HomeMy WebLinkAboutCC 1989-03-20 Agendas
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CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
MARCH 20, 1989
For the Special Meeting conducted at the North Richland Hills City Hall Council
Chambers, 7301 Northeast loop 820, at 6:30 p.m. The below listed items are placed on
the' Agenda for discussion and/or action.
NUMBER
ITEM
ACTION TAKEN
1. Call to Order
2. Roll Call
3. GN 89-31 Authorizing the Issuance and Sale
Series 1989 - and 1989-A Revenue
Bonds
4. GN 89-33 Approval of Golf Course Clear and
Grubbing Change Order #1
5. GN 89-34 Procedure for Controlling Change
Orders - Golf Course Construction
Project Only
6. GN 89-35 Golf Course Earth Work Change
Order No. 1
7. PAY 89-03 Approval of Payment to Rone
Engineers, Inc. for Removal of
Underground Storage Fuel Tanks
8. Adjournment
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Page 2
NUMBER
ITEM
ACTION TAKEN
There will be a Work Session immediately following
the Council Meeting to discuss:
*1. Executive Session
a. Personnel
2. Wholesale Water Contract
*Closed due to subject matter as provided by the
Open Meetings Law. If any action is contemplated,
it will be taken in open session.
CITY OF
NORTH RICHLAND HILLS
Department:
Finance
ubject:
Authorizing the Issuance and Sale Series 1989
dlld l!JBg-A Rt=V~1IUt= &.;11(.1::>
~ C 01 M t" D t 3/20/89
ouncl ee Ing a e:
GN 89-31
Agenda Number:
City Council action of February 13, 1989 authorized the Staff to advertise the intent to
sell $2,000,000 1989 Series Waterworks and Sewer Revenue Bonds. Also in conjunction
with that sale is the proposed sale of sufficiE>.nt revenue bonds to totally refund all
old revenue bonds currently outstanding.
The proposed refunding will "be accanplished with ~ separate issues labeled Series 1989
and Series 1989-A.
Bids for sale of the bonds will be opened at 7:30 p.m. on March 13th, 1989. Our Fiscal
Agent and Bond Counsel will be present to evaluate the bids and canplete the ordinances
and resolutions to be acted upon as listed in the recatlrlE'.ndation based on the lowest and
best bid(s).
Reccmnendation:
It is reC<m'lended that the City Council consider matters incidental and related the to
the issuance and sale of said bonds and take the following action:
1. . Accept the evaluation on said bonds as recarmended by First Southwest Canpany.
2. Adopt Ordinance No. 1598 authorizing the issuance of such bonds.
3 · Adopt Resolution No. 89-18 approving the redemption of certain outstanding
bonds.
4. Adopt Resolution No. 89-19 approving and authorizing the execution of a
Paying Agent/Registrar Agreement in connection with said bonds.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other . A "
~ 711~c~~ K:fjcY~
Department Head Signature I City Manager
CITY COUNCIL ACTION ITEM
N/A
Acct. Number
Sufficient Funds Available
, Finance Director
Page 1 of
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.... t
CITY OF
NORTH RICHLAND HILLS
Department:
_Ubject:
Economic Development
3/20/89
~ Council Meeting Date:
Approval of Golf Course Clear & Grubbing
GN 89-33
Agenda Number:
Change Order No. 1
-Due to the heavy rains in February, extensive flooding occured on the Driving Range and
Fairway #6. At the time of flooding, cut trees and brush were down and stored in piles.
In order to accelerate the schedule, the E. G. Alford Company was instructed to drain
the flooded areas and truck the trees to higher ground for burning.
The cost of change #1 is $10,590.
Funding Source:
Sufficient Funds are available in the Golf Course Budget. At the time the budget was
established, situations such as this were considered.
RECOMMENDATION:
The staff and the Golf Course Ad Hoc Committee recommends the Council approve Change
Order No. 1 in the amount of $10,590.
