyer and Seller shall each be deemed to repeat all the foregoing representations made by it. 11. Events of Default In the event that (i) Seller fails to repurchase or Buyer faifs to transfer Purchased Securities upon the applicable Repurchase Date, (ii) Seller or Buyer fails, after one business day's notice, to comply with Paragraph 4 hereof, (iii) Buyer fails to comply with Paragraph 5 hereof, (iv) an Act of Insolvency occurs with respect to Seller or Buyer, (v) any representation made by Seller or Buyer shall have been incorrect or untrue in any material respect when made or repeated or deemed to have been made or repeated, or (vi) Seller or Buyer shall admit to the other its inability to, or its intention not to, perform any of its obligations hereunder (each an "Event of Default"): (a) At the option of the nondefaulting party, exercised by written notice to the defaulting party (which option shall be deemed to have been exercised, even if no notice is given, immediately upon the occurrence of an Act of Insolvency), the Repurchase Date for each Transaction hereunder shall be deemed immediately to occur. (b) In all Transactions in which the defaulting party is acting as Seller, if the nondefaulting party exercises or is deemed to have exercised the option referred to in subparagraph (a) of this Paragraph, (i) the defaulting party's obligations hereunder to repurchase all Purchased Securities in such Transactions shall thereupon become immediately due and payable, (ii) to the extent permitted by applicable law, the Repurchase Price with respect to each such Transaction shall be increased by the aggregate amount obtained by daily application of (x) the greater of the Pricing Rate for such Transaction or the Prime Rate to (y) the Repurchase Price for such Transaction as of the Repurchase Date as determined pursuant to subparagraph (a) of this Paragraph (decreased as of any day by (A) any amounts retained by the nondefaulting party with respect to such Repurchase Price pursuant to clause (iii) of this subparagraph, (B) any proceeds from the sale of Purchased Securities pursuant to subparagraph (d)(i) of this Paragraph, and (C) any amounts credited to the account of the defaulting party pursuant to subparagraph (e) of this Paragraph) on a 360 day per year basis for the actual number of days during the period from and including the date of the Event of Default giving rise to such option to but excluding the date of payment of the Repurchase Price as so increased, (iii) all Income paid after such exercise or deemed exercise shall be retained by the non defaulting party and applied to the aggregate unpaid Repurchase Prices owed by the defaulting party, and (iv) the defaulting party shall immediately deliver to the nondefaulting party any Purchased Securities subject to such Transactions then in the defaulting party's possession. (c) In all Transactions in which the defaulting party is acting as Buyer, upon tender by the nondefaulting party of payment of the aggregate Repurchase Prices for all such Transactions, the defaulting party's right, title and interest in all Purchased Securities subject to such Transactions shall be deemed transferred to the nondefaulting party, and the defaulting party shall deliver all such Purchased Securities to the non defaulting party. (d) After one business day's notice to the defaulting party (which notice need not be given if an Act of Insolvency shall have occurred, and which may be the notice given under subparagraph (a) of this Paragraph or the notice referred to in clause (ii) of the first sentence of this Paragraph), the nondefaulting party may: (i) as to Transactions in which the defaulting party is acting as Seller, (A) immediately sell, in a recognized market at such price or prices as the nondefaulting party may reasonably deem satisfactory, any or all Purchased Securities subject to such Transactions and apply the proceeds thereof to the aggregate unpaid Repurchase Prices and any other amounts owing by the defaulting party hereunder APPENDIX F 32 APPENDIX F or (B) in its sole discretion elect, in lieu of selling all or a portion of such Purchased Securities, to give the defaulting party credit for such Purchased Securities in an amount equal to the price therefor on such date, obtained from a generally recognized source or the most recent closing bid quotation from such a source, against the aggregate unpaid Repurchase Prices and any other amounts owing by the defaulting party hereunder; and (ii) as to Transactions in which the defaulting party is acting as Buyer, (A) purchase securities ("Replacement Securities") of the same class and amount as any Purchased Securities that are not delivered by the defaulting party to the nondefaulting party as required hereunder or (B) in its sole discretion elect, in lieu of purchasing Replacement Securities, to be deemed to have purchased Replacement Securities at the price therefor on such date, obtained from a generally recognized source or the most recent closing bid quotation from such a source. (e) As to Transactions in which the 'defaulting party is acting as Buyer, the defaulting party shall be liable to the nondefaulting party (i) with respect to Purchased Securities (other than Additional Purchased Securities), for any excess of the price paid (or deemed paid) by the nondefaulting party for Replacement Securities therefor over the Repurchase Price for such Purchased Securities and (ii) with respect to Additional Purchased Securities, for the price paid (or deemed paid) by the nondefaulting party for the Replacement Securities therefor. In addition, the defaulting party shall be liable to the nondefaulting party for interest on such remaining liability with respect to each such purchase (or deemed purchase) of Replacement Securities from the date of such purchase (or deemed purchase) until paid in full by Buyer. Such interest shall be at a rate equal to the greater of the Pricing Rate for such Transaction or the Prime Rate. (f) For purposes of this Paragraph 11, the Repurchase Price for each Transaction hereunder in respect of which the defaulting party is acting as Buyer shall not increase above the amount of such Repurchase Price for such Transaction determined as of the date of the exercise or deemed exercise by the nondefaulting party of its option under subparagraph (a) of this Paragraph. (g) The defaulting party shall be liable to the nondefaulting party for the amount of all reasonable legal or other expenses incurred by the nondefaulting party in connection with or as a consequence of an Event of Default, together with interest thereon at a rate equal to the greater of the Pricing Rate for the relevant Transaction or the Prime Rate. (h) The nondefaulting party shall have, in addition to its rights hereunder, any rights otherwise available to it under any other