HomeMy WebLinkAboutCC 1990-07-23 Agendas
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CITY OF NORTH RICHLAND HILLS
PRE-COUNCIL AGENDA
JULY 23, 1990 - 6:15 P.M.
For the Meeting conducted at the North Richland Hills City Hall Council Chambers,
7301 Northeast Loop 820.
NUMBER
ITEM
ACTION TAKEN
1. IR 90-66 Martin Drive Street Assessment
(10 Minutes)
2. IR 90-67 Fiscal Year 1988/89 Management
Letter (10 Minutes)
3. GN 90-74 Consideration of Revisions to
the Thoroughfare Plan,
I,}. '70
Ordinance No. ~ - Ordinance
No. 1676 (Agenda Item No. 10)
(5 Minutes)
4. GN 90-103 Proposed Redistricting of
Congressional District 12 -
Resolution No. 90-36 (Agenda
Item No. 15) (10 Minutes)
5. GN 90-106 Financial Advisor Contract
(Agenda Item No. 18) (5 Minutes)
6. PW 90-35 Award of Bid on Old Watauga
Road and Price Drive Paving and
Drainage Improvements (Agenda
Item No. 21) (10 Minutes)
7. Other Items (5 Minutes)
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Page 2
NUMBER ITEM
ACTION TAKEN
8. *Executive Session (10 Minutes)
a. Personne 1
b. Briefing on Pending
Litigation
c. Review of Progress on Land
Acquisition
9. Adjournment - 7:20 p.m.
*Closed due to subject matter as provided by the
Open Meetings Law. If any action is
contemplated, it will be taken in open
session.
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CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
JUL Y 23, 1990
For the Regular Meeting conducted at the North Richland Hills City Hall Council
Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on
the Agenda for discussion and/or action.
NUMBER ITEM
1. Call to Order
ACTION TAKEN
2. Roll Call
3. Invocation
4. Minutes of the Regular Meeting July 9, 1990
5. Presentations by Boards & Commissions
None
6. Special Presentation of Yard of the Month
Awards
7. Removal of Item(s) from the Consent Agenda
8. Consent Agenda Item(s) indicated by Asterisk
(9, 11" 16, 17, 18, 19, 20, 21, 22 & 23)
* 9. PS 90-16 Request of Dr. David J. Pillow
for Final Plat of Lots 8 & 9,
Block A, Calloway Farm Addition
(Located on the east side of
Cagle Street, 325 feet north of
Glenview Drive)
10. GN 90-74 Consideration of Revisions to the
Thoroughfare Plan, Ordinance No.
IcJl'JO
'i5-38 - Ordi nance No. 1676
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Page 2
NUMBER ITEM
ACTION TAKEN
*11. GN 90-99 Amending Ordinance No. 1658,
Increasing Library Fines -
Ordinance No. 1682
12. GN 90-100 Appointment to Board of
Adjustments
13. GN 90-101 Redesignation of IH 820 South
Frontage Road as One-Way from SH
26 to Booth Calloway Road -
Resolution No. 90-35
14. GN 90-102 Appointment to Beautification
Commission
15. GN 90-103 Proposed Redistricting of
Congressional District 12 -
Resolution No. 90-36
*16. GN 90-104 Appointment to Teen Court
Advisory Board
*17. GN 90-105 Recommendation to Approve the
HVAC Technician Position and
Salary Range
*18. GN 90-106 Financial Advisor Contract
*19. PU 90-30 Approval of Purchase of an
Additional Tanker Truck and Award
of Bid for the One Ton Pick-up to
Bruce Lowrie and the Fire
Fighting Unit Bid to Shumaker
Associates
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Page 3
NUMBER
ITEM
ACTION TAKEN
*20. PW 90-34 Approve Change Order No. 1 for
Traffic Signalization on Watauga
Road at Smithfield Road and
Holiday Lane at Noreast Drive -
For Work at Holiday Lane & Lola
*21. PW 90-35 Award of Bid on Old Watauga Road
and Price Drive Paving and
Drainage Improvements
*22. PW 90-36 Approve Interlocal Agreement
Concerning Industrial Park
Boulevard East Project between
the City of North Richland Hills
and Tarrant County - Resolution
No. 90-34
*23. PW 90-37 Approve Budget for AEGON USA
Contract Concerning Water and
Sewer Improvements
24. Citizens Presentation
25. Adjournment
POSTED
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City of X>rth Richland Hills
July 23, 1990
EMERGENCY POSTING TO JULY 23, 1990 CITY COUNCIL AGENDA
19a. PU 90-31
Approve Purchase of an Air Compressor
and Award Bid to Riggs First Line
Equipment
POSTED
~ -C:<3- qo
Date
/,'30 ¡J,fJ1.
Time
City Secretary
By (7 t¿ur~
(817) 281-0041 · 7301 N.E. LOOP 820 · P.O. BOX 18609 · NORTH RICHLAND HillS, TEXAS 76180
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 90-70
Date: July 20, 1990
Subject: Mrs. Shawl's Request for Warning Signs
Due to a misunderstanding the attached request was inadvertently left off
the agenda. Ms. Shawl had requested to appear under citizens
presentation.
Respectfully submitted,
e!!~
City ·Manager
RNL/gp
Attachment
ISSUED BY THE CITY MANAGER
NORTH AICHLAND HillS, TEXAS
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 90-68
Date: July 23, 1990
Subject: Summary of Changes in Proposed 1990-91 Operating Budget
The Proposed Fiscal Year 1990-91 operating Bud~et was
discussed at Waco, July 6-Bth. The city Counc~l, through
a series of informal votes, tentatively identified adjustments
to be made in several areas. Attached is a summary of
the staff's understanding of the changes to which the city
council tentatively agreed.
Please call if further information is required.
Respectfully submitted,
V'x1/_ ! /"V) -------
~O!VVV\~
Donna Heishman
Budget Director
Attachments
ISSUED BY THE CITY MANAGER
NORTH RICHlAND HillS, TEXAS
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GENERAL FUND:
Total revenues as projected
Adjustments to revenues:
Increase in Library Fines from
10 to 25 cents
Total revenues as adjusted
Total proposed expenditures
Adjustments to expenditures:
1. Decrease in required expenditures
per IR 90-63
2. Decrease in funds required for air
compressor due to the proposed
purchase in the current year
3. Increase for the contribution
to OPEN ARMS of NRH
4. Increase in funds for salary
adjustment
5. Increase in funds for the addition
of a position in Building Maintenance
for HVAC repair and maintenance -
(Costs are allocated to General and
utility Funds)
6. Increase in funds for the following
items:
a) Library Books
b) Bar Coding System for the Library
c) Two computer systems for the
Health Services Activity
d) Typewriter and miscellaneous
supplies for the Animal Control
Center
e) Passenger Van for the Recreation
and Senior citizens Activities
f) Safety equipment for the Police
Tactical Unit
g) Fax machine for Municipal Court
h) Contingency funds for Town Hall
Meetings and discussions regarding
the possible merger with Richland
Hills and Watauga
i) Computer for Assistant Public Works
Director
j) Portable Generator for the Public
Works Department
7. Increase in the City Council's Reserve
for Contingency account
Total expenditures as adjusted
$13,915,272
33,000
------------
13,948,272
------------
------------
13,915,272
(132,000)
(22,000)
1,000
11,444
30,000
30,000
16,500
7,000
5,000
17,000
16,000
1,500
2,000
4,800
2,000
42,756
------------
$13,948,272
------------
------------
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UTILITY FUND:
Total revenues as projected
Total expenditures as projected
Adjustments to expenditures:
a) Increase in funds for the
addition of a position in
Building Maintenance for
HVAC repair and maintenance.
(Costs are allocated to General
and utility Funds.)
b) Decrease in funds for water and
sewer system improvements
Total expenditures as adjusted
MANAGEMENT SERVICES FUND:
Total revenues as projected
Adjustments to revenues:
1. Increase in amount due from the
General Fund
2. Increase in amount due from the
Utility Fund
Total revenues as adjusted
Total expenditures as projected
Adjustments to expenditures:
a) Increase in funds for the
addition of a position and the
necessary supplies and equipment
for HVAC repair and maintenance
in the Building Maintenance
Activity.
Total expenditures as adjusted
r
$14,841,131
------------
------------
14,841,131
11,100
(11,100)
------------
14,841,131
------------
------------
$1,778,850
30,000
11,100
------------
1,819,950
------------
------------
1,778,850
41,100
------------
$1,819,950
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------------
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 90-69
Date: July 23, 1990
Subject: Items discussed at Waco Budget Retreat
Several items were discussed at the Budget Retreat which
require research or subsequent disposition. Following is
a list of these items along with the person assigned
responsibility:
1. Propose article in the Newsletter regarding
the seizure of a vehicle in a drug raid and
its current utilization in the DARE program.
RNL
2. The City Manager advised City Council that
a letter has been sent to the County Judge
requesting reimbursement of detention fees from
the County, if the State approves funding of the
County's reimbursement.
N/A
3. Recommend funding of the air compressor for
the Fire Department during the current fiscal
year.
DONNA
4. Follow-up on the plaque ordered for Fire
Station #2.
STAN
5. Report to City Council on the RFP for
prescription services including estimates of
savings.
RON
6. The Risk Manager should consider conducting
seminars on health cost containment for City
employees.
RON
7. Review the need for additional aerobic
classes at the Recreation Center.
JIM
8. CIP Committee should review "leaky pipe"
type sprinkler systems for use in medians.
GREG/JIM
9. Increase Library Fines from 10 to 25
cents per day.
ARLITA
10. List the Fiscal Year 1988/89 Management
Letter on a pre-council agenda for further
discussion.
DONNA
11. Consider adding a late charge to the Utility
.oll..lS.
LEE
12. Study the possibility of purchasing an
uninterruptible power supply which will service
the GIS computer as well as the AS400.
KANE
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HillS, TEXAS
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13. Propose article in the Newsletter regarding
donations for Animal Control purposes. RNL
14. Review the possibility of purchasing a
crematorium and performing these services for
other entities vs. the City paying a private
enterprise for these services. PAM
15. Staff should consider purchasing goods on
the County Purchasing Agents' bids when
cost eÏÏecti va . DONNA
16. Review and adjust the utility Fund
Administration Fee annually. DONNA
17. Consider requiring 5-year performance bonds
rather than 2-year on the construction of City
buildings. KANE
18. The Master Plan (approximately $30,000) will
be funded with bond proceeds. GREG/LEE
19. CIP Committee should consider funding of
"critical Capital Needs" with the available
funds of approximately $322,000. DENNIS
20. Proceed with proposed bond sale and report
to City Council in the Fa~l. CAS
21. The CIP Committee should report to the City
Council at the October 8th meeting on the status
of the Drainage utility District. . GREG
22. The city Manager received guidance regarding
negotiations of the utility relocation on Denton Hwy. RNL
Please call if additional information is requested.
R~u~ted'
Donna Heishman
Budget Director
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 90-66
Date: July 13, 1990
Subject: Martin Drive Street Assessment
Attached is a letter from Mr. and Mrs. Schoenberger again requesting
relief from their assessment on Martin Drive. The" complications" that
they refer to in the attached letter refer to the requirements that
they dedicate right-of-way for the planned improvements on Precinct
Line Road. Their preference would be not to dedicate the right-of-way
at this time as a part of the plat, but that the City purchase the
right-of-way as part of the Precinct Line Road Widening Project.
I have also attached a copy of the action item on this matter that was
presented on June 25, 1990 and a copy of the minutes showing what
action the City Council took.
Council guidance is requested.
DH/gp
~
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
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July 12, 1990
North Richland Hills City eouncil
North Richland Hills City Hall
Texas
Dear Council MeMbers:
At June's Council Meeting we presented a request for
Residential status for our Lots 13 and 14 Block 1, ThoMpson
Park Estates on Martin Drive, for the &8aess.ent cost of
iaprovements to Martih Drive.
Your decision was that if we would
plot our property as one lot, it would all be considered resi-
dential.
When we stopped at City Hall to pick up the papers necessary
to begin the process of replotting, Mr. Dickens, Director of
Public Work5 inforaed us of complications due to the proposed
widening of Precinct Line Road in the future.
Therefore at this tiMe we will not contest the $40.53 a foot
a~seseMent on Lot 13 with the barn, but would like to ask that
the assessMent on Lot 14, the lot with the house and garage be
changed to residential status, at$16.OJ a foot.
Thank you for your consideration.
.. ~ Yours truly, J./ ~. ,
\J~$W-_J:k ~
~~¿~~
Don and Betty Schoenberger
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June 25, 1990
Page 3
Councilman Sibbet moved, seconded by Councilman Garvin, to appoint Michael
Augustin to Place 6 on the Board of Appeals and Winston Bell to Place 7 as
Alternate on the Board of Appeals.
Motion carried 7-0.
12.
GN 90-91 PROPOSED RENAMING OF NOREAST DRIVE TO
DICK LEWIS DRIVE - ORDINANCE NO. 1680
APPROVED
Councilman Garvin moved, seconded by Councilman ~ibbet, to approve
Ordinance No. 1680 renaming a portion of Noreast Drive (behind Richland
High School) to Dick Lewis Drive.
Motion carried 7-0.
13.
GN 90-92 CITY HALL LANDSCAPE PROPOSAL
APPROVED
Councilwoman Spurlock moved, seconded by Councilman Scoma, to approve GN
90-92 to be inconclusive with the additional alternative of the berm area
at the flagpole, finish the final landscaping of City Hall in the amount
of $25,800.
Motion carried 7-0.
f
*14.
GN 90-93 PROPERTY TAX REFUND
APPROVED
15.
GN 90-94 MARTIN DRIVE STREET ASSESSMENT
APPROVED
Councilman Scoma moved, seconded by Mayor Pro Tem Davis, to reduce Lots 13
and 14, Block 1, Thomas Park Estates to the residential rate, if the
property was platted into one lot.
Motion carried 7-0.
16.
GN 90-95 PARKS, RECREATION AND OPEN SPACE MASTER PLAN
APPROVED
Councilman Scoma moved, seconded by Councilman Metts, to approve GN 90-95.
Mr. Victor Baxter, Schrickel, Rollins and Associates, appeared before the
Council.
Councilman Scoma stated that the contract stipulated that the master plan
would take into consideration the adoption of planning map basis and study
of existing land use, future land use calculations of existing
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. NORTH RICHLAND 'HILLS
J.me~~~ Administrª!tºn_"-~'~_ "~.-- Council Meeting Date: 6/25l90
Martin Drive~Street Assessment GN~90-94
IUbject: . '-ë-- ~ _ . - - Agenda Number: ." _ _ , '"
M~: & Mrs~ Donald Schoenberger have asked to -appear before the City Council tonight.
Ihey.wil1.beoaSking.for-a re~_uction of an'asses~ment levi~d against their property on-;'
art1n Dr1ve. -.' - ..-..... ~ . . - -
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Ie Schoenbergers own· lots 12. 13 and 14 at the corner of Martin and Precinct-Line ·Road
ee attached map). Ordinance No. 1338 states that property which is zoned residential
ut used :for other purposes will be -treated as "all 'other property" and further sta.tes
"vacant land and/or lots are assessed at all other property rates. II The property is--
terefor.e considered ~s investme~t proper~y regardless of its-zo~ing class~ficat;._on.In
cent assessment proJects the Clty Counc11 has adopted a more l1beral POllCY of'· "
assessing at ·the residential rate if the property is owner occupied. This is not-the
rse with the Schoenbergers.
