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HomeMy WebLinkAboutCC 2008-01-14 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -JANUARY 14, 2008 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 14th day of January 2008 at 6:00 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Oscar Trevino Mayor Suzy Compton Mayor Pro Tem, Council Place 3 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tim Barth Council, Place 4 David Whitson Council, Place 5 Scott Turnage Council, Place 6 Tim Welch Council, Place 7 Staff Members: Larry J. Cunningham City Manager Ogden Bo Bass Assistant City Manager Jared Miller Assistant City Manager Karen Bostic Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Mike Curtis Public Works Director Greg VanNeiuwenhuize Public Works Assistant Director Jimmy Cates Public Works Operations Manager Eric Wilhite Chief Planner Dave Pendley Building Official Jimmy Perdue Police Chief Kyle Spooner Information Services Director Bob Weakley Assistant Information Services Director Vickie Loftice Director of Parks & Recreation Jo Ann Stout Director of Neighborhood Services Jamie Brockway Purchasing Manager Call to Order Mayor Trevino called the work session to order at 6:01 p.m. City Council Minutes January 14, 2008 Page 2 A.1 Discuss Items from Regular City Council Meeting There were no questions from the Council. A.2 IR 2008-001 Update on Drilling Activities at Graham Ranch Mr. Bass introduced Mr. Rob Shultz and Steve Smith, representatives from Metroplex Barnett Shell Incorporated. Mr. Shultz provided an update to the Council on their plans to drill the second well at the Graham Ranch site. Council was advised that their original plan was to move the rig to the well site on January 19, but the rig may be moved as early as the 17th. Goal is to move in and complete the drilling operations within about 30 to 45 days. A brochure is being made available to inform residents and it will be distributed along with a cover memo that addresses activity plans and timing to all residents within 1,320 feet of the Graham drill site Mayor Pro Tem Compton advised of a concern she received from a citizen regarding a comment made by a representative of the Harding Company on mineral and drilling rights. Mayor Pro Tem Compton advised that the information the citizen had received was incorrect. Mr. Shultz advised that he would look into the matter. A.3 IR 2008-003 Status of Transition to New Solid Waste Contract Ms. Karen Bostic, Managing Director, updated the Council on the transition of the City's solid waste and recycling from the current provider to Duncan Disposal. Council was advised that a press release had been issued on December 11 on the award of the new contract. Representatives from Duncan were visiting all the businesses in the City making arrangements for each business's trash service. Information on the changeover was being communicated to the citizens through printed material, the City's and Duncan's websites and Citicable. Recycle bins are being delivered to each residential customer with brochures being placed in each recycle bin providing information on the recycling and garbage collection. Duncan will begin delivering the commercial containers for the businesses at the end of the week and will be using the old North Hills Mall site as a staging area for the transfer of the containers. Council requested that the Public Works Department erect a sign at the location to advise the public area that it was a temporary staging area. A.4 IR 2008-002 Storm Water Permit Update Mr. Mike Curtis, Public Works Director, presented a PowerPoint presentation updating the Council on the Storm Water Permit Phase II, which requires all cities with a population under 100,000 to obtain a National Pollutant Discharge Elimination System (NPDES) permit for storm water discharges for construction activity disturbing one acre or more of land and Municipal Storm Sewers. The permit for construction activities has City Council Minutes January 14, 2008 Page 3 already been implemented. In August 2007 the Texas Commission on Environmental