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HomeMy WebLinkAboutPRB 1989-05-01 Minutes /V~ ~ ~~~-a ~ CITY OF NORTH RICHLAND HILLS PARRS AND RECREATION BOARD BUDGET WORKSHOP/SUPPER, 5:30 P.M., CITY AUDITORI[JM, COIYII~tUNITY CENTER COMPLEX, 6720 NORTHEAST LOOP 820 BOARD IN ATTENDANCE . David McGilvary, Chairman Don Tipps, Vice Chairman J. Douglas Davis Sharon Battles Bobbie Lambert BOARD NOT IN ATTENDANCE : Bob Fenimore Ron Parks Wade Parkey ALSO IN ATTENDANCE . Jim Browne, Director of Parks & Recreation Dept. Jack Giacomarro, Parks Superintendent-PARD Monica S. Walsh, Recreation Superintendent-PARD WORRSHOP CALLED TO ORDER : David McGilvary, 6:30 P.M.. Mr. Browne explained how the budget process would work this year. Mr. Browne detailed the Administration and Human Services Divisions submittal of Budget Worksheets. The Parks and Recreation Division explanations were given by Mr. Giacomarro and Ms. Walsh respectively. The Board expressed their appreciation in being kept involved and apprised of the budget progress. Mr. Browne assured the Board that they would continue to receive information on the budget as needed. The Board did express their regrets that the line item budget submittal did not actually reflect any kind of growth. Mr. Browne stated that the Department requested only what is necessary to maintain the current level of service. ' .'c-'k~st9r'.r~Y~t4rk9r4c'.e*4e~Y~cnY~Y~t~ir~i9ex~ir~c%9e4csY9i9e*9c:'eeF'.c9e~ck4ceY4esY4e~~'kdc~4:~t'.:~'c~st:Y~Y Y9e~Y4:~:'r Y•~*~~~F3c4c'~k REGULAR MEETING CALLED TO ORDER: David McGilvary, 7:33 P.M.. APPROVAL OF THE MINUTES . Mr. Davis requested a correction be made on the Minutes of the April 1989 meeting, Item 13: Discussion of Other Items, paragraph referring to the Board Members picking up their packets in order to save money. The dollar am~unt should reflect $14 total postage cost, not $14 per Board Member postage cost. Motion made by Mr. Davis and seconded by Mr. Battles to accept the minutes as corrected. Vote was unanimous in favar of the motion of thase members present at the April 3, 1989 Board meeting. ITEM 4: PARRS DIVISION REPORT Mr. Giacomarro gave the following report: Mr. Giacamarro explained the Man-tiours Report and covered beautification and municipal buildings. There have also been electrical problems at Fossil Creek Park and Noric:h Park. These areas are taking a great deal of time to work and take away from the parks. Some trees have died due to the late frosts and drainage problems. The surviving trees have be~n relocated at the municipal complex due to the area in which they were planted is a low spot and has drainage problems. The surviving trees have been x•elocated. The non-living trees were not guaranteed and have been replaced by the Management Services Department. The Indian Hawthorn plants at City Hall have been trimmed back and we are waiting for signs of recovery fram the freeze damage. ITEM S: RECREATION/ATIiLETICS REPORT The Recreation Center classes ended their eight week session on April 22. All classes have had high enrollment, particularly in gymnasties, dance and aerabics. The next session is six weeks lon~ and will begin Aptil 24. A pre-registration period began April 3-9, open registration began April 10. The Dance classes will hold their annual recital on May 20. Parents week is April 17-22 for the gymnastics classes. Interviews are being conducted for instructors for scheduled summer classes to be offered. Some of the dancers from our dance classes will be performing at Mayfest at 4:30 Friday, May 5. NYSCA clinics were held on April 4 and 6 for First Year, Second Year and Third Year coaches for RYA and NRGSL. RYA held a clinic on April 18 and 20. NAYA borrowed the tapes and held a clinic on April 22 and 29. RYA is alsc~ planning ane more clinic in May. A 3 an 3 Basketball Tournament and Slarr? Dunk Contest will be held on May 13. In addition ta expanding classes, special events have been planned, which will have a wide appeal to the community, such as •a Bicycle Rodeo, Frisbee Golf Tournament, Teddy Bear Rally and more. Ms. Walsh and Ms. Loftice attended a North Texas Recreation Association meeting on April 7, 1989 in Carralton, Texas. Mr. Browne and Ms. Walsh attended a TAAF Region IV Quarterly meeting on April 19, 1989 ~t Arlington. The Days Inn, formerly the Texian Inn, has renewed its annual user fee and had participants in the Recreation Center the same day tlie fees were paid. Burlington Northern would like to purchase a corporate user fee for their employees. Corporate users pay $300 per year. Hotel/Motels pay $200 per year. Steve Papagno, from the Fire Department, will be holding CPR classes for staff and aerobics instructors in the Recreation Center the last Friday in April and the first Friday in May. ITEM 6: NORTH RICHLAND IiILLS SENIOR CENTER REPORT Marion Miller, Senior Center Representative gave the following report: The Senior Citizens Services of Tarrant County have requested that the Center bec:ome mare involved in the community. They deuided to fund a medical scholarship for a 1989-90 Richland High Schaol graduating studerit. The Center members believe that they will be able to raise $100 to $500 for the scholarship. The students making application for the scholarship will have to write an essay on their desires and plans. The Center Coinmittee, along with the high school counselors, will review the essays in order to pick the appropriate student for the schalarship. A letter will be given to the winner. The check will be given once a firm commitment to attend any college/university had been made in the medical field. The Center members have planned ta hold a Benefit Breakfast, Bake Sale, Spaghetti Dinner and Craft Sales. Mr. Tipps suggested a quilt be made in the pattern of a Rebel Flag to be raffled off. Ms. Miller stated she would forward that su~gestion to the Committee. The Center members are l~oking