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Home My WebLink AboutCC 2007-02-26 Agendas . . . . CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL PRE-COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 26,2007 5:45 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2007-026 Discussion of the Davis Boulevard Streetscape Project (Agenda No. F.5) (10 Minutes) A.3 IR 2007-023 Mid-Cities Boulevard and Winter Park / Amundson Drive Traffic Signalization - Status Update (5 Minutes) A.4 IR 2007-024 2007 Bond Sale (5 Minutes) A.5 IR 2007-025 Police Department Racial Profiling Annual Report (5 Minutes) B.O EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Sec. 551.071, Texas Government Code to Consult with Attorney about Pending Litigation Relating to Sales Tax B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase of real property at 5024 Cummings Drive B.3 Executive Session: Pursuant to Section 551.087, Texas Government Code to deliberate Economic Development Negotiations - Offer of an Economic Development Incentive to a Business Prospect and an Amendment to an Existing Economic Development Agreement C.O Adjournment Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 26,20 7 at '.0\.., ., '1 '¡,/J1 -" î/ ; LO ta t Ci Y Secretary . . . This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 26, 2007 7:00 P.M. --------------------------------------------------------------------------------------------------------------------- Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: D Library on the Friday prior to the meeting (available electronically) D City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at www.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. --------------------------------------------------------------------------------------------------------------------- AO Call to Order - Mayor Trevino A1 Invocation - Councilman Barth A2 Pledge - Councilman Barth A3 Special Presentation(s) and Recognition(s) - IR 2007-022 Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2005 A4 Citizens Presentation . A.5 B.O B.1 B.2 . B.3 B.4 C.O C.1 C.2 D.O . An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Council or another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. Removal of Item(s) from Consent Agenda CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. Approval of Minutes of February 12, 2007 City Council Meeting GN 2007-015 Revise Fiscal Year 2006/2007 Capital Projects Budget in amount of $120,200 for the Iron Horse Club House Renovation Project and Revise Fiscal Year 2006/2007 Annual Budget - Gas Development Fund by same amount. PU 2007-004 Award of Bid to Cole Construction, Inc., in the amount of $49,859, for Site Work Related to the Shade Canopy Installation at NRH20 Family Water Park - Resolution No. 2007-013 PU 2007-005 Award of Bid to Kace International, in the amount of $27,300, for the Replacement of Windscreens at the Richland Tennis Center - Resolution No. 2007-014 PUBLIC HEARINGS GN 2007-018 Conduct a Public Hearing for the 33rd Year Community Development Block Grant Program GN 2007-016 Approve 33rd Year (2007/2008) Community Development Block Grant Program - Resolution No. 2007-011 (This item is not a public hearing but related to Item C.1) PLANNING AND DEVELOPMENT Items to follow do not require a public hearing No items for this category. . E.O PUBLIC WORKS E.1 PW 2007-004 Approve Engineering Agreement with Freese and Nichols, Inc. for the Starnes Elevated Tank Rehabilitation and the Rufe Snow Elevated Tank Removal Projects in an amount not to exceed $80,000. E.2 PW 2007-005 Approve Public Works Design Manual - Resolution No. 2007-012 F.O GENERAL ITEMS F.1 GN 2007-017 Presentation of Fiscal Year 2006 Audited Financial Report F.2 PU 2007-006 Award of Professional Services Contract to Schrickel, Rollins and Associates, Inc. in the amount of $46,400 for Landscape Architectural and Surveying Services for the Davis Boulevard Streetscape Project - Resolution No. 2007-015. F.3 Action on Any Item Discussed in Executive Session Listed on Work Session Agenda FA INFORMATION AND REPORTS - Mayor Pro Tem Lewis . F.5 Adjournment All items on the agenda are for discussion and/or action. Certification I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 26, 2qp7 t \CY ù, .t This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. . The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL WORK SESSION AGENDA NORTH RICHLAND HILLS CITY HALL PRE-COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICHLAND HILLS, TEXAS Monday, February 26, 2007 5:45 P.M. A.1 Discuss Items from Regular City Council Meeting A.2 IR 2007-026 Discussion of the Davis Boulevard Streetscape Project (Agenda No. F.5) (10 Minutes) A.3 IR 2007-023 Mid-Cities Boulevard and Winter Park I Amundson Drive Traffic Signalization - Status Update (5 Minutes) A.4 IR 2007-024 2007 Bond Sale (5 Minutes) A.5 IR 2007-025 Police Department Racial Profiling Annual Report (5 Minutes) B.O EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code B.1 Executive Session: Pursuant to Sec. 551.071, Texas Government Code to Consult with Attorney about Pending Litigation Relating to Sales Tax B.2 Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase of real property at 5024 Cummings Drive B.3 Executive Session: Pursuant to Section 551.087, Texas Government Code to deliberate Economic Development Negotiations - Offer of an Economic Development Incentive to a Business Prospect and an Amendment to an Existing Economic Development Agreement C.O Adjournment Certifi catio n I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 26, 2007. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. CITY OF NORTH RICHLAND HILLS CITY COUNCIL AGENDA CITY HALL COUNCIL CHAMBERS 7301 NORTHEAST LOOP 820 NORTH RICH LAND HILLS, TEXAS Monday, February 26, 2007 7:00 P.M. --------------------------------------------------------------------------------------------------------------------- Copies of the full City Council agenda information packet are accessible prior to every regularly scheduled Monday Council meeting according to the following locations and schedule: Q Library on the Friday prior to the meeting (available electronically) Q City Hall on the day of the meeting (hard copy available) Additionally, the agenda packet is available for download from the City's web site at \^M^N.nrhtx.com after 5:00 p.m. on the Friday prior to every regularly scheduled Council meeting. --------------------------------------------------------------------------------------------------------------------- A.O Call to Order - Mayor Trevino A.1 Invocation - Councilman Barth A.2 Pledge - Councilman Barth A.3 Special Presentation(s) and Recognition(s) - IR 2007-022 Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2005 A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Councilor another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from Consent Agenda B.O CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of February 12, 2007 City Council Meeting B.2 G N 2007-015 Revise Fiscal Year 2006/2007 Capital Projects Budget in amou nt of $120,200 for the Iron Horse Club House Renovation Project and Revise Fiscal Year 2006/2007 Annual Budget - Gas Development Fund by same amount. B.3 PU 2007-004 Award of Bid to Cole Construction, Inc., in the amount of $49,859, for Site Work Related to the Shade Canopy Installation at NRH20 Family Water Park - Resol ution No. 2007-013 B.4 PU 2007-005 Award of Bid to Kace International, in the amount of $27,300, for the Replacement of Windscreens at the Richland Tennis Center - Resolution No. 2007 -014 C.O PUBLIC HEARINGS C.1 GN 2007-018 Conduct a Public Hearing for the 33rd Year Community Development Block Grant Program C.2 G N 2007-016 Approve 33rd Year (2007/2008) Commu nity Development Block Grant Program - Resolution No. 2007-011 (This item is not a public hearing but related to Item C.1) D.O PLANNING AND DEVELOPMENT Items to follow do not require a public hearing No items for this category. E.O PUBLIC WORKS E.1 PW 2007-004 Approve Engineering Agreement with Freese and Nichols, Inc. for the Starnes Elevated Tank Rehabilitation and the Rufe Snow Elevated Tank Removal Projects in an amount not to exceed $80,000. E.2 PW 2007-005 Approve Pu bl ic Works Desig n Man ual - Resolution No. 2007-012 F.O GENERAL ITEMS F.1 G N 2007-017 Presentation of Fiscal Year 2006 Aud ited Fi nancial Report F.2 PU 2007-006 Award of Professional Services Contract to Schrickel, Rollins and Associates, Inc. in the amount of $46,400 for Landscape Architectural and Surveying Services for the Davis Boulevard Streetscape Project - Resolution No. 2007 -015. F.3 Action on Any Item Discussed In Executive Session Listed on Work Session Agenda F.4 INFORMATION AND REPORTS - Mayor Pro Tem Lewis F.5 Adjournment All items on the agenda are for discussion and/or action. Certifi cati on I do hereby certify that the above notice of meeting of the North Richland Hills City Council was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code on February 26, 2007. City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours prior to this meeting. Please contact the City Secretary's office at 817-427-6060 for further information. The City Council may confer privately with its attorney to seek legal advice on any matter listed on the agenda or on any matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551, Texas Government Code. City of North Richland Hills City Council Work Session Meeting Agenda North Richland Hills City Hall Pre-Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76182 Monday, February 26, 2007 5:45 P.M. A.1 Discuss Items from Reqular City Council Meetinq A.2 IR 2007-026 Discussion of the Davis Boulevard Streetscape Proiect (Aaenda No. F.5) (10 Minutes) A.3 IR 2007-023 Mid-Cities Boulevard and Winter Park 1 Amundson Drive Traffic Sianalization - Status Update (5 Minutes) A.4 IR 2007-024 2007 Bond Sale (5 Minutes) A.5 IR 2007-025 Police Department Racial Profilinq Annual Report (5 Minutes) B.O EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the followina as authorized bv Chapter 551. Texas Government Code B.1 Executive Session: Pursuant to Sec. 551.071. Texas Government Code to Consult with Attorney about Pendinq Litiqation Relatinq to Sales Tax B.2 Executive Session: Pursuant to Section 551.072. Texas Government Code to deliberate the purchase of real property at 5024 Cumminas Drive B.3 Executive Session: Pursuant to Section 551.087, Texas Government Code to deliberate Economic Development Neaotiations - Offer of an Economic Development Incentive to a Business Prospect and an Amendment to an Existinq Economic Development Aqreement C.o Adiournment Department: City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. A.1 Subject: Discuss Items from Regular City Council Meeting INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-026 Date: February 26, 2007 . , -.. "'=>, .. - ...... Subject: Discussion of the Davis Boulevard Streetscape Project Staff will give an overview of the Davis Boulevard Streetscape Project currently funded in the Parks Capital Improvement Program. Award of a Professional Services contract with Schrickel, Rollins and Associates, Inc. is included on the regular Council Agenda. The project will include preparation of a Master Plan showing the proposed streetscape improvements along Davis Boulevard, between Maplewood Ave. and Emerald Hills Way. The future project leverages funds from a TxDOT Landscape Cost Sharing Program where TxDOT allows for a 50/50 match of the City's cash and in-kind contributions. Staff will also provide an update on the Emerald HillslDavis Blvd. pocket park project which is funded through the "Keep NRH Beautiful" Governor's Achievement Award Grant which was previously awarded to the Neighborhood Services Department. Both projects will introduce streetscape amenities and features designed to enhance the City's image and promote possible business attractions and private investment along Davis Boulevard. Respectfully Submitted, Vickie Loftice Director of Parks and Recreation ISSUED BY THE CITY MANAGER NORTH RICHlAND HillS, TEXAS -- INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-023 