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HomeMy WebLinkAboutCC 1988-10-01 Agendas I I I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA OCTOBER 17, 1988 For the Special Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 6:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Roll Call 3. Adjourn to Executive Session to discuss: a. Personnel Discussion b. Pending Litigation 4. Reconvene Formal Meeting 5. GN 88-98 Contract for Golf Course Engineering 6. Adjournment *Closed due to subject matter as provi,ded by the Open Meetings Law. If any action is contemplated, it will be taken in open session. I I I I I I I I I I I I I I I I I I I ENGINEERING SERVICES PROPOSAL FOR THE NORTH RICHLAND HILLS MUNICIPAL GOLF COURSE Submitted By: KNOWL TON-ENGLISH-FLOWERS, INC. Consulting Engineers 1901 Central Drive, Suite 550 Bedford, Texas 76021 (817) 283-6211 October 7, 1988 I I I I I I I I I I I I I I I I I I I KNOWL TON-ENGLlSH-FLOWERS, INC. CONSULTING ENGINEERS / Fort Worth-Dallas October 7, 1988 Hr. C.A. Sanford, Director of Economic Development City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76180 Re: 3-200, CITY OF NORTH RICHLAND HILLS GOLF COURSE ENGINEERING PROPOSAL Knowlton-English-Flowers, Inc., Consulting Engineers is pleased to submit this proposal for performing engineering services required for construction of the proposed North Richland Hills Municipal Golf Course. Because of our close working relationship with the City of North Richland Hills for over twenty years, we have in-house access to most of the relevant data and maps required for expeditious preparation of construction plans and bid documents for development of the Golf Course site. Ve are prepared to continue working closely with the City Staff on all phases of the Golf Course site engineering, and to work with the management company, Recreational Services Ltd., along with the Golf Course architectural firm, Richard M. Phelps Ltd. Ve stand ready to begin work immediately on this Golf Course assignment while continuing to fulfill our other engineering contractural obligations with the City of North Richland Hills. FIRM DESCRIPTION AND HISTORY Knowlton-English-Flowers is wholly owned and managed by the named practicing engineers and consists of 30 employees, with eleven graduate engineers, including four Masters of Science. The various graduates have combined well over 200 years of engineering experience since receiving their degrees. Nine of these graduates are registered as Professional Engineers in Texas, as well as four registrations in other states. Six of our employees are also Registered Public Surveyors in Texas. The remaining employees provide a balance of support for the production and administration functions of our company. Ve enclose a company brochure indicating the general nature of our organization. It was originally formed in 1967, and since that time has continuously provided general civil engineering services for public works in municipalities and other public entities throughout Texas. Furnishing planning, design and construction administration for street, drainage, water and sanitary sewer projects has essentially been the specialty of our practice, and we have satisfactorily performed and completed these services for hundreds of such projects. Also attached is a Selected List of Projects which includes a general sampling of the type projects we have completed for our clients, (Appendix "A"). 1901 CENTRAL DR., SUITE 550 · BEDFORD, TEXAS 76021 . 817/283-6211 . METRO/267-3367 I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 2 We have the experience, facilities, personnel and desire to perform all the necessary engineering design funcitions required for this project. Ve currently are providing engineering services to approximately 26 different governmental entities of which approximately 20 are municipalities, 2 counties, 2 water districts, the Trinity River Authority, and the State Department of Highways and Public Transportation. We have over 6,000 square feet of modern office space equipped with the latest scientific support equipment such as a PRIHE 2755 Computer System with 4mb memory, 496mb disk storage, 3200 bpi reel tape drive for backups, with 13 remote Televideo 970 work station terminals and remote telephone access, Calcomp 1044 drum plotter, IBM System 6 York Processor, Xerox 5400 Printer, PCP Laserimage 2000 Laser Printer, and 3 Varityper 1360 plan sheet lettering machines, high resolution Televideo graphics terminal and digitizer. We also maintain one fully equipped field survey party and aerial camera equipment, and we have priority access to several sub-contract field surveying parties on an as-needed basis. ORGANIZATION An organizational chart which outlines the chain of