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Home My WebLink AboutPRB 1986-03-04 Minutes c~,rr a~ ~H ai ~ wi ~~s Parks a~nd Recreation Board of the City of North Richland Hi11s, Texas March 4, 198b, at 6:30 FM CQUC?c i 1 Chambers , t~.in i t f pa) Comp i ex , 7301 Nartheast Loop 820 BOARD IN ATTENDANCE a J. Daugia~~ Davis, Vice Chairm~n Wade Parkey Mack Garvin . Ron Parks BOARD NOT IN A'f7ENDA1+~Et David McGilvary, Ch~irman Dan Tipps Bob ~enimore ALSO IN ATTENDANCE: Dave Fetika, Director of Parks & Recreation Jia? E~rorme, Recr~ration Coordinxtor, P&R Ja~k Giacoma~rro, Parks Suparintendent, P&R MEETIN6 CAtLED TO ORi~Re J. Douglas Da?vis, Vice Chai~man at 6s34 PM APPROVAL OF THE MIt~1'R'ESe Motior~ r?a~ taade by Mr. Parkey to approve and accept ag submitted with correction the ~k minutes of the February 4, 198b 8oard Mlte~ting. Motion was se~ond~d by Mr. Garvin. Vot~ was unanimous in favor of the aiotian by tho~e in s?tt~rndanc~ s~t the F~t~ruary 4, 1986 Board t~eet ing . NEW Bll~a I NESS : I TEM 1: i,~F'~'E LMI FpSS I L CREE C~ PaR~C TRA I t~ Mr. Giac~arr^o stat~d that the 20 G~uaefield ex~r-ci~e ~tation~ on th~ new exerci~a t~ail have b~en co~apletety installed. On Aprit 21, i98b, the S~abe~s wilt instalt 12 or ~3 drainage pipe~ ~t~d build aRt 6Q' wide taw water crossing. The~e drainage pipes are 3 faet in diameter and ? i/2 feet tong. M+^. Davis asked if the Dep~rtm~ent i: still within the #6,OOQ budget. hir~ . G f accimarro ~tated that we are . ITEM 2: PARK~ DEPARtMENT UPDATE Mr. Giacomarro gtat~d that the three electronic scoreboards donated by the Dh^. Peppe~ 8ottting Co. in Da11 as, Texa~, have 6een ccmpletely in~talled. Repair to the Richfield Park parking lot witl be ~houtd b~ fi~ist~~d by tfie end of thiz week, March 7, if the cement can be received on tima. At Fossil Creek Park, the North Richtand Girls So#tball (NRGS) have taken care of the infield~, same ~owing snd p~inting. 6raves~ Comwaission~r of t~GS, is alw~ys asking if they can be of any h~el p. In reference to the County f~ral th Departm~nt's insp~ction af the Fa~t~il Creek facit ities, the park r~c~ived its permit with only two comments - 1. Th¢ patp~r towel dispensers were not in ptace, and 2. 7he ~oa~p di~panssrs were empty. Mr. IIavi~ ca~snded !~r^. Petika for the advance~nt of the Parks and Recreation DepArtment in obtainin~ a co~puter. He also noted th~t the monthly repo?~t is camputeriztrd. In ref erence to tfie 5upport of Oth~^ Department~ in the monthly report, the - hiQh figure is b~ecause of the Department havir~g to da the Richfield Psrk parking lot instead of the St~eet Department. ITEM 3s RECREATION REPORT Mr. Browne ~~ve the f ollowinQ report: ~ - Food Dfstribution is growing l~rger each ~onth. In the roonth of ~ebrusry the Department served 148 peopte. - The Country & Wetstern Dance classes, a new p~ogram at the ~ Con?munity Center, is beginning this evening. - On each Mond~y ~?ight, th~ Diepartment is hosting a Uinpire/ Official's schoot. Each night the~re are approximately 25- 30 officais. La~t ni9ht, the NRGS put sa~ne of their better teams out on the field at Fos~i1 Creek for a scri~age the ~ the n~w w~rires coul d see f~~t pitCh bAt 1~ fo~ the f irst time. We reatly appreciated their Association for their time. - The Upcaaing Evsnt~s are a~ fo1 tow~: The Pre-Sea~son Rookfe Tourn~ment wiil March 14 and 15 League Pi~y b~9in~ Mar~h 24 Up to thi~ date, 3b teams have regi~te~^ed for league Play On March 18 there wi11 be a Team Manager's Mleeting at 7s00 at the City Council Cha~mbers May 31 is schaduled to host th~ Annual Muscular Sclerosis Saf tba11 Tournament . Founder'g Day i~ scheduled for this summer fn June. ~ Mr. Davis a~iced that each aionth that MM. Browne rea?ind the Bo~rd of the upcoming events and their date~. ITEM 4: AISCUSSION OF ITEMS NOT QN