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HomeMy WebLinkAboutPRB 1989-01-05 Minutes CITY OF NOR1'H RICHLAND HILIS PARKS AND RECREATION BOARD PRE-BOARD MEETING 6:00 P.M., PRE-COUNCIL CHAMBERS, CITY HALL, 7301 NORTHEAST LOOP 820 BOARD IN ATTENDANCE . David McGilvary, Chairman J. Douglas Davis Bob Fenimore Wade Parkey BOARD NOT IN ATTENDANCE . Don Tipps, Vice Chairman Ron Parks Sharon Battles Bobbie Lambert ALSO IN ATTENDANCE . Jim Browne, Director of Parks & Recreation Jack Giacomarro, Parks Superintendent-PARD Monica S. Walsh, Recreation Superintendent-PARD Vickie Loftice, Recreation Coordinator-PARD Dawn Reimann, Recreation/Athleti~s Clerk-PARD MEETING CALLED TO ORDER . David McGilvary, 6:10 P.M. Mr. Browne stated the reason for this meeting was t~ inform the Board of information pertirzent to the agenda. Mr. Brocme also suggested tihat a Pre- Board meeting would be scheduled from time to time for information and background to the agenda. Mr. Davis stated that he was in agreement with Mr. Browne, but recommended having Pre-Board meetings each month at 6:30 P.M. and the regular meetings at 7:00 P.M. Mr. Browne introduced the new staff inembers: Vickie Loftice, Recreation Coordinator and Dawn Reiman, Recreation/Athletics Clerk. Mr. Bruwne reviewed the Following: ITEM 9: Skateboard Ramp Mr. Yates has approached the Department in reference to a skateboard ramp being erected at Richfield Park. The points of consideration are: 1. We must consider the liability c:oncerns for North Richland Hills. 2. Is park larid available, and if su is this the best possible use of available land? 3. RYA is installing a new "T-ball" diamond an the south end of the existing fields reducing open passive recreation park space. 4. Control of curfew in the park and the lack of supervision. The floor then became open for discussion on liability, providing supervision, and whether or not it should it be a commercial enterprise vs publie. service, The City of Keller is erecting a ramp and information frc~m them and Grapevine should be received prior to a scheduled tour. ITEM 11: Master Plan 1990-95 The Board's endorsement and support was requested for the 5 Year Master P1an. It would need to be recommended to Council to make funds available to have the Plan professionally prepared. ITEM 10: Department Goals and Objectives Input, involvement and support from t.he Board is needed for the Department's goals and objectives for 199d. The attached goals and objectives have been submitted and approved by council for 1989. ITEM 12: Mandatory Park Land Dedication City Council requested staff and the Parks and Recreation Board to prepare and hold public hearings concerning mandatory park land dedication ordinance. Adjournment of the Pre-Board meeting was announced at 6:35 P.M. for five minutes ta prepare for the regular meeting. Respectfully Submitted, r Gin Gonzalez Recording Secretary 1 - ~ „ ~~i CITY OF NORTH RICHLAND HILLS Parks and Recreation Board of the City of North Richland Hills January 5, 1989 at 6:30 P.M. City Council Chambers, City Ha11, 7301 Northeast Loop 820 BOARD IN ATTENDANCE . David McGilvary Don Tipps J. Douglas Davis Bob Fenimore Ron Parks Sharon Battles BOARD NOT IN ATTENDANCE . Wade Parkey Bobbie Lambert ALSO IN ATTENDANCE . Jim Browne, Director of Parks & Recreation Jack Giacomarro, Parks Superintendent-PARD Monica Sue Walsh, Recreation Superintendent-PARD Mary Ann Gibson, Senior Center Representative Karen Al1en, Commissioner, 13RGSA Dan Munoz, President, RYA MEETING CALLED TO ORDER . David McGilvary, b:33 P,M. APPROVAL OF THE MINUTES . Ms. Battles made motion to approve and accept the Minutes of the November 7, 1988 Parks and Recreation Board meeting,. Mr. Tipps seconded the motion. Vote was in favor of acceptance by those in attendance at the November 7, 1988 Board meeting. NEW BUSINESS . ITEM 4: PARKS DIVISI013 UPDATE Mr. Giacomarro gave the following repoxt: Fossil Creek Park: Work is continuing on the drainage ditch between fields 2 and 3. The bleacher seats were vandalized on Decearber 31, 1988. Replacement seats are