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Home My WebLink AboutCC 1992-02-24 Agendas I I I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA FEBRUARY 24, 1992 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820. I NUMBER I ITEM I ACTION TAKEN I 1. 1990/91 Management Letter (5 Minutes) 2. IR 92-23 Revenue Generated by Recycling (10 Minutes) 3. GN 92-26 Police Staffing Changes (Agenda Item No.9) (10 Minutes) 4. PW 92-06 Dan Echols Senior Adult Center Parking Lot - Change Order No.1 (Agenda Item No. 13) (5 Minutes) 5. GN 92-27 Public Works Management Study (Agenda Item No. 10) (5 Minutes) 6. "Keep Texas Beautiful" and "National Clean Up Day" - Jane Dunkelberg (5 Minutes) 7. Cancel/Reschedule March 9, 1992 City Council Meeting 8. Other Items (5 Minutes) I 9. I Work Session I I 10. *Executive Session (5 Minutes) a. Personnel b. Briefing on Pending Litigation c. Review of Progress on Land Acquisition I 9. I Adjournment - 7:20 p.m. I I *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. I I I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA FEBRUARY 24,1992 For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/ or action. I NUMBER ITEM ACTION TAKEN I I 1. Call to Order I I 2. Invocation I I 3. Pledge of Allegiance I 4. Minutes of the Regular Meeting February 10, 1992 5. Minutes of the Special Meeting February 17, 1992 6. Presentations by Boards & Commissions None 7. Removal of Item(s) from the Consent Agenda 8. Consent Agenda Item(s) indicated by Asterisk (9, 10, 11, 12, 13, 14 & 15) I *9. GN 92-26 I Police Staffing Changes I I *10. GN 92-27 Public Works Management Study I I I I I I I I I I I I I I I I I I I Page 2 I NUMBER I ITEM I ACTION TAKEN I * 11. GN 92-28 Authorization of Signatures for Unmarked License Plates - Resolution No. 92-07 I *12. GN 92-29 I Property Tax Refund I I *13. PW 92-06 Dan Echols Senior Adult Center Parking Lot - Change Order No. 1 * 14. PW 92-07 Approve Change Order No. lR for Miscellaneous 1991 Street Reconstruction Improvements * 15. PAY 92-02 Approve Final Payment to K.B. Alexander & Company in the Amount of $16,054.80 for Animal Control Center 16. Citizens Presentation I 17. I Adjournment I I POSTED ¿;? - ~/ - Lí ~ Date cJ- '¿ID ¡J /)1 Tim~ City Secretary By:';? 1V¿¿é~ I I I I I I I I I I I I I I I I I I I City of JXõrth Richland HiUs~ Texas --,)~~- -~\J~~ February 24, 1991 PUBLIC NOTICE EMERGENCY ITEM ADDED TO THE FEBRUARY 24, 1992 CITY COUNCIL AGENDA: 12a. PU 92-05 Resolution Authorizing the Purchase of Real Property for Bedford Euless Road Project. Four Tracts to be Purchased at Appraised Value. Resolution No. 92-11 POSTED :? . ;J t/ C¡d. Date /' /:5 ;2./71- Time City Secretary Øy' ·.7 )/.u;(.:5</I1- r~~ ~ ' ¡,...JÞ _... .i" (817) 581-5500/7301 N.E. lOOP 820/P.O. BOX 820609/NORTH RICHlAND HillS, TX 76182-0609 I Ia I I I I I I I " I I I I I I ~ I I INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 92-20 ~\;, ...c::::::: M l'F Date: February 6, 1992 Subject: Self Insurance Fund Quarterly Update The summary of operations report for the period ending December 31, 1991 for the self insurance fund is attached. Total revenues collected amount to $516,591.82 including interest income. The projected revenues and expenses are calculated as though they will be incurred evenly throughout the year (i.e. they are based on the actual revenues and expenses to date). The projected revenues equal $2,066,367.28 for combined total revenues of $2,582,959.10. Expenditures for this period equal $424,792.56 leaving an actual income of $91,799.26. The projected income for the year as of the end of the first quarter is $283,996.30. However, at this date, the general liability and workers compensation claims remain relatively small. A few sizable claims in these areas would result in a drop in income. As well, if claims are not incurred fairly evenly throughout the year, the projected expense figures will have to be adjusted, thereby altering the projected end of year balance. The following table lists fiscal year 1992 first quarter health insurance expenditure percentages for employees and dependents and their percentages from the 1991 fiscal year end. 1992 1st Qtr 1991 EOY Difference Employees Dependents 42% 58% 36% 64% 6% (6%) The attached graphs represent actual revenues and expenditures for each fund through December 31, 1991. The total expenditures graph expresses the dollar amount of expenditures for each fund as well as a percentage comparison of that fund's portion of expenses to the total expenditures. The employee vs. dependent graph represents expenditures broken down by fund and further by employee and dependent expenses. Respectfully submitted, _ //' ---v'll "--1~,~ I? f a. ~ ~..,,¡ --,' Lee Maness Finance Director LM/jt Attachment _ ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I ,. I CITY OF NORTH RICBLAND BILLS INSURANCE FUND SUMMARY OF OPERATIONS 10/01/91 TO 12/31/91 HEALTH INSURANCE I EMPLOYEE DEPENDENT W/C GEN LIAB INTEREST INCOME TOTAL , OF TOTAL -------------------------------- REVENUES -------------- --------------- ------------- ------------- ------------- --------------- --------------- I GENERAL FUND 216,725.67 48,854.50 54,568.20 24,519.87 19,343.87 364,012.11 70' 58,424.94 12,317.15 39,949.92 4,237.50 6,450.21 121,379.72 23' 16,575.00 9,554.50 3,412.50 0.00 1,657.99 31,199.99 6' -------------- --------------- ------------- ------------- ------------- --------------- 291,725.61 70,726.15 97,930.62 28,757.37 27,452.07 516,591.82 UTILITY FUND I MGMT SERVICES I PROJECTED REVENUES 1,166,902.44 282,904.60 391,722.48 115,029.48 109,808.28 2,066,367.28 --------------- ------------- ------------- ------------- --------------- 353,630.75 489,653.10 143,786.85 137,260.35 2,582,959.10 ===========---- =------------ =------------ =------------ =-------------- -------------- I TOTAL ACTUAL & PROJECTED REVENUES 1,458,628.05 ============== I EXPENDITURES --------------- GENERAL FUND 105,300.05 153,357.03 18,463.73 1,993.20 NIA 279,114.01 66' ~LITY FUND 58,378.27 43,331.93 1,818.51 393.38 NIA 103,922.09 24' MGMT SERVICES 3,597.83 30,801.93 7,356.70 0.00 NIA 41,756.46 10' I -------------- --------------- ------------- ------------- ------------- --------------- 27,638.94 2,386.58 0.00 TOTAL EXPENSES 167,276.15 227,490.89 424,792.56 I PROJECTED EXPENSES -------------------- GENERAL FUND 421,200.20 613,428.12 73,854.92 7,972.80 NIA 1,116,456.04 66' I UTILITY FUND 233,513.08 173,327.72 7,274.04 1,573.52 NIA 415,688.36 24' II MGMT SERVICES 14,391.32 123,207.72 29,426.80 0.00 NIA 167,025.84 10' -------------- --------------- ------------- ------------- ------------- --------------- TOTAL PROJECTED EXPENSES 669,104.60 909,963.56 110,555.76 9,546.32 0.00 1,699,170.26 I PROJECTED CLAIMS INCURRED NOT PAID AS OF SEPT 1992 175,000.00 I TOTAL ACTUAL & PROJECTED EXPENSES $836,380.75 $1,137,454.45 $138,194.70 $11,932.90 $0.00 $2,298,962.80 ~COME/(DEFICIT) =------------- =a_____________ ------------- ------------- ------------- -----------.-- 622,247.30 (783,823.70) 351,458.40 131,853.95 137,260.35 283,996.30 I =====-=---==-- ==-=----------- a____________ =------------ ------------- ------.....--.- I I 'Ie I I I I I I I ~ I I I I I I Ie I I en w a: c~~ Z-œ ~Cœ -Jz~ LLWa ~ WD.(W) O~a: Zoð~ <Cen~ a:WW ::>::)U CJ)ZW ZWC -Gju. LLa:O ~..Jen Wc(c( CJ)~ ~ > 'w O!. 