Finance Review
Acct. Number n5-7n-RR f\nnn
Sufficie unds Available
.~~
. Finance Director
nt Head Signature
CITY COUNCIL ACTION ITEM
City Manager
Page 1 of
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CITY OF
NORTH RICHLAND HILLS
Department:
.Ubject:
Economic Development
3/20/89
~ Council Meeting Date:
Procedure for controlling Change Orders - Golf Course A d N b GN 89-34
gen a um er:
Construction project only
The construction of a Golf Course is much different than the construction of a building
in that the Contract Documents are not tightly written. The architect and engineers, by
. specification may make on the ground decisions. Therefore, there are more scope of
service changes than normally experienced on other types of projects. The Architect,
Construction Manager, and Staff require the flexibility to make field changes needed to
take advantage of equipment on site and to maintain the completion date of June 1990.
REC011MENDATION:
The Staff and Golf Course Ad Hoc Committee recommends that the Council approve the
following change order procedure for the Golf Course project only:
1. Staff to be allowed to make changes in scope of services not to exceed
$5,000 - Requires signature of Construction Manager, Director of Management
Services and Assistant City Manager.
2. Staff to be allowed to make changes in scope of services with approval of
Golf Course Ad Hoc Committee not to exceed 25% of base contract amount.
3. ·No scope changes shall be allowed that will exceed approved line item Golf
Course Budget without prior Council approval.
4. Change order report to be submitted to Golf Course Ad Hoc Committee at the
end of each month for approval and submittal to Council for ratification.
Finance Review
Source of Funds:
Bonds (GO/Revo)
Operating Budge
Other ~
Departme
ß\.L
Acct. Number N/ A
SU~dS Available
¡;. 6'~
.. JYt/4~
City Manager
. Finance Director
t Head Signature
CITY COUNCIL ACTION ITEM
Page 1 of 1
~ -~. _. -.:-,'--i.).'~,.' ._<
,... ,
CITY OF
NORTH RICHLAND HILLS
Department:
... Golf Course Earth Work Change Order No. 1
~Ubject:
Economic Development
3/20/89
~ Council Meeting Date:
GN 89-35
Agenda Number:
Add to scope of services by The Bruce Company for labor to construct a retaining wall on
No. 2 tee area.
Design of retaining wall was not available at the time of bidding earth work contract.
Funds available in line item Golf Course Budget - $15,000.
Wall to be constructed out of on-site natural rock 4 feet high by 350 feet long (1,400
s.f. face) x $5.00/s.f. = $7,000 cost.
RECOMMENDATION:
Staff recommends approval by the City Council of Change Order No. 1 to The Bruce Company
in the amount of $7,000.
e
Finance Review
ead Signature
CITY COUNCIL ACTION ITEM
, Finance Director
City Manager
Page 1 of
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CITY OF
NORTH RICHLAND HILLS
fiepartment:
Subject:
Public Works
. 3/20/89
Council Meeting Date:
Approval of Payment to Rene Engineers,
IIIL:. [UL R~ltUvCll v[ Ul1J~L':jLOWlJ. SLoLage
Fuel Tanks
Agenda Number: PAY 89-03
Council approved a contract with Rene Engineers, Inc. on November 11, 1988 for the
rerroval, testing, backfill, and disposal of the underground fuel storage tanks at the
old Public Works service center site on Rufe Snow Drive at Mackey Creek. The proposal
fran Rene Engineers, Inc. was for $11,650 and was based on two (2) tanks and not the
four (4) tanks that were found and rerroved. Also, SatE fluid was still in the bottom of
the tanks and it had to be pumped out and disposed of as if it were pure gasoline or
diesel fuel. Due to SatE leakage of fuel frcm the tanks prior to rerroval , additional
samples had to be taken and tested.
The current invoice we received fran Rene Engineers, Inc. covers all the additional
costs to date. The total to date cost is $20,659.46.
