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Home My WebLink AboutCCPD 2007-08-27 Agendas . . THE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 27, 2007 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. I NUMBER I ITEM I ACTION TAKEN I [ 1. I Call to Order I I 2. Approval of Minutes of August 28, 2006 Meeting 3. Approval of Minutes of August 3-4, 2007 Work Session 4. CCD 2007-01 Public Hearing on Crime Control & Prevention District Proposed 2007-2008 Budget and Authorize Adoption \5 I Adjournment I I Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Crime Control & Prevention District was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Go rn ent ~.ode on ugust~, 2007 af~ ':,\\ ~.m. / "\ fÎ ~ '\ ry of Crime District THE BOARD OF DIRECTORS OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT AGENDA AUGUST 27, 2007 - 6:30 P.M. For the Meeting conducted at the North Richland Hills City Hall Council Chambers, 7301 Northeast Loop 820 at 6:30 p.m. The below listed items are placed on the Agenda for discussion and/or action. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary's office at 817-427-6060 two working days prior to the meeting so that appropriate arrangements can be made. NUMBER ITEM ACTION TAKEN 1. Call to Order 2. Approval of Minutes of Auaust 28. 2006 Meetina 3. Approval of Minutes of Auaust 3-4. 2007 Work Session 4. CCD 2007-01 Public Hearina on Crime Control & Prevention District Proposed 2007-2008 BudQet and Authorize Adoption 5. Adjournment Certification I do hereby certify that the above notice of meeting of the Board of Directors of the North Richland Hills Crime Control & Prevention District was posted at City Hall, City of North Richland Hills, Texas in compliance with Chapter 551, Texas Government Code. Secretary of Crime District MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD MEETING HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 - AUGUST 28, 2006 - 6:30 P.M. 1 . CALL TO ORDER On the 28th day of August, 2006 at 6:32 p.m. the North Richland Hills Crime Control and Prevention District convened in the City Council Chambers at the North Richland Hills City Hall, 7301 Northeast Loop 820, North Richland Hills, Texas with the following members present: Oscar Trevino President John Lewis Board Member Ken Sapp Board Member Suzy Compton Board Member Tim Barth Board Member David Whitson Board Member Scott Turnage Board Member Timothy J. Welch Board Member Staff Members present: Larry J. Cunningham Chief Operating Officer/City Manager Karen Bostic Managing Director Admin/Fiscal Services Patricia Hutson Secretary Monica Solko Assistant Secretary George Staples Attorney for District Larry Koonce Finance Director The following business was transacted: 2. APPROVAL OF MINUTES OF AUGUST 22,2005 MEETING APPROVED Board Member Welch moved, seconded by Board Member Whitson, to approve the minutes of the August 22, 2005 meeting. Motion prevailed by the following vote: Aye: 8 votes No: o votes 3. APPROVAL OF MINUTES OF AUGUST 4-5,2006 WORK SESSION APPROVED Board Member Sapp moved, seconded by Board Member Turnage, to approve the minutes of the August 4-5, 2006 work session. Motion prevailed by the following vote: Aye: 8 votes No: o votes 4. CCD 2006-01 PUBLIC HEARING ON CRIME CONTROL & PREVENTION DISTRICT PROPOSED 2006-2007 BUDGET AND AUTHORIZE ADOPTION APPROVED President Trevino opened the Public Hearing on the proposed 2006-07 budget for the Crime Control & Prevention District. Finance Director Larry Koonce presented an overview of the 2006-07 Crime Control & Prevention District Budget. The proposed budget for 2006-07 is $4,623,240 and the revised budget for 2005- 2006 is $4,647,562. Mr. Koonce highlighted the revenues and expenditures and the accomplishments of the District since its inception. The proposed budget provides for the continuation of the upgraded compensation plan, salaries and benefits, supplies, training, and equipment maintenance for 45 police personnel. There are no new programs proposed in the 2006/2007 Crime Control Budget. All goals and objectives as set out in the Crime Control District proposal and renewal referendum have been met and are being maintained. President Trevino called for public comments on the proposed budget. There being no one wishing to speak, President Trevino closed the Public Hearing. Board Member Whitson moved, seconded by Board Member Compton, to