'a:: ... ! ' · . UJ · ; :I W 0» r-- a . Ww 0». lO_ a GCD "'W 10:: > (I)=» w w!: a:: ::::)Q II. ZZ ,.. W W ~ >A. w)( a:w ........ !C¡! "'0 ~~ I ,'- I I I I I I I it I I I I I I Ie I I c z ,... :Jcnm u..w"" wa:,...: Ü~M Z C·a: <CZ~ a:~~ :JXW CJ)wfd z-lC -~LL u..OO -It-cn W « CJ) o Z :J LL~ ,.- ...J': «0) a:f'- wC\J ZtØ W (!) o z :::> LL (f)CD OLO >f'-:. (f); I-tØ :2 CJ :2 o Z ::>C\J LLC\J \ >- q \ I-(Y) _0 \ ...J r- _tØ I- ::) I ¡ ¡ / w Ø) t-- .. W ~ .. . tI) W II: ::) t- is z W D. )( W .... ¡$ o t- I 'e I I I I I I I tt I I I I I I Ie I I CIJ W ca:l- z:Jz ~!::W -'CC LLZZ Ww Wc..c.. UXw ZWC « W I a:~~ ::) <c I CJ)a:w Z:Jw -~~ LL-..J ..JJ:c.. W~~ CJ)<cw w J: Q Z :J Q u. '" Z CD 0 :J '" o CD u.. '" >ò >-~ CD '" .... '" ..... - ~ ~ =4& (!} t- ~ :J c z :),... LLIO -J~ <'" 0:10 W'" Z4& W (!} -------~.~~'\ \ , \ \ co t-.- ZQÞ W~ C .. Z""- W~ 0... W Q 1 \ \ \ w Wo ðo ...IC!'J Q..ö ~o w.- . u. (!} w w , bCD f -IQÞ / Q.~ ,. ~'" I W w. / w co ~~ ~ ....", Q. .. ~: W. u. ::» ---- ----'#- ,#-CD wIG ~~ ~... GCD ....~ W.... "(\I ....W G. ... . -- --I- WZ WW ~~ ....W G.A. 2w we ........ ~~ '00 1-1- \ I Ie I I I I I I I Ie I I I I I I Ie I I INFORMAL REPORT TO MAYOR AND CITY COUNCIL N IR 92-22 o. Date: February 24, 1992 Subject: Africanized Honey Bee The recent media coverage, both national and local, has prompted this Informal Report to inform the city Council of preparatory efforts by the Environmental Services Department working in conjunction with the Fire Department. While experts have advised that the Africanized Honey Bee ~lso known as the "Killer Bee II should not venture farther north than the Austin/Travis County area, they warn that there is a real possibility that colonies of these bees will reach the metroplex area via cargo transported to the area on rail cars and trucks. In anticipation of this and because of the nature of these bees, the two departments are working together to control and minimize the danger to the public. The Animal Care and Control Division handles all calls related to bees, and the aggressive nature and size of the swarms will be a problem if they reach this area. The bees will attack anything that they perceive as a threat to the colony, including livestock, wildlife and pets that may wander into the range ~f the colony and people have sustained hundreds of stings at a time trying to rescue them without adequate protective equipment. Information provided at the recent COG seminar indicates. Africanized Honey Bees which may travel to the Metroplex area will not survive the winter months in this area regardless of the mildness or severity of the winter, as these hives will die from lack of food during the winter months. The Fire Department is arranging to place bee keeper suits required to rescue victims of attacks on each engine and a notification system has been set up between the two departments to enable a quick. response if needed. Emergency repellant is being placed on each Animal Care and Control Vehicle, as well as on the Fire engines and every effort will be made to protect personnel of both departments as well as the public. All routine calls regarding the classification of bees will be handled in a prompt manner by the Environmental Services Department, according to policy currently in place. Usual procedure will have a bee keeper summoned to the location of the swarm and determine if the European Honey Bee or Africanized "Killer" Honey Bee is present. The European Honey Bee will be relocated by the bee keeper as in past practices, however the "Killer" Bee will be destroyed on site. Respectfully Submitted: ?~7J Pam Burney, R.S. Environmental Serv'ces Director ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I Ie I I I I I I I Ie I I I I I I Ie I I INFORMAL REPORT TO MAYOR AND CITY COUNCIL No.IR 92-023 Date: February 24, 1992 Subject: Revenue Generated by Recycling The following are suggestions as to distribution of funds (approximately $18,000): 1. Purchase "rollout" recycling containers for senior citizens. Richard Davis has given us a price of $8.62 for a covered container with wheels. 2. There are 1,671 customers who are over 65 years of age and 148 who are disabled and/or over 65. This is a total of 1,819 customers. The Council could give a one time rebate of approximately $9.00. 3. Allocate funds to repair roof at Bursey Road Senior Citizen Center. 4. Allocate funds to purchase land for supplementary parking at Bursey Road Senior Citizen Center. 5. Present checks of $8,000 to $9,000 to each of the Senior Centers. Have a media event with the Mayor/City Council presenting checks. 6. Use funds for tree/brush chipping machines. This is a suggestion from the Mayor's Action Line. 7. Allow funds to continue to accumulate until the larger balance can fund a more major item. RespectfullYfbmitted, ¿/Û¡ ø C.A. Sanford Assistant City Manager CAS:ph ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS I -- I I 'I I I I Ie I I I I I I I Ie I I MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 10, 1992 - 7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order February 10, 1992, at 7:30 p.m. ROLL CALL Present: Mayor Mayor Pro Tem Councilman Councilman Councilman Councilwoman Councilman Councilwoman Tommy Brown Byron Sibbet Mack Garvin Lyle E. Welch Mark Wood J 0 Ann Johnson Charles Scoma Linda Spurlock Staff: Rodger N. Line Dennis Horvath C.A. Sanford Jeanette Rewis Rex McEntire Greg Dickens City Manager Deputy City Manager Assistant City Manager City Secretary Attorney City Engineer 2. INVOCATION Councilman Wood gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES OF THE REGULAR MEETING JANUARY 27,1992 APPROVED Mayor Pro Tem Sibbet moved, seconded by Councilman Wood, to approve the minutes of the January 27, 1992 meeting. Motion carried 6-0; Councilman Garvin abstaining due to absence from the meeting. I P I I I I I I Ie I I I I I I I Ie I I February 10, 1992 Page 2 5. PRESENTATIONS BY BOARDS & COMMISSIONS A. TEEN COURT ADVISORY BOARD MINUTES B. PARKS AND RECREATION BOARD MINUTES No action necessary. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilwoman Spurlock removed Item Nos. 15 and 18 from the Consent Agenda. 7. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (9, 10, 11, 13, 14, 15, 16, 17 & 18) APPROVED Councilwoman Johnson moved, seconded by Councilman Scoma, to approve the Consent Agenda. Motion carried 7-0. 