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HomeMy WebLinkAboutPRB 1990-02-01 Minutes J~E,~ . / 9 9'0 :,ITY GF NC~~'TH RI::HLA~~l~ HILL~ PARKS AND RECREATION BOARD BOARD TN ATTENDANCE . Don Tipps, Chairman Ran Parks, Vice Chairman Bob Fenimore J. Douqlas Davis Sharon Battles Karen Rllen BOARD NOT IN ATTENDANCE . Bobbie Lambert Oscar Trevino ALSO IN ATTENDANCE . Jim Browne, Director, Parks & Recreation Jack Giacamarra, Parks Superintendent-PARD Manica S. Walsh, Recreation Superintendent-PARD Tim Hiqhtshoe, Parks Maintenance Worker z Linda Spurlac.k, City Council, Place 7 Lyle Welch, City Council, Place 1 Charles Scoma, City Council, Place 5 CALLED TO ORDER . Mr. Tipps, Chairman, at 6:33 F.M.. APPROVAL OF THE MINUTES . Ms. Battles made a mation to approve the mizlutes of the December 4, 1989 Board meeting as submitted. Mr. Davis seconded the motion. Vote was unanimatis in favor of the m~tion by those in attendance at the December 4, 1989 Board meeting. NEW BUSINESS . ITEM 4: RICHLAND YOUTH ASSOCIATIfJN REPORT Mr. ,Tohn Williamson, Vice President, RYA, gave the following report: Electivn of tlieir new Board af Directors was held. Mr. Munoz and Mr. Williamson retained their positions as President and Vice President respectively. The basketball season will begin soon with 30 teams (25-boysJS-girls). They will be playii~q at the area junior highs. Work on the Richfield Park fields has begun. Their softball season will begin in early April. The basketball coaches are being certified as NYSCA coaches through the request af the RYA Board, though basketball certification is not required by the City. ITEM 5: NORTH RICHLAND GIRLS SOFTBALL LEAGUE REPORT Ms. Candy Roos, Secretary, NRGSL, gave the following report: Far the first time "pre-registration cards" were sent out to the girls. Registration will alsa be held at the Outlet Mall February 17 & 24 and March 3& 10 from 10 A.M. - 5 P.M.. Opening Day has been scheduled for ~ril 7. Their annual parade to the park has been cancelecl due to the ~tate Law prahibiting children from ridinq in the beds of the trucks among {~th~r fa~tors. NY.~CR coaches certification has been set - all coaches will participate. Approximately four tournaments have scheduled tliis season to be held at Fossil Creek Park. Ad sales are continuing for the program. An Australian girls sister-team is scheduled for a visit to the U.S. this year and are in need of sponsor families for hausing, Ms. Roos so expressed their board's appreciation for the construction at Fossil ~creek Park. (Mr. Tipps moved Item 10 up to this pasition.) ITEM ld: NORTH RICHLAND HILLS "TRASH-OFF" Ms. Kathy Robinson, Chairman, Beautificatian Commission presented a project called "Trash-off" to be coordinated by the Beautification Commission. She requested suppcrt by the Parks and Recreatian Board to assist the ~ommissian with this praject. Ms. Robinson requested interested members of the Board to assist in the planning of this project. ITEM 6: FOSSIL CREEK PARK BALLFIELD LIGHTING UPDATE Mr. Browne gave the following update: Bonding requirements have been met and canstruction of the athletic fields and security lighting system has begun. Concrete foatings have been set, the trenching for the electrical wiring shauld begin anytime now dependent an the weather. The new concession stand structure is almost completed and will have an area in it to house the electrical panels. The constructian of the concession stand was rushed to meet the constructian schedule of the ligYiting system. Everything is going well and very close to schedule. ITEM 7: NORTH RICHLAND HILLS SENIOR CENTTR REPORT aryanne Gibson, Senior Citizens Ceilter Representative gave the following report: A New Year's Pot Luck Dinner was hel~l on January 4 with lots of foad and fellowship. On January 16 the new Senior Center Cauncil was sworn in. The Senior Center Council was trained for their upcominq responsibilities. The Craft Class made their monthly visit to the nursing home. They are making Valentine's Day qifts to be given at the nursing hom~. Ann De Journette, a Center member, took blaod pressure checks thus eliminating outside services. A meeting had been scheduled with the "Young Lawyers" but they failed to show. Many of the Seniois were disappainted. A Mexican Lunch outing was held on January 30 - a happy way to end January! There was a burglary at the Seniar Citizens Center and a VCR, quilt, camera and maney was taken. Ms. Gibson asked that steps be taken to install security lights ar a security system at the Senior Citizens Center. Mr. Browne explained that the Department is curre;ltly increasinq the exterior lighting and research the costs of security systems might be. An update will be given to the Board. ITEM 8: SENIOR CENTER BUILDING ADDITION UPDATE Mr. Browne gave the following update: The expansion of the Senior Citizens Center is complete. Tlle new multi- purpose area is naw being utilized. Tile will be put in the arts and crafts room and just a few tQUCh ups are needed and the Center will be ~mplete. Pla:~s far a grand opening can be scheduled after that. 