communication to be used for this assignment is enclosed, (Appendix "C"), along with the names and resumes of Team Members who will be assigned to this project. Project Manager: Richard Albin will be the Project Manager and serve as the Owner's main contact for this project. He will work directly with the City Staff, the Project Management Firm, and Architect. He will be responsible for the overall production activities of the project. Principals: The principal in responsible charge of this project will be Mr. Kenneth E. English. His role will be to serve as an alternate point of contact when the project manager is not available, to share in the administrative duties of the project, to extend his experience and technical expertise to the other members of the design team, and to review and approve of the preliminary plans and specifications prior to being submitted to the Owner. Mr. English will assist in water well design if required. The other two principals, Hr. R.L. Knowlton, and Hr. B.P. Flowers, wil~ also be available for consultation on this project. Engineer/Planners: Don Canton, Ben Shanklin, and Grady Beachum, all Registered Professional Engineers will be available for design and project administration activities. Don Canton will assist in structural engineering of bridges, culverts, and other facilities. Ben Shanklin will coordinate and process permit I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 3 applications to the Corps of Engineers, FEHA, Texas Vater Rights Commission, and other agencies as required. Grady Beachum will assist in performing Hydrologic and Hydraulic computer simulations and analyses. He will also assist Richard Albin in design of major hydraulic structures such as spillways, dams, lakes, ponds, and drainage channels. Senior Design Technicians: Phil Philipp, Eddy Newman, and Jack Shawhan will be available for general design planning and production of streets, cart paths, storm drainage facilities, water, and sewer utilities to serve the Golf Course site. They will oversee preparation of construction plans, specifications, and bid documents. Design Technician: Joel Hays will be available for preparation of plans for clearing and grubbing operations, excavation calculations, detailing, and quantity takeoffs. Senior Draftsman: C.B. Taylor will coordinate production of final inking of plans on reproducible mylar plates. Draftsmen: Drew Daugherty and Thomas Asher will assist C.B. Taylor in drawing plans, running bluelines and making copies of bid documents. Field Survey Crew: In-house Party Chief, Bruce Vatkins, and assistants V.F. Rowe and J.T. Shawver will perform all field survey operations required for this project. Additional KEF employees who have had field survey experience are also available if necessary including Joel Hays, B.J. Goad, Drew Daugherty, and Thomas Asher. Other sub-contract survey companies are available for our use on a top priority basis including David Hoak Surveyors, Dunn and Spooner Surveyors, in addition to Metropolitan Aerial Surveys if aerial photo work is necessary. EXPERIENCE Richard Albin along with several of the other members of the design team listed above prepared the North Richland Hills Drainage Haster Plan. No other consulting firm has a more intimate knowledge of the unique drainage problems of North Richland Hills than KEF. All HEC-2 and other hydraulic data used in preparation of the Drainage Master Plan is on the KEF computer and available for use on this I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 4 project. Ve have prepared FEMA Map revisions and update reports such as the Spring Meadows study. Phil Philipp prepared the North Richland Hills Drainage Impact Fee Study Report. Richard Albin has designed most of the major drainage improvements projects in North Richland Hills including Big Fossil Creek Erosion Control, Valkers Branch Drainage Improvements, Morgan Meadows Drainage Improvements, and Mackey Creek Drainage Improvements. KEF has designed most of the thoroughfare and street improvements throughout the City of North Richland Hills for the last twelve years. Ed Newman has been primarily involved in the design and production of construction plans for many of these facilities including Rufe Snow Drive, Vatauga Road, Chapman Drive, Starnes Road, Hightower Drive, and numerous residential street reconstruction projects. Jack Shawhan prepared the City of North Richland Hills Parks Master Plan. Don Canton and Jack Shawhan designed the Northfield and Norrich Park Improvements. Joel Hays prepared the Golf Course layout map on the 200-scale City topo map, which includes identification and location of existing water and sanitary sewer pipes and other facilities on the site. Phil Philipp prepared the computerized