agreement or applicable law. 12. Single Agreement Buyer and Seller acknowledge that, and have entered hereinto and will enter into each Transaction hereunder in consideration of and in reliance upon the fact that, all Transactions hereunder constitute a single business and contractual relationship and have been made in consideration of each other. Accordingly, each of Buyer and Seller agrees (i) to perform all of its obligations in respect of each Transaction hereunder, and that a default in the performance of any such obligations shall constitute a default by it in respect of all Transactions hereunder, (ii) that each of them shall be entitled to set off claims and apply property held by them in respect of any Transaction against obligations owing to them in respect of any other Transactions hereunder and (iii) that payments, deliveries and other transfers made by either of them in respect of any Transaction shall be deemed to have been made in consideration of payments, deliveries and other transfers in respect of any other Transactions hereunder, and the obligations to make any such payments, deliveries and other transfers may be applied against each other and netted. 13. Notices and Other Communications Unless another address is specified in writing by the respective party to whom any notice or other com- munication is to be given hereunder, all such notices or communications shall be in writing or confirmed in writing and delivered at the respective addresses set forth in Annex II attached hereto. 14. Entire Agreement; Severability This Agreement shall supersede any existing agreements between the parties containing general terms and conditions for repurchase transactions. Each provision and agreement herein shall be treated as separate and independent from any other provision or agreement herein and shall be enforceable notwithstanding the unenforceability of any such other provision or agreement. 15. Non-assignability; Termination The rights and obligations of the parties under this Agreement and under any Transaction shall not be assigned by either party without the prior written consent of the other party. Subject to the foregoing, this Agreement and any Transactions shall be binding upon and shall inure to the benefit of the parties and their respective successors and assigns. This Agreement may be cancelled by either party upon giving written notice to the other, except that this Agreement shall, notwithstanding such notice, remain applicable to any Transactions then outstanding. 33 16. Governing Law This Agreement shall be governed by the laws of the State of New York without giving effect to the conflict of law principles thereof. APPENDIX F 17. No Waivers, Etc. No express or implied waiver of any Event of Default by either party shall constitute a waiver of any other Event of Default and no exercise of any remedy hereunder by any party shall constitute a waiver of its right to exercise any other remedy hereunder. No modification or waiver of any provision of this Agreement and no consent by any party to a departure herefrom shall be effective unless and until such shall be in writing and duly 'executed by both of the parties hereto. Without limitation on any of the foregoing, the failure to give a notic'e pursuant to sUbparagraphs 4(a) or 4(b) hereof will not constitute a waiver of any right to do so at a later date. .. '18.' Use of Employee Plan Assets (a) If assets of an employee benefit plan subject to any provision of the Employee Retirement Income Security Act of 1974 ("ERISA") are intended to be used by either party hereto (the "Plan Party") in a Transaction, the Plan Party shall so notify the other party prior to the Transaction. The Plan Party shall represent in writing to the other party that the Transaction does not constitute a prohibited transaction under ERISA or is otherwise exempt therefrom, and the other party may proceed in reliance thereon but shall not be required so to proceed. (b) Subject to the last sentence of subparagraph (a) of this Paragraph, any such Transaction shall proceed only if Seller furnishes or has furnished to Buyer its most recent available audited .statement of its financial condition and its most recent subsequent unaudited statement of its financial condition. (c) By entering into a Transaction pursuant to this Paragraph, Seller shall be deemed (i) to represent to Buyer that since the date of Seller's latest such financial statements, there has been no material adverse change in Seller's financial condition which Seller has not disclosed to Buyer, and (ii) to agree to provide Buyer with future audited and unaudited statements of its financial condition as they are issued, so long as it is a Seller in any outstanding Transaction involving a Plan Party. 19. Intent (a) The parties recognize that each Transactiol'1 is a "repurchase agreement" as that term is defined in __ Section 101 of Title 11 of the United States Code, as amended (except insofar as the type of Securities subject to such Transaction or the term of such Transaction would render such definition inapplicable), and a "securities contract" as that term is defined in Section 741 of Title 11 of the United States Code, as amended. (b) It is understood that either party's right to liquidate Securities delivered to it in connection with Transactions hereunder or to exercise any other remedies pursuant to Paragraph 11 hereof, is a contractual right to liquidate such Transaction as described in Sections 555 and 559 of Title 11 of the United States Code, as amended. 20. Disclosure Relating to Certain Federal Protections The parties acknowledge that they have been advised that: (a) in the case of Transactions in which one of the parties is a broker or dealer registered with the Securities and Exchange Commission ("SEC") under Section 15 of the Securities Exchange Act of 1934 ("1934 Act"), the Securities Investor Protection Corporation has taken the position that the provisions of the Securities Investor Protection Act of 1970 ("SIPA") do not protect the other party with respect to any Transaction hereunder; (b) in the case of Transactions in which one of the parties is a government securities broker or a government securities dealer registered with the SEC under Section 15C of the 1934 Act, SIPA will not provide protection to the other party with respect to any Transaction hereunder; and (c) in the case of Transactions in which one of the parties is a financial institution, funds held by the financial institution pursuant to a Transaction hereunder are not a deposit and therefore are not insured by the Federal Deposit Insurance Corporation, the Federal Savings and Loan Insurance Corporation or the National Credit Union Share Insurance Fund, as applicable. 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J .c .. 4J 4J 0 C II .. ~ " .