approve CCD 2006-01, approving the revised 2005-2006 budget and the 2006-2007 proposed budget and recommend Council approval. Motion prevailed by the following vote: Aye: 8 votes No: o votes North Richland Hills Crime Control and Prevention District August 28, 2006 Minutes Page 2 of3 5. ADJOURNMENT There being no further business, President Trevino adjourned the meeting of the Crime Control and Prevention District at 6:43 p.m. APPROVED: Oscar Trevino - President ATTEST: Patricia Hutson - Secretary North Richland Hills Crime Control and Prevention District August 28, 2006 Minutes Page 3 of3 MINUTES OF THE NORTH RICHLAND HILLS CRIME CONTROL AND PREVENTION DISTRICT BOARD WORK SESSION HELD AT GARRETT CREEK RANCH CONFERENCE CENTER, 270 PRIVATE ROAD 3475, PARADISE, TEXAS - AUGUST 3-4,2007 President T revi no an nounced on Aug ust 3, 2007 at 1 0: 03 a. m. that the Cri me Control and Prevention District Board would meet in conjunction with the City Council Budget Work Session. Mayor Trevino called the Crime Control and Prevention District Board Budget Work Session to order at 2:47 p.m. on August 3, 2007. MEMBERS PRESENT: Oscar Trevino President Suzy Compton Board Member (Mayor Pro T em) John H. Lewis Board Member Ken Sapp Board Member Tim Barth Board Member David Whitson Board Member Scott Turnage Board Member Tim Welch Board Member Staff: Larry J. Cunningham Chief Operating Officer/City Manager Ogden Bo Bass Assistant City Manager Jim Starr Interim Assistant City Manager Karen Bostic Managing Director Admin/Fiscal Services Patricia Hutson Secretary Larry Koonce Treasurer Drew Corn Director of Budget Others Present: Elizabeth Reining Assistant to City Manager Patrick Hillis Director of Human Resources Mike Curtis Director of Public Works Jennipher Castellanos Public Works Management Assistant Mary Edwards Public Information Officer Daley Lehmann Budget Intern Mr. Larry Koonce reviewed the sales tax revenues of the District and summarized the District's financial history, programs and accomplishments since inception. The proposed budget includes the continuation of Alliance for Children and the Special Investigations Unit. Expenditures of $4.9 million include CCD personnel costs, indirect costs to the General Fund, General Fund police compensation plan en hancements, supplies, maintenance/capital and transfer to vehicle replacement fund. The proposed budget includes the replacement of seven patrol cars and seven mobile video systems. I ncluded in the proposed budget are $118,427 in service enhancements. The service enhancements include the addition of three dispatchers and the restructuring of police support services. All goals and objectives as set out in the original CCD proposal and renewal referendum have been met and are being maintained. There were no questions from the Board and the Board concurred with the Crime Control District Fund as proposed and submitted by Staff. There being no further business, President Trevino adjourned the work session of the Crime Control District and Prevention Board on August 3, 2007 at 3:00 p.m. APPROVED: Oscar Trevino, President ATTEST: Patricia Hutson, City Secretary North Richland Hills Crime Control and Prevention District August 3-4, 2007 Minutes Page 2 of2 CRIME CONTROL & PREVENTION DISTRICT Department: Crime Control District Council Meeting Date: 8/27/07 Subject: Public HearinQ on Crime Control & Prevention District Agenda Number: CCD 2007-01 Proposed 2007-2008 Budget and Authorize Adoption The State laws regarding the Crime Control and Prevention District Sales Tax require the Corporation Board to hold a public hearing prior to the adoption of the budget. The notice of this public hearing was published in the Star Telegram newspaper in accordance with State law. The public hearing for the 2007-2008 Crime Control and Prevention District budget was advertised for 6:30 p.m., August 27, 2007. The proposed 2007-2008 Crime Control and Prevention District annual budget was reviewed by the Crime Control Board and the City Council August 3, 2007 at the City's annual budget work session. The proposed budget for 2007-2008, is $4,946,750, and the revised budget for 2006-2007 is $4,651,195. A summary report is attached for your review. In order to obtain the maximum input of the citizens on the proposed budget, it is suggested that the public hearing be opened and public comment permitted. Recommendation: To open the