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HomeMy WebLinkAboutCC 2008-01-28 MinutesMINUTES OF THE WORK SESSION AND REGULAR MEETING OF THE CITY COUNCIL OF THE CITY OF NORTH RICHLAND HILLS, TEXAS, HELD IN THE CITY HALL, 7301 NORTHEAST LOOP 820 -JANUARY 28, 2008 WORK SESSION The City Council of the City of North Richland Hills, Texas met in work session on the 28tH day of January, 2008 at 6:00 p.m. in the Council Work Room prior to the 7:00 p.m. regular Council meeting. Present: Staff Members Absent Call to Order Oscar Trevino Mayor Suzy Compton Mayor Pro Tem, Council Place 3 John Lewis Council, Place 1 Ken Sapp Council, Place 2 Tim Barth Council, Place 4 David Whitson Council, Place 5 Tim Welch Council, Place 7 Larry J. Cunningham City Manager Ogden Bo Bass Assistant City Manager Jared Miller Assistant City Manager Karen Bostic Managing Director Patricia Hutson City Secretary Monica Solko Assistant City Secretary George Staples City Attorney Mary Peters Public Information Officer Elizabeth Reining Assistant to City Manager John Pitstick Director of Planning & Development Larry Koonce Finance Director Mike Curtis Public Works Director Jimmy Perdue Police Chief Scott Turnage Council, Place 6 Mayor Trevino called the work session to order at 6:00 p.m. A.1 Discuss Items from Regular City Council Meeting There were no questions from the Council. A.2 IR 2008-012 2008 Bond Sale Mr. Larry Koonce, Finance Director, reviewed the proposed bond sale for 2008. Mr. Bob Dransfield, Fulbright & Jaworski, Bond Counsel and Nick Bulaich, First Southwest, Financial Advisors, were present to answer questions from Council. The general City Council Minutes January 28, 2008 Page 2 obligation (GO) portion of the sale consists of projects totaling $4,180,000 and the proposed certificate of obligation (C.O.) portion of the sale consists of projects and equipment in the amount of $4,825,000 for a total of $9,005,000. The C.O. sale includes funds and equipment for the ambulance and utility department camera van replacement, golf course drainage improvements, NRH20 strategic plan projects and utility projects. The G.O. bonds are all voter approved and follow the bond election plans of 2003 and 1994. The projects in the list were approved by the Council in the Capital Projects Budget. Staff reviewed the funding sources proposed in the 2008 Capital Projects Budget and is proposing to change certain funding sources based on the results of fiscal year 2007 cash flow. Staff proposes to fund three utility capital projects as pay-as-you-go from impact fees instead of C.O.'s -Water Line Amundson Winter Park and Newman, Water Line Boulevard 26 /Cardinal Lane and Water Line Precinct Line / TRA Pump Station - for a total of $1,270,000. Staff is recommending that two projects, Davis Boulevard /Mid-Cities intersection utility relocation ($500,000) and the telemetric water meter ten year replacement program 2008 ($300,000) be financed with C.O.'s. The two projects are being moved from pay-as-you go to debt issuance because the Utility Fund did not have as good of a year as it did in 2006. This will reduce the C.O. issuance by over $460,000 and will save approximately $240,000 in interest expense over twenty years. Staff reviewed with Council the calendar for the tentative bond sale and responded to questions from the Council. A.3 IR 2008-015 Police Department Racial ProfilingAnnual Report Police Chief Jimmy Perdue presented the annual Racial Profiling Report. During the calendar year 2007, two racial profiling complaints were received. The Police Department hired Alex del Carmen, PH.D., of Del Carmen Consulting to analyze data collected by the Police Department. It was reported to Dr. del Carmen by the Police Department that two racial profiling complaints were received and both were determined to be unfounded. The analysis of the six-year traffic-related contact data suggested that the North Richland Hills Police Department has been, for the most part, consistent in the racial/ethnic composition of motorists it comes in contact with during a given year. The consistency of contacts for the past six years is in place despite the fact the city demographics may have changed, thus, increasing the number of subjects likely to come in contact with the police. Dr. del Carmen concluded that the North Richland Hills Police Department has complied with the Texas Racial Profiling Law (SB1074). A.4 IR 2008-010 Discuss Reschedulin tq he March 10 and May 26 Council Meetinas