-4 . ... ::I II ' 10 . . .. ... .. 0 . c .. " c .. CI ... II 0 II " N 0 ::I J .. ... ... 'g '0 .... ... ... .... ." .8 ... II C .c ., ., c .... .. ! ! ø ., ø .. .... z .... " ~ . .a .. 0 '0 .c N g .. ... ::I ... C 0 U .. g " " "Q ., ~ 8 .... If II .. II II II ; .... ., II .. j .... þ ... 1: II ::J .= .. .. ... ... .. 1/1 ." C ¿J C .... ., .... .. '1: II II ... .... .. u .. .... '0 0- 4J M ::J II B ~ ., ~ .. III " 4J CIo U ow " II C >- 8 .: II ... II ., .. 8 8 II . II . .. . u .. ." N '" ... III 10 r- oo ... 0 ...' N ,., .. ... ... ... ... 51 ~I Finance APPENDIX H CC (Q)f>1t:/90 Council Meeting Date: Participation in TexPool-Resolution No. 90-04 Agenda Number: r,N gO-l R CITY OF NORTH RICHLANO HILLS Approve f TexPool (Texas IDeal Government Investrrent Pool) was established in 1989 by the Texas Treasury to provide a safe environrrent for the short-tenn investment of public funds. Investments are being made in u. S. Treasuries, agencies, and instrumentalities, and fully collateralized repurchase agreerrents and reverse repurchase agreerœnts. During the last three months the TexPcx:>l performance has been carrpared to the top mutual funds and has finished in the top third. The yield of TexPool for the past three rnonths has averaged 8.70%. TexPool offers an al ternati ve that may be attractive in certain incidences. Their primary investrnents are extrerrely short-tenn. It is a cash managerrent tool which is currently out performing al ternati ve short-term investments at our disposal. As specified in the City's investment tx'licy, the attached resolution and contract must be executed to participate in the investrrent pool. Recart'l'eIldation: Î The staff reccmœnds City Council Approve Resolution I ~ , No. 90-04 and authorize the Mayor funds transfer agreement. - J ~l -J ... Finance Review N/A Source of Funds: Acct. Number ,gf~Jiti~90~~~~~t su~n7j~_ ~ 7J1.~ .,~ /,¡._/)_ . /. .'!¿ A~ Department Head Signature r City Manager CITY COUN~~L ACTION ITEM , FinAnce O"eCIOt APPENDIX H '" J I I RESOLUTION NO. 90-04 WHEREAS, the City of North Richland Hills is an agency or political subdivision of the State of Texas (the "Participant") and is ~red to delegate to a public funds investment pool the authority to invest ftn1ds and to act as custodian of invesbnents purchased with local invesbnent funds; and WHEREAS, it is in the best interest of the Participant and its inhabi tants to invest local funds in investments that yield the highest possible rate of return while providing necessary safekeeping and protection of the principal; and " Ir _1 1 _1 f 11 I 1'1 I 1'1 I 11 I ~l ~l ! "1 '1 , 11 , 11 WHEREAS, the Treasurer of the State of Texas acting by and through the Texas Treasury Safekeeping Trust Company (the "Trust Canpany") has created "TexPooI", a public ftn1ds investment pool to effectuate the goals of providing investments at the highest possible yield and maintaining complete safety of the funds of the Participant, - N::M THEREFORE, be it resolved as follows: 1. That the City of North Richland Hills establish an account in its naræ with the Trust Canpany 's Public Funds Investment Pool "TexPooI" for the purpose of transmi tting local funds for investrrent by the Trust Canpany in TexPooI. 2. That the following individuals whose signatures appear below are officers or employees of the Participant and are each hereby authorized to transmit ftn1ds to the Trust Ccmpany for investment in Te.xPooI and are each further authorized to withdraw ftn1ds from tÍlre to time, to issue letters of instruction, and to take all other actions deemed necessary or appropriate for the invesbœnt of local ftn1ds: Nama: Lee Maness Title: Director of Finance ~ 71l~ Signature: Nama: Jim Cook Title: Asst. Director of Finance Signature: 9';....- b'::tW_ Name: Carrelia Fisher Title: Senior Staff Accountant Signature: ~L~ .......6--<.... 53 I I I J, f'O- 11 11 I 11 I 11 , 11 , 11 , ~1 ~1 ~~ 11 _1 or .- APPENDIX H 3. That this Resolution and its authorization shall continue in full force and effect until amended or revoked by the Participant and until the Trust Company receives a copy of any such amendment or revocation, until such time the Trust Canpany is entitled to rely on same. This Resolution is hereby introduced and adopted by the Participant at its regular meeting held on the 23rd day of January, 1990. CITY OF NORTH RIa-rr.AND HILLS By: ~. -- -; -:&,,--- -' ATl'EST: 9t:~ ¿,~<J 54 CITY OF NORTH RICHLAND HILLS .' Department: Adm inistration Request for Extension of Permit for Use or Green valley Kace I racK Council Meeting Date: Agenda Number: 9/25/95 GN 95-125 Subject: Texas Instruments received a six month extension on their permit to use Green Valley Race Track for their testing in March 1995. The attached letter is a request for another extension until March 31, 1996. There will be no change in the operation or improvements. They will continue to test as they are at the present time. Recommendation: It is recommended that the City Council grant the above request. '-- Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available Operating Budget _ ~ \-- Other Department Head Signature U t- Cn tg~ CITY COUNCIL ACTION ITEM Finance Director Page 1 of SEP 11 '95 16:06 FROM TEXAS INSTRUMENTS TO 88175815516- PAGE. 002/002 Texa ~_ -"lit MccMponttItd " ~~ 11 September 199.5 Post Office Sax 655012 MS 53 Dallas. Texæ 75265 13532 N. Central Ex;nrssway. MS 53 Dallæ. Teøs 75243 (214) æ5JSTT2 fax lit Reply Re60r tD ~ No. 2:140 Mr. CA. Sanford DepUty Cty Manager Cty of North RichJand Hills 7.301 N.B. Loop 820 North Rich1and Hi11s Texas 76180 SUBJECT . USE OF THE GREEN VALLEY RACE TRACK (GVRT) BY TEXAS INSTRUMENTS INCORPORATED (TI) Dear Mr. Sarúord: As a follow-up to our 9/11/95 phone conversati~ please.allow this letter to serve as a formal request f:rœn Texas Instruments l:ncÒrpotated to the North Ridùand Hills City Manager's office, the ~ and the aty Council for approval of TIs extended and continued use of the Green Valley Race Track property through March 31,1996. Please be advised that our use, and improvements jn pJace, will remain unchanged through the extended periocl If moæ information or any action from. 11 is reqWred to support an affinnative response to this request, please don't hesitate to call me at (214) 995-5392. Your review and consideration of this request is appœciated. Sinœrely, TEXAS INSTRUMENTS INCORPORATED ~~~~ Arthur L. Lowe Manager, Major Real Estate Leasing and Acbninistration AWp c:c: Bin HieIscher George Murrell Dave Newauw _ot CITY OF NORTH RICHLAND HILLS Department: Public Works/Legal Kelease of Drainage Easement - Resolution No. 95- 52 Council Meeting Date: 9/25/950 Subject: Agenda Number: C-;N Çf)-1 ?R The City has a 40 foot drainage easement through Lot 85, Blk. 4, North Hills Addition and the lot next door, which has never been used. Twenty feet of this easement covers Lot 85. In 1978 a pool and patio were built over a portion of our easement. The owners have the property sold and cannot close the sale because of the easement. The attached letters show where we are attempting to settle the matter. A release of the interior 10 feet of the easement and an agreement to put the improvements "back as they were" in the event we use the easement, would probably cure the problem. Recommendation: It is recommended that the City Council pass Resolution No. 95-52 releasing the interior 10 feet of the easement and agree to put the property back in its original condition if we use the easement. Finance Review ~ 0111\ Ace!. Number WI/' \ SuffICient Funds Available FlnllnC8 Director Page 1 of RESOLUTION NO. 95-52 WHEREAS, a 20 foot drainage and utility easement exists on Lot 85, Block. 