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HomeMy WebLinkAboutPRB 1989-09-05 Minutes CITY OF IdORTH RICHLAND HILLS ~ gg PARKS AND RFCREATION BOARD ~ w <7• BOARD IN ATTBNDANCE . Don Tipps, Vice Chairman J. Douglas Davis Bob Fenimore Sharon Battles Bobbie Lambert BOARD NOT IN ATTENDANCE: David McGilvary, Chairman Ron Parks Wade Parkey ALSO IN ATTgNDI~NCS . Jim Browne, Director, PARD Vickie Loftice, Recreation Coordinator Dawn Anderson, Recreation Clerk APPROVAL OF THE MINUTSS: Mr. Davis made a motion to approve the minutes of the August 7, 1989 Parks and Recreation Board meeting. Mrs. Battles secon3ed the motion. Vote was unanimous in favor of the motion by those in attendance at the August 7, 1989 meeting. NEW BUSINESS : ITSM 4: NORTH RICHLAND HII,LS SSNIOR CENT~R RSPORT Maryanne Gibson gave the following report: Everyone at the Center is looking farward the beginning of construction of the Senior Center addition. The Center is planning an Open House at the completion of the addition. The Cookie Sale at the Recreation Center produced $66.00 for the Richland High School Scholarship Fund. A Bake Sale is scheduled for October 18 at the Recreatian Center. The Annual Thanksgiving open House and Craft Sale is being planned. Monthly lunches and special one-day trips to the museums are continuing. Visitors from Australia and Liberia have visited the Senior Center while staying with their children. An open invitation was extended to all who wish to visit the Center. ITSM 5: SENIOR CITIZSNS CENTER BUILDING ADDITION STATUS REPORT Mr. Browne gave the following report: The City Council approved a bid of $67,531.00 and committed $9,0OO.Ofl from the City Council Contingency Fund at the August 14, 1989 City Council meeting. The County Commissioner's Court approved and authorized the project at their August 21, 1989 meeting. A pre-construction conference has been set for September 8, 1989, at 10:00 A.M.. Demolition of the existing garage is in progress. ~ ITEM 6: RICHLAND YOUTH ASSOCIATION REPORT Mr. Williamson, Vice President, RYA, gave the following report: The Association expressed their thanks for the plaque received at the August 28, 1989 City Council meeting for their community service. Football - regis~ration is continuing and they expect to begin their season soon. Carroll Scruggs, Baseball Commissioner, RYA, approached the Board with the following information: The ballfields are in excellent condition and the playinq surfaces were the best in the Tarrant County. A total of $29,680.00 including the value of volunteer manhours spent mostly on the baseball fields and some on the football fields. A request that the fields be closed to adult use and be designated as "youth only fields" due to the problems they are having with adults damaging the fields. Damage has occurred to the sprinkler system. Some lights are out and bleachers need to be replaced. Discussion was held on Mr. Scruggs request with recommendations being withheld until Agenda Item 9. ITSM 7: NORTH RICHLAND GIRLS SOFTBALL LEAGUE REPORT Karen Allen, Commissioner, NRGSL, gave the following report: An organizational meeting was held and she is continuing to make appointments for the NRGSL Board positions. An expression of appreciation was given for the Board and Staff's efforts in the consideration given by City Council for the Fossil Creek Park Ballfields renovation of the lighting system. ITSM 8: BUDGBT RSPORT Mr. Browne gave the following information: The City Council qave preliminary approval for the FY 1989-90 Budget as proposed by the staff and city management at the Annual Budget Workshop August 18-20, 1989. The City Council recommended the authorization of two (2) additional Parks Maintenance Workers and one (1) Recreation Leader position for evening supervision of the Recreation Center. The City Council recommended budgeting $75,000.00 for ballfield lighting system replacement. Additional funding for park improvement was not considered at that time. Staff is examining the feasibility of incorporating same af the desired additional improvements through a combined volunteer and departmental long range plan for field expansian. The City Council also recommended delaying employee merit raises by three months and increasing the employee's contribution towards dependent health insurance from $50-$75 per month while increasing the deductible fram $100-$200 per person. NO~E: This proposed budget will not be officially adopted until Council votes and