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HomeMy WebLinkAboutCIV 1990-05-16 Minutes ~ MINUTES FOR Tf~ REGULAR MEETING OF THE CIVIL SERVICE CONA~IISSION MAY 16, 1990 at 6:30 P.M. IN THE NORTfi RICHI.~AND HILLS CITY HAT,T• 7301 N.E. LOOP 82Q 1• CALZ TO ORDER: Chairman George Pederson called the meeting to order at 6:30 p.m. 2• Members Present: George Pederson, Chairnian Bob Roark, Carmissioner Jeff Newsan, Canxnissioner Garry Cope, Carmissioner Bernie Roux, Co~nissioner Arfan Jabri, Alternate Jim Keating, Alternate Others Present: Ron N~cKinney, Civil Service Secretary Linda Cast, Personnel Technician Jerry McGlasson, Chief of Police Ra.ndy Shiflet, Police Captain Arlita Hallam, Library Director Kevin Miller, Asst. Public Works Dir. John Moody, Utility Superintendent J~mtYy Cates, Public Works S~erintend,ent Danny Taylor, Caitnunity Devel. Director Hobbie McCorkle, Court Ac~ninistrator 3. APPROVAL OF MINUZ~S FOR Chairman George Pederson made the OCI'OBER 19, 1989 N~TING: motion to approve the minutes of Appeal Hearing CS 89-01 as corrected. Conmissioner Bernie Roux seconded the motion, and was carried unanim~usly. 4. REQUEST TO CC,~SSIFY Police Chief Jerry McGlasson presented PUBLIC SAF~,'!'Y DISPATC~~R a request to classify the new position SUPERVISOR of Public Safety Dispatch Supervisor in Pay Grade 8. Chief NicGlasson explained that there are naw 9 dispatchers, presently supervised by a Police Sergeant. He is requesting this be a civilian position, to be drawn fran the dispatchers, and to perform in absence of or in addition to the current dispatchers. Captain Randy Shiflet presented the i.nformation on the ntunber of people and their years of experience qualifying them to handle the duties of the position. Chairman Pederson made the motion to classify the pasition in Pay Grade 8, and was seconded by CaYmissioner Jeff Newsan. Al1 were in favor, and the motion carried unanimously. 5• RDQUEST 770 UPC~,DE Chief McGlasson presented a request to DEI~ITION OFFICER upgrade the position of Detention Officer. He explained the function of the jail is a 7 day a w~eek, 24 hours a day operation, requiring 5 people. He further explained that since the facility was opened in 1988, there has been a 100$+ turnaver. During the last fiscal year, the jail averaged 38.9 prisoners per day, due in part to handling Tarrant County inmates. This year the average is 19 per day. He also brought out that this is a lawsuit-prone position. One of his main concerns is that it is hard to attract and keep qualified detention officers, citing that he feels some have left for positions at Tarrant County. The trai.ning our detention officers receive qualifies them for the higher paying positions elsewhere. Chairman Pederson asked where he is asking the position to be slotted. Chief McGlasson hoped. it could be in a grade ccn~petitive with Tarrant County. While our salaries may be c~etitive with other municipalities, he did not feel that to be a fair cc~arison considering the size of our facility and all that's involved. Chairman Pederson asked if the position required certification, and what w~ere the qualifications. Chief McGlasson explained that they do go thraugh the complete background, including a psychological evaluation, polygraph, and credit check, and perform on-line data entry. Ron McKinney stated that the range that wnuld probably be catrpetitive with Tarrant County would be a 7. After some general discussion, Mr. McKinney asked if this position should be slotted above dispatchers. Chief McGlasson stated that he felt a pay grade 6, on the samne level as dispatchers, w~uld be appropriate. Camnissioner Garry Cope made the mr~tion to upgrade the detention officer position to pay grade 6, and the second was made by Jeff Newsan. Those in favor of the motion were Ca~missioners Cope, Newsan, Roux, and Chairmaiz Pederson. Carmissioner Bob Roark voted against. Nlotion carried, 4-1. 