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Home My WebLink AboutCC 1986-09-22 Agendas I I I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA SEPTEMBER 22, 1986 - 6:00 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers. 7301 Northeast Loop 820. NUMBER ITEM ACTION TAKEN 1. PU 86-24 Award of Bid to Motorola for Fire Department Radios in the Amount of $88,299 (Agenda Item No. 17) - .--/ 2. GN 86-102 Rejection of Bid for Police Liability Insurance; Establishment of Self-insurance for Auto and Police Liability; and Retaining General Adjustment Bureau (Agenda Item No. 11) 3. GN 86-100 Burk Collins/Lewis Cribbs Easement Dispute, Richland Oaks Addition, Resolution No. 86-38 (Agenda Item No.9) 4. PU 86-25 Rental Purchase of Office Trailer from Amtex (Agenda Item No. 18) 5. GN 86-99 Hours of Operation of Amusement Centers, Ordinance No. 1400 (Agenda Item No.8) I I I I I I I I I I I I I I I I I I I Page 2 NUMBER ITEM ACTION TAKEN 6. GN 86-103 Ordinance Prohibiting Occupancy or Use of Building Without Certificate of Occupancy, Ordinance No. 1401 (Agenda Item No. 12) 7. Other Items 8. *Executive Session to Discuss Land, Personnel, and/or Litigation *Closed due to subject matter as provided by the Open Meetings Law I I I I I I I I I I I I I I I I I I I City of JX8rth Richland Hills, Texas September 22, 1986 PUB LIe NOT ICE Item added to the September 22, 1986 North Richland Hills City Council Meeting: 15a. GN 86-107 Request To Comptroller of Public Accounts and Texas Municipal League to Amend Sales Tax Permitting Process - Resolution No. 86-42. Posted 9/22/86 at 1:15 p.m. c-kæ~dL ilA-~ ç.í,ty Secretary !. (817) 281-Q041n301 N.E. LOOP 820/P.O. BOX 18609/NORTH RICHLAND HILLS,TX 76118 I I I I I I I I I I I I I I I I I I I CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA SEPTEMBER 22, 1986 For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820, at 7:30 p.m. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Roll Call 3. Invocation 4. Minutes of the Regular Meeting September 8, 1986 5. Minutes of the Emergency Meeting September 11, 1986 6. Removal of Item(s) from the Consent Agenda 7. Consent Agenda Item(s) indicated by Asterisk (8, 9, 10, 11, 12, 16, 18, 19 & 20) * 8. GN 86-99 Hours of Operation of Amusement Centers, Ordinance No. 1400 * 9. GN 86-100 Burk Collins/Lewis Cribbs Easement Dispute, Richland Oaks Addition, Resolution No. 86-38 *10. GN 86-101 Support for Certification of all Coaches in Youth Sports Programs, Resolution No. 86-39 I I I I I I I I I I I I I I I I I I I Page 2 ~ER ITEM ACTION TAKEN *11. GN 86-102 Rejection of Bid for Police Liability Insurance; Establishment of Self-insurance for Auto and Police Liability; and Retaining General Adjustment Bureau *12. GN 86-103 Ordinance Prohibiting Occupancy or Use of Building Without Certificate of Occupancy, Ordinance No. 1401 13. GN 86-104 Proposed Contract for Services with Trinity Arts Council 14. GN 86-105 Proposed Contract with Northeast Arts of Tarrant County 15. GN 86-106 Proposed Contract with Northeast Tarrant County Chamber of Commerce *16. PU 86-23 Agreement for Asbestos Consultant "Drew Asbestos Consultants" 17. PU 86-24 Award of Bid to Motorola for Fire Department Radios in the Amount of $88,299 *18. PU86-25 Rental Purchase of Office Trailer from Amtex I I I I I I I I I I I I I I I I I I I Page 3 NUMBER ITEM ACTION TAKEN *19. PW 86-25 Approval of Change Order #1 _ Miscellaneous Water and Sewer Improvements to Lowell B. Allison *20. PAY 86-20 Big Fossil Creek Sanitary Sewer Metering 21. Citizen Presentation 22. Adjournment I Ie I I I I I I I Ie I I I I ,I I Ie I I MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - SEPTEMBER 8, 1986 - 7:30 P.M. 1. CALL TO ORDER Mayor Echols called the meeting to order September 8, 1986, at 7:30 p.m. 2. ROLL CALL Present: Dan Echols Richard Davis Dick Fisher Marie Hinkle Mack Garvin Virginia Moody Harold Newman Jim Ramsey Mayor Mayor Pro Tem Councilman Councilwoman Councilman Councilwoman Councilman Councilman Staff: Rodger N. Line Dennis Horvath Jeanette Rewis Rex McEntire Lee Maness Gene Riddle Don Dietrich John Whitney Richard Royston Richard Albin City Manager Assistant City Manager City Secretary Attorney Finance Director Public Works Director Asst. Public Works Director Purchasing Agent Director of Planning City EI?-gineer Members of the Press 3. . INVOCATION Councilman Fisher gave the invocation. 4. MINUTES OF THE REGULAR MEETING AUGUST 25, 1986 APPROVED Councilwoman Moody moved, seconded by Councilman Garvin, to approve the minutes of the August 25, 1986 meeting. Motion carried 5-0; Mayor Pro Tem Davis and Councilwoman Hinkle abstained due to absence from the meeting. I Ie I I I I I I I Ie I I I I I I ~ I I September 8, 1986 Page 2 5. REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA Mayor Pro Tem Davis removed items 11, 12, 13, and 15 from the Consent Agenda. 6. CONSENT AGENDA ITEM(S) INDICATED BY ASTERISK (14, 16, 19 & 20) Mayor Pro Tem Davis moved, seconded by Councilman Garvin, to approve the Consent Agenda. Motion carried 7-0. 7. PZ 86-35 - PLANNING & ZONING - PUBLIC HEARING _ REQUEST OF NORTHWOOD PLAZA JOINT VENTURE TO REZONE LOT 3R, BLOCK 2, SNOW HEIGHTS NORTH ADDITION FROM C-l (COMMERCIAL) TO C-2 (COMMERCIAL) (LOCATED ON THE NORTH SIDE OF NORTHEAST LOOP 820 EAST OF RUFE SNOW BETWEEN THE GULF SERVICE STATION & WAL-MART) Mayor Echols opened the Public Hearing and called for anyone wishing to speak in favor of this request to please come forward. Mr. Neal Cukerbaum, representing Northwood Plaza Joint Venture, appeared before the Council. Mr. Cukerbaum stated the proposed use for this property was a Pep Boys Auto Store. Mr. Cukerbaum stated the property was zoned Local Retail under the previous Zoning Ordinance which allowed this type of operation. Mr. Cukerbaum stated that the new ordinance required this type of operation to be in C-2 zoning. Mr. Cukerbaum stated Pep Boys was similar to Western Auto and Whites Auto. Mr. Cukerbaum stated they had obtained an easement from Gulf and Texas Electric Service Company. Mr. Cukerbaum showed the Council a site plan of the proposed development. Councilwoman Moody stated that Mr. Cukerbaum had previously obtained SU zoning on this property for a restaurant and now it was going to be a Pep Boys. Mr. Cukerbaum stated the previous request was for a J.T. McCords Restaurant and the transaction did not develop. Councilman Fisher stated that Mr. Cukerbaum advised that they had obtained an easement from Gulf. Councilman Fisher asked the purpose of the easement. Mr. Cukerbaum stated the purpose of the TESCO easement was for parking and they had obtained a joint agreement for access with Gulf. Councilman Fisher stated that Mr. Cukerbaum advised this would be similar to Western Auto and Whites, but it appeared to be a paint and body shop. I Ie I I I I I I I Ie I I I I I 'I I Ie I September 8, 1986 Page 3 Mr. Cukerbaum stated that Pep Boys did not do auto body work. Mr. Cukerbaum stated it was basically operated like a Firestone Store. Mayor Pro Tem Davis stated that C-2 zoning was a high use area and what kind of assurance could the City would have if Pep Boys did not go in. Mr. Cukerbaum stated he could not assure the City that Pep Boys was going in, but they did have them under contract. Mr. Cukerbaum stated they had offered to deed restrict the property at the Planning and Zoning Hearing. Councilman Moody stated that this did not sound like a business that needed to be placed on this property. Councilman Newman stated he would like to remind the Council that in his opinion this type of business needed to be placed on the freeway. Councilwoman Hinkle asked if Pep Boys was the same type of business as Chief Auto. Mr. Cuckerbaum stated no, they carried a larger line of merchandise. Councilman Garvin stated he was familiar with Pep Boys operation and thought it would be in the best interest of the citizens to have this type of operation. Mayor Echols called for anyone wishing to speak in opposition to please come forward. There being no one else wishing to speak, Mayor Echols closed the Public Hearing. 8. ORDINANCE NO. 1398 APPROVED Councilman Newman moved, seconded by Councilwoman Hinkle, to approve Ordinance No. 1398. Motion carried 7-0. Mayor Pro Tem Davis asked Mr. Cukerbaum to notify the City if the contract with Pep Boys did not go through. 9. PZ 86-38 - PLANNING & ZONING - PUBLIC HEARING _ REQUEST OF SIGMORE CORPORATION TO REZONE LOT I-RA, PARKERS SUBDIVISION FROM C-l (COMMERCIAL) TO C-2 (COMMERCIAL) (LOCATED AT 6877 GRAPEVINE HIGHWAY) Mayor Echols opened the Public Hearing and called for anyone wishing to speak in favor of this request to please come forward. There being no one wishing to speak, Mayor Echols called for anyone wishing to speak in opposition to please come forward. I Ie I I I I I I I Ie I I I I I I Ie I I September 8, 1986 Page 4 There being no one wishing to speak, Mayor Echols closed the Public Hearing. 10. ORDINANCE NO. 1399 APPROVED Councilman Ramsey moved, seconded by Mayor Pro Tem Davis, to postpone Ordinance No. 1399. It was noted that there was a representative present for this request. Mayor Pro Tem Davis withdrew his second. Mayor Pro Tem Davis moved, seconded by Councilman Ramsey, to reopen the Public Hearing. Motion carried 7-0. Mr. Mark Balay, representing Sigmore Corporation, appeared before the Council. Mr. Balay stated they wanted to improve their facilities to provide added services. Mr. Balay stated that with the renovation they wanted to install a self-service car wash. Mr. Balay stated C-2 zoning was required for the car wash. Mayor Pro Tern Davis asked Mr. Balay if he was aware of the landscaping requirements. Mr. Balay stated they were aware of the requirements and the landscaping would be upgraded. Mayor Echols called for anyone wishing to speak in opposition to please come forward. There being no one wishing to speak~ Mayor Echols closed the Public Hearing. Councilman Fisher moved, seconded by Mayor Pro Tem Davis, to approve Ordinance No. 1399. Motion carried 7-0. 11. GN 86-91 - ACCEPTANCE OF CERTIFIED TAX ROLL, RESOLUTION NO. 86-36 POSTPONED Mayor Pro Tem Davis moved to postpone items 11, 12, 13, and 15. Motion carried 7-0. 12. GN 86-92 - GRANTING OF EXEMPTIONS FISCAL YEAR 1986/87, RESOLUTION NO. 86-37 POSTPONED I Ie I I I I I I I Ie I I I I I I ~ I I September 8, 1986 Page 5 13. GN 86-93 - LEVYING A TAX RATE FOR FISCAL YEAR 1986/87 ORDINANCE NO. 1394 POSTPONED *14. GN 86-94 - PLEDGE OF TAX REVENUES FOR THE PURCHASE OF FIRE PUMPER TRUCK AND PUBLIC WORKS EQUIPMENT, ORDINANCE NO. 1393 APPROVED 15. GN 86-95 - ADOPTING OPERATING BUDGET FISCAL YEAR 1986/87, ORDINANCE NO. 1395 POSTPONED *16. GN 86-96 - ADOPTING REVENUE SHARING BUDGET FOR FISCAL YEAR 1986/87, ORDINANCE NO. 1397 APPROVED 17. GN 86-97 - REQUEST OF ELLIS-ELLIS, ASSOCIATES FOR A VARIANCE TO THE SUBDIVISION ORDINANCE PERTAINING TO DRAINAGE FOR HIGHTOWER PLAZA POSTPONED Councilman Garvin moved, seconded by Mayor Pro Tem Davis, to postpone GN 86-97 until the first meeting in October. Motion carried 7-0. 18. GN 86-98 - PUBLIC HEARING _ COMMUNITY DEVELOPMENT BLOCK GRANT The Mayor presented the following information: "The fund allocation for the 12th year Community Development Block Grant is $57,000. The City was required to supplement this allocation to meet a projected goal of $75,000. The reconstruction of Harmonson Street was approved for this project. We recommend that the additional $15,000, as well as the $18,000 City supplement, be committed and that we continue the Harmonson Street project. An additional 200 feet on Harmonson Street can be constructed with the new funds." Mayor Echols opened the Public Hearing and called for anyone wishing to speak to please come forward. There being no one wishing to speak, Mayor Echols closed the Public Hearing. I Ie I I I I I I I Ie I I I I I I I September 8, 1986 Page 6 Mayor Pro Tem Davis moved, seconded by Councilwoman Hinkle, to accept the additional $15,000 in Community Development Block Grant funds for the purpose of additional paving and drainage improvements on Harmonson Street. Motion carried 7-0. *19. PW 86-23 - APPROVAL OF RIGHT-OF-WAY DOCUMENTS FOR WATAUGA ROAD APPROVED *20. PW 86-24 - AWARD OF CONTRACT FOR LYNN TERRACE, ASHMORE. ROGAN STREET AND DRAINAGE IMPROVEMENTS APPROVED 21. CITIZEN PRESENTATION Mr. Tom Ellis thanked the Council for their time and effort spent in Pre-Council concerning their project. 18a. GN 86-99 - APPOINTMENT OF CITY JUDGE APPROVED Mayor Pro Tem Davis moved, seconded by Councilwoman Hinkle, to appoint Charles Thorn as City Judge, effective immediately. Motion carried 7-0. 22. ADJOURNMENT Councilwoman Moody moved, second~d by Councilman Garvin, to adjourn the meeting. Motion carried 7-0. Mayor ATTEST: City Secretary I '- I I I I I I I II I I I I I I I f I MINUTES OF THE EMERGENCY MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NO~THEAST LOOP 820 - SEPTEMBER 11, 1986 - 6:00 P.M. 1. CALL TO ORDER Mayor Echols called the meeting to order September 11, 1986, at 6:00 p.m. 2. ROLL CALL Present: Dan Echols Richard Davis Dick Fisher Marie Hinkle Mack Garvin Harold Newman Jim Ramsey Mayor Mayor Pro Tem Councilman Councilwoman Councilman Councilman Councilman Staff: Rodger N. Line Dennis Horvath Jeanette Rewis Rex McEntire Lee Maness City Manager Assistant City Manager City Secretary Attorney' Finance Director Members of the Press Absent: Virginia Moody Councilwoman 3. GN 86-91 - ACCEPTANCE OF CERTIFIED TAX ROLL, RESOLUTION NO. 86-36 APPROVED Mayor Echols stated that the "Truth-in-Taxation" of the Texas Property Tax Code requires that the tax appraisal district supply each taxing unit within that county with certified totals of all appraised values within that tax unit. Mayor Echols stated the net taxable value was $1,445,836,240. Mayor Echols stated that value was lower than the value presented to the City Council during the budget hearings for fiscal year 1986-87. Mayor Echols stated that the difference was the values of properties currently under protest to the Appraisal Review Board. Mayor Echols stated those properties will be listed on a subsequent tax roll after final review. Mayor Echols stated that the Appraisal Review Board hearings were not scheduled to be concluded until the week of October 6th, 1986. Mayor Echols stated the subsequent tax roll was projected to be a minimum of $1,465,836,240. I September 11, 1986 Page 2 ~ I I Mr. Line stated that the figure of $1,465,836,240 was given to the City by Tarrant Appraisal District. Mr. Line stated that there was still a little over 33 million in contested values pending before the Appraisal Review Board of Tarrant Appraisal District. Mr. Line stated that part of this would be added back to the number that was included in the certified tax roll. Mr. Line stated the City estimated it might lose as much as 13 million of the 33 million dollars and end up with as much as 20 million dollars that would subsequently be added to the $1,445,000,000, so that the actual tax roll, when finalized, would be $1,465,000,000 plus. Mr. Line stated that with the 33.5¢ tax rate this would leave the City with a $90,145 short fall in revenues. Mr. Line stated the Staff recommends to the Council that this be compensated for as described in the last item on the agenda. I I I I Councilwoman Hinkle moved, seconded by Councilman Newman, to approve Resolution No. 86-36. Motion carried 6-0. I ~ I I I I I I I 4. GN 86-93 - LEVYING A TAX RATE FOR FISCAL YEAR 1986/87, ORDINANCE NO. 1394 APPROVED Mayor Pro Tem Davis moved, seconded by Councilman Garvin, to approve Ordinance No. 1394. 5. GN 86-92 - GRANTING OF EXEMPTIONS FOR FISCAL YEAR 1986/87, RESOLUTION NO. 86-37 APPROVED Mayor Pro Tem Davis moved, seconded by Councilwoman Hinkle, to approve Resolution No. 86-37. Motion carried 6-0. 6. GN 86-95 - ADOPTING OPERATING BUDGET FOR FISCAL YEAR 1986/87, ORDINANCE NO. 1395 APPROVED Mr. Line stated that as a result of the loss of value on the ad valorem tax rolls, the projected amounts to a $90,145 short fall. Mr. Line stated the following recommendations were made: LIBRARY - Originally three new professional librarian positions were scheduled to be filled April 1, 1987 for the anticipated opening of the new facilities. Delays in occuping the new building until July 1, 1987 will postpone the need for hiring these employees, resulting in a cost savings of $14,895. I ~ I I 1 I I I- 1 ~ I 1 1 I ~ 1 I I September 11, 1986 Page 3 RECREATION Originally three part-time Recreation Attendants and one full-time Rëcreation Clerk were scheduled to be hired April 1, 1987. Additionally, a Recreation Coordinator was scheduled to be hired on October 1, 1986. The delayed filling of those positions until July 1, 1987 and April 1, 1987, respectfully, will produce a total savings of $25,440. PUBLIC WORKS - STREET DEPARTMENT - A reduction in the City's budget for purchase of materials for street maintenance work by the County is proposed for a savings of $49,810. The remaining sum of $25,190 can be supplemented next summer if needed and if financial conditions permit. Councilwoman Hinkle moved, seconded by Councilman Fisher, to approve Ordinance No. 1395. Councilman Ramsey stated he would urge the Council to take another look at the Public Works Department. Councilman Ramsey stated that rather than hire new people, it could be delayed and the street services would not be impaired. Mayor Echols asked Councilman Ramsey if he felt a reduction in the early stage would have an adverse affect. Councilman Ramsey stated if he was cutting the budget it would not be in the Street Department. Mayor Pro Tem Davis stated he would recommend leaving the $49,810 in the Public Works Street Department and if the money was not available, then not purchase the asphalt. Councilwoman Hinkle moved, seconded by Councilman Fisher, to amend the motion to state reductions in the Library and Park/Recreation Department as presented. Motion carried 5-1; Mayor Pro Tem Davis, Councilwoman Hinkle, Councilmen Fisher, Garvin and Newman voting for and Councilman Ramsey voting against. 7. ADJOURNMENT Mayor Pro Tem Davis moved, seconded by Councilman Newman, to adjourn the meeting. Motion c.arried 6-0. Mayor ATTEST: City Secretary I I I I I I I I I I ~ . CITY OF NORTH RICHLAND HILLS Department: Administration C 'I M ' D 9/22/86 ouncl eetlng ate: Subject: Hours of Operation of Amusements Centers _ ~roposed Urd1nance NO. 1400 Agenda Number: GN 86-99 Ordinance No. 1047 of the City of North Richland Hills establishes the hours of operation of public pool, billiard, recreation or amusement centers within the City as 7:00 a.m. to midnight Monday through Saturday and 1:00 p.m. to 6:00 p.m. on Sunday. An amusement center with video games has recently been opened in North Hills Malls by Recreational Concepts, Inc. and its president has requested that consideration be given to extending the hours of operation on Sunday to 8:00 p.m., to more closely relate to the hours of operation of the movie theatres in the mall. The staff is not aware of any reason why this request should not be granted. Recommendation: It is recommended that the attached Ordinance No. 1400 be adopted extending the Sunday hours of operation for amusement centers from its present 6:00 p.m. deadline to 8:00 p.m. