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Home My WebLink AboutCC 1984-11-12 Agendas J """'" \, L '- L CITY OF NORTH RICHLAND HILLS PRE-COUNCIL AGENDA NOVEMBER 12. 1984 - 6:00P.M. L For the Meetingconductedåt the North Richland Hills City Hall Council Chambers. 7301 N.E. Loop 820. NUMBER ACTION TAKIN I L 1. ITEM Briefing on Sesquicentennial Committee (Councilwoman.· V:.ll'ginia· Moody) I I L 1 2. Preparation fol' Clean-Up Ç~'åign. November 17. 1984 -Commttt.ee Chairman Howard Nix and Parks and Recreation Director Dave Petika 1~ L\..- ! I I '-- 3. Discussion of Proposeq.Civil Service Rules and Regulations (Agenda Item #28) I ~ ¡ I ¡ L..... 4. Discussion of Resolut1onAp~rovin~ Participation in.. Tarrant çounty Community DevelC)~entBlockGrant Program (AgendåItem.1l8) 5. Discussion of Transfe'1' of Funds from Reserve for Contingenc1es to Building MaintenancefotMetalandGlass Enclosure (Agen4aItemIl26)· L I ¡ L L *6. I - I I L Executive Sess:s.on.to D1sc1.1ssPersonnel. Land and/orLitigation 7. Discussion of Other Items L~ ~" * Closed as ProV1d.ed1>r the Open Meeting Law r CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA NOVEMBER 12. 1984 I -- For the Meeting conducted at the North Richland Hills City Hall Council Chambers. 7301 N.E. Loop 820. at 7:30 p.m. NUMBER 1. ITEM ACTION TAKEN Call to Order 2. Roll Call 3. Invocation 4. Consideration of Minutes of the Regular Meeting October 22, 1984 5. Consideration of Removing Item (s) from the Consent Agenda 6. Consideration of Consent Agenda Item (s) indicated by Asterisk (9, 10, 18, 19, 20, 21, 22, 23, 24, 26, 27, 28, 29, 30, 31, 32, 33 & 34) '- 7. Resolution Commending Police Department 8. Mr. Justin Paul Vigilette-On Stage Drama Club-Appreciation for Financial Support *9. PLANNING & ZONING-PS 84-76 Request of Charles Owen Company for Replat of Lots 3R, 4 & 5, Block 3, Industrial Park Addition (Located on the west side of Wuliger Way and north of Browning Drive) .-- CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA NOVEMBER 12, 1984 '- For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 N.E. Loop 820, at 7:30 p.m. NUMBER ITEM ACTION TAKEN *10. PLANNING & ZONING-PS 84-81 Request of for Short Form Plat of Lot 1, Block 4, Mollie B. Collins Addition (Located on the west side of Smithfield Road. approximately 1,000 feet north of Chapman Road) 11. PLANNING & ZONING-PUBLIC HEARING APPEAL HEARING-PZ 84-60 Request of J. D. Scott, Scott and Burton, to Rezone Lot 2. Block M, Smithfield Addition from AG (Agriculture) to C-2 (Commercial) (Located on the north side of Main Street and bounded on the north by Amundson Drive, 8209 Main Street) - "-- 12. Consideration of Ordinance for PZ 84-60 13. PLANNING & ZONING-PUBLIC HEARING PZ 84-74. Request of Stephen Hinkle to Rezone Tracts A3A & A3E, John McComas Survey, Abstract 1040 from AG (Agriculture) to R-l (Single Family) (Located on the south side of Hewitt Street and approximately 400 feet east of Meadow Road) 14. Consideration of Ordinance for PZ 84-74 CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA NOVEMBER 12, 1984 "-- For the Meeting conducted at the North Richland Hills City Hall Council Chambers. 7301 N.E. Loop 820. at 7:30 p.m. NUMBER 15. ITEM PLANNING & ZONING-PUBLIC HEARING PZ 84-75. Request of Stanley Peskind and Lawerence Burk to Rezone Tract ID and Portions of Tracts IB & lC, John M. Vandusen Survey, Abstract 1588 and Portions of lC & 2C, R. P. Barton Survey Abstract 175, from R-7-MF (Multi-Family) to C-2 (Commercial) (Located on the north side of Northeast Loop 820 and approximately 1.100 feet west of Rufe Snow Drive) ACTION TAKEN 16. Consideration of Ordinance for PZ 84-75 '--- 17. Consideration of Request for a Variance to the Sign Ordinance (Shopping Center at Grapevine Highway and Davis Boulevard) *18. Consideration of Resolution Approving Participation in Tarrant County Community Development Block Grant Program *19. Consideration of Resolution Approving Participation in Tarrant County Single Family Low Mortgage Rate Bond Program *20. Consideration of Bids for Four (4) 1/2 Ton Pick-up Trucks (Planning/Development & Utility Department) '-- CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA NOVEMBER 12, 1984 For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 N.E. Loop 820. at 7:30 p.m. NUMBER *21. ITEM Consideration of Bids for One (1) 3/4 Ton Cargo Van (Police Department) ACTION TAKEN *22. Consideration of Bids for Three (3) S-10 Type Pick-up Trucks (Utility Department) *23. Consideration of Bids for Roof Repair at Fire Station #2 and Recreation Center *24. Consideration of Bids for Annual Office Supply Contract 25. Consideration of Bids for Two (2) 1/2 Ton Pickup Trucks (Public Works/Parks) '- *26. Consideration of Transfer of Funds from Reserve for Contingencies to Building Maintenance for Metal and Glass Enclosure for Library and City Hall Entrance *27. Consideration of Agreement with St. Louis Southwestern Railroad *28. Consideration of Proposed Revision of the Civil Service Rules and Regulations *29. Consideration of Ordinance Increasing Retirement Benefits with the Texas Municipal Retirement System "-- CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA NOVEMBER 12, 1984 '-.,- For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 N.E. Loop 820, at 7:30 p.m. NUMBER *30. ITEM ACTION TAKEN Consideration of Partial Payment, Estimate #3, in the Amount of $71,287.05 to Gibbins Construction Company-Calloway Acres *31. Consideration of Partial Payment, Estimate #14, in the Amount of $23,698.12 to M.A. Vinson Construction Company-Walkers Branch Drainage Improvements *32. Consideration of Partial Payment, Estimate #12 and Final in the Amount of $107,792.02 to Austin Road Company-Rufe Snow Drive Phase II '-- *33. Consideration of Change Order #1, in the Amount of $11,891.50-Calloway Acres Street and Drainage Project *34. Consideration of Change Order #2, in the Amount of $2,030.20-Norich and Northfield Parks 35. Citizen Presentation Mr. William A. Ridinger. President Behavior Management Consultants, Inc. Hurst, Texas Re: Zoning Ordinance 36. Adiournment '- '-/ MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL - 7301 NORTHEAST LOOP 820 - OCTOBER 22, 1984 - 7:30 P.M. "-- 1. Mayor Echols called the meeting to order October 22, 1984, at 7:30 p.m. 2. Present: Dan Echols Richard Davis Dick Fisher Marie Hinkle Jim Kenna Virginia Moody Harold Newman Jim Ramsey - Staff: Rodger N. Line Jeanette Moore Rex McEntire Gene Riddle Richard Albin Lee Maness John Whitney Press: Duward Bean Mark England CALL TO ORDER Mayor Mayor Pro Tem Councilman Councilwoman Councilman Councilwoman Councilman Councilman ROLL CALL City Manager City Secretary City Attorney Director Public Works/Utilities City Engineer Finance Director Purchasing Agent Northeast Chronicle Mid Cities Daily News INVOCATION 3. The invocation was given by Councilwoman Moody. Mayor Echols presented the following proclamation: PROCLAMATION WHEREAS, Gertrude Tarpley has spent twenty-one years of service at the Haltom-Richland Area Chamber of Commerce; and WHEREAS, Gertrude has successfully and enthusiastically marketed the surrounding area; and -- WHEREAS, her leadership has proven to be a significant factor in the growth of the City of North Richland Hills; and WHEREAS, it is the desire of the Mayor and City Council to acknowledge those leaders who dedicate themselves to strengthening the community. '-- ~" '-- NOW, THEREFORE, I, Dan Echols Mayor of the City of North Richland Hills, Texas, do hereby proclaim Sunday, October 14, 1984 as GERTRUDE TARPLEY DAY in North Richland Hills and call upon all citizens to share in this day of recognition and appreciation. 4. Councilman Kenna moved, seconded by Councilwoman Hinkle, to approve the minutes of the regular meeting October 8, 1984 Motion carried 7-0. 5. None 6. Councilwoman Moody moved, seconded by Councilman Newman, to approve the Consent Agenda. Motion carried 7-0. --. 7. Mayor Echols opened the public hearing and called for anyone wishing to speak in favor of the request to please come forward. Mr. Charles Owen, 6425 Martin Drive appeared before the Council. Mr. Owen introduced Mr. T.R. Montgomery, Mr. Chuck Owen and Mr. Jim Stevens, who were also involved in this zoning request. "- Mr. Owen stated the request consisted of 5.2 acres and fronted on Davis Boulevard. Mr. Owen stated there was approximately 481 feet on the north boundary, 381 feet on the west backing up to College Hill Addition, which was R-2 Residential, approxi- mately 641 feet at the south boundary and 326 feet out to Davis Boulevard. Mr. Owen stated that the south was bordered by a C-2 development of garages, a vet clinic and a body shop. Mr. Owen stated that the southwest corner was R-7-Multi-family, the property to the rear was R-2 Residential and on the north the property was zoned U property that belongs to the College Hill Assembly of God Church. Mr. Owen stated that the property across the street was I, to the north C-2. Mr. Owen stated that at the Planning and Zoning meeting, when the request was denied, three people spoke in favor of the request and one person spoke in opposition to the request. Mr. Owen stated there was a one acre tract in the northwest corner, which was where Mr. Montgomery lived at the present time and they were not asking for zoning on that tract at this time. ..... - October 22, 1984 Page 2 CONSIDERATION OF MINUTES OF THE REGULAR MEETING OCTOBER 8, 1984 APPROVED CONSIDERATION OF REMOVING ITEM (S) FROM THE CONSENT AGENDA CONSIDERATION OF CONSENT AGENDA ITEMS (S) INDICATED BY ASTERISK (II! 12, 13 & 14) APPROVED PLANNING & ZONING - PUBLIC HEARING APPEAL HEARING - PZ 84-61, REQUEST OF CHARLES OWEN COMPANY TO REZONE TRACT 10D, J. H. BARLOUGH SURVEY, ABSTRACT 130, FROM R-2 (SINGLE FAMILY) TO C-2 (COMMERCIAL) (LOCATED ON THE WEST SIDE OF DAVIS BOULEVARD, BOUNDED ON THE WEST BY COLLEGE HILL ADDITION, AND APPROXIMATELY 100 FEET NORTH OF ROSS ROAD) ---' '-- Mr. Owen stated that this one acre tract had been pulled from the request since the Planning and Zoning meeting. Mr. Owen stated that the one acre tract and a 70 foot strip down to Davis would remain residential. Mr. Owen stated they planned to build an office-showroom retail center with approximately 41,000 to 45,000 square feet. There was no immediate plans for the back portion of the tract that adjoined Mr. Montgomery's property. Mr. Owen stated that since the major development would be the center fronting on Davis Boulevard and whatever was needed to expand the operation would be placed on the back of the property. Mr. Owen stated that since the Planning and Zoning meeting he had talked with the one person that objected and it seemed the main objection was a drainage problem. Mr. Owen stated that approximately one acre drained toward College Hill and most of the water came from the Church property north of the property he was asking to be rezoned. Mr. Owen stated that as soon as Mr. Montgomery moved he would rezone that portion and would certainly take care of the drainage. Mr. Owen stated that they had protective covenants on all their developments, a tremendous amount of landscaping and an ongoing maintenance program. Mr. Owen stated he felt that C-2 zoning certainly fit this tract of land. Mr. Jim Stevens, 3604 Sandbar, Colleyville, appeared before the Council. -- Mr. Stevens stated that basically the future development on the back portion of the property was not definite at this time. Mr. Stevens stated the C-2 was needed for economic reasons. Mr. Stevens stated they had done several developments in the area and felt they had been very good developments. Councilman Ramsey asked if this was the same présentation the Planning and Zoning Commission was given. Mr. Stevens stated that when it was presented to the Planning and Zoning Commission they were asking for the entire tract to be zoned C-2 and since that time the one acre that was zoned residential was taken out. Mayor Pro Tern Davis asked Mr. Stevens to explain the intent of the restrictive covenants. '- Mr. Stevens stated that the covenants would prevent any noise, odor, and condition that would be offensive to the area, limit outside storage and basically limit the use of the property. Councilman Ramsey stated that since this was an appeal hearing and the Planning and Zoning Commission did not have access to this plan, he would like for the chair to rule on whether or not the Council should be hearing this case. - October 22, 1984 Page 3 '-- Mr. McEntire stated that since the applicants had decreased the request and not added to. there was no problem with the Council taking action. Mayor Echols stated he would take the City Attorney's position on the request. Mr. Stevens stated that if there were opposition to the request he would like rebuttal time. Mr. Howard Wade. 7716 Terry, appeared before the Council. Mr. Wade stated that there was a dead-end street there now and speaking as a residential neighbor he would like for the street to remain the way it was at the present time. Mr. Joe Barnett, 6000 Davis Boulevard, appeared before the Council. - ',-- Mr. Barnett stated that his property would be the one affected by the rezoning of this property. Mr. Barnett stated his property was located across the street and his brother's property was on the west side of Davis Boulevard. Mr. Barnett stated that Mr. Owen had lived in the County all his life and in North Richland Hills for a number of years. Mr. Barnett stated he felt the rezoning of this property to C-2 was the best use for the property. Mr. Barnett stated he was not here at the urging of Mr. Owen but speaking for his interest and the interest of the community. Mr. Barnett stated that as Councilman Ramsey had pointed out, the Planning and Zoning Commission might have possibly approved the request if they had been presented with what the Council had. Mr. Barnett stated he was absolutely amazed and shocked when he heard the mning and Zoning Commission for North Richland Hills ~¿fused to grant the requested zoning. Mr. Barnett stated he was certain that when it was learned who had purchased the property that all would be resolved so therefore he did not appear before the Planning and Zoning Commission hearing. Mr. Barnett stated he could not possibly visualize how any member of the Council could refuse to concur with the requested C-2 zoning. -. Councilman Ramsey stated that he appreciated what Mr. Barnett had said, however he truly respected the five citizens that were on the Planning and Zoning Commission. Councilman Ramsey stated that when there was a 3-2 vote it got his attention because those people that made up the Planning and Zoning Commission spent a lot of time on the cases and he as a Councilman depended heavily on them. Councilman Ramsey stated that just because the Commission did not agree with Mr. Barnett's ideas he did did not think the service the Commission gave the City should be detracted from. '- October 22, 1984 Page 4 --" '-- -- '-- '-- Mr. Barnett stated he would like to make two points in reply to Councilman Ramsey: one, the drainage that would go to the west from the property could not be more than 1/2 acre and he would be the one affected by the drainage; the other was he would offer any apology for any comment that he may have made that was critical of the Planning and Zoning Commission. He did not even know who they were. Mr. Curtis Ramey, Attorney, appeared before the Council. Mr. Ramey stated he was part owner of the property on the south side adjacent to the property being rezoned. Mr. Ramey stated he would like to express his approval of the request. Mayor Echols called for anyone wishing to speak in opposition to the request to please come forward. There being no one else wishing to speak, Mayor Echols closed the public hearing. 8. Councilwoman Hinkle moved, seconded by Councilman Newman, to approve PZ 84-61, Ordinance No. 1161. Councilman Ramsey stated that he felt it was unfortunate that the process in an appeal situation prevents the Planning and Zoning from reviewing what the Council got a chance to look at. Councilman Kenna stated that looking at the property around the property in question he could not see any better use of the land. Mayor Pro Tem Davis asked if anyone could tell him what the buffer zone would be or how close they could build next to the residential and what kind of buffer. Mr. Riddle stated probably no closer than 15 feet and the building could be 1 foot high for every 1~ feet it is off the property line. Mayor Pro Tem Davis stated he just wanted to make sure there would be a buffer zone. Councilwoman Moody stated that she felt this would be the best use of the land. Councilwoman Moody stated that one thing that did disturb her was the fact that the Planning and Zoning Commission did not see what was presented to the Council and hoped the Council was not setting a precedence by the action taken tonight. Councilman Kenna called for the question. Motion to approve carried 7-0. Mayor Echols recognized Boy Scout Troupe #502. October 22, 1984 Page 5 CONSIDERATION OF ORDINANCE FOR PZ 84-61 ORDINANCE NO. 1161 APPROVED ',--- 9. Ms. Susan Greg, Representative, Cambridge Company, appeared before the Council representing Jeou Hock Lin. Ms. Greg stated that Mr. Lin owned restaurants in Houston and Bellaire. Ms. Greg stated the applicant did have very good financial strength. Mr. Greg showed the Council a drawing of the proposed restaurant. Ms. Greg stated that it would be a Chinese Restaurant. Mayor Echols called for anyone wishing to speak in opposition to the request to please come forward. There being no one else wishing to speak, Mayor Echols closed the public hearing. 10. Councilman Moody moved, seconded by Councilman Fisher, to approve PZ 84-72, Ordinance No. 1162. Councilman Fisher stated a comment had been made at the Planning and Zoning meeting that this restaurant was too close to the High School. Councilman Fisher stated he felt it would be up to the owner to police the restaurant. - "-- Motion to approve carried 7-0. October 22, 1984 Page 6 PLANNING & ZONING - PUBLIC HEARING APPEAL HEARING - PZ 84-72, REQUEST OF JEOU HOCK LIN TO REZONE A PORTION OF LOT 2, BLOCK 13, SNOW HEIGHTS NORTH ADDITION FROM C-2 (COMMERCIAL) TO C-2-SPECIFIC USE-SALE OF ALCOHOLIC BEVERAGES (LOCATED ON THE EAST SIDE OF RUFE SNOW DRIVE AND BOUNDED ON THE SOUTH BY MCDONALD'S RESTAURANT) CONSIDERATION OF ORDINANCE FOR PZ 84-72 ORDINANCE NO. 1162 APPROVED *11. CONSIDERATION OF REQUEST FROM "ON STAGE" - TRINITY ARTS FOUNDATION FOR FINANCIAL SUPPORT APPROVED *12. CONSIDERATION OF BIDS FOR SELF-PROPELLED STRIPING MACHINE APPROVED *13. CONSIDERATION OF BIDS FOR PARTITIONING FOR THE MUNICIPAL COMPLEX APPROVED '-. *14. -- CONSIDERATION OF RATIFICATION OF PURCHASE OF IBM DISPLAYWRITER, DISKETTE UNIT AND PRINTER APPROVED --/ '- 15. Mayor Echols advised he had a request to speak on this item. Councilman Ramsey called for a point of order. Councilman Ramsey stated this was not a public hearing and no motion had been made, therefore, it would be totally out of order. Mayor Pro Tern Davis asked that the City Manager give a brief presentation of the request. -- Mr. Line stated that the request for authorization to institute eminent domain proceeding for the acquisition of the property in question was contingent on whether or not the City was able to satisfactorily negotiate with the property owners, Mr. & Mrs. Parker. Mr. Line stated the question of the alignment and further construction of Hightower Street and Smithfield Road had held up the development of property to the north of this area. Mr. Line stated that he felt it was incumbent on the City to make it possible for the development to proceed. Mr. Line stated the developers had met and even exceeded all of the requirements of the City Subdivision Ordinance and other policies. Mr. Line stated that he felt it was essential that the City make it possible for the developer to proceed with their plans, which they were unable to do at this time because the City had not given them clearance because of the question of alignment of Hightower at Smithfield Road. Mr. Line stated that the City Subdivision Ordinance placed the responsibility on the developer to acquire the right-of-way that was needed for the extension of streets and other facilities in the vicinities that were needed to facilitate the development. Mr. Line stated this responsibility was placed on these developers at a late stage of their development. Mr. Line stated the developer had made an effort to acquire the right-of-way and had made an offer for the purchase and had been refused. Mr. Line stated that it was his opinion, at this point, that the City Staff needed to take the developers out of the negotiation position, with regards to the acquisition of the property, and assume the responsibility. Mr. Line stated he would certainly apologize to Mr. & Mrs. Parker for his lack of communication and cooperation. Mr. Line stated that Mr. & Mrs. Parker had asked for additional time. sometime in late January, to acquire an appraisal to give them a basis for determining how much they should be compensated for the property. c_ Councilman Kenna moved, seconded by Councilwoman Hinkle, to authorize the City to entertain eminent domain for the property, only after every attempt had been made to come to a fair value of the property in question and not before the end of January. October 22, 1984 Page 7 CONSIDERATION OF REQUEST FOR AUTHORIZATION TO INSTITUTE EMINENT DOMAIN PROCEEDINGS FOR STREET RIGHT-OF-WAY ---",' '- Councilman Ramsey amended the motion to state that the City Manager be appointed as the City's chief negotiator. Councilman Kenna accepted the amendment, Councilwoman Hinkle accepted the amendment. Councilman Kenna stated he also felt responsible for the City in the negotiation that had taken place with the Parker's, it was unfortunate that it had gone on this long. Councilman Kenna stated he felt the action that was taken tonight would help rectify some of the past problems. Councilman Ramsey called for the question. Motion carried 7-0. - 15a. Mr. Line stated the paper work was not completed in time to go out with the agenda. Mr. Line stated the contractor had done an excellent job. Mayor Pro Tem Davis moved, seconded by Councilman Ramsey, to approve payment. Motion carried 7-0. - '-.-' 15b. Mr. Line stated this resolution was agreeing to participate in the Sesquientennial program. Mr. Line stated that verbal consent had been given but formal action was needed. Mr. Line stated the reason the resolution was added to the agenda was because it must be in the Governor's office by Thursday. Mr. Line stated that Councilwoman Moody had been appointed as the City's representative. Councilman Kenna moved, seconded by Councilwoman Hinkle, to approve Resolution No. 84-28. Motion carried 7-0. 16. None. 17. Mayor Pro Tem Davis moved, seconded by Councilman Kenna, to adjourn the meeting of October 22, 1984. Motion carried 7-0. '-- October 22, 1984 Page 8 CONSIDERATION OF PARTIAL PAYMENT, ESTIMATE #13, IN THE AMOUNT OF $19,451.24 TO M.A. VINSON CONSTRUCTION COMPANY-WALKER'S BRANCH DRAINAGE IMPROVEMENTS APPROVED RESOLUTION ADOPTING THE SESQUIENTENNIAL MASTER PLAN RESOLUTION NO. 84-28 APPROVED CITIZEN PRESENTATION ADJOURNMENT ATTEST: Dan Echols - Mayor - Jeanette Moore - City Secretary -.-/ '-- RESOLUTION NO. WHEREAS, the mission of the City of North Richland Hills Police Department is to protect and defend the person and property of our citizens; and WHEREAS, the Police Department carries out this mission on a daily basis in an exemplary manner; and WHEREAS, the members of the Police Department did particularly display an exceptional degree of professionalism and devotion to duty in their investigation into the disappearance of young Michelle Trimmier; and WHEREAS, Detectives Cliff Jaynes and Dennis Ochs in particular showed exceptional competence and service above and beyond the call of duty as well as great concern and empathy as they counselled and comforted Michelle's family during the investigation; and WHEREAS, all of the members of the Police Department joined together in a common effort by devoting many hours in search of the truth into Michelle's disappearance; and '- WHEREAS, the efforts of the Police Department in bringing the investigation to a close have manifested their professionalism, devotion to duty, and desire to serve our citizens, NOW THEREFORE, be it resolved by the City Council of the City of North Richland Hills that this Council recognizes and commends the members of the Police Department for their outstanding service to the community and calls upon all our citizens to join in expressing appreciation for a job well done. Passed and Approved this day of November, 1984. MAYOR ATTEST: Jeanette Moore - City Secretary ',,- e-Î City of J(9rth Richland Hills, Texas ~- If TO: Rodger Line City Manager DATE: November 8, 1984 FROM: Wanda Calvert Planning & Zoning Coordinator SUBJECT: Cases to be heard by City Council on November 12, 1984 PS 84-76 Request of Charles Owen Company for replat of Lots 3R, 4, & 5, Block 3, Industrial Park Addition. PS 84-81 Request of Aubrey C. Lewis for short form plat of Lot 1, Block 4, Mollie B. Collins Addition. PZ 84-60 Request of J.D. Scott with Scott and Burton for an Appeal Hearing to rezone Lot 2, Block M, Smithfield Addition, from its present classification of AG (Agriculture) to C-2 (Commercial). This property is located on the north side of Main Street and bounded on the north by Amundson Drive. The address is 8209 Main Street. PZ 84-74 Request of Stephen Hinkle to rezone Tracts A3A & A3E, John McComas Survey, Abstract 1040, from their present classification of AG (Agriculture) to R-l (Single Family). This property is located on the south side of Hewitt Street and approximately 400 feet east of Meadow Road. -, PZ 84-75 Request of Stanley Peskind and Lawrence Burk to rezone Tract ID, and portions of Tracts IB & lC, John M. Vandusen Survey, Abstract 1588, and portions of lC & 2C, R. P. Barton Survey, Abstract 175, from their present classification of R-7-MF (Multi-Family) to C-2 (Commercial). This property is located on the north side of Northeast Loop 820 and approximately 1,100 feet west of Rufe Snow Drive. (817) 281-0041/7301 N.E. LOOP 820/P.O. BOX 18609/NORTH RICHLAND HILLS. TX 76118 TO SEE MAP FOR AGENDA PLEASE CONTACT CITY SECRETARY'S OFFICE/MUNICIPAL RECORDS r DATE: November 8 , 1984 SUBJECT; PS 84-76 Replat of Lots 3R, 4, & 5, Block 3, Industrial Park Addition. DEPARTMENT: Planning and Zoning BACKGROUND: This property is located on the west side of Wuliger Way and north of Browning Drive. All Engineer's comments have been met including the letter requested from downstream property owners for drainage. The Planning and Zoning Commission recommended approval of this replat. CITY COUNCIL ACTION REQUIRED: Approval or denial of replat. BUDGETED ITEM: YES NO ( ( MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE CITY OF NORTH RICHLAND HILLS, TEXAS OCTOBER 18, 1984 - 7:30 P. M. "'--- CALL TO ORDER ROLL CALL CONSIDERATION OF THE MINUTES OF SEPTEMBER 13, 1984 CONSIDERATION OF THE MINUTES OF SEPTEMBER 27, 1984 OF CHANGING THE EMBER MEETING ..... 1. PS 84-76 PS 84-76 APPROVED - - PRESENT: Chairman Secretary Members The meeting was called to order by Chairman, George Tucker, at 7:30 P Ge e Tucker rjorie Nash Don Bowen Mark Wood John Schwinger Carroll Brents Wo made the motion nutes as written. seconded by Chairman motion carried 5-0. to approve This motion Tucker and Mr. Schwinger made the motion to approve the minutes as written. This motion was seconded by Mr. Bowen and the motion carried 3-0 with Ms. Nash and Mr. Wood abstaining since they were not present at the meeting. Chairman Tucker said that due to the Thanksgiving holiday, the Planning and Zoning Commission would meet only on November 8th; the meeting of the 22nd would be cancelled. Chairman Tucker stated that items #3, 6, and 7 had been withdrawn from the agenda. Request of Charles Owen Company for replat of Lots 3R, 4, & 5, Block 3, Industrial Park Addition. Ms. Nash made the motion to approve PS 84-76. This motion was seconded by Mr. Schwinger and the motion carried carried 5-0. ( ( . KNOWL TON-E NGLlSH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth- Dallas ',- September 21, 1984 Planning and Zoning Commission City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-897t CITY OF NORTH RICHLAND HILLS INDUS RIAL PARK ADDITION, LOTS 3R, 4+ AND 5, BLOCK 3, REV. REPLA AND PLANS, PS 84 - 76, GRID MAP 101 We have reviewed the referenced materials for this subdivision and offer the following conments: 1 All suggested additions and corrections have been made in accordance with our letter dated August 29. 