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HomeMy WebLinkAboutPRB 1992-10-05 Minutes CITY OF NORTH RICHLAND HILLS PARKS AND RECREATION BOARD MINUTES MONDAY, OCTOBER 5, 1992 BOARD IN ATTENDANCE . Don Tipps, Chairperson Sharon Battles, Vice Chairperson J. Douglass Davis David Allen Bobbie Lambert Denny Stout BOARD NOT IN ATTENDANCE: Bob Fenimore Karen Allen ALSO IN ATTENDANCE . Jim Browne, Director of Parks & Recreation Jack Giacomarro, Parks Superintendent Monica Sue Walsh, Recreation Manager CALLED TO ORDER . Mr. Tipps, Chairman at 6:31 PM. APPROVAL OF THE MINUTES: Mr. Davis made a motion to approve the minutes of the August 31, 1992 meeting. Ms. Battles seconded the motion. Vote was unanimous in favor of the motion. NEW BUSINESS . ITEM 3: ELECTION OF 1992/93 BOARD OFFICERS After discussion of the upcoming possible ordinance change to appoint members to Boards and Commissions in June of each year, Mr. Davis made a motion to delay the election of new officers to July 1993 and have officers maintain their positions until that time. Mr. Allen seconded the motion. Further discussion was held. Vote was unanimous in favor of the motion. ITEM 4: YOUTH SPORTS ASSOCIATIONS' REPORTS Mr. Larry Quinn, Vice President, Richland Youth Association (RYA), gave the following report: Football registration brought in 450 participants and cheerleader registration has 225 participants. There will be a pep rally on Saturday, October 17, 1992 at 6:30 PM. The shingles that were placed in front of the concession stand are working out quite well. There was some vandalism at the Richfield Park during the weekend of October 3 and 4, 1992. The parks crews are now removing the graffiti and damage. Ms. Harlan, who was on the Metroplex Concessions/Restroom Facilities Tour, forwarded her thanks and appreciates the opportunity to offer input for this project. Mr. Walter Mead, Commissioner, North Richland Girls Softball League (NRGSL), gave the following report: A new board of directors is being put together. Five "select" teams will participate in Fall softball tournaments. Mr. Jon Harris, President, North Area Youth Association (NAYA), gave the following report: The fall softball season has begun with 225 participants making 17 teams. The screens were put up to prevent injury from "fly balls" from going towards the football field. ITEM 5: RICHFIELD PARK PARKING LOT UPDATE Mr. Browne presented the two Richfield Park parking lot preliminary drawings to the Board for their review and comment. The Board discussed the various options to the drawings. Ms. Battles made a motion to recommend to Council to accept the drawing of 428 parking spaces and to begin bid procedures for both asphalt and concrete with city crews providing the striping for the parking lot. Mr. Lambert seconded the motion. Further discussion was held. Vote was unanimous in favor of the motion. ITEM 6: CONCESSION/RESTROOM FACILITY TOUR Messrs. Stout and Al1en commented on the knowledge received while on this tour. Mr. Allen stated that Winters Park in Garland was more suitable to the City's needs. Mr. Stout stated that a design/logo could be used on this City's facilities throughout the sidewalks with Pavestone. The building cost for the Winters Park facility was approximately $225,000. The Committee agreed to continue to collect information to farm opinions to forward to the Board for recommendations. ITEM 7: "ROOM RENTAL POLICY" COMMITTEE REPORT Ms. Walsh stated that the committee met on Tuesday, September 29, 1992 to evaluate the existing policy and make recommendations as needed. There was discussion on the religious and political policy as well as who will make the decision on which groups will be allowed use of the facility. The City Attorney suggested eliminating Item 15 from the policy and offer "due process" to religious/political groups with a decision from the Community Services Director, or his designee, and any grievance be presented to the City Manager's office within three days from denial of use of city facilities. In the five years of the Recreation Center there have been approximately 2,000 rentals and one complaint. Also discussed was a proposed fee increase "far profit" versus "non- profit" groups from 5% to 25% from the total commission earned at any one rental. The Committee felt that a l00 of commission fee would be more fair. In addition, a change to limit "for profit" groups to meet in the facility two times per month. This will keep City facilities from being used as a"place of business". Non-profit groups will not be limited on their number of rentals. The policy will be brought back to the Board for review and recommendation to Council after the City Attorney's office has completed the change. Discussion was held. Parks & Recreation Board Minutes October 5, 1992 Page - 2 ITEM 8: CITY/SCHOOL COOPERATIVE PLANNING COMMITTEE UPDATE The City/School Cooperative Planning Committee met on September 15, 