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HomeMy WebLinkAboutCCPD 2006-08-28 Agendas THE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 28, 2006 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of August 22, 2005 Meeting 3. Approval of Minutes of August 4-5, 2006 Work Session 4. CCD 2006-01 Public Hearing on Crime Control & Prevention District Proposed 2006-2007 Budget and Authorize Adoption 5. Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Crime Control & Prevention District was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, T exas~ent COd~ust '25 ,2006 at Õ' \1\1"" , /Jia (_ ') CO ~A.Se ry of Crime District MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 22, 2005 - 6:30 P.M. 1. CALL TO ORDER On the 22nd day of August, 2005 at 6:30 p.m. the North Richland Hills Crime Control and Prevention District convened in the City Council Chambers at the North Richland Hills City Hall, 7301 Northeast Loop 820, North Richland Hills, Texas with the following members present: Oscar Trevino John Lewis Jo Cox Suzy Compton JoAnn Johnson David Whitson Nancy Bielik Timothy J. Welch President Board Member Board Member Board Member Board Member Board Member Board Member Board Member Staff Members present: Larry J. Cunningham Karen Bostic Patricia Hutson George Staples Larry Koonce Chief Operating Officer/City Manager Managing Director Admin/Fiscal Services Secretary Attorney for District Finance Director The following business was transacted: 2. APPROVAL OF MINUTES OF AUGUST 23, 2004 MEETING APPROVED Board Member Cox moved, seconded by Board Member Bielik, to approve the minutes of the August 23,2004 meeting. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 3. APPROVAL OF MINUTES OF JULY 29-30, 2005 WORK SESSION APPROVED Board Member Welch moved, seconded by Board Member Whitson, to approve the minutes of the July 29-30, 2005 work session. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes 4. CCD 2005-01 PUBLIC HEARING ON CRIME CONTROL & PREVENTION DISTRICT PROPOSED 2005-2006 BUDGET AND AUTHORIZE ADOPTION APPROVED President Trevino opened the Public Hearing on the proposed 2005-06 budget for the Crime Control & Prevention District. Finance Director Larry Koonce presented an overview of the 2005-06 Crime Control & Prevention District Budget. The proposed budget for 2005-06 is $4,702,633 and the revised budget for 2004-2005 is $4,702,562. Mr. Koonce highlighted the revenues and expenditures and the accomplishments of the District since its inception. The proposed budget provides for the continuation of the upgraded compensation plan, salaries and benefits, supplies, training, and equipment maintenance for 45 police personnel. The Board was advised that all goals and objectives as set out in the Crime Control District proposal and renewal referendum have been met and are being maintained. At the request of Board Member Lewis, Mr. Koonce explained the purpose of the transition fund. President Trevino called for public comment on the proposed budget. There being no one wishing to speak, President Trevino closed the Public Hearing. Board Member Whitson moved, seconded by Board Member Bielik, to approve CCD 2005-01, approving the revised 2004-2005 budget and the 2005-2006 proposed budget and recommend Council approval. Motion prevailed by the following vote: Aye: 7 votes No: 0 votes North Richland Hills Crime Control and Prevention District August 22, 2005 Minutes Page 2 of 3 5. ADJOURNMENT There being no further business, President Trevino adjourned the meeting of the Crime Control and Prevention District at 6:44 p.m. APPROVED: Oscar Trevino - President ATTEST: Patricia Hutson - Secretary North Richland Hills Crime Control and Prevention District August 22, 2005 Minutes Page 3 of 3 MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD WORK SESSION HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS - AUGUST 4-5,2006 President Trevino announced on August 4, 2006 at 10:00 a.m. that the Crime Control and Prevention District Board would meet in conjunction with the City Council Budget Work Session. In the absence of Mayor Trevino, Mayor Pro Tem Lewis called the Crime Control and Prevention District Board Budget Work Session to order at 2:17 p.m. on August 4, 2006. Mayor Trevino was present at 2:24 p.m. and presided over the remainder of the CCD work session. MEMBERS PRESENT: Oscar Trevino John H. Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Scott Turnage Tim Welch President Board Member (Mayor Pro Tem) Board Member Board Member Board Member Board Member Board Member Board Member Staff: Larry J. Cunningham Ogden Bo Bass Richard Torres Karen Bostic Patricia Hutson Larry Koonce Drew Corn Chief Operating Officer/City Manager Assistant City Manager Assistant City Manager Managing Director Admin/Fiscal Services Secretary Treasurer Director of Budget Others Present: Richard Abernethy Margaret Ragus Assistant to City Manager Budget Analyst Mr. Larry Koonce reviewed the sales tax revenues of the District and summarized the District's programs and accomplishments since inception. The proposed budget includes the continuation of Alliance for Children and the Special Investigations Unit. Expenditures of $4.6 million include CCD personnel costs, indirect costs to the General Fund, General Fund police compensation plan enhancements, supplies, maintenance/capital