Quality (TCEQ) issued a general permit authorizing the discharge of storm water from small MS4s with a February 11 deadline for cities to submit their permit application. The City is required to submit by the deadline a notice of intent form and Storm Water Management Program. The permit requires the City to establish a program that meets the requirements of six minimum control measures - 1) Public education and outreach on storm water impacts; 2) Public involvement and participation; 3) Illicit discharge detection and elimination; 4) Construction site storm water runoff control; 5) Post- construction storm water management in new developments and redevelopments; and 6) Pollution prevention/good housekeeping for municipal operations. The City has developed a storm water management program that meets the requirements established by the state. Mr. Curtis reviewed City's program highlighting the measures the City selected to provide specific storm water quality improvements and satisfy the six minimum control measures. Council was advised of the financial impact to the City. A.5 IR 2008-118 The Neighborhood Resources Coordination Group for Isolated Seniors Ms. JoAnn Stout, Director of Neighborhood Services, advised that the City was contacted in August by the Neighborhood Resources Coordination Group (NRCG) to participate in the organization because of the City's demographics. North Richland Hills has 4,642 seniors living in the City with 27.6% or 1,266 over the age of 65 and living alone. The NRCG's function is to identify social and physically isolated older adults in the community, coordinate the delivery of services designed to reduce isolation using volunteer service providers and educate older adults about formal and informal services available in their community. All NRCG expenses and assistance is provided through grants obtained by the Isolated Senior Resource Group (ISRG). ISRG was founded by the former Executive Director, Tony Durham and Project Manager, Mary Durham of a local 501(c)3 serving senior citizens of Northeast Tarrant County. The City's only obligation to participate on the committee is to identify isolated seniors in the City through contacts made by the code enforcement officers, police officers, the Neighborhood Initiative Program and Parks Department. The City will be tasked with identifying at least 125 seniors out of the estimated 1,266 persons over the age of 65 living alone in the City. The seniors identified may or may not want assistance through the program and are not pressured to accept assistance. If assistance is requested, they will be contacted by the Isolated Senior Resource Group and/or other service provider organizations that can help with their needs. B.0 EXECUTIVE SESSION -The City Council may enter into closed Executive Session to discuss the following as authorized by Chapter 551, Texas Government Code City Council Minutes January 14, 2008 Page 4 6.1 Pursuant to Sec. 551.072. Texas Government Code to deliberate the purchase of real property at 5100 Karen Dr. Mayor Trevino announced at 6:43 p.m. that the Council would adjourn to Executive Session pursuant to Section 551.02, Texas Government Code to deliberate the purchase of real property at 5100 Karen Drive. C.0 Adjournment Mayor Trevino announced at 6:58 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order January 14, 2008 at 7:09 p.m. ROLL CALL Present: Oscar Trevino Suzy Compton John Lewis Ken Sapp Tim Barth David Whitson Scott Turnage Tim Welch Staff: Larry J. Cunningham Ogden Bo Bass Patricia Hutson Monica Solko George Staples Mayor Mayor Pro Tem, Council Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 6 Council, Place 7 City Manager Assistant City Manager City Secretary Assistant City Secretary Attorney City Council Minutes January 14, 2008 Page 5 A.1 INVOCATION Councilman Barth gave the invocation. A.2 PLEDGE OF ALLEGIANCE Boy Scout Troop 98 led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) KEEP NRH BEAUTIFUL 2007/2008 GREEN CAMPUS AWARDS PRESENTED BY MAYOR PRO TEM COMPTON Mayor Pro Tem Compton and Doris Tipps, Keep