coordinate geometry metes and bounds closure check of the Golf Course site. KEF prepared both the Vater and Sanitary Sewer Master Plan reports for the City of North Richland Hills. Ve maintain and update all water and sewer utility maps for the City of North Richland Hills, and we maintain a large microfilm file of all the major subdivision construction plans throughout the City. In addition, we have in our office files detailed construction plans of the existing water and sewer facilities located on the proposed Golf Course site. Other KEF employees who are currently involved in engineering production of ongoing North Richland Hills projects or projects in our other client cities include Susan Schwinger, Gary Fisher, Hark Riddle, Ed Crooks, Brian Goad, John Poole, and clerical staff. Each of these individuals are available if needed to assist with the Golf Course project. Through our "Agreement for Engineering Services" contracts with the City of North Richland Hills, dated August 23, 1976, and June 13, 1977, we have performed construction design and project administration on dozens of projects throughout the City including streets, bridges, culverts, storm drainage facilities, water transmission and distribution lines, elevated and ground storage tanks, booster pump stations, water supply wells, sanitary sewer mains, and park facilities. Appendix "B" contains a complete listing of projects performed by KEF in North Richland Hills. Appendix "A" includes a summary of types of projects designed by KEF for our other clients in addition to North Richland Hills. GOLF COURSE TECHNICAL REQUIREMENTS As described above, KEF has the staff, resources, and experience to perform all engineering design required for development of the Golf Course site. Ve have in-house surveying, engineering, and computer capabilities to expeditiously I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 5 perform open channel hydraulics calculations, work closely with North Richland Hills, Haltom City and other municipalities, prepare FEMA map revision reports, work with the Corps of Engineers, Vater Rights Commission, and other entities as required. A. SCOPE OF SERVICES: 1. Using contour maps from a 1982 aerial survey provided by the City, KEF will provide survey verifications necessary to prepare all required hydraulic studies. KEF was involved in preparation of the 1982 City-wide topographic maps through Dallas Aerial Surveys for use in developing the North Richland Hills Drainage Master Plan. Ve are familiar with the horizontal and vertical control used in preparation of these topo maps, and we understand the limitations of the maps. Ve will use actual field survey cross-section data for the open channel hydraulic calculations with supplemental interpolations from the contour maps for overbank sections as required. Ve maintain a file in our office of horizontal and vertical references and bench marks throughout the City of North Richland Hills which can be used to verify control data. 2. Using Golf Course layouts provided by the Architect, KEF will perform HEC-2 runs to determine water surface profiles. Using various frequency storm data, KEF shall furnish the Architect suggested elevations for Tees, Greens and creek crossing structures. KEF has on its in-house computer system HEC-I, HEC-2, and other hydraulic programs required to perform water surface profile calculations. Ve also have on our system the Corps of Engineers hydraulic data on Singing Hills Creek and Big Fossil Creek used in preparation of the North Richland Hills FEMA Flood Plain Study and Drainage Master Plan Report. Ve also have the latest information from the Corps on their recent study of Singing Hills Creek in connection with planned upstream improvements in the City of Vatauga. 3. KEF will provide designs for all necessary Golf Course Storm Drainage Systems. KEF has several storm drain design and analysis computer programs which were used for sizing the proposed storm drain improvements in the NRH Drainage Master Plan. Sizing of the Golf Course storm drains will be based generally on discharges computed using the Rational Hethod with minimum 5-year frequency and 100-year overland relief, or I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 6 as directed by the Architect and City Staff. 