6. REQUEST TO REC~,ASSIFY Library Director Arlita. Hallam addressed AND UPGRADE LIBRARY the C~[ttn.ission requesting that the ASSISTANT I Library Assistant I position be upgraded and reclassified to a Clerk. They do essentially the same wr~rk: data entry on the ccxnputer, dealing with patrons, handling money, and answ~ring the telephone. Ms. Hallam added that the salary survey w~ould provide a better oomparison with other cities if there was not a Library Asst. I position. Carmissioner Newscm made the motion to reclassify and upgrade the Library Assistant I to a Clerk, Pay Grade 2. The m~tion was seconded. by Bob RQark, and carried with no opposition. 7. REQUEST Z+0 RECGA.SSIFY Ms. Hallam presented a request to AND UPGRADE LIBRARY reclassify and upgrade the Library ASSISTANT II Assistant II position fran Pay Grade 3 to 4, and simply call it Library Assistant. Their duties include maintaining the acquisitions, purchases for the library, bookkeeping tasks, mai.ntaining payroll records, so~ne supervisory responsibilities, and record keeping. Chairman Pederson questioned the purchases by the Library, and Ms. Hallam explained that all books and tapes are purchased by the library, not through the city's purchasing section. She further stated that the NII~S librarians make the selections, and she approves them. Chairman Pederson agreed with changing the title to Library Assistant, but expressed hesitancy regarding the upgrade. He asked Ms. Hallam to explain the hierarchy in the library, which she did. She further explained that one of the Assistants is supervised by the Circulation Supervisor, and the other by the Technical Services Coordinator. Caimissioner Cope asked Mr. McKinney to explain the duties of the Account Clerk. He advised that their pr~mary function is accounting, and werk under the supervision of an accountant. They handle accounts payable, bank reconciliations, ledger entry work, and payroll. In general discussion, Ms. Hallam again explained the duties in regards to purchasing, and the record keeping involved. She also explained the volunteers' help in the library. Cc~missioner Roux stated that he felt the position was in li.ne with other cities, and saw no need to upgrade it. He then made the motion to change the title to Library Assistant, and to remain in the existing pa.y grade. Carmissioner Cope seconded the motion, and it carried unanimously. 8. REQUEST TO U~ADE Ms. Hallam presented a request to LIBRARY 'I77CHI~TICIAN upgrade the Library Technician position. She explained the Library Technician has a ba.chelor's degree and is taki.ng courses tawards the master's degree (MLS She reccxnnended that the position be placed in Pay Grade 6, in line with the Personnel 2lechnician and Budget Technician. Chairman Pederson asked if there were any supervisory responsibilities. Ms. Hallam responded that there w~xe not. Carmissioner Cope asked about the Circulation Stiipervisor position, and was advised that it is the top of the clerical positions. The Library Technician is in the "Professional Track" and is about mi.d-line, between a Library Assistant and a Librarian. Cccr¢n.issioner Newsan made the m4tion to leave the position in the same pay grade that it is in now. Comnissioner Cope seconded the mr~tion. CaYmissioners Roux, Newsan, and Roark, and Chairman Pederson voted in favor of the motion. Co~unissioner Cope voted against. Motion carried. 9. WITFIDRAWN 10. REQUEST TO REC~ASSIFY Kevin Miller, Assistant Director of A1~ID UPGRADE CLERK Public Works presented a request to reclassify and upgrade the clerk position in the Utility Departznent to Utility Office Technician, Pay Grade 4. He explained the responsibilities and duties involving using the ccxnputer, different progr~ns, and spread sheets; werd processing; m~nthly reports; i.nventory; payroll; and accounts billed to the departsr~ent. The upgrade is requested due to the duties that the department feels have grown beyond the scope of a clerk. This position was campared in responsibility to the other positions in Pay Grade 4. Chairman Pederson stated tYie Public Sa.fety Technician involved the clearance process used for the Police Officers, and should not be catg~ared to this position. Comnissioner Newsc~n asked if there were any difference between this and any other clerk. Mr. McKinney said not really. There may be scm~e