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Home My WebLink AboutCC 1990-11-12 Agendas I I I I I I I I I I I I I I I I I I I CI1Y OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA NOVEMBER 12, 1990 - 5:40 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820. I NUMBER I ITEM I ACTION TAKEN I 1. IR 90-106 Presentation by Mr. Jim Pridemore - Northeast Transportation Services (15 Minutes) 2. GN 90-154 Animal Care and Control Building Expansion (Agenda Item No. 10) (10 Minutes) 3. Mayor Pro Tern Davis - Report on Multi-City Cooperative Agreements Meeting (10 Minutes) 4. GN 90-156 Approve City-Developer Agreement for CIP Wastewater System Improvements, Sewer Line L-6 with B.H. & L. Joint Venture (Agenda Item No. 12) (10 Minutes) 5. IR 90-102 Laidlaw Rate Increase (5 Minutes) 6. IR 90-104 Proposed 1991 Capital Improvement Program (5 Minutes) 7. GN 90-140 Proposed Amendment I to the Investment Policy (Tabled at the September 24, 1990 Council Meeting) (Agenda Item No.8) (5 Minutes) I I I I I I I I I I I I I I I I I I I Page 2 I NUMBER I ITEM I ACTION TAKEN I 8. GN 90-155 Study of Operation and Organization of the Utility /Finance/Budget Departments (Agenda Item No. 11) (5 Minutes) 9. IR 90-105 Appointment to Appraisal Review Board (5 Minutes) 10. PU 90-52 Award Bid for Purchase of Vehicles (Agenda Item No. 17) (5 Minutes) 11. IR 90-107 Police Mobile Data Terminal Update (5 Minutes) 12. IR 90-103 Polling Place - Starnes Road (5 Minutes) 13. Other Items 14. *Executive Session (15 Minutes) a. Personnel b. Briefing on Pending Litigation c. Review of Progress on Land Acquisition 115. I Adjournment - 7:20 p.m. I I *Closed due to subject matter as provided by the Open Meetings Law. If any action is contemplated, it will be taken in open session. I I I I I I I I I I I I I I I I I I I CI1Y OF NORTH RICHLAND HILLS CI1Y COUNCIL AGENDA NOVEMBER 12, 1990 For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. The below listed items are placed on the Agenda for discussion and/ or action. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Roll Call 3. Invocation 4. Minutes of the Regular Meeting October 22, 1990 5. Presentations by Boards & Commissions Library Board Minutes 6. Removal of Item(s) from the Consent Agenda 7. Consent Agenda Item(s) indicated by Asterisk (8, 9, 11, 12, 13, 14, 15, 16, 17, 18, 20, & 21) *8. GN 90-140 Proposed Amendment I to the Investment Policy (Tabled at the September 24, 1990 Council Meeting) *9. GN 90-153 Establishing a Trust Fund for the City's Self-Insured Health Plan - Ordinance No. 1696 I- I I I I I I I I I I I I I I I I I I . Page 2 I NUMBER I ITEM I ACTION TAKEN I 10. GN 90-154 Animal Care and Control Building Expansion * 11. GN 90-155 Study of Operation and Organization of the Utility/Finance/Budget Departments * 12. GN 90-156 Approve City-Developer Agreement for CIP Wastewater System Improvements, Sewer Line L-6 with B.H. & L. Joint Venture * 13. GN 90-157 Ad Valorem Tax Report *14. PU 90-49 Approve Purchase of Motorola Radios in the Amount of $8,310 *15. PU 90-50 Request to Approve Bid for 1990-91 Property Insurance Company *16. PU 90-51 Award Bid for Purchase of Bomb Disposal Suit to American Body Armour *17. PU 90-52 Award Bid for Purchase of Vehicles * 18. PW 90-46 Award of Bid for D.L. Hall Survey Water Transmission Main I I I I I I I I I I I I I I I I I I I Page 3 ! NUMBER I ITEM I ACTION TAKEN I 19. PW 90-47 Approve Cost Settlement for Boca Raton Drive Drainage Improvements *20. PAY 90-22 Approve Final Pay Estimate No.4 in the Amount of $30,733.97 to Architectural Utilities, Inc. for Willowcrest/Wendell/Tourist Drive & Willowcrest Court South Drainage Improvements *21. PA Y 90-23 Approval of Final Payment to Team Design for Starnes Road Fire Station 22. Citizens Presentation I 23. I Adjournment I I POSTED ___ //-9- 9 ù _ Date _ v -r Ý 5Cj a II? T¡rn~ CIty S'ccretûry r~{?i? £/at5(JY"-- I I I I I I I I I I I I I I I I I I I City of X>rth Richland Hills ~/k 1r EMERGENCY ITEM ADDED TO THE NOVEMBER 12, 1990 CI1Y COUNCIL AGENDA * 13A. GN 90-158 Appointment of Court Reporter - Resolution No. 90-49 ,/""......--\1 \.... 1 ~. zt.:¿ ---..... ~ ('I <¡~, ¿ Cy& Secretary L/; ;" ,. POSTED AT 11:15 A.M. November 12, 1990 (817) 281-0041 · 7301 N.E. lOOP 820 · P.O. BOX 820609 · NORTH RICHlAND HillS, TEXAS 76182-0609 1-- I Ie I I I I I I I I I I I I I I I I .-. " I~,~FORMAL REPORT TO I\~A ~(OR AND CITY CCtUr~CIL No. IR 90-106 Date: November 12, 1990 Subject: Presentation by Northeast Transportation Services Mr. Jim Pridemore, Chairman of the Northeast Transportation Services, asked that he and other members of his committee be placed on the Pre- Council Agenda. They will be making a presentation for the Northeast Human Services. Their presentation relates to a special program designed to meet the transportation needs of the elderly, disabled and others who have no access to tr~nsportation. A summary of tlleir program is attached for your review. Respectfully submitted, ~~ !::¿;- Assistant City Manager CAS/gp Attachment ISSUED BY THE CITY MANAGER NORTH RICHLAND HillS, TEXAS I I I- I I I I I I Ie I I I I I I I Ie I - . . NETS Program Summary NETS (Northeast Transportation Service) is a special program designed to meet the transportation needs of the elderly, disabled and others who have no access to transportation. Those needing transportation within Northeast Tarrant County will be able to make one call to the NETS dispatcher to schedule their transportation needs. The van will deliver them to their destination and return for them at an agreed upon time. Trips will be limited to the 12 cities in the Northeast Tarrant County area. Medical trips into Fort Worth will continue to be provided by WHEELS. The priority for scheduling trips will be as follows: Medical, social services, shopping, and quality of life. In a recent study by the Northeast Human Services Project of the United Way, transportation was identified as the number 1 problem in our area and the greatest barrier preventing people from accessing services. This cooperative project developed by the YMCA will involve the YMCA, WHEELS and CARE CORPS. Lead funding is being provided by the United Way. The Transportation Sub-Committee of the Northeast Human Services Project has been actively involved in the development of this plan. Service will be provided from 7:00 am - 9:30pm Monday - Friday with a second van operating from 9:00am - 7:00pm Monday - Friday. This will amount to a total of 6240 hours of service each year. Ridership will be monitered by zip code and statistics provided to each of the cities on a monthly basis. This level of service is estimated to provide 13,988 trips per year at an average of 2.25 trips per hour. This average figure is used by both MITS and HANDITRANS. The estimated cost per trip will be $10.59.* Each rider will be asked to pay $1.25 per trip. The balance of the cost will be provide9 by the United Way, the cities and other funding sources. The budget for 1991 will be $148,200. Funding for this service from each city is based on 25¢ per resident for the balance of fiscal 1991 (35¢ per resident for a full 12 month fiscal year).** * The 1990 cost per trip at MITS was $10.54 and $9.14 at HANDITRANS. ** City support for MITS is through the ~¢ sales tax in Fort Worth. Arlington provides $1.00 per resident from their general fund for HANDITRANS. NE YMCA Nov. 7, 1990 I I I I I I I I I Ie I I I I I I I Ie I INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 90-102 Date: November 12, 1990 Subject: Laidlaw Rate Increase The attached letter from Laidlaw Waste Systems, Inc. is forwarded to you for your information. The current rates were negotiated by Councilman Mack Garvin, Lee Maness, Director of Finance, and Greg Dickens, Director of Public Works and were approved by the City Council on December 11, 1989. The existing contract with Laidlaw allows for a yearly rate review. It is recommended that the Mayor and City Council consider the attached request for å rate increase. ~j~ DH/gp ISSUED BY THE CITY MANAGER NORTH RICHLAND HillS, TEXAS I I Ie I I I I I I Ie I I I I I I I Ie I 811S811 LAIDLAW WASTE SYSTEMS INC. October 24, 1990 Mr. Rodger Line City of North Rich1and Hills Post Office Box 18609 North Richland Hills, Texas 76180 Re: Rate Increase Dear Mr. Line, Laidlaw Waste Systems has experienced, in the past two months, a drastic change in our fuel and operating cost due to the conflict brewing in the Middle East. Every effort has been made, on our part, to minimize this impact upon our operations and upon the rates we must charge our customers. However, we must respectfully request that Laidlaw Waste Systems be allowed to increase our residential, commercial, and roll-off rates in your city. The requested increases needed are 1SX for residential and 15% for commercial and roll-off containers. As an a 1 terna ti ve to a fu 11 ra te increase, your twi ce per week service can be reduced to once per week service, plus curbside recycling with only a moderate increase. By changing to once per week trash pi ckup wi th recy cling, not on 1 y wi 11 we save your citizens money, they will be helping the environment by recycling and conserving precious energy and natural reSDurces. We ask to be placed on your ne~t available council agenda. Please contact me at your earliest convenience if you have any questions or require additional information. Si~ eí1 Inc. Herb Allr d Division Manager Laidlaw Waste Sys 6100 ELLIOTT REEDER ROAD, FORT WORTH, TEXAS 76117 (817) 332-7301 I I Ie I I I I I I Ie I I I I I I I Ie I INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 90-104 Date: November 12, 1990 Subject: Proposed 1991 Capital Improvement Program Beginning with the Goals and Objectives Workshop in January, the Mayor and City Council have been expressing interest in continuing the street improvements and drainage problem solving projects despite our limited ability to sell bonds. At the Budget Workshop in Waco, there appeared to be a consensus to pursue a modest bond sale to address the highest priority street and drainage problems. Due to the fact that we have not issued bonds since February, 1989 and we have experienced some growth of the tax base, we can issue between $2,500,000 and $3,500,000 in bonds without exceeding the tax rate for debt service that was promised the voters prior to the bond election in September of 1985. For your convenience, a summary of what appears to be the highest priority projects is listed below. It is proposed that we schedule a workshop for Tuesday, November 20th, to discuss these and any other urgently needed projects as desired by the Mayor and Council. Streets: Bedford-Euless Road $500,000 Bursey Road 942,000 Watauga Road Right-of-way Additional Funding 175,000 Residential Street Reconstruction (College Circle, Tourist Drive, Corona and Colorado) 637,000 Contingency Funding 213,000 TOTAL STREET PROJECTS $2,467,000 Drainaae Projects: Timberhill Drive/Crestwood Addition $260,000 Woods Lane/Sayers Lane 213,000 Oak Ridge Drive (Partial Funding) Sprint Cable Relocation 50,000 95,000 Contingency Funding 100,000 $718,000 TOTAL DRAINAGE PROJECTS ISSUED BY THE CITY MANAGER NORTH RICHLAND HilLS, TEXAS I I Ie I I I I I I Ie I I I I I I I Ie I Page Two Other Capital Needs: Animal Control Building Expansion (GN 90-154, November 12, 1990) $ 85,000 54,000 142,000 $ 281,000 $3,466,000 Library/Recreation Center Air-conditioning Parking Lot Repair at Library/Recreation Center TOTAL OTHER CAPITAL NEEDS GRAND TOTAL POSSIBLE FUNDING FOR CAPITAL IMPROVEMENTS There are four possible sources for funding of Capital Improvement at the present time. These are: ( 1 ) Bond Sales, (2 ) The Draw Down Schedule (IR 90-101, January 23, 1990), (3) Savings from Completed Projects and (4) Excess General Fund Reserves. This report discusses the possible use of funds from Bond Sales, the Draw Down Schedule and Completed proj ect Savings. Hopefully, we will be able to provide reasonably firm estimates of funds available from Excess General Fund Reserves by the time we meet at the November 20, 1990 Workshop (tentative) to discuss this proposal. Consideration is being given at present to enacting the proposed drainage utility fee. Accordingly, the proposed storm drain bond sale is limited to that which is needed to permanently fund the Maplewood Bridge. The Staff recommends funding as follows: Street Bonds (Restricted to street improvements) $1,830,000 DrainaQe Bonds - Repayment of Maplewood Bridge Aoor. ($413,000 restricted to drainage and $322,000 available for other projects) 735,000 TOTAL PROPOSED BOND SALE $2,565,000 Draw Down Schedule $ 400,000 $ 501,000 Comoleted Proiects Balances TOTAL AVAILABLE FUNDING $3,466,000 I- I I- I I I I I I Ie I I I I I I I Ie I Page Three The Staff stands ready to assist the Council in determining the CIP for 1991. In accordance with the discussions at the Budget Retreat in Waco, a bond sales rating trip is tentatively scheduled for January 16, 1991. In order to meet this schedule, the amount of the bond sales must be known by November 26, 1990. Respectfull¥ submitted, ,-('Îl d~~ Rodger N. Line RNL/gp I. I Ie I I I I I I Ie I I I I I I I Ie I INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 90-105 ^ ~ tl Date: November 12, 1990 p~ . .. Subject: Appo1.ntment to AppraJ.sal RevJ.ew Board V Attached is a letter that we received from The Tarrant Appraisal District, regarding appointments to the Appraisal Review Board. To serve in this capacity you almost have to be retired, as well as having real estate or surveying experience. You might want to consider John P. Gibbs, Delbert Stembridge and John Hawkins as nominees along with any other names you have to suggest. We need to forward this information to TAD prior to November 20, 1990. Respectfully submitted, t4 )2i~~ C .A. sanfor'- CAS/gp Attachment - ISSUED BY THE CITY MANAGER NORTH RICHLAND HillS, TEXAS I I I I I I I I I Ie I I I I I I I Ie I TARRANT APPRAISAL DISTRICT 2315 Gravel Road · Fort Worth, Texas 76118 . 