public hearing, receive comments on the revised 2006-2007 and the proposed 2007-2008 Crime Control and Prevention District budget, close public hearing, and authorize adoption. Finance Review Is/ Larry Koonce Finance Director Signature Isl Drew Corn K13 Is/Larrv J. Cunninaham Department Head Signature City Manager Signature August 3, 2007 Honorable Mayor and Members of the City Council Crime Control & Prevention District Board of Directors City of North Richland Hills North Richland Hills, Texas The Crime Control and Prevention District was originally approved by voters in February 1996. The District was initially established for five years. The voters approved a district Board of Directors made up of seven City Council members. A continuation referendum was held on May 5~ 2001 ~ re-authorizing the District for 1 0 years. Continuation of the collection of a half-cent sales tax was approved as the funding mechanism by which the City would provide improved police services to the citizens of North Richland Hills. Goals and Strategies of the District include: 1. Reduce response time to calls for service 2. Reduce occurrence of call stacking 3. Increase officer visibility 4. Enhance crime-fighting tools through new equipment and updated technology 5. Reduce gang-related activity To accomplish these goals the following resources were provided: 1. Addition of sworn and support personnel 2. Upgrading of compensation plan to retain and attract highly qualified police personnel 3. New equipment - vehicles and computers 4. Necessary training and other operating costs When the District was implemented, the District Board and the City Council indicated that future increases in operating expenses for the Police Department and any additional programs or services to that department would be paid by the Crime Control District so that improved police services would not adversely impact the property tax rate. In July 1996, the District began collecting sales tax. At that time, a Transition Reserve was established to lessen the impact in the event the continuation referendum did not pass in 2001. The City continues to fund the Transition Fund as a reserve in the event that the District is not reauthorized in 2011. The estimated accumulated Transition Reserve as of September 30,2007 will be approximately $1 ,279,904. Aceo MP LISH MENTS Since July 1996, many positive results have been realized in answer to the goals established by the District. · The Department responded to 48,024 calls for service in FY 2005/2006 as compared to 43,667 calls for service in FY 1995/1996, a 1 0% increase. · Total arrests in 2006 were up by 1 ,403 from 1996~ a 52% increase. · Total charges in 2006 were up by 3,358 from 1996~ a 42% increase. · Part I Crimes have decreased 14% from 1996 to 2006. · Total traffic violations issued were up by 21 % from 1996 to 2006. · During 2006J case clearance rates were 41 % for all crimes combined. · Average response times for Priority 1 calls have decreased by 3 minutes and 59 seconds from 1996 through June 30J 2007. RESOURCES ADDED TO THE POLICE DEPARTMENT TO DATE Because of the Crime Control DistrictJ the City has been able to add resources for police services since 1996 in the following areas: 1 . $23.2 million to pay for salaries and benefits for 45 new police personnel~ including 29 police officers, 2 detectives, 15 support personnel and 1 part time school crossing guard, and an upgraded compensation plan for all sworn police person ne I. 2. Funding for a new $1.8 million Public Safety Computer System ($1.1 million funded by C.C.D.). 3. Approximately $300]000 for other capital projects such as renovations of the dispatch area and improvements to the Police Property and Evidence Project. 4. Funding in the amount of $1.6 million for 16 new vehicles for patrol and CIOJ 12 refurbished vehicles and 14 replacement vehicles. 5. Funding of $135000 for radios for the fleet and portable radios for officers. 