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Acct. Number Sufficient Funds Available R11/~ Department Head Signature I City Manager CITY COUNCIL ACTION ITEM . Finance Director Page 1 of 1 I Ie I I I I I I- I -- I I I I II I I i' I ORDINANCE NO. 1400 Be it ordained by the City Council of the City of North Richland Hills, Texas, that: 1. Section V of Ordinance No. 1047 is repealed and shall hereafter read as follows: "V. No person shall engage in the operation of any public pool, billiard, recreational or amusement center within the City between 12:00 midnight and 7:00 a.m. Monday through Saturday; provided however, that such table, or tables or machines shall not be operated on Sunday except during the hours of 1:00 p.m. to 8:00 p.m." . Passed and approved this 22nd day of September, 1986. Mayor ATTEST: City Secretary APPRqVED AS TO FORM AND LEGALITY: Attorney I I I I I I I I I I I I I ~ - I ~ . . I , ! ~, CITY OF NORTH RICHLAND HILLS Department: Administration Subject: Burk Collins/Lewis Cribbs Easement Dispute _ K1Chiand uaks Aad1t1on - kesolucion 86-38 C ., M · D 9/22/86 - ouncl eetlng ate: GN 86-100 Agenda Number: The City Council was briefed on August 11, 1986, pertaining to a dispute between the City, Mr. & Mrs. Lewis Cribbs and Burk Collins Investments. An agreement has been reached between all parties, which includes these stipulations: 1) The City will abandon the existing 80' drainage easement in exchange for a 80' drainage easement further to the west on the Cribbs' property. Mr. Collins will pay $20,000 for the new easement. 2) The City will construct a 4' wide dry weather crossing to allow access to the northwest corner of the Cribbs' property (this was also a condition of the original easement document signed in 1983). 3) The City will not attempt to obtain any additional drainage easements from the Cribbs as long as they own the property and it is used for residential purposes only. 4) Mr. & Mrs. Cribbs will sign an acknowledgement that, by their action in requiring that the easement be limited to 80' in width, the likelihood of their property being flooded is increased, since the 80' channel will not provide 100 year flood capacity. Recommendation: Approve the attached resolution providing for the above. Finance Review Source of Funds: Bonds (GO/Rev.) Operatin;¡\Budget _ Other ~ .. i"{/}/]/1~Iì1$f) Department Head Signature CITY COUNCIL ACTION ITEM Acct. Number Sufficient Funds Available . Finance Director Page 1 of 1 I Ie I I I I I I I -- I I I I ì I I RESOLUTION NO. 86-38 WHEREAS, Lewis E. Cribbs and wife Hattie Cribbs have heretofore executed a Utilities and Drainage Easement over, under and through a portion of Lot 15 of Richland Oaks Addition which was executed on December 14, 1983 to the City of North Richland Hills, as Grantee; and WHEREAS, the development of the area around said Lot 15 has caused a need for a Drainage and Utility Easement over a different portion of said Lot 15 and has rendered the old easement (of December 14, 1983) useless. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. In consideration of the execution of a new 80' drainage and utility easement over, under and through a portion of Lot 15, Richland Oaks Addition to the City of North Richland Hills, Tarrant County, Texas by Lewis E. Cribbs and wife Hattie Cribbs, the City does agree as follows: a. That it will release the easement of December 14, 1983 in exchange for the new easement; b. that it will construct a low-water crossing through the easement to allow access to that portion of the lot lying north of the new easement; and c. that it will not ask for any additional drainage easement over, under and though said Lot 15 during the time that the property is used for residential purposes and is owned by Lewis E. Cribbs and wife, Hattie Cribbs unless such requested easement is approved by or requested by the said Lewis E. Cribbs and Hattie Cribbs. PASSED AND APPROVED this 22nd day of September, 1986. APPROVED: ATTEST: Mayor City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney I CITY OF NORTH RICHLAND HILLS lepartment: Parks & Recreation Support for certification of all coaches in I Subject: Youth Sports Programs - Resolution No. 86-39 Council Meeting Date: 9/22/86 Agenda Number: GN86-101 I The National Youth Sports Association (NYSCA) is a non-profit organization of vol- unteer coaches dedicated to the improvement of youth sports programs through education, public awareness, league assistance and sports promotions. The NYSCA volunteer coach training program is endorsed nationally by the National Recreation and Parks Association and locally by the Texas Amateur Athletic Federation. The goals and objectives of the NYSCA are as follows: I I To train and certify the volunteer coach so that he/she has a better understanding of organization, teaching proper techniques, injury prevention and treatment, as well as the psychology of coaching youth sports. I To provide leadership and education to foster yo~th sports programs in a wholesome atmosphere under conditions that will assure maximum athletic performance through youth participation and competent coaching. I I To foster high standards of ethics among athletes, coaches, adminis- trators, and the general public. II4IÞThe NYSCA National Certification Program lasts approximately six hours held on two evenings or one Saturday, the first year. The 2nd and 3rd year programs are more ad- vanced and are only 2 1/2 hours in length. The cost of certification is a $15.00 annual fee for the coaches. In addition to the training the coaches receive $300,000 in liability coverage, a certified coach patch, membership card, certificate of com- I . pletion, bi-monthly newsletter, first aid card, and travel discounts on various hotels and car rentals. Coaches can be certified in more than one sport by attending, at no additional charge, the second half (sport specific) portions after completing the regular certification in another sport. To conduct research and disseminate information on the operation of youth sports programming. I I Being an NYSCA certified coach does not indicate th~t volunteer coaches are qualified in the sense of a paid coach on the high school, college, or professional level. By virtue of attending the approximately six bours of instructions conducted by a trained clinician, NYSCA headquarters certifies that they are aware of their responsibilities to children in sports. Specifically: 1. Responsibility for being aware of the psychological and emotional needs of children while participating in sports. 2. Responsibility for knowing that safety and first aid are most important factors in the physical well being of children and that at all times a person of authority (physician, paramedic, etc.) should be called on to treat any kind of in- II I I I Finance Review Source of Funds: Acct. Number N / A Aonds (GO/Rev.) ~ Sufficient Funds Available I ~perating Budget - " 0~~ ¡eØ1(~ I Department Head ~ture ~Y-Manager - CITY COUNCIL ACTION ITEM ----------------.--.---------------- . Finance Director I I I I I I I I I I I I I I I I I I I 1_______ jury. 3. Responsibility for being aware that conditioning, nutrition, flexibility, and strength development are important factors for growing children that are involved in sports. 4. Responsibility for organizing fun and interesting practices in children sports. 5. Responsibility for teaching, to the best of their ability, proper tech- niques in sports. Finally, by signing the Code of Ethics Pledge, coaches are constantly reminded, throughout their volunteer coaching career, that in youth sports the consideration for children should be placed far above their own personal desires for accomplish- ments. The training program is conducted by the local NYSCA Chapter Certified Clinician with the use of video tapes prepared by professionals in the respective subject areas. The North Richland Hills Parks and Recreation Department is the first department in our area to be granted NYSCA Chapter status and the recreation department staff is currently being certified as a NYSCA clinician. Upon meet- ing NYSCA criteria for a Chapter, the Department will be provided all materials at no cost to the city. The groups affected by this resolution would include any youth sports group or association using city facilities. Currently this includes the Richland Youth Association and the North Richland Girls Softball Association. The leadership of both groups have been contacted and are very receptive to the program. Other groups affected will include volunteer coaches for Recreation Department spon- sored youth basketball and Junior Olympic volleyball programs to be offered at the new Community Center. The advantages of instituting this program by resolution would include: 1) a greater participation by youth sports coaches; 2) better training for volunteer youth sports coaches; 3) liability coverage for youth sports coaches; 4) re- duction in liability risks for the City of North Richland Hills by providing in- struction and training to providers of high risk activities in city facilities; 5) compliance by youth sports coaches with a (NYSCA) Code 'of Ethics; 6) and most importantly, safer - higher quality youth sports programs for the children who participate in these programs. RECOMMENDATION: It is the recommendation of the Parks and Recreation staff, the Parks and Recrea- tion Board (in an unanimous vote at the September 2, 1986 Parks Board Meeting), and the State and National Executive Directors of NYSCA that the City Council initi- ate installation of this program by approving this resolution in order to achieve full compliance and therefore provide the greatest degree of benefit for the youth of North Richland Hills. ------------- ----- CITY OF NORTH RICHLAND HILLS --------- - ._. ----------------------- I I_ I I I I I I I I_ I I I ì r-- I I I I_ I STATE OF TEXAS ) RESOLUTION REQUIRING CERTIFICATION OF ALL COACHES IN YOUTH SPORTS PROGRAMS COUNTY OF TARRANT ) CITY OF NORTH RICHLAND HILLS ) RESOLUTION NO. 86-39 WHEREAS, the Mayor and of C ì t y Counc 11 of the City of North Richland Hills recognize the need for quality youth sports programs; and WHEREAS The Nat i ona 1 Youth Sports Coaches Association has developed a certification program for youth sports coaches whereby the coaches are schoo led 1 n psychology of coaching youth sports, maximizing performance, injury ·prevention, and first aid; and WHEREAS, The NatIona1 Youth Sports Coaches Association program should be applied to our present athletic programs to help improve coach/parent relationships, to educate our volunteer coaches so they have a better understanding of organization. teaching proper technIques, safety, and to bring them up to a more knowledgeable level In the psychologìcal and physical needs of dea1ing with young athletes, and to "ensure all children obtain a who1esome experIence in youth sports; and WHEREAS, through this certification program, the quaJIty of youth sports in the City of North RIchland Hills will be improved to the benefit of all peLsons involved. NOW, THEREFORE BE IT RESOLVED by the Mayor and City Council in meeting duly assembled and by the authority thereof that all coaches of youth sÞorts programs operating within the structure of the North RìchJand Hills Parks and Recreation Department and/or using City facIlities shal] be requiLed to be certified through the National Youth Sports Coaches Association Certification Program commencing in 1986. DONE, RATIFIED AND ADOPTED BY THE MAYOR AND CITY COUNC I L OF THE CITY OF NORTH R I CHLAND HILLS, TEXAS TH IS DAY OF , 1986. ~ I en .~-~ M C en "C E .... .r:J .... :J 'V - C1> (1) ~ o£"C~ 0 g ui~:Ö q:'" Q) 'iiíè (1):, -Q-,~ .~~-o ~¡;-JI2-cn",-cM·----(:)~-5~_·__··---Q) ., .,,:~ .~~' Z tn :3 t: CD C tn ~ C CO CI} ~ (t) ~ O>~ (.,) .. 0 "C &. E 0 ~ ·~.2 Q) 0> >-- E E O>.~ Q; ~ go~Q. Eeo4>U)~ <:00. (t)~o(.,) ; CD U) :J $ C'O Q. C'O ,c ~ c: Q) ~ ~ ~ __ CI> ~ CO .... .... tn CO .. -- ... - .c .... -- ~ CI> N:.c; 0 Q) 0- '"0 .... :3 « s::. ('Q .... ~ ~ ~ Q) v .... .- u.... (,) Q) Q) 0 ... 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I I.....,.~I'I'I'IIII'I'I'II'I~I'IIIIIIIIIIII'II~IIIIIIII'I'I'IIIII,.,.,......,.I~ ___ __ _ --------NY seA __ _____ --___h___ I ~ ~l ~ ~ ~ ~ r- ~ I I I I I I I I I I I I I I I I I I I I I , ~ ~ . . ·ED.ttot Insurance problems spur ~t.~~,~ training for youth coaches ! By Wayne Wurzer USA TODAY A New Jersey Assembly committee wlll meet Mon- day to discuss a bill that would offer immunity. from liability lawsuits to volun- teer cuachrs in youth sports. The bUrs paEBge would add steam to a drive by the National Youth Sports Coacbes Association to re- quire that U.s. coaches In youth spons be certified In a training program. The NYSCA has certiled 35,000 Cò8ches nationwide with 8 six-hour program that covers tbe psychology of coaching. safety and bow to conduct practices. Fred Enlb, association president, started tbe Don- prolt orpnization in 1981. ··We don't care whether tbe coaches come out know- 111& wbat an inleld-tly rule Is," he said. "We want them to be aware of the psycho- IoØcallmpact they bave on kids. .. The association 5tJrnates 15 million to 20 mUlion chil- dren between six and 16 participate In youth' sports every year. "During the day we make sure our kids let Instruction In school from quaUØed Instructors, It said Engh. "Then we turn them loose at night with people who aren't trained." Coaches in some city- and county-spoMOred sports and leagues that use public fa- cilities already are required to 10 through the program. N.J. bill focuses on liability The New Jersey "UttJe League Bill" would grant im- munity from liability la\\'Suits to youth coaches who participate in an orientation program that includes in- struction in safety. Exceptions would Include instances of ..¡ross negli- gence" or leaving a team unattended. The bill originally was introduced in the New Jersey ADembly by Den.nis L Riley, DGloucester Township. It stalled In committee, but was reintroduced and passed unanlmousl)' in tb~ Senate as B1111018. Riley said he will consider adding an amendment that states the training program must be similar to the one offered by the National Youth Sports Coaches Asso- dation. The bill will be disaBsed Monday In the assem- bly judiciary committee. Impetus for the bill came from a 1983 civil suit In which a New Jersey Uttle League coach was sued for using an inlelder as an outlelder In an all-star pme. The parents contend~d their son suffered an eye inju- ry from a Iy ball because he was"n(,fotr8ined to be an outlelder. They settled out of court for $25.000. - W.YlJe WUlftr · FWks and recreation department rules require It, In Washln8ton, D.C.; North OIarleston and F10rence in South Carolina; IndJanola, Iowa; Bloomingdale, III.; and Greenwood, Ind. · Several dUes, Induding Long Beach, Calif., and O1ar1otte, N.C.. offer It and plan to make It mandatory. · Ordinances require It In the Georgia counties of DeKalb and Glynn and the dUes of Brunswick, Ga., and North Augusta. S.C. At the Bloomingdale (III.) Park DIm1ct. UabiUty con- cerns spurred the decision to require the program. The district faced not bav- _115 UabUity Insurance Ie- DeWed. PassIng the ordj- aance belped it join 8 rIsk- manaaement øroup with 85 alaer districts. said Tom L0- vern. executive director. Becky Burgess, deputy dI- rector of the DeKalb County Department of Recreation and Cultural Affairs, sald.-e. action to the program bas been positive. "The only complaints bave come from long-term ~oacbes wbo Wnk they know bow 10 coecb.·· she said. "But they're tbe sam~ ones wbo leave shaking tbelr beads sayln¡. ') Dever Ibought about doing It that way.' ,. NATIONAL 1'OtJ1~IJ S"OR1~S COACHES ASSN. 2U11 ()IJ) ()KJ-:ECIJOBEE R()AI), \\'ES-.. PAI.~1 BEAf:II. .1.33409 "6'¿¡'''JrI'I'~6'6'JrtllT~¿,I'''~4II'~¿r6'~Jr~I'~'''~I'~ß'í''~'''''I''''~'''''',I'Jr'''''''I'I'.I'I''''JI1''',Ø'1 Spöl~s'-la ,vsuit-stake toll 011 Little League- W·oups San Anto~io Express-Ne~s April 8, 1986 I I I ASSC'C.~1t"C Fu~~~ I \\'Ot1DBl'I{Y, ~.tJ. - \rhcn 10· ,"car-oJd JOl)\" f'O=-l j(t~t H rh' ball in iht, sun duruig a Littj(\ Ll'ague prar' lir(-. h(\ ,,·as bad!y injured, his coac..·he~ y.'cr() s~J('d for negligence' 3nd "o]anl('('T sport~ t('ams "·cre' th~~~ 111tO the big Jragucs of liability lëv"sui~. SmC't' Fort's outflcld 8c{'ident four ~·ears ago. LitUc League b¡sseLdlJ programs and other c:ommunity sport~ organiz.ations are finding it in· ~r~é¡sini?l~· dilflcuJt to rpcruH "0)· unt (!{lrs to cOé\ch kids' sports teams, Communit\' )t»aders - on('~ tt.~ I maln~\ny 0'( ~u~h pro~arns - ffár losL'1~ thC'lr tn1mes and ass~is if they . ar(' found liGbl~ in éi sports injW)' ls\\'suit. t~am organizer~ say. u)gislation is prnding in \rashing- ton, !J.C.. and Tr~nton, 1\.J. to pro· t~('t coachE'!\ and other \'olunteers in J)onprofj~ spons leagues, but action isn't expected before rnjdsummer and l.it t Il' League teams may not set) rt'IJ('f- until their seasons arc oyer. legis1øt!\"e aides say. A! Little LcaPJr hC:ìdquaners in \\'illia m~port. raa.. Jeagu(~ offi('ials h¡;!\"(' organi.zE~d the \'outh Sports \'01· unter!' Coalition - comprising \'o}· 1L~tc('r }PE.g\Jf.'S in b2srbâl1. football, bdsketb&.1l. ~oc:(·('r and other sports - to lobby for nt'''· spor1~ liability la,,·s land to gétther compreh~nsi\·e info!1112tion about spons in.1ur~· )8\\·· sui L~. 1'hl' !\uit th3t prompt~d mu('h of this éittention \\'a~ ron's. Th~ young· st('T. noy,' J-i. pl«t)'('d s('(·ond base l(\r h i ~ Lit \ J (. L (' ~ ~ u (' t l' 6i mat J~unnl·m('c1('. l' ,.1.. but "·aF nlo\"('d h) 1h(' outfi('Jcl f(Ir &!i 211'~léir ~am(' in J ulv ] H~,:? Í)uriug préf(·t iC't' b\'for,:" ~ ~:tnilJþ. rnrt In~ á;})<'p·Up L'1 1 h(' sur. ann tht, hall hJ~ h:!n 11: ti,l' Jl'ft ('~ t". (,éiusin~ ir'J:;n(,'~ th~J! h'l\ It ft'qu:rt"ll fj\1' op\'r· :J ¡ Hjn~, I I I I I~ I I I I I I $750,000 lawsuit Jf1~ p;irr~1~. .1n~rph nnn ~usar" Fon. f!lt-d H "i~(~.UfKt Iin\!'uJt on tlu'af ~n~"~ b{·h¡slf. Tht, nUtttt'r \'·éi~. ~('ttJrd I nut of ('(.un la~ .1uJ\' fur r';:t.(tuo. Hut 111\,' l!'\.\)U(' ~ f~r 'rUIn sl'tth.'d iJ1 e--- I I , , E,-erytinlc the ball went up in ùle air. "()ll Ileld ,·OlJr l)reat]1 })eratlSe '~Oll ,rere ~rorrjed ~·hout thel11 getting h~r~. , 5 - Former coach Jack Yarabinee thr mind~ of "olunteers at .th~ . RUMcmrdc Youth Athletic Associa.- tion. Jack \-arabL'1cc, ,,"ho ,,"as p!"esi- dent of the assC'ciatior; that '·ear and nam~d in thi: la\\'suil. said it ~s h~rder nov.' to get \"o!unte(lf roaches, \'arabinee dropped out of coaching trjs yt":iT. partJ~· œcau5t of stress caused b\' the la "'sui t and lear it could hapPen again. ht' said, "Irs in th{.a lJaC'k or e\'e1\'bod,,'s mind:' he slid. \\ 11Ï)(\ coa cl1ilig 8-a-nd 9·)·~ar-(\lclc; last ~un'mer, he T~caUed. .tE\·Cr)1ÌJT.~ thE' b,:.!) \\·ent up in 01(' air, ~·ou Jk1}d ~·ocr breath becau~ )·ou "'err "'omrd about them getting hun," The Fort )a\\~suH "tor~ the com- mwúty apan:· h<> said. ··Th~ peopl~ \\'ho sued arc not lik~d in to\\11. ' . Joseilh Tort said his son ·'handJed the \\'h~\1(' thL,~ better than "t(' did.'· Asked if it had ~('n dJffJcuJ! to main- tain relations \\11h others in th~ com- munit)', Fen r~plied. U]t still is:' But Jot.')'·s parents have no rE-- ¡:Tel'). .J~·ph }"'on has testifif'd œ- fore I~pslati\"(\ c(\n1mith'~s in ~e"· J('rs('y and JJ('nn~yJ\'étnia {·onsjdcring J('~i~ld t ¡tar: Ic, t'Xt"n-.p: \'(tJu~lf\('r iitt.· Jeti(' {'Oéfct)(-~ fru~ httb!ht~' la\\·suits. Train coaches Th{' FO:1~ :11'\' not Oppo~{'d t(~ the' bill~·1 but h;J\(" p~:,.!Il'd for anl(.'nd, ml'nts r('quirin~ \"(1)ur:!(·l'r sport~ Ic,tJ:ul'S lu t:ail1 t'(;~lch\.'.s. .'J f t hry'l\' ~(tl!1;": tu þ\'(' th('~r r<·o, ph' in1munjt~. ] ha\ (' nut rur,g Jts:ai~.~t that. but :n;Akt., ~U:-l' th(','·rl' tra"inl·d in ('()arhi.::~ åJnd ~df\,t ~: ¡'1Jru('cdurt·~"·' I- '(In s~oc!. Jll' ~I~:a h:J~ un~L:('(·t's~fu!Jy Ix"ta- tion£·d f,)r !'Pp;ir;th' h'g~~1~tior. r('C;L:~· inp "o)~nh't'r h'éanl~ 10 c-nn-.y iH It\ , qU&.ttl' nh·du'~!) in!o=~réH.C(' for srurl~ InJun('~. Tht' Forts '¡h'd !\uit "t.