currentl,y being completed with wood slats. Restrnorns are being painted and the comunodes are being replaced. Richfield Park: The parking lots are almost campleted. The restrooms are being repainted, they are currently trying to get the toilets replaced. Narthfield Park: The work, on a permanent sand volleyball court near the gazebo is near completion. A1so, ~epairing and repainting is also - being done at the park. ITEM 5: RECREATIONJATHLETIC UPDATE Ms. Walsh gave the following report: In November 1988 an NYSCA Clinic was held and 16 coaches were certified. The Employee Sportsweek Committee wrapped up with a final meeting with positive comments from the Committee membe~s. Parks and Recreation staff attended Human Behaviar warkshops held at City Hall. The Division held a Mens USVBA Tournament with 12 teams participating. Ms. Walsh also attended a North Texas Recreation Association (NTRA) meetin~ in Farmer's Branch. In December 1988 the lst Annual Tree Lighting Ceremony was held witli 200 people attending. Registration for classes began for classes to begin in January 1989. Mens and womens volleyball leagues ended with great suecess. JTPA and Riehland High Schaol have provided a young man ta work in the Recreation Center, his salary is being paid by the State. He assists in preparaing rooms fnr rentals and issuing equipment. Results of the Citizen Survey are included in the Board's packet. ITEM 6: NORTH RICHLAND HILLS SENIOR CITIZEN CENTER REPORT Mary Ann Gibson gave the following report: _ The Center's "Holiday Open Hause" was held on November 17 and was well attended. Our participants provided gre~t refreshments, decorations and crafts (ceramics display), The Mayor and City Manager of North Ricliland Hi11s attended, as well as otller cammunity guests and farnily members, We are sa proud of our Center and enjoy displaying it to the public. In December the Center h~d a program from Social Security and Mental Health Association, as well as electian of officers for the Center Council (1989), For the entertainment, we attended the Senior Citizen Center Dinne~: Dance at tYie Roundup Inn and had a Christmas Party on December 22. Steve Papagano of the Fire Department played "Santa Claus"' again, Jim Browne played the p1~11U far the sing-a-long and we had a visit from Mayor Tommy Brown. A New Year's Eve Party was celebraCed on December 30 with a potluck lunch. In January 1989, in additian to nur numerous regular activities, we plan to inteiact more with the community projects for all ages. The Volunteers at the Center are always willing to do more, if they can help anyone. The rest ~f January will featu~e a sing-a-long program, a presentation by Kathy Rabinson of the NRH Beautification Commission, swearing-in of the 1989 Center Cauncil Officers, a visit to a nursing llorne by the craft class, fire drill, and a mental health prograrn. There is always an open iilvitatian ta the Board and staff ta visit the Senior Citizens Center and we encourage all to visit. ITEM 7: RICHLAND YOUTH ASSOCIATION REPORT Mr. Munoz gave the following re~ort: Mr. Munaz announced that he had been re-elected President of RYA. In intraduced the rest of the RYA Board of Directors. (A roster was issued ta the Board members and staff with these new members listed prior to tlze ~neetin~ beginning.) Mr. Munaz alsa stated that Mr. Williamsan, Vice President, wauld be the representative of the RYA attending these meetin~;s. Mr. Williamsan conunented that he felt the RYA and City have come a long way in working together and it is a ple~sure to work with the Board. The Board commented that they were appreciative of their efforts and time. ITEM 8: NORTH RICHLAND GIRLS SdFTBALL ASSOCIATION REPORT Pis. Al1en gave the following report: Ms. Allen stated that they were appreciative of the repair and replac:ement af the stolen bleacher seats. She would like ta meet with Mr. Giacomarro about the drainage area betweexi fields 2 and 3 at a later date. This ar~a was considered as a warm up field. Completian of the NRGSA building should be around the erid of January. `The Parks