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HomeMy WebLinkAboutPRB 2001-12-03 Minutes MINUTES OF THE PARK AND RECREATION BOARD OF THE CITY OF NORTH RICHLAND HILLS, TEXAS HELD AT THE FIRE ADMINISTRATION CONFERENCE ROOM LOCATED AT 7202 DICK FISHER DRIVE AT 5:30 P.M. December 3, 2001 ATTENDANCE Present: Board: Dwayne Leslie Chairman Mark Haynes Vice-Chairman Robin Eddins Board Member Brad Greene Board Member John Ramsey Board Member John Lewis Board Member Brenda Cole Board Member Absent: Present: Staff: Jim Browne Director of Parks and Recreation Christina Lopez Administrative Secretary Bill Thornton Assistant Director of Parks and Recreation Greg Vick Managing Director of Community Services and Facilities ITEM 1. CALL TO ORDER Mr. Leslie called the meeting to order December 3, 2001 at 5:29 p.m. ITEM 2. APPROVAL OF THE MINUTES APPROVED MOTION: Mr. Lewis made a motion, seconded by Mr. Haynes, to approve the minutes of the November 5, 2001 meeting. Motion carried 3-0. ITEM 3. RECREATION, ATHLETICS, SENIOR ADULTS, TEENS, TENNIS CENTER AND CULTURAL ARTS PROGRAM REPORTS Mr. Jim Browne updated the Park and Recreation Board on the following: The first "NRH Family Fall Fest" was held at Northfield Park on Saturday, November 10th from 2:00 - 5:00 p.m. Over 300 people were in attendance for this new event. Several staff members from the Parks and Recreation Department are involved in committee meetings for the 2003/2004 Games of Texas. We have staff serving on the executive, marketing, opening ceremonies, and the sponsorship committees for this event. They will continue to meet on a regular basis for the preparation of this event. Dan Echols Seniors handmade a quilt that will be raffled off at the City Hall Christmas Party. Tickets are being sold for $1 each of 6 for $5. Proceeds benefit the Dan Echols High School Scholarship Fund. Each year Dan Echols raises between $400-$500 for the scholarship fund. The Smithfield "edge" program held their "Anything Goes Art and Talent Show" on November 14th. Students showed their artistic talents in drawing, clay molds, and paintings. Talent Show acts included martial arts, singing and dancing. There was also a dance finale choreographed by Ms. Carolyn Riehl. Two professional artists judged the art and awarded 1St, Znd, and 3rd place ribbons, certificates for participation and a viewer's choice award. The Youth Advisory Committee will be volunteering at the "Night of Holiday Magic" this evening. Stacy Smith will serve as Master of Ceremonies. Preparation has begun for the "Lotta Night Music Spring Concert Series". Six concerts will be scheduled beginning on March 29th and will run every other Friday night through June 7tn NETAC awarded a$742.50 grant to help offset the cost of the Missoula Children's Theatre Residency to be held this summer. The Mixed 3.0 Richland Tennis Center team captained by Troy Cates won the USA Team Tennis National tournament held in Scottsdale, Arizona on November 16'n _ ~$m They also had a second team that did very well and finished 3~a Richland Tennis Center realized a cost recovery of 76%, their best year yet. Park and Recreation Board Minutes December 3, 2001 2 ITEM 4. PARK OPERATIONS AND CAPITAL IMPROVEMENT PROGRAM STATUS REPORT Mr. Bill Thornton updated the Park and Recreation Board on the following: Staff is waiting for the City Manager's Office to establish the "selection committee" for the Neighborhood Park Projects prior to proceeding. Once the selection committee has been established, staff can proceed with selecting a contractor. The contractor for the city entryway signs has to resort to "hand digging" due to underground utilities at that location. This is causing the project to be delayed. Cit~r Council is set to consider several options for streetlight fixtures at their December 10t meeting. Brinkley Sargent Architects has been selected as the consultant for the NRH2O Enhancements projects that include renovation of the office area, construction of a picnic pavilion and boardwalk and correction of drainage issues. Preliminary space planning is complete and now they are working on the development plan. Request for Proposals are due on December 5th for the Bleacher Shade Projects at Cross Timbers and Walker's Creek Park. Field survey work is complete on the Calloway Branch Trail. Staff is waiting on the revised layout plans from the consultant and the hydraulic study for the bridge structures, which is also tied with the Little Bear Creek Trail. Once that is complete staff can begin the design of the bridge structures. City Council awarded the consultant contract to Dunkin Sims and Stoffels for the South Electric Trail Project at their November 12~' meeting. Request for Proposals, for the selection of a consultant, are due on December 5th for the Walker's Creek Trail and Bike Transit Station. ITEM 5. SENIOR CITIZENS CENTER Mr. Browne updated the Park and Recreation Board on the Senior Citizens Center Expansion. At their July 2"d Park and Recreation Board meeting the board voted to forward a recommendation that City Council consider the request by the Dan Echols Senior Activity Council and participants to expand the existing senior center into the adjacent service bay area providing additional space for senior programs and activities. Park and Recreation Board Minutes December 3, 2001 3 The Board also requested that staff explore other options and possibilities to address the long range facility needs of our growing senior citizen population while keeping in mind other established priorities set forth in the Parks, Recreation & Open Space Master Plan. Subsequent to this meeting, City Council held their annual Budget Retreat. The Dan Echols expansion request was included on the agenda and Council voted to allocate $50,000 for the project. The allocated