-Phe assessment for lot 12 was at a residential rate of $16.03 per lineal foot. W~ feel
.-t should have been assessed at the $40.23 rate however this can not be changed at this
ime. Lots 13 and 14 were assessed at the nonresidential rate of $40.23 a foot because
he property is tenant occupied and income producing.
Ihe Schoenbergers have requested that City Council reconsider the assessment on Lots 13
nd 14 and that they be assessed at the residential rate ($16.03).
..:. .....~"' -...
endation:
.recommended that the City Council give consideration to the above request.
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lource of Funds:
E}iQds (GO/Rev.)
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Other .. '. . .
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Finance Review
Acct. Number
. Sufficient Funds Available
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June 18, 1990
To the MeMbers of t1"~e :..;i ty ~. 1~~'1cil
¡;;:Jrth Richla.nd Hills, Texas
In 1968 we purchased the home, garage and barn on Lots 12, lJ, and
14 i!1 Block 1 of Th~mpSO!l :?2.-rk ~states, an addition to the City of
3mithfield, 7exas. Subsequently, t11is property was a¡111'3X-31 :':1t~ t:ì'3
City of North Richland Hills and zoned r~sidential.
For a number of years 0ur s:)n l~ \led. th.ere. ~'¡Ì1en he purchased a
home, ;i~ 1)ega11 t,·) lea-sd t113 )~Opdrtl, alwa~"s ~tipulati11g t~1.1.t it ")e
lse(l ?:'~.:-" r~sidential purposes 0111y.
In April 1988 we received a letter fron: the Cit:{ of I'Tartt. R:'ct¡la.1:d
¡¡ills ~tat1ng that Martin Drive, the street which fronts the property,
was to be improved with curbs added. The cost of these iaprovements to
the property owners of residential property according to "Zoning or
highest and best use" wa.s $16.0) a front foot. Although we did not
request any street· improvements, we felt that there was nothing we could
do to change the City's mind, so we prepared to pay this assessment.
A copy of this letter fro. the city is attached.
This Month we received three letters from the City of North Richland
Hills dated May 31, 1990 regarding the street assessment. On Lot 12,
the vacant lot our assessment was $16.0ja foot. We are not complaining
~egardin~ this ~mount. However, for Lot 13, with the barn, and Lot 14,
with the house and garage, the assessment was $40.2) a foot, the amount
for non-residential property. Copies are attached.
~e feel Lots 13 and 14 should also be assessed at the $16.03 a foot
cost. Thank you for your consideration.
Yours truly,
~~~
.x:f <'L~~u
I
1_ City of j\(örth ~ichlan~ 'ills~ Texas
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---6~l~~.ANDJJSAGf__ _
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April 5, 1988
Dear Property Owner:
The City Council of the City of North Richland Hills, Texas will conduct a
Public Hearing on May 9, 1988 at 7:30 p.m.. in the City Hall, 7301
Northeast loop 820 on street improvements on Martin Drive from Cardinal
Lane to Precinct Line Road.
. ~,
The total estimated cost of the improvements for Martin Drive is
$930,000.00. The amount to be assessed against abutting property owners of
the street thereof is as shown in the following table:
_ZO~lN~_OR HIGHEST &
CURB & ASPHALT STORM TOTAL ASSM.
GUTTER PAVING DRAINAGE RATE/F. F.
7.15 25.24 7.85 40.23
7.15 12.62 3.92 23.69
7.15 8.41 2.62 18.18
5.01 8.41 2.62 16.03
. 2.50 4.21 ].31 8.02
1.64 2.80 0.87 5.32
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Non Residential (Front)
Non Residential (Side)
Non Residential (Rear)
Residential Front
Residential (Side
Residential (Rear)
The street shall be improved by lowering and/or raising, grading and
construction thereon an asphaltic concrete surface together with combined
concrete curbs and gutters on proper grade and line where same are not
already constructed, together with storm sewers and drains and other
necessary incidentals and appurtenances.
A11 interested parties are invited to atteñd and to voice their view on
this matter.
Sincerely, /ì.
ÛL~I&~
~~~ette Rewis
City Secretary
(817) 281.0041"301 N.E. LOOP 8201P.O. BOX 18609/NORTH RICHLAND HILLS. TX 76180
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·-HE ASS~SSEO A~C~~- Q~ $1.232.40
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t.i I T H THE F r R S T :~'A. '( f"l EN T 0 ¡j E 0 :\i
SHOULD \r'()~ H.ÄVE .A.:\iY Q~ESTIO~S, PLEASE '::~ALL !V':E AT 8 ì7-28i-û041,
EXTENSIUN ï39.
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CAft¡E~r.~ r= .3HER
ASSESSMENT COLLECTOR
(117) 211.ocM1a301 N.E. LOOP 12OIP.O. lOX 111011NORTH RICHLAND HILLS, TX 71110
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EQüAL rv:ONTHLY rNSTAL~~lENTS OF- $78.57 ,WHICH iNCLUDE INTERES-:'
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SHOULD YO:'; HAVE I~.:'-JY QJES1IONSr ¡'!.-EASE. CALL ~V!E AT 817-281-0041,
EX"rENSíCN Î 3S_
31i~CEREL Y,
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CAMELIA FISHER
ASSESSMENT COLLECTOR
(117) 211.QCM1a301 N.E. LOOP 1201P.0. lOX 111011N0RTH RICHLAND HILLS, TX 71110
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CAMELIA FISHER
I-,SSESSiVjE::r~j COLLECTCR
(817) 281.0041"301 N.E. LOOP 120IP.O. BOX 11801INOATH AICHLAND HILLS, TX 78180
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ORDINANCE. NO. 1338
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-, ~ElE~S ~ the: City of North Richland HiUs, recognizing that
equity' requires that.abutting property owners to streets being improved
muat. bear. an.,equitable share of the costs involved in . accordance with
Texas Law, anei-subject to tbe limitation that no property will-be assessed
for more than.the value added to said property, does hereby adopt the
following general rules regarding street improvement assessments. They
will. be applicable to construction, reconstruction, and major maintenance
projects where substantial improvement results and abutting property is
increased in value.
NOW, THEREFORE, Be it ordained by the City Council of the
City of North Richland . Hills , Texas, that: '
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Resolution No. 79-28 is repealed.
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assessed:
The following percentage of actual costs shall generally be
ReaJ. Property Actually
Used for Single Family
Residence, R-l, R-2 or R-3
Curb, Gutter and
Sidewalks (3)
tll
Storm Drainage & Paving (1)
-
State and Federal Highways
(City Share)
(To Include Federal Urban
System Projects on City.
Streets) :
Thoroughfare Streets
Collector Streets
Residential- Streets- -
60%
50%
60% .
70%
80%
50%
60%
70% .
. . .
A11o~her Pro~ert~ tl~
Curb, Gutter and
Sidewalks (3)
Storm Drainage & Paving ~. '! .
State and Federal Highways
(City Share)
(To Include Federal Urban
System Projects on City
Streets)
Thoroughfare Streets
Collector Streets
Residential Streets
190%
80%
100%
100%
100%
80.%
90%
90%
Note 1 - No assessment for paving will be made where those costs are borne
for storm drainage and paving by state and/or federal funds, one half the
rates specified shall be assessed if construction is part of a Bond program
on residential property (actually used), R-l, 1-2 or R-3.
~rg~ 2
Note 2 - Property-zonedresident1al-but being. used primaT~}Y for other:
. purposes viU be treated as "au.. other. property". .
,~ _ Note· 3 - Appropriate.. credit. for-- existing curb. gutter. and sidewalk- wil1:-.-
7 _ be. granted depending. on the- amount of repair. and reaJigument required.
I Note 4. - Vacant land.-anei/or lot.~ are. asses.ed at-"aU oth. er property" rate.
These properties are considered as investments regardless of the.zoning
classification or what. they are being used for.
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The.- percentage figures cited above are general. in nature and' .'
the council reserves the right to adjust the actual dollar amounts within
the limits allowed by Texas Law from project to project in accordance
with the relative·value added to the assessed property. In:the absence
of substantial evidence to th~· contrary, the.. primary factor in .determining.
the value added to abutting property w1l~. pe the cost of .-the, improve~Dt8.
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PASSED. AND. APPROVED January 27; 1986.
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MAYOR
~I'lY OF NORTH RICBLAND RILLS .
ArrEST:
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APPROVED AS TO FORM AND LEGALITY
CITY ATrORNEY
CITY OF NORTH RICBLAND HILLS
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INFORMAL REPORTTO MAYOR AND CITY COUNCIL
No. IR 90-67
\;:J \t Date: July 23, 1990
~
V Subject: Fiscal Year 1988/89 Management Letter
As requested at the Budget Worksession, attached is a copy
of the Fiscal Year 1988/89 Management Letter along with the
staff's res~nse. This item is placed on the pre-council
agenda for discussion purposes.
R~et.ecf~UIIY su~~itted,
rS(~)/,)MV\~
Donna Heishman
Budget Director
Attachments
_ ISSUED BY THE CITY MANAGER
NORTH RICH LAND HillS, TEXAS
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City of JXòrth Richland Hills
May 7, 1990
Memo to: c. A. Sanford, Assistant City Manager
From: Donna Heishman, Budget Directo~
Subject: Fiscal Year 1988-1989 Management Letter
The Management Letter which was prepared by Peat Marwick
addresses several areas where improvements are suggested. As the
auditors perform their testwork at year-end, questions arise or
observations are made which result in comments in the Management
Letter.
It has been our policy to discuss these issues as they arise. In
many instances the auditors may not have complete knowledge o~ a
specific area which results in an incorrect observation. Our
policy is intended not only to provide additional information to
the auditors when needed, but to evaluate their recommendations
for possible implementation. Continual communication with the
auditors is invaluable as a management tool, as potential
problems can be avoided before they become major problems.
As requested at the April 9th city council Meeting, following is
a summary of PMM's recommendations and the staÎf's comments and
the status o~ each:
Inventory -
Recommendation: Method of valuing inventory should be based on
actual cost rather than current cost.
Solution: The Public Work~ Department is developing a perpetual
inventory system on the personal computer which will maintain the
actual cost and quantity of each item on hand. The program has
not been fully implemented as of the current date. At year-end,
inventory on-hand will be valued at actual cost as recommended.
(817) 281-0041 · 7301 N.E. LOOP 820 · P.O. BOX 820609 . NORTH RtCHLAND HILLS, TEXAS 76182-0609
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Recommendation: An inventory software program should be utilized
to track inventory tags which are unused or voided.
Solution: The inventory instructions will be expanded to include
the proper disposition of unused or voided tags. Where feasible,
the inventory will be automated.
Licenses and Permits Revenue -
Recommendation: A responsible individual should periodically
review rates being charged for services for compliance with City
Council actions.
Solution: As an Internal Audit procedure, rates will be reviewed
at least once per year.
Accounts Receivable -
Recommendation: An aged accounts receivable detail should be
prepared at least monthly, and a reconciliation to the general
ledger should be performed.
Solution: As of April 1990, an aged accounts receivable detail
will be prepared monthly and reconciled to the general ledger.
Fixed Assets -
Recommendation: The fixed asset detail should be updated based on
historical information and then a physical inventory should be
performed in order to ensure that such assets are properly accounted
for.
Solution: During October 1988, a position was added in the
Finance Department whose duties include the monitoring of fixed
assets. Updating the automated fixed asset system is a tedious
duty which may take several years to accomplish. The Clerk has
been working on this since January 1989. A physical inventory is
scheduled during the summer of 1990.
Travel Advance Policy - Mayor and City Council -
Recommendation: The City Secretary should set up a "tickler"
system for a completeness review 30 days after the advance is
made.
Solution: A "tickler" system will be implemented by the City
Secretary for 30 day review as recommended.
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Assessments -
Recommendation: Public Works should implement a policy to
communicate with the Finance Department when an assessment
project is complete, and the related assessment should be billed.
Solution: In the future, the Public Works Director will notify
both the Finance Director and the employee who bills the
assessments in writing as the final pay for the project is
processed.
Expenditures -
Recommendation: The duties of ordering, rece~v~ng, approving for
payment and receipt ot bids should be segregated among employees.
Solution: Segregation ot these duties is not feasible at this
time.
Recommendation: Vendor invoices with incomplete descriptions
should be returned to the vendor and not paid.
Solution: This procedure will be implemented.
Recommendation: An approved vendor list should be established by
the Budget Department.
Solution: At the current time, this is not feasible due to the
current workload.
City Credit Cards -
Recommendation: City credit cards should either be eliminated
completely or complete documentation should be provided for each
disbursement.
Solution: A draft management policy regarding the issuance and
usage ot City credit cards has been submitted to the City
Manager's Department. The policy proposes the reduction of credit
cards and shifts the responsibility for disbursement from the
City to the employee.
Questions or comments should be referred to Donna Heishman or
C. A. Sanford.
I [JLJJ[l
Ie KPMGJPeat Marwick
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City of North Ri~land Bills, Texas
Comments and Recommendations Regarding
Internal Accounting Control and
Operating Procedures
September 30, 1989 .
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Peat Marwick
Certified Public Accountants
2500 City Center Tower II
301 Commerce Street
Fort Worth. TX 76102
Telephone 817 335 2655
Telecopier 817 332 1350
February 2, 1990
CONFIDENTIAL
The Honorable Members of the City Council
City of North Richland Hills, Texas:
We are presenting, for your consideration, our comments and recommendations
regarding internal accounting control. These came to our attention during the
course of our audit of the general purpose financial statements of the City of
North Richland Hills, Texas for the year ended September 30, 1989 which we
reported on February 2, 1990.
As a result of our audit, we did not identify any condition that we believed
to be a material weakness in internal accounting contro!. This information,
however, should be considered in light of Exhibi t II which describes the
purpose of our study and evaluation of internal accounting controls as a part
of our audit, and such information is intended solely for the use of your
management in assessing the control environment.
The comments and recommendations presented .in Exhibit I are intended to
improve the system of internal control or result in other operating efficien-
cies. The factual accuracy of our comments has been discussed with the man-
agement personnel responsible for each area so as to obtain their concurrence
prior to the development of our recommendations for improvement.
The recommendations and contents of this letter do not intend to imply that
our tests failed to disclose many commendable improvements and features in the
current operations of the City. For example, we noted that almost all of our
prior year recommendations appeared to have been implemented by the City staff
during 1989. However I from the standpoint of practicali ty, our comments and
recommendations are lim! ted to si tuations which, in our jUdgment, meri t or
could benefit from corrective action.
We would like to take this opportunity to acknowledge the courtesy and assist-
ance extended to us by the personnel of the Ci ty during the course of our
audit.
Very truly yours,
~PM.~ ~'^-\~
1
11111111 ~("nl"" F"m.~ .
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Exhibit I
Inventorv
The City uses the first-in, first-out method of valuing inventory; however, we
noted that in many cases the value used for the September 30, 1989 water and
sewer inventory was based on current prices. Many of the items were purchased
several years ago, and the current price used was higher than the actual
cost. This error resulted in an overstatement of inventory. We recommend
that the inventory cost/uni t listing be updated quarterly based on actual
invoice prices of purchased and'used items.