and transfer to vehicle replacement fund. The proposed budget includes the replacement of six patrol cars and eight mobile video systems. All goals and objectives as set out in the original CCD proposal and renewal referendum have been met and are being maintained. After a brief discussion, the Board concurred with the Crime Control District Fund as proposed and submitted by Staff. There being no further business, President Trevino adjourned the work session of the Crime Control District and Prevention Board on August 4, 2006 at 2:37 p.m. APPROVED: Oscar Trevino, President ATTEST: Patricia Hutson, City Secretary North Richland Hills Crime Control and Prevention District August 4-5, 2006 Minutes Page 2 of 2 CRIME CONTROL & PREVENTION DISTRICT Department: Crime Control District Council Meeting Date: 8/28/06 Subject: Public Hearinq on Crime Control & Prevention District Agenda Number: CCD 2006-01 Proposed 2006-2007 Budget The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2006-2007 Crime Control and Prevention District budget was advertised for 6:30 p.m., August 28,2006. The proposed 2006-2007 Crime Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council August 4, 2006 at the City's annual budget work session. The proposed budget for 2006-2007, is $4,623,240, and the revised budget for 2005-2006 is $4,647,562. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it IS suggested that the public hearing be opened and public comment permitted. Recommendation: To open the public hearing, receive comments on the revised 2005-2006 and the proposed 2006-2007 Crime Control and Prevention District budget, close public hearing, and authorize adoption. Finance Review Source of Funds: Bonds (GO/Rev) Operating Budget Othè/t í Department Head Si nature Account Number Sufficient Funds Available 'W Page 1 of August 28, 2006 Honorable Mayor and Members of the City Council Crime Control & Prevention District Board of Directors City of North Richland Hills North Richland Hills, Texas The Crime Control and Prevention District was originally approved by voters in February 1996 establishing the district for five years. The voters approved a district Board of Directors that is made up of seven City Council members. A continuation referendum was held on May 5, 2001, re-authorizing the District for 10 years. Continuation of the collection of a half-cent sales tax was approved as the funding mechanism by which the City would provide improved Police services to the citizens of North Richland Hills. Goals and Strategies of the District include: 1. Reduce response time to calls for service; 2. Reduce occurrence of call stacking; 3. Increase officer visibility; 4. Enhance crime-fighting tools through new equipment and updated technology; 5. Reduce gang-related activity. To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel; 2. Upgrading of compensation plan to retain and attract highly qualified police personnel; 3. New Equipment - vehicles and computers; 4. Necessary training and other operating costs. When the District was implemented, the District Board and the City Council indicated that future increases in operating expenses for the Police Department and any additional programs or services would be paid by the Crime Control District so that improved Police services would not adversely impact the property tax rate. In July of 1996, the District began collecting sales tax. At that time a Transition Reserve was established to lessen the impact in the event the continuation referendum did not pass in 2001. The City will continue with the Transition Fund as a reserve for operations 50 in the event that the District is not reauthorized in 2011. The estimated accumulated Reserve for Transition as of September 30, 2006 will be approximately $1.8 million. ACCOMPLISHMENTS Since July 1996, many positive results have been realized In answer to the goals established by the District. · The department responded to 114,058 calls for service in fiscal year 2005 as compared to 91,291 calls for service in fiscal year 1996, a 25% increase. · Total arrests in 2005 were up from 1996 by 1,564, a 49% increase. · Total charges in 2005 were up from 1996 by 4,843, a 61% increase. · During 2005, Part I Crimes have decreased 12% over 2004. · Total traffic violations issued were up by 17% from 1996 through 2005. · Average response times for priority 1 calls have decreased by 4 minutes and 18 seconds from 1996 through June 30,2006. · During 2005 case clearance rates were 37% for all crimes combined. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control District, the City has been able to add resources for police services since 1996 in the following areas: 1. $20.1 million to pay for salaries and benefits for 45 new police personnel, including 27 police officers, two detectives, 16 support personnel, and an upgraded compensation plan for all sworn police personnel. 2. Funding for a new $1.8 million Public Safety Computer System ($1.1 million funded by C.C.D.). 3. Approximately $300,000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $1.5 million for 25 new vehicles, 12 refurbished vehicles and vehicle replacement. 5. Funding of $310,000 for radios and crime scene equipment. 