('n thC)" had $5,000 in unpaid medica) b~. . }o"'on a ('knoy.'Jedfe~ hie; interest in coaches' training 15 ·'hindsii!ht.9' He ('oach~d basebalJ 2nd 'soC'crr for S<'vcn years \\1thout fonnal training. "\70U don·t a}\\'8YS realJ2.e the rf- sponsibility in\'o-)\"ed." he said. ")1ay~ ) ëJdn'l do as good of a job as J shouJd h3\'e:' . Even coaches v.ith fonnaJ train- ing aren" jmmun~ from ·1a\\-suít!=. 7\ hil=h schoo) softbAll coach in )lonrO<' TO\\l1~!ùp. r\.J.. "'as SiJfd last month by Ii former student ferr allegedly failing tt' teach the g1rJ to slidt into bases. .4nnéf 1.farir Sman. a 'rillidm!-· 10"'11 lli~h Schoo: l!T'aduate. said in lH:r ~uH lh2t she suflers from a per- manent kneí' injury that OC'CU"Ted ,,·hen s~£' ."·25 ft('alins a base in :\pril 19S2. Smart. n<,~' 20, ,,·as ··en~oura~t'd and .4Cajo)ed" 10 continue prarliC'ing v.;th her team and dJ.scouraged fronl 5e(~king treatment for the kn~c. ,,'hJC'h lh(' coac-h taped. according to tht» )a ""suit. L3\\T('nc"c Ounnc\ Sln:l~'s at tor- nC':-', said U1l- suit is IAgainst "¡t paid co...rh. Jt hì~h ~<-hoo] ro:J<-h, not a "0)· untrrr ('oach for Little l,caPJl~.·· Th(' roach. Ann Ack\'T"rnan, i~ on n1éiU'mi1 \' )('a\"tt thl~ "~(tar and tht.' s('hHol di.~tn~t "·ill dt-il'nd ttt"'r, said )1 nnr(.(' 1'O~11!'tup SrhooL, Suprrin· tt.'nd"TI~ Bl\:-ej::nlU1 TunlÄ'rn1ar.. ··\\'h~' C'~n J Sc'''? \\"l' li"{' in II till, ~iou~ S(,t'j('ty:' e1ïrnb('rman ~aid ¡tb\)U1 thl' !'uit, Thl' ~up('Tinl f'ndl'ltt ,,·as \\ïlliam~· 1('\\11 tll~h ~('ho()J':o\ f1T~t ba~béill ~Oí)('h ¡uld a rUUhwr.g n'tt'n\b\.'r ðf Lit· 11(' l.l':\;'~(' in Iu."- ron1n,uruty, (If hl~ l,·ar~ ét~ ét \"olun1('l'r ~oa('h, 1'1nab('rm:tn søJd. "'·ou didn't ".(17)', · ^ m 1 ).:oing t( t ~t't su€'d .,' t .. --' NATIONAL YOUTH SPORTS COACHES ASSOCIATION _ I I I I I 1_ ~~ .._- .-..--..... . .....- . "7fI~ 74et¡'w, S~" --A NY'C~ ~~ ~~) \ Æc;~ i~~ 1 . \t~ '-:'8 " ... ,;' ,. .~.', [J WEDNESDAV, MARCH 18. 1988 [J THE GRANO RAPIDS PRESS [J C C BOb-~ ¡(ids' Coaches Certification: Becker Ide ' Wh T- H C '111 ~.I'dIlO' a ose lme as ome It was late summer in W~st Palm Beach, Fla. Offi- ··\\'hy do we allow our kids to 80 to school from 9 cers of the local kids' football league were putting out 8.m. to 3 p.m. witb trained, certified teachers, then sign-up notices. Included in the notice was the Infor- turn them loose at night to be coached by people with mation that all prospective coaches bad to attend cer· DO training whatsoever?" Engh says. tJfication sessions. ··Most of these coaches want to do a good job. but "And you know what bappened .'hen less tban 50 they just don't knov; bov.'. We try to teach them things percent of tbe coaches showed up for certification nobody has ever talked to them about. Why do kids classes?" asked Fred Engh. "Tbey Just up and can- play? Why do they quit? How do you run an orpn1zed celled the league, the wbole program. Tbey 'igured If practice that's both fun and educational? the coacbes didn't care any more than that, then It "When a" child aoes to first arade, the teacher wasn't fair to the kids to bave them exposed to that doesn't hand him 'Waf and Peace'to read. But our T- sort of adult. ball leagues are pJayins pmes with the same proce- "I "'ould love to think that my kids played In 8 dures. except the T, as In the Major Leagues. league that bad that kind of philosophy." "There are .'ell-meaning adults who don't under- When it comes to kids' sports, Engh takes no prison- stand tbat a 6-year old Isn't equipped, mentally or ers. He is president and chief executive officer of the physically, to play baseball the way the pme Is de- National Youth Sports Coaches Association. signed. You have to walk before you crawl." NYSCA bas 35,000 to 40,000 members and Is crow. Certification under NYSCA costs 112 per coach. For IDI at a remarkable rat e.- that money, the coach lets a "slx-bour course (pSvcb.a1-, ··From Grand Rapids to Yuma, Ariz., tbere are ogy of coaching children, first aid and safety, maxi- some 20 million children Involved In ~~t·· EDgb mizing performance In young atbletes, specific sports IBid. "For most It's. positive experience. But all too' instruction. etc.) otten. because of tbe adults involved, It turns Deptlve. In addition. the certified teacher øets . patch, ß . ··People like you and I - owners of bardware certificate. a first-aid booklet. a newsletter - and Itores truckdrtvers, mecbanlcs, Just everyday moms S300,OOO in liability coverage. and dåds - become coacbes. Although the reason for the croup's formation was "We start as volunteers becaUSt we want to be In- to put fun back Into kids' SPOrts. Its survival will prC!~ volved with our kids. But bO"- many bave any training ably depend on coaches unde_ndlnl the very râl at all? Tralnlol in the psychology of coaching cbil- liability problem facing them. dren, in safety. In first aid, In prevention of Injuries. In Recent court cases have beld leagues and Indlvld- orpnization of practices? Dam few. ual coaches responsible for accidents and iaJurles In ··Most parents are wonderful people. But some of pmes and practices. those wonderful people car. quickly tUrD lato ugly ·'We have a film that looks at liability," EnCh said. monsters when they Bet caught up in .'inning pmes, "How do yo" defend yourself .ben a player aets hurt championships and trophies. . and his lawyer asks about your training? You .could be . "Most kids don't want this. The)' just "-ant to go out looking at Iro5S negligence. and have fun 91th their friends. tilt's something coacbes have to take a long look at "Unfortunately, parents have 8 habit of living their these days. .f you have no formal training in the sport lives through their children's experiences. especially Itself or thh1gs like safety and first aid, you're sticking in athletics. It's not Just Billy who strikes out, but BiI- your neck out. I)"s dad. And that's where "..e lose sight of what spons "We Just want to help parents understand what they should be..' are doing for their kids, and sometimes, to their kids. The NYSCA otters 8 six-hour program and national The kids and tht parents will be better for It.'· certification lor coaches who want to be Involved in Engh is based at the NYSCA national headquarters kids sports. at 261 I Old Ok~echohe Road In West Palm Beach, "Wbat our program puts the emphasis on Is tun.:' 33409. A Michigan chapter of NYSCA Is being formed Engh said. "Certainly winning is Important. B~t It 5 by Greg Smtih. 2216 McEwan SI. In Saginaw, 48602. Dot Important to win 8t all costs_ and the focal pOint of Area kids' leagues are having sign-ups right now. youth programs shou1d not be winning." Coaches and leagu~ have to understand that they are Tbere are 611 NYSCA chapters. Atlanta requires all more vulnerable to lawsuits today than ever before. of Its 15.000 kids' coaches to be certified. end cities And if they aren't sold on the philosophy of fun over like Washington, D.C.; Charlotte, N.C.; Long Beach; S!. ,,-inning, it stili makes 8 lot of sense to understand the Louis and Philadelphia are taking a bard look 8t certl- practical advantages 01 certification and liability cov- 'Ication. erage. 11 sounds like six hours "'fill spent. 26] 1 OLJ) ()KEJ~l~H(»)J¡'~E ROAI) . WEST I)ALM BEACH. FL 33409 . (305) 684..1141 I I' e I I I I I I I Ie I I I I I I Ie I I .' . ..... . .. .... . . " ~ . . . . -' . . . . . . . . ~. . . 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E- ~ - c Co' -c ~ (Q ~~ ~E~ i"r i£) Ãi2~ftŠwr;: ¡:~ ¡~~~¡a~ ~~ ~ 8'" _'D !.~r ~ ft ,., a:~~;~, ~ft E~ ~ ~ ~ 5' 2. ~ ii K i!" ~ · It..... ¡ ft· = 5 = ~ 1:;, n. cr:. ~ ~ = ::. 5' ñ ~ ¡¡.. ~ ~ ft, i{. ~ ~.. -. .. · · f I £ · F · · · I I C ! E ~ . i. E ~ < .&: f ~ ! ~~ \~ ~~ ~'\ '\ , . , - "/ I ,,-) ,/ (./ I ' ! ,: _1¡~ol.l1J ,__ _i 11-:111-1'11 d_-1":'L~.L_J.J._; L:'. '..l.>~.l f ~. L-I~ .- J õ r, u a r ~.' 2, ~ ~ B t I I I I I I I Ie I I I I I I I Ie I' - ')'; J I .. i I J-1J.4--9Jl.L~__- ____ .. Mr. Fred Engh, President NYSCA 2611 Old Okeechobee Road ~est Palm Beach, FL 33409 R£: NYSCA Prog-ram Dear Fred: Thank you for your letter of Dpce~ber 30, 1985, regarèi~q the implementation of the ~YSCA pr~9rõ~ in South Dakota and Arizona Parks & Recreation Association. Since our last conversation, Gary McJunkin and I have been working for the aèoption of the NYSCA concept in the seRPS. On January 7th, the SCRPS Board of Directors will be presented this concept, and we both :eel that they will approve the NYSCA concept on a volunteer basis. We're exciteè about it! I will inform you of the results sho~tly after the meeting. In North Auçusta, the City Council proposed a resolution requiring all coaches involved in programs either spons~red by the ParkE and Recreation Department or volunteer organizations utilizing City facilities must be certified thrcugh NYSC~. This resol.ut ion became effecti \re Jan\1ar)' :, 1986 . Ho\\'ever, we began i~ Kcvember, 1985, wit~ basketball. A copy of the resc:ution is enclosed. If I may be of assist~nce please call me. With kindest regards I rent? in, 5 i nee r e 1 ~.' , '/:)( l.~ , ) l/'" I y:J":' C t.Yt·.j 0. {I): . , Pob B~ooks, Director N.A. r~rks & Recreation D~pt. Pre ~ :. c:c !'"J t 0 f SC:'P~ BB/p~c Enclosure cc: P. K. Fuller, EXeC\1t i \'(~ l1i T~~t0r ., « I e I I I I I I I Ie I I I I I I Ie I I I' . ¡I ~ I¡ STATE OF II COUNTY II CI'rY OF I I ¡ : I II I; ,I f ~ - SOU'l'll CAR()LINA·) RESOLUTION REQtJIRING Ol~ AIKl::N (:EI~'l' J J.'] (~1\'l' 1 ON 01" Al.lJ, rOl\CI J ES NORTli AUGUSTA INYOlJ'I'Jf SPOJ~TS PI<O(~RAMS RESOLUTION N(). A')-29 ---- ~- - ._,- ! ¡ W J I E H 1':^ S , l II (.' M ,J yo r ...111 d () r C j lye 0 Ù II C i] (I J t. h f' C j t. Y u J .' North Augusta recoqni Zf" the n~('d for qu.,l; ty youth fiports :i pI'" 1 "III~; ...1/ Id :~ WIIEJ(EAS tllC Natlc)naJ Youth SJ.)()rts COiJClle5 ^~SOC);¡tjt)n ¡I' }lL1S tJèv(~lOI)ed ,1 ,;c)'lificdtion proyr.:1ffi lor y()ut:h ~ports t:u(Jches I whereby thc.cc:>a<;hps are schooled.i~ psycho]Qgy.of coachi~g yo~th ¡ sports, max~m121ng PQrformance, 1n)Ury prevent10n, and flTst aId; ~ and i I: WIIF.REAf.>, ttu' Nation¡ll Youth ~J>.»-t~¡ C()¡ad)'~fi ^~~:;(lci.:lt iflll :! proqram shou 1d be appl if'C! to ou r pn'!:H'nt at h 1 f't ; C pro~p·c.1ms (-(¡ II help improve coach/parent relat j OJ1ships, to ('~(lucc'Jte our voluntep1" 'I coaches so they have a bet teJ- un(lcrst and ing of orgaJ1i Zð t i ora, I teaching proper techniques, saff't-y, ilnCl to br;nq the'ln up to f1 Ii nlore knowledgeable level in the Vsycho1ogical ilntI physjc-il1 needs II of deal ing wi t.h young athletes, and to ensure il11 chi 1dren obta in !: i1 \\'ho1eson\f' experience in youth sport s: and ,I W'¡EHEAS, through tl1is cf~rtificat jOJ1 I)rogr,un, tht:: I; Q\l¡Jlity of yo\)th ~p(')rt.s in tJ)t~ Cit:y ()j North Aug11st,a wi I) b(-. f· jnlproved to the b(~n,.~fit of all p(!rSOJ1S invoJv(!d. 'I ! NOW, THEREFORE BE IT RESOLVF.f) by the Mayor ¿¡lid City ;: COUJ1C i 1 in ß\eet il1g duly 'ass~nlbled c~nù by tt,(~ authcJr i ty th(~rcof ~, that all coaches of youth sports programs operating wjthin th0 Ii stru~turc of the North Augusta PaTk~ and R~crcation Departm~nt t aJld!()r using .City fi1(~j]ities sllall' b(~ rC(Juirpc] to bL· ~.erlifjed I! t ht-Ollqh t)1e Nrt 1. j ona 1 YO\lt h Sl)ort~ Co;\ch(IS J\!'=:soc j it t i f.)n Certificatjon Program conunencinq in ,January J 986. I! " II COUN~J' " /1'. ¡: j I t I I, I ,I t ' t! DONE, RA'fI Fl ED AND AD()PTJ';D BY OF 'J'HE C I 'rY or Nov'rll AUGUS')'J\, DAY OF Y/~J(/.'~~. , J 9~E). TilE SOllTJI MAYOR AND C AR01.11 I~A, C J '!'Y 'l'IIl~: ~øtVW. ~#~c. Thom,"ls W. G)"'~..~nt·, ftlyor . /' .. ~ ,., . .} . " , .. IJ iI/II¡;' r/.'J:" ' ì .¡;~~i2' (~_~ i ___. Wrl] Jam I,. Gray, ~~rl'm "" / .. >./ .I if:; y . ' ..: ,;;... ¿" 4(~-"",:~ :. !'4.- ~)_! _. I : f t \:\' . t J (J l).- --t: r. rl 1 4 · , ..... .r; t ' , I 1\ I ' 1 I I- _ ¡ ; I! ! A I: A ,J>-\'£ ~~ cY~ ~ ~~- ·~--Bloomingdale-Park District-·--- J) .u t 4 172 South Circll' .~\('n~c Bloomingdale. IlIinoi~ 60] (t8 Phonr S29·36~O I I I I December j6, 1985 Mr. Fre~ c. Enght Pr~sioent NYSCA 2611 Old OketchobeE Rocc West Palm Beach, Florida 33409 Deer Fred: The Bloomingdale Park District Board of Co,ilissioners \Jted to accept your _proposal for the District to be establishec as a pilot/"o::el ,.aSCA proçram I~for the State of Illinois. They are very excited to b~ a pert of this trai~- ing of coaches for youth sports. I I I I I I Ie I I We have also become o~e of the gro~ing nu¡~er of Park'ë~è Recreation agencies that have now môde it mê~dètúry thôt CCê:~ES becomt ce~tified unéer the ~YSC~ Certificõtion Progra~. The Board adop~€o Crdinônce 85-25 on December 9. 19E5 . that mandates all coa:hes of teamsusi~g çê~k fðcilities rJst be cert~Zied before utilizing a~y field or ôthletic area whether th~ a:tivity is a Perk District program or ê program of a pri\õte association. . 1 am enclosing a COP) of the ordinance for your infor~=:ion and use. : havE also bec~n mailinc; a cc.~v to other Distric~s in this arH so that thn ere awere that thE ~YŠCh Certification Procrai. is alive in ou~ state. 1 ~~l1 establish 8 meetinç, w~th anyone that ~OU~C Cõre to at:en~, when you ~ëve determined when you wil' be able to CO~€ to Illinois. Looking forward to seei~g you in JanUðf}. Very trul: YCJrs, ~ ...." ---... , ..:; '-:-" 'J.". .../ & 7 .. Tho~as G. lO\Ern Di rec tor F: r.' sand Rec rfê: ~ on TGl:be enclosure filii I' II~TATE OF ILLINOIS) ~UNTY OF DU PAGE) SS. I 1 I 1 WHEREAS. the Board of Park Commissioners of the Bloomingdale Park District has I 1 BLOOMINGDALE PARK DIST~ICT ORDINANCE NO. 85-25 An Ordinance Providing for Certification of Coaches and Assistant Coaches of All Athletic Teams in Competition Using Park District Facilities * * * * * * * determined that the certification program for youth sports coaches developed by the National Youth Sports Coaches Association would enhance the quality of team athletic programs conducted on Park District facilities; and 1 WHEREAS. this improved quality of programs will benefit all persons involved; and I~HEREAS. this benefit is sufficiently significant to warrant mandating certi- fication for all coaches and assistant coaches of athle'tic teams in competition I I 1 1 I I operating in or on Park District facilities; NOW, THEREFORE. BE IT ORDAINED BY THE BOARD OF PARK COMMISSIONERS OF THE BLOOMINGDALE PARK DISTRICT, DuPage County, Illinois, as follows: SECTION ONE: This certification program under the National Youth Sports Coaches Association (NYSCA) shall apply to all athletic teams competing with other teams and using Park District facilities. SECTION TWO: ~ll managers and/or head coaches shall be certified under the 1 National Youth Sports Coaches 4IÞfirst day their team or teams I I Association Certification Program prior to the next use Park District facilities. I' .~~Ç_UPN.__T~REE: _ Duri_!!9 the y~.~r 1~~~~~ assistant cOølhes must be certified . ---- .....-..- .- . '.#.~"""""'.#- nder the same program prior to the first date upon which their team or teams compete with another team. I 1 1 1 1 1 1 SECTION FOUR: Starting January 1. 1987. all managers. coaches. and assistant coaches must be certified prior to the first day of their team or teams use of park facilities. SECTION FIVE: Minors that are acting as supervisors or coaches that are under the direct supervision of certified Park District staff shall be exempt from the requirements of certification. SECTION SIX: Co~ts for the National Youth Sports Coaches Association Certifi- cation Program shall be borne by the individual coaches and/or their team or teams. II~ECTION SEVEN: Any and all ordinances in conflict herewith are hereby repealed II to the extent they conflict with this ordinance. I . SECTION EIGHT: This ordinance shall take effect and be enforced from and after January 1. 1986. II ROLL CALL VOTE: I AYES: NAYS: I ABSENT: Commissioner Sargis I ATT~ST: . . ~ I C7~.l· -L':7 ~ ? l.e:;:~:YV~~ ~/. ./ 1X(..'C¿~ I Commissioners Carlstrom, Cørollo, Chiaro, Johnston None - 2- .. I" -Ie I I, the undersigned, do hereby certify that I am the Secretary of the I I on I I I I I_ I I I I I I I_ I I __. .CERTJFJCA"fION -- ~ -. ---. ~- ..- _ -0 _4_'. ._ ............-..... _' _ .__ Bloomingdale Park District, DuPage County, Illinois, and that the foregoing is a true, complete and exact copy of Ordinance 85-25 which was duly enacted December 9, 1985, and approved on December 9. 198 5 t as the same appears from the official records of the Bloomingdale Park District. .' ¿_--- ." (. ·1 ~. '" .~?:"J.~':"7' //~ ,--~ ¿ · '- Secretary L . '" - 3- I Ie I I DATE: I TO: I SUBJECT: Coaches Certification FLORENCE CITY RECREATION DEPARTMENT M E M 0 November 12, 1985 ~~SCA - Fred Engh FRO}1 : Florence City Recreation Department I am forwarding the information from my clinic at this time, too. I used the Recreation Commission meeting as my clinic to convince them of this move with 8 couple of special invited guests. I have met with the other members of the Recreation Eastern District, the area of the state Florence is in, and, helped to familiarize them with the program. I Most of them already use it. Our board will be traveling the state this year introducing the program in hopes of getting it passed at 4Itext year's convention. I I I The Florence City Recreation Department has adopted-the program which will hopefully be established next year for all of the South Carolina Recreation Special Events sports. . I-~e, through our Recreation Commission, have .made _it mandatory that ·a11 playoff coaches, including those not covered in Special Events such as Dixie Youth Baseball, Pop Warner Football and ~erican Youth I Soccer, be certified under the NYSCA program. -We feel that by going this route we will actually get better participation and more willing ~nvolvement than if we made it mandatory for everyone. Some leagues IWive to search for coaches or may lose some during the season which . causes several problems. Under our guidelines if a coach wants to coach all stars, he must be certified. We know that 994 of 811 I coaches want to be an All Star coach so we are "actually sneaking in the back door getting the majority certified but still leaving them an option. After they have seen the program we feel sure they will see how good it is and will encourage others and look forward to it I each year. I I I I The Florence County Recreation Department has not made it mandatory for its coaches but they are recommending that thèir leagues attend our clinics and they are going to pay for .their coaches to attend. We feel like great strides have been made in our area under these plans. Again, I enjoyed talking with you on the phone and I thank your organi- zation again for the award from Dallas. ~._~~~ ~ etic Director .;~ I I I I I I Ie I I I I I I Ie I I CITY OF FAYETTEVillE ._............"..¥1 .J....'.1,JI...,_.~.....'1'_.......""""'......,..,..........~..........,~...._.,...._'..."........,',;..-.tf,.-. DEPARTMENT OF PARKS AND RECREATION Route 1. Box 5 Winchester H~')'.. Fayetteville. Tenn. 37334 Phone 433·6059 R'CKE\' HONEY Sup: 0' ~tc.reat,:), NOvember 7, 1985 Mr. Fred C. Engh J President National YtUtb Sports Coaches Association 2611 Old Okeechobee Road West Pa1m Beach, norida 33409 Dear Mr. Engh, As Director of Parks and Recreation for the City of Fayetteville, it is my pleasure to inform you that we began our NYSCA Certification Program in the Spring of 1985. We required all our Youth League Coaches and their assistants to go through the certificatiŒl program before they ~e a11~ on the fields as a Coach. It is our opinion that this is one of the best programs we have ~lenented :in several years. 'lhe results could be seen of~i~te1y. 