Inventory tags used to count fuel and vehicle parts could not be accounted for
sequentially as some unused or voided tags had been discarded. All tags used
to count inventory should be retained for ease in tracing to the inventory
detail and to ensure all counted inventory is included in the detail. The
City should consider utilizing an inventory software program to track all
inventory tags.
Licenses and Permits Revenue
The Ci ty Council passed an ordinance requiring contractors doing business
within the City limits to register with the City. This ordinance set the
initial fee at $50 per year; however, we noted that City employees have been
charging contractors $75 to register.
A responsible individual should periodically review rates being charged for
services, especially new revenue sources, for compliance wi th Ci ty Council
actions.
Accounts Receivable
During our testwork on ambulance accounts receivable, we noted that the City
did not have an aged accounts rece! vable detail that supported the general
ledger balance at September 30, 1989. . Addi tionally, reconciliations to the
general ledger were not being performed on a timely basis. We recommend that
an aged accounts receivable detail be prepared at least monthly and a
reconciliation to the general ledger be performed to ensure the propriety of
the general ledger balance. Any reconciling items should be investigated and
disposed of properly.
Fixed Assets
During our review of fixed assets we noted that the water and sewer fixed
asset subsidiary ledger had not been updated for assets purchased or retired
during the last three years.. Lack of an updated subsidiary ledger makes
reconciliations to the general ledger extremely difficult and reduces
safeguard controls over such assets. We recommend that the Ci ty conduct a
physical inventory of these assets to ensure that such fixed assets are
properly accounted for, and update the subsidiary ledger accordingly.
(Continued)
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Exhibit I. Continued
~~vel Agvance Po¡~cv - M§vor and City Counc~¡
Property owners have 30 days from the billing date to pay the assessment, or
the Ci ty begins accruing interest on the unpaid. balance. This delay in
billing resulted in lost interest revenue to the City.
.Ae recommend that the Public Works Department implement a formal policy to
lI~ommunicate with the Finance Department when an assessment project is complete
and the related assessment should be billed.
I During our testwork on travel advances, we noted: (a) one instance where an
advance was not approved by the Mayor or the majority of Council and an
expense report was not completed for this advance (as required by the travel
I advance policy), and (b) one instance where an expense report was filed
approximately six months after the travel advance was made.
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We suggest that the City require all travel advances to the Mayor or Council
members be approved in writing by the Mayor, Mayor Pro-Tern or the majority of
Council. We suggest that the City Secretary set up a "tickler" system for a
completeness review 30 days after the advance is made. Any advances not
properly supported should be reimbursed to the Ci ty by the Mayor or Council
member.
Assessments
The Ci ty bills property owners, who have been assessed, when the related
construction project is complete. During our review of assessments, we noted
two completed projects (Starnes and Hightower) for which the related
assessments were not billed to the property owners in a timely manner.
We also recommend that the City establish an approved vendor list. This would
require applications to be completed by prospective vendors and approved by
the Budget Director before any purchas~s of goods or services can be made from
the vendors. Prior to disbursement of funds, the Finance Department should
~determine that the vendor is on the approved vendor list.
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During our review of expenditures, we noted that in certain instances the same
individual ordered goods or services, received goods or services, received
bids and approved for payment the related vendor invoice. This lack of
segregation could lead to irregularities and errors could go undetected. In
addition, vendor invoices were not always complete as to the description of
the charge (e.g. labor rate, number of hours being charged, description of
materials, applicable project).
EXDenditures
We recommend that the duties of ordering, receiving, approving for payment and
receipt of bids be segregated (e.g. a~other person in the same department may
acknowledge receipt of the goods or services, receipt of all bids could be
coordinated by the budget department). In addition, vendor invoices with
incomplete descriptions should be re~urned to the vendor and not paid.
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(Continued)
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Exhibit I. Continued
Citv Credit Cards
Certain key personnel have Ci ty credi t cards issued for travel expenses and
other out-of-pocket business expenses. During our review of credit card
charges, we noted that:
· certain business expenses are occasionally not properly supported by
receipts and/or documentation as to business purpose,
· travel related charges often did not have a receipt attached to the
credit card bill, and
· the City does not have a formal pOlicy on review of credit card charges
by someone independent of the department heads (the primary users).
However, we did note that the Internal Auditor is now reviewing credit
card statements and is requiring receipts to be attached to the
statements.
To help prevent abuse of credi t cards and potential loss to the Ci ty from
misuse, we recommend that the City consider eliminating City credit cards and
requiring all business expenses be handled through the Ci ty' s normal travel
advance and expense report process.
If credit cards are determined to be needed and used under current gUidelines,
we recommend the fOllowing controls be implemented:
· All original receipts or photo copies should be attached to the credit
card statement and the travel report form;
· All receipts should contain full documentation as to nature of charges,
purpose, place, parties and discussions;
· A responsible official should review all receipts for proprietary
related to credit card bills prior to disbursing the funds to pay the
bill.
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Exhibit II
PURPOSE OF OUR STUDY AND EVALUATION
As part of an audit of financial statements, we perform a study and evaluation
of an entity's system of internal accounting control to the extent we consider
necessary to evaluate the system as required by generally accepted audi ting
standards. The purpose of our study and evaluation is to determine the
nature, timing and extent of the aUditing procedures necessary for expressing
an opinion on an enti ty' s financial statements. Our study and evaluation is
more limi ted than would be necessary to express an opinion on the system of
internal accounting control taken as a whole.
An entity's management is responsible for establishing and maintaining a
system of internal accounting control. In fulfilling this responsibili ty,
estimates and judgments made by management are required to assess the
expected benefits and related costs of control procedures. The objectives of
a system are to provide management with reasonable, but not absolute, assur-
ance that assets are safeguarded against loss from unauthorized use or dispo-
sition, and that transactions are executed in accordance with management's
authorization and recorded properly to permi t the preparation of financial
statements in accordance with generally accepted accounting principles.
Because of inherent limitations in any system of internal accounting control,
errors or irregulari ties may nevertheless occur and not be detected. Also,
projection of any evaluation of the system to future periods is subject to the
risk that procedures may become inadequate because of changes in conditions or
that the degree of compliance with the procedures may deteriorate.
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MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF NORTH RICHLAND HILLS,
TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 - JULY 9, 1990 - 7:30 P.M.
1 .
CALL TO ORDER
Mayor Brown called the meeting to order July 9, 1990, at 7:30 p.m.
2 .
ROLL CALL
Present:
Tommy Brown
Richard Davis
Lyle E. Welch
Mack Garvin
Frank Metts, Jr.
Charles Scoma
Byron Sibbet
Linda Spurlock
Mayor
Mayor Pro Tern
Councilman
Councilman
Councilman
Councilman
Councilman
Councilwoman
Staff:
Rodger N. Line
Dennis Horvath
Jeanette Rewis
Rex McEntire
Greg Dickens
City Manager
Deputy City Manager
City Secretary
Attorney
City Engineer
Absent:
C.A. Sanford
Assistant City Manager
3 .
INVOCATION
Councilman Welch gave the invocation.
4.
MINUTES OF THE REGULAR MEETING JUNE 25, 1990
APPROVED
Councilman Sibbet moved, seconded by Mayor Pro Tern Davis, to
approve the minutes of the June 25, 1990 meeting.
Motion carried 7-0.
5.
PRESENTATIONS BY BOARDS & COMMISSIONS
Kathy Robinson, Beautification Committee Chairman, made a
presentation on the award received by the area schools from the
State on "Keep Texas Beautiful".
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July 9, 1990
Page 2
6 .
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
None.
7 .
CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK
(8, 10, 11, 12, 13, 14, & 15)
APPROVED
Councilman Garvin moved, seconded by Councilman Metts, to approve
the Consent Agenda.
Motion carried 7-0.
*8.
GN 90-96 ELIMINATION OF THE REQUIREMENT FOR A
PUBLIC ACCESS STUDIO FROM THE CABLE TELEVISION FRANCHISE _
ORDINANCE NO. 1681
APPROVED
9 .
GN 90-97 REQUEST OF HALTOM CITY CHURCH OF THE NAZARENE
FOR REDUCTION OF ASSESSMENT - MARTIN DRIVE
DENIED
Reverend Wayne Hilburn, Haltom City Church of the Nazarene,
appeared before the Council.
Reverend Hilburn stated the Church had purchased the property
because they wanted to relocate. Reverend Hilburn stated they
applied for rezoning in 1985 and the request was denied. Reverend
Hilburn stated they then put the property up for sale. Reverend
Hilburn stated the property was zoned Agriculture and asked that it
be assessed at the residential rate.
Mayor Pro Tern Davis stated the Council had reviewed several
requests on reduction in assessments the only difference was there
were residences on the property. Mayor Pro Tern Davis stated the
improvements had actually increased the value of the property.
Councilman Scoma advised Reverend Hilburn that the Council was
looking into a new assessment policy, but at this time had no other
choice but to leave it at the current rate.
Mayor Pro Tern Davis moved, seconded by Councilman Sibbet, to reject
the reduction and the assessment be paid when the property sold and
no interest charged.
Motion carried 7-0.
Mayor Pro Tern Davis moved, seconded by Councilwoman Spurlock, to
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July 9, 1990
Page 3
instruct City Staff not to bring any more non-residential requests
for reductions in assessments until Council reviewed the assessment
policy.
Motion carried 5-2; Mayor Pro Tern Davis, Councilwoman Spurlock,
Councilmen Sibbet, Metts and Scoma voting for and Councilmen Welch
and Garvin voting against.
9a.
APPROVING SETTLEMENT OF CAUSE NO. 48-126674-90
IN THE DISTRICT COURT OF TARRANT COUNTY TEXAS AND
APPROPRIATING FUNDS THEREFORE -
RESOLUTION NO. 90-33
APPROVED
Mayor Pro Tern Davis moved, seconded by Councilman Metts, to approve
Resolution No. 90-33.
Motion carried 7-0.
*10.
REPAIR OF CITY FUEL SYSTEMS
APPROVED
*11.
PW 90-30 APPROVE RAILROAD CROSSING WARNING SYSTEM AT MAIN
STREET AND ST. LOUIS SOUTHWESTERN RAILROAD
APPROVED
*12.
PW 90-31 APPROVE CHANGE ORDER NO. 1 FOR
WILLOWCREST/WENDELL/TOURIST DRIVE &
WILLOWCREST COURT SOUTH DRAINAGE IMPROVEMENTS
APPROVED
*13.
PW 90-32 AWARD OF BID FOR JERRELL STREET
PAVING IMPROVEMENTS, PHASE I
APPROVED
*14.
PW 90-33 AUTHORIZE GIS TOPOGRAPHIC MAPPING
CONTRACT WITH AERIAL PHOTOGRAPHER
APPROVED
*15.
PAY 90-10 APPROVE FINAL PAY ESTIMATE NO. 5
IN THE AMOUNT OF $13,799.39 TO
SHARROCK ELECTRIC, INC. FOR RUFE SNOW DRIVE
TRAFFIC SIGNALIZATION AT HIGHTOWER DRIVE
AND STARDUST DRIVE & SCHOOL ZONE FLASHERS
APPROVED
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July 9, 1990
Page 4
16.
CITIZENS PRESENTATION
Mr. Jerome E. Taylor, 7801 Clover Leaf, appeared before the
Council.
Mr. Taylor stated he did have an interest in the City and would
like to have more knowledge of his city government. Mr. Taylor
asked who his area representative was.
Mayor Brown advised that the Council all ran at large.
Mr. Taylor was advised he could fill out a profile sheet and
possibly be placed on one of the City's Boards or Commissions.
17.
ADJOURNMENT
Mayor Pro Tern Davis moved, seconded by Councilman Garvin, to
adjourn the meeting.
Motion carried 7-0.
Tommy Brown, Mayor
ATTEST:
Jeanette Rewis, City Secretary
I CITY OF
NORTH RICHLAND HILLS
Community Development 7/23/90
tlepartment:
Request of Dr. David J. Pillow for final
ubject:
plat of Lots 8 & 9, Block A, Calloway Farm
Addition. This property is located on the
east side of Cagle Street, 325 feet north
of Glenview Drive.
Council Meeting Date:
PS 90-16
Agenda Number:
Dr. David Pillow, owner of a 1.2 acre tract of land on Cagle Street, has submitted a
Final Plat of Lots 8 & 9 in Block A of Calloway Farm Addition. This plat was reviewed
by the Planning and Zoning Commission at their meeting on July 12, 1990 and all staff
comments have been addressed. The only question raised on this plat was the issue of
the front building line, since a portion of the front property curves to provide
sufficient width to accommodate a sidewalk between the curb and the property line. The
Planning and Zoning Commission recommended a straight building line to prevent a
building being constructed at a "cocked" angle.
RECOMMENDATION:
It is the recommendation of the Planning and Zoning Commission that the City Council
approve the final plat.
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Finance Review
Source of Funds:
Bonds (GO/Rev.) _
- Operating Budget _
-1?; lB~
~artment Head Signature
CITY COUNCIL ACTION ITEM
Acct. Number
Sufficient Funds Available
VJJ-
,Finance Director
Page 1 of
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Ie p & Z Minutes
July 12, 1990
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I PZ 90-11
POSTPONED
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I 3. PS 90-16
I PS 90-16
APPROVED
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Chairman Wood stated we need to creat
a building envelope, a 25 foot fro
building line, sides of 6 feet a
feet, and a 10 foot rear build
line, and then be allowed to
or 60% within that. He sa
Commission's intention w
ordinance less restric
ild 50%
the
to make the
Mr. Long said Bedf & 10 foot
sideyards, but t houses cannot be
closer than 12 eet to each other.
Mr. Lueck he felt it would be
helpful Mr. Long would put on paper
his in t and give to the City Staff
to p s along to the Commission.
. Barfield said the Commission would
like to know what would be best for
the developer or builder. He said the
Commission needs and wants input.
Mr. Long said you have a minimum width
of 70 feet and minimum depth of 110
feet for R-2. He said he would like
to see the Commission delete the
minimum depth requirement; just
require the 9,000 square feet.
Chairman Wood said the Commission
needs more research.
Mr. Lueck said he feels the Commission
needs to solicit other input in this.
Mr. Barfield made the motion to
postpone PZ 90-11. This motion was
seconded by Mr. Bowen and the motion
carried 7-0.
Request of Dr. David J. Pillowetal
for final plat of Lots 8 & 9, Block A,
Calloway Farm Addition.
Mr. Lueck made the motion to approve
PS 90-16. This motion was seconded by
Mr. Brn~k ~nrl the motion rarlied 7-n.
I e City of Xòrth Richland Hills
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Ie 1. The 25 foot Building Setback line should parallel the new
property line.
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July 9, 1990
REF:
PWM 90-085
MEMO TO:
Planning & Zoning Commission
FROM:
John A. Johnston
Asst. Director of Public Works
SUBJECT:
PS 90-16; CALLOWAY FARM ADDITION,
Block A, Lots 8 & 9; Final Plat
We have reviewed the subject documents and offer the following
comments:
2. Water jetting of sand backfill is no longer allowed by the
City of North Richlánd Hills. Native backfill compacted to 95%
Standard Proctor shall be used in all sections of the trench.
The detail sheets should be modified to reflect this policy
change.
t-~
Jo:6--A. Johnst n, P.E.
Asst. Director of Public Works
cc:
Gregory W. Dickens, Director of Public Works
Barry Lebaron, Director of Community Development
JAJ/lat
(817) 281-0041
7301 N.E. lOOP 820
.