1984, and we have no further objections to this proposed development. Please call if you have any questions. ÛzJv~.~ RICHARD W. ALBIN. P.E. RWA/ra Enclosures cc: Mr. Rodger N. Line. City Manager Mr. Gene Riddle, Director of Public Works Mr. Allen Bronstad, Assistant Director of Public Works Mr. Greg Wheeler, Engineering Technician September 21, 1984 PS 84 - 76 PAGE 1 550 FIRST STATE BANK BLDG,. BEDFORD, TEXAS 76021.817/283-6211. METRO/267-3367 (' ( 817 336-5773 ü~ cT~'}CfC¿~ NALL AND PERKINS TIN G E N GIN E E R S -. September 6, 1984 Planning & Zoning Commission City of North Richland Hills 7301 NE Loop 820 North Richland Hills, Texas 76118 Re: Industrial Park Addition Lots 3R, 4, & 5, Block 3 Replat & Construction Plans Dear Commission Members: We are in receipt of the engineer's letter relative to the subject subdivision and offer the following comments: 1. We have now had the Owner's Acknowledgement and Dedication Statement and Notary Certification executed for this plat, and we enclose a mylar sepia and three (3) copies indicating same. 2. We have also noted the area of each of the three lots on the face of the same copies of the plat. 3. We assume that Wanda Calvert has notified all utility companies of the proposed replat. Should there be any last minute requests for additional easements, our client will be more than happy to so comply. ~ 4 . In our comment letter of August 31, 1984, from Wanda Calvert, we were requested to provide an easement from the downstream property owner for drainage. A letter agreement from Centennial Homes was provided for the discharge of drainage onto their property from Industrial Park Addition when the plans for Browning Court were submitted to the City. We trust that this letter will be sufficient to alleviate any concerns the City may have regarding the discharge of storm water onto the downstream property owner. - ~ -- 210 West 6th Street, Suite 600 Executive Plaza Building Fort Worth, Texas 76102 ( ( "- Planning & Zoning Commission City of North Richland Hills September 6, 1984 Page Two We thank you for your consideration of this replat. Should there be any further questions, please do not hesitate to call. We will be present at your regularly scheduled meeting to answer any questions you may have concerning this matter. Very truly yours, TEAGUE NALL AND PERKINS, INC. !~ (\ ~ \ ."" ('< \\ \. , \ \) \i. ')\, I W \~J~ J. ~~hard Perkins, P.E. JRP/kfs - <'. ( ( ,.' . KNOWL TON-ENGLISH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth- Dallas -. August 29, 1984 Planning and Zoning Commission City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-1897 I. CITY OF NORTH RICHLAND HILLS INDUSTRIAL PARK ADDITION, LOTS 3R, 4, AND 5, BLOCK 3, REPLAT AND CONSTR. PLANS, PS 84 - 76, GRID ~~P 101 We have reviewed the referenced materials for this subdivision and offer the following comments: 1 The Owner1s Acknowledgement and Dedication Statement and the Notary Certification should be fully executed before approval of this plat. 2 The area of each lot: 3-R, 4. and 5 should be noted on the plat. 3 All utility companies should be advised of this proposed replat in accordance with standard City procedures. Please call if you have any questions. ~~:~ RWA/ra Enclosures cc: Mr. Rodger N. Line, City Manager Mr. Gene Riddle, Director of Public Works Mr. Allen Bronstad, Assistant Director of Public Works Mr. Greg Wheeler, Engineering Technician August 29, 1984 PS 84 - 76 PAGE 1 550 FIRST STATE BANK BLDG,. BEDFORD. TEXAS 76021.817/283-6211. METRO/267-3367 - r '-. ( '~ ( Â W07orh_..-. I centennial homes.. inc. A Weyemaeuser Comp,lny H. C. SANDERS, JR. VICE .."EB.CENT "lEAL. ESTATIE May 16, 1984 Mr. Roger Line, City Manager City of North Richland Hills 7301 Northeast Loop 820 North Richland Hills, Texas 76118 Re: Replat of Block 3 Industrial Park Addition "Letter of pennission" Dear Mr. Line: We have been requested by the developer of the subject property, Charles OWen Cœpanies, to provide a "letter of pennission" to pennit the draining of sto:rm water fran the BrCMrling Court cul-de-sac in Block 3 of Industrial Park Addition on to our property to the west of this location designated as "The Trails." ~\Te have evaluated the proposed construction and are agreeable to the rrethod in which this storm water has been discharged on to our property. Therefore, please consider this letter to be our pennission to grant the discharge of the storm water at this loœtion and in accordance with the construction plans dated March, 1984, submitted to the City of North Richland Hills. ~incer ly, ~ I (} / J U? ~1W.-4~' / . C. (Clayton) Sanders, Jr. Vice-President, Real Estate cc: Mr. Charles OWen, Charles OWen Companies J. Richard Perkins, Teague Nall & Perkins, Inc. ...... - 5720 LBJ FREEWAY SUITE 610 DALLAS, TEXAS 75240 (214) 458-9909 DATE: November 8, 1984 SUBJECT: PS 84-81 Short Form Plat of Lot 1, Block 4, Mollie B. Collins Addition. DEPARTMENT: Planning and Zoning BACKGROUND: This property is located on the west side of Smithfield Road, approximately 1,000 feet north of Chapman Road. All Engineer's comments have been met. The Planning and Zoning Commission recommended approval of this Short Form Plat subiect to the Engineer's comments. CITY COUNCIL ACTION REQUIRED: Approval or denial of Short Form Flat. BUDGETED ITEM: YES NO X Page 2 ( P & Z Minutes ' October 18, 1984 -- 2. PS 84-81 PS 84-81 APPROVED 3. PZ 84-73 WITHDRAWN 4. PZ 84-74 -- " - - ~ ( Request of Aubrey C. Lewis for Short Form Plat of Lot 1, Block 4, Mollie B. Collins Addition (previously submitted as Lot 1, Block 1, Aubrey C. Lewis Addition) . Mr. Bowen made the motion to approve PS 84-81 subject to the Engineer's comments. This motion was seconded by Ms. Nash and the motion carried 5-0. Request of Burk Collins Investments to rezone Lot 2 and a portion of Lot 1, Block D, Richland Oaks Addition, f m their present classification of 1 (Single Family) to C-l (Comme ial). This property is located on he east side of Strummer Drive a edford Euless Road. This case was meeting. prior to the tephen Hinkle to rezone & A3E, John McComas Survey, Abstr t 1040, from their present ification of AG (Agriculture) to (Single Family). This property is located on the south side of Hewitt Street, approximately 400 feet east of Meadow Road. Chairman Tucker opened the Public Hearing and called for those wishing to speak in favor of this request to please come forward. Stephen Hinkle came forward. He said he was requesting this residential zoning so he could build him a house. Chairman Tucker called for those wishing to speak in opposition to this request to please come forward. There being no one wishing to speak, the Chairman closed the Public Hearing. ( ( . KNOWL TON-E NGLlSH-FLOWERS, INC. '- CONSULTING ENGINEERS I Fort Worth- Dallas September 2, 1984 Planning and Zoning Commission City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-906, CITY OF NORTH RICHLAND HILLS MOLLIE B. COLLINS ADDITION, Subm. as AUBREY C. LEWIS ADDN., SHORT FORM PLAT, PS 84 - 81, GRID MAP 69 We have reviewed the referenced materials for this subdivision and offer the following cOllll1ents: 1 We would recommend that the name of this proposed subdivision be changed from the Aubrey C. Lewis Addition to the Mollie B. Collins Addition since this development is contiguous with the Mollie B. Collins Addition. Also the lot and block number should be changed accordingly. 2 We would note that since this plat has been submitted as a "Short Form Platll, no --'- drainage or other engineering plans have been included for our review, therefore, we cannot comment on any engineering considerations associated with this development. 3 The beginning point described in the Metes and Bounds description calls for a 1008.6 foot distance from the southeast corner of the McComas Survey. This distance does not appear to scale correctly from our maps. We would request that the Surveyor be required to confirm this distance. 4 The existing zoning for this development area should be noted on the Plat. 5 All contiguous platting and/or ownership should be shown on the plat. 6 A building set-back line of at least 25-feet should be provided on Smithfield Road. 7 Utility companies should be contacted to determine if any easements are required to serve this lot. Please call if you have any questions. ~.~ RICHARD W. ALBIN, P.E. - "-- September 2, 1984 PS 84 - 81 PAGE 1 550 FIRST STATE BANK BLDG,. BEDFORD. TEXAS 76021. 817/283-6211. METRO/267-3367 -- Subdivision Review Letter~ontinued ~ MOLLIE B. COLLINS ADDITION '--- RWA/ra Enclosures cc: Mr. Rodger N. Line. City Manager Mr. Gene Riddle. Director of Public Works Mr. Allen Bronstad, Assistant Director of Public Works Mr. Greg Wheeler, Engineering Technician '--- September 2, 1984 PS 84 - 81 PAGE 2 DATE: November 3, 1984 SUBJECT: PZ 84-60 Appeal Rearing on Lot 2, Block M, Smithfield Addition, from AG (Agriculture) to C-2 (Commercial) . DEPARTMENT: Planning and Zoning BACKGROUND: This property is located on the north side of Main Street and bounded on the north by Amundson Drive. The address is 8209 Main Street. There were 5 property owners contacted and a lot of opposition to this request. They were most concerned with the school across the street and with traffic congestion. The Planning and Zoning Commission denied this zoning request. • CITY COUNCIL ACTION REQUIRED: Approval or denial of zoning request. I O .t/ — BUDGETED ITEM: YES NO X Page 3 P & Z Minutes September 13, 1984 ( '- '- PS 84-102 APPROVED . 6. PZ 84-60 - (- Jackie Fluitt with Stembridge & Associates came forward to represe Mr. Martin. Mr. Wood asked about item #8 signing a covenant for str et rata. Chairman Tucker ask she had Staff rec this. Mrs. Calvert if endation regarding Calve said she did not, but si e that was only two lots, ght allow them to sign a ant, she was not sure. Wood asked about fire coverage. Mr. Fluitt said Mr. Riddle had suggested they put a building line on the back so no structure could be built in the area not covered. Chairman Tucker said that would be sufficient. Mr. Wood made the motion to approve PS 84-101 subject to the Engineer's comments. This motion was seconded by Mr. Schwinger and the motion carried 5-0. Mr. Wood made the motion to approve PS 84-102 subject to the Engineer's comments. This motion was seconded by Ms. Nash and the motion carried 5-0. Request of J. D. Scott with Scott and Burton to rezone Lot 2. Block M, Smithfield Addition, from its present classification of AG (Agriculture) to C-2 (Commercial). This property is located on the north side of Main Street and bounded on the north by Amundson Drive (8209 Main Street). Page 4 P & Z Minutes September 13, 1984 ( ( ,~ Chairman Tucker opened the Public Hearing and called for those wishing to speak in favor of this request to please come forward. Bill Warren, Attorney, came forward to represent Scott and Burton. He said they were automotive air condition specialists having a total of 40 to 50 years experience. Mr. Warren said they do business allover the metroplex and out of state. ",-- Mr. Warren said he usually starts by telling the history of the property, but this property has no history; it has always been pasture land. He showed pictures of the area. Mr. Warren stated the property is by the railroad and north of the railroad is high Industrial zoning with a cabinet shop, welding shop, and the storage of some old tanks. He said Bates Container on Davis Boulevard is not far from this property. Mr. Warren said they feel it is totally unsuited for residential; they would not be able to get financing close to the railroad. Mr. Warren said the place is an eye sore now with an old house on the property and another one to the west. Mr. Brents asked why there were no pictures made of the area south of this property. Mr. Warren said there were no homes there. He said there was one southeast of the property on the south side of Main Street. Mr. Brents said he knew there were about four nice homes there on the south side of Main Street. ~, Page 5 P & Z Minutes September 13, 1984 ( (~ ,~ Mr. Warren said his client plans to build an automotive air conditioning shop there with six bays and an office. He said they would repair auto airconditioners within the shop. Mr. Warren said they have equipment which makes no noise, no smoke or fumes. He said their hours would be 7:30 to 5:30 Monday thru Friday and 7:30 to 1:00 on Saturday. Mr. Warren said it would not be an eyesore. He said the area should be industrial, but they feel the best use for the property is for commercial. Mr. Wood asked if Mr. Warren thought it would be good for duplexes. Mr. Warren said he did not feel it would be good for duplexes. Mr. Warren requested rebuttal time. '-- Chairman Tucker called for those wishing to speak in opposition to this request to please come forward. Gerald Stewart, 8840 Main Street, came forward. He said they know this property is an eyesore to the neighborhood, but this is not the ideal use for this property. Mr. Stewart said this is a "Y" shaped piece of property with a street on both sides and a school right down the street. He said the Glenann Addition has lived with the airport for many years and feel this area should be single family. He said he requests they consider this very carefully. Councilwoman Virginia Moody came forward. She said her son goes to Smithfield Junior High and has to go by this property twice each day. Ms. Moody said she felt there should be a better location for these people to have their business which would not be in a residential area. Page 6 P & Z Minutes September 13, 1984 ( r -) \:-' Tony Skur, 6536 Sherri Lane, came forward. He said he was against this zoning request. He said it would be a drastic change in zoning which would change the area forever. Mr. Skur said it would bring in more traffic. He said there are lots of little people who walk to school in this area. He said also there are 18 wheeler trucks that park across the street from this area, sometimes as many as 27. Mr. Skur said he felt this was spot zoning and would be taking the residential atmosphere away for commercial. ~ Mr. Skur said he is not in favor of duplexes either. He said the property to the east is duplex and duplex zoning would make it more congested. Mr. Skur said he felt the property would be good for single family. He said it is an eyesore now and they need to clean up the property, but they do not need commercial. Mr. Skur said they have about 250 people in Glenann and they are opposed to this zoning. Glenn Walker, 8400 Glenann, came forward. He said he moved away from the hustle and bustle to the peace and quiet of this area, but it looks like it is following him. Mr. Walker said they do not want antifreeze running down the street into their yards, killing their grass. Chairman Tucker asked for a show of hands of the people who were in opposition to this request. There were several present. Chairman Tucker called for anyone else wishing to speak, to please come forward. --- Page 7 P & Z Minutes September 13, 1984 () (, .~--~ Mr. Warren returned for this rebuttal. He said he understood the people's general concern, but requested they look at his pictures. He said it would be a very attractive shop with no waste. Mr. Warren said they would clean up each evening. He said this land would not stay agriculture forever; it will probably be industrial. Rene' Hawkins, 8417 Donna, came forward. She asked if the city could obtain this land for a City Park since they do not have one near them. Chairman Tucker said it takes money to do that, but they could ask the City Council. "-- Mr. Wood said he felt it was too small for a City Park. He said it could never go industrial because under the new ordinance, you have to have at least two acres to request a zoning change to Industrial. Chairman Tucker closed the Public Hearing. Mr. Wood said this piece of land is within 200 feet of R-2 zoning, AG is across the street with residential homes on it and he feels it could be used for duplexes. Chairman Tucker said this is a residential area and this zoning would cause an infringment of commercial into residential. He said this Commission wrote the Zoning Ordinance to keep and protect our older areas. PZ 84-60 DENIED Mr. Schwinger made the motion to deny PZ 84-60. This motion was seconded by Mr. Brents and the motion to deny carried 5-0. \ '~ I ¿ -, í - ¡ ',- \'-- ( ( . KNOWL TON-ENGLlSH-FLOWERS, INC. CONSULTING ENGINEERS / Fort Worth- Dallas August 29, 1984 Planning and Zoning Commission City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-002, CITY OF NORTH RICHLAND HILLS ZONING CASE PZ 84-60 REVIEW LETTER, ZONING FROM AG TO C-2 REF. UTILITY SYSTEM GRID SHEET NO. 79 We have received the referenced zoning case for our review and find that we could adequately locate this property on the Zoning Map as required for updating should this case be passed by both the Planning & Zoning Commission and the City Council. &?~ÚI. ~ RICHARD W. ALBIN, P.E. RWA/ra Enc1 osures cc: Mr. Rodger N. Line, City Manager Mr. Gene Riddle, Director of Public Works Mr. Allen Bronstad, Assistant Director of Public Works Mr. Greg Wheeler, Engineering Technician August 29, 1984 PZ 84-60 PAGE 1 550 FIRST STATE BANK BLDG,. BEDFORD. TEXAS 76021.817/283-6211. METR0/267-3367 I ~I _f'- I -I ¡ ~I I -I -I I ¡ ; _: , ( AKM INC. INVESTMENT · DEVELOPMENT. MANAGEMENT July 20, 1984 To Whom It May Concern: I am hereby authorizing the following to apply for zoning: J. D. Scott of Scott and Burton, his Agents or Assigns. Stephen R. Fred~kin Owner ~' ~ ./ / .-. /' ,¿ -z.-- ~,~~~ / {/ .3. D. Scott Purchaser -.-----.--,- -.- -.--._.,.--.-..-...-~-.--.~-... --_.._---~.__..._-----~-_..----~ -_.'-" ------.--.-.----------------... ------_._._.__.._----_._~---- 1244 Southridge Court · Suite 10ì · Hurst, Texas 76053 · 817-282-2522 J:',4;',:· ;... ~-->::< L 8\.\ LEGAL DESCRIPTION LOT 2, IN BLOCK M, OF SHITHF!ELD,TARRANT COUNTY ,TEXAS. ACCORDING TO THE PLAT RECORDED IN VOLmŒ 56, PAGE 494, DEED RECORDS, TARRANT COUNTY, TEXAS. -- / Iron Rod r' -2::" \i l___ -_r: :¡r- ~,~ ~~. ~\ '\, '-- \) \\ S '\\ ~ ' ,~~\\ )i Fence As Noted 300,0' 281,8' Lor 2 3 / 116,0' .:':'~7¿ ", (\ ~1 One Story Frame Res. Ok 1 I- I I . \ '" Í\ 250~0' Fence Post Iron Rod I 1 I No,8209 M A I N STREET I, JJ\f.\ES H. DOWDY. a registered public surveyor hereby certify that the above plat was compiled from an accurate survey, made on the ground. under my personal supervision, and there are no encroachments, conflicts or protrusions. except as noted. The orilyeasements shown arQ those the surveyor has knowledge of. GF :84-07-404 ......-...- Date: 7/31/84 Scale: 1",;: 20'00" JAMES H. DOWDY & ASSOC.. INC. I.l ORDINANCE NO. ',-- AN ORDINANCE REZONING PROPERTY IN ACCORDANCE WITH SECTION XXVIII. AMENDMENTS, OF ZONING ORDINANCE #1080 OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, PASSED. APPROVED, AND ADOPTED BY THE PLANNING AND ZONING COMMISSION AND TH~ CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS. JANUARY 9, 1984 AFTER APPROPRIATE NOTICE AND PUBLIC HEARING THE FOLLOWING RECOMMENDATION IS SUBMITTED TO THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS BY THE PLANNING AND ZONING COMMISSION: RESOLVED that on Case No. PZ84-60 the following described property shall be rezoned from AG to C-2. BEING Lot 2, Block M. of Smithfield Addition, as recorded in Volume 56, Page 494, Deed Records, Tarrant County, Texas This property is located on the north side of Main Street and bounded on the north by Amundson Drive. The address is 8209 Main Street.. DENIED BY THE PLANNING AND ZONING COMMISSION THIS 13th DAY OF September,1983. -<---. 6!~e C £;:ß.r Chairman, Planning & Zoning Commission ~ '" I.,' '". ,- ;'. .'>t ' ,. /' nning & Zoning Commission BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS ACTING IN REGULAR SESSION THAT THE ABOVE DESCRIBED PROPERTY IN CASE NO.PZ-84-60 IS HEREBY REZONED THIS DAY OF , 1984. 'io-- Mayor ATTEST: Jeanette Moore, City Secretary '-~ APPROVED AS TO FORM AND LEGAL ITY Rex McEntire, City Attorney ~ DATE: November 8, 1984 SUBJECT: PZ 84-74 Zoning request from AG (Agriculture) to R-1 (Single Gamily) on Tracts A3A S A3E, John McComas Survey, Abstract 1040. DEPARTMENT: Planning and Zoning BACKGROUND: This property is located on the south side of Hewitt Street, approximately 400 feet east of Meadow Road. The Owner wishes to build a house on his property which had not been zoned. There were 8 property owners contacted, hut no one spoke in opposition to the request . The Planning and Zoning Commission recommended approval of this zoning request. CITY COUNCIL ACIION REQUIRED: Approval or denial of zoning request. I .2irdtzs-41-• (2s r DUDCETED ITEM: YES NO X Page 2 P & Z Hinutes October 18, 1984 ( ( '-- 2. PS 84-81 Request of Aubrey C. Lewis for Sho Form Plat of Lot 1, Block 4, Ma e B. Collins Addition (previous submitted as Lot 1, Block 1, Aubr C. Lewis Addition) . PS 84-81 APPROVED m the motion to approve ubject to the Engineer's co ts. This motion was seconded by . Nash and the motion carried 5-0. 3. PZ 84-73 WITHDRAWN Request of Burk Collins Investments to rezone Lot 2 and a portion of Lot 1, Block D, Richland Oaks Addition, from their present classification of R-l (Single Family) to C-l (Commercial). This property is located on the east side of Strummer Drive at Bedford Euless Road. This case was withdrawn prior to the meeting. 4. PZ 84-74 Request of Stephen Hinkle to rezone Tracts A3A & A3E, John McComas Survey, Abstract 1040, from their present classification of AG (Agriculture) to R-l (Single Family). This property is located on the south side of Hewitt Street, approximately 400 feet east of Meadow Road. -'--. Chairman Tucker opened the Public Hearing and called for those wishing to speak in favor of this request to please come forward. Stephen Hinkle came forward. He said he was requesting this residential zoning so he could build him a house. Chairman Tucker called for those wishing to speak in opposition to this request to please come forward. There being no one wishing to speak, the Chairman closed the Public Hearing. Page 3 ( P & Z Minutes October 18, 1984 "~ PZ 84-74 APPROVED 5. PZ 84-75 PZ 84-75 APPROVED 6. ,-'~ ( Mr. Schwinger made the motion to approve PZ 84-74 as requested. This motion was seconded by Mr. Bowen and the motion carried 5-0. Request of Stanley Peskind & Lawrence Burk to rezone Tract ID and portions of Tracts IB & lC, J.M. Vandusen Survey, Abstract 1588, and portions 0 Tracts lC & 2C, R.P. Barton Survey, Abstract 175, from their present classification of R-7-MF(Multi- amily) to C-2 (Commercial). This pr perty is located on the north side 0 Northeast Loop 820, approximately 00 feet west of Rufe Snow Driv Chairman Tucker op the Public Hearing and call for those wishing to speak in fav. r of this request to please come rward. forward. He said shopping center t s property and feel this is a er use of the property. Chairman Tucker called for those wishing to speak in opposition to this request to please come forward. There being no one wishing to speak, the Chairman closed the Public Hearing. Mr. Bowen made the motion to approve PZ 84-75 as requested. This motion was seconded by Ms. Nash and the motion carried 5-0. Request of James Hosch to rezone a portion of Tract 4A, John Condra Survey, Abstract 311, from its present classification of AG (Agriculture) to LR (Local Retail). This property is located on the south side of Starnes Road, approximately 1,025 feet east of Douglas Lane. This case was withdrawn prior to the meeting. ·' - , ( ( . KNOWL TON-E NGLlSH-FLOWERS, INC. CONSUL TlNG ENGINEERS / Fort Worth- Dallas "--- September 20. 1984 Planning and Zoning Commission City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills. Texas 76118 RE: 3-002, CITY OF NORTH RICHLAND HILLS ZONING CASE PZ 84-74 REVIEW LETTER, ZONING FROM AG TO R-l REF. UTILITY SYSTEM GRID SHEET NO. 69 We have received the referenced zoning case for our review and find that we could adequately locate this property on the Zoning Map as required for updating should this case be passed by both the Planning & Zoning Commission and the City Council. (~ RWA/ra Enclosures cc: Mr. Rodger N. Line, City Manager Mr. Gene Riddle, Director of Public Works Mr. Allen Bronstad, Assistant Director of Public Works Mr. Greg Wheeler, Engineering Technician September 20, 1984 PZ 84-74 PAGE 1 550 FIRST STATE BANK BLDG,. BEDFORD. TEXAS 76021.817/283-6211. METRO/267-3367 /'1 ORDINANCE NO. AN ORDINANCE REZONING PROPERTY IN ACCORDANCE WITH SECTION XXVIII, AMENDMENTS, OF ZONING ORDINANCE #1080 OF THE CITY OF NORTH RICHLAND HILLS, TEXAS. PASSED. APPROVED, AND ADOPTED BY THE PLANNING AND ZONING COMMISSION AND THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, JANUARY 9, 1984 AFTER APPROPRIATE NOTICE AND PUBLIC HEARING THE FOLLOWING RECOMMENDATION IS SUBMITTED TO THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS BY THE PLANNING AND ZONING COMMISSION: RESOLVED that on Case No. PZ-84-74 the following described property shall be rezoned from AG to R-l. BEING a tract of land situated in the J.C. McComas Survey, Tarrant County, Texas, said tract of land being a combination of two tracts as described in Volume 7038, Page 1921 and Volume 7373, Page 2014, Deed Records, Tarrant County, Texas, and being more particularly described as follows: BEGINNING at an iron pin found, said iron pin being 1008.80 feet South 00 degrees 22 minutes West and 433.46 feet South 89 degrees 54 minutes East of the northwest corner of the J.C. McComas Survey and said iron pin also being in the north line of Frankie B. Street; THENCE North 00 degrees 23 minutes East a distance of 234.22 feet to an iron pin set for corner in the South line of Hewitt Street; THENCE North 86 degrees 56 minutes East along the south line of Hewitt Street a distance of 102.72 feet to an iron pin set for corner; THENCE South 00 degrees 20 minutes West a distance of 239.74 feet to an iron pin found for corner in the north line of Frankie B. Street; THENCE North 89 degrees 54 minutes West a distance of 102.67 feet along the North line of Frankie B. Street to the point of beginning and containing 0.558 acres of land, more or less. Page 2 This property is located on the south side of Hewitt Street, approximately 400 feet east of Meadow Road. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 18th DAY OF October, 1984. CHAIRMAN PLANNING AND ZONING COMMISSION SECRETARY PLANNING AND ZONING COMMISSION BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS ACTING IN REGULAR SESSION THAT THE ABOVE DESCRIBED PROPERTY IN CASE NO. PZ-84-74 IS HEREBY REZONED THIS DAY OF 1984. MAYOR CITY OF NORTH RICHLAND HILLS ATTEST: JEANETTE MOORE, CITY SECRETARY CITY OF NORTH RICHLAND HILLS APPROVED AS TO FORM AND LEGALITY REX McENTIRE, CITY ATTORNEY CITY OF NORTH RICHLAND HILLS DATE: November 3, 1984 SUBJECT: PZ 84-75 Zoning request from R-7-fF to C-2 on Tract 1D & a portion of Tracts 1B & 1C, Abstract 1588, & portions of Tracts IC & 2C, Abstract 175. DEPARTMENT: Planning and Zoning BACKGROUND: This property is located on the north side of Northeast Loop 820, approximately 1,100 feet west of Rufe Snow Drive. There were 3 property owners contacted, but no one spoke in opposition to the request. The Planning and Zoning Commission recommended approval of this zoning request. CITY COUNCIL ACTION REQUIRED: Approval or denial of zoning request. BUDGETED ITEM: YES __ NO X Page 3 P & Z Minutes October 18, 1984 ( "-- PZ 84-74 APPROVED 5. PZ 84-75 '-- PZ 84-75 APPROVED 6. PZ 84-76 WITHDRAWN ( Mr. approve PZ motion was the motion ma e the motion to 84-74 as requested. This seconded by Mr. Bowen and carried 5-0. Request of Stanley Peskind & Lawrence Burk to rezone Tract ID and portions of Tracts IB & lC, J.M. Vandusen Survey, Abstract 1588, and portions of Tracts lC & 2C, R.P. Barton Survey, Abstract 175, from their present classification of R-7-MF(Multi-Family) to C-2 (Commercial). This property is located on the north side of Northeast Loop 820, approximately 1,100 feet west of Rufe Snow Drive. Chairman Tucker opened the Public Hearing and called for those wishing to speak in favor of this request to please come forward. Stanley Peskind came forward. He said they plan to build a shopping center on this property and feel this is a better use of the property. Chairman Tucker called for those wishing to speak in opposition to this request to please come forward. There being no one wishing to speak, the Chairman closed the Public Hearing. Mr. Bowen made the motion to approve PZ 84-75 as requested. This motion was seconded by Ms. Nash and the motion carried 5-0. Request of James Hosch to rezone portion of Tract 4A, John ra Survey, Abstract , rom its present classific of AG (Agriculture) to L cal Retail). This property is located on the south side of Starnes Road, approximately 1,025 feet east of Douglas Lane. This case was withdrawn prior to the meeting. ( c . KNOWL TON-E NCLlSH-FLOWERS, INC. CONSULTING ENGINEERS / Fort Worth- Dallas '-- September 20. 