'D1anks for your help in establishing our program. ¡ Sincerely, ~~h, ,ic --'-~y PJ..ckey Honey Recreation Director M[MBr~ 1ENN£SS££ RECRE A1'ON AND PARK~ SOC'['~ \ Ii I I I I I lr. Fred C. Engh, President National Youth Sports Coaches Assn. 1t61l Old Okeechokee Rd. ~est Palm Beach, Florida 33409 ~1 elh l1iIIr ~nrh & ~rrrentiDn ~epnrtmtnt 137 E WASHINGTON SH,ELB)'VILLE. INDIANA 46176 (3' 7) 392·(602 November a, 1985 fear Mr. Engh, We have been extremely pleased with the NYSCA program here in 'helbYVille. Currently, the only youth sponsored league under our ·urisdiction is our girls' softball program. The.board of directors or this program made certification mandatory for the coaches and itnagerse Some coaches and managers reluctantly participated in the gram. Much to our surprise and pleasure, those same persons . raised the qu~lity of the NYSCA Certification Program. Il I have approached other youth serving agencies in our city and ffered to provide the certification program for them. That offer ·s currently under consideration. I I Sincerely, Q~O .cQ~.~ Patrick. A. Owens, Superintendent Shelbyville Parks and Recreation tAO/1e I I Ie I I I ..'~..,- ,..~"-"""~",,,..,,, ..--~._-_......._-..---_.~ -" I OHN ~OURI\:E. JR ;:IOUNCIL ete B Adams ames V. EÒwltrds ICI Ger'\awa~' o hn Ha\'s at t Hug~es E ZlpPE-rer I I I I I Ie I I I I I I Ie I I ?3;9'~ #~"¡;¿¡d»t SOUTH CAROLI~A J.1r. Fred Engh.. President National Youth Sþort Coaahes Association 2611 Old Okeeahobee R~aa 1-lest Palm Teach, FZordia 33409 Dea"r Mr. Engh: November 8, 1985 ,~ .. ·_-..._-""'...................._·.......n-"'".-.......·.._·,.......~(_·,,·.-.....-"'......_."'.:"'Io_.,_..~. ,..~ Bo~ 101CK NOrth Ch8'¡eS10r. S C 2~:'· 1 elt-p~on~ S&~" t 70: 1'he City of North Char7eston'8 Recreation ana Parks Department begarl the NYSCA program in 1983. ~ Since the inception of this program NYSCA certification has been a requirement for our voZunteer coaches in our athletic programs. "J.'e feeZ that it is verry important to provitk "volunteers coaches ~~th this type of training so that they understand more about the~r role as a youth spo~ts coach. I I I I I I Ie I I I I I I Ie I I ~ f\~ lJ f~ ITY SERVICES IlE Plj~R T<ME N1 M.A.R.C. Recreation Community Education ~ .---:a... November 12, 1985 ~~. Fred C. Engh, President National Youth Sports Coaches Association 2611 Old Okeechobee Road West Palm Beach, Florida 33409 Dear Fred: We \\!ould like to update you on our progress here in ~1ankato, Minnesota, relative to implementing ~~SCÄ in our community. Our Recreation Advisory Committee recommended mandatory certification of any volunteer coaches utilizing public facilities. The key word here is reccnmended; it was felt that once l\T)'SCA' s program was reviewed by' community groups, it would in essence sell itself and the respective youth sports board would mandate certification themselves. This is exactly ~~at has happened. The follo,*,'ing Youth Sport groups hav.e mandated their coaches to be certified: 1. ~1ankato Area Youth Athletic Association a. 6th - 7th grade tackle football b. 7th- 12th grade Y soccer 2. Mankato Area Hocke)' Association 3. Mankato Area Bantam Baseball Association I am pleased to inform you that we have also gotten inquiries from adjacent school districts to ours as to ho\>; they can get their coJ1t1UJ1ity's volunteers certified. Lastly t we have taken ~,,\'SCA to the very heart of the concept and are working with parents of OUT school district's Early Childhood Parenting Program. I am happy to say these YOtmg parents are enthusiastic about ~~SCA -- and getting involved prior to their chi1dren becoming of youth sport age. It looks as if \t;e ha'~e a good old fashioned baTTl Taising about to happen. The foundation is layed and our community is ready to build--- We look fo~'ard with great anticipation in t~'~king Youth SpOTts Fun fOT Kids". . .f)CerelY, ", ' ~ < , I(vÞr~~ &>.#~~~ Thor:la~ o. .I\.ndC'rson J ' } r (, (" 1 c'r (' f JÜ . \.~ r (' ~} 1 1 011 ; i \ \. ! , ì ,~, I I I :;¡.cu Cowan ctor of sfeereBrion · e He Itz 'lIa t ion Superinte nde nt vlEasen Ie Superintendent I I Ie I I I I I I Ie I I . 'þ'" ". .... Indianola P aï1<s-a nd-R ecrea tlon 301 W. 2nd Ave. Box 299 Indianola, Iowa 50125 .November 1', 1985 Fred C.Engh NYSCA Headquarters 2611 Old Okeechokee Road West Palm Beach, Florida 33409 Dear Fred: My name is Marie Heitz and I just recently became the new Recreation Superintendent for Indianola. I am t~king the place of Trudie Wood. The Ind1anola Parks and Recreation Department currently uses NYSCA certified volunteer coaches for all our organ~zed youth sports leagues. '~e requiTe c~rt1fic8t1on and bave had ~reat success with it in the past.. We plan to continue tbe NYSCA certification program with our programs. Sincerely, /tfa.~~k ., Marie .Heitz ~ Recr~at1on Superintendent MH:rt 'JCllf-J U~ It~ ~~AK'r~() lH[ ~9~C)Sl (H Y()UR lEISURE 1.1t\~E · ... ~. . . I Ie I I National Organization Launches Program to Eliminate Abuses in Youth Sports I The lessons young people learn from sports are often remembered the rest of their lives. That is why volunteer coaches and youth ad- ministrators have a responsibility to the kids with \\'horn the)' work, according to Curt Gowdy, National Spokesman of the National Youth Sports Coaches Association <NYSCA) and chairman of the "Making Youth Sports Fun For Kids" program. "The irony of youth sports today," Gowdy said, "is that while many psychologists, reporters and educators denounce organized youth sports, millions of parents still encourage their offspring to participate." According to Fred Engh, founder and presi- dent of NYSCA, "Even though the elementary school-age population is decreasing, overall organized youth league programs have in- creased to nearly 20 million participants throughout America." "Tha t indicates that youth league sports are here to stay, but those who criticize youth sports make some good points, too. Although problems exist in a number of areas, the state- ment that 'no program is better than its leader, ' can best summarize the problem in youth league sports," Engh said. In nine out of 10 cases, the leader is a parent of one of the team players. "In most cases," Engh said, "the parent probably has never been told that his or her responsibility extends beyond ensuring that the team wins the cham- pionship. Perhaps more importantly, that responsibility includes the development of the value systems of the young people being coach- ed, and it is just as important for parents and coaches to remember that youth sports should be a fun experience." "No parent Ylould Jet 8 lo-year-old take swimming lessons· from 8 person who is not E qualified to : ... teach," Engh ~ said. "Well, what about the young people who suf- fer emotionalJy, psychologically and sometimes physical abuse because the Curt Gowd) youth coach was 1\\'SC A f'ational Spokf'sman never told he had Chairman, Making \'outh Sports responsibilities Fun For Kids Program. in these areas~" I I I I Ie I I I I I I Ie I I Engh believes the coaches' volunteer status does not exempt them from these responsi- bilities. To fill this training gap the NYSCA, a non-profit organization formed in 1981, offers a basic certification program that can be com- pleted by attending three-hour sessions on two consecutive nights. "The feedback we've received from leagues that have implemented the NYSCA certifica- tion indicated that by clearly stating minimum standards for volunteer coaches, the vast ma- jority willingly comply," Engh said. "More im- portantly, the youngsters benefit almost im- mediately from the more positive experience youth sports. was intended to achieve in the first place." NYSCA doesn't stop at educating and certifying volunteer coaches. They have also crea ted special programs to offer comprehen- sive guidelines for parents, youth league ad- ministrators, and game officials who are in- volved in community youth sport programs. Certification of an NYSCA volunteer does not denote qualification to coach, per se, but moreso indicates a basic awareness of the very important role that each volunteer has on the psychological wen being, safety, and the need for basic sports instruction of each child in his (or her) care. To obtain further information on NYSCA and their programs, contact the NYSCA, 2611 Old Okeechobee Rd., West Palm Beach, FL 33409 I I e --- - I I I I I Mr. Fred C. Engh, President National Youth Sports Association 2611 Old Okeechobee Road I West Palm Beach, Florida 33409 Dear Mr. Engh: I GOVERNMENT OF THE DISTRICT OF COLUMBIA ._----.PlltARrMENT 0" "ECREATION_ ~----_.. .,.. .,."al"'" .".1.". ..... WAaHINGTON. D. C. .00' 0 .~\~.Õ'((,i . ,~' ~ t.~ ~~ lV "r : ,'I". t ~~., . . , ,..:.'. . ~ , -~.Ó - - . ~/.' October 23, 1985 As the Director of the District of Columbia Department of Recreation, it is my pleasure to inform you that we have estab- ~ished a National Youth Sports Certification Program (NYSCA) I~or volunteer coaches and staff members here in the Nation's Capital. I want to personally thank you for visiting and con- ducting a successful orientation sess~on. I I I I I I Ie I I As one of the first cities. to require certification, we look forward to a long positive relationship with NYSCA and I -appreciate your interest in the work of the Department of Recreation. Sincerely yours, .3· t{ {{ - / Itf~ /~/~ , ~r /f,."~ l. rj' ...~ F. Alexis H. Roberson Director CITY OF NORTH RICHLAND HILLS Department: Personnel 9/22/86 Council Meeting Date: b·l· I GN 86-102 Rejection of Bid for Police Lia 1 1ty nsurance; Agenda Number: Establishment of Self-insurance for Auto and Police Liability; and Retaining General Adjustment Bureau Our current auto and police liability insurance policies expire on Octob.er 1. We advertised for bids to renew.these coverages with the following result. Three agents picked up the specifications with only one submitting a bid and that was for police liability. No bids were received for auto liability. The police liability bid was from Imperial Casualty and Indemnity Co. at a premium of $40,981. Their policy excludes several coverages and does not provide the City or the police officers with adequate protection. Therefore, we consider their bid to be unacceptable. If the Council's decision is to reject Imperial's bid then a viable alternative is to self-insure our auto and police liability as of October 1, 1986. The Council approved self-insuring for general liability last June and reserved $600,000 of the General Fund Unrestricted Reserves and $600,000 of the Utility Retained Earnings to fund that program. Those funds are sufficient to absorb our auto and police liability. The General Adjustment Bureau, Dallas, has agreed to handle our claims adjustments in accordance with the attached letter of agreement. Recommendations: It is recommended that the City Council take the following actions: (1) To reject the Police Liability bid received from Imperial Casualty and Indemnity Co. (2) To approve self-insuring the City for Auto and Police Liability effective October 1, 1986. (3) To approved the attached letter of agreement with the General Adjustment Bureau. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget _ _Other . ~ "~d Signature CITY COUNCIL ACTION ITEM Acct. Number Refer to narrative. SU~Cien~dS Available r<- ~ . Finance Director City Manager Page 1 of 1 ·1 Ie I City of ~orth 1tichland WlIs -~~~~,;_:~ ~tar of the ~etroplex Ø1¡,<... I OFFI CE OF CITY MANAGER I September 23, 1986 I REF: CML 0098-86 I General Adjustment Bureau Ser., Inc. 1341 W. Mockingbird Lane Suite 300E Dallas, Texas 75247 I Attention: Jim Richardson I Gentlemen: lit You are currently handling adjustments for this City concerning general liability. We will become fully self insured when our auto and police liability policies expire on October 1, 1986. I The City hereby engages your services to handle adjustments for it under the claims that would have arisen under these two policies, as well as our general liability. I With your approval we shall continue with our present arrangement for compensation to your firm. This arrangement is based upon reasonable time and expense charges, coupled with your standard "set" charges for small claims. I This letter will serve as your authority to act as adjustors for our City. This agreement shall be subject to cancellation on 30 days notice by either party. I Very truly yours, I I Ie I I Rodger N. Line City Manager Accepted: GENERAL ADJUSTMENT BUREAU SERVICE, INC. (817) 281-0041 /7301 N. E. lOOP 820 / P. O. BOX 18609/ NORTH RICHlAND HillS, TEXAS 76118 I , ~ CITY OF NORTH RICHLAND HILLS Department: Administration . . 9/22/86 Ord~nance Proh1b~t:1ng Occupancy or Use of ßu:thtíIrgCouncll Meeting Date: Without Certificate of Occupancy - Ordinance No. 1401 A GN 86-103 genda Number: Subject: I I I I The attached proposed ordinance was drawn to alleviate any confusion about the need for a Certificate of Occupancy. It establishes a maximum fine of $1,000 and allows the City to withhold City utilities to buildings where no Certificate of Occupancy has been issued. It also clears up ambiguities concerning the City's dealings with the landlord and tenant in connection with leased properties. Recommendation: Approve the attached ordinance. I ~ ~ Finance Review Acet. Number Sufficient Funds Available I Department Head Signature CITY COUNCIL ACTION ITEM R 4tl ;t~ I . City Manager . Finance Director Page 1 of 1 I· Ie I I I I I I I Ie I I I I I I I I- I ORDINANCE NO. 1401 WHEREAS, Section 307(a) of the Building Code of the City (Uniform Building Code adopted by Ordinance No. 1236) provides that no building or structure of Group A, E, I, H, B or R, Division 1 Occupancy shall be used or occupied until the Building Official has issued a Certificate of Occupancy; and WHEREAS, there are certain individuals, corporations or partnerships ignoring such provision of said Ordinance No. 1236; NOW, THEREFORE, BE IT ORDAINED B~ THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, that: 1. No building or structure within the City shall be used as a habitation nor as a business of any kind where employees enter same or the public is expressly or impliedly invited to enter same unless a Certificate of Occupancy has been issued by the Building Official of the City. In the event that any building or structure is leased or subleased in separate lease-units, each lease-unit must have a Certificate of Occupancy issued to such separate lease-unit. 2. Any person, firm or corporation who violates any portion of this ordinance by using or occupying a building or structure or a portion of a building or structure without a Certificate of Occupancy shall be guilty of a misdemeanor and fined not in excess of $1,000.00. Each day of violation shall be deemed a separate offense. Both the tenant and the landlord shall be deemed guilty of violation in the event of use or occupancy of leased premises without a Certificate of Occupancy. 3. In order to further compel compliance with this ordinance the Building Official may order that no city utility be provided to the building, or portion thereof, which is occupied or used without a Certificate of Occupancy. In the event that a leased portion of any building is in violation of this ordinance the city utility provided to the entire building may be discontinued upon order of the Building Official until" the violation is abated. However, in the event that the portion of the leased portion of the building which is in violation of the ordinance is separately metered for water then the Building Official's order to stop city utilities shall apply only to that meter which controls the services provided to the portion of the building in violation of this ordinance. The Utility Department shall give full force and effect to the order of the Building Official. I Ie I I I I I I I Ie I I I I I I I Ie I Ordinance No. Page 2 4. This ordinance is cumulative and shall be construed in connection with all other ordinances of the City and this ordinance shall govern over prior inconsistent language in any ordinance. If any portion of this ordinance is declared unconstitutional or invalid, it shall not affect the remaining valid parts. 5. This ordinance shall be in full force and effect ten days after publication of the caption of this ordinance. PASSED AND APPROVED this ____ day of , 1986. Mayor ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Attorney -----.- CITY OF NORTH RICHLAND HILLS Department: .Ubject: Administration ~roposed ~ontract tor ~erV1ces w1th lrin1ty Arts Council, Resolution No. 86-40 e"l M . D 9/22/86 ouncl eetlng ate: GN 86-104 Agenda Number: A contract has been prepared, by the Attorney for the City, engaging the services of the Arts Council and its membership in promoting tourism for the City. The consideration is payable solely from the Hotel-Motel Tax revenues. Recommendation: Approve resolution authorizing execution of the attached contract. e Finance Review Source of Funds: Bonds (GO/Rev.) _ I Other ~Æ:;:. Department Head Signature CITY COUNCIL ACTION ITEM Acct. Number Sufficient Funds Available K:11cZ~ City Manager . Finance Director Page 1 of 1 I Ie I I I I I I I Ie I I I I I I Ie I I RESOLUTION NO. 86-40 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The Mayor be and is hereby authorized and directed to execute the attached contract between the City of North Richland Hills and the Trinity Arts Council as the act and deed of this City. PASSED AND APPROVED this 22nd day of September, 1986. Dan Echols, Mayor ATTEST: Jeanette Rewis, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City I Ie I I I I I I I Ie I I I I I I ~ I I STATE OF TEXAS COUNTY OF TARRANT § § CONTRACT KNOW ALL MEN BY THESE PRESENTS, THAT: This document is a contract between the City of North Richland Hills, Texas (hereinafter called City) and Trinity Arts Council (hereinafter called Arts Council). Both parties recognize that there is a continuing need to promote tourism and to promote and publicize the City generally as a desirable spot to visit. Both parties further recognize that the Arts Council, by utilization of its staff and volunteers, can provide a valuable service to the City in providing the above needs for promotion of tourism on behalf of the City. The Arts Council agrees to provide the following services: 1. Work with the hotels and motels in the City to bring and provide assistance.. for large groups of tourists to the City. 2. Disseminate information to hotels, motels, individuals and groups which advertizes the activities of the Council which are intended as entertainment for tourists as well as the inhabitants of the City. 3. Provide a general ongoing service to cooperate with the City in the overall development of tourism. For and in consideration of the covenants and agreements made herein the City agrees to pay to the Arts Council the sum of $4,000.00 from Hotel-Motel Tax Receipts. This payment shall be made on October 15, 1986. Page One I Ie I I I I I I I Ie I I I I I I Ie I I The Contract shall be in force for a period of one year from October 1, 1986 until September 30, 1987. Signed this _____ day of , 1986. CITY OF NORTH RICHLAND HILLS, TEXAS By: ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City TRINITY ARTS COUNCIL By: Page Two I I I I II CITY OF NORTH RICHLAND HILLS Department: Administration . . 9/22/86 Proposed Conr:racr: for Services with Northeasr-FítreCouncll Meeting Date: Arts League, Resolution No. 86-41 GN 86-105 Agenda Number: SUbject: A contract has been prepared, by the Attorney for the City, engaging the services of the Northeast Fine Arts League and its membership in promoting tourism for the City. The consideration is payable solely from the Hotel-Motel Tax revenues. Recommendation: Approve resolution authorizing execution of the attached contract. I I ~ ~ I I I ~ ~ Source of Funds: Bonds (GO/Rev.) .