8. SPECIAL PRESENTATION TO CLEVELAND SCOTI, TEEN COURT Mayor Brown and Mike Fritz, Chairman, Teen Court Advisory Board, presented a plaque to Cleveland Scott in appreciation of his service to the City as Teen Court Judge. *9. GN 92-16 CALLING CITY COUNCIL ELECTION - RESOLUTION NO. 92-03 APPROVED *10. GN 92-17 APPOINTMENT TO BEAUTIFICATION COMMISSION APPROVED *11. GN 92-18 PROPERTY TAX REFUND APPROVED I -- I I I I I I Ie I I I I I I I Ie I I February 10, 1992 Page 3 12. GN 92-19 AUTHORIZATION FOR THE ISSUANCE AND SALE OF 1992 SERIES GENERAL OBLIGATION BONDS AND CERTIFICATES OF OBLIGATION APPROVED Mr. Harold McInroe, First Southwest, gave a brief presentation. Council expressed their appreciation to Mr. McInroe. Mayor Pro Tern Sibbet moved, seconded by Councilwoman Johnson, to approve GN 92-19. Motion carried 7-0. *13. GN 92-20 ONE-WAY TRAFFIC REGULATION - SCHOOL ZONES - ORDINANCE NO. 1784 APPROVED *14. GN 92-21 ADOPTION OF NEW ELECTRICAL ORDINANCE - ORDINANCE NO. 1781 APPROVED 15. GN 92-22 EXTENSION OF POLICE DEPARTMENT ~CKERSER~CECONTRACT- RESOLUTION NO. 92-08 APPROVED Councilman Garvin moved, seconded by Councilman Scoma, to approve Resolution No. 92-08. Councilwoman Spurlock moved to amend the motion to award a three-year contract. Motion died for the lack of a second. Original motion carried 6-1; Mayor Pro Tern Sibbet, Councilwoman Johnson, Councilmen Garvin, Welch, Scoma and Wood voting for and Councilwoman Spurlock voting against. I P I I I I I I Ie I I I I I I I Ie I I February 10, 1992 Page 4 15A. GN 92-23 CONTINUATION OF MORATORIUM ON ISSUANCE OF BUILDING PERMITS IN THE R-8 ZONING DISTRICT - RESOLUTION NO. 92-09 APPROVED Councilman Wood moved, seconded by Mayor Pro Tern Sibbet, to approve Resolution No. 92-09. Motion carried 7-0. *16. PU 92-04 AWARD BID ON AIR CONDITIONER FOR POLICE DEPARTMENT APPROVED *17. PW 92-04 APPROVE CONSULTANT CONTRACT FOR THREE TRAFFIC LIGHT SYNCHRONIZATION PROJECTS APPROVED 18. PW 92-05 CDBG - DAN ECHOLS SENIOR ADULT CENTER PARKING LOT IMPROVEMENTS APPROVED Councilwoman Spurlock moved, seconded by Councilman Garvin, to accept PW 92-05 subject to approval of KEF change order. Motion carried 7-0. 19. CITIZENS PRESENTATION Mr. Douglas Johnson, 5745 Bonnie Drive, Watauga, advised he had a water leak in the meter box for several days. Mr. Johnson felt his water bill should be adjusted because the leak was on the City's side. Mr. Line advised Mr. Johnson this was the first he had heard of the problem and he would like a chance to look into it. If he could not help, he would give all of the facts to the Council to be acted on. 20. ADJOURNMENT I P I I I I I I Ie I I I I I I I Ie I I February 10, 1992 Page 5 Councilman Garvin moved, seconded by Councilwoman Spurlock, to adjourn the meeting. Motion carried 7-0. Tommy Brown - Mayor ATTEST: Jeanette Rewis - City Secretary '\ I Ie I I I I I I Ie I I I I I I I -- I I MINUTES OF THE SPECIAL MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - FEBRUARY 17, 1992 - 6:00 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order February 17, 1992, at 6:00 p.m. ROLL CALL Present: Tommy Brown Byron Sibbet Mack Garvin Lyle E. Welch Mark Wood Jo Ann Johnson Mayor Mayor Pro Tern Councilman Councilman Councilman Councilwoman Staff: Dennis Horvath C.A. Sanford Jeanette Rewis Deputy City Manager Assistant City Manager City Secretary Absent: Charles Scoma Linda Spurlock Rodger Line Rex McEntire Councilman Councilwoman City Manager Attorney 2. CONSIDERATION OF ACCEPTING THE RESIGNATION OF COUNCILMAN CHARLES SCOMA, PLACE 5 Councilman Garvin moved, seconded by Councilwoman Johnson, to accept the resignation of Councilman Charles Scoma, Place 5 effective May 2, 1992. Motion carried 5-0. 3. CALLING AN ELECTION FOR MAY 2,1992 FOR MAYOR, COUNCIL PLACES 2, 4, 5, 6 AND MUNICIPAL JUDGE - RESOLUTION NO. 92-10 APPROVED Councilwoman Johnson moved, seconded by Councilman Garvin, to approve Resolution No. 92-10. ~J I Ie I I II I I I Ie I I I I I I I Ie I I February 17, 1992 Page 2 Motion carried 5-0. 4. ADJOURNMENT Mayor Pro Tern Sibbet moved, seconded by Councilman Wood, to adjourn the meeting. Motion carried 5-0. Tommy Brown - Mayor A TIEST: Jeanette Rewis - City Secretary CITY OF NORTH RICHLAND HILLS .epartment: Subject: Police Council Meeting Date: 2-24-92 Police Staffing Changes Agenda Number: GN 92-26 In compliance with the apparent City Council consensus that personnel additions and/or adjustments be considered that will impact the delivery of police service, the following is submitted: a) One Police Captain position has been deleted and one position of Assistant Chief of Police has been created to replace this position. The cost of this change will be absorbed within the approved FY 1991-92 Police Budget. This change has been made, effective February 22, 1992. b) The two "authori zed overage" pos it ions for po 1 ice offi cer in it i all y created to fi 11 personnel shortages created by mi 1 i tary call-up for operat i on "Desert Stormll can be authorized as permanent positions to be filled when/if vacancies occur. The cost of fill ing existing vacant positions will be absorbed within the approved FY 1991-92 Police Budget. The 1992-93 cost of this change will be $78,908. c) The first available Basic Police Training Academy will begin Monday, June 15, 1992. On that date four additional police officers positions can be authorized in Account #80-04. The pol ice department wi 11 ut i 1 i ze the mul t i -c i ty pol ice applicant testing service known as PACT (Police Agencies Combined Testing) to secure the candidates for this training. Additional funding of $39,454 is required for FY 1991-92 in order to implement this program. The 1992-93 cost of these positions is $157,816. e d) On January 4, 1993 four additional pol ice officers can be added to Account #80-04. The PACT candidate screening service (as described in 'c' above) will be utilized to select these employees. The cost of adding four police officers for nine months of FY 92-93 ($118,362) will be included in the Police Department's budget for that time period. The total fiscal impact on the 1992-93 police budget of approving the above outlined changes will be $361,260 or 2.59 cents on the 1992/93 tax rate. Recolllllendation: If the City Council desires to proceed with immediate strengthening of the pol ice department, it is recommended that the changes outlined above be approved and that a transfer of funds from City Council's budget reserve for contingency in the amount of $39,454 for Fiscal Year 1991/92 be approved. Source of Funds: Bonds (GO/Rev.) Operating Budget r Finance Review Acct. Number Sufficient Funds Available Qu;ut¡~ , Finance Director I Department Head Signature City Manager CITY COUNCIL ACTION ITEM o~"o 1 ",f CITY OF NORTH RICHLAND HILLS _epartment: Administration Council Meeting Date: 2/24/92 Agenda Number: GN 92-27 Subject: Public Works Manaaement Study The Public Works Management Study Committee met on Monday, February 17, 1992. It is the recommendation of that Committee that the City Council approve the scope of work as outlined in the attached letter from Ralph Anderson and Associates. The scope of work will include only those items listed under "Base Study Scope ". Alternate study elements may be considered by the City Council at a later time if the need arises. Funding Source: From: Utility Retained Earnings To: Public Works Management Study 02-00-00-0599 02-11-01-4800 $38,500 $38,500 Recommendation: It is the Committee's recommendation that City Council approve the scope of work as outlined in the February 17th letter (Attachment 1) and authorize the Mayor to sign the Professional Services Agreement (Attachment 2). e Source of Funds: _ Bonds (GO/Rev.) . Operating Budget Other Finance Review Acct. Number SUffQ:: , Finance Director Department Head Signature CITY COUNCIL ACTION ITEM City Manager Pa e 1 of I Ie I I I I I I Ie I I I I I I I Ie I (~ """ -¡ ,..: -', s; ~ c February 17, 1992 TO: Public Works Management Study Committee: Byron Sibbett, Mark Wood, Mack Garvin, Dennis Horvath FROM: David W. Eisenlohr Ralph Andersen & Associates SUBJECf: Scope of Work I have completed a series