1984 Planning and Zoning Commission City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-002, CITY OF NORTH RICHLAND HILLS ZQN!NG CASE PZ 84-75 REVIEW LETTER, ZONING FROM R-7-MF TO C-2 REF. UTILITY SYSTEM GRID SHEET NO. 120 ',-- We have received the referenced zoning case for our review and find that we could adequately locate this property on the Zoning Map as required for updating should this case be passed by both the Planning & Zoning Commission and the City Council. ,~ RWA/ra Enclosures cc: Mr. Rodger N. Line, City Manager Mr. Gene Riddle, Director of Public Works Mr. Allen Bronstad, Assistant Director of Public Works Mr. Greg Wheeler, Engineering Technician September 20, 1984 PZ 84-75 PAGE 1 550 FIRST STATE BANK BLDG,. BEDFORD. TEXAS 76021.817/283-6211. METR0/267-3367 I~ ORDINANCE NO. AN ORDINANCE REZONING PROPERTY IN ACCORDANCE WITH SECTION XXVIII, AMENDMENTS. OF ZONING ORDINANCE #1080 OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, PASSED. APPROVED, AND ADOPTED BY THE PLANNING AND ZONING COMMISSION AND THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, JANUARY 9, 1984 AFTER APPROPRIATE NOTICE AND PUBLIC HEARING THE FOLLOWING RECOMMENDATION IS SUBMITTED TO THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS BY THE PLANNING AND ZONING COMMISSION: RESOLVED that on Case No. PZ-84-75 the following described property shall be rezoned from R-7-MF to C-2. BEING a 19.35 acre tract of land situated in the R.P. Barton, Abstract 175 and the John M. Vandusen, Abstract 1588, surveys within the city limits of North Richland Hills, Tarrant County, Texas. Said 19.35 acre tract of land being a portion of that certain 43.906 acre tract of land as described in a deed to Stanley M. Peskind and Lawrence R. Burk and recorded in Volume 7591, Page 215, Tract "C", County Records Building, Tarrant County, Texas. Said 19.35 acre tract being more particularly described by metes and bounds as follows: BEGINNING at a point in the northerly R.O.W. line of Interstate Highway (Northeast Loop) No. 820 (a 350 foot wide dedicated public R.O.W.) with the intersection of the common survey line between the east line of said barton survey and the west line of said Vandusen Survey. said point being the northwest corner of that certain 2.313 acre tract as described in a deed to the State of Texas and recorded in Volume 3731, Page 421, said county records. Said point also being the northeast corner of that certain 13.395 acre tract as described in a deed to the State if Texas and recorded in Volume 3784, Page 540. Said County records. Said point also being South 89 degrees 15 minutes 30 seconds West 1,783.78 feet along the northerly R.O.W. line of said highway from its intersection with the westerly R.O.W. line of Rufe Snow Drive (an 80 foot wide public R.O.W.); THENCE North 00 degrees 15 minutes 51 seconds West leaving the northerly R.O.W. line of said highway and generally along a fence, and said common survey line, a distance of 333.36 feet to a fence corner; THENCE North 89 degrees 38 minutes 36 seconds West generally along a fence line a distance of 707.89 feet to a point in the westerly line of said Barton Survey. Said point also being in the easterly line of the Telitha Akers Survey, Abstract 19; THENCE North 00 degrees 07 minutes 29 seconds East along said common survey line a distance of 380.62 feet to an angle point; Page 2 ',- THENCE North 00 degrees 35 minutes 40 seconds West continuing along said common survey line a distance of 52.63 feet; THENCE East a distance of 1,403.94 feet to the southwest corner of Lot 1, Block 1 of the Tapp Addition, an addition to the city of North Richland Hills and recorded in Volume 388-150, Page 08 said county records. Said point also being the northwest corner of that certain 18.009 acre tract as described in said deed to Peskind and Burk in Volume 7591, Page 215, Tract "A"; THENCE South 00 degrees 15 minutes 03 seconds East along the westerly line of said Peskind and Burk tract "A" a distance of 761.98 feet to a point once again in the northerly R.O.W. line of said highway; THENCE South 89 degrees 15 minutes 30 seconds West along the northerly R.O.W. line of said highway a distance of 698.21 feet to the place of beginning and containing 19.35 acres of land, more or less. This property is located on the north side of Northeast Loop 820, approximately 1,100 feet west of Rufe Snow Drive. APPROVED BY THE PLANNING AND ZONING COMMISSION THIS 18th DAY OF OCTOBER, 1984. - "-- CHAIRMAN PLANNING AND ZONING COMMISSION SECRETARY PLANNING AND ZONING COMMISSION BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS ACTING IN REGULAR SESSION THAT THE ABOVE DESCRIBED PROPERTY IN CASE NO. PZ-84-75 IS HEREBY REZONED THIS DAY OF 1984. MAYOR CITY OF NORTH RICHLAND HILLS ATTEST: JEANETTE MOORE, CITY SECRETARY CITY OF NORTH RICHLAND HILLS APPROVED AS TO FORM AND LEGALITY REX McENTIRE, CITY ATTORNEY CITY OF NORTH RICHLAND HILLS DATE: 11/12/84 SUBJECT: Request for Variance to the Sign Ordinance for Shopping Center at Grapevine Highway and Davis Boulevard DEPARTMENT: Inspection BACKGROUND: This request is to allow two pole signs at a single location. They would like to erect one on Grapevine Highway frontage and one on Davis Boulevard frontage. This center is located at the northeast corner of Grapevine and Davis. This request should be denied. As you may recall, you recently denied Osyter's permission for two pole signs. CITY COUNCIL ACTION REQUIRED: Approve/Disapprove the request BUDGETED ITEM: YES N/A NO N/A ACCOUNT NUMBER: N/A '--.. November 6, 1984 Ms. Jeanette Moore City Secretary North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 Dear Ms. Moore: We respectfully request inclusion on the City Council agenda for their November 12th meeting. We would like to petition the City Council for a sign variance on the property described in the enclosed material. Thank you for your consideration. Sincerely, 7f~~~ Robin Gildersleeve Director of Corporate Relations cc: John Alexander The Alexander Company THE DIMENSION COMPANIES 1700 PACIFIC AVENUE, SUITE 4500 DALLAS, TEXAS 75201 214/922-0155 DATE: 11/12/84 SUBJECT: Community Development Block Grant Program DEPARTMENT: Administration BACKGROUND: In the spring of 1984 the Staff identified four areas of our City that we felt would qualify under the target area criteria established by HUD for low and middle income families (see attached map) . A County survey determined that all four target areas are eligible for CDBG funding. On August 27, 1984, the Council approved participation in the Tarrant County Consortium for various community development block grant programs. Recently there has been some additional "lob bill" funds made available to the cities to be used- in the Housing Rehabilitation Program. These funds were previously allocated by the Mayors Council to the housing survey, pothole repair, and the Housing Rehabilitation Program. However, all remaining funds are now to be used County-wide for a Housing Rehabilitation Program. The attached resolution allows the County to operate in our City to administer the Housing Rehabilitation Program. This program in no way affects our entitlement of the already approved ten year funding of CDBG or our eligibility for the new Housing Rehabilitation Program that will be funded beginning in July of 1985. The attached letter from Clete McAlister, Director of Management Research, outlines some City responsibilities in the Housing Rehabilitation Program. The Staff recommends approval of this resolution. CITY COUNCIL ACTION REQUIRED: Approve Resolution BUDGETED ITEM: YES N/A NO N/A ACCOUNT NUMBER: N/A -f I I I \ i , ì ~ 1 1 i - 1 i i 1 1 ~ ~ ~ ~ 'L, :1 " ;~¡." ¡~f- WATAUGA 76672 ,;, ',1:4412) .... ,. .~. . , -. -'\ 1 . NORTH J.! RICHL~D j~ ... H IliS r. 52'356 II (.3050\ \. / 11 / I·-/~ V 1132.05 \ . T ARGET~' / AREA '#f- ./ \ /' ~. ~ ~.~.". ( -; ... NORTH RICH LAND HILLS - Moore Diversified Services, Inc. .',ars TARGET AREAS #lJ #2J #3J & #4 Market Research/BuSlnessConsuiting , ~ ........... . ~ COUl\7?>.. ···B' ,1; ... "'t:;"f>.~*' - 'Ì\ :ø: ~: :< \ >: ~ Í'" ~ ,'" rn: e. '-.. . . e. .. ..... ....:..~ ....... '-- TARRANT COUNTY MANAGEMENT RESEARCH SERVICES Clete McAlister Director 19 October 1984 COMMISSIONERS' COURT County Judge Mike Moncrief Commissioners R. T. "Dick" Andersen S. J. Stovall A. Lyn Gregory B. D. Griffin Honorable Dan Echols Mayor of North Richland Hills P.O. Box 18609 North Richland Hills, Texas 76118 Dear Mayor Echols, I The Tarrant County Housing Rehabilitation program operates in about 30 different citiês. It is therefore necessary that the program adopt a single set of procedures so that the program can operate smoothly. As part of the Tarrant County Housing Rehabilitation program, under the Community Development Block Grant, each city must adopt the attached resolution allowing the county to operate within that city. This resolu- tion states that the city waives any building permit fee on any home to be rehabilitated, and further. that the city accepts the bonding/licensing of the approved electrical and plumbing contractor(s) as long as they hold a valid license within Tarrant County. We still require the contractor to obtain the permits and display them as required by city ordinance. The resolution also states that the city will conduct the electrical, plumbing, and mechanical inspections on any home rehabilitated through this program according to normal city procedures. Tarrant County will then mail a copy of the original work write-up and contract to the city's building inspection department so the city will have a record of the homes being rehabilitated and which contractor has contracted for the work. We ask the ci\y's consideration and adoption of this resolution so that we might continue to operate the Housing Rehabilitation program throughout the cities of Tarrant County. If there are any questions concerning this resolution please call Delton Thrasher at 334-1739. Sincerely, CÆ-:f:;/ /!/led/¿¿\- Cletis L. McAlister Director Attachment 100 E. Weatherford Street, Fort Worth, Texas 76196-0134 817/334-1267 \,"N~~:~,) RESOLUTION NO. PARTICIPATION IN TARRANT COUNTY HOUSING REHABILITATION PROGRAM WHEREAS, the City of North Richland Hills participates in the Tarrant County Community Development Block Grant Program; and WHEREAS, the City of North Richland Hills shares in a cooperative agreement with Tarrant County for the purpose of receiving Community Development Block Grant funds to aid low and moderate income families; and WHEREAS, the City of North Richland Hills has been chosen to receive a grant to repair eligible low an moderate income, owner-occupied homes; NOW, THEREFORE, BE IT RESOLVED, that the City of North Richland Hills hereby agrees to allow the Tarrant County Housing Rehabilitation Program to operate within the City; and '- BE IT FURTHER RESOLVED, that the City of North Richland Hills agrees to waive all building permit fees, bonding and licensing requirements, þrovided that each approved contractor holds a valid bond and license from any other city in Tarrant County in accordance with State bonding and licensing requirements for electrical and plumbing work to be performed under this program; and further, that it shall be the responsibility of the Tarrant County Housing Rehabilitation Program to assure that such bonding and licensing requirements are satisfied by contractors working under the program; and BE IT FURTHER RESOLVED, that the City of North Richland Hills agrees to perform the necessary electrical, plumbing, and mechanical inspections for said program. PASSED AND APPROVED this the day of 1984. Dan Echols - Mayor ATTEST: Jeanette Moore - City Secretary DATE: 11/12/84 SUBJECT: Tarrant County Single Family Low Mortgage Rate Bond Program DEPARTMENT: Finance BACKGROUND: In July of 1984 the City of North Richland Hills was requested to participate in the County's 1984 bond program, which would have made low interest mortgage money available for single family residents. Tarrant County did not receive funding because of the priority system used by the State for allotments. The 1985 bond program will be handled by lottery and hopefully we will be fortunate in being selected. Enclosed is a copy of the proposed Resolution that Tarrant County has requested for approval. It is the Staff's recommendation that the Resolution be approved. CITY COUNCIL ACTION REQUIRED: Approve Resolution BUDGETED ITEM: YES N/A NO N/A ACCOUNT NUMBER: N/A .;,1 FIRST S~ COMPANY '-- INVESTMENT BANKERS MERCANTILE DALLAS BUILDING DALLAS, TEXAS 75201 HAROLD A. MCINROE (214) 742·6461 SENIOR VICE PRESIDENT October 24, 1984 The Honorable Dan Echols Mayor of the City of North Richland Hills 7301 N. E. Loop 820 P. O. Box 18609 North Richland Hills, TX 76118 RE: Tarrant County Housing Finance Corp. 1985 Single Family Housing Bond Program Dear Mayor Echols: '-- In July of this year we asked you to join the County's 1984 program, which will not take place. The 1984 program of priority for the States allotment put Tarrant County way down the list making thém unable to get in 1984. In 1985 the program will be done by lottery and we hope we will have more luck. In order to get our application in we need to have the attached resolution in our hands prior to December. I am sure you will want to join us again in this effort to acquire low rate mortgage money for the single family home buyer. I would appreciate your placing this on your next agenda. Please return the executed resolution to me. Should you have any questions, please call me. Sincere 1 y , jJû-'t~cl G,",,\\~~~ Enclosure '- \ \ . 1 RESOLUTION NO. "-- A RESOLUTION GRANTING APPROV AL TO THE TARRANT COUNTY HOUSING FINANCE CORPORATION FOR THE USE OF ITS SERIES 1985A SINGLE FAMILY MORTGAGE REVENUE BONDS FOR ACQUIRING HOME MORTGAGES RELATED TO HOMES WITHIN THE CITY. WHEREAS, the creation of the Tarrant County Housing Finance Corporation (the "Corporation"), pursuant to the Texas Housing Finance Corporations Act, was approved by resolution of the governing body of Tarrant County (the "County"), adopted on the 14th day of April, 1980, to provide a means of financing the cost of residential ownership and development that will provide decent, safe, and sanitary housing for residents of the County at prices they can afford; and - -- WHEREAS, the Corporation has the power under the Act to issue its bonds, the aggregate principal amount of which in any calendar year shall not exceed the total of (a) the costs of issuance of such bonds, any reserves or capitalized interest required by the resolution or resolutions authorizing the bonds, plus any bond discounts, and (b) the greater of (i) $20,000,000, (ii) a figure determined by multiplying $100 times the population of the County as determined by the Corporation's rules and regulations, resolutions relating to the issuance of bonds, or (iii) an amount equal to 25 percent of the total dollar amount of the market demand for home mortgages during such calendar year as determined by the Corporation's rules or regulations, resolutions relating to the issuance of bonds, or financing documents relating tó such issuance, to defray, in whole or in part, the costs of purchasing, or funding the making of home mortgages; and WHEREAS, the Board of Directors of the Corporation has requested the approval of the governing body of the City of North Richland Hills, Texas (the "City") to acquire home mortgages related to homes within the City with the proceeds of a Series 1985A Single Family Mortgage Revenue Bond issue (the "Bonds"); . NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, THAT: Section 1. The governing body of the City hereby grants its approval to the Corporation for the use of proceeds of the Bonds for acquiring home mortgages related to homes within the City. Section 2. To indicate the City's desire to participate in this program, a copy of this resolution will be forwarded to the Tarrant County Planning Department. '- \ ,,' J,~ -- - '- ADOPTED AND APPROVED on , 1984, at a Richland Hills City Council. this day of meeting of the North APPROVED: ATTEST: City Secretary Mayor DATE: November 12, 1984 SUBJECT: Ton Pick-Up Trucks (four each) DEPARTMENT: Utility BACKGROUND: On Wednesday October 31, 1984 at 10:00 am Bids were opened for the above mentioned Trucks and are outlined below: Amount toLs1 Vendor Exceptions Each Amount 1 limes Thompson 0 9093.00 36,372.00 rra££ Chavrnlar 0 9003.00 36,021 .00 3. Jack Williams 0 8997.00 35,988.00 4. Hudiburg Chevrolet 0 8969.00 35,836.00 These Trucks will be used in Planning/Development, Sewer Service and Utility. They will replace Trucks presently in the system with mileage in excess of 100,000. CITY COUNCIL ACTION REQUIRED: Approve/Disapprove the purchase of Four new '_ Ton P;r1-Ppc from low bidder, Hudiburg Chevrolet in the amount of $35,836.000../ BUDGETED ITEM: YES x NO ' V" ACCOUNT NUMBER: (1 ea) 11-04-6600 (2 ea) 02-11-02-6600 (1 ea) 11-01-6600. ~,' - GENERAL CONDITIONS \ '-- PROPOSAL REQUIREMENTS AND CONDITIONS In submitting his bid, the proposer understands and agrees to be bound by the following terms and conditions: I. WITHDRAWING PROPOSALS Proposals deposited with the City of North Richland Hills cannot be withdrawn prior to the time set for opening proposals. Request for nonconsideration of proposals must be made in writing to the Purchasing Agent and received by the City of North Ricþland Hills prior to the time set for opening proposals. After other proposals are opened and publicly read, the proposal for which nonconsideration is properly requested may be returned unopened. The proposal may not be withdrawn after the bids have been opened, and the bidder, in submitting the same, warrants and guarantees that his bid has been carefully reviewed and checked and that it is in all things true and accurate and'free of mistakes and that such bid will not and cannot be withdrawn because of any mistake committed by the bidder. 2. CONSIDERATION OF PROPOSALS -,-- After proposals are open~d and publicly read aloud, the proposals will be tabulated for comparison on the basis of the bid prices and quantities shown in the proposal. Until final award of the contract, the City of North Richland Hills reserves the right to reject any or all proposals, to waive technicalities, and to readvertise for new proposals, or proceed to do the work otherwise in the best interests of the City of North Richland Hills. 3. IRREGULAR PROPOSALS Proposals will be considered irregular if they show any omissions, alterations of form. additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waivè any irregularities and to make the award in the best interests of the'City of North Richland Hills. 4. REJECTION OF PROPOSALS The City of North Richland Hills reserves the right to reject any or all proposals, and all proposals submitted are subject to this reservation. Proposals may be rejected, among other reasons, for any of the following specific reasons: (a) Proposal received after the time limit for receiving proposals as stated in the advertisement. (b) Proposal containing any irregularities. (c) Unbalanced value of any items. (d) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. 5. DISQUALIFICATION OF BIDDERS Bidders may be disqualified and their proposals not considered, '- among other reasons, for any of the following specific reasons: (a) Reason for believing collusion exists among the bidders. (b) Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated. (c) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. (d) The bidder being in arrears on any existing contract or having defaulted on a previous contract. (e) Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. (f) Uncompleted work which in the judgment of the City of North Richland Hills will prevent or hinder the prompt completion of additional work if awarded. . 6. AWARD OF CONTRACT Award of contract, if it be awarded, will be made by the City of North Richland Hills to the lowest responsible bidder meeting the requirements of the City of North Richland Hills, and will be made within sixty (60) days after the opening of the proposal, but not before said City's next monthly meeting. No award will be made until after investigations are made as to the responsibilities of the low bidders. 7. ASSIGNMENT - ,--. The successful bidder may not assign his rights and duties under an award without the written consent of the City of North Richland Hills City Mañager~ Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. NOTICE OF DELAYS Whenever the vendor encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential 'labor disputes), the vendor shall immediately give notice thereof in writing to the Purchasing Agent, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the City of North Richland Hills of any rights or remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delay. 9. BRAND NAME OR EQUAL (This clause is applicable only when a "brand name or equal" purchase description is included in an invitation for bids. As used in this clàuse, the term "brand name" includes identification of products by make and model.) '-- (a) If items for which bids have been called for have been identified by a "brand name or equal".description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products will be considered for award if such products are clearly identified in the bids and are determined by the Purchasing Agent to be equal in all material respects to the brand name products referenced. (b) Unless the bidder clearly indicates in his bid that he is offering an "equal" product, his bid shall be considered as offering a brand name product referenced in the Invitation for Bids. ---. GENERAL CONDITIONS -- VEHICLE BID 1. Vehicles other than new models 1985 will not be considered as responsive to the specifications. It is the intention of the City of North Richland Hills to purchase based on the specifications, a standard production model. In addition to the equipment set out in the specifications, the units shall include all equipment set out in the manufacturer's literature as standard equipment. They shall include all exterior moldings, name plates, medallions, series identifications, and chrome of every description that is usual for standard stock modéls of this series. 2. ~he specifications are intended to govern, in general, the size and type of vehicles desired and are minimum requirements. Variations from these specifications may be acceptable provided such variation, in each instance, is noted on the bid. The City of North Richland Hills reserves the right to evaluate variations from the specifications and its judgment in such ~atters shall be conclusive. 3. The units shall be completely assembled, lubricated, adjusted, with all equipment including standard and extra equipment installed, and the units made ready for continuous operation with a minimum of ten (10) gallons of fuel. -',.,----- 4. The bidder shall attach hereto, as part of this bid, regularly printed literature published by the factory, which sets forth and describes the vehicles he proposes to furnish. 5. The successful bidder shall furnish a manufacturer's Certificate of Origin and Parts Manual with delivery of each unit. 6. For bids on more than one unit of equipment, the City of North Richland Hills reserves the right to make multiple purchases from more than one bidder if it deems such action to be in its best interest. 7. All equipment covered by this bid shall be delivered from point of assembly to the City of North Richland Hills area by railway freight or conveyed by truck. Equipment shall not be driven or towed in whole or part. Each invoice request for payment shall be accompanied by an affidavit in which shall be set out that the equipment covered by this invoice has not been driven or towed in whole or part from point of manufacturer to the City of North Richland Hills area. Vehicles may be driven from dealer's service center to the City of North Richland Hills provided the distance from the service center to the City does not exceed fifty (50) miles. 8. Warranty for parts and labor must be described and included in this bid. CITY OF NORTH RICHLAND HILLS PURCHASING DEPARTMENT NORTH RICHLAND HILLS, TEXAS \..- ,star of the Metroplex INVITATION TO BID AND BID QUOTATION FORM r VENDOR'S NAME AND ADDRESS SHOW THIS INFORMATION ON ENVELOPE: Hudiburg Chevrolet. Inc. Request For: ~ Ton Pick up 7769 Grapevine Highway Bid Opening Date: October 31, 1984 at 10:00 A.M. Ft. Worth. Texas 76118 Date: Requisition No, Sealed bids will be received until 10:00 A.M. October 31, 1984 City of North Richland Hills, p, O. Box 18609 North Richland Hills, Texas 76118 ATTN: John Whitney Phone: 281-0041 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL 1 Mqkp Chevrolet Mnrlol CCl0903 4 Each $8.969.00 .35.876.00 ! ! , , , ! - l"- I : ¡ SUB-TOTAL \. ALL BIDS MUST BE EXTENDED AND TOTALED BEFORE BEING CONSIDERED. TOTAL BID $35,876.00 ~ TERMS -9- % 15 DAYS, F,O,B, CITY OF NORTH RICHLAND HILLS: DELIVERY IN 45-60 DAYS FROM RECEIPT OF ORDER. The City of North Richland Hills Purchas- ing Dept. reserves the right to reject any or all bids, waive formal i- . or to award purchases on an individual item basis when in its ~t interests, ALL SALES AND USE TAXES TO BE EXCLUD- ED FROM BID, PRICES TO BE QUOTED F,O,B, CITY OF NORTH RICHLAND HILLS, TEXAS, IN SUBMITTING THI~ BID, VENDOR AGREES THAT AC- CEPTANCE OF ANY OR ALL QUOTATIONS BY THE PUR- CHASING DEPARTMENT OF THE CITY OF NORTH RICH- LAND HILLS WITHIN A REASONABLE PERIOD CONSI- TUTES A BINDING CONTRACT, COMPANY: Hudiburg Chevrolet. Inc. BY: Ray Higgins PHONE NUMBE 817-498- 400 SIGNATURE: ~ 'l.. DATE: 10-12-84 2: ", --;.- , ':=' f' ~\ \.''': - '-:" +..... ..-:: ë) \,- This specification is intended to describe the minimum requirements for a Half-Ton (~) Pick-up Truck that is . equal to or exceed a "C-10 Chevro'let". " 1. Cab Type- Conventional v' t 2.Gross Vehicle Weight- 6100 lbs 3.Engine: 300 cUYin V-8 equiped to operate on unleaded gas 4.Front Suspension Cap:ieíty : 2950' lbs 5. Rear Suspension Capacity: 375iflbs -:r ~h()1F .. ...... 3500# 6.Steering: Power,factory installedr 7.Transmission:Automatic (3) speed/' 8.Tires:P235/75RI5 (5)v .y 9.Rear Bumper:STD Step Type (Painted) 6" ·t/ 10.Guages:Voltmeter,temperature and oil pressure 11.Paint:1 color. Silver Metallic/ .; 12.Battery:Heavy Duty Duty/ / AMP Heavy 13.Radiator:Heavy 14.Alternator: 55 \, .\s Duty \, 66 AMP 15.Brakes: Power Disc/DrumJ 16.Body Style: Fleet Side 17. ~'¡heelbase: / 130 to 140 inches 18.Rear Axle: Standard gear ratio 19.LEft Hand Mounted Spotlight 5" or 6" 20.Knitted vinyl trim interior s ")..."" c> c.. .~' t.-... SMOOTH 21.Cab heater and defroster system y'" 22.Total number of days from date of order to delivery 45..60 / 1/ 23.Dual below eye level swivel mirrors }.