~ Operating Budget . Other ~ I Finance Review Acct. Number Sufficient Funds Available Department Head Signature .;t R11c/~ City Manager , Fmance Director CITY COUNCIL ACTION ITEM Page 1 of 1 I, Ie I I I I I I I Ie I I I I I I Ie I I RESOLUTION NO. 86-41 BE IT RESOLVED by the City Council of the City of North Richland Hills, Texas, that: 1. The Mayor be and is hereby authorized and directed to execute the attached contract between the City of North Richland Hills and the Northeast Fine Arts League as the act and deed of this City. PASSED AND APPROVED this 22nd day of September, 1986. Dan Echols, Mayor ATTEST: Jeanette Rewis, City Secretary - APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City I, Ie I I I I I 1 I Ie I I I I I I Ie I I STATE OF TEXAS COUNTY OF TARRANT § § CONTRACT KNOW ALL MEN BY THESE PRESENTS, THAT: This document is a contract between the City of North Richland Hills, Texas (hereinafter called City) and the "Northeast Fine Arts League". Both parties recognize that there is a continuing need to promote tourism and to promote and publicize the City generally as a desirable spot to visit. Both parties further recognize that the "Northeast Fine Arts League", by utilization of its staff and volunteers, can provide a valuable service to the City in providing the above needs for promotion of tourism on behalf of the City. The Northeast Fine Arts League agrees to provide the following services: 1. Work with the hotels and motels in the City to bring and provide assistance for large groups of tourists to the City. 2. Disseminate information to hotels, motels, individuals and groups which advertizes the activities of the Council which are intended as public art exhibits for tourists as well as the inhabitants of the City. 3. Provide a general ongoing service to cooperate with the City in the overall development of tourism. For and in consideration of the covenants and agreements made herein the City agrees to pay to the Northeast Fine Arts League the sum of $1,000.00 from Hotel-Motel Tax Receipts. This payment shall be made on October 15, 1986. Page One I. Ie I I I I I I I Ie I I I I I I Ie I I The Contract shall be in force for a period of one year from October 1, 1986 until September 30, 1987. Signed this day of , 1986. CITY OF NORTH RICHLAND HILLS, TEXAS By: ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City NORTHEAST FINE ARTS LEAGUE By: Page Two I I I I I CITY OF NORTH RICHLAND HILLS Department: Administration 9/22/86 Council Meeting Date: Chamber of Commerce Contract, Resolution No. 86-31 A d N b GN 86-106 gen a urn er: SUbject: A committee of Councilman Jim Ramsey, Councilman Mack Garvin, Rodger Line, Dennis Horvath and Rex McEntire has met with representatives of the Chamber to prepare a Contract for Services to be provided by the Chamber. Several meetings have been held and the attached contract has been formalized and approved by the Chamber Board of Directors and is presented for Council approval. Recommendation: Approve proposed contract between the City of North Richland Hills and the Northeast Tarrant County Chamber of Commerce, by passing Resolution No. 86-31. e I ~ Finance Review Source of Funds: Acct. Number Bonds (GO/Rev.) Sufficient Funds Available _ Operating Budget _ _Other ß¿~~ Department Head Signature CITY COUNCIL ACTION ITEM I<r;/~ City Manager , Finance Director Page 1 of 1 I Ie I I I I I I I Ie I I I I I I Ie I I RESOLUTION NO. 86-31 BE IT RESOLVED by the City Council of the City of North Richland Hills, -Texas, that: 1. The Mayor be and is hereby authorized and directed to execute the attached contract between the City of North Richland Hills and the Northeast Tarrant County Chamber of Commerce as the act and deed of this City. PASSED AND APPROVED this 22nd day of September, 1986. Dan Echols, Mayor ATTEST: Jeanette Rewis, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City I Ie I I I I I I I Ie I I I I I I Ie I I STATE OF TEXAS § COUNTY OF TARRANT § CONTRACT KNOW ALL MEN BY THESE PRESENTS, THAT: This document is a contract between the City of North Richland Hills, Texas (hereinafter called City) and Northeast Tarrant County Chamber of Commerce (hereinafter called Chamber). Both parties recognize that there is a continuing need to promote tourism and economic development of commercial and industrial nature and to promote and publicize the City generally as a desirable spot to visit and to establish business ventures. Both parties further recognize that the Chamber, by utilization of its staff, its committees and volunteers, can provide a valuable service to the City in providing the above needs for promotion on behalf of the City. The Chamber agrees to provide the following services: 1. Work with the hotels and motels in the City to bring and provide assistance for large groups of tourists to the City. 2. Disseminate information to individuals and groups which points out the desirability of establishing businesses and industries within the City. Page One I Ie I I I I I I I Ie I I I I I I ~ I I 3. Invite and receive inquiries from persons desiring to establish commercial and industrial businesses within the City. (In this connection the Chamber agrees to promptly transmit, in writing, to the office of the City Manager any inquiry which it receives. At the same time it will provide copies of the Chamber's response to such inquiry). 4. Promote local shopping within the City. 5. Provide written materials such as brochures, demographic information packets and local maps for dissemination and distribution to visitors and others. 6. Provide a general ongoing service to Cooperate with the City in the overall development of tourism and commerce. 7. Make periodic reports on progress made and steps taken in providing the above service. Such reports shall be in writing and shall be provided to the Mayor and City Council by September 15th and March 15th of each year. The parties hereto recognize that issues may arise directly affecting the City and its inhabitants, where the official position of the Chamber and the official position of the City Council may differ. In this event the parties hereto agree that prior to the Chamber taking an official Page Two I ~ I I I I I I I ~ I I I I I I ~ I I position either party is entitled to call a joint meeting of Chamber officials and City officials to discuss the respective positions of the Chamber and the City Council. This paragraph is not intended to curtail the involvement of the Chamber in community affairs but only to avoid a divergence of official positions of the two parties on issues directly affecting this city and its inhabitants. The proposed location of a public highway or public facility within the City of North Richland Hills as opposed to its location elsewhere is given herein as a nonexclusive example of the type of issue this paragraph is designed to include. It is not intended to affect the position of individual members of the Chamber, but only to attempt to harmonize the official positions of the Chamber and the City. For and in consideration of the covenants and agreements made herein the City agrees to pay to the Chamber one-fourth (1/4) of the gross receipts from its Hotel-Motel Tax. This payment shall be made on April 15th and October 15th of each calendar year beginning on October 15th, 1986. The April payment shall be based upon the tax paid between October 1 and April 1. The October payment shall be based upon the tax paid between April 1 and October 1. Both parties agree to cooperate and to meet periodically with the other party to exchange ideas and thoughts and discuss the service provided by the Chamber under this contract. Page Three I I e I I I I I I I ~ I I I I I I ~ I I The Contract shall be in force for a period of two years, but may be cancelled by either party by giving 180 days notice in writing. The Contract shall remain in effect for two year increments if neither party gives the 180 days notice of cancellation. The consideration paid under this contract shall be paid in lieu of dues for membership. Signed this ____ day of , 1986. CITY OF NORTH RICHLAND HILLS, TEXAS By: ATTEST: City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, Attorney for the City NORTHEAST TARRANT COUNTY CHAMBER OF COMMERCE By: President Secretary Page Four CITY OF NORTH RICHLAND HILLS Department: Purchasing Agreement for Asbestos Consultant "Drew Asbestos Cnn~111t"::Int"~" C ., M . D 9/22/86 ouncl eetlng ate: SUbject: Agenda Number: PU 86-23 On September 11, 1986, Council was apprised of the problem concerning the Church of Christ main building being contaminated with asbestos. Council authorized hiring Drew Asbestos Consultants to aid Staff in the proper removal of the contamination. Drew Consultants has been retained in the amount of $14,000, per attached agreement. ~ ~ ~ I I I -- i I ~ I I I I I . ¡ ~ I Source of Funds: . Bonds (GOI. Rev.) , Operating ~ et ,_ Othe ' Recommendation: Ratify the agreement with Drew Asbestos Consultants in the amount of $14,000.00. Finance Review 11.0 Department Head Signat re CITY COUNCIL ACTION ITEM Acct. Number 13-50-85-4800 .~undS Available -~ ~7~-: City Manager . Fmance Director Page 1 of 1 I~~~ ~; Ie I I I I I I" I -- I I I I I I I Ie I ( c. ASBESTOS CONSULTANT AGREEMENT BETWEEN City of North Richland Hills 7301 N. E. Loop 820 Fort Worth, Texas 76180 HEREI NAFTER REFERRED TO AS I·OWNER": AND Drew Asbestos Consultants, Inc. 1140 Empire Central, Suite 550 Dallas, Texas 75247 HEREINAFTER REFERRED TO AS "CONSULTANTII FOR THE WORK NAMED BELOW Asbestos Abatement Program Richland Hills Church of Christ North Richland Hills, Texas HEREINAFTER REFERRED TO AS "PROJECT" 1. BASIC SERVICES THE CONSULTANT shall provide the following professional services for the Owner in accordance with the Terms and Conditions of the Agree- ment. THE PROJECT is composed Df the following: a. Removing asbestos sprayed-on acoustical ceiling material from approximately 12,000 square feet of ceiling. b. Encapsulating areas where asbestos shall be removed. THE CONSULTING services include the following general areas of work: a. Review and study the classification of the types of asbetos materials. b. Prepare drawings and specifications which shall be used for pricing purposes and shall be used in the final asbestos removal. c. Assist and aid the Owner in the contract negotiations. d. Furnish qualified and certified personnel to consult with the Owner and Contractor during the project. 1 ~ l- Ie I I I I I I- I . I I I I I I I f I ( ( e. Furnish a certified asbestos abatement consultant to observe the abatement process. The consultant shall be available 24 hours a days 7 days a week to be on the job to help insure that all speci- fications and guidelines are being followed by the Contractor. f. Maintain proper records for the creation of archives for the Owner. g. Inform and notify State and Federal Agencies of the work related to asbestos abatement and to request O.S.H.A. and E.P.A. officials to visit the work site. 2. COMPENSATION THE OWNER shall compensate the Consultant in accordance with the Terms and Conditions of this Agreement as described below: a. Basic services as described in paragraph 1 shall be computed as follows: A lump sum fee of $14,000 (Fourteen Thousand Dollars). Refer to Schedule of Payments in Paragraph 3 below. b. The lump sum fee allows for (20) days of observation work and the associated (20) days of costs. If the removal portion of prOject is prolonged for more than (20) days, the Owner shall payaddi- tional costs at the rate of $375/day to the Consultant. 3. PAYMENT PAYMENT UNDER this Agreement will be made to the Consultant within fifteen days after recei~t of the Consultant1s invoice. a. The Owner shall pay 30% of the entire fee ($4s200) to the Consultant upon completion of the specifications and bidding. b. The Owner shall pay 70% of the entire fee ($9s800) to the Consultant at the completion of the contract with a reasonable punch list, test results, and all pertinent records delivered to the Owner. I 4. OTHER CONDITIONS OR SERVICES - a. The Consultantls fee includes all of the above basic contract work. b. The fee does not include any reproduction cost to produce drawings or specifications. Any such reproduction will be con- sidered reimbursable expenses. 2 .. , I'" Ie I I I I I I- I Ie I I I I I I I Ie I ( ( c. The fee does not include any air monitoring services. d. The Cons ul tant I s fee does not i ncl ude any add; t i anal work not· included in the above described work. Additional services can be performed after written approval by the Owner, and the compensa- tion will be hourly based on the following schedule: PRINCIPAL REGISTERED ENGINEER INDUSTRIAL HYGIENIST .TECHNICIAN DRAFTSMAN SECRETARY/WORD PROCESSOR $60.00 $60.00 $60.00 $50.00 $30.00 $30.00 e. If payment of the invoice has not been received by the Consultant within the 15 day period, the Owner shall pay a penalty in interest of 1% per month based on the unpaid balance. THIS CONTRACT may not be waived, altered, or modified except by written agreement of-the parties. THIS CONTRACT Agreement executed the day and year written below. \ \ \ NOTARY SEAL OBTAINED BY OWNER "ì', es ~ /. , \ . BY: I . , . '. . . , . \ . ,: · ~ r , .' l.) ,,' ~ ' , ~ fa.' DATE: September 12, lqRn , J CONSUL TANT: DREW ASBESTOS CONSULTANTS, INC. BY: Ui/v dIl/\.¿uJ- DA TE : q / j( I it, , , 3 I I_ I I I I I CITY OF NORTH RICHLAND HILLS " Purchasing Award ot ß1d to Motorola tor ~1re uepartment Radios in the Amount of $88,299 C 'I M . D 9/22/86 ouncl eetlng ate: PU 86-24 Agenda Number: De'partment: SUbject: On September 15, 1986 at 10:00 a.m. bids were opened on the above mentioned equipment. Vendor Motorola Exceptions 1 Amount $88,299 When specifications were written approximately ten months of research went into the formulation. The present communication system within the Fire Department is intolerable and on occasion has caused our Fire Department problems with poor sound quality and dead spots, forcing constant repeat of instructions. I, I Specifications were written and designed so "tight", that only Motorola, General Electric and, possibly, Regency would be able to bid on our system. Motorola and General Electric make the very best communication systems without question. There is not a major city (Dallas, Fort Worth, Arlington, Grand Prairie) that will compromise on their communication system for police and fire. If Council chooses to approve this bid, the City will have the most modern updated system in the metroplex. Mr. Dwight Cowden of General Electric personally advised that he did not bid due to their inability to compete with Motorola's "Mitrek System." Mr. Cowden also advised that the City will have a good system. __ Motorola's "one" exception is moving the speaker from the ceiling to the wall. This ~Will not be a problem. The amount budgeted for a new system by Council is $99,905.00. ! This gives us a budget savings of $11,606 and we will have a top of the line system. III The Council should be aware that radio systems are available at a lower cost to the I City, however they do not have the reliability and quality provided by Motorola. I Recommendation Award Motorola the bid in the amount ·of $88,299 for a complete Fire Department Radio System. - ~ Source of Funds: . Bonds (GO/Rev.) ~ Qperating /Bu~et ~_ Oth ~ ~ · Department Head Signatur I CI Y COUNCIL ACTION ITEM Finance Review x Acct. Number 01-90-02-6550 Funds Available / ß~ . Finance Director Page 1 of 1 I I, I TO INTER-OFFICE MEMORANDUM Dennis Horvath, Asst. City Manager REF: PURM 0071-86 I FROM John Whitney ~ Support Services DATE: September 5, 1986 SUBJECT: Fire Department Radios I I This memorandum is to advise you, Mr. Dennis Webb of American Communications dissatisfaction with my bid specifications for a new radio system for our Fire Department. I My specifications have been prepared in such a manner, (i.e. Military Type Specifications) to insure us the most durable and trouble free system for our emergency equipment. You must remember, when the Police and Fire Department use their communication equipment it is "almost always under some type of emergency condition. It also includes an all or none clause meaning one Vendor is responsible for the material, installation and quality. I have explained to Mr. Webb Why for Police and Fire equipment we must not in any way compromise quality, durability, reliability or any other item in the interest of Public Safety. I I ~ Our goal is to purchase the Best Equi~ment at a competitive price. We do purchase radios of a lesser quality for our other departments (Parks, Water, Public Works) obviously due to public safety not being an issue. I I By using the very stringent specifications I feel only Motorola, General Electric and possibly Regency will bid. I I believe if you will research my specifications you will find the City of Fort Worth, Dallas, Arlington, Grand Prairie and every other major City feels as I do on the subject of Public Safety. Stringent specifications are a must. They are based on my experience as a Police Officer, Fireman and 15 years procurement experience. I do not plan to compromise my specifications for Mr. Webb. It is my goal to provide our Fire Department with the very best quality communication system possible. (At present our Police Department is Motorola and General Electric equipped). VJffI; I I hn Whitney Director of Support I I .cc. I · I Rodger N. Line, City Manager I I. I I I I I I I Ié I 1 I I I I I. I 1 MOTOROLA Communications and Electronics Inc. ---- -- Official Radio Communications Sponsor tor the 1984 Olympic Games -- ~- -=------ - =-- - '-@ Address Reply to: P.O. Box 819049 September 15, 1986 Dallas. TX 75381 (214) 241-2151 City of North Richland Hills City Secretary P.O. Box 18609 North Richland Hills, Texas 76118 Dear Sirs, MOT 0 R 0 L A Communications and Electronics, INC. is pleased to respond to your bid request. All equipment meets or exceeds all required specifications except as noted below. The price bid includes all equipment and installation as required for a complete turn-key system. All radio equipment is manufactured by MOT 0 R 0 L A in the United States in one of our authorized manufacturing facilities. Delivery and installation can be anticipated within one hundred twenty (120) days from receipt of order. Our shipping terms are FOB Destination (prepaid). Our payment terms are Net 30 Days as invoiced. Our standard equipment warranty is one hundred twenty (120) days on labor, one (1) year for parts, and ten (10) years for channel elements. Clarification of Specifications -Section 8.0 Ceiling Speakers 6801 Glenview Upon inspection of the ceilings at this location, it is not feasible or cost effective to install ceiling speakers. The ceiling is constructed of sheetrock reinforced with wood and in some cases brick and/or steel. Ceiling speakers can be installed, however, the cost of installing these speakers is $1,000.00. The installation of ceiling speakers entails cutting thru the many layers of material (brick, wood, steel) which involves a great deal of work and is very time consuming. This cost is not included in our bid price. As an alternative to ceiling mounted speakers , we have included in our bid four (4) wall mounted speakers. These speakers are of high quality and will provide the same level of audio quality as ceiling mounted speakers. The cost of these speakers and installation is included in our bid price. The substitution of wall mounted speakers is necessary for this location only. 1301 E. Algonquin Rd., Schaumburg, 'IIinois 60196 (312) 397-1000 ' I -. I I I I I I I . I I I I I I 1-. I" I ® page 2 OPTIONS Section 3.0 Control Stations As an option, the control stations can be equipped with a group call capability. This option will provide the capability to "Tone Out " all stations simultaneously or individually. This option has several advantages , such as morning wake-up call or in the event of an emergency when several or all stations must respond. The cost of this option is $71.00 per control station or a total of $355.00 for all five (5) control stations. The cost of this option is not included in our bid price. Enclosed are equipment brochures for your review and consideration. I am always happy to answer any questions you may encounter. Repectfully, MOT 0 R 0 L A comm~~~ions and E~ctroniCS , INC. ~..