HomeMy WebLinkAboutCC 1988-01-25 Agendas
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CITY OF NORTH RICHLAND HILLS
PRE-COUNCIL AGENDA
JANUARY 25, 1988 - 6:30 P.M.
For the Meeting conducted at the North Richland Hills City Hall Council Chambers,
7301 Northeast Loop 820.
NUMBER
ITEM
ACTION TAKEN
1. GN 88-08 Proposed Reorganization Plan
(Agenda Item No. 11) (15
Minutes)
2.
Appointment of
Landscaping/Christmas
Decorations Committee
(Councilwoman Spurlock) (5
Minutes)
3.
Clarification of Minutes of the
December 21, 1987 Meeting
(Councilman Davis) (10 Minutes)
4. GN 88-06 Exemption of Library
Non-Resident Fees for Teachers
(Agenda Item No.9) (5 Minutes)
5.
Possible Work Session
6.
Other Items
7.
*Executive Session (20 Minutes)
a. Personnel Discussion
*Closed due to subject matter as provided by the Open Meetings Law.
If any action is contemplated, it will be taken in open session.
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CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
JANUARY 25, 1988
For the Meeting conducted at the North Richland Hills City Hall Council Chambers,
7301 Northeast Loop 820, at 7=30 p.m. The below listed items are placed on the Agenda
for discussion and/or action.
NUMBER
ITEM
ACTION TAKEN
1. Call to Order
2. Roll Call
3. Invocati on
4. Minutes of the Regular Meeting January 11,
1988
5. Removal of Item(s) from the Consent
Agenda
6. Consent Agenda Item(s) indicated by Asterisk
(8, 11, 12, 14, 15, 16 & 17)
7. GN 88-04 Public Hearing on Land Use
Assumption Plan for the
Establishment of Impact Fees
* '8. GN 88-05 Resolution Adopting the Flexible
Compensation Plan of Section 125,
Internal Revenue Code, Resolution
No. 88-3
9. GN 88-06 Exemption of Library Non-Resident
Fees for Teachers
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Page 2
NUMBER ITEM
ACTION TAKEN
10. GN 88-07 Amendment to Ordinance #1074
(Coin Operated Amusement
Machines), Ordinance No. 1522
*11. GN 88-08 Proposed Reorganization Plan
*12. GN 88-09 Harmonson Road Paving
Improvements, Phase II
13. GN 88-10 Funding for Certification of
Youth Sport Coaches
*14. PU 88-05 Award of Bid to Cooper Machinery
in the Amount of $17,343 - 3-5
Ton Mauldon Roller
*15. PU 88-06 Designation of Fort Worth Star
Telegram as the City of North
Richland Hills IIOfficial
Newspaperll,! Reso 1 u:ti on No. 88-4
*16. PW 88-01 Watauga Road Improvement Change
Order #2
*17. PW 88-02 Award of Bid on Miscellaneous
,Traffic Signalization
18. Citizens Presentations
19. Adjournment
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City of xgrth Richland Hills, Texas
MEMORANDUM
January 25, 1988
TO: City Council
FROM: Richard Royston
Director of Planning & Development
SUBJECT: Planning and Zoning Commission Election of
Officers and Procedures.
At its regular meeting on January 14, 1988 the Planning and
Zoning Commission held its scheduled election of officers.
The following is a list of the Commission Officers for the
coming year.
CHAIRMAN:
George Tucker
VICE-CHAIRMAN:
John Schwinger
SECRETARY:
Carol Flippo
In addition the Commission adopted the revised Rules and
Procedures for operation of the Commission. The basic
changes in the Rules and Procedures were made to address the
Charter Revision items concerning the number of Commission
members and to revise the dates for the annual election of
Officers based upon the City Council's revised appointment
schedule.
(817) 281.Q041 17301 N.E. lOOP 8201P.O. BOX 18809/NORTH RICHlAND HillS, TX 78180
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CITY OF NORTH RICHLAND HILLS
PLANNING AND ZONING COMMISSION
RULES AND PROCEDURES
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ORGANIZATION AND OFFICERS
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A. Organization
The Planning and Zoning Commission shall consist of (7) seven
regular members and (1) one alternate member all of whom shall
be appointed by the City Council for two year alternating
terms. The Planning and Zoning Commission shall exercise such
powers as prescribed in Article XIV of the Charter of the City
of North Richland Hills, Texas.
B. Officers
The Commission shall elect from among its members annually a
Chairman, Vice Chairman, and Secretary. The election of
officers shall take place at the first meeting in January each
year or at any other times when these offices may become
vacant.
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C. Duties
The Commission shall advise the City Council on those matters
falling within its charged responsibility in Article XIV of the
City Charter.
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D. Rules of Order
Roberts Rules of Order, latest revision, shall be the
Commission's final authority on all questiQns of procedure and
parlimentary law not covered by these rules and procedures.
E. Suspension of Rules
Any provision of these rules not governed by the City Charter
or Code may be temporarily suspended by a favorable two-thirds
vote of all members of the Commission which vote shall be
entered upon the minutes.
II. MEETINGS
A. Quorum
A quorum shall consist of (4) four members. In the instance
where a regular member cannot be present the alternate member
will be called to serve in the position of the first absent
member with all voting rights of the regular member.
B . Agenda
An agenda shall be prepared by the Planning and Zoning
Coordinator for each meeting of the Commission. There shall be
attached to each agenda a report prepared by the Director of
Planning and Development detailing the matters under
consideration and other items pertinent to the operation of the
Commission.
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C. Regular Meetings
Regular meetings shall be held on the second and fourth
Thursday of each month at 7:30 PM in the Council Chambers of
the City Hall, unless other wise determined by the Commission.
D. Special Meetings
Special meetings for any purpose may be held on the call of
the Chairman, or on the request of two or more of the members
and by giving written notice to all members deposited in the
mail at least (48) hours before the meeting, or as may be
scheduled by a majority of the Commission at any previous
meeting. The time and place of the special meeting shall be
determined by the convening authority.
E. Public Meetings
All meetings shall be held in full compliance with the
provisions of the State Law, the Charter and Code of the City
of North Richland Hills, Texas and these Rules and Procedures.
Any party in interest may appear in his own behalf or be
represented by counselor agent.
F. Work Sessions
The Commission may be convened as a committee of the whole in
the same manner as prescribed for the calling of a special
meeting for the purpose of holding a work session, provided
that no official business shall be conducted thereat and a
quroum shall not be required.
III. OFFICIAL RECORDS
A. Definition - Official Records
The official records of the Commission shall be these Rules
and Procedures, the Minutes of all meetings of the Commission
together with all findings, decisions and other official
documents of the Commission.
B. Recording of Vote
The minutes of the Commission's proceedings shall show the
vote of each member, or if absent or failing to vote, shall
indicate the fact.
C. Files - Retention
All matters coming before the Commission shall be filed in
the City's records. Original papers of all requests and
proposals shall be retained for not less than (5) five years
from the date of submittal; other studies shall be retained for
not less than two years. Thereafter they may be microfilmed
for retention as permanent record along with other special
matters as the Commission may direct.
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D. Public Record
The official records and citizens requests filed for
Commission action in regular or special meetings shall be open
to public inspection during customary working hours.
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IV. -APPLICATION PROCEDURES
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A. Written Request Required
Every proposal submitted for Commission action shall be made
in writing where appropriate application forms are provided by
the City said proposal shall be filed on said forms, shall be
accompanied by all prescribed fees, and shall be complete in
all respects before being accepted for filing.
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B. Schedules and Instructions
Every proposal or request for Commission action or
recommendation shall be filed, processed, and considered in
accordance with specific schedules and instructions adopted as
Appendices to these Rules and Procedures.
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C. Submission of Supporting Information
Information supporting a request or recommendation to approve
or disapprove any proposal before the Commission shall be
submitted only through the Planning and Zoning Coordinator in
writing or to the Commission in public meeting.
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D. Withdrawal of Proposal
When any applicant desires to withdraw any proposal he may do
so by filling a written request to that effect with the
Planning and Zoning Coordinator. Such reqùest shall be
effective upon the date of its official receipt, provided,
however, that no such request shall be valid after notices have
been mailed, except on action of the Commission. Withdrawal of
a proposal at any stage of its processing shall terminate all
consideration of it by the City, and the case file thereon
shall be closed.
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V.
HEARINGS AND DECISIONS
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A. Order of Business
The Chairman, or in his absence the Vice-Chairman, shall
preside at all meetings, shall decide all points of order or
procedure. All letters of transmittal from the Commission to
the City Council shall be over the signature of the Chairman.