of individual interviews with members of the North Richland Hills City Council to identify and document specific concerns to be addressed in the upcoming Public Works Management Study. These interviews, conducted at the request of the Mayor, served to focus the scope of work and to identify alternative study elements for the committee's consideration. Following confirmation of the final scope of work and project budget by the committee, a professional services agreement can be prepared and presented to the full City Council for formal approval. Base Study Scope The majority of the City Council indicated a desire for a "traditional" management review of the Public Works Department, concentrating on the issues of organization structure, workload and staffing, management practices, resource allocation, facilities and equipment and overall productivity. The base study scope, as described in Ralph Andersen & Associates' proposed project workplan of December 6, 1991, will include the following major components: · Completion of an organization climate assessment (employee attitude survey) for all Public Works Department employees · Conduct of a comparative analysis survey of 10 other comparable organiza- tions to place the operations, services and service levels of the North Richland Hills department into context · Completion of detailed operational questionnaires by all supervisory and management staff of the Public Works Department · Personal interviews with key managers and supervisors and direct field observation of all major departmental activities I Ie I I I I I I Ie I I I I I I I Ie I I Public Worla Study ~ Scope of WorIc Page 2 · Identification of services, service levels and standards and analysis of workload and staffing requirements in light of the department's goals and objectives · Analysis of the department's organizational structure, chain of command, spans of control and functional assignments · Review and analysis of the department's operational practices, with an emphasis on work scheduling and management practices · Assessment of the department's key policies and procedures in terms of their impact on organizational effectiveness · Analysis of the department's administrative and management procedures, reporting mechanisms and related systems. Specific deliverable products of the study include: · An Interim Report including a factual profile of existing conditions, a preliminary organization and management assessment, initial organization climate and comparative survey results and documentation of identified issues and directions · A Draft Final Report including, in addition to the material in the Interim Report, specific findings and recommendations for improvement of the Public Works Department organization and management, based on detailed analysis · A Final Report including all of the material from the Draft Final Report, along with an executive summary, analysis of the estimated costs and benefits of the recommendations and a detailed implementation plan. The committee will be provided written status reports monthly throughout the course of the study. The Interim, Draft and Final study reports will each be presented to and discussed with the committee. The Final Report will be formally presented to the full City Council for adoption. Five bound copies and one original of the Interim and Draft Reports and ten bound copies and one original of the Final Report will be prepared for the city's use. The Public Works Management study will require approximately 12 weeks to complete. Assuming project initiation in early March, final recommendations will be presented to the City Council in early June. I Ie I I I I I I Ie I I I I I I I Ie I I Public Worla study ConImittæ Scope of Worlc P.3 Professional fees for completion of the base project plan will total the fixed amount of $33,500. In addition to the professional service fee, the city will assume responsibility for reimbursement of the consultant's direct expenses for such items as travel and per diem, long distance telephone, report. production, postage and delivery, data processing costs and clerical charges. Expenses typically range between 10% to 15% of the professional service fee or, in this instance, approximately $3,300 to $5,000. Alternate Study Elements Through the interview process, several additional elements, beyond the scope of the base study proposal, were identified by members of the City Council. These alternate elements, along with their estimated budget impact, are discussed below: Detailed PrivatizationjConsolidationAnalysis-A number of specific city services were suggested for possible privatization or consolidation with other public jurisdictions, including the municipal service center (which is not a part of the Public Works Department), engineering (all but routine subdivision review is now contracted), signal construction and street maintenance. While the base project will include, as a part of the comparative survey, a assessment of potential privatization opportunities, detailed benefit cost analysis of private contracting options is beyond the scope of the original project. Professional fees would increase $10,000. Rewrite Public Wooo Job Descriptions-Because of the implementation of the Americans With Disabilities Act, along with a general concern about the adequacy of the department's present job descriptions, an update was suggested. Inclusion of this task would require completion of a detailed job analysis questionnaire by each public works employee, identification of essential and marginal job functions, evaluation of qualification standards and preparation of new descriptions. If the city chooses to include this task in the study, some thought should be given to the issue of city-wide consistency of job description format and content. An additional $3,000 in fees would be required to revise public works job descriptions to meet ADA standards. Geographic Information Systems Review-A detailed evaluation of the city's newly installed GIS hardware and software, as it specifically relates to the Public Works Department, was suggested. Because the system is relatively new, a full evaluation of its effectiveness and utility would be difficult. Furthermore, Ralph Andersen & Associates does not have the expertise to complete a technical evaluation of the system and would sub-contract this component. Estimated costs of this addition range from $5,000 and up, depending on the depth of the analysis required. It may be advisable to defer I Ie I I I I I I Ie I I I I I I I Ie I I Public WOIb' Study Comnaitta Scope of Worlc Page 4 such an evaluation until the system has "matured" and then not limit the review to the public works aspects alone. Engineering Standards and Related Issues-A technical review of the adequacy of the city's engineering standards and specifications was proposed. An assessment of the technical competency of the city's professional engineering staff was also suggested, as was an assessment of the city's compliance with emerging environmental regulations, particularly those related to stormwater management. As with the GIS issue, inclusion of such an analysis would require employment of a consulting professional engineer or engineering firm as a