2006/2007 PROPOSED BUDGET The 2006/2007 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan and salaries and benefits, supplies, 51 training, equipment maintenance for 45 police personnel including 27 police officers, two detectives and 16 support staff. Given the current state of the economy and the decline in sales tax revenues, there are no new programs proposed in the 2006/2007 Crime Control and Prevention District Budget. Transition Fund It is recommended that the CCD Transition Fund remain intact over the ten-year life of the District. The goal is to add to the fund so that a balance of approximately $3.4 million or two-thirds of projected operations for one year is available at the end of the ten-year referendum period. In fiscal year 2001, the City Council established a policy that the Transition Fund not be used to supplement on-going operations, but may be borrowed from time to time to pay for one-time purchases of capital items. Given the continued decline in sales tax revenues, there is a need to utilize the Transition Reserve Fund to assist with operations in 2006/2007. To this end we will deviate from this policy with the understanding the Transition Fund will be replenished as the economy improves. We believe that this reflects prudent use of these funds. Through prudent management of budget expenditures, the revised 2005/2006 CCD budget includes a decrease in the loan of $118.071. The City Council approved a loan from the Transition Fund in the current year budget of $957,972. The decrease in the loan from the Transition Fund to assist with operations was possible because of salary savings from position vacancies. The planned loan from the Transition Fund for 2006/2007 is $782.482 a decrease from the 2005/2006 adopted budQet. Again, using the Transition Fund to assist with operations is an exception to the policy established by the City Council that will not be continued as the economy improves; however, deviation from this policy is necessary because of the economic downturn. As this is a loan, the Transition Fund will be replenished in the future so the long term funding goal is not jeopardized. SUMMARY Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control and Prevention District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times, and reductions of burglaries and auto thefts have resulted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in a more timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. The establishment of a Transition Fund, projected at $1.8 million in 2006, will provide a sound financial basis in future planning. A ten-year plan has been established that includes provisions for the salary 52 plan, and funds for vehicle replacement through the end of the referendum in 2011. The target balance of the transition fund at the end of the ten year referendum is approximately $3.4 million. We are optimistic that sales tax revenues will rebound in the future, thus allowing us to rebuild the transition reserve closer to the level of our goal of 2/3 of annual expenditures. We estimate sales tax numbers to be up slightly in the coming year, and will monitor collections closely adjusting the CCD budget as appropriate. For the coming year, the following ongoing efforts to continue originally stated goals are recommended: · Comprehensive Evaluation of Crime Control District Mission, Accomplishments, Operations and Programs; · Planning for Future Needs; · Fleet Assessment; We appreciate the opportunity that the voters have given us to continue this Crime Control and Prevention District program. You have entrusted us to be good stewards of these funds, and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forward to working with you in the coming years to make this the most successful program possible. Respectfully submitted, Larry J. Cunningham City Manager 53 FISCAL YEAR 2006-2007 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2003/04 FY 2004/05 FY 2005106 FY 2005/06 FY 2006/07 REVENUES Sales Tax $4,153,671 $3,663,173 $3,709,661 $3,709,661 $3,746,758 Interest Income 51,444 60,708 35,000 98,000 94,000 Other Income 20,970 9,725 0 0 0 Appropriation - PY Encumbrances 0 0 0 8,244 0 Loan from Transition Fund 119,335 671,038 957,972 831,657 782,482 TOTAL REVENUES $4,345,420 $4,404,645 $4,702,633 $4,647,562 $4,623,240 EXPENDITURES Operatinq Administration $7,212 $6,739 $7,222 $7,222 $63,756 Administrative Services 488,898 416,009 535,138 539,590 476,462 Investigations 255,774 269,038 285,407 284,755 297,015 Uniform Patrol 1,489,898 1,502,465 1,828,267 1,802,829 1,876,810 Technical Services 214,803 218,153 246,295 223,951 251,949 Detention Services 258,024 234,520 298,017 293,913 318,080 Property Evidence 44,085 49,328 54,279 53,821 94,710 Communications 11,254 10,712 11,797 11 ,797 11 ,133 Transfer to Equipment Services 0 100,000 25,000 25,000 25,000 Sub-Total $2,769,948 $2,806,964 $3,291,422 $3,242,878 $3,414,915 other & Reserves Indirect Costs $401,940 $401,941 $300,000 $300,000 $200,000 Police Dept. Salary Increases-General 1,103,460 1,092,425 1,037,804 1,037,804 934,024 Child Advocacy Center 14,995 16,590 16,590 16,590 16,590 Special Investigation Loan 55,077 52,665 0 0 0 Other 0 34,060 42,046 42,046 43,989 Market Adjustment 0 0 0 0 13,722 Lump Sum Merit 0 0 14,771 0 0 Sub-Total $1,575,472 $1,597,681 $1,411,211 $1,396,440 $1,208,325 Previous Year Encumbrances $8,244 TOTAL EXPENDITURES $4,345,420 $4,404,645 $4,702,633 $4,647,562 $4,623,240 BALANCE $0 $0 $0 $0 $0 54