Date: February 26, 2007 . , -.. "'=>, .. - ...... Subject: Mid-Cities Boulevard and Winter Park 1 Amundson Drive Traffic Signalization - Status Update Staff is ready to begin the design on the Capital Improvements Project identified as Signalization (Mid-Cities Boulevard @ Winter Park) in the Capital Projects Budget. This project will consist of installing a new traffic signal at Mid-Cities Boulevard 1 Winter Park 1 Amundson intersection. No additional right-of-way is anticipated. The new traffic signal will be constructed to the City's standards. Staff followed the City's procurement of professional services policy to select an engineering firm. Lee Engineering was the engineering firm selected for this project. This firm has performed numerous traffic engineering services for the City during the past 10 years. The design fee for this project will be $16,000. Since the fee is considerably less than $25,000, the agreement will be signed by the City Manager. Since 800/0 of the funding for this project is from a federal grant, the City and its engineering consultant will need to coordinate the project with the Texas Department of Transportation (TxDOT). This will cause the design process to be longer than it normally takes for a traffic signal project. Design is scheduled to begin in March 2007 and be complete in JunelJuly 2007. A construction contract is tentatively scheduled to be awarded in August 2007. The contractor will order the signal poles and mast arms in August, but due to the manufacturing process, the contractor will not receive the poles until December or January (4 to 5 months later). Once the contractor has the poles and mast arms the actual construction process will be complete in 30 to 45 days. I n an effort to red uce the length of the construction process, staff will investigate the possibility of ordering the poles and mast arms as soon as the design is complete instead of having the contractor order them after the project is awarded. There will still be the 3 or 4 month design time and 4 or 5 month manufacturing time, but it may reduce the total project duration by a few months. No action is needed by Council, as this is an update only. Staff will be available during the February 26, 2007 Work Session to answer any questions. Respectfully submitted, Mike Curtis, P.E. Public Works Director ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS -- œ D-e c 06 StEW'ld ard M aps\CIF S_ Signa 1'2 ation.M iddties el Wi IllefPa~_ 12G7 05.m,.;d !: !i!"..:{t.... ~II;lt'I~.....~~IIÞIWII,.. _-+.IM:1-~4I w..~~ 5r-i:~ ~ ~ I ~ ~ Signa I ization (Mi~-Cities Blvd @ Wi~ter Park Dr) --e-trd"tE:'·N·A~t~ 9 iQ ~L--_ d -nt.Il[;...G"1 h.8.S-m-'J.C)_ ~ k"' ~ J.:.t)1". rl-'I::~·~"--:· - --~ :t.#. 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Dr:- Lr.o 1. .;! ~ E '" ~ ; m ~ ~.R!r¡¡,I-ö.;i"l=.¡.t;-toI,;;¡~... -. ê~ ~~ i~ . _~-"'r~'fFR-M: ~ {... ~ ~ H -~ -. ~-'k'IIõ- ~(.'. t~"'" ¡;¡¡ ~ \!'""" c~.... - RJ ~H....¡.;---------- :¡: ;: ----I....(.r:I. ·6...-1:-M------"";-~ - ~ ..:-:!If-~""TFlJ.ÇK ::31 ~ Scale: 1" - BOOt - 5~?);., . ~L- ~.t.-_ -. ;.¡ tr... o ~ ~ .-'1( :E ~ ~ !16 (E:.<cerpt from the 2006107 C IP Budget) ~ ~-:;: ~ reI'. i;-lI.f.I'¥-i:I"'~- 'f;: , ----I...~IIIIõIII,::r·E·[I~- --R œ.;(;;-ÐFL- 11· , ~ ~ ~ ~ [fl ~ ~ 41'..- ~,'Š ~ ---~o· ...,\~ r~ ., z- 'i (J) ;;" I ª ~ : ~ g l ~ I . . ----....-~AR[lUJA L l: . IG.,.....f.:¡.'¡.Iu:', .....~\ .. .....,IÍ!. '\.. --- ---...} , .... ~1· .,.. ·~,..:~uWu[!-:..:'I'?ti.rr 1,:" ~.f. ~ ... ~ .B ~ 7""""~ ---.- - - '-;¿ .-,. .. ~... R'D~~ $1 ... -~ ..--'.~ ~ - 't_:--~~:,~:-~1~ - i ~ £ ~ ~_~.""""''''''H ~~ ~___- ~ t:J f.!i .~ ..... . Sig nalization (Mid-Cities Blvd @ Winter Park Dr) N w s N~~RTI-I RICHLAND HILLS Pro j e ct Locate r Map 1!'J!'o."fI"Mr. iß 1'1. 8m,¡ ~ a:;, :JeøB'RIßI('t r 0 I S. J ( r r [ I I I 1 I INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-024 Date: February 26, 2007 . , -.. "'=>, ..... Subject: 2007 Bond Sale In the adopted 2006-2007 Capital Projects Budget, City Council approved debt financing for projects and equipment. Projects totaling $1,700,000 (see attached list) make up the proposed general obligation (G.O.) portion of the sale. Certificates of obligation (C.O.'s) in the amount of $2,663,370 for projects and equipment were also approved in the CIP Budget. The C.O. sale (see attached list) includes funds for the fire engine and street sweeper replacement, and the mat racer attraction at NRH20. The total adopted CIP Budget debt issuance was $4,365,700. Staff is proposing to change certain funding sources based on the results of fiscal year 2006 cash flow. As the attached spreadsheet indicates, staff is proposing to fund all utility capital projects and two Aquatic Park projects with pay-as-you-go operating cash reserves instead of certificates of obligation. In FY 2006 the Utility Fund added over $3 million in cash reserves due to hot, dry weather and a rate increase. This allows us to pay for over $1.2 million in utility projects with cash. NRH20 also had a good year in FY 2006 allowing us to pay for the cabanas ($50,000) and barrel roll shade canopies ($70,000) with cash. The new recommended debt issuance is $2,985,000, including G.O.s of $1,700,000 (no change from adopted) and C.O.s of $1,285,000. Reducing the C.O. issuance by the proposed amount of $1,380,000 (changed to pay-as-you-go) will save approximately $600,000 in interest expense over twenty years. The G. O. bond s total i n g $1, 700,000 are all voter ap proved and follow th e bond el ecti on p I an of 2003. The proposed C.O. issuance totals $1,285,000. The recommended issuance for G.O.'s and C.O.'s totals $2,985,000. Debt service payments for the C.O.'s will be made from the Aquatic Park Fund and Equipment Services Fund respectively. A Council resolution authorizing the intent to sell C.O.'s is required prior to issuance of the certificates. Such a resolution will be recommended for approval at the March 26, 2007 City Council meeting. A calendar for the bond sale includes the following items: March 26 Council resolution authorizing intent to sell certificates of obligation April 12 Rating Agency reviews April 23 Receive competitive bids and present recommendations for Council approval May 30 Delivery of funds to the City of North Richland Hills The attached listing details the projects for the proposed sale. Respectfully submitted, Larry Koonce Director of Finance ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS -- Proposed Revised Project Listing for Bond Sale 2007 Revised Debt Issuance Amount Recommended Original Based on Funding Budgeted Financing Financing Method Budgeted Change or Project P roj ect Des c ripti 0 n Method February 2007 Amount Cost Estimate North Tarrant Parkway (Davis General Obligation Bonds General Obligation Bonds to Whitley) 2003 Bond Election 2003 Bond Election $ 1 ,000,000 $ 1,000,000 Rufe Snow Drive (Mid-Cities to General Obligation Bonds General Obligation Bonds Hightower) 2003 Bond Election 2003 Bond Election $ 600,000 $ 600,000 Smithfield Road (Bursey to General Obligation Bonds General Obligation Bonds Exi st i n g S m it hfie I d) 2003 Bond Election 2003 Bond Election $ 102,000 $ 100,000 Pay-As- You-Go College Hills Water Wells Certificates of Obligation Utility Reserves $ 100,000 $ - Starnes Water Tank Pay-As- You-Go Rehabilit ation Certificates of Obligation Utility Reserves $ 400,000 $ - Pay-As- You-Go T elem etric Meter Replacem em Certificates of Obligation Utility Reserves $ 300,000 $ - Water Line AmundsonNVinter Reserves (To be ParkJl\le'Mllan Qmpact Fee reimbursed from Impact P roj e ct) Certificates of Obligation Fees as collected) $ 225,665 $ - Water Line Boulevard Reserves (To be 261Cardinal Lane (I mpact Fee reimbursed from Impact P roj e ct) Certificates of Obligation Fees as collected) $ 155,205 $ - Water Line Precinct LinefTRA Reserves (To be Pump station (Impact Fee reimbursed from Impact P roj e ct) Certificates of Obligation Fees as collected) $ 54,300 $ - Fire Engine Replacement (bids Opened February 6) Certificates of Obligation C e rt ifi cat e s of Ob I i g at ion $ 438,200 $ 440,000 Aquatic Park Mat Racer A It ract ion Certificates of Obligation C e rt ifi c at e s of 0 bl i g at i on $ 700,000 $ 700,000 Aquatic Park - Addition of Pay-As- You-Go Cabanas Certificates of Obligation Aquatic Park Reserves $ 50,000 $ - Aquatic Park - Barrel Roll Pay-As- You-Go Shade Canopy Certificates of Obligation Aquatic Park Reserves $ 70,000 $ - Street Sweeper (Public Works) Certificates of Obligation C e rt ifi c at e s of 0 bl i g at i on $ 170,000 $ 145,000 Total Proposed Revised 2007 Debt Issuance Amount $ 4,365,370 $ 2,985,000 INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-025 Date: February 26, 2007 . , -.. "'=>, .. - ...... Subject: Police Department Racial Profiling Annual Report (Page 1 of 3) The 77th Regular Session of the Texas Legislature passed Senate Bill 1074, an Act relating to the prevention of racial profiling by certain peace officers. This law specifically prohibited racial profiling by peace officers in Texas. This law also added, among other things, requirements for the training of peace officers. In addition, this law added Section 2.132 to the Texas Code of Criminal Procedure. This statute requires police departments to adopt a policy on racial profiling, which we have done. Th e No rth Rich land Hills Pol ice Departm ent provided th e req u ired trai n i ng to all its members before the statutory deadline of September 1, 2003. Most Patrol Section officers received this training before January 1, 2002 when key portions of the statute took effect. The Police Department continues to train new officers. The required policy on racial profiling must include a report to the govern ing body of each county or municipality served by the agency. The annual report must contai n, "i nfo rm ation relati ng to traffic stops in wh ich a citation is issued and to arrests resu Iti ng from those traffic sto ps, i ncl ud in g inform ation relati ng to: a) the race or ethnicity of the individual detained; and b) whether a search was conducted and, if so, whether the person detained consented to the search." If the Police Department did not have video-recording equipment in all patrol cars and audio-recording devices for motorcycle officers, the required data collection and analysis would be much more extensive. The Police Department hired Alex del Carmen, PH.D., of Del Carmen Consulting to analyze data collected by the Police Department. Dr. del Carmen reported, "the findings suggested that the North Richland Hills Police Department has been, for the most part, consistent in the raciallethnic composition of motorists it comes in contact with during a given year." During calendar year 2006, no racial profiling complaints were received. Dr. del Carmen concluded that the North Richland Hills Police Department has complied with the Texas Racial Profiling Law (SB1074). Respectfully submitted, Jimmy Perdue Chief of Police ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS -- INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-025 Date: February 26, 2007 )/ -: .....:. Subject: Police Department Racial Profiling Annual Report (Page 2 of 3) (I) Tier 1 Data Traffic-Related Contact I nformation (1/1/06-12/31/06) Ra c e/E t 11n1 city Contacts SeaI'ches C' onsensual PC Searches Custody AtTests :1: S eare he ~ K ~/ó ~ ~/ú 1\~ ~/~ :\ 9/0 l\~ ~/~ C a He asian 12.741 80 763 73 54 85 709 72 648 71 Afrie an 1.164 ""':' 116 11 6 10 110 11 108 12 Hi SlXtlli C 1.5S3 10 154- 15 3 5 151 15 14-5 16 A~iall 361 ...... 11 1 0 0 11 1 S .9 """ K a ti v e 25 .) 0 0 0 0 0 0 0 0 AnIed c an Other 13~ ,S 4 .4 0 0 4 ,4 3 .3 Total 16.006 100:1::1: 1.048 100 63 100::::1: 985 100:1:::: 912 100:1::1: '-KU repre~ent~ unumber"" of traffic-related contact~ * Race::Ethn.icity i~ defined by Senate Bi11i 074 a~ being of a uparticular de scent _ incl u.ding CanCa':iia.11_ Alii can, Hi~ panic. A ':iÚUl_ or).f a ti, -e ~~nefi can· -. * * F igure ha~ been I01.mded (II) Traffi[-C~ontacts ao(l Fair Roa(ls S1an(lar(1 (~omDarison (' OlllparÜ, on of traftlc-re lated conta'.:ts "\y i th hOl1sehalc1s in D F"'\V that hayr¡; yell iç le (1ç-ces:s (' \ ( 1 '1 '06 12 '~1 '06) in p¡;;I'centa 9: es ~. - - ~ Rae e/E thnicity* T r.a ffi r -C~ 0 n ta ('" ts Households (in p(lr~ellt~ges) "itl1 '\ ~ehic l~ ~4..cce ss (in pel'Centa ges) (, allC aSit:111 SO 68 }.Lfri c an 7 12 His.panic 10 14 j\.si a n ...... 