4. KEF will provide design for all domestic Vater and Sanitary Sewer Systems to the Club House, Halfway House, Maintenance Building and Course Restrooms. Existing water and sanitary sewer mains are located close to the proposed Club House site on Meadow Lakes Drive and sufficient capacity is available for service. Sanitary sewer service to the other proposed facilities should be no problem, but long water line extensions from existing stub-outs will be necessary. No existing NRH water system mains are available for service to the area west of the railroad and south of I.H. 820. A water line extension and bore under the railroad from the Meadow Lakes area is required if NRH water is to be used. Another alternative is to extend the existing 12-inch water main west of the railroad at Browning Blvd. southward and across I.H. 820 to the site. The Browning Blvd. extension would probably be more expensive, but a permit from the S.D.H.P.T. for boring I.H. 820 would be quicker to obtain than a boring permit from the St. Louis Southwestern Railway Company. Deep water well service may be a possible solution to the problem, but water well design is not included in the RFP. 5. KEF will provide design for all low water crossings and cart bridge structures (three bridge type and four low water crossings). Bridges, culverts, and low water crossings will be designed in accordance with S.D.H.P.T. criteria based on maximum permissible loadings, or as directed by the City Staff. Pre-fabricated bridges may be specified for golf cart and pedestrian loadings on cart trails to save design time if approved by the Public Yorks Department. 6. KEF will advise Architect on locations of Ponds (Used for irrigation). Ponds will be designed based on volumes required for irrigation purposes (normally about 1 acre-foot of storage for each acre of golf course to be watered) in accordance with Soil Conservation Service (SCS) design criteria for safety and hydraulic capacity. Approval of the ponds from the Texas Vater Rights Commission will be required. If appropriative water rights of downstream property owners in the Trinity River Basin are affected, official notices must be sent to each one of them for approval. This I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 7 process, according to Hr. Bill Crowley, with the Vater Rights Commission, could take 4 to 6 months to complete. 7. KEF will prepare and file all necessary forms and letters with FEHA, Corps of Engineers, and Vater Commission. Ve have already obtained updated flood plain data from the Corps of Engineers on Singing Hills Creek and we are prepared to begin hydraulic calculations required for approval of the proposed channel modifications from the various review agencies concerned. Ve have already requested permit forms and other documents from the Vater Rights Commission and established lines of communication with those individuals who will be processing the permit requests. Ve have been through the process of obtaining Letters of Map Amendments from FEHA many times and are very familiar with this procedure. 8. KEF will furnish survey services necessary for hydraulic calculations and field survey to set locations and elevations for tees and greens, (54 locations). KEF will also provide a control traverse for clearing and grubbing operations. Ve will prepare coordinate geometry calculations on all fairways, tees, greens, and other areas to be included in the clearing operation from the approved Architect's layout plan. Coordinate geometry traverses of each area will be made and referenced to control baselines established throughout the Golf Course site. From these computerized references our Field Survey Team will stake the limits of the clear and grub areas on the ground for final inspection and approval by the Management Team, Architect, and City Staff. Trees and other natural features which are located in the clear and grub areas, but selected for preservation will be identified and clearly marked. Plans and specifications will be prepared for obtaining bids from contractors for the the clearing and grubbing operations. No cut or fill excavation operations should be performed at this time without prior approval from the Corps, FEHA, and Vater Rights Commission. 9. KEF will provide necessary field survey to provide topo for club house area and parking lot. After the clearing and grubbing operations are complete our Field Survey Team will establish a vertical control I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 8 reference circuit throughout the Golf Course site. From the established control points, elevations of the cleared areas can be obtained as required for preparation of topo maps. Grids will be set at 25 foot interval~ or as required to compute 1· foot contours of the club house and parking lot sites. 10. KEF will provide field survey to locate wetlands, water crossings, and any other items normally considered sensitive to hydraulics. Areas identified by the Corps of Engineers or other responsible agencies as special areas to be preserved or protected or subject to special hydraulic considerations will be staked and referenced to the coordinate geometry control model. Profiles and cross-sections of all creeks and streams will be obtained in sufficient detail as required to perform hydraulic conveyance and capacity calculations used in subsequent analysis and improvements design operations. 