amount will provide a functional, rustic space for accessible storage and possibly additional program space. Staff has met with the seniors and they are very pleased with the plans and what is being done with that area. Responding to the Park Board's request that other options be evaluated for additional senior center space, staff prepared a re~ort outlining 13 options and possibilities. This report was presented at their August 20 h meeting At their October 1St meeting, the Park and Recreation Board narrowed the 13 options to three and asked staff to prepare cost estimates for final discussion and consideration. Below are the options selected, in the order in which they scored out in terms of number of votes, by the Board: Option #4: Acquire additional properties for construction of a new Senior Ceater and new adjacent Recreatioa Center This option would require purchasing property adjacent to Linda Spurlock Park for the construction of the Senior Center and Recreation Center. This option is very desirable because of the park setting and synergy of creating multiple facilities for recreation uses. Land acquisition costs and public perception regarding possible eminent domain may be challenging. Pros Cons Design new facility to adequately & specifically Cost of construction address senior needs Economy of scale for shared infrastructure costs Increased cost of M& 0 Synergy of Multiple Municipal Facilities Land acquisition costs New modern facility PR issues in acquiring adjacent properties Provides the preferred solution for Recreation Center relocation due to Loo 820 ex ansion Spurs redevelopment in depressed part of town Potential TPWD Grant Funding ($500,000) Provides opportunity to address long range needs Seniors involved in the design process Potential introduction of aquatic features for use of both Senior Center and Recreation Center Park and Recreation Board Minutes December 3, 2001 4 Option #4 $9.4 million Square footage of senior center: 15,OOOsf Square footage of recreation center: 35,OOOsf Land acquisition (8 acres) $1.0 million Based on TAD values. May change. Site Improvements $500,000 Parking, entry drive, landscaping Construction Costs ($125/SF) $6.9 million (10% Contingency) Soft Costs (15%) $1.0 million Option #7: Construct New Joint Senior Facility near Fire Administration Building Study the possibility of acquiring land near the Fire Administration Building to construct a brand new joint senior center that would serve the patrons of both Dan Echols and Bursey Road Senior Centers. Pros Cons One large senior center with adequate resources Construction costs and amenities Shared Resources Seniors may have an emotional attachment to existin facilities Consolidated M& O Costs Geographic location may be less convenient to our existin senior atrons Seniors involved in the design Negates equity issues between the two centers Location is centrally located within the city Would provide a new modern facility Located next to Fire Department Option #7 $5 million Square footage of senior center: 30,OOOsf Land Acquisition N/A Site Improvements $300,000 Parking, entry drive, landscaping Construction Costs $4.1 million (10% Contingency) ($125/SF) Soft Costs (15%) $620,000 Park and Recreation Board Minutes December 3, 2001 5 Option #3: Construct New Senior Center within Linda Spurlock Park Take existing land within Linda Spurlock Park and construct a new senior center. This option would allow the seniors to be involved in the design process and provide a beautiful park setting for the center. With the popularity of the park and limited park facilities south of Loop 820 it may not be desirable to lose parkland open space. Pros Cons Design new facility to adequately & specifically Cost of construction address senior needs Seniors involved in the design process Loss of open park space Spurs redevelopment south of Loop 820 Increased cost of M& 0 New modern facility Possibility of CDBG Funding Introduces outdoor activities/added programs Frees up Dan Echols Building for other municipal ur oses Provides opportunity to address long range needs Beautiful park setting Option #3 $2.85 to $3.45 million Square footage of senior center: 15,000 to 20,OOOsf Land Acquisition N/A Site Improvements $300,000 Parking, entry drive, landscaping Construction Costs $2.25 to $2.75 million (10% Contingency) ($125/SF) Soft Costs (15%) $300,000 to $400,000 Mr. Browne went on to explain that the Board has possibly three options in making a recommendation. 1. The Seniors needs are being met. 2. Select one of the options, or 3. Select a combination of the options for a recommendation. The city is in the process of looking at a future bond program and will be appointing a committee within the next month or so. If the Park Board would like to have any of these options considered under the future bond program we need to have a recommendation to submit to City Management for them to include in the list of projects for that committee and Mayor and Council to consider. Discussion was held regarding each one of the options. Park and Recreation Board Minutes December 3, 2001 6 Motion: Mr. Lewis made a motion, seconded by Ms. Cole, to forward all three options to the Bond Committee for their review and to forward a recommendation to City Council for Option #3 with the possibility of going to Option #4 if and when the existing Recreation Center Facility and property is sold. Motion passed 6-0. ITEM 6. OTHER INFORMATIONAL ITEMS The Park and Recreation Board received small Christmas Trees in celebration of the holidays. ITEM 7. ADJOURNMENT Ms. Cole made a motion, seconded by Mr. Haynes to adjourn the meeting at 6:13 p.m. Motion carried 6-0. Dwayne eslie, Chairman ATTEST: ~ Christina A. Lopez, Adminis Secretary Park and Recreation Board Minutes December 3, 2001 7