284-0024 William E. Roberts Chief Appraiser November 2, 1990 Mr. Rodger Line, City Manager City of North Richland Hills P. O. Box 18609 Fort Worth, Texas 76180 Dear Mr. Line: Our District Board of Directors will be meeting in December to make appointments to the Appraisal Review Board for the term January 1, 1991 through December 31, 1992. Terms of service for thirteen members now serving on the ARB will expire on December 31, 1990, and you will find their names on the attached list. Due to the fact that terms for ARB members are now limited by law to three full or partial terms, the following four members are not eligible for reappointment: Lynn Akins, Vernon Evans, Tom Shadowens and Winston Yeary. The remaining nine individuals will be considered for reappointment along with other applicants whose resumes are on file and others which may be submitted prior to the December board meeting. Candidates must be a resident of the District and have resided in the District for at least two years. A member of the Appraisal District Board of Directors or an officer or employee of the State Property Tax Board, the appraisal district office, or a taxing unit is ineligible to serve on an Appraisal Review Board. Our appointing Board of Directors feels that the taxing units and the taxpaying public is best served by persons who have a good knowledge of property values and the manner in which property should be appraised in accordance with existing statutes. We welcome any nominations, comments or suggestions you may have regarding the appointment of members of the Appraisal Review Board. Please submit any names, together with resume, address and phone number no later than November 20, 1990. Anyone you might nominate should be prepared to serve a minimum of four days a week during the busy four month period. WER:om Encl. Very truly yours, ~s Chief Appraiser I. aio;/90 TARRANT APPRAISAL REVIEW BOARD Terms expiring December 319 1990: II ~ns, Ms. Lynn, 5025 Boulder Lake, Fort Worth, Texas 76103 -- 536-0321 II ~erson, Mr. Larry, P. O. Box 11096, Fort Worth, Texas 76110 924-3603 II Hailey, Mr. Ralph, 5112 Dallas Avenue, Fort Worth, Texas 76112 Hartman, Mr. Dick, 5150 River Oaks Blvd., Fort Worth, Texas 76114 -- 624-3125 I Johnson, Mr. John R., 7001 Grapevine Hwy., Suite 340, Fort Worth, Texas 76180 -- 589-205 II Kahn, Ms. Virginia, 3628 Chaffin, Fort Worth, Texas 76118 -- 589-0608 McCown, Mr. Palmer, 7921 Lowery Road, Fort Worth, Texas 76112 -- 261-1392 II McKechnie, Mr. Randy L., P. O. Box 150305, Arlington, Texas 76015 468-2058 Evans, Mr. Vernon, 2016 Chattanooga Dr., Bedford, Texas 76021 283-1505 457-4412 II Purvis, Mr. Lynn, 2004 Montgomery Street, Fort Worth, Texas 76107 Shadowens, Mr. Tom, 2405 Glencrest, Fort Worth, Texas 76119 534-3714 II Stanley, Mr. Tracy L., P. O. Box 171616, Arlington, Texas 76017 Yeary, Mr. Winston, 3016 Overton Park West, Fort Worth, Texas 76109 -- 926-3731 ·Ie I II I I I I II Ie I 738-4669 467-4679 ~ . I I Ie I I I I I I Ie I I I I I I I I' I '.:.'~:';:~':';-'.:.:;..;._~: , ~:~~!""",.. '( .~ .'r"T~_ L: ~ _~. r... -Y~III:_~- INFORMAL REPORT TO MAYOR A.r~it' (;·rr~{ (~()Ui\rCiL ';-~~~~;f¿~1tfjga:k_Ul - No~ _ IR 90~ Date: November" 8, 1990 $ubject: Police Mobile Data Terï;¡inal Update This update is being provided to acquaint each Council member with the status of the Mobile Data Terminal Project as a whole. The Police Department had sixteen (16) MOl Model 9100-11 Mobile Data Terminals installed during the ¡.¡eek of October 29, 1990 by the Motorola Service Center. The installation was done at our police facility and was accomplished without any major problem. The training on how to utilize the MDT and related hardware/software issues were provided the week prior to the actual installation of the Mobile Data Terminals. The finalization of the training phase was complete during the week of November 5, 1990 so full utilization of the system would be available to all of our uniformed personnel. -~ ~- As officers were trained, we assïgned them passwords so they could begin using the system. During the ten (10) day time span from October 29, 1990 through November 7, 1990, the following statistics were documented to show the type of enforcement resul ts the Mobi 1 e Data Termi na ì s br'i ng to our agency: Ib Six (6) stolen cars recovered 2. One (1) stolen boat recovered 3e Thirty nina (39) wanted persons discovered The interface between our CCn1puter Aided Dispatch and the Mobile Data Terminal Systems is currentìyin the detailed design stél.ge~ No definite time frame has been arrÎ'led at pt'ojecting completion of this delicate interface.. One of the most interesting results of the Mobile Data Terminal installatio~ has been seen in the highly increased motivation and morale of our officers. Many of our patrol officers with more than five (5) years of service have stated they feel as E~nthu~ï¡astic about this project (¡nd ll.s o~vious support of P?trol ~CtiV.i~.-¡ë;¡ 'in, ~;nforcing the law as they felt the f-¡ rst day out.,·of thelr bas 1 C PO!': Ci:; GC:::::~¡::'j;~..v. We bel ieve the increase in activity U;;:'.t 'vie anticipated, through our initial investigations of I!¡Gb'¡le D¡¡ta Ttnnr;;;'! Systems, has already begun and will benefit our Cìtyin the ¡·.e·::overy of stolen property and the arrèst of wanted persons in a manrH~r neV2r bef(}'re ava i 1 abl e to us. Æ .. : /'.t.. ..~ f , 1'/./1/! ~ /: ~f~ ,i,. - ."~ U. ~ /. ..,,::..; ~'""____'____ . · V: McGl asson .-- Ch Ÿef of Poi ice ¡,/ I ISSUED BY THE CIT'~ MANAGER ~ f'mallilJii=i;,mtIIWl..... NORTH RICHlAND i~It..L~~!! "TEXAS I I I I I I I I I I- I I I I I I Ie I I INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 90~103 Date: November 12, 1990 Subject: Polling Place - Starnes Road We have had several complaints from citizens on the inadequate parking and facilities used for voting at the Fire Station on Starnes Road. The election judges at this location have also complained. We would like to move this polling place to Fire Station No. 4 on Dick Fisher Drive which has adequate space. Chief Gertz has no problems with using Station No.4. If Council has no objections to moving the polling place, we will place this item on'·the November 26th Agenda for approval by Council. Respectfully submitted, T~/~~ Jeanette Rewis City Secretary JR:ph ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS. TEXAS I Ie I I I I I I I Ie I I I I I I Ie I I MINUTES OF THE REGULAR MEETING OF THE CI1Y COUNCIL OF THE CI1Y OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CI1Y HALL, 7301 NORTHEAST LOOP 820 - OCTOBER 22, 1990 - 7:30 P.M. 1. CALL TO ORDER Mayor Brown called the meeting to order October 22, 1990, at 7:30 p.m. Present: Tommy Brown Richard Davis Mack Garvin Lyle E. Welch Frank Metts, Jr. Charles Scoma Byron Sibbet Linda Spurlock Staff: Rodger N. Line Dennis Horvath C.A. Sanford Jeanette Rewis Mike McEntire Greg Dickens Absent: Rex McEntire Councilman Scoma gave the invocation. 2. ROLL CALL Mayor Mayor Pro Tern Councilman Councilman Councilman Councilman Councilman Councilwoman City Manager Deputy City Manager Assistant City Manager City Secretary Acting Attorney City Engineer Attorney 3. INVOCATION 4. MINUTES OF THE REGULAR MEETING OCTOBER 8,1990 APPROVED Councilman Sibbet moved, seconded by Councilman Metts, to approve the minutes of the October 8, 1990 meeting. Motion carried 7-0. I Ie I I I I I I I Ie I I I I I I Ie I I October 22, 1990 Page 2 5. PRESENTATIONS BY BOARDS & COMMISSIONS YARD OF THE MONTH AWARDS FOR THE MONTH OF OCTOBER Mayor Brown and Ms. Janice Davis, Beautification Commission, presented Yard of the Month Awards to Mr. and Mrs. Claude Henslee, 3404 Willowcrest Drive; Mr. and Mrs. Robert Maserang, 7351 Winnell; Mr. and Mrs. Jack Russell, 7031 Moody; Mr. and Mrs. Ray Driver, 7521 Circle Drive; Mr. and Mrs. Roger Olson, 6270 Shirley Drive; Mr. and Mrs. Bill Graham, 7000 Hightower Drive; Mr. and Mrs. Thomasson, 8608 Kirk Lane; Mr. and Mrs. John Dee Spicer, 7725 Tamarron Court; and Mr. and Mrs. Bob Harnm, 6201 Riviera Drive. Mayor Brown and Ms. Janice Davis presented the Landscape of the Month to North Hills Mall, 7624 Grapevine Highway. 6. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Councilman Scoma removed items 8 and 12 from the Consent Agenda 7. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (10, 11, 13, 14, & 17) APPROVED Councilman Garvin moved, seconded by Councilman Metts, to approve the Consent Agenda. Motion carried 7-0. 8. PS 90-23 REQUEST OF SANDLIN-BARFIELD JOINT VENTURE FOR FINAL PLAT OF THORNBRIDGE ADDITION, PHASE IIA APPROVED Councilman Garvin moved, seconded by Councilman Metts, to approve PS 90-23. Motion carried 7-0. I Ie I I I I I I I Ie I I I I I I Ie I I October 22, 1990 Page 3 9. GN 90-148 PROPOSED REVISED ALIGNMENT OF WATAUGA RD. RESOLUTION NO. 90-47 APPROVED Councilman Scoma excused himself from the Council Table. The following citizens spoke in opposition to the proposed route: Mr. Roy Owen, 8245 Pearl Street Mr. Billy R. Delp, 8400 Cardinal Lane Mrs. Billy Delp, 8400 Cardinal Lane Mr. William B. Schott, 6309 Freda Lane Mr. Welsey Bennett, Jr., 8229 Pearl Street Mr. Dale Hill, Representative of E-Systems Employees Trust, spoke on right-of-way pertaining to the proposed routes. Councilman Garvin moved, seconded by Mayor Pro Tern Davis, to approved Resolution No. 90-47. Motion carried 6-0. Councilman Scoma excluded himself from discussion because of a possible conflict of interest. Councilman Scoma returned to the Council Table. *10. GN 90-149 REVISION TO POLICIES; IRON HORSE GOLF COURSE APPROVED *11. GN 90-150 AMENDMENT TO OPERATING BUDGET; IRON HORSE GOLF COURSE APPROVED I Ie I I I I I I I Ie I I I I I I Ie I I October 22, 1990 Page 4 12. GN 90-152 APPROVE "NO PARKING" ZONES ORDINANCE NO. 1695 APPROVED Councilman Garvin moved, seconded by Mayor Pro Tem Davis, to approve Ordinance 1695, with the deletion of paragraph three and four, for further review by the staff. Motion carried 7-0. *13. PU 90-47 EQUIPMENT PURCHASES; IRON HORSE GOLF COURSE RESOLUTION NO. 90-48 APPROVED *14. PU 90-48 SALE OF LINGUISTICS BOOK COLLECTION APPROVED 15. PW 90-44 APPROVE INTERLOCAL AGREEMENT CONCERNING BURSEY ROAD RIGHT-OF-WAY ACQUISITIONS AND STREET ASSESSMENTS BE1WEEN CI1Y OF NORTH RICHLAND HILLS AND CI1Y OF KELLER - RESOLUTION NO. 90-46 APPROVED Mayor Pro Tern Davis moved, seconded by Councilman Garvin, to approve Resolution No. 90-46 with the following amendment to paragraph four: "a portion of the cost for this project is to be assessed the adjacent property owners in accordance with the City of North Richland Hills Assessment Policy and in accordance with State Law." Motion carried 7-0. 16. PW 90-45 APPROVE INTERLOCAL AGREEMENT CONCERNING COST PARTICIPATION IN BURSEY ROAD AND RUFE SNOW DRIVE INTERSECTION STREET AND DRAINAGE IMPROVEMENTS BE1WEEN THE CI1Y OF NORTH RICHLAND HILLS, CI1Y OF KELLER AND CI1Y OF WATAUGA RESOLUTION NO. 90-45 APPROVED I' . Ie I I I I I I I Ie I I I I I I Ie I I October 22, 1990 Page 5 Councilman Scoma moved, seconded by Councilman Sibbet, to approve Resolution No. 90-45, with the addition of the prorated cost for signal lights at Bursey Road and Rufe Snow, when designed. Motion carried 7-0. *17. PAY 90-21 APPROVE FINAL PAY ESTIMATE #14 IN THE AMOUNT OF $44,851.20 TO J.L. BERTRAM CONSTRUCTION AND ENGINEERING, INC. FOR BEACH STREET CONNECTION WATER TRANSMISSION MAIN IMPROVEMENTS APPROVED 18. CITIZENS PRESENTATION Mr. Milt Risenhoover, 7921 Clark, appeared before the Council. Mr. Risenhoover stated that on Saturday his neighbor suffered a heart attack and Captain Randy Shiflet, North Richland Hills Police Department, saved his life. Mr. Risenhoover highly praised Captain Shiflet and the Ambulance Crew for their quick response and efforts. 