'TEM 9: GLENVIEW FACILITY RENOVATION UPDATE Mr. Browne gave the following update: The Mayor appointed a committee to meet and came up with a building proposal. The City Council did act on the proposal and approved approximately $90,000 in city funds to repair the roof, electrical and plumbing. The Management Servir.es Department will handle the bidding process and returning them to Council for their final decision. The 17th year Community Development Block Grant funds, totaling approximately $50,000 to $~0,000 to be made available for the renovation of the Senior Citizens Center portion of the building. (Mr. Browne explained the display of plans for the Glenview Facility.) ITEM 11: Parks, Recreation and Open Space Master Plan Update Mr. Victor Baxter, 7301 oakland Lane, North Richland Hills made tlie followiiig presentation. Mr. Baxter expressed his desire and affered his support as a citizen, as well as his prafessional knowledge as a landscape architect, for a Parks, RecrEation and Open Space Master Plan. This plaiz would pr~vide the opportunity for possible funding af matching c~rants from the state and would be an excellent economic development tool. Having a Master Plan would offer an opportttllity for the growth of the parks system in the City. Browne stated that he will forwarding a Council Action to City Council ~at their next meeting. w~ have reached a new decade and the old Master Plan was campiled in 1982 and has become outdated. Many of the items that were identified have been completed. With the Baard's l~tter of end~rsement in May, 1989 to the City Council, Staff will make a recommendation to City Cauncil to consider allowing us to send out a "request for proposal" to firms that are capable of providing this service and assisting us in putting together a Master Plan and allow those firms to come to tlie Parks and Recreation Board and present those propasals to familiarize the Board with their firms and services and ta give aii absolute cos#:. At that time, the Board can make a recommendati~n to City Caunr,il as to what is desired iii a Master Plan and your choice of firms ~and to move ahead. A fUI1~lIlCJ source has been identified in the Parks and Library contribution fund received through tl~e water bills. After reviewing the last five years of these contributions a substantial an~ount of money that was zzot expended is available ta accammodate the cost of tliis prcject. Staff is recammending that that may be an appropriate use of fundinq to give us the "tool" necessary to make decisions for the future of the park system. A citizen survey would lhelp identify th~ greatest needs and prioritize them. Tlie Master Pl~n could help us identify h~w to finance future park development. By preparing the Master Plan i~.ow we will be prepared to participate in the next City bai7d program. Mr. Parks stated that he is agreeable with the funding source. But feared that we have waited toa long. We must act immediately to keep updated. Mr. Parks ~ked Mr. Baxter, with his expertise how long it may take ta prepare this kinu. r plan. Mr. Baxter stated it could take faur to six months fvr a good plan depending an the scope of services. Ms. Battles asked if the last stirvey's information be applicable. Mr. E,rowne :ated that information would be provided to the firm handling the plan. Also, -~taff will be inv~lved from beginning ta end. Due to being a small departmeiit, it would be impossible for us to work up this plan and contiiiue with our day to day job. By bringing in a firm to assist in develaping this plan, we would have professional park planners, landscape architects and grant specialists. This would give us a tool to make decisions until we are completely develQped. Once the City is developed we cannot go back. We must look at the future now. Mr. Fenimore