Further sampling of the tank pi t trench walls will be necessary due to the leakage. If
the samples show no appreciable levels of Total Petroleum Hydrocarbons (TPH)
approximately 18" to 24" into the walls and floor of the pits, then we will be finished
and can canpact the backfill and no further sampling will be necessary. If the samples
still show unacceptable levels of TPH, then we will have further costs involved and will
be back for approval of whatever operations and associated costs that are mandated by
the Texas Water Conmission.
The next series of samples and material removal should not exceed $4,000. The request
_t this time is approval of an additional $13,010 for payment of current invoice and to
cover estimated sampling expenses for the next step in the State's mandated fuel tank
rerroval procedure.
Funding Source:
Sufficient funds are available in the Unspecified Ftmds account and will require a
transfer as indicated below:
Fran:
13-90-99-86-4800
1986 Unspecified
$13,010
To:
13-90-89-4800 $13,010
Special Services - Tank Rerroval
Finance Review
~
See ·above
. Fmance Director
Head Signature
CITY COUNCIL ACTION ITEM
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Pace 1 of
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e staff recarmends approval of an additional $13,010 for payment of Invoice Number
070-ENV fran Rene Engineers, Inc. and for funds to cover sane additional sampling costs
o be incurred with further State mandated procedures concE'rning the fuel tanks removed.
CITY OF NORTH RICHLAND HILLS
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Rone Engineers
Geosciences/E nvi ronmental
Consultants, Materials
Engineering & Testing
. '. ~
""'f
RoneEngineers
1-
11234 Goodnight Lane
Dallas, Texas 75229
(214) 241-4517 Metro 263-1555
J
INVOICE
I
To
Mr. Greg Dickens, P.E.
City of North Richland Hills
7301 N.E. Loop 820
North Richland Hills, Texas 75240
Invoice Date:
Invoice Number:
1070-ENV
Project Number:
Terms: Due Upon Receipt
2-28-89
Reference
Underground Storage Tank Removal - Phase II
Public Works Facility - Rufe Snow Drive
North Richland Hills, Texas
ENVIRONMENTAL CONSULTING SERVICES
Environmental Manager, 4 hours
Regulatory Specialist, 30.75 hours
Environmental Geologist, 36.5 hours
Draftsman, .5 hours
100.00
70.00
65.00
45.00
FIELD SERVICES & SUPPLIES
UST Removal & Disposal
UST Fluid Removal & Disposal
Laboratory Analysis
Reimbursables
Please Remit To:
11234 Goodnight Lane
Dallas, Texas 75229
Thank You
TOT AL DUE THIS BILLING
E8-014-2
400.00
2,152.50
2,372.50
22.50
$4,947.50
10,998.12
1,898.65
2,785.00
30.19
$15,711.96
All accounts not paid within 3Ø days of invoice date will be charged an annual interest rate of 18%.
$20,659.46
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 89-16
"\:;J~ Date: March 20, 1989
-c::::::::: )C
]:JV~ Subject: Senior Accountant Position
As discussed February 13, 1989, at the Pre-Council Meeting, establish-
ment of a Budget Office involved the transfer of an employee from the
Finance Department. The City Council was advised that the duties
related to the vacant Finance Department position would be reviewed
and reported to Council prior to any action.
After an in-depth review of the Senior Accountant's duties, it has
been determined that on an annual basis, approximately 25% of the
previous duties have been related to budget preparation. The
remaining 75% involved the capital improvement program, investment of
arbitrage restricted funds and special projects.
Deletion of this position would result in a realignment of the non~
budget duties noted above and ultimately the nontimely performance of
several important duties (e.g. bank reconciliations, fixed asset
detail maintenance and investment collateral valuation). The timely
performance of these duties is essential in safeguarding of the City's
assets.
The deletion of this position would seriously restrict the operating
effectiveness of the Finance Department. Therefore, it is our
recommendation that the vacant Senior Accountant position be filled.