3 ...:.. ::s- a ti v e Ñl1e r i c an .., .54 (} t her ,8 ~/'~i\ T oral 100::::1: 97.5 :1::1::1: * Race::Ethnicity me defIned by Senate Bill 1 074 a':i being of a uparticular de~cent _ including CfHJ.Cr-L ~iilJl, Africa.tl~ Hi~paniC'. A¡;:ÙU1_ or ~atiì,-e ~ðJlle1ica.1l·-. * :+: Repre s ent~ fOilllde d figure * :+: * .A.mou.n t d oe~ not to ta 11 0 0 ~ -õ sine e C en ~ U~ da ta doe~ p[o~jd-e ~~- a1 ue of -- oth.-er 00 c ate-gory_ ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS -- INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-025 Date: February 26, 2007 )/ -: .....:. Subject: Police Department Racial Profiling Annual Report (Page 3 of 3) (III) Fi,·(--- ~T E'-al' Tier 1 Data C~Olnl)nrisOll Comparison of Five-Year TraHic-Related Contact Information (1/1102---12'31/06) Race/E thu icity* Traffic-Related Coctac-tlii: (in perce-llti1gE- rs:) (02) (03) (04) (05) (I] 6) (~aILc J. S La II &.:1- 8~ 80 81 80 ..-\fric a c 6 7 7 7 Hi1- P -ani\.'" g 9 11 9 10 .L\ 'S ian 2 ~ ~ ~ ~ ~ath:e .10 _09 '1 '1 '1 -- -- ~\nl-e I'Lc.an Otb P2~ ,30 .41 .4 .6 ,8 T 4) tal 100** 100:-::-: 100:-::-: 100:-::-: ] 00 * :+: ;i Rr.c-e-: E ibn:i. dty i=-:. d ë fltl.e-d b~· T ~x.a:¡ Se:ll r-tte- B111 1 D 7 ~ ~ \ be ü..! c f L1 up L-irtl C td L-if d ~ ~( ent _ j uc-1ud:i. ng C' [-!HI;: a ~iatl. Afu c an_ Hi ~EJ L-I.1} tC _ .I..:\:¡ tan. Of :\.J 1 t';. . r2 .I..:\.mr2 tj ::.J U -. _ :i:-: F i -?,ut'e 1!¡;t5 bëe n r :.nn de-ct ISSUED BY THE CITY MANAGER NORTH RICH LAND HILLS, TEXAS -- CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. B.O Subject: EXECUTIVE SESSION - The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. B.1 Subject: Executive Session: Pursuant to Sec. 551.071, Texas Government Code to Consult with Attorney about Pending Litigation Relating to Sales Tax CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. B.2 Subject: Executive Session: Pursuant to Section 551.072, Texas Government Code to deliberate the purchase of real property at 5024 Cummings Drive CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. B.3 Subject: Executive Session: Pursuant to Section 551.087, Texas Government Code to deliberate Economic Development Negotiations - Offer of an Economic Development Incentive to a Business Prospect and an Amendment to an Existing Economic Development Agreement Department: City Secretary Presented by: Subject: Adjournment CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. C.O City of North Richland Hills City Council Regular Meeting Agenda North Richland Hills City Hall Council Chambers 7301 Northeast Loop 820 North Richland Hills, TX 76180 Monday, February 26, 2007 7:00 P.M. A.O Call to Order - Mayor Trevino A.1 Invocation - Councilman Barth A.2 Pledqe - Councilman Barth A.3 Special Presentationes) and Recoanition(s) - IR 2007-022 Certificate of Achievement for Excellence in Financial Reportinq for the Comprehensive Financial Report endinq September 30, 2005 A.4 Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Councilor another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. A.5 Removal of Item(s) from Consent Aaenda B.O CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. B.1 Approval of Minutes of February 12, 2007 City Council Meetinq B.2 GN 2007-015 Revise Fiscal Year 2006/2007 Capital Projects Budaet in amount of $120,200 for the I ron Horse Clu b House Renovation Proiect and Revise Fiscal Year 2006/2007 Annual Budqet - Gas Development Fund by same amount. B.3 PU 2007-004 Award of Bid to Cole Construction, Inc., in the amount of $49,859, for Site Work Related to the Shade Canopy Installation at NRH20 Family Water Park - Resolution No. 2007-013 B.4 PU 2007-005 Award of Bid to Kace International, in the amount of $27,300, for the Replacement of Windscreens at the Richland Tennis Center - Resolution No. 2007 -014 C.O PUBLIC HEARINGS C.1 GN 2007-018 Conduct a Public Hearinq for the 33rd Year Community Development Block Grant Proqram C.2 G N 2007-016 Approve 33rd Year (2007/2008) Commu n ity Development Block Grant Proqram - Resolution No. 2007-011 (This item is not a public hearinq but related to Item C.1) D.O PLANNING AND DEVELOPMENT Items to follow do not require a public hearing No items for this category. E.O PUBLIC WORKS E.1 PW 2007-004 Approve Ena i neerina Aa reement with Freese and Nichols. I nc. for the Starnes Elevated Tank Rehabilitation and the Rufe Snow Elevated Tank Removal Projects in an amount not to exceed $80,000. E.2 PW 2007-005 Approve Public Works Desiqn Manual - Resolution No. 2007-012 F.O GENERAL ITEMS F.1 GN 2007-017 Presentation of Fiscal Year 2006 Audited Financial Report F.2 PU 2007-006 Award of Professional Services Contract to Schrickel. Rollins and Associates, Inc. in the amount of $46,400 for Landscape Architectural and Surveyinq Services for the Davis Boulevard Streetscape Project - Resolution No. 2007 -015. F.3 Action on Any Item Discussed in Executive Session Listed on Work Session Aqenda F.4 INFORMATION AND REPORTS - Mayor Pro Tem Lewis F.5 Adjournment Department: City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. A.O Subject: Call to Order - Mayor Trevino Department: City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. A.1 Subject: Invocation - Councilman Barth Department: City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. A.2 Subject: Pledge - Councilman Barth CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: Larry Koonce Council Meeting Date: 2-26-2007 Agenda No. A.3 Subject: Special Presentation(s) and Recognition(s) - IR 2007-022 Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2005 INFORMAL REPORT TO MAYOR AND CITY COUNCIL No. IR 2007-022 h ,I \ \.... , , ...-·f ·'''(Y·; --- __!r- A -..:.- -- --- --))" ,,(~,\~---- Date: February 26, 2007 \ i y Subject: Special Presentation - Certificate of Achievement for Excellence in Financial Reporting for the Comprehensive Financial Report ending September 30, 2005 The Government Finance Officers Association (GFOA) awarded a Certificate of Achievement for Excellence in Financial Reporting to the City for its Comprehensive Financial Report for the fiscal year ending September 30, 2005. The Certificate of Achievement is a prestigious national award recognizing conformance with the highest standards for preparation of state and local government financial reports. The Certificate of Achievement is valid for a period of one year only. The City has been awarded a Certificate of Achievement for the last 23 consecutive years. The GFOA 2005 report of results of the program indicates that of the nearly 1,200 municipalities in the State of Texas 168 or 140/0 received the award. Of the nearly 36,000 cities in the United States, 1,711 or 50/0 received the award. The Certificate of Achievement for Excellence in Financial Reporting Program was established by the Government Finance Officers Association (GFOA) in 1945. The GFOA instituted the program to encourage all government units to prepare and publish an easily readable and understandable comprehensive annual financial report (CAFR) covering all funds and financial transactions of the government during the fiscal year. The GFOA believes that governments have a special responsibility to provide the public with a fair presentation of their financial affairs. CAFR's go beyond the requirements of generally accepted accounting principles (GAAP) to provide the many users of government financial statements with a wide variety of information useful in evaluating the financial condition of a government. The Certificate Program provides participants with extensive technical reference materials to improve their financial reporting techniques. Suggestions and comments from reviewers also help staff to improve the document. Another great benefit of the Certificate of Achievement program is that it provides a detailed vehicle by which bond rating analysts, market analysts, investors, potential investors and others may assess the relative attractiveness of our City's bonds compared to alternative investment opportunities. Users of the City financial statements look for this award and regard it as the "Good Housekeeping Seal of Approval" for governmental financial reporting. Council will notice a facsimile of the 2005 certificate on page XIII of the 2006 CAFR in your packet. ISSUED BY THE CITY MANAGER NORTH RICHLAND HILLS, TEXAS Fred Werner, Director of Finance with the City of Grapevine and past President of the Government Finance Officers Association of Texas, will be at the Council meeting to present the Certificate of Achievement award to the City. Although no action is needed by Council, we do commend Jackie Theriot, Accounting Manager, and the Accounting staff for their professional efforts that have made it possible for the City to again receive this prestigious award. This is truly a team effort by City Council, Management, and staff and meets Council Goal 4: Financially Responsible City Government. Respectfully submitted, Larry Koonce Director of Finance CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. A.4 Subject: Citizens Presentation An opportunity for citizens to address the City Council on matters which are not scheduled for consideration by the City Councilor another City Board or Commission at a later date. In order to address the Council, please complete a Public Meeting Appearance Card and present it to the City Secretary prior to the start of the Council meeting. The Texas Open Meetings Act prohibits deliberation by the Council of any subject which is not on the posted agenda, therefore the Council will not be able to discuss or take action on items brought up during the citizens presentation. Department: City Secretary Presented by: CITY OF NORTH RICHLAND HILLS Subject: Removal of Item(s) from Consent Agenda Council Meeting Date: 2-26-2007 Agenda No. A.5 CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. B.O Subject: CONSIDER APPROVAL OF CONSENT AGENDA ITEMS All consent agenda items listed below are considered to be routine items deemed to require little or no deliberation by the City Council and will be voted on in one motion. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered. CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. B.1 Subject: Approval of Minutes of February 12, 2007 City Council Meeting Recommendation: To approve the mi n utes of the February 12, 2007 City Cou nci I Meeting MINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820- FEBRUARY 12, 2007 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 12th day of February, 2007 at 6:00 p. m. in the Pre-Council Room prior to the 7:00 p. m. regular Council meeting. Present: Oscar Trevino John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Scott Turnage Tim Welch Staff Members: Larry J. Cunningham Richard Torres Ogden Bo Bass Patricia Hutson Monica Solko George Staples Mary Edwards John Pitstick Larry Koonce Mike Curtis Vickie Loftice JoAnn Stout Chris Swartz Bill Thornton Eric Wilhite Debbie York Call to Order Mayor Mayor Pro T em, Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager Assistant City Manager City Secretary Assistant City Secretary City Attorney Public Information Officer Director of Planning & Development Finance Director Public Works Director Director of Parks & Recreation Director of Neighborhood Services NRH20 Manager Assistant Director Parks & Recreation Chief Planner Environmental Resource Coordinator Mayor Trevino called the work session to order at 6:00 p.m. Mayor Trevino recognized Ms. Sally Proffitt from Tarrant County College Northeast and students from her Business Leadership Course. A.1 Discuss Items from ReQular City Council MeetinQ No items discussed. A.2 I R 2007-018 Discussion of Shade Structu res and Cabanas at N RH20 (Consent AQenda Item B-6) Mr. Chris Swartz, NRH20 Manager, presented a PowerPoint presentation describing the proposed shade structures and cabanas and the location of the structures. In response to a question from Council, Mr. Swartz