¿~ ~~~a?(/j Steve Zimmerman Account Excecutive Govrnment Markets Division I CITY OF NORTH RICHLAND HILLS PURCHASING DEPARTMENT NORTH RICHLAND HILLS, TEXAS ~~ of the Metroplex Ir INVITATION TO BID AND BID QUOTATION FORM - VENDOR'S NAME AND ADDRESS SHOW THIS INFORMATION ON ENVELOPE: I Motorola Communications Request For: Radio and Page Equipment 3320 Beltline Road Bid Opening Date: September 15, 1986 10:00 A.M. CST Dallas, Texas 75234 Date: I Attn: Steve Zimmerman Requisition No. Sealed bids will be received until 10:00 A,M. CST Sept. 15, 1986 City of North Richland Hills, P. O. Box 18609 North Richland Hills, Texas 76118 I ATTN: City, Secretary Phone: 281-0041 Ext 187 ITEM -~. ~ '.... .,:·:x DESCRIPTION ' < QUANTITY UNIT UNIT PRICE TOTAl:. ~ A. Repeater Stations Per Citv of North Richland -'.'. /" I c':)' 'J""O,:'" (1.0) Hills Specifications ? 'R~~h $~~ 7~3 76.50 $14,753.00 I J B. Control Station Police Devt. Per Citv of North (2.0) Richland Hills Specifications 1 Each $ 3,245.00· $ 3,245.00 C. Control Station Fire Dept. Per City o-I Nortn 110.0) Richland Hills Snecificacions 5 Each S 1:.914 ..-RO 0' S 9.573.00 i Mobile Radios Per City of North Richland Hills ù' Specifications Dual Control Head 6 EaCh S ?~o??_no S12.132..00 . . 14:_ Mobile Radios Per City of North Richland Hills I (5.0 Specifications Single Control Head g Kacn ~ 1 4,,¿nn ~11 17£1 on ...- .. F. Mobile Radios Per City of North Richland Hills 11(6.0 Specifications 15 Each $ 723.00 $10.8'-45.00 --- 11(~:o Portable Radios Per City of North Richland Hills Specifications 20 Each $'1,028.20 $20,564.00 '., 11(~:01 Suecial Eauipment 1 System S 4..011.00 $ 4.011.00 II RTns t;TT.T RF ATATA"On1i'n ON AN AI.L OR NONE BASIS II SUB-TOTAL S88_299..00 ALL BIDS MUST BE EXTENDED AND TOTALED BEFORE BEING CONSIDERED. TOTAL BID $88,299.0QJ TERMS Net % 30 DAYS, F.O.B. CITY OF NORTH .ICHLAND HILLS: DELIVERY IN 120 DAYS FROM It "'r:IPT OF ORDER. The City of North Richland Hills Purchas- _ ept. reserves the right to reject any or all bids, waive formali- ~~r to award purchases on an individual item basis when in its st interests. All SALES AND USE TAXES TO BE EXClUD- o FROM BID. PRICES TO BE QUOTED F.O.B. CITY OF NORTH RICHLAND HilLS, TEXAS. I IN SUBMITTING THI~ BID, VENDOR AGREES THAT AC- CEPTANCE OF ANY OR ALL QUOTATIONS BY THE PUR- CHASING DEPARTMENT OF THE CITY OF NORTH RICH- LAND HILLS WITHIN A REASONABLE PERIOD CONSI- TUTES A BINDING CONTRACT. COMPANy:Motorola Communications BY: Steve Zimmerman PHONENUMB~4-888676D SIGNATURE: ,,~ ~1~-86 THIS IS NOT A PURCHASE ORDER I -. I I I I I I I . I I I I I I ~. I I Th~ undersigned hereby offers to sell to the City of North Richland Hills, on the terms and conditions contained in this proposal, the general conditions and the specifications and any other conditions that may be attached and further certify that our attached proposal submitted by * (a)M 0 TOR 0 L A complies with all the specifications as outlined in the city of North Richland Hills bid specification. Be it further specified that any non-compliance with the City of North Richland Hills specifications will be fully outlined in detail stating said vendors * (b) One (1) exceptions. And further understand that the City of North Richland Hills' acceptance of any proposal from any vendor is only with the expressed understanding that the City of North Richland Hills has full right to accept or reject any and all proposals, or any part thereof. Company Name MOT 0 R 0 L A Communications and Electronics, INC. By ~~. Title Account Excecutive Date September 15,1986 THIS MUST BE SUBMITTED· WITH VENDOR QUOTATION Vendor Note: * (a) Type or write in Company Name * (b) Type or write in Number of Exceptions, if none, so state "NO" I I I I I I I . I I I I I I I. I I Section Q!Y 2 1 2 2 2 2 2 2 1 1 2 2 2 2 EQUIPMENT LIST 1.0 Repeaters Model/ Option Description MSR-2000 Repeater Service Manual High Stability Oscillator High Stability Oscillator Duplexer Extender Card Auto Station ID Antenna Transmission Line Transmission Line Lightning Protector Polyphaser Jumper Side Mount Kit C73KSB3105-T C432 C601 C621 TDD6200 TLN5935 DSCWID-50 TDD6810 TDN6603 TDN6603 RRX4019B RRX4039 DSDB11394 TDN6688 Installation Sub Total Section 2.0 Control Station - Police Department Qty Model/Option Description 1 1 1 1 1 1 1 1 L43JJB3136 L139 TDN6596 TAD1003 DSPD237 RRX4019B RRX4039 DSDB11394 Mitrek Super Consolette DC Control Transmission Line Ántenna Universal crossover Lightning Protector Polyphaser Jumper Installation Sub Total Section 3.0 Control Stations Fire Department ~ Model/Option Description 5 5 5 5 5 5 5 5 5 5 D33TLA7200-K Bl1 B665 B562 B206 TDN6597 TDD6810 RRX4039 RRX4019 DSDB1139 Mostar Control Station Time Out Timer Control Station Operation Quick Call II Decoder Service Manual Transmission Line Assemblies Antenna Polyphaser Lightning Protector Jumper Cost $13,303.00 $ 1,350.00 $14,753.00 Cost $ 2,905.00 $ 340.00 $ 3,245.00 Cost $ 8,268.00 I -. I I I I I I- I . I I I I I I I- f I ® Section 3.0 continued Installation $ 1,305.00 $ 9,573.00 Sub Total Section 4.0 Mobile Radios-Dual Control Head ~ Model/Option Description Cost 6 6 6 6 6 T43JJA3900 K B11 B236SP B49 BDN6247 Mitrek Mobile Time Out Timer Rear Control Systems 90 Housing Headphone $ 9,219.00 Installation $ 2,914.00 $12,132.00 Sub Total Section 5.0 Mobile Radios-Single Control Head ~ Model/Option Description Cost 9 9 9 T43JJA3900 K B11 B49 Mitrek Mobile Time Out Timer Systems 90 Housing $11,017.00 Installation $ 2,159.00 $13,'176.00 Sub Total Section 6.0 Mobile Radios Qty Model/Option Description Cost 15 15 15 15 15 15 D33TLA7200 K Bl1 BIB B924 B206 B239 Mostar Mobile Time Out Timer Ext. Speaker Priority Scan Service Manual Noise Canceling Mic $ 9,385.00 Installation $ 1,460.00 $10,845.00 Sub Total I -. I I I I I I I . I I I I I I f I ® Section 7.0 Portable Radios ~ Model/Option 20 20 5 20 5 Description Cost H33LCU3144 N H202 NLN7646 NLN7694 NLN7966 HT-440 Portable Radio Rapid Charge Battery Single Charger Spare Battery Multi-Charger $20,564.00 Sub Total $20,564.00 Section 8.0 Special Equipment Qty Model/Option 3 13 4 5 1 Description Cost DQC35B DSSV5-74 DSSV%-75 PDK-502 HSN1000 Bogen PA Amplifier Ceiling Speaker Wall Speaker PA Speaker PA Speaker $ 2,535~00 Installation $ 1,476.00 $ 4,011.00 Sub Total SYSTEM TOTAL $88,29.9.00 I -. I I I 1 I I- I . 1 I I I I I I f I GENERAL CONDITIONS PROPOSAL REQUIREMENTS AND CONDITIONS In submitting his bid, the proposer understands and agrees to be bound by the following terms and conditions: 1. WITHDRAWING PROPOSALS Proposals deposited with the City of North Richland Hills cannot be withdrawn prior to the time set for opening proposals. Request for nonconsideration of proposals must be made in writing to the Purchasing Agent and received by the City of North Richland Hills prior to the time set for opening proposals. After other proposals are opened and publicly read, the proposal for which nonconsideration is properly requested may be returned unopened. The proposal may not be withdrawn after the bids have been opened, and the bidder, in submitting the same, warrants and guarantees that his bid has been carefully reviewed and checked and that it is in all things true and accurate and" free of mistakes and that such bid will not and cannot be withdrawn because of any mistake committed by the bidder. 2. CONSIDERATION OF PROPOSALS After proposals are opened and publicly read aloud, the proposals will be tabulated for comparison on the basis of the bid prices and quantities shown in the proposal. Until final award of the contract, the City of North Richland Hills reserves the right to reject any or all proposals, to waive technicalities, and to readvertise for new proposals, or proceed to do the work otherwise in the best interests of the City of North Richland Hills. 3. IRREGULAR PROPOSALS Proposals will be considered irregular if they show any omissions, alterations of form, additions, or condit~ons not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interests of the City of North Richland Hills. 4. REJECTION OF PROPOSALS The City of North Richland Hills reserves the right to reject any or all proposals, and all proposals submitted are subject to this reservation. Proposals may be rejected, among other reasons, for any of the fOllowing specific reasons: (a) Proposal received after the time limit for receiving proposals as stated in the advertisement. (b) Proposal containing any irregularities. (c) Unbalanced value of any items. (d) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. I -, I I I I I I I . I I I I I I I fA I 5. DISQUALIFICATION OF ·BIDDERS Bidders may be disqualified and their proposals not considered, among other reasons, for any of the following specific reasons: (a) Reason for believing collusion exists among the bidders. (b) Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated. (c) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. (d) The bidder being in arrears on any existing contract or having defaulted on a previous contract. (e) Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. (f) Uncompleted work which in the judgment of the City of North Richland Hills will prevent or hinder the prompt completion of additional work if awarded. 6 . AWARD OF CONTRACT Award of contract, if it be awarded, will be made by the City of North Rich1and Hills to the lowest responsible bidder meeting the requirements of the City of North Richland Hills, and will be made within sixty (60) days after the opening of the proposal, but not before said City's next monthly meeting. No award will be made until after investigations are made as to the responsibilities of the low bidders. 7. ASSIGNMENT The successful bidder may not assign his rights and duties under an award without the written consent of the City of North Richland Hills City Manager. Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. NOTICE OF DELAYS Whenever the vendor encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential labor disputes), the vendor shall immediately give notice thereof in writing to the Purchasing Agent, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the City of North Richland Hills of any rights or remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delay. 9. BRAND NAME OR EQUAL (This clause is applicable only when a "brand name or equal" purchase description is included in an invitation for bids. As used in this clause, the term "brand name" includes identification of products by make and model.) I -. I I (a) If items for which bids have been called for have been identified by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products will be considered for award if such products are clearly identified in the bids and are determined by the Purchasing Agent to be equal in all material respects to the brand name products referenced. (b) Unless the bidder clearly indicates in his bid that he is offering an "equal" product, his bid shall be considered as offering a brand name product referenced in the Invitation for Bids. I I I I I . I I I I I I I I ~ I I I SPECIFICATIONS AND CONDITIONS RADIO COMMUNICATIONS EQUIPMENT Intent of Specifications It is the intent of these specifications to set forth the minimum requirements for the purchase, performance, and installation of a radio communication system for the City of North Richland Hills. I The component specifications are minimum specifications and are intended to ensure reliable, high quality, available, readily repairable equipment with minimum risk of obsolescence. I Items in these specifications which materially contribute to equipment performance and reliability will not be compromised. Bidders shall offer that equipment which meets or exceeds the following specifications or an accepted equal. Determinations as to an accepted equal will be made solely by the City of North Richland Hills. I I . WHERE DEVIATIONS FROM THE SPECIFICATIONS ARE TAKEN, THE EQUIPMENT PROPOSED WILL RENDER THE REQUIRED RELIABILITY AND PERFORMANCE. FAILURE TO DETAIL ALL SUCH DEVIATIONS WILL PROVIDE GROUNDS FOR REJECTION OF THE ENTIRE PROPOSAL AS UNWORTHY OF FURTHER CONSIDERATION. All costs to provide system capability as required in these specifications shall be included in the basic bid price. Bids which contain add-on costs for items which are specifically calle~ for in the specifications will be rejected. I I Evaluation of Equipment Evaluation of the equipment will be made on this basis: I I I I I I- I A. Whether or not equipment meets specifications B. Quality of workmanship and materials C. Manufacturer's product performance history D. Ease of installation and removal E. Ease of servicing, tuning, and adjustment. F. Environmental tolerance G. Safety and Security Provisions H. Warranties Only new, ~nused equipment in current production by. manufacturers with at least ten (10) years experience in this field will be considered. The equipment offered shall be of the latest design in current production. EACH PROPOSAL SHALL INCLUDE MANUFACTURER, MODEL NUMBER OR SPECIFIC IDENTIFICATION, AND SPECIFICATION SHEETS. FAILURE TO INCLUDE THIS DOCUMENTATION WILL PROVIDE GROUNDS FOR REJECTION OF THE ENTIRE PROPOSAL. Equipment offered must be operationally compatible with current production equipment of leading manufacturers in this field. I '- I Instruction Manuals Instruction manuals are to be written so that a qualified radio technician can read and interpret effectively the contents. These manuals shall be comprehensive and will include the following sections: - .--- - -.. .- . --.-- - - I A. B. c. D. E. F. G. H. Complete description of operations Theory of operations Complete schematic diagram Interconnection diagram Complete tuning and alignment instructions Trouble shooting information including chassis operating voltages -.Replacement parts list Installation instructions I I Two instruction manuals required for each type of equipment furnished. I -- - Warranty I The bidder shall warrant that all equipment shall conform to its published specifications and be free from defects in material, workmanship, and title. All equipment, unless stated elsewhere in this document, shall be warranted for a -minimum" of one (1) -year for parts, ten (10) years for_ crystals or channel elements, and one hundred twenty days (120) days for labor. - - I . Installation I Vendor shall have permanent installation and maintenance facilities located in the Dallas/Fort Worth metroplex. All equipment shall be of the type and quality specified. All installations for Fire Apparatus shall be performed at each station location. I All equipment shall be shipped to "installer and check for conformance to City of North Richland Hills specifications. Installation shall be performed under the supervision of an licensed, qualified radio technician, or by an licensed, qualified radio technician. I I Each individual aparatus (Fire Truck) car and or building will be accepted as seperate installation (for comformance) to specifications, quality and worksmanship. Site Examination I Bidders are required to examine the sites where work is to be performed and to make all necessary investigations in order to become thoroughly familiar with conditions relating to _materials, _ supplies, and equipment to be furnished in accordance with these specifications. Failure to make such an investigation, on the part of the bidder, will not be grounds for additional claims or for an extension of time under this contract and furthermore, will not relieve the bidder of his responsibility for meeting all requirements of these specifications. Bidders shall also provide a range prediction and coverage map. I I I- 17__"",,-, I 2 I -, I Parts I The bidder shall maintain a stock of replacement parts for each item included in this equipment, and shall guarantee to make available such part, or parts, as may be required for a period consistent with the life of the equipment or for a period of not less than ten (10) years, whichever is greater. If one of the items or components become obsolete, it shall be the responsibility of the contractor to provide a device that will appropriately replace the unit if replacement units are ordered. All parts used in the equipment must be capable of being ordered and shipped to the installation and maintenance contractor's facility within a twenty-four (24) hour period on an emergency basis. I I Parts Availability I Significant components used in any and all construction that are not manufactured and stocked by the bidder's company shall be identified as to the manufacturer in the instruction book, or in a separate readily accessible list. I Terms of Validity I All bids must remain valid for a period of ninety (90) days from bid opening date as stated. . BID WILL BE AWARDED ON AN ALL OR NONE BASIS. BIDDERS SHALL STATE SEPARATELY TOTAL NET PRICE OF EQUIPMENT AND INSTALLATION. I I I I I I I I- I 3 I -. I REPEATER STATIONS - MINIMUM SPECIFICATIONS Quantity Two (2) Section 1.0 I The repeater stations shall be solid-state and designed to transmit in the 150-174 MHz band. The repeaters shall be capable of one (1) frequency transmit and one (1) frequency receive and include tone coded squelch. The repeater stations shall be a freestanding unit with front side access to all modules for ease of servicing. The primary operating voltage shall be 120 VAC, 60 Hz. The repeaters shall also include a four (4) cavity duplexer. Both repeaters shall also include a sixty (60) second time-out timer. I I I 'lWo (2) repeaters are required for this system. The primary repeater, duplexer, and associated antenna system shall be installed at 7301 NE Loop 820 in North Richland Hills. The successful bidder shall provide one hundred fifty (150) feet of seven-eights (7/8) inch LDF foam heliax transmission line and a unity gain omni directional antenna as described below. I I The backup repeater shall be installed at 6801 Glenview in North Richland Hills. This repeater shall remain idle unless circumstances require its operation. In this event, the repeater shall become operative by City employees by simple and manual turn on from a switch. . I The backup repeater shall be fully installed and include a four (4) cavity duplexer and a unity gain omni directional antenna. The successful bidder shall provide one hundred (100) feet of seven-eights (7/8) inch LDF foam transmission line. I The successful bidder shall also include lightning suppression kits installed on all fixed equipment in series with the transmission line and sufficiently grounded. In addition, AC surge protectors shall be included on all fixed equipment. I Station Identification I Automatic Station Identification shall be provided as a part of the station. The station call sign shall be transmitted as morse code. The identifier will transmit every 30 minutes, but most not interfere with voice traffic. I I ~. I I 4 I -. I I I I I I I . I I I I I I I f I TECHNICAL SPECIFICATIONS Gener al : RF Output Number of Frequencies: Squelch: Duty: Type of Control: Transmitter: Output Impedance Frequency Stability Spurious and Harmonics: Modulation: Audio Response: FM Noise: Audio Distortion: Receiver: Channel