subcontractor. Additional fees are estimated to range between $12,()()() and $15, ()()(). city Vehicle Assignments-The base study will include the issue of vehicle assignments within the Public Works Department in a general way, and we can include items related to vehicle assignment in the comparative survey. However, we feel that it would be inadvisable to undertake a detailed study of take home vehicle privileges, car allowances, on-duty usage, etc. for the Public Works Department alone. These issues should be addressed on a city- wide basis. Fees to conduct a detailed, city-wide vehicle assignment policy analysis in conjunction with the public works study would total approximately $12, ()()(). If all of the alternate study elements are included, professional fees for the Public Works Management Study would total from $75,500 to $78,500. We look forward to finalizing the scope of work and to working with the committee and the staff of the City of North Richland Hills on this important engagement. I Ie I I I I I I Ie I I I I I I I Ie I J --. (~ Ralph Andersen & AssocIates ~OFF-4qSIONAL SPV1CFß AGREEMENT This Agreement is made by and between the City of North Richland Hills (t'the City"), and Ralph Andersen & Associates-Texas, Inc. ("the Consultant"). 1. PrQject Enpaement. The City agrees to engage the Consultant to perform those services described below, for completion of the project described as follows: Public Works Management Study (the "Project"). 2. Servi",_ The Consultant agrees to perform certain services necessary for completion of the Project, which services shall includct without limitatio~ the following: a. Prepare schedules, questionnaires and related materials. b. Conduct initial meetings with senior city officials and key project participants. c. Conduct employee briefing sessioDS. d. Collect and review background documents and data. e. Develop a comparative analysis survey plan and distribute to ten comparable public works agencies. f. Conduct interviews and observations. g. Document major administrative systems. h. Conduct comparative survey. This will include the preparation and distribuûon of survey quesûonnaircs to ten comparable cities and the collection of said data. i. Complete a confidential organization climate assessment survey. j. Prepare and review an Interim Report. k. Conduct additional data collection as needed. I. Complete a detailed analysis of the departments organization, service standards, operations, policies and administrative systems. : . 1 -1, '-, ~ , . 1 ' , I 1 . '-, 1 1 1" 1 ..' _ . . _ _ . .... . .: ..' j If . I Lt;¡ 4-. l,) J U ...ll. u. ~. I ('.. I ~. L- '- ,) _ .. .. . _ \ ~ . - _ _'" Sacramento . D a I I a s Newport B . . c I l- Ie I I I !I I I Ie I I I I I I I Ie I I -~. . ...-.....~ - --~--_. Pro¡&uional SBlVices Agreement City of Nonh Rjchland Hila Public Worla Management study Page 2 m. Finalize survey research, including the comparative analysia and organization climate surveys. De Prepare and document findings and observations. o. Develop recommendations. p. Prepare and review Draft Report. q. Conduct follow-up analysis as needed. f. Estimate benefits and costs. s. Prepare a detailed implementation plan. t. Prepare and present Final Report to the City Manager and City Council. A complete description of the servic:es to be provided are contained in a workplan from the Consultant to the City, dated December 6, 1991, which is incorporated herein by reference. 3. Relationship. The Consultant is an independent contractor and is not to be considered an agent or employee of the City. 4. Compenlation. As full compensation for the Consultant's professional services performed hereunder, the City shall pay the Consultant the fixed amount of S33,SOO (Thirty Three Thousand Five Hundred Dollars (''professional services feen). 5. Eçen!le Relmburlement. The Consultant shall be entitled for the reimbursement of expenses from the City for such expenses as travel, printing and binding. postage and delivery, and clerical and long-distance telephone charges. The CODSultant shall provide the City with a listing of expenses by category of expense as a part of monthly billings. 6. Compen.atlon lor Additional Services. In the event the City requires services in addition to those described in Paragraph 2. the Consultant shaJ.l be compensated at the Consultant's standard hourly rates for professional services, plus reimbursement of expenses. t- Ie I I I I I I Ie I I I I I I I Ie I I ProfauiOlltll SeMces Agreement City of North Ržchlœad Hills Public Worla Mt:I1IDpmBIU Study PflBe3 7. M~thod of P.ymentA Progress payment of the Consultant's professiODal services fee shall be made on a monthly basis by the City upon receipt of billings from the ConsultanL 8. IKm. The term of this agreement shall commence on March 2, 199.2, at which time the Consultant shall begin work on the Project and shall cODtinue, subject to the termination provisions of Paragraph 9, until the date that the Consultant completes the Project. The time of completion of the Project is estimated to be 12 (Twelve) weeks. 9. Tennlnatlon. This agreement may be terminated: (a) by either party at any time for failure of the other party to comply with the terms and conditioDS of this Agreement; (b) by either party upon 10 days prior written notice to the other party; or (c) upon mutual written agreement of both parties. In the event of termination, the Consultant shall stop work immediately and shall be entitled to compensation for professional service fees and for expense reimbursement to the date of termination. 10. In.uranee. The Consultant shall maintain in force during the term of the agreement, Comprehensive General Liability Insurance with the Extended Liability Endorsement, including Personal Injury; Commercial Umbrella Liability; Automobile liability Insurance. including Non-Owned and Hired Liability; and Workers' Compensaûon and Employers~ liability Insurance. Such insurance shall be in amounts reasonably satisfactory to the City. 11. Hold Harmless. The Consultant shall be responsible for its acts of negligence, and the City shall be responsible for its acts of negligence. The Consultant agrees to indemnify and hold the City harmless from any and all clai_ demands, actions and causes of action to tbe extent caused by the negligent acts of the Consultant, its officers, agents and employees, by reason of the performance of this agreement. This indemnity shall not be construed to require indemnification of others. 12. MI~II.neqlll. a. The entire agreement between the parties with respect to the subject matter hereunder is contained in this agreement. b. Neither this agreement nor any rights or obligations hereunder shall be assigned or delegated by the Consultant without the prior written consent of the City. I Ie I I I I I I Ie I I I I I I I Ie I I P1'O/f!ssional Services Agreøment Clty of Nonh Richland HUh Public Work! Management Study Pagø4 c. 