+. It t ~ C. I.) 1-~,~ F(-1~ c... "'vlZ-~ £Y1)' .,f1LL F<,Q / YES NO x .,--, '-~ X X X X X -- -- X X X X X X X X X 'X X . , I X I X I Y I X I I - X 'X I , 1 "" ,,- The undersigned here by offers to sell to the City of North Richland Hills, on the terms and conditions contained in this proposal, the general conditions and the specifications and any other conditions that may be attached and further certify that our attached proposal submitted by Hudiburg Chevrolet. Inc. complies with all the specifications as outlined in the City of North Richland's bid specification, be it further specified that any non compliance with the City of North Richland Hills specifications is to be outlined in detail stating said vendors exceptions. And further understand that the City of North Richland Hills acceptance' of any proposal from any vendor is only with the expressed understanding that the City of North Richland Hills has full right to accept or reject any and all proposals, or any part there of. 6? ~ JizW-1'- "-- Signed / Feet Sales Titl e 10-12-84 Date Hudiburg Chevrolet. Inc. Company Name TH IS MUST BE SUBMITED WITH VENDOR QUOTATION. .\ City of J\9rth Richland HiUs, Texas + October 5 ~ 1984 Addendum To Specifications For Pickup Trucks Add Item 24 - Air Conditioning, Factory Installed This addition is fo~ the four (4) Trucks to be opened at 10:00 A.M. October 31, 1984. (8171281-0041/7301 N.E. LOOP 820/P.O. BOX 18609/NORTH RICHLAND HILLS. TX 76118 DATE: October 12, 1984 SUBJECT: 3/4 Ton Cargo Van DEPARTMENT: Police BACKGROUND: On Wednesday October 31, 1984 at 10:00 am Bids were opened for the above mentioned Van and are outlined below. Vendor Exceptions Amount 1. James Thompson 0 10,665 .00 Hudihure Chevrolet 0 10,497.00 3 Graff Chevrolet 0 10,304.00 4. Jack Williams 0 10,064.00 This Van will replace the existing Van which is used by the Crime Scene Search Officers. The structure of the Cargo Van is necessary to transport and maintain supplies and special equipment for the Crime Scene Search Officers. CITY COUNCIL ACTION REQUIRED: Approve/Disapprove the purchase of one 3/4 ton Cargo Pin from low Bidder, Jack Williams Chevrolet in the amount of $10,064.00. ACCOUNT ITEM: YES 6 NO l ^ , ACCOUNT NUMBER: 80-04-6600 %/v-,l\r`/"/�'¢14,�//' CITY OF NORTH RICHLAND HILLS PURCHASING DEPARTMENT NORTH RICHLAND HILLS, TEXAS ,~ Star of the Metroplex INVITATION TO BID AND BID QUOTATION FORM -r VENDOR'S NAME AND ADDRESS SHOW THIS INFORMATION ON ENVELOPE: Request For: 1985 Van JACK WILLIAMS CHEVROLET, INC. - 9101 HIGHWAY 80 WEST Bid Opening Date: October 31, 1984 at 10: 00 A.H. FT WORTH, TEXAS 76116 Date: 560-0500 Requisition No. ì - Sealed bids will be received until 10:00 A.H. October 31, 1984 , City of North Richland Hills, P. O. Box 18609 North Richland Hills, Texas 76118 ATTN: John Whitney Phone: 281-0041 ext. 187 ITEM DESCR IPTlON QUANTITY UNIT UNIT PRICE TOTAL 1 Hake CHEVROLET Model CG21305 1 Each 10,064.00 $10,064.00 ! I I ! i - SUB-TOTAL <-'-- ALL BIDS MUST BE EXTENDED AND TOTALED BEFORE BEING CONSIDERED. TOTAL BID $10,064.00 ¡ TERMS NET % 20 DAYS, F,O,B. CITY OF NORTH RICHLAND HILLS: DELIVERY IN 60-90 DAYS FROM RECEIPT OF ORDER, The City of North Richland Hills Purchas- 1 Dept. reserves the right to reject any or all bids, waive formali- ,--""S, or to award purchases on an individual item basis when in its best interests, ALL SALES AND USE TAXES TO BE EXCLUD- ED FROM BID, PRICES TO BE QUOTED F,O,B, CITY OF NORTH RICHLAND HILLS. TEXAS, IN SUBMITTING THI::; BID, VENDOR AGREES THAT AC- CEPTANCE OF ANY OR ALL QUOTATIONS BY THE PUR- CHASING DEPARTMENT OF THE CITY OF NORTH RICH- LAND HILLS WITHIN A REASONABLE PERIOD CONSI- TUTES A BINDING CONTRACT, COMPANY: JACK WILLIAMS CHEVROLET, INC. BY: DALE E. HEDGPETH - ASST FLEET MANAGER PHONE NUMB 560-0 SIGNATURE: 'DATE: 10-31-84 ..... ~"-,-. ,- , ". .....~ .......,,......,-~ .¡ ,if' GENERAL CONDITIONS "- PROPOSAL REQUIREMENTS AND CONDITIONS In submitting his bid, the proposer understands and agrees to be bound by the following terms and conditions: l. WITHDRAWING PROPOSALS Proposals deposited with the City of North Richland Hills cannot be withdrawn prior to th~ time set for opening proposals. Request for nonconsideration of proposals must be made in writing to the Purchasing Agent and received by the City of North Richland Hills prior to the time set for opening proposals. After other proposals are opened and publicly read, the proposal for which nonconsideration is properly requested may be returned unopened. The proposal may not be withdrawn after the bids have been opened, and the bidder, in submitting the same, warrants and guarantees that his bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes and that such bid will not and cannot be withdrawn because of any mistake committed by the bidder. 2. CONSIDERATION OF PROPOSALS After proposals are opened and publicly read aloud, the proposals will be tabulated for comparison on the basis of the bid prices and quantities shown in the proposal. Until final award of the contract, the City of North Richland Hills reserves the right to reject any or all proposals, to waive technicalities, and to readvertise for new proposals, or proceed to do the work otherwise in the best interests of the City of North Richland Hills. 3. IRREGULAR PROPOSALS Proposals will be considered irregular if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interests of the City of North Richland Hills. 4. REJECTION OF PROPOSALS The City of North Richland Hills reserves the right to reject any or all proposals, and all proposals submitted are subject to this reservation. Proposals may be rejected, among other reasons, for any of the following specific reasons: (a) Proposal received after the time limit for receiving proposals as stated in the advertisement. (b) Proposal containing any irregularities. (c) Unbalanced value of any items. (d) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. 5. DISQUALIFICATION OF BIDDERS Bidders may be disqualified and their proposals not considered, among other reasons, for any of the following specific reasons: (a) Reason for believing collusion exists among the bidders. (b) Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated. (c) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. (d) The bidder being in arrears on any existing contract or having defaulted on a previous contract. (e) Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. (f) Uncompleted work which in the judgment of the City of North Richland Hills will prevent or hinder the prompt completion of additional work if awarded. 6. AWARD OF CONTRACT Award of contract, if it be awarded, will be made by the City of North Richland Hills to the lowest responsible bidder meeting the requirements of the City of North Richland Hills, and will be made within sixty (60) days after the opening of the proposal, but not before said City's next monthly meeting. No award will be made until after investigations are made as to the responsibilities of the low bidders. 7. ASSIGNMENT -- The successful bidder may not assign his rights and duties under an award without the written consent of the City of North Richland Hills City Manager. Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. NOTICE OF DELAYS · Whenever the vendor encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential labor disputes), the vendor shall immediately give notice thereof in writing to the Purchasing Agent, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the City of North Richland Hills of any rights or remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delay. 9. BRAND NAME OR EQUAL (This clause is applicable only when a "brand name or equal" purchase description is included in an invitation for bids. As used in this clause, the term "brand name" includes identification of products by make and model.) '-- (a) If items for which bids have been called for have been identified by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products will be considered for award if such products are clearly identified in the bids and are determined by the Purchasing Agent to be equal in all material respects to the brand name products referenced. (b) Unless the bidder clearly indicates in his bid that he is offering an "equal" product, his bid shall be considered as offering a brand name product referenced in the Invitation for Bids. '-~ . . GENERAL CONDITIONS VEHICLE BID 1. Vehicles other than new models 1985 will not be considered as responsive to the specifications. It is the intention of the City of North Richland Hills to purchase based on the specifications, a standard production model. In addition to the equipment set out in the specifications, the units shall include all equipment set out in the manufacturer's literature as standard equipment. They shall include all exterior moldings, name plates, medallions, series identifications, and chrome of every description that is usual for standard stock models of this series. 2. ¡he specifications are intended to govern, in general, the size and type of vehicles desired and are minimum requirements. Variations from these specifications may be acceptable provided such variation, in each instance, is noted on the bid. The City of North Richland Hills reserves the right to evaluate variations from the specifications and its judgment in such matters shall be conclusive. 3. The units shall be completely assembled, lubricated, adjusted, with all equipment including standard and extra equipment installed, and the units made ready for continuous operation with a minimum of ten (10) gallons of fuel. 4. The bidder shall attach hereto, as part of this bid, regularly printed literature published by the' factory, which sets forth and describes the vehicles he proposes to furnish. 5. The successful bidder shall furnish a manufacturer's Certificate of Origin and Parts Manual with delivery of each unit. 6.' For bids on more than one unit of equipment, the City of North Richland Hills reserves the right to make multiple purchases from more than one bidder if it deems such action to be in its best interest. 7. All equipment covered by this bid shall be delivered from point of assembly to the City of North Richland Hills area by railway freight or conveyed by truck. Equipment shall not be driven or towed in whole or part. Each invoice request for payment shall be accompanied by an affidavit in which shall be set out that the equipment covered by this invoice has not been driven or towed in whole or part from point of manufacturer to the City of North Richland Hills area. Vehicles may be driven from dealer's service center to the City of North Richland Hills provided the distance from the service center to the City does not exceed fifty (50) miles. 8. Warranty for parts and labor must be described and included in this bid. CITY OF NORTH RICHLAND HILLS BID SPECIFICATIONS "'-~ These specifications are intended to describe a 3/4 ton Heavy Duty Van and shall be a new 1985 Van. I. ENGINE A. Engine to have m~n~mum rating of 300 cubic inch displacement, with a four barrel carburator required. B. In-Line-Fuel Filter (Accessible from engine compartment) C. Cooling System I. Radiator to be heavy-duty with maximum offered by manufacturer. 2. System to include fan shroud with 5 or 7 blade fan and slip clutch. 3. Sealed coolant recovery system. 4. Factory air conditioning (heavy duty). D. Dual Exhaust if available from manufacturer.~U~~ 1ÃJ~}1Ae~J E. Engine operational check systems must have access from hood opening. F. Forward engine location. G. Interior engine Cover must be durable. Easily removable by one person, with sufficient insulation to keep heat/noise out of driver's compartment. H. Electronic Ignition System II. BODY A. To be cargo-type Van. 1. Driver and passenger access doors. 2. Right doors - swing out type, hinged with door check arms to prevent body damage, and no glass, with interior handle and lock. 3. Rear Doors - swing out type, hinged with door check arms to prevent body damage, with no glass. COMPLIANCE YES NO vi- vi' V- ...... IV I v v, ~I ~ w/' '- M. N. B. Color: White C. Armrests on driver and passenger door. D. To have cigarette lighter and ash tray. E. To have dual horns. j')W\¡,ë:;2.. To have fsatery installed body side moldings with inserted chrome. F. G. To have factory installed air conditioner, heater, and defroster. H. To have factory installed push-button AM radio. I. To have exterior mounted below eye level truck type mirrors. J. Windshield and all windows to be tinted. K. To have jack, handle, and lug wrench. L. To have H.D. variable speed windshield wipers. To have Vinyl H.D. floor covering in driver/passenger area. To be equipped with two forward adjustable bucket seats to be cloth and vinyl. o. Complete undercoating of under carriage. P. Factory power steering. Q. Factory power brakes. HA.1 Z 1>.,. t? tJItI,t R. Extra forward mounted dome light. -N .A , :t Mlf4pJ , - 'þAI~ ðut" T,/ I - ~.r60 S. Tilt steering wheel. A/t f1A T. To have front/rear bumpers. U. To have spare tire rack. III. CHASIS A. Full wheel covers to be supplied. - ¡V. A . B. To be automatic, three-speed, heavy duty type, -with-'low r :angliil lock-ou-t-ins tal1ed-.~· .AI', A, c. Heavy duty transmission cooler. COMPLIANCE YES NO v c..--' ",,/ V'" V v' V "r' I .....- ý' ý" ./ y" ý V .-/ * v Þ"'" v ~ ~ ',-- D. To have H.D. disc brakes front power brake unit to be extra H.D. with dual master cyiinder and equipped with warning system with light in instrument panel. E. To have H.D. front and rear springs, shock absorbers, and front and rear suspension. F. To have anti-sway bar on rear chassis if suspension is equipped with coil springs. G. " ;',... " Rim Size: IS" x 6.50" H.D. /~.{)( D.", P'Zz'SI"s~/g To be equipped with (5) blackwall FR 7a/15B highway glass belted radial tires. S'TI.:TL fiÈler H. I. To be manufacturer rated 6,000 GVW carrying capacity - minimum J. Fuel tank located behind rear axle to be a 22 gallon fuel capacity minimum. IV. ELECTRICAL A. Alternator to be nonimal 12 volt, m~n~mum 60 ampere with built-in silicone rectifiers and transistorized regulator. B. Alternator charging circuit must have fusible link in wiring harness or equal safety device. C. Battery to be nominal 12 volt 350 amp. D. To have suppressor spark plug wiring and wiring mounted bracket. E. Ignition coil must be by-passed to ground with at least S MFD 100 volt capacitor. F. Ignition switch must have accessory position opposite ignition position. G. To have hood "radio bounding" to body. H. Shall be equipped with full instrumentation including oil pressure, temp., ammeter, and fuel gauge. V. FULL SIZE VEHICLE - DIMENSIONS A. Wheelbase - l25 minimum B. Interior cargo length floor, rear of engine to back doors _ (clear load space) 170 inch minimum. COMPLIANCE YES NO V ~ ..,-/'v V V' V V V V ¡,/" .,-/ V' ..,/ T .,/ .,/ ~ , .. c. Interior Cargo Width: 66 inches minimum. COm'L Ik,\¡CE YES NO ~ ",.-"1 I ~ D. Overall Width: 74 inches minimum. E. Vendor shall supply one (1) each maintenance manual with vehicle at time of delivery. "-- The undersigned here by offers to sell to the City of North Richland Hills, on the terms and conditions contained in this proposal, the general conditions and the specifications and any other conditions that may be attached and further certify that our attached proposal submitted by .TArT{" WTT.T.TAM~ r.HF.VROLET, INC. complies with all the specifications as outlined in the City of North Richland Hills bid specification, be it further specified that any non-compliance with the City of North Richland Hills specifications is to be outlined in detail stating said vendors JACK WILLIAMS CHEVROLET, INC. exceptions. And further understand that the City of North Richland Hills acceptance of any proposal from any vendor is only with the expressed understanding that the City of North Richland Hills has full right to accept or reject any and all pr~sals, or any part there of. ß,s-: iJJ i Signed ~ ASST FLEET SALES MANAGER Title OCTOBER 3l, 1984 Date JACK WILLIAMS CHEVROLET, INC. Company Name THIS MUST BE SUBMITTED WITH VENDOR QUOTATION DATE: 11-12-84 SUBJECT: S-10 Type Pick-Up (3 eal DEPARTMENT: Unlit,: - Meter Reading Service BACKGROUND: On November 5, 1984 at 10:00 am Bids for the above mentioned trucks were opened, and the results are outlined as follows: Cost Total Vendor Exceptions Each Amount 1. James Thompson 0 7563.00 22,689.00 2. Hudibure Chevrolet 0 7439.00 22, 317 .00 3. Graff Chevrolet 0 7420.00 22,260.00 4. Jack Williams 0 7404.00 22,212.00 The three S-10 Pick-Up trucks will replace three Postal type Jeeps with approximately 150 000 to '00 000 miles on each vehicle' and have become a maintenance liability. CITY COUNCIL ACTION REQUIRED: Approve ( Disapprove the purchase of three (3) 5-10 type Pick-Ups ,from Low Bidder,Jack Williams Chevrolet,in the amount of $22,212.00. /BUDGETED ITEM: YES X NO ACCOUNT NUMBER: 02-_20-02-5600 �/�/ n.t.7 " i GENERAL CONDITIONS ~' PROPOSAL REQUIREMENTS AND CONDITIONS In submitting his bid, the proposer understands and agrees to be bound by the following terms and conditions: I. WITHDRAWING PROPOSALS Proposals deposited with the City of North Richland Hills cannot be withdrawn prior to the time set for opening proposals. Request for nonconsideration of proposals must be made in writing to the Purchasing Agent and received by the City of North Richland Hills prior to the time set for opening proposals. After other proposals are opened and publicly read, the proposal for which nonconsideration is properly requested may be returned unopened. The proposal may not be withdrawn after the bids have been opened, and the bidder, in submitting the same, warrants and guarantees that his bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes and that such bid will not and cannot be withdrawn because of any mistake committed by the bidder. 2. CONSIDERATION OF PROPOSALS -............. After proposals are opened and publicly read aloud, the proposals will be tabulated for comparison on the basis of the bid prices and quantities shown in the proposal. Until final award of the contract, the City of North Richland Hills reserves the right to reject any or all proposals, to waive technicalities, and to readvertise for new proposals, or proceed to do the work otherwise in the best interests of the City of North Richland Hills. 3. IRREGULAR PROPOSALS Proposals will be considered irregular if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interests of the City of North Richland Hills. 4. REJECTION OF PROPOSALS The City of North Richland Hills reserves the right to reject any or all proposals, and all proposals submitted are subject to this reservation. Proposals may be rejected, among other reasons, for any of the following specific reasons: (a) Proposal received after the time limit for receiving proposals as stated in the advertisement. (b) Proposal containing any irregularities. (c) Unbalanced value of any items. (d) Where the bidder, any sub-contractor or supplier, is ,in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. 'f .~~ 5. DISQUALIFICATION OF BIDDERS ",- Bidders may be disqualified and their proposals not considered, among other reasons, for any of the following specific reasons: (a) Reason for believing collusion exists among the bidders. (b) Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated. (c) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. (d) The bidder being in arrears on any existing contract or having defaulted on a previous contract. (e) Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. (f) Uncompleted work which in the judgment of the City of North Richland Hills will prevent or hinder the prompt completion of additional work if awarded. 6. AWARD OF CONTRACT Award of contract, if it be awarded, will be made by the City of North Richland Hills to the lowest responsible bidder meeting the requirements of the City of North Richland Hills, and will be made within sixty (60) days after the opening of the proposal, but not before said City's next monthly meeting. No award will be made until after investigations are made as to the responsibilities of the low bidders. 7. ASSIGNMENT - "- The successful bidder may not assign his rights and duties under an award without the written consent of the City of North Richland Hills City Mariager. Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. NOTICE OF DELAYS Whenever the vendor encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential labor disputes), the vendor shall immediately give notice thereof in writing to the Purchasing Agent, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the City of North Richland Hills of any rights or remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delay. 9. BRAND NAME OR EQUAL (This clause is app1icable only when a "brand name or equal" purchase description is included in an invitation for bids. As used in this clause, the term "brand name" includes identification of products by make and model.) '-- "'-- '-- - .J (a) If items for which bids have been called for have been identified by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products will be considered for award if such products are clearly identified in the bids and are determined by the Purchasing Agent to be equal in all material respects to the brand name products referenced. (b) Unless the bidder clearly indicates in his bid that he is offering an "equal" product, his bid shall be considered as offering a brand name product referenced in the Invitation for Bids. GENERAL CONDITIONS '-- VEHICLE BID I. Vehicles other than new models 1985 will not be considered as responsive to the specifications. It is the intention of the City of North Richland Hills to purchase based on the specifications, a standard production model. In addition to the equipment set out in the specifications, the units shall include all equipment set out in the manufacturer's literature as standard equipment. They shall include all exterior moldings, name plates, medallions, series identifications, and chrome of every description that is usual for standard stock models of this series. 2. The specifications are intended to govern, in general, the size and type of vehicles desired and are minimum requirements. Variations from these specifications may be acceptable provided such variation, in each instance, is noted on the bid. The City of North Richland Hills reserves the right to evaluate variations from the specifications and its judgment in such matters shall be conclusive. 3. The units shall be completely assembled, lubricated, adjusted, with all equipment including standard and extra equipment installed, and the units made ready for continuous operation with a minimum of ten (10) gallons of fuel. 4. The bidder shall attach hereto, as part of this bid, regularly printed literature published by the' factory, which sets forth and describes the vehicles he proposes to furnish. 5. The successful bidder shall furnish a manufacturer's Certificate of Origin and Parts Manual with delivery of each unit. 6. For bids on more than one unit of equipment, the City of North Richland Hills reserves the right to make multiple purchases from more than one bidder if it deems such action to be in its best interest. 7. All equipment covered by this bid shall be delivered from point of assembly to the City of North Richland Hills area by railway freight or conveyed by truck. Equipment shall not be driven or towed in whole or part. Each invoice request for payment shall be accompanied by an affidavit in which shall be set out that the equipment covered by this invoice has not been driven or towed in whole or part from point of manufacturer to the City of North Richland Hills area. Vehicles may be driven from dealer's service center to the City of North Richland Hills provided the distance from the service center to the City does not exceed fifty (50) miles. 8. Warranty for parts and labor must be described and included in this bid. This specificaiton is intended to describe the minimum requirements for a half-ton (~) Pickup Truck that is equal to or exceeds a Chevrolet S-lO. 1. Cab Type - Conventional 2. Payload Capacity - 1500 Lbs. 3. Engine - V6 2.8 Liter 4. Front Suspension - 2500 Lbs. 5. Rear Suspension - 2600 Lbs. 6. Steering - Power, Factory Installed 7. Transmission - Automatic, 4 Speed 8. Tires - Pl95-75R14 9. Rear Bumper - Step Type, Painted 10. Guages - Voltmeter, Temperature, and Oil Pressure II. Paint - I Color, Silver Metallic 12. Battery - Heavy Duty :3. Radiator - Heavy Duty 14. Alternator - 55 Amp, Heavy Duty 15. Brakes - Power, Disc/Drum 16. Body Style - Fleet Side 17. Wheel Base - 108 Inches 18. Rear Axel - Standard Gear Ratio 19. Left Hand Mounted Spot Light 20. Knitted Vinyl Trim Interior 21. Cab Heater and Defrost System 22. Dual Below Eye Swivel Mirrors 23. Air Conditioning - Factory Installed 24. Total Number of Days From Date of Order To Delivery (;0 - ciO CHECK COlv"..PLIANCE YES NO ~ ¡,/' ...-- i--" ~~ ~ ----- .....-- I ~ ~ ---- ....--' --- ~ ~ ---- ~ ~ ~ ~' .....- ~ ¿,..--' ~. '-- The undersigned here by offers to sell to the City of North Richland Hills, on the terms and conditions contained in this proposal, the general conditions and the specifications and any other conditions that may be attached and further certify that our attached proposal submitted by JACK WILLIAMS CHEVROLET INC. complies with all the specifications as outlined in th~ City of North Richland Hills bid specification, be it further specified that any non-compliance with the City of North Richland Hills specifications is to be outlined in detail stating said vendors JACK WILLIAMS CHEVROLET, INC. exceptions. And further understand that the City of North Richland Hills acceptance of any proposal from any vendor is only with the expressed understanding that the City of North Richland Hills has full right to accept or reject any and all proposals, or any part there of. 9 do~z/ ~v ASST FLEET SALES MANAGER Title 11-5-84 Date JACK WILLIAMS CHEVROLET, INC. Company Name THIS MUST BE SUBMITTED WITH VENDOR QUOTATION CITY OF NORTH RICH LAND HILLS PURCHASING DEPARTMENT NORTH RICHLAND HILLS, TEXAS ~ Star of the 'Metroplex INVITATION TO BID AND BID QUOTATION FORM _/ VENDOR'S NAME AND ADDRESS 'II SHOW THIS INFORMATION ON ENVELOPE: JACK WILLIAMS CHEVROLET, INC. Request For: Small 8-10 Type Truck 9101 HIGHWAY 80 WEST - FT WORTH, TEXAS 76116 Bid Opening Date: November 5, 1984 at 10:00 A.M. 560-0500 Date: I Requisition No, ~l Sealed bids will be received until 10:00 A.M. November 5, 1984 City of North Richland Hills, p, 0. Box 18609 North Richland Hills, Texas 76118 ATTN: John Whitney Phone: 281-0041 ext. 187 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL , 1 Make CHEVROLET Model CS10603 3 Each $7,404.00 $22,212.00 I -1 I I : -'~ -.-- -, - I I I SUB-TOTAL I .... ALL BIDS MUST BE EXTENDED AND TOTALED BEFORE BEING CONSIDERED. TOTAL BID $22,212.00 TERMS Net % 20 DAYS, F,O,B, CITY OF NORTH RICHLAND HILLS: DELIVERY IN 60-90 DAYS FROM - RECEIPT OF ORDER. The City of North Richland Hills Purchas- ;.~~ Dept, reserves the right to reject any or all bids, waive formalo- , or to award purchases on an individual item baSIs when in ItS Best interests, ALL SALES AND USE TAXES TO BE EXCLUD. - ED FROM BID, PRICES TO BE QUOTED F,O,B. CITY OF NORTH RICHLAND HILLS, TEXAS, IN SUBMITTING THI::; BID, VENDOR AGREES THAT AC- CEPTANCE OF ANY OR ALL QUOTATIONS BY THE PUR- CHASING DEPARTMENT OF THE CITY OF NORTH RICH- LAND HILLS WITHIN A REASONABLE PERIOD CONSI- TUTES A BINDING CONTRACT, COMPANY: JACK WILLIAMS BY: DALE E. GPETH HA PHONE NUMB 560- SIGNATURE . ~- - -":-:- =- DATE: November 12, 1984 SUBJECT: Annual Office Supply Contract DEPARTMENT: Purchasing BACKGROUND: On Wednesday October 31, 1984 at 10:00 am bids for the above mentioned items were opened and are outlined as follows. Total Cost for One Discount Vendor Exceptions Each item Bid Percentage 1. Panther City 0 210.43 0 2. E. L. White 0 211. 