AGEN~A Mr. Fetika ~tAted that Mr. Line, City Manager~ had catled him late this afternocn and said that John Whitney, Rurchasiny Agent, believes he has found some cantr~ctar~ wha can bring the el ectricat wiring of Richf iel d Fark yp to t,sd~ for t4~,400 in approxim~te~y three t3> weeks. Na other^ improv~~e~ts would be made. This wautd anly make the park ~af~ for the citizen~ to use. Mr. Line woutd tike to go ah~ad with this project. Mr. Petika ~~ked for the Ba~rd'~ support an thifi project and expens~. This is not moder~izing the sy~tem, but oniy bringing it up to a safe st~ndard ~o the park can be operational thi~ year. Any future ~odernization that woutd be done would be an add-en to this system. M~. Parkey a~ked what did the Board origi~~lly approve. Mr. Petika stated that the originai costs were set at ~25,000, after comi~g back from the engineers the co~t went up to x1Q0,000, after th~ engineers mutled over it f or a white it went up to #1~0,004, after bid-opening the lowest bid was f or ~178,Q00. Mr. Garvin a~k~d what the ~40,OOfl cost wauld inciude. Mr. Petika repiied thgt the wiring woutd have to be re-buried coming in frota the TESCO utility aoxes tc the buildings - to ~ach pole. Same pol~ wiring wilt hav~ to be grounding. hfr. t~avis ask~d if the wiring would be plac~d in PVC pipe, Mr. Petika ~tated what ever i~ "code". Mr. P~rkry asked if thi~ woutd ~top any upgrading in the f uture. Mr. PQtika stated that the TJepartm~nt ig under some very ri9id budget r~~t~aint~. At a later ti~ we might be abte to go in and maderniz~ the park. Currently, eve~y penny that can be s~ved will be needed. There have been same unex- pected biltffi for th~ electricat wiring of the Northfield Park scor~ba~rds aRd Rich4ieid Fark, as wetl as otha~r etectrical work, that money h~~ not been set aside, so if this project can~be done at ~4p,004, some of the money witi be coming fram that. The moving ca~ts for the N~w G~nter wi11 be tremendaus. If we can save ~ny cf this money back, to hel~ us establish the New Center then we are doing weil. The City h~s grown and has so many new program~ that this is going to be a very tight budget. If we can capture son+~ of thi$ $ond money and u~e some of i t, then we wi 11 be that much f urther ahead . Some of the etectrical probisms at IVorthfield that Mr. P~tika was notified of this afternoon wa~ that the el~ctrician out there working was doing tom~ r~pairs to the orisinal wiring protalems of the park, perhaps this can be ch~rg~d back to the original contractor. Mr. Parfcey a~ade a~otion that ws atcept Mr. Line`s proposal ~ with the stipul ation that at a 1 at~r dat~ we ar*e given tfie oppartunity to mad~niEe the sy~t~m, Mr. 6arvin seconded. Mr. Davis stat~d that a motion has be~n ~ade to support Mr^. Line ori ths i~roven?ent of tightinq at Richfietd Park yet stipulatin~ that we be aitowad to a~d~rnize at a later dAte if and ~En nECesw~ry. Mr. Davis askM f or discu~sion. Mr. Pae^icey a~ke!d if the n~oderfiizatian could be budgeted for the rtext fiscs~t year. Mr. Fetika stated tha~t it could not. It couTd post~ibly be three to f our years before modernization can be budgeted. Mr. Pa~key s~sked if gpending the t40,000 it wi11 be ~af e-"up-to-code". Mr. Petika acknowled9~ed that. t~. Aavis askecd if wtren the work i~ compl eted if it woul d ba inspected k~y aur City Inspectors. Mr. Petfka acknowied9ed. Mr. Parkey Asked after ail this tin~e, ~y didn't this coma up in the fi~st piac~? Mr. Fetika answered that hR did not know. Mir. I'#~?avis a~kRd if the ca~dt epawer ~~s sa;tisfactory. Again, Mr. Petika stated th~t it w:s, but rto i~rovements wer~ beinq ~sde, thi+~ is onty to brin9 tha system up to code. Vote was unanimous in favor of the motion. In reference to bud9eat. The City is worki~g on Line Item~ our day to day expenses, which are due on Mlarch 15, 1986. We are looking at art austeer y~ar wha~t with the ait ths City's expa~nsion prograais. Our pro3ections far m~intaining the same that we have now with no gr~h with be a 3,SX f udge #actor. The Rec~eation I~caunts t02) will hit tha red dra~tically this yerar. Durin~ budggt prxess last year that account wa~ cut considerably. Out of that account the officia]s/score ~ ke~per~, in~tructarrs, tienior citizen directa~ are paid.