11. KEF will assist City as necessary to complete the Hap Revision process including as-built survey and as-built hydraulics. The Field Survey Team will obtain profiles and cross-sections of all modified or improved creeks, streams, and other hydraulic structures required for computing the revised flood plain limits after construction is complete. Ve will furnish this data to FEMA for their review and consideration of approval of the Flood Plain Hap revisions. 12. KEF representatives will attend all design team meetings, meetings with State, FEMA, Corps and local authorities, ( given 80 hours project manager, Richard Albin ). Vith our offices located in Bedford, we are only 10 minutes from the North Richland Hills City Hall and the Golf Course site. Our close proximity and accessibility will permit us to respond to meetings and job emergencies quickly. Ve are also only about 10 minutes from the DFV International Airport. Out of town meetings are no problem. B. SCHEDULE 1. (a) KEF is prepared to immediately start on the project and begin work on plans and specifications required for obtaining bids to perform the Clearing and I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Grubbing operations which are scheduled to begin on December 1, 1988, (optimistic schedule). The following timetable is suggested for completing this phase of the assignment. Optimistic Schedule Proposed Schedule Council award Engineering Contract to KEF 10/10/88 10/10/88 Architect furnish approved Golf Course Layout plan to KEF 2 days 4 days 10/12/88 10/14/88 KEF establish coordinate geometry control and digitize areas designated for clearing 5 days 7 days 10/17/88 10/21/88 Stake clear and grub areas on the ground for final approval 14 days 21 days 10/31/88 11/11/88 Submit plans, specification, and bid documents for approval 1 day 5 days 11/01/88 11/16/88 1 day 5 days Advertise for Bids 11/02/88 11/21/88 14 days 14 days Receive Bids 11/16/88 12/05/88 5 days 7 days Council award Contract 11/21/88 12/12/88 Contractor execute Standard Form of Agreement and Bonds 7 days 14 days 11/28/88 12/26/88 2 days 4 days Pre-construction conference 11/30/88 12/30/88 Page 9 I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 10 Estimated Completion of Clearing 1 day 10 days 12/01/88 01/09/89 90 days 120 days 03/01/89 05/09/89 Begin Clearing Operations 1. (b) Final grading is scheduled to start on December 15, 1988. However, if cuts and fills are required which would significantly change the flood plain hydraulics characteristics of the Golf Course site, then prior approval by the Corps of Engineers, FEMA, and the Texas Vater Rights Commission will likely be required. Review and approval procedures by these agencies could take several months to complete. 2. KEF will submit preliminary data to support Architect's design relative to clearing and grubbing operations (only) by November 1, 1988, or no later than November 16, 1988, as noted in the proposed schedule table above. Cut and fill excavation data cannot be verified until approvals by the Corps, FEHA, and Vater Rights Commission are secured. Ve would note that the Corps of Engineers is directed by Congress under "Section 10" of the River and Harbor Act of 1899 (33 USC 403) to regulate all work or structures in or affecting the course, condition, or capacity of navigable waters of the United States. Approval of the proposed Big Fossil Creek or Singing Hills Creek channel and other drainage improvements on the Golf Course site based on the Corps of Engineers' Section 10 guidelines could take about a month to complete. The Corps will determine if designated wetlands are adversely affected, they will determine valley storage impacts, and to what extent natural animal habitat areas are impacted. Ve understand that a Section 10 Permit is not required for clearing and grubbing operations only. The Corps of Engineers is further directed by Congress under Section 404 of the Clean Vater Act (33 USC 1344) to regulate the discharge of dredge and fill material into all waters of the United States including their adjacent wetlands. The intent of this law is to protect the nation's waters from the indiscriminate discharge of material capable of causing pollution and to restore and maintain their I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 11 chemical, physical and biological integrity. Depending on the extent of cut and fill quantities involved in development of the Golf Course site, a Section 404 Permit may be required which could delay final approval for several more months. An analysis of the