4, North Hills Addition to the City of North Richland Hills, Tarrant County, Texas which easement burdens the northwest 20 feet of said lot for the entire 171.4 feet from the front to the back of said lot; and WHEREAS, none of said easement is being used and the City has no need for the interior 10 feet of said easement. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. That portion of the above described easement over said lot 85 which is the 10 feet immediately abutting and adjacent to the boundary line between Block 84 and Block 85 is retained in favor of the City and the public. The dedication of the balance of the said easement, being the interior 10 feet of said easement, be and is hereby vacated in favor of the owners of said Lot 85, Block 4, North Hills Addition to the City of North Richland Hills, Tarrant County, Texas. PASSED BY THE CITY COUNCIL this 25th day of September, 1995. APPROVED: Tommy Brown, Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City :'1'"""\"" ~"'~'Y'~' ~ ;; tJ .. ~ ,--- - - - -.- -- - - - - - - - -- ---- --.-®- .(~ ~ I) II ~ .... .... ~ I. ,0 o -- .. ..... ... -'"' , ~ ~ ,.., ~ \ , ".:0'" I I t r ~ ð ~:z ( ...' JJ 0.0 ~ it ~ ~ i ~ 9 ~ ~1~å ~ , to to~l~ . ".t~: ,. s O)t .. Z II ~ (J ¡... ÞO'C'" o I ... .J....JO) .;¡ .. .' . . ~ ~ ., % J .. J .. , ~ jØ) ú J . . ,. 0 ! ~ to' ~ ~ 0 ÞO' ~ , "0 ~ q. to, 1·~1~ ..~,~ ,,~; . iJSÓ~ I .. 0 ) ~ 4. .. . .... ~ - ~1,498013~ RTC-~E 130 pe2 SEP 21 '95 1::=2 T. D, DIS HEROON - RECISTERED PROFESSIONAL LAND SURVEYOR SERVING TEXA.S FOR 35 YEARS - 1960 - 19~5 ) 6717 CJ.LJlONT AVENUE FORT rom-if. TEXttS 76176 817-73/-0StJ7 ¡'AX 8t7-7S2'-201~ LJt 85, Block 4, NORTH HILLS ADDITION to the City oj North RÙ;h).a:nd HilLs, Ta-rTa.-nt Co-u.nty. '!'6:&a:s, tJccoTd.i·ng to pla.t reco1'ded in Vol-u.me 388-34, Puye 49. Deed RacOTds oj Tarrant Co-u.nty. Texas. Bearings are òa:sed on record~d pLa.t lRF= iron rod fou:n.d CJJ= control monument LOT 86 ~~ V>~ ~ '.,:) ·0. <--'<9 ? '00. V;:,>- .,yt.9 ~~ <!'> -1~ <1'>.¿- ..¿- ð<? /;..>- I RI' .f..:¿" LOT 48 4- ~~ {;~ '" f,' ':'. .~5>J \) LOT 8" 1.l)T 45 SCALE 1"=30' N:COJU)INO TO ria 1"IAJi PIUP~D BY nil./. THIS PItfJPðKrY IS NOf" IN TlU IOC rEAR FJI)(JD ZoNZ, COIlJ/(!NIrf PANEL NUIlBIR 4/lOS01 0164 H DATeD tlUCUST 2. NI'S (un WITHIN lONE X) I DC IURlØY CIM'II'Y THJ.T THIS SUlWl!T .J.S MADE DN rlU (;NJlJND 01' rilE PJiiJI'nrr"f UQALLY DßSC1UBED /HJlION AND IS CORJUCr. AND rSAT THIU ~ I'ID DlSCIUPJJlCIllS. OOllTUCTS. SBf)/rTA/J6II IN JJaA. IIfXJNDAJlY wa OIJN7TJétS, IJICIfI)N:llJaNT$. Q" UUJ'S 0' IMPIIOYntINTS. ZIISIJaJl'r./ OR lUC.HT$ 0' ""Y. 6xczP'f AS SWNN KntZON. AND rRAT SAiD 1>1fDfJr HAS AJ:rISS TO A1/.D "'DM ,I. D2D1CA1'lD ROANJ.Y rfTLS co. RArrTXlN CT. NO. HR-95C13513-KJIT JIOR'f'CACE co. ¡,o. SJ//TH BORROJfER ßIlRUJoIDA IIOIITt::S SUR,VZYED ON THE CROUND SZPTVl88R-2.:. ,¡~ JD(?-L- . r.D. DISHnlOO.IJ /;l.P.L.S. /'10, 12'76 JOB NO. '5DØ11S0 lUrE S6P!'8JiUl1 B. ,(114 CITY OF N@RTH RICHLAND HILLS Public Works September 18, 1995 Johnny Williams Coldwell Bankers/Paula Stringer Realtors 714 Grapevine Highway Hurst, TX 76054 RE: 3733 Wendell Drive Lot 85, Block 4, North Hills Addition to City of North Richland Hills, Tarrant County, Texas Present Owner: William H. Huggins, Jr. etux Connie Huggins Dear Mr. Williams: It is the understanding of this department there is a pending sale of this property and that a title search revealed the 20 foot drainage and utility easement which burdens this lot. Our inspection reveals that the pool and patio have been built over a portion of the easement. The City has no immediate plans to change any use of the easement which would necessitate our entry upon the premises for construction. However, our master plan calls for a permanent drainage structure through this easement. In all probability that project would involve installation of an underground storm drain pipe, but that decision has not been made and will not be made until the project is funded and designed in detail. If an underground pipe is used, the City may not get near the actual pool, but we cannot give anyone assurance that the pool would not be damaged. Of course, the construction would adversely affect the patio around the pool which would be a problem that a future owner would have to face. We have no authority to release this easement. However, the City would work with a future owner to mitigate the problems that would be involved in future construction and maintenance on the easement by City forces. GWD/smm/pwI95205/attachment P.o. Box 820609 " North Richland Hills, Texas" 76182-0609 7301 Northeast Loop 820 *817-581-5521 * FAX 817-656-7503 SEP-20-9S WED 13:54 JOS MORTGAGE GROUP FAX NO. 8172943967 P. 02 JOSMG Judith Q Smith ~gage Group, he. Q25 INTERSTATE. 2.0 SUITE 140 FORT WORm '1'EXAS 76132.-3609 tID'f1f)4-'781r! I september 20, 1995 TO~ Gregory W. Dickens, P. E. City of North Richland Hills, Tx PUblic WorKS Department FROM: Judith o. Smith RE: 3733 Wendell Drive Lot 55, Block 4, North Hills Addn., North Richland Hills, Tarrant county, Texas Present Owner, William H. Huggins, Jr., et ux connie Huggins As you are aware we are trying to make a FHA loan on the above referenced property, and the encroachment ot the pool into the utility/drainage easement needs to be addressed. w. can accept the current letter, dat@d September 19, 1995 if the last paragraph is ...n~od as follows: w. have no au~hori~y ~o r.l.... thi. .aQAman~. However, the city vou14 wo~k wi~b . future owner to .iti~.