'Ibis agreement shall be modified only by a written agreement duly executed by the City and the Consultant. d. Should any of the provisions hereunder be found to be invalid, void or voidable by a court, the remaining provisions shall remain in full force and effect. e. This agreement shall be governed by and construed in accordance with the laws of the State of Texas. f. All notices required or permitted under this agreement shall be deemed to have been given if and when deposited in the United States mail, properly stamped and addressed to the party for whom intended at such party's address listed below, or when delivered personally to such party. A party may change its address for notice hereunder by giving written notice to the other party. . APPROVED: Dated: . 1992 By( . Da . Efse ohr Senior Vice President 3860 W. Nonhwest Highway, Suite 230 Dallas, Texas 75220 Dated: t 1992 City of North Richland Hills By Title 7301 N.B. Loop 820 Nortb Richland Hills, TX 76180 KAN415,. CITY OF NORTH RICHLAND HILLS _partment: Subject: Eauipment Services Council Meeting Date: 2-24-92 Authorization of signatures for unmarked license plates. Resolution No. 92-07 Agenda Number: GN 92-28 Since September 1987, the State of Texas, Highway Department requires each City to provide a list of employees authorized by the City Council to sign for and order license plates to be used on certain unmarked vehicles. This list must be approved by the City Council and submitted to the State once every year. The new Resolution No. 92-07 supersedes Resolution No. 91-01 approved on January 14, 1991. The new Resolution contains the names of the same two people who normally handle City vehicle documents. Recommendation: Approve attached resolution authorizing Jeanette Rewis and Thomas Powell to sign any document necessary to obtain license plates and vehicle titles. ~e I I ~ Source of Funds: Bonds (G ev.) Operati g udget .~. ~ Finance Review Acct. Number N / A Sufficient Funds Available - . Ftnance O"ector Department Head Signature CITY COUNCIL ACTION ITEM City Manager I Page 1 of I Ie I I I I I I Ie I I I II City Secretary RESOLUTION NO. 92-07 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS THAT: 1 . The Chief of Police of The City is authorized to designate and use such unmarked license plates for vehicles as he may deem necessary for the purpose of transporting juvenile offenders, criminal investigations, and for performing official police duties. 2. The following persons are authorized to handle the registration and licensing of unmarked vehicles; Jeanette Rewis and Thomas Powell. Passed and approved this 24th day of February 1992. APPROVED: Mayor ATTEST: I APPROVED AS TO FORM AND LEGALITY: I I Ie I I Attorney for City CITY OF NORTH RICHLAND HILLS II Department:Finanr':A . C "1M' 2/24/92 _ ouncl eetlng Date: Subject: Property T~x R~fund Agenda Number: GN 92-29 I I The Texas Property Tax Code Section 31.11 (a) requires that refunds over $500 be approved by the governing body. The following refund request has been received. I I I I I Taxpaver Amount Reason for Refund Prudential Home Mtg. $ 717.14 Overpayment of Taxes Total $ 717.14 Recommendation: The tax office recommends approval of the refund as outlined above. I I I I I I Finance Review ()t( . Finance Director I I Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~ 7l1~-- ~ " ./ Department Head Signature CITY COUNCIL ACTION ITEM - City Manager Page 1 of 1 I CITY OF NORTH RICHLAND HILLS I.epartment: Public Works Council Meeting Date: 2L24/92 Resolution Authorizing the Purchase Subject: of Real Property for Bedford Euless Road Agenda Number: PU 92-05 Project. Four Tracts to be Purchased at Appraised Value. Resolution No. 92-11 Resolution No. 92-11 authorizes the City Manager to purchase the following houses and lots needed for the Bedford Euless Road Project for the exact amount shown on the appraisal of Dyess and Associates: 1 ) 2) 3 ) 4) 4800 Nevada Trail 4800 Eldorado 4800 Ash 4800 Wyoming $65,000 80,000 55,000 60,000 Recommendation: It is recommended that City Council approve Resolution No. 92-11. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Acct. Number 13-14-92-6000 SUfficien~ Available ~p.. ._~ ..f/ ~ ~ ,e I/~/~ ignature I City Manager CITY COUNCIL ACTION ITEM , Finance Director Pa e 1 of I I' I I I I I I Ie I I I I I I I II I I RESOLUTION NO. 92-11 WHEREAS, the four tracts listed below are needed to complete a project widening Bedford-Euless Road; and WHEREAS, the City has had the property appraised by a qualified real estate appraiser; and WHEREAS, each of the owners of the below described tracts has agreed to sell each tract for the exact amount of the said appraisal. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. The City Manager is authorized to go forward with the purchase of the following described tracts for the appraised value of each tract. (1) Lot 32, Block G, Richland Oaks Addition to the City of North Richland Hills, Tarrant County, Texas (4800 Nevada Trail)................. $65,000 (2) Lot 31, Block D, Richland Oaks Addition to the City of North Richland Hills, Tarrant County, Texas (4800 Eldorado )........................ $80,000 (3) Lot 5, Block 4, Richhaven Addition to the City of North Richland Hills, Tarrant County, Texas (4800 Ash)................................ $55,000 (4) Lot 5, Block L, Richland Oaks Addition to the City of North Richland Hills, Tarrant County, Texas (4800 Wyoming)...................... $60,000 2. The City Manager is authorized to execute any and all necessary documents to give full force and effect to the purchase of these properties by the City. I I' I I I I I I Ie I I I I I I I II I I Resolution No. 92-11 Page 2 Passed and approved this 24th day of February, 1992. APPROVED: Tommy Brown - Mayor A TIEST: Jeanette Rewis - City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire - Attorney for City -- ~' Department: Parks & Recreation Department Dan Echols Senior Adult Center ubject: Parkinq Lot - Chanqe Order No. 1 I I The attached report from Knowlton-English-Flowers, Inc. details the Change I Order requested by Council for the parking lot renovation at the Dan Echols Senior Adult Center. The Change Order addresses the Council's I safety concerns regarding Glenview Drive and the 90 degree "head-in" I parking by creating a one-way drive with 45 degree angled parking. Another safety feature included is the installation of a protective curb in between the parking area and Glenview Drive. CITY OF NORTH RICHLAND HILLS Council Meeting Date: 02-24-92 Agenda Number: PW 92-06 Also, the area designated on the attached plan for new landscaped area can be completed by Park Department crews at an approximate cost of $2,775.00. This includes extension of the existing irrigation system, installation of a stone paver border and plant materials. The paving, curb and gutter change order is $3,012.48, making the revised contract amount $53,942.92. This plan has been presented in conceptual form to the Senior Adult Council of the Dan Echols Senior Adult Center and they have endorsed this design which provides for safety, enhanced landscape aesthetics and preservation of close proximity parking spaces. FUNDING SOURCE: From: 91/92 Draw Down Schedule: Change Order Landscape $3,012.48 $2,775.00 $5,787.48 To: City Participation CDBG Parking Lot Project (13-51-01-6000) $5,787.48 RECOMMENDATION: It is recommended that the City council approve the revised parking lot configuration, funding as described above and Change Order No. 1 as outlined in the Knowlton-English-Flowers letter. ATTACHMENTS: Knowlton-English-Flowers, Inc. - Change