2007/2008 PROPOSED BUDGET The FY 2007/2008 Crime Control and Prevention District budget provides for the continuation of the upgraded compensation plan~ supplies, training and equipment maintenance for 45 police personnel including 29 police officers, 2 detectives, 15 support staff and 1 part-time school crossing guard. Service Enhancements Two service enhancements are proposed for FY 2007/2008. These service enhancements will improve the City's dispatch services and restructure police support services. Improvinq our Emerqency Dispatch Service The public safety communication center located in the Police Department is the nerve center for dispatching police~ fire and EMS units. In addition, all 911 calls in the City are answered at this location. Based on our current personnel it is common to have no more than two people on duty during certain shifts. This creates a situation where the dispatchers must multi-task on important duties. The addition of three dispatchers will allow our current dispatchers to leave their desks during shifts. Currently if only two dispatchers are on duty they must remain in the communication center during their shift, taking short breaks only as absolutely needed. The additional dispatchers would also be trained to answer phone calls and as time allowed could take minor reports over the phone which would reduce the amount of calls sent out to officers in the field. This creates additional time for the officers in the field to conduct proactive crime measures to help with complaints or reduce crime. The three dispatchers are proposed to begin in April and cost $78,427. Crime Control District funds will pay the additional cost of the three dispatchers. Restructurina Police Support Services Currently a sergeant in the Police Department functions as the technical services supervisor. This position supervises two civilian technicians in the property and evidence area as well as supervises a civilian quartermaster position. After much evaluationJ it has been determined that it is not necessary to have a sworn police officer be the technical services supervisor. This job could be done by a civilian thereby freeing up a police officer. In addition to taking over the duties as described above, the civilian technical services supervisor could also manage the day to day operations of the red light camera program to assist in resolving issues and oversight of the program, as well as be responsible for the outfitting, or making ready, of all new police vehicles. Having the position be responsible for these areas would free up not only a sergeant, but a lieutenant and officer as well to return to regular duties as sworn officers. The total cost for this position, including salary and benefits, is $63,631. There is an opportunity to fund a portion of this position through the red light camera program since it will be responsible for oversight of the program. It is proposed that 35°,;b, or $23,631 , be funded from the Traffic Safety Fund. The cost of this position would come out of the gross revenues received from the red light cameras, not the portion of revenues we sha re with the State. The remaining 65°k of the SupervisorJs salary is proposed to come from the Crime Control District Fund at $40,000. Transition Fund It is recommended that the CCO Transition Fund remain intact over the ten-year life of the District. The goal is to add to the fund so that a balance of approximately $3.4 million or two-thirds of projected operations for one year is available at the end of the ten-year referendum period. In FY 2000/2001 , the City Council established a policy that the Transition Fund not be used to supplement on-going operations~ but may be borrowed from time to time to pay for one-time purchases of capital items. Due to recovering sales tax revenues, there is a need to utilize the Transition Reserve Fund to assist with operations in FY 2007/2008. Because of this, we will deviate from the Transition Fund policy with the understanding the Transition Fund will be replenished as the economy improves. We believe that this reflects prudent use of these funds. Through prudent management of budget expenditures and increased sales tax revenues~ the revised FY 2006/2007 CGO budget includes a decrease in the loan of $158 139. The City Council approved a loan from the Transition Fund in the adopted FY 2006/2007 budget of $782,482. The loan from the Transition Fund in the revised FY 2006/2007 budget is $624,343. The planned loan from the Transition Fund for FY 2007/2008 is a $16,178 decrease from the adopted FY 2006/2007 budget. Again, using the Transition Fund to assist with operations is an exception to the policy established by the City Council that will not be continued as the economy improves; however, deviation from this policy is necessary because of the economic recovery. As