HomeMy WebLinkAboutCC 2005-07-11 Agendas
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CITY OF NORTH RICHLAND HILLS
PRE-COUNCIL AGENDA
JULY 11, 2005 - 6:00 P.M.
For the Regular Meeting conducted at the North Richland Hills City Hall - Pre-Council Chambers
7301 Northeast Loop 820.
NUMBER ITEM ACTION
TAKEN
1. Discuss Items from July 11, 2005 City Council Meeting (5
Minutes)
2. IR 2005-093 Review Interactive Voice and Web Response System
(Agenda Item 15) (10 Minutes)
3. IR 2005-092 Discuss Community Fire Rating Re-classification Project (10
Minutes)
4. IR 2005-095 Update Report Regarding Public Hearing on Loop 820 Study
(15 Minutes)
5. I R 2005-094 Discuss Council Travel Policy (10 Minutes)
16. I Adjournment I I
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07/11/05
City Council Agenda
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CITY OF NORTH RICHLAND HILLS
CITY COUNCIL AGENDA
JULY 11, 2005 -7:00 PM
For the Regular Meeting conducted at the North Richland Hills City Hall Council Chambers 7301
Northeast Loop 820, at 7:00 p.m. The below listed items are placed on the Agenda for discussion
and/or action.
1. Items on the consent agenda will be voted on in one motion unless a Council Member asks for
separate discussion.
2. The Council reserves the right to retire into executive session concerning any of the items
listed on this Agenda, whenever it is considered necessary and legally justified under the Open
Meetings Act.
3. Persons with disabilities who plan to attend this meeting and who may need assistance should
contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so
that appropriate arrangements can be made.
NUMBER ITEM ACTION TAKEN
1. Call to Order
2. Invocation - Councilwoman Johnson
3. Pledge - Councilwoman Johnson
4. Special Presentations
Proclamation - Amateur Radio Operators Day
5. Citizens Presentation
6. Removal of Item( s) from the Consent Agenda
07/11/05
City Council Agenda
Page 2 of 4
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NUMBER ITEM ACTION TAKEN
7. Consent a. Minutes of the June 23, 2005 Special
Agenda Council Meeting
b. Minutes of the June 27, 2005 Council
Meeting
c. Minutes of the July 5, 2005 Council Work
Session
FP 2005-08 d. Consideration of a Request from Richard
Rhodes to Approve the Final Plat of Lot 2,
Block 1, Smithfield Storage Addition
(Located at 7516 Smithfield Road - 1.620
acres)
GN 2005-071 e. Approve Agreement with Tarrant County
Tax Assessor/Collector for the Collection
of City Property Taxes
PU 2005-025 f. Authorize Purchase of Two Portable
Emergency Generators from Waukesha-
Pierce, Ind.
PU 2005-026 g. Authorize Purchase of Replacement
Mobile Data Computers for the Police
Department from Portable Computer
Systems, Inc.
PU 2005-027 h. Award Bid for Aquatic Chemical Supplies
to D.C.C., Inc. and Harcross Chemicals
8. ZC 2005-07 Public Hearing and Consideration of a Request
from JB & JB Development FLP/John Barfield,
G.P. for a Zoning Change from "C1" Commercial
to "R2" Single Family Residential (Located at the
Southeast Corner of the Intersection of
Smithfield Road and Shady Grove Road - 4.714
acres) - Ordinance No. 2839
9. FP 2005-10 Consideration of a Request from JB & JS
Development FLP/John Barfield, G.P. to
approve the Final Plat of Srandonwood Estates
Addition Phase II (Located at the Southeast
Corner of the Intersection of Smithfield Road
and Shady Grove Road - 4.714 acres)
07/11/05
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NUMBER ITEM ACTION TAKEN
10.SP 2005-05 Consideration of a Request from K&G
Partnership for Approval of a Site Plan for a
Small Multi-Family Complex (Located in the
6000 Block of Holiday Lane - 1.16 acres)
11 . RP 2005-03 Public Hearing and Consideration of a Request
from Long & Associates on Behalf of Castlerock
Custom Homes to Approve the Replat of Lots
1 R1 & 1 R2, Block 1, Bradford Addition (Located
in the 8100 Block of Smithfield Road - 0.975
acres)
12. GN 2005-072 Appointments to Construction Code of Appeals
13. PU 2005-028 Resolution Authorizing Acquisition of Library Site
- Resolution No. 2005-054
14. PU 2005-029 Approve Contract for Interactive Voice and Web
Response System with Tele-works, Inc and
Revise the 2005/05 Capital Projects Budget -
Resolution No. 2005-050
15. Information and Reports - Councilwoman Bielik
16. Adjournment
POSTED
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City Council Agenda
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR#2005-093
Date:
July 11 , 2005
Subject:
Review Interactive Voice and Web Response System
A representative from Tele-works will be present to demonstrate some of the capabilities of
the Tele-works Interactive Voice and Web Response system. This demonstration is in
reference to Agenda item 2005-029 on the regular agenda. Major objectives of this proposed
new system are on-line payment of utility bills and municipal court fines, scheduling of
building inspections, obtaining inspection results and obtaining utility account information.
We believe the demonstration will better explain the benefits of this system for customers.
Respectfully Submitted,
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Kyle . Spooner
Director of Information Services
ISSUED BY THE CITY MANAGER
NORTH RICHlAND HillS, TEXAS
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July 11, 2005
INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR# 2005-092
Discuss Community Fire Rating Reclassification Project
The purpose of this report is to apprise the Mayor and Council of the process planned to re-
evaluate the City's Property Protection Classification.
Backqround
The City's fire protection resources are evaluated by the Insurance Services Offices (1.8.0.)
and assigned a grading called the Property Protection Classification (P.P.C.). The P.P.C.
grading is based on a scale of "10" with "1" being the best and a "10" being no protection
available. The City of North Richland Hills currently caries a P.P.C. of "4". A grading matrix
obtained from the State Fire Marshal's Office indicates that in a city that improves its P.P.C.
from a "4" to a "2", homeowners would be able to receive a 100/0 reduction in their home's fire
insurance. The P.P.C. grading criteria looks at all aspects of a community's fire protection. It
includes such things as the water supply (fire flow), water distribution, number of fire
hydrants, number and location of fire engines (pumpers) and fire trucks (aerial ladders),
number and condition of reserve fire apparatus, firefighting equipment (hoses, nozzles,
S.C.B.A., etc.), 9-1-1 system, firefighter notification system, firefighter training, number of
firefighters, fire prevention inspections, and mutual and automatic aid agreements, just to
name some of the criteria. In the State of Texas, cities also gain extra credits through the
Texas Addendum to the P.P.C. grading criteria. Those additional credits are applied for other
fiie pïevention efforts like school fire drills, fire safety education prograflîs and adopting
current fire and building codes. (It should be noted that in the State of Texas, every city that
has obtained a P.P.C. rating of a "1", the best possible rating, received that rating on the
strength of the extra grading points they achieved under the Texas Addendum.)
The reclassification grading process is a long and arduous task requiring many hours of
information gathering and document preparation. It requires a thorough understanding of the
grading criteria and the formulas used to calculate the scoring for all of the different areas
measured. Staff requested proposals for Professional Services to assist in this very complex
process. As a result of this request, two Professional Engineers were identified in this area
that would be able to assist the City of North Richland Hills through the reclassification
process. One is Mike Pietsch, P.E. and the other is Troy Arterbury, P.E. Both of these
Professional Engineers were previously employed as field grading technicians with the I.S.O.
Both P.E.'s now run consulting businesses to assist cities through the I.S.O. P.P.C.
Reclassification process. Both consultants' fees were similar.
Proposal
Mike Pietsch proposed a three phase process. The first phase would be to conduct a mock
grading exercise and create a list of suggested improvements. The second phase would be
to prepare an 1.8.0. pre-survey packet. The third phase would be to assist the 1.8.0. Field
Reoresentative durina his actual survev of the Citv. Mr. Pietsch worked for 1.8.0. for over 27
ISSUED BY THE CITY MANAGER
NORTH RICHlAND HillS, TEXAS
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years, performing P.P.C. Classifications in over 660 communities across Texas. Since he
S"'""..+ed ~r'\nsul"'ing ""hl""\ll'" +h"'ee yea"'s artl""\ he has assl·s+ed over 90 ,",I""\~m"ni+ies +0 ·1~nrO\/O
LOll VV11 llll auvu&. &.III I ~U, II II &. I VU111I1 UIII&.I &. IlltJl VV
their P.P.C. rating. Most of these communities improved their I.S.O. P.P.C. by at least two
classifications. Fees for these professional services are as follows:
· Phase I, Mock Grading Exercise
· Phase II, Prepare Pre-Survey Packet
· Phase III, Assist I.S.O. Field Rep. with Survey
$ 8,600.00
$ 3,800.00
$ 5,000.00
$17,400.00
Total
Conclusion
Staff intends to proceed with hiring Mr. Pietsch to assist the City in achieving an improved
P.P.C. rating. We will begin with the Phase I exercise late this fiscal year with the hope of
completing Phase II and Phase III by October, 2006. There have been recent discussions by
I.S.O. about eliminating the Texas Addendum and the extra grading points associated with
that document. We believe it would be in the best interest of North Richland Hills to request a
P.P.C. reclassification visit before this occurs.
Respectfully Submitted,
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Andrew Ä. Jones, Jr.
Fire Chief
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INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR# 20Q5-Q95
Date: July 11, 2005
Subject: Update Report Regarding Public Hearing on Loop 820 Corridor Study
City Staff and our consultants, Kimley-Horn & Associates, Inc. and Townscape, Inc. continue
to work toward the completion of the Loop 820 Corridor Study. The primary purpose of the
study has been to plan for the best use of land, promote good access and minimize conflicts
between residential and non-residential properties. This effort has also been a proactive
approach towards the Texas Department of Transportation's upcoming project to widen
Interstate Loop 820.
On Thursday, June 23 approximately 200 individuals attended the Loop 820 public hearing at
the Richland Hills Church of Christ. Thirteen people spoke at the public meeting and a total
of 55 comment cards were filled out that night and over the next 2 weeks. Public comments
were received through Friday, July 8.
Responses and concerns are attached in the following pages of this report. Generally, the
responses can be summarized in four major areas.
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· Concerns or questions regarding proposed land use changes
· Citizens in support of the Loop 820 plan, but wanted to encourage the City of North
Richland Hills to move forward with implementation plans.
· Questions regarding noise and access related to specific TXDOT plans.
· Other general questions and concerns.
In addition to an attached detailed report on the recent public hearing, staff has also included
a map on Proposed Land Use Changes, a Corridor Image & Districts Map and an outHne of
recommended action items for implementation.
The consultants are preparing the final report based on all the input and direction received
over the past 8 months. Staff feel that the final report will reflect 95%+ consensus as it
relates to individual property owners desire for the Loop 820 Corridor. Details over future
land use, access and design criteria for each district will be formalized through an
implementation plan.
Staff is recom"mending that the Loop 820 Corridor Study be adopted at the July 25, 2005
regular City Council meeting. Following adoption of the Study, staff will put together a
detailed implementation plan during August and September outlining times and responsible
parties for implementing the 30+ action items. Staff would like to bring the Loop 820 Corridor
Implementation Plan back to City Council in October to receive direction for implementing
these important action steps.
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Richard Torres
Assistant City Manager
ISSUED BY THE C~TY MANAGER
NORTH RICHLAND HilLS, TEXAS
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1QQp 820 Corridor Study Responses
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#1 Concerns or Questions Reaardina Proposed land Use Chanaes
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My concerns on S. Holiday on the new visionary retail triangle; would I be notified on
business being developed.
Sally Jekel. 7300 Marilyn Lane. (817) 581-5072
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I will not be comfortable to remain closer to traffic if my lot is not rezoned now as the other
side of Karen Drive is retail. I live on south side of Karen Drive. I approve of a future land
use change to commercial for my property so long as I can get my price for my house. I
would prefer this happen all at one time, for my neighbors on the block.
Helen Cline. 7208 Karen Drive. (817) 281-1494
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I wish to sell my home. I do not want 820 any closer to my back door.
Debbie Hook. 7213 Karen Drive. (817) 428-6186
*How will this effect the property value of homes near areas of future development? *How
does today's Supreme Court Rule effect the plans for commercial development? The City
officials have said that they are not inclined to use eminent domain to condemn residential
property for the project. *Does the Supreme Court rule from today change the City's plans or
their inclinations?
Jason Evans. 7504 Schiller Drive. (817) 428-7360
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Our major concern is of course our house. We've grown up in that house and do not wish
to turn the backyard into an access road. We would rather see the house go than see it
turned into a freeway. Honestly, at this point the City should be more worried about homes
than trees and limestone walls.
Meredith & Gayle Calloway. 6813 Corona Drive. (817)485-3111
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*My concern is the retail on corner of Holiday and service road south side. I would prefer
office space or something else quiet. *1 am concerned about the "beautification" of the
intersections and the money for the purchase and maintenance of those. *Traffic flow on
Marilyn during the construction as a detour.
Marqaret McMurtray. 7213 Marilvn Lane (817) 581-6247
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How does the Supreme Court decision effect acquisition of property? How soon will
property be taken?
Mike Clark. 4912 CumminQs Drive
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Those of us who are disabled need a direct way of knowing what is really going on. Can we
be made aware of real time lines of communication? Thanks
William Durham. 5129 Karen Drive. (817) 281-1276
(1)
Loop 820 Corridor Study Responses
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It would be in the best interest of the City to assure residents that there will not be a repeat
of the fiasco that occurred with Hurst and the Northeast Mall incident. No City government
should condemn and claim eminent domain for commercial business interests. Let the
natural market forces work themselves out when dealing with commercial interests
and ventures. By claiming eminent domain, the City disrupts normal commerce by setting
an unrealistic market price that only benefits developers-the very ones that are trying to
drive down value to pad (already) fat pockets. Property ownership rights should include
the right to get as much money for one's property as possible. Developers do the same,
however, they should not do so at the long-term property owner's expense.
Jon Drake. 7904 Lazy Lane Road. (972) 333-6287
· I do not want our property to be sold on an individual basis. The neighborhood should be
bought, but as a whole section. Huggins Honda ruined the value of homes and had no
respect for home owners. I would hope the City of NRH would do better for their citizens.
Donna Bockman. 4804 Nancy Lane (817) 656-0678
· I still have a major concern that piecemeal is occurring in my neighborhood. At one time
the City said they wouldn't allow small plots of property to be rezoned. Now they have
rezoned on my street on at least three occasions. Small rezoned properties hurt the cities
image.
Robert Bockman, 4804 Nancy Lane, (817) 656-0678
· I am in the South 820 service road area. If it is rezoned commercial, willi be able to
continue to live in my duplex and rent the other half?
e Cheryl Apqar. 7212-14 N.E. Loop 820. (817) 875-6616
· To the owners in the blue area-I would hope the City would purchase property sooner
rather than later. Since I have property in the blue and pink area next to each other, I
would like both properties to go at the same time.
Mary Shaunty, 5005 Cumminas, (817) 428-8550
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· I am not in favor of rezoning at this time.
Elizabeth McDaniel. 7204 Karen Drive (817) 281-3612
· As residents of 7220 Karen Drive, we would like our property to be considered for land
usage change to commercial. We would like to sell, if the right price was offered.
Troy & Debra Hines, 7220 Karen Drive, (817) 313-6915
· I live on the south corner of Karen Drive & Holiday. If I can get the right price for my
property I would be in favor of rezoning to commercial. I am concerned about the
neighborhood & I would like to see it done all at one time.
S.V. Schup. Jr.. 7200 Karen Drive. (817) 281-2247
#2 Citizens in Support of The Loop 820 Plan. But Want to Encouraae The City to Move
Forward With Implementation Efforts
Let's finish all the studies and get on with it. The more we put it off, the more the cost!
T.A. Gamble, 6516 Circleview Drive. (817) 247-3023
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I hope that it happens soon 1
Jessica Smith) 4924 Holiday Lane E., (817~ 503-0645
(2
Loop 820 Corridor Study Responses
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Speaking from the younger demographic who are homeowners, we love the plan & can
only hope that this plan will be implemented sooner rather than later. We purchased our
home because of it's convenient location to 820, but aesthetically, we feel our Iron
Horse neighborhood is lacking. Great Plans! Please change the name of Industrial Park
to Iron Horse Drive.
Lana Gent. 5618 Valhalla Drive, (817) 656-2765
· As new residents at Iron Horse, we are very excited about plan to change name of
Industrial and plan for Iron Horse Drive.
Kellv Gent, 5618 Valhalla Drive, (817) 656-2765
#3 Concerns Reaardina Noise and Access Related to TxDOT Plans
· We would like to close Cummings Drive at the 4900 block at the service road prior to
construction to relieve some of the traffic.
Frank (Bud) Dotter, 4917 Cumminas Drive. (817) 514-9206
· Place more importance on the South side of Loop 820, also sound control? Is there any?
Bob Curry, 6713 La Rue. (817) 485-6827
· Will the City or TxDOT be monitoring the pollution level on 820?
Penny Breitenstein, 4301 Marilvn Lane, (817) 514-7918
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The urban design implements look great, but I am concerned about noise from the free-
way. Is anything being done to buffer the noise?
Victor Baxter, 7301 Oakland Lane, (817) 581-1905
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Our main concerns are; *the high traffic on Meadow Lakes Drive, *and highway noise.
The plans look very nice.
Clarence & Fave Huffman, 6537 Meadow Lakes Drive, (817) 581-6850
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1. The street going into the gym from Corona seems to be a problem. 2. Has anyone
noticed the ability to make a right turn is held up sometimes by 2 lanes of traffic keeping
the right turn car held back. Big concern to keeping traffic moving down Rufe Snow
intersection.
Carmen Coleman, 6713 Corona Drive, (817) 281-3179
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Why doesn't NRH & Haltom get together and demand that TxDOT extend the service
roads west over the RR tracks. I'd hate to have an accident there and lay there and die
because the emergency vehicles could not get there.