13 257, 3. Southwest Office Systems 0 222.99 27% 4. Central Office Supply 0 229.47 28% 5. East Side Office Supply 0 229.50 337 6. General Office Supply 0 212.70 357-27-5 This contract will be for City-Wide Office Supplies. Copy Machine Sunnlias and Word Processing Supplies. CITY COUNCIL ACTION REQUIRED: Approve/Disapprove awarding Contract to low Bidder General Office Sunnlies in an amrnmr not to exe, rd 526.000 00 BUDGETED ITEM: YES a NO •+/./ ��d ACCOUNT NUMBER: O1-':o-0'-'600 DATE: November 12, 1984 SUBJECT: Roof Repair at Fire Station and Recreation Center , 6801 Glenview Dr. DEPARTMENT: Purchasing BACKGROUND: On October 22, 1984 Fire Chief Stan Gertz contacted Purchasing in regards to numerous and severe water leaks at the Fire Station located at 6801 Glenview Dr. I immediately contacted four (4) vendors for quotations to repair the leaks. One vendor no hid stating "the roof is in extremely bad shape and his company is to small to handle it." The other three (3) vendors all quoted replacing the complete roof on the Recreation Center and Fire Department. They all stated " the roof is too bad to he patched." I personally have gone on to the roof and it is too far gone for patching and I have been advised by Chief Gertz that it has already been patched four times to the best of his knowledge. The severity of the leaks indicate the need for immediate attention. The three (3) vendors that quoted a complete new roof are: A. E.O. Wood and Company $16,325 .00 B. Goodin and Son $13,860.00 C. Robinson Roofing $11,975.00 With the weather being unpredictable , the severity of the leaks and in an effort to prevent any structural and interior damage, staff requests that the above be declared an emergency and funds be allocated from Reserve Contingency and the Purchasing Agent he allowed to contract with a vendor for repair. CITY COUNCIL ACTION REQUIRED: Approve/Disapprove the above recommendation for emergency repair and funds. BUDGETED ITEM: YES NO X ACCOUNT NUMBER: Contingency Reserve Fund t GENERAL CONDITIONS PROPOSAL REQUIREMENTS AND CONDITIONS In submitting his bid, the proposer understands and agrees to be bound by the following terms and conditions: 1. WITHDRAWING PROPOSALS Proposals deposited with the City of North Richland Hills cannot be withdrawn prior to the time set for opening proposals. Request for nonconsideration of proposals must be made in writing to the Purchasing Agent and received by the City of North Richland Hills prior to the time set for opening proposals. After other proposals are opened and publicly read, the proposal for which nonconsideration is properly requested may be returned unopened. The proposal may not be withdrawn after the bids have been opened, and the bidder, in submitting the same, warrants and guarantees that his bid has been carefully reviewed and checked and that it is in all things true and accurate and free of mistakes and that such bid will not and cannot be withdrawn because of any mistake committed by the bidder. 2. CONSIDERATION OF PROPOSALS ',- After proposals are opened and publicly read aloud, the proposals will be tabulated for comparison on the basis of the bid prices and quantities shown in the proposal. Until final award of the contract, the City of North Richland Hills reserves the right to reject any or all proposals, to waive technicalities, and to readvertise for new proposals, or proceed to do the work otherwise in the best interests of the City of North Richland Hills. 3. IRREGULAR PROPOSALS Proposals will be considered irregular if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interests of the City of North Richland Hills. 4. REJECTION OF PROPOSALS The City of North Richland Hills reserves the right to reject any or all proposals, and all proposals submitted are subject to this reservation. Proposals may be rejected, among other reasons, for any of the following specific reasons: (a) Proposal received after the time limit for receiving proposals as stated in the advertisement. (b) Proposal containing any irregularities. (c) Unbalanced value of any items. (d) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. -- 5. DISQUALIFICATION OF BIDDERS Bidders may be disqualified and their proposals not considered, among other reasons, for any of the following specific reasons: (a) Reason for believing collusion exists among the bidders. (b) Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated. (c) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. (d) The bidder being in arrears on any existing contract or having defaulted on a previous contract. (e) Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. (f) Uncompleted work which in the judgment of the City of North Richland Hills will prevent or hinder the prompt completion of additional work if awarded. 6. AWARD OF CONTRACT Award of contract, if it be awarded, will be made by the City of North Richland Hills to the lowest responsible bidder meeting the requirements of the City of North Richland Hills, and will be made within sixty (60) days after the opening of the proposal, but not before said City's next monthly meeting. No award will be made until after investigations are made as to the responsibilities of the low bidders. "- 7 . ASSIGNMENT The successful bidder may not assign his rights and duties under an award without the written consent of the City of North Richland Hills City Mariager~ Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. NOTICE OF DELAYS Whenever the vendor encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential labor disputes), the vendor shall immediately give notice thereof in writing to the Purchasing Agent, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the City of North Richland Hills of any rights or remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delay. 9. BRAND NAME OR EQUAL (This clause is applicable only when a "brand name or equal" purchase description is included in an invitation for bids. As used in this clause, the term "brand name" includes identification of products by make and model.) '~ (a) If items for which bids have been called for have been identified by a "brand name or equal" description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products will be considered for award if such products are clearly identified in the bids and are determined by the Purchasing Agent to be equal in all material respects to the brand name products referenced. (b) Unless the bidder clearly indicates in his bid that he is offering an "equal" product, his bid shall be considered as offering a brand name product referenced in the Invitation for Bids. ',,-- "- GENERAL CONDITIONS ~ SUPPLIES I. Periodic deliveries will be made only upon authorization of the City of North Richland Hills Purchasing Agent, and shall be made if, as, and when required and ordered by the City of North Richland Hills, at such intervals as directed by said Purchasing Agent. 2. Deliveries shall be to the location identified in each order within the City of North Richland Hills. 3. The quantities shown on the bid are estimated quantities only. The City of North Richland Hills r~serves the right to purchase more than or less than the quantities shown. In any event, the unit bid prices shall govern. 4. The contract will be awarded at the prices bid,for a period of approximately one year. 5. Bidder warrants that all deliveries made under the contract will be of the type and quality specified; and the City of North Richland Hills Purchasing Agent may reject and/or refuse any delivery which falls below,the quality specified in the specifications. The City of North Richland Hills shall not be held to have accepted any delivery until after an inspection of same has been made and an opportunity to exercise. its right of rejection has been afforded. '-- 6. All manufacturers' warranties shall inure to the benefit of the City of North Richland Hills, and replacement of defective materials shall be made promptly upon request. 7. Failure by the contractor to make reasonable delivery as and when requested shall entitle the Purchasing Agent to acquire quantities from alternate sources wherever available, with the right to seek reimbursement from the contractor for amounts, if any, paid by the City of North Richland Hills over and above the bid price. 8. All materials delivered shall be free of any and all liens and shall upon acceptance thereof become the property of the City of North Richalnd Hills, free and clear of any materialman's, supplier's, or other type liens. 9. Regardless of the award of a contract hereunder, the. City of North Richland Hills retains the right to purchase the same or similar materials or items from other sources should it be determined that doing so would be in the City of North Richland Hills best interest, based on cost and quality considerations; however, in such event, the contractor will be given the first option of meeting or rejecting the proposed alternate source's lower price or higher quality. ID. Acceptance by the City of North Richland Hills of any delivery shall not relieve the contractor of any guarantee or warranty, express or implied, nor shall it be considered an acceptance of material not i~ accordance with the specifications thereby waiving the City of North Richland Hills right to request replacement of defective material. 'to. ~ _,'" : Stock Room Items "-- ~ Acco Fasteners 1122 Comp .00 Per Box Adding Machine Tape '""1-7 Per Roll , ) Binders 3 Ring ~" Cap /. 9~ Each . , I , Binders 3 Ring 1" Cap !' fc; Each I ' Binders 3 Ring 3" Cap tj 7/ Each Calendar Base 1117 c?7r Each Calendar Base 1119 ,;? / <7 Each . Calendar {J17 l 00 Each Calendar 1119 ~ 97 Each Envelopes: Paper Clips, Jumbo ç-: b Ý Box ¡< ..;2 ,t:"è, Box /. 7 I Box II- 7'( Box .S- ~-C 7·/.~ 0_ os Box/25 (, _ xr Box/25 f5.,S-~6 Box/12 . f7, .-1~p Box/12 ~-' ." Each C . ~ / Each _ ~j-- Each - ;) S Box _ ?~ Box Box/lOa Box/lOa 6 x 9 Clasp 7 x 10 Clasp 9 x 12 Clasp 12~ x 15 Clasp Folders 153L Folders 153C ',- Folders,Pendaflex Letter Size Folders, Pendaflex Legal Size File Box 191PF File Box 192 PF Liquid Paper, White Liquid Paper, Colors Liquid Paper Thinner Paper Clips, Regular Pencils 112 <C?q - /,r , . Box Rubber Bands ~ Lb. Box '7 CO DZ I~ ' j' ,~/. () DZ .., 'ì c>( - æ DZ l 00-/ (, Box ! ,.S ~ Each ,/) 3· ')(' \ , I Each Pens, Felt Tip (Flair) Pens, Ball Point, Fine Bic Pens, Ball Point, Medium, Bic Ruler 12" Wood Scissors 8" Scribbletex Pads: 5 x 8 Yellow 8~ x 11 Yellow 8~ x 14 Yellow ? fR~ DZ #. /' -~'\ (¡. (p {/ DZ --; L f (J DZ · . Scotch Tape 3/4" /. £3 Roll I .~ - ¡;;t Scotch Tape Dispenser C-15 Each Staples, Standard y.? Box Staple Remover 7J- Each ~,- t '-- ,- ~ ',,-- The undersigned hereby offers to sell to the City of North, Richland Hills, on the terms and-conditions contained in,this proposal, the general conditions, and the specifications, and any other conditions and the prices quoted and discount allowed for a period of one year. A. In addition to the prices quoted, the discount that will be allowed on all addition~l yurchases shall be :::? 0 %. Terms and conditions ;;l /ó - S ¿~...t?12 d/ ( f7 //~- /ð :tft-/ ?I;¡'£- ) v' / ¿, B. c. Supplies will be delivered within what time period Cµ¿ '~/U4--Þ Invoices Will-) -SUbmitted with each delivery ~~/. D. /.-Y'/ /7 /y / -/- ~ -~ ~'V // ~'214~" DATE: 11-12-84 SUBJECT: It Ton Pick-Up (2 Each) DEPARTMENT: Public Works/Parks BACKGROUND: On November 5, 1984 at 10:00 am Bids for the above mentioned trucks were opened and are outlined as follows: Unit Total 1 Vendor Exceptions Cost Amount 1. Graff Chevrolet 0 9028.00 18,056.00 2. Uudiburg Chevrolet 0 8985.00 17,970.00 3. Jack Williams 0 8925.00 17,850.00 One of the above trucks will replace an old Police unit that had been transferred to Tncnertions after Police service and now has become a maintenance liability. The milape on the vehicle is in excess of 100,000 miles. The nrh. r vehicle will he utilized by the Parks Department due to increased work lopd and rho vtrlition of two more Fmplovees. CITY COUNCIL ACTION REQUIRED: Approve/Disapprove the purchase of two (2) Ton Pick-Ups,from Jack Williams Chevrolet Low Bidder,in the Amount of $17,850.00. ///�''� BUDGETED ITEM: TES Y NO �/� / �_/J ACCOUNT NUMBER: 01-30-02-6600 1 ea 01-70-01-6600 1 ea ,/ /{1,.//M/-'/OIL OF · ' .' GENERAL CONDITIONS "- PROPOSAL REQUIREMENTS AND CONDITIONS In submitting his bid, the proposer understands and agrees to be bound by the following terms and conditions: l. WITHDRAWING PROPOSALS Proposals deposited with the City of North Richland Hills cannot be withdrawn prior to the time set for opening proposals. Request for nonconsideration of proposals must be made in writing to the Purchasing Agent and received by the City of North Ric~land Hills prior to the time set for opening proposals. After other proposals are opened and publicly read, the proposal for which nonconsideration is properly requested may be returned unopened. The proposal may not be withdrawn after the bids have been opened, and the bidder, in submitting the same. warrants and guarantees that his bid has been carefully reviewed and checked and that it is in all things true and accurate and" free of mistakes and that such bid will not and cannot be withdrawn because of any mistake committed by the bidder. 2. CONSIDERATION OF PROPOSALS After proposals are opened and publicly read aloud, the proposals will be tabulated for comparison on the basis of the bid prices and quantities shown in the proposal. Until final award of the contract, the City of North Richland Hills reserves the right to reject any or all proposals, to waive -'- technicalities, and to readvertise for new proposals, or proceed to do the ~ work otherwise in the best interests of the City of North Richland Hills. 3. IRREGULAR PROPOSALS Proposals will be considered irregular if they show any omissions, alterations of form, additions, or conditions not called for, unauthorized alternate bids, or irregularities of any kind. However, the City of North Richland Hills reserves the right to waive any irregularities and to make the award in the best interests of the'City of North Richland Hills. 4. REJECTION OF PROPOSALS The City of North Richland Hills reserves the right to reject any or all proposals, and all proposals submitted are subject to this reservation. Proposals may be rejected, among other reasons, for any of the following specific reasons: (a) Proposal received after the time limit for receiving proposals as stated in the advertisement. (b) Proposal containing any irregularities. (c) Unbalanced value of any items. (d) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. ..... 5. DISQUALIFICATION OF BIDDERS Bidders may be disqualified and their proposals not considered, '- among other reasons, for any of the following specific reasons: (a) Reason for believing collusion exists among the bidders. (b) Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated. (c) Where the bidder, any sub-contractor or supplier, is in litigation with the City of North Richland Hills, or where such litigation is contemplated or imminent, in the sole opinion of said City. (d) The bidder being in arrears on any existing contract or having defaulted on a previous contract. (e) Lack of competency as revealed by a financial statement, experience and equipment, questionnaires, etc. (f) Uncompleted work which in the judgment of the City of North Richland Hills will prevent or hinder the prompt completion of additional work if awarded. 6. AWARD OF CONTRACT Award of contract, if ~t be awarded, will be made by the City of North Richland Hills to the lowest responsible bidder meeting the requirements of the City of North Richland Hills, and will be made within sixty (60) days after the opening of the proposal, but not before said City's next monthly meeting. No award will be made until after investigations are made as to the responsibilities of the low bidders. -- "~ 7. ASSIGNMENT The successful bidder may not assign his rights and duties under an award without the written consent of the City of North Richland Hills City Manager! Such consent shall not relieve the assignor of liability in the event of default by his assignee. 8. NOTICE OF DELAYS Whenever the vendor encounters any difficulty which is delaying or threatens to delay timely performance (including actual or potential 'labor disputes), the vendor shall immediately give notice thereof in writing to the Purchasing Agent, stating all relevant information with respect thereto. Such notice shall not in any way constitute a basis for an extension of the delivery or performance schedule or be construed as a waiver by the City of North Richland Hills of any rights or remedies to which it is entitled by law or pursuant to provisions herein. Failure to give such notice, however, may be grounds for denial of any request for an extension of the delivery or performance schedule because of such delay. 9. BRAND NAME OR EQUAL (This clause is applicable only when a "brand name or equal" purchase description is included in an invitation for bids. As used in this clause, the term "brand name" includes identification of products by make and model.) '-- (a) If items for which bids have been called for have been identified by a "brand name or equal",description, such identification is intended to be descriptive, but not restrictive, and is to indicate the quality and characteristics of products that will be satisfactory. Bids offering "equal" products will be considered for award if such products are clearly identified in the bids and are determined by the Purchasing Agent to be equal in all material respects to the brand name products referenced. (b) Unless the bidder clearly indicates in his bid that he is offering an "equal" product, his bid shall be considered as offering a brand name product referenced in the Invitation for Bids. GENERAL CONDITIONS '-- VEHICLE BID I. Vehicles other than new models 1985 will not be considered as responsive to the specifications. It is the intention of the City of North Richland Hills to purchase based on the specifications, a standard production model. In addition to the equipment set out in the specifications, the units shall include all equipment set out in the manufacturer's literature as standard equipment. They shall include all exterior moldings, name plates, medallions, series identifications, and chrome of every description that is usual for ' standard stock models of this series. 2. fhe specifications are intended to govern, in general, the size and type of vehicles desired and are minimum requirements. Variations from these specifications may be acceptable provided such variation, in each instance, is noted on the bid.- The City of North Richland Hills reserves the right to evaluate variations from the specifications and its judgment in such matters shall be conclusive. 3. The units shall be completely assembled, lubricated, adjusted, with all equipment including standard and extra equipment installed, and the units made ready for continuous operation with a minimum of ten (10) gallons of fuel. 4. The bidder shall attach hereto, as part of this bid, regularly printed literature published by the factory, which sets forth and describes the vehicles he proposes to furnish. 5. The successful bidder shall furnish a manufacturer's Certificate of Origin and Parts Manual with delivery of each unit. 6. For bids on more than one unit of equipment, the City of North Richland Hills reserves the right to make multiple purchases from more than one bidder if it deems such action to be in its best interest. 7. All equipment covered by this bid shall be delivered from point of assembly to the City of North Richland Hills area by railway freight or conveyed by truck. Equipment shall not be driven or towed in whole or part. Each invoice request for payment shall be accompanied by an affidavit in which shall be set out that the equipment covered by this invoice has not been driven or towed in whole or part from point of manufacturer to the City of North Richland Hills area. Vehicles may be driven from dealer's service center to the City of North Richland Hills provided the distance from the service center to the City does not exceed fifty (50) miles. 8. Warranty for parts and labor must be described and included in this bid. ',,---- This specification is intended to describe the minimum requirements for a Half-Ton (~) Pick-up Truck that is equal to or exceed a "C-I0 Chevrolet". 1. Cab Type- Conventional 2.Gross Vehicle Weight- 6100 lbs 3.Engine: 300 cu in V-8 equiped to operate on unleaded gas 4.Front Suspension Capàetty. : 2950 lbs 5. Rear Suspension Capacity: 3750 lbs 6.Steering: Power,factory installed 7.Transmission:Automatic (3) speed 8.Tires:P235/75R15 (5) 9.Rear Bumper:STD Step Type (Painted) 6" 10.Guages:Voltmeter,temperature and oil pressure 11.Paint:1 color, Silver Metallic 12.Battery:Heavy Duty ',,- 13.Radiator:Heavy Duty 14.Alternator: 55 AMP Heavy Duty 15.Brakes: Power Disc/Drum 16.Body Style: Fleet Side 17.Wheelbase: 130 to 140 inches 18.Rear Axle: Standard gear ratio 19.LEft Hand Mounted Spotlight 5" or 6" 20.Knitted vinyl trim interior 21.Cab heater and defroster system ~- 22.Total number of days from date of order to delivery ~O~. 23.Dual below eye level swivel mirrors 24. Air Conditioning - Factory Installed 'YES NO The undersigned here by offers to sell to the City of North Richland Hills, on the terms and conditions contained in this proposal, the general conditions '.--- and the speci fi cati ons and any other condi ti ons that may be attached and further certify that ou~ attached proposal submitted by ~i JACK WILLIAMS CHEVROLET, INC. complies with all the specifications as outlined in the City of North Richland1s bid specification, be it further specified that any non compliance with the City of North Richland Hills specifications is to be outlined in detail stating said vendors JACK WILLIAMS CHEVROLET, INC. exceptions. And further understand that the City of North Richland Hills acceptance. of any proposal from any vendor is only with the expressed understanding that the City of North Richland Hills has full right to accept or reject any and all proposals, or any part there of. - igned ASST FLEET SALES MANAGER Titl e 11-5-84, Date JACK WILLIAMS CHEVROLET, INC. Company Name ' - '-- THIS MUST BE SUBMITED WITH VENDOR QUOTATION. CITY OF NORTH RICH LAND HILLS PURCHASING DEPARTMENT NORTH RICHLAND HILLS, TEXAS '-Star of the Metroplex INVITATION TO BID AND BID QUOTATION FORM - r VENDOR'S NAME AND ADDRESS SHOW THIS INFORMATION ON ENVELOPE: Request For: ~ Ton Trucks ¡ JACK WILLIAMS CHEVROLET, INC. j I 9101 HIGHWAY 80 WEST l Bid Opening Date: November 5, 1984 at 10 :00 A.M. i FT WORTH, TEXAS 76116 Date: I 560-0500 Requisition No, Sealed bids will be received until 10:00 A.H. November 5, 1984 l City of North Richland Hills, p, 0, Box 18609 North Richland Hills, Texas 76118 ATTN: John Whitney Phone: 281-0041 ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL I 1 Make CHEVROLET Model CC10903 2 Each $8,925.00 $17,850.00 I I - I - , I ì I I I I I I f SUB·TOT AL ~ ALL BIDS MUST BE EXTENDED AND TOTALED BEFORE BEING CONSIDERED. TOTAL BID $17,850.0g., TERMS NET % 20 DAYS, F,O,B. CITY OF NORTH RICHLAND HILLS: DELIVERY IN 60-90 DAYS FROM _RECEIPT OF ORDER, The City of North Richland Hills Purchas- : - Dept, reserves the right to reject any or all bids, waive formali- or to award purchases on an individual item basis when In its best interests, ALL SALES AND USE TAXES TO BE EXCLUD. _ED FROM BID, PRICES TO BE QUOTED F,O,B, CITY OF NORTH RICH LAND HILLS, TEXAS, IN SUBMITTING THI::; BID, VENDOR AGREES THAT AC~ CEPTANCE OF ANY OR ALL QUOTATIONS BY THE PUR. CHASING DEPARTMENT OF THE CITY OF NORTH RICH- LAND HILLS WITHIN A REASONABLE PERIOD CONSI- TUTES A BINDING CONTRACT, COMPANY: Jack Williams BY: E. Hed eth PHONE NUMB 560-0 SIGNATURE' .-. ,-- ..- ~,......",..... '""" DATE: November 12, 1984 SUBJECT: Metal and Glass Enclosure for Library Entrance and_City Hall Entrance DEPARTMENT: Purchasing BACKGROUND: At the present time the access to the Library and City Hall is controlled by a link type gate that rolls up and down as needed. These type of gates when new and working properly are no problem, unfortunately they are easily damaged by children and adults, and no one locally stocks parts to repair them and the repair cost as excessive. They have been repaired numerous times and now are in need of replacement . The renlarpment cost for each Gate would be $2,550.00. Considering the fact that they arc hard ro repair and the life expectancy is anproximatel„y five (5) yearst Staff would like to suggest replacing the gates with aluminum and glass store front type walls similar to the main entrance in the lobby. This can he achieved at a cost considerably less than the gates ($3,525.00) and will ensure unlimited life expectancy and staff feels that it would be more attractive than the present roll up type gates. The installation of the aluminum and glass store front will also aid in the control of the heating in the winter and the cooling in the summer in the Library and City Hall. At the present time we have an exceptionally large loss of hear and air due to the open concept. If approved by Council this expenditure wall require a transfer of funds from Reserve Contingency to Building Maintenance in the amount of $3,525.00. CITY COUNCIL ACTION REQUIRED: Approve/Disapprove the above recommendation and transfer of funds BUDGETED ITEM: YES NO y ACCOUNT NUMBER: % �(„J AL l DATE: 11/12/84 SUBJECT: Agreement between St. Louis Southwestern Railroad and the City DEPARTMENT: Public Works BACKGROUND: This is a standard railroad agreement to construct and maintain a drainage pipe across railroad right-of-way. This drainage facility will serve Oak Hills Subdivision. CITY COUNCIL ACTION REQUIRED: Approve the agreement BUDGETED ITEM: YES N/A NO N/A ACCOUNT NUMBER: N/A ` WUP , "",A ... '- - \,,-- '- ...... Owen D. Long and Associates, Inc. CONSULTING ENGINEERS October 24, 1984 Mr. Gene Riddle City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas Re: Oak Hills Addition Culvert at MP TCC 621.25 Dear Gene: Delivered herewith are duplicate counterparts of a proposed agreement between St. Louis Southwestern Railway Company and the City of North Richland Hills to install a 54" culvert at MP TCC 621.25. If satisfactory, please arrange for execution by the City and phone me when they are ready to be picked up and I will hand deliver them to the railway office in Dallas. Your assistance is appreciated. /)re1Y, () q4~M. E. Consulting Engineer I£. ( ODL/ml encl. cc: Mr. John Barfield cc: Mr. Kenneth Whiteley 1615 Precinct Line Road - Suite 106 I Hurst. Texas 76053 I Phone (817) 281-8121 .,.., - ~ _ .Æ ~ut6 ./~J<n ~iIwa¡¡ -flom¡~ Engineering Department 12850 Spurling Road Suite 102 Dallas. Texas 75230 October 24, 1984 (214) 980-1596 (214) 980-1597 Mr. Owen D. Long Owen D. Long and Associates, Inc. 1615 Precinct Line Road, Suite 106 Hurst, Texas 76053 Dear Mr. Long: Attached are duplicate counterparts of a proposed agreement with the City of North Richland Hills, Texas to install a 54" culvert at MP TCC 621.25. If satisfactory, please arrange for execution by the City and return both copies to this office for further handling. I have not yet received required insurance policies from your contractor. This must be done prior to issuance of the Contractor's Right of Entry to install the culvert. -- ',,--- If I can be of any further assistance, please do not hesitate to call. Very truly 'yours, ~é::ZL D. R. Andrews Area Engineer DRA/bob Attachments - _Name ¡- Street Address City --State L Zip ,~ - "--- ''-- [RAF/nb - VI - 10/11/84-- 73130/314] RECORDING REQUESTED BY ~,. AND WHEN RECORDED MAIL TO I ~ SPACE ABOVE THIS LINE FOR RECORDER'S USE I RELMIS: THIS INDENTURE, made this day of , 1984, by and between ST. LOUIS SOUTHWESTERN RAILWAY COMPANY, a Missouri corpora- tion, herein termed "Railroad," and CITY OF NORTH RICHLAND HILLS, a municipal corporation of the State of Texas, address: , herein termed "Grantee"¡ WITNESSETH: I. Railroad hereby grants to Grantee, subject to the reservations, covenants and conditions herein contained, the right to construct, recon- struct, maintain and operate a fifty-four (54) inch RCP drain pipe, hereinafter termed "structure," in, upon, along, across and beneath the property and tracks of Railroad, at or near Smithfield (North Richland Hills), in. the County of Tarrant, State of Texas, in the location more particularly described on Exhibit "A," attached and made a part hereof. Said structure shall be installed in accordance with minimum re- quirements of Form C. S. 174l, also attached and made a part hereof. * * * -1- \, 2. Project markers in form and size satisfactory to Railroad, identifying the facility and its owner, will be installed and constantly maintained by and at the expense of Grantee at Railroad property lines or such locations as Railroad shall approve. Such markers shall be relocated or removed upon request of Railroad without expense to Railroad. Absence of markers does not constitute a warranty by Railroad of no subsurface installations. 