P.O. BOX 18609
.
.
NORTH RICHlAND HillS, TEXAS 76180
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CITY OF
NORTH RICHLAND HILLS
I _Department:
I Subject:
I
Community Development
7/23/90
Council Meeting Date:
GN 90-74
Agenda Number:
Consideration of revisions to the
Thoroughfare Plan, Ordinance #~
Ordinance 1/1676
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For the past several months the Planning and Zoning Commission has conducted work
sessions to review the Master Thoroughfare Plan. A list of the proposed modifications
was submitted to the City Council for their review on April 25, 1990 (rR 90-48). At the
May 14, 1990 City Council meeting, a Public Hearing was held on these modifications.
The Public Hearing was recessed until after a joint meeting with the City Council and
Planning and Zoning Commission could be conducted. The joint meeting was held on July
17th.
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At the July 17th City Council/Planning and Zoning Commission joint workshop, changes to
the proposed revisions were presented and two issues surfaced for further discussion:
(1) extend Douglas Lane due north to Bursey Road as a C2U; and (2) extend Bursey Road
eastward across Davis Boulevard to connect with Wilson Road.
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Connecting Douglas northward to Bursey will create a north/south two-lane collector
which parallels the proposed Holiday Lane (four lanes) at a distance within 1,200 feet
of Holiday Lane on the east and parallels Crosstimbers Lane (C2U) 2,800 feet to the
west. It would appear that the configuration of Douglas Lane, as proposed by the
I Planning and Zoning Commission, would adequately serve the neighborhood between Starnes
e and Bursey Road.
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The extension of Bursey Road eastward from Davis to Wilson would require crossing Little
Bear Creek and the subsequent construction by the city of a major bridge structure. The
estimated cost of a bridge at this location would exceed $500,000.
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Attached is a brief description of all the proposed modifications to the Master
Thoroughfare Plan as recommended by the Planning and Zoning Commission.
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RECOMMENDATION:
It is recommended that the City Council close the Public Hearing and consider the
recommendation of the Planning and Zoning Commission.
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Finance Review
Source of Funds:
Bonds (GO/Rev.)
e Operating Budget
Other 1r -
--g CVtA~ Eeù AJõ.--
Department Head Signature
CITY COUNCIL ACTION ITEM
Acct. Number
Sufficient Funds Available
w-
,¡¿ ~¿~
City Manager
, Finance Director
Pa e 1 of
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1. The re-designation of Shady Grove Road from its current classification
of C4U to C2U and the realignment of this road to it's existing path.
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2. The addition of North Tarrant Parkway as a P6D from the west city
limits to Precinct Line Road.
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3. The addition of a portion of Precinct Line Road from North Tarrant
Parkway to the proposed intersection of Precinct Line Road with Davis
Boulevard as M6D.
4. The re-designation of Wilson Road from a P6D to C4U from Precinct Line
Road to North Tarrant Parkway.
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5. The extension of Douglas Lane as a C2U along it's current route
northward to Bursey Road.
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6. The removal of John Autry Lane between of Aubrey Lane and Douglas
Lane.
7. The removal of Newman Drive, a C4U, from Harwood Road south to
Grapevine Highway.
8. The re-designation of Glenview Drive from an M5U to M4U from Loop 820
to the west city limits.
9. The re-designation of State Highway 26 (Grapevine Highway) from a 120
foot R.O.W. to 130 foot R.O.W.
10. Elimination of unnamed C4U roadway, between Wilson Road and Shady
Grove Road.
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11. The addition of unnamed Hospital/Mall Road, a C4U, between Booth
Calloway Road and Grapevine Highway.
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12. The addition of a legend showing GEOMETRIC STREET DESIGN STANDARDS.
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May 14, 1990
Page 7
19.
GN 90-74 PUBLIC HEARING FOR CONSIDERATION OF REVISIONS
TO THE THOROUGHFARE PLAN, ORDINANCE NO. 1538 _
ORDINANCE NO. 1676
APPROVED
Mr. Line stated that it was the consensus in Pre-Council to recess the
public hearing after hearing from anyone wishing to speak.
Mayor Brown opened the Public Hearing and called for anyone wishing to
speak in favor to please come forward.
Mayor Brown called for anyone wishing to speak in opposition to please
come forward.
Mayor Pro Tem Davis moved, seconded by Councilman Metts, to adjourn the
Public Hearing to June 25th, 1990.
Motion carried 6-0.
Councilman Garvin moved,
Ordinance No. 1677.
*20.
GN 90-76 ABANDONMENT OF RIGHT-OF-WAY (PORTION OF LYNDA DRIVE) _
ORDINANCE NO. 1669
APPROVED
*21.
GN 90-77 SETTING DATE FOR PUBLIC HEARING ON ADOPT
OF IMPACT FEES FOR WATER AND SANITARY SEWER IMPROV NTS-
RESOLUTION NO. 90-26
APPROVED
22.
GN 90-79 GIVING CREDIT ON HIGHTOWER DRI
ORDINANCE NO. 1
APPROVED
to approve
Mayor Pro Tem Davis stated i ould behoove the City to adopt an
assessment paving policy. yar Pro Tem Davis stated he was not in favor
of changing the assessm ordinance. Mayor Pro Tem Davis asked staff to
look into an assessme policy.
Councilman Garvi tated he would like to serve on the committee when it
was put toget
n Spurlock asked if the area was in a flood plain.
man Garvin stated that it was.
otion carried 5-1; Councilwoman Spurlock, Councilmen Garvin, Metts,
Sibbet and Welch voting for and Mayor Pro Tem Davis voting against.
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MINUTES OF THE REGULAR MEETING OF THE
PLANNING AND ZONING COMMISSION OF THE
CITY OF NORTH RICHLAND HILLS, TEXAS
APRIL 12, 1990 - 7:30 P. M.
CALL TO ORDER
ROLL CALL
CONSIDERATION OF THE MINUTES
OF MARCH 22, 1990
1 .
2.
PS 90-01
The meeting was called to order by
Chairman, Mark Wood, at 7:30 P. M.
PRESENT:
Chairman
Vice Chairman
Members
od
Brock
Bowen
Lueck
Collins
Marin
Dir. Economic
Planning
Asst. Dir.
Works
Bob Miller
John Johnston
David Barfield
George Angle
Brock made the motion to approve
minutes as written. This motion
was seconded by Ms. Marin and the
motion carried 4-0 with Lueck and
Collins abstaining since they were not
present at the meeting.
Request of Centex Real Estate Corp.
for final plat of Lots 22, 23, & 24,
Block 4, Ember Oaks Addition.
Mr. Collins made the motion to approve
PS 89-30 subject to the Engineer's
comments and recommend City Staff send
a letter to E-Systems regarding the
drainage as recommended. This motion
was seconded by Mr. Lueck and the
motion carried 6-0.
Public Hearing for consideration of
revisions to the Thoroughfare Plan,
Ordinance /11538.
Chairman Wood opened the Public
Hearing to consider several revisions
to the Thoroughfare Plan.
I Page 2
p & Z Minutes
Ie April 12, 1990
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Chairman Wood said the Planning and
Zoning Commission had been spending a
lot of time the last 6 to 8 months
reviewing this and now have it ready
for consideration to send to the City
Council. He stated there are 12
changes to be considered:
1. Redesignating Shady Grove Road
from a C4U to C2U (60 foot R.O.W.).
2. The addition of North Tarrant
Parkway on the map. He said it is
currently not shown. Chairman Wood
said it is the road the county is
constructing in the northern area of
the city running east and west.
3. The addition of a portion of the
proposed Precinct Line Road as a M6D
size road.
4. The re-designation of Wilson Road
from P6D to C4U.
5. The extension of Douglas Lane as a
C2U along its current route northward
to Bursey Road.
6. The removal of John Autrey Road
west of Aubrey Lane since there is a
house there. Chairman Wood stated it
could not be extended westward as is
currently shown on the Thoroughfare
Map.
7. The removal of Newman Drive from
Harwood Road south to Grapevine
Highway. Chairman Wood stated this
portion of the street does not exist.
8. Changing Glenview Drive from an
M5U to a M4U width.
9. Changing the R.O.W. requirement
for Grapevine Highway (Highway 26)
from 120 feet to 130 feet for future
expansion. Chairman Wood stated that
the State Highway Department has
requested this.
I Page 3
P & Z Minutes
Ie April 12, 1990
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APPROVED
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APPROVED
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10. Eliminating the un-named C4U road
between Wilson Road and Shady Grove
Road from the Thoroughfare Plan.
11. Adding a C4U un-named road down
by the hospital and North Hills Mall
from Booth Calloway Road to Grapevine
Highway.
12. Legend added to the map showing
Geometric Street Design Standards.
Chairman Wood called for anyone
wishing to speak for or against the
revisions to please come forward.
There being no one wishing to speak,
the Chairman closed the Public
Hearing.
Mr. Brock made the motion to approve
PS 90-01, the amendments as suggested.
This motion was seconded by Mr. Bowen
and the motion carried 6-0.
Chairman Wood stated he has a conflict
of interest in this next case,
PS 90-05, and will step down and
Chairman Brock will take ove
Request of B.H. &
preliminary plat
Addition.
for
rman Brock asked if there was
or questions regarding
There were none.
Ms. Marin made the motion to approve
PS 90-05 subject to the Engineer's
comments and a 60 foot R.O.W. being
established on Shady Grove Road. This
motion was seconded by Mr. Collins and
the motion carried 5-0.
Doug Long asked if he could speak.
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. I R 90-48
Date: April 25, 1990
Subject: Modifications to Master Thoroughfare Plan
These proposed modifications to our Master Thoroughfare Plan have
been reviewed by planning staff, Public Works, Knowlton English
Flowers and the major developers in NRH. The Planning Commission
has reviewed the proposed modifications to the Thoroughfare Plan
at three work sessions and is recommending the adoption of the
below changes to Council:
1. The designating of Shady Grove Road from its current
classification of C4U to C2U and the realignment of this road to
it's existing path.
Justification: With the construction of North Tarrant Parkway
there is no need for an additional 4 lane road in this area.
2. The addition of North Tarrant Parkway as a P6D to the
Thoroughfare Plan.
Justification: Not currently included.
3. The addition of that portion of the proposed Precinct Line
Road as an M6D to the Thoroughfare Plan from North Tarrant
Parkway to the proposed intersection of Precinct Line Road with
Davis Blvd.
Justification: Not currently included.
4. The designation of Wilson Road, currently a P6D, to C4U.
Justification: With North Tarrant Parkway, Precinct Line Road
and Davis Blvd. in the immediate area, an additional 6 lane
roadway is not necessary.
5. The extension of Douglas Lane, as a C2U, along its current
route northward to Bursey Road.
Justification: John Autry Road is currently shown on the
Thoroughfare Plan as intersecting with Douglas Lane. This
cannot take place as John Autry Road dead ends into Aubrey
Lane and cannot be extended.
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
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Page Two
Douglas Lane was extended along its current route in an attempt
to not break up a large parcel of developable property, and, to
utilize existing curb and gutter and roadway improvements that
have already taken place along portions of the existing Douglas
Lane.
6. The removal of John Autry Lane from the Thoroughfare Plan
west of Aubrey Lane.
Justification: As noted above, John Autry Lane dead ends into
Aubrey Lane and cannot be extended because of developed property
directly across the street.
7. The removal of Newman Drive (C4U) from Harwood Road south to
Grapevine Highway.
Justification: Engineering staff felt we would have to many
intersections in the Harwood, Grapevine Highway, Newman Drive
area which would require signalization. Also, it was felt that
the triangle of excellent commercial property between Harwood
Road and Grapevine Highway would have adequate major roadways
(Harwood and Grapevine Highway) on the north and east, and, that
the property would be more developable without an additional 4
lane road being required through it.
8. Glenview Drive was changed from its current classification of
MSU to M4U.
Justification: The existing roadway is M4U and Engineering staff
felt that expansion to an MSU was not probable because of utility
adjustments and the acquisition of additional ROW which would be
required.
9. The State Department of Highways and Public Transportation
requested that the city acquire 130' (currently 120') of ROW
along Grapevine Highway. This ROW requirement has been shown on
the Thoroughfare Plan.
10. Unnamed C4U roadway, between Wilson Road and Shady Grove
Road was eliminated from the Thoroughfare Plan.
Justification: It was felt that this was an unnecessary
roadway which: 1) was cutting up the northerly section of our
city; and, 2) could possibly hinder development.
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Page Three
11. UNNAMED Hospital/Mall Road (C4U) was added to the
Thoroughfare Plan between Booth Calloway Road and Grapevine
Highway.
Justification: This roadway is badly needed to enhance the flow
of traffic in the North Hills Mall and Hospital District. It
will also alleviate traffic problems when the access road on Loop
820 is made One Way.
Comment: Any suggestions you all would have on a name would be
appreciated.
12. A legend, showing GEOMETRIC STREET DESIGN STANDARDS, was
added to the top corner of the map.
Justification: Quick reference for Council, P&Z, Developers and
staff.
CONCLUSION:
The Thoroughfare Plan modifications will be going to Council for
your May 14, 1990 meeting. This IR is forwarded to give you all
additional time to review the recommended changes.
Respec~fully submitted,
~~
Bob Miller
Director, Economic Development & Planning
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ORDINANCE NO. 1676
Whereas, the Planning and Zoning Commission has approved certain
modifications of the Master Thoroughfare Plan of the City which
modifications are shown on the attached Exhibit "A", attached hereto and
made a part hereof; and
Whereas, the City Council has conducted a public hearing to
consider the said modifications and, after hearing, determines that such
modifications shall be adopted.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, that:
1 .
The modifications shown on Exhibit "A" are hereby adopted and the
Master Thoroughfare Plan (Ordinance #1538) shall hereafter reflect these
modifications.
APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 12th DAY OF
APRIL, 1990
Chai
Connnission
~s:xs
Secretary Planning & Zoning Commission
PASSED AND APPROVED THIS
DAY OF
, 1990.
-
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM AND LEGALITY
Attorney for the City
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Exhibit "A"
1. The re-designation of Shady Grove Road from its current classification
of C4U to C2U and the realignment of this road to it's existing path.
2. The addition of North Tarrant Parkway as a PõD from the west city
limits to Precinct Line Road.
3. The addition of a portion of Precinct Line Road from North Tarrant
Parkway to the proposed intersection of Precinct Line Road with Davis
Boulevard as M6D.
4. The re-designation of Wilson Road from a P6D to C4U from Precinct Line
Road to North Tarrant Parkway.
5. The extension of Douglas Lane as a C2U along it's current route
northward to Bursey Road.
6. The removal of John Autry Lane between of Aubrey Lane and Douglas
Lane.
7. The removal of Newman Drive, a C4U, from Harwood Road south to
Grapevine Highway.
8. The re-designation of Glenview Drive from an M5U to M4U from Loop 820
to the west city limits.
9. The re-designation of State Highway 26 (Grapevine Highway) from a 120
foot R.O.W. to 130 foot R.O.W.
10. Elimination of unnamed C4U roadway, between Wilson Road and Shady
Grove Road.
11. The addition of unnamed Hospital/Mall Road, a C4U, between Booth
Calloway Road and Grapevine Highway.