No Name
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Road for eastbound traffic in front of big boxes should be closer to frontage road for less
interaction with pedestrians. There should be access to 820 westbound traffic and exit for
eastbound traffic at Industrial Blvd. Please let me know of plans for the east end of
property of RHCC.
Wayne Lanqston. 5016 Lake View Circle. (817) 656-3908
I am concerned with the possible impact to increased traffic on Maplewood Drive. There
will still be children crossing to attend the elementary school. Traffic lights, speed bumps
(3)
Loop 820 Corridor Study Responses
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or other means of slowing traffic should be proposed. The planned changes will make it a
short cut to using the frontage roads.
William Willits, 5105 Clovee Court, (817) 514-6480
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I would definitely use the TRE (park and ride) to downtown Fort Worth and Stockyards and
Fort Worth Cultural District if such a TRE Terminal and regular service was provided (even
to Grapevine too!)
There needs to be an on ramp from Iron Horse Drive at the 820 bridge to get on 820
going west. With the railroad tracks and extreme drop overlooking the golf course, the
ramp would be expensive, but could be done. Add on ramp.
820 east and west also need widened to three lanes each way, all the way back to 135W.
Let's do it all at the same time, more cost effective. Will do it eventually anyway!
How many lanes, each way, will there be on 820? Currently we have two each way. Will it
be increased to three each way? Make it three to relieve the bottle neck of 121 & 820 N/S
bound back ups when 820 reduces traffic to two lanes each.
There is discussion about making Airport Freeway 121 and possibly part of 820 a Toll
Road. Does this design provide the necessary changes to accommodate a Toll Road or
will more changes be required? Why not include Toll Road features in this change?
James Pomerov, 6536 Circleview Drive, (817) 281-5650 pomeroviim@hotmail.com
e#4 Other General Questions and Concerns
· I live on Corona Drive across the street from us is a row of houses that are on the plan in
the Iron Horse District. One of the houses is a rent house owned by a former Mayor
Pro-Tern that is a dump and is a disgrace to all the other houses on our street. Would they
be required to keep this house up and mow the yard? It's not now.
Barbara Cason, 6724 Corona Drive, (817) 281-9590
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I am in favor of the landscaping at the major intersections and corridors throughout the
City. However, when the current landscaping is compared to that in Hurst, as an example,
NRH is lacking. The Parks and Rec. Department currently does a poor job in maintaining
City property. What assurance or changes will be made to ensure the additional
landscaping will be better maintained?
Susan Cline, 7513 Janetta Drive. (817) 485-5352
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1. The bike and hike trails -Great. 2. How is Loop 820 to be widened? What property is
being used? 3. Birchwood Drive is used by cut-thru traffic from Highway 26 and Davis
Blvd. How can this be corrected? Any plans?
Alton & Shelia Sadler. 7912 Birchwood. (817) 281-8177
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Will Redondo Street and Vance Road be closed to traffic?
No Name
Would like to see detail maps of the Design District south of 183 between 820 and Precinct
Road. We live on 4908 Wedgeview 4 houses south of the access road on 183. How
many homes will be taken to widen the south side east bound access road?
Ken Richardson, 4908 Wedaeview, Hurst, TX 76053 (817) 284-0480
(4)
Loop 820 Corridor Study Responses
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Haltom City at Parkview Drive within 200 feet of 820, will this area be affected?
Specifically my address.
Charles & Stacy Lowrey. 5229 Parkview Drive. Haltom City. (817) 656-3023
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I would like to suggest connecting Riviera and Deville Streets to the Road to the Mall.
This would give easier access to Grapevine Highway.
Dean Gearhart. 4616 Riverview Drive, (817) 428-4019
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There should be a pedestrian walk over from north of 820 to the area south of 820, in this
area between Holiday Lane and Highway 26 so people could walk to the commercial
areas without having to drive.
Vernon Russ, 4529 Marvanna Way, (817) 581-2164
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Who pays for the proposed "private roads" thru commercial properties for traffic flow
where none are ~currently Le. Crossroads Village east/west access behind Ree warehouse
and north/south access 6805 N.E. Loop 820.
Joni O'Bliness/FLC Properties, 5198 Rufe Snow Dr. Ste. 201, (817) 849-8888
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Concerned about the financing of this plan. I would like to see an estimate of cost made
public before the plan is approved. If grants are intended to be used could the grants fall
through? Could the plan be down scaled in order to save money but still be as nice?
It is beautiful.
Suzette Christopher, 4800 Holidav Lane, (817) 281-1238
Victor Patel. 5151 Taxten Pkwv, (817) 268-6878-No Comments on Card
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Russ Olds, 5101 Cumminas, (817) 680-5369-No Comments on Card
#5 The Followina Comments Came from Individuals Who Spoke at the Public Meetina at
the June 23rd Work Session
Mayor Trevino opened the Public Hearing.
Mr. R. M. Boler, 5000 Cumminas Drive - Mr. Boler lives in the area around City Hall, which is designated
for future commercial use. Mr. Boler advised there are approximately 4 acres in the designated land area
and there are 12 property owners. Mr. Boler stated that in March 2001 the City came out with a plan for
the Loop 820 corridor, which required a minimum of 25 acres before any redevelopment would be allowed.
Shortly after the plan was announced, Mr. Ron Huggins, owner of Huggins Honda, was permitted to run
over the property owners around his dealership. Mr. Huggins was permitted to close Susan Lee Lane to
through traffic. Susan Lee Lane at that time connected to the Loop 820 service road. Mr. Huggins co-
erced the property owners adjacent to the Loop 820 service road to sell to him. By permitting Mr. Huggins
to gain control of the frontage along Loop 820 it effectively closed the area behind Huggins Honda north to
Maplewood Drive, east to Davis Blvd. and west to Calloway Branch to future commercial development thus
depriving the City of increased tax base on retail valuations as well as the sales taxes that would have
been generated. Mr. Boler stated this was a piece meal development that was allowed by the City. Mr.
Boler advised of the following concerns: 1) Is this going to be allowed to happen again by the City; 2) are
the 12 property owners in this future commercial district going to be left high and dry or will there be some
ekind of guidelines for this area; and 3) will this vision of North Richland Hills turn out to be just another well
intention plan that has gone bad. Mr. Boler stated that he was ready to move provided that the 12 property
owners living in the future commercial area are treated fairly, equitably and are justly compensated.
(5)
Loop 820 Corridor Study Responses
Ms. Anna Ruth Mitchell. 7308 Marilvn Lane - completed a request to speak card, but declined to speak when
.ecognized
Ms. Chuckie Hosoers. 4400 Ken Michael Court - Ms. Hospers lives at the dead end of Riviera and Ken
Michael, the backside of her property is g feet away from the Road to the Mall and the hotel is located on the
other side of her property. Ms. Hospers advised a privacy fence was not installed when the road was con-
structed. Ms. Hosper stated her residence is the only property on the Road to Mall that is within g feet of the
road. Ms. Hospers expressed concern with the additional noise and stated she would like to know how much
wider the service road will be along the hotel, and how much of a corner are they going to widen at the inter-
section of the hotel and the Rooms to Go Outlet Store. Ms. Hospers expressed concern with the additional
noise and pollution as a result of any widening and the lowering of property value.
Mayor Trevino advised that Staff would be responding to each question asked tonight.
Ms. Rita Vauahan. 5100 Cumminas - Ms. Vaughan advised she was very displeased with the plan proposed
at the June 16 meeting, bu_t would completely support the Maplewood project with a slight change to the plan.
The plan leaves her property sitting out in the open alone. Her home would no longer be a uniformed part of
the neighborhood, but would instead be one house left standing alone and would not look like it belonged to
the neighborhood. Ms. Vaughan advised that at the last meeting, the citizens were told of landscaping plans
along this section of Maplewood, but this will not be feasible for her property. A city wall runs along side her
property leaving no room for landscaping beside her property. Ms. Vaughan advised she would like to see
the gO-degree turn from Maplewood onto Cummings changed to a slightly curved turn onto Cummings mak-
ing it necessary for the City to acquire her property as well. Ms. Vaughan stated she has been told the pur-
pose of the gO-degree turn is to slow traffic. Ms. Vaughan suggested installing speed bumps on Cummings to
slow the traffic. Ms. Vaughan stated that with the acquisition of her property, the City could landscape her
_roperty and restore the rest of the neighborhood back to a uniformed neighborhood. Ms. Vaughan stated
he did not feel that this change to the plan would affect anyone except herself and her next-door neighbors.
er next-door neighbors would then be living on the corner and fully support the change to the plan. Ms.
Vaughan stated she had several reasons why her suggested change would be a better solution - 1 ) her prop-
erty would not be a uniformed part of the neighborhood, but would instead be sitting out by itself as if it did not
belong; 2) when driving down Cummings to turn onto Maplewood it is difficult to see past the railing on the
bridge - the curve would eliminate the hazard; 3) Maplewood is elevated above her property and she has
minimal privacy; her 8 foot fence does not screen the pedestrian traffic. Without the change, these problems
will continue as well as her having to view Holiday Lane from her front door. If the City should decide to leave
her property and not make the change, she wanted to know what the City would do to protect her property
from oncoming traffic.
Mr. John Stewart 5008 Eldorado Drive - Mr. Stewart asked the following questions:
· How do we pay for this?
· How much?
· What do we get in return?
Is this going to be another play of Northeast Mall?
Mr. Stewart stated that it seemed like amusement park mentality. Mr. Stewart gave as an example the
Texas and France sections at Six Flags and asked if that was needed. Mr. Stewart stated he moved to North
Richland Hills because the City was just building the water park. He appreciated the fact that the City is trying
to make North Richland Hills a place of destination, but expressed concern with the retail space sitting empty
throughout the City. Mr. Stewart felt the focus needed to be on filling the empty retail spaces.
Mr. John Griffith 5113 Cummin s Drive - Mr. Griffith stated he was concerned with the way the proposed
ummings access off of Loop 820 will come into the service road. Mr. Griffith felt the plan would turn Cum-
mings into a raceway. rv1r. Griffith stated at the last meeting it was determined that a traffic study had been
(6)
Loop 820 Corridor Study Responses
done. Mr. Griffith stated he did his own traffic study prior to coming to the meeting tonight and there were
Approximately 150 cars from 4:30 to 5:30 p.m., and when the high school is in session an additional 150 to
~OO cars will turn down the street. Mr. Griffith was concerned that if the proposed exit off Loop 820 is lo-
cated further east than the current Holiday Lane exit, the traffic will use Cummings, Maplewood and Lola as
a cut through to get to the north. Mr. Griffith was concerned with safety, and decline in property value with
the increased traffic.
Ms. Maraaret Lilly. 4917 Nancy Lane - Ms. Lily stated her concern was that according to the maps Susan
Lee, Short Street and Nancy Lane will be made into a horseshoe. This will maybe eliminate some of the
fast traffic on Nancy Lane. Ms. Lily stated her main concern was that most of the homes will be devalued
There are today approximately 23 homes on Nancy from Maplewood to Short, 17 of which are rentals and
one is vacant. Since she moved to her home two years ago, the value of her property has declined approxi-
mately $5,000 to $7,000. She stated she was upset that her property had declined in value.
Written comment submitted 7/6/05-As long as we are to stay from Short to Maplewood, I would like
to see sidewalks so we can be safe going for walks. Also, street sweeping of the trash pick up are Monday
and Thursday. Do something about absentee land lords.
Mr. Jack Kimball. 7204 Oakland Lane - Mr. Kimball advised he was located across the street from the cut-
off. Mr. Kimball asked that the highway signs and retail signs be kept low. Mr. Kimball stated being able to
see the signs from his house did not help property values.
Ms. Claudean James. 5101 Karen Drive - Ms. James lives on the west corner of Maplewood and Karen
Drive. Ms. James was in agreement with the closure of Maplewood and felt that it might help the traffic in
the area. Ms. James stated she was hopeful that something could be done to alleviate the noise from 820.
Ms. James advised she and her husband had planned to make improvements to their home, but had put
.¡peir plans on hold until decisions were made about the 820 expansion. After determining that the 820 ex-
.ansion would not take them in, they were set to start improvements Spring 2005, but her husband passed
away in late 2004. She then considered relocating to a smaller space, but after much thought made a deci-
sion to stay and make the improvements. She since has learned that the City needs her property for park-
ing and she is now ready to sell and move. Ms. James advised she has a life estate in her home, which
makes it a financial burden to move. Ms. James explained that a life estate allows her to live in her home as
long as she chooses or if she sells, she will receive a percentage according to her age at the time of sell.
Ms. James advised that if the City needs to buy her home for parking, then she needs to confirm a price and
sell her home to the City before April 2006. Her percentage will decrease in April. Ms. James advised she
would like to be able to make plans and move on with her life.
Ms. Katy Turner. 7205 Karen Drive - Ms. Turner advised she was representing a group of individuals who
reside in a triangle at Karen Drive and Loop 820. The triangle consists of 9 owners and 10 properties.
Ms. Turner advised they had gotten together and were all on board with changing the land use from residen-
tial to retail.
Mr. David Nelson - 7228 Coventry Court - Mr. Nelson advised his land was not affected. He was looking
at it from a different perspective. Mr. Nelson advised he felt that the road and development will be a huge
economic boom to the City. Mr. Nelson referred to the Northeast Mall project and how the City of Hurst and
that area referred to the Northeast Mall project and how the City of Hurst and that area blossomed into an
economic engine generating sales tax that enabled the City of Hurst to do many things for their citizens.
Mr. Nelson stated that the conceptual plans are good looking and felt that the expansion of the road will alle-
viate traffic making it easier to get to and through the City.
e
(7)
Loop 820 Corridor Study Responses
Daniel Norris. 5100 Karen Drive - Mr. Norris lives on the corner of Karen "and Maplewood across the street
from City Hall. Mr. Norris advised he felt the Maplewood closure plan was a fair plan. Mr. Norris stated the
_ plan appears to meet the impending traffic flow issues and that the plan appears to beautify and protect the
., Maplewood neighborhood as best as can be done under the circumstances. Mr. Norris stated the plan also
seems to be the most cost effective way for the City to pick up the needed parking. Mr. Norris stated he
also agreed with Ms. Vaughan and felt it would be very prudent to go ahead and absorb her property into
the plan. Mr. Norris requested that if Council adopted the Maplewood closure plan, that the Council allow
the few residents in the blue area to be willing to sell their homes to the City as quickly as they might need
to so they can get on with their lives.
Rick Enlow, 6413 Riviera - Mr. Enlow advised plans show the access roads of the Loop and how the west-
bound 820 exit ramp as it goes onto Rufe Snow will take out the Ryan Steakhouse driveway, the driveway
at the corner of his office and the driveway at the corner of Carpet Mills. Mr. Enlow advised this would
create an impediment. Traffic will have to go down to the Pep Boys area and then come back to the office
building. The drawing shows a proposed private road and it shows a road coming through the back side of
Ryans and around into his parking lot. Mr. Enlow wanted to know who would pay for the road. Mr. Enlow
also asked with the loss of space across the freeway if the City had considered utilizing the former Antique
Mall for city purposes or considered encouraging redevelopment to make this into a nice center.
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(8)
Loop 820 Corridor Study Responses
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Overall Land Use Changes
Update the Comprehensive Land Use Plan to reflect the following:
· From Industrial to Mixed use and quality medium density residential (town home or loft) style
developments around the Future Transit Station
· South of Maplewood and east of city hall from residential to commercial
· East end of Church of Christ property from institutional to commercial
· South east comer of Loop 820 and Holiday from residential to commercial
· Recreation center and library properties from institutional to neighborhood office
· Create buffering and screening standards between commercial and residential uses
· Establish minimum acreage and plating standards for converting properties to new land uses
Overall Corridor Traffic and Transportation
· Get concurrence on the Corridor Access Plan from TxDOT
· Re-name Industrial Boulevard to Iron Horse Drive
· Incorporate new multi use trail into parks and trails plan
· Incorporate needed intersection construction improvements with TxDOT
· Gain Approval for bridge, abatement, retaining wall, and landscape elements
· Update Master Thoroughfare Plan to reflect changes recommended in this study.
· Promote secondary access and routing plan for Loop 820 during the construction period
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Overall Corridor Urban Design
· Design specific way finding standards for poles signs and locations
· Develop landscape guidelines including planter walls for the Loop 820 corridor
· Develop marketing materials to market specific properties
Iron Horse District
· Prepare a circulation and cross access plan for the commercial property east of Rufe Snow
· Coordinate with TxDOT regarding Iron Horse Boulevard bridge design
· Develop form-based zoning for Iron Horse TOD Area
· Work with the Fort Worth T and Regional Rail initiative to share TOD plans at Iron Horse
· Work with TxDOT to ensure site access at the Church of Christ to 5-Star Ford, the retail north of
820 and east of "Rl-Ife Snow
· Develop a more specific plan for Iron Horse Boulevard which incorporates the elements outlined
in this plan
· Develop specific way finding signs
· Incorporate intersection urban design concepts for Iron Horse Drive
· Extend Hilltop to Iron Horse Drive
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Civic District
· Develop a detailed parking / site plan for City Hall area
· Develop a plan to acquire properties east and north of City Hall
· Re-align Maplewood in anticipation of the TxDOT widening of Loop 820.
· Work to market southeast corner of Holiday and Loop 820.
· Develop specific way finding signs
· Incorporate intersection urban design concepts for Holiday Lane
Cross Roads District
· Work with Huggins Honda regarding access and cross access issues
· Develop a plan for Car Dealer expansion per land use plan
· Develop specific way finding signs
· Incorporate intersection urban design concepts for SH 26
Designer District
· Develop specific way finding signs
· Incorporate intersection urban design concepts for Bedford/Euless Road
· Develop a specific access and circulation plan in the home furnishing area
· Develop specific urban design plans for Bedford/Euless Road (Restaurant row)
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"
INFORMAL REPORT TO MAYOR AND CITY COUNCIL
No. IR# 2005-094
Date:
July 11 , 2005
Subject:
Update of City Council Travel Policy
At the previous Pre-Council meeting, the City Council discussed areas of the City Council
Travel Policy that they believed needed to be revised and updated. Staff has attempted to
modify the Travel Policy to reflect those changes that were discussed by the City Council.