19. ADJOURNMENT Mayor Pro Tern Davis moved, seconded by Councilman Garvin, to adjourn the meeting. Motion carried 7-0. Tommy Brown - Mayor ATTEST: Jeanette Rewis - City Secretary I NORTH RICHLAND HILLS LIBRARY BOARD MINUTES OCTOBER 18, 1990 II 4IÞThe North Richland Hills Library Board met in the board room of the library on October 18 at 7 p.m. Present were Polly Brinkley, Brenda Cody, Clyde Zellers, Alisa I Wood, Kay Schmidt, Shirley Goolsby, Arlita Hallam, Betty Russell, Mignon Morse, and Brenda Lewis. Absent were Jan Daniels and Jay Bradshaw. Arlita reported that the annual circulation for 1989-90 was up 4%; reference questions, 20%; program attendance, 15%; and new patron registrations declined 15% due to non- resident fees being extended to Watauga. Mignon reviewed the summer reading statistics and the upcoming Library Quiz Bowl, with celebrities versus honor students from North Richland Hills and the Hurst, Bedford, Euless area on Saturday, October 20, at 11 a.m. in the library auditorium. Mignon asked that the board consider a Texas Humanities Center display with speakers and programs on censorship awareness. Following discussion, the consensus was that the program might not be appropriate for this community. Betty Russell reported that technical services staff was adding on-order materials to the title section of the on-line catalog. This procedure will let the patron know that a specific material has been ordered and will help with unintentional duplication. The city has received two bids for the linguistics collection, with the high bid being from Purdue University ($17,500). City Council will award the bid at the October 22 4IÞ meeting. II Kay attended a recent NTLS area meeting as an alternate lay representative. Bylaws changes, interlibrary loan services, and funding for the 20-county system were among the agenda items. I II II I I I I I I II I I Ie I I Vice-Chairman Kay Schmidt called the meeting to order; the minutes of the September 20 meeting were approved as written. Library Director Arlita Hallam introduced Betty Russell, Assistant Director of Technical Services, and Mignon Morse; Assistant Director of Public Services. Arlita announced that she was elected as one of 15 delegates to the State Conference on Library and Information Services to be held in Austin in January. The delegates will share with statewide representatives proposed resolutions prepared at the grass-roots level on literacy, democracy, and productivity. Open Discussion: Kay Schmidt shared a note from board member Jay Bradshaw. He has had a temporary shift change at work and would like to be updated on board business for the next few months. Members decided to postpone a social evening with Roxie Hamilton until after the holidays. Kay remarked that the recent Town Hall meeting was very well received. Arlita shared the responses relating to the library from the city survey on .c~tizen concerns. Brenda Cody relayed a complaint from a patron on the $10 processing charge for book replacement. The patron thought this amount was excessive. Arlita explained that the city fee structure was a result of a 1988 study and charges were set by city council. She said that the library is now permitting the patron the options of paying for the book, replacing same material by direct purchase, or paying fines and returning materials. Arlita stated that the library has replaced the three public photocopiers and reduced the charge per copy from 20¢ to lO¢. Alisa Wood. asked Arlita the status of the anonymous donation. Arlita responded that the last she had heard was October 1 as the date to expect the first installment on ~ donation for library materials. The next meeting was scheduled for November 15. The December meeting was cancelled. Clyde Zellers moved to adjourn at 8 p.m. Brenda Lewis APPROVED BY LIBRARY BOARD: Date Chairman Attested CITY OF NORTH RICHLAND HILLS Proposed Amendment I to the Investment Polil;Y Council Meeting Date: Agenda Number: GN 90-140 11/12/90 Department: .bject: Finance A proposed amendment to the Investment Policy was presented at the September 24, 1990 Council Meeting. This amendment was tabled until answers to several questions could be obtained. Replies to these questions have been received from the TEXPOOL attorney and the TEXPOOL auditor. Those replies are included here for your information. Amendment I, if adopted, will bring the Investment Policy in line with previous Council action (Resolution 90-04) which authorized the use of TEXPOOL. And, it will provide guidance in the use of TEXPOOL as an investment instrument. Reconunendation: It is the staff's reconunendation that the attached amendment to the Investment Policy be adopted. . Finance Review Source of Funds: Bonds (GO/Rev.) .operating Budget Other ~ ~-m~ --/ (! 4 $ · Department Head Signature CITY COUNCIL ACTION ITEM Acct. Number N / A Sufficient Funds Available . Finance Director Page 1 of 1 I I I- I I I I I I I- I I I I I I I I- I ... AMENDMENT 1 Acceptable investment instruments shall include participation in TEXPOOL (Texas Local Government Investment Pool) as authorized by GN 90-18 and Resolution 90-04 dated 1/23/90 and allowed by Senate Bill 1340. TEXPOOL, a public funds investment pool created by the Treasurer of the State of Texas acting by and through the Texas Treasury Safekeeping Trust Company, is empowered to invest. funds and act as custodian of investments purchased wi th local investment funds. TEXPOOL is not considered to be a broker or a dealer. It is an investment cooperative created by the Texas Legislature for the purpose of obtaining the direct services of the Federal Reserve Banking System and to more efficiently manage public funds. The City may invest up to 100% of its investable funds in TEXPOOL regardless of fund type (General Operating Fund, Debt Service Fund, or Reserve Fund). TEXPOOL is not subject to the bidding process. The yield will be reviewed periodically by the investment committee to determine that the yield is still adequate for continued investment. I I Ie I I I I I I Ie I I I I I I I Ie I ANN W. RICHARDS TREASURER TREASURY DEPARTMENT P.O. BOX 12608, CAPITOL STATION AUSTIN, TEXAS 78711 STATE OF TEXAS LBJ STATE OFFICE BUILDING CONGRESS AT 17TH ST (512) 463-6000 October 18, 1990 Mr. Lee Maness Director of Finance City of North Richland Hills P.O. Box 18609 North Richland Hills, Texas 76180 Dear Mr. Maness: I am happy to respond to your request for further information about TexPool. For your convenience, I will answer the questions in the order in which you posed them. 1. What is the nature of the Texas Treasury Safekeeping Trust Company? What is the legal status? How is it organized? Who are the principals in the company? ANSWER: The Texas Treasury Safekeeping Trust Company ("Trust Company") is a "special-purpose trust company" created by the Texas Legislature in 1986 by enacting Subchapter G of Chapter 404 of the TEXAS GOV'T CODE. The Trust Company was created to provide a means for the State Treasurer to obtain direct access to services provided by the Federal Reserve System. For your information, I have attached a copy of the Agreement for Banking Services between the Texas Treasury Safekeeping Trust Company and the Federal Reserve Bank of Dallas. Further, the Trust Company may receive, transfer, and disburse money and securities of the state and political subdivisions in a manner that qualifies it as a "depository institution" as defined by Section 19, Federal Reserve Act (12 U. S. C. Section 461). The Trust Company has been chartered by the Secretary of State as a Texas Special Purpose Trust Company. The statutes provide that the State Treasurer is the sole officer, director, and shareholder of the Trust Company and that the state Treasury Department shall manage the Trust Company. AN EQUAL OPPOR11JNrJY EMPLOYER I I I- I I I I I I I- I I I I I I I I- I ... Mr. Lee Maness October 18, 1990 Page Two 2. Is the Trust company certified by the Texas Securities Commission, the NASD, and the SEC? If not, why? ANSWER: The Trust Company is not certified by the Texas Securities Commission, the NASD or the SEC. The statutory purpose of the Trust company is to enable the state Treasurer to manage, disburse, transfer, safekeep, and invest only pUblic funds and securities more efficiently and economically. The Trust Company has only those powers necessary and implied to accomplish this purpose. It is therefore prohibited from dealing with the general public or the private sector. Section 404.102(b) TEXAS GOV'T CODE requires that the Trust Company shall be subject to regulation only as provided in Subchapter G, Ch. 404, TEXAS GOV'T CODE. In addition, the Trust Company is audited each year by the State Auditor, and is currently undergoing an independent external audit by the accounting firm of KPMG Peat Marwick. 3 · The City' s adopted Investment Policy addresses diversification and limitations of 30% with anyone investment broker or dealer. Explain why TexPool should not be considered a braker/dealer. ANSWER: TexPool is a non-profit governmental mutual fund type investment pool for public governmental funds. TexPool acts on behalf of local governments in investing their public funds. It does not engage in selling securities or making a market in securities as a broker/dealer does. Also, in providing these investment services, TexPool is not tied to using any specific braker/dealer or bank. In fact, TexPool currently has a list of 75 approved primary broker/dealers and banks with which it deals in placing investments. wi th each investment, TexPool will choose the most competitive price among these approved banks and broker/dealers. I I Ie I I I I I I Ie I I I I I I I I- I Mr. Lee Maness October 18, 1990 Page Three All TexPool investments are also be subject to the strict safety requirements maintained by the state Treasury for state funds. TexPool releases no funds for investments until securities are deposited into the Trust Company's account at the Federal Reserve Bank of Dallas. This "delivery vs payment" system, and the fact that any uninvested funds are held in the Federal Reserve Bank account, assures a high level of safety for a local government's funds. I hope that this letter will provide your City Council with the additional information needed. By copy of this letter, I request that KPMG Peat Marwick, the external audi tor for TexPool, also respond to these questions before your deadline of October 22, 1990. Please contact me if you need any further information. Very truly yours, /~tVYv ~ SUSAN D. ALBERS Staff Attorney SDA/km cc: Mike Castleberry KPMG Peat Marwick I I Ie I I I I I I Ie I I I I I I I re I .. 10/18/'90 15:14 10/1S/1990 10122 FRCX1 FRB-Dal1ðs-L~gal Dttpt.. STATE TREASUR'y' DEPT 0 TO 002 915124636040 P.02 (" ( , re;Cf¡RAL RESERVE BANK I OF DALLAS M'LLA"D E. .WEAn .eHtQft VtÇC .....agsHr ø~..e."... CCM.,I...,.. AND AEe"rfAA't DAI.LAS, TCCAS ,..... July 20, 1989 IU. Paul Wil1i.m8 Deputy 'tb..uraX' œeXAa 'l'"".uy D.p&t'~nt. '_0. Box 12608, eapitol 8t.~ion Aü.ttn~x.. 78711 r-'~( Dear ~.. -~ 'l'bb a.-upon48 to )"our let.tar d4a~f!<I May 17, 1989, on bebalt of tbII 'ren. 8af8~"p1D9 'ru..t: CC*pafty ("'raTe·), reque8tt.i,b, paþUl1: .....ice. t1'Oll 1:b, Pedenl ~..". Banlc Of Dalla.. Aa you know, 1n 1988, the'loud of ~I"' of the redera1 la..1'Ve I,at.. adopte4 . poUcy P*~lttJ.ftf Podera1 ....rv. Bank. to p~ov1d. payment ..rvia.. to e~.te ovn.~ tl."U'~ a~le. .ab'~ to . number of oondition. and 1~1tatton.. Several of ~... conditione require th.~ certain ¡.,.¡ d.te~tton. be made by the R...zve BM1k in ùon.ultUion with the Board'. Lqal D1viaion. Th6 analyst. of le,al t.au.. att.ndant to the jnit1at1on of pa,..n~ ..rvie.. to TSTC h.. now been accamDl1shed to the ~~t!e£~otiøn 01 th. R...~. 8.nk, and 1~ appears th*t ve are now in a potition to dl$cua. the detail. af ..tabliahinv an aCCQu~t tQr T5TC. ~o that end. it 1. my undè~.t.ndin9 that arran9ement. are ~1nv ..de for repre.entative. of fife to vi.i~ ~. Rè~Ðrv. Dank next Wedn..day morning to 4bcnqa appropriate con4itions an4 COhnactual arran,_nts for the \ available ',.rv10... Sincerely, ~ : (f____ I 001 AM. Sobwartz . .. ~'I .h.~. 'r~~'" .,' t '. .., ,... ~},;. o~fA'DiiI~~'«1i~~"'~JA:"_~~\':' : ' . ~'!3ftt!#~,,~. .. .:~; .. '~:W,L f·..· ," ..... ....,~~t1f;~.~.~:.,. .: ' · ~ ",", · ,,) I «IiI .. ~ ~,.,... .' ,),. . : I' . ,I ..' . '. . ,.. ...".J ,·....."i. ... I.. ...' ',.. I' .. . . . .:8""""- "'''~' ~.., '~., ~.., .\.1 '," ~r~,:"..·o "·....IÍI'\~·~·:~.. . ,:,.:~' to· !:':. .~' ",:~'~:~.' i·'~~~~tIÍ:t~ <!.i\ .' . .' ".,..", . 't' . . I I I- I I I I I I Ie I I I I I I I r" I . . 10/18./90 15: 14 STATE TRE~SURY DEPT. Øø3 lØ"'lC,"'l~ tDI ~2 r=~0I'1 F~B-D~ 11 os-L~9a 1 De"pt. "0 ~1~1~45~Ga4B ~.a3 J . AGRr~VNT FOR BANKING SERVICES BE1VE£N TEXAS TRfASURY SAFEXEEPJNG TRUST CCltPANY AND FEDERAL RESERVE BANK OF DAlLÄS Thts Agr..m_nt sets forth the to~s between the FEDERAL RESERVE BANK OF DALLAS, (Bant), and the T£XAS YR[ASURv SA~EKE£PING TRUST COMPANY (TTSTC) regardino the oPining and MaintaIning 0' . C1..ring Account at the Blnk, to be used by TTSTC 501811 to e'fect tnvestment and trading in book-entry Un1ted Stites government and ag.nçy 5.~urtt1es .od dettntt1ve fr..sury securit1lS. In order for ftSTc to operate In1 C181r1nv Account, 1\ .ust execute and return tho form. contained in [xh1b1ts I, II, and III to this Agreement. Te.-.s of Agreement 1. C)aarina Account A. TT5ft m~ establ1sh and maintain I Clearing AccDuntA TTSTC shall not incur d'Y1ight or overnight overdr.fts øn tht¡ Øank·s books. In order to insure against overdrafts, lank -.y take whatever action it deems appropriate in its so1e discretion. B. The Oank may require TTSTC to maintain a clearing balance. A cl..ring ba1ance is a dai'y average ba'lnc8 requirement. Dank may ftx the .mount of such c1earing b.lance at I 1eve1 high enough, 1n 'Ink-, 501e discretton. to prevent the oceu~~.nc. of overdrafts. TT5Tt sha" me1ntl1n any requ1rad çlelring b.1ance in its C1ear1ng Account lub3.tt to the rules and regu1.ttons 0' the Board Q' ßovernQrs of the Peder.' Reserve System .nd the Bank regarding c}..r1ng b.lances. In accordance with Bank po11c1e5. I pena1ty m~ be as,essed tt TTSTC fat1s to maintain the required clearing bl1ance. The miniMUm pen.1t~ which may bt assessed for I d.f1ttenc1 in the t1eartng ba1.nee wi11 b. a 10ss of earnift9s credits, p1uI a P.nl1tl of a two percent annulI rite app11ed to the de'icient amount whtch tl 1.sl than or equa1 to 20 percent of the tot.1 c1..rtnv b.l.nce requirement. The port1on of the deficiency wh1ch is greater than 20 percent. of t.he c1ølr1nu bl'lnce requirement wi" be pena1iztd .t « '~~r perc~nt .nnul1 rate. Þena1ty provisions may 'rom ti.. be amended in accordance wtth bank procedures. AG~EEMENT FOR RANKING S£RVJCES - Page 1 I I I- I I I I I I Ie I I I I I I I -- I 10/18""'30 15: 15 STRTE TREASURY DEPT. 004 1Ø;1S/1990 10'2~ F~a1 FRa-Dallð~-L~ga) D~pt. TO 9151246~ße40 Þ.04 T1STC shill mltnta1n its daily averag. balance wtthtn I range. ca'1.d th. t1.irtn¡ b.llace band, abovo or b.,ow ita total requtrement. The c1.aring ba1ance band i. equal to the greater at $21.000.00 or two percent of TTSTC·s c1..ring b.1~c. requirement. If the d.,1y aVlrage matnta1ned balance fans with1n the band, the fnstitution win not be eont1d,,,qd d.f1ç1ent. .. Ovtrn1ght ov,rdr.fts wi1' be penl11zId 1n accordance w1th Bank policit., but in no event 18., than at A ten IJ.rc.nt ¡nnua1 rite, or two percentage points ,boy. the effecti~e feder.1 fund' r.te, whichever is greater, Ixcept that no charge sha11 be 18&' than'$50.00. C. TTITC ¡hI11, from time to time as requested. provide Rink with written descriptions of the technique. TTSTC w111 use to prevent C1.aring Account overdrafts. In the event of any chln9'. TTStc sha" notify Bank in writinø 0' such changes. TT$Te ¡ha" also upon Bank's request, provide evidehce of ils re1.tion$hip with an unlffi11.ted agent clearing bank. D. the C1earing Account Shi11 not be used by 115TC for general payment purposes. The C1elring Account sha11 be used by TTSTC on11 to effect transfers of 'unds re1.ted to .ett1ement 0' securities transactions, 1nv01v1ng book-entry U.S. Treuury and A\4ency ~v&;ur·tt.1es or definitive U.S. Tr'lIu'1 &ecur1t1es owned by the State of Taxas or its agencios. Vhother transactions conducted throuvh the Clearing Ac~ount ~re .uthortzad under thts Agreement sha11 be d.t.mhu~d by the Ø.tlk in it5 $018 dhcretion. 