effect of the proposed cuts and fills on flood plain elevations and other possible adverse impacts will be required with the results submitted to FEHA. Preparation of this report will require detailed field survey cross-section data, cut and fill design, hydraulic calculations, and drafting of maps and charts to be included in the report, along with written text material. Preparation of this report is expected to take about one month, and review and approval by FEMA is expected to take at least another two months. As noted above, further delays can be expected by the Vater Rights Commission as they analyze the impact of constructing storage reservoirs and water hazards on Singing Hills and Big Fossil Creeks. Ve will prepare reports and complete forms as quickly as possible for submittal to the Vater Rights Commission, but a 4 to 6 month final approval delay can be expected. 3. KEF will prepare final design for creek crossings, site drainage, and utilities. Scheduled to be submitted on December 1, 1988. Plans for bridges, culverts, and low water crossings at locations directed by the Architect will be submitted for review. Plans for storm drains which will handle local runoff and not subject to Corps, FEMA, or Vater Rights Commission approval can be prepared quickly. Utility line extensions, not associated with water supply wells, can also be prepared and submitted for review in accordance with the proposed schedule. C. OTHER 1. The anticipated lump sum engineering fee for this assignment is included in a sealed envelope in Appendix "E" to this proposal. 2. The names and resumes of Team Members who will be working on this project are included in Appendix "C" to this proposal. I I I I I I I I I I I I I I I I I I I October 7, 1988 GOLF COURSE ENGINEERING PROPOSAL Page 12 3. Typical hourly billing rates for extra work not included in the original scope of this proposal are included with the proposed lump sum engineering fee in the sealed envelope in Appendix "E" to this proposal. D. CONTRACT A copy of the current "Agreement for Engin.eering Services" contract between the City of North Richland Hills and Knowlton-English-Flowers, Inc., dated June 13, 1977, is included in Appendix "D" of this proposal. Engineering services to be performed shall be as described above and in accordance with the applicable provisions of Section II, B. Design Phase, C. Construction Phase, and D. Special Services. Compensation to KEF shall be in accordance with Section VI, C. in the lump sum amount specified in Appendix "E" to this proposal, for services outlined above. Compensation for extra work not specified in this proposal shall be on a reimbursible basis as provided in Section VI, D. of our "Agreement for Engineering Services" contract. Hourly billing rates shall be in accordance with the typical rates listed in Appendix "E" of this proposal. AUTHORIZATION OF ENGINEERING SERVICES APPROVED BY: HONORABLE MAYOR, TOMMY BROVN Ve trust that the information provided herein will permit your favorable review, and we look forward to working with the City of North Richland Hills and its other consultants on this project. Please call if you have any questions or require additional information. A tI/. ~ RICHARD V. ALBIN, P.E. RVA/bvg/Enclosures cc: Mr. Dennis Horvath, Senior Assistant City Manager Mr. Greg Dickens, P.E., Director of Public Yorks Mr. Kevin Hiller, P.E., Assistant Director of Public Yorks Hr. George Tucker, Director of Planning I I I I I I I I I I I I I I I I I I I City of North Richland Hills MUNICIPAL GOLF COURSE ENGINEERING PROPOSAL from KNOVLTON-ENGLISH-FLOVERS, INC. Consulting Engineers 1901 Central, Suite 550 Bedford, Texas 76021 (817) 283-6211 Oc tober /, 1988 11 ===================================================================== In accordance with the provisions of the proposal for engineering submitted herewith, Knowlton-English-Flowers, Inc., agrees to perform engineering services associated with engineering planning, design, and project administration for the lump sum fee quoted. To further clarify the matter of additional services, resulting from a change in scope, the following activities represent extra work that would not be included in the lump sum proposal price quoted: 1. Scope changes involving planning and construction outside the currently defined limits of the Golf Course, or drastic changes from the general plan furnished with the R.F.P. 2. Changes in location of fairways, water supply reservoirs, or other facilities after related engineering has once been performed based upon prior formally approved Architect's Plans. 3. Vater supply well design or irrigation system design. 4. Preparation of final as-built topographic map of Golf Course site using aerial photographic methods or field surveys.