Attached is a draft policy that we hope reflects the changes that Council wanted to further
discuss. The sentences or parts of sentences that are underlined are those that have been
added to the policy. The "strike-throughs" are those areas that have been deleted.
The suggested modifications as we understood them are as follows:
· Clarification was added in "I. GENERAL", indicating that Council members may attend
municipal conferences, trainings and workshops, educational· meetings, and legislative
efforts, and that travel must be for one of those named purposes and authorized in the
approved budget, or if not for one of such purposes or not in the budget, the Mayor or
Council member must seek prior approval for the travel from the City Council.
· In "III. MEALS AND GRATUITIES", the suggestion was made to make it clear that only
one option for payment of meals, either per diem or receipts, shall be used per trip, but
that both options cannot be used for the same trip.
· In "VII. TRANSPORTATION", the mileage rate was clarified to indicate that it was for
auto use and fuel cost, versus auto use plus fuel cost, and this is at the mileage rate
approved by the Federal government for income tax purposes. It does not include fuel
cost, but is inclusive.
We hope we have incorporated all of the Council's suggestions. After Council further reviews
the policy and concurs with any changes, staff can make the changes to the policy and it can
become effective upon your consensus.
Respectfully Submitted,
~
Larry J. C nningham
City Manager
ISSUED BY THE CITY MANAGER
NORTH RICHLAND HillS, TEXAS
CITY COUNCIL POLICY
. SUBJECT NUMBER EFFECTIVE DATE PAGE OF
CC - 0001 July 11 , 2005 1 4
TRAVEL POLlCYi REV
1
\9)~~W SUPERCEDES APPROVED
January, 2002
I. GENERAL:
.
This policy shall be deemed to constitute City Council approval of actual expenses of
the Mayor and Council and to establish the procedure for submission of reauests to
the Council as they are reauired. Council and Mayor travel and training functions are
generally planned during the budget process. In some instances lack of
foreknowledge of an event precludes this. In any case, the total· amount budgeted for
Council Department's travel will not be exceeded without approval of the City Council.
This policy shall apply to the Mayor and Council and their acco.mpanying spouses of
the City of North Richland Hills for attending municipal conf~rences, trainina and
workshops, educational meetings, business trips, and legislative efforts. Mayor and
Council travel must be for one of those named purposes and authorized either in the
approved budget, or if not for one of such purposes or not in the budget, the Mayor or
Council member must seek prior approval for the travel from the City Council.
References in this policy to Council refers to both Mayor and Council.
II. TRAVEL AUTHORIZATION:
A Travel Authorization Request must be prepared by the City Secretary, approved
by the appropriate parties, and submitted to the Finance Department at least ten (10)
days prior to any Council member traveling and their accompanying spouse at city
expense if the travel involves an overnight stay and fourteen (14) days in advance if a
travel advance will be requested. The form shall include a description of the function
to be attended, dates, purpose and an itemized estimate of all expenses associated
with the trip. The estimates should include both prepaid expenses (such as
registration and airfare) and costs required for gratuities, accommodations, food, etc.
Travel expenses of spouses accompanying Council Members are authorized for
payment by the City.
.
The Finance Department will forward the completed form to the Budget Department for
verification that funds are available. The Budget Department will then forward the form
to the City Manager's Office for approval. Upon approval, the Finance Department will
process requests for an advance when needed. The Travel Authorization Request
will be kept on file until matched with the Council's Travel Expense Report Form after
trip completion.
Revised 01/04/02
CITY OF NORTH RICHLAND HILLS
AD-001A
CITY COUNCIL POLICY
·
SUBJECT
NUMBER
EFFECTIVE DATE
PAGE
OF
T L POLICY CC-0001 Jul 11, 2005 2 4
~\ .
~ A Travel Authorization Request is not required for business travel described in this
policy when all of the following conditions exist:
A. Total anticipated expenses are less than $500.00.
B. An advance for travel expenses is not requested.
C. Expenses will be charged on a credit card or reimbursed after returning.
D. Travel is in-state.
III. MEALS AND GRATUITIES:
The Council has two options relative to expenditures for meals and gratuities:
A. Council may be reimbursed for actual expenses to the extent that they are
supported by valid receipts.
·
B.
The Council may receive a $37.00 daily per diem. This represents the standard
amount which is allowable for meals and gratuities whereby receipts are not
necessary .
Meals and gratuities are considered reimbursable or a per diem is applicable no earlier
than the evening before the meeting/seminar begins and concluding no later than the
evening the meeting/seminar ends. Reimbursement for meals and gratuities does not
apply to those meals included in the registration cost. Pre-paid meals must be
excluded from any reimbursed request or per diem. Council and spouse may be
reimbursed for actual expenses or per diem. When the per diem option is selected, it
may be allocated as follows:
Breakfast $7.00
Lunch $10.00
Dinner $20.00
Only one option for payment of meals (per diem or receipts) shall be used per trip.
Both options cannot be used for the same trip.
IV. TRAVEL EXPENSE REPORT:
The Travel Expense Report must be submitted to the Finance Department within ten
(10) working days following trip completion.
·
Revised 01/04/02
CITY OF NORTH RICHLAND HILLS
AD-OO 1 A
.
.
CITY COUNCIL POLICY
SUBJECT
NUMBER
EFFECTIVE DATE
PAGE
OF
TRAVEL OLICY CC-0001 Jul 11, 2005 3 4
~.
\6\ \þ;~ilure to comply may, at the discretion of the City Council, result in deduction of the
\ \0> travel advance from the Council's next paycheck. Any funds due the city will be paid
to Central Cashier. The Central Cashier will accept cash or checks and issue a
receipt.
V. BUDGET DEPARTMENT RESPONSIBILITIES:
The Budget Department will receive and review the Travel Authorization Request. If
sufficient funds are available and the trip is properly budgeted, Budget will sign the
form and forward it to the City Manager's Office for final approval.
VI. FINANCE DEPARTMENT RESPONSIBILITIES:
The Finance Department will be the primary record administrator for Travel
Authorization Request forms and Travel Expense Report forms. When a Council
member has not submitted a Travel Expense Report within ten (10) working days,
the Finance Department will contact the City Secretary to determine if extenuating
circumstances exist. If not, the Council member will be notified and the payroll section
may also be notified of any prepaid travel advances that are to be withheld from the
next paycheck. When expense reports are submitted, they will be reviewed for
accuracy. Original receipts and/or credit card copies must match the Travel Expense
Report. Any exceptions to this requirement will be handled based on the
circumstances, with benefit to the City being the primary consideration.
VII. TRANSPORTATION:
To the maximum extent possible, the least expensive mode of travel shall be used as
the basis for transportation reimbursement. This may be by air carrier, train, rental or
personal vehicle. Should a Council member elect to use a personal vehicle,
reimbursement will be made at the mileage rate allocated for auto use and fuel costs
by the Federal Government for Income Tax purposes for :Juto use plus fuel costs.
Transportation for non-conference or non-business meeting trips shall be excluded
from reimbursement by the city.
Revised 01/04/02
CITY OF NORTH RICHLAND HILLS
AD-001 A
CITY COUNCIL POLICY
NUMBER
EFFECTIVE DATE
PAGE
OF
TRAVEL POLICY
CC-QOO 1
Jul 11,2005
4
4
VIII. NON-REIMBURSABLE EXPENSES:
Reimbursement shall not be made for expenses incurred for the sole benefit of the
traveler, including but not limited to the following:
A. Traffic fines for parking or speeding violations;
B. Lost or stolen cash or other personal property;
C. Alcoholic beverages;
D. Repairs to personal vehicle used for City travel;
E. Cancellation fees for unreasonable failure to cancel hotel or transportation
reservations;
~ F. Personal vehicle mileage reimbursement that is in excess of commercial
transportation (plane, train, or rental car) to and from the stated travel destination;
G. Commuting costs between home and City premises;
H. Laundry services and dry cleaning;
I. Entertainment expenses, including in-room movies; and/or
. J. Clothing toiletries, or any other personal purchases and/or expenses.
IX. FORMS:
Copies attached: Travel Authorization Form
Travel Expense Report Form
Revised 01/04/02
CITY OF NORTH RICHLAND HILLS
AD-001A
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MINUTES OF THE SPECIAL MEETING OF THE CITY
COUNCil OF THE CITY OF NORTH RICHLAND HillS,
TEXAS, HELD AT THE 24/7 YOUTH CENTER AT THE
RICHLAND HILLS CHURCH OF CHRIST, 6300 NORTHEAST
lOOP 820, NORTH RICHLAND HILLS - JUNE 23, 2005 - 7:00 P.M.
CALL TO ORDER
Mayor Trevino called the meeting to order at 7:00 p.m.
ROLL CALL
Present:
Oscar Trevino
Timothy J. Welch
John Lewis
Jo Cox
Suzy Compton
David Whitson
Nancy Bielik
Mayor
Mayor Pro T em
Councilman
Councilwoman
Councilwoman
Councilman
Councilwoman
Staff Members: Larry J. Cunningham
Richard Torres
Ogden Bo Bass
Karen Bostic
Patricia Hutson
City Manager
Assistant City Manager
Assistant City Manager
Managing Director Administrative/Fiscal Services
City Secretary
Absent:
JoAnn Johnson
Councilwoman
PUBLIC HEARING - LOOP 820 CORRIDOR STUDY
Mayor Trevino announced the purpose of the meeting is to conduct a public hearing
and to receive public input on the Loop 820 study. The City began work on the study
more than a year ago in preparation for when Loop 820 is widened by the State. Many
public meetings have already been held and many opportunities provided for public
input. Mayor Trevino advised that this is a conceptual plan for the future and after
comments are received by Council tonight, revisions may be made and a final plan will
be presented to Council for consideration later this summer. Once a plan is adopted,
there will be several action items that the City will be implementing. The action items
will take several years to complete and the City will involve the public and keep
everyone updated throughout the process. The Planning & Zoning Commission will
work out the details of how to implement specific land use changes, and will set
standards for screening and buffering of neighborhoods. As details are developed
there will be more opportunities for public input. There will be a series of public
meetings before the Planning & Zoning Commission, with final recommendations being
City Council Minutes
June 23, 2005
Page 2
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forwarded to the City Council. Mayor Trevino opened the Public Hearing and advised
that the Council would only be receiving comments and would not have time to answer
questions or discuss specific issues tonight. Staff members will follow up to any
comments andlor questions after the meeting. The maps and displays seen tonight will
be moved to the City Hall lobby until July 8, and the City will continue to accept written
comments until July 8.
The following individuals spoke during the public hearing:
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Mr. R. M. Boler, 5000 Cummings Drive - Mr. Boler lives in the area around City Hall,
which is designated for future commercial use. Mr. Boler advised there are
approximately 4 acres in the designated land area and there are 12 property owners.
Mr. Boler stated that in March 2001 the City came out with a plan for the Loop 820
corridor, which required a minimum of 25 acres before any redevelopment would be
allowed. Shortly after the plan was announced, Mr. Ron Huggins, owner of Huggins
Honda, was permitted to run over the property owners around his dealership. Mr.
Huggins was permitted to close Susan Lee Lane to through traffic. Susan Lee Lane at
that time connected to the Loop 820 service road. Mr. Huggins coerced the property
owners adjacent to the Loop 820 service road to sell to him. By permitting Mr. Huggins
to gain control of the frontage along Loop 820 it effectively closed the area behind
Huggins Honda north to Maplewood Drive, east to Davis Blvd. and west to Calloway
Branch to future commercial development thus depriving the City of increased tax base
on retail valuations as well as the sales taxes that would have been generated. Mr.
Boler stated this was a piece meal development that was allowed by the City. Mr. Boler
advised of the following concerns: 1) Is this going to be allowed to happen again by the
City; 2) are the 12 property owners in this future commercial district going to be left high
and dry or will there be some kind of guidelines for this area; and 3) will this vision of
North Richland Hills turn out to be just another well intention plan that has gone bad.
Mr. Boler stated that he was ready to move provided that the 12 property owners living
in the future commercial area are treated fairly, equitably and are justly compensated.
Ms. Anna Ruth Mitchell, 7308 Marilyn Lane - completed a request to speak card, but
declined to speak when recognized.
Ms. Chuckie Hospers, 4400 Ken Michael Court - Ms. Hospers lives at the dead end of
Riviera and Ken Michael, the backside of her property is 9 feet away from the Road to
the Mall and the hotel is located on the other side of her property. Ms. Hospers advised
a privacy fence was not installed when the road was constructed. Ms. Hosper stated
her residence is the only property on the Road to Mall that is within 9 feet of the road.
Ms. Hospers expressed concern with the additional noise and stated she would like to
know how much wider the service road will be along the hotel, and how much of a
corner are they going to widen at the intersection of the hotel and the Rooms to Go
Outlet Store. Ms. Hospers expressed concern with the additional noise and pollution as
e a result of any widening and the lowering of property value.
City Council Minutes
June 23, 2005
Page 3
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Mayor Trevino advised that Staff would be responding to each question asked tonight.
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Ms. Rita Vaughan, 5100 Cummings - Ms. Vaughan advised she was very displeased
with the plan proposed at the June 16 meeting, but would completely support the
Maplewood project with a slight change to the plan. The plan leaves her property sitting
alone out in the open. Her home would no longer be a uniformed part of the
neighborhood, but would instead be one house left standing alone and would not look
like it belonged to the neighborhood. Ms. Vaughan advised that at the last meeting, the
citizens were told of landscaping plans along this section of Maplewood, but this will not
be feasible for her property. A city wall runs along side her property leaving no room for
landscaping beside her property. Ms. Vaughan advised she would like to see the 90-
degree turn from Maplewood onto Cummings changed to a slightly curved turn onto
Cummings making it necessary for the City to acquire her property as well. Ms.
Vaughan stated she has been told the purpose of the 90-degree turn is to slow traffic.
Ms. Vaughan suggested installing speed bumps on Cummings to slow the traffic. Ms.
Vaughan stated that with the acquisition of her property, the City could landscape her
property and restore the rest of the neighborhood back to a uniformed neighb~rhood.
Ms. Vaughan stated she did not feel that this change to the plan would affect anyone
except herself and her next-door neighbors. Her next-door neighbors would then be
living on the corner and fully support the change to the plan. Ms. Vaughan stated she
had several reasons why her suggested change would be a better solution - 1) her
property would not be a uniformed part of the neighborhood, but would instead be
sitting out by itself as if it did not belong; 2) when driving down Cummings to turn onto
Maplewood it is difficult to see past the railing on the bridge - the curve would eliminate
the hazard; and 3) Maplewood is elevated above her property and she has minimal
privacy; her 8 foot fence does not screen the pedestrian traffic. Without the change,
these problems will continue as well as her having to view Holiday Lane from her front
door. If the City should decide to leave her property and not make the change, she
wanted to know what the City would do to protect her property from oncoming traffic.
Mr. John Stewart, 5008 Eldorado Drive - Mr. Stewart asked the following questions:
· How do we pay for this?
. How much?
· What do we get in return?
· Is this going to be another play of Northeast Mall?
Mr. Stewart stated that it seemed like amusement park mentality. Mr. Stewart gave as
an example the Texas and France sections at Six Flags and asked if that was needed.
Mr. Stewart stated he moved to North Richland Hills because the City was just building
the water park. He appreciated the fact that the City is trying to make North Richland
Hills a place of destination, but expressed concern with the retail space sitting empty
throughout the City. Mr. Stewart felt the focus needed to be on filling the empty retail
spaces.
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City Council Minutes
June 23, 2005
Page 4
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Mr. John Griffith, 5113 Cummings Drive - Mr. Griffith stated he was concerned with the
way the proposed Cummings access off of Loop 820 will come into the service road.
Mr. Griffith felt the plan would turn Cummings into a raceway. Mr. Griffith stated at the
last meeting it was determined that a traffic study had been done. Mr. Griffith stated he
did his own traffic study prior to coming to the meeting tonight and there were
approximately 150 cars from 4:30 to 5:30 p.m., and when the high school is in session
an additional 150 to 200 cars will turn down the street. Mr. Griffith was concerned that
if the proposed exit off Loop 820 is located furthe"r east than the current Holiday Lane
exit, the traffic will use Cummings, Maplewood and Lola as a cut through to get to the
north. Mr. Griffith was concerned with safety and decline in property value with the
increased traffic.
Ms. Margaret Lilly, 4917 Nancy Lane - Ms. Lily st~ted her concern was that according
to the maps Susan Lee, Short Street and Nancy Lane will be made into a horseshoe.
This will maybe eliminate some of the fast traffic on Nancy Lane. Ms. Lily stated her
main concern was that most of the homes will be devalued There are today
approximately 23 homes on Nancy from Maplew09d to Short, 17 of which are rentals
and one is vacant. Since she moved to her home two years ago, the value of her
property has declined approximately $5,000 to $7,000. She stated she was upset that
her property had declined in value.
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Mr. Jack Kimball, 7204 Oakland Lane - Mr. Kimball advised he was located across the
street from the cut-off. Mr. Kimball asked that the highway signs and retail signs be
kept low. Mr. Kimball stated being able to see the signs from his house did not help
property values.
Ms. Claudean James, 5101 Karen Drive - Ms. James lives on the west corner of
Maplewood and Karen Drive. Ms. James was in agreement with the closure of
Maplewood and felt that it might help the traffic in the area. Ms. James stated she was
hopeful that something could be done to alleviate the noise from 820. Ms. James
advised she and her husband had planned to make improvements to their home, but
had put their plans on hold until decisions were made about the 820 expansion. After
determining that the 820 expansion would not take them in, they were set to start
improvements Spring 2005, but her husband passed away in late 2004. She then
considered relocating to a smaller space, but after much thought made a decision to
stay and make the improvements. She since has learned that the City needs her
property for parking and she is now ready to sell and move. Ms. James advised she
has a life estate in her home, which makes it a financial burden to move. Ms. James
explained that a life estate allows her to live in her home as long as she chooses or if
she sells, she will receive a percentage according to her age at the time of sell. Ms.
James advised that if the City needs to buy her home for parking, then she needs to
confirm a price and sell her home to the City before April 2006. Her percentage will
decrease in April. Ms. James advised she would like to be able to make plans and
move on with her life.
