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HomeMy WebLinkAboutPRB 1991-08-05 Minutes CITY OF NORTH RICHLAND HILLB PARRS AND RECREATION DEPARTMENT AIIGIIST 5~ 1991 BOARD IN ATTENDANCE : Don Tipps, Chairman Bob Fenimore Sharon Battles J. Douglass Davis Bobbie Lambert David Allen BOARD NOT IN ATTENDANCE: Oscar Trevino Karen Allen ALSO IN ATTENDANCE : Jim Browne, Director-PARD Jack Giacomarro, Parks Superintendent Monica Sue Walsh, Recreation Superintendent Joe Hagin, Summer Intern, UNT CALLED TO ORDER : Mr. Tipps, Chairman at 6:30 P.M.. APPROVAL OF THE MINUTES: Ms. Battles made a motion accept the minutes as submitted. Mr. Lambert seconded the motion. Vote was unanimous in favor the motion. NEW BUSINESB : Mr. Browne introduced Joe Hagin as the Parks and Recreation Department's summer intern from the University of North Texas. Discussion was held on Board member attendance to meetings and to the possibility of changing the meeting days from Monday. No action was taken. ITEM 3: NEW BOARD APPOINTMENTS AND ELECTION OF VICE CHAIRMAN Mr. Browne introduced David Allen as the newly appointed member of the Parks and Recreation Board. Due to Mr. Park's resignation, Ms. Allen was move to Place 1 and Mr. Allen will fill the vacancy in the Alternate position. Mr. Davis made a motion to table the election of Vice Chairman to September after the Council's appointments have been confirmed. Mr. Fenimore seconded the motion. Vote was unanimous in favor of the motion. ITEM 4: YOOTH SPORTS ASBOCIATIONS' REPORT Roy Sotelo, Vice President, Richland Youth Association gave the following report: The baseball season has been completed. Regional tournaments were held with approximately 7000 - 8000 people in attendance. Football sign-ups begin Saturday, August 10, during the next four (4) weekends. They are expecting to have enough registration for 25 teams for the bantam, junior and senior leagues. Mr. Browne stated that some of the Council members were receiving complaints on alleged admission being charged to gain entrance to Richfield Park during tournaments. Discussion was held and it was determined that the Parks and Recreation Department will provide a permanent sign stating: "Voluntary Contribution". No one was present from the North Richland Girls Softball League for a report. ITEM 5: RYA REQUEST FOR CITY FUNDING OF CONCESSION STAND EXPANSION Mr. Sotelo, Vice President, RYA, explained the rough draft plans of the proposed concession stand expansion. RYA will provide labor and the City would provide the materials. Mr. Sotelo continued with the explanation of the planned usage of the new area. Mr. Browne stated that the original cost of materials was $15,000.00, but that amount has risen to $20,420.00. Also a more detailed plan with an architectural seal is needed to present to City Council. The Master Plan calls for a "new" concession stand and should be coordinated with the Plan. Mr. Williamson, President of RYA, stated that the plans would be more detailed at the appropriate time. Discussion was held on the area and plans. Mr. Lambert made a motion to table this item until a Master Plan workshop could be held to prioritize needs. Ms. Battles seconded the motion. Vote was unanimous in favor of the motion. ITEM 6: NAYA REQIIEST FOR OSE OF CITY PARR FACILITIES No one was present from this organization for a presentation. Mr. Browne stated that the attachment is from the City of Dallas on their policy for "Use of Facilities". There could be a need for a possible development of this type of policy. Staff was requested to investigate policies. ITEM 7: FORT WORTH CBRISTIAN BCHOOL FACILITY - SHARING PROPOSAL Ms. Walsh explained that the school was wanting to utilize the gymnasium for practices in exchange for an additional gym for the City's basketball and volleyball league games. Discussion was held. Mr. Davis made a motion to continue with the Parks and Recreation Department's proposal with Fort Worth Christian School on the exchange of facilities usage. Mr. Fenimore seconded the motion. Vote was unanimous in favor of the motion. ITEM 8: MASTER PLAN IMPLEMENTATION Mr. Browne discussed the field lighting and the City/School Cooperative Committee in