12. The addition of a legend showing GEOMETRIC STREET DESIGN STANDARDS.
I-
CITY OF
NORTH RICHLAND HILLS
I aDepartment: Library
~ Amending Ordinance No. 1658, Increasing
I Subject: Library Fines - Ordinance No. 1682
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Recommendation:
I It is recommended that Council approve Ordinance No. 1682.
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Council Meeting Date: 7 /23/90
Agenda Number: GN 90-99
Council instructed staff at the budget worksession to amend Ordinance No. 1658
increasing the library fines. This proposal was presented to the Library Board
and they concurred. The attached ordinance raises the library fines for
overdue books, audiocassetts, kits and filmstrips from ten cents per day to
twenty-five cents per day. The ordinance becomes effective August 1, 1990.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
OthQ _ . ~
~ikAF/- ¡( f1Lf~
Department Head Signature City anager
CITY COUNCIL ACTION ITEM
Acct. Number
Sufficient Funds Available
. Finance Director
Page 1 of
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ORDINANCE NO. 1682
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH
RICHLAND HILLS, TEXAS, that:
1 .
Section 8, paragraph 3 of Ordinance No. 1658 shall be
amended to read as follows: "Library fine for overdue books,
audiocassettes, kits and filmstrips shall be twenty-five cents per
day, plus $2.50 imposed as processing fee upon second notice and
all subsequent notices".
2 .
This ordinance shall become effective August 1, 1990.
PASSED AND APPROVED this 23rd day of July, 1990.
APPROVED:
Tommy Brown - Mayor
ATTEST:
Jeanette Rewis - City Secretary
I
CITY OF
NORTH RICHLAND HILLS
I Department:
I -SUbject:
I
Administration
Council Meeting Date: 7/23/90
Agenda Number:GN 90-100
Appointments to Board of Adiustments
Mr. Ron Hubbard has moved out of the City and can no longer serve in Place 1.
Mr. Jim Kemp (Alternate) has been recommended to replace Mr. Hubbard and Mr.
Steve Ingram has been recommended to fill the Place 2 Alternate vacancy.
Recommendation:
It is recommended that Council appoint a replacement to Place 1 and Place 2
Alternate.
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Finance Review
Acct. Number
Sufficient Funds Available
£!;r~
Department Head Signature f ~~nager
CITY COUNCIL ACTION ITEM
, Finance Director
----/
Page 1 of
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CITY OF
NORTH RICHLAND HILLS
Department: Public Works
Redesignation of IH 820 South Frontage Road
Subject: as One-Way from SH 26 to Booth Calloway Road -
Resolution No. 90-35
Council Meeting Date: 7 /23/90
Agenda Number: GN 90-101
The Texas Department of Highways and Public Transportation (TDHPT) has again requested the
redesignation of the subject frontage road to a one-way eastbound operation. Please see
attached letter. It is believed that the TDHPT has substantially fulfilled its
obligations as outlined in Resolution No. 85-16 concerning this issue. If is further
believed that the two-way operation at this traffic location constitutes a major obstacle
to our already limited traffic system, as well as a traffic hazard.
Recommendation
It is recommended that Resolution No. 90-35 be approved.
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Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
N/A
Finance Review
Acct. Number N/ A
Sufficient Funds Available
-
*
, Finance Director
ead Signature
CITY COUNCIL ACTION ITEM
Page 1 of 1
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RESOLUTION NO. 90-35
WHEREAS, the City of North Richland Hills is concerned about the public's
safety on the two-way IH 820 south frontage road between SH 26 and Booth
Calloway Road; and
WHEREAS, the Texas Department of Highways and Public Transportation (TDHPT)
has completed reconstruction of Glenview Drive from Booth Calloway Road to SH
26;
BE IT RESOLVED BY the City Council of the City of North Richland Hills, Texas
that:
The IH 820 south frontage road from SH 26 to Booth Calloway Road be
redesignated by the TDHPT from a two-way operation to a one-way operation in
the eastbound direction.
PASSED AND APPROVED this 23rd day of July, 1990.
APPROVED:
Tommy Brown, Mayor
ATTEST:
Jeanette Rewis, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Rex McEntire, Attorney for the City
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COMMISSION
STATE DEPARTMENT OF HIGHWAYS
AND PUBLIC TRANSPORTATION
ENGINEER-DIRECTOR
ARNOLD W. OLIVER, P.E.
_e_
ROBERT H. DEDMAN, CHAIRMAN
RAY STOKER. JR.
WAYNE B. DUDDLESTEN
P.O. BOX 6161
FORT WORTH. TEXAS 76115-0161
(817) 291-6510
June 29, 1990
_e_
CONTACT:
Control: 8-13
Two-Way Frontage Road Operation
at IH 820, SH 121, SH 183, SH 26
Tarrant County
Mr. Rodger N. Line
City Manager, North Richland Hills
P. O. Box 18609
North Richland Hills, Texas 76180
Dear Mr. Line:
I advised you by letter dated May 26, 1989 that the state
Department of Highways and Public Transportation (SDHPT) believes
that it has met the criteria outlined in your City Resolution
8516, dated July 8, 1985, concerning the redesignation by the
city of this particular two-way frontage road section to operate
as one way. Newly elected Councilmember Charles Scoma contacted
me concerning that letter and asked that the SDHPT investigate
the possibility of eliminating the left-turn movements of the
westbound traffic on this frontage road and also of eliminating
the signal for the right-turn movements for this wrong way
traffic and requiring them to enter SH 26 by means of a Yield
sign. I requested our consultant look into this and other
matters concerning this two-way frontage road operation and now
have the results of their investigation.
1) Signal cycle time will be slightly reduced by elimination of
left-turns by the westbound traffic on this section of
frontage road and by the requirement for the westbound
traffic turning right to use a yield condition in lieu of
the signals to enter SH 26. We expect to reduce delay by
645 vehicle-hours daily (24 hour period).
The SDHPT will make these revisions upon request from North
Richland Hills.
2) The most outstanding revelation from their investigation was
the safety, or lack thereof, for traffic on this two-way
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Mr. Roger N. Line
June 29, 1990
Page 2.
frontage road. In 1989, there were 32 accidents on this
short stretch of two-way frontage road which involved only
those vehicles that were traveling in the wrong (west)
direction. Of these 32 accidents, five were injury
accidents. These injury accidents involved two incapaci-
tating injuries, four less severe injuries, and two minor
injuries. The cost due to these accidents, which again are
only those that were brought about because the frontage road
is operating as two-way, amounted to approximately $150,000.
This cost is based oncost obtained from the National Safety
Council. These costs include vehicle repair and medical
costs, but of course, there is no measure to the anguish and
pain that was experienced by the injured parties or by the
parties that were responsible for the injuries.
We believe that, even if the SDHPT had not met the requirements
of the City's prior resolution for changing this frontage road
from two-way to one way, the number of accidents, extent of
injuries, and the cost to the public (your citizens) would be
enough to change the City's position to demand that this frontage
road be changed from two way to one way operation.
In accordance with the City's resolution, the SDHPT has:
1) Completed Glenview Drive on March 24, 1989.
2) Spent in excess of $930,000 in the investigation and
completion of the geometric for the revision of the
interchange with IH 820, SH 121, SH 183, SH 26, and FM 1938.
To date, we have spent or encumbered over $4.6 million in
the preparation of a right of way map and instruments,
appraisal of properties, and purchase of properties of this
interchange. In addition to these funãs, the SDHPT has
spent approximately $15,000 in the temporary widening for
the west movement of SH 121 south to IH 820 west and to
widening of IH 820 from SH 26 to Holiday Lane. The SDHPT
has also committed to more than $98.9 million for the
estimated construction and right of way cost for this
project. We believe that we have more than satisfied the
requirements of the City Council resolution.
In addition to these facts, I am now informing you that
continuing the operation of this section of frontage road as
two-way will continue to be the cause of accidents, injuries, and
property damage.
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Mr. Roger N. Line
June 26, 1990
Page 3.
The SDHPT therefore urges you to expedite the resolution of this
problem by immediately changing the operation of this frontage
road to one way eastbound only.
Sincerely,
rg
....
ç~
BAH: dh
Billy A. Hardie, P.E.
District Design Engineer
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RESOLUTION 85-16
WHEREAS, the City of North Richland Hills (hereinafter "the City")
has worked diligently for a number of years to cause major interchange
improvements to be made to the intersection complex of IH 820, SH 121, SH 26
and FM 1938 (hereinafter "Interchange");
WHEREAS, the State Department of Highways and Public
Transportation (hereinafter the "State"), through the actions of the Highway
Commission and of Mr. J. R. Stone, District Engineer of Highway District No.
2, have expressed keen interest in working with the City, other
municipalities and concerned citizens to redesign the Interchange so that the
present and anticipated traffic congestion will be eliminated;
WHEREAS, the State and the City are in agreement that all traffic
movements in and around the Interchange must be closely studied and
corrected no later than the completion and operation of the redesigned
Interchange;
WHEREAS, the State has requested that the City agree to support and
cause the frontage road traffic adjacent to and along the southwest portion of
the Interchange to be oriented in a one-way movement as opposed to a
two-way movement by such time as the bids are received on the first
increment of the interchange revision;
WHEREAS, the City agrees that said one-way movements are
appropriate for the efficient and safe flow of traffic in and around the
Interchange, but recognizes that said goal cannot be accomplished without
great inconvenience to a large number of motorists prior to the completion of
several major road improvement projects in the area immediately to the
southwest of the Interchange; and
WHEREAS, the State acknowledges and understands the need for
the above mentioned road improvements to occur prior to the frontage road
directional movements being changed;
NOW, THEREFORE, BE IT RESOLVED that the Mayor and the City
Council of the City of North Richland Hills, by the authority vested herein,
do hereby recommit their their support to work with the State and any and
all other appropriate persons and entities to facilitate the redesign,
construction, and operation of the northeast Loop 820 Interchange as quickly
as possible.
FURTHERMORE, BE IT RESOLVED that the City supports the
one-way southbound orientation of frontage road traffic adjacent to and
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wo· ___ ." 'õ !\.
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along the southwest portion of the Interchange by such time as the
bids are received on the first increment of the Interchange revision
and the Glenview Drive improvements in the area to the southwest of
the Interchange have been completed and are in operation.
PASSED AND APPROVED this the 8th day of July, 1985.
~
. Mayor
ATTEST:
0---d~~~7/;~ ¡J~)
ift;. Secretary
APPROVED AS TO FORM AND LEGALITY:
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. - -
CITY OF
NORTH RICHLAND HILLS
.partment:
Subject:
Administration
Resolution 85-16 - Interchange Improvements and
One-Way Traffic on Service Road at Loop 820 and
Grapevine Highway
Council Meeting Date: 7 /8/85
Agenda Number: GN 85-67
One of the most critical issues facing the City of North Richland Hills is solving the
traffic congestion problem at the Davis Boulevard/Grapevine Highway/Bedford-Euless Road/
Interstate 820/Airport Freeway intersection, and the City Council has given top priority
to working with the State Department of Highways and Public Transportation to find a
solution. The City Council retained the firm of DeShazo, Starek & Tang, Inc. to assist
the State Highway Department in designing the needed interchange improvements, and
reaction from the State Highway officials indicates that the timetable for construction
of the interchange has been advanced considerably by this action.
At this time, there is one known remaining action that the City can take to further
encourage an early start on construction of the interchange, and that is to assure the
State Highway Department that the City will cooperate in removing a traffic impediment
which is considered to be of high priority; that being the elimination of two-way
traffic flow on the service road of IH 820 between Grapevine Highway at a point just
west of Booth Calloway Road. Accordingly, it is proposed that the attached resolution
be adopted by which the City of North Richland Hills commits to support the conversion
of this service road to one-way operation at such time as the following two events have
occurred:
1) Bids have been received on the first increment of the interchange revision.
2) Reconstruction of Glenview Drive between Booth Calloway Road and the Grapevine
Highway has been completed and is in operation.
Recommendation:
It is recommended that the attached Resolution 85-16 be adopted.
-
Finance Review
Acct. Number
Sufficient Funds Available
-
rK11-~~~
Dep~rt!~~nt~~~d Signature ~"..:,.":, ,. . '. City ~anager . ".
CITY COUNCIL ACTION ITEM
-
. Finance Director
. .~;Ä~;/~~~FE~~~;;;~;~;;,··:
-..;.... - -
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CITY OF
NORTH RICHLAND HILLS
I Department: Administration
I -SUbject:
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I Ms. Marilyn With has been recommended to replace Ms. Kemp.
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Council Meeting Date: 7 /23 /90
Appointment to Beautification Commission
Agenda Number: GN 90-102
Ms. Juanita Kemp has resigned from the Beautification Commission creating a
vacancy in Place 2.
Recommendation:
It is recommended that Council appoint a replacement to Place 2.
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Source of Funds:
Bonds (GO/Rev.)
_ Operating Budget
- Other
/'1/
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Finance Review
Acct. Number
Sufficient Funds Available
..,
(e1{~~~~
Department Head Signature v City anager
CITY COUNCIL ACTION ITEM
, Finance Director
Page 1 of
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CITY OF
NORTH RICHLAND HILLS
I aDepartment: Administration Council Meeting Date: 7 /23/90
.. Proposed Redistricting of Legislative Congressional
Subject: District 12 - Resolution No. 90-36 Agenda Number: GN 90-103
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I Recommendation:
It is recommended that the attached resolution be adopted.
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I Source of Funds:
Bonds (GO/Rev.)
I_operating Budget
Other
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Mayor Brown requested that the attached resolution be presented to the City
Council for consideration.
Finance Review
Acct. Number
Sufficient Funds Available
K~~
Department Head Signature ' ty Manager
CITY COUNCIL ACTION ITEM
, Finance Director
----~ ----.
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RESOLUTION NO. 90-36
WHEREAS, a committee of the Texas State Legislature is
presently conducting hearings regarding the redistricting for
purposes of elections to the 12th Congressional District; and
WHEREAS, proposals have been submitted which would revise
the current district boundaries for certain districts in such a
manner that persons elected from such districts would be less
likely to represent the beliefs and ideologies of North Richland
Hills residents; and
WHEREAS, proper representation in Congress is important
to our citizens therein maximizing state and federal assistance for
local infrastructure, water projects and community assistance
programs; and
WHEREAS, the City Council of North Richland Hills
believes the current boundaries of the 12th Congressional District
are in the best interests of our citizens;
NOW, THEREFORE, BE IT RESOLVED that the redistricting
committee be urged to keep the current boundaries of the 12th
Congressional District as close as possible to their present
configuration keeping this City unified with a majority of Tarrant
County.
PASSED AND APPROVED this 23rd day of July, 1990.
Tommy Brown - Mayor
ATTEST:
Jeanette Rewis - City Secretary
APPROVED AS TO FORM AND LEGALITY:
Rex McEntire - Attorney for City
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CITY OF
NORTH RICHLAND HILLS
Department: Administration
_Ubject: Appointment to Teen Court Advisory Board
Council Meeting Date: 7 /23/90
Agenda Number: GN 90-104
Dennis Horvath has been serving on the Teen Court Advisory Board since its
inception in 1988. Councilman Mack Garvin has recommended that Mr. Horvath be
replaced on this board by Mr. Bob Miller. Mr. Miller has agreed to accept this
appointment.
Recommendation:
It is recommended that Bob Miller be appointed to Place 2 on the Teen Court
Advisory Board.