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City Council Minutes
June 23, 2005
Page 5
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Ms. Katy Turner, 7205 Karen Drive - Ms. Turner advised she was representing a group
of individuals who reside in a triangle at Karen Drive and Loop 820. The triangle
consists of 9 owners and 10 properties. Ms. Turner advised they had gotten together
and were all on board with changing the land use from residential to retail.
Mr. David Nelson - 7228 Coventry Court - Mr. Nelson advised his land was not
affected. He was looking at it from a different perspective. Mr. Nelson advised he felt
that the road and development would be a huge economic boom to the City. Mr.
Nelson referred to the Northeast Mall project and how the City of Hurst and that area
blossomed into an economic engine generating sales tax that enabled the City of Hurst
to do many things for their citizens. Mr. Nelson stated that the conceptual plans are
good looking and felt that the expansion of the road will alleviate traffic making it easier
to get to and through .the City.
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Mr. Daniel Norris, 5100 Karen Drive - Mr. Norris lives on the corner of Karen and
Maplewood across the street from City Hall. Mr. Norris advised he felt the Maplewood
closure plan was a fa.ir plan. Mr. Norris stated the plan appears to meet the impending
traffic flow issues and that the plan appears to beautify and protect the Maplewood
neighborhood as best as can be done under the circumstances. Mr. Norris stated the
plan also seems to be the most cost effective way for the City to pick up the needed
parking. Mr. Norris stated he also agreed with Ms. Vaughan and felt it would be very
prudent to go ahead and absorb her property into the plan. Mr. Norris requested that if
Council adopted the Maplewood closure plan, that the Council allow the few residents
in the blue area to be willing to sell their homes to the City as quickly as they might
need to so they can get on with their lives.
Mr. Rick Enlow, 6413 Riviera - Mr. Enlow advised plans show the access roads of the
Loop and how the westbound 820 exit ramp as it goes onto Rufe Snow will take out the
Ryan Steakhouse driveway, the driveway at the corner of his office and the driveway at
the corner of Carpet Mills. Mr. Enlow advised this would create an impediment. Traffic
will have to go down to the Pep Boys area and then come back to the office building.
The drawing shows a proposed private road and it shows a road coming through the
back side of Ryans and around into his parking lot. Mr. Enlow wanted to know who
would pay for the road. Mr. Enlow also asked with the loss of space across the freeway
if the City had considered utilizing the former Antique Mall for city purposes or
considered encouraging redevelopment to make this into a nice center.
There being no one else wishing to speak, Mayor Trevino closed the Public Hearing.
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City Council Minutes
June 23, 2005
Page 6
ADJOURNMENT
Mayor Trevino adjourned the meeting at 7:48 p.m.
ATTEST:
Oscar Trevino - Mayor
Patricia Hutson - City Secretary
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MINUTES OF THE PRE-COUNCil AND REGULAR MEETING OF THE CITY
COUNCIL OF THE CITY OF NORTH RICHLAND HillS,
TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST
LOOP 820 - JUNE 27, 2005
PRE-COUNCil SESSION
The City Council of the City of North Richland Hills, Texas met in Pre-Council session
on the 27th day of June, 2005 at 6:00 p.m. in the Pre-Council Room prior to the 7:00
regular Council meeting.
Present: Oscar Trevino Mayor
John Lewis Councilman
Jo Cox Councilwoman
Suzy Compton Councilwoman
JoAnn Johnson Councilwoman
Nancy Bielik Councilwoman
David Whitson Councilman
Staff Members: Larry J. Cunningham City Manager
Richard Torres Assistant City Manager
Ogden Bo Bass Assistant City Manager
Patricia Hutson City Secretary
e Alicia Richardson Assistant City Secretary
George Staples City Attorney
Mary Edwards Public Information Officer
John Pitstick Director of Development
Larry Koonce Finance Director
Mike Curtis Public Works Director
John Lynn Interim Police Chief
Patrick Hillis Director of Human Resources
Drew Corn Budget Director
Vickie Loftice Director of Parks & Recreation
Richard Abernethy Assistant to City Manager
Absent:
Timothy J. Welch Mayor Pro T em
Karen Bostic Managing Director Administrative/Fiscal Services
Call to Order
Mayor Trevino called the Pre-Council meeting to order at 6:00 p.m.
1. Discuss items from Reaular June 27.2005 City Council Meetina
e No questions.
City Council Minutes
June 27, 2005
Page 2
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Mike Curtis, Public Works Director, introduced to Council the new Assistant Public
Works Director Greg Van Nieuwenhuize.
2. IR 2005-086 Update of Health Insurance Procram
Mr. Patrick Hillis, Human Resources Director, presented a PowerPoint presentation
updating the Council on activities that have occurred with the health insurance plan over
the past year, the plan's performance in relationship to this year's and prevous years'
budgets, and proposed changes for plan year 2006. In January, United Healthcare
became the City's medical claims administrator and medical network, employee medical
and dental premiums were increased across the board and a third option of a consumer
driven health plan was added for employees. Last year Council approved a six-year
strategy for rebuilding the health insurance reserves. This year the City made an initial
transfer to begin rebuilding reserves and beginning in 2006, the City and employees will
both begin rebuilding reserves. Plan performance continues to improve and is
performing as expected. Claim costs are anticipated to come in at budget or slightly
under budget. In 2006, premiums will increase 11 % across the board. It is projected in
2006 to reach the funding goal of 200k of revenue contributed through employee
medical premiums and 80% of revenue contributed by city. There are not any
recommended changes for plan year 2006. Mr. Hillis answered questions from the
Council.
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3. IR 2005-087 Discuss Leaislative Update
City Manager Cunningham briefed the Council on legislative bills that will have a
significant impact on the City. The following bills were highlighted and discussed - 8.8.
18 - Property Taxes; S.B. 771 - Tax Increment Financing; 8.B. 1652 - Property Taxes;
H.B. 3195 - Sales Tax; H.B. 664 - Purchasing; H.B. 914 - Purchasing/Conflicts of
Interest; H.B. 57 - Election Dates; H.B. 2309 - Elections; S.B. 1 - State Budget; H.B.
2381 - Open Meetings Notice; S.8. 286 - Open Government Training; S.B. 623 -Public
Information Act; H.B. 1575 - Juvenile Delinquency; H.B. 265 - Building Permits; S.B.
574 & S.B. 848 - Permit Vesting; S.B. 1458 - Building Codes; S.B. 1199 - Sales Taxes/
Tax Increment Financing; H.B. 304 & H.B. 2892 - Meet and Confer (Personnel); S.B.
310- Diseasellllness Presumption; H.B. 2702 - Transportation.
4. IR 2005-070 Review of the Council Travel Policv
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Councilwoman Johnson advised she requested item to be placed on agenda for
discussion. Councilwoman Johnson advised she would like to see a revision to the
Council travel policy limiting Council to educational and legislative trips to Texas
Municipal League, National League of Cities, U.S. Conference of Mayors, Association of
MayorslCity Council Institutes, Region 8, bond rating and legislative activities. If a
council member wants to travel outside of the list, they must receive approval from the
Council. Councilwoman Johnson stated she felt the Council should decide who is to be
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City Council Minutes
June 27, 2005
Page 3
their representative at events or conferences outside of the regular training and
educational workshops.
Mayor Trevino questioned Council if they wanted staff to spend time addressing issues
mentioned by Councilwoman Johnson and draft a rule to be brought back to the Council
for further discussion. After discussion by Council, the consensus was for staff to draft
a rule addressing the issue.
Councilwoman Bielik advised she felt other items in the current travel policy should be
addressed as well -
· Item III Meals and Gratuities - Reimbursement option should be on a trip by trip
basis and not meal by meal basis; reimbursement should either by per diem or
actual expenses but not alternate between the two options within the same trip
· Item VII Transportation: In the sentence "Should a Council member elect to use
a personal vehicle, reimbursement will be made at the mileage rate .allocated by
the Federal Government for Income Tax purposes for auto use plu~ 'fuel cost" -
Consider removing the "plus fuel cost". The IRS rate considers the fuel cost
when setting the rate.
· VIII - Non-reimbursable Expenses (f) Personal vehicle mileage that is in excess
of commercial transportation (plane, train, or rental car) to and from the state
travel destination - would like more of an explanation. Ms. Bielik explained that
on some trips, some members of the Council drive and some fly. Ms. Bielik
questioned who makes the determination. The cheaper transportation should be
paid.
The consensus of the Council was for staff to revise the Council travel policy based on
Council's discussion and bring the revised policy back for consideration.
5. Executive Session
Mayor Trevino announced at 6:47 p.m. that the Council would adjourn to Executive
Session as authorized by Texas Government Code Section 551.072 for deliberation
regarding real property for land acquisition of library site.
6. Adiournment
Mayor Trevino announced at 7:00 p.m. that the Council would adjourn to the regular
Council meeting.
REGULAR COUNCIL MEETING
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City Council Minutes
June 27,2005
Page 4
1.
CALL TO ORDER
Mayor Trevino called the meeting to order June 27, 2005 at 7:06 p.m.
ROLL CALL
Present:
Oscar Trevino
John Lewis
Jo Cox
Suzy Compton
JoAnn Johnson
Nancy Bielik
David Whitson
Mayor
Councilman
Councilwoman
Councilwoman
·Councilwoman
. Councilwoman
·Councilman
Absent:
Timothy J. Welch
'Mayor Pro Tern
Staff:
Larry J. Cunningham
Ogden 80 Bass
Richard Torres
Patricia Hutson
Alicia Richardson
George Staples
City Manager
Assistant City Manager
Assistant City Manager
City Secretary
Assistant City Secretary
Attorney
2.
INVOCA TION
Councilwoman Compton gave the invocation.
3.
PLEDGE OF ALLEGIANCE
Councilwoman Compton led the pledge of allegiance.
4.
SPECIAL PRESENTATIONS
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City Council Minutes
June 27,2005
Page 5
PROCLAMATION - NATIONAL PARKS AND RECREATION MONTH
Councilman Whitson presented Parks and Recreation Director Vickie Loftice and Park
Board Chair Mark Haynes with a proclamation proclaiming July as Parks and
Recreation Month.
YARD OF THE MONTH
Councilwoman Cox and Keep North Richland Hills Beautiful Commission member Holly
Bullington presented certificates to the following yard of the month recipients.
Jim & Midge Seaver, 6625 Briley; Kim Malloy, 7216 Turner Terrace; Randy &
Cindy Seale, 6529 Meadow Lakes Drive; Eugene & Margie Kelly, 5525 Misty
Meadow; Steven & Gloria Kettering, 8605 Hudson; Steve & Tracy Jennings,
6901 Meadow Creek Road; Tom Ward, 9124 High Oaks Drive; Larry & Tiffany
Eddleman, 6892 Old Mill Road; John & Galia Fussell, 7324 Tipperary Court and
Business .Landscape Winner Applebee's Neighborhood Grill & Bar, 6645 N. E.
Loop 820.
5.
CITIZENS PRESENTATION
None.
6.
REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA
None.
7.
APPROVAL OF CONSENT AGENDA ITEMS
APPROVED
A. MINUTES OF THE JUNE 13, 2005 COUNCIL MEETING
B. GN 2005-070 CORRECTION TO DECEMBER 13, 2004 CITY COUNCIL MINUTES
C. GN 2005-061 APPROVE INTERLOCAL AGREMENT FOR AFIS (AUTOMATED
FINGERPRINT IDENTIFICATION SYSTEM) WITH GRAPEVINE, HURST, EULESS
AND BEDFORD POLICE DEPARTMENTS - RESOLUTION NO. 2005-052
D. PU 2005-024 AUTHORIZATION TO PARTICIPATE IN THE CITY OF HURST
CONTRACT FOR THE ANNUAL SLURRY SEAL APPLICATION PROGRAM.
RESOLUTION NO. 2005-053
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City Council Minutes
June 27, 2005
Page 6
COUNCILMAN WHITSON MOVED TO APPROVE THE CONSENT AGENDA. COUNCILWOMAN BIELIK
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
8.
GN 2005-062 ACCEPTANCE OF REPORT FROM MAYOR ON APPOINTMENT OF
COUNCIL REPRESENTATIVE TO QUAD CITIES DFW FOUNDATION
APPROVED
Nature of request is to consider recommendation of Mayor Trevino to reappoint
Councilman Lewis as the City's representative to the Quad Cities DFW Foundation.
COUNCILWOMAN COMPTON MOVED TO APPROVE GN 2005-062. COUNCILWOMAN JOHNSON
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
9.
GN 2005-063 APPOINTMENTS TO PLACES 1, 3, 5, AND 7 TO THE
BOARDS AND COMMISSIONS
APPROVED
Nature of request is to consider recommendations of Councilman Lewis, Councilwoman
Compton, Councilman Whitson and Mayor Pro Tem Welch. City Secretary Patricia
Hutson advised the terms of office would expire June 30, 2007 and read the following
recommendations for council's consideration.
Keep North Richland Hills Beautiful Commission
Place 1 David Webb
Place 7 Holly Bullington
Board of Adjustment
Place 1
Place 5
Place 7
Leslie Jauregui
Tommy Duer
Jerry Henry
Substandard Building Board
Place 1
Place 5
Place 7
Garry Cope
John Larriviere
Bob McCary
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City Council Minutes
June 27,2005
Page 7
Library Board
Place 1
Place 3
Place 5
Place 7
Polly Brinkley
Mary Shilcutt
Avis Crisp
Jane Birkes
Park and Recreation Board
Place 1
Place 3
Place 5
Place 7
Mark Haynes
Brad Greene
Marty Kusmierski
Mike Filis
COUNCILMAN LEWIS MOVED TO APPROVE GN 2005-063. COUNCILMAN WHITSON SECONDED
THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
10.
GN 2005-064 APPOINTMENTS TO THE CIVIL SERVICE COMMISSION
APPROVED
Nature of request is to consider Mayor Trevino's recommendation for Places 1 , 2, 3, 5
and Ex Officio to the Civil Service Commission. Mayor Trevino recommended the
following to serve on the Civil Service Commission.
Place 1
Place 2
Place 3
Place 5
Ex Officio
Sally Bustamante
September Daniels
Bill Fenimore
Robert Harrison
Brent Barrow
term expiring 6/30/2006
term expiring 6/30/2006
term expiring 6/30/2007
term expiring 6/30/2008
term expiring 6/30/2005
COUNCILWOMAN JOHNSON MOVED TO APPROVE GN 2005-064 WITH THE CORRECTION OF
EXPIRATION TERM OF 2005 TO 2006. COUNCILWOMAN COMPTON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
11.
GN 2005-065 APPOINTMENTS TO PARK AND RECREATION FACILITIES
DEVELOPMENT CORPORATION - PLACES 2, 4, AND 6
APPROVED
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City Council Minutes
June 27,2005
Page 8
Nature of request is for council to consider appointments to Places 2, 4 and 6. The
incumbents whose terms have expired are: Place 2 - Councilman. Lewis (Council
Member Director); Place 4 - Councilwoman Cox (Council Member Director) and Place 6
- Park and Recreation Board member Mark Haynes (Citizen Member Director).
COUNCILMAN WHITSON MOVED TO REAPPOINT BOARD MEMBERS. COUNCILWOMAN JOHNSON
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
12. .
GN 2005-068 APPOINTMENTS TO THE SOUTH GRAPEVINE HIGHWAY
CORRIDOR OVERSIGHT COMMITTEE
APPROVED
Nature of request is to appoint two council members to the South Grapevine Highway
Corridor Oversight Committee. Staff is recommending that Councilwoman Johnson and
Councilman Whitson be reappointed to this committee.
COUNCILMAN LEWIS MOVED TO ACCEPT RECOMMENDATION AND APPROVE GN 2005-068.
COUNCILWOMAN COMPTON SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
13.
GN 2005-069 APPOINTMENTS TO ANIMAL CONTROL SHELTER ADVISORY
COMMITTEE - PLACES 1 AND 3
APPROVED
Nature of request is for council to recommend appointments to Places 1 and 3 on the
Animal Control Shelter Advisory Board. Currently Jed Ford, DVM is serving in Place 1
and JoAnn Stout, Neighborhood Services Director is serving in Place 3. The term for
these places will expire June 30, 2007.
COUNCILWOMAN JOHNSON MOVED TO REAPPOINT INDIVIDUALS. COUNCILWOMAN BIELIK
SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-0.
City Council Minutes
June 27,2005
Page 9
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14.
GN 2005-066 AMENDMENT TO COUNCIL RULES OF PROCEDURE
PERTAINING TO CITIZENS' PRESENTATIONS AND PUBLIC STATEMENTS-
ORDINANCE NO. 2836
APPROVED
Nature of request is to take action on proposed ordinance that was brought before
Council and introduced at the June 13 Council meeting. As required by the Council
Rules of Procedures, amendments are to first be introduced at a meeting prior to
council's final action. The three items being proposed include two additions and one
amendment to Chapter 2 of the North Richland Hills Code of Ordinances. The items
are as follows: Section 2-33 statements by public officials regarding litigation; Section 2-
67(e)(8) citizens' presentation and Section 2-67(e) addresses verbal personal attacks
on mayor, council member, city staff or member of any city board or commission.
COUNCILMAN WHITSON MOVED TO APPROVE ORDINANCE No. 2836 WITH THE CHANGE THAT
SECTION 2-67(E)(8), IN THE SECOND SENTENCE THE WORD "SHOULD" BE CHANGED TO "WilL".
COUNCILWOMAN JOHNSON SECONDED THE MOTION.
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MOTION TO APPROVE CARRIED 5-1 ; WITH COUNCILMEN LEWIS, WHITSON, COUNCILWOMEN COX,
COMPTON AND JOHNSON VOTING FOR AND COUNCILWOMAN BIELIK VOTING AGAINST.
15.
GN 2005-067 APPROVE CONTRACT FOR LEGAL SERVICES- RESOLUTION NO.
2005-055
APPROVED
Nature of request is to consider contract for legal services with Taylor, Olson, Adkins,
Sralla & Elam L.L.P. (TOASE).