forward to the enlargement of the Center. Ms. Miller closed by offering an open invitati~n to all who would like to visit the Center. ITEM 7: RICALAND YOUTH ASSOCIATION REPORT Mr. John Williamson, Vice President, RYA, gave the following report: Mr. Williamson stated that the organization have been working on the fields. The Grand Opening was rained out and will riat be rescheduled, but the season wi11 begin on time. Mr. Williamson also stated that Ms. Walsh had given the dates af the NYSCA clinics in which they participated. ITEM 8: NORTH RICHLAND GIRLS SOFTBALL ASSOCIATION No representative was present. ITEM 9: COMMUNITY DEVELOPMENT BLOCR GRANT IMPROVEMENTS FOR THE ~ SENIOR CITIZENS CENTER Mr. Browne stated that the City has been approved and awarded a$60,000 Community Development Block Grant. Mr. Browne proceeded by presenting the blueprints for the enlargement of the Senior Citizens Center submitted by Tom Betenhorst, axi architect. The Center members have seen the blueprints and Yiave accepted the changes proposed. Ttie changes should best meet the current needs of the Senior Citizens Center. Discussion was held on the project. Ms. Battles made a motian for a letter of recommendation be made to City Council upon their acceptance of the presented blueprints for enlargement of the Senior Citizens Center. Mr. Tipps seconded the motion. Vote was unanim~us in favor of the motion. ITEM 10: PROPOSED FISCAL YEAR 1989/90 BUDGET Mr. McGilvary stated that he feels the submittal is a"no-growth" budget. Mr. Browne stated that the Department had inherited new and larger areas of service from last year to this year. Therefore, to maintain the current level of service there have to be some increases ta correlate to the increased maintenance responsibility. Mr. Browne continued by explaining some items that were not covered in the Budget Workshop. There are some additions outside of the basic operating line item budget. There are some needs in Parks Maintenance and Recreation/Athletics and the respective Superintendent will explain those items to the Board. Mr. Giacomarro explained the Parks Maintenance Division is in need of additiunal personnel. Another top priarity item is the equipment to take care of Watauga Parkway; a pickup truck and a mid-section mower with a grass catcher and two grass trimmers. A horticulturist will also ~e requested to take care of the great number of intensive landscaping areas of the City. Ms. Walsh stated that she has requested a Recreation Leader. Presently, the Recreation Center does not have a decision making staff inember on duty during the evening hours of operation and the Recreation Leader would pr~duce such a staff inember. Mr. McGilvary asked for discussion and pointed out that Staff had done an excellent job in preparing the budget in a farm that could be understood and gave the B~ard's appreciation for that. ITEM 11: PROPOSED GLENVIEW FACILITY FUTURE USE Mr. McGilvary asked Mr. Giacomarro what other city departments would be competing for the Glenview facility. Mr, Browne stated that Mr. Tucker, Director of Management Services, had made a tentative agreement between tt?e Parks and Recreation Department and Building Maintenance for storage iti that facility. Since the Glenview facility is not owned by the City, son?e sort of City purpose must continue to retain use of the building. A suggestion to Council will be made for the Parks Division to use it for a variety of reasons. We would like to liave the fire bays converted into service center far our Parks Maintenance vehicles and equipment., for safe - storage, better security, less vandalism, service to the southern portion of the city, and a storage place for hand toals/equipment. Some space ir~ the building is now being used for storage of records by other departments. We wauld like to see that the larger rooms be kept available for nanprofit group meetings. Also, we would like to see a portion of the building converted into a Senior Center for the southern half of the City. The cost of renovation would be approximately $100,000. Support from the Board is needed to f~rward to City Council. Discussion was held on the Glenview facility use proposal. Mr. Lambert made a motion that a recommendation be made to City C~uncil that the Glenview facility be used for a Parks Maintenance service facility, senior citizens center and to maintairi the free use policy by non-profit groups, as recommended by Staff. Mr. Tipps seconded the mation. Vote was unanimous in favor of the mation. ITEM 12: DISCUSSION OF OTHER ITEMS NOT ON AGENDA Mr. Browne announced that the Park Land Dedication Ordinance has been kicked back by Planning and Zoning stating that House Bill 336 will not allow this because of it being an impact fee without a CIP program. Fortunately, that is incorrect. The one exception in House s~i1 336 is for park land dedication. Mr. Browne alsa stated that the Department has sent out approximately 14 leCters to different firms on the 5 Year Master Plan. Seven (7) firms have responded. Information submitted by these firms will be consolidated and submitted to City Council for funds to cover this pxoject. The entire budgeting request process will probably continue through the summer. Infarmatian will be provided ta keep the Board informed of the progess of this issue. Mr. Tipps thanked Gina, 3ack, Monica and especially Jim. He continued by stated that since the Board has been having these types of ineetings, he has been walking out of the Board meeting feeling clean and good about what has happened. There have been numerous times in the past when he had left the meeting not feeling quite sure about what had happened. Mr. Tipps expressed his appreciation to Staff. ADJOURNMENT , Mr. Tipps made a motion to adjourn, Ms. Battles seconded. Vate was unanimous in favor to adjourn at 8:45 P.M.. Respectfully Sub ted, ~ ~ Gi G. Gonzalez Recording Secretary