3. This grant is made subject and subordinate to the prior and continuing right and obligation of Railroad, its successors and assigns, to use all the property described herein in the performance of its duty as a common carrier, and there is reserved unto Railroad, its successors and assigns, the right (consistent with the rights herein granted) to construct, reconstruct, maintain and use existing and future railroad tracks, facilities and appurtenances and existing and future transportation, communication and pipeline facilities and appurtenances in, upon, over, under, across and along said property. 4. This grant is made subject to all licenses, leases, easements, restrictions, conditions, covenants, encumbrances, liens and claims of title which may affect said property and the word "grant" as used herein shall not be construed as a covenant against the existence of any thereof. "-- 5. The rights herein granted to Grantee shall lapse and become void if the construction of said structure upon said property is not commenced within one (1) year from the date first herein written. 6. Grantee shall bear the entire cost and expense of constructing, reconstructing and maintaining said structure upon said property. Grantee agrees that all work upon or in connection with said structure shall be done at such times and in such manner as not to interfere in any way whatsoever with the operations of Railroad. The plans for and the construction or reconstruction of said structure shall be subject to the approval of Railroad. Grantee agrees to reimburse Railroad for the cost and expense to Railroad of furnishing any materials or performing any labor in connection with the construction, reconstruction, maintenance and removal of said structure, including, but not limited to, the installation and removal of such falsework and other protection beneath or along Railroad's tracks, and the furnishing of such watchmen, flagmen and inspectors as Railroad deems necessary. 7. In the event Railroad shall at any time so require, Grantee, at Grantee's expense, shall reconstruct, alter, ~~xxxxxxx ~ or otherwise improve said structure upon receipt of written notice from Railroad so to do. ''"-- -2- \ \~ 8. Grantee shall, at its expense, comply with all applicable laws, regulations, rules and orders rega.rdless.of w.be.n they become or became effective, including, without limitation, those relating to health, safety, noise, environmental protection, waste disposal, and water and air quality, and furnish satisfactory evidence of such compliance upon request of Railroad. Should any discharge, leakage, spillage, emission or pollution of any type occur upon or arise from the premises covered hereunder as a result of Grantee's use, presence, operations or exercise of the rights granted hereunder, Grantee shall, at its expense, be obligated to clean all property affected thereby, whether owned or controlled by Railroad, or any third person, to the satisfaction of Railroad (insofar as the property owned or controlled by Railroad is concerned) and any governmental body having jurisdiction in the matter. Railroad may, at its option, clean Railroad's premises~ if Railroad elects to do so, Grantee shall pay Railroad the cost of such cleanup promptly upon the receipt of a bill therefor. Grantee agrees to investigate, release, indemnify and defend Railroad from and against all liability, cost and expense (including, without limitation, any fines, penalties, judgments, litigation costs and attorney fees) incurred by Railroad as a result of Grantee's breach of this section, or as a result of any such discharge, leakage, spillage, emission or pollution, regardless of whether such liability, cost or expense arises during the time this indenture is ~~. in effect or thereafter, unless such liability, cost or expense is proximately caused solely and exclusively by the active negligence of Railroad, its officers, agents or employees. 9. As part consideration, Grantee agrees to pay Railroad an amount equal to any and all assessments which may be levied by order of any authorized lawful body against the property of Railroad (and which may have been paid by Railroad) to defray any part of the cost or expense incurred in connection with the construction of said structure upon said property commenced within one (1) year from the date first herein written. 10. Grantee, its agents and employees subject to provisions hereof, shall have the privilege of entry on said property for the purpose of constructing, reconstructing, maintaining and making necessary repairs to said structure. Grantee agrees to give Railroad five (5) days' written notice prior to commencement of any work on said structure, except emergency repairs, in which event Grantee shall notify Railroad's authorized representative by phone. Grantee agrees to keep said property and said structure in good and safe condition, free from waste, so far as affected by Grantee's operations, to the satisfaction of Railroad. If Grantee fails to ',-, -3- \ keep said property and said structure in a good and safe condition, free from waste, then Railroad may perform the necessary work at the expense of Grantee, which expense Grantee agrees to pay to Railroad upon demand. 11. In the event any work upon or in connection with said structure or its appurtenances, to be done upon or adjacent to the tracks and property of Railroad, should be let to a contractor by Grantee, such work shall not be begun until such contractor shall have first entered into an agreement with Railroad, satisfactory'to Railroad, and indemnifying Railroad from and against all claims, liability, cost and expense growing out of the performance of the work to be done by such contractor. 12. Insofar as it lawfully may, Grantee agrees to investigate, release, defend and indemnify Railroad, its officers, employees, agents, successors and assigns, from all claims, liability, cost and expense howsoever same may be caused, including reasonable attorney fees, for loss of or damage to property and for injuries to or death of persons arising out of the construction, reconstruction, maintenance, presence, use or removal of said structure, regardless of any negligence or alleged negligence, active, ,passive or otherwise, on the part of Railroad employees. ......- The word "Railroad" as used in this section shall be construed to include, in addition to Railroad, the successors, assigns and affiliated companies of Railroad and any other railroad company that may be lawfully operating upon and over the tracks crossing or adjacent to said structure, and the officers and employees thereof. 13. Should Grantee, its successors or assigns, at any time abandon the use of said property, or any part thereof, or fail at any time to use the same for the purpose contemplated herein for a continuous period of one (1) year, the right hereby given shall cease to the extent of the use so abandoned or discontinued, and Railroad shall at once have the right, in addition to, but not in qualification, of the rights hereinabove reserved, to resume exclusive possession of said property or the part thereof the use of which is so discontinued or abandoned. Upon termination of the rights and privileges hereby granted, Grantee, at its own cost and expense, agrees to remove said structure from said property and restore said property as nearly as practicable to the same state and condition in which it existed prior to the construction of said structure. Should Grantee in such event fail, neglect or refuse to remove said structure and restore said property, such removal and restoration may be performed by Railroad, at the expense of Grantee, which expense Grantee agrees to pay to Railroad upon demand, or Railroad may, at its option, assume ownership of said structure. ~ -4- '-- \. '-- ',- - 14. The parties intend that the promises and obligations of this indenture shall constitute covenants running with the land so as to bind and benefit their respective successors and assigns. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in duplicate as of the day and year first herein wri tten. ST. LOUIS SOUTHWESTERN RAILWAY COMPANY, By (Title) Attest: Assistant Secretary CITY OF NORTH RICHLAND HILLS, By Mayor By Clerk -5- [L I t:: ~ b b ~ L L L ( L\-· C CIVIL SERVICE RULES AND REGULATIONS NORTH RICHLAND HILLS~ TEXAS OCTOBERJ 1984 L c: b ~ iL b t L__ ~ ç, t t= b - '- Rule 1. Rule 2. 2.01 2.02 2.03 2.04 2.05 Rule 3. 3.01 3.02 3.03 3.04 3.05 3.06 3.07 Rule 4. 4.01 4.02 4.03 4.04 4.05 Rule 5. 5.01 5.02 5.03 - TABLE OF CONTENTS DEFINITIONS OF TERMS GENERAL PROVISIONS Purpose Positions Covered By The Rule Unlawful Acts Prohibited Prohibition of Political Activity Powers of Commission CLASSIFICATION PLAN General Provisions Purpose of the Classification Plan Classification of Positions Job Descriptions Use in Selection Process Use of Class Titles Effect of Classification Changes of Incumbent APPLICATIONS AND APPLICANTS Announcement of Examinations Application Form Disqualification Age Requirements Nepotism EXAMINATIONS Eligibility to Compete in Examinations a. Open Competitive Examinations b. Promotional Examinations Character of Examinations Examination Administration PAGE 1 5 5 5 5 5 6 8 8 8 8 9 10 10 10 12 12 12 12 13 13 14 14 14 14 14 14 '~" Rule 5. 5.04 5.05 5.06 Rule 6. 6.01 6.02 6.03 6.04 -- Rule 7. 7.01 7.02 7.03 7.04 Rule 8. 8.01 8.02 8.03 8.04 Rule 9. 9.01 9.02 9.03 9.04 9.05 '- EXAMINATIONS Rating of Examinations a. Promotional Examinations b. Entry Level Examinations c. Methods of Examinations Notification of Examination Results Medical Examinations ELIGIBILITY LISTS Re-employment Rights Order of Names on Eligibility Lists Duration of Lists Removal of Names from List CERTIFICATION, APPOINTMENT, AND PROBATIONARY PERIOD Vacancies Method of Certification Appointments a. Emergency Appointments Probationary Period COMPENSATION Standard for Determination of Salary Ranges Salary Adjustments Overtime and Compensatory Time Longevity HOURS OF WORK, LEAVES OF ABSENCE, & OTHER BENEFITS Hours of Work Holidays Vacation Leave Sick Leave Worker's Compensation PAGE 15 15 15 15 16 16 17 17 17 17 17 18 18 18 18 18 19 20 20 20 20 21 22 22 22 22 23 24 - ~ Rule 9. 9.06 9.07 9.08 9.09 9.10 9.11 9.12 Rule 10. 10.01 10.02 10.03 10.04 10.05 - Rule 11. 11.01 11. 02 Rule 12. 12.01 12.02 Rule 13. ',-- .. HOURS OF WORK, LEAVES OF ABSENCE, & OTHER BENEFITS Military Training Leave of Absence Jury Duty Leave Without Pay Absence Without Leave Maternity Leave Tuition Reimbursement Health & Life Insurance SEPARATION & DISCIPLINARY ACTION Cause for Disciplinary Action Demotions Temporary Suspensions Indef~nite Suspensions Probationary & Temporary Part-Time Employees APPEALS General Provisions Procedure to File Appeals PERFORMANCE STANDARDS & EMPLOYEE EVALUATION Performance Standards Employee Evaluations REPEALING CLAUSE PAGE 25 26 26 26 26 27 27 28 28 29 29 30 30 31 31 31 33 33 33 34 RULE I. DEFINITION OF TERMS ~ '--- The following words and phrases shall have the meanings indicated throughout these rules except where the context clearly indicates otherwise. ADVERSE ACTION Any action against an employee that results in indefinite or temporary suspension, loss of pay, reduction in pay, pass over for promotion, a reduction or loss of an employee benefit, or alleged denial of fair and equal consideration regarding all aspects of employment including the alleged denial of reasonable accommodations or access to public facilities by handicapped employees. ALLOCATION The establishment of a position in a departmental budget. ANNIVERSARY DATE The effective date of original appointment or the effective date of the last merit pay increase, whichever is most recent. APPEAL A request from an employee for review by the Commission of a decision of management concerning an adverse action against the employee. APPOINTMENT The designation to a position in the classified service of a person on an appropriate eligibility list. CERTIFICATION The act of the Civil Service Office in supplying an appointing authority with an appropriate number of names of applicants who are eligible for appointment to a position in the classified service. ',-, CHARTER The Charter of the City of North Richland Hills, Texas, and its subsequent amendments and revisions. 1 .~ CLASS One or more positions sufficiently similar with respect to assigned work duties and responsibilities and that the same desirable experience and training may be required. CLASSIFICATION The assignment of a position to an appropriate class. CLASS SERIES A sequence of class titles, assembled into a series of two or more levels, that are alike in the kind of work performed, but not at the same level of assigned work and responsibility. CLASSIFIED SERVICE All civil service positions as defined by the Charter. CLASS TITLE A brief description of the type of work performed. COMMISSION Shall mean the Civil Service Commission for the City of North Richland Hills and the City Civil Service Office. DEMOTION The reassignment of an employee from one position to another position having a lower maximum salary rate. ELIGIBLE A person whose name is on a current eligibility list. ELIGIBILITY LIST A list of applicants who are eligible for appointment to a position in the classified service. ---- 2 '-.-' ENTRY LEVEL POSITIONS A position within a class series that has the lowest maximum salary in the series. All positions whose job duties cannot be reconciled with the job duties of any position in a lower classification may be considered entry level. INDEFINITE SUSPENSION Involuntary termination of employment. JOB DESCRIPTION A written statement of the characteristic duties, responsibilities, and qualification requirements that distinguish one position from another. LAY-OFF The termination of employment made necessary by reasons not related to fault, delinquency, or misconduct on the part of the employee. PERMANENT EMPLOYEE An employee who has successfully completed a one (l) year probationary period from the date of original appointment. PROBATIONARY PERIOD A working test period of one (l) year from the date of original appointment in which the employee is required to demonstrate his fitness by actual performance of the duties of the position to which he is appointed. PROMOTION The reassignment of an employee from one position to another position in the same class series having a higher maximum salary rate. PROMOTIONAL POSITIONS All positions not defined as entry level positions. '- RECLASSIFICATION The determination that a position be assigned to a class different from the one to which it was previously classified. 3 TRANSFER The reassignment of an employee from one position or class to another having the same maximum salary rate. VACANCY A duly created position which is not occupied and for which funds have been allocated. 4 RULE 2. GENERAL PROVISIONS 2.0l PURPOSE It is the purpose of these rules to give effect to the provisions of Article XVII of the City Charter. These rules set forth the principles and procedures which will be followed by the City of North Richland Hills in the administration of the City Civil Service. They are intended to establish an efficient, equitable and functional system of personnel administration governing all aspects of employment. Nothing contained in these Rules shall be considered a contract of employment with the City by any individual. The City of North Richland Hills does not discriminate on the basis of race, color, national origin, sex, religion, age, and handicapped status in employment or the provision of services. The City of North Richland Hills does not discriminate in providing reasonable accommodations or providing access to public facilities for handicapped persons. 2.02 POSITIONS COVERED BY THE RULE These rules apply to all offices and positions except those specifically excluded by the Charter. 2.03 UNLAWFUL ACTS PROHIBITED No person shall willfully or corruptly make any false statement. certificate, mark, rating, or report in regard to any application for employment, test, certification, or appointment held or made under these rules, ordinance, or City Charter, or in any manner commit or attempt to commit any fraud preventing the impartial execution of such personnel provisions or the rules and regulations made thereunder. 2.04 PROHIBITION OF POLITICAL ACTIVITY Employees of the City of North Richland Hills shall not be permitted to take active part in any political activity of another for an elective position of the City. '- 5 2.05 POWERS OF COMMISSION The Civil Service Commission: Shall recommend rules and regulations for conduct of all Civil Service business. Shall make investigations to ascertain compliance with the Civil Service System. Shall make annual inspections of institutions, departments, offices, places, positions and employments affected by the Civil Service System. Shall develop recommended classifications for all employees in conjunction with the City Manager and Department Heads. Shall conduct hearings upon receipt of a qualified appeal. Shall make provisions for the conduct and grading of examinations. Shall create the register of eligibles. Shall make provisions for physical examinations. Shall publish and make available, rules and regulations, classifications and seniority lists. Shall make periodic reports to Council. Shall maintain an open door policy to all Civil Service employees for information concerning the program. Shall maintain at all times the proper relationship to the Council and acknowledge that the Commission's function is limited to conducting a program approved by the Council. Shall keep private all personnel records. Shall maintain continuous surveillance of other cities, surveys, statistics, and other sources of information necessary to assure recommendations are adequate to keep this program current. Shall resign immediately when circumstances arise that prohibit any commissioner from the faithful, objective and honest conduct of his appointment or when unusual circumstances arise which would cause his presence to reduce the dignity of the Commission. Shall uphold the rights of all cited herein. Shall conduct meetings in accordance with the rules and regulations established by the Commission and/or City Council. 6 Shall in conjunction with the department head determine the ability of an employee to continue in his duties, based on a physician's report of examination/physical fitness tests to determine his physical condition/fitness. Shall investigate and act on letters of exception to set aside the rules of this program. Shall refrain from taking action on petty grievances and from meddling in departmental affairs. Shall recommend salary ranges and other benefits for employees, to the City Council by June I of each year. '~ '- 7 RULE 3. CLASSIFICATION PLAN 3.01 GENERAL PROVISIONS A position classification plan based upon and graded according to assigned work duties and responsibilities shall be developed by the Commission in conjunction with the City Manager and Department Heads, and maintained by the Civil Service Office to provide standardization and the proper classification of all positions in the classified service of the City. The classification plan shall include: a. An outline of classes of positions in the classified service arranged in appropriate occupational groups. b. Job descriptions developed by Department Heads and approved by the City Manager. ',- 3.02 PURPOSE OF THE CLASSIFICATION PLAN a. To provide the same salary range for all positions that are similar with respect to assigned work duties and responsibilities. b. To establish educational and work experience qualifications and standards for recruiting, testing, and other selection purposes. c. To provide meaningful titles for all positions. d. To provide appointing authorities with a means of analyzing work distribution, areas of responsibility, lines of authority, and other relevant relationships between individual and groups of positions. e. To provide a basis for standards of work performance. f. To establish lines of promotional opportunity. g. To provide the fundamental basis of the compensation program and other Civil Service system aspects of the personnel program. 3.03 CLASSIFICATION OF POSITIONS a. The Civil Service Commission shall develop recommended classifications for all Civil Service positions in conjunction with the City Manager and department heads. Positions shall be assigned to a specific class when: I. The same descriptive title may be used to designate each position in the class; and 8 '~ 2. The same kinds and levels of work, education, experience, knowledge, ability, skills and other qualifications may be required of incumbents; and 3. Similar tests of fitness may be used to examine and rank incumbents; and 4. The same range of compensation will apply equally under substantially the same general employment conditions. b. All classes of positions involving the same character of work but differing as to level of difficulty and responsibility shall be assembled into a class series of two (2) or more levels. c. In allocating any position to a class, the class job description shall be considered as a whole. The examples set forth in job descriptions shall not be construed to be all inclusive and restrictive. d. Department heads may, in case of emergency, temporarily designate a person from a lower position to fill a position in a higher classification. Any employee temporarily assigned to a higher classification for a period of at least one week shall be compensated at the approved salary rate for such higher classification while performing such duties. Provided however, the temporary assignment of any employee to a higher classification shall not be construed to promote such person and further provided such temporary assignments shall not exceed ninety (90) days in duration. ',-- 3.04 JOB DESCRIPTIONS The Civil Service Office shall maintain a master set of all approved job descriptions. Such job descriptions shall constitute the o~ficial job descriptions in the classification plan. The Civil Service Office shall provide each department head and appointing authority with a set of the job descriptions for the position classification plan. Such job descriptions, in the Civil Service Office or department, shall be open for inspection by employees, interested individuals, and the public under reasonable conditions during regular business hours. a. Nature of Job Descriptions: Job descriptions are descriptive only and not restrictive. They are intended to indicate the kinds of positions that are to be assigned to the respective classes as determined by '~ 9 their duties and responsibilities and shall not be held to exclude those duties and responsibilities which are not specifically mentioned, but are similar as to kind and level. b. Interpretation of Job Descriptions: In determining the class to which any position shall be assigned, the job description for each class shall be considered as a whole. The job descriptions are not to be construed as declaring what the duties or responsibilities of any position may be or as limiting or modifying the power of any department head to assign, direct, and control the work of employees under his supervision. 3.05 USE IN SELECTION PROCESS The job description for any class shall constitute the basis and source of authority for the recruitment and for tests to be included in the examination for the class and for the evaluation of the qualifications of candidates. 3.06 USE OF CLASS TITLES The class title shall be the official title of every position assigned to the class for the purpose of personnel actions and shall be used on all payrolls, budget estimates, and official records. 3.07 EFFECT OF CLASSIFICATION CHANGES ON INCUMBENT a. Whenever the title of a class is changed without a change in duties and responsibilities, the incumbent shall have the same status in the retitled class as in the former class. b. When a position is reclassified to a class with a higher maximum salary rate, the Department Head, with the approval of the City Manager may provide the incumbent of the position the same status in the new class as he had in the former class, only if: I. The reason for the reclassification of the position is the accretion of new duties and responsibilities; and 2. Such accretion of duties has taken place during the incumbency of the present incumbent in said position; and -~ 10 ""-., ',- 3. The added duties and responsibilities upon which the reclassification is based could not reasonably have been assigned to any other position; and 4. The employee occupying a position which has been reclassified shall continue in the position only if he possesses the qualifications of training and experience required for such classification. "-- -. ',- 11 RULE 4. APPLICATIONS AND APPLICANTS - "- 4.01 ANNOUNCEMENT OF EXAMINATIONS Notice of all examinations for appointment to positions in the classified service or promotional examinations shall be posted ten (10) days in advance of the date of the examination in the Civil Service Office and main lobby of the City Hall. Notice of all examinations for promotion in the classified service shall also be posted in the various work stations or departments in which the position is to be filled. The announcements shall specify the class title and salary range of the class for which the examination is announced; the nature of work to be performed; the minimum qualifications required for performance of work of the class; the time, place, and manner of application; the closing date for receiving applications; and other pertinent information. For those classes for which there is to be continuous recruitment, a statement shall be included in the announcement to the effect that applications will be received until further notice. ''--- 4.02 APPLICATION FORM All applications for positions of original appointment shall be made on the prescribed forms and shall be filed with the Civil Service Office on or prior to the closing date specified in the announcement. All applications shall be signed and the truth of the statements contained therein certified by such signature. "-" 4.03 DISQUALIFICATION The Department Head may refuse to examine an applicant, or, after examination may disqualify such applicant or may take steps to remove such person already appointed if the person: a. Does not meet the preliminary requirements established for the pertinent class. b. Is so physically or mentally disabled as to prevent the person from performing the job duties of the position. c. Is addicted to the use of narcotics or the habitual use of intoxicating liquors to excess. d. Has made a false statement in the application. 12 -^.- e. Has used or attempted to use political pressure or bribery to secure an advantage in the examination. f. Has directly or indirectly obtained information regarding the examination to which an applicant was not entitled. g. Has failed to submit the application and any required supplemental information correctly or within the prescribed time limits. h. Has taken part in the compilation, administration, or correction of examination for which he or she is an applicant. i. Has previously been dismissed from a position in the municipal service for cause or has resigned while charges for dismissal for cause were pending. j. Has otherwise willfully violated the provisions of these rules. k. Has established an unsatisfactory employment or personnel record as evidenced by reference check of such a nature as to demonstrate unsuitability for employment. I. Has taken for another or allowed another to take all or part of any examination, or has been found cheating in any other way on an examination. m. Failure to be or remain eligible as an insured driver under the City's current automobile liability policy, where the position requires the operation of a City vehicle. Whenever an app+ication is rejected, notice of such rejection shall be given to the applicant. Applications, whether accepted or rejected, shall remain on file and shall not be returned. 