Council discussed the term of the legal services contract.
Councilwoman Bielik advised there is no section which allows review of the contract
during its term.
COUNCILMAN WHITSON MOVED TO APPROVE RESOLUTION No. 2005-055. COUNCILMAN
LEWIS SECONDED THE MOTION.
Councilwoman Bielik suggested a friendly amendment that council review contract after
two years.
e Councilman Whitson did not accept Councilwoman Bielik's amendment.
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City Council Minutes
June 27,2005
Page 10
MOTION TO APPROVE CARRIED 5-1; WITH COUNCILMEN LEWIS, WHITSON, COUNCILWOMEN COX,
COMPTON AND JOHNSON VOTING FOR AND COUNCILWOMAN BIELIK VOTING AGAINST.
16.
ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON PRE-
COUNCIL AGENDA
None.
17.
INFORMATION AND REPORTS
CouncUman Lewis made the following announcements.
Join us on July 4th for the Quad Cities Family Fourth Fireworks Show. The fireworks
start at 9:30 p.m. They can be viewed at Birdville Stadium in Haltom City as well as
North Richland Hills Village Center. Both are located south of Loop 820 near the
intersection of Highway 26 and Baker Blvd/Highway 183. Parking is free at both
locations and will be available on a first come first served basis, so plan to arrive early.
City offices will be closed on Monday, July 4th, in observance of Independence Day.
Garbage will be collected by Trinity Waste Services.
Richland Tennis Center has another session of group tennis lessons for both youth and
adults starting July 5. The Tennis Center offers tennis lessons for all ages and abilities.
For more information, please call 817-427-6680.
Kudos Korner - Jesse Byrd, Jorden Keefer and Wesley Millsap, Public Works
Department - A call was received from a resident thanking these employees for their
quick response to his broken water meter. The occurrence happened over the weekend
and the resident was pleasantly surprised at the quality of service provided.
18.
ADJOURNMENT
Mayor Trevino adjourned the meeting at 8:01 p.m.
ATTEST:
Oscar Trevino - Mayor
Patricia Hutson - City Secretary
.
.
MINUTES OF THE WORK SESSION OF THE CITY COUNCIL OF THE
CITY OF NORTH RICHLAND HILLS, TEXAS HELD IN
THE PRE-COUNCIL ROOM IN THE NORTH RICHLAND HILLS
CITY HALL, 7301 NORTHEST LOOP 820 - JULY 5,2005 - 5:00 P.M.
1.
CALL TO ORDER
Mayor Trevino called the work session to order at 5:00 p.m. .
Present: Oscar Trevino Mayor
Timothy J. Welch Mayor Pro T em
Jo Cox Councilwoman
Suzy Compton Councilwoman
JoAnn Johnson Councilwoman
David Whitson Councilman
Nancy Bielik Councilwoman
Staff Members: Larry J. Cunningham City Manager
Richard Torres Assistant City Manager
. Ogden Bo Bass Assistant City Manager
Karen Bostic Managing Director Administrative/Fiscal Services
Patricia Hutson City Secretary
Larry Koonce Director of Finance
Drew Corn Budget Director
Mary Edwards Public Information Officer
Richard Abernethy Assistant to City Manager
Ann Fuller AuditorlFinancial Analyst
Margaret Ragus Budget Analyst
Absent: John Lewis Councilman
2.
DISCUSS PLANNING AND PROGRAM OF SERVICES
FOR FISCAL YEAR 2005/2006
Mayor Trevino advised that the budget being presented was a preliminary budget and
not the final budget. Staff will be presenting a balanced budget to the Council at a later
date.
City Manager Cunningham outlined the agenda. Mr. Cunningham advised staff would
be providing information regarding the City's 2005/2006 preliminary budget, information
on some pressing issues and financial matters affecting the City's program for the next
.
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City Council Work Session Minutes
July 5, 2005
Page 2 of 5
twelve to eighteen months. Staff will also be updating Council on the planning progress
of the current fiscal year.
Councilwoman Cox present at 5:·07 p.m. and Councilwoman Johnson present at 5:08
p.m.
The Mayor reiterated that budget information being presented is preliminary.
Ms. Karen Bostic, Managing Director of Fiscal and Administrative Services, discussed
the importance of fund balances and briefly reviewed the definitions of each of the
funds.
Mr. Larry Koonce, Finance Director, presented information on the fiscal year beginning
fund balances for the operating and capital budgets.
Ms. Bostic highlighted the current year revenue and expenditures.
Mr. Drew Corn, Budget Director~· reviewed the 2004/2005 revised vs. adopted budget
revenues and expenditures and highlighted the major changes impacting the revenues
and expenditures.
Mr. Koonce provided Council with information on the preliminary tax roll for 2005/06 and
the distribution of tax revenues. Mr. Koonce explained the effective tax rate and the
calculation of the effective tax rate.
Mr. Corn reviewed the 2005/06 preliminary estimated revenues and expenditures and
highlighted major changes impacting the revenues and expenditures.
Staff presented Council with upcoming issues. Mr. Torres provided information on
growth in library materials. The current library is approximately 31 ,000 square feet and
houses approximately 170,000 volumes. The current size of the facility and budget
constraints only allows a growth in library materials to 180,000 volumes. Issues for
consideration are 1) Should the size of the library collection be increased; 2) Should the
new Library open at capacity or should the new library open with room to grow; and 3)
Sh~uld a book fund be created to increase the number of volumes in time for the new
library opening.
Mayor Trevino questioned that the entire library collection would be moved to the
new library. Mayor Trevino envisioned a branch library remaining on the south
side of the loop with a percentage of the books housed at the branch library.
Council agreed that the new library should open with room for growth and that
Staff needed to work on plans for a south branch. It was agreed that staff should
also begin working with the Library Board to identify sources of funding and
strategies to increase the volume of library materials. It was also suggested that
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City Council Work Session Minutes
July 5, 2005
Page 3 of 5
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alternative ways to raise money be considered - Le., a Starbucks or other type of
publiclprivate partnership within the Library.
RECESS & BACK TO ORDER
Mayor Trevino recessed the work session at 6: 16 p. m. and called the work session back
to order at 6:29 p.m. with the same members present.
Mr. Torres provided information on the need to reconstruct the golf greens at Iron
Horse. The cost to reconstruct the greens and miscellaneous maintenance is estimated
at $100,000. Staff is recommending the expense be financed with 48 sales tax funds,
and if approved, it would be included in the 2005/06 budget. The project will require
closure of the golf course from July 2006 to September 2006 and net loss of revenue is
projected at $451 ,453. Issues for consideration are 1) Is the Council supportive of using
sal~s tax (48) funds to pay for the greens reconstruction; 2) Is the Council supportive of
using sales tax (48) funds to pay for loss revenue; and 3) Is re-prioritization of parks
projects an option to assist the golf course.
The majority of the Council was supportive of using the 48 funds for the golf
course. Councilwoman Cox expressed concerns with the course not being self-
supportive if 4b funds are used.
.
Mr. Torres presented information on proposed contract with Evergreen Alliance Golf
Limited, L.P. (EAGL) for golf course maintenance services. Current contract expires
December 2005. Staff feels it will be in the City's best interest to renegotiate a new
contract with EAGL. The potential terms of a new contract with EAGL would include a
new profit sharing partnership approach, renewal would be contingent on greens
reconstruction project and a three-year contract is proposed to coincide with the City's
fiscal year. Issues for consideration are 1) Is Council supportive of considering a new
contract with EAGL; 2) If so, can staff begin negotiations; and 3) Are there particular
terms Council would be interested in including.
Council was in favor of staff beginning the renegotiating of a new contract with
~AGL and the proposed terms presented by staff. Councilwoman 8ielik advised
she also would like to know the terms of other cities' contracts.
Mr. Torres presented information on options for northlsouth recreation center facilities.
The purpose is to discuss options for initiating a study for recreation center facilities and
possibly expediting the process for decision making. There are several uncertainties as
to the construction of a new facility in Home Town and the feasibility of locating a
smaller recreation center on the south side of the City. Staff would like to hire a
recreational facility planner to prepare a feasibility study of all options and costs. Issues
for consideration are 1) Is Council supportive of studying recreational facility
opportunities in both north and south areas of the City; and 2) Should the timeline be
moved up for opening new facilities and if so, how much.
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City Councif Work Session Minutes
July 5, 2005
Page 4 of 5
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Council was supportive of the study, but felt that the study should be delayed
because of th~ tight budget. Council agreed that if new information became
known during the year Staff is to bring the -item back for reconsideration.
Mr. Torres presented information on natural gas exploration. Gas companies have
expressed an interest in drilling in North Richland Hills. State law allows for drilling in
city limits but provides for adoption of local ordinances to further regulate health and
safety issues. Major issues for consideration are 1) Should staff prepare an ordinance
for consideration that would ensure North Richland Hills residents are protected should
gas drilling occur in the City; 2) Should the ordinance be part of the Code of Ordinances
or Zoning Ordinances; and 3) Should the Council instruct staff to initiate the leasing of
mineral rights held by the City and allow natural gas drilling on city property.
Council recalled that the exploration of gas drilling on city property had been
discussed during the past year's goals work session and was one of the action
items. Council reconfirmed their desire for Staff to proceed with preparing an
ordinance for consideration and to explore the leasing of mineral rights and
drilling on city property. Council also agreed that the ordinance should be in the
Code of Ordinances and not the Zoning Ordinance.
.
Ms. Bostic presented information on outsourcing of city programs. The City has
outsourced the mowing of parks and other city property, garbage collection, ambulance
billing and collection, property tax collection, preventive street maintenance, printing and
mailing of utility bills, lockbox utility collection service and golf course management.
Issues for consideration are 1) What other areas of outsourcing would Council be willing
to explore; and 2) What cost-saving threshold would be reasonable for considering
outsourcing.
The majority of the Council was not in favor of outsourcing if it would mean the
laying off of employees. Council was only supportive of outsourcing when it
would be beneficial to the city and any reduction in staffing could be done
through attrition.
Staff presented updates on ongoing projects. Mr. Koonce provided an update on the
Internal Service Plans and Utility Rate Study. Council was advised that preliminary
cash flow analysis indicates that debt issuance will be needed in 2006 for an aerial
ladder truck, ambulance, two dump trucks, backhoe, and roller. The utility rate study
and proposed rates are scheduled to be presented to Council at the July 25 meeting.
The fiscal year 2006 proposed Utility Fund Budget to be presented at the July 29 and 30
budget work session will include the proposed rates and pass through rates. Mr. Bass
presented information on the Long Range Utilities CIP and the Animal Shelter
Expansion. Staff will be issuing a request for qualifications for a professional services
contract to assist with fund raising for the shelter expansion. Mr. Torres presented the
.
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City Council Work Session Minutes
July 5, 2005
Page 5 of 5
NRH20 Strategic Master Plan and Mr. Koonce presented information on the Tax
Increment Reinvestment Zones 1 and 2.
Mr. Corn reviewed the budget calendar and key dates.
3.
ADJOURNMENT
Mayor Trevino adjourned the work session at 8:38 p.m.
APPROVED:
Oscar Trevino - Mayor
ATTEST:
. Patricia Hutson - City Secretary
.
CITY OF
NORTH RICHLAND HILLS
Department: Planning Department
Council Meeting Date: 7/11/05
Subject: Consideration of a Request from Richard Rhodes to Agenda Number: FP 2005-08
Approve the Final Plat of Lot 2, Block 1 Smithfield Storage Addition (Located at 7516 Smithfield
Road - 1.620 acres).
Case Summary: The applicant is seeking approval of a final plat for a 1-lot commercial
subdivision. The purpose of the plat is to prepare the site for expansion of the existing,
adjacent, mini-warehouse development.
Current Zoning: The site has recently been rezoned to "RD-PD-HC" for all "HC" Heavy
Commercial uses.
Comprehensive Plan: The Comprehensive Plan indicates commercial uses for the site.
The proposed commercial plat is consistent with the Plan.
Thoroughfare Plan: The proposed commercial site has frontage on Smithfield Road, 4-
lane, undivided major collector with a 68' ROW.
Preliminary Plat: The Planning and Zoning Commission, on March 17th of this year,
approved a preliminary plat for this site (ref. PP 2005-06).
Staff Review: The Development Review Committee has reviewed the plat and has
determined that it complies with the approved Preliminary Plat. Attached is a staff memo
recommending that this final plat be placed on the Planning and Zoning Commission and City
Council Agendas for consideration.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission at their meeting on June 16, 2005 recommended approval of FP 2005-08 by a
vote of 7-0.
Staff Recommendation: To Approve FP 2005-08
Review Schedule:
Application: 4/28/05
Final Hearing: 07/11/05
Total Review Time: 11 weeks
Finance Review
Source of Funds:
Bonds (GOlRev.)
. Budget
Account Nwnber
Sufficient Funds AVaIlable
Other
~
Finance Director
'--rfcu.i¡ ~. C;t¡;~~
ature
.
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N
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I Prepared by
Planning 06/07/05
¡
Lucian Dr.
Starnes Rd
NRH
FP 2005-08
Final Plat
Lot 2, Block 1
Smithfield Storage Addition
o 100 200
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Feet I
400 !
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. _.-.. -.:- ...
: f ~";:'-=' ?_:TI~~ :~;~_.':;'.==-I~_~~-<=: _~-~;~=~ ~~~:
MEMO TO: Dave Green, Planning Director
FROM:
Caroline Waggoner, Engineer Associate
SUBJECT: Smithfield Storage Addition; Lot 2, Block 1
Final Plat, FP 2005-08
May 24, 2005
f?
Public Works has reviewed the Final Plat submitted to this office an May 18, 2005. We
recommend placement on the next Planning and Zoning meeting agenda. We
recommend placement on the next City Council Meeting Agenda following approval by
the Planning and Zoning Commission.
. CLW/pwm2005-102
cc:
Mike Curtis, P .E., Public Works Director
John Zimmerman, P.E., via fax
.
.
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FP 2005-08
CONSIDERATION OF A REQUEST FROM RICHARD RHODES TO APPROVE THE
FINAL PLAT OF LOT 2, BLOCK 1, SMITHFIELD STORAGE ADDITION (LOCATED
AT 7516 SMITHFIELD ROAD - 1.620 ACRES).
APPROVED
Dave Green presented FP 2005-08. This was a zoning case before the Commission a
couple of months ago and was approved as a PO (planned development). This is for
the expansion of the existing Smithfield Storage located at the comer of Smithfield and
Starnes. Public Works has provided a letter stating that all requirements have been
addressed. Staff recommends approval.
Bill Schopper, seconded by Scott Wood, motioned to approve FP 2005-08. The
motion carried unanimously (7-0).
.~
CITY OF
NORTH RICHLAND HILLS
Department: BudQet and Research
Council Meeting Date: 7/11/05
Subject: Approve AQreement with Tarrant County Tax Assessor/
Collector for the Collection of City Property Taxes
Agenda Number: GN 2005-01
Tarrant County has been collecting property taxes for the City of North Richland Hills since
October 1993. During this time, City staff has continually evaluated the performance of the
Tarrant County Tax Assessor/Collector and are pleased with the County's collection
performance, customer service and cost savings realized by the City.
Tarrant County has submitted an agreement for collection services in the upcoming tax
year, calendar year 2005. A copy of the agreement is attached for Council consideration.
The agreement is essentially. the same as the agreements Council has approved in the
past. The cost to the City is qO¢ per account or an estimated $10,750 depending on
how many additional new accounts are added throughout the year. The cost per
account is the same as last year but due to the increase in accounts from last year
the overall cost has incre.ased slightly. The City will be billed quarterly by the
County. This contract may be terminated by either party by providing 60 days
written notice.
Recommendation
To approve the agreement with Tarrant County for tax collection services beginning
October 1, 2005.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Account Number
Sufficient Funds Avai a e
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Pace 1 of
e COUNTYOFTARRANT
§
§
Agreement For The Collection Of Taxes
Agreement made this _day of ,2005, by and between the Tarrant County Tax Assessor/Collector,
here.inafter referred to as ASSESSOR/COLLECTOR, and Tarrant County, hereinafter referred to as the COUNTY, both of
whom are addressed at 100 E. Weatherford Street, Fort Worth, Texas 76196-0301, and the City of North Richland Hills,
hereinafter referred to as City, whose address is 7301 N E Loop 820, North Richland Hills, TX 76180.
PURPOSE OF AGREEMENT
The purpose of this Agreement is to state the tenns and conditions under which the ASSESSOR/COLLECTOR will provide
assessment and collection services of Ad Valorem taxes levied by the City.
NOW THEREFORE, in consideration of the mutual promises herein contained, the parties hereto agree as follows:
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SERVICES TO BE PERFORMED
The ASSESSOR/COLLECTOR agrees to collect the taxes due and owing on taxable property upon which the City has imposed
said taxes. The ASSESSOR/COLLECTOR shall perfonn the said services in the same manner and fashion as Tarrant County
collects its own taxes due and owing on taxable property situated within its boundaries. The services performed are as follows:
receiving information from the Tarrant Appraisal District for purposes of the Certified Appraisal Roll, and monthly changes
thereto; providing mortgage companies, property owners and tax representatives, tax roll and payment data; providing all
necessary assessments of taxes and Truth in Taxation calculations as required; the transmittal of tax statements via the U.S. Mail
or electronic transfer of data; and rapid deposit payment processing. All City disbursements, made by check or by electronic
transfer (wire), for collected tax accounts will be made to the City on the day the COUNTY Depository Bank indicates the
mandatory assigned "float" period has elapsed and the funds are posted to the collected balance. If any daily collection total is
less than one hundred dollars ($100.00), the disbursement may be withheld until the cumulative total of taxes collected for the
City equals at least one hundred dollars ($100.00), or at the close of the month.
Il
REPORTS
The ASSESSOR/COLLECTOR will provide the City the following reports, if requested:
Daily:
Weekly:
Monthly:
General Ledger Distribution Report
Detail Collection Report (Summary)
Tax Roll Summary (Totals Only)
Year-to-Date Summary Report
Detail Collection Report (Summary)
Distribution Report (Summary)
Delinquent Tax Attorney Tape
Paid Tax Roll
Delinquent Tax Roll
Current Tax Roll
Annual:
A selection of the above listed Reports will only be available by internet access. The ASSESSOR/COLLECTOR will provide
the City the General Ledger Revenue & Expense Report monthly as required by Sec. 31.10 of the Texas Property Tax Code.