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The Chairman shall call the Commission to order, and the
members present and absent shall be recorded by the Planning
and Zoning Coordinator calling the roll. The minutes of any
preceding meeting shall be submitted for approval. The public
shall be advised of the procedures to be followed in the
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meeting. The Planning and Development Director shall publicly
advise the Commission of any communication received pertaining
to any matter before the Commission.
The Commission shall then hear and act upon those proposals
scheduled for consideration or public hearing together with
such other matters of business and report as the Commission or
Planning and Development Director finds to require Commission
consideration.
B. Presentation or Hearing Proposals
1. The Commission shall call each proposal in such order as
to be in accord with the hearing time specified in the
notice of public hearing.
2. The Chairman shall then call on persons present who wish
to speak to the proposal and shall direct that they speak
in the following order:
a. The applicant or his representative.
b. Those persons in support
c. Those persons in opposition
Whenever necessary the Chairman shall direct that all remarks
be germane to the proposal. At the Chairman's descretion he
may also impose a specified time limit for each speaker wishing
to address a particular proposal. No rebuttal shall be allowed
from either side, unless granted by a majority vote of the
Commission. The Commission may direct questions to any speaker
in order to clarify statements and facts presented.
3. The Chairman shall then declare the pùblic presentation or
hearing closed, as to that proposal.
C. Motions
1. A motion may be made by any member other than the
presiding officer.
2. A motion to approve any matter before the Commission or to
recommend approval of any request requiring City Council
action shall require (3) three favorable votes of the
members present. When fewer than (5) five members are
present for the voting and when all motions to recommend
on a given application fail to carry by (3) votes
consideration of the application shall be continued
automatically to the next regular meeting, provided
further that no request or application shall be continued
under this rule beyond the next meeting; failure to secure
the (3) concurring votes to approve or recommend approval
at said next meeting shall be recorded in the minutes as a
denial of the proposal.
D. Disqualification from Voting
1. A member shall disqualify himself from voting whenever he
finds that he has a personal or monetary interest in the
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Page 5
property under consideration or he will be directly
affected by the decision of the Commission.
2. A member may disqualify himself from voting whenever any
applicant, or his agent, has sought to influence the vote
of the member on his application, other than in the public
hearing. '
VI. RULES AND AMENDMENTS
A. Amendments
Amendments to these Rules of Procedure may be adopted by the
Commission at any meeting, upon the affirmative vote of (3)
three members, provided any such amendment is proposeti at a
preceding meeting and spread on the minutes of such meeting.
By unanimous vote of the entire Commission membership
amendments may be adopted at the meeting at which they are
introduced but shall not become effective until the next
regular meeting.
B. Certified Copy
A certified copy of these Rules and Procedures and of any
amendments thereto shall be filed in the office of the City
Secretary with ten days following their date of adoption.
C. Repealing Clause
All previously adopted Rules and Procedures of the Commission
shall be and the same are hereby expressly repealed.
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January 20, 1988
Mr. Rodger Line
City Manager
City of North Richland Hills
7301 N.E. Loop 820
North Richland Hills, TX 76180
Dear Rodger:
At last night's Land Use Workshop, I had difficulty in receiving answers
to several of my questions. I was either interrupted or the subject was
changed prior to my being able to bring a closure to my thoughts and/or my
question. That being the case, I still have the following questions to which
I would appreciate your answers or thoughts:
1. I am sti 11 confused on how the $16 mi 11 i on bond package can be used
as the same CIP Program for implementing or spending impact fees.
I do understand the concept of the Ci tyl S bei ng one si ngl e area
versus separate areas. I do not understand how a project on Mackey
Creek can satisfy the requirement for fees being collected for
developing Bear Creek.
2. Can you get me a copy of Senate Bill 336?
3. I understand Danis point of limiting the issue to the Land Use
Assumptions (which I wish had been explained earlier), but I do
not want to get ha 1 f-pregnant. Approvi ng the Land Assumpti ons Uses
could be interpreted as a commitment to the whole idea of implementing
drainage impact fees.
Do you see this as a single, stand alone issue with no implied
commitment to the total concept?
4. I know we have a difference of opinion concerning"'the Council will
decide how the City is developedll. If I had been able to complete
my thoughts, I was going to say that it is a positive position to
be in. Somehow it was perceived as being negative. I still believe
we will become the Directors of how the City will be developed and
that is not bad.
5. I have a real concern that, once the numbers are available, it will
add significant cost to developing land that is already too high
to develop. You do have a good argument in that at least the
developer can expect a · return and that it is not fair for the whole
community to pay the bill. So many people and developers are
operating so marginally during these times that this might be the
increment cost that stops the works. Again, I do think there is
a lot of merit in your argument.
I will thank you in advance for your normal, timely reply.
Sincerely,
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Ramsey
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MINUTES OF THE REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF NORTH RICHLAND HILLS,
TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 - JANUARY 11, 1988 - 7:30 P.M.
1.
CALL TO ORDER
Mayor Echols called the meeting to order January 11, 1988, at 7=30 p.m.
Present:
Dan Echols
Marie Hinkle
Mack Garvin
Jim Ramsey
Linda Spurlock
Staff:
Rodger N. Line
Dennis Horvath
Jeanette Rewis
Rex McEntire
Greg Dickens
Lee Maness
Richard Royston
Richard Albin
Members of the Press
Absent:
Dick Fisher
Richard Davfs
Virginia Moody
Gene Riddle
2.
ROLL CALL
Mayor
Councilwoman
Councilman
Councilman
Councilwoman
City Manager
Assistant City Manager
City Secretary
Attorney
Assistant Public Works Director
Finance Director
Director of Planning
City Engineer
Mayor Pro Tem
Cotlnci lman /./~"
Councilwoman
Public Works Director
3.
INVOCATION
Councilman Ramsey gave the invocation.
4.
MINUTES OF THE REGULAR MEETING DECEMBER 21, 1987
APPROVED
Councilman Ramsey moved, seconded by Councilwoman Spurlock, to approve the
minutes with the exception of the motion on Item Number 25. A
clarification of the wording is needed from Councilman Davis, who is
absent.
Motion carried 3-0; Councilwoman Hinkle abstaining due to absence from the
meeting.
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January 11, 1988
Page 2
5.
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
None
6.
CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK
(9, 14, 15, 16 & 17)
APPROVED
Councilman Garvin moved, seconded by Councilman Ramsey, to approve the
Consent Agenda.
Motion carried 4-0.
7.
PZ 87-25 PLANNING & ZONING - PUBLIC HEARING _
REQUEST OF LARRY AND PATRICIA ASHLEY TO REZONE
TRACT AIA, JOHN MCCOMAS SURVEY, ABSTRACT 1040
FROM AG TO R-l (LOCATED AT 7608 HEWITT DRIVE)
Mayor Echols opened the Public Hearing and called for anyone wishing to.
speak in favor of this request to please come forward.
Mr. Larry Ashley, 7608 Hewitt, appeared before the Council.
Mr. Ashley stated it was his intention to improve the property; therefore,
it had to be rezoned before he could obtain a building permit.
Mayor Echols called for anyone wishing to speak in opposition to this
request to please come forward.
There being no one else ~ishing to speak Mayor Echols closed the Public
Hearing.
8.
ORDINANCE NO. 1521
APPROVED
Councilwoman Hinkle moved, seconded by Councilman Garvin, to approve
Ordinance No. 1521.
Motion carried 4-0.
* 9.
PS 87-42 REQUEST OF BURK COLLINS INVESTMENTS FOR
REPLAT OF BLOCKS 2, 3, 5, 6 & 7, STONEYBROOKE
SOUTH ADDITION (LOCATED ALONG ODELL STREET
EAST OF DAVIS BOULEVARD)
APPROVED
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January 11, 1988
Page 3
10.
PS 87-47 REQUEST OF CENTEX REAL ESTATE CORPORATION, INC.
FOR FINAL PLAT OF EMBER OAKS SUBDIVISION
(PROPERTY IS LOCATED ON NORTH SIDE OF
GREEN VALLEY DRIVE WEST OF DAVIS BOULEVARD)
APPROVED
Mr. Dick Perkins, Consulting Engineer, representing Centex Real Estate
Corporation, appeared before the Council.
Mr. Perkins stated he would like to discuss some of the concerns the Staff
had regarding this plat. Mr. Perkins stated he had an agreement letter
from the property owner to the north that they would not require any
access to their property if it was ultimately developed as multi-family.
Mr. Perkins stated another concern was that the letter would not cover
future ownership of the property. Mr. Perkins advised that he would
request that the City Attorney prepare a covenant to run with the land to
cover future ownership. Mr. Perkins stated the developer of Ember Oaks
would like to see the property to the north developed as single family.