Order No. 1 Landscape Drawing and Cost Breakdown Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other c=-\ ~ ~~ Acct. Number Sufficient Funds Available . Finance Director Department Head Signature ~ð/ City Manager I CITY COUNCIL ACTION ITEM Paqe 1 of I '- I I I I I I I ,. I I I I I I '- I I KNOWL TON-ENGLlSH-FLOWERS, INC. CONSULTING ENGINEERS / Fort Worth-Dallas February 17, 1992 Mr. Jim Browne, Director of Parks and Recreation City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: 30-330, TARRANT CO. I NORTH RICHLAND HILLS DAN ECHOLS SENIOR ADULT CENTER PARKING LOT IMPROVEMENTS B91-UC-48-0001-48-05 CHANGE ORDER NO. 1 As requested we have prepared and enclosed an unexecuted copy of Change Order No. 1 for your review. Briefly, this change order allows for the provision of landscaping by City forces in an island median located in the south east corner of the parking lot. Those pavement items previously proposed for this area are therefore deleted. In addition, for the safety of the senior citizens, the alignment of the existing parking spaces adjacent to Glenview Drive are proposed to be changed from 90-degree, head-in parking to 45-degree, angled parking. The existing 24-inch gutter with laid down curb in this area is to be removed and replaced with 6-inch curb and 12 and 18-inch gutter. Ye have contacted the proposed contractor, JRJ Paving, Inc. and have received unit prices for the new bid items 17P - 6" Curb & 18" Gutter and 18P - 6" Curb, 12" & 18" Gutter, including pavement replacement. The total change order cost is $3,012.48. Upon your approval of this change order we will proceed with obtaining the contractor's signature on the original change order form so that it will be ready for presentation to the City Council on February 24, 1992. Please call if you have any questions. c:: "-,~~p.,\~-< ~ ~~ SUSAN L. SCHYINGER, P.E. SLS/ss Enclosures/F30330COl.RUNI cc: Mr. Dennis Horvath, Deputy City Manager Mr. Greg Dickens, P.E., Director of Public Yorks Mr. John Johnston, P.E., Assistant Director of Public Yorks 1901 CENTRAL DR., SUITE 550 · BEDFORD, TEXAS 76021 · 817/283-6211 · METRO/267-3367 I '- I I I I I I I ,. I I I I I I tit I I K-E-F NO. 30-330 CHANGE ORDER NO. 1 TO THE CONTRACT WHICH WAS DATED Between And TARRANT COUNTY JRJ PAVING, INC. For DAN ECHOLS SENIOR ADULT CENTER PARKING LOT IMPROVEMENTS: , (OWNER) , (CONTRACTOR) Pursuant to the provisions of Section 6 of the General Conditions of the Contract, this Change Order, when fully executed, shall constitute the authority to change the work of the Project as shown in attached sketches of proposed revisions, and as follows: 1. Provide landscaping by others (See deleted quantities items 5P-9P and added quantities item IP). 2. Provide angle parking spaces, etc., in the parking area adjacent to Glenview Dr. (See deleted quantities item lOP, added quantities items 2P, & 4P, and new items 17P & 18P). Delete the following quantities from existing Contract items: BID UNIT ESTIMATED ITEM DESCRIPTION UNIT PRICE QUANTITY SP. 6" Ex. Base Stabilization W/Cement S.Y. $ 1.90 68 6P. Cement for Stabilized Ex. Base TONS 79.50 1.2 7P. MC-30 or MS-2 Prime Coat W/Sand S . Y . 0.45 68 8P. RC-250 or RS-2 Asph. Tack Coat S.Y. 0.14 68 9P. 2" Thick Type "0" HMAC Compacted S.Y. 3.70 136 lOP. 24" Gutter With Laid Down Curb, Incl. Pavement Replacement L.F. 24.80 41 DELETED QUANTITIES SUBTOTAL.... .... ...... ... TOTAL COST ($ 129.20) ( 95.40) ( 30.60) ( 9.52) ( 503.20) },016.80) ($ 1,784.72) Add the following quantities to the existing Contract Items: BID UNIT ESTIMATED ITEM DESCRIPTION UNIT PRICE QUANTITY 1 P . Unclassified Excavation C . Y . $ 6.60 26 $ 2P. Remove Existing Gutter L . F . 1.60 10·2 4P. Saw Cut for Remvl of Cone. or Asph. L . F . 1.70 102 ADD QUANTITIES SUBTOTAL.............. ........ 1 of 4 TOTAL COST 171.60 163.20 173.40 $ 508.20 I '- I I I I I I I II I I I I I I '- I I K-E-F NO. 30-330 ChanQe Order No.1 Add the following items and quantities in accordance with applicable specifications and details as shown in attached "Curb Details" sketch: BID UNIT ESTIMATED ITEM DESCRIPTION UNIT PRICE QUANTITY 17P. 6" Curb & 18" Gutter L. F . $15.80 47 18P. 6" Curb, 12" & 18" Gutter, I nc 1 . Pavement Replacement L . F . 24.80 143 TOTAL COST $ 742.60 3546.40 $ 4289.00 $(1,784.72) $ 508.20 $ 4289.00 $ 3012.48 $50~930.44 $53~942.92 NEW I TEMS SUBTOTAL........................... DELETED QUANTITIES SUBTOTAL ................. ADDED QUANTITIES SUBTOTAL ........ .... ....... NEW ITEMS SUBTOTAL. ..... ........ ...... ....... TOTAL CHANGE ORDER NO. 1 COST ......... EXISTING CONTRACT AMOUNT ..... ......... REVISED CONTRACT AMOUNT ....... ........ Contract completion time remains at 60 calendar days because of this change. CONTRACTOR'S OFFER OF PROPOSED CHANGE: By: ENGINEER'S RECOMMENDATION OF ACCEPTANCE: Date: 1992 By: Date: 1992 ACKNOWLEDGEMENT, CITY OF NORTH RICHLAND HILLS: By: Date: 1992 OWNER'S ACCEPTANCE OF CHANGE, TARRANT COUNTY: By: Date: 1992 2 of 4 I ~ I I I fit I I I I I I '- I I o M M I o M . o Z LL. I UJ I ~ ~ 4- o (V) Q) 0) to 0... (/) .... ffi ~ æ ..... .... > :x u ~ ~ ~ X ~ Z ..... L&J 0 I- U b ffi U ...J U ..... Z~ .... ~ ...J = i Sl ~ Q.. ~ V) LL.S~ o Z ..... LIJ (/) ~ en ;;: ...... en L&J >..J~ :5 5 fa ~ LU ~ ...J ~ ~ < Q ~ ~ ~ Q. Q.. I '- I I I I I I I II I I I I I I '- I I 6" CURB HEIGHT CURB HEIGHT + 6" 24" CONST. JT. 18" '-' M IN. - 1 1 /4" M A X. 1-'/~"MIN. - 2 'MAX. R=1 , /2"MIN. -2"MAX. R=2"MIN. 3"MAX. 1(0 6/t TYPE ItA/t OR "B" H.M.A.C. K-E-F NO. 30-330 Change Order No. 1 Page 4 of 4 '2" ,/tMIN.-' 1/4"MAX. I 6" TYPE "D" H.M.A.C. NOT TO SCALE 6" CURB, 12" & 18" GUTTER DETAIL 810 ITEM NO. 18P CONST. JT. 24" 1-1 /2"MIN.- 2"MAX. '''MIN.-1 1/4"MAX. 6" CURB HEIGHT \0 6" CURB & 18" GUTTER DETAIL NOT TO SCALE BID ITEM NO. 17P DAN ECHOLS SENIOR ADULT CENTER PARKING LOT IMPROVEMENTS CURB DETAILS FOR CHANGE ORDER NO. 1 CURB HEIGHT + 6" D~N EOiOtS SENIOR ADULT CENT[R PARKING LOT I"'PRO~UENTS CURB ~ GU TTER DET AILS em 0' NORTH RICHLAND HILLS TI:1A! . I(NOWlTON-ENCiUSH-FLOWØtS, lte. ____1_____ I 1'- I I I I I I I II I I I I I I It I I ~ ~ ,v ~ ÞO-'I ~ µJ ~ 0 0.... ~ ~ ~ ~ ~ z z z ~ ~ ;:; u 0 0 ~ ~ z ~ < ~ ü .~ ~ if) ~ ;:J cJ -< 0 fY µ ~ ,.., ~ ~ ~ (/).' ~ (or... ~ < .- ~ ~ ~ ........ ~ 0 " ~ ~ ~ ~ ~ ~ .. 