discussed the life expectancy of the surface material. A.3 IR 2007-011 Neiahborhood Initiative Proaram Presentation Ms. Debbie York, Environmental Resource Coordinator, presented a PowerPoint presentation highlighting the Neighborhood Initiative Program. The program, created in fiscal year 2003/04, provides assistance with basic property maintenance for the elderly, low income, mentally or physically disabled and single parents. Ms. York reviewed the principles the program is based on and the funding for the program. The program receives $5,000 annually from the general fund, a one time $90,000 allotment over the next two years to be used for minor interior repairs, and donations from businesses. Volunteers provide labor for the program. Since the program began, volunteers have completed 159 projects. There were no questions from the Council. A.4 I R 2007-012 Pu bl ic Works Desian Man ual - Proposed Chanaes Mr. Mike Curtis, Public Works Director, presented a Power Point presentation detailing the new criteria changes to the Public Works Design manual and the justification for the changes. Council was provided at the January 8, 2007 work session an overview of the proposed changes and a draft copy of the design manual. The following criteria changes were reviewed in detail and justification for each was discussed with Council: · Concrete thickness for Residential Streets changed from 5" to 6" thick · Require curbs to be cut horizontally 1" above gutter line on existing streets · Increase the amount of lime required in the subgrade · Minimum street grades changed from .50/0 to .650/0 · Minimum lot grades changes from 1 % to 1.50/0 Maximum lot grades from 330/0 to 25 · Corrugated metal pipe no longer allowed for culvert pipe · Include different options for Curb Ramp Details · Lengthened Detector Valve Vault to allow for required fittings · Blow-Off Hydrant detail was revised · Corp of Engineers no longer allows existing channels to be fully concrete lined · Removed concrete lined channel requirements from manual · Expanded Earthen channel requirements · Include State Storm Water Pollution Prevention Plan Requirements Councilman Sapp inquired if the new criteria would be applied to Thornbridge East. Mr. Curtis advised that the changes would go into effect as soon as Council approves the Design Manual. However, the date of preliminary plat approvals will determine which subdivisions the new criteria can be applied to. B.1 EXECUTIVE SESSION - Deliberate the Lease of Municipal Real Property for Mineral Development Pursuant to Section 551.072 of the Texas Government Code. Mayor Trevino announced at 6:39 pm that the Council would adjourn into Executive Session as authorized by Chapter 551, Section 551.072 Texas Government Code to deliberate the lease of municipal real property for mineral development. C.O Adjournment Mayor Trevino announced at 7:00 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.O CALL TO ORDER Mayor Trevino called the meeting to order February 12, 2007 at 7:08 p.m. ROLL CALL Present: Oscar Trevino John Lewis Ken Sapp Suzy Compton Tim Barth David Whitson Scott Turnage Tim Welch Mayor Mayor Pro Tem, Council Place 1 Council, Place 2 Council, Place 3 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 Staff: Larry J. Cunningham Ogden Bo Bass Richard Torres Patricia Hutson Monica Solko George Staples City Manager Assistant City Manager Assistant City Manager City Secretary Assistant City Secretary Attorney A.1 INVOCA TION Councilwoman Compton gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilwoman Compton led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITION(S) None. A.4 CITIZENS PRESENTATION Mayor Trevino recognized students from Business Leadership Course at Tarrant County College NE Campus and their instructor, Ms. Sally Proffitt. Mrs. Laverne O'Steen, 8429 Emerald Circle, appeared before the Council and presented an article dated February 2, 2007 from the Dallas Morning News and a picture of a crumbling wall that she had previously presented during Council meetings in 2006. Mrs. O'Steen also presented a picture before cosmetic repairs were done and a picture after cosmetic repairs were done and commented that the repairs do not fix the failing retaining walls. Mayor Trevino asked Assistant City Manager Bass if the cosmetic repairs took care of the safety concerns raised by Mrs. O'Steen in the past regarding the bricks falling in and someone getting hurt in the holes. Mr. Bass advised that these are private issues that the City Attorney has numerously and previously pointed out that the City has no authority to act. Mr. Bass advised that it was the City's visual opinion that it was not a safety concern, but a cosmetic issue. It is the Homeowners Association's ownership and responsibility and they have been directed to make the repairs. The pictures presented tonight by Mrs. O'Steen show that the repairs have been made by the Homeowners Association. Miss Haley Whatley spoke on behalf of ten individuals present in the audience. Ms. Whatley introduced Bunny Ambassadors from area schools and presented the Council with a memento from the 7th annual bunny drive. This year the drive also includes bears and as in previous years benefits Cook-Fort Worth Children's Medical Center. Miss. Haley thanked the Mayor and Council for their continued support of her bunny drive and advised collection boxes have been set up throughout the City. Donations for new, stuffed bunnies or bears are being collected through March 7. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.O APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JANUARY 22,2007 CITY COUNCIL MEETING B.2 AP 2006-04 CONSIDERATION OF A REQUEST FROM THE CITY OF NORTH RICHLAND HILLS TO APPROVE AN AMENDED PLAT OF LOT 2-R, BLOCK 37, HOLIDAY NORTH, SECTION 11 (LOCATED IN THE 5900 BLOCK OF HOLIDAY LANE - 2.4 ACRES). B.3 FP 2006-15 CONSIDERATION OF A REQUEST FROM PRECINCT LINE 1 PARTNERSHIP TO APPROVE A FINAL PLAT OF LOT 7, BLOCK 1, DAVIS - NORTH TARRANT PKWY ADD. (LOCATED IN THE 9200 BLOCK OF N. TARRANT PKWY. - 1 .446 ACRES). B.4 FP 2006-16 CONSIDERATION OF A REQUEST FROM LA VERNE BUTTERFIELD, L.P. TO APPROVE A FINAL PLAT OF LOT 1, BLOCK M, CALLOWAY FARM ADDITION (LOCATED IN THE 4300 BLOCK OF CAGLE ST. [PRIVATE] - 5.3 ACRES). B.5 RP 2006-13 CONSIDERATION OF A REQUEST FROM RICK MADDUX & RICK FIGUEROA TO APPROVE A REPLAT OF LOT 2, BLOCK 1, NOB HILL CENTRE TO LOTS 2R1 & 2R2, BLOCK 1, NOB HILL CENTRE (LOCATED IN THE 6600 BLOCK OF PRECINCT LINE RD. - 0.7353 ACRES). B.6 GN 2007-013 AWARD OF BID TO USA SHADE & FABRIC STRUCTURES INC. IN THE AMOUNT OF $64,441.00 FOR THE INSTALLATION OF SHADE STRUCTURES AT NRH20 FAMILY WATER PARK - RESOLUTION NO. 2007- 009 COUNCILMAN TURNAGE MOVED TO APPROVE THE CONSENT AGENDA. MAYOR PRO TEM LEWIS SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. PUBLIC HEARINGS C.1 ZC 2006-09 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM CLIFFORD LAND COMPANY TO APPROVE A ZONING CHANGE FROM IIAGII AGRICULTURAL TO IIRI-PDII RESIDENTIAL INFILL - PLANNED DEVELOPMENT TO BE KNOWN AS BRIAR POINTE VILLAS (LOCATED IN THE 8200 BLOCK OF MAIN ST. - 1.66 ACRES). ORDINANCE NO. 2919 APPROVED Mayor Trevino opened the Public Hearing. Mr. Cliff Harris, 7952 Davis Boulevard, representing applicant, presented the request. Applicant is requesting a zoning change from AG Agricultural to RI-PD Residentiallnfill - Planned Development on a 1.66 acre site located at 8209 Main Street. Request includes a site plan and a narrative outlining the development. The applicant reviewed the development and housing amenities with the Council and responded to questions. Mr. Eric Wilhite, Chief Planner, summarized the request and presented the recommendations of the Planning and Zoning Commission and Staff. Mayor Trevino called for anyone wishing to speak for or against the request to come forward. There being no one wishing to speak, Mayor Trevino closed the public hearing. COUNCILMAN SAPP MOVED TO APPROVE ZC 2006-09, ORDINANCE No. 2919. COUNCILWOMAN COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. PUBLIC HEARINGS C.2 ZC 2006-21 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM DEAN BAILEY OF RHP REAL ESTATE TO APPROVE A ZONING CHANGE FROM 110-111 OFFICE & IIC-211 COMMERCIAL TO IIHCII HEAVY COMMERCIAL (LOCATED IN THE 8500 BLOCK OF DAVIS BLVD. -1.77 ACRES). ORDINANCE NO. 2920 PUBLIC HEARING CONTINUED TO MARCH 19.2007 Mayor Trevino opened the Public Hearing. Mr. Ottis Lee, Civil Works Engineering, 1992 Bowing Ranch Road, Azle, representing RHP Real Estate advised the request is a 1.77 acre tract along Davis Boulevard and is a portion of five acres in total that is owned by RHP Real Estate. The five acres is currently zoned C-2 and 0-1. The request for consideration is the center section consisting of 1.77 acres of which a little less than half is zoned C-2 and the remaining portion is zoned 0-1. Originally the request was submitted as a potential for Planned Development with several uses being struck. After reviewing with City Staff and determining that the uses being struck were SUPs in the HC zoning district, staff recommended the request be submitted as an HC with the understanding that any of the SUP uses would require a public hearing later on. The Planning and Zoning Commission voted to approve the request 4-2 on January 18. At the Planning & Zoning meeting several citizens expressed concerns with some of the potential uses in the HC zoning. Consequently, an option was discussed with staff to maintain the HC zoning with a Planned Development and uses being struck. This would eliminate the allowance for an SUP in the future for some of the uses. The applicant negotiated with the adjacent property owners and the result was a list of 56 total uses to be struck with 13 being permitted uses and 43 SUP uses. After Staff's discussion with the City's Attorney, they have been advised that the PD with HC zoning and uses struck will necessitate the site plan approval process. Applicant has three options 1) to continue on with the request for straight HZ zoning as recommended by the Planning and Zoning Commission; 2) to request Council to change to a PD with uses removed and request a waiver to the site plan; or 3) to ask Council to table the request until the applicant can negotiate with the adjacent property owners. Mr. Lee advised they would like to move forward with the uses being removed, but if that cannot be allowed they would request that their request be tabled to allow them to continue to negotiate with the adjacent property owners. Councilman Welch moved to continue the public hearing to the March 19 Council meeting. Councilman Barth seconded the motion. MOTION TO CONTINUE CARRIED 7-0. PUBLIC HEARINGS C.3 SUP 2006-04 PUBLIC HEARING AND AND CONSIDERATION OF AN APPEAL OF DENIAL OF THE SUP BY THE PLANNING AND ZONING COMMISSION OF A REQUEST FROM MAYS & COMPANY REAL ESTATE DEVELOPMENT TO APPROVE A SPECIAL USE PERMIT FOR A FIRESTONE TIRE STORE (LOCATED IN THE 9000 BLOCK OF N. TARRANT PKWY. -1.249 ACRES). ORDINANCE NO. 2922 DENIED Mayor Trevino advised that he was combining SUP 2006-04 (Agenda Item C.3) and PZ 2000-38 R6 (Agenda Item C.4). Mayor Trevino opened the public hearings for SUP 2006-04 and PZ 2000-38 R6. SUP 2006-04 is to consider the appeal of denial by the Planning and Zoning Commission on January 18, 2007 for a special use permit for a Firestone Tire Store to be located on approximately 1.24 acres in the 9000 block of North Tarrant Parkway. PZ 2000-38 R6 is to consider the appeal of denial by the Planning & Zoning Commission for an amend ment to Plan ned Development - 36 (PD-36). Mr. Bill Dahlstrom, representing the applicant, presented the two requests. Mr. Dahlstrom reviewed the elevations and the site design features and was available to answer questions from the Council. Mr. Eric Wilhite, Chief Planner, summarized the two requests and advised of the recommendations of the Planning & Zoning Commission and staff. The Planning & Zoning Commission recommended denial of SUP 2006-04 by a vote of 5-1 and denial of PZ 2006-38 R6 by a vote of 5-1. Staff is recommending the Council uphold the recommendations of the Planning & Zoning Commission. Mayor Trevino called for anyone wishing to speak in favor of the requests. Mr. James Mason, Mays & Company, 5949 Sherry Lane, Dallas, spoke in favor of the requests and addressed the market study conducted on the property. Mr. Steve Meier, Mays & Company, 5949 Sherry Lane, Dallas spoke in favor of the req uest. Councilman Whitson left the meeting at 8:05 p.m. Mayor Trevino called for anyone wishing to speak in opposition. There being no one else wishing to speak, Mayor Trevino closed the Public Hearing. There being no further discussion, Mayor Trevino called for a motion on SUP 2006-04. MAYOR PRO TEM LEWIS MOVED TO UPHOLD THE RECOMMENDATIONS OF THE PLANNING AND ZONING COMMISSION AND DENY APPROVAL OF SUP 2006-04. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO DENY CARRIED 6-0. Councilman Whitson returned to the meeting at 8:06 p.m. COUNCILWOMAN COMPTON MOVED TO UPHOLD THE RECOMMENDATION OF THE PLANNING & ZONING COMMISSION AND DENY PZ 3000-38 R6. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO DENY CARRIED 7-0. PUBLIC HEARINGS C.4 PZ 2000-38 R6 PUBLIC HEARING AND CONSIDERATION OF AN APPEAL OF DENIAL BY THE PLANNING AND ZONING COMMISSION OF A REQUEST FROM MAYS & COMPANY REAL ESTATE DEVELOPMENT TO APPROVE AN AMENDMENT TO PLANNED DEVELOPMENT - 36 (PD-36) (LOCATED IN THE 9000 BLOCK OF N. TARRANT PKWY. -1.249 ACRES). ORDINANCE NO. 2921 DENIED The Public Hearing was held and considered in conjunction with SUP 2006-04 (Agenda Item C.3) D.O PLANNING & DEVELOPMENT There were no items for this category. E.O PUBLIC WORKS There were no items for this category. F.O GENERAL ITEMS F .1 GN 2007-010 CALLING MAY 12, 2007 CITY COUNCIL ELECTION AND AUTHORIZING A JOINT ELECTION AGREEMENT AND CONTRACT FOR ELECTION SERVICES WITH TARRANT COUNTY - RESOLUTION NO. 2007-006 APPROVED Ms. Patricia Hutson, City Secretary, presented the item. The Resolution orders the City's General Election for May 12, 2007 for the election of Council Places 1, 3, 5 and 7, establishes voting locations, provides for the appointment of election officials, provides for early voting and election day procedures and authorizes the City Secretary to execute a contract with Tarrant County for election services. Tarrant County has requested those governing bodies holding a May election to enter into a joint election agreement and contract with the County for election services. The election will be held jointly with other Tarrant County cities and schools with Tarrant County administering the election. COUNCILMAN WELCH MOVED TO APPROVE GN 2007-010, RESOLUTION No. 2007-06. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.2 GN 2007-011 AWARD BID FOR NO-DRILLING MINERAL LEASE AT THE MUNICIPAL COMPLEX - RESOLUTION NO.2007-007 APPROVED Mr. Richard Torres, Assistant City Manager presented the item. The proposed resolution awards a bid for mineral lease with no drilling to Chesapeake Energy Corporation at the North Richland Hills Municipal Complex located at Mid Cities Boulevard and Iron Horse Boulevard and authorizes the City Manger to execute the lease. COUNCILMAN TURNAGE MOVED TO APPROVE RESOLUTION No. 2007-07, GN 2007-011. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.3 GN 2007-014 CONSIDER APPROVAL OF SUPPORTING RESTORING FUNDING FOR THE TEXAS RECREATION AND PARK ACCOUNT AND THE STATE PARK SYSTEM - RESOLUTION NO. 2007-010 APPROVED Ms. Vickie Loftice, Parks and Recreation Director, presented the item. The proposed resolution requests members of the 80th Legislature support restoring the funding for the Texas Recreation and Parks (TRPA) Account to at least the level the grant program was prior to the 78th Legislative Session. The TRPA Account is a grant program for parkland acquisition and development of recreational facilities administered by the Texas Parks and Wildlife Department. During the last two legislative sessions, the annual funding has decreased. In addition, appropriations for the maintenance and operation of the State Parks and historical sites in Texas have been reduced resulting in park closures, reduced hours and days of operation and staff layoffs. The proposed resolution also requests the legislature to support funding for the State Park System. COUNCILWOMAN COMPTON MOVED TO APPROVE G N 2007-014, RESOLUTION No. 2007-01 O. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-0. F.4 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA No action needed. F.5 INFORMATION AND REPORTS Councilman Barth made the following announcements. The City of North Richland Hills invites local businesses to compete and have fun in the new Companies in Action program presented by HealthMarkets. The first Companies in Action event will be a dodge ball tournament on February 17 at the NRH Recreation Center. For registration information, please contact the Parks & Recreation Department at 817-427-6600. The North Richland Hills Public Library is having a "VVhy I Love My Library" contest. Entry forms are available at the Library and on the library's web site. The entry deadline is February 28. Winners will receive Barnes and Noble Gift Certificates. The AARP Tax Assistance Program will be helping seniors 55 years and older to complete their tax forms during February. Seniors needing tax assistance can call the Dan Echols Senior Center at 817-281-9267 to schedule an appointment. Kudos Korner - Chris Neal and David Hague, Public Works Department. A resident called to say she was very pleased with the manner in which these employees fixed a wastewater problem in her neighborhood. She said they were amazing in explaining the problem, where it was located and resolving the issue. She wanted everyone to know they were very courteous and professional. F.6 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:21 p.m. Oscar Trevino - Mayor ATTEST: Patricia Hutson - City Secretary CITY OF NORTH RICHLAND HILLS Department: Budget Presented by: Richard Torres Council Meeting Date: 2-26-2007 Agenda No. B.2 Su bject: G N 2007-015 Rev ise Fiscal Year 2006/2007 Capital Projects Budget in amou nt of $120,200 for the I ron Horse Clu b House Renovation Project and Rev ise Fiscal Year 2006/2007 Annual Budget - Gas Development Fund by same amount. At the City Council Work Session on January 22, 2007, staff made a presentation on the possibilities of conducting a renovation of the C.A. Sanford Club House at Iron Horse Golf Course over the next several months. Based on direction provided by City Council at this Work Session, staff is now recommending revision of the Fiscal Year 2006/2007 Capital Projects Budget to complete this project. As discussed, this project will be funded with mineral leasing bonus revenues received in the Gas Fund. As with the Capital Budget, it is necessary to revise the Gas Fund budget to reflect a transfer from the Gas Fund to the Capital Projects Budget to pay for the renovation project at Iron Horse. The cost estimates provided to Council were for improvements such as renovating the restrooms by replacing tile, counters, fixtures and stall dividers; replacing carpet throughout; replacing tile and adding tile in some of the higher traffic areas; replacing counter tops in the restaurant area; resurfacing the kitchen floor; replacing ceiling tiles; replacing wall paper; new paint; etc. The total estimated, but not to exceed, cost for doing all needed work within the Club House is approximately $120,200. Recommendation: Approval of G N 2007-015 the rev ision to the Fiscal Year 2006/2007 Capital Projects Budget in the amou nt of $120,200 for the I ron Horse Clu b House Renovation Project and revision to the Fiscal Year 2006/2007 Annual Operating Budget - Gas Development Fund by $120,200. Municipal Facility Capital Projects Exhibd I Iron Horse Club House Rcnovations GC0701 PROJECT DESCRIPTION & JUSTIFICATION Various Improvements to the ~ron H::Þrse ChJb House such ~s reno.....sting tre bathrooms by replacmg tlle¡ counte,~s¡ hxtu~es and stall divi-:i ers: rep1sci I1g carpet r"" rou ~ hout: rep Is.::: in ~ tile s nd acdi ng tile in 50m~ of the hig her t~affi C Rreas: reploci ng cou nte r tj psi n t Î e resta u rant a rea; res u tfa ~ i r 9 th e k iter en ':100 r; rep lac i n g ee ¡ I i 1 g ti les; rep la ci n 9 \11.'811 pa per; new p a i nt; etc_ The Iror Horse Golf Course is an im;::ortant assst c::mtributjng to the overall ~ualH:y of I:fe to the NOltî Ríchland HiI:s çUlnr~]Ur1 Ly. Af~r ~'..;:::..w.~LI ut.,;Li ng th~ Q r ~¡;n~~ L \'r.r~~ d~t~r rninl;u lh~t lh~ r~~il ili¡;= ~hul.,; Id ~F:;;;"!" i ~npH)"" ~d ~~ ~II, T h; dub huu~~ has rot had ar;"f major reno\'atbns shce the openinq of the Aolf COJrse in 1 9g4_ These rencva"'::ions and future ren~vation projects are necessary to prote:::t this asset and to e1sure the fu I use of the facility, PROJECT STATUS Orig·nal Sta rt Date 2003i2J07 Revision Original End Date 2 C03/200 7 Rev¡sion Cng inee ri n ~ Constr u :tion 2/07 ~lO/ 3/07 6/0".1 REVISIO N EX PL.A riA TIO N The renovations 'I~ere n:Jt budgeted in the 2J06.'200/ adopted capr:al budget. B...rt d Je t:J greater trarl a nticlpated r€"~en Jes fro n 9 itS ex p 10 ration b or use s f ~o rn city pro r; c rty, fund i rg is s:y 8. i la b Ie fc r ti1 c sc m:j c h needed r en ova:i 0 n s. FINANCIAL DATA 200612007 2006f2007 T~tal Funding Source þ., rno LI n t to 2C03l2J07 Proposed Rev ised Rl;;'rnai ning Pr cje~ l D~~ Ad (J ¡:; l,t;!u Revi!iion 3udy~l B~I:::. nc.::r= Cr:.J~t Prior Fundin~ Allocatiors: S::;) II rce 0 E"S r: r I::: tio n SJ $0 $0 $0 SO $0 Proposed lL.nding Adocaticns: Gas f-(evenue I-u.,d J a 1 20,.2(X) 12U LOU [) 120;200 T :;tal S:J sa $1201200 $120 200 SO $120;200 Project Expcnditu res E ng i ne e r i n ~ IProfessíon a I S e rv ices S:J $0 $51000 $5 000 SO $5; 000 Rig rt ~of - 'JV~ Y J 0 a 0 0 0 Co n str LJ :tio 11 J 0 115,20) 115 200 0 115:200 T·:Jt~1 SJ SO $12012CXJ $120 200 SO $120~200 IMPACT ON OPERATING BUDGET No opera tin;: i n-.pact on City bu;:: get but ran -10 ~&.e ;]peratio 1 and nlai ntenance costs wil. decrease slig htly ~ ue :0 new ene rgy effic ent lig hti ng. Annu~1 Qperating Imp(!~t Prnj~. tF.! d T :-¡t~ I $0 FISCAL YEAR 200&-2007 SCHEDULE 12 - SUMNlARY OF REVENUES AND EXPENDITURES GAS DEVELOPMENT FUND ADOPTED REVISED ADOPTED REVISED ACTUAL BUDGET BUDGET BUDGET BUDGET FY 2004105 FY 2005/06 FY 2005106 FY 2006/07 FY 2006/07 Beginning Béllante $0 $0 SO 8765:084 8765:084 REVENUES B0nus~~ General FlHld PurposE~ $0 $D $363,990 $0 $0 Park n@.vAlopmAnt PlJrpð~e~ 0 0 ?781801 0 n E con om ic Deve 10 p l1e n t :-J U r-:JC 58 S 0 0 1 ~ 61040 a a Golf COJrse Purposes 0 0 0 1501000 1501000 Leases 0 0 0 100.000 100.000 R D ya Ities 0 0 0 0 a üverndes 0 U 0 U U I ntcrcst Income 0 0 51153 5,000 5 ~ 000 TOTAL REVENUES $0 $D $765,0811 5255:000 5255:000 EXPENDI TU RES Trans.ferto Genara.1 Fund Oper~.tkws $0 $D SO 81 OO~OOO 81 OO~OOO P reve 1 t ive S t re et rv1 a i n te r¡ a n ce 0 0 0 200:000 200: 000 Tr;tn ~fAr to Golf ~OlJ rAA tU nrl 0 0 0 1 L 7.7fiO 1L7:7~O Transfer to PÐ.r~( Deveiopmert Fund 0 0 0 0 0 Transferto Pronctiolal Fu nd Û 0 0 0 0 Transferto Utility Fund 0 0 0 0 0 ütrer l::.xpendltLres 0 Ü 0 U U TOTAL EXPENDITURES $0 $CI SO S4L7~250 S4L7~250 R B visio n Iron Hor~B C:ub House RenoV"dtions S120~200 BALANCE $0 $0 $765,084 S5721834 S4521634 CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: Vickie Loftice Council Meeting Date: 2-26-2007 Agenda No. B.3 Subject: PU 2007-004 Award of Bid to Cole Construction, Inc., in the amount of $49,859, for Site Work Related to the Shade Canopy Installation at NRH20 Family Water Park - Resolution No. 2007-013 The approved Aquatic Park Capital Improvement Program includes funding for the addition of Cabana's and Barrel Roll Shade Canopies. The Cabana's will be located in the grass island between the Green Extreme and the NRH20cean, and the Barrel Roll Canopy will be located adjacent to the NRH20cean on the south side. The first phase, which was approved by City Council on February 12, 2007, included the manufacture and installation of the shade structures. Bids were issued for the remaining site infrastructure work for the project which includes grading, concrete work, drainage and sod. The construction documents allowed for a base bid consisting of grading, installation of concrete pads and sidewalks, minor site drainage and sod, and four alternate bids for (1) landscaping, (2) barrier fencing, (3) concrete replacement and (4) a retaining wall for tree protection. Four bids were received for the site work related to the shade structures on February 8th, 2007 as follows: AltA1 AltA2 Alt A3 Conc. AltA4 Bidder Base Bid La ndscapi ng Fencing Replacement R etai ni ng Wall Cole Construction, Inc. $49,859.00 $9,000.00 $8,000.00 $5,600.00 $3,000.00 The Fain Group $50,361.00 $10,984.00 $8,321.00 $7,625.00 $2,039.00 Holleman Construction $64,866.00 $16,900.00 $4,960.00 $5,160.00 $1 ,900.00 Innovative Services $69,144.00 $15,219.00 $6,670.00 $5,902.00 $1 ,840.00 The City desires to accept the base bid provided by Cole Construction in the amount of $49,859. The available funding for this portion of the project is $55,559. The landscaping, fence work and retaining wall included in the alternates will be evaluated for potential cost savings and may be considered as funding becomes available. The lowest overall bidder is Cole Construction, Inc.; a Keller based company with extensive experience in concrete, drainage and site work construction. Recommendation : To approve Resolution No. 2007-013. Ni~H RESOLUTION NO. 2007-013 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Manager is hereby authorized to execute a contract with Cole Construction, Inc. in the amount of $49,859 for site work related to the shade canopy installation at NRH20 Family Water Park, as the act and deed of the City. PASSED AND APPROVED this the 26th day of February, 2007. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Vickie Loftice, Director of Parks and Recreation CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: Vickie Loftice Council Meeting Date: 2-26-2007 Agenda No. B.4 Subject: PU 2007-005 Award of Bid to Kace International, in the amount of $27,300, for the Replacement of Windscreens at the Richland Tennis Center - Resolution No. 2007- 014 The approved Parks and Recreation Facilities Development Capital Improvement Program includes funding for the replacement of the Richland Tennis Center tennis court windscreens in addition to the replacement of windscreens on the fence behind the stadium court near the Richland High School practice field. The 10 year old windscreens have become worn and tattered and are in need of replacement. The black closed-mesh windscreens are important for blocking the wind and they provide a backdrop for visually being able to pick up and track the tennis ball during play. From an aesthetic viewpoint, they provide an attractive, uniform appearance. Seven bids were received on January 24, 2007 as follows: Bidder Bid Items 1 - 7 Kace International $27,300.00 American Tennis Courts $28,786.00 Wa II Ente rp rises $ 29, 793.27 One Horse Contracting $33,580.00 Hellas Construction $35,815.63 Hunter Knepshield $41,608.25 ASAP Fence Company $53,990.00 With available funding of $30,000, staff recommends award of bid to the low bidder, Kace International in the amount of $27,300. The bid received from Kace International includes upgrades from the required bid specifications. For example, the specifications called for #2 brass grommets and %" braided twisted polypropylene rope for the attachment of the windscreen to the fencing. Kace International has proposed using #3 brass grommets and 5/16" rope which is stronger than what was specified. They have also included a five (5) year warranty instead of the required minimum three (3) year warranty. Kace International is located in Mesquite, Texas and has done windscreen work for the City of Piano, the City of Dallas and Ameriquest Field in Arlington. Each of these references have been pleased with Kace International and indicated that they were responsive toward warranty issues. According to the proposed contract, installation of the new RTC windscreens will be approximately 45 days after a Notice to Proceed is issued by the City. The vendor requires a 500/0 deposit with the balance to be paid upon completion of the job. Recommendation : To approve resol ution No. 2007-014. Ni~H RESOLUTION NO. 2007-014 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Manager is hereby authorized to execute a contract with Kace International for the purchase and replacement of Windscreens at Richland Tennis Center, as the act and deed of the City. PASSED AND APPROVED this the 26th day of February, 2007. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Vickie Loftice, Director of Parks and Recreation Department: City Secretary Presented by: Subject: PUBLIC HEARINGS CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. C.O CITY OF NORTH RICHLAND HILLS Department: Public Works Presented by: Mike Curtis Council Meeting Date: 2-26-2007 Agenda No. C.1 Su bject: G N 2007-018 Cond uct a Pu blic Hearing for the 33rd Year Commu n ity Development Block Grant Program In 1996 the United States Department of Housi ng and Urban Development (H U D) designated the City as a metropolitan city to receive direct entitlement of Community Development Block Grant (CDBG) funds. On June 24, 1996 the City Council accepted the direct entitlement designation and entered into an agreement with Tarrant County for the administration of the City's CDBG program. As a result of this designation, the City is awarded an annual grant on a formula basis to help provide a wide range of community development activities. CDBG funds are used in the revitalization of neighborhoods, economic development, and to provide public facilities and services for low to moderate income persons. Eligible CDBG projects include construction or rehabilitation of homes, basic infrastructure development such as waterlsewer facilities, streets, and other programs that target designated areas or persons. The programs/projects selected by the City must fall in the target area identified by the most recent census as being an area with low to moderate income persons. Each program year, the City must prepare and submit a CDBG program outlining the use of these funds in accordance with HUD guidelines. Staff has prepared a program for the 33rd CDBG program year that proposes to use the 33rd Year CDBG funds as follows: . $159,399.37 for the design and reconstruction of a portion of the 3700 block of Charles Street (approximately 320 feet from Jerrell St. to Marie St.). This portion of street is being proposed as the City's 33rd Year CDBG Project because the street is one of the lowest rated streets in the CDBG target area. Because of funding limitations it is anticipated that the reconstruction of the entire 3700 block of Charles Street between Jerrell Street and Onyx Drive North will take at least one additional year of CDBG funding. So the 320 foot section of Charles Street that is being recommended is Phase 1 and next year the 3700 block can be completed under a Phase 2 project (the 34th year CDBG project). . $45,000 to be allocated and used for the rehabilitation of residential homes located within the target area identified by the most recent census as being of low to moderate income. As Tarrant County CDBG staff is completely responsible for administering this home rehabilitation effort, the location and number of the housing rehabilitation projects will be determined by Tarrant County at a later time. It is anticipated that roughly two to five homes will be affected depending on the scope and scale of needed improvements. HUD requires that a public hearing be held so that the City can receive comments and input from citizens regarding the proposed 33rd year (2007/2008) CDBG program project. Recommendation: To conduct the public hearing and receive public comments regarding the 33rd Year CDBG program. LOCATION MAP FOR 33rd YEAR CDBG PROJECT ONXY DRIVE NORTH CHARLES STREET (MARtE STREET TO ~ JERRELL STREET) , MARIE STREET JERREll STREET i- ffj FE Q) fß fi l u ONXY DRIVE SOUTH x-1' Cj :MAP PREPIlR.ED OY NRH PlrnLI(~ W()RKS DEPARThfEN~r ~ 0:: c $: o z 00 W LL ::Þ a:: CITY OF NORTH RICHLAND HILLS Department: Public Works Presented by: Mike Curtis Council Meeting Date: 2-26-2007 Agenda No. C.2 Subject: GN 2007-016 Approve 33rd Year (2007/2008) Community Development Block Grant Program - Resolution No. 2007-011 (This item is not a public hearing but related to Item C.1) Following the public hearing it is necessary for the Council to take action regarding the project(s) to include in the 33rd Year Community Development Block Grant (CDBG) program. Tarrant County and the City of North Richland Hills have entered into a joint administrative agreement whereby Tarrant County is given the authority to administer the program. As such, a 200/0 administration fee will be paid to Tarrant County for this purpose (approximately $60,193.80). The proposed projects are as follows: . $159,399.37 for the design and reconstruction of a portion of the 3700 block of Charles Street (approximately 320 feet of an existing 31 feet wide back to back residential street). . $45,000 for the rehabilitation of residential homes located within the target area designated by the latest census as being of low to moderate income. This amount of funding will aid in the rehabilitation of roughly two to five homes depending on the scope and scale of needed improvements. This rehabilitation effort is completely administered by Tarrant County CDBG staff. A description of the project has been provided for the Council's information. Additionally, the following resolution transmits the City's proposed 33rd Year CDBG program. Recom m endatio n : To approve Resolution No. 2007-011 . Ni~H RESOLUTION NO. 2007-011 WHEREAS, the City of North Richland Hills will receive direct entitlement of Community Development Block Grant (CDBG) funds for the 33rd (2007/2008) CDBG program year; and WHEREAS, the schedule below represents the City's requested program for the 33rd (2007/2008) CDBG program year; and Proiect Reconstruction of Charles Street From Jerrell St. to the Marie St. Estimated Cost $159,399.37 Housing Rehabilitation Projects $ 45,000.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the schedule above represents the City's CDBG program for the 33rd funding year, 2007/2008. PASSED AND APPROVED this the 26th day of February, 2007. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Mike Curtis, P.E., Public Works Director LOCATION MAP FOR 33rd YEAR CCBG PROJECT ONXY DRIVE NORTH CHARLES STREET (MARIE STREET TO ~ JERRELL STREET) , NL I MARIE STREET JERRELL STREET I- t1J FE Cf.' '" w Q! l u ONXY DRIVE SOUTH t)..