this is a loan the Transition Fund will be replenished in the future as funds become available so the long term funding goal is not jeopardized. SUMMARY Many accomplishments have been achieved with the addition of the half-cent sales tax for the Crime Control and Prevention District. Improvements have been made in handling criminal and other police service increases. Positive impacts have been made in response times~ and reductions of burglaries and auto thefts have resulted. A state of the art computer system has been acquired and installed to provide officers the ability to respond, conduct investigations and communications, and retrieve critical information in a more timely and efficient manner. A significant improvement in our compensation plan was provided through this funding that has not only helped retain quality police professionals, but also to attract quality personnel. The establishment of a Transition Fund, projected at $1,279904 in 2007, will provide a sound financial basis in future planning. A ten-year plan has been established that includes provisions for the salary plan and funds for vehicle replacement through the end of the referendum in 2011. The target balance of the Transition Fund at the end of the ten year referendum is approximately $3.4 million. We are optimistic that sales tax revenues will continue to rebound in the future! thus allowing us to rebuild the Transition Reserve closer to the level of our goal of tvvo thirds of annual expenditures. We estimate sales tax numbers to be up about 50/0 in the coming year. and will monitor collections closely adjusting the CCD budget as appropriate. For the coming year] the following ongoing efforts to continue originally stated goals are recom men ded: · Comprehensive Evaluation of Crime Control District Mission Accomplishments Operations and Programs · Planning for Future Needs · Fleet Assessment We appreciate the opportunity that the voters have given us to continue this Crime Control and Prevention District program. You have entrusted us to be good stewards of these funds] and use them in the most cost effective manner to accomplish the Goals of the City Council. We look forvvard to working with you in the coming years to make this the most successful program possible. Respectfully submitted] ~~ Larry J. Cunningham City Manager FISCAL YEAR 2007-2008 SCHEDULE 7 - SUMMARY OF REVENUES AND EXPENDITURES CRIME CONTROL AND PREVENTION DISTRICT ADOPTED REVISED PROPOSED ACTUAL ACTUAL BUDGET BUDGET BUDGET FY 2004105 FY 2005106 FY 2006/07 FY 2006107 FY 2007108 REVENUES Sales Tax 53663 173 $3791 163 $3 7 46 758 $3904897 $4 122044 Interest Income 60,708 108,717 94: 000 94,000 58,402 Other Income 9725 13267 0 0 0 Appropriation - PY Encumbrances 0 0 0 27,955 0 Loan from Transition Fund 671 ¡038 658¡316 782;482 624¡343 766¡304 TOTAL REVENUES 54,404,645 $4,571,463 $4:623,240 $4,651 ,195 $4,946,750 EXPEN DITU RE S Operatinq Ad ministration $6,739 $7,222 563:756 $63,756 $68,082 Administrative Services 416¡009 539¡ 169 476;462 476¡462 522¡464 I nve stigati on s 269,038 281,778 297:015 297,015 317,941 Uniform Patrol 1 ¡502¡465 1 ¡748¡630 1 ;902¡203 1 ¡915¡925 2¡041 ¡033 Technical Services 218153 212949 251 :949 251 949 266295 Detention Services 234,520 294,005 318:080 318,080 337,456 Property Evidence 49]328 54]475 69: 317 69]317 73]685 Com mu n ications 10,712 11 ,795 11 : 1 33 11 , 133 12,247 Transfer to Equipment Services 100¡000 25¡000 25; 000 25¡000 75¡000 Sub-Total S2¡806¡964 $3¡175¡023 $3;414¡915 $3¡428¡637 $3¡ 714¡203 Other & Reserves Indirect Costs 5401,941 $300,000 $200,000 $200,000 $200,000 Po lice Dept. Sa lary Increases-General 1 ¡092¡425 1 ¡037¡804 934;024 934¡024 803¡260 Child Advocacy Center 16,590 16,590 16: 590 1 6,590 11 ,725 Special Investigation Loan 52,665 0 0 0 0 Other 34]060 42]046 43: 989 43]989 45] 141 Market Adjustment 0 0 13: 722 0 53,994 Sub-Total 81597681 $1 396440 $1 :208325 $1 194603 $1 11 4 120 Previous Year Encumbrances $27¡955 Sub-Total Expenditures 84,404,645 $4,571,463 $4:623,240 $4,651,195 $4,828,323 PROPO SED NEW P ROG RAMS1S E RVIC ES Emergency Dispatch Enhancement (3 Full-Time Staff starting in April) $78¡427 Restructuring Police Support Services (1 Full-Time Su pervisor. 650/0 CC·D, 350/0 TSF) 40,000 Sub-Total Proposed New ProgramsfServices $118¡427 TOTAL EXPENDITURES S4¡404¡645 $4¡571¡463 $4;623¡240 $4¡651¡195 $4¡946¡750 BALANCE $0 $0 $0 $0 $0