~o tho p~obl..8 that wo~l~ ~e inVOlVed in future construction an4 maintenance on the O.D~.Dt by 'city forces, and the Ci~y would put the iaproveaents back as ~h.y wer., .hou14 aoy i&prov...atø be damaged af~8r any construction or maintenance work in this easement. This aqre...nt "runs with tho lan4". Please call me after you have had a chancQ to reviow ~hi£. WQ would hope to have an amended letter this afternoon. P~ease fax me a copy of the new letter to 294-3945 and Mr. williams, realtor with Coldwell Banker, would like to pick up the original this afternoon Jud CITY OF NORTH RICHLAND HILLS Department: Finance / Fire Department Council Meeting Date: 9/25/95 Subject: Award Bid for Installation of a Fuel Tank Man~gement Agenda Number: System at Fire Station #3 PU 95-54 In the 1994/95 approved budget Council appropriated funds for the installation of a Fuel Tank Management System to be installed at Fire Station #3. Formal bids were solicited and the results are outlined below. Unified Services of Texas iii~IÃj: United Pump Supply, Inc. $7,700 $8,253 Enviroserve, Inc. The installation of this system will provide automatic leak detection and fuel inventory management capabil ities. Unified Services of Texas recently completed the installation of the fuel upgrade system at the Equipment Service Center and did a very good job. Unified Services met all the specifications and general conditions of the bid and can complete the project within 60 days. Recommendation: It is recommended City Council award tha bid for the installation of the Fuel Tank Management System at Fire Station # 3 to Unified Services of Texas in the amount of $7,471. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget .JL \~ Other _ ~{L¡~ ~~£ Department Head ignature CITY COUNCIL ACTION "EM FI.....ce Director Page 1 of CITY OF NORTH RICHLAND HILLS - Department: Finance / Public Works Council Meeting Date: 9/25/95 Subject: Reject Bids for Lease of Rock Trencher Agenda Number: PU 95-55 Formal bids were solicited for the lease of rock trencher equipment for the Calloway Branch Phase III Project. Bidders were requested to submit bids on the monthly lease amount and insurance for this equipment. The results are outlined below. Trencor, Inc. $55,225 $64,500 Vermeer Equipment of Texas Since this equipment would be leased a minimum of three months it would be more cost effective to award the contract to have this work performed. Recommendation: It is recommended City Council reject the bids for the lease of rock trench equipment. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget '-- Othe Acct. Number Suffici nt Funds Availabl , ø Finance DIr.Clot , ead Signature Cny COUNCIL ACTION "EM Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Public Works Council Meeting Date: 9/25/95 Subject: Award Annual Contract for Tnp ~nil. ~;:¡nrl ~nrl ~Ipy R~$p Agenda Number: PU 95-56 In the 1995/96 approved budget, Council appropriated funds for the purchase of top soil, cushion sand and flex base. Formal bids were solicited for an annual contract to supply these materials and the results are outlined below. H.J.G. Trucking :15··:·:····:'~1:···::?1:··':::5"'.:·:·O'·:::" . . -. ..... ". .. . . .... . . .....-:-,',':.:...':~:':',':'.'....:..'.': Lowry Sand & Gravel $64,550 $67,050 $67,800 Fincher Brothers, Incorporated Select Sand & Gravel This material will be used by the Public Works/Utility Department. Bidders were requested to bid on the annual quantities of the above referenced materials and deliver on an as need basis. H.J.G. Trucking met.all the specifications and general conditions of the bid. Fundino Source: 02-11-01-3080 02-11-02-3080 02-08-01-6150 Recommendation: It is recommended City Council award the bid for an annual contract to supply top soil, cushion sand and flex base to H.J.G. Trucking in the amount of$51,150. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budge '--- Ot r , ent Head Signature CITY COUNCIL ACTION "EM Finance Dw.clot Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Police Department Council Meeting Date: 9/25/95 Subject: Authorization to Extend Contract for ( Jniform Cleaning Services Agenda Number: PU 95-57 At the September 26, 1994 meeting Council awarded the bid for uniform cleaning services to Dove Cleaners (PU 94-75). Dove Cleaners has offered to extend this contract for an additional year and hold the original bid prices. In the past year Dove Cleaners has provided excellent service for the Police Department and Environmental Services. Recommendation: It is recommended City Council extend the Uniform Cleaning Services contract with Dove Cleaners for an additional year at the original bid prices. ---- Source of Funds: Bonds (GO/Rev.) Operatin dget ...x..... '~ Other Finance Review Acct. Number Various Suffic' nt Funds Available Finance Director epartment Head Signature CITY COUNCIL ACTION "EM Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance Council Meeting Date: 9/25/95 Subject: Award Bid for AnnrJ~1 r.nntr;::¡~t tn SlIrply Iltility Bills and Envelopes Agenda Number: PU 95-58 In the 1995/96 approved budget, Council appropriated funds for the printing of utility bills, envelopes and courtesy envelopes. Formal bids were solicited for an annual supply, and the results are outlined below. Worth Business Forms $"····'·····s·'··'·'·'·s··'·z·····ª··.. ."t. .. ' .., :.:..::::{,,::,;:L.:.:;::.,:{:,.: AC Printing $20,459 The specifications required the successful vendor to print 325,000 utility bills, envelopes and courtesy envelopes, store them and deliver on an as need basis. Worth Business Forms met all the specifications and general conditions of the bid and can start delivery in four weeks. '--- Recommendation: It is recommended City Council award the bid for the annual supply of utility bills, envelopes and courtesy envelopes to Worth Business Forms in the amount of $16,374. Finance Review epartment Head Signature CITY COUNCIL ACTION ITEM 02-20-01-2600 Fln...ce Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Management Services Council Meeting Date: 9/25/95 Subject: Award Bid for Painting of Mi~~pll~npnll~ r.ity F~~ilitip~ Agenda Number: PU 95-59 In the 1994/95 approved budget Council appropriated funds for the painting of miscellaneous City facilities. Formal bids were solicited for painting to be done at City Hall, Bursey Road Senior Center, Animal Control, Library, and Fire Stations one and four. The results are outlined below. Circuits, Incorporated l~ï~wªÆ $26,925 $27,390 Marshall Construction Kurosky and Company '-- Staff had a meeting with the low bidder to insure their bid met the specifications. Staff contacted several references, and they all highly recommended Circuits, Inc. as doing excellent work and being very dependable. All the companies contacted said they would definitely use Circuits, Incorporated again. Circuits, Incorporated met all the specifications and general conditions of the bid and can complete the work within forty-five days. Recommendation: It is recommended City Council award the bid for painting miscellaneous City facilities to Circuits, Incorporated in the amount of $24,797. Finance Review Source of Funds: Bonds (GO/Rev.) OpenrtingBudget .JL Other _ ~~.