approve the proposed budget and tax rate at their September 28, 1989 meeting. Discussion was held. ITEM 9: ATHLSTIC FI$LD USE POLICY Mr. Browne gave the following information for a possible City Council policy recommendation: An "Ad Hoc" Committee meeting was held on August 14, 1989 to discuss various aspects of an athletic field use policy. (The Committee, appointed by the Chairman of the Parks and Recreation Board, consisted of representatives from the Board, RYA and the NRGSL.) The Committee did IlOt have a formal recommendation at this time. However, the Staff has prepared a recommended policy and a revised "User Contract" for Board consideration. A memo was submitted by Staff to the Board with an outline of the proposed policy which hopefully provides a balanced and equitable field use policy which benefits the youth sport organizations without precluding or reducing use of public recreation facilities and parks by the general public and citizens of North Richland Hills. Discussion was held on the proposed policy. Mr. Davis made motion to approve a contractual agreement for use of City parks and athletic facilities. Ms. Battles seconded the motion. Vote was unanimous in favor of the motion. ITgM 10: PARKS DIVISION UPDATE ~ Mr. Browne gave the following report in Mr. Giacomarro's absence: A soil sample from the golf course site for the tree farm has been sent ta Texas A&M for analysis. Results should be received soon. A co-purchase by the Cities af North Richland Hills and Hurst for a tree spade is being considered. A chipper has also been purchased by the golf course and will be made available to the Parks Division. Beautification of the Rufe Snow/Glenview Drive Island is being coordinated by the Beautificatian Commission. ITgM 11: ATHL~TICS/RSCREATI~N UPDATS Ms. Vickie Loftice, Recreation Coordinator, qave the following report in Ms. Walsh's absence: Registration for Fall classes has been very high. Approximately $11,000.00 has been collected for recreation classes in the month of August, alone. There has been a good response from the brochures which are mailed to 17,800 households in North Richland Hills. New classes are proving to be very successful. Data is still being collected for a policy and procedure manual. Clinics and workshops have been held for basketball, clowning and cheerleading. Summer basketball and co-rec valleyball leagues have completed their season with a combined total of 24 teams. (8 for basketball and 16 for volleyball). A total of 52 teams have signed up for the Fall Softball Leagues. rhe Second Annual "SportsFest" is being planned for September 30 - October ~ 20, 1989. To date there has been an excellent response. The Recreation Division has had the wonderful opportunity to work with the Wednesday's Child Foundation by enrolling a sponsored child in the gymnastics and summer camp programs this summer. Mr. John Criswell has been extended an opportunity to film at the Recreation Center. A 10 year old terminally ill cancer patient was given his wish to have drawing lessons at the Recreation Center. Our art instructor, Lurlene Bowden, filmed a special segment on her Citicable 36 program and dedicated the drawing class to him. Ms. Loftice attended a management workshap and several new employees attended the "Providing Services Professionally" training program. Mr. Tipps complimented the Fall brochure was very well done. Mr. Browne made mention that all of the Staff worked together on the brochure. Mr. Tipps also requested that all Board member5 join in on "Sportsfest". ITBI~i 12: DISCUSSION OF OTHSR ITEMS Mr. Browne stated that the cancer patient had passed away two weeks after the filming on Citicable 36. He commended the Ms. Walsh, Ms. Loftice and the Recreation staff for taking the time for this young man, as well as the overall good job that they do. Many of the creative new ideas come from Monica, vickie, Dawn and the Recreation Attendants. Mr. Browne also informed the Board that Mr. Parkey called this afternoon and offered his resignation from the Board due to a family concerns (deaths in the family) and not having the time available to be active on the Board. The appropriate council member will be notified to go ahead and appoint a new Board member for that position. ADJOURNMENT . Motion was made by Mr. Lambert to adjourn at 7:50 P.M.. Ms. Battles seconded the motion. Vote was unanimous in favor of the motion. Respectfully S ~~qitted, f ~ ~ 'Gi a Gonzalez ~ C./ Recording Secretary