differences, but doi.ng gayroll and w+ork orders are g~enerically the same. Mr. Miller stated. that the old description was basically just typing and filing, naw the position requires ccxnputer expertise. Chairman Pederson asked if other clerks are required to laiaw this. Mr. N1cKinney said yes, that the ccxnputer is a]most standard office equipment, and that CRT experience is required. Chairman Pederson asked if this position would be similar to an Account Clerk. Mr. McKinney said the Account Clerk deals primarily with accounting. N1ost positions will ha.ve scme accounting responsibility, but not to the degree of the Account Clerk. The Clerk deals with general office operations that are routine and broa.der in variety. He w~ent an to state that the Account Clerk and the Ptunn Station Operator have no ccanparison, but are in the same pay grade. A motion was made by Camnissioner Newsccn t~ deny the request for upgrade and reclassification of the clerk position in the Utility Department, which was seconded. by Cccr~n.issioner R,~ux. The motion carried by unanimous vote. 11. REQUEST TO RECLA.SSIFY Public Works Superintendent Jimmy Cates AND UPG~RADE Q~ftK made a request to reclassify and upgrade the Public Works Clerk to Public Works Office Technician, Pay Grade 4. He stated that the position has becane mc~re computer oriented, and showed forms to the c~anission as examples of the type of w~rk this position does. He stated that he felt a clerk to be so~rieone who answered the phones and took messages. This position does minor programni.ng on the data base, and works without close supervision. There was discussion among the catmission and Mr. M~cKinney tha.t general ccanputer knawledge is now a c~n skill for the clerical force, along with typing and the adding machine. Catmissioner Newsan made the motion to deny the request to reclassify and upgrade the Public Works clerk position, which was seconded by Ccmnissioner Roux. Motion carried unanimpusly. 12. Rk]QUEST TO RECLASSIFY Danny Taylor, DirectAr of C~nity ADID UPGRADE CLERK DeveloFment, presented a request to the Cca~m.ission to reclassify and upgrade the clerk position in his department to Code Enforcement/Permit Technician. He sta.ted that the main difference between his clerks and the other requests that had co~ne before him was that his are required to take mi.nutes for the Board of Appeal rneeti.ngs, and transcribe them. They also must be able to pull information out of the ccanputer. They handle aver 107 calls a day, many technical. He pointed out that one clerk was recently pro~mted to inspector because her knowledge at the desk qualified her for the position. Camnissioner Newsan asked what grade was requested, and Mr. Taylor responded wi~h Grade 4. C~¢nissioner Cope asked if the ordinance knavledge ~uld be a requirement for this position for a ne~a es~loyee. Mr. Taylor said that it wnuld be preferable, if not for our city's orclinances, to at least be familiar with the ordinance process. Chairman Pederson asked if the department planned to have a clerk position, and Mr. Taylor said no. There was general discussion of the P& Z Coordinator's position for similarities. Co~missioner Roux made the mr~tion to reclassify and upgrade the clerk position to Code Enforcem~nt/Permit Technician, and place in Pay Grade 4. Motion was seconded by Chaizman Pederson. Ccmmissioners Roux and Cope, and Chairn~a.n Pederson voted yes, and Cce~m.issioners R~ark and NewSCm voted no. Vote carried 3-2. 13. REQUEST TO RE~L~SSIFY Court Achninistrator Bobbie McCorkle AND UPGRADE C~S presented the request to the cc~tmission to reclassify and upgrade twr~ of her clerk positions, one to Docket Technician, pay grade 5, and the other to Warrant Technician, pay grade 4. She also presented a letter written by Linda. Woodward, Deputy Court Clerk, who was unable to attend the meeting. Chainnan Pederson asked if there w~uld still be a clerk position in the Court, and was told yes, as Ms. McCorkle explained the department hierarchy. Upon questioning by Chainnan Pederson, she affirm~d that the technician position would supervise the clerk in the absence of