'The C'earing Account sha11 not be uied in connection with transactions o~b.h.1' at ent1t11s other than the State of Texts or its agen~tes. Fa11ure of the 8ank to r.quire strict performance in a particu1ar 1nst¡",. under th1¡ "iray,.e"h sha11 not be taken to be ð waiver of future performance 0' the r8qui~8m.nts set forth herein. E. In establ1sh1ng a C1ear1ng Account, TTSTC agrees to $19n Iny· agreeMents used by the Blnk in connection with estab11shing c1earing accounts. Priur to entering into thts Agreement, TTSTC shill provide Bank w1th . r8s01ut1on of its Director authorizing 9stab11shment of a C1ear1ng Account as set forth in Exhibit II to this AgrÐe.~nt. F. TTSTC wi11 de1iver to Bank a comp1eted s1gnitufe cArd or signature book containing the signatures of .11 current officers, emp1uyee5. and agents of TI5TC authorized to 519n documents or tssue 1nstruct1ons in the name 0' TTSTC. Bank wi11 honor only those orders or inJtructtons ¡1ghld or authDrized b1 In officer, e.p1oye~ O~ A9$nt whose $1vnatUre .pp.lrs on the signature &ard or siønature book. Bank may ~ely upon the stgnature5 provided by TTSTC 1" authorizing officers. employees and agents of TTSTC to mike trln$ltt1oh$. unt" TTSTC notifies Bank 1n writing that an officer, empJo188 or .gent is no 10nger authorized to conduct bus1nê$$ on hehalf of TTSTC. AGRE[M[NT FOR BANKING SERVICES - P,ge 2 I I I- I I I I I I Ie I I I I I I I we I 10../1:3../130 15: 15 ~=;THTE TREH~=;UP"( DEPT. (][15 1~/le/1~ø 10;23 FROM FRB-~alla.-L~981 D~pt. TO 915124636Ø48 P.0S c. Ba1ances maintained in the C1ear1ng Account wi" generate .aming. t~.dtts on1y on the C1ear1ng Account b.1ance e.tab11lhed by Slction 1. sub-section B. Aver.,. dai1y b,'ance. maintained over the 11m1t 0' the c11.r1ng b.1anc8 requirement p1uI el..ring b.1ancI band are considered eXCIl1 and do not g8nerlte ..min,s credita. Such earntngs credits can on1y b. used .. to of'set charges tor Bank services. I' the service chlrg., exceed the earnings credits, the difference is charged to TTSTC's C1ulrtnv Account wtth tht Bank. Jf. however, earnings credits exceed the charges incurred during I given service charge b111thg cyc1e. unused elrnings credits wi11 b. accumulated 'or a Maximum of 52 weeks tor use in sub~equent c1c1es. Earnings credits are calculated by mult1C'11ng the Iverlgl F*d.~.1 'unds rat. b1 88 percont 0' e11t1b1e c1earing .1anees ..1ntltft8d dur1ng a plrttcu1.r maintenance plrtod .fter any R.I-of· ad3ustmlnts to correçt for process1n, errors) up to. I.it of TTST~s clolr1ng bal.nce requirement p1us c1elr1ng balance band. The mlnner af ca1cu1.~1ng elrnings credits m.y from time to time be changed tn attOrdlnC8 with Bank procedures. H. Rink w111 send 1T5TC a statement of the Clearing Account. TTSTC is ob1igated to ex..ine the statement immediate1y and to repo~t prompt11 to Bank ðny dispute or difference of account. z. S8~J~IJj t i os A. TTSTC ¡hll' structure tti securities trlnsfer operations so IS to prevent the creation 0' overdrafts on Bank·. bODks. TTstC sha11 prOV1de Blnk with written descriptions of such operat1oÞJ .nd proçedureit II requested by e.nk from time to time. In the event or a chang. in such proctdur.,. TTSTC sha" so notify Bank by providing revised wr1ttln descriptions. 1T5Tt shl11 maintain I re~ationship with an unaffi1iated agent c1earing bank through which the transfer of securities, contemplated in this AgreeMent, cou1d b, effected in the event of I computer or othlr s1stem1c ml1'unct1on w1th prevents TT5TC from reco1v1ng or delivering book-entry secur1t1e5. B. A11 instructions with reference to book-entry secur1t1es ·should be in writing over an authorized signature of an o"icer, employee or agent of TTSTC. Bank ma1 in its dtscret1on, accept and ict upon 1nstruct1on transmitted by te1egrlph and tø1ephone on the understanding that wr1tten confirmation of such jnstructions over an authorized slgnature wi'1 We Maf1ed to Ba'lk prumpt11, t. TTSTC shill comp1y with 811 appl1cable ru1es and regulations of the Feder.1 RV$erve System and the United States Trelsury regarding book-ent~y s.cur1tigs~ AGREEMINT FOR ØANkJNG SERVICES - Page 3 .. I I f' I I I I I I Ie I I I I I I I -- I 10./18/90 15:16 STATE TREASURY DEPT. 006 10,'1S-"1!!e le = 24 FROM FRB-Da 11 ðs-L~~a 1 [J(!Þt~t. TO 91~12463604Ø P.~~ 3. AÐD1iclbi11ty 0' Agreeøent. L11b1'1ty, Varrant18$ and ReMed1es . A. This Agr....ht sh*ll *pp'y to .11 business transacted throuøh the C1..r1ng Account. It 1, further understood that 8ank 1s not ob11gated to execute or honor anr order, instruction, or tranalct10n to the debit 0' I ~. C1'lring Account unless that C'elring Account contains suf'iclent Ictua11y and 'ina11y co11ected fund.. Any overdraft in a Clearing Account W'll be subject to the terms of this Agreement. S. Dink Iha11 hlv, the authorft1 It any tt.e and without notice. to set orf and to appropriat. Ind app1y any deposits. or other 1ndebt.dn... held for or owing to TTSTC's C1.I~fng A~~aunt by tht$ Sank, against or on account of TTSTC's obligations and 1t.bt11tle. whatsoever to this .ank. trrt,plctive of whether this Bank ,h." hive mid. Iny demand. 8y opening and maintaining I C1..ring Account, TTSTC agr... that the Bank ¡ha11 hive a right of offset 1911nst such C1.ar1ng Account for In1 ob11gltton of TTSTC to tne link. t, TTSTC p1adges all depO$il» in the possesston or the Bank, inc1ud1ng securities ht1d or maintained in .ny tccount with the Bank, for repayment of in1 ob11gàtion to the Bank. In addition, 1TSTt thereby grants the aank . *ecurity interest in said Þroperty and agrees that this ~reemtnt sha11 constitute a security _greemlnt l' such is requt~ed by app1icab1ø stitt 1aw. The Bank reserves the right It any time to requ1re TTSTC to .recut. add1t1ðna1 re1evant agreements and documents the Bank deems necesslry Dr des1raÞ1, for rep~nt of any ob1tgatinn to the Dank, D. TT5Tt shl11 protect and 1ndømn1fy Bank aga1nst .'1 ~OSI and 1ilbi1ity to .ny per$on or entity not a party to this Agr..m.nt. inc1udtng court costs and attorne1ts tees, arising undor or reTated to the proytstons of this Agreement, E. Except II otherwiae provided by regulltion, oplrlt1ng 1etter or written Ipreement, O.nk sha11 be 1iab1. in connection with Iny action tlktn Dr ~isston by tt on1y for it$ f.t1ure to exercise ordinary care or lick of ,OOd 'aith. In no event shal1 the Bank b. 1i.b1. under this Agreement tor nonperformlnçe, delays, 1osses, d,.*ges ur con.8qu,ntf.1 damlves CIUled by or resu1t1ng trom circu.stances outside 11$ tontro1, inc1udinø. but not 1imtted to: 1) action by governmlnt or sovereign authorities; 2) events of nature; 3) war. riot. insurrection. rebe11ion. revo1ution or nuc1..r .xp1o$ion; or, 4) camput6r. mechlntcl' or equipment 'a11ure ðr f*i1ure of any communication systeM used by Bank. F. TTSTC agrees that by ava11ing itself of the serv1ces offered and described herein. it shal1 be d..med to hive agreed to the term. and cond1t1ons ot this Âgre...nt. the Blnk's ~ub1ished bu'1ettn& *nd op.~at1ng circu1arl.and. th. re,u'.tionl 0' the lo.rd or Covernors ot the Feder.1 RelorvG $1It... Th. Bank retervèS the right to withdraw, .dd to. or amlnd any of the provisions of ils bu11ettns O~ this Ag~eement at 1"1 time, but wi" endeavor to g1V8 14 calendar day.' prior written notice of any ..endments. ". AGREEMENT FOR BANKING SERVIC~ - r.ge 4 I I f' I I I I I· I Ie I I I I I I I t" I 10/18/·9Ø 15: 16 STATE TREASURY DEPT_ 007 lø,,·1a/1~ 1B: ~a Þ"RCJ'1 FRB-Dallas-Leg8 1 [)@>pt.. "0 #A 91~1¡46J604e P. 07 G. TTSTC warrants that it is authorized under its chlrter. bY-ltwa, or aimtlar chartering docum.ntl, Ind under the 1aws. ru1es. .nd regu1ations of its charteri~o authority and the State of rlxas, to execute, dl11v,r, and earr¥ out tht Þrovisions 0' this Agreement. TTSTC furthe~ wa~~ant$ that the State of Texas il bound by the te~s of this ~r..m.nt, andt that a11 alletA of the .. State of TexIs, except those assets Identified a, const1tuttonl11y dtdfeat8d by vtrtuI of tht Tlxa. Constitution. wherever 10cated may be 8xecuted upon to ~ecov.r a judgment against th. 8ank arising out of thts A~r....nt. TT5Tt wartanis that book-entry securities deposited 1n tho C18ar1ng Account Ire and wH) be free Ind c1.ar of any tnterest, 'å. security or otherw1C8, 1~cons1$tent Ntth the purpose for which they are .-1ntained and dl.1t w1th by 8ank_ prtor to entering into this Agreement, TTSTC ¡ha11 provtd. I g..rentee by the State TrealurBr on b.h.1f of the Stat, of Texas, of TrSTC's obligations to the Bank, " set 'orth in Exhibit III to thfs Agreement. H. This ^~reement, and a11 business conduct.d by TTSTC Ind the Stlte Tre.surer through the C1éaring Attount. constitute commercia1 act1v1t1es of TTSTC on bah.)f of the State 0' Tex.. undertlten 1n~h. pub1ie interelt .~d for · þub1it purpose. TTSTC, Ind, the St.t. of Texa. and its assets are not, 1n respect of TTSTC's obligation. under this Agrelmlnt, entttled to Iny sovereign immunity (1"t1udtng. without 11mttatton. immunity from servtce of process, from jurildtctton of any court or tr1bun~1. from attachment in aid of Dxecut1on. Or frOm execution upon a Judgment. or (rom attachMent prior to the entry of a Judgméftt) in any '8g11 proceeding in the Feder.1 or State courts in the Untted State, of America. If TrSTC or the State of' Tex.I tn the future betom@s or pu~ports to be enttt1ed to such 1nmuntty, TTSTC sh.11 immedtate'y notify the Bank. The Bank shall have the right to terminlte this Agreement at the time the Bank becomes Iware of TTSTC·~ or thl ~tlt.'S 1m1un1t,. reglrd'..! of the source of the Bank's know1edga. I. TTSTC shal1 execute and return to Bank an optnion of counsel in th. fo~ of Exhibit J to this A9ree~nt. prior to Intertng into the Agreement. Such opinion sha11 set forth the ability of TTSTC tD enttr tnto thts Agree.ent, the authority 0' TTSTC to tonduct business pursuant to thts Agr....nt, the authority at 115Tt to wlfv8 sovereign immunity. the ability of TTSTC and the State of Texas to p1edg8 assets owned by the Stat. or it. agencies to guarantee TTSTC ob11glttons under thts Agreement. and the 11abtlity Of TTSTC for its actions, omis~ions and heg11gence. 4. Examinattons - TTSTC Responi1b11ity TTSTC sha" institute adequate 1nternal ðuGtt and control procedures. Bank rø~erve$ the right to make pertodic 8xamin.tions of TTaTC to evaluate the quality of MAnagement of TTSTC, and to examine the books and ~.COrdl or TTSfC. 81nk .gr... to provide r..sonab1e *dvincI not1c. 0' 1ft e.lmtnation. Bank.~ It In1 time require TT5TC ~o proytde to Dink wr1tten vlr1ftcltton ot the purpose of any aettv1ty transacted by TTSTC under this Agr....nt. TTSTC txpress1y Ivrees to provide the requ..ted wr1tt.n verification. TT5TC agrees to conduct periodic audits and examinations to detenn1ne cOMpliance with intern.' contrD1s and prot:lldut-tls. AGREEMENT FOR BANKING SERVICES - Plge 5 I I i' I I I I I I Ie I I I I I I I ta I 10/18/90 15:17 STRTE TRERSURY DEPT. 008 lØ~18~1990 10:25 r~01 ~RB-D.l1.~~eg.l D~pt. IU 91~1246J6ø4e P.08 5. General A. This Agreement sh,11 be construed in accordance with federa1 1aw, and. the 1aws of the St*te of Texes to the extent such 1.w. Ire not inconsistent with 'eder*1¡ 1aw. Other te~1 re,ard1ng the ope~at1oh of the C1eartng Account.., be contained in Federa1 Relerve re,u1attons. tht Bank's b~1'ètins and operating c1rtu'ers. or written agreoments. 115TC agrees to It 111 time. conduçt its bUI~1n.s. in a mlnnlr consistent with .11 app11clb1. ftldera1 hws and regu1ations. ,. B. This Agreement shill become effective upon execution bl both partie.. and sh.11 continue in .ffect unt11 t.~1n.ted. TTSTC .'Y t.