Mr. Perkins stated that because of the ordinance requirement regarding
cul-de-sacs and the narrow dimension of the property, that without the
access point, it would be physically impossible to build single family in
that area. Mr. Perkins stated if it was possible to maintain the access
shown on the plat, then this would permit circulation within that
property. Mr. Perkins st~ted that if the Council denied this plat, they
would be saying they were in favor of multi-family property in that
location. Mr. Perkins stated that without the street it would have to be
used for multi-family or some other use other than single family. Mr.
Perkins stated that they were respectfully requesting that the plat be
approved.
Councilman Ramsey stated that the fact that the Council did not agree with
the street cut did not mean they wanted multi-family. Councilman Ramsey
stated by denying the plat the Council would be saying they wanted it to
be like the preliminary plat. Councilman Ramsey stated that when the
adjoining property owners requested residential, then the Council would 'be
ready to discuss the street cut.
Councilman Garvin stated he agreed with Councilman Ramsey that it was not
the Council 's intent to support multi-family by denying the plat.
Councilman Garvin stated that in Pre-Council an offer was made for a
viable alternative and the Council asked Mr. Perkins if he had given any
consideration to the alternative.
Mr. Perkins stated that before the compromise was discussed he would like
to ask if the Council would be agreeable to a private drive into the last
lot, which could be converted into public access if the property went
single family.
Councilwoman Hinkle asked Mr. Perkins to explain what he meant by private
drive.
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January 11, 1988
Page 4
Mr. Perkins stated the 50 foot right-of-way would be designated a private
drive, as opposed to a public right-of-way. Mr. Perkins stated that a
stipulation could be placed on the deed of the two lots stating that once
the property to the north was developed as single family it woùld
automatically revert to public right-of-way.
Mr. McEntire asked Mr. Perkins if he had talked with E-Systems to see if
they were contemplating zoning the property single family.
Mr. Perkins stated that E-Systems was not a dev~loper and the likelihood
of the property being rezoned rested upon a party that would be interested
in the property.
Mayor Echols asked if the property owner could not put a private drive on
his property.
Mr. McEntire replied yes.
Mr. Line stated that, from a technical point, a private drive would work
if the Council thought that was a sufficient safeguard.
Councilman Ramsey asked if the Council did not act on the plat tonight
would it be automatically approved.
Mr. McEntire stated the Council had thirty days from tonight to act on the
plat.
Mr. Perkins stated that if the Council was prepared to approve the plat,
with the exception of Lot 22, Block 4, Lots 12 and 13, Block 8, and the
developer build a temporary concrete bubble in that location, would be in
the best interest of his client. Mr. Perkins stated his client had
already taken bids on water, sewer and drainage on this project and it
would be in his best interest to have the plat approved with further
consideration being given to the replatting of the lots in question.
f
Councilman Garvin moved, seconded by Councilwoman Hinkle, to approve PS
87-47, eliminating Lots 12 and 13, Block 8 and Lot 22, Block 4, Ember Oaks
Subdivision, and the stub out shown on the final plat.
Motion carried 4-0.
11.
GN 88-01 ORDINANCE REQUIRING BOARD MEMBERS
TO VOTE RATHER THAN ABSTAINING,
ORDINANCE NO. 1519
APPROVED
Mr. McEntire advised that in Section 2 of the proposed ordinance,
"affidavitll would be substituted with IIstatementll.
Councilman Garvin moved, seconded by Councilwoman Hinkle, to approve
Ordinance No. 1519.
Motion carried 4-0.
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January 11, 1988
Page 5
12.
GN 88-02 MODIFICATION OF RECREATION CENTER FEES AND CHARGES
APPROVED
Mayor Echols presented the following information submitted by the Park and
Recreation Board:
IIAt the scheduled meeting of the Park and Recreation Board on November 23,
1987, the Board voted unanimously to recommend that City Council make two
changes in the fees charged at the Recreation Center. The Park and
Recreation Board recommended a fee of $25.00 per year fee for
nonresidents, effective January 1, 1988 as opposed to the $5.00 fee
established by Ordinance No. 1485, approved August 25, 1987. The Board
also recommended that the single use fee of $1.00 only be available when
the user is accompanied by a resident member.
Councilwoman Hinkle moved, seconded by Councilman Garvin to approve GN
88-02.
Councilman Ramsey stated that before a vote was taken on the motion he
would like to make sure that it was in the record, as he understood, that
the Council had given the City Manager the authority to change any of the
fees, as he saw fit, until April 1st.
Mr. Line stated that was correct with respect to the free use of the
auditorium. Mr. Line stated he did not think that the discretionary
authority allowed him to change a non-resident fee of $25 when the City
Council ordinance stated $10. Mr. Line stated that if the Council wanted
to give him the authority, it needed to be indicated'with an ordinance
that madified the present ordinance.
Councilman Ramsey stated he would like for this to be placed on a
Pre-Council Agenda for discussion because the City was in the infancy of
trying to establish what was right for the facilities. Councilman Ramsey
stated he felt that in the interim the City Manager needed the authority
to operate without being bogged down by having to go through the Council.
Mayor Echols stated a recommendation had also been made that the single
use fee by an individual of $1.00 would only be available when the user
was accompanied by a resident member. Mayor Echols asked if the motion
was for the total recommendation.
Councilwoman Hinkle stated the total recommendation was part of her motion.
Councilman Garvin agreed.
Motion carried 4-0.
13.
GN 88-03 SETTING DATE FOR RUN-OFF ELECTIONS,
RESOLUTION NO. 88-1
APPROVED
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January 11, 1988
Page 6
Mayor Echols presented the following information:
liThe new Texas Election Code had made numerous changes in the schedule for
municipal governing body elections. The Code prescribes that run-off
elections be held on either the last Saturday in Mayor the next to last
Saturday in May. Since the Council makes this choice, the action must be
pre-cleared by the U.S. Justice Department. By making the choice this
early, we can probably get pre-clearance by May 7, 1988."
Councilman Garvin moved, seconded by Councilwoman Hinkle, to approve
Resolution No. 88-1 setting the date for run-off elections, if needed, for
the last Saturday in May.
Motion carried 4-0.
*14.
PU 88-01 FINAL PAYMENT TO CALVIN BAKER, TOM GILMORE,
A JOINT VENTURE FOR PARK & RECREATION/LIBRARY COMPLEX
IN THE AMOUNT OF $26,364.
APPROVED
*15.
PU 88-02 APPROVE PURCHASE OF A DIGITAL CALL-CHECK
EMERGENCY SYSTEM FROM HOUSTON-GALVESTON COUNCIL
OF GOVERNMENTS - $6,864.56
A.PPROVED
* 16. l-/
PU 88-03 APPROVAL OF RESOLUTION NO. 87-38 AND
WRECKER CONTRACT TO ABC WRECKÈR
APPROVED
*17.
PU 88-04 PURCHASE OF RIGHT-OF-WAY FROM OSCAR OGGIER, TRUSTEE
FOR THE PURPOSE OF CONSTRUCTING'MARTIN ROAD
APPROVED
18.
CITIZENS PRESENTATIONS
Mr. Burk Collins, 8251 Bedford Euless, appeared before the Council.
Mr. Collins stated he wanted to give the Council an update on Haverty's.
Mr. Collins stated he had closed the deal with Haverty's. Mr. Collins
stated normal time to close should have been 60 days and it took seven
months. Mr. Collins stated there was some unhappy people on Odell, but he
wanted to assure the Council that his goals had not changed. Mr. Collins
stated his intentions were to attempt to acquire the property on both the
north and south side of Odell. Mr. Collins stated he was not abandoning
his idea; that he was going to continue with his efforts.
Mayor Echols advised Mr. Collins the Council appreciated his reassurance
and felt it would make the people on Odell Street feel much better.
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January 11, 1988
Page 7
Councilman Ramsey stated that he felt this had been one of the most
emotional issues that had come before the Council since had been on the
Council. Councilman Ramsey stated he had empathy where Mr. Collins was
coming from.
Ms. Barbara Dutton, 8204 Odell, appeared before the Council.
Ms. Dutton stated she had a contract from Mr. Collins to present to the
Council. Ms. Dutton stated she was the second person to sign a contract
with Mr. Collins. Ms. Dutton stated she would also like to present a
check from Mr. Collins which was issued in the name of Doc and Barbara
Dutton for $5,000. Ms. Dutton asked the Council to note the footnote on
the check which indicated that by accepting this check the contract was
null and void. Ms. Dutton stated she would also like to say that she was
presenting the check back to Mr. Collins and not accepting it because he
had a binding contract with her which she expected him to honor.
Councilman Ramsey called for point of order.
Mayor Echols stated he felt that what the Council needed to do was ask
that Ms. Dutton work directly with Mr. Collins. Mayor Echols stated he
felt this was a matter between these two parties.