As discussed previously, funding of the Budget Director's position was
provided with amounts budgeted for the Director of Management Services
leaving the funds intact for the Senior Accountant. Although formal
action is not required by City Council, your guidance in this matter
is requested.
R~;;~ubmitted'
Rodger N. Line
City Manager
- ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR 89-20
'S::J^-a Date: March 20, 1989
~ Subject: PROPOSED NEW WHOLESALE WATER SERVICE CONTRACT
WITH THE CITY OF FORT WORTH
Negotiations bet\æen the City of Fort Worth and its Wholesale Water
Customers concerning a new unifonn contract began in June, 1987
imnediately after the adoption of a new Wholesale Wastewater Contract
with the City of Fort Worth. The negotiations were coordinated through
the Tarrant County Mayors Council. -After 22 months of meetings and
discussions, a final contract has been agreed upon by the Tarrant County
Mayors Council and the Ci ty of Fort Worth (see attached letter). A
surrmary table canparing aspects of our existing contract and the proposed·
new water contract is shown below.
SUMMARY TABLE
ca.1PARISON OF EXISTING AND PROPOSED WATER CONTRAcrs
With The City of Fort Worth
ISSUE EXISTING PROPOSED
1. Effective date March 19, 1964 April 1, 1989
2. Expiration date March 19, 1994 December 31, 2010
3. Provisions for None Third Party
disputing bill Arbitration, if
necess~r
4. Basis of rate Budgets Actual historical
calculations _ cost test year data
5. Years between 5 years 3 years
rate study by
consultant
6. Years between N/A 1 year
FW study update
7. Minimmn amount of None 6 rronths
advance notice of
rate change
8. Water rationing Yes Yes
provisions
9. Provisions for No Yes
customer advisory
ccmnittee
... ISSUED BY THE CITY MANAGER
NORTH RICHLAND HILLS, TEXAS
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ISSUE EXISTING PROPOSED
10. Minimum annual No Current year voltnœ
payment rachet plus 3-year average on
demand charges
11. Deltland Charges Yes Yes
12. Provisions for No Yes
System Access Fees
13. m "Retail Rate Yes No
+ 10%" minimum
charge
You will notice that our existing water contract with Fort Worth was to
expire on March 19, 1994. Renegotiation of our contract was only a few
years away, so being able to collectively bargain with the City of Fort
Worth was beneficial. Fort Worth' s incentive was the need to simplify
metering and billing operations by negotiating a unifonn contract to be
effective for all wholesale water customers at the same time.
The new contract rates will be based on historical actual cost data
versus the existing contract's rates being based on budgeted figures.
This should alleviate any of our concerns about "inflated" budget figures
and provide us with rates more near a "cost-of-service" concept.
Due to the demand charge philosophy which allows for a end of Fiscal Year
settle-up and the new contract's provision concerning minimum monthly
payment, a mid-year settle-up will be required. In saœ cases, Fort
vlorth will have to credi t the custaœr' s account for the amount Fort
Worth will owe, but in our case we will owe Fort Worth approximately
$73, 750. All monies paid during the year will apply towards the
end-of-year settle-up.
Respectfully sul::mitted,
GWD/ds
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CITY OF NORTH RICIIT...AND HILLS, TEXAS
ESTIMATE OF MID-YEAR SETI'LE UP
per Draft Contract, Section 8. 2
Date
Consumption
Oct., 1988
Nov., 1988
Dec., 1988
Jan., 1989
Feb., 1989
March, 1989
182,402,000 gals.
137,019,000
123,438,000
130,085,000
130,150,000
* 130,000,000
'Ibtals =
833,094,000 gals.