NRH Beautiful Commission member, presented the 2007/2008 Keep NRH Beautiful Green Campus Awards: Academy at Carrie Francis Thomas, 8200 O'Brain Way; Birdville High School, 9100 Mid-Cities Boulevard; Foster Village Elementary, 6800 Springdale; Green Valley Elementary, 7900 Smithfield Road; North Ridge Elementary, 7331 Holiday Lane; Smithfield Elementary, 6724 Smithfield Road; Smithfield Middle School, 8400 Main Street; Snow Heights Elementary, 4801 Vance Road; and Walker Creek Elementary, 8780 Bridge Street. A.4 CITIZENS PRESENTATION Debra Woodrum, 7008 Briley Drive, expressed her concern on garage sale permits in the City. Currently the City allows a garage sale every 6 months. Ms. Woodrum arranges garage sales when time allows which does not always fall in the 6 months required between each sale. Ms. Woodrum felt that if garage sales were allowed more often then the City would make more revenue. Mayor Trevino asked Bo Bass, Assistant City Manager and/or staff to address her concerns. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. City Council Minutes January 14, 2008 Page 6 B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF DECEMBER 10, 2008 CITY COUNCIL MEETING B.2 AP 2008-02 CONSIDERATION OF A REQUEST FROM ROOME LAND SURVEYING TO APPROVE AN AMENDED PLAT OF LOTS 2, 3, 4, & 5, BLOCK 1, EMERALD PLAZA (LOCATED IN THE 5600 BLOCK OF DAVIS BLVD. - 1.1598 ACRES) B.3 FP 2008-17 CONSIDERATION OF A REQUEST FROM GOLDMARK CONSTRUCTION TO APPROVE A FINAL PLAT OF LOT 3, BLOCK 1, CLIFTON ADDITION (LOCATED IN THE 6900 BLOCK OF WALTER STREET - 0.60 ACRES) B.4 FP 2008-18 CONSIDERATION OF A REQUEST FROM ANA CONSULTANTS TO APPROVE A FINAL PLAT OF LOT 1, BLOCK 1, BENCHMARK ADDITION (LOCATED IN THE 6500 BLOCK OF HARMONSON ROAD - 1.208 ACRES) B.5 PU 2008-001 AWARD BID NO. 07-1405 FOR TOW TRUCK AND VEHICLE IMPOUND SERVICES TO AA WRECKER SERVICES -RESOLUTION NO. 2008-001 B.6 PU 2008-002 AUTHORIZE PURCHASE OF AN AMBULANCE FROM FRAZER, LTD. IN THE AMOUNT OF $161,125.00 B.7 PU 2008-003 AWARD BID NO. 08-012 FOR POLICE MOTORCYCLES IN THE AMOUNT OF $53,523.30 TO FORT WORTH RAREFY DAVIDSON B.8 GN 2008-003 AUTHORIZE INVESTMENT OFFICERS -RESOLUTION NO. 2008-004 B.9 GN 2008-005 AMENDING AUTHORIZED INVESTMENT OFFICERS LIST FOR TEXPOOL -RESOLUTION NO. 2008-005 COUNCILMAN LEWIS MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes January 14, 2008 Page 7 PUBLIC HEARINGS C.1 ZC 2008-13 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KEITH HAMILTON TO APPROVE A ZONING CHANGE FROM "RI-PD" RESIDENTIAL INFILL PLANNED DEVELOPMENT AND "NS" NEIGHBORHOOD SERVICES TO "NR-PD" NON RESIDENTIAL PLANNED DEVELOPMENT (LOCATED IN THE 8900 BLOCK OF MID CITIES BLVD - 5.855 ACRES) -ORDINANCE NO. 2973 CONTINUED Mayor Trevino opened the public hearing and called for the applicant to come forward. Keith Hamilton, P.E., 8241 Mid-Cities Boulevard, came forward and requested a continuance on the item until the February 11, 2008 council meeting. COUNCILMAN TURNAGE MOVED TO CONTINUE ZC 2008-13 TO THE FEBRUARY 11, 2008 CITY COUNCIL MEETING. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO CONTINUE ZC 2008-13 CARRIED 7-0. C.2 ZC 2008-14 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM KEITH HAMILTON TO APPROVE A ZONING CHANGE FROM "RI-PD" RESIDENTIAL INFILL PLANNED DEVELOPMENT TO "R-2" SINGLE FAMILY RESIDENTIAL (LOCATED ON THE 8700 BLOCK OF MARTIN DRIVE - 4.108 ACRES). -ORDINANCE NO. 2974 CONTINUED Mayor Trevino opened the public hearing and called for the applicant to come forward. Keith Hamilton, 8241 Mid-Cities Boulevard, came forward and requested a continuance on the item until the February 11, 2008 council meeting. COUNCILMAN TURNAGE MOVED TO CONTINUE ZC 2008-14 TO THE FEBRUARY 11, 2008 CITY COUNCIL MEETING. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO CONTINUE ZC 2008-14 CARRIED 7-O. City Council Minutes January 14, 2008 Page 8 C.3 ZC 2008-17 PUBLIC HEARING AND CONSIDERATION OF A REQUEST FROM WOODBRIDGE DEVELOPMENTS TO APPROVE A ZONING CHANGE FROM "AG" AGRICULTURAL TO "R-2" SINGLE FAMILY RESIDENTIAL (LOCATED IN THE 8700 BLOCK OF CLAY HIBBINS ROAD - 8.001 ACRES) - ORDINANCE NO. 2975 APPROVED Mayor Trevino opened the public hearing and called for the applicant to come forward. Jody Boyd, Woodridge Developer, came forward and presented the Council with a PowerPoint presentation. He was available to answer any questions the Council might have. Eric Wilhite, Chief Planner, presented the item. The applicant and developer, Woodbridge Developments represented by Jody Boyd, is requesting a rezoning of this 8.001 acre tract from "AG" to "R-2" Single Family Residential. The site is currently vacant with the exception of a barn and a large pond that has an artificial waterfall feature on its eastern edge. There is limited tree vegetation with the exception of the heavily forested southwestern quarter. The site has a fifteen (15) to twenty (20) feet elevation change west to east. The Comprehensive Plan depicts low density residential uses in this area. The Planning and Zoning Commission recommended approval of zoning change request by a vote of 4-0. Mayor Trevino asked Mike Curtis, Public Works Director to come forward and discuss the drainage on the property. The Mayor stated that this case was only on the rezoning of the property and not the drainage issue. However, he felt that the surrounding neighbors had many concerns on the drainage issue and he would allow Mr. Curtis to brief the neighbors on the stages of drainage development at this time. Mr. Curtis gave a brief synopsis of the drainage process and how the City will address drainage during the process. Mayor Trevino called for anyone wishing to speak in favor of the request to come forward. Ms. Jeanne Vrij, 8621 Saddleridge Trail, expressed concerns with drainage issues caused by runoff water. Ms. Mary Jo Ward, 8625 Saddleridge Trail, advised she was in favor of the project. Mayor Trevino called for anyone wishing to speak in opposition to the request to come forward. City Council Minutes January 14, 2008 Page 9 There being no one wishing to speak, Mayor Trevino closed the public hearing and called for the motion. COUNCILMAN WELCH MOVED TO APPROVE ORDINANCE NO. 2975. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. C.4 GN 2008-008 PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE AMENDING THE ZONING ORDINANCE SECTION 118-152 BY AMENDING PROVISIONS APPLICABLE TO THE DISCONTINUATION OF NONCONFORMING USES AND APPEALS TO THE ZONING BOARD OF ADJUSTMENT - ORDINANCE NO. 2977 APPROVED Mayor Trevino opened the Public Hearing. Mr. Eric Wilhite, Chief Planner, presented the item. The proposed amendment to the Zoning Ordinance addresses nonconforming land uses in the zoning ordinance. The ordinance amends the Zoning Ordinance by adding verbiage to the current non- conforming section of the ordinance regarding the discontinuance of nonconforming land uses. The amendment will strengthen the ordinance and create a process by which the City can establish the discontinuance of a nonconforming land use and will provide a process by which the applicant (property owner) can challenge the City's position that the nonconforming land use shall cease. The Planning and Zoning Commission recommended approval of the amendment by a vote of 7-0. Mayor Trevino called for anyone wishing to comment in favor of or in opposition to the proposed ordinance. There being no one wishing to speak, Mayor Trevino closed the Public Hearing. COUNCILMAN LEWIS MOVED TO APPROVE ORDINANCE NO. 2977. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes January 14, 2008 Page 10 C.5 GN 2008-009 PUBLIC HEARING AND CONSIDERATION OF AN ORDINANCE AMENDING THE ZONING ORDINANCE, SECTION 118-23 PROVISIONS APPLICABLE TO LR, C1, AND C2 ZONING DISTRICTS -ORDINANCE NO. 2978 APPROVED Mayor Trevino opened the Public Hearing. Mr. Eric Wilhite, Chief Planner presented the item. The item is a housekeeping matter to clarify issues related to the nomenclature for the commercial zoning district. The proposed changes add a paragraph in Section 118-23 to clarify for commercial zoning that property identified on the zoning map as "LR", "C-1" or "C-2" will follow the development standards