the Deputy Court Clerk. Ghairman Pedersan noted that the request w~uld slot this position higher than library personnel with bachelor degrees. Ms. NScCorkle explained they have received on-the-job training, are experts in their field, and deal with a high level of stress. Chairman Pederson expressed difficulty in agreeing to an increase fx~n pay grade 2 to 5 or 6. Cam~issioner Newsan clarified that they ta~re creating 2 new positions. Carmissioner Newsan moved that the position of Docket Technician be created and slotted in Pay Grade 3. Co~m~issianer Roark seconded. Ccmmissioners Newso~n and R~ark and Chainnan Pederson voted yes, Cam~issioner Roux voted no, and Co~enissioner Cope abstained. Vote carried 3-1. Ce~missioner Newsan maved that the position of Warrant Technician be created and slotted in Pay Grade 4. Ccamissioner l~w~ seconded. Ccennissioners Roux, Newsan, Roark and Chairnlan Pederson voted yes, C~rmissioner Cope abstained. Vote carried. 14. REQUEST TO CL~.SSIFY Ms. McCorkle presented a request that Z~T COURT OOORDINA'I~DR the position of Teen Court Coordinator be classified i.n Pay Grade 8, in line with the other coordinator positions. She explained ~he functions of the teen court, and the duties of the coordinator. 7.'hese include mr~nitoring crnmittees, speaking to groups, coordinating teens doing c~munity service, and coordinating all the paperwork. This position is currently filled with a volunteer. Chairman Pederson asked about the similarities with other coordinators. Mr. McKinney stated that all coordina.tors are over the activity of a depa.rtment, and may supervise others. After general discussion, Chairman Pederson made the mr~tion that the Teen Court Coordinator be slotted in Pay Grade 8. Conmissioner Cope seconded the motion. 'I"he vote carried unanimously. 15 . REQUEST TO RE~NIl~VD Mr . N1cKinney requested that the COST OF LIVING INCREASE ccmmission recam~end A 4$ cost of living adjustment for Fiscal Year 1990-91. He advised that because of budgetary constraints, e~loyees have not received a cost of livi.ng increase this year or last year. There was a 2~ cost of living adjustment in the 1987-88 budget, which was received, but there was also an increase in ~2S contributions of 2~. The eqnployee didn't really receive any additional spendable income because of this. 1986-8? was the last year that the employees received an increase in spendable income by cost of living adjustment. Mr. M~cKinney asked that the caYmission consider the 12 month change i.n the ConsLmier Price Index of February, 1990, which is 4$, and reccart~nd that to the city council for the cost of living adjustment for 1990-91 budget year. Chairntian Pederson confirmed that the employees did receive merit increases during the years they did not receive cost of living increases. He also stated he appreciated not being asked t~ canpound the figure because of the previous years' lack of cost of living in the budget. Ccnmissioner Newsan made the m4tion to recatat~end to the city council a cost of living increase of 4$ for fiscal year 1990-91. Ccnmissioner ~ux seconded, and it carried unanimcsusly. 16. II~IAYEE BENEFITS FOR Mr. McKinney presented a request to the FX 1990-91 Ccc[Ymmission to approve a continuation of all the current employee benefits for next year. Mr. McKi.nney had received a request to make sick leave available for absences due to an the job i.njuries. He explained that t~o do so would attach a monetary liability for all sick leave on the books, which wnuld require a reserve funding of $1,750,000. Also, employees are already canpensated through the Worker's Camp. benefit. Chairman Pederson made the nx~tion for the employee benefits to remai.n the same for fiscal year 1990-91. Conmissioner Roark seconded, and the vote carried unanimr~usly. 17. REQi3EST TO RECONSIDER The Co[mnission allawed John r'br~dy, ITII~I 10 Utility Superintendent to present additional infoxmation regarding the request to reclassify and upgrade the Utility Clerk position. The request failed for lack of a mation. 18. ADJOUR~ Meeting adjourned at 9:50 p.m. Chai or Pederson w Civil Service reta n McKinney