4Íft t:I . ~ · c, I '- I I I I I I I II I I I I I I It I I PLANT MATERIAL: QUANTITY 1 15 14 18 4 40 Ft 20 225 Sq Ft 28 Yds IRRIGATION: 1 Inch 6 65 Feet 60 Feet DAN ECHOLS SENIOR ADULT CENTER PARKING LOT LANDSCAPE COST BREAKDOWN ITEM PRICE Porn-Porn Juniper Bluerug Juniper Texas Sage Dwarf Yaupon Holly Flats of Color Edging Mulch Pavestone Soil SUBTOTAL $77.50 $11.25 $11.25 $11.75 $19.00 .85 $ 4.50 $ 7.50 Valve Heads 1-1/2 PVC 3/4 Inch PVC SUBTOTAL TOTAL COST OF PROJECT TOTAL $ 77.50 $ 168.75 $ 157.50 $ 211.50 $ 76.00 $ 34.00 $ 90.00 $1,687.50 $ 192.00 $2,694.75 $ 30.00 $ 30.00 $ 15.00 $ 5.25 $ 80.25 $2,775.00 ~ I epartment: CITY OF NORTH RICHLAND HILLS , I Subject: Public Works Approve Change Order No. 1 R for Mi~cellaneous 1991 Street Reconstruction ImDrovements Agenda Number: PW 92-07 Council Meeting Date: 2/24/92 The subject change order is for construction of proposed concrete curb and gutter, driveways, valley gutters, curb inlets, and headwalls on the Industrial Park Boulevard West project. Due to limited time and the good bid prices we received from APAC on the ongoing street reconstruction project, staff is recommending award of the concrete work on the Industrial Park Boulevard West project to APAC in the form of a change order. The change order process versus having the engineers work up contract document books, adapt plans, advertise and take public bids will save time and engineering costs. The cost for Change Order No. 1 R is $103,593.50 with a 90 calendar day increase in bid time. With the approval of the change order, the new contract price for the subject project will be $1,770,023.45. The engineer's estimate dated December 3, 1991 concerning the proposed concrete contractor's work on Industrial Park Boulevard West showed an estimated total amount of $1 08,004. The current budget for this project is based on this estimate. Change Order No. 1 R is approximately $4,400 less than the engineer's estimated amount. Fundina Source: Sufficient funds have been previously appropriated on 8/26/91 by PW 91-27 and on 1 2/16/91 by PW91-36. From: 13-91-08-6000 Industrial Park Blvd. West $103,593.50 To: 02-86-18-6000 Misc. 1991 Street Reconstruction $103,593.50 Recommendation: The staff recommends the Council approve Change Order No. 1 R for the subject project in the amount of $103,593.50. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Ot r, Acct. Number See Above s~~~ A7rJ.e - It~~·~ City Manager . Finance Director GO ~ tment Head Signature CITY COUNCIL ACTION ITEM Page 1 of I Ie I I I I I I Ie I I I I I I I Ie I I KNOWL TON-ENGLISH-FLOWERS, INC. CONSULTING ENGINEERS / Fort Worth-Dallas August 9, 1991 . , ¡ ¡ ¡ j f :.,:,,;,,~-...::,~_. __ . ~ ~. Mr. Gregory W. Dickens, P.E., Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 ------........-... '- Re: 3-362 CITY OF NORTH RICH LAND HILLS MISC. 1991 STREET RECONSTRUCTION CHANGE ORDER NO.1 R FOR CONSTRUCTION OF DRAINAGE WORK ON INDUSTRIAL BLVD. W. Attached is Change Order No. lR to the referenced project for construction of the proposed drainage improvements on Industrial Park Blvd. (West), from I.H. 820 to Browning Drive. This proposed change order totals $103,593.50 which would increase the existing contract amount from $1,666,429.95 to $1,770,023.45. The change order amount is about 6.2-percent of the total contract amount, which is well below the 25-percent maximum amount that a construction contract may be increased without re-advertising for bids. This change order includes construction of curb and gutter, driveways, valleys, storm drain, inlets, vaults, and headwalls. The change order does not include: Excavation and grading for curb and gutter, (County/E-Systems); Barricades, (County/NRH Public Works); Engineering and Construction staking, (KEF); Backfill of curb and gutter and driveways, (County); Saw cut and/or removals, (County/NRH Public Works); Adjustment of Manholes, (County/NRH Public Works); Channel excavation, (E-Systems); Pavement repair, (County/NRH Public Works). We would recommend Council consideration of approval of this change order at the next regular meeting on March 24, 1992. We will be available at that Council Meeting to answer any questions concerning this project; meanwhile, please call if we can provide any other required information. Page 1 1901 CENTRAL DR., SUITE 550 . BEDFORD, TEXAS 76021 . 817/283-6211 . METRO 817/267-3367 . FAX 817/354-4389 I Ie I I I I I I Ie I I I I I I I Ie I II February 12, 1992 3-362, Misc. Street Reconstruction, Change Order for Drainage Construction on Industrial Park Blvd. (West) .. RICHARD W. ALBIN, P.E. RWA/ra/colr.362 Enclosures (Change Order No. lR) cc: Mr. Dennis Horvath, Deputy City Manager Mr. C.A. Sanford, Assistant City Manager Mr. Lee Maness, Director of Finance Mr. Michael D. Manning, AP AC- Texas, Inc., P.O. Box 1807, Fort Worth, Texas 76101 Page 2 I Ie I I I I I I Ie I I I I I I I Ie I I K-E-F NO. 3-362 CHANGE ORDER NO. lR TO THE CONTRACT WHICH WAS DATED OCTOBER 21, 1991 Between THE CITY OF NORTH RICHLAND HILLS , (OWNER) , (CONTRACTOR) And APAC-Texas For MISCELLANEOUS STREET RECONSTRUCTION PROJECTS: Pursuant to the provisions of Section 6 of the General Conditions of the Contract, this Change Order, when fully executed, shall constitute the authority to change the work of the Project as follows: Construct 611 curb and 2411 gutter, driveways, valley gutters, curb inlets and misc. storm drain work for the construction of Industrial Park Blvd. (West) as shown on the attached plans. ADD to the existing Bid Items: BID BID ITEM DESCRIPTION UNIT PRICE ~ EXTENSION 14P 611 Curb & 2411 Gutter L. F . $ 6.50 5,256 $34,164.00 15P 511 Thick Driveways S.F. 3.50 210 735.00 16P 611 Thick Valleys S.F. 3.50 4,227 14,794.50 SUBTOTAL $49,693.50 ADD the Following New Bid Items: BID BID ITEM DESCRIPTION UNIT PRICE ~ EXTENSION 170 10' Curb Inlet EACH 1,950.00 7 $13,650.00 180 20' Curb Inlet EACH 3,600.00 1 3,600.00 190 3311 Type "BII Headwall EACH 1,400.00 1 1,400.00 200 20' Curb Inlet (For 3311) EACH 5,700.00 1 5,700.00 210 20' Curb Inlet (For 4211) EACH 7,700.00 1 7,700.00 220 10' Curb Inlet (For 2711) EACH 2,400.00 1 2,400.00 230 10' Curb Inlet (For 3311) EACH 3,250.00 1 3,250.00 240 10' Curb Inlet (For 4211) EACH 3,600.00 1 3,600.00 25D 4'-0" Sq. Vault at Sta. 28+16 L.S. 2,800.00 1 2,800.00 260 5411 Type "B" Headwall EACH 2,300.00 2 4,600.00 270 4811 Type "BII Headwall EACH 2,000.00 2 4,000.00 280 1811 Type IIplI Headwall EACH 600.00 2 1,200.00 SUBTOTAL $53,900.00 TOTAL CHANGE ORDER COST ......... EXISTING CONTRACT AMOUNT ........ TOTAL CHANGE ORDER COST ......... $ 103,593.50 1,666,429.95 $1,770,023.45 Contract completion time shall be increased by ~ days (*) because of this change. * This work shall take precedence over the Miscellaneous Street Reconstruction Project streets. See APAC's letter dated 12/16/91 for exclusions. I Ie I I I I I I Ie I I I I I I I Ie I I Page 2 K-E-F NO. 3-362 Change Order No. lR OWNER'S ACCEPTANCE OF PROPOSED CHANGE By: ENGINEER'S RECOMMENDATION OF ACCEPTANCE By: ~UJ.~ CONTRACTOR'S OFFER OF CHANGE: By: 1u~ 7)" ÛI~Î Date: Date: Z--IZ.-'J~ Date: t- - Z- ~ - 9 L I CITY OF N-ORTH RICHLAND HILLS ~epartment: Management Services Council Meeting Date: 2/24/92 ~ Approve Final Payment to K.B. Alexander and Subject: Company in the Amount of $16,054.80 for the AgendaNumber:PAY 92-02 Anlmal Control Center This project was awarded by the Council on August 12, 1991 to K.B. Alexander and Company in the amount of $144,465. Additional expenditures to the project funded by a $25,000 grant received from the Marguerite Doe Foundation were approved by Council on October 14, 1991. The total project cost including change orders, architect fees and other adjustments will total $168,779. Final payment to the Contractor will make his total earnings on the project $164,438. The project is now complete with all final adjustments having been made. Funding Source: Sufficient funds of $169,465 were previously appropriated by Council (PU 91-24 on 8/12/92 and GN 91-144 on October 14, 1991). Recommendation: Staff recommends approval of final payment to K.B. Alexander and Company in the amount of $16,054.80. I e ~ ~ ~ I --I. Source of Funds: Bonds (GO/Rev.) Operating ud Other - Finance Review Acct. 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