833,094,000/1,000 x 0.9374
8.772789 MG x $ 62,974 x 6/12
0.04300 MG x $ 29,450 x 6/12
2 x $ 25 x 6
Total Arrount NRH should pay to date =
under new contract
$1,058,104.31
- 984,356.43
$ 73,747.88
Estimated Mid Year Settle-up = $ 73, 747 .88
(per new Draft Water Contract
3-07-89)
* Estimated consumption
'Ibtal Billed
$ 215,299.51
161,906.41
145,928.36
153,748.56
153,825.03
153,648.56
$ 984,356.43
=
$ 780,942.32
276,228.81
633.18
300.00
=
=
=
$1,058,104.31
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March 14, 1989
DRAFT
On behalf of the Mayors' Council Water Committee. it is our pleasure to inform you
that a new Wholesale Water Contract wi th the Ci ty of Fort Worth is near completion.
As the resul t of many hours of analysis and negotiation. we believe that the water
contract represents a fair agreement between the needs of the Customer ci ties and
the needs of Fort Worth.
-The voting members of the Tarrant County Mayors t Council recommended the adoption
of the Wholesale Water Contract to all Fort Worth customer ci ties on February 6,
1989. Since that time. the customer cities should have received a draft copy of
the wholesale water contract for their review.
In addition, a legal opinion has been rendered by Mr. Frank Booth. an Austin attorney
noted for his water contract expertise. No major legal problems were pronounced
by Mr. Booth.
The cost of his services was $2.500. Each customer city is requested to contribute
their share of the legal review, based upon a yearly volumetric water usage. Your
ci ties share has been determined to be $ The Ci ty of Hurst will act as the
fiscal agent in this matter. Therefore, make your contribution to the City of Hurst.
who will in turn pay for the legal expense in full.
In the near future. your ci ty will recei ve a final contract document from the City
of Fort Worth for your approval and signature. After reviewing the contract, you
are urged to include an appendix that may be unique to your city. Note all contracts
will be nearly exact and have a termination date of December 31. 2010. The effective
date of the new contract is expected to be as close to April 1. 1989 as possible.
Please call any member of the Mayors' Council Water Contract Committee or the
Negotiating Sub-Commi ttee if you have any questions. The water contract represents
a long and sometimes complicated process. Your patience. concern. and cooperation
will be greatly appreciated.
"ater Committee
Bill Souder, Co-Chairman
Mayor, City of Hurst
281-6160
Bill Flippo, Co-Chairman
Mayor, City of Saginaw
232-4640
Sub-Committee
Ron Haynes, Chairman
City of Hurst
281-6160
Nick Powell, Mayor
City of Keller
431-1517
Greg Dickens, Member
City of No. Richland Hills
281-0041
Art Wright, Mayor
Town of Edgecliff Village
293-4313
Barry Lebaron, Member
City of Richland Hills
595-6600
Walt Eller, Mayor
City of Crowley
297-2201
Pat Moffatt, Member
City of Saginaw
232-4640
Bob Salinas, Member
City of White Settlement
246-4971
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Water Committee
Bobby Mayo, Mayor
City of River Oaks
626-5421
Don Walker, Mayor
City of Forest Hill
293-3695
Bill Vincent, Mayor
City of Richland Hills
595-6600
Sincerely,
Bill Souder
Mayor
Bill Flippo
Mayor
Sub-Committee
Mike Groomer, Member
City of Haltom City
834-7341
Charles Harris, Member
City of Burleson
295-1113
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City
Benbrook
Burleson
Crowley
D/FW Aiport
Edgecliff Village
Everman
Forest Hill
Haltom City
Hurst
Keller
Lake Worth
North Richland Hills
Richland Hills
Saginaw
Sansom Park
Southlake
Tarrant County MUD
TRA Grand Prairie
TRA Mosier Valley
Trophy Club
Westover Hills
Westworth Village
White Settlement
Customer Cities
Share of Legal Review
City Share
..
$ 159.07
57.47
76.36
38.15
*
111.10
354.67
407.27
157.48
23.36
541.54
49.18
74.34
..
112.16
47.00
110.93
.
43.67
24.53
16.78
94.94
Total
$2,500.00
* Do not include Fourth Paragraph of the letter pertaining to share of legal
review