Patricia Hutson, City Secretary advised Council that there were two conflicts with upcoming Council meetings. Several Council members would be out of town during the March 10t" meeting and Memorial Day Holiday is Ma~ 26t". Recommendation is to change the March 10t" meeting to Monday, March 17" and the May 26t" meeting to City Council Minutes January 28, 2008 Page 3 Tuesday, May 27th. After a brief discussion from Council consensus was to reschedule both meetings as recommended. A.5 IR 2008-011 Discuss Consideration of Expansion or Retirement of TIF #1 John Pitstick, Director of Planning and Development, presented a PowerPoint presentation outlining the accomplishments of TIF #1 and options to retire TIF #1 or expand TIF #1 to help with revitalization efforts along Boulevard 26. Highlights included: TIF Background: • Created in 1998 to provide drainage improvements for redevelopment of Richland Plaza shopping center (now The Hills Business Center) • NRH, BISD, Tarrant County, TCC, TCHD • 20 year financing plan (1998 - 2018) • 1998 - 2007 = $7 million in new TIF growth • Current Tenants = ATI Training Center, Silverleaf Resorts, LetsTalk, Winfree Academy, ECAP, Walter Mortgage (874 new jobs) • $7 million in new personal property TIF Current Status: • BISD cannot participate in TIF expansion efforts, but can allow TIF continuation • OPTIONS - 1) Consider 10 year call option to defease TIF #1 - 2) Consider TIF #1 expansion to encourage ongoing revitalization of Boulevard 26 Corridor - 3) Revisit TIF #1 next year • BISD has passed a resolution to defease TIF #1 Boulevard 26 Revitalization Efforts • Waiting on TXDOT to approve intersection improvements • Corridor 26 Business Association established • Cooperative efforts between RH and NRH • Only major plans include NRH Baptist Church • No major private investment to anchor revitalization efforts for Boulevard 26 (Calloway Creek plans on hold) • Need for ongoing public investment and presence along Boulevard 26 Proposed TIF #1 Expansion Plans • Proposing TIF boundary expansion along Boulevard 26 frontage within NRH • Proposing public projects that will spur revitalization efforts • Conservative financial plan within original 2018 TIF timeframe City Council Minutes January 28, 2008 Page 4 • Utilizing existing revenues to fund new projects with modest growth in new boundaries TIF #1 Expansion Plans Project 1- Rufe Snow and Glenview intersections - $1 million - Commitment from Richland Hills for additional $1 million Project 2 -Remove above ground utilities - $1 million - Encourages NRH Baptist Church expansion Project 3 -Purchase land for future Public facility - $500,000 - Existing movie theatre and parking underutilized Total - $2.5 million TIF #1 Expansion Benefits • Leverages additional outside funding • Allows designated area for additional infusion of public development funds for building facade and sign improvements • Helps stimulate ongoing revitalization of Boulevard 26 • Creates public presence in proposed future public facility • Conservative, achievable financial plan • Promotes Quality of Life, pride of ownership south of Loop 820 Elimination of TIF #1 Payout to taxing entities Taxing Entity One time Annual Taxes BISD $133,950 $122,013 City of NRH $ 47,000 $ 44,439 Tarrant County $ 23,500 $ 21,167 TC Hospital $ 18,800 $ 18,352 TC College $ 11,750 $ 10,867 TOTALS $235,000 $216,838 Summary • TIF #1 expansion creates $2.5 million in public improvements • All new projects benefit taxing entities and provide economic stimulus to Boulevard 26 • Conservative Plan to be paid off by 2018 • BISD cannot participate in TIF expansion • All taxing entities would have to agree to TIF expansion plan • With 2008 TIF retirement BISD would capture $134,000 for single year (new State school financing) After a brief discussion and questions from Council, the consensus was to continue TIF #1 and promote expansion plans. City Council Minutes January 28, 2008 Page 5 A.6 IR 2008-013 Discuss 2008 Federal Legislative Positions Mayor Trevino announced that due to time restraints this item would be moved to the next Council Work Session, February 11, 2008. If any Council member had any questions regarding the item to please contact the City Manager's office. A.7 Adjournment Mayor Trevino announced at 6:57 p.m. that the Council would adjourn to the regular Council meeting. REGULAR COUNCIL MEETING A.0 CALL TO ORDER Mayor Trevino called the meeting to order January 28, 2008 at 7:08 p.m. ROLL CALL Present: Oscar Trevino Suzy Compton John Lewis Ken Sapp Tim Barth David Whitson Tim Welch Staff: Larry J. Cunningham Ogden Bo Bass Patricia Hutson Monica Solko George Staples Absent: Scott Turnage Mayor Mayor Pro Tem, Council Place 3 Council, Place 1 Council, Place 2 Council, Place 4 Council, Place 5 Council, Place 7 City Manager Assistant City Manager City Secretary Assistant City Secretary Attorney Council, Place 6 A.1 INVOCATION City Council Minutes January 28, 2008 Page 6 Councilman Whitson gave the invocation. A.2 PLEDGE OF ALLEGIANCE Councilman Whitson led the pledge of allegiance. A.3 SPECIAL PRESENTATION(S) AND RECOGNITIONS) PROCLAMATION RECOGNIZING TOM FLEMING'S CONTRIBUTION TO THE SCORE PROGRAM -PRESENTED BY COUNCILMAN LEWIS Mr. Fleming was unable to attend the Council meeting and will be recognized at a future meeting. A.4 CITIZENS PRESENTATION None. A.5 REMOVAL OF ITEM(S) FROM THE CONSENT AGENDA None. B.0 APPROVAL OF CONSENT AGENDA ITEMS APPROVED B.1 APPROVAL OF MINUTES OF JANUARY 14, 2008 CITY COUNCIL MEETING B.2 PU 2008-005 AUTHORIZE TO CONTINUE THE PURCHASE OF BADGER WATER METERS AND TELEMETRIC DEVICES AND PRICE INCREASES FROM ATLAS UTILITY SUPPLY COMPANY THROUGH DECEMBER 31, 2008 MAYOR PRO TEM COMPTON MOVED TO APPROVE THE CONSENT AGENDA. COUNCILMAN WHITSON SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-O. City Council Minutes January 28, 2008 Page 7 PUBLIC HEARINGS C.1 No items for this category. PLANNING & DEVELOPMENT D.1 No items for this category. PUBLIC WORKS E.1 PW 2008-002 AWARD OF BID TO ALL INDUSTRIAL IN THE Ah10UNT OF $82,206.00 FOR THE REMOVAL OF THE RUFF SNOW DRIVE ELEVATED STORAGE TANK AND REVISE THE 2007/2008 CAPITAL PROJECTS BUDGET. APPROVED Mike Curtis, Director of Public Works, presented the item. This project consists of the removal of the Rufe Snow Drive Elevated Storage Tank. In 2005, a Master Water Plan was conducted by the City. The plan indicated that the elevated storage tank was no longer necessary for the City's short or long term needs. In fact the analysis showed that in order for the tank to adequately function as an elevated tank it would need to be reconstructed and raised. The estimated costs for these improvements would be $1.3 million. In order for the tank to function strictly as a water storage tank (with no benefits of the higher elevations) it would need approximately $500,000 in repairs just to comply with state standards. Since the tank is not needed and the removal of the tank would have no impact on the city's water distribution system the most economical solution is to remove the tank. On December 4, 2007, four bid proposals were received for this project: 1. All Industrial $82,206.00 2. Hunter Demolition $140,340.00 3. Allstate Tower $176,500.00 4. Patco $260,697.97 City Council Minutes January 28, 2008 Page 8 All Industrial is the low bidder and has the experience required for this project. Council approved $130,000 for the removal of the tank in the FY 2007/08 CIP Budget. The difference between the low bid of $82,206 and the budget amount is $47,794. Recommendation is to award the bid to All Industrial in the amount of $82,206 and revise the FY 2007/08 CIP Budget to show that $40,000 of the savings be transferred to another utility project that had bids come in approximately $40,000 over the budgeted amount. COUNCILMAN WELCH MOVED TO APPROVE PW 2008-002 AND REVISE THE FY 2007/08 CIP BUDGET. COUNCILMAN LEWIS SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-O. E.2 PW 2008-001 AWARD BID TO TANK PRO, INC. IN THE AMOUNT OF $379,131.00 FOR STARNES ELEVATED WATER STORAGE TANK PROJECT AND REVISE THE 2007/2008 CAPITAL PROJECTS BUDGET. APPROVED Mike Curtis, Director of Public Works, presented the item. This project consists of making minor structural repairs and rehabilitating the elevated water storage tank located near Starnes Road and Acts Court. Recent inspections of the tank have found that repairs are needed on the safety ladders, air vents and some of the internal structural components. It is important that the tank be repaired and re-painted so that the city can maintain compliance with Texas Commission on Environmental Quality (TCEQ) regulations. On December 4, 2007, seven bid proposals were received for this project: 1. Tank Pro, Inc. $379,131.00 2. MK Painting, Inc. $425,000.00 3. TMI Painting $437,000.00 4. NG Painting $441,600.00 5. Classic Protective Coating $443,964.00 6. Diamond Enterprise $466,300.00 7. J.R. Stelzer $491,926.00 All bid proposals received