4.04 AGE REQUIREMENTS No person under eighteen years of age shall take any entrance examination for the classified service. 4.05 NEPOTISM No person related within the third degree by blood or marriage to the Mayor, any Council Member, or the City Manager shall be appointed to any position in the classified service. 13 RULE 5. EXAMINATIONS "- 5.01 ELIGIBILITY TO COMPETE IN EXAMINATIONS a. Open competitive examinations designed to establish eligibility lists will be open to any person who may be lawfully appointed to a position in the class concerned, and who appears to meet the qualifications and other requirements for the class as set forth in the examination announcement. b. Promotional examinations shall be open to all persons who meet the established qualifications in classes specified by the Commission. All qualified employees who have held a continuous position for two (2) years or more in the salary classification immediately below the classification for which the examination is to be held shall be eligible to compete in the examination. In the event there are not at least three (3) qualified employees with two (2) years service in the next lower position to take the examination, then all employees in such classification will be eligible to take the examination. After extending the examination to all employees in the classification immediately below the position being tested and there is still less than three (3) employees to take the examination, the examination shall be further extended to all employees in the second lower position in salary to the position being tested. 5.02 CHARACTER OF EXAMINATIONS All examinations for any position shall be related to those matters which fairly test the aptitude, capacity and fitness of the persons examined to discharge the duties of the position. Examinations may include written, oral, physical, or performance tests, or any combination thereof. In addition to other factors, promotional examinations may take into consideration the quality and length of service where records are available to provide the basis for such rating. 5.03 EXAMINATION ADMINISTRATION Examinations shall be announced and held at such times and places as, in the judgment of the Civil Service Office, most nearly meet the needs of the service. Testing will be conducted by the Civil Service Office. All 14 ~ written and performance tests shall be given applicants in the presence of each other. Written examinations shall be graded as they are completed, at the place where the examination is given and in the presence of any applicants who wish to remain during the grading. All oral examinations shall be recorded live and turned in to the Civil Service Office along with the examining board's critiques and findings. 5.04 RATING OF EXAMINATIONS Seventy percent of the questions must be answered correctly to pass a written examination. Applicants must pass the written examination (if used) to be eligible to participate in any additional method of testing. In addition to the final score on a written examination, the following values shall be awarded: a. Promotional Examinations I. One point for each year of seniority in his department, but never to exceed ten (10) points. 2. Performance evaluation points based on the average of the last two semi-annual evaluations prior to the testing date; OR Oral review points awarded by an Oral Interview Board. b. Entry Level Examinations For positions of original appointment only, applicants who have served in the armed forces and who received an honorable discharge shall receive five (5) points in addition to his final achieved score. c. Methods of Examinations Each of the following methods of examining may be used as the only method or as one method in concert with any of the remaining methods. I. Written Examinations 2. Oral Review Board 3. Personal Interviews Performance tests, if used, must be in concert with one of the other methods of examination. '~ 15 Where the Oral Review Board examination is the only method of examination, a score of eighteen (18) points is deemed passing. The maximum possible score for an Oral Review Board examination shall be thirty (30) points. 5.05 NOTIFICATION OF EXAMINATION RESULTS Each person competing in an examination shall be notified of the rating obtained on the eligibility lists or failure to obtain a place on the list. The results of each examination shall be posted on a bulletin board located in the main lobby of the City Hall within twenty-four (24) hours after such examination. 5.06 MEDICAL EXAMINATIONS Appropriate physical examinations, when included in the position Job Description, shall be required of all applicants upon original appointment in the service and the examinations shall be given by a physician appointed by the City Manager and paid by the City. In the event of rejection by such physician, the applicant may call for further examination by a board of three (3) physicians appointed by the Commission, but at the expense of the applicant and whose findings shall be final. 16 RULE 6. ELIGIBILITY LISTS '-",,- 6.01 RE-EMPLOYMENT RIGHTS Permanent employees who are involuntarily separated from the classified service through no fault of their own shall be placed on a reinstatement list in order of seniority. The reinstatement list shall be exhausted before appointments are made from the eligibility list. In the event a person refuses reinstatement, that person shall be removed from the reinstatement list. Those who have been on a reinstatement list for a period of one (I) year shall be removed from the list. 6.02 ORDER OF NAMES ON ELIGIBILITY LISTS Candidates obtaining a final passing score in competitive or promotional examinations shall have their names placed on the list for the class for which they are examined in order of their final earned rating. In the case of a tie in final ratings. names shall be placed on the list in order of rating earned in the part of the examination given the greatest weight. Any remaining ties shall be broken by arranging names in the order in which the applications were received. 6.03 DURATION OF LISTS All eligibility lists shall remain in existence for one (I) year unless exhausted, and at the expiration of one (l) year they shall expire and new examinations be given. 6.04 REMOVAL OF NAMES FROM LIST The name of an eligible on a list may be removed or withheld from certification for any of the following reasons: a. Making of a statement by the eligible that he or she is not willing to accept appointment. b. Failure to report for duty within the time prescribed by the department head. c. Expiration of the eligible list. d. Failure to maintain a record of current address and telephone number with the Civil Service Office. e. Failure to appear for an employment interview. 17 RULE 7. CERTIFICATION, APPOINTMENT AND PROBATIONARY PERIOD - ',,-- 7.01 VACANCIES All vacancies in the classified service shall be filled by re-employment, promotion, original appointment, transfer, or demotion as provided in these rules. When a vacancy in the classified service is to be filled, the department head shall submit a requisition for each vacancy to the Civil Service Office. This requisition shall state the class titles and other appropriate information. Eligibles shall be certified in strict order of standing on the list. If an eligibility list does not exist for the vacancy, the Civil Service Office shall conduct examinations to create an eligibility list within thirty (30) days after receiving required notification from a department head. 7.02 METHOD OF CERTIFICATION Upon receipt of a requisition for an employee, the Civil Service Office shall certify the three (3) eligibles having the highest ranking on the eligibility list for the class of the vacancy to be filled. In the event there are less than three (3) names remaining on a current eligibility list, then the remaining names shall be certified to the department head. The department head shall appoint the eligible with the highest qualifying score, except where the department head has a valid reason for not appointing said eligible, and in such cases he shall, before appointment, file his reasons in writing for rejection of the eligible or eligibles, with the Civil Service Office. 7.03 APPOINTMENTS Appointments shall only be made from an eligibility list, except as otherwise outlined in this Rule. If the eligible selected declines the appointment or is unable to serve, evidence of such refusal or inability shall be transmitted to the Civil Service Office which shall certify, if so requested, an additional eligible in place thereof. a. Emergency Appointments In the case of an emergency which could not have been foreseen, such as but not limited to a flood, tornado, or blizzard, which requires the immediate employment of one or more persons to prevent serious 18 impairment of the public business and for which it is not practical to secure the neéded person or persons by certification for an eligibility list in time to meet the emergency, an appointing authority may appoint any qualified person while such emergency exists. The Department Head, with the approval of the City Manager, shall have the right to determine whether an emergency actually exists. 7.04 PROBATIONARY PERIOD A person, upon original appointment to a position in the classified service, shall serve a probationary period of one (I) year and shall not have Civil Service rights until successfully completing such probationary period. 19 RULE 8. COMPENSATION 8.0l STANDARDS FOR DETERMINATION OF SALARY RANGES Classified positions shall be assigned to pay grades with each pay grade having a minimum and maximum rate of pay. The minimum salaries established for each pay grade shall be considered the beginning salary for persons of original appointment only. However, original appointment above the approved entry level rate may be made upon the recommendation of the department head and approved by the City Manager. The Commission shall recommend to the City Council by June lst of each year the salary ranges for each pay grade for the next fiscal year. The salaries of incumbents whose position has been assigned to a pay grade shall be based upon the recommendation of the department head and the approval of the City Manager, provided the approved salary falls within the minimum and maximum salary limits established for the incumbents' pay grade. 8.02 SALARY ADJUSTMENTS Department heads may request salary adjustments at any time provided any of the following conditions are met: a. The employee merits an increase on the basis of meritorious service and efficiency but never more frequent than once in a twelve month period; or b. The department head provides evidence that there is a shortage of qualified persons for a particular position, necessitating a higher salary than the entry level salary for the position. The submittal must be fully documented by the department head and the requisition for increase or adjustment is approved by the City Manager. 8.03 OVERTIME AND COMPENSATORY TIME All overtime or arrangement for overtime work shall be approved by the department head. Employees in all classes, except Fire Fighting Personnel, will receive pay equal to one and one-half times thèir normal rate for work in excess of a forty (40) hour work week. 20 - ',,- Sworn fire personnel shall receive pay equal to one and one-half times their normal rate for work in excess of 240 hours during a 28-day work cycle. With the approval of the department head, employees may be granted equivalent compensatory time off in lieu of cash compensation for overtime work. 8.04 LONGEVITY Sworn Police and Fire personnel shall receive, in addition to their regular salary, tenure awards in the amounts specified by Texas law. 21 RULE 9. HOURS OF WORK, LEAVES OF ABSENCE, & OTHER BENEFITS 9.01 HOURS OF WORK Regular working hours for all full-time employees shall be forty (40) hours each week, which shall be the standard workweek, except as otherwise provided herein. Regular working hours of the fire fighting service shall be an annual average of fifty-six (56) hours each week. 9.02 HOLIDAYS All permanent employees in the classified service shall receive their regular compensation for the following holidays and one (l) additional holiday as designated annually by the City Manager. New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day: The Fourth Thursday & Friday in November Christmas Day Holidays falling on Saturday will be observed the preceding Friday; holidays falling on Sunday will be observed the following Monday. 9.03 VACATION LEAVE a. Each permanent full-time employee in the classified service, except fire fighting personnel. shall receive vacation leave credit annually as follows: After I year of Service: two weeks After 3 years of service: three weeks After 8 years of service: four weeks After 20 years of service: five weeks For the purposes of this section, a week shall be defined as a normal workweek for all employees in each of the designated classifications. b. Permanent part-time employees who work at least twenty (20) hours a week shall receive pro-rated vacation leave credit on the basis of 22 ~'-~ -'",-- hours actually worked. Example: A 20-hour/week employee will earn vacation leave at 1/2 the rate established for full-time employees. c. Fire fighting personnel assigned to a 56-hour workweek shall receive vacation leave credit annually as follows: After I year of service: 5 shifts After 3 years of service: 7~ shifts After 8 years of service: 10 shifts After 20 years of service: 12~ shifts d. Employees may accrue vacation leave credit to a total of two consecutive years total upon the written recommendation of the department head and approved by the City Manager. --, 9.04 SICK LEAVE a. Permanent full-time employees in the classified service shall earn ten (10) hours of sick leave credit with pay for each full month of employment in the service but may not use any sick leave hours until the completion of six (6) months of service. At the completion of (6) months service. absence from duty due to illness will be charged against the employee's accumulated sick leave for the actual hours the employee was absent provided proper notification of such absence was given by the employee to his/her supervisor. b. Permanent part-time employees who work at least twenty (20) hours a week shall earn sick leave credit at the same rate as full-time employees but the amount of sick leave credit earned shall be prorated on the basis of hours actually worked. c. Sick leave with pay shall be granted for absence from duty for actual personal illness or to keep a doctor's or dentist's appointment, or for illness or death of a member of the employee's immediate family. For the purpose of this section, immediate family shall mean husband, wife, parents, children, brother, sister, grandparents, grandchildren, mother-in-law, father-in-law, brother-in-law, sister-in-law. This section shall not prevent the department head from granting sick leave for any absence by an employee when the circumstances of the absence would justify such action. 23 - '- d. Absences with pay from duty by an employee due to personal business shall be charged against the employee's accumulated sick leave, up to a maximum of twenty-four (24) hours during each calendar year. Justification for granting personal business absences with pay shall be the responsibility of the department head who shall have the authority to grant such absences. e. When an employee finds it necessary to be absent for any reason, his department head or supervisor shall be notified by the employee not later than thirty (30) minutes prior to the regular time for reporting to work, if a relief employee is required. All other employees shall notify their department head or supervisor within one (I) hour following the regular time for reporting to work. Failure to fulfill these requirements may result in the denial of sick leave. f. In all cases, the decision to grant sick leave or personal business absences with pay rests with the employee's department head. g. Upon leaving the service, an employee shall not be compensated for unused sick leave or personal business leave. h. Sick leave with pay may be accumulated without a maximum limit to be used in case of a bonafide illness or non-compensable injury. i. The beneficiaries of 40 hour work week employees shall receive a maximum of 90 days (720 hours) of the deceased employees' accumulated sick leave. The beneficiary or beneficiaries of deceased employees who were assigned to a 56-hour workweek shall be paid for accumulated sick leave to a maximum of 1008 hours. 9.05 WORKER'S COMPENSATION a. Employees in the classified service who are injured on the job are covered by Worker's Compensation and shall be granted occupational disability or injury leave, not charged against his sick leave or vacation. Employees shall endorse worker's compensation checks and remit any such check to the City. Should an employee fail to remit worker's compensation funds to the City, the employee's paycheck shall be reduced by the amount of the worker's compensation check. Death benefits are exempt from this requirement. '-- 24 -',,"- b. When an employee is injured on the job, the employee must immediately notify his foreman or supervisor. A "First Report of Injury or Illness" report must be submitted to the Civil Service Office by the employees' supervisor prior to the end of the next regular working day following the date of such injury or illness. Failure to submit the report may disqualify the employee from being eligible for worker's compensation. c. Employees injured on the job shall be entitled to receive their full pay for periods of time according to the following schedule and provided the proper notification of the injury has been made to Personnel: (A) Full pay shall be paid to the employee for thirty (30) days following the first day absent due to an injury occurring while on the job. The thirty days with full pay shall be accumulative of all time lost thats related to the same injury. (B) The City Manager, upon the recommendation of the injured employees' Department Head, may extend full pay to the employee for a period not to exceed six (6) months of accumulative absences from the first day of absence due to such injury. (C) The City Manager may further extend full or reduced pay to the employee for a period not to exceed one (1) year of accumulative absences from the first day of absence due to such injury or may refer the matter to the City Council for action. (D) The Department Head and Civil Service Office shall investigate the injured employee's progress to determine whether a recommendation should be made to extend full-pay beyond the initial thirty (30) day period. '-- 9.06 MILITARY TRAINING LEAVE OF ABSENCE All employees of the City who are members of the National Guard or any of the Reserve components of the Armed Forces of the United States shall be entitled to a maximum of fifteen (l5) calendar days leave of absence with full pay in anyone calendar year when ordered by proper authority to duty for the purpose of training or instruction. Employees shall be on leave without pay for any such absences in excess of fifteen (15) days in one calendar year. 25 9.07 JURY DUTY When an employee is required to serve on a jury. the employee will receive full-pay for such absence from duty and will not be required to report for duty with the City. The employee must advise the Department Head of jury service immediately upon notification of being selected for jury service. 9.08 LEAVE WITHOUT PAY Leaves of absence without pay may be granted to permanent employees by a department head, subject to approval by the City Manager, for a period not to exceed three months. Upon expiration of leave without pay, the employee shall return to work in the position held at the time leave was granted. Failure without good cause of the employee on leave to report promptly when the leave has expired shall be considered as a resignation. During leave without pay, the employee must remit to the City the funds necessary to cover his/her personal expenses that would otherwise be paid by payroll deduction (e.g., dependent's insurance premiums, deposits to deferred compensation, etc.). "-, The employees' benefits will continue to accrue during such authorized leaves without pay. 9.09 ABSENCE WITHOUT LEAVE Any unauthorized absence of an employee shall be grounds for disciplinary action by the department head. Any employee who is absent for three (3) days without authorized leave shall be deemed to have resigned. However, where extenuating circumstances exist, the department head has the authority to grant subsequent leave to cover such unauthorized absences. 9.10 MATERNITY LEAVE Maternity shall be treated as any other non-duty temporary disability covered under the Rules pertaining to sick leave. "- An employee shall be granted maternity leave at any time during pregnancy when a physician advises the employee that her or her unborn child's health is endangered by her job. Maternity leave shall continue through the end 26 PROPOSED RULE CHANGES - -."--- Rule 2.01: Page 5 "General Provisions" The proposed rule has added the non-discrimination of handicapped persons in employment or the provision of services. Rule 5.04: Page 15 "Rating of Examinations" The proposed rule will change the passing score for written examinations from 58% to 70% correctly answered questions. Rule 7.03(a): Pages 18, 19 "Emergency Appointments" The proposed rule will give the Department Head the authority, with City Manager approval, to determine whether an emergency exists. The current rule requires approval by the Commission and City Council. Rule 8.02: Page 20 "Salary Adjustments" The proposed rule states that salary adjustments must be recommended by the Department Head and approved by the City Manager. The current rule requires additional approval by the City Council. The authority of the Civil Service Commission and City Council regarding establish- ment of salary ranges is not changed. Rule 9.03(d): Page 23 "Vacation Leave" The proposed rule requires City Manager approval for an employee to accrue vacation leave credit to a maximum of two consecutive years total. The current rule requires City Council approval. Rule 9.04(e): Page 24 "Sick Leave" The proposed rule will change the time for reporting an absence due to illness. The current rule states "prior to 10:00 A.M.". The proposed rule states "within one hour of the normal reporting time". Rule 9.05(c): Page 25 "Worker's Compensation" The period of time an employee can be on injury leave with pay has not been changed except that the proposed rule will provide that all time lost will be accumulative toward the approved length of absence. The current rule is unclear in this regard because the "accumulative" provision is not included. Rule 9.10: Page 26 "Maternity Leave" The proposed rule will grant maternity leave at any time when a physician advises that the employee or her unborn child is endangered by her job. The current rule states "when the employee is aware that she or her unborn child is endangered by her job." ",,-- "'---'~ "-- '~ PROPOSED RULE CHANGES PAGE 2 Rule 10.03: Page 29 "Temporary Suspensions" The proposed rule will give a supervisor the authority to relieve an employee from duty for the remainder of a work shift. Under the current rule, only the Department Head has this authority. "-- ',~ of the first month following the termination of the pregnancy or until given a full release for duty by a Physician. The employee shall be entitled to return to work at the same position previously held provided the employee returns to work immediately upon being released for full duty by a Physician. In the event the employee does not return to work as outlined above. the position held by the employee at the time the maternity leave began shall be considered vacant and shall be filled in accordance with the provisions of this Article. 9.11 TUITION REIMBURSEMENT The City will reimburse an employee the cost of tuition and books. Reimbursement will be made at the completion of a semester for the cost of the subject(s) where the employee achieved a grade of "c" or higher. The employee must present paid receipts and proof of achieved grade(s) to his/her department head to be processed. Reimbursement will be made under these conditions: A. Courses are taken from an accredited college, university, or junior college. B. Courses are approved by the Department Head. C. Funds are available. Reimbursement will not be made for any cost covered by another governmental agency, special grants or scholarships. 9.12 HEALTH AND LIFE INSURANCE Health, dental, and life insurance coverages are provided by the city for permanent employees who work a minimum of 20 hours a week. Employees are automatically enrolled upon employment. The City pays all costs for employee coverage. Dependent Health and Dental coverage is available at the expense of the employee. Specific benefits are provided in the policy. ''--- 27 RULE 10. SEPARATION AND DISCIPLINARY ACTION 10.01 CAUSE FOR DISCIPLINARY ACTION Any action which reflects discredit upon the municipal service or is a direct hindrance to the effective performance of the municipal government functions shall be considered good cause for disciplinary action against any employee in the classified service. Circumstances constituting cause for disciplinary action are listed below, although charges may be based upon cause or complaints other than those listed: (a) Habitual use of alcoholic beverages to excess, public drunkenness, or the illegal use of narcotics. (b) Conviction of a felony, Class A or Class B misdemeanor or crime involving moral turpitude or infamous or disgraceful conduct. (c) The taking of intoxicating beverages, or intoxication while on duty. (d) Use of abusive or improper treatment to a person in custody, provided the act committed was not necessarily or lawfully done in self-defense or to protect the lives of others, or to prevent the escape of person lawfully in custody. (e) Offensive conduct of language toward the public or toward city officers or employees. (f) Insubordination. (g) Incompetence of inability to perform the duties required. (h) Intentional damage or negligence in the care and handling of city property. (i) Violation of any lawful and reasonable official regulation made or given by a superior, where such violation or failure to obey amounted to an act of insubordination or a serious breach of proper discipline, or resulted, or might reasonably have been expected to result, in loss or injury to the city or to the public. (j) Commission of acts or omissions unbecoming an incumbent of the particular office of position held, which render his reprimand, suspension, demotion, of discharge necessary of desirable for the economical or efficient conduct of the business of the city or for the best interest of the municipal government. 28 ~. (k) Willful violation of any of the provisions of the Charter, ordinances or any administrative regulation of a superior. (I) Inducing or attempting to induce any officer or employee in the municipal service to commit an illegal act, to act in violation of any lawful and reasonable departmental or official regulation or order, or to participate therein. (m) Solicitation or receipt from any person of. or participation in any fee, gift, or other valuable thing that is given in the hope or expectation of receiving a favor or better treatment than that accorded other persons. (n) Use or attempted use of political influence of bribery to secure an advantage in an examination or promotion. (0) Failure to pay just debts due of owing or failure to make reasonable provision for the future payment of such debts, thereby causing annoyance to the city, superiors, embarrassment to the city, supervisors, or embarrassment to the service. (p) Absence for duty, without leave, contrary to these rules, or failure to report after leave of absence has expired or after such leave of absence has been disapproved or revoked and cancelled by the proper authority. - '- 10.02 DE1'1OTIONS A Department Head shall have the power to demote any assigned employee for cause. The affected employee has the right to appeal such action to the Commission. '-. 