~1nlt. this Agreement by .r1tten nottcø of t.rm1nlt1on given by TTSTC to the Bank not 1111 than GO d~s prior to the d~t. øf termination destvnated in such not1ce. Blnk ..1 te~1nlte this Agreement b1 issuing wr1ttan notice of termination, such termination e"e&tive upon recetpt 0' such nøt1ct by TTSTC. Provided. haw.vlr, thlt any ab1igat~ons incurred under this AgreeMent prior to the .ffective terminati~n date. $h.11 continue in effect unt11 fu11y satisfied, C. This Agree.ant ton5t1tutes the final and complete Bxpression of the intent and under$tand~n~ 0' the parttos horeto. The Bank retains the ri9ht to amend tht. Agreement It any time without nottce to TTSTC. The Blnk wtl1 ênd~avor to provide TTSTC'w1th 14 days prior nottc~ of Inl amendment. O. The $ecttonl headings used in th1s Agreement are 1nserted for convenience on11 and sh.11 not ,"ect the m'an1ng or interpretation of this Agreement or .ny proY1sto~$ hereof. I E. If any proviston of this Agreement is invalid or unenforceable, then. to the extent possib1e, A11 the rvmlininv uther provisions of thts Agreement sha11 rtmain in! fu1' force and effect and ¡ha11 be b1ndtng upon the partiø¡ hereto. # F. Any not1ce.!request. demand or other communication to any of the partie. h.reto .hal1 be deemed 91ven when re~e1ved and shall be 91ven tn wrtt1ng and de1ivered or .ant by certified ma11 in a prepl1d env810pe to such part1 at itJ address set forth be10w or at such other addresses IS such party ¡hall h~re1n.ftor furnish: in writing. G. fat1ure of èank to 1n¡1¡t upon 5tr1ct perfonnlflçe ttf thti Agreement or to waiv. . bt.ach of this Agreement sh.'1 not b. taken or he1d to be a waiver ot Ih1 succeeding breach of th1$ Agreement. The rights and remedies herein expr8ss1y!provided are cumu1.ttve and not exc1uI1ve of any rights or remedies Bank w~u1d oth.rw1s~ have. I I ~GREEMEHT FOR BANKING SERVICES - PIge 6 ,. I I t' I I I I I I Ie I I I I I I I t- I 10./18../130 15: 1? STATE TPE8SURY DEPT. TO 1Ø,'1S/19ge 1'3126 FROM FRB-U.J 1.~-L.'J.1 D.pt. . . [10'3 91~124õ~eø4ø P.ð! . H. Terms used 19 this Agreement wi" have the same meanings given them in the Manetary Cont~b1 Act of 1980. Regu1at1on 0 of the Board of GOV.~hors of the federal Reserve System and the Bank·s BUll&t1ns 3. 4; 6. and 14. AGREED TO: ompany T1t1e: Date: Depu t y __!re aauror October 17, 1989 Byt M£v~__ ~cdcrll Reserve Blnk of Dallas T11.1e; a~A,--t~~t- t>-<.~-!ã/[,. ~..... Date: It)· 2.6· ~1 AGREEMENT FOR BANKING SERVICES - P19' 7 .. ,. ,. I I f' I I I I I I Ie I I I I I I I it I Peat Marwick Certified Public Accountants 1300 One Capitol Square 300 West 15th Street Austin, TX 78701 Telephone 5124787476 Telecopier 512 320 5100 October 19, 1990 Mr. Lee Manness Director of Finance City of North Richland Hills P..O. BQX 18609 North Rich1and Hills, Texas 76180 Dear Mr. Manness: I have received and read a copy of your letter dated October 4, 1990 to Susan Albers of the State Treasurer's office and Ms. Albers' response dated October 18, 1990. Your letter of October 4 requested that we also submit a written response to your questions. The questions posed in your letter are primarily of an informational and legal nature. I have read Ms. Albers response and have nothing to add to her comments as they correspond to my understanding of TexPool's operations which I have developed during the course of our audit for the period ended August 31, 1990. You will appreciate the fact that I am not an attorney and when it comes to questions of legal interpretation, I have no expertise in that area. If you have any other questions, please do not hesitate to contact me. Very truly yours, KPMG PEAT HARWICK ~~ Michael W. O'Brien, Partner MWO/bhc 1072Al/lS .... Member Firm of Klynveld Peat Marwick Goerdeler I I CITY OF NORTH RICHLAND HILLS I &ubject: I I I I I I Ie I I I I I I I Ie I Department: Personnel Establishing a Trust Fund For the City's Self-Insured Health Plan - Ordinance No. 1696 Council Meeting Date: 11/12/90 Agenda Number: GN 90-153 Since 1986, Transport Life, our health plan administrator, has been claiming a premium tax exemption for premiums received from the City. Their tax exemption has amounted to $3736 for the years 1986 through 1989. However, the State Insurance Board has decided to enforce a provision of the State Insurance Code which requires us to establish a Trust Fund in order for Transport Life to continue claiming a premium tax exemption. If Transport has to begin paying the premium tax, the amount of that tax will be passed on to the City. Ordinance No. 1696 will satisfy the trust fund requirement of the State Insurance Code. The language of the trust document will not increase our accounting or administrative activities according to Lee Maness and Rex McEntire. Recommendation: It is recommended that the City Council adopt Ordinance No. 1696. Finance Review , Finance Director Source of Funds: Bonds (GO/Rev.) Operating Budget Other ~ _ tf~ Departmen e gnature CITY COUNCIL ACTION ITEM N/A Pa e 1 of I I Ie I I I I I I Ie I I I I I I I Ie I ORDINANCE NO. 1696 ESTABLISHING A SINGLE PURPOSE NONPROFIT TRUST FUND FOR SPLIT FUNDING GROUP INSURANCE THE STATE OF TEXAS CITY OF NORTH RICHLAND HILLS On this the 12th day of November, 1990, at a regular meeting of the City Council, sitting as the governing body of the City of North Richland Hills, Texas, at a regular meeting, upon motion of Council Member , seconded by Council Member , duly put and carried, WHEREAS, the City of North Richland Hills (hereinafter called lithe City II) provides a life, accident, medical [and dental] care plan for its employees and its employees' dependents, pursuant to a contract or contracts between the City and one or more insurance companies (hereinafter called lithe insurance companies II); and WHEREAS, said contract or contracts provide that funds remaining after the payment of premiums, the payment of claims and cost of administration will be released from insurance contract obligations and become unencumbered funds of the City; and WHEREAS, pursuant to V.A.C.S., Insurance Code, Article 4.11, Section 1, the insurance companies pay to the State Board of Insurance for transmittal to the State Treasurer an annual tax upon its gross premiums received from the business of life and health insurance; and WHEREAS, V.A.C.S., Insurance code, Article 4.11, Section 2 (c), as amended, excludes from the gross premium receipts the amount of premiums paid on group health, accident, and life policies in which the group covered by the policy consists of a single nonprofit trust established to provide coverage primarily for municipal or city employees of this state; and WHEREAS, the City Council, governing body of the City, desires to establish a single nonprofit trust in accordance with the above mentioned statutory provision; IT IS THEREFORE ORDAINED by the City Council of the City of North Richland Hills that a single nonprofit trust as herein provided, be established pursuant to V.A.C.S., Insurance Code, Article 4.11, Section 2 (c), as amended. I I Ie I I I I I I Ie I I I I I I I Ie I TRUST The City Council hereby declares this Trust, effective October 1, 1990, naming the City Manager of the City of North Richland Hills and the Director of Finance of the City of North Richland Hills and their successors in office, as trustees (hereinafter collectively called lithe Trusteell). 1. This Trust is hereby created, effective October 1, 1990, to receive and hold all contributions of the City and its employees, necessary to provide the following benefits to City employees and their dependents: (a) to pay premiums on health, hospital, dental, life, accident, and/or medical insurance; (b) to cover reasonable reserves, unreported claims and the run-off of unreported claims; (c) to purchase stop-loss or catastrophic insurance; (d) to cover the cost of administering health, hospital, dental and/or medical care; (e) to pay for service contracts which may be entered into by the City; (f) to provide for the health, hospital, dental and/or medical care; and (g) such other or similar benefits, so long as said benefits are limited to life, health, hospital, dental and/or medical care or related costs thereof. 2. The Trustee shall disburse funds from the Trust only for the purpose of payment of the following benefits to the City employees and said employees' dependents: (a) to pay premiums on health, hospital, dental, life, accident and/or medical insurance; (b) to cover reasonable reserves, unreported claims; (c) to purchase stop-loss or catastrophic insurance; (d) to cover the cost of administering health, hospital, dental and/or medical care; (e) to pay for service contracts which may be entered into by the City; (f) to provide for the health, hospital, dental and/or medical care; and (g) such other or similar benefits, so long as said benefits are limited to life, health, hospital, dental and/or medical care or related costs thereof. 3. Duties of Trustee. The Trustee herein named is hereby authorized to do the following: (a) Receive and hold all excess funds described in Paragraph 1 above. (b) Pay insurance premiums. (c) Pay health benefits to employees and employees' dependents pursuant to and in conjunction with a health plan duly adopted by the City. (d) Pay all expenses attributable to the administration of a duly adopted City health plan. I I Ie I I I I I I I- I I I I I I I Ie I 4. Trust Powers. Paragraph 3 above, the following powers: In addition to the duties set forth in Trustee named herein shall have the (a) To hold, manage, invest and reinvest the principal and income of this Trust pursuant to applicable law. (b) To accept and hold property without investment. (c) To use income for any purpose not inconsistent with the provisions of this Trust. (d) To hold and retain the principal and income of this Trust undivided until actual division shall become necessary in order to make payment or distribution. (e) To do all acts and exercise all rights and privileges, although not specifically mentioned herein, as may be necessary to carry out the provisions of this Trust. (f) To continue to act pursuant to the terms and conditions of this Trust until final distributions of the principal and income of this Trust. All of the foregoing powers and duties of the Trustee may be exercised by it as often as it, in its discretion, may deem advisable without application to or approval by any court in any jurisdiction. 5. Powers and Duties of the City. The City shall prepare, execute and administer a plan for health, hospital, dental, and medical care of its employees and its employees' dependents and shall have all powers necessary to carry out its terms. All interpretations of such plan, and questions concerning its administration and applications, shall be determined by the City and such determination shall be binding on all persons. The City shall pay all expenses of administering such plan. 6. Resignation and Removal of Trustee and Appointment of Successor. Any Trustee may resign at any time by giving written notice to the City. Any Trustee may be removed at any time by the City by written notice to such Trustee. In the event a Trustee should resign or be removed, then the City Council shall appoint one or more successor Trustees. 7. Amendment. The City Council shall have the right at any time to amend, in whole or in part, any or all of the provisions of this Trust. No such amendment shall authorize or permit any part of the Trust (other than such part as is required to pay administration expenses) to be used for or diverted to purposes other than for the exclusive benefit of the said employees and the employees' dependents, or their beneficiaries or estates. Furthermore, no such amendment shall cause any reduction in the rights or interests of any employee, or cause or permit any portion of the Trust to revert to or become the property of the City. I' I Ie I I I I I I I- I I I I I I I Ie II 8 · Termination. The City intends to continue providing life, health, hospital, medical and dental care for its employees and its employees' dependents indefinitely, but such continuance is not guaranteed by the City and it is not a contractual obligation of the City. Such care may be terminated at any time by the City. Upon termination of such care, all funds remaining in the Trust after payment of expenses properly chargeable thereto, shall be used for such employee benefits as may be designated by the City Council until such monies have been exhausted. PASSED AND APPROVED THIS day of APPROVED: Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for the City I I I I I I I I I CITY OF NORTH RICHLAND HILLS Department: Administration Council Meeting Date: 11/12/90 Subject: Animal Care and Control Building Expansion Agenda Number: GN 90-154 The attached letter from the Director of Environmental Services outlines in detail the need to expand the current Animal Care and Control Center. When this facility was planned and designed in 1985 it was partially funded from a refund obtained from the State Comptroller's Office for Sales Tax Revenue previously distributed to other cities. It was not constructed with voter approved bond funds nor was it ever intended to meet the needs of our ultimate development. Because of the budget restraints the building was scaled back to meet the existing budget. The proposed expansion project is estimated to be approximately $85,000 and will include the addition of 3,222 square feet to the existing building and will include a new air filtration system that is badly needed. Attached is a drawing showing the proposed expansion. Adequate funds are available for this project from the 1990/91 Draw-Down Schedule. The proposed project is also included in the list of comprehensive work projects which will be reviewed at a Council Work Session tentatively scheduled for November 20, 1990. A detailed listing of projects is included in IR 90-104 submitted with the Council Packet. Funding Source: The proposed project may be funded from the 1990/91 ~unds are primarily interest earning on eIP Funds. I ~e appropriated as follows: From: 1990/91 Draw-Down Funds Draw-Down Schedule. Those The proposed funding may I II I I I I I I I $85,000 To: Animal Care and Control Center (13-55-01-6000) $85,000 Recommendation: It is recommended that the City Council approve the expansion project and authorize the staff to proceed with the plans, specifications and to obtain the necessary bids and the transfer of funds as indicated above for the proposed project. Finance Review Source of Funds: Bonds (GO/Rev.) gf::Çi=;h~,* ¿/J1~~ Department Head Signature ' City anager CITY COUNCIL ACTION ITEM - Acct. Number Sufficient Funds Available I Finance Director Pa e 1 of I Ie I I I I I I I Ie I I I I I I Ie I I City of ~orth ~chland Hills DATE: October 3, 1990 ESM/90/046 TO: Dennis Horvath, Deputy City Manager FRO~l : Pam Burney,R.S., Director, Environmental Services RE: Shelter Expansion Currently the Animal Care and Control Center has a capacity of 39 cages 5 of which are in the quarantine room, and 20 runs for medium to large dogs, :2 'of ,,·hich are in tile quarantine room and restricted for bite observation dogs onl~'" . Animal Control handled approximatel~ 2,300 animals this past year. During the summer months the Center houses 65-80 animals, 50% of which are cats, ~9% dogs, 1% wild life. The average dog we handle weighs 351bs. and is housed in a 4x8 run. While cage space is more than adequate currentl~~ the center is lacking in run space to handle 25-30 dogs. Multiple dogs must be housed in some of the 18 runs. This practice is not advisable as it facilitates the spread of disease and fighting among animals housed together and is unacceptable by Te}~as Department of Heal th, the regulating auttlori t~-. In predicting amount of animals an agency will handle in a year, the Humane Society of the United States ad,~ises the following formula: Total Population x .05 - .Oi = Number of strays handled. This formula when applied to Korth Ricl1land Hill's current population of 45,000 indicates that we should handle from 2,250 to 3,150 animals per year, which is relatively accurate. With the additional vehicle and full staff the animals handled in '90/'91 should approach 3,000. If this formula is applied to an 80,000 population base the center can be expected to handle 4,000 to 5,600 animals, which is double the current number, or approximately 128 to 160 animals in the center on any given day. If we project that 45% to 49% (66) of these 140 animals will be dogs the majority of which 75% (50) will require runs for housing, the center will need an additional 32 runs to function when our population reaches 80,000. 7200B DICK FISHER DR. S. I NORTH RICHLAND HILLS, TEXAS 76180 I (817) 498-7715 I Ie I~ I I I I I I Ie I I I I I I Ie I I In addition, the q~arantine room should be expanded to include an additional 3 runs for housing medium to large dogs. This is partially due to the popularity of the "Working Group ,. of dogs as pets. T11is "Worl:::il1g Group ,. includes many of the larger breeds, to include Rottweilers, German Shepards, Dobermans, and "arious mixes of these breeds. Along with the growing popularity of the Chow~Chow and Labrador these breeds and mix breeds are recognized as ha'''ing a greater ine iàence of bi tes to c}lildren than do the smaller breeds. When the center was planned and built in '85-'86 ~he animal areas were designed to add additional cages as needed to accommodate our e:~panding population base howe,rer, bl1dget concerns dictated the originally requested 30 runs be paired to 18. In anticipation of and to facilitate the future runs the exterior wall of the run area was constructed with spectraglaze blocks and plumbing to reduce cost of addition. As stated pre'-iously, the cage space is more than adequate and easily expanded without additional construction, however the run area and quarantine room requires the additional expansion in the future to continue an efficient operation and to continue to be recognized as one of the outstanding cilities in the Southwest. n. Pam ~..... I Ie I I I I / / // {~"J\ l~./ I hI III II I III III " , III III Iii III II III hi III . III I III . I . III I U I II! ?" II:??' I I Ie / -_ & .~~ce..a e. 14·"o4:'~7-!.:~' . ... B7'",ð' ::', . . ~l . I~ « . . II . . II II '. ~ .. I I ~uro c:sro~~~e. I I . . . ~.~ . ~ .~p ~~ ~ ~:Þ: /~ - - 61'" ---- - / I /' /' I ----' I ~ ~~ /" /'" (;?\" \.P /" .. /' /" ,/ Ie I I ..---.-. -- . . -...-.-- -- .. --. ./ ø .. m ",.~ .,#/Þ ;'fJf/$ ;,/ /' ~. . '. /" /' /' I Ie I I I I I I I Ie I I I II I I Ie I I : A..E? ,4,0 ,2·~ &1·~ ~ ~··4 2.t.ol~ ~ -~' 4-0. 11-0 4..0 4-b t I I II I ~ ;'00 ~~ J~ -v'" -<}, -' f~~r1 ~- - - -~_ ~e.~~ t1~!lf't)UT'" ~ ~ OO..JtJ~Uí N'· " 10. /æ ''i'\ ~·':.ft~ ~ ..11.0 Lffi ;::H~ r1'JØ..!:'3' r~ TJ:.£O. W Fi ~nJ - ~ ~ -,' ] _ ~ ¡ ~1t 1I[ ......::.--[~~ ~ ~~,,:r, OF",..~c.ë:~ -~ 1 -~_ \IJ '[@D ~~ ..4~ ~I ~ _I I Lm ~ l iT'r I"~- ~ ~ j '\J:7 + ð\ ~~ 1J~.;lJ ~~~I.,j '9 á7~, ®I o,.:~.. [D~ ~ ~I~ø.~~ ®@:ZL~~ I®~'~~I~----~~ ~- :~:~;;~;: s<m~ "-.... I [J£Ð T ~. .l- .i -t - ŒJ '1 'Tõrn = T 4/Aq ~ I _ .I.---r-~,,~ ;- _ - .,.... "" Attll'1: SJ:@ @J - I -.,...1 _ ÇI -. -- g,QêE I~: !1.:¡;~ jIO'.('.'·~ -;'.;,' Is/' ~ ~ 1\ Ii. 211 1---··~ --.. ---.--- TOIL...e:..' f I -r J . . /U\ .. C) r-:..". \'l- I nzõ] Ii"" I &1; III 0 (] <í"f1 - hW' ~ _ I ,'...t! Iii I ðJ I ~ ~OPl~e I 'þ.&3@.1 ~ . I:») rïCI~I·~· ,,--- ..!. -f- -- !!>TO(~., . ··-P~....I_ ' I am I 17 ~ e_ _' -=- JI . ' UQ.J I - .' ¡~ ~: I I I -0 4D . ~. 10 .. ;f- .---.- TOI L..E.1 I :. r ~~ I 1 L.....1 -~ I IJjK] L-'?F~~ ! I I , ' . I1J:ï "! :~[ -~~,~r'\ ~~~lU~~ ~:~:i-l' :L______.u___: - .-= ~~~~ I @ ~< d.; ~!Æ!. ~ ~ ® ~ - .....I¡.j -::::f-- Ïl' - II I ,.~"C)£. C'~-..o F.-: ~- , @ !:J-.!:= ru±:::r IÎ\ ~ GUt.,ow I ® r.... I Io(~ ~~....".... I [}-~" ,:SIGÞ< ~~. MECH ~ I WORK. I -: ri- '- - - '\. ........ ¡ L· 1JTIlì> f}~T"-1 r ð' ro; I r~-l Il. .. ~ -~ ~._... - C~¡/ r='L' 1 ." · -.-.., ~ 1 I' CD \J ~ ,. I Jo I~-G; \~~ Id-eø -ï I ,-,-" ' I íï~;cJt - ~ - ì · I ,'" ~, ~~ l"To..r: r/...7\- : L --," J ~11- -().- ~r .. - r-~ \\) D ð".I - ~ - ~ I~ I r~~'~ . I (- V=Ut DiD ~\ V , -fA~~ ,,/ ( -~ ~\ ~ i U~r I / 1\ ~ \ . ~ '--e;UTHA~A.SIA. I/', ~ -, ~ L I~ ~\ I í- .~\ i\- d3i\ (Ð:~I 9 -Q ~ !>/. ~ I T. _ 0. l~tl1 .~~. l , , I~() ~fr Ib 0' I ~v,' ~ 1-1.11 1 I .! r I £ ~î~ ~. . D 6".1 L.IV~Toc.l ,~J' 1 - - ,nzï- - ~ ....... III' ~ 1\' ¡ '5~~ir II~¡ l' ~1 ¡ß' ~ ,þ Ii 1~~2 S,R: I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS Department: Administration stuay ot operat~on ana urgan~zat~on of the Utility/Finance/Budget Departments Council Meeting Date: 11/12/90 Agenda Number: GN 90-155 Subject: For several months we have been reviewing the operation of the utility/ Finance/Budget Departments with a goal of accommodating future responsibilities as well as maintaining existing service levels. This department handles a large number of diverse functions. As we look to the future, the possibility of additional functions is certainly probable. We have recently added, or may soon add: Commercial Garbage Billing Water and Sewer Impact Fees Drainage Utility Fees Billing for Recycling Billing for Annual Fire Inspections Printing of our Utility Bills Thousands of New Water Customers Accounting for City of Fort Worth System Accounting for City of Fort Worth Impact Access Fees Fees We have interviewed two management consulting firms about the possibility of performing a management study. The firm of KPMG Peat Marwick is recommended. We believe this firm is best qualified to help us maintain our current level of service and absorb any additional workload into our existing staffing level. The attached proposal speaks to service and fee for this function. FundinG Source: The proposed consulting fee and expenses may be appropriated from Utility Retained Earnings as indicated below: From: Retained Earnings (02-00-00-0599) $36,800 To: Utility/Finance (02-20-01-4800) $36,800 Recommendation: It is recommended that the City Council retain KPMG Peat Marwick Management Consulting to perform the attached proposal. Amount not to exceed $32,000 plus expenses. Expenses not to exceed 15%. Source of Funds: Bonds (GO/Rev.) Operating dget 1_ Oth~ - Finance Review Acct. Number Sufficient F . Finance Director I ~- rtment Head Signature CITY COUNCIL ACTION ITEM Pa e 1 of . . I I I I I I I if I I I I I I -- I I City of North Richland Hills A Proposal for a Review of the Operations and Organization of the Finance Department NOVEMBER, 1990 . , I I I I I I I ft I I I I I I -. I I Peat Marwick Suite 1400 Thanksgiving Tower 1601 Elm Street Dallas, TX 75201 214 754 2000 tober . A. tant Box N.E. North Mr. We apprec KPMG the ( have tance 1990 and members · the dut . · the ab t ture You reques ted tructure and ion OBJECTIVES AND SCOPE The scope of the function which was and the t tmen t . I It I I I I I I I , I I I I I I I . . . . t on . t two used: Es 1 (Some of earlier mee On-site Inves I It I I I I I I I , I I I I I I -- I I tivit r t c. tion tment The summary work progresses. t Phase I I re to the Phase The extent results of rom t groups I . I I I I I I I , I I I I I I .\t I I . . Ms. our t engagement team. Both management the rye the TIME AND PROFESSIONAL FEES I . I I I I I I I , I I I I I I -- I I r ********* to me. r ACCEPTED BY: RICHLAND I Name: Title: Date: I II Dep~rtment: I &UbJect: I I I I I I Ie I I I I I I I I I CITY OF NORTH RICHLAND HILLS Council Meeting Date: 11/12/90 Public Works/utilities Approve City-Developer Agreement for CIP Wastewater System Improvements, Sewer Line L-6 with B.H. & L. Joint Venture Agenda Number: GN 90-156 B.H. & L. Joint Venture (Developer) is ready to install the subject improvements. The proposed 10-inch and 12-inch sewer main is to pick up sewage from the proposed Shady Oaks Addition and all the areas downstream to the Trinity River Authority (TRA) Little Bear Creek Wastewater Outfall. This sewer main was included as Lines L-6-2, L-6-3,-and L-6-4 in the Water and Wastewater Impact Fee Study (Study) dated May 4, 1990 by Knowlton-English-Flowers, Inc. The subject improvements as outlined in the study are eligible for reimbursement up to a maximum of $36,004. This City-Developer Agreement is the first one involving reimbursement of eligible project costs to developers. With Council's approval and in accordance with the Impact Fee Ordinance No. 1679, staff will reimburse the Developer from the wastewater impact fee funds. The reimbursement payments to the Developer will be made as follows until all the reimbursement amount approved is paid. * One initial payment of $10,000 after construction is complete and the improvements are accepted by the City. * Remaining balance to be paid in ten equal payments from wastewater impact fees collected. Payments to be twice a year on January 15th and July 15th. Funding Source: The subject property is eligible for reimbursement as outlined in the impact fee study. The proposed improvement may be funded from account number 02-90-02-6000 Impact CIP Wastewater Line L-6, GN 90-156. Recommendation: The staff recommends Council approve the subject City-Developer Agreement and authorize the Mayor to sign said agreement on their behalf. Source of Funds: Bonds (GO/Rev.) Operating Budget Othe~ Finance Review Acct. Number See Above Sufficient Funds Available ~~h~ nt Head Signature City Manager CITY COUNCIL ACTION ITEM , Finance Director Page 1 of 1 I I Ie I I I I I I Ie I I I I I I I Ie I CITY OF NORTH RICHLAND HILLS, TEXAS CITY-DEVELOPER AGREEMENT THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS THE COUNTY OF TARRANT: That B.H. & L. Joint Venture, a Partnership consisting of John W. Barfield and Owen D. Long, of the County of Tarrant, State of Texas, hereinafter called "Developer" and the City of North Richland Hills, Tarrant County, state of Texas, hereinafter called "City", enter into the following contract: In consideration of the mutual covenants herein contained and for the purpose of providing wastewater system improvements as indicated in the construction documents titled "C.I.P. Wastewater System, Sewer Line L-6" initially installed to serve Shady Oaks an Addition to the City of North Richland Hills, Texas, the Developer and the City hereto agree: 1. The Developer agrees to pay the City all inspection and processing fees and furnish all permits, easements, and right-of-way as required for the construction of the above referenced facilities. In addition, at no cost to the City, the Developer agrees to have complete construction plans, specifications and all other necessary contract documents prepared by a registered professional engineer and also furnish construction surveying, cut sheets and field adjustments. 2. The Developer will enter into a contract with the Contractor who will perform the work and who will be paid by the Developer as specified in the construction contract documents. Monthly pay estimates shall be subject to City's review. 3. The Developer agrees to provide at no cost to the City, all testing necessary to insure that the construction is in accordance with the project specifications and the City standards. 4. The Developer understands and agrees that he has no authority to cancel, alter or amend the terms of the construction contract without specific written authority of the City and that he shall be responsible for paying the costs of any cancellations, additions, alterations, or amendments to the Contract unless specifically provided otherwise by written authorization from the City. 5. The Developer agrees to require the selected contractor to provide to the City on City forms, maintenance bonds in the amount of twenty (20%) percent of the contract price. The bond shall be submitted prior to commencing with construction and shall be good for two (2) years commencing with the approved completion of the facilities. 1 I I Ie I I I I I I Ie I I I I I I I Ie I 10. 