exceeded the budget. Council approved $340,000.00 in the 2007/08 CIP Budget. In order to fund this project (project number UT0704), the FY 2007/08 CIP Budget would need to be revised to $380,000.00. An additional $40,000 is available due to savings from the Rufe Snow Elevated Storage Tank Removal project (UT0702). Recommendation is to award the bid to Tank Pro, Inc. in the amount of $379,131.00 and for the CIP Budget to be revised to cover the additional cost for this City Council Minutes January 28, 2008 Page 9 project. Tank Pro, Inc. has experience in painting and repairing water storage tanks and all references have provided positive feedback. COUNCILMAN LEWIS MOVED TO APPROVE PW 2008-001. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED s-O. E.3 PW 2008-003 APPROVE THE NOTICE OF INTENT FORM AND THE STORM WATER MANAGEMENT PROGRAM WHICH COMPRISE THE GENERAL PERMIT APPLICATION FOR THE NORTH RICHLAND HILLS SEPARATE STORM SEWER SYSTEM (MS4) APPROVED Mike Curtis, Director of Public Works, presented the item. The 1987 amendments to the Clean Water Act mandated the Environmental Protection Agency (EPA) to develop a tiered implementation strategy for the National Pollutant Discharge Elimination System (NPDES) Storm Water Permit /Program. The first phase was implemented several years ago and impacted cities with populations greater than 100,000. The second phase of the tiered approach, Storm Water Permit Phase II, was published in the Federal Register on December 8, 1999. Phase II requires all cities with populations under 100,000 to obtain a NPDES permit for storm water discharges. The permit application for storm water discharge consists of two parts. The first part is a Notice of Intent (NOI) form that must be signed by the Mayor. The second part of the permit application consists of a Storm Water Management Program that addresses six (6) "program areas" or minimum control measures (MCMs). 1. Public Education 2. Public Involvement and Participation 3. Elicit Discharge Detection and Elimination 4. Construction Site Controls 5. Post Construction Controls 6. Pollution Prevention The deadline for the municipal storm water permit application is February 11, 2008. The city's storm water management program contains information on each of the Besi Management Practices (BMPs) that have been selected to satisfy the six MCMs. The program contains a description of the selected BMPs, a schedule for implementation, and measurable goals to evaluate and track the BMP implementation. Although City Council Minutes January 28, 2008 Page 10 changes to the program are possible it is important to note that the removal of a BMP in this program will require state approval prior to its removal. The permit will expire August 13, 2012. The city's current programs and polices were considered when developing the city's storm water program. The more existing programs that the city can use as a BMP the less the impact to the city's budget during the 5 year term of the permit. It was determined that most of the requirements for the minimum control measures (MCMs) could be met with existing programs the city already performs. The new BMPs that are included in the program primarily consist of specialized training that various city employees will need and new ordinances to enforce more stringent construction practices. Because of being able to use so many of the city's current programs the financial impact will be minimal during most of the permit period. COUNCILMAN WHITSON MOVED TO APPROVE PW 2008-003. COUNCILMAN WELCH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-O. GENERAL ITEMS F.1 GN 2008-001 INTENT TO REIMBURSE EXPENDITURES WITH PROCEEDS OF FUTURE DEBT -RESOLUTION N0.2008-002 APPROVED Larry Koonce, Finance Director, presented the item. In the 2007/2008 Capital Projects Budget, City Council approved items that will be funded with certificates of obligation or general obligations bonds. The bond sale is scheduled for the spring of 2008. In the meantime, there is a need to get the bidding and awarding of some contracts underway such as the purchase of a replacement ambulance that was on the January 14th agenda. Some of the approved projects will require funding prior to the bond sale in the spring of 2008. In order to reimburse expenditures with the proceeds of future debt, Council must approve a resolution to this affect. The resolution for approval includes the total dollar amount of all projects in the 2008 Capital Projects budget that may be reimbursed