-
Finance Review
Source of Funds:
Bonds (GO/Rev.)
- operatinildget -.,
. Other. ,¡¡;;~
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Department Head Signature
CITY COUNCIL ACTION ITEM
Acct. Number
Sufficient Funds Available
if
¿J
¡Úf{~~~
I City Manager
I Finance Director
Page 1 of
CITY OF
NORTH RICHLAND HILLS
Department: Personnel Council Meeting Date: 7-23-90
_Ubject: Reconunendation to Approve the HVAC Technician Position Agenda Number: GN 90-105
and Salary Range
At the budget retreat in Waco we discussed 'vith the Col.mcil the need to have an
in-house HVAC Technician to service and maintain the City's heating and air condi tioning
equi¡:ment. As instructed, we have conducted a salary survey of area ci ties that have a
similar position. A copy of the survey is attached. We believe a salary range of
$19116-28402 (Civil Service pay grade 8) 'WOuld be appropriate for our position based on
the ranges shown for the other cities. A copy of the position job description is also
attached.
The position of HVAC Technician is not included in the 1989-90 adopted budget. Council
approval is required for the staff to begin the pre-hiring process to fill the position.
Reccmœndation:
It is reconmended that the City Council approve the position of HVAC Technician with an
annual salary range of $19116-28402.
e
Finance Review
~
06-01-03-1060
Source of Funds:
Bonds (GO/Rev.)
_ Operating Budget
_ Other
~~ature
CITY COUNCIL ACTION ITEM
~ ~., <./
/ / I~ ,Finance Director
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City Manager
Page 1 of 1
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I City
I Irving
Ft. Worth
I ~rland
I Richardson
Mesquite
I Arlington
Carrolton
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Salary Survey
HVAC Technician
Minimum Maximum
24,372 31,140
22,404 30,240
21,936 29,616
25,536 29,568
20,172 27,732
19,764 27,696
20,883 26,083
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This is skilled mechanical work in the maintenance and
repair of HVAC systems.
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Employee works under the supervision of an
administrative superior, but is expected to be able to use
independent judgement in repairing HVAC systems.
g~~mQl~§ gf ~Qr~ ~~rfQrm~º
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Performs maintenance and repairs to HVAC systems.
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Requisitions parts and supplies used in the repair of
HVAC systems.
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Maintain preventative maintenance program and inventory
as related to HVAC systems.
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Initiate and maintain maintenance work orders and
schedules.
Performs related work as assigned.
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Considerable knowledge in the maintenance and repair of
HVAC systems.
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Considerable knowledge of the methods, materials, tools,
and standard practices of the HVAC trade.
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Considerable knowledge of the occupational hazards and
safety pre-cautions.
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Considerable knowledge of scheduling, cost control,
stock control and tool storage.
Ability to understand and follow oral and written
instructions and to work from diagrams and repair manuals.
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Ability to have a business like attitude when dealing
with other departments and all personnel.
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Ability to do strenuous tasks under varying conditions
and to work over-time when deemed necessary by supervisor.
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Must have valid Texas Drivers License and good driving
record in last three years.
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HVAC Technician Cont'd.
Page 2
º~~ic~~l~ ~~~~~i~~£~ ~Q~ IC~i~iQg
A minimum of ten years experience in the maintenance and
repair of commercial HVAC systems and chiller units up to 50
tons.
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To have certification or license related to HVAC
systems.
Experience in maintaining records and initiating and
exercising cost control practices and policies.
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APPROVED:_______________________________
Rodger N. Line, City Manager
DATE:
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CITY OF
NORTH RICHLAND HILLS
Department:
Finance
Council Meeting Date:
7/23/90
ubject:
Financial Advisor Contract
Agenda Number: GN 90-106
The First Southwest Company has been under contract to serve as the
financial advisor to the City of North Richland Hills since the
inception of the City. The present contract will expire in November
1990.
First Southwest is one of the largest and most prestigious financial
advisory firms serving cities in the Southwest, if not the nation. It
~s believed that the advice and services provided by the firm, and
particularly Mr. Harold Mclnroe, are invaluable to the City.
The proposed contract is essentially the same as the current
contract. The only change is the elimination of the expiration
date of the contract. The City however, has the right of
cancellation without cause upon 30 days notice.
Recommendation:
It is the recommendation of staff that the proposed contract be
approved.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budgèt
Oth~
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Department Head Signature
CITY COUNCIL ACTION ITEM
Acct. Number N / A
Sufficient Funds Available
. Finance Director
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FIRST 80aUu0e.a- COMPANY
INVESTl\IENT BANKERS
500 FIRST C1TY CENTER
1700 PACIFIC AVENUE
DALLAS, TEXAS 75201
HAROLD A. MCINROE
(214) 953-4000
SENIOR VICE PRESIDENT
July 11, 1990
Mr. C. A. Sanford
Assistant City Manager
P. O. Box 820609
North Richland Hills, Texas 76182-0609
Dear Mr. Sanford:
As you are probably aware, the National Association of
Securi ties Dealers which is our governing body requires
that we have a written contract with the issuer before we
may assist them in a bond sale. In reviewing our
contract after your call yesterday, I am surprised that
almost 5 years have flown by and our contract expires in
November, 1990. I may be premature but past experience
with the pace of contract renewal makes me think I should
call it to your attention now.
First Southwest Company has, fortunately for us, been the
financial advisor to the city since its inception. We
certainly want to continue that association and I trust
your Council and staff feel the same way.
The fee structure is the same as that in the previous
contract. The only significant change is the elimination
of the expiration date. However, both parties have the
right of cancellation wi thout cause or penal ty upon 30
days notification so I trust that won't be a problem.
Please review the contract and I would be pleased to be
available for questions from you or the Council at your
convenience.
Very truly yours,
'1iQx~cl
Harold A. Mclnroe
Senior vice President
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AGREEMENT
FOR
FINANCIAL ADVISOR Y SER VICES
By and Between
NORTH RICHLAND HILLS, TEXAS
(Herein referred to as the "City")
and
FIRST SOUTHWEST COMPANY
It is understood that the City will have under consideration from time to time the
authorization and issuance of indebtedness in amounts and forms which cannot presently
be determined and that in connection with the authorization, sale, issuance and delivery
of such indebtedness of the Ci ty, we have been requested to submi t a proposal to
provide professional services to the City in the capacity of Financial Advisor. We are
pleased to comply with this request and submit the following proposal for consideration.
This proposal, if accepted by the City, shall become the agreement (the "Agreement")
between the City and First Southwest Company effective at the date of its acceptance
as provided for herein below.
1. This Agreement shall apply to any and all evidences of indebtedness or debt
obligations that may be authorized and issued or otherwise created or assumed by the
City (hereinafter referred to collectively as the "Debt Instruments") from time to time
during the period in which this Agreement shall be effective.
2. We agree to provide our professional services and our facili ties as Financial
Advisor and agree to direct and coordinate all programs of financing as may be
considered and authorized during the period in which this Agreement shall be effective
and to assume and pay those expenses set out in Appendix A, provided, however, that
our obligations to pay expenses shall not include any costs incident to litigation,
mandamus action, test case or other similar legal actions.
3. We agree to perform the following duties normally performed by such financial
advisors and all other duties as, in our judgment, may be necessary or advisable:
a. We will conduct a survey of the financial resources of the City to
determine the extent of its capacity to authorize, issue and service debt. This survey
will include an analysis of the existing debt structure as compared with the existing and
projected sources of revenues which may be pledged to secure payment of debt service
and, where appropriate, will take into account any outstanding indebtedness payable
from the revenues thereof, additional revenues to be available from any proposed rate
increases and additional revenues, as projected by other consultants employed by the
City, resulting from improvements to be financed by the Debt Instruments under
consideration. We will also take into account future financing needs and operations as
projected by the City's staff and consulting engineers or other experts, if any, employed
by the City.
b. On the basis of the information developed by the survey described above,
and other information and experience available to us, we will submit to the City our
recommendations on the Debt Instruments under consideration including such elements
as the date of issue, interest payment dates, schedule of principal maturities, options of
prior payment, security provisions, and any other additional provisions designed to make
the issue attractive to investors. All recommendations will be based upon our
professional judgment with the goal of designing Debt Instruments which can be sold
under terms most advantageous to the City and at the lowest interest cost consistent
with all other considerations.
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c. We will advise the City of current bond market conditions, forthcoming
bond issues and other general information and economic data which might normally be
expected to influence interest rates or bidding conditions so that the date of sale of the
Debt Instruments may be set at a time which, in our opinion, will be favorable.
d. We understand the City has retained, or will retain, a firm of municipal
bond attorneys ("Bond Counsel") whose fees will be paid by the City. We will assist in
coordinating the assembly and transmittal to Bond Counsel of such data as may be
required for the preparation of the necessary petitions, orders, resolutions, notices and
certificates in connection with any financing that is contemplated.
e. We will recommend the method of sale of the Debt Instruments that, in
our opinion, is in the best interest of the City and will proceed, as directed by the City,
with one of the following methods:
1. Advertised Sale: We will supervise the sale of the Debt Instru-
ments at a public sale in accordance with procedures set out herein.
2. Negotiated Sale: \Ve will recommend one or more investment
banking firms as managers of an underwriting syndicate for the purpose of negotiating
the purchase of the Debt Instruments and in no event will we participate either directly
or indirectly in the underwriting of the Debt Instruments. We will collaborate with any
managing underwriter selected and Counsel to the underwriters in the preparation of
the Official Statement or Offering Memorandum. We will cooperate with the
underwriters in obtaining any Blue Sky Memorandum and Legal Investment Survey,
preparing a Bond Purchase Contract, Underwriters Agreement and any other related
documents. The costs thereof, including the printing of the documents, will be paid by
the underwriters, or as set out in the Bond Purchase Contract.
f. When appropriate, we will advise financial publications of the forth-
coming sale of the Debt Instruments and provide them with all pertinent information.
g. We will coordinate the preparation of the Notice of Sale and Bidding
Instructions, Official Statement, Official Bid Form and such other documents as may be
required. We will submit to the City all such documents for examination, approval and
certification. After such examination, approval and certification, we will provide the
City with a supply of all such documents sufficient to its needs and will distribute sets
of the same to prospective bidders and to banks, life, fire and casualty insurance
companies, investment counselors and other prospective purchasers of the Debt
Instruments. \Ve will also provide sufficient copies of the final Official Statement to
the purchaser of the Debt Instruments in accordance with the Notice of Sale and
Bidding Instructions.
h. We will, after consulting with the City, arrange for such reports and
opinions of recognized independent consultants we deem necessary and required in the
successful marketing of the Debt Instruments.
i. Subject to the approval of the City, we will organize and make
arrangements for such investor information meetings as, in our judgment, may be
necessary.
j. We will make recommendations to the City as to the advisability of
obtaining a credit rating, or ratings, for the Debt Instruments and, when directed by the
City, we will coordinate the preparation of such information as, in our opinion, is
required for submission to the rating agency, or agencies. In those cases where the
advisability of personal presentation of information to the rating agency, or agencies,
may be indicated, we will arrange for such personal presentations.
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k. We will assist the staff of the City at any advertised sale of Debt
Instruments in coordinating the receipt and tabulation and comparison of bids and we
will advise the City as to the best bid. We will provide the City with our
recommendation as to acceptance or rejection of such bid.
1. As soon as a bid for the Debt Instruments is accepted by the City, we
will proceed to coordinate the efforts of all concerned to the end that the Debt
Instruments may be delivered and paid for as expeditiously as possible. We shall assist
the City in the preparation or verification of final closing figures incident to the
delivery of the Debt Instruments.
m. We will maintain liaison with Bond Counsel in the preparation of all legal
documents pertaining to the authorization, sale and issuance of the Debt Instruments.
Bond Counsel will provide an unqualified legal opinion as to the legali ty of the issuance
of the Debt Instruments at the time of delivery.
n. If requested, we will counsel with the City in the selection of a Trustee
and Paying Agent/Registrar for the Debt Instruments, and we will assist in the
preparation of agreements pertinent to these services and the fees incident thereto.
o. In the event formal verification by an independent auditor of any
calculations incident to the Debt Instruments is required, we will make arrangements
for such services.
p. We agree to do, or cause to be done, all work incident to printing of the
Debt Instruments, obtaining approval, as may be required by the A ttorney General,
registration by the Comptroller of Public Accounts and delivery to the purchaser.
q. After the closing of the sale and delivery of the Debt Instruments, we
will deliver to the City a schedule of annual debt service requirements on the Debt
Instruments. In coordination with Bond Counsel, we will assure that the Paying
Agent/Registrar has been provided with a copy of the authorizing ordinance, order or
resolution.
r. We will attend any and all meetings of the governing body of the City,
its staff, representatives or committees as requested at all times when we may be of
assistance or service and the subject of financing is to be discussed.
s. We will advise the City and its staff of changes, proposed or enacted, in
Federal and State laws and regulations which would affect the municipal bond market.
t. We will work with the City, its staff and any consultants employed by
the City in developing financial feasibility studies and analyzing alternative financing
plans.
u. We will, when requested by the City, review and evaluate vendor
financing and sale/lease back proposals presented to the Issuer.
4. In addition to the services set out above, we agree to provide the following
services when so requested:
a. We will provide our advice as to the investment of certain funds of the
City. We will, when so directed, purchase those investments authorized to be purchased
and, except for investment of the proceeds of Debt Instruments, we will charge a
normal and customary com mission for each such transaction.
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b. We will provide our advice and assistance with regard to exercising any
call and/or refunding of any outstanding Debt Instruments.
c. We will provide our advice and assistance in the development of, and
financing for, any capital improvements programs of the City.
d. We will provide expert testimony and other presentations required by the
City before any legislative or regulatory bodies necessary to achieve the financing goals
of the City. It is agreed that First Southwest Company will not act in the capacity of a
"compensated lobbyist" as defined by the applicable laws of the entity where such
appearances are required on behalf of the City.
e. We will provide our advice and assistance in the development of the
long-range financing plan of the City.
First Southwest Company agrees to use its best efforts to provide the services
necessary for such bond issues, if in its opinion such services are within the scope of its
expertise, and are necessary and appropriate.
5. The fee due to First Southwest Company in accordance with Appendix A
attached hereto, any other fees as may be mutually agreed and all expenses for which
First Southwest Company is entitled to reimbursement, shall become due and payable
concurrently wi th the delivery of the Debt Instruments to the purchaser.
6. This agreement shall become effective at the date of acceptance by the City
set out herein below and remain in effect thereafter until terminated by the City or
First Southwest Company upon written notice by the terminating party. In the event of
such termination, it is understood and agreed that only the amount due First Southwest
Company for services provided and expenses incurred to the date of termination will be
due and payable. No penalty will be assessed for termination of this Agreement.
7. In the event the City requests the assistance of First Southwest Company in
the conduct of an election, there shall be no fee charged and any expense reimburse-
ment shall be as mutually agreed.
8. It is further understood and agreed that we reserve the right to submit a bid
for the bonds when offered for sale at competitive bidding.
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This Agreement is submitted in duplicate originals. When accepted by the City, it,
together with Appendix A attached hereto, will constitute the entire Agreement
between the City and First Southwest Company for the purposes and considerations
herein specified. Acceptance will be indicated by the signature of authorized officials
of the City together with the date of acceptance on both copies and the return of one
executed copy to First Southwest Company.