under newer commercial zoning district nomenclature ("LR" will follow "NS"; "C-1" will follow "C-S"; "C-2" will follow "HC"). The Planning and Zoning Commission recommended approval of the amendment by a vote of 7-0. Mayor Trevino called for comments in favor of or opposition to the proposed amendment. There being no one wishing to speak Mayor Trevino closed the Public Hearing. COUNCILMAN SAPP MOVED TO APPROVE GN 2008-009, ORDINANCE NO. 2978. MAYOR PRO TEM COMPTON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. PLANNING & DEVELOPMENT D.1 RP 2008-12 CONSIDERATION OF A REQUEST FROM BIRDVILLE INDEPENDENT SCHOOL DISTRICT TO APPROVE A REPEAT OF LOT 2, BLOCK 1 INTO LOTS 2R & 3, BLOCK 1, RICHLAND HIGH ADDITION (LOCATED AT DICK LEWIS DRIVE AND HOLIDAY LANE - 41.326 ACRES) APPROVED Mr. Sanford LaRue, with Schrikel Rollins & Associates, the Engineers representing BISD presented the replat for the Richland High School project and was available to answer questions. Mr. Eric Wilhite, Chief Planner, presented the case summary and Planning and Zoning recommendation. Birdville Independent School District is proposing to replat 41.326 acres of land for the purpose of redeveloping the existing high school campus and structure. With the new layout the need for abandoning and creating new alignments of City Council Minutes January 14, 2008 Page 11 utility easements is necessary along with the realignment of Dick Lewis Drive. The Planning and Zoning Commission recommended approval of the replat by a vote of 4-0. COUNCILMAN TURNAGE MOVED TO APPROVE RP 2008-12. COUNCILMAN BARTH SECONDED THE MOTION. MAYOR TREVINO ADVISED THAT MAYOR PRO TEM COMPTON WOULD BE ABSTAINING DUE TO THE FACT THAT SHE IS A BISD EMPLOYEE. MOTION TO APPROVE CARRIED 6-0-1; MAYOR PRO TEM COMPTON ABSTAINING. PUBLIC WORKS E.1 There were no items for this category. GENERAL ITEMS F.1 GN 2008-002 APPROVED INVESTMENT STRATEGY AND INVESTMENT POLICY -RESOLUTION NO. 2008-003 APPROVED Mr. Larry Koonce, Director of Finance, presented the item. The Public Funds Investment Act (PFIA) requires the Council to annually review and adopt the City's Investment Strategy and Investment Policy. Mr. Koonce advised that several revisions have been made to the City's policy to maintain compliance with the PFIA, respond to economic conditions and improve and update general procedures. COUNCILMAN BARTH MOVED TO APPROVE GN 2008-02, RESOLUTION No. 2008-03. COUNCILMAN SAPP SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. City Council Minutes January 14, 2008 Page 12 F.2 GN 2008-004 FY2008 SOLID WASTE IMPLEMENTATION PROJECT APPLICATIONS FOR SPECIAL EVENT RECYCLING BIN LOAN PROGRAM AND GREEN TEENS PROGRAM -RESOLUTION NO. 2008-006 APPROVED Ms. JoAnn Stout, Neighborhood Services Director, and Ms. Lori Brown, Cultural Arts Program Coordinator, presented the item. The Neighborhood Services Department and Parks and Recreation Department are requesting approval to submit two project applications to the North Central Texas Council of Governments (NCTCOG) for the Special Event Recycling Bin Loan Program and the Green Teens Program. Neighborhood Services' Special Event Recycling Bin Loan Program will encourage recycling at special events. The Parks' Green Teens Program will reach out to young environmentalists through training and hands-on demonstrations to allow them to educate their peers and their community on ways to live greener lives. In order to receive grant funds under this program, the proposed projects and programs listed in the applications for potential funding must be approved by resolution by the City Council and the signed resolution must be submitted as part of both applications. If the project applications are approved for funding, the funds will be awarded by reimbursement through an Interlocal Agreement between the project applicant and NCTCOG. MAYOR PRO TEM COMPTON MOVED TO APPROVE RESOLUTION NO. 2008-006. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.3 GN 2008-006 AN ORDINANCE AMENDING ARTICLE XI OF CHAPTER 98 OF THE NORTH RICHLAND HILLS CODE OF ORDINANCES; REVISING RESTRICTIONS APPLICABLE TO CERTAIN MULTI-FAMILY HOUSING UNITS; DEFINING AND MAKING HOTELS SUBJECT TO LICENSING AND INSPECTION -ORDINANCE NO. 2976 APPROVED Dave Pendley, Building Official, presented the item. Over the past several years, the Building Department has received a number of concerns and complaints regarding the condition of many of the city's hotels -many of which have evolved into permanent residences. Since the current Multi-Family Housing Ordinance was adopted in October of 2003, property values of North Richland Hills apartments have increased over 30%. Staff is confident that the inclusion of hotels into the inspection program will bring about similar increases to their property values and improve the image of North Richland Hills to their guests as well. City Council Minutes January 14, 2008 Page 13 Proposed changes include: - Expanding the minimum standards currently applied to apartments to include hotels (i.e. maintenance of structural, mechanical, life-safety, fire protection, and weatherproofing features; including maintenance of parking lot surfaces and striping) - a $1 per month per guest room licensing fee to be assessed to each hotel's monthly water bill (similar to current apartment regulations) - A provision to limit the maximum occupancy of a hotel room - A provision to allow the finance director to annually review and adjust the apartment/hotel/motel licensing fee in accordance with the DFW Consumer Price Index - A provision to require the installation of single-use dry chemical fire suppression devices beneath all kitchen vent hoods located in apartment units and hotel guestrooms when they are provided - A provision to require proper addressing at all attached garages or rear doors capable of being used by emergency personnel - A provision clarifying that the Building Official, Fire Marshal, and/or the Director of Neighborhood Services is authorized to order the immediate vacation of living units or guest rooms if the building or structure is found to be in a condition that renders it immediately dangerous to the safety of the public or occupants - A provision clarifying that the Building Official, Fire Marshal, and/or the Director of Neighborhood Services may order specific living units or guest rooms "Temporarily Out of Service" when it is determined that existing conditions and/or repair activities could be hazardous to the tenant or occupant while repairs take place COUNCILMAN WHITSON MOVED TO APPROVE GN 2008-006, ORDINANCE No. 2976. COUNCILMAN TURNAGE SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.4 PU 2008-004 AWARD BID FOR DATA NETWORK, TELEPHONE EQUIPMENT, INSTALLATION AND INTEGRATION AT THE NEW LIBRARY TO INX, INC. IN THE AMOUNT OF $168,867.50 APPROVED Kyle Spooner, Information Services Director, presented the item. In the approved construction budget for the new library, funds were appropriated for data network and telephone equipment to provide interoperability with the City's existing technology. The purchase and installation of the Cisco network and telephone equipment will allow the City to provide enhanced library technology and telephone services for both patrons and staff. The telephone system will not only provide immediate service to the library, but City Council Minutes January 14, 2008 Page 14 will position the City to eventually replace its current Fujitsu telephone system. The voice mail system will replace the current system being used City-wide. City staff solicited and received bids from three (3) Cisco Certified Reseller vendors that participate in and are approved by the State of Texas Department of Information Resource (DIR) cooperative purchasing program. The vendors were requested to bid the necessary data network, telephone and voice mail equipment as well as installation and integration services. They are as follows: Calence $178,310.96 INX, Inc. $168,867.50 AT&T $145,325.60 The AT&T bid was rejected. It did not include a price for the integration of the new telephone system to the current Fujitsu system. Additionally, AT&T could not migrate the voice mailboxes from the City's current system to the proposed Cisco system. City Staff is recommending the bid go to INX, Inc. COUNCILMAN WELCH MOVED TO APPROVE PU 2008-004. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.5 GN 2008-007 APPROVAL OF NEW COMMITTEE MEMBERS TO THE YOUTH ADVISORY COMMITTEE APPROVED Elizabeth Reining, Assistant to the City Manager presented the item. The Youth Advisory Committee (YAC) bylaws state it must have 12 members. Currently, YAC has only nine members. The committee has received three applications to fill those three vacancies. Kristyn Albert-Birdville High School-Grade 10 Olivia Sandoval-Richland High School-Grade 11 Reed Turnage-Richland High School-Grade 9 All three applicants meet the criteria of membership to the committee, are residents of North Richland Hills and attend area schools. Additionally, all three show an interest in city government and youth leadership, and all three applicants were recommended and recruited by current YAC members. City Council Minutes January 14, 2008 Page 15 Mayor Trevino called for the motion and advised that Councilman Turnage would abstain because his son was one of the individuals being nominated. MAYOR PRO TEM COMPTON MOVED TO APPROVE GN 2008-007 APPROVING MEMBERS KRISTYN ALBERT, OLIVIA SANDOVAL AND REED TURNAGE FOR THE YOUTH ADVISORY COMMITTEE. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-0-1; COUNCILMAN TURNAGE ABSTAINING. F.6 ACTION ON ANY ITEM DISCUSSED IN EXECUTIVE SESSION LISTED ON WORK SESSION AGENDA PURCHASE OF REAL PROPERTY AT 5100 KAREN DRIVE RESOLUTION NO. 2008-007 APPROVED Mayor Trevino stated that as per the Council's discussion in Executive Session he would entertain a motion to authorize the City Manager to execute a contract for the purchase of the property at 5100 Karen Drive, Resolution No. 2008-007. MAYOR PRO TEM COMPTON MOVED TO APPROVE RESOLUTION NO. 2008-007 AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 7-O. F.7 INFORMATION AND REPORTS IR 2008-008 UPDATE ON GAS DRILLING AT GRAHAM RANCH Bo Bass, Assistant City Manager introduced Mr. Rob Shultz, Metroplex Barnett Shale Incorporated (a corporation combining the efforts of both Exxon Mobile and Harding Company), currently drilling on the Graham Ranch site and scheduled to begin drilling the second well (#2H) at the site within the next several days. Mr. Shultz updated the Council on the drilling of the second gas well at Graham Ranch. The rig is scheduled to be moved into place around January 17, and drilling will take 35 to 45 days to complete. After that, fracturing at Graham Ranch #2H will begin. Mr. Shultz advised of their communication plan to inform residents of the well site activity. City Council Minutes January 14, 2008 Page 16 F.8 INFORMATION AND REPORTS Councilman Welch made the following announcements. The Parks & Recreation Department and the Birdville Council of PTA's will host a Growing Great Kids Parenting Seminar at the Recreation Center on Saturday, January 26. The seminar is free. Pre-registration is required. For more information, please call the Recreation Center 817-427-6600. The next Citizens Police Academy begins on Thursday, January 31st. The class will be held for 12 weeks on Thursday nights. If you are interested in attending, call Officer Keith Bauman at 817-427-7021. Iron Horse Golf Course is currently booking its pavilion and clubhouse for weddings, receptions, graduation parties, retirement parties and more. To make a reservation for your next special event, call 817-485-6666. Kudos Korner - Ed Harsh, Public Works Department Utility Division. A call was received from a resident who had a water leak. She said Ed responded quickly and she was very pleased with the work. The resident also said Ed was helpful, informative and nice and he is a great asset to the City of North Richland Hills. Ms. Karen Bostic, Managing Director, gave a brief update on the transition of the City's solid waste and recycling from the current provider to Duncan Disposal. F.9 ADJOURNMENT Mayor Trevino adjourned the meeting at 8:39 p ,HLAN~~ Oscar Trevino -Mayor ~`N, cr A ~ST: of ._ 1--r ,City Secretary