coordination with the Master Plan. Also the "Mandatory Park Land Dedication" Ordinance needed attention. A project needs to be selected for a grant application. Mr. Browne also explained that a workshop is needed to set priorities for the Master Plan. The City is updating its Master Plan. The City Master Plan could include designating Little Bear Creek and Fossil Creek Park as a"natural area". The City/School Cooperative Committee has discussed the ideas of a Tennis Center, Natatorium and Hike & Bike Trails as priority items. Discussion was held and it was determined that the Board would meet after the regular business meeting to have a"Master Plan Workshop". Due to the Labor Day Holiday falling on the first Monday in September, the Board decided to hold the regular Parks and Recreation Board meeting on Tuesday, September 3, 1991. ITEM 9: TEXAS FOREST SERVICE - CERTIFICATE OF MERIT Mr. Browne recognized the Public Grounds Division, in particular Tim Hightshoe, for having recently being awarded a"Certificate of Merit" for outstanding community service through the improvement of the urban environment. The "Certificate of Merit" was presented by the Texas Forest Service and the Texas Urban Forestry Council as part of the Texas Urban Forestry Awards Program. ITEM 10: SMALL BOSINE88 ADMINISTRATION - TREE PLANTIN(i (3RANT The Public Grounds Division won a federally funded grant for $6,750.00. The grant will be used to plant and maintain 50 trees along Harwood Road in North Richland Hills. Mr. Browne stated that a Resolution was being written and would need the Board's endorsement for Council. Mr. Davis made a motion to endorse a Resolution for the tree planting on Harwood Road. Ms. Battles seconded the motion. Vote was unanimous in favor of the motion. ITEM 11: RICBFIELD PARR LIGHTING PROJECT Mr. Browne stated that the Richfield Park Lighting Project was approved by City Council on July 8, 1991. NEMA 3 Electric, Inc. have submitted the bonds and insurance and will begin the work on August 6, 1991. The park will be closed to the public for safety reasons. A video is being prepared showing the project's progress. Mr. Browne also stated that Staff will work with RYA on the Field Lighting Ceremony. Mr. Williamson, President of RYA, expressed their appreciation and commended Mr. Browne on his preparedness and efforts. ITEM 12: DAN EC80L8 SENIOR ADOLT CENTER The City is working with Senior Citizen Services of Greater Tarrant County to provide a staff person for the facility. The center director staffing is provided through a contract with Senior Citizen Services. The funding proposal for the position and move-in costs is in the 1991- 92 budget and will cost approximately $12,145.00 to provide the resources for move-in furnishings and $3,000.00 for operation of the Center for August - September, 1991. The budget was approved by Council on July 8, 1991. The contractor is still working on the punch list with the hopes of moving in by August 12. The "Grand Opening Ceremony" will be held in October. ITEM 1: PARRS AND PUBLIC (3ROIINDS MAINTENANCE DIVISION REPORT Mr. Giacomarro gave the following report: Maintenance hours have increased by 931 hours in the past year. The land for the new maintenance facility on Rita Beth was cleared and staked out. Bids will be opened on August 22, 1991 for the facility. A greenhouse is planned for this location as well. The Fire Station #4 median is being re-landscaped. The State median at Holiday Lane had sprinklers added for better coverage. Northfield Park . The Fall Softball season will begin soon. Richfield Park . The lighting project is currently underway. Norich Park . Normal maintenance is proceeding. Fossil Creek Park: The girls softball season has ended and normal maintenance is proceeding. In reference to vandalism, this has been forwarded to the Chief of Police for his Department's assistance. Mr. Browne added that at Northfield Park, during the evening hours, some of the Recreation staff were at the park and noticed a vehicle with some young people vandalizing a part of the park. They, along with other citizens, proceeded to block off the areas of exit from the park with cars. The young people abandoned the