1992 and prepared the "Agreement to Share Facilities and Equipment Between the Birdville ISD and the City of North Richland Hills". This agreement is the direct result of an implementation recommendation from the City's Parks and Recreation Master Plan. The agreement addresses shared use of existing facilities and equipment and serves as a"foundation" for future project planning, development, and cooperative efforts. On September 28, 1992, the City Council and Birdville ISD Board of Trustees joined at the Council meetinq to adopt the attached agreement and to continue to work together to find ways to more effectively and efficiently serve our common constituencies. This historic accomplishment is a direct result of our Park Master Plan and the efforts of the Parks and Recreation Board and City Council. Mr. Browne commended the Board and the members of the Board who have served on the City/School Cooperative Committee. The Department has already begun working with BISD on new programs. An alternative drawing to the preliminary drawing of the Richland High School Multi-Sports Complex was presented to the Board displaying the possible site of the TU Electric Substation located north of the property. Along with this substation, there is an utility easement that was designated for a parking lot which might not be available for parking due to changes in TU Electric's attitude towards the proposed use. Further discussion was held and no action was taken. ITEM 9: CITY EMPLOYEES FEE POLICY FOR USE OF RECREATION FITNESS CENTER The Board was asked to consider a proposal which would allow City employees usage of the fitness center at resident rates. Currently, residents pay $28 per year and non-residents pay $80 per year. Library services, with City Council approval, implemented a similar policy allowing City employees full use of the Library based on resident status. The city employee use of the fitness center and gymnasium could promote healthier and more fit employees which would benefit the City. Discussion was held. Mr. Lambert made a motion to endorse this concept and recommend that City Council approve this proposal. Mr. Davis seconded the motion. Vote was unanimous in favor of the motion. ITEM 10: PARK LAND DONATION STATUS REPORT At the September 28, 1992 City Council meeting, the Council agreed to accept the donation of 6 acres from Gary B. Starnes and 4.1 acres from Walter Wolff for park purposes. (Mr. Starnes agreed to pay the tax debt on his property.) Steps are being taken to transfer the property to the City. Parks & Recreation Board Minutes October 5, 1992 Page - 3 ITEM 11: NORTH HILLS MEDICAL CENTER PARK UPDATE Staff inet with Randy Moresi, Executive Administrator of HCA North Hills Medical Center, and Richard Albin, of Knowlton, English, Flowers, Inc., to discuss the proposed North Hills Medical Center Park. Mr. Moresi will approach the Hospital Corporation once again to discuss the donation of property on the west side of the channel. The Corporation has agreed to donate the property along the side of the channel. The Board will be updated further when information becomes available. ITEM 12: PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION On September 28, 1992, the City Council passed a resolution creating the Park and Recreation Facilities Development Corporation. The Board was given a copy of Resolution 92-44, the Articles of Incorporation, and the By-Laws for review. Messers. Tipps and Stout were appointed by Council to serve on the Board of Directors of the Corporation along with Messers. Sibbet, Oujesky, and Bracke, Ms. Johnson, and Ms. Spurlock. The Board of Directors will recommend an annual budget and meet as necessary. The Parks and Recreation Board will continue to serve in their current capacity as an advisory board. ITEM 13: YMCA PROPOSAL FOR JOINT DEVELOPMENT OF RECREATION FACILITIES Staff was approached by the NE-YMCA officials regarding possible joint development of recreational facilities on the property that is adjacent to Norich Park (approximately 5-6 acres). The NE-YMCA would like to have priority use with their programs on this property. Discussion was held. Ms. Battles made a motion that Staff relate to NE-YMCA officials that this project does not fit into the priorities of the Parks and Recreation Master Plan, but wauld like to address this proposal at a later date. Mr. Davis seconded the motion. Vote was unanimous in favor of the motion. ITEM 14: 1992 "YEAR OF LEISURE" 25TH ANNIVERSARY OF THE PARRS AND RECREATION HOARD Staff proposed that the year of 1995 be recognized as the "Year of Leisure" commemorating the Parks and Recreation Board's 25th Silver Anniversary. Special events would be scheduled throughout the year celebrating the 25th anniversary. Several new facilities should be on-line or apening in 1995 to compliment the year-long "leisure celebration". A thorough investigation was made by the City Secretary's