HomeMy WebLinkAboutLIB 2007-01-11 Minutes
MINUTES OF THE LIBRARY BOARD
OF THE CITY OF NORTH RICHLAND HILLS, TEXAS
HELD IN THE LIBRARY BOARD ROOM
LOCATED AT 6720 NORTHEAST LOOP 820
Present:
Kay Schmidt
David Nelson
Don Tipps
Mary Shilcutt
Jane Birkes
Avis Crisp
Kathy Antropik
Staff Members:
Steve Brown
Kelly Preston
Richard Torres
Absent:
Mike Madar
January 11, 2007
Chair
Vice-Chair
Board Member
Board Member
Board Member
Board Member
Alternate
Library Director
Administrative Secretary
Assistant City Manager
Board Member
CALL TO ORDER
Chairwoman Kay Schmidt called the meeting to order January 11,2007 at 6:01 p.m.
APPROVAL OF MINUTES
Minutes of the November 16, 2006 meeting were approved as written.
LIBRARY DIRECTOR'S REPORT
Mr. Steve Brown updated the Library Board on the following:
Circulation activity was flat for December 2006. Overdue fines increased from 0.25
cents per day to .30 cents per day. Overdue fines on DVD and VHS movies remain at
$1.00 per day.
After almost ten years of service, Tim Sibley, Librarian, announced his resignation. The
Library is currently seeking qualified applicants to fill the position.
Full-time staff has been training on-line for National Incident Management System
(NIMS). The training is one of the requirements for the City to continue being eligible to
receive funds from the United States Department of Homeland Security, and for
participating in the state-wide network of readiness for disaster.
The Library is considering replacing the current barcode technology for identifying and
checking out items with Radio Frequency Identification Device tags (RFID). The new
system would allow circulation to run more efficiently, and provide a security feature that
is currently not in place. The tags cost approximately .30 cents each. A budget
amendment is needed for the RFID system to be ready for the opening of the new
library.
Mr. David Nelson asked if the cost would be higher if the RFID system is installed after
the completion of the new library. Mr. Brown said the cost would be higher.
Mr. Steve Brown will be meeting with the interior designer for the new librar~ at the
American Library Association mid-winter meeting scheduled for January 18 h - January
23rd in Seattle. They will meet with furniture manufacturers to negotiate prices for the
new library furnishings.
UPDATE ON LIBRARY CONSTRUCTION
Mr. Steve Brown updated the Board on changes to the interior walls and ceilings at the
new library.
There were nine inclement weather days in the month of December causing a delay in
construction. The piers are being drilled and the concrete is being poured.
Discussion followed.
DISCUSSION OF PUBLIC MEETING ROOM POLICY ISSUES
The Board discussed opening both meeting rooms at the new library for public use.
The following priorities were recommended by Staff:
First Priority - Library programs and meetings
Second Priority - City meetings
Third Priority - All Other groups
MS. CRISP MOVED TO OPEN BOTH MEETING ROOMS TO THE PUBLIC FREE OF CHARGE WITH
A $100 REFUNDABLE DEPOSIT. MR. TIPPS SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 4-3.
The Board discussed what type of groups should be able to use the meeting rooms, and
whether or not the groups will be permitted to serve food. The $100 deposit would help
recover any cost if there is damage or stains on the carpet.
It was the consensus of the Board to limit reservations of the meeting rooms by anyone
group to two times per year. Reservations will be made in four hour blocks. The Board
agreed that refreshments/food and drinks will be allowed in the meeting rooms. The
group reserving the room will be responsible for set-up and take-down and returning the
room in clean condition.
MR. NELSON MOVED TO OPEN THE LIBRARY MEETING ROOMS FOR PRIVATE FORUMS NOT
OPEN TO THE PUBLIC. MS. BIRKES SECONDED THE MOTION.
MOTION TO APPROVE CARRIED 6-1.
LIBRARY BOARD MEMBER REPORTS
Ms. Crisp mentioned the Library Board meeting time on the "Off the Shelf" calendar has
not been changed to 6:00 p.m.
Ms. Crisp mentioned the wording for the Library contributions on the water bills has
changed. Mr. Brown said .65 cents of the $1.50 contribution goes to the Library. Mr.
Brown said Library contributions have declined 25% since the wording on the water bill
changed.
NEXT MEETING DATE
The next Library Board meeting will be Thursday, February 15th, 2007 at 6:00 p.m. in
the Library Board Room.
ADJOURNMENT
Meeting adjourned at 8:36 p.m.
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Kay Sc Idt, Chairwoman
ATTEST:
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Kelly Preston, Administrative Secretary