vehicle and left the park on foot. With the Police Department's assistance, we were able to get an address through the license plate and trace it back to the vehicle's owner. ITEM 14: RECREATION, ATHLETICS AND SENIOR ADOLT REPORTS Ms. Walsh gave the following report: 1. Recreation Center programs, classes and activity report. A. Class Registration - 58 out of 65 classes offered made (90~) for the second summer session. B. Joe Hagin gave the following report on the Summer Adventure Camp The camp has been held Monday - Friday, 8AM - 6PM throughout the summer and has experienced an increase on enrollment. The campers have gone to Chisholm Park pool in Hurst. Ranger Tom has visited, as well as other activities C. Shortstuff Camp is a mini-version of Summer Adventure Camp for younger children. D. All the youth and teen trips had a good response. They have gone to Hard Rock Cafe and the West End in Dallas, Burger's Lake, Wet-N-Wild in Arlington and the HCA ropes course. E. Imagination Camp consisted of clowning techniques, balloon figures and make-up with 14 participating. F. Teens participated in Challenge/Ropes Course. G. The 1991 Halloween Carnival will be co-sponsored with North Hills Mall. The mall will provide certificates, contests, etc.. Merchants will participate with candy distributions. Some radio stations have been contacted and a$1,000.00 sponsorship is desired. H. The 1991 Fall Winter Brochure should be mailed the second week in August. I. The 1991 Fall Class registrations are currently being accepted for classes that begin September 9. J. The Recreation Center Dance Recital was held in May with over 1,000 parents, grandparents and friends in attendance. Class registration revenues are at 100~ of the projected amount for FY 90-91. 2. Athletic programs, tournaments and activity report. A. The Co-Rec Summer Volleyball leagues had 23 teams register for the second session. B. Sand Volleyball Leagues had 29 teams register for the second summer session. C. Fall softball registration has brought in 60 teams to date. Approximately 20-30 more teams are expected. D. The TAAF Regional Tournament was cancelled but the Men's "C" State Tournament was held July 19 and 20. E. Two softball officials from North Richland Hills made the cut at the National ASA Tournament. 3. Senior Adult Center proqrams, classes and activity report. A. For the second year in a row SW Bell Telephone sponsored a trip to a Ranger game for the Senior Adult Center with 30 of our seniors attending. B. Since the old Glenview Facility now has formal a name, it was requested that the Senior Adult Center on Bursey Road be given a formal name. Discussion was held and it was requested that Staff speak to the seniors to get recommendations for a name. C. Ms. Tia England is the new "Dan Echols" 5enior Adult Center Director. ITEM 15: DISCOSBION OF OTHER ITEMS Mr. Tipps stated that on behalf of the Board he wanted to extend their appreciation to Mr. Browne, Mr. Giacomarro, Ms. Walsh, Ms. Loftice, and Ms. Gonzalez for their hard work. Mr. Browne stated that Ms. Loftice was selected to participate in the next session of the NE Leadership Institute held through the NE Chamber of Commerce. Mr. Browne stated that he received many compliments on the State Tournament and commended Jack and Monica on their hard work as well as the rest of the Parks and Recreation Department staff. Mr. Sotelo, Vice President of RYA, extended his appreciation to Jack and the staff of Parks and Public Grounds and the Parks & Recreation Board. Mr. Browne gave the following information on the recent Budget Workshop held in Granbury. - The Department did well overall. However, there was a 5~ cut from the budget. - Employees should be getting a 3-1/2~ Cost of Living increase. There was also an increase in insurance costs to the employees. - The Public Grounds Foreman position also passed but the truck did not. - The "Leisure Celebration" Brochure will continue to be funded through the Park & Library Fund. ADJOIIRNMENT : Mr. Fenimore made a motion adjourn. Mr. Lambert seconded the motion. Vote was unanimous in favor of the motion to adjourn at 8:43 P.M.. ATTEBT: ~ . Don Tip Gin onzalez Chairman Recording Secretar