with proceeds from the 2008 bond sale. The resolution includes funding for North Tarrant Parkway (Davis to Whitley), Rufe Snaw Drive (Mid-Cities to Hightower), Douglas Lane street and utility improvements (Hightower to Starnes), Holiday Lane/Dick Lewis Drive signal, street and utility improvements, Iron Horse Golf Course drainage improvements, water and wastewater system improvements, aquatic park improvements, engineering City Council Minutes January 28, 2008 Page 11 and design for the new recreation center, and Fire and Public Works equipment replacement. The total to be reimbursed with 2008 bond proceeds will not exceed $9,005,000. Any interim funding required will be appropriated from existing reserves and will be repaid upon receipt of the bond proceeds. COUNCILMAN WHITSON MOVED TO APPROVE GN 2008-001; RESOLUTION 2008-002. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-O. F.2 GN 2007-010 APPROVE THE PETITION OF ONCOR ELECTRIC DELIVERY COMPANY LLC TO MODIFY ITS LIGHTING SERVICE TARIFF PURSUANT TO THE ENERGY POLICY ACT OF 2005 ORDINANCE NO. 2979 APPROVED Karen Bostic, Managing Director, presented the item. The City of North Richland Hills retains original jurisdiction in electric matters. The energy conservation standards that the U.S. Congress prescribed in the Energy Policy Act of 2005 (EPACT 2005) specify that mercury vapor lamp ballasts shall not be manufactured or imported after January 1, 2008. Because of this ban on mercury vapor ballasts effective January 1, 2008, Oncor proposes to 1) close its tariffs for new mercury vapor installations effective March 1, 2008; and 2) implement a plan to replace mercury vapor fixtures with high pressure sodium fixtures when the fixture and/or ballast must be changed. Oncor will replace the mercury vapor fixture and/or ballast with high pressure sodium when the existing lights burn out and need to be replaced. They will not be going through the City and replacing all lights at one time. Because of this, residents will notice a difference in the color of the street lights. Mercury vapor lights have a whiter light while the high pressure sodium lights appear more yellow. The City should see some savings when lights are switched to high pressure sodium fixtures because these lights are more efficient than the mercury vapor lights. This information is also posted on the city website www.nrhtx.com. MAYOR PRO TEM COMPTON MOVED TO APPROVE ORDINANCE NO. 2979. COUNCILMAN BARTH SECONDED THE MOTION. MOTION TO APPROVE CARRIED 6-O. G.1 INFORMATION AND REPORTS City Council Minutes January 28, 2008 Page 12 Councilman Sapp made the following announcements The City of North Richland Hills reminds residents that new garbage and recycling schedule begins the week of February 4'h. Residents north of the Cottonbelt Rail Line will have garbage pickup on Tuesday /Friday and residents south of the Cottonbelt Rail Line will have garbage pickup on Monday /Thursday. Recycling collection will be on one of your designated garbage days. The new collection schedules are available at City Hall and other City facilities and are posted online at www.nrhxt.com. The North Richland Hills Parks & Recreation Department will host the 17th Annual Daddy/Daughter Valentine Dance on Saturday, February 9th at the BISD Fine Arts/Athletic Complex. Tickets are $8 per person and can be purchased at the NRH Recreation Center. For additional details, please call 817-427-6600. North Richland Hills City Council Meetings are now being broadcast over the Internet. To view the meetings and other Citicable NRH programming on your computer, simply go to www.nrhtx.com and click on the Citicable NRH television graphic on the left side of the home page. You can watch the meetings live as they happen from anywhere with an Internet connection. The meetings will also be archived on the web site for one year. Kudos Korner - JoAnn Stout and Debbie York, Neighborhood Services Department. An e-mail was recently received thanking JoAnn and Debbie for providing much needed assistance to an elderly resident. The furnace in the woman's home gave out and she could not afford to replace it. JoAnn and Debbie coordinated assistance through the Neighborhood Initiative Program and the furnace was quickly replaced. The resident and her family were very thankful for the prompt, professional and caring response that was provided. G.2 ADJOURNMENT Mayor Trevino adjourned the meeting at 7:34 ~~~~1~H.~gNp'~~ Os ar T vino -Mayor ~'TES~ =N h, ,City Secretary