Ms. Dutton stated she would also like to say that her contract expired in
mid-November and she talked to Mr. Collins by phone and Mr. Collins asked
that they stick with him. Ms. Dutton stated that Mr. Collins advised her
he had some problems and would close with her within thirty days. Ms.
Dutton stated that thirty days went by and Mr. Dutton spoke with Mr.
Collins in December and Mr. Collins advised that he was closing with
Haverty's the next day and if they would wait until åfter the holidays he
would get back with them. Ms. Dutton stated Mr. Collins never called.
Councilman Ramsey stated the Council had a rule that they had to listen to
anything for three minutes but felt this was out of the realm of
discipline.
Councilwoman Hinkle stated she was in real estate for twenty years and
understood the frustrations. Councilwoman Hinkle stated she also
understood Mr. Collins problems because it was hard to go to the bank and
get loans.
Ms. Dutton stated Mr. Collins managed to purchase sevp.ral pieces of
property below her and obtain contracts after he had talked with her.
Councilwoman Hinkle stated she would suggest that communications continue
between the two parties.
Ms. Dutton advised they intended to hire an attorney and put an injunction
against Haverty·s.
Mayor Echols advised Ms. Dutton she had her legal recourse.
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January 11, 1988
Page 8
19.
ADJOURNMENT
Councilman Ramsey moved, seconded by Councilman Garvin, to adjourn the
meeting.
Motion carried 4-0.
Mayor
ATTEST:
City Secretary
I
CITY OF
NORTH RICHLAND HILLS
I Planning and Development
Department:
tltubject:
I
Public Hearing on Land Use Assumption Plan
tor the Estab11shment or lmpact ~ees
1/25/88
- Council Meeting Date:
GN 88-04
Agenda Number:
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On December 17, 1987 the Planning and Zoning Commission met as the Capital Improvements
Advisory Committee pursuant to the provisions of State Law SB 336 to review and
recommend a Land Use Assumption Plan for the City of North Richland Hills.
I
The Future Land Use Plan, as contained in the City's Comprehensive Master Plan was used
as the basis for the Land Use Assumptions Plan. In order to configure the plan in
compliance with the State Law, the Future Land Use Plan was estimated to occur within an
approximate time period of twenty years into the future. In order to make a
determination as to the amount of property which is available for future development and
which properties would be eligible for Impact Fee Assessments, an analysis was made of
the current status of the City relating developed and undeveloped land. This was
accomplished by dividing the City into eighty geographic units. These units were
evaluated as to their current land use, related to the existing zoning districts, and
also as to their proposed uses under the Future Land Use Plan. Then the geographic
units were evaluated as to percentage of each unit currently undeveloped. The
undeveloped areas were then compared to the Future Land Use Plan and assigned a zoning
designation. This evaluation was prepared in the form of a spread sheet giving the
areas related to each zoning category. In this way the estimated population or
equivalent population density of the future uses can be estimated.
~e CaP:tal Improvements Advisory Committee recommended adoption of the Land Use
~ssumpt10ns Plan as previously submitted to the City Council to form the basis for the
computation of Impact Fees pursuant to the provisions of State Law SB 336.
RECOMMENDATION:
r .
It is recommended that the City Council'conduct the required public hearing and, after
it is closed, approve the Land Use Assumptions Plan as recommended by the Capital
Improvements Advisory Committee, with any amendments as determined by the City Council.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
..Operating Budget _
.~er -e;:¡
~~kfJ~ ~ R~-v- - ,--
,~ D~J;)t- ad Signat-~re ' ¡ty Manager
I !/ · f;' CITY COUNCIL ACTION ITEM
Acct. Number
Sufficient Funds Avaiiable
I Finance Director
Page 1 of
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I Personnel
Department: Council Meeting Date:
_Ubject: Resolution adopting the Flexible Compensation Plan of Agenda Number:
II Section 125. Internal Revenue Code. Resolution No. R-88-3.
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CITY OF
NORTH RICHLAND HILLS
1-25-88
GN 88-05
Section 125 of the Internal Revenue Code permits its employers to adopt by
resolution the Code's Flexible Compensation Plan which allows employees'
health insurance premiums for dependents coverage to be treatea as pre-tax
compensation. The attached resolution adopts the plan for this purpose. which
will provide a tax break for employees. There is no cost to the City nor
added administrative burden to adopt this plan.
Recommendation:
It is recommended that the City Council approve Resolution No. R-88-3 adopting
Section 125 of the Internal Revenue Code with an effective date of February I,
1988.
e
Finance Review
Source of Funds:
Bonds (GO/Rev.)
_ Operating B. udget _
I_other tt:~~
1 epartment Head Signa~
I CITY COUNCIL ACTION ITEM
Acct. Number N/ A
~ff&ndS Available
, Finance Director
City Manager
Page 1 of
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RESOLUTION NO. R-88-3
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS,
TEXAS, THAT:
(1) The Plan titled" Cit~ of North Richland Hills Flexible
Compensation Plan", a copy of which has been presented to the Council at
this meeting, is hereby approved and adopted, effective as of February 1 ,
1988...
(2) The proper officers of this organization be and they are hereby
authorized to do all acts and things necessary and proper to carry out the
purpose of said Plan and to make such amendments and changes, if any, as
may be necessary to comply with the applicable sections of the Internal
Revenue Code of 1986; .
(3) Announcement shall be made to all employees covered by the Plan
concerning the adoption of said Plan and the provisions thereof.
ARTICLE 1
Purpose and Definition
1.1 Purpose: The purpose of this legal instrument. is to set forth
the Flexible Compensation Plan of the Employer, which will provide
Employees the option of electing benefits as herein descr~bed.
1.2 Legal Status: This Plan is a "cafeteria plan" under Section 125
of the Code and the Employer will take whatever steps are necessary to
maintain the Plan as "nondiscriminatory" under said Section 125. The steps
the Employer will take may include, but are not limited to, a change in the
method of determining the Participant's Pre-Tax Dollàrs created by the Plan
and/or the method of allocating the Pre-Tax Dollars to individual
Participants.
1.3 Definitions:
have the meanings set
otherwise:
The following words when appearing in this plan
forth below unless the context clearly denotes
(a) City Council:
Richland Hills, Texas.
The City Council on the City of North
(b) ~: The Internal Revenue Code of 1986, as amended from
time to time.
(c) Compensation: For any pay period, an Employee's cash
remuneration for personal services, received from the Employer, prior
to any conversion to Pre-Tax Dollars, and prior to any deferrals under
Code Section 401(k).
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(d) Corporation: City of North Richland Hills, Texas , a
municipal corporation organized and existing under the laws of the
State of Texas , or its successor or successors.
(e) Effective Date:
February, 1· , 1988.
(f) Employee: Any person who, on or after the Effective Date,
is receiving remuneration from the Employer for regular, personal
services rendered to an Employer, other than a person covered under a
collective bargaining agreement that does not provide for
participation in this Plan.
(g) Employer: The Municipal Corporation and any organization
which has adopted this Plan with the consent of the Employer, or its
successor or successors.
(h) Participant: An Employee of the Employer who is eligible to
participate in this Plan in accordance with Article II hereof, and
elects to so participate.
(i) Plan: City of North Richland Hills
Compensatiõñ:Plan, as it may be amended from time to time.
Flexible
(j) Plan Administrator: The Municipal Corporation or, if
applicable, the person(s) appointed to administer the Plan in
accordance with Article II.
(k) Plan
Februarv 1
Year: The
and ending on
twelve (12)
Januarv 31
month period beginning
of each year.
on
(1) Pre-Tax Dollars: The dollar credits made available to a
Participant under this Plan by an Employer in exchange for an equal
portion of such Participant's Compensation, determined in accordance
with Article III hereof.
1.4 Construction: The masculine gender, where -appearing in the Plan,
shall be deemed to include the feminine gender; the singular may include
the plural; and vice versa unless the context clearly indicates to the
contrary.
ARTICLE II
Eligibility for Participation
2.1 Eligibilit~: An Employee of an Employer shall become eligible to
be a Participant hereunder upon becoming eligible to be a participant under
the group medical.plan of the Employer.
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ARTICLE III
Sources of Pre-Tax' Dollars for Participants
3. 1 Pre-Tax Dollars: This Article explains the source of Pre-Tax
Dollars and how this source is allocated for the Participant's use.
3. 2 Salary Exchange: Each Participant shall automatically receive
Pre-Tax Dollar credits during any Plan Year in lieu of a certain amount of
the Compensation otherwise available to such Participant for such year.
The amount of Compensation that will be so exchanged for any pay period
will equal the amount of premiums being paid pursuant to Article IV hereof
to cover the Participant (and dependents if applicable) for such pay
period.