10.03 TEMPORARY SUSPENSIONS A Department Head shall have the power to temporarily suspend any assigned employee for cause. Such suspension shall not exceed three normal work weeks, except employees in the fire fighting service whose temporary suspension shall not exceed 7~ shifts. The affected employee has the right to appeal such action to the Commission. A Supervisor shall have the power to relieve from duty for the remainder of a work shift any assigned employee for cause. An employee so relieved of duty shall report to his/her department head no later than 8:00 a.m. the next working day. 29 - ---.- 10.04 INDEFINITE SUSPENSIONS The Department Head shall have the power to indefinitely suspend any assigned employee for cause. The affected employee has the right to appeal such action to the Commission. 10.05 PROBATIONARY AND TEMPORARY PART-TIME EMPLOYEES Probationary, temporary, and permanent part-time employees who work less than twenty (20) hours per week are nonclassified and have no appeal rights with the Civil Service Commission. ','--. 30 RULE II. APPEALS -'........,. 11.01 GENERAL PROVISIONS A permanent employee in the classified service has the right to appeal to the Civil Service Commission any adverse action taken against the employee. Adverse actions are defined as actions that would result in loss of pay, reduction in pay, pass over for promotion, reduction or loss of an employee benefit, or the alleged denial of fair and equal consideration regarding all aspects of employment including the alleged denial of reasonable accommodation or access to public facilities by handicapped employees. 11.02 PROCEDURE TO FILE APPEAL When an adverse action is taken against an employee, the employee's department head shall present in person a written statement to the employee within five (5) days following the date of such adverse action. The statement shall include the action taken and the effective date of such action, the rule or regulation violated, and the action on the part of the employee that was in violation of such rules or regulations. The employee will acknowledge receipt of the statement with his signature and date received. The department head shall file the statement with the Civil Service Office and shall furnish the employee with a copy. The employee shall have ten (10) days from the receipt of the written statement to file an appeal with the Commission. Appeal forms are available in the Civil Service Office. The department head, upon receiving a notice of appeal from an employee, shall contact the Civil Service Office and obtain an appeal number. The appeal number shall be entered at the top of the appeal form. The department head shall acknowledge receipt of the appeal form with his signature. The department head shall make two copies of the original appeal form. One copy is to be retained by the department and one copy and the original given to the employee. The employee must return the original to the Civil Service Office within the time prescribed in Rule 11.02. '~ The Commission shall hold a hearing and render a decision within thirty (30) days after said notice of appeal has been filed with the Civil Service Office. The decision of the Commission shall be rendered in writing and 31 shall state whether the adverse action is upheld, modified, or rescinded. The Commission shall not have the authority to restore an indefinitely suspended employee to any rank, position, or classification other than the rank, position or classification from which the employee was indefinitely suspended. (Charter, Art. XVII, Section 16) A decision by the Commission as a result of an appeal hearing is final and cannot be further appealed to any agency or office within the City government. However, an employee may appeal a decision by the Commission to District Court, Tarrant County, Texas, within ten (10) days from the date of the decision. District Court shall hear the case and render its decision based upon the Substantial Evidence Rule. 32 RULE l2. PERFORMANCE STANDARDS & EMPLOYEE EVALUATION 12.01 PERFORMANCE STANDARDS Standards for evaluating each employee shall be developed by the department heads and the City Manager. The evaluation of an employee in relation to the performance standards set forth should take into consideration the length of time the employee has served in his/her current classification. 12.02 EMPLOYEE EVALUATIONS A. Employee evaluations shall be conducted semi-annually. The semi-annual evaluation dates shall be June I and December I of each year for all permanent employees. Probationary employees shall be evaluated at the beginning of their seventh and twelfth months of service. Completed evaluations are due in the Civil Service Office prior to the first of the month following the evaluation due date. B. Evaluations shall be conducted on forms developed by the Civil Service Office in conjunction with department heads and approved by the City Manager. Such form shall be standard and adaptable to each position in the classified service. C. Two successive unsatisfactory semi-annual performance evaluations for any employee shall be considered prima facie evidence of the employees' unsuitability for the position and shall be deemed good cause for termination of such employee. 33 RULE 13. REPEALING CLAUSE All previously adopted Civil Service Rules and Regulations in effect at the passage and approval of the October, 1984 revision of such Rules and Regulations are hereby repealed. 34 or DATE: 10-24-84 SUBJECT: Ordinance Increasing Retirement Benefits with the Texas Municipal _ Retirement System DEPARTMENT: Personnel BACKGROUND: In the 1984-85 operating budget, the City Council approved a continuation of the "Updated Service Credit" benefit initially adopted for 1983-84. Also approved i_n_t: 1984-85 budget was an increase in the City's contribution to TMRS. This increase will raise the City/Employee ratio from 1: 1 to lk: 1. The TMRS Act requires that the "Updated Service Credit" benefit must be adopted annually for this benefit to continue from Year to year. The TMRS Act also requires that a change in the City's contribution ratio be adopted by ordinance. The attached ordinance satisfies these requirements. CITY COUNCIL ACTION REQUIRED: Consideration to adopt ordinance. BUDGETED ITEM: YES X NO ACCOUNT NUMBER: Budgeted by each department in line account 1160. "- ORDINANCE NO. AN ORDINANCE AUTHORIZING AND ALLOWING, UNDER THE ACT GOVERNING THE TEXAS MUNICIPAL RETIREMENT SYSTEM, "UPDATED SERVICE CREDITS" IN SAID SYSTEM FOR SERVICE PERFORMED BY QUALIFYING MEMBERS OF SUCH SYSTEM WHO PRESENTLY ARE IN THE EMPLOYMENT OF THE CITY OF NORTH RICHLAND HILLS: PROVIDING FOR INCREASED MUNICIPAL CONTRIBUTIONS TO THE CURRENT SERVICE ANNUITY RESERVE AT RETIREMENT OF THE EMPLOYEES OF THE CITY OF NORTH RICHLAND HILLS, TEXAS AND ESTABLISHING AN EFFECTIVE DATE FOR SUCH ACTIONS. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: Section l. Authorization of Updated Service Credits. (a) On the terms and conditions set out in Sections 63.40l through 63.403 of Title IlOB, Revised Civil Statutes of Texas, 1925, as amended, each member of the Texas Municipal Retirement System who has current service credit or prior service credit in said System in force and effect on the lst day of January, 1985, by reason of service in the employment of the City of North Richland Hills, and on such date has at least 36 months of credited service with said system, shall be and is hereby allowed "Updated Service Credit" (as that term is defined in subsection (d) of Section 63.402 of said title) in an amount that is 100% of the "base Updated Service Credit" of the member (calculated as provided in subsection (c) of Section 63.402 of said title). The Updated Service Credit hereby allowed shall replace any Updated Service Credit, prior service credit, special prior service credit, or antecedent service credit previously authorized for part of the same service. (b) On the terms and conditions set out in Section 63.60l of said title, any member of the Texas Municipal Retirement System who is eligible for Updated Service Credits on the basis of service with this City, and who has unforfeited credit for prior service and/or current service with another participating municipality or municipalities by reason of previous service, and was a contributing member on January I, 1984, shall be credited with Updated Service Credits pursuant to, calculated in accordance with, and subject to adjustment as set forth in said 63.601. (c) In accordance with the provisions of subsection (d) of Section 63.401 of said title, the deposits required to be made to the Texas Municipal Retirement System by employees of the several participating departments on account of current service shall be calculated from and after the date aforesaid on the full amount of such person's earnings as an employee of the City. ~ Ordinance No. Page 2 Section 2. Effective Date. Subject to approval by the Board of Trustees of Texas Municipal Retirement System, the updated service credits and increases in retirement annuities granted hereby shall be and become effective on the 1st day of January, 1985. BE IT FURTHER ORDAINED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS: That effective January 1, 1985, for each month of current service thereafter rendered by each of its employees who are members of the Texas Municipal Retirement System, the City will contribute to the current service annuity reserve of each such member at the time of his or her retirement, a sum that is 150% of such member's accumulated deposits for such month of employment; and said sum shall be contributed from the City's account in the municipality accumulation fund. Passed and approved this the ____ day of , 19 Mayor ATTEST: Jeanette Moore, City Secretary APPROVED AS TO FORM AND LEGALITY: Rex McEntire, City Attorney DATE: 11/12/84 SUBJECT: Calloway Acres Street and Drainage Improvements Pay Estimate #3 DEPARTMENT: Public Works BACKGROUND: This job is about 40%, complete at this time. It includes Parchman, Scruggs and Cross Streets. CITY COUNCIL ACTION REQUIRED: Approve the payment of $71,287.05 to Gibbins Construction Company BUDGETED ITEM: YES X NO ACCOUNT NUMBER: General Obligation Bo s /: ~. KNOWL TON-E NGLlSH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth- Dallas October 30. 1984 Honorable Mayor and City Council City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-330, CITY OF NORTH RICHLAND HILLS CALLOWAY ACRES 1983, STREET AND DRAINAGE IMPROVEMENTS CONTRACTOR'S PARTIAL PAY ESTI~ATE NO.3 Enclosed is one copy of Contractor's Partial Pay Estimate No.3. dated October 26. 1984, made payable to Gibbins Construction Co.. in the amount of $71.287.05, for materials furnished and work performed on the referenced project as of October 26, 1984. The quantities and condition of the project have been verified on-site by , your representative, Floyd A. McCallum. as indicated by signature on the estimate, and we have checked the item extensions and additions. We recommend that this payment. in amount of $71,287.05. be made to Gibbins Construction Co. at 441 Haltom Road, Fort Worth, Tx., 76117. Along with a copy of this letter, the Contractor is being furnished a blank estimate form for preparing next month's estimate. We will be present at the next Council Meeting to answer any questions you may have concerning this project. ~tI/. ~ RICHARD W. ALBIN, P.E. RWAjllg Enclosures cc: Mr. Rodger N. Line. City Manager Mr. Gene Ri ddl e. Di rector of Pub1 i c Works" LI1U.S C.æ.'G EOR Mr. Allen Bronstad. Assistant Director of Public Works Mr. Floyd McCallum, City Inspector Mr. Greg Wheeler. Engineering Technician Mr. Lee Maness, Director of Finance GIBBINS CONSTRUCTION 550 FIRST STATE BANK BL.DG.. BEDFORD. TEXAS 76021.817/283-6211. METRO/267-3367 DATE: 11/12/84 SUBJECT: Walker's Branch Drainage Pay Estimate F14 DEPARTMENT: Public Works BACKGROUND: This project is almost 100% complete. The work that is taking place now is change order work for rip rap. General Capital Improvement Funds were appropriated for Walker's Branch Project and sufficient budgeted funds are available for Pay Estimate 614. It is the City Staff recommendation that Pay Estimate 614 be approved for payment in the amount of $23,698.12 to M.A. Vinson Construction Company. CITY COUNCIL ACTION REQUIRED: Approve the payment of $23,698. 12 to M.A. Vinson Construction Company BUDGETED ITEM: YES X NO ACCOUNT NUMBER: General Obligation Bonds ~~. c;~rJe KNOWL TON-E NGlISH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth- Dallas November 7. 1984 Honorable Mayor and City Council City of North RichlandHills 7301 N.E. loop 820 North Richland Hills. Texas 76118 RE: 3-323, CITY OF NORTH RICHLAND HIllS WA~ER~~ BRANCH DRAINAGE IMPROVEMENTS CONTRACTOR'S PARTIAL PAY ESTI~ATE NO. 14 ,'-..-- Enclosed is one copy of Contractor1s Partial Pay Estimate No. 14, dated October 31, 1984, made payable to M.A. Vinson Construction Co., Inc., in the amount of $23,698.12. for materials furnished and work performed on the referenced project as of October 27, 1984. The quantities and condition of the project have been verified on-site by your representative, Floyd McCallum, as indicated by signature on the estimate, and we have checked the item extensions and additions. We would note that some of the as-built quantities shown on the attached Status Report have exceeded the original estimated quantiti~s as a result of field changes required during construction. The contract amount based on original estimated quantities and change orders totals $586,148.39. Contractor earnings to date, based on as-built qunatities, totals $608,913.06, which is about a 3.9-percent over-run. Combined contractor earnings (including retainage) and engineering costs to date totals about $692,517. The budget for this project, as presented in the IIActivity Expense Surrmaryll report is currently set at $694,799.39. We recommend that this partial payment, in the amount of $23,698.12 be made to M.A. Vinson Construction Co. at P.O. Box 18520, Fort Worth, Tx., 76118. Along with a copy of this letter, the Contractor is being furnished a blank estimate form for preparing next month's estimate. We will be present at the next Council Meeting to answer any questions you may have concerning this project. November 7. 1984 WALl< ERS BRANCH Pag;: 1 550 FIRST STATE BANK BLDG,. BEDFORD. TEXAS 76021.817/283-6211. METRO/267-::367 DATE: 11/12/84 0. SUBJECT: Payment #12 and Final for Rufe Snow Phase II DEPARTMENT: Public Works BACKGROUND: I have held this payment since August because there was a few thing_ the contractor needed to repair. They have now taken care of these items. This job is now 100% complete, including all items on the change orders. The unencumbered balance for Rufe Snow Phase II is sufficient for payment #12 and final. The City Staff request approval for final payment in the amount of $107,792.02 to Austin Road Company. CITY COUNCIL ACTION REQUIRED: Approve Payment of $107,792.02 to Austin Road Company BUDGETED ITEM: YES X NO ACCOUNT NUMBER: General Obligation Bonds 1/ '- ~ KNOWLTON-ENGLISH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth· Dallas ----- August 7. 1984 Honorable Mayor and City Council City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-218, CITY OF NORTH RICHLAND HILLS RUFE SNOW DRIVE, PHASE II, STREET AND DRAINAGE IMPROVEMENTS CONTRACTOR'S PARTIAL PAY ESTI~ATE NO. 12 & FINAL ---- Enclosed is one copy of Contractor's Partial Pay Estimate No. 12 & Final, dated August 3, 1984. made payable to Austin Road Company, in the amount of $107,792.02, for materials furnished and work performed on the referenced project as of July 31. 1984. The quantities and condition of the project have been verified on-síte by your representative, Floyd McCallum, as indicated by signature on the estimate. and we have checked the item extensions and additions. In the absence of any negative reports by the City Staff concerning the condition of this project, we would recommend that this final payment, in amount of $107,792.02, be made to Austin Road Company. at P.O. Box 2285, Fort Worth, Texas 76113. This project includes paving. drainage. and utility adjustments on Rufe Snow Drive from the St. Lewis Southwestern Railroad northward to Fair Meadows Drive. This project also includes a change order for reconstruction of Fair Meadows Drive from Rufe Snow to Cross Timbers Lane. A change order for placement of additional traffic buttons on Rufe Snow north of Fair Meadows was proposed, but the Public Works Department decided not to do this extra work since the condition of the existing pavement north of Fair Meadows is so poor. In accordance with the special provisions of this Contract, a bonus has been awarded to the Contractor for substantial completion of the original contract 39 days before the 300-day limit on February 9, 1984. The bonus amount was $23,400 for early finish of 39 days based on $600 per day. The work performed by the Contractor since February 9, 1984, has been on change order.s and other off-site work not included in the bonus/penalty --- August 7. 1984 RUFE SNOW DRIVE Page 1 550 FIRST STATE BANK BLDG.. BEDFORD. TEXAS 76021.817/283-6211. METR0/267-3367 53 DATE: 11/12/84 SUBJECT: Calloway Acres Street and Drainage Project DEPARTMENT: Utility BACKGROUND: This change order is needed for better fire coverage for the area. Also, the water and sewer services should be extended to the vacant lots to avoid cutting the streets at a later date. Total Utility Capital Improvement Funds allocated to the construction contract was $110,995.14. That amount did not include installation of additional fire hydrants, 1-inch water connections, and 4-inch sanitary sewer lines in the amount of $11,891.50. CITY COUNCIL ACTION REQUIRED: Approve the change order in the amount of $11,891.50, and transfer funds from unspecified water and sewer bonds for Change Order No. 1 in the amount of $11,891.50. BUDGETED ITEM: YES NO X ACCOUNT NUMBER: Capital Improvement Fund /' . KNOWL TON-E NCLlSH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth- Dallas October 23. 1984 Mr. Gene Riddle. Director of Public Works City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills. Texas 76118 RE: 3-330, CITY OF NORTH RICHLAND HILLS ~~~~~~y ACRES STREET & DRAINAGE IMPROVEMENTS, CHANGE ORDER NO. I Enclosed is Change Order No.1 to the referenced project signed by the Contractor. This Change Order includes the additional cost of installation of fire hydrants, I-inch water service connections, and 4-inch sanitary sewer service connections not included in the original contract. We understand that the fire hydrants have already been installed, as ordered by the project inspector. The proposed I-inch services are to be located at all vacant lots which do not presently have water service. The 4-inch sanitary sewer lines are to be located on Scruggs at all vacant lots where service is not now available. Please place this item on the next agenda for Council consideration of approval. Meanwhile. please call if you have any questions. ~CIJ, ~ RICHARD W. ALBIN, P.E. RWA/ra Enclosures cc: Mr. Rodger N. Line, City Manager Mr. Allen Bronstad, Assistant Director of Public Works Mr. Lee Maness. Director of Finance 550 FIRST STATE BANK BLDG,. BEDFORD, TEXAS 76021.817/283-6211. METRO/267-3367 DATE: 11/12/84 SUBJECT: Change Order #2 DEPARTMENT: Parks and Recreation BACKGROUND: The attached change order is recommended for approval. ITEM (1) This change is needed in order to prevent vandalism to the glass. ITEM (2) The polyloom pad is required to prevent injury to small children in the playground area. ITEM (3 & 4) These changes are proposed to prevent erosion. ITEM (5) Plants specified are not in season at this time. ITEM (6) This is a summary of the additive cost items described- in Items 1 through 5. ITEM (7) The Parks Department can seed these areas at a more advantageous time for plant growth. CITY COUNCIL ACTION REQUIRED: Authorization of the change order in the net deductive amount of $2,030.20 BUDGETED ITEM: YES N NO ACCOUNT NUMBER: General Obligation Bonds /' ~. KNOWL TON-E NGlISH-FLOWERS, INC. CONSULTING ENGINEERS I Fort Worth- Dallas November 7. 1984 Mr. Dennis Horvath, Assist. City Manager City of North Richland Hills 7301 N.E. Loop 820 North Richland Hills, Texas 76118 RE: 3-333, CITY OF NORTH RICHLAND HILLS ~2~ICH AND NORTHFIELD PARKS PROPOSED CHANGE ORDER NO.2 ~nclosed is the original of Change Order No.2 to the referenced project which has been signed by the Contractor. We would request that this change order be placed on the next agenda for Council consideration of approval. This change order includes revisions to the rest rooms, adds sodding, adds pad and carpet to playground areas, adds additional local drainage improvements, and adjusts landscape quantities. Bermuda grass seeding for areas outside the park ,road system is removed from the contract. Items 1 through 5 in. the attached change order total $23,184. Item 6 shows the distribution of this $23.184 between NorthfieJd Park and Norich Park. Contract Item 121 is established in the amount of $14,379.80 for Northfield Park, and Item 122 is established in the amount òf $8.805 for Norich Park. We would note that the increase in the contract amount of $23,184 is offset by a decrease of $25,215 for elimination of the bermuda' seeding. This results in a net decrease of $2,030.20 in the total contract amount. The existing contract amount of $1,265,519.44 is reduced to $1,263,489.24 as a result of this change order. Please feel free to call Don Canton or me if you have any questions. ~w,'~ RICHARD W. ALBIN, P.E. RWA/ra Enclosures Cc.,)Mr. Rodger N. Line, City Manager Mr. Dave Petika, Parks and Recreation Director Mr. Allen Bronstad, Assist. Dir. of Public Works Mr. Greg Wheeler, Engineering Technician 550 FIRST STATE BANK BLDG,. BEOFORD. TEXAS 76021.817/283-6211. METR0/267-3367 ......- -"- '-- "- Jnc. P.O. Box 2013, Hurst, Texas 76053 -:' r' ~·0 City Secretary City of North Rich1and Hi11s P.O. Box 18609 North Rich1and Hi11s, Texas 76118 October 22, 1984 Dear Sir: This 1etter is for the purpose of requesting an appearance before the City Council. I wish to obtain their opinions on the most expeditious method of opening a small group home for mentally retarded citizens within the city. I have met previously with Rodger Line, Gene Riddle, and the members of the Planning and Zoning Board. These folks were extremely courteous and helpful and have made a difficult job much easier through their kindness and understanding. The Planning and Zoning Board members suggested that I take my problem before the City Council as there appears to be no legal solution to it as the ordinances now stand. Simply stated, the problem is how to establish a small group home for 6 mild to moderately retarded adults in a neighborhood zoned R-3, or single-family residential. The Board members felt that this operation comprised a commercial venture, since these people's training and living arrangements will be supervised by a for-profit corporation. They felt that it would be best to seek out an appropriate house in an area of the city zoned for commercial operations. Behavior Management Consu1tants' view is that although we are a for-profit corporation, no commercial enterprise takes place at the residence, and that mentaJJy retarded citizens have the right to 1ive in residential areas even though they require some professional supervision for money management, transportation, refinement of self-help ski lis, etc. We have also researched the Board's suggestions concerning commercially zoned properties and feel that the avai1able housing in these areas is either too old, or located in high traffic areas which pose problems to the privacy and safety of our clients. If you would place me on the agenda for the next councU meeting, I would be happy to appear and answer any questions the members have. I have also found citizens of North Richland HiJ1s who are willing to appear in support of this project. If you would indicate in your response whether or not this is appropriate, I will notify them of the date we may appear. Thank you very much for your help. Very Truly Yours,,?>.¿ . tJ~ 4. ~ WiJJiam A. Ridinger, president '- IkhDVi Or:JjDnDgemenl..Cons~.Lt.luWW nc. P.O. Box 2013, Hurst, T eX8S 76053 Statement of Pl1rr>os~ Behavior Management Consultants, Inc. was formed to assist in the assimIJation of mentally retarded or multiple handicapped persons into society in a manner which will allow these citizens to optimize their own development wh1Je making tangible contributions to the communities In which they live. The corporation is divided Into two major service areas: A residential services component and a parent-teacher training compon~nt. The residential services component provides an active treatment program designed to teach mildly to moderately retarded adults the full range of skills needed to J1ve in normal residential enviornments. The parent- teacher training component provides speciaJ1zed training in Appl ied Behavior Analysis to parents of handicapped or behavior-problem children on an individual basis, and offers Workshops on the application of these principles and techniques in classroom and day-care settings. It is the belief of Behavior Management Consultants, Inc. and its staff that many individuals currently residing in state schools and other large, congregate facilities for the retarded can be assimilated into the communities of North Texas with benefits for both our clients and the pUblic at large. It is also our belief that with proper support and training, many young handicapped chi Idren can avoid the hazards of institutionalization by being raised in normal homes and schools instead of being segregated from society. Our program aims are thus to eliminate the anquish and hardships associated with a family's decision to instftutlonaJfze a loved one, and to improve the Quality of life for previously institutionalized citizens or those at risk while easing the burden on state taxpayers by helping to shrink the size of the institutions. Behavior Management Consultants, Inc. '-- Description of services available: - Residential Services Program Co-sponsored by the Texas Department of Human Resources and the State Department of Health. Funded through the Intermediate Care FacjJltles for Mentally Retarded Program using Medicaid and Supplemental Security Income benefits. AJI faci lit ies are 6 beds or less. AJ1 training provided is individualized to obtain the maxlmum integration into community living and normalization of life style. Staff and resident training supervised by Interdisciplinary Team. FuJI range of support services available on in-home or outpatient basis: P. T., a.T., Speech Therapy, Behavior Therapy, Nursing, and Social Work. Training on Daily Schedule Includes: Self-help skiJls refinement Vocational Activity - 4-6 hrs. per day, Mon.- Fri. ( competitive & sheltered employment placement and monitoring) Socia1izat10n skiJ1s - Group government for home, Involvement with local Associations for Retarded Citlzens, Community Servlce projects, parties, field trips, vacations, etc. All faci I itles staffed 24 hours by trained Resldent Associates. Life Safety Codes monitored by State Health Department. Central fire alarms, Fire extinquishers, emergency lighting, fire drills, required for each facility. Physician and Nurslng servlces are available on-caJl, with local hospital contract for emergency and hospitalization (leeds.