office and found that the Parks and Recreation Commission was created in 1959 but did not become active until 1970 with the opening of Richfield Park. Mr. Lambert made a motion to propose to accept 1995 as the "Silver Anniversary Year of Leisure" for North Richland Hills. Ms. Battles seconded the motion. Discussion was held. Vote was unanimous in favor of the motion. Parks & Recreation Board Minutes October 5, 1992 Page - 4 ITEM 15: DEPARTMENT REORGANIZATION INTO THE COMMUNITY SERVICE3 DEPARTMENT On September 28, 1992 Council approved the department reorganization to form the new Community Services Department. The Board was given a copy of the organizational chart and a list of employee promotions and vacant positions as of October 1, 1992. Discussion was held. ITEM 16: PARKS AND PUBLIC GROUNDS MAINTENANCE DIVISION REPORT Mr. Giacomarro gave the following report: Parks Maintenance Division Richfield Park: Two extra handicap parking signs were installed, a partition was placed in the men's restroom, and a wooden storage building was erected. Northfield Park: A sand volleyball court is being enlarged and a water fountain will be installed near the gazebo area. Fossil Creek Park: The expansion of ballfield #2 is near completion and winter maintenance has begun. Noriah Park: Normal maintenance for this time of year. Public Grounds Maintenance Division On September 11, 1992, Mr. Hightshoe and the Public Grounds Division crew assisted 107 third graders plant trees into the North Ridge Elementary Tree Farm. Fall color plants will be planted in municipal landscaped areas. Twelve truck loads of mulch was received from a tree trimming service for stock. Plans are being drawn for the Bedford-Euless Road landscape project. This year's Christmas Tree will be a live 18-20 foot Afghan Pine. The tree will be picked up from a farm in Stephenville, Texas. ITEM 17: RECREATION/ATHLETICS AND SENIOR ADULT SERVICES REPORTS Ms. Walsh gave the following report: Recreation• The 1992 fall classes have begun. The 1992 2nd Annual Halloween "Boo Bash" will be held at North Hills Mall on October 31, 1992 from 6PM - 8PM. The 2nd Annual "Hot Rods, Apple Pie, and Baseball" event will be held at Narthfield Park on October 17-18, 1992. Ms. Loftice, Recreation Superintendent, will Chair the NE Leadership beginning December, 1992. The North Texas Recreation Association held a meeting in Duncanville on Creative Playgrounds. Athletics• The fall basketball registration brought in 10 teams for the league. The Annual TAAF Meeting was held in September in Austin. Ms. Walsh was appointed as the State Commissioner for Men's "B" Softball. An NYSCA Clinician Training has been scheduled for October to certify YMCA and Tri-Cities officials as clinicians. The Division co- sponsored a"Cerebral Palsy/Health Sound Sand Volleyball Tournament. Parks & Recreation Board Minutes October 5, 1992 Page - 5 The 9th Annual "5K and 1 Mile Fun Run" for Open Arms Home was held on october 3, 1992 with 63 runners participating and benefiting Open Arms Home with $750 in proceeds. Women's volleyball leagues will begin its league with nine teams. This is the first year for an all women's volleyball league. Men's volleyball registration begin October 5, 1992. Senior Adult Services: Bursey Road Senior Adult Center - The center members participated in YMCA games and will host a Halloween Dance. (The Center had 9,486 participants in September and an a fiscal year 91/92 total of 28,475.) Dan Echols Senior Adult Center - The center had their first year anniversary dance with great success. An "Arts & Crafts and Bake Sale" has been scheduled at the center on October 15-17, 1992 from 8AM - 2PM. It has been decided by the center council that a dance will be held the last Tuesday of each month. The center had 10,833 participants for the fiscal year end with an overall participation of 27,709. ITEM 18: CITIZEN INPUT AND DISCUSSION OF OTHER ITEMS None. Mr. Browne announced that the Board should be receiving their invitations in the mail to the Annual Boards and Commissions reception to be held on October 15, 1992 at Iron Horse. Also, the Park, Recreatian and Open Space Master Plan has won another award from the American Planning Association. Mr. Browne will attend the ceremony for the award on Friday, October 9, 1992 in Austin, Texas along with representatives from Schrickel, Rollins and Associates, Inc. Mr. Bob Fenimore, Board Member, requested from the Board on September, 1991, to be excused from the Board for one year to meet commitments for his job in Arizona. The Chair recommended that Mr. Fenimore be contacted as to the status of this one year leave of absence request from the Board. ADJOURNMENT . Mr. Lambert made a motion to adjourn at 8:10 PM. Ms. Battles seconded the motion. Vote was unanimous in favor of the motion. ATTEST: ° ~ ~ Don ipp ina onza ez Chairperson Rec ding Secreta Parks & Recreation Board Minutes October 5, 1992 Page - 6