The Participant will be credited with Pre-Tax Dollars equal to the
amount of Compensation so exchanged as of the end of each pay period. The
exchange of Compensation for Pre-Tax Dollars to be utilized under Article
IV hereof will be effective on a Plan Year basis and may not be changed
except as provided under Section 3.3 hereof.
3.3 Chan~e of Contributions: In general, the amount of contributions
made pursuant to Section 3.2 hereof may not be changed during the Plan
Year. However, a change in amount will be permitted, and a new
contribution for the remainder of the Plan Year may be made, if such change
is occasioned by, and consistent with, a change in family status.
Situations resulting in a change in family status will include, but are not
limited to, (i) marriage or divorce of the Participant, or deat1.t of the
spouse or any covered dependent, (ii) birth or adoption of a child, and
(iii) termination or initiation of employment of the spouse of any covered
dependent.
..
ARTICLE IV
Spending Pre-Tax Dollars
4.1 Benefit Areas Where Pre-Tax Dollars Can Be Applied: Available
Pre-Tax Dollars will be used to pay for all of the Participant's coverage
premiums for himself and any covered dependents falling due on and after
February 1, 1988 and during the Plan Year of participation, under the
group medical plan of the Employer.
4.2 How Pre-Tax Dollars Are Maintained Hereunder: No actual funds or
assets shall be maintained under this Plan. However, a record of a
Participant's Pre-Tax Dollar credits shall be maintained.
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ARTICLE V
Administration
5.1 Administration: The Plan Administrator shall be the Municipal
Corporation and shall have the sole responsibility of control and
management of the operation of the Plan as described herein. However, the
Corporation may delegate its duties and responsibilities hereunder as Plan
Administrator to a Committee appointed by the City Council of the City.
5.2 Powers and Duties of the Plan Administrator: The Plan
Administrator shall have such powers and duties as may be necessary to
discharge its duties hereunder» including, but not by way of limitation,
the following:
(a) to construe and interpret the Plan and decide all
questions of eligibility;
(b) to prescribe procedures to be followed by Participants;
(c) to prepare and distribute, in such manner as is
determined to be appropriate» information explaining the Plan;
(d) to receive from Participants such information as shall
be necessary for the proper administration of the Plan;
(e) to exercise such authority and responsibility as it
deems appropriate in order to comply with the terms of the Plan
relating to the records of the Participants; and
(f) to appoint individuals to assist in the administration
of the Plan and any other agents it deems advisable, including
legal and actuarial counsel.
The Plan Administrator may rely upon any reasonable direction, or
information from a Participant relating to such Participant's participation
hereunder as being proper under this Plan, and is not required under this
Plan in inquire into the propriety of any such direction or information.
The Plan Administrator does not make any guarantee to any employee in any
manner for any loss or other event because of the Employee's participation
in the Plan.
5. 3 Availability of Plan Details: The Plan Administrator has made
and may continue to make available descriptive materials to Participants
concerning how the Plan operates.
5.4 Rules and Decisions: The Plan Administrator may adopt such rules
and procedures as it deems necessary, desirable or appropriate. All rules
and decisions of the Plan Administrator shall be uniformly and consistently
applied to all Participants in similar circumstances. When making a
determination or calculation, the Plan Administrator shall be entitled to
rely upon information furnished by either a Participant or the legal
counsel of the Plan Administrator.
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ARTICLE VI
Miscellaneous
6.1 Nonguarantee of Employment: Nothing contained in the Plan shall
be construed as a contract of employment between the Employer and any
Employee, or as a right of any Employee to be continued in the employment
of the Employer, or as a limitation of the right of the Employer to
discharge any of its Employees, with or without cause.
6.2 Ri~hts to Employer's Assets: No employee or beneficiary shall
have any right to, or interest in, any assets of the Employer upon
termination of employment or otherwise, except as provided from time to
time under this Plan. All payments of benefits as provided for in the Plan
shall be made solely out of the assets of the Employer and the Employer
shall not be liable therefore in any manner.
ARTICLE VIr
Amendments and Action by Corporation
7.1 Amendments: The City reserves the right to make from time to
time any amendment or amendments to this Plan without the assent of any
other party; however, no amendment shall have any retroactive adverse
effect on a Participant unless the City determines such amendment is
necessary or desirable to comply with applicable law.
7.2 Action by Cit~: Any action by the City under this Plan may be by
resolution of its Board or by any person or persons duly authorized by
resolution of said City Council to take such action.
ARTICLE III
Plan Termination
8.1 Right to Terminate: The Plan may be terminated by resolution of
the City. Such resolution shall be delivered to the Plan Administrator and
to the Employer. Such termination may be so made without the consent being
obtained from the Plan Administrator, the Participants or their
beneficiaries, Employees or any other person interested.
8.2 Plan Termination: Upon the termination of the Plan, the rights
of all Participants affected thereby shall become payable as' the Plan
Administrator may direct. Such direction may include (a) a continuation of
the Plan in order to apply remaining Pre-Tax Dollar credits in accordance
with Article IV, or (b) a distribution of the balance remaining to the
Participant's credit after payment of any expenses properly chargeable
thereto.
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\ ¡,
Passed and approved this
25th day of
Januarv
, 1988.
ATTEST:
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Attorney for the City
Mayor
.
I
CITY OF
NORTH RICHLAND HILLS
I Department:
_Ubject:
Administration Council Meeting Date: 1/25/88
Exemption of Library Non-Resident Fees for Teachers Agenda Number: GN 88-06
At the request of Councilman Mack Garvin it is proposed that teachers from the Birdville
Independent School District and Fort Worth Christian School be exempt from the Ten Dollar
fee now charged to non-resident library patrons. The Chairman of the Library Board was
contacted regarding this matter and she conducted a telephone poll of the Library Board
Members. The Board was not in favor of this exemption.
Recommendation:
It is recommended that the City Council take action on this item.
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Finance Review
Source of Funds: Acct. Number
Bonds (GO/Rev.) Sufficient Funds Available
Operating Budget ~
_Other
¡Jd- . td?Ufi1
Department Head Signature ¿ ry City Manager
CITY COUNCIL ACTION ITEM
, Finance Director
Page 1 of
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CITY OF
NORTH RICHLAND HILLS
Department:
Police
Council Meeting Date:
1-25-88
SUbject:
Amendment to Ordinance #1074 (Coin Operated
Amusement Machines) -Ordinance #1522
GN88-07
Agenda Number:
The Ordinance under consideration for amendment governs all coin operated amusement
machines, billiard tables and recreational establishments.
Section V would extend the hours of operation of these establishments by two hours
on Friday and Saturday nights and by five hours on Sunday afternoon and night. No
change is proposed in the Monday through Thursday operating hours. The change in
operating hours we feel is warranted by the existence in the twenty-four hour per day
convenience stores of video games that can be operated anytime.
Section XII removes the Chief of Police as the only department head with authority/
responsibility for closing such an establishment and substitutes the head of the
department in which the complaint originates. (Fire, health, Code Enforcement, etc).
Section XIII continues the process begun in the preceding paragraph by making the
department head who initiates the action responsible for providing the information
to the City Council in the event of a closure notice being appealed. The old Ordi-
nance required that only the Chief of Police was to prepare such justifications de-
spite the fact that many non-police related reasons for closure were possible. We
feel that the new language is more appropriate.
Reconunendation:
Request Council approve passage of Ordinance #1522
Finance Review
Source of Funds: Acct. Number
Bonds (GO/Rev.) Sufficient Funds Available
Operating Budget f)
Other, _
(}~tút ·;t·m<~¿A4//~/ ·~~Þ(kø
ç department Head Signature ~ City Manager
CITY COUNCIL ACTION ITEM
. Finance Director
Page 1 of
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nRDINANCE NO.
Be it ordained by the City Council of the City of North Richland
Hills, Texas, that:
1.
Section V of Ordinance No. 1047 is repealed and shall hereafter read
as follows:
"v. No person shall engage in the operation of any public pool,
billiard, recreational or amusement center within the City except
during the following hours: Sunday, from 12:00 noon until 12:00
midnight; Monday through Thursday from 7:00 a.m. until 12:00 midnight;
Friday and Saturday from 7:00 a.m. until 2:00 a.m."
2.
Section XII of Ordinance No. 1047 is repealed and shall hereafter read
as follo'tV's:
"XII. No license shall be granted by the City unless it shall appear
that the premises comply with all laws of the state and the ordinances
of the City regulating health, sanitation, fire, zoning and/or the
building code."