~ q,~ l\ÆAP PREPARED BY NRH PUBLIC V'l0RKS DEPARTMENT w ~ D:: C :: o z (/) w u... ::::J " CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Council Meeting Date: 2-26-2007 Agenda No. D.O Subject: PLANNING AND DEVELOPMENT Items to follow do not require a public hearing No items for this category. Department: City Secretary Presented by: Subject: PUBLIC WORKS CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. E.O CITY OF NORTH RICHLAND HILLS Department: Public Works Presented by: Mike Curtis Council Meeting Date: 2-26-2007 Agenda No. E.1 Subject: PW 2007-004 Approve Engineering Agreement with Freese and Nichols, Inc. for the Starnes Elevated Tank Rehabilitation and the Rufe Snow Elevated Tank Removal Projects in an amount not to exceed $80,000. The engineering agreement that staff is requesting Council to consider is for the design of two Capital Improvement Projects (CIP). Both projects involve elevated water storage tanks, so staff will have them designed under one engineering contract and bid as one project. Staff believes the total project costs will be lower by combining the two projects because of the "economy of scale. II The first CIP project is the Starnes Elevated Tank Rehabilitation project. This project will consist of making minor internal structural repairs, such as repairs to the leg braces, handrails and ladders, overflow pipes and the structural components in the "bowl" of the tank. The project will also consist of bringing the tank into compliance with the current Texas Commission on Environmental Quality (TCEQ) requirements. Staff is not anticipating significant modifications in this area, but the TCEQ has changed requirements in items such as vent sizing and screening, safety features and overflow air gaps during the past 10 years. The project will also consist of painting the interior and exterior of the 0.5 million gallon tank. The other CIP project is the Rufe Snow Elevated Storage Tank Removal project. This project will consist of removing the Rufe Snow Drive 0.5 million gallon elevated storage tank. The hydraulic analysis that was conducted during the preparation of the Water Master Plan indicated that the tank is no longer necessary for the City's short or long term needs. In fact, the analysis showed that in order for the tank to adequately function as an elevated tank it would need to be reconstructed and raised. The reason for this is because when the tank was originally constructed it was part of the water system that served Richland Hills as well as the southern part of North Richland Hills. The surface elevation for Richland Hills is generally lower than the elevation for North Richland Hills. After the water system was split, the growth in North Richland Hills continued north to even higher elevations. Now a situation exists where this elevated tank would need to be raised even higher to function effectively. Since the Rufe Snow Tank is connected to the City's water system, the piping network will also need to be modified where the tank will be demolished. Staff plans to investigate opportunities to resale the tank prior to and during the bidding process for the construction phase. Staff followed the City's policy in the procurement of professional services for this project. Requests for qualifications were mailed to over 40 engineering firms. Eleven firms submitted qualifications for consideration. A review committee consisting of the Public Works Director, Assistant to the City Manager, Operations Manager and a City Engineer reviewed the qualifications. The firms were ranked based on qualifications, such as similar projects and experience of the project team. The top 3 firms were: 1. Birkhoff, Hendricks and Conway, L.L.P. 2. Freese and Nichols, Inc. 3. Deltatek Engineering An interview was conducted with representatives from each of the 3 firms and the committee believed that Freese and Nichols, Inc. (FNI) was the best firm for this project. FNI demonstrated that they have a thorough understanding of lead abatement issues; they have extensive experience with high quality coating systems and applications and have done several similar projects for other cities. A short one page bio of the firm is attached. The key components of the engineering agreement with a breakdown of costs are outlined below. 1. Preliminarv Desian Phase - $16.900 · Provide the City preliminary inspection for Starnes Elevated Tank · Provide the City preliminary site plans for both tanks · Participate in one public meeting and meetings with City to discuss initial inspection report, public comments, schedule and estimated construction costs. 2. Site Survey - $9.200 · Provide design topographic survey for both sites. 3. 500/0 Plans and Specifications - $11.030 · Provide City with 500/0 plans and specifications based on the preliminary inspection and City comments. 4. 900/0 and Final Construction Plans and Specifications - $13,230 · Provide City with 900/0 plans and specifications based on City comments. Submit plans and specifications to the TCEQ for review and comment. Finalize construction documents for bid. 5. BiddinQ Phase - $11 ,680 · Assist City with advertising project for the bid process in distribution of documents, fielding contractor questions, bid opening, bid and tabulation. Prepare documents for execution and verify apparent low bidder qua I ificatio n s. 6. Construction Phase - $17.960 · Provide City with general construction services. Review schedules, submittals, and compliance to plans and specifications. Visit the site during construction. Provide the City as-built drawings at the conclusion of co nstru cti 0 n . The total design fee for this project will be an amount not to exceed $80,000. A complete copy of the engineering agreement is available in the City Secretary's office for review. Sufficient funds have been approved in the 2006/2007 Capital Projects Budget. Recommendation: To approve PW 2007-004, the engineering agreement with Freese and Nichols, Inc. for the Starnes Road Elevated Storage Tank and Rufe Snow Elevated Storage Tank projects in an amount not to exceed $80,000. Water Utilities 11111 J'I___~ :3.1;- i.3 ê, 7300 "IIi ~. f'1¡ ~!-@ . c::.:TI Fre sse and N lçh a 15 Fas t Fa cts >- 1 B m II j ~n I!a lion s - .\ Tlf:-.. r ~ cd L : .:.~. ,; ~C:Ü :.~nr;:~? l1e:..;igleJ ,L:ill ~':J~i..1L \~;:..r~ ... S.8"iO mill-on & ~r-- OIJn1: d dt"s U: .~: ~~ :- }1S~~., :'.iOr'l. :) ~,~;~ ~:: '-~·:LE:; ~n: ....i(j ~'j fr.:' -:rf)f·:r ;~S nd r'L I-U S~d I.. 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C.:!5 :Àlp3:~ ~'I'1 ,JtS CITY OF NORTH RICHLAND HILLS Department: Public Works Presented by: Mike Curtis Council Meeting Date: 2-26-2007 Agenda No. E.2 Subject: PW 2007-005 Approve Public Works Design Manual - Resolution No. 2007- 012 The Public Works Design Manual is the document that specifies the design and construction standards for new City infrastructure. The last update to the Design Manual was February 13, 1995 by Resolution No. 95-11. Several changes have taken place during the past 12 years that now warrant the Design Manual to be updated. Staff is therefore requesting Council to consider approving the attached resolution which would rescind Resolution No. 95-11 (the "old" Public Works Design Manual) and approve the "new" Public Works Design Manual. Some of the recom mended changes are a result of changes in federal and state laws that deal with how the City must handle storm water runoff. The current Design Manual does not represent these changes. In addition, staff has discovered some areas where the existing City criteria is deficient and needs to be revised. However, many of the changes that are being recommended simply involve putting into writing policies that the City already require or expanding the description of the criteria so it is clearer to the developers and their engineers. Staff started the process of updating the Design Manual in mid December by mailing copies of the proposed changes to local developers and engineers for their review and comments. The developers and engineers were also invited to attend an open meeting with the Planning & Zoning Commission (P&Z) on January 4, 2007 to offer comments andlor suggestions. In addition, three work sessions have been held with the Planning & Zon i ng Commission (on December 21, 2006, Jan uary 4, 2007 and Jan uary 18, 2007). Staff also held two work sessions with Council (on January 8, 2007 and February 12, 2007) . The review and updating process of the Design Manual also included the City's Development Review Committee. This committee is comprised of representatives from several departments including Planning, Parks and Recreation, Police, Fire and Public Works. Staff believes the process was very thorough and complete. Many good comments and recommendations in how the Design Manual could be improved were received during the process from various City departments, Planning and Zoning Commission, Council Members, and the development community. The final Public Works Design Manual is approximately 100 pages; too many to attach with the resolution. With some of the changes mentioned above, the draft manual we provided to Council is still a good reference should Council want to review this further. Council may wish to bring your draft copy to the Council meeting if you have further suggestions or need any clarification. However, a copy is available in the City Secretary's office for review, or if you want a completely new copy please let us know. Recommendation : To approve Resolution No. 2007-012. Ni~H RESOLUTION NO. 2007-012 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: WHEREAS, the City Council of the City of North Richland Hills and its staff desire to establish minimum design criteria for all public works and utility improvements proposed to be installed; and WHEREAS, the City Council has a Subdivision Ordinance which references a "Design Manual" for said public works and utility improvements; and WHEREAS, revisions have been made to the Design Manual. NOW, THEREFORE, be it resolved that Resolution No. 95-11 is hereby rescinded and the attached Public Works Design Manual shall be approved by passage of this Resolution and this Resolution shall take effect from and after its passage. PASSED AND APPROVED this the 26th day of February, 2007. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Mike Curtis, P.E., Public Works Director Department: City Secretary Presented by: Subject: GENERAL ITEMS CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. F.O CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: Larry Koonce Council Meeting Date: 2-26-2007 Agenda No. F.1 Subject: GN 2007-017 Presentation of Fiscal Year 2006 Audited Financial Report The results of the fiscal year (FY) 2006 Annual Financial Report for the City will be jointly presented by Director of Finance, Larry Koonce and a representative of the independent audit firm of Pattillo, Brown & Hill. Larry Koonce will review the year-end results and fund balance data for the various Funds (General, Enterprise, etc.) as well as other financial impacts. Pattillo, Brown & Hill will present the audit opinion and be available to respond to questions regarding the report. The auditor's opinion is an unqualified opinion or a "clean" opinion again this year. This means that they have found the Financial Statements of the City of North R ic hland H ills to prese nt fai rly ou r financial position. I ncl uded in the Council packet is a copy of the fina ncia I report and attached to the cove r sheet is a summary of the various City Funds showing the results of the changes in balances from 2005 to 2006. As of September 30, 2006, the General Fund undesignated balance was $8,216,189, a $659,959 increase over FY 2005. In fiscal year 2006, in addition to the $8.2 million undesignated balance, $3,000,000 of the General Fund balance continues to be designated for economic development. In FY 2006 $250,360 continues to be designated for the savings incentive program to reward departments and employees for innovative approaches to business solutions approved by Council. Also in FY 2006, $457,200 of the General Fund balance was again designated for the long range replacement of Insurance Fund reserves approved by Council. Fund balance in the amount of $900,000 was designated for special projects. Of this, $400,000 was designated for rail station development. This represents $200,000 more than was approved in the 2006-2007 budget. Also included in the $900,000 designated for special projects was $500,000 for 820 facility planning. City Council's goal is to have at least 60 days of operations in undesignated reserve. The ending $8.2 million undesignated balance represents 88 days of fiscal year 2007 General Fund budgeted operating expenditures. The Donations Fund ended the year with a balance of $472,209, an increase of $94,348. The Parks and Recreation Facilities Development Fund made $1.8 million in budgeted capital expenditures for Parks in fiscal year 2006. The Crime Control District Fund ended fiscal year 2006 with a $1.9 million transition fund balance compared to the $1.8 million revised budget estimate. The Insurance Fund finished the year with $1,570,174 in cash. This is $600,000 ahead of the long range plan estimates for restoring insurance fund reserves. The Golf Course Fund had a net increase in cash of $96,088 in fiscal year 2006. The Golf Course benefited from a $550,000 budgeted transfer of 4B sales tax to pay for the greens reconstruction and debt service payments in fiscal year 2006. The Equipment Services Fund had an increase in cash of $600,286 in keeping with Council's direction to rebuild reserves. The City replaced $229,212 of equipment in fiscal year 2006. Cash reserves for the replacement of City equipment was $2,336,287 at year end. The Bu ild ing Se rvices Fund had a ba lance of $1,854,255. Over $1 .7 million was spent fo r facility up-keep and maintenance in fiscal year 2006. This includes all personnel, supplies and maintenance, and capital facility improvements. The Information Services Fund spent nearly $2.6 million for computer and telecommunication services in fiscal year 2006. This includes all personnel, supplies and maintenance, and equipment replacement. The Information Services Fund ended the year with $2.5 million in cash reserves for computer and telecommunications replacement. The Water and Sewer Fund realized an increase in operating cash balances of $2,225,104 for the year. This is the result of rate increases and very hot and dry weather in fiscal year 2006. Some of this increase in cash will be used for pay-as-you-go capital improvements that had been planned to be financed with Certificates of Obligation (CO's) in 2007. Some of this reserve will be used to offset cash shortfalls caused by wet weather in future years. The fund used cash in the amount of $955,384 for system improvements, equipment and debt service during the year. Staff would like to recommend a reserve policy for the Water and Sewer Fund similar to that of the General Fund. Cash reserves are needed to help meet revenue shortfalls due to fluctuations in the weather as well as emergency expenses. The General Fund reserve benchmark is 60 days of operating expenditures. staff recommends a slightly lower benchmark for the Water and Sewer Fund. Good business practice would dictate that some of the available cash be used for pay-as-you-go improvements to the water and sewer system. This will reduce interest expense and help to stabilize water and sewer rates. Staff recommends a Water and Sewer Fund operating cash reserve equal to 45 days of operating expenses. Operating expenses in the Water and Sewer fund for fiscal year 2006 were $23,725,055. Operating cash balance as of September 30, 2006 was $5,152,264. This cash reserve represents 80 days of operating expenses. Staff recommends that approximately $1.2 million of the existing reserve be used to reduce the size of the C.O. issuance budgeted for 2007 (see 2007 Bond Sale IR). This would leave an approximate cash reserve balance of $3.9 million, or 60 days of operations. The Aquatic Park Fund had a net increase in cash of $997,851. This increase included uses of cash in the amount of over $400,000 for debt service payments. The Aquatic Park Fund ended the year with nearly $3.5 million in cash. All operating funds ended the year with positive cash balances. Overall, the City of North Rich land H ills' res ults of ope rations du ri ng the 2006 fiscal year, as well as the financial position at year-end reflect a sound fiscal condition. This is in fulfillment of Council Goal 4: Financially Responsible City Government. Recommendation : To accept G N 2007-017 the 2006 fiscal year Aud ited Financial Report as presented. FUND BALANCE SUMMARY FOR FISCAL YEAR 2006 AUDITED AUDITED INCREASE/ BALANCE AS OF BALAN CE AS OF (DECREASE) FUND 09/30/05 09/30/06 FY 2006 Gen eral Fu nd (Un reservedIU ndesign ated) $ 7,556,230 $ 8,216,189 $ 659,959 General Fund Designated for Economic Development $ 3,000,000 $ 3,000,000 $ - General Fund Designated for Savings Incentive $ 250,360 $ 250,360 $ - Program General Fund Designated for Insurance Restoration $ 341 ,400 $ 457,200 $ 11 5, 800 Plan General Fund Designated for Special Projects $ - $ 900,000 $ 900,000 ($400,000 for rail station improvements, $500,000 for 820 Facility Planning) General Debt Service Fund $ 1,726,095 $ 2,088,332 $ 362,237 Utility Fund (Operating Cash) $ 2,927,160 $ 5,152,264 $ 2,225,104 Golf Course Fund (Operating & Restricted Cash) $ 391,801 $ 487,889 $ 96,088 Aquatic Park Fund (Operating & Restricted Cash) $ 2,464,064 $ 3,461 ,915 $ 997,851 Building Support Services Fund (Operating & Other $ 1,874,872 $ 1,854,255 $ (20,617) Restri cted Deposits) Equipment Support Services Fund (Operating & Other $ 1,736,001 $ 2,336,287 $ 600,286 Restricted Cash) Self Insurance Fund (Cash) $ 850,709 $ 1,570,174 $ 719,465 Information Services Fund (Operating & Restricted $ 2,499,081 $ 2,491 ,420 $ (7,661) Cash Reserved for Improvements) Promotional Fun d (Un reservedlU ndesi gn ated) $ 1 66, 131 $ 188,879 $ 22,748 Donations Fund (Fund Balance) $ 377,861 $ 472,209 $ 94,348 Special Investigation Fund (Cash) $ 375,876 $ 461,888 $ 86, 01 2 Drainage Utility Fund (Fund Balance) $ 338,927 $ 442,755 $ 103,828 Gas Drilling and Exploration Fund (new in FY 2006) $ - $ 755,433 $ 755,433 Park & Recreation Facilities Development Fund (Fund $ 5,557,524 $ 4,108,628 $ (1,448,896) Balance) Economic Development Fund (Fund Balance) $ 212,500 $ 716,288 $ 503, 788 Crime Control & Prevention District Fund (Fund $ 2,650,518 $ 1,932,202 $ (718,316) Balance) CITY OF NORTH RICHLAND HILLS Department: Finance Presented by: Vickie Loftice Council Meeting Date: 2-26-2007 Agenda No. F.2 Subject: PU 2007-006 Award of Professional Services Contract to Schrickel, Rollins and Associates, Inc. in the amount of $46,400 for Landscape Architectural and Surveying Services for the Davis Boulevard Streetscape Project - Resolution No. 2007- 015. The approved Capital Improvement Program includes funding for professional services and construction for a TxDOT Landscape Cost Sharing Project on Davis Boulevard between Maplewood Avenue and Emerald Hills Way. The TxDOT Landscape Cost Sharing program allows for a 50/50 match of the City's cash and in-kind contributions. Proposals were sought for landscape architectural services to include a preliminary survey, preparation of a master plan, cost estimate and TxDOT application and final survey and preparation of the final construction documents. Twenty four requests for proposals were sent out to various landscape architectural and architectural design firms. The project was also advertised in the Fort Worth Star- Telegram and posted on the City's website. Two proposals were received on December 13, 2006 from: · Carter & Burgess, Inc. · Schrickel, Rollins and Associates, Inc. The following criteria was used in evaluating the proposals: · Previous experience of the firm, especially on similar projects. · Qualifications of the Project Manager and key staff members. · Demonstrated ability to perform the work and meet cost objectives and deadlines. · Quality of previous work based on references and staff research. · Past record with the City. · Evidence that the firm is active and financially secure. · Firm's current workload as it may affect commitment to the design process. · Demonstrated ability to provide effective management, design, and monitoring services. In accordance with the professional services procurement policy, a selection committee comprised of Joe Pack, Senior Park Planner, Steven Plumer, Park Planner, Eric Wilhite, Chief Planner, and Glenn Smith, Engineer Associate, reviewed the submittals. After thorough evaluation, Schrickel, Rollins and Associates, Inc. was selected. A professional services contract has been negotiated in the amount of $46,400. This amount includes $17,000 for preparation of detail survey data along both sides of Davis Blvd. within the project area. The total project budget of $300,000 includes $50,000 for professional services. Although a separate source of funding, this project will be coordinated with the "Keep NRH Beautiful" Governor's Award Grant which was previously awarded to the Neighborhood Services Department. Both projects will provide for improvements along Davis Blvd. (To update Council on the entire Davis project and put this particular project in perspective, we will review the Davis project at this worksession, as we believe th is will help to better understand all that is planned.) Schrickel, Rollins and Associates Inc. has previously been involved with several Parks and Recreation projects and numerous Public Works projects. Most recently, Schrickel, Rollins and Associates participated in the development of the Boulevard 26 Intersections and design of Grand Avenue and Simmons Drive. Prior to these projects they provided professional services for expansion of the Dan Echols Senior Center, North Electric Trail and the Richland Tennis Center. Recommendation : To approve Resolution No. 2007-015. Ni~H RESOLUTION NO. 2007-015 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Manager is hereby authorized to execute a contract with Schrickel, Rollins and Associates, Inc. in the amount of $46,400 for professional services related to the Davis Boulevard Streetscape Project, as the act and deed of the City. PASSED AND APPROVED this the 26th day of February, 2007. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Vickie Loftice, Director of Parks and Recreation CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Richard Torres Council Meeting Date: 2-26-2007 Agenda No. F.3 Subject: Action on Any Item Discussed in Executive Session Listed on Work Session Agenda B.1) Co nsider Action on Pend i ng Litigation Relati n g to Sales Tax This item will be discussed in Executive Session prior to the Regular council meeting. If necessary, any action needed will be considered and acted upon. B.2) Consideration of the purchase of property adjacent to City Hall - Resolution No. 2007-016 and Revise the 2006/07 General Fund Operating Budget This item will be discussed in Executive Session prior to the Regular City Council meeting. The attached Resolution authorizes the City Manager to execute a contract to purchase the property located at 5024 Cummings Drive, North Richland Hills. If the City Council agrees to the purchase of property, it will be necessary to revise the 2006/2007 General Fund Operating Budget for the purchase price. The finding source for the purchase will be the pay-as-you-go-reserve. Recommendation: Approve Resolution No. 2007-016 authoriz ing the City Manager to pu rchase a lot at 5024 Cummings Drive, North Richland Hills, and approve the revision of the 2006/2007 General Fund Operating Budget for the agreed purchase price. B.3) Consider Action on Economic Development Negotiations regarding an offer of an Economic Development Incentive to a Business Prospect and an Amendment to an Existing Economic Development Agreement. This item will be discussed in Executive Session prior to the Regular council meeting. If necessary, any action needed will be considered and acted upon. Ni~H Executive Item B.2 RESOLUTION NO. 2007-016 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS: SECTION 1. THAT the City Manager is hereby authorized to purchase the property at 5024 Cummings Drive, North Richland Hills. PASSED AND APPROVED this the 26th day of February, 2007. CITY OF NORTH RICHLAND HILLS By: Oscar Trevino, Mayor ATTEST: Patricia Hutson, City Secretary APPROVED AS TO FORM AND LEGALITY: George A. Staples, City Attorney APPROVED AS TO CONTENT: Richard Torres, Assistant City Manager CITY OF NORTH RICHLAND HILLS Department: City Secretary Presented by: Mayor Pro Tem John H. Lewis Council Meeting Date: 2-26-2007 Agenda No. F.4 Subject: INFORMATION AND REPORTS - Mayor Pro Tem Lewis An nou n cem ents On March 1, Charter Cable will move Citicable NRH from Channel 7 to Channel 27. We hope you will continue to tune in to our City Council Meetings and other programs when Citicable begins broadcasting on Channel 27. The March 12th City Council Meeting has been rescheduled to Monday, March 19th. The meeting will begin at the regular time of 7:00 p.m. Residents are invited to join us on Saturday, March 17, for the dedication and grand opening of Dr. Pillow Park and Ace Park, and the reopening of Norich Park. For more detai Is, contact the Parks & Recreation Department at 817-427-6620. Kudos Korner Every Council Meeting, we spotlight our employees for the great things they do. Officer Ron White, Police Department A phone call was received complementing Officer White for his professionalism when he responded to a hit and run accident. The caller stated that he travels throughout the country and Officer White was one of the most courteous officers he had ever met. Department: City Secretary Presented by: Subject: Adjournment CITY OF NORTH RICHLAND HILLS Council Meeting Date: 2-26-2007 Agenda No. F.5