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III
COMPENSATION
In consideration of the services to be perfonned by the ASSESSOR/COLLECTOR, compensation for the services rendered is a
rate of fifty cents ($.50) per account. The number of accounts will be based on the October billing roll certified to the
ASSESSOR/COLLECTOR by The Tarrant Appraisal District. New accounts added by The Tarrant Appraisal District will be
billed to the entity. The ASSESSOR/COLLECTOR will invoice for all these accounts serviced on a quarterly basis.
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IV.
AUDITS
The ASSESSOR/COLLECTOR will provide to the City auditor necessary explanations of all reports and access to
ASSESSOR/COLLECTOR in-house tax system computer tenninals to assist the City auditor in verifying audit samples of the
fmancial data previously provided by the ASSESSOR/COLLECTOR during the past audit period.
If the City elects to have its auditors conduct a "computer system assurance review audit" requmng assistance from
ASSESSOR/COLLECTOR system's programmers and accountants, the fee is $660.00 per day, which will be deducted from the
City's current collections at the end of the month.
V.
TAX RATE REQUIREMENT
The City will provide the ASSESSOR/COLLECTOR, in writing, the City's newly adopted tax rate and exemption
schedule to be applied for assessing purposes by Friday, September 9, 2005, but no later than 2:00 p.m., Friday,
September 16, 2005. Under authority of Section 31.01 (h) of the Property Tax Code, any additional cost of printing and
mailing tax statements because of late reporting of the tax rate or the exemption schedule will be charged to and must be paid by
the City. If the City wishes its collection reports to be itemized as to maintenance and operation fund and interest and sinking
fund, then the notice advising of the new tax rate must set out the separate rates, as well as the total rate.
The tax rate and the exemption schedule for each of the last five (5) years in which an ad valorem tax was levied, or all prior
years where there remains delinquent tax, must be furnished in writing to the ASSESSOR/COLLECTOR at the time of the
initial contract.
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VI.
COMPLIANCE WITH APPLICABLE
STATUTES, ORDINANCES, AND REGULATIONS
In perfonning the services required under this Agreement, the ASSESSOR/COLLECTOR shall comply with all applicable
federal and state statutes, fmal Court orders and Comptroller regulations. If such compliance is impossible for reasons beyond
its control, the ASSESSOR/COLLECTOR shall immediately notify the City of that fact and the reasons therefore.
VIL
DEPOSIT OF FUNDS
All funds collected by the ASSESSOR/COLLECTOR in the performance of the services stated herein for the City shall be
promptly transferred to the account of the City at the City's depository bank. Electronically transferred funds may incur an
additional fee, which will be charged back to the City and deducted from those collected funds. The transfer fees charged will
be the same fees charged to the County by its bank depository. If the City desires its tax disbursements to be made by electronic
transfer of funds (wire) the ASSESSOR/COLLECTOR has no liability for the funds after initiation of the electronic transfer of
the City's funds from the COUNTY Depository to the City's designated depository.
VIIL
INVESTMENT OF FUNDS
The City hereby agrees that the COUNTY, acting through the COUNTY Auditor, may invest collected ad valorem tax funds of
the City during the period between collection and payment. The COUNTY agrees that it will invest such funds in compliance
with the Public Funds Investment Act. The COUNTY further agrees that it will pay to the City all interest or other earnings
attributable to taxes owed to the City. The ASSESSOR/COLLECTOR agrees to deliver to the COUNTY Auditor all ad
valorem taxes collected on behalf of the City for investment on a timely basis. All parties agree that this Agreement will not be
construed to lengthen the time period during which the COUNTY or the ASSESSOR/COLLECTOR may hold such funds
before payment to the City.
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IX.
REFUNDS
Refunds will be made by the ASSESSOR/COLLECTOR except as set forth herein. The ASSESSOR/COLLECTOR will
advise the City of changes in the tax roll which were mandated by the Tarrant Appraisal District.
The ASSESSOR/COLLECTOR will not make refunds on prior ye~ paid accounts unless the prior year paid accounts for the
past five (5) years are provided to the ASSESSOR/COLLECTOR.
All refunds of overpayments or erroneous payments due, but not requested, and as described in Section 31.11 of the Texas
Property Tax Code, will after three years from the date of payment, be proportionately disbursed to those entities contracting
with the ASSESSOR/COLLECTOR. The contract must have been in force, actual assessment and collection functions begun
and the tax account was at the time of the over or erroneous payment within the City's jurisdiction. The proportional share is
based upon the City's percent of the tax account's total levy assessed at the time of receipt of the over or erroneous payment.
In the event any lawsuit regarding the collection of taxes provided for in this agreement to which City of North Richland Hills is
a party, is settled or a fmal judgment rendered, and which fmal judgment is not appealed, and the terms of such settlement
agreement or fmal judgment require that a refund be issued by City of North Richland Hills to the taxpayer, such refund shall be
made by ASSESSOR/COLLECTOR by debiting funds collected by ASSESSOR/COLLECTOR on behalf of City of North
Richland Hills and remitting such refund to the taxpayer in conformity with the terms of the settlement agreement or fmal
judgment.
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X
DELINQUENT COLLECTIONS
The ASSESSOR/COLLECTOR will assess and collect the collection fee pursuant to Sections 33.07, 33.08 and 33.48 of the
Property Tax Code, when allowed. The ASSESSOR/COLLECTOR will collect attorney fees that are specified by the City
through written agreement with a delinquent collection Attorney. The ASSESSOR/COLLECTOR will disburse the amount
directly to the City for compensation to a Firm under contract to the City.
If the delinquent collection Attorney contracted by the City requires attendance of ASSESSOR/COLLECTOR personnel at a
court other than the District Courts in downtown Fort Worth, and the COUNTY is not a party, the employee's expenses and
proportionate salary will be the responsibility of the City and will be added to the collection expenses and charged to the City.
The ASSESSOR/COLLECTOR will not be responsible for the collection of prior year delinquent accounts unless all delinquent
accounts information is provided to the ASSESSOR/COLLECTOR.
XI.
TERM OF AGREEMENT
This Agreement shall become effective as of the date hereinabove set out, and shall continue in effect during the 2005 tax year,
unless sooner terminated by providing sixty (60) day written notice, as outlined in paragraph XII.
XII
NOTICES
Any notices to be given hereunder by either party to the other may be effected, in writing, either by personal delivery or by mail,
registered or certified, postage prepaid with return receipt requested. Mailed notices shall be addressed to the address of the
parties as they appear in the introductory paragraph of this Agreement, but each party may change this address by written notice
in accordance with this paragraph.
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XIIL
MISCELLANEOUS PROVISIONS
This instrument hereto contains the entire Agreement between the parties relating to the rights herein granted and obligations
herein assumed. Any oral representations or modifications concerning this instrument shall be of no force or effect.
This Agreement shall be construed under and in accordance with the laws of the State of Texas, and all obligations of the parties
created hereunder are perfonnable in Tarrant County, Texas.
This Agreement shall be binding upon and inure to the benefit of the parties hereto and their respective legal representatives and
successors.
In case anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or
unenforceable in any respect, such invalidity, illegality, or enforceability shall not affect any other provision hereof and this
Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained.
This Agreement and the attachments hereto constitutes the sole and only agreement of the parties hereto and supersedes any
prior understandings or written or oral agreements between the parties respecting the within subject matter.
Executed on the day and year first above written, Tarrant County, Te~as.
BY:
BETSY PRICE
TAX ASSESSOR/COLLECTOR
TARRANT COUNTY
DATE
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FOR THE CITY OF NORTH RICHLAND HILLS:
BY:
DATE
TITLE:
FOR TARRANT COUNTY:
BY:
TOM VANDERGRIFF
TARRANT COUNTY JUDGE
DATE
APPROVED AS TO FORM * AND CONTENT
BY:
DISTRICT ATTORNEY'S OFFICE
DATE
*By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf
of its clients. It may not advise or approve a contract or legal document on behalf of other parties.
Our review of this document was conducted solely from the legal perspective of our client. Our approval
of this document was offered solely for the benefit of our client. Other parties should not rely on this
approval, and should seek review and approval by their own respective attorney(s).
·
CITY OF
NORTH RICHLAND HILLS
Department: Fire Department
Council Meeting Date: July 11 2005
Subject: Authorize the Purchase of Two Portable Emerqencv
Generators from Waukesha-Pierce, Ind.
Agenda Number PU 2005-025
The purpose of this request is to seek the City Council's approval to purchase two (2)
portable emergency back-up generators and related electrical work for use at two critical
facilities. One of the generators will be rated at 80 kW/208 volts, and the other will be
rated at 100 kW/208/480 volts. These portable emergency generators and the related
installations costs are included in the 2004 Office of Domestic Preparedness Grant
recently received by the City. The generators to be purchased are portable, so they can
be moved and utilized as needed during emergency situations.
The installation work will be performed at the Public Works / Vehicle Maintenance
Complex facility located at 7200A Dick Fisher Drive and at the Recreation Center located
at 6000 North East Loop 820.
Currently, seven city facilities have backup power generators. The facilities that currently
have back up power include all four fire stations, the Police Department, City Hall and the
Library. A listing of critical facilities has been developed by city staff and planning has
begun to ensure that current and future facilities will have back up power in the event of
power loss. This planned approach to increase the number of facilities that have and can
accept generators is important to ensure the delivery of minimum services to the residents
during an emergency or disaster.
The Public Works / Vehicle Maintenance facility is critical to ensure that all city vehicles are
able to respond as needed. This facility is home to the primary fuel supply for all city
vehicles and also has the capability to service the entire fleet of vehicles. The concern with
vehicles in a weather related emergency is to ensure the ability to repair flat tires that are
common with widespread debris fields. The recreation center is the city's primary
evacuation shelter for any emergency. This facility would be open to assist in the
sheltering of residents displaced from their homes for any reason.
Finance Review
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Account Number 135-9009-532.74-05
Sufficient Funds Ävallaole
~uA~A---
Department Head ignatur
Finance Director
Budget Director
Page 1 of 2
to.
CITY OF
NORTH RICHLAND HILLS
The City of North Richland Hills applied for and received approval and funding under the
2004 Office of Domestic Preparedness Grant for two portable generators and related
installation costs. The 2004 Office of Domestic Preparedness grant is managed by the
Texas Engineering Extension Service. This grant provides for 1000/0 reimbursement for
equipment. The purpose of these grants is to provide funding for equipment to enhance a
jurisdiction's ability to mitigate and respond to terrorism. The grant allows the jurisdiction to
locally purchase this type of back up power equipment and once the equipment has been
installed and accepted, the receipts are submitted to TEEX for reimbursement.
A request for bids was developed for the generator equipment and 6 vendors responded
with bids that met the bid specifications. The low bidder currently provides the
maintenance for the city's current generator equipment and the city has received
satisfactory service from this company. The bids received were as follows:
80kW 100kW
208volt 208/480volt T ota I
United Equipment Rentals $40,981 $46,904 $87,885
Holt Power Systems $27,644 $43,852 $71 ,496
Power Products, Inc. $25,165 $29,970 $55,135
Clifford Power Sys., Inc. $25,403 $29,196 $54,599
Cummins Southern Plains $24,689 $29,834 $54,523
The costs for the electrical installation phase of the project are $15,315 for Public
WorksNehicle Maintenance, and $14,324 or the Recreation Center. These installations
will be performed by a qualified electrical contractor.
The total cost for both projects cannot exceed the approved amount of $80,769.00.
Recommendation:
Authorize the purchase of two portable generators and related installation costs not
to exceed $80,769.00
CITY COUNCIL ACTION ITEM
Page 2 of 2
CITY OF
NORTH RICHLAND HILLS
Department: Information Services
Council Meeting Date: 7/11/2005
Subject: Authorize Purchase of Replacement Mobile Data Computer Agenda Number: PU 2005-026
for the Police Department from Portable Computer Systems, Inc.
At the April 26, 1999 meeting, Council approved the purchase of Mobile Data Computers
(MDC) to be used by the Police Department in their vehicles to communicate with the
Tiburon computer aided dispatch and records management system. MDCs also allow
dispatch to communicate with public safety units, relaying incident, suspect, and other
relevant information. They are the primary link between the police unit and the
department. The systems allow for faster process of 911 calls and integrate with
communication system to record departure and arrival times, unit status and location
information. The current MDC units have been in service since 1999 and have never been
upgraded. They have become dilapidated, unreliable and it is becoming increasingly hard
to find vendors willing to provide maintenance for this equipment due to its age.
The replacement of 44 Mobile Data Computers for Police was submitted by Information
Services and approved by Council in the FY 2004-05 Capital Projects Budget.
Request for Proposals were solicited for the 44 replacement Mobile Data Computers and
three responses were received from Portable Computer Systems (PCS), CDW-G and
Quest Technology. Proposals were evaluated by Information Services, the Police
Department and Purchasing. The Police Department also tested the units in Patrol
vehicles. Based on the evaluation factors included in the proposal documents and the
equipment tested by the Police Department, Staff recommends the proposal be awarded
to PCS for the amount of $216,078. Their proposal met all the specifications and general
conditions and the equipment can be delivered in 45 days. The proposal submitted by
PCS is within the allocated budget.
Portable Computer Systems (PCS)
Quest Technology Corporation
CDW Government, Inc.
$216,078
$285,713
$326,656
Recommendation: Authorize the purchase of replacement mobile data computers for the
Police Department from Portable Computer Systems, Inc. in the amount of $216,078.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Account NUm!, er I~OF\01-F\?n-A~?~-n01 7Q-OA.
Sufficient Fun Av~able
1/ '\ v--L Budget Director
Finance Director
<&~~
Decartment Head SIQnature
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CITY OF
NORTH RICHLAND HILLS
Department: Finance / Parks and Recreation
Council Meeting Date: 7/11/2005
Subject: Award Bid for Aauatic Chemical Supplies to D.C.C, Inc
and Harcross Chemical
Agenda Number: PU 2005-027
Staff has requested and received bids for the supply of pool chemicals for NRH20 Family
Water Park. The chemicals are utilized for sanitizing and balancing the approximately
800,000 gallons of treated pool water at NRH20. The two major chemicals utilized for
sanitation are Sodium Hypochlorite (NaOCI) and Muriatic Acid (HCI). An additional minor
chemical, Calcium Hypochlorite (CaOCI) is also included in the bid.
Bids were received from three vendors: D.C.C. Inc., Harcross Chemicals and Chlor-Serv,
Inc. The following table outlines the bidders' annual prices and recommended award:
D.C.C, Inc
Harcross Chemicals
Chlor-Serv, Inc.
(1) Approximate Annual
Usa e
Muriatic
Acid
1 ,380 al
No Bid
$2,067
$3,795
Calcium
Hypochlorite
500 ounds
$480
$440
$750
Recommended
Award
$47,570
$2,507
$0
Based on price, staff recommends that the bid for Sodium Hypochlorite be awarded to
D.C.C. Inc. and the bid for Muriatic Acid and Calcium Hypochlorite be awarded to Harcross
Chemical.
Recommendation: To award D.C.C., Inc. the bid to supply the Sodium Hypochlorite in the
amount of $47,570 and award the bid for Calcium Hypochlorite and Muriatic Acid to
Harcross Chemical in the amount of $2,507.
Finance Review
. þ~ /;
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Department Head Signature
Finance Director
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Page 1 of 1
. ~
CITY OF
NORTH RICHLAND HILLS
Department: Planning Department
Council Meeting Date: 7/11/05
Subject: Public HearinQ and Consideration of a Request from JB & Agenda Number: ZC 2005-07
JB Development FLP/John Barfield, G.P. for a Zoning Change from "C-1" Commercial to "R-2"
Single Family Residential (Located at the Southeast Corner of the Intersection of Smithfield
Road and Shady Grove Road - 4.714 acres). Ordinance No. 2839
Case Summary: The applicant is requesting a rezoning of this site from the current "C-1"
Commercial District to "R2" Residential for the purpose of developing the site as a 12-lot
residential subdivision. Both a preliminary and final plat for this site was approved by the
Planning and Zoning Commission on June 16th. The final plat (ref. FP 2005-10 Brandonwood
Estates Addition Phase II) is also on this agenda for consideration.
Existing Site Conditions: The site exhibits flat terrain and consists primarily of grass with
few trees.
Thoroughfare Plan: The site is located at the southeast corner of the intersection of
Smithfield and Shady Grove Roads. Smithfield Road is acknowledged by the Thoroughfare
Plan as a 4-lane, undivided, collector street with 68' of ROW. Shady Grove Road is listed as a
2-lane, collector street with 60' of ROW.
Comprehensive Plan: The Comprehensive Plan depicts Neighborhood Service uses for
this corner. Uses in this category are intended to provide limited service and retail uses for the
benefit of adjacent or nearby residential areas. The proposed use is not consistent with the
Plan. This request for residential zoning reflects a trend over the past two years toward the
downsizing of commercial/industrial areas for low-density residential development. In this
situation, however, staff feels that the existing street status and intersection configuration does
not effectively support commercial usage at this location. Future commercial areas would be
more viable when located at collector street intersections with North Tarrant Parkway.
Adjacent Zoning I Land Use:
North: City of Keller (single family residential)
East: "C-1" I Day Care Center
South: "R-2" I Single family residences
West: City of Keller (single family residential)
Finance Review
Source of Funds:
Bonds (GO/Rev.)
. Budget
Account Number
Sufficient Funds Available
~
Finance Director
e
ZC 2005-07 Brandonwood Phase 1/ CC
CITY OF
NORTH RICHLAND HILLS
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission at their meeting on June 16 , 2005, recommended approval of ZC 2005-07 by a
vote of 7-0.