6. The City agrees to participate in the cost of the facilities after construction is complete and accepted. The description and amount of participation is as follows: In accordance with Ordinance No. 1679, the Water and Wastewater Impact Fee Ordinance, the City will reimburse the Developer the eligible impact fee funds for the proposed improvements. The City shall only reimburse the Developer the amount agreed upon as funds are available in the "wastewater impact fee fund" account. The first reimbursement payment by the City of $10,000 will be made to the Developer after the construction of the improvements is complete and accepted by the City. The remaining balance to be reimbursed in ten equal payments on January 15th and July 15th of each year. WATER AND WASTEWATER IMPACT FEE STUDY dated May 4, 1990; Table S.CIP - Little Bear Eligible Facilities are: Line L-6-2, 10" diameter, 2200 L. F. , $23,152 Line L-6-3, 12" diameter, 1200 L. F. , 9,639 Line L-6-4, 12" diameter, 400 L. F. , 3,213 Total Amount eligible for Reimbursement $36,004 7 . The City will provide the inspections as required and upon satisfactory completion of the work, the City will accept ownership and operation of the system subject to the terms of the maintenance bonds. 8. The Developer further covenants and agrees to, and by these presents does hereby, full indemnify, hold harmless and defend the City, its officers, agents, and employees from all suits, actions or claims of any character, whether real or asserted, brought for or on account of any injuries or damages sustained by any persons (including death) or to any property, resulting from or in connection with the construction, design, performance or completion of any work to be performed by said developer, his contractors, subcontractors, officers, agents or employees, or in consequence of any failure to properly safeguard the work, or on account of any act, intentional or otherwise, neglect or misconduct of said developer, his contractors, subcontractors, officers, agents or employees, whether or not such injuries, death or damages are caused, in whole or in part, by the alleged negligence of the City of North Richland Hills, its officers, agents, servants, employees, contractors or subcontractors. 9. Upon completion of the work, good and sufficient title to all facilities constructed warranted free of any liens or encumbrances is hereby vested in the City of North Richland Hills. Special provisions: None 2 I I Ie I I I I I I Ie I I I I I I I Ie I IN WITNESS WHEREOF, the parties to these presents have executed this Contract in four (4) counterparts, each of which shall be deemed an original on this the day of , 1990. B.H. & L. JOINT VENTURE: ~ CITY OF NORTH RICHLAND HILLS, TEXAS Mayor Tommy Brown ATTEST :. Jeanette Rewis, City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney for City STATE OF TEXAS: COUNTY OF TARRANT: OLJ/€tI D. loti} .fit This instrument was acknowledged before me on~I1~~/~40 bY~John w. Barfield, Trustee of B.H. & L. Joint Venture, a partnership on behalf of the partnership. Commission Expires: t~¡-q( @a&u(!(æ 1I£d:5 ~ Notary Public Signature jJtfi:l-rie I~ flut.s{)V) Notary Public Printed Name (SEAL) 3 'I ....; I - I ,Ie WASTEWATER SYSTEM C.I.P. 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U") U") o "" o o ...... o M ~ . ~ M ao N " Ø) U") · · o ao o ~ · CITY OF NORTH RICHLAND HILLS Finance 11/12/90 Council Meeting Date: Ad Valorem Tax Report GN 90-157 Agenda Number: The Texas Property Tax Code, Section 31.10, requires that an annual report be made under oath accounting for all Ad Valorem Taxes collected during the fiscal year. The following report is for the 12 month period ending September 30, 1990. Recommendation: The tax department recommends acceptance of· the Tax Report. , ,. Finance Review Source of Funds: Acct. Number N / A Bonds (GO/Rev.) Sufficient Funds Available .gf:;~tinöUdget /)1 j . ~~A~:--' . FinanceDllectol ~ ìVÞ-~.-~ L1J¡- ~-- Department Head Signature City Manager CITY COUNCIL ACTION ITEM Page 1 of 1 I I I- I I I I I I Ie I I I I I I I it I CURRENT TAX 1989 Net Taxable Value Value at 10-1-89 Adjustments Adjusted Net Taxable Value 1989 Adjusted Tax Levy Taxes Collected Receipts Refunds Net Collections Balance Outstanding at September 30, 1990 Delinquent Tax Receivable-October 1989 Adjustments Collections Balance Outstanding at September 30, 1990 Other Revenues Penalty & Interest Tax Searches Attorney Fees TAX REPORT FISCAL YEAR 1989/90 YTD 1,448,239,543 155,578) 1,448,083,965 7,314,412.34 7,083,393.31 (33,812.71) 7,049,580.60 1989 96.38% 1988 97.67% 264,831.74 303,419.97 (35,955.87) 161,265.79 106,198.31 97,036.27 1,698.00 44,741.68 I affirm that the information is accurate and complete to the best of my knowledge and belief. ~ 1Y1&~..~/ Tax Assessor/Collector I " I I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS Department: Municipal Court/Leqal Appointment of Court Reporter - Subject: Resolution No. 90-49 Council Meeting Date: 11/12/90 Agenda Number: GN 90-158 The Municipal Judge, the Court Clerk and the Prosecutor have interviewed court reporters to replace Mary Baggett (who resigned). The recommendation for replacement is unanimous. The person recommended is Christina Cheatham. We had three applicants, two of whom appeared for interview. The other applicant lived in Johnson County. Ms. Cheatham lives in the Mid-Cities area. She is willing to take the position at the same rate as Mary Baggett. This is posted as an emergency item so that the reporter can start work on Tuesday, November 13, 1990. Recommendation: It is recommended that Council approve Resolution No. 90-49 appointing Christina Cheatham as Court Reporter. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other Department Head Signature CITY COUNCIL ACTION ITEM Acct. Number Sufficient Funds Available \¡i) 2' ~}t1 ~ City Manager , Finance Director Pa e 1 of I ' Ie I I I I I I I Ie I I I I I I I Ie I RESOLUTION NO. 90-49 WHEREAS, due to the resignation of Mary Baggett, there exists a vacancy in the Office of Court Reporter for the Municipal Court of Record for the City of North Richland Hills; and WHEREAS, the Council finds that Christina (Tina) Cheatham is qualified and should be appointed as Court Reporter for said Court. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: 1. Christina (Tina) Cheatham be and is hereby appointed as Court Reporter of the Municipal Court of the City of North Richland Hills, to serve until May 1992 and until her successor is duly appointed and qualified. PASSED AND APPROVED THIS 12th day of November, 1990. APPROVED: Tommy Brown - Mayor A TIEST: Jeanette Rewis - City Secretary I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS Department: Budge t Council Meeting Date: 11/ 12/90 SUbject: Approve purchase of Motorola radios in the amount of $8,3Wgenda Number: PU 90-49 In the Fiscal Year 1990-91 Operating Budget, City Council approved funds for the purchase of safety equipment for the Police Tactical Unit. A portion of the safety equipment consists of six radios with chargers. As the Houston-Galveston Area Council of Governments recently completed bidding the radios requested by the Police Department, the staff requests approval to participate in this purchase. Recommendation: It is recommended City Council approve the purchase of six Motorola radios with chargers from Motorola in the amount of $8,310. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Acct. Number 01-80-04-6400 Sufficient Funds Available x Department Head Signature CITY COUNCIL ACTION ITEM . Finance Director Page .1 of CITY OF NORTH RICHLAND HILLS Department: Personnel _Council Meeting Date: 11/12/90 Request to Approve Bid for 1990-91 Property .Ubject: Immr~n~e Coverag~ Agenda Number: ~U 90-50 Our current property insurance policy expires on November 15, 1990. We submitted a renewal of our property insurance coverage to bid and received the following bids. Submitted Bv: Carrier Rating 1. Key, Piskuran & Sheeran Amerisure Co. A I 2. Texas Insurance Group Lexington Ins. Co. A+ 3. Roach, Howard, Smith & Hunter Central Ins. Co. A- -4. Texas American Insurers Reliance Ins. Co. A+ 5. Wassau Insurance Co. Wassau Ins. Co. A+ e Recommendation: I Bidls) Deductible $18,074 $5000 19,249 3000 20,177 1000 18,752 5000 21,564 1000 21,897 5000 23,068 1000 30,150 5000 34,789 1000 It is recommended that the City Council award the City's property insurance for FY 1990-91 to the Arnerisure Company for a premium of $18,074. I I Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget I e Other I I -----* .---- CITY COUNCIL ACTION ITEM 99 01 4510 Page 1 of I CITY OF NORTH RICHLAND HILLS Departm~nt: Budget Award Bid for purchase of Bomb Disposal Suit to Subject: *American Body Armour Council Meeting Date: 11/12/90 Agenda Number: PU 90-51 I I I I On September 24, 1990, City Council approved the purchase of a Bomb Disposal Suit with communication system to be used by the Fire Department. Bids were solicited and the results are as follows: *American Body Armour $9,564 Martin L. Kaiser, Inc $9,550 Further analysis of the bids revealed Martin L. Kaiser did not bid the hardware communications requested in the bid specifications. The cost of the hardware communications would be an additional $595 for a ,total bid price of $10,145. I Recommendation: It is recommended City Council award the bid for purchase of a Bomb Disposal Suit with communications system to *American Body Armour in the amount of $9,564. ~ I Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget ~ ~ Ot ./ ~ 7 A, ~/~~ÁA-J ef ~11~~ Department Head Signature CI y Manager CITY COUNCIL ACTION ITEM Acct. Number 01-90-04-6400 Sufficient Funds Available . Finance Director Page 1 of I I I I I I CITY OF NORTH RICHLAND HILLS 11/12/90 Department: Budget S bo t Award Bid for purchase of vehicles u Jec : J Source of Funds: I. Bonds (GO/Rev.) _ ; ~ EfjZ~ Department Heaét Signature f City anager CITY COUNCIL ACTION ITEM I Council Meeting Date: Agenda Number: PU 90-52 Formal bids were solicited for the replacement of fifteen vehicles as noted in the Management Services capital replacement detail approved in the Fiscal Year 1990/91 Operating Budget and to provide an additional Animal Control Vehicle, and the Parks and Recreation Passenger Van. In addition to vehicles approved in the budget, the replacement of a lease vehicle for Economic Development is also requested. This item was not requested in the budgetary process as it was anticipated that a lease vehicle would be obtained. However, after review of the bids, it is cost effective to purchase a vehicle. It should be noted Staff solicited bids for two Police Vehicles to be purchased by the City of Richland Hills. The total amount due from Richland Hills amounts to $30,354. Bids were received from the following dealerships: Bruce Lowrie Chevrolet, Hudiburg Chevrolet, Classic Chevrolet, Jerry IS Chevrolet, Payton Wright Ford, Texas Motors Ford, and Southwest Ford. Attached is a detail of the items solicited with bid prices. Funding is proposed as follows: 06-01-03-6600 01-55-01-6600 01-70-03-6600 Economic Development Amount due from Richland Hills $225,100 12,866 17,000 6,589 30,354 -------- $291,909 -------- -------- Finance Review Acct. Number various Sufficient Funds Available . Finance Director Page 1 of I I I I I I I I I I I I I I I I I I Recommendation: It is recommended that the bíds be awarded as noted on the attached schedule and summarized below: *Bruce Lowrie Chevrolet *Hudiburg Chevrolet *Jerry's Chevrolet *Texas Motors Ford 137,482 15,157 119,320 19,950 -------- $291,909 -------- -------- CITY OF NORTH RICHLAND HILLS I œ ~ "- '" "- 0 '" -.0 ~ 0 0 "- "-,,, ~ r--- -.0 ~ '" <1J "" -.0- C() ~ C() ~ I. u N" N" C '" '" ~ '" -.0 - ~ :J ~ - - - - - Q. .tJ fJ) Ln I <1J -..j- :x \J ~ J:. ~ en CO CO CO CO CO en CO 0'" .., 0 Z Z Z Z Z Z Z z ::J ""- N 0 en ic 0 I fJ) Ln fJ) ~ \J ~ co 0 ~ CO en CO CO CO en CO en >< .., 0 Z Z Z Z Z Z Z Z ~ <1J 0 ""- to- z: I c .., o J:. -C .., 0') ~ en en en CO CO en CO CO en >-- '- 0 Z Z Z Z Z Z Z Z Z CO ~ ""- Q. :3 I ic ic iC iC iC +J fJ) <1J 0 0 0 0 N C() >. '" 0 ~ U"\ ~ ~ 0 r.t'\ r.t'\ C() ~ ""'" ~ ~ en CQ N- V'\ .. ~.. 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(I) ,..... ,..... ,..... > > ~ ~ u ,...... N ""'" - N ~ N N - - - en - - - u - - - -J ~ :::> z 0 « ~ « CD Q. U to- > Z ::þ: iC œ ,I I I I I I I I I I Ie I I I I I I I I I CITY OF NORTH RICHLAND HILLS Departmerfl~blic Works/Utilities Award of Bld for D.L. Hall Survey Water Subject: Transmission Main Council Meeting Date: 11/12/90 Agenda Number: PW 90-46 Bids were received on the subject project on October 26, 1990 and the low bidders are shown below. Bidder Amount Calendar Day Bid Time Tri-Tech Const. Co. Pate Brothers, Inc. Rhode Construction $437,967.20 $439,964.27 $459,963.60 200 180 75 This project was approved by City Council on June 6, 1987 as PW 87-20. The construction of this second transmission line out of the Watauga Road Booster Pump Station will give the City better distribution of our water supply coming from Fort Worth's Beach Street Water Main. Also, it will allow flexibility in operation if problems arise with one of the two transmission lines going to U.S. Hwy. 377 from the Watauga Road Booster Pump Station. Funding Source: The additional funding may be appropriated from Utility CIP Unspecified account number 02-09-99-6700. Adjustments Revised Budget to Budget Amount Engineering $ 45,000 $ $ 45,000.00 R.O.W. 84,200 (76,200.00) 8,000.00 Construction 184,800 253,167.20 437,967.20 Total $314,000 $176,967.20 $490,967.20 Recommendation: The staff recommends the Council award the bid to Tri-Tech Construction Company in the amount of $437,967.20 to be completed in 200 calendar days and approve the transfer of $176,967.20 to the subject project. Finance Review Source of Funds: Bonds (GO/Rev.) Oper ing Budget Ot , Finance Director RIDL- ( City Manager ,." ent Head Signature CITY COUNCIL ACTION ITEM Page 1 of 1 FORT WORT -. --~--_._. ---. - .