Spacing: ErA MOdulation-Acceptance: Oscillator Frequency Stability: Sensitivity: ErA SINAD: Intermodulation: ErA SINAD: Spurious and Image Rejection: Squelch Sensitivity: Selectivity: Antenna: Gain: Mounting: Ne t Weight: Survival Wind Rating: Operable Wind Rating: 55-100 Watts Variable One (1) Tone Coded Continuous DC Remote 50 OHMs + .0002 from OOC to 600C Ambient -85 dB + 5 KHz for 100% @ 1000 Hz + 1, -3 dB from 6 dB Octave Pre-emphasis, 300-3000 Hz. 55 dB Below 60% System Deviation at 10000 Hz Less than 2% 30 KHz + 7 KHz Minimum + .0002% from - OOC to 550C Ambient 20 dB Quieting: 0.5 uV 0.35 uV -85 dB -100 dB 0.20 uV or Less -100 dB Unity-Gain Omni Directional 1" -2 3/4" Omni Directional Pipe 23 Pounds With 1/2" Radial Ice - 100 MPH Without Ice - 125 MPH 60 MPH for 1/2 dB Degradation 100 MPH for 3 dB Degradation 5 I I. I CONTROL STATION - POLICE DEPARTMENT Quantity One (1) Section 2.0 I It is the intention of these specifications to set forth the m1n1mum requirements for the performance of a compact, transistorized, two-way, FM radio base station which can provide adequate and reliable communications within the proposed radio system. In all details not specifically stated therein, it is understood that the equipment shall meet or exceed those requirements of the Electronics Industries Association and the Federal Communications Commission which are current at the time of the award or installation. I I Description I The radio set shall be designed and constructed as a highly reliable, two-way, FM base station consisting of a transmitter, receiver, and power supply in a single cabinet. It shall operate on specific frequencies in the 136-174 MHZ band. The specific frequencies will be provided upon award of bid. I I M Transistors and other solid-state silicon devices shall be used throughout the radio set to maximize the life expectancy of the radio equipment and in keeping with good engineering practice. Netting Function I The equipment shall be capable of operating both transmitter exciter and the radio frequency portion of the receiver simultaneously for the purpose of adjusting the transmitter and receiver to an identical frequency. This function shall be operable by a trained technician with appropriate test equipment. I Humidity Test I The equipment shall meet or exceed all specified EIA standards when subjected to high humidity in accordance with EIA Standard RS-152B and RS-220, Section 7, for continuous tone coded squelch systems. I Cabinet I The cabinet shall be formed of welded, cold-rolled steel and shall be attractively finished. The cabinet housing shall be easily removable from the radio set for the purpose of servicing. The cabinet shall be fitted wi th a key lock to prevent 1Jnauthorized. personnel from tampering with tuning adjustments. I I. I I The cabinet housing shall contain no louvers or ventilation holes on its top surface, so that the radio set can be safely installed on a shelf or a confined area, and so that papers or objects placed on top of the unit will not cause the equipment to overheat. 6 I -. I Chassis/Accessibility I The transmitter, receiver and power supply circuitry shall be mounted on, and protected by, heavy gauge metal sub-chassis sections. These sections shall be securely fastened to form a mechanically solid unit. External heat radiators shall be used to keep the final RF amplifier within conservative operating temperatures, without allowing airborne contaminants to enter that portion of the +adio's interior. I The main transmitter and receiver shall be an integral unit and shall be mounted to provide easy accessibility of all components for servicing, as well as easy removal, if required. I Power Supply I The power supply shall operate from a nominal 120 volt, 60 Hz primary power source, and shall furnish all transmitter and receiver operating voltages. An AC surge protection device shall also be provided. I All semiconductor devices used in this supply shall be silicon and shall be adequately rated for optimum reliability. The power supply shall be adequately fused to protect the radio set from damage due to overload and over voltage conditions. Maximum total current input to the radio set from the primary power source shall not exceed O. 4A in standby and 5. OA in transmit mode. I . Control I The radio shall be operated from a DC remote control board contained within the base station cabinet. The audio input and output circuits shall have a nominal impedance of 600 ohms to facilitate remote control operation of the radio set over the audio path. There shall be suitable termination facilities for the two-wire control lines at the rear of the unit. I Installation I The control station shall~ be installed in the North Richland Hills Police Department building. It will be the City's responsibility to provide 120 VAC power at the control station site. The successful bidder shall be responsible for providing and installing wire line control to the console. I Antenna I The successful bidder shall provide and install a Unity Gain omni directional antenna with a sufficient length of 1/2" LDF heliax transmission line. This antenna system shall be installed on a side mount bracket upon the radio tower _located on .the North Richland Hills Police Department building. The successful bidder shall also provide a lightning arrestor installed in-line with the transmission line and sufficiently grounded to provide lightning protection. I I. I I 7 I -. I I I I I I I . I I I I I I ~. I I TECHNICAL SPECIFICATIONS - MINIMUM Transmitter Frequencies: RF Power Output: Control: Squelch: Output Impedance: Spurious and Harmonic Emissions: Frequency Stability: Maximum Frequency Separation: Modulation: Audio Sensitivity: FM Noise: Audio Response: Audio Distortion: Receiver Input Impedance: ErA Modulation Acceptance: Frequency Stability: Channel Spacing: Sensitivity: ErA SINAD: Selectivity: Intermodulation: EIA SINAD: Spurious and Image Rej ection: Audio Characteristics: Control Station Police Department , Two (2) 40 Watts DC Remote Tone Coded Squelch 50 OHMs 85 dB Below Carrier + .0005% 3.0 MHz + 5 KHz for 100% @ 1000 Hz 0.100 V for 3 KHz Maximum Deviation @ 1000 Hz 55 dB Below + 3.0 KHz Deviation @ 1000 Hz +1, -3 dB of 6 dB Octave Pre-emphasis Characteristic from 300-3000 Hz Less than 3% at 1000 Hz + 3.0 KHz Deviation 50 OHMs + 7 KHz :;:: .0005 30 KHz 20 dB quieting: 0.5 uV 0.3 uV 90 dB 85 dB 100 dB Response: +2 -8 dB, Distortion: 3% at 1000 Hz Hum and Noise: -50 dB 8 I -. I CONTROL STATIONS - FIRE Quantity Five (5) Section 3.0 I The Control Stations shall be solid state and designed to operate in the 146-174 MHz band. It shall be designed as a desk top unit utilizing a rugged diecast metal chassis ~hat offers maximum support and protection for major radio elements. For ease of service, the radio set shall include centralized metering. Key functions for the radio may be checked from a centralized point. The radio shall include an internally mounted speaker. I I Controls I All radio controls shall be front mounted and easily accessible to the operator. All controls shall be easily recognizable to the operator and permanently labeled. The radio shall include the following controls: I 1. On/Off Switch 2. On/Off Indicator (LED) 3. Transmit Indicator (LED) 4. Squelch Control 5. Channel Selector Switch 6. Lighted Channel Selected Indicator 7. Decoder Reset Switch I . Microphone I The control stations shall include a desktop microphone. The desktop microphone shall include a transmit switch and a monitor switch. The microphone must include a minimum of three (3) feet of microphone cable. I Power-Operating Voltages The primary operating voltag~ of .the control stations shall be 120 VAC, 60 Hz. I Time-Out Timer I All Control stations shall include a sixty (60) second time-out timer. This circuit shall automatically disable the transmitter if keyed continuously for more than a sixty (60) second duration. It shall automatically reset each time the microphone push-to-talk is depressed. I Decoder I The control station shall include a Quick-Call II decoder mounted in a housing designed for compatibility with the radio housing. When attached, both units shall form one (1) intact unit. Each control station shall remain muted until its unique Quick-Call II signal is received. Each station shall have its own Quick-Call II signal identification. The successful bidder shall provide the necessary relay switches to activate the receiver audio through the public address system and activate appropriate lighting. The unit shall have a monitor switch to disable the decoder for monitoring purposes. ~. I I 9 I -. I I I CONTROL STATIONS - FIRE Antenna System The control station shall include a unity gain omni directional antenna and one-half (1/2) inch LDF foam transmission line as indicated below. All stations shall include lightning suppression kits installed in series with the transmission line and AC surge protectors on the radio equipment. Transmission line lengths are as follows: (3) - ninety foot lines, (1) _ 60 foot lines, (1) - 40 foot line. I I I I -- The control stations and associated antenna systems shall be installed in the following locations: 1. 2. *3. 4. 5. Fire Station Fire Station Fire Station Ambulance Off. Fire Station 6801 Glenview Drive 8300 Starnes Road, North 7300 Watauga Road 5328 Davis Boulevard 5328 Davis Boulevard *Note: Equipment only for location #3, to be installed separately at later date, labor cost for this installation are not included in bid. TECHNICAL SPECIFICATIONS Gener al : I I RF Output: Number of Frequencies: Duty Cycle: Squelch: 25 Watts Four (4) 20% TX 80% RX Tone Coded and Carrier Transmitter: I I I Spurious and Harmonic Emissions: Frequency Stability: -70 db + .0005% from -30oe to +60oC Ambient 10 MHz Less than 3% @ 1000 Hz + 3.0 KHz Deviation 50 OHMs + 5 KHz for 100% @ 1000 Hz 0.080 V) + 3 dB for 60% Maximum Deviation-@ 1000 Hz +1, -3 dB of a 6 dB Octave Pre-emphasis Characteristic from 300-3000 Hz Frequency Separation: Audio Distortion: Output Impedance: Modulation: Audio Sensitivity: I ~. I I Audio Response: 10 I -. I I I I I I I . I I I I I I ~. I I Receiver Channel Spacing: Sensitivity - 20 dB Quieting: ErA SINAD: Intermodulation - ErA SrNAD: Selectivity - ErA SrNAD: Spurious Rejection: Image Rejection: Frequency Stability: , Frequency Separation: Audio Output: Antenna Gain: Mounting: Weight - Survival Wind Rating Operable Wind Rating: 30 KHz .4 uV .3 uV -78 dB -85 dB -85 dB -85 dB + .0005% from -30oe to 600C Ambient (250e Reference) 4 MHz 3 Watts @ 5% Distortion Unity Gain Omni Directional 1" -2 3/4" Omni Directional Pipe With 1/2" Radial Ice-lOO MPH Without Ice - 125 MPH 60 MPH for 1/2 dB Degradation 100 MPH for 3 dB Degradation 11 I -. I MOBILE RADIOS FIRE APPARATUS VEHICLES - DUAL CONTROL HEAD Quantity Six (6) Section 4.0 I , I The Mobile Radios shall be completely solid-state and designed to operate in the 146-174 MHz band. It shall be designed as a remote mount radio utilizing. rugged die cast aluminum chassis and covers that offers maximum support and protection for major radio elements. The radio shall be configured with a dual control (front and rear) system. Both control heads and the remote mount transceiver, external speakers, and microphones must be weatherproof. I I IT SHALL MEET MILITARY STANDARD BlOC FOR SHOCK, VIBRATION, RAIN, SALT, FOG, AND DUST ATMOSPHERES. I The radio set shall operate from a positive on negative ground without requiring a converter. It shall utilize a floating ground. Time-Out Timer I II The mobile radio shall include an internal sixty (60) second time-out timer. This circuit shall automatically disable the transmitter if keyed continuously for more than a sixty (60) second duration. It shall automatically reset each time the microphone push-to-talk switch is depressed. I Front Control I The front control head shall be constructed of high impact plastic and be weatherproof. It shall include the following controls: I 1. On/Off Switch 2. On/Off Indicator 3. Channel Selector Switch 4. Illuminated Channel Selected Indicator 5. Transmit Indicator (LED) 6. Rear Control Transfer Switch 7. Front/Rear Control Use Indicator 8. Microphone Connector 9. External Speaker Connector 10. Weatherproof Microphone with Coiled Cord 11. Volume Control 12. Squelch Control 13. Monitor Switch I I I ~. I I 12 I -. I MOBILE RADIOS FIRE APPARATUS VEHICLES - DUAL CONTROL HEAD Section 4.0 I Rear Control I ... The Rear Control head shall be constructed of high impact plastic and be weatherproof. It shall include the following controls: I 1. On/Off Switch 2. Channel Selector Switch 3. Illuminated Channel Selected Indicator 4. Transmit Indicator (LED) 5. Weatherproof Handset with Coiled Cord ·6. Handset Connector 7. Weatherproof Speaker 8. Speaker Connector 9. Volume Control 10. Squelch Control 11. Headset Connector 12. Weatherproof Headset with Minimum 6 foot Coiled Cord I I I . Accessories I The radio set shall include all necessary mounting hardware and cabling for connection and installation of both control heads. The rear control head shall include a minimum of twenty-three (23) feet of cable for connection to the front/rear switching module. The successful bidder shall also include a roof mounted mobile antenna and coxial cable for standard mobile application. A headset connector and headset with minimum 6 foot coi1er cord shall also be provided and mounted near the front control head. A separate volume control shall be provided for the headset. Activation of the headset shall not disabl~ th~ regular speaker. I I I I I ~. I I 13 I -. I I I I I I I . I I I I I I ~. I I TECHNICAL SPECIFICATIONS General RF Output: Squelch: Number of Frequencies: Forty (40) Watts Tone Coded Four (4) " Transmitter Output Impedance: Frequency Stability: Spurious and Harmonics: Modulation: Audio Sensitivity: Audio Distortion: 50 OHMs +.0005% 85 dB + 5 KHz for 100% at 1000 Hz 0.100 Vots + 3.0 KHz Deviation at 1000 Hz 70 dB +1, -3 dB of 6 dB Octave Pre-emphasis, Pre-Characteristic from 300-3000 Hz 2% at 1000 Hz FM Noise: Audio Response: Receiver Audio Output: Inpu t Imp edanc e : Modulation: Frequency Stability: Sensitivity - 20 dB Quieting: ErA SINAD: Selectivity - EIA SINAD: lntermodulation - ErA SINAD: 85 dB Spurious and Image Rejection: 90 dB 10 Watts at 3% Distortion 50 OHMs + 7 KHz :+: .0005% 0.50 uV 0.30 uV 100 dB 14 I I. I I I MOBILE RADIOS FIRE APPARATUS VEHICLES SINGLE CONTROL HEAD Quantity Nine (9) Se c t ion 5. 0 I The MObile Radios shall be completely solid-state and designed to operate in the 146-174 MHz band. It shall be designed as a remote mount radio utilizing rugged die cast aluminum chassis and covers that offers maximum support and protection for major radio elements. Both control head and the remote mount transceiver, external speaker, and microphone must be weatherproof. I I I Ié IT SHALL MEET MILITARY STANDARD BLOC FOR SHOCK, VIBRATION, RAIN, SALT, FOG AND DUST ATMOSPHERES. The radio set shall operate from a positive on negative ground without requiring a converter. It shall utilize a floating ground. Time-Out Timer The mobile radio shall include an internal sixty (60) second time-out timer. This circuit shall automatically disable the transmitter if keyed continuously for more than a sixty (60) second duration. It shall automatically reset each time the microphone push-to-talk switch is depressed. Controls I I I The control head shall be constructed of high impact plastic and be weatherproof. It shall include the following controls. I I I I. I I 1. On/Off Switch 2. On/Off Indicator 3. Channel Selector Switch 4. Illuminated Channel Selected Indicator 5. Transmit Indicator (LED) 6. Microphone Connec~or 7. External Speaker Connector B. Weatherproof Microphone with Coiled Cord 9. Volume Control 10. Squelch Control 11. Monitor Switch Accessories The successful bidder shall also include a roof mounted mobile antenna and coxial cable for standard mobile application. 15 I I, I I I I I I I -- I I I I I I I. I I General TECHNICAL SPECIFICATIONS RF Output: Squelch: Number of Frequencies: Transmitter Output Impedance: Frequency Stability: Spurious and Harmonics: Modulation: Audio Sensitivity: FM Noise: Audio Response: Audio Distortion: Receiver Audio Output: Input Impedance: Modulation: Frequency Stability: Sensitivity - 20 dB Quieting: ErA SINAD: Selectivity - EIA SINAD: Intermodulation - ErA SINAD: Spurious and Image Rejection: Forty (40) Watts Tone Coded Four (4) 50 OHMs . +.0005% 85 dB + 5 KHz 0.100 Vots + 3.0 KHz Deviation at 1000 Hz 70 dB +1, -3 dB of 6 dB Octave Pre-emphasis, Pre-Characteristic from 300-3000 Hz 2% at 1000 Hz 10 Watts at 3% Distortion 50 OHMs + 7 KHz :¡: .0005% 0.50 uV 0.30 uV 100 dB 85 dB 90 dB 16 I . -. I I I I I I I III I I I I I I l- Ie I MOBILE RADIOS Quantity Fifteen (15) Section 6.0 The mobile radios shall be solid-state and designed to op"erate in the 146-174 MHz band. It shall be designed as an underdash mounted radio utilizing a rugged die cast metal chassis that offers maximum support and protection for major radio elements. For ease of servicing, the radio sets shall include centralized metering. Key functions of the radio may be checked from a centralized point. The radio set shall include an externally mounted speaker, mounting hardware, and mobile antenna. IT SHALL MEET MILITARY STANDARD BlOC FOR SHOCK AND VIBRATION Controls All radio controls shall be front mounted and accessible to the operator. All controls shall be easily recognizable to the operator and permanently labeled. The radio shall include the following controls: 1. On/Off Switch 2. LED On Indicator 3. LED Transmi t Indicator 4. Squelch Control 5. Channel Selector Switch 6. Lighted Channel Selected Indicator 7. Scan On/Off Switch Microphone The radio set shall include a heavy duty noise concealing microphone. The microphone shall have a three (3) foot coiled cord with connector so that it may be easily removed from the. radio. Time-Ou t Timer The mobile radio shall include an internal sixty (60) second time-out timer. This circuit shall- automatically disable the transmitter if keyed continuously for more than a sixty (60) second duration. It shall automatically reset each time the microphone push-to-talk switch is depressed. Field Reprogrammability The mobile radios shall utilize a microprocessor controlled synthesizer. It shall incorporate a reprogrammable memory module which allows frequencies, squelch codes, and scan sequence to be changed. Modifications to these features shall be compatible with the memory module either in or out of the radio. Scan The mobile radios shall include channel scan with priority. The channel selected by the channel selector switch is always the priority channel. All other channels to be scanned must be field programmable. 