3
Section XIII of Ordinance No. 1047 is repealed and shall hereafter
read as follows:
"XIII In the event the City shall fail to approve the issuance of a
license under any part of this ordinance the actions of the official
shall be final unless the applicant shall, within ten (10) days after
the refusal to grant such license, file a written appeal with the City
Manager, addressed to the Ci ty Council requesting a hearing by the
Council upon the question as to whether or not the application shall
be granted. In the event such appeal is filed the head of the.depart-
ment denying the permit shall provide the Council with a record of all
proceedings with reference to the application in question including
the reasons for such denial. The City Council shall, within thirty
(30) days, grant a hearing thereon to determine the correctness of
such action. It shall be discretionary with the Council as to whether
or not a license shall be granted and such action as the Council may
take thereon shall be final and conclusive."
Passed and approved this
day of
, 1988.
ATTESTS:
Mayor
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Attorney
CITY OF
NORTH RICHLAND HILLS
Department:
_Ubject:
Administration
Council Meeting Date: 1/25/88
Agenda Number: GN 88-08
Proposed Reorganization Plan
During the past few years the City Council has recognized the need to expand the City's
organization in order to more effectively meet service demands caused by rapid growth.
Various new functions, services and activities have been added with no attendant
increase in overall management resources. From the city management standpoint, the
basic organization is the same as it was in 1981, when the City budget totalled $8.3
million the City work force stood at 193 and staff members reporting to the City Manager
numbered 9.
At present, sixteen staff members are directly responsible to the City Manager, which is
clearly excessive. The total budget is $27.5 million and the work force totals 333. In
addition, the City's Capital Improvement Program has risen from less than $1 million per
year to the current average $8 million per year. These factors, combined with the
increased level of activity within the departments and the lack of clear cut lines of
authority have generated the need to develop a new organizational plan. The attached
summary and organization chart describe the changes that are included in the proposed
plan, which is submitted herewith for the Council's consideration.
The proposed changes which require City Council action are:
1) Creation of a new position entitled Senior Assistant City Manager/Operations.
A salary range of $48,381-72,366 is recommended for this position, which is 10
per cent above the level of the current Assistant City Manager's position.
4IÞ 2) Creation of a new position entitled Chief of Management Information Systems.
This is a division level position which will include data-processing,
telecommunications and Citicable 36. These activities have increased markedly
during the past five years and this new position woùld provide for better
direction and control. Data processing and telecommunications equipment for
which this position will be responsible totals approximately $500,000 in value
and bears directly on the ability of all City departments to provide service to
the citizens. A salary range of $23,650-34,038 is recommended.
3) Creation of the Title of Director of Community Development for the current
supe~visory head of Permits and Inspections. This is a department level
position which will perform the functions previously handled by the Fire
Marshall and the Building Official. A salary range of $34,617-49,820 is
recommended.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
e Other
Acct. Number
Sufficient Funds Avai lable
Department Head Signature
r? 14c~ ~
I - ¡tY"Manager
. Finance Director
I
CITY COUNCIL ACTION ITEM
Page 1 of
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Page T\'IO
It is believed that the proposed reorganization will establish better lines of
communication and supervision and provide management with better direction and
control of all City activities. As noted in the attached summary and organization
chart, the net effect of the proposed changes will not increase the total number
of presently authorized personnel.
Recommendation:
It is recommended that the proposed new organization plan and salary structure
described above be approved.
CITY OF NORTH RICHLAND HILLS
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City of J'Tort11 cRiclùaI1d 1-IiIJs
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MAYO"
cary CUUNC~
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Gertz
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This d,-", I. dul",,", ,. IIh,,".'. "epor""9 'e......,'ftlp..
I. docs "., "e<..~'lIy she- 'el..... I..por'.nee ., ...,,,.
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* Appointed by Mayor & City Council
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0) Incernal evalu& t1.0Q nov
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vacancy.
(2) Eliminate Bldg. Oft. lOSe
and ItS cab11sh Ass t. C:i
Ad..in. Jleconside'c BldS.
Ollicial 10/88.
(J) Position to be 11l.led by
Kane Kelly. Aeconsider
vacaacy crea ted by. k.ane
in·Hge. Svc:. 10/88.
..
CITY OF
NORTH RICHLAND HILLS
Department: Public Works
4Itubject: Harmonson Road Paving Improvements, Phase II
_
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- Council Meeting Date:
1-25-88
Agenda Number: GN 88-09
In the past, Harmonson Road and Mackey Creek has been improved with Community
Development Funds through the Tarrant County Program. Bids were received
by Tarrant County for Phase II of Harmonson Road and they exceed the amount.
that the County had budgeted from the Community Development Funds. In order
to do the project from Honey Lane east to the Mackey Creek bridge, the City
will have to participate in this project. The amount for the City's
participation is approximately $70,000.
The low bidder for the project was Calvert Paving Corporation in the amount
of $129,111.80.
Funding Source:
Although the CIP Committee and City Council have not appropriated monies for the
City's participation in the Community Development Project with Tarrant County
on Harmonson Road, there is sufficient budget savings from the signalization
project (Agenda Item PW 88-02) to cover the city's participation cost. The
proposed transfer is as indicated below:
From
To
13-07-86-6150
Signalization Construction
$70,000
C.D.B.G. - Harmonson Road
13-19-86-6150 $70,000
Recommendation:
Recommend to the Tarrant County Commissioners to approve the bid of Calvert
Paving Corporation in the amount of $129,111.80 and to approve the transfer
of funds as indicated above.
Finance Review
Source of Funds:
Bonds (GO/Rev.) GO
Operating Bud,get - _ /J ¡}
_Other A~ -t~(),~
Department Head'Signature f:"ß
CITY COUNCIL ACTION ITEM
Acct. Number See above
Sufficient Funds Available
, Fmance Director
Page 1 of 1
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KNOWL TON-ENGLlSH-FLOWERS, INC.
CONSULTING ENGINEERS / Fort Worth-Dallas
January 20, 1988
Honorable Mayor and City Council
City of North Richland Hills
7301 N.E. Loop 820
North Richland Hills, Texas 76180
Re: 30-321, TARRANT CO./ NORTH RICHLAND HILLS
13TH YEAR C.D.B.G. PROJECT
HARMONSON ROAD PAVING IMPVTS., PHASE II
TABULATION OF BIDS FOR CONSTRUCTION
PROJECT NO. B-87-UC-48-0001/B87-48-05
Attached is a tabulation of bids for construction of the referenced project. Bids
were received from seven (7) contractors and the three low bidders are tabulated
below:
Contractor
Paving Drainage Utilities Total
$84,296.80 $26,405.00 $18,410.00 $129,111.80
88,891.28 29,916.25 17,254.56 136,062.09
88,824.84 30,479.35 17,516.70 136,820.69
Calvert Paving Corp.
Austin Paving Co.
Bob More, Inc.
This project includes curb!and gutter, asphalt paving, underground storm drainage,
and water and sewer utility adjustments on Harmonson Road from Honey Lane to the
Mackey Creek Box Culvert.
The total available funding for construction from the County is $60,500.00. The
City of North Richland Hills' minimum proposed participation totals $14,500 (see
our attached letter to Yin Carver dated November 19, 1987). The total available
construction funding for this project, including the City's minimum participation
of $14,500 is $75,000. It order to construct the full project, required
participation by the City of North Richland Hills would be $129,111.80 less
$60,500, or $68,611.80 based on the low bid by Calvert Paving.
The total length of the full project, from Honey Lane to Mackey Creek is about
1,254 feet. $75,000 will build only about 431 feet of paving, including the storm
drainage and utility adjustments. Since it appears that Harmonson Road may not
qualify for next year's C.D.B.G. funding, we would recommend that the full project
be constructed now with City participation of $68,611.80 instead of only $14,500.
Continued ...
1901 CENTRAL DR., SUITE 550 · BEDFORD, TEXAS 76021 . 817/283-6211 . METRO/267-3367
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January 20, 1988
Harmonson Road Bids
Page
2
The following is a breakdown of the recommend City participation:
Paving
Drainage
Vater
Sanitary Sewer
$23,796.80
26,405.00
13,400.00
5,010.00
$68,611.80
The low bidder, Calvert Paving Company, was the contractor on Harmonson Road,
Phase I, from Dawn Drive to Honey Lane, which was last year's C.D.B.G. project.
In the absence of any negative reports regarding this contractor we are
recommending that the City of North Richland Hills participate in this project in
the amount of $68,611.80 and that the Commissioner's Court award the contract to
the low bidder, Calvert Paving Corporation, P.O. Box 268, Denton, Texas 76202.
Ve will be present at the January 25, 1988, Council meeting to answer any
questions you may have concerning this project.
w.
\
RICHARD V. ALBIN, P.E.