~he s next process in budgat are the Decision PackagES which is anything new, new pragrams, adding per~onnel, upgrs~ding Jim's pasition. Atang witM thase Decfaio~ Packages if ther~ is 9aing to be ~n increase in vehicles, f or ex~mpte, would ~ls~o need a Capital 4uttay. If there i~ a r^~pla~ca~ment there is no need foc~ a D~ecisios? RiEki$!~ only ~ Capitat Outts~y. The Decision Patkagers a~re du~ on April 15. The budget process is tediou~ and long because you a~re in servere com~retition with the other Departments. By showfng sc~ne incomrs we can ,~u~tify ir?c~eases, othewi~e it wfll be ~tatic ~ituation altowing fo~ growth only. Mr. Garvin asked about the newspaper clippings regardin9 AARP. tfi^. R~tfka ~ta~ted to sat th~ record straight. The AARP group cama in one time ta ~t f~ea~ and then th~y cau?d meet with the Board. No one ~~?id they could continue ta a?eet there free. Mr. Garvin asked if anything i~ being done. hir. P~tika replied that noth ing Mas been dane . They arer ctu~rent 1 y~et ing at the Church and after their meetings th~y aeet at the Senior Citizen Center. Mr. Davis recalled that there was never a motion. The Board ~?a~~ onl y briefed on AARP and Nh^. P'etika tot d the~e that we cauld not a11cw a private or~ianization to meet there withaut payinQ the :a~r a~ ~ny other argae?ization. At that point, there wa?s a 1 ittle more di:cut~~ion, but no motion wa~ made. l~. 6arvin asked if ms se~ior citizens shouldn't th~y ~ be giwrn t?c~e type of exemption. Mr. P'etika stated that he w~ has off~red tha~ the Senior Citizen Cent~r fr~e~. They .iust Nant ta ~neet et tcswfiere. They have ~tated that th~re is not enough room at the Center. 8ut there is enaugh for 25 to meet. t~^. Parkey sts~ted that that waz o~e of the reasons the ~ Senior Genter was built and was und~r the i~ras~ion they were s~tisfied. Wc did not aba~don them. There is a place for th~m but they wish not to go there. Mr. Davi~ stated that they are looked upan as any othrr ctub becaus~ they probabiy nay a dues, but if we allc?wed a single club to solety occupy the Senior Center on any one d~y, then that would cut out the fetlowship ~ that.the Centa~r i~ for. Mr. Parks asked about the statement that the RYA does not pay similar fees for th~ ballfietd. Mr. Petika stated that they do net. iiowever, Mr. Giacomarro did state that th~y pay for the lights and r~entat of the concession stand(~). Mr. Parkey ~tated that he did not know why Gouncilwvn?an Moody even brought that up. Mr. Davi~ asked if the t40,000 woutd cover the 4 ballfieids, 2 f ootball fields, piaygraund and basketbalt courts. Mr. Petika statld that it would not. It is to bring the exi~ting tight$ up to code. ITEM 5: TNPUT FROM 7HE BOARD . Mr. Parkey stated that att the Board memb~rs need to visit the Parks and R~cr~ation Department Office~ to se~ how the Depart- had computerized. Even the minute~ have been put on the computer as weil aa the ~ger?da. Mr. Davis infor^r~d tfie Board th~t as mem6er~ of the Fark~ and Recreatfon Board thmt th~y could take ~ome deductionz off their income taxes. He wi11 give th~ sheet out to be tapied f or each Board Member. ADJOURNMENT Mr. Farkey made a motion to adjourn. Mr. Park~ ~econd~d the mation. Vot~ wa~ unan i mou~ i n f avor^ of the mct i an # cr ~ adjaurnment at 7a25 PM. Respec lly Submitt , , , ~ i~ r r" - fGina G Gonzatez ~ Reco ing Secretary ~