made a motion to send the Parks, Recreatian and Open Space Master Flan request to Council. Mr. Davis secanded the motion. Vcate was unanimaus in favor of the motion. ITEM 14: RECREATION/ATHLETIC DIVISION REPORT Ms. Walsh gave the fallowing report: Januar~, 1990 was }he 1lighest month of class revenue in the five year Yiistory of the Department with $10,850. Octaber, 1989 is the second highest month with $1C,675. The broc3iure went out late but did not affect the registration revenue. The "Elves Workshop" geared for 3-5 year olds had 10 childreri registered. "Santa Calls" had 21 children registered f~r that event. Some of the new items ~n the brochure are Birthday Parties, Tye Dying, Clogging. Mich~lle Miniatas is the new dance instructor. Ms. Riehl took a full time position, but will work Ms. Miniatas closely. ie Men's Volleyball has completed their leaque play. Co-Rec Volleyball begari play on February 1. The Recreation league has 11 teams and the Power league has six teams. A second power league will begin at the end ~f the first ane ta try ta accommodate the other teams who did not register in time for the first leagiie. An umpire meeting has been set for the 1990 Spri~ig Softball seascn. Seven of +~ur umpires will be attending an ASA natianal schcol in Fort Worth. Biddinc~ was helc~. for ASA Metr~ Tournaments and the Department has received the Metl's "B" and "C" Taurnaments to be held July 14-15. RYA has certified 17 basketball caa~~hes to date through NYSCA. An NYSCA meeting was held in Grapeviiie, Texas to renew ~ur chapter. A new r~aling will allaw coaches to receive their packets at the completion of their certification process fram the Chapter. This is positive step in arder t4 spee~ up the r~ceipt of packets, At the TAAF Region IV meeting in Hurst, the Department received the Men's "C" Regional Tournament to be held July 21-22. Mr. Tipps and M~. Battles commended the Recreation Staff for their h~rd work and successful programs. Ms. Spurlock complimented the brach~.ire and was supportive of our programs targeting teenaqers. Ms. Spurlock asked if teenagers are responding ta the brochure. Ms. Walsh answered with infarmatian of our first of several teen dances scheduled on February 9. We are trying to offer an alternative ta safe and fun recreation. Browne added that with the results of this first dance, we are discussi;ig _.aving a D.A.R.E. Officer set up an exhibit and make a presentation as part of the dance activity. Also, the 6' and Under Men's State Basketball Tournament and the Americaii Airlines National Basketball Tournament will be hosted by our staff within the next few weeks. Mr. Parks stated that several of the teens are not familiar with "r~c center life" and do nat understand the use of it. The young children's programs do introduce the Rec Center and hapefully will ~ntinue to use it in the their teen-age years. Mr. Tipps recoqnized Mr. David Holbraak to approach the podium. Mr. David Halbroak, Amateur Softball Association (ASA) asked if the City could bid to host the girls fastpitch metro and regional tournaments. Mr. Browne stated that the Department would be glad to assist the NRGSL in bidding for ~hose tournaments. The fields at Fossil Creek Park are not yet up to ASA minimu~i specificatians. Further discussion was held. ITEM 12: 1990 GOALS AND OBJECTIVES Mr. Browne gave the fallowing informatiQn: The Department Staff presented the proposed Goals and Objectives for 1990. The City Council reviewed them and on January 27, 1990 during a warkshop. The ~ouncil selected four of the goals that will be the top priarities in tl~ie Department. The Department will maintain and accomplish the c~oals that were initiall~r set in addition to those selected by Council. A Year End - 1~89 Goals and Objectives Status Report was presented as an update. Mr. Tipps asked what four goals at~d objectives were selected by COt111C11. Mr. Browne stated tliat Council chose 1) To develop an effective methQd for pramoting ~epartmental activities through publication af a brochure, 2) To offer screation programming to special identity groups (i.e. teen, special populations, yauth), 3} To reduce an-the-job injuries, 4) To evaluate the cast of athletic pragrams and maintain the tap quality provision of these services tor the citizens af North Richland Hills with an appropriate fee schedule. No further discussion was held. ITEM 13: P~?RKS DIVISION REPORT Mr. Giacomarra gave the following report: Fassil Creek Park: Texas Utilities will remave three poles and add one pale in the back af the park for better security lighting. Construction of the concession stand is continuing. The NRGSL may have to contribute iii the finishing of the inner part af the building. A backstop will be installed on Field #3. Richfield Park: RYA aqreed to paint the cancession stand, restroom and the rest ~~f the building. They have alsa agreed to replace the quartz lights on Fields 1 and 2 with metal halides. The steel poles were checked and the report came back with good results. The tennis court lights' S00 watt bulbs will be replaced with 1500 watts. Norich Park: The tennis court light control has a timer system. During the last starm a fuse was replaced. The restraoms have been repainted due ~ tl~e excessive graffiti. Northfield Park: The ballfields are bEing reworked. R drinking fountain is on order to be placed between Fields 2 and All the equipment is being painted or repaired. 'ze Department has purchased a tree spade with the City of BedfQrd and is being -=-~oused behind the barn on Watauga Road. Arrangements will be made for someone fror~~ Vemeer to give a demonstration for the Division staff, Bedford's staff, qolf course and public warks staff. The tree farm at the golf course is being leveled off. It is being prepared for planting. The Northfield tree farm is doing well. At Northfield Park, near the gazebo, two shelters have been erected ~ver existing picnic table sites. They are 12' x 16' and made of aluminum costing appraximately $400. The Rufe Snow/Glenview Drive Island is near completion. The irrigation has been ~nstalled, which aIl material and labor were donated. The controller was the onl~r item purchased. The electrical, paver stones and planted have been installed. The gras~ sEeds will be the final steps for that project. ~ther proposed beautification projects are: The median at Rufe Snow and starburst The median at Starnes and Davis Boulevard Mr. Hightshae is working on the cast estimates and drawinqs for these proposed projects. The cost to irrigating the medians at Harwood is also I'~~lI1C~ worked LIp . Ti~ps asked far further discussian. Mr. Rick whitlock approached the -podium. He asked what the NRGSL will be having ta do to complete the building. Mr. Giacomarro stated that the Management Services Department was in control of the construction af the cancession stand. Ms. Allen made comment as to what Mr. Whitlock was asking - whether there would be wall, sheetrock or other items supplied there. Mr. Browne stated that the Parks and Recreation Department will look into assisting the Maiiagement Services Department in that tliey izad limited funds going into the project and are doing as much as they can. Mr. Browne stated that he will meet with Ms. Allen and try to work samething out cooperatively with the Parks and Recreation Department and volunteer help to get the concessian stand completed. Ftirther discussion was held. ITEM 15: DISCUSSION OF OTHER ITEMS 1. Oscar Trevino - Letter dated December 15, 1989. Mr. Browne explained that Mr. Trevino could not be present at the Board meetings due to his business requiring him to be out of town an the first Monday and Tteesday of each month. Mr. Trevino is requesting that the Board consider meeting on another day af the week. If that is not possible, Mr. Scama who appointed Mr. Trevina, is here to discuss other alternatives. The alternatives would be to give Mr. Trevino leave, reappointing, or using the alternate Board member. Mr. Tipps recalled that in the past Mondays always seemed to be the best day for the Board's meetings. Mr. Scoma approached the podium and explained Mr. Trevino's positian. Mr. Trevino would be kept away for at least anath~r six months. Further discussion was held. Mr. Parks requested that time be given to consider the options. Mr. Tipps asked f~~r further discussian. ...-~r. Parks commended Mr. Giacomarro and the Parks Division c~n the success nf the Christmas tree lighting. Mr. Parks commended Mr. Browne far successfully completing the co-purchase of the tree spade. Ms. Battles commended the Mr. Giacomarra for his time and effort on his own for aIl the parks, t~ir. Tipps thanked the audience for their attendance. ADJ~URNMENT . Ms. Battles made a motion to adjouriz. Mr. Fenimore seconded the motion. Vote was unanimous in favor of adjournment at 7:52 P.M.. ATTEST: Don Tipp Gina Gonzalez Chairman Recording Secretary