Respectfully submi tted,
FIRST SOUTHWEST COMPANY
By (~ CDtC~)cl Q - -\\ìç'~CQJL
(A uthorized Representà ti ve)
ACCEPTANCE CLAUSE
The above and foregoing is hereby in all things accepted and approved by the City
pursuant to an order passed and approved by the City Council on this the
day of , 1990.
ATTEST:
Ci ty Secretary
By
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Plus
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APPENDIX A
FEE SCHEDULE AND EXPENSE ITEMS
In consideration for the services rendered by us, it is understood and agreed that our fee
for each issue of Debt Instruments will include a base fee of $3,000.00 for any issue
plus:
$9.00 per $1,000 up to $ 250,000 or a total of $ 5,250.00 for $ 250,000 Bonds
8.25 per $1 ,000 next 250,000 or a total of 7,312.50 for 500,000 Bonds
3.85 per $1,000 next 500,000 or a total of 9,237.50 for 1,000,000 Bonds
2.50 per $1,000 next 1,500,000 or a total of 12,987.50 for 2,500,000 Bonds
1.95 per $1,000 next 2,500,000 or a total of 17,862.50 for 5,000,000 Bonds
1.35 per $1 ,000 next 5,000,000 or a total of 24,612.50 for 10,000,000 Bonds
0.85 per $1,000 next 10,000,000 or a total of 33,112.50 for 20,000,000 Bonds
0.40 per $1,000 next 10,000,000 or a total of 37,112.50 for 30,000,000 Bonds
0.35 per $1 ,000 next 20,000,000 or a total of 44,112.50 for 50,000,000 Bonds
0.25 per $1,000 over 50,000,000
In the case of an advance refunding of outstanding debt obligations, the fee schedule set
out above shall not be applicable. Our fee for an advance refunding shall be:
For $1,500,000 or less - Minimum $20,000
For each $1,000 above $1,500,000 - $0.50 per $1,000
No hourly fee will be charged for any of our services or for the furnishing of any other
financial services, except as shall be mutually agreed under provisions of this
agreement. Such exceptions shall include by way of illustration, but not of exclusion,
the following.
Expense Items
Paid By
Prepara tion, printing and distribution of Official
Statements and accompanying documents
City
Reports of independent consultants, including yield
verification reports for advance refundings
City
Information meetings (as contemplated in
paragraph 3 (i) )
City
Rating fees
City
Travel to rating meetings (City's Personnel)
(First Southwest Company)
City
First Southwest Company
Bond Counsel
City
Printing of Debt Instruments
City
Delivery of Debt Instruments
City
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AGREEMENT
FOR
FINANCIAL ADVISOR Y SER VICES
By and Between
NORTH RICHLAND HILLS, TEXAS
(Herein referred to as the "City")
and
FIRST SOUTHWEST COMPANY
It is understood that the City will have under consideration from time to time the
authorization and issuance of indebtedness in amounts and forms which cannot presently
be determined and that in connection with the authorization, sale, issuance and delivery
of such indebtedness of the Ci ty , we have been requested to submi t a proposal to
provide professional services to the City in the capacity of Financial Advisor. We are
pleased to comply with this request and submit the following proposal for consideration.
This proposal, if accepted by the City, shall become the agreement (the "Agreement")
between the City and First Southwest Company effective at the date of its acceptance
as provided for herein below.
1. This Agreement shall apply to any and all evidences of indebtedness or debt
obligations that may be authorized and issued or otherwise created or assumed by the
City (hereinafter referred to collectively as the "Debt Instruments") from time to time
during the period in which this Agreement shall be effective.
2. We agree to provide our professional services and our facilities as Financial
Advisor and agree to direct and coordinate all programs of financing as may be
considered and authorized during the period in which this Agreement shall be effective
and to assume and pay those expenses set out in Appendix A, provided, however, that
our obligations to pay expenses shall not include any costs incident to litigation,
mandamus action, test case or other similar legal actions.
3. We agree to perform the following duties normally performed by such financial
advisors and all other duties as, in our judgment, may be necessary or advisable:
a. We will conduct a survey of the financial resources of the City to
determine the extent of its capacity to authorize, issue and service debt. This survey
will include an analysis of the existing debt structure as compared with the existing and
projected sources of revenues which may be pledged to secure payment of debt service
and, where appropriate, will take into account any outstanding indebtedness payable
from the revenues thereof, additional revenues to be available from any proposed rate
increases and additional revenues, as projected by other consultants employed by the
City, resulting from improvements to be financed by the Debt Instruments under
consideration. We will also take into account future financing needs and operations as
projected by the City's staff and consulting engineers or other experts, if any, employed
by the City.
b. On the basis of the information developed by the survey described above,
and other information and experience available to us, we will submit to the City our
recommendations on the Debt Instruments under consideration including such elements
as the date of issue, interest payment dates, schedule of principal maturities, options of
prior payment, security provisions, and any other additional provisions designed to make
the issue attractive to investors. All recommendations will be based upon our
professional judgment with the goal of designing Debt Instruments which can be sold
under terms most advantageous to the City and at the lowest interest cost consistent
with all other considerations.
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c. We will advise the City of current bond market conditions, forthcoming
bond issues and other general information and economic data which might normally be
expected to influence interest rates or bidding conditions so that the date of sale of the
Debt Instruments may be set at a time which, in our opinion, will be favorable.
d. We understand the City has retained, or will retain, a firm of municipal
bond attorneys ("Bond Counsel") whose fees will be paid by the City. We will assist in
coordinating the assembly and transmittal to Bond Counsel of such data as may be
required for the preparation of the necessary petitions, orders, resolutions, notices and
certificates in connection with any financing that is contemplated.
e. We will recommend the method of sale of the Debt Instruments that, in
our opinion, is in the best interest of the City and will proceed, as directed by the City,
with one of the following methods:
1. Advertised Sale: We will supervise the sale of the Debt Instru-
ments at a public sale in accordance with procedures set out herein.
2. Negotiated Sale: We will recommend one or more investment
banking firms as managers of an underwriting syndicate for the purpose of negotiating
the purchase of the Debt Instruments and in no event will we participate either directly
or indirectly in the underwriting of the Debt Instruments. We will collaborate with any
managing underwriter selected and Counsel to the underwriters in the preparation of
the Official Statement or Offering Memorandum. We will cooperate with the
underwriters in obtaining any Blue Sky Memorandum and Legal Investment Survey,
preparing a Bond Purchase Contract, Underwriters Agreement and any other related
documents. The costs thereof, including the printing of the documents, will be paid by
the underwriters, or as set out in the Bond Purchase Contract.
f. When appropriate, we will advise financial publications of the forth-
coming sale of the Debt Instruments and provide them with all pertinent information.
g. We will coordinate the preparation of the Notice of Sale and Bidding
Instructions, Official Statement, Official Bid Form and such other documents as may be
required. We will submit to the City all such documents for examination, approval and
certification. After such examination, approval and certification, we will provide the
City with a supply of all such documents sufficient to its needs and will distribute sets
of the same to prospective bidders and to banks, life, fire and casualty insurance
companies, investment counselors and other prospective purchasers of the Debt
Instruments. We will also provide sufficient copies of the final Official Statement to
the purchaser of the Debt Instruments in accordance with the Notice of Sale and
Bidding Instructions.
h. We will, after consulting with the City, arrange for such reports and
opinions of recognized independent consultants we deem necessary and required in the
successful marketing of the Debt Instruments.
i. Subject to the approval of the City, we will organize and make
arrangements for such investor information meetings as, in our judgment, may be
necessary.
j. We will make recommendations to the City as to the advisability of
obtaining a credit rating, or ratings, for the Debt Instruments and, when directed by the
City, we will coordinate the preparation of such information as, in our opinion, is
required for submission to the rating agency, or agencies. In those cases where the
advisability of personal presentation of information to the rating agency, or agencies,
may be indicated, we will arrange for such personal presentations.
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k. We will assist the staff of the City at any advertised sale of Debt
Instruments in coordinating the receipt and tabulation and comparison of bids and we
will advise the City as to the best bid. We will provide the City with our
recommendation as to acceptance or rejection of such bid.
1. As soon as a bid for the Debt Instruments is accepted by the City, we
will proceed to coordinate the efforts of all concerned to the end that the Debt
Instruments may be delivered and paid for as expeditiously as possible. We shall assist
the City in the preparation or verification of final closing figures incident to the
delivery of the Debt Instruments.
m. We will maintain liaison with Bond Counsel in the preparation of all legal
documents pertaining to the authorization, sale and issuance of the Debt Instruments.
Bond Counsel will provide an unqualified legal opinion as to the legality of the issuance
of the Debt Instruments a t the time of delivery.
n. If requested, we will counsel with the City in the selection of a Trustee
and Paying Agent/Registrar for the Debt Instruments, and we will assist in the
preparation of agreements pertinent to these services and the fees incident thereto.
o. In the event formal verification by an independent auditor of any
calculations incident to the Debt Instruments is required, we will make arrangements
for such services.
p. We agree to do, or cause to be done, all work incident to printing of the
Debt Instruments, obtaining approval, as may be required by the A ttorney General,
registration by the Comptroller of Public Accounts and delivery to the purchaser.
q. After the closing of the sale and delivery of the Debt Instruments, we
will deliver to the City a schedule of annual debt service requirements on the Debt
Instruments. In coordination with Bond Counsel, we will assure that the Paying
Agent/Registrar has been provided wi th a copy of the authorizing ordinance, order or
resolution.
r · We will a ttend any and all meetings of the governing body of the Ci ty,
its staff, representatives or committees as requested at all times when we may be of
assistance or service and the subject of financing is to be discussed.
s. We will advise the City and its staff of changes, proposed or enacted, in
Federal and State laws and regulations which would affect the municipal bond market.
t. We will work with the City, its staff and any consultants employed by
the City in developing financial feasibility studies and analyzing alternative financing
plans.
u. We will, when requested by the City, review and evaluate vendor
financing and sale/lease back proposals presented to the Issuer.
4. In addition to the services set out above, we agree to provide the following
services when so requested:
a. We will provide our advice as to the investment of certain funds of the
City. We will, when so directed, purchase those investments authorized to be purchased
and, except for investment of the proceeds of Debt Instruments, we will charge a
normal and customary commission for each such transaction.
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b. We will provide our advice and assistance with regard to exercising any
call and/or refunding of any outstanding Debt Instruments.
c. We will provide our advice and assistance in the development of, and
financing for, any capital improvements programs of the City.
d. We will provide expert testimony and other presentations required by the
City before any legislative or regulatory bodies necessary to achieve the financing goals
of the City. It is agreed that First Southwest Company will not act in the capacity of a
"compensated lobbyist" as defined by the applicable laws of the entity where such
appearances are required on behalf of the City.
e. We will provide our advice and assistance in the development of the
long-range financing plan of the Ci ty.
First Southwest Company agrees to use its best efforts to provide the services
necessary for such bond issues, if in its opinion such services are within the scope of its
expertise, and are necessary and appropriate.
5. The fee due to First Southwest Company in accordance with Appendix A
attached hereto, any other fees as may be mutually agreed and all expenses for which
First Southwest Company is entitled to reimbursement, shall become due and payable
concurrently with the delivery of the Debt Instruments to the purchaser.
6. This agreement shall become effective at the date of acceptance by the City
set out herein below and remain in effect thereafter until terminated by the City or
First Southwest Company upon written notice by the terminating party. In the event of
such termination, it is understood and agreed that only the amount due First Southwest
Company for services provided and expenses incurred to the date of termination will be
due and payable. No penalty will be assessed for termination of this Agreement.
7. In the event the City requests the assistance of First Southwest Company in
the conduct of an election, there shall be no fee charged and any expense reimburse-
ment shall be as mutually agreed.
8. It is further understood and agreed that we reserve the right to submit a bid
for the bonds when offered for sale at competitive bidding.
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This Agreement is submitted in duplicate originals. When accepted by the City, it,
together with Appendix A attached hereto, will constitute the entire Agreement
between the City and First Southwest Company for the purposes and considerations
herein specified. Acceptance will be indicated by the signature of authorized officials
of the City together with the date of acceptance on both copies and the return of one
executed copy to First Southwest Company.
Respectfully submitted,
FIRST SOUTHWEST COMPANY
By
G .-~ (~COSL
(Authorized Represent tive)
ACCEPTANCE CLAUSE
The above and foregoing is hereby in aU things accepted and approved by the City
pursuant to an order passed and approved by the City Council on this the
day of , 1990.
By
ATTEST:
Ci ty Secretary
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Plus
Plus
Plus
Plus
Plus
Plus
Plus
Plus
Plus
APPENDIX A
FEE SCHEDULE AND EXPENSE ITEMS
In consideration for the services rendered by us, it is understood and agreed that our fee
for each issue of Debt Instruments will include a base fee of $3,000.00 for any issue
plus:
$9.00 per $1,000 up to $ 250,000 or a total of $ 5,250.00 for $ 250,000 Bond<
8.25 per $1 ,000 next 250,000 or a total of 7,312.50 for 500,000 Bonde
3.85 per $1,000 next 500,000 or a total of 9,237.50 for 1,000,000 Bonde
2.50 per $1 ,000 next 1,500,000 or a total of 12,987.50 for 2,500,000 Bond~
1.95 per $1 ,000 next 2,500,000 or a total of 17,862.50 for 5,000,000 Bond~
1.35 per $1 ,000 next 5,000,000 or a total of 24,612.50 for 10,000,000 Bond~
0.85 per $1 ,000 next 10,000,000 or a total of 33,112.50 for 20,000,000 Bonds
0.40 per $1,000 next 10,000,000 or a total of 37,112.50 for 30,000,000 Bond~
0.35 per $1 ,000 next 20,000,000 or a total of 44,112.50 for 50,000,000 Bonds
0.25 per $1 ,000 over 50,000,000
In the case of an advance refunding of outstanding debt obligations, the fee schedule set
out above shaH ~ be applicable. Our fee for an advance refunding shaH be:
For $1,500,000 or less - Minimum $20,000
For each $1,000 above $1,500,000 - $0.50 per $1,000
No hourly fee wiH be charged for any of our services or for the furnishing of any other
financial services, except as shall be mutually agreed under provisions of this
agreement. Such exceptions shall include by way of illustration, but not of exclusion,
the following.
Expense Items
Paid By
Preparation, printing and distribution of Official
Statements and accompanying documents
City
Reports of independent consultants, including yield
verification reports for advance refundings
City
Information meetings (as contemplated in
paragraph 3 (i) )
City
Rating fees
City
Travel to rating meetings (City's Personnel)
(First Southwest Company)
City
First Southwest Company
Bond Counsel
City
Printing of Debt Instruments
City
Delivery of Debt Instruments
City
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CITY OF
NORTH RICHLAND HILLS
~epartment: Bud2et Council Meeting Date: 7/23/90
~ Approval of Purchase of an additional Tanker Truck and
Subject: Award of Bid for the One Ton Pick-up to *Bruce Lowrie Agenda Number: PU 90-03
and the Fire Fighting Unit Bid to *Shumaker Associates
At the Fiscal Year 1989/90 Budget Retreat, City Council and
Staff discussed the purchase of two "mini-attack" Tanker Trucks
to replace one "conventional" type truck for fighting grass
fires. The conventional tanker truck is a 1965 model
International Harvester. Often, replacement parts must be
custom manufactured by Fire Department personnel as they are no
longer available.