- .- - -- - -- - W. [V¡$NS SURVEY A-467 ._-~- ---- \ \ \. \ \ \ , , RA TE L I M I TS L I N E ~ WATAUGA \ _ _-.J STA. 52+19.36 AND RT. L_ END ROJECT AND CONSTRUCTION I i r- OF PROPOSED 24" DIA. WATER .. I., I TRAN$MISSION MAIN AT EXISTING .~ ~ I 24" IA. DENfON HIGHWAY WATER ëI "- I SYST M EXTENSION LINE l't't'): I :ij,I.O I ~~ . I ~!Z 1C'o L _;;~L SURVEY:/,Þ,: \ \ .J;:)/ j i c· \ \ ~1" :i i ,/ 1-' \ ~\ \-- /~ I' ~ ,,/ ../" ...- \ \ \ \ e ~ \\,\, v'" Q. 'ô\~ \ <? --I I w > c o > c o ~ ; w -' : .... QC i z z :i5CHOOL ~I:TOUT ~ ~ 411 .,j I t ~Œ.'~~ rrrm. :01.[ . ~ ,. ª I. - ----- ;Ù:-,. <9 .... QC 0 o ! Lt. - --...,. ,,'" ~~ ROPOSED 24" DIA. DIP WATER TRANSMISSION MAIN ~ ~ t - . .. I / -----.-- C·2 , , STA.0+01.83 BEGIN PROJECT AND CONSTRUCTION OF PROPOSED 24" DIA. WATER TRANSMISSION M IN I , ¡. . -'T -.; £ ! i, ",...: - -,-y-r I I ~. .~- . ; , ~ ~ . ~ ,; , . .¡ , . ,.....=.-.J .. j L ~ 'r-=-4 - -, - ~_~ t44Jf .~ I 1 '!' f ~ ~.:.:'.I.! IJtJ4Jl:- I. I'T'B í ; !~ ~;I~~~[:r;/ ·l.·~ :;.::,....~~..> ..f:, . ../' . . þ..~ ~! "! 1: . ,": :.. ~,:yL~. ':'" ~.?... , f' -- , I. I , .' " -.-. , ..' . / ¡~1; fr~;:~~r~-~11: ;~~<:;;_.~ .._L t§fI~_~lL1liLQJ~:::~~·, *¡ '~~ WATÞlJr3AD. , : I . I HALTOM CITY EXISTING NORTH RICHLAND HILLS . BOOSTER UMP STATION & 2.0 MG GROUND StORAGE RESERVOIR I ._r" _.___J -----. ..~--- -- - -----_.- ------ .. ~ -.- -.--- --.--.- ._Þ.r.~~.'-. ';'.' . :_...._ ~ ~.;,...... ,.' . :~:~~.;: ~~......~~. '.'":.. . _. · ., .. .~...' .. 'k.: ~.., . f ~~' . ~¡ 1," -~~. ~tl-.';:··~l-.z..···~ft~~~·~.. .~.~..:;..'";l.; '.' ;~.:.~.~.¡...~.~.::~itf:...~... ....~~..~~.:. -,....'~·:...::.t:·~.· .~..~.:~ f-..·. ~.i.-..<~.:....·~.·<~.·.{·.'.,",..~~. . ," -.~ :'r,~~¡.;:._i1.R.>.'/. ~.~.~..~~..' y.:,~·.~.·..::·r'.·;:. _ " _. :~:...!;.~~.;~.....,..: -~~~,~.~, .·..c . . f r.' .", . , ,.~; .~::.~K>'" ::~~';~~r~'i~~~~~~;. : :-~õ. .~~.~~~~.~ .~~..:,~~ ¥.r, ~~:;¡r..~... ........t.!~........' .itiIt·~. ~:f:."\~?" ~.~.c ~_ "..... ~,,~~M .". . ._'. . ..j~-~.~. :":~'~'., . '. ;.~ -.' . . ;,', '" ,'A ",. "/JIF+" . '0. ..... .1f,,,,.. ...¡",f·': . . ...' : .;. c" "r-':.~". "f~""'(·' ~. ~i:~.~¡.}'''~l~~ti .~~*_'~~~~~~~~.~)~~,~?~, ~~~~jtJi':;':~W'~fi~' ~'J .~ I, I. I I I I I I I Ie I I I I I I Ie I I - ._, .~-.... ...----....--.---. ...-.-. ------ ....~- --....' - - . ~ 0·1 ,-~Iry:¡ . , . ...........ø~_.._-----.: '._ . "'.--..-. .--'''.......-----....--- ...... '0'1 - 2 1990 KNOWL TON-ENGLISH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth-Dallas --_......_...,.._---.~ October 31, 1990 Honorable Mayor and City Council City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: 3-562, CITY OF NORTH RICHLAND HILLS D.L. HALL SURVEY VATER TRANSMISSION MAIN BID TABULATION Bids were received on October 26, 1990, for the referenced project. This project includes construction of a 24-inch diameter major water transmission main from the Vatauga Road Booster Pump Station across undeveloped property to Denton Highway at Chapman Drive. This line will provide supplemental water service to all of Vataug~ and a portion of North Richland Hills. This project was approved by Council on June 6, 1987, (PV 87-20), as part of a continuing water system improvement program to provide supplemental water supply feeds into the NRH/Vatauga System. In addition to providing increased distribution capacity, this new line would provide an uninterrupted water supply in the event that the other Yatauga feed line breaks or is taken out of service for maintenance or repairs. Ye would note that this project has been delayed for several months due mainly to ongoing negotiations with several land owners to establish an acceptable alignment for the proposed transmission main across their properties. Permit applications from both the Cotton Belt Railway Company and the State Highway Department have also caused delays. All required easements have now been obtained and all permits approved for construction. Bids were received from a total of nine (9) contractors. The base bid for this project includes ductile iron water pipe. Alternates were provided in the bid documents for a high pressure class PVC pipe. Although PVC pipe manufacturers are advertising high pressure class 24-inch diameter water pipe in their catalogs, we were informed by suppliers that the high pressure class pipe specified is not yet available in a 24-inch diameter and therefore all but one of the contractors did not bid on the PVC alternate. The one contractor who did bid on the PVC pipe based his bid on on a lower pressure class product, which we would not recommend for this project. 1901 CENTRAL DR., SUITE 550 · BEDFORD, TEXAS 76021 . 817/283-6211 . METRO/267-3367 I Ie I I I I I I I Ie I I I I I I Ie I I October 31, 1990 D.L. HALL YATER LINE Page 2 BIDDERS BID AMOUNT CALENDAR DAYS 1 . Tri-Tech Const. Co. $ 437,967.20 200 2. Pate Brothers, Inc. 439,964.27 180 3. Rhode Construction 459,963.60 75 4. Circle 'c' Const. Co. 460,854.25 100 5. J.L. Bertram 509,549.85 150 6. Atkins Bros. 510,116,00 150 7. Architectural Utile 553,351.00 200 8. Hall-Albert Const. 565,407.10 180 9. Steed, Inc. 614,196.50 225 The original construction budget established for this project was $184,800 along with a right-of-way budget of $110,000. This budget was based on an original estimated size of 16-inch diameter. Subsequent detailed design studies indicated that the size should be increased to 24-inch diameter to provide for the water demands and other hydraulic conditions anticipated. Also, we understand that construction prices have recently increased due to the oil crisis in the Persian Gulf. The low bidder, Tri-Tech has previously worked for the City on other construction projects. In the absence of any negative reports concerning this contractor, we would recommend award to Tri-Tech Construction Company, 1133 E. Loop 820 South, Fort Yorth, Texas 75112, in the amount of $437,967.20 for a period of 200 Calendar Days. Ye will be present at the November 12, 1990, Council meeting to answer any questions you may have concerning this project. {)J,~ RICHARD Y. ALBIN, P.E. RVA/ra Enclosures cc: Mr. Dennis Horvath, Deputy City Manager Mr. Greg Dickens, P.E., Director of Public Yorks/Utilities Mr. Kevin Miller, P.E., Assistant Director of Utilities Mr. Lee Maness, Director of Finance I I Ie I I I I I I I- I I I I I I I Ie I PW 90-47 - Approve Cost Settlement for Boca Raton Drive Drainage Improvements Information on this subject will be distributed in Executive Session Monday night. I I I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS Department: Public Works/utilities Approve Flnal Pay Estlmate No. 4 ln the Amount of $30,733.97 to Architectural utilities, Inc. tor Wlllowcrest/Wendell/Tourlst Orlve & Wliiowcres~ Court South Drainage Improvements Council Meeting Date: 11/12/90 Subject: Agenda Number: PAY 90-22 The CIP project was awarded by Council on April 9, 1990 for $166,166.65 to Architectural utilities, Inc. The total current contract price after approval of Change Order No. 1 is $173,318.65. Final payment to the Contractor will make his total earnings on the project $178,456.05. The Contractor earned $5,137.40 over the contract amount due to additional quantities of 24 inch reinforced concrete pipe, concrete driveway replacement, concrete curb and gutter replacement, and asphalt pavement replacement above the bid estimate. Chain link fence was also installed in a location to mitigate the impact of the flume facilities being installed across the side of a property and to create a safer situation. The Contractor substantially completed this project on September 24, 1990. The contract completion date including change order was September 11, 1990. We received the Contractor1s request for extensions of time during the construction process and now recommend approval of an allowance of 13 days of above average wet weather during the construction period (i.e. May and June, 1990). The project is now totally complete with all final adjustments having been made. Funding Source: Sufficient funds of $230,500 were previously appropriated by Council (PW 89-29, 8/14/89) . Recormnendation: The staff recommends Council approve final payment to Architectural utilities, Inc. in the amount of $30,733.97. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other , Finance Director --Gí1..-.. ent Head Signature CITY COUNCIL ACTION ITEM Page 1 of 1 I I 111111 --1111 '1111 I I I I I I I I_ I I I I I I I _ I I ALBERT H. HALFF ASSOCIATES, INC. ENGINEERS · SCIENTISTS · SURVEYORS FORT WORTH · ARLINGTON · CHICAGO · DALLAS 4000 FOSSIL CREEK BOULEVARD · FT. WORTH, TEXAS 76137 817/847-1422 · METRO 817/429-9975 October 24, 1990 AVO 10454 City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 , '\.-- ",.';.J ¡ 3 0 ¡99J ~ " , ; , ~ . J 'L~ 1 Attn: Mr. Greg Dickens, P.E. ..-9__...........-.-...~ Re: Willowcrest/Wendellffourist Drive and Willowcrest Court South Drainage Improvements Dear Mr. Dickens: Please find enclosed one copy each of the following documents for the referenced project: 1) 2) 3) Contractor's Pay Estimate No. 4 (Final); Construction Status Report, and a Letter from Architectural Utilities, Inc. The referenced project was deemed substantially complete on September 24, 1990. Punch list items have ~ubsequently been addressed to the satisfaction of your project field representative with exception of Item (18). This item includes resolution of issues concerning a portable building with the property owner at 3433 Willowcrest Drive. Architectural Utilities and the affected property owner have agreed to a settlement of $1100.00 to be tendered on or before November 2, 1990. Receipt of this payment by the property owner will thus render the project complete. The bid amount for this project was $166,166.65. Contractor earnings total $178,456.05, which is $12,289.40 over the bid amount. This increase results from the combination of additional work items approved by the Public Works Department, changes in actual constructed quantities, and Change Order No.1. Additional work items included 24" RCP, HMAC repair at Willowcrest Court South and Tourist Drive, sidewalk replacement at 3429 Tourist Drive, concrete curb replacement at Willowcrest Court South, and 5' chain link fence at 3336 Willowcrest Court South. These quantity increases accounted for $5,857.80 and resulted from requests of property owners and minor modifications undertaken as a result of existing field conditions. Decreased work TRANSPORTATION WATER RESOURCES LAND DEVELOPMENT MUNICIPAL ENVIRONMENT AL STRUCTURAL SURVEYING GLOBAL POSITIONING SYSTEM (G.P.S.) LANDSCAPE ARCHITECTURE REMOTE SENSING AND MAPPING PLANNING I 1- _11- - 111111 I _II- I I I I I I Ie I I I I I I Ie I I ALBERT H. HALFF ASSOCIATES, INC. ENGINEERS · SCIENTISTS · SURVEYORS item quantities occurred for 36" RCP as a result of alignment changes, contributing a savings of $738.40. Change Order No.1 included the removal and replacement of 80 linear feet of existing 36" RCP and construction of 2 concrete collars. The change order was necessitated by a conflict between the proposed and existing storm drain alignment within the existing utility easement and amounted to a $7,152.00 increase. The original scheduled completion date for this project was September 6, 1990. The actual substantial completion date was September 24, 1990 which is 18 days late. Architectural Utilities has requested 10 additional days for approved extra work and 9 additional days for inclement weather. In addition, 5 days were approved as additional time for Change Order No.1. This brings the maximum allowable additional time to 24 days. It is recommended that 20 days of the respective 24 days requested be allowed as a time extension for approved additional work and unseasonably wet weather. Subsequently, we do not recommend assessment of liquidated damages. The two year period of maintenance will begin on October 29, 1990 and will therefore terminate on October 29, 1992. The Contractor has been provided an affidavit of Final Payment and Release which will be forwarded to the City. We thereby, recommend final payment in the amount of $30,733.97 to Architectural Utilities, Inc., P.O. Box 11586, Fort Worth, Texas 76110, contingent upon receipt of the Contractor's Affidavit of Final Payment and Release and evidence of payment of $1100.00 to the property owner at 3433 Willowcrest Drive. Sincerely, ALBERT H. HALFF ASSOCIATES, INC. y' /1/8 ].0 c:.~è,,-. ¿ r\ ',' ~¿~--- Mark R. Berry, P .E. / cc: Mr. John Johnston, P.E. 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E-t , ~ .. ii~ þ:lQ U o · p:.,:a Øt8 ~u Þ1 · UQ ....GJ ~u :Z:fIJ I CITY OF NORTH RICHLAND HILLS IlÞ'epartment: Mana~~!i:nt Services Council Meeting Date: 11/12/90 Subject: Approval of Final Pavment to Team Design for Starnes Road Fire Station Agenda Number: PAY 90-23 I I I I I I I I- I I I I I I On August 13, 1990, the City Council awarded the bid to Team Design to repair the Starnes Road Fire Station for the amount of $60,100. One Change Order was issued on October 8, 1990 for the amount of $1675 to prevent future damage to the fence and property by adding a concrete retaining wall on the east property line. A partial payment of $30,000 was drawn during October leaving a balance due of 31,775. A final inspection has been completed by Management Services and the Fire Department Staff and all concur the project is completed according to specifications. RECOMMENDATION: It is recommended City Council authorize the final payment of $31,775 to Team Design. Finance Review I Source of Funds: .. Bonds (GO/Rev.) W' Operating Budget I Other¡µ ~ - I ~~pà -~ad Signature CITY COUNCIL ACTION ITEM , Finance Director Page 1 of 1