~ CITY COUNCIL ACTION "EM 06-01-02-3540 Finance Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Management Services Council Meeting Date: 9/25/95 Subject: Award Bid for a 1995 Roller Agenda Number: PU 95-60 In the 1994/95 approved budget Council appropriated funds for the purchase of one double steel drum vibratory roller. Formal bids were solicited and the results are outlined below. Future Equipment $26,125 9mliªª Martin Equipment Company Mega Equipment Company $28,900 $29,800 $30,025 Conley-Lott Nichols Darr Equipment Company This roller will replace an older unit now in service and will be used by the Public Works Department. The unit offered by Future Equipment is a Vibromax 252 manufactured in Germany and is a new line for their company. Future Equipment could only supply one reference for this piece of equipment. The company contact stated they have had numerous problems with this equipment being out of service with drive motor problems. The unit offered by Martin Equipment Company is a Hypac C7 47 A and is manufactured in the United States. Parts for this equipment are available from two local sources. The references contacted stated their machine has only been down for half a day since purchased and is very reliable. Martin Equipment Company met all the specifications and general conditions of the bid and can deliver the roller in ten days. After reviewing the specifications and checking the references, Staff does not feel the roller offered by Future Equipment would be in the best interest of the City of North Richland Hills. Recommendation: It is recommended City Council award the bid for one double steel drum vibratory roller to Martin Equipment Company in the amount of $27,793. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget ~x "- Other ~ ' ,ø epartm nt Head Signature CITY COUNCIL ACTION ITEM 06-01-03-6600 Fin.".,. Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Management Services Council Meeting Date: 9/25/95 Subject: Award Bid for 1995 Tractor with loader Agenda Number: PU 95-61 As part of the 1994/95 approved budget, Council appropriated funds for the purchase of a tractor with a loader. Formal bids were solicited and the results are outlined below. Zimmerer Kubota & Equipment Iljï~Iªª Saginaw Implement Company $18,892 $20,422 $20,683 Future Equipment Company Chucks Tractor Sales '-- This tractor will replace an existing unit to be used by the Parks Department. Zimmerer Kubota met all the specifications and general conditions of the bid and can deliver the tractor in seven days. Recommendation: It is recommended City Council award the bid for the tractor with a loader to Zimmerer Kubota & Equipment in the amount of $18,249. Finance Review 06-01-03-6600 Source of Funds: Bonds (GO/Rev.) Operating Budget L~ "- Other=4- ¡a 111ft . epartme ead Signature CnYCOUNC~ACnON"EM Fln...ce Director Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Public Works Council Meeting Date: 9/25/95 Subject: Award Bid for Contract for Rock Trenching on Ca"ow~y Agenda Number: Branch 21" Parallel Sewer Project (Lola Drive to Holiday Lane) PU 95-62 Formal bids were solicited for a contract to cut a trench in rock for this project. Bidders were requested to submit quotes on this work by the linear foot. The results are outlined below. D.B. Utilities 12~¡:ºº:::pgr::nø.~ªr:::f?;l1 Venus Construction Company $42.50 per linear foot The length of the trench will be approximately 3,200 feet. D.B. Utilities met all the specifications and general conditions of the bid. Fundina Source: Sufficient funds were appropriated by Council on May 22,1995, PW 95-27. Recommendation: It is recommended City Council award the contract to cut a trench in rock for this section of the Calloway Branch 21" Parallel Sewer Project to D.B. Utilities in the amount of $28.00 per linear foot. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ ',-- Ot r Acct. N um be r Suffic' nt Funds Available Finance Dlrecto, Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Public Works Council Meeting Date: 9/25/95 Subject: Award Bid for Equipment I p~~e fnr the C~lInw~y Rr~nr·.h Agenda Number: 21" Parallel Sewer Project (Lola Drive to Holiday Lane) PU 95-63 Formal bids were solicited for the lease of one loader and one excavator to be used for this project. This equipment will be leased for approximately three months so the bidders were requested to submit bids on the monthly lease amount and insurance for each piece of equipment. The results are outlined below. Excavator loader Mega Equipment Company $6,140 John Deere 692E $4,920 John Deere 644G Kirkpatrick & O'Donnell Equipment $6,300 Linkbelt 4300 No Bid The excavator offered by Mega Equipment Company did not meet the minimum specifications for the operating weight requirements. The excavator offered by Kirkpatrick & O'Donnell Equipment has a larger operating weight and more horsepower than the John Deere equipment offered by Mega Equipment Company. Because of these differences Staff feels the excavator offered by Kirkpatrick & O'Donnell Equipment would better serve the needs of the Utility Construction Division. Kirkpatrick & O'Donnell Equipment met all the specifications and general conditions of the bid. The loader offered by Mega Equipment Company met all the specifications and general conditions of the bid. Fundina Source: Sufficient funds were appropriated by Council on May 22, 1995, PW 95-27. Recommendation: It is recommended City Council award the bid for the lease of the excavator to Kirkpatrick & O'Donnell Equipment for a monthly amount of $6,300 and award the bid for the lease of a loader to Mega Equipment Company for a monthly amount of $4,920. Finance Review Finance Olrec:lor e CITY COUNCIL ACTION ITEM Page 1 of CITY OF NORTH RICHLAND HILLS Department: Finance / Public Works Council Meeting Date: 9/25/95 Subject: Award Bid for Sewer Pipe for the Callow~y Rr~nr.h Agenda Number: 21" Parallel Sewer Project (Lola Drive to Holiday Lane) PU 95-64 Formal bids were solicited for 21" sewer pipe and manhole rings and lids for this project. The results are outlined as follows. Metro Valve and Pipe Company :$35····"·"·'··"···"':':2"···"·5"·'···3.·..,'. :;....~:~:...:...:..;t:::::..:::.:::::..: Atlas Utility Company Industrial International $36,804 $36,861 $36,955 $37,387 Texas Water Products The Rohan Company Ì'- Metro Valve and Pipe Company met all the specifications and general conditions of the bid and can deliver the pipe in fourteen days. Fundina Source: Sufficient funds were appropriated by Council on May 22, 1995, PW 95-27. Recommendation: It is recommended City Council award the bid for 21" sewer pipe and manhole rings and lids for this section of Calloway Branch Phase 21" Parallel Sewer Project to Metro Valve and Pipe Company in the amount of $36,253. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget ',--- Other Acct. Number Suffi 'ent Funds Available ead Signature CITY COUNCIL ACTION ITEM Finance Dlfec:lor Page 1 of CITV OF NORTH RICHLAND HILLS Department: Finance / Public Works Council Meeting Date: 9/25/95 Subject: Award Bid for Manhole Construction for the Calloway Agenda Number: Branch 21" Parallel Sewer Project (Lola Drive to Holiday Lane) PU 95-65 Formal bids were solicited for manhole construction for this project. The results are outlined below. Manhole Services ",a1i.2§ $12,740 Texas Manhole Company Texas Manhole Company met all the specifications and general conditions of the bid and can complete the project within the specified time. Fundina Source: Sufficient funds were appropriated by Council on May 22, 1995, PW 95-27. Recommendation: It is recommended City Council award the bid for manhole construction for this section of Calloway Branch 21" Parallel Sewer Project to Texas Manhole Company in the amount of $11,225. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ Other . natu e Cn-V COUNCIL ACTION ITEM Fin...... Dltec:tor Page 1 of CITV OF NORTH RICHLAND HILLS Department: Public Works Set Date for Public Hearing on Street and Drainage Inprovements for Harmonson Road Council Meeting Date: Subject: Agenda Number: 9/25/95 PW 95-60 It is proposed that October 23, 1995 be set as the date for a Public Hearing on the improvements for Harmonson Road from Mackey Creek to Scruggs Drive. The notices will be mailed to all property owners to insure that they are notified at least 14 days prior to the Public Hearing. Following the Public Hearing, the necessity to construct the improvements and levy of assessment will be determined by adoption of ordinances. Recommendation: It is recommended that October 23, 1995 be established as the date for the Public Hearing on the necessity for improving Harmonson Road from Mackey Creek to Scruggs Drive. Finance Review Source of Funds: Bonds (GO/Rev.) ,~_ Operating Bud o e Acct. Number Sufficient Funds Available Fln."ce Director ignature Cn-V COUNCIL ACTION ITEM Page 1 of CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: Set Date for Public Hearing on Street and Drainage Improvements for Hightower Drive (A 1) Agenda Number: 9/25/95 Subject: PW 95-61 It is proposed that October 23, 1995 be set as the date for a Public Hearing on the improvements for Hightower Drive (A 1) from Rufe Snow Drive east approximately 1,230 feet. The notices will be mailed to all property owners to insure that they are notified at least 14 days prior to the Public Hearing. Following the Public Hearing, the necessity to construct the improvements and levy of assessment will be determined by adoption of ordinances. Recommendation: It is recommended that October 23, 1995 be established as the date for the Public Hearing on the necessity for improving Hightower Drive (A 1) from Rufe Snow Drive east approximately 1,230 feet. Finance Review Source of Funds: Bonds (GO/Rev.) ',---- Operating Budg Oth Acct. Number Sufficient Funds Available ~ FIMIIC8 Director n Head Signature CITY COUNCIL ACTION "EM Page 1 of t CITY OF NORTH RICHLAND HILLS Department: Public Works Award of Bid for Interchange Water and Sanitary Sewer Adjustment~. Pha~e? Council Meeting Date: 9/25/95 Subject: Agenda Number: PW 95-B? Bids were received on September 18, 1995 and the three low bidders are shown below. Bidder Amount Calendar Days Bid Circle "C" Construction Co. J.C. Evans Construction Co. Wright Construction Co. $1,579,354.50 $1,691,362.00 $1,704,499.40 300 250 300 This project is necessitated by the proposed widening and improvement to the IH820/SH26/ SH121/FM1938 Interchange by the Texas Department of Transportation (TxDOT). Due to this being a project on a federal interstate highway, the federal government will be reimbursing monies for relocation of existing utilities. All of the construction cost for water and sewer line adjustments on Phase 2 of the Interchange Project will be reimbursed by TxDOT as per the State's Standard Utility Agreement approved by the Council on April 10, 1995 as PW 95-17. The Utility Agreement indicates that the City shall pay the contractor's partial payments and then immediately request reimbursement from the State. The City will be reimbursed approximately $1,713,400. It has traditionally taken the State about 30 to 60 days to reimburse their portion of the cost after receiving the proper paperwork. The following is an estimated schedule of construction. Award of Bid Preconstruction Conference Begin Construction End Construction September 25, 1995 October 5, 1995 October 16, 1995 August 12, 1996 Funding Source: The 1995/96 CIP Budget for this project is $20,000 for engineering and $1,065,000 for construction. This budget was established from preliminary engineer's estimates. TxDOT required consolidation of two outfall sewer mains under SH121/183. This caused a sizable increase in the original estimate. The following table indicates how the budget will need to be revised. Finance Review Acct. Number _ 02-93-18-6900 Suffi ient Funds Available FlMnce Dlrectot CnYCOUNC~ACnON"EM Page 1 of "--- . . . . . . . . . . . . . ..... .. ..... ';':':';-:';':';';';':';';':';':-:';':':-:'," :.;.:.;.:.;.;.;.:-:.:.;.;.:.;.;.;.:.:.;-:.:-:-:.:.:.;.;.;.;.:.¡.;.;,;.:-:-:-:.: .:.:-:.:.:.;.:.:.:.;.:-:.;.:.:-:.:.:.;-;.:-:-:.:.:.:.:-:.:.:.:.:.:.:.:.:.:.:.:.:.:-: <...;.;..;::..,.,:; Revised CIP" ":,,[,(0017$/> ¡¡!!iªª!~Jªij!~t<: . ..i::..::.::..::.::.:.·.:::;:::::,1.:.6:::.:9'. þ...'g.. :d.···S·.:.·~I;.·..·.·g'.·~.!!..6·~.:....:..',.:...,.:.·:...:,:..:::.::;..;.'...,.:;...,.....:::.:.::¡...::..:.,.:::,.:........"::.:....::.......: ,,§fj~~,: :..··.J:iiJõajhâ::·':?·.. .... .................... ..........:þ'hAgr~èmêñt ........... .. TOTAL ......;.:.:.:................................... :·...ÇtR§9'ª9~~. ····:·.···:=:1$$$1$$ ........... $ 20,000 1,065,000 $ 1,085,000 $ 114,000 514,400 $ 628,400 $ 134,000 1,579,400 $ 1,713,400 $ 134,000 1,579,400 $ 1,713 ,400 Engineering Construction The City is only required to pay for upgrades to the water and sewer system. TxDOT has determined there are no upgrades or betterments to the Phase 2 project. Staff desires to retain the $108,000 allocated by the 1995/96 CIP Budget for our costs, even though TxDOT has determined our participation to be zero. This will only be utilized for unforseen contingencies. Recommendation: Staff recommends Council award this project to Circle "C" Construction Co. in the amount of $1,579,354.50 for a period of 300 calendar days, and revise the budget as indicated above. '-- '-- (}(f21' . KNOWL TON-E NGLlSH-FLOWERS, INC. CONSULTING ENGINEERS! Fort Worth- Dallas September 18, 1995 --,.,-,-,---".,- ._- ,----- _.-..---~ r" ,.. . i .-- ,.......-: .... !'~ ;'. - . - .--- \ . ..! i ; :.,:-.. ._._:____.~__ -.- Mr. Greg W; Dickens, P.E. Public Works Director City of North Rich land Hills 7301 N.E. Loop 820 N. Richland Hills, Texas 76180 , ' ¡, ; / ) ¡!, 1~~' ! ¡ ¡: i ~ ~,\ 1 ! : \ ; ; '. \. ¡ t..~ \J f SEP I 8 1995 .. ~ ...