The Fiscal Year 1989/90 General Fund Operating Budget included
funds for the purchase of one "mini-attack" Tanker Truck. City
Council awarded the bid at the January 22, 1990 meeting. The
staff recommends the purchase of an additional tanker at this
time in order to retire the "conventional" tanker truck.
Currently, funds are available in the City Council's reserve
for contingency to purchase the additional truck. The total cost
of the truck includes a one ton truck, fire fighting unit and
miscellaneous hand tools and equipment for a total of $30,500.
Sealed bids were solicited for this unit, and the results are
outlined below.
e
One Ton Truck:
Hudiburg Chevrolet
Jerry's Chevrolet
*Bruce Lowrie Chevrolet
$16,880
16,680
16,078
Fire Fighting Unit:
Riggs First Line Equipment
Caseo Industries
*Shumaker Associates
$ 7,750
6,100
4,400
Recommendation:
It is recommended that City Council approve the purchase of an
additional Tanker Truck and award the bid for the One Ton Pick-
up to *Bruce Lowrie in the amount of $16,078 and the Fire
Fighting Unit bid to *Shumaker Associates in the amount of
$4,400, and approve a transfer from the City Council's Reserve
for Contingency in the amount of $30,500 to the Fire Department.
Finance Review
Source of Funds: Acct. Number 01-90-04-6600
Bonds (GO/Rev.) SUffiCle&s Available
a Operating Budget -1QL ~
-Ot~À /_. hi - /} .~r~ ~ ~
V-N&/Jf/\/lA./' LL1~ K:-.- ~_
Department Head Signature City Manager
CITY COUNCIL ACTION ITEM
, Finance Director
Pa e 1 of
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CITY OF
NORTH RICHLAND HILLS
Department: Bud2et
Approve Purchase of an Air Compressor
Subject: and Award Bid to *Riggs First Line Equipment
Council Meeting Date: 7/23/90
Agenda Number: PU 90-31
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As discussed at the Budget Worksession, the Air Compressor
which is' used to fill the Firefighters breathing air bottles
is no longer in operation and is not repairable.
Bids were solicited and opened this morning. Following is a
summary of the results:
*Riggs First Line Equipment
Casco Industries
Texas Chief Sales Company
alternate bid
$20,432
21.,750
23,805
22,980
Recommendation:
It is recommended that City Council approve the purchase of an Air
Compressor, award the bid to *Riggs First Line Equipment in the
amount of $20,432, and approve the transfer of funds from the City
Council's Contingency in the same amount.
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Finance Review
01-90-04-6400
X ds Avall'if.
( ~/I 'I
"./ Þ2::/'~ /IÆH~?¡:4!-1/:
Department Head Signature City Manager
CITY COUNCIL ACTION ITEM
. Finance Director
Page 1 of
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CITY OF
NORTH RICHLAND HILLS
Department: Public Works
~ Approve Change Order No. 1 for
~ubject: Traffic Signalization on Watauga Road @ Smithfield
Road and Holiday Lane @ Nor1east Drive - For work
at Holiday Lane and Lola.
Council Meeting Date: 7 /23/90
Agenda Number:
PW 90-34
The subject change order is to cover reinstallation of the conduit, wlrlng, pull boxes and
detector loops at the Holiday Lane and Lola Drive intersection. The contract with the
street contractor for reconstruction of Holiday Lane from Loop 820 to Nor1east did not
include this signalization repair.
The cost for Change Order No. 1 is $4,291.00 with a two calendar day increase in the bid
time. With approval of the change order, the new contract price for the subject project
will be $105,204.90.
Construction on this change order will not affect the Holiday Lane reconstruction. The
reconstruction of Holiday Lane is still on schedule to be completed by September 1, 1990.
Funding Source:
Funds may be appropriated as indicated below:
From: 13-90-99-5020
Draw Down Unspecified
$4,291
e
To:
13-45-86-6000
Holiday Lane @ Nor1east Drive $4,291
Recommendation:
The staff recommends the Council approve Change Order No. 1 for the subject project in the
amount of $4,291.00 and the transfer of funds as indicated above.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
- Operating Budget
- Other
~
Acct. Number Spp Ah(Y\TP
Sufficient Fu ds Available
~
, Finance Director
jt~,
CITY COUNCIL ACTION ITEM
Page 1 of 1
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CHANGE ORDER NO. -1- TO THE CONTRACT WHICH WAS DATED
MAY 16. 1990
Between
THE CITY OF NORTH RICHLAND HILLS
ARJANG ELECTRIC SYSTEM'S INC.
And
K-E-F NO. 3-361
, (OWNER)
, (CONTRACTOR)
For TRAFFIC SIGNALIZATION AT INTERSECTIONS OF WATAUGA ROAD AND SMITHFIELD
ROAD. AND HOLIDAY LANE AND NOR'EAST:
Pursuant to the provisions of Section 6 of the General Conditions of the Contract, this
Change Order, when fully executed, shall constitute the authority to change the work
of the Project as follows:
The following signalization items, quantities and costs shall be added to "Section B,
Traffic Signalization at Intersection of Holiday Lane and Nor/East" as part of the
Contract Proposal for reinstallation at the Holiday Lane and Lola Drive intersection
due to conduit and cable damage caused by street reconstruction along Holiday Lane.
Add the following bid items:
BID CHANGE ORDER UNIT
ITEM QUANTITY BID
NO. UNIT DESCRIPTION OF CONSTRUCTION UNIT (ADDITION) PRICE
66. UNIT Pull Box, Removed and Installed
Complete in Place 4 $165.00
67. L.F. 2-inch PVC Conduit, In Trench,
Complete in Place 110 6.80
68. L.F. 2-inch Conduit (Rigid Metal), In
Trench, Complete in Place 45 8.80
69. L.S. I-inch PVC Conduit Incl. Breaking
Into Foundation, Complete in Place 1 286.00
70. L.F. 3 Conductor (3M or Equal) Opticom
Detector Cable, Complete in Place 300 1.95
71. L.F. 16 Conductor (#12 AWG) Signal Cable,
Complete in Place 145 2.25
72. L.F. 7 Conductor (#12 AWG) Signal Cable,
Complete in Place 300 1.78
73. L.F. 4 Conductor (#12 AWG) Pedestrian
Cable, Complete in Place 185 1.45
74. L.F. 2 Conductor Shielded Detector Lead
Cable, Complete in Place 390 1.25
SUB-TOTAL (ADDITIVE COST) .........................
SUB-TOTAL SECTION B,
HOLIDAY LANE AND NOR'EAST .........................
REVISED SUB-TOTAL SECTION B,
HOLIDAY LANE AND NOR'EAST .........................
COST
$ 660.00
748.00
396.00
286.00
585.00
326.25
534.00
268.25
487.50
$ 4.291.00
$45.204.80
$49.495.80
The amount of payment to the Contractor shall be adjusted ~y the addition of the
amount of FOUR THOUSAND TWO HUNDRED NINETY-ONE Dollars & ~ Cents ($4.291.00)
to be added to the TOTAL AMOUNT BID (SECTIONS A+B) in the Contract Proposal.
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Page 2, Change Order No.1, K-E-F NO. 3-316
Contract completion time shall be increased by -Z- days because of this change.
CONTRACTOR'S OFFER OF PROPOSED CHANGE
/'
By: ~(~I/~ "'-__ /(
Date:
1/1I¡'16
ENGINEER'S RECOMMENDATION OF ACCEPTANCE
Date:
7 -//-10
By:
By:
Date:
CITY OF
NORTH RICHLAND HILLS
Ipartment: Public Works
Award of Bid on Old Watauga Road @ Price Drive
Subject: Paving and Drainage Improvements
Council Meeting Date: 7 /23/90
Agenda Number: PW 90-35
Bids were received from two contractors for the subject improvements during the past few
weeks and are shown below:
Bidder
Amount
Mar Well Construction Inc.
Austin Paving Company, Inc.
$11,603.00
$26,101.68
The work this project entails has been necessitated by the abandonment of this stretch of
old Watauga Road. The amount bid by Austin Paving was the amount they wanted for this
work being done as Change Order No. 16 to the Watauga Road contract. Staff felt this was
too much to pay for this project and requested a smaller contractor, Mar Well
Construction, provide us a bid proposal.
Currently, we have incurred some engineering cost on this project for the surveying and
design. We will have to pay several thousand dollars more in engineering costs and
possibly more for construction if we work up contract documents and specifications and
take public bids.
It is the Public Works Department's oplnlon that the price quoted by Mar Well Construction
is a reasonable price for the subject improvements.
_ding Source
From: 13-90-99-5020
Draw Down Unspecified
$11,603
To: 13-46-87-6000
Old Watauga Road @ Price Dr.
Paving and Drainage Improvements
$11,603
Recommendation
The staff recommends Council award the subject project to Mar Well Construction Inc. in
the amount of $11,603.00 and approve the transfer of funds as indicated above.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
_operating Budget
Othe
~
, Finance Director
ent Head Signature
CITY COUNCIL ACTION ITEM
Page 1 of 1
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I W4TER UNEw
CITY OF
NORTH RICHLAND HILLS
~epartment: Public Works Council Meeting Date: 7 /23/90
~ Approve Interlocal Agreement concerning Industrial
Subject: Park Boulevard East Project between the City of Agenda Number: PW 90-36
North Richland Hills and Tarrant County -
Resolution No. 90-34
County Commissioner B.J. Hampton has submitted for City Council action a proposed
inter local agreement for the subject project. The proposed agreement outlines the City's
and County's responsibilities in reference to construction of the street in accordance
with County standards, including bar ditches. This section of proposed street was
included in the list of streets approved by Council on January 22, 1990 (PW 90-07). The
County will begin construction of Industrial Park Boulevard East next month.
Recommendation
It is recommended that the City Council approve Resolution No. 90-34.
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Finance Review
Acct. Number N / A
Sufficient Funds Available
Source of Funds:
Bonds (GO/Rev.)
e Operating Budget
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City Manager
. Finance Director
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RESOLUTION NO. 90-34
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, that:
The Mayor be, and is hereby, authorized to execute the inter local
agreement between the City of North Richland Hills and Tarrant County
concerning the Industrial Park Boulevard East street and drainage improvements
from Holiday Lane north and west to Industrial Park Boulevard, a copy of which
is attached to this resolution, as the act and deed of the City of North
Richland Hills.
PASSED AND APPROVED this 23rd day of July, 1990, A.D.
APPROVED:
Tommy Brown, Mayor
ATTEST:
Jeanette Rewis, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Rex McEntire, Attorney for the City
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THE STATE OF TEXAS
KNOW ALL MEN BY THESE PRESENTS
COUNTY OF TARRANT
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CONTRACT
This Agreement made and entered into this the ~ day of
~~\~W ' 1990, by and between the county of Tarrant,
acting rein by and through its governing body the Commissioners'
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Court, hereinafter referred to as TARRANT COUNTY, and the city of
North Richland Hills acting herein by and through its governing
body, hereinafter referred to as THE CITY, both of Tarrant County,
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State of Texas, witnesseth:
WHEREAS, this Agreement is made pursuant to and in strict
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compliance with the provisions and dictates of Art~cle 4413 (32c)
V.T.C.S., more particularly known as the INTERLOCAL COOPERATION
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ACT; and
WHEREAS, the party or par~ies paying for the performance of
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governmental functions or services shall make payments therefor
from current revenues available to the paying party; and
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WHEREAS, the governing bodies of the two parties find that the
project or undertaking is necessary for the benefit of the public
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and that each party has the legal authority to build or maintain
the project or to prov1de such serV1ce, and the construction and
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improvement thereof is in the common 1nterest of both parties
hereto; and that the division of costs provided for constitutes
adequate consideration to each party; set project being more
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particularly descr1bed as:
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Construction of Industrial Park Boulevard East for
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approximately 1500 feet from Holiday Lane North and West to
Industrial Park Blvd. East.
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WHEREAS, the CITY agrees that it is solely responsible for the
furnishing of flag-man and all warning devices necessary~ ----- or
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required by law, to warn the public of dangers in connection with
the prem1ses and/or the work being performed under this agreement.
WHEREAS, the parties hereto, in order to facilitate the
financing and construction of the needed facility, and in order to
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share the costs of hav1ng said work to be done have agreed to share
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in the financing of said construction as hereinafter stated in
detail.
For and in consideration of the mutual under~aking hereinafter
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se~ forth and for adequate consideration g~ven, the parties agree
as follows:
1. Tarrant County agrees ~o reconstruct Industrial Park
I Boulevard East for a distance of approximately 1500
feet from Holiday Lane North and West to Industrial
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Blvd. East. The work will include stabilization with
12" of flexible base, and application of hot mix
I asphalt surface.
2. Tarrant County agrees to provide the labor and equipment
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necessary to complete the construction.
3. The CITY agrees to pay for the actual cost of the materials
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necessary to accomplish the construction.
By entering into this Agreement the parties do not create any
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obligations express or implied other than those set forth herein
and this Contract shall not create any rights in parties not
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signatories hereto.
This Agreement shall term~nate automatically upon happening of
any of the following events:
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1. The completion of the improvement provided for herein or;
2. At the end of one (1) year from date here1n, unless
I renewed by either party by giving written notice of its
intention to renew the agreement for a like per10d to
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the exp1ration of such initial term.
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By:
Authorized Clty official
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ATTEST:
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~ tiepartment:
Subject:
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CITY OF
NORTH RICHLAND HILLS
Public Works/utility
Approve Budget for AEGON USA Contract concerning
Water and Sewer Improvements
Council Meeting Date: 7/23/90
Agenda Number: PW 90-37.
The Council approved the AEGON Abatement Contract on September 25, 1989 by Resolution
No. 89-42. As part of that agreement, the City is to participate in a portion of the
water and sewer line extensions. As outlined in the contract, the City would pay for the
following items. Costs shown are estimates.
8" Water line along west side of Precinct Line Road from Martin Road
south to the corner of Precinct Line and Grapevine Highway. To be
installed after right-of-way for Precinct Line is acquired.
$ 70,000
12" Water line from Martin Road south down Parkman Drive across Lucas
property to AEGON property.
Lucas property will pay their share. Lucas escrowed $39,700 with the
City in November 1989. Their share to be approximately $25,000.
$ 45,000
($ 25,000)
3 .
A portion of offsite sanitary sewer from AEGON property southwest
down Grapevine Highway to the TU Electric ROW, then west to the
Walkers Branch outfall.
$ 69,852
4. By subsequent agreement for sewer easement from E-Systems, we
agreed to pay for reconstruction of fence adjacent to E-Systems
property. Fence was disturbed or removed with construction of
offsite sewer.
$ 4,400
$164,252
Total
Funding Source:
Sufficient funds are available in 1989 Unspecified Revenue Bonds to cover the subject
contractual obligations.
From: 02-89-99-6700
Unspecified 1989 Revenue Bond Funds
$164,252
To: 02-89-12-6000
AEGON Water & Sewer/City Participation $164,252
Recommendation:
The staff recommends Council approve the subject budget and the transfer of funds as
indicated above.
Finance Review
Acct. Number See Above
s~undS Available
7J1~~..,..J
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ent Head Signature City Manager
CITY COUNCIL ACTION ITEM
Source of Funds:
Bonds (GO/Rev.)
_Operating Budget
Other
REV
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. Finance Director
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