RVA/ra
Enclosures
cc: Mr. Rodger N. Line, Ctty Man~ger
Mr. Dennis Horvath, Assistant City Manager
Mr. Gene Riddle, Director of Public Yorks
Mr. Greg Dickens, P.E., Assistant Public Yorks Director
Mr. Richard Royston, Director of Development
Mr. Lee Maness, Director of Finance
Mr. Floyd McCallum, City Inspector
Mr. Vin Carver, Tarrant County Program Coordinator
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CITY OF
NORTH RICHLAND HILLS
I Parks and Recreation Department
Department:
~ Funding for Certification of Youth Sport Coaches
I "ubject:
In 1986, the City Council approved 100% City payment of fees required for certification
of coaches involved in youth sports programs, in the interest of getting this program
established.
Council Meeting Date: 1/25/88
Agenda Number: GN 88-10
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At its meeting on January 5th, 1988, the Parks and Recreation Board voted to recommend
that the transition into this program be further eased by the City paying 50% of cost of
certification, not to exceed $1,000., utilizing funds other than funds already budgeted
for the Parks and Recreation Department.
Funding Source:
As pointed out to the City Council on January 19th, an apparent shortfall in revenues
has necessitated a request that all department heads prepare a 5% cutback contingency
plan. The staff is not aware of any City department that has $1,000 that is not needed
for its own purposes which could be diverted toward this end. The City Council IS
Reserve for Contingency Account Number 01-99-01-5970 has an allocation which is
available for use if the Council so desires, but current financial conditions make it
impossible for the staff to recommend this action.
Recommendation:
City Council action on the Parks and Recreation Boardls request is recommended.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Acct. Number See Above
Sufficient Funds Avai lable
x-
,If ?Il~
,
t Finance Director
Department Head Signature
City Manager
CITY COUNCIL ACTION ITEM
Page 1 of
1
Department: Purchasing -;:-r-- Council Meeting Date:
Award of bid to *Cooper Machinery in the amount OL
SUbject: $17 ,343 - 3-5 Ton Mauldon Roller Agenda Number:
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
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CITY OF
NORTH RICHLAND HILLS
1/25/88
PU 88-05
On January 12, 1988, sealed bids were opened for a 3-5 ton Mauldon
Roller or equal brand. The results of the bid opening are as follows:
Vendor
Exceptions
Amount
a. Waukesha-Pearce
b. *Cooper Machinery
4
o
$31,666.50
$17,343.00
Recommendation: Award bid to the lowest bidder, *Cooper Machinery,
for a 3-5 Ton Mauldon Roller in the amount of $17,343.
x
Finance Review
Acct. Number 06-01-03-6600
ds Available
. Finance Director
epartment Head Signature
CITY COUNCIL ACTION ITEM
City Manager
Page 1 of 1
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CITY OF
NORTH RICHLAND HILLS
Department: Purchasing ~ Council Meeting Date:
Designation of Fort Worth Star Telegram as the vlty
SUbject: of North Richland Hills "Official Newspaper" - Agenda Number:
Resolution No. 88-4
1/25/88
PU 88-06
On January 6, 1988, sealed bids were opened far a news publication to
act in the capacity of "official newspaper" for a period of one (1)
year. The results are as follows:
Vendor Exceptions Price per Line
A. Mid Cities 0 .515
B. Star Telegram 0 .15 Daily
.17 Sunday
The bid by the Fort Worth Star Telegram represents a recent,
substantial change in pricing of legal advertisements.
Recommendation: Approve Resolution designating the Fort Worth Star
Telegram as the "Official City Newspaper" at the rate of .15 per line
daily and .17 per line Sunday.
----X-
Finance Review
Acct. Number 01-13-01-4010
unds Available
-m~.. .....
tI/U~
/p-City Manager
OUNCIL ACTION ITEM
Source of Funds:
Bonds (GO/Rev.)
Operating Bud et
e Other
. Finance Director
Page 1 of
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RESOLUTION NO. 88-4
RESOLUTION BY THE CITY COUNCIL OF THE CITY OF
NORTH RICHLAND HILLS, TEXAS, DESIGNATING AN
OFFICIAL CITY NEWSPAPER.
WHEREAS, the laws of the State of Texas provides that a City
shall designate a City newspaper each year, and;
WHEREAS, the City Council has not designated an official
newspaper this year, and;
WHEREAS, the City Council feels that the City needs an
official newspaper.
BE IT, THEREFORE, RESOLVED BY THE CITY COUNCIL OF THE CITY
OF NORTH RICHLAND HILLS, TEXAS, THAT:
The Fort Worth Star Telegram is hereby designated as the
official City newspaper for the City of North Richland Hills, Texas,
being a newspaper of general circulation within said City, said
newspaper to be used for all official notices and publications of said
City.
PASSED AND APPROVED this 25th day of January 1988.
Mayor
ATTEST:
City Secretary
APPROVED AS TO FORM AND LEGALITY:
Attorney
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CITY OF
NORTH RICHLAND HILLS
I Department: Public Works
_Ubject: Watauga Road Improvement Change Order 1/2
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Council Meeting Date:
1~25-88
Agenda Number: PW 88-01
Change order #2 is required to add an underground 8 inch sanitary sewer crossing
for Watauga Road at Davis Boulevard. The property on the southwest corner of this
intersection will have to be provided sewer service from the north and the
installation now of that sewer line will alleviate extensive boring under
Watauga Road in the future. Boring under Watauga Road at this location at
the depth necessary for proper grade could cause possible conflict with the
water line.
Funding Source:
Sufficient funds are available in elP Unspecified and a proposed transfer is
outlined as follows:
From:
Sewer System Unspecified
02-09-99-6750 $2,800.35
To:
Watauga Road - Utility Adjustments
02-09-81-6750 $2,800.35
Recommendation:
The staff recommends the app~oval of: change order #2 in the amount of $2,800.35r
and approve budget transfer as indicated above.
Finance Review
Acct. Number See above
--Rilll... Sufficient Funds Avai lable
~
r ment Head Signature City Manager
CITY COUNCIL ACTION ITEM
. Finance Director
Page 1 of . 1
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KNOWL TON-E NGLlSH-FLOWERS, INC.
CONSULTING ENGINEERS I Fort Worth- Dallas
January 4, 1988
Mr. Greg Dickens, P.E.,
Assistant Director of Public Works
City of North Richland Hills
7301 N. E. Loop 820
North Richland Hills, Texas 76180
Re: 3-336, CITY OF NORTH RICHLAND HILLS,
WATAUGA ROAD IMPROVEMENTS,
POSSIBLE CHANGE ORDER NO. 2
Enclosed is Change Order No.2 to the referenced project. The Contractor is ready
to begin this extra work if authorized to proceed.
This change order includes construction of an 8-inch sanitary sewer line extension
under Watauga Road for future Sanitary Sewer Service at the Southwest corner of
Davis Blvd. Plans are attached for your review.
The proposed total change order cost is $2,800.35.
If you wish to have this work done then we will send the change order form to the
Contractor for his signature.
Meanwhile, please call if you have any questions.
úJ,~&
P.E.
RWA/l jc
Enclosures
cc: Mr. Rodger N. Line, City Manager
Mr. Gene Riddle, Director of Public Works
Mr. Lee Maness, Director of Finance
Mr. Larry Jones, City Inspector
1901 CENTRAL DR., SUITE 550 · BEDFORD, TEXAS 76021 . 817/283-6211 . METRO/267-3367
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.r.-
K-E-F NO. 3-336
CHANGE ORDER NO. 2 TO THE CONTRACT WHICH WAS DATED
SEPTEMBER 14
, 1987
Between
CITY OF NORTH RICHLAND HILLS
AUSTIN PAVING
( OWNER)
( CONTRACTOR)
And
For {Description of Project} WATAUGA ROAD - PAVING AND DRAINAGE IMPROVEMENTS
Pursuant to the provisions of Section 6 of the General Conditions of the Contract,
this Change Order, when fully executed, shall constitute the authority to change
the work of the Project as follows:
1 Construct 8-inch diameter sanitary sewer under Watauga Road at Davis Blvd.
as shown on revised Plans.
Add the following quantities to existing Contract items:
NO.
15.
UNIT
PRICE QUANT.
11.43 245
$
$
TOTAL
2,800.35
2,800.35
DESCRIPTION UNIT
811 PVC Sanitary Sewer Pipe L.F.
TOTAL CHANGE ORDER COST
................
EXISTING CONTRACT AMOUNT ...............
REVISED CONTRACT AMOUNT
$3,449, 751.53
$3,452,551.88
................
Contract completion time shall be increased by
days because of this change.
CONTRACTOR1S OFFER OF PROPOSED CHANGE:
By:
Da te :
, 1988
ENGINEER1S RECOMMENDATION OF ACCEPTANCE:
By:
Da te :
, 1988
OWNER1S ACCEPTANCE OF CHANGE:
By:
Da te :
, 1988
CITY OF
NORTH RICHLAND HILLS
Department:
.ubject:
Pub 1 i c Works Council Meeting Date: 1/25/88
Award of Bid on Miscellaneous Traffic Signal ization Agenda Number: PW 88-02
Sharrock Electric, Inc. is the low bidder for this project by $11,500. The total bid
for the five intersection signalization installations and the six sets of radio
controlled school zone flashers is $249,865.80 to be completed in 180 calendar days.