------ Re: 3-433(B), CITY OF NORTH RICHLAND HILLS, LB. 820 INTERCHANGE ADJUSTMENTS, PHASE 2, BID TABULATION & RECOM1\1ENDA TION OF A WARD Bids were received on September 18, 1995 for the referenced project. This project includes water and sanitary sewer adjustments and relocations in the vicinity of Interstate Highway 820, Airport Freeway, Bedford-ElIless Road, and Glenview Drive as required to clear the right-of-way for proposed paving and drainage improvements by the Texas Department of Transportation (TxDOT). Four (4) contractors submitted bids as presented on the attached detailed tabulation. The following is a summary of the bids: ! NO. ! BIDDER ! WATER ! SEWER I TOT AL BID I DAYS I 1 . Circle "C· Construction $619,602.50 959,752.00 $1,579,354.50 300 2. J.C. Evans Construction $665,355.00 1,026,007.00 $1,691,362.00 250 3. Wright Construction $554,122.00 1,150,377 .40 $1,704,499.40 300 4. Pate Bros Construction $592,147.24 1,227,884.44 $1,820.031.68 210 The low bidder, Circle "C" Construction Company, has successfully completed several similar projects in the recent past, including the water and sewer system adjustments for Phase 1 of the interchange project. We recommend that a construction contract, in the amount of $1,579,354.50, be awarded to William J. Schultz, Inc., dba Circle "C" Construction, P.O. Box 40328, F0I1 WOI·th, Texas, 76140 for a period of 300 Calendar Days. 1901 CENTRAL DR.. SUITE 550. BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367. FAX 817/354-4389 Page 2 September 18, 1995 Mr. Greg Dickens, P.E., Director, City of North Richland Hills 3-433(B), Bid Tabulation & Recommendation of Award We will be present at the September 25, 1995, Council Meeting to assist you with answers to any questions which the Council may have concerning this project. Meanwhile, please call if we can be of further service in this regard. {~¡j ~ DONALD H. CANTON, P.E. DHC/lld Enclosures xc: Mr. C.A. Sanford, City Manager Mr. Randy Shiflet, Assistant City Manager (w/encl.) Mr. Kevin B. Miller, P .E., Assistant Director of Public Works (w/encl.) Mr. Larry Cunningham, Assistant City Manager (w/encl.) Mr. Larry Jones, Water and Sewer Superintendent (w/encl.) Mr. Mike Hansen, Utility Coordination, TX Department of Transportation (w/encl.) Ms. Suzan Taylor, Trinity River Authority CITY OF NORTH RICHLAND HILLS Department: Public Works Council Meeting Date: Approve Final Pay Estimate No. 4 in the amount of $14,99490 to Larry H Jackson Agenda Number: Construction Co. , Inc. for Watauga Road East, Water and Sewer Adjustments 9/25/95 PA\' 95-16 Subject: This project was awarded by Council on March 27,1995 for $171,101.50 to Larry H. Jackson Construction Co., Inc. Final payment to the contractor will make his total earnings on the project $149,948.98, which is $21,152.52 under the contract amount. The project was substantially completed before the contract completion date of July 26, 1995. The project is now totally complete with all final adjustments having been made. Funding Source: Sufficient funds were allocated in the 1989 Revenue Bond Sale for this project. Recommendation: Staff recommends Council approve final payment to Larry H. Jackson Construction Co., Inc. in the amount of $14,994.90. Finance Review Acct. Number Sufficient Funds Available 02-B9-Q&¡-6000 Page 1 of · KNOWL TON-ENGLlSH-FLOWERS, INC. CONSUL TlNG ENGINEERS / Fort Worth-Dallas September 19, 1995 Mr. Gregory W. Dickens, P.E., Director of Public Works City of North Richland Hills 7301 N. E. Loop 820 North Richland Hills, Texas 76180 Re: 3-564 CITY OF NORTH RICHLAND HILLS WATAUGA ROAD, EAST, WATER AND SANITARY SEWER ADJUSTMENTS CONTRACTOR'S PARTIAL PAY ESTIMATE NO.4 & FINAL Enclosed is one copy of Contractor's Partial Pay Estimate No.4 & Final, dated September 19, 1995, made payable to Larry H. Jackson Construction Co., Inc., in the amount of $14,994.90, for materials furnished and work performed on the referenced project as of August 31, 1995. This project includes water and sanitary sewer system relocations along the Watauga Road East alignment as required to clear the right-of-way for paving construction by TxDOT. Part of the work also includes water and sewer line crossings which will provide service for future development in the area. The quantities and conditions of the project have been verified on-site by your representative, Mr. Ken Matheson, as indicated by his signature on the estimate dated September 13, 1995, and we have checked the item extensions and additions. The following is a summary to the project status to date: TOTAL CONTRACT PERCENT BREAKDOWN THIS MONTH EARNINGS AMOUNT COMPLETE (lncl. Retainagel Sewer $0.00 $84,675.25 $86,252.75 98.17 Water 14,994.90 65,273.73 84,848.75 76.93 TOTALS $14,994.90 $149,948.98 $171,101.50 87.64 TIME (Calendar Days) 136 100 136.00 The original contract amount was $171,101.50, and Contractor earnings total $149,948.98 based on as-built quantities and contract unit prices. Contractor earnings are, therefore, $21,152.52 under the Contract Amount. The savings are due primarily to unused welded steel casing and 1901 CENTRAL DR., SUITE 550. BEDFORD, TEXAS 76021 .817/283-6211 . METRO 817/267-3367. FAX 817/354-4389 Page 2, September 19, 1995 Watauga Road, East, Water and Sewer Adjustments, Estimate No.4 & Final miscellaneous water and sewer contingency funds. TxDOT waived the requirement for the welded steel casing on the existing 16-inch water main in Davis Blvd. However, the City remains responsible for repair and maintenance of the 16-inch line plus pavement repair which might be required if the line breaks. The Contract Completion date was July 26, 1995, based on a 100 Calendar Day completion time, and we understand that the contractor was substantially complete before July 26. The two (2) year period of maintenance begins on this date, and therefore, will terminate on September 19, 1997. The maintenance obligation includes repair of all water line leaks and malfunctions of other equipment furnished and installed under this Contract along with sanitary sewer line breaks or stoppage. The maintenance obligation also includes repair of all concrete structures such as sanitary sewer manholes. In the absence of any negative reports concerning the condition of the project, and after the Contractor has signed an Affidavit stating that all bill on tractors have been paid, we recommend that this final payment, in the amount 0 $14,994.90, b made to be made to Larry H. Jackson Construction Co., Inc., 5112 Sun Valley, Fort Worth, Texas, 76119. We will be available at the September 25, 1995, Council meeting to help answer any questions concerning this project. ~~ RICHARD W. ALBIN, P.E. RW A/lld/Enclosures/FinaI.564/ xc: Mr. C.A. Sanford, City Manager Mr. Randy Shiflet, Assistant City Manager Mr. Larry Cunningham, Assistant City Manager Mr. Mike Curtis, P.E., Capital Projects Coordinator Mr. Ken Matheson, City Inspector Larry H. Jackson Construction, Inc.