Staff Recommendation: To Approve Ordinance No. 2839
Review Schedule:
Application: 4/28/05
Final Hearing: 7/11/05
Total Review Time: 11 weeks
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ORDINANCE NO. 2839
ZONING CASE ZC 2005-07
AN ORDINANCE AMENDING THE COMPREHENSIVE PLAN AND THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF NORTH
RICHLAND mLLS; AMENDING mE ZONING MAP OF THE CITY OF
NORm RICHLAND mLLS, TEXAS, AND REZONING A 4.714 ACRE TRACT
OF PROPERTY FROM Cl (COMMERCIAL) TO R2 (SINGLE FAMILY
RESIDENTIAL) ZONING; ESTABLISHING A PENALTY; PROVIDING FOR
PUBLICATION; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, notice of a hearing before the Planning and Zoning Commission was sent to real
property owners within 200 feet of the property herein described at least 10 days
before such hearing; and,
WHEREAS, notice of a public hearing before the City Council was published in a newspaper
of general circulation in the City at least 15 days before such hearing; and,
WHEREAS, public hearings to zone the property herein described were held before both the
Planning and Zoning Commission and the City Council, and the Planning and
Zoning Commission has heretofore made a recommendation concerning the zone
change; and,
WHEREAS, the City Council is of the opinion that the zone change herein effectuated furthers
the purpose of zoning as set forth in the Comprehensive Zoning Ordinance and
is in the best interest of the citizens of the City of North Richland Hills; NOW,
THEREFORE,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
Section 1:
THA T the Comprehensive Plan, the Comprehensive Zoning Ordinance and the
zoning map of the City of North Richland Hills are hereby amended by rezoning
a 4.714 acre tract of land located at the Southeast Corner of the intersection of
Smithfield Road and Shady Grove Road in the City of North Richland Hills,
Tarrant County, Texas, more particularly described on Exhibit fofoA" hereto, from
Cl Commercial to R2 Single Family Residential zoning.
Section 2:
Any person, firm or corporation violating any provision of the Comprehensive
Zoning Ordinance as amended hereby shall be deemed guilty of a misdemeanor
and upon fmal conviction thereof fmed in an amount not to exceed Two
Thousand Dollars ($2,000.00). Each day any such violation shall be allowed to
continue shall constitute a separate violation and punishable hereunder.
.
Ordinance No. 2839
Page 1 of 2
Section 3:
The City Secretary is hereby authorized and directed to cause the publication of
the descriptive caption and penalty clauses of this ordinance as an alternative
method of publication provided by law.
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Section 4:
This ordinance shall be in full force and effect immediately after passage.
AND IT IS SO ORDAINED.
PASSED on this 11th day of July, 2005.
CITY OF NORTH RICHLAND IDLLS
By:
Oscar Trevino, Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
George A. Staples, Attorney
APPROVED AS TO CONTENT:
David L. Green, Chief Planner
.
Ordinance No. 2839
Page 2 of 2
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City of Keller
City of Keller
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ZC 2005-07
Zoning
Brandonwood Estates II
From "C1" Commercial
to "R2" Residential
Feet
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NOTICE OF PUBLIC HEARING
CITY OF NORTH RICHLAND HILLS
PLANNING AND ZONING COMMISSION
Case #: ZC 2005-07
Applicant: JB & JB Development FLP/John Barfield, G.P.
Location: Southeast corner of the intersection of Smithfield
Road and Shady Grove Road (Lot 42, Block 1 0
Brandonwood Estates)
You are receiving this notice because you are a property owner of record within 200
feet of the properties shown on the attached map.
Puroose of Public Hearina:
A public hearing is being held to consider a request from JB & JB Development FLP/John
Barfield, G.P. to rezone the above property from "C1" Commercial to "R2" Residential. The
applicant intends to develop a 12 lot single family residential subdivision on the site. The
North Richland Hills Planning and Zoning Commission has recommended approval of this
request.
Public Hearina Schedule:
Public Hearing Date:
CITY COUNCIL
MONDAY, JULY 11, 2005
7:00 P.M.
CITY COUNCIL CHAMBERS
7301 N. E. LOOP 820
NORTH RICHLAND HILLS, TEXAS
Time:
Location:
If you have any questions or wish to submit a petition or letter concerning the above
request, please contact:
Planning Department
City of North Richland Hills
7301 Northeast Loop 820
North Richland Hills, Texas 76180
Phone (817) 427-6300
Fax (817) 427-6303
Andrew & Lemuel Maines
..03 Sunset Dr.
.Iess, TX 76040
Robert & Cheryl Jetzelsberger
8524 Layna Ct.
N. Richland Hills, TX 76180
Michael & Allison Saltar
8516 Gillis Ct.
N. Richland Hills, TX 76180
Ryan & Laura Scott
6644 Willow View Dr.
VVatauga, TX 76148
Keller-Smithfield Rd.
700 W. Harwood Rd.
Hurst, TX 76054
.
.
Lois Gideon
8320 Smithfield Rd.
Ft. Worth, TX 76180
John & Jennifer Graham
8520 Layna Ct.
N. Richland Hills, TX 76180
Castlebac Custom Homes
4905 Behrens Rd.
Colleyville, TX 76034
Todd Demarets
8517 Layna Ct.
N. Richland Hills, TX 76180
Mr. & Mrs. Todd
8520 Gillis Ct.
N. Richland Hills, TX 76180
Lisa & James Keglovitz
8524 Gillis Ct.
N. Richland Hills, TX 76180
Janet Johnson
8517 Gillis Ct.
N. Richland Hills, TX 76180
Gregory Jones
927 Turnberry Lane
Southlake, TX 76092
.
.
.
ZC 2005-07
PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM JB & JB
DEVELOPMENT FLP/JOHN BARFIELD, G.P. FOR A ZONING CHANGE FROM "C1"
COMMERCIAL TO "R2" SINGLE FAMILY RESIDENTIAL (LOCATED AT THE
SOUTHEAST CORNER OF SMITHFIELD RD. AND SHADY GROVE RD. - 4.714
ACRES).
APPROVED
Dave Green, Director of Planning, presented case ZC 2005-07. This is a rezoning
application that is currently zoned C-1 commercial. The applicant is requesting R-2
residential for the purpose of building a 12-lot single family detached subdivision. R-2
zoning requires a minimum 9,000 sq. ft lot and a minimum 2,000 sq. ft. house. The
Comprehensive Plan shows non-residential uses. The area to the west and the area to
the north are in the City of Keller. The property immediately to the east is known as the
APEX school which is a PD. Staff recommends approval of ZC 2005-07. Staff believes
that this area is no longer valid as a commercial intersection. There is a T intersection
which makes it more difficult to support commercial in that area. Staff would prefer
commercial at four corner areas.
Chairman Davis opened the public hearing and asked the applicant to come forward.
Mark Long, 1615 Precinct Line Road, engineer for Doug Long & Associates and
representative for the applicant, came forward.
Chairman Davis asked about the screening wall that will be built along Shady Grove
and Smithfield. Mr. Long replied that it is half a public access that is paved onto the
residential lots, so a masonry fence cannot be put directly on the property line. It is a
drive for the APEX school.
Chairman Davis stated that a masonry fence can be built along the property line in
conjunction with Shady Grove and Smithfield. Mr. Long replied that there is already a
masonry fence on the south side of the property, but it is not the responsibility of those
lots to maintain that fence.
Chairman Davis asked if there will be a masonry wall along Shady Grove Road. Mr.
Long stated that the fence will be on the back part of the lots adjacent to the street.
Chairman Davis stated that there should be no reason the same wall couldn't be built on
lots 42R6 and 42R7. Mr. Long stated that if a masonry fence was put there a gate
access for the back of the lots couldn't be installed. Chairman Davis asked if there
would be some back entry garages. Mr. Long responded that he wasn't sure, but some
homeowners may want to have backyard access to store their boats. He stated that
there is a fire hydrant located in that area as well.
·
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Mr. Sapp stated that there are requirements that there will have to be a masonry fence
at some time. Mr. Long responded that normally a masonry fence is between
commercial and residential to protect the residential. Chairman Davis asked if it was
the intention of the applicant to build a masonry fence along those two lots. Mr. Long
responded that it was not the applicant's intent to build a masonry fence. He added that
they applicant might build a stockade fence.
Chairman Davis stated that this is abutting commercial and is causing the line of
demarcation. Right now there is no line, it is commercial to commercial. Due to the
new requested zoning, the developer is changing the use requiring a masonry fence.
The existing commercial is already there and is operating. He is compatible to what he
thought was going to be commercial to his west. Due to down zoning to a residential
use, which is probably the right zoning for this property, Chairman Davis believes the
burden should be upon the residential to build the masonry wall.
Mr. Bowen pointed out that there is no City Ordinance that allows the Commission to
require the applicant to put in a masonry fence.
Chairman Davis agreed and stated that the Commission however could make it part of
the recommendation on the zoning case along with the preliminary and final that
follows.
Mr. Shiflet asked staff for clarification on the required masonry. Mr. Green explained
that there are two City ordinances that come into play. The first is the Zoning
Ordinance, Chapter 10, which requires a screening wall when two different districts
come together. The second is in the Landscape Ordinance and there are two instances
when a masonry wall is required: 1 ). when a brand new commercial or non-residential
plan is being proposed and there is adjacent residential; and 2) when an existing non-
residential expands 300/0. The school as it exists now would not be required to put up a
screening wall. If, however, the school expanded 300/0 or more of the existing square
footage then the school would have to put up a screening wall and meet all of the
requirements of the Landscape Ordinance.
Chairman Davis asked if there was anyone else who wished to speak in regard to ZC
2005-07. Being none, Chairman Davis closed the public hearing and asked for a
motion.
Randy Shiflet, seconded by Ken Sapp, motioned to approve ZC 2005-07. The
motion carried unanimously (7-0).
CITY OF
NORTH RICHLAND HILLS
Department: Planning Department
Council Meeting Date: 7/11/05
Subject: Consideration of a Request from JS & JB Development
Agenda Number: FP 2005-10
FLP/John Barfield, G.P. to Approve the Final Plat of Srandonwood Estates Addition Phase II
(Located at the Southeast Corner of the Intersection of Smithfield Road and Shady Grove Road
- 4.714 acres).
Case Summary: The applicant is requesting the approval of the Final Plat of Lots 42R1-
42R12, Block 10, Srandonwood Estates Addition Phase II. The site is currently vacant and the
applicant is proposing the development of a 12-lot residential subdivision.
Current Zoning: The site is currently zoned "C-1" Commercial. A request by the applicant
to rezone this tract to "R2" Residential is also on the agenda for consideration (ref. ZC 2005-
07).
Comprehensive Plan: The Comprehensive Plan depicts Neighborhood Service uses for
this corner. Uses in this category are designed to provide limited service and retail uses for
the benefit of adjacent or nearby residential areas. The proposed use is not consistent with
the Plan.
Thoroughfare Plan: The site is located at the southeast corner of the intersection of
Smithfield and Shady Grove Roads. Smithfield Road is acknowledged by the Thoroughfare
Plan as a 4-lane, undivided, collector street with 68' of ROW. Shady Grove Road is listed as a
2-lane, collector street with 60' of ROW. Access to the interior of the site is proposed by a
single cul-de-sac local street from Smithfield Road.
Staff Review: The Development Review Committee has reviewed the plat and has
determined that it complies with the approved Preliminary Plat. Attached is a staff memo
recommending that this final plat be placed on the Planning and Zoning Commission and City
Council Agendas for consideration.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission at their meeting on June 16, 2005 recommended approval of FP 2005-10 by a
vote of 7-0.
Staff Recommendation: To Approve FP 2005-10
Finance Revie\v
Source of Funds:
Bonds (GO/Rev.)
j~t
Other "\
\.
Account Number
Sufficient Funds A val1at>le
,
Finance Director
'~..._______ r'
Review Schedule:
Application: 5/04/05
CITY OF
NORTH RICHLAND HILLS
Final Hearing: 07/11/05
CITY COUNCIL ACTION ITEM
Total Review Time: 9 weeks
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City of Keller
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Final Plat
Lot 42, Block 10
Brandonwood Estates II
Prepared by Planning 06/23/05
Feet
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NI~H
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June 7, 2005
MEMO TO: Dave Green, Planning Director
FROM: Caroline Waggoner, Engineer Associate
SUBJECT: Brandonwood Estates, Phase II; Lots 42R1 - 42 R12, Block 1
Final Plat, F2005-10
Public Works has reviewed the Final Plat submitted to this office on June 2, 2005. All of
Public Works requirements have been met. We recommend placement on the next
Planning and Zoning meeting agenda. We recommend placement on the next City
Council Meeting Agenda following approval by the Planning and Zoning Commission.
cc: Gregory Van Nieuwenhuize, P.E., Public Works Assistant Director
CLW/pwm2005-1 ~
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FP 2005-10
CONSIDERATION OF A REQUEST FROM JB & JB DEVELOPMENT FLP/JOHN
BARFIELD, G.P. TO APPROVE THE FINAL PLAT OF BRANDONWOOD ESTATES
PHASE II (LOCATED IN THE 7500 BLOCK OF SHADY GROVE - 4.754 ACRES).
APPROVED
Chairman Davis explained that the Commission has heard the zoning case and
preliminary plat for this property which has just been approved.
Mr. Green explained that a letter from Public Works has been provided stating that all of
the City's requirements and Staff's concerns have been satisfied. Staff recommends
approval.
Don Bowen, seconded by Brenda Cole, motioned to approve FP 2005-10. The
motion carried unanimously (7-0).
J'
CITY OF
NORTH RICHLAND HILLS
Department: Planning Department
Council Meeting Date: 6/13/05
Subject: Consideration of a Request from K&G Partnership for Agenda Number: SP 2005-05
Approval of a Site Plan for a Small Multi-family Complex (Located in the 6000 Block of Holiday
Lane - 1.16 acres).
Case Summary: The applicant is requesting site plan approval for a small multi-family
development consisting of 14 units. The Zoning Ordinance requires site plan approval for
all multi-family developments.
Existing Site Conditions: The site is vacant and is characterized as fairly- flat with
mostly grass as vegetation.
Existing Zoning: "R-7 -MF" Multi-Family.
Comprehensive Plan: The Comprehensive Plan depicts Neighborhood Service uses
for this site. Uses in this category are intended to provide limited service and retail uses
for the benefit of adjacent or nearby residential area. The proposed use is not consistent
with the Plan; however, the use is consistent with the existing zoning which allows multi-
family uses by right.
Adjacent Zoning I land Use:
North: R-7 -MF I Vacant
East: U I Football field (Fort Worth Christian School)
South: R-7 -MF I Apartment complex
West: R-7-MF I Vacant
Site Design Features: The following features are noted on the site, landscape and
building elevation plans.
Building Design and Materials:
· Development consists of two buildings oriented toward the interior of the site. One
building consists of 6 individual units while the second building consists of 8 units;
· Each unit is configured in a 2-story manner with a ground level garage (2 spaces);
Finance Review
Source of Funds:
Bonds (GOlRev.)
Operating Budget
Other
Account Number
~
Sufficient Funds Available
Finance Director
SP 2005-02 Glenvìew Bible Chapel CC
CITY OF
NORTH RICHLAND HILLS
· Buildings are approximately 30' in height and are constructed of primarily masonry
(brick and stone) materials. A small amount of stucco or plaster (less than 15°k per
elevation) is also provided on the second floor;
· Roof materials consist of fiberglass-reinforced asphalt shingles.
Access and Parking:
· Access to the interior of the site is provided by a single access point located at the far
north end of the project. Internal circulation consists of two short private access streets
that also serve as fire lanes;
· The parking as shown (2 spaces per unit) meets current standards.
Landscaping and Screening:
· A 15' landscape setback with street trees and screening shrubs is provided along the
Holiday Lane frontage. In addition an 8' wrought iron fence with brick columns every
30' is provided along this frontage. This landscaping and fencing is consistent with
ordinance requirements;
· An 8' masonry wall and landscaping is provided along the southern property line
(adjacent to existing multi-family development). This landscaping and screening
exceed ordinance requirements;
Signage and Lighting:
· The site plan does not indicate any signage or exterior lighting for the development.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission at their meeting on June 16, 2005, recommended approval of SP 2005-05 by
a vote of 7-0.
Staff Recommendation:
To Approve SP 2005-05
Review Schedule:
Application: 5/04/05
Final Hearing: 7/11/05
Total Review Time: 9 weeks
.
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Site Plan
College Hills Addition
Lot 5, Block B
Prepared by Planning 06/07/05
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100 200
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CITY OF NORTH RICHLAND HILLS
MEMO
TO: Donna Jackson
Glenn Smith, Engineer Associate 't'
FROM:
SUBJECT: College Hills Addition - Block 8, Lot 5
DATE:
May 9, 2005
Public Works has reviewed the site plan submitted to this office on April 27, 2005. All of
Public Works' requirements have been met. We recommend placement on the next
Planning & Zoning meeting agenda. Upon approval from the Planning & Zoning
Commission, we recommend placement on the subsequent City Council meeting
agenda.
cc: Mike Curtis, Public Works Director
Dave Green, Director of Planning
Donald Peebles, Engineer/Surveyor, via fax
GES/pwm2005-090
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SP 2005-05
CONSIDERATION OF A REQUEST FROM K&G PARTNERSHIP FOR APPROVAL
OF A SITE PLAN FOR A SMALL MULTI-FAMILY COMPLEX (LOCATED IN THE
6000 BLOCK OF HOLIDAY LANE -1.16 ACRES).
APPROVED
Dave Green presented SP 2005-05. This tract of land is located on Holiday Lane
directly across from the Fort Worth Christian School football stadium. It is currently
zoned multi-family. A site plan approval is required for all multi-family projects. There
will be two buildings, with six units in one and eight units in the other. They are two-
story in design, each one including an enclosed garage underneath. The construction is
primarily brick with some stone accents and a small amount of stucco. The stucco is
below the 15% which is permitted by ordinance. There is one access point to the site
off of Holiday Lane. There will be a live screen placed along the existing chain link
fence to the stadium. In the area along Holiday Lane there will be street trees and
screening shrubs. There will be omamental steel or wrought iron fencing with brick
columns. To separate the new structure from the existing multi-family structure there
will be a solid masonry wall. There is an area of turf along with trees, which is not a
requirement, but exceeds the City's minimum requirements. Staff recommends
approval.