17 I -. I I I I I I I . I I I I I I ~. I I . TECHNICAL SPECIFICATIONS General RF Output: Number of Frequencies: 25 Watts Eight (8) Exact Frequencies to be provided upon Award of Bid. Tone Coded and Carrier Squelch Squelch: Transmitter Spurious and Harmonic Emissions: Frequency Stability: Frequency Separation: Audio Distortion: Output Impedance: Modulation: Audio Sensitivity: -70 dB +.0005% 10 MHz Less than 3% @ 1000 Hz SO OHMs +5 KHz 0.080 + 3 dB for 60% Maximum Deviation @ 1000 Hz +1, -3 dB of 6 dB Octave Pre-emphasis, Characteristic from 300-3000 Hz Audio Response: Receiver Channel spacing: Sensitivity - 20 dB Quieting: EIA SINAD: Intermodulation - ErA SINAD: Selectivity - EIA SINAD: Spurious Rejection: Image Rejection: Frequency Stability: Frequency Separation: Audio Output: 30 KHz .4 uV .3 uV -78 dB -85 dB -85 dB -85 dB + .0005% ¡ MHz 3 Watts @ 5% Distortion 18 I . ~ " I I I I I I I -- I I I I I I ~e I I PORTABLE RADIOS Quantity Twenty (20) Section 7.0 Description The equipment shall be a miniature, self-contained, two-way radio set operating in the 136-147 MHZ band. Both the transmitter and receiver shall operate from the same battery source. Size and constructions shall permit one hand operation. Bidder shall provide a carrying case complete with T-strap. Tone Coded Squelch The unit shall contain a hybrid tone code encoder/decoder utilizing monolithic integrated circuits to permit radio operation in a tone cofted squelch system. The equipment shall also meet or exceed the latest FCC Standards. Adjustment All circuit adjustments shall be readily accessible arrange so glue or other binder is not required to maintain proper operation parameters. The adjustment shall be possible by simply removing the radio covers. Housing The radio's housing shall be constructed of high impact-resistance material. It shall be sealed to protect internally mounted circuitry against dust, foreign particles, moisture and splashing water. Opening the battery compartment shall not break the seal to the radio circuitry. THE RADIO SHALL MEET MILITARY STANDARD 810-C, CONCERNING RAIN. Controls Controls shall be mounted for easy access. They shall include an "on-off" volume control and a squelch control. A transmitter weather sealed "Push to Tal~' switch shall be provided on the side of the unit. A separate control switch shall be provided to select any pair of operating frequencies; it shall select one transmitter and one receiver frequency simultaneously. A switch to disable the tone coded squelch shall be provided to permit channel monitoring before transmission. There shall be a 50 ohm antenna jack, and the radio shall also have a speaker jack that can accommodate varied audio accessories. Bidder shall include a Heliflex antenna. The unit shall have universal capability without any modifications. It shall be easily connected to remote accessories (i.e., headsets, microphones, etc.). When external accessories are used, the internal microphone/speaker shall be automatically disabled. 19 I " -. I I I I I I I II I I I I I I ~e I I PORTABLE RADIOS Battery Each radio shall include two nickel cadium battery capable of being totally recharged in one (1) hour. It shall be easily and quickly removed from the unit. Battery life, based on a 5% transmit / 5% receive / 90% standby duty cycle shall provide a minimum of eight (8) hours of operation. Desk Top Charger The battery charger shall operate from 117 VAC, 50/60 Hz primary power and be capable of "Rapid" or standard "Slow" charging rates. The charger shall have a one (1) hour recharge cycle and then automatically revert to standard "Slow" charge after the one (1) hour period elapses. Charging rates shall be indicated by a red light for full charge an_d a green light for "Slow" or complete charge. The successful bidder shall provide each the following chargers. Quantity: Five (5) single station chargers and five (5) six position multi-unit charger. 20 I -. I I I I I I I . I I I I I I I I- I .. , TECHNICAL SPECIFICATIONS General Quantity: Minimum Number of Frequencies: Squelch: RF Output: Frequency Range: Twenty (20) Four (4) Tone Code d 5 Watts 136-174 MHz (Exact Frequencies Provided Upon Award of Bid. Transmitter Frequency Separation: Frequency Stability: Modulation: Spurious and Harmonic: FM Noise: Audio Response: 4 MHz +.0005% -30oC to +60oC (25°C Referenc~) :!:: 5 KHz, 16F3 -50 dB -50 dB +1, -3 dB from a 6 dB Octave Pre-emphasis, 300-3000 Hz 5% @ 1000 Hz Audio Distortion: Receiver Channel spacing: MOdulation Acceptance: Frequency Separation: 30 KHz 7.0 KHz 3 MHz Sensitivity 20 db Quieting: 12 dB SINAD: Squelch: .35 uV .25 uV .18 uV Selectivity (EIA SINAD): Intermodulation: Frequency Stability: Spurious & Image Rejection: Audio Output: -80 dB -70 dB 000 ± .0010%, -30 C to 60 C (25 C Reference) -70 dB 500 roW @ less than 5% Distortion 21 I ~, \.,. -. "- I I I I~ I I I . I I I I I I I- I I SPECIAL EQUIPMENT Section 8.0 -7 Equipment required and installation of Quick-Call II decoder options at each location. In addition to the purchase and installation of the radio equipment the following equipment and labor are to be included as a part of the bid. These systems will be activated by a relay through the Quick-Call II decoders at each location. Each system consist of - complete wiring of auxiliary speakers, amplifiers, and lighting systems activated through the decoder or by a manual override. The speakers will monitor the radio traffic on the selected channel. Four separate systems are to be installed at 3 locations. Equipment 6801 Glenview 1 Power horn type speaker in apparatus room 1 Public address type speaker in kitchen area 1 Public address type speaker in sleeping area 1 Public address type speaker in bathroom area 1 Public address type speaker in darkroom area 1 Amplifier of sufficient power to drive above listed speakers _ sufficient amount of speaker wire to wire all speakers to amplifier. 1 Relay to activate lights in sleeping area 5328 Davis Blvd - (engine company) 2 Power horn type speakers in Apparatus Room 3 Public address type speakers in separate sleeping areas 1 Public address type speaker in living area 2 Public address type speaker in bathrooms 1 Amplifier of sufficient power to drive above listed speakers _ sufficient amount of wire ~o wire all speakers to amplifier. 1 Relay to activate lights in three sleeping areas, living area, hallways, and apparatus room. 5328 Davis Blvd - (Ambulance Company) 1 Public address type speaker in sleeping area - sufficient amount of speaker wire to wire speaker to receiver. 1 Relay to activate lights in sleeping area. 8320 Starnes Road 2 Power horn type speakers in apparatus room 3 Public address type speaker in sleeping areas 2 Public address type speaker in restrooms 1 Public address type speaker in kitchen 1 Amplifier of sufficient power to drive above listed speakers _ sufficient amount of wire to wire speakers to amplifier. 1 Relay to activate lights in sleeping areas, living area, and kitchen area. All public address type speakers must be mounted behind a flush ceiling speaker grill. The speaker/amplifier system shall be designed to deliver clear sound fidelity for speech and audio tones broadcast by radio without distortion. 22 I I ! I Purchasing · Department: . Rental Purchase of Office Trailer I ubject: from Amtex I I - r I ~ ¡ . ! I i I . I I ¡ i D. *Amtex 'J ! Based on 18 months rental and installation, the cost from Amtex would be $3,547.00. I ¡ : , I ~ . . ¡ I ! Source of Funds: I Bonds (GO/Rev.) ¡_ Operating BU~~ ------X- I Other attd.{ ¿{r/2;f µL I ( Department Head Signature I ,__J CI · COUNCIL ACTION ITEM CITY OF NORTH RICH LA NO HILLS 9-8-86 Council Meeting Date: Agenda Number: PU 86-25 Until the completion of the planned expansions of the new Library.and Police Department and subsequent remodeling of the old Police Department for Administrative Offices (18 to 24 months) serious overcrowding of the City Hall will continue to exist. Staff has explored several options to help alleviate the overcrowding and resultant inconvenience to our citizens, however each of the various options proved to be more costly and disruptive to our citizens. It is believed that the most advantageous way to alleviate the overcrowded conditions would be to Rent/Purchase an office trailer to be placed behind City Hall. The cost of office trailer rental is outline below: C. Ace Office Trailer (Used) Rent Per Month Installation $275.00 $500.00 260.00 340.00 240.00 325.00 175.00 397.00 A. Mobile Modular (Used) B. Space Master (Used) (Used) The Purchasing agent has negotiated with Amtex and they have agreed to apply 65% of the rental price against the purchase of the above office trailer (Cost $6,500.00). There have been occasions and will continue to be occasions where we can use a portable office, ie. Wagon Train, Founders Day, Special Events, Emergencies such as Flooding, Fire, etc. Council may choose to purchase this Office Trailer within the 18 months rental period. Recommendation: Authorize the Purchasing Agent to lease one Office Trailer from *Amtex for $175.00 per month plus installation with the option of purchasing said trailer at Council's discretion. Finance Review Acct. Number 01-20-01)-3020 Sufficien ds Avai lable 71J~ '7 ./ ¡¿ 1/l ~~. City Manager . Finance Director 1 Page 1 of I CITY OF NORTH RICHLAND HILLS Department: Administration C ·1 M t" D 9/22/86 Request to Gomptroller ot Pubi1C Accounts ana---- ouncl ee Ing ate: Texas Municipal League to Amend Sales Tax GN 86-107 Permitting Process - Resoiut10n No. 86-42 Agenda Number: ~ ~ The attached proposed resolution requests the Comptroller of Public Accounts to amend the sales and use tax permitting process to require a City Secretary's Certification as a part of the process of obtaining a sales and use tax permit. Such a certification is required by the Texas Alcoholic Beverage Commission and, as a result, there is never any confusion as to which city is entitled to receive its proportionate share of a mixed beverage vendors tax payments. Use of a similar procedure by the Comptroller of Public Accounts related to sales and use tax permits would eliminate the possibility of local sales tax funds being misdirected to the wrong city, which happens frequently throughout the state. The Executive Director of the Texas Municipal League is presently pursuing this project with representatives of the Comptroller of Public Accounts and has advised that a resolution from the City of North Richland Hills and, hopefully, the Texas Municipal League would be beneficial in the effort to obtain this change. The deadline for submitting a resolution to be considered at the Texas Municipal League Conference in Houston on October 9-11 is 5:00 p.m. on Wednesday September 24, 1986, which necessitates the special posting and addition of this item to the Council Agenda. Recommendation: It is recommended that the attached Resolution No. 86-42 be adopted. Source of Funds: Bonds (GO/Rev.) Operating Budget Other Finance Review Acct. Number Sufficient Funds Available f-1V~ Department Head Signature City Manager CITY COUNCIL ACTION ITEM I Finance Director Page 1 of 1 I ~ I RESOLUTION NO. 86-42 I I WHEREAS, the office of the Comptroller of Public Accounts collect and remits to Texas cities the local option 1% sales and use tax in a cost effective, efficient and beneficial manner thereby providing a great service to the cities and towns of Texas; and I WHEREAS, confusion regarding zip code boundaries, city limit boundaries and city identities sometimes causes the Comptroller's Office to remit local sales and use tax funds to the wrong city; and I I ~ WHEREAS, the process of discovering and correcting instances in which sales and use tax funds have been remitted to the wrong city is time consuming and burdensome to the affected cities as well as employees of the Comptroller's Office; and I I WHEREAS, errors in remitting sales and use tax funds deprives some cities of the timely use of funds to which they are entitled and causes great financial distress for cities who have been receiving funds to which they are not entitled when the correction is made and the funds are remitted to the proper city; and I WHEREAS, the problems and confusion described in this resolution do not exist with respect to the mixed beverage tax funds which are collected by the Texas AlcoholicaBeverage Commission because the City Secretary of the city in which the mixed beverage vendor is located is required to certify that the affected business is located within the boundaries of that city and that it complies that city's local charter and ordinances; and I I I WHEREAS, application of a requirement for a City Secretary's Certification in the sales and use tax permitting process by the State Comptroller, similar to that requirement of the Texas Alcoholic Beverage Commission would eliminate the possibility of sales and use tax funds being misdirected; now therefore I BE IT RESOLVED by the City of North Richland Hills that the Comptroller of Public Accounts be requested to amend the sales and use tax permitting process to include a provision that the City Secretary of each affected city be required to certify the location of each sales and use tax permitee; and ~ I I I Resolution No. 86-42 Page Two ~ I I BE IT FURTHER RESOLVED that all Texas cities and towns assembled at the Texas Municipal League Conference in Houston on October 9-11, 1986 be urged to support this project and adopt a resolution of the Texas Municipal League requesting the Comptroller of Public Accounts to include a City Secretary's Certification requirement in the sales and use tax permitting process. I PASSED AND APPROVED this 22nd day of September, 1986. I ATTEST: Dan Echols, Mayor I Jeanette Rewis, City Secretary I APPROVED AS TO FORM AND LEGALITY: I ~ Rex McEntire, Attorney for the City I I I I I I ~ I I 1-. ' I 'Department: l-ubject: Approval of Change Order il 1 - Miscellaneous II Water and Sewer Improvements to Lowell B. Allison . I I CITY OF NORTH RICHLAND HILLS Public Works 9-22-86 Council Meeting Date: Agenda Number: PW 86-25 Attached is change order #1 for Miscellaneous Water and Sewer System Improvements. The details are outlined in the engineer's letter attached. Funding Source: Sufficient funds were appropriated originally and will not require appropriation of additional funds. Recommendation: It is the recommendation that change c~der #1 be approved. Finance Review Source of Funds: Bonds (GO/Rev.) Operating Budget Other -REL . Finance Director \ Page 1 of 1 ¡I y . Ie I I I I I I I -- I I I I I I I Ie I KNOWL TON-ENGLISH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth- Dallas September 18, 1986 Gene Riddle, Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-554, CITY OF NORTH RICHLAND HILLS MISC. WATER AND SEWER SYSTEM IMPVTS., CHANGE ORDER NO.1 Attached is a letter from the Contractor dated September 4, 1986, which outlines the labor and material items included in this cnange order (see pay items 42-47 in the contractor's estimate form no. 2 dated September 10, 1986): 1. Washed rock in bottom of Stanley-Keller Road trench required by Haltom City due to ground water encountered in the vicinity. $428.76. 2. Substitution of 24-inch butterfly valves for the originally proposed 24-inch gate valves with bypass valves. Deduct $2,000.00 for each substitution. 3. Bore and pressure grout casing under Denton Highway for the Stanley-Keller water line. This section was not included in the original contract. $23,320. 4. Additional 12-inch gate valve on Davis Blvd. water line ordered by the Public Works Department. $870.00 5. Install additional 12-inch by 8-inch tee and gate valve on 12-inch water line in Davis Blvd. for Burk Collins development, Stoneybrook Business Park. This item should be refunded by Burk Collins. $310.00. 6. Additional pressure test on Davis Blvd. water line required because of the additional 12-inch gate valve added to the project. $425.00. Total net increase in the contract as a result of this change is $21,353.76 for a revised contract amount from $529,592.61 to $550,946.37. We will be at the next Council Meeting to answer any questions about this change order which you may have. (j).Oa-:- P.E. R\'IA/ra Enclosures cc. Mr. Rodger N. Line, City Manager Mr. Don Dietrich, Assistant Director of Public Works Mr. Lee Maness, Director of Finance 1901 CENTRAL DR., SUITE 550 . BEDFORD, TEXAS 76021 . 817/283-6211 . METRO/267-3367 1·< . . I . _ I ,.,: .1 I I II I I --. I I I I I I I I_ I ( .. £owe!! J6. A!!ísOI1 eOl1trlletOr, ¡l1e. (....... 3721 FLO~Y STREET FORT ~?ORTHt TEXAS 76118 LO'W'ELL B. ALLISON Phone S 89-222 I Metro :Mobile 732·9129 Septefnber OL1, 198'; Knowlton, Engl ish, Flowers, Inc. Attention Richard Albin S~jO First State Bank Bu i I ding Bpdford, Texas 76021 Genttemen: P 1 ease pr'OCC'3S a change order to our Nor t h Rich i ,'J! Irj Hi! I .-~, M i see l1.~neous Ma i ns Contract for the fo t ) ()w ¡;'9 j t P:TI') : 1. 23.82 C. Y. of wa~hed r'ock used on J8 in. r equi rt~·d ~'\' H¡jl torr: City @ $ 18.00 per C. Y. 2. Substitute two 24 In Butterfly Valves at $6Uel ('ac~1 fnr two 2A in Gate Va1ve at $ H881.00 each. 3 · J n 5 t a 1 1 3 0 in. 80 r" e , Ca sin 9 , R G r CJ utI J 0 L. F. d t $;~! 2 . 0 I) per L. F. 4. Furnish & Instal I 12 In Gate Valve & Box @ $870.00 5. Ins ta 1 1 1 2 x 8 I n Tee & Va 1 ve for 0 eve t oµ e r' , ( Ins tat 1 l)n 1 y) f' :r. 3 i U . 0 U 6. Additional Pre~sure Test on south end of 12 in fJavis t~s r'-'qu~~-(.d by City @ $ 425.00 If you need furthe~ information, p)case let us know. lhank you fnr your assisstance in this n~tter , VOL ì . cr·, (. 0 :.J " ~ :- ,'." / . 1 t.'" - ::- ~/ . ¡. ;~. -! ,~ ¡. v. I ; - t /"~., v" ( v·, '... .'1,,/4...-('f \ )-- ~ (' ( ~.: ,/, "":.: :I .... -:',':'" .t.. r . , . -~ .~ ,- j'-- ~ (":, . I ~.. ,.. r: ~ {.. c/ '..~, ( i /' (~ (... / ~ -, F- t \. :) ~ ~:- ....' e ""- é ~ \)ð tV€. r r-: ~.., , -./ 1.,;' ¿ /\ 1- 0 ^'-" t-{ u-' 1 ' t .. L,.c1V¿ '-t, f. A c/ /). \,:- !" I ()<.!-? if r ~/'/' A V ~ ! --{ , I !" {Â t· D (j "J!~ 5 0~ .:J - -- ;........ ;~. ~.. ~J) :rc ¿,¿ ~- : -, D6- \' "f: r...( I I i u._, l' , / \_ t ~ t ,".~ ,-' ::.1 ( , , . \ \ 1'ê J /1 !) ,. I I I i r:' ',' ; / " I , , . : ~ '. J ( , \ ~J 6 ::::~ r rq~·u( f: ,-'" -¡"\ I .-' ~ r ().. VC' (~/C I , -... .' (' ..~ \. -- '{ ."'.~, ;.' : ( ," !' WATER U ^' D ERG R 0 lJ A' D UTI LIT I E S S .4 tl J TAR Y SEW E R · S TOR ¡~f D R A J lv' . . CULVERTS ~: CITY OF NORTH RICHLAND HILLS Finance Department: _bject: I I I I I I I IIÞ I I II I I I Big Fossil Creek Sanitary Sewer Metering Council Meeting Date: Agenda Number: PAY 86-20 9/22/86 Change Order HI for $534.40 proposed on 9/3/86 has not yet been brought before the Council for approval. This involves additional labor and equipment usage costs. Also Pay Estimate #4 for Dake Construction Company is the final payment on this project. All inspections have been completed satisfactorily, and the consulting engineer recommends payment. Recommendation: It is the recommendation of the City Staff that Change Order #1 and the final estimate in the amount of $8,647.61 be paid. Finance Review Source of Funds: I Bonds (GO/Rev.) .ihe;~ting L ~ I Department Head Signature CITY COUNCIL ACTION ITEM REV Acct. Number 02-01-30-6750 Funds Available - . . . Fmance Director City Manager 1 Page 1 of 1 f-· 1- I I I I I I I . I- I I / '-- '-_/ I I I I i' I /~--~ KNOWL TON-E NGLlSH-FLOWERS, INC. CONSULTING ENCINEERS J Fort Worth- Dallas September 12, 1986 Honorable Mayor and City Council City 'of North Richland Hills 7301 N.E. Loop 820 North R;chland Hills, Texas 76180 Re: 3-422, CI TV OF NORTH RI CHLAND HI LLS BIG FOSSIL CREEK SANITARY SE~JER ~1ETE.RI-NG STATION CONTRACTOR'S FINAL PAY ESTIMATE NO.4 Enclosed i.s'one copy' of Contractor's Final Pay Estimate No.4, dated September 10, 1986, made payable to Dake Construction Co., in the amount of $8,647.61, for materials furnished and work performed on the referenced project as of September 10, 1986. The discrepancies we noted on the pre-final and final inspections have been corrected, and we have checked the item extensions and additions. We would recommend that this final payment, in the amount of $8,467.61, be made to Dake Construction Co., at 2929 Delaware Trail, Fort Worth, Texas 76135. Please call if you have any questions concerning this project. ... 6- j¿¿ BENJAMIN S. SHANKLIN, P.E. BSS/lld Enclosures cc: Mr. Rodger N. Liné, City Manager Mr. Gene Riddle, Director of Public Works Mr. Lee Maness, Director of Finance Mr. Larry Jones, Owner's Project Representative Dake Construction Company 1901 CENTRAL DR., SUITE 550 · BEDFORD. TEXAS 76021 . 817/283-6211 . METRO/267-3367