Bidder
City & County Electric
Durable Specialties
*Sharrock Electric, Inc.
Amount
$278,790.20
261,430.65
249,865.80
Funding Source:
City Council appropriated sufficient funds for this project as outlined below:
Description
13-07-86-6150
Construction
Budget Amount
$345,800
Contract Amount
$249,865.80
Recommendation:
The staff recommends award of this project to Sharrock Electric, Inc. for the bid amount
of $249,865.80.
e
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Finance Review
Source of Funds:
Bonds (GO/Rev.)
e OP,erating Budget
Othe
(./
GO
, Finance Director
ftriíent Head Signature
CITY COUNCIL ACTION ITEM
Page 1 of
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KNOWL TON-ENGLISH-FLOWERS, INC.
CONSULTING ENGINEERS / Fort Worth-Dallas
January 19, 1988
Honorable Mayor and City Council
City of North Richland Hills
7301 N.E. Loop 820
North Richland Hills, Texas 76180
Re: 3-235, CITY OF NORTH RICHLAND HILLS
MISC. TRAFFIC SIGNALIZATION INCLUDING
RUFE SNOY AT MEADOVLAKES DRIVE
BID TABULATION
As you instructed, bids were taken today on the referenced project. As shown
on the attached bid tabulation, bids were taken from three (3) contractors,
and the low bid was submitted by Sharrock Electric Inc. in the amount of
$249,865.80 for a period of 180 calendar days. This project includes the
following installations:
1. Holiday Lane and Lola Drive
2. Rufe Snow Drive and Starnes Road
3. Keller-Smithfield Road and Starnes Road
4. Keller-Smithfield Road and Chapman Drive
5. Rufe Snow Drive and Meadowlakes Drive
Also included in this project are radio controlled signalization for
pedestrian crossings at the following schools:
1. Smithfield Elementary
2. Smithfield Junior High
3. Richland High School
4. Holiday Heights Elementary
5. North Richland Junior High
6. Alliene Mullendore Elem.
Attached is a list of facts, figures, and "zingers" associated with this
project for your information. Based upon the bids received, we would
recommend award of the contract to Sharrock Electric Inc., 714 V. Davis
Street, Dallas, Texas 75208.
Ye will be available at the January 25, 1988, Council meeting to answer any
questions you may have concerning this project.
P.E.
RYA/lld/Enclosures
cc. Mr. Rodger N. Line, City Manager
Mr. Dennis Horvath, Assistant City Manager
Mr. Gene Riddle, Director of Public Yorks
~Hr. Greg Dickens, P.E. Assistant Director of Public Yorks
Mr. Richard Royston, Director of Planning
Hr. Lee Maness, Director of Finance
Hr. Ken Matheson, City Inspector
1901 CENTRAL DR., SUITE 550 · BEDFORD, TEXAS 76021 . 817/283-6211 . METRO/267-3367
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January 19, 1988
MISC. TRAFFIC SIGNALIZATION
Page
2
PROJECT DESCRIPTION
Major Intersection Signalization
1. HOLIDAY LANE AND LOLA DRIVE: Signalization will be 3-Phase,
Semi-Actuated, including pedestrian cross-walk lights.
2. RUFE SNOV AT STARNES: Signalization will be 6-Phase, Full Actuated,
including pedestrian cross-walk lights. The only power source available
for this intersection is at a transformer on a pad at the back lot of a
private residence. A special permit may be required for access.
Participation by the City of Vatauga for installation of signalization at
this intersection is required. Ve have a provision in the Contract
Documents which will give the City of North Richland Hills one (1) year
from the construction work order date to obtain participation from
Vatauga in the cost of the Rufe Snow/Starnes intersection installation.
Vi thin this one (1) year period the contractor will be required to
install the signalization at the cost bid. If an agreement with Vatauga
has not been obtained in this one (1) year period, then the Rufe
Snow/Starnes intersection signalization can be deleted from the contract
with no extra compensation to the contractor, or the unit prices can be
renegotiated with the contractor, subject to North Richland Hills City
Council approval.
3. SMITHFIELD ROAD AND STARNES ROAD: Signalization will be 6-Phase, Full
Actuated. Signalization at this intersection will be delayed until
construction of the new curb and gutter, paving, and storm drain is
complete, which will be done under separate contract. This provision is
also included in the signalization Contract Documents.
4. SMITHFIELD ROAD AT CHA~MAN: Signalization will be 4-Phase, Full
Actuated with pedestrian cross-walk lights included. The existing
driveway entrance at the Little Tyke Creative Center located just south
of Chapman Drive should be closed and another driveway opening provided
further south.
5. RUFE SNOV DRIVE AT MEADOVLAKES: This will be 4-Phase, Full Actuated
with pedestrian cross-walk lights included. Signalization of this
intersection will be tied into the I.H. 820 signalization system to
provide synchronized control of the two intersections. Approval from the
State Highway Department will be required for this work. Also, the
connecting conduit and signal cables will cross an Arco Pipeline
easement, and approval from that Utility Company for construction across
their right-of-way will be required.
Job 3-235
Bid Tabulation
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January 19, 1988
MISC. TRAFFIC SIGNALIZATION
Page
3
School Flashing Beacon Installations
1. SMITHFIELD ELEMENTARY: Two flashers will be located on Smithfield
Road just south of Mickey Street and just north of Chapman Road.
2. SMITHFIELD JUNIOR HIGH: Flashers will be located at Marlette Massey
Court and Main Street, on Main Street just west of Amundson Road, and on
Amundson Road north of Cardinal Lane.
3. RICHLAND HIGH SCHOOL: Flashers will be located on Holiday Lane at the
TESCO Right-of-way, on Holiday Lane at I.H. 820, on Lewis Drive at iood
View and on Lola Drive at Green Meadows Drive. Additional cost will be
incurred for required installation of a new power pole and transformer at
Lewis Drive and iood View.
4. HOLIDAY HEIGHTS ELEMENTARY SCHOOL: Flashers will be located on
Janetta Drive at Cloyce and Susan Lee, on Lola Drive at Scott Drive and
at Topper Drive, and on Susan Lee north of Lola Drive. Power source
hook-ups have not yet been worked out for two of the proposed beacon
locations at (1) Susan Lee north of Lola Drive, and at (2) Scott and Lola
Drive. The only available points of service are in back yards at these
two locations. Easements or special permits may be required to enter
these properties.
5. NORTH RICHLAND JUNIOR HIGH: Flashers will be located on Rufe Snow
Drive at Karen Drive and at Parkridge Drive.
6. ALLIENE MULLENDORE ELEMENTARY: Flashers will be located on Rufe Snow
at Briley and at Hike Drive, and on Glenview Drive at Carma and Horgan
Circle.
Job 3-235
Bid Tabulation
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January 19, 1988
MISC. TRAFFIC SIGNALIZATION
Page
4
COST ESTIMATES
This project consists of the original "Miscellaneous Traffic Signalization"
contract which has a construction budget of $ 299,000, and the "Rufe Snow at
Meadowlakes" contract which has a construction budget of $80,000. Both
projects will be combined into one construction contract for purposes of
contract award, but the costs will be kept separate for accounting purposes.
LOCATION SHARROCK BUDGET
1. Holiday Lane at Lola $ 24,340 $ 41 , 500
2. Rufe Snow at Starnes 44,093 51 , 500
3. Smithfield at Starnes 38,041 48,500
4. Smithfield at Chapman 29,836 45,500
Davis at College
Circle (Deleted) 0 53,500
Sub-Total S 136,310 S 240,500
School Flasher Beacons S 73,759 $ 58,500
Total Misc. Signalization $ 210,069 $ 299,000
5. Rufe Snow at Meadowlakes $ 39,797 $ 80,000
Grand Total, Misc. Project
and Rufe Snow Project S 249,866 S 379,000
CONSTRUCTION SCHEDULE
The contractor for this project will be instructed to install the school
flashers first so that they can be in place by the beginning of the next
school term in September, 1988. Additional flasher locations for 1988 have
been selected by the Public Yorks Department and may be added to this contract
later by change order. Even though some items may not be fully resolved, as
covered above, we would recommend awarding this project as soon as possible to
meet the September, 1988, deadline. The following is a summary of the
expected schedule:
Take Bids
Council Award Contract
York Order
Complete Flashers
Complete other Signalization
January 19, 1988
January 25, 1988
February 15, 1988
July 31, 1988
August 13, 1988
Job 3-235
Bid Tabulation
NRH