Mr. Sapp stated that Holiday Lane bends around. _Does staff have concerns about the
entrance for this development? Mike Curtis explained that staff has spoken with the
applicant. In this situation, the existing concrete drive isn't a mutual access easement
between the two property owners. The applicant wants a separate entrance. Public
Works believes that the edge is the best location for the entrance.
Brenda Cole, seconded by Randy Shiflet, motioned to approve SP 2005-05. The
motion carried unanimously (7-0).
CITY OF
NORTH RICHLAND HILLS
Department: Planning Department
Council Meeting Date: 7/11/05
Subject: Public HearinQ and Consideration of a Request from LonQ Agenda Number: RP 2005-03
& Associates on Behalf of Castlerock Custom Homes to Approve the Replat of Lots 1 R1 & 1 R2,
Block 1 Bradford Addition (Located in the 8100 Block of Smithfield Road - 0.975 acres).
Case Summary: The applicant, Castlerock Custom Homes, is requesting approval of are-plat
of Lots 1 R1 & 1 R2, Block 1 Bradford Addition. The purpose of this replat is to modify the existing
lot lines for the purpose of development.
Public Hearing Requirement: According to State Law requirements, a replat of an existing
residential platted lot requires that a public hearing for approval must be held by the City Council.
This request has been advertised according to State Law requirements.
Zoning of Site: "R2" Single Family Residential
Comprehensive Plan: The Comprehensive Plan depicts low density single family residential
uses for this area. The existing / proposed residential uses are consistent with the Plan.
Thoroughfare Plan: The site has frontage along Smithfield Road. The Thoroughfare Plan
designates Smithfield Road as an undivided, 4-lane, major collector street with 68' of ROW
(C4U).
Staff Review: The Development Review Committee has reviewed the plat and has determined
that it complies with both the Zoning and Subdivision Ordinances. Attached is a memo from the
Public Works Department stating that this plat is ready for consideration by the Commission and
City Council.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission, at their meeting on June 16, 2005, recommended approval of RP 2005-03 by a
vote of 7-0.
Staff Recommendation: To Approve RP 2005-03
Review Schedule:
Application: 5/04/05
Final Hearing: 7/11/05
Total Review Time: 9 weeks
Finance Revie\v
Account Number
Sufficient Funds Avatlable
Finance Director
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June 7, 2005
MEMO TO: Dave Green, Planning Director
FROM: Caroline Waggoner, Engineer Associate
SUBJECT: Bradford Addition; Lots 1 R1 & 1 R2, Block 1
Re Plat, RP2005-03
Public Works has reviewed the Re Plat submitted to this office on June 2, 2005. All of
Public Works requirements have been met. We recommend placement on the next
Planning and Zoning meeting agenda. We recommend placement on the next City
Council Meeting Agenda following approval by the Planning and Zoning Commission.
cc: Gregory Van Nieuwenhuize, P.E., Public Works Assistant Director
CLW/pwm2005-115
.
.
.
RP 2005-03
CONSIDERATION OF A REQUEST FROM LONG & ASSOCIATES ON BEHALF OF
CASTLEROCK CUSTOM HOMES TO APPROVE THE REPLAT OF LOTS 1R1 &
1R2, BLOCK 1 BRADFORD ADDITION (LOCATED IN THE 8100 BLOCK OF
SMITHFIELD - 0.975 ACRES).
APPROVED
Dave Green explained that there was a rezoning case and a plat on this property last
year. The reason for the replat is to create a common boundary. A letter has been
provided by Public Works stating that the plat satisfies staff's concerns and the
subdivision requirements. Staff recommends approval.
Ken Sapp, seconded by Brenda Cole, motioned to approve RP 2005-03. The
motion carried unanimously (7-0).
CITY OF
NORTH RICHLAND HILLS
Department: BuildinQ Inspections
Council Meeting Date: 7/11/05
Subject: Appointments to Construction Code of Appeals
Agenda Number: GN 2005-072
The terms of office for the board members serving in Places 1, 3, 5 and 7 on the
Construction Code of Appeals Board expired June 30, 2005. Ordinance No. 2628 states
that appointments to the Construction Code of Appeals Board are recommended bv city
staff and appointed bv City Council. Board appointments to this board must meet the
requirement of technical expertise in construction fields. At least one member must be a
registered master electrician, one member a state licensed master plumber, one member a
master mechanical contractor and all others familiar with construction. Building
Inspections is recommending the reappointment of Joe Crane to Place 1, Bill Manning to
Place 3, John Klein to Place 5, and W.O. McCarthy to Place 7. All nominees for
appointment meet the technical requirements of the ordinance.
Nominees:
Place 1 Joe Crane
Place 3 Bill Manning
Place 5 John Klein
Place 7 W.D. McCarthy
Recommendation:
To reappoint Joe Crane to Place 1, Bill Manning to Place 3, John Klein to Place 5, and
W.D. McCarthy to Place 7, terms expiring 6/30/2007.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Account Number
Sufficient Funds Ävallacle
~
Finance Director
Page 1 of 1
,
CITY OF
NORTH RICHLAND HILLS
. Department: Economic Development
Council Meeting Date: July 11 , 2005
Subject: Resolution Authorizing Acauisition of Library Site
Agenda Number: PU-2005-028
Resolution No. 2005-054
Background:
City Council recently approved hiring BRW Architects to begin the design and architectural
services for the new Library in Home Town. The previously approved Development
Agreement with Arcadia Holdings, Inc. provided that the location of the new library would be
in the Commercial Core of Home Town adjacent to the proposed Tarrant County College
Conference Center. The original agreement required the City to purchase approximately
53,000 square feet at $9.84 per square foot for a total of $521,520. This purchase was to
have been for the building site only. Other needed property for parking was to have been
dedicated as easement for the City's use. Recent negotiations with Arcadia have yielded a
different arrangement. Arcadia has agreed .to sell the entire portion of land (5.6195 acres) to
the City. The City previously purchased approximately 10,000 square feet at $95,572.24,
leaving a difference of $425,947.76 which is the agreed selling price for the additional 5.6195
acres.
The City Attorney has drawn up a resolution authorizing the City Manager to acquire the
remaining property from Arcadia Developers. The City of North Richland Hills has also hired
Moak Surveyors to properly plat this property and dedicate the necessary right-ot-way for the
extension of Simmons Drive.
City Staff recommends that City Council authorize the City Manager to proceed with the
purchase ot the remaining 5.6195 acres for the main Library site at a total cost of
$425,947.76. The entire site comes to a per square foot cost of approximately $2.05. Staff
feels that this cost is an excellent purchase even based on the fact that some of this property
will have to be dedicated for future right-of-way.
RECOMMENDA TION:
Approval of Resolution No. 2005-054.
Finance Review
\:~:: '"~-~...~...,..
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Department Head Sig ature
Finance Director
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Page 1 of 1
·2
RESOLUTION NO. 2005-054
6
WHEREAS, the City Council desires to authorize the purchase land from ARCADIA LAND
PARTNERS 25, LTD. and Arcadia Holdings, Inc. and to authorize the City
Manager to execute all documents required to complete such purchase; NOW,
THEREFORE,
4
8
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND
HILLS, TEXAS:
10
12
Section 1: That the acquisition by the City of approximately 5.6195 acres of land as described
on the Special Warranty Deed attached hereto for a total purchase price of $425,947.76 is
hereby authorized.
14
16
Section 2: That the City Manager of the City of North Richland Hills is authorized to execute
on behalf of the City all documents required to complete such acquisition.
18
AND IT IS SO RESOLVED.
20
PASSED on the 11 th day of July, 2005.
22
.4
CITY OF NORTH RICHLAND HILLS
26
By:
Oscar Trevino, Mayor
28
ATTEST:
30
32
Patricia Hutson, City Secretary
34
APPROVED AS TO FORM AND LEGALITY:
36
38
George A. Staples, Attorney
40
Recommended and Approved:
42
Richard Torres, Assistant City Manager
.
,
·
·
·
SPECIAL WARRANTY DEED
Date:
July 11, 2005
Grantors:
ARCADIA LAND PARTNERS 25, LTD., a Texas Limited Partnership and
ARCADIA HOLDINGS, INC.
Grantors' Mailing Address (including county):
5440 Harvest Hill Road Suite 206
Dallas, Dallas County, Texas 75230
Grantee:
CITY OF NORTH RICHLAND HILLS, TARRANT COUNTY, TEXAS
Grantee's Mailing Address (including county):
7301 N.E. Loop 820
P . o. Box 820609
North Richland Hills, Tarrant County, Texas 76180
Consideration:
For and in consideration of the sum of FOUR HUNDRED TWENTY ONE
THOUSAND FIVE HUNDRED TWENTY DOLLARS ($421,520.00) and
other valuable consideration, the receipt of which is hereby acknowledged.
Property (including any improvements):
Approximately 5.2268 acres of land located in North Richland Hills, Tarrant County, Texas
and described on Exhibit "A" hereto.
Reservations from and Exceptions to Conveyance and Warranty:
Grantors, for the consideration and subject to the reservations from and exceptions to
conveyance and warranty, grant, sell, and convey to Grantee the property, together with all and
singular the rights and appurtenances thereto in any wise belonging, to have and hold it to Grantee,
Grantee's heirs, executors, administrators, successors, or assigns forever. Grantors bind Grantors and
Grantors' heirs, executors, administrators, and successors to warrant and forever defend all and
singular the property to Grantee and Grantee's heirs, executors, administrators, successors, and
assign against every person whomsoever lawfully claiming or to claim the same or any part thereof,
except as to the reservations from and exceptions to conveyance and warranty when the claim is by,
through or under Grantors, but not otherwise. Grantors except from this warranty all title acquired
by the public through prescriptive use of public streets conveyed herein, and convey only the title
held by Grantors in such public streets.
Special Warranty Deed
Page 1
·
·
·
When the context requires, singular nouns and pronouns include the plural.
EXECUTED on this
day of
, 2005.
GRANTORS:
ARCADIA LAND PARTNERS 25, LTD., a Texas
Limited Partnership
By: ARCADIA REAL TY CORPORATION, General
Partner of Arcadia Land Partners 25, Ltd.
By:
JOHN HODGE, President of Arcadia Realty Corp
ARCADIA HOLDINGS, INC.
By:
John Hodge, President
ACKNOWLEDGMENT
STATE OF TEXAS
§
§
§
COUNTY OF DALLAS
BEFORE ME, the undersigned authority, on this day personally appeared JOHN HODGE,
President of Arcadia Realty Corp., General Partner of ARCADIA LAND PARTNERS 25, LTD.,
known to me to be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that he executed the same for the purposes and consideration therein expressed
and in the capacity therein stated as the act and deed of ARCADIA LAND PARTNERS 25, LTD.
Notary Public in and for
The State of Texas
Special Warranty Deed
Page 2
.
.
.
ACKNOWLEDGMENT
STATE OF TEXAS
§
§
§
COUNTY OF DALLAS
BEFORE ME, the undersigned authority, on this day personally appeared JOHN HODGE,
President of ARCADIA HOLDINGS, INC., known to me to be the person whose name is subscribed
to the foregoing instrument, and acknowledged to me that he/she executed the same for the purposes
and consideration therein expressed and in the capacity therein stated as the act and deed of said
corporation.
Notary Public in and for
The State of Texas
AFTER RECORDING RETURN TO:
PREPARED IN THE LAW OFFICES OF:
City Secretary
City of North Richland Hills
P.O. Box 820609
North Richland Hills, TX 76182-0609
George A. Staples
Taylor, Olson, Adkins, Sralla & Elam, L.L.P.
6000 Western Place, Suite 200
Fort Worth, TX 76107
Special Warranty Deed
Page 3
.
.
.
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CITY OF
NORTH RICHLAND HILLS
. Department: Information Services
.
.
Council Meeting Date: 7/11/2005
Subject: Approve Contract for Interactive Voice and Web Response Agenda Number: PU 2005-029
System with Tele-works, Inc. and Revise the Capital Projects
Budget - Resolution No. 2005 - 050
Replacement of the existing Direct Talk Interactive Voice Response system (IVR) which
provides citizens with a telephone driven interface for utility billing and building inspections
was approved by Council in the current Capital Projects Budget. The current system was
purchased in 1997 and has been in service since that time. The Direct Talk system is an
IBM 0/82 system that is no longer supported by IBM.
Information Services and Purchasing drafted a Request For Proposal (RFP) for interactive
voice and web response systems specifying the system must work with the City's current
HTE system. This would allow citizens the functionality to pay utility bills, get account
information, schedule inspections, get inspection results, and pay court fines via telephone
and the internet. Both Utility Billing and Municipal Court have received many comments
from citizens regarding the City providing this functionality. The RFP was sent to '6
vendors with 2 responses being received. In an effort to receive additional responses,
Purchasing extended the deadline an additional four weeks. No additional responses were
received. A committee consisting of representatives from Information Services, Utility
Billing, Purchasing, and Building Inspections was formed to evaluate the responses. The
committee conducted vendor demonstrations, viewing both proposed systems, and
evaluated them based upon the specified criteria.
The Tele-works proposal met all the specifications and general conditions put forth by the
City. The proposed solution, providing telephone and web capabilities for Utility Billing,
Building Inspections, and Municipal Court, costs is $116,500. The capital budget for this
project is $83,300. The remaining $33,200 is proposed to be funded from the Municipal
Court Technology fund and is reflected on the attached Capital Project Budget
amendment. Staff recommends Council award the proposal to Tele-works, Inc. and
authorizes the City Manager to sign the Tele-works Agreement.
Tele-Works, Inc.
Selectron Technologies, Inc.
$116,500
$250,950
Recommendation: To approve Resolution No. 2005 - 050:.
Source of Funds:
Bonds (GO/Rev.)
Operating Budget
Other
Finance Review
Account Number I~OA.n1-F;?n-R~?~-f\n1 7A-04
Sufficient F~1fs A!able
(/ i;v Iß Budget Director
'-~ I)
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De artment Head Sianature
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P~nø 1 nf 1
·
·
·
RESOLUTION NO. 2005- 050
BE IT RESOLVED BY THE CITY COUNCIL OF NORTH RICHLAND HILLS, TEXAS, that:
1.
The City Manager is hereby authorized to execute the contract with Tele-works, Inc. for the
purchase of an Interactive Voice and Web system and implementation services and revise
the Capital Projects Budget as shown on the attached budget sheet.
PASSED AND APPROVED this 11th day of July, 2005.
APPROVED:
Oscar Trevino
Mayor
ATTEST:
Patricia Hutson, City Secretary
APPROVED AS TO FORM AND LEGALITY:
Attorney for the City
APPROVED AS TO CONTENT:
~(¡)J~ -
Ky e Spoonér, Information Services Director
Budget Category Capital Projects
HTE Direct Talk Voice Response Unit Replacement
150401
PROJECT DESCRIPTION & JUSTIFICATION
One component of the HTE system is the Direct Talk Voice Response Unit (VRU). This system was purchased as part of the
initial HTE system and is used by Utility Billing to allow customers to call in on a 24 hour, 7 day per week basis to inquire about
account balances, service requests, etc. The proposed system would allow citizens the functionality to pay utility bills, get
account information, schedule inspections, get inspection results, and make inquiries and pay court fines via telephone and the
internet.
The current Direct Talk system runs on a software that is no longer supported by the manufacturer. The hardware for the
system is dilapidated and vendor maintenance is no longer available. The proposed enhancements to the system would
incorporate Municipal Court to the existing departments supported and allow for both telephone and internet functionality. In
addition to the increased functionality for the citizens, building inspectors would be allowed to get inspections and post results
via the telephone. Keeping them in the field and increasing their efficiency.
PROJECT STATUS
Professional Services
Original
Start Date
10/2003
2004/2005
Revision
07/2005
Original
End Date
08/2005
2004/2005
Revision
09/2005
REVISION EXPLANATION
FINANCIAL DATA
Funding Source
Amount to
Date
2004/2005
Adopted
/r20.04/40Qpi-:
.,.,.,..,....,: ;:.;:.,: :." ~ -: '-:: :,....::.::.'.:. '. <....;:.'. ','.;:-..,'..... '".' ..' ..> :,,: :...., ..'.',' ..'. ".' - :.: :.'.'....- '.: .'.' ~.
¡i·:~;::;.~..t<?g.g:~,~.g.::!:;
·:;:/;·,Revisiorr(· .
2004/2005
Revised
Budget
Remaining
Balance
Total
Project
Cost
Prior Funding Allocations:
Information Services Reserves $83,300 $0 $0 $0 $83,300
Proposed Funding Allocations:
Municipal Court Technology Fee 0 0 33,200 0 33,200
T ota I $83,300 $0 33,200 $0 $116,500
Project Expenditures
Professional Services $83,300 $116,500 $0 $116,500
T ota I
$0
$83,300
33,200
116,500
$0
116,500
IMPACT ON OPERATING BUDGET
.
The current system is no longer supported. Upon installation of the new system, support costs will once again be paid.
Annual Operating Impact
Pro'ected
e
Announcements and Information
July 11, 2005
Announcements
The Cities of North Richland Hills and Richland Hills will hold a joint City
Council Meeting at 6 p.m. on Thursday, July 14. The meeting will be held at
Richland Hills City Hall, 3200 Diana Dr. The Councils will receive
information about the South Grapevine Highway Corridor Study.
Registration will begin on July 14 for upcoming Preschool Programs at the
NRH Recreation Center. Spaces are limited and are on a first come, first
served basis. For more information, please call 817-427-6600.
Dive in Movies continue on Friday nights at NRH20. Join us on July 15 for
"Shark Tales" and July 22 for "How the Grinch Stole Christmas." Dive-In
movies are free with paid admission to the park. For more details call 817-
427 -6500.
e Kudos Korner
Every Council Meeting, we spotlight our employees for the great things
they do.
Library Staff
A card was received from a Library patron expressing appreciation and
gratitude to the employees who assist visitors at the library. They are very
efficient, pleasant, informative and always have a pleasing smile, the
resident said.
e