Division has repaired the fences in tlZe gark ~nd crass ties were layed. NRGSA will be repainting the dugouts, garbage cans, and ~leaning up for registxaLiun. Registratian dates are Februaryy 18, 25, March 4 and 11 from 9 A.M. to 6 P.M. at the Outlet Mall. Informatian flyers have beez~ mailed uut with this registration informatiun. Flyers a~:e alsv bein;g distributed Chrough the schools. The Opening Day Parade is scheduled fo~ April 1 beginnin~ at Richland High School. There will be free hot dags and cokes, an open hause and an exhibition ~ame has been scheduled. On January 15 a meeting of the North Texas 5oftball Association will be held in Du.ncaxiville for fast-pitch presidents of youth organizatioris. This meeting is for tournament bids. Once these dates are set they a~•e published and distributed nationally. The Board is welcon~e t~ the park anytime. ITEM 9: PARR AND RECREATION DEPARTMENT CITIZEN StIRVEY Mr. Browne gave the following report: Iiicluded in tt~ie B~ard's paekets are the results of the Department Citizen Survey. Of the 400 Surveys mailed, 200 mailed to the northern ~•e~ion af Che city and 200 to the sr~uthern re~ivn and those distributed throughaut various city~ departYnents, 80 surveys were returned (approximately 15%-20%). Randam mailing was done from the City's water bill lists. This informatian is far the Board's perusal over the next month ~nd discussion by the Baard can be dune at a lateY- time. Staff will cornprise a synopsis of the survey. ITEM 10: DISCUSSION OF NATIONAL YOUTH SPORT COACHES ASSOCIATION CLINICIAN CFRTIFICATION OF ~ERS OF YpUTH SPORT ORGANIZATIONS Mr. Browne explained the amended natianal palicy of the t3YSCA as it pertains Ca who is eligible to be certified as a clinician to conduct training programs. Initially, there were restrietions that clinicians were ta be people who were workin~ in Che field of parks and recreation. You had to be a member of a city department who tiosted or sponsored the chapter. Since that time,the policy has been expanded to include members of the yauth urganizations themselves to be trained and certified as clinicians and conduct the training clinics; with one stipulation - those condueting the clinic can not be actively coaching in that particular sporC at that particular time. The benefits the yauth organizati~ns abtain is that they will have mare direct involvement ttirou~h their Board Members and Commissioners. The ~lirYicirans are obviously ouC on the fields and have first hand knowledge of these activities and can reinforce the principals of the pr~gram. This ~ias beeri a shurtcaming of the Parks and Recieativn Department c~u~ to the lack uf staff and ability to be on site and o~serve and p~rticipate. In canclusioiz, the program w~uld be more effective if tlZe people whc~ a~e benefitiiig from the progratYi or people giving the instructian are there tu give the necessary reirzforcemerit or observations needed for ~utnpliance oI the Ethies agreen~ent. Alsa, this wauld provide the c~rganizations a bett.er c~ppurtunity Cci cc~nduct clinics. One of tlle diffi~°ulties the Depait.ment l~as exp~~ien~ed in dealing witli a variety of ~rnups is being able to provide enau~Yi opportunities for evezyuue [v Cake ~3dvant~ge ~f the clinics witl~i all tYie different work s~:hedules. Witti this pYOblein the Departrnent ends up doiug fuur to sik clinii:s per sp~rt with c~nly~ tw~ t« fuuz peaple attending per clinic who missed out vn the large clinics be~ore the s~ason began. The Parks and Recreation Departmei7t would still be very actively invalved in the program in that we are still the official chapter for the city. We wauld assist in c:oordinating the paperwork, sending rosters ta the nation.al and state offices, pruviding the written materials, video tapes and the space needed at the Recreatiun Center. Mr. Browne's recommendations are: Tt~e yuuth arg~nizatian5 select their board members to be~ome the certified clinicians due to their leadership capabilities. The Parks and Recreation Baard suppozt the change of this procedural guideline. The following questioned and gave canunents tu this national procedural change: Dan Offield, RYA, 7809 Red Oak, NRH Wa1Cer Meed, NRGSA, 8213 Willis Lane, Watauga K~ren A11en, NRGSA, 5065 Lake View, NRFi Keith Massie, NRGSA, 5509 Woodview, NRH - Questioned whether parents could be clinicians. Answer; Mr. Browne stated that he would recommend that Board members of the organizations become the clinicians. - Questiuned if the Re~reation Center would be available rent free. Answer: Mr. Browne reassured the organizations that a room at the Recreatian Center wauld be available free since the Department directly sponsors the North Richland Hills NYSCA Chapter. - Questioned if after attaining a Caaching Lifetime Certificatiuzi could yau become a clinician in that sport. Answer: Mr. Browne explained that a clinician could not be actively coaching in that particular sport during the league or season - Questioned if ~ertification fees would still be $15.00 per year per sport certified. Answer: Mr. Browne stated that the standard fee of $15.00 per year per sport certified wauld remain the same and that the NY5CA National Office received these monies. The City daes not ~ain m~netarily throu~h this fee. - Questioned what iterns would be available far clinics held outside the Recreation Center. Answer: Mr. Browne stated that the written material, video tapes and TV(VCR would be made available if the Recreation Center was used. If the clinics are held outside the Recreation Center the TV/VCR wauld not be available, but the video tapes and written materials would be provided. - Questioned why a coach or parent cauld not be ~ clinician in that sport, Answer: Again, Mr. 8rowme explained that this is a ruling of the NYSCA National office statin~ "a member of the organization not actively coaching that sport cc~uld be certified as a clinician". Mx•. Browne added that he recommends that the Board members be the organization's clinicians. Mr. Offield mad~ the following comments: - Wauld like to keep the commitments made to the city by certifying the ~oaches. - To care for the youth by insurin~ coaches are eertified in a timely manner. - Wi11 be pushing to certify all the youth sports. - Clinic times would be mare a~~ailable to coaches. Mr. Meed made the following comment: - The youth organizations could police the activities better. Mr. Massie made the folluwing camment: - City and yauth organization can be sued for gross negligenee hy a volunteer youth sp~rts ~oach. The followin~ are the C0171171~IIt5 made bSr the Parks and Recreation Board: - Mr. Parks supports this new guideZine due opportunity ta have the pr~gram enforced aizd policed. - Mr. McGilvary agreed that the board meinbers of the youth or~anizations shauld be the clinicians due to many benefits the yuuth urganizations and the city staft wauld receive. - M~. Davis felt that without the city staff holding the clinics that it would become to easy to "lose c~ntrol" af the pragrain. This policy must be monitnred. - Mrs. Battles voiced her c~nrern that clinicians shauld be people who could conduct the clinies well. Mr. Browne reassured the Parks and Recreation Board that the clinics t.~ certify/train the new clinicians wauld be taught by staff. All paperwork wauld still be handled by the city staff and feels the leadership the y~uth organizations have would be responsible in foll~wing through and complying with all the NYSCA rulings and guidelines. ITEM 11: DISCUSSION OF OTHER ITEMS Mr. Massie, NRGSA asked Mr. Giacomarro to explain what Pa~k Improvements meant and wha.t were these improvements as stated an the Parks Divisian Monthly Report. Mr. Giacc~marro stated that improvements, for example, would he the new permanent sand volleyball caurt at Northfield Park. Imprvvement is the upgrading of appearaxice and usefulness af the parks. ADJOLTRNMENT . Mz~. McGilvary requested that a mation be rnade to adjuurn. Mrs. Battles made a motion to ad~ourn, Mr. Tipps secunded the matic~n. Vote was in favar of the motian to adjourn at 7:31 P.M. Respeetfully Submitted, s~ . t;~' ~ ,f ,f` ~ ,rC,~-._._ Gina nz~lez Recarding Secretary