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HomeMy WebLinkAboutKNRH 1992-10-20 Minutes CITY OF NORTH RICHLAND HILLS BEAUTIFICATION COMMISSION October 20, 1992 MEMBERS IN ATTENDANCE Alice Scoma Patsy Tucker Billie Sommermeyer Deloris Pultz Emily Ward MEMBERS NOT IN ATTENDANCE: Marilyn with Jane Dunkelberg ALSO IN ATTENDANCE Tim Hightshoe, Parks & Recreation Dept. CALLED TO ORDER 7:05 PM by Ms. Scoma APPROVAL OF THE MINUTES Ms. Sommermeyer made a motion to accept the minutes as submitted. Ms. Pultz seconded the motion. Vote was unanimous in favor of the motion. ITEM 3: DISCUSSION OF ELECTION OF OFFICERS It was brought to the Commission's attention that there is an anticipated policy change by Council on the appointments to boards and commissions. The change will be to make appointments in June instead of September of each year. The Commission was advised that the Parks and Recreation Board voted by acclamation to have the Chairperson and Vice Chairperson of the Board maintain their office until July, after appointments are made by Council. The Parks and Recreation Board will then start holding their annual election of officers in July after Council appointments are complete. Discussion was held. Mrs. Sommermeyer made a motion to proceed with the same action as the Parks and Recreation Board. Ms. Pultz seconded the motion. Vote was unanimous in favor of the motion. Discussion was also held on amending the By-Laws to reflect the change of election. Ms. Tucker made a motion to make an amendment to the By- Laws, Item 7., to reflect elections of Chairperson and Vice Chairperson to be held on the third Tuesday in July of each year. Ms. Pultz seconded the motion. Vote was unanimous in favor of the motion. ITEM 4: UPDATE ON CHRISTMAS TREE LIGHTING PROGRAM Ms. Scoma gave the following update: The Annual Christmas Tree Lighting Ceremony has been scheduled for Tuesday, December 1, 1992 at 7:00 PM. Ms. Linda Spurlock, City Council Member, will be asked to emcee the ceremony. The Richland High School Rebellaire Choir will sing. Ms. Jo Ann Johnson, City Council Member, will be asked to sing as well. A brass ensemble from Richland High School will provide the music. Further discussion was held. staff was requested to submit information to be run on Citicable 36 channel with some footage from last year's ceremony and to submit to have the information ran on the outside information board. A pamphlet containing information on the ceremony will be submitted to the Finance Director's office to be stuffed in the water bill mailings (17,000 pamphlets were printed). Ms. Tucker will have approximately 25 posters made of the ceremony to be strategically placed around the city. staff was also asked about the live Christmas tree in the west parking lot of the Community Center Complex. Mr. Hightshoe informed the Commission that the tree is approximately 16-18 feet tall and cost $249 which the Public Grounds Division has agreed to pay. Electrical service is being sought to be installed for the tree. The Commission requested that staff prepare a package to submit to Council for funding of the electrical service to the live Christmas tree. staff is also researching the opportunity to install an electrical receptacle on the poles for other Christmas decorations on Watauga Road. ITEM 5: DISCUSSION OF CHRISTMAS TREE RECYCLING Ms. Scoma stated that Ms. Ward had agreed to chair this project. Ms. Ward requested suggestions. Ms. Scoma suggested the program be limited to one "drop off day" being Saturday, January 2, 1992 (as opposed to two Saturdays as in the past) from 9AM - 4PM, at the same site on Dick Fisher Drive as last year. The Commission was asked to review their lists of volunteers to call on for assistance. Staff was requested to order two-thirds of the afghan pine seedlings from last year's order. The chipper will be available for mulching. Mulch will be made available for the public at a date to be announced later. Consideration was given to accept trees from tree lots at a charge of $1 to the tree lots per tree "dropped-off". ITEM 6: UPDATE ON KEEP TEXAS BEAUTIFUL REVIEW Ms. Sommermeyer gave the following update in Ms. Dunkelberg's absence. Discussion was held on an upcoming seminar in Dallas. ITEM 7: UPDATE ON COMPOSTING SEMINAR Ms. Sommermeyer gave the following update in Ms. Dunkelberg's absence. The seminar has been scheduled for November 21, 1992 from 9:30 AM - 11:00 AM at the Recreation Center. ITEM 8: DISCUSSION OF PRESERVATION OF A TREE ON PRECINCT LINE Ms. Sommermeyer read a letter that the Commission would like sent to Commissioner Bob Hampton requesting the preservation of a tree on Precinct Line Road and Lockett Road. Beautification Commission Minutes October 20,1992 Page - 2 · -. -~._,......-,._~~-~--,_.~,",-""..~",~,-,-~_._---,~,<~~-- ITEM 9: UPDATE ON CITY ENTRY WAYS SIGNS staff recommended that three to four designs be created to present to Council and have a landscape architect assist with the continuation of the design. Ms. Tucker was given several suggestions for designs. ITEM 10: STAFF REPORT Mr. Hightshoe gave the following report: 1. Beautification Commission staff Coordinator - staff is submitting an Informal Report to Council requesting to hire a part-time staff member to coordinate the Commission's many programs. Discussion was held. Ms. Pultz made a motion to have staff request a "staff coordinator" for 19.5 hours/week. Ms. Sommermeyer seconded the motion. Vote was unanimous in favor of the motion. 2. Water Bill Donations - On August 24, 1992 Council approved Resolution No. 92-41 specifying that effective April 1, 1993, the voluntary contribution to the "Park & Library Fund" will be designated as 50% to the Library, 30% to the Animal Shelter and 20% for general public improvements. These general public improvements also include landscaping and the establishment of focal points and gateways to the City. 3. Planting of the Christmas Tree - On October 12, 1992, the Public Grounds Division went to Stephenville, Texas and picked up the Christmas Tree. On October 13, 1992, the tree was planted in the west parking lot of the Community Center Complex. 4. Miscellaneous Activities and Events - A. 1992 Halloween "Boo Bash" - North Hills Mall, 6PM - 8PM, an safe alternative to trick or treating. B. American Planners Association awarded the North Rìchland Hills Parks, Recreation, and Open Space Master Plan its second award. C. Other Items of Interest - 1. Costs for the decals for the back of the "Adopt-a-Spot" signs were provided as follows: size: 4-1/2" x 5" 500 decals at $.96 each 1000 decals at $.54 each = $480.00 = $540.00 2. "Operation Baby Greenfields" of Illinois - Information was provided about the fundraiser program to aid in planting a variety of trees on public grounds. Beautification Commission Minutes October 20,1992 Page - 3 ITEM 11: DISCUSSION OF OTHER ITEMS * Ms. Scoma stated that she had been approached by Ms. Nancy Kirkland concerning North Richland Middle School landscaping of the school grounds. Mr. Hightshoe commented that Staff has been meeting with Ms. Kìrkland on landscaping ideas. Discussion was held on whether trees should be transplanted from the tree farm to the schools for landscaping purposes. Mr. Hightshoe stated that the tree farm trees are for plantìngs on public grounds. The Department will supply each elementary school wìth one tree for the next Arbor Day Celebration. * Staff is having brochures printed for educational purposes. The Beautification Commìssìon will have an opportunity to review these brochures. * Ms. Tucker stated that she will write a thank you letter to the City Manager's Office for hosting the Annual Boards/Commissions Reception. Staff stated that they would type the letter for the Commission. ADJOURNMENT Ms